##VIDEO ID:jVsU1-bWkgE## Bo miny call the rooll uh Paul pres Jensen pres pres Scott here and pres all right please rise for the pledge allegiance I pledge allegiance flag of the United States of America to the Republic for stands one one nation under God indivisible with liberty and justice for all all right can I get an approval or Amendment of the agenda I'll approve the agenda as written second other discussion um yeah I wouldn't mind a point of clarification on the agenda um seems like it's being moved forward as though it was provided to us and yet I understand that there's a change to what was identified as the close session no longer being a close session so if we move forward with the agenda as is presented are we not in alignment with what the City attorney is guiding us as a council to uh to do our City attorney has um let us know that there are no grounds for a Clos session he did outline that in the email that he sent earlier today correct so we're on the agenda then are we going to be addressing the uh separation agreement with the administrator in the open session so we will be approving or not accepting the resignation it won't be closed it'll be open right but where is it on the agenda specifically number five which is identified as a closed session pursuant to Minnesota statute 13 d05 which we are not having that is the old agenda which is probably why people have gone to the back to get a more recent agenda thank you any other discussion all those in favor say I I opposed motion carries we'll go ahead and move on to five uh Joe okay mayor council Joel langle City attorney so you have before you you provided earlier this afternoon um the res ation of City administrator David chansky uh along with that resignation was um a statement concerning uh a response to her report uh investigation report and as part of that statement Not only was there a resignation but also uh the assertion that certain portions of of his employment agreement have come into play specifically the portion on the third page that refers to resigning due to unsafe unhealthy or hostile work environment and uh pursuant to that language the employee May at his option be deemed to be terminated on the effective date to the resignation which he stated in his uh correspondence to be September 7th um and the employee shall be entitled to receive the termination benefits set forth above and then as part of that he provided to the city a proposed separation agreement the agreement is not necessary or required under his employment agreement uh but it does by entering into a separation agreement um the dollar value of those termination benefits are set forth and also part of that separation agreement is an agreement by Mr chansky to wave all claims against the city of Breezy Point so that is what is for consideration tonight uh the steps would be to First accept his resignation and then to discuss and make a motion one way or another a separation agreement and if we need to talk about that some more certainly happy do that thank you anyway well I'm certainly interested in understanding Joel from your point of view anyone can assert most anything they want to when it comes to an unsafe or hostile environment what do we specifically know to have taken place or otherwise exist that would get us concerned that he's essentially submitting his resignation in light of a less and favorable work environment being maintained what do we specifically know what what can we understand to have happened to where the administrator would feel as though he's been subject to a hostile work environment mayor and councel the the document that he provided uh with response specifically the response respon to the investigation report um refers to and I'm looking at the conclusion here and I I can't give you more detail than what I have in front of me or what you were provided is that uh the city has shown clear and specific evidence of an unhealthy unsafe and hostile work environment I've endured this treatment for the better part of 18 months now and a many additional incidents both on behalf of myself and other members of the city staff been brought forward to members of the city council so my understanding from the document provided by Mr chansy is that underlying that assertion is not only how staff handled or responded to uh the most recent incident but also other instances that have gone on or occurred over the past year and a half the details of those I don't have because I wasn't involved in those incidents so well I'm asking just is one of five elected officials if we're being asked tonight to um approve the administrator's resignation then to me the administrator's resignation stands on itself he is resigning we are not terminating him we are not in agreement that a hostile work environment in fact exists and I will certainly not be in favor of spending over $100,000 of taxpayer money in approving a separation agreement when I have heard we have known of nothing that would even come close in my mind to a hostile work environment existing so I don't know and understand what the risk is to the city well the risk of the city is you so you have an employment agreement with your city administrator right and that employment agreement states in it those terms that uh if at any time the employeer resigns due to an unsafe unhealthy or hostile work environment he is deemed to be terminated at his option not the council's option on the effective date of his resignation and shall also be entitled to receive the termination benefits set forth above so that's the agreement that the city agreed to with him um if if you pass a vote and accept his resignation but dispute the validity of of his statements and his you know response to the report then I mean the downside of that is a potential litigation over an employment contract right because you're disputing the terms of the contract and uh you're losing what he's offering which is a waiver all claims against the city and I I would add to what he's also offering is a smoother transition um which we absolutely need especially given that we have a a budget to approve and so I I am in favor of moving forward um I would just note too that like if the city were to terminate the administrator we would be paying the same amount of money to him based on the agreement so but we are clearly not terminating the administrator the administrator has made a conscious decision to resign under the belief that there is an unhealthy unsafe hostile work environment and yet as a council we are provided absolutely no information that substantiates that to be true and I don't know I I certainly can't sit here tonight and no only spend over $100,000 in separation benefits and in no way understanding what did we as the city as the employer do wrong uh that's the piece that I don't I don't see I don't know what the concern is if he wants to resign if he's separating his employment then to me it's a simple separation of employment and I would argue that past City administrators have received the same courtesy within their separation agreements so I do feel that to make it smooth for the city and to allow us to move forward in the best way forward this is it he has served our city well um and I think that by not accepting it I think that we are going to put ourselves at risk for court going to court and we are going to put our risk at not having a smooth transition which I would really appreciate um given that we have some important things that are coming up we are responsible as the council to make sound financial decisions on behalf of the taxpayers that we are accountable to and I simply don't understand how any decision tonight can be made to separate the administrator and pay out over $100,000 when alls we have is mere allegations at best that he's been subject to a hostile work environment I think now it would be if we had examples if we had concrete situations if we knowingly understood there to be a less and favorable environment to work in that exists I have no understanding or information otherwise that that was the case and I think it's wholly irresponsible for anyone uh on this Council to vote in favor of a separation agreement and a payout of that kind of money to an employee who is simply resigning I would like to get everyone else's thoughts on Council Rebecca can you explain I mean he will get paid the same either way I mean the only way he wouldn't is if he resigned just with 30 days notice okay correct but if we disagreed with I guess his position and just when ah hadn't terminated him were're paying him the same amount I so I'm just trying to think of like what the alternative would be at this point I guess for us to accept his resignation and I would really like to hear from other council members please thank you um go ahead let Brad speak okay the smooth transition what are you referring to we would need to find an inum administrator um David has names for us that we can call contact um he's going to be available to us um and we have a lot of things that we've started a lot of projects that we need to move forward on understood it's budget I the last thing I want is for him to just leave and just and he has the right to do that and so if there is if we're accepting his resignation without these terms then I think on the back end we are going to we are going to regret that with everything that we have going on and the budget that we have to approve by law in a matter of weeks and yet you can call the league of Minnesota cities and find all kinds of resources for inum leadership at the city level so I don't know that no disrespect to David I mean I think David has served our city very well it's more to do with the decision that's in front of us tonight and whether there's a sound financial basis with which to pay separation benefits to an employee who as far as I understand and know is resigning I don't know if too many places when you resign just simply say oh by the way here's you know 6 months worth of pay and insurance benefits and so forth that amounts over $100,000 um as as you leave that that usually just doesn't happen I I definitely remember discussing that when we hired administrator chansky just because of the length of time it takes to find another comparable position so we specifically negotiated putting in that six-month uh salary into the agreement thank you Council Moroni I had more questions and answers when reviewing the packet um and information with that and it kind of goes back to the language that's written in the contract in the employment contract and and what Mr Scott has kind of attuning to is we have the we have the response to the report is that is that enough data to go off of and know I know Mr you said you didn't have enough or everything is that enough to compile the hostile work environment so that's ultimately up to you to decide right he's resigned pursuant to that provision in his agreement he didn't resign pursuant to the next paragraph which says that an if an employee voluntarily resigns he agrees to give 30 days notice and there's no termination pay that's that's not what he's doing he's resigning into the hostile work environment piece of it so I mean you'd have to ask him if he's willing to resign under the other piece otherwise what I see here is that there's a contract dispute Brewing as to whether that provision applies and I mean you have the right to have that dispute if you want if if you want more information or if you want some sort of back and forth on that um if my point at the beginning of this was in terms of pros and cons he's providing and out for the city in terms of avoiding liability for breach of contract right and he's and in the process of doing that uh he's offering to wave all claims against the city so it's approved both sides go their separate ways you're done I have not spoken to Mr chansky about this at all um I don't represent him I represent the city so you know how you want to proceed going forward is entirely up to you if if you want to accept a resignation um in the manner in which he's offered it and then approve the agreement then we're done if if that's not the will of the council then uh there's going to be further discussion on all this that may or may not lead to a contested issue okay my my next question is I believe reading the separation agreement it normally says that the person separating has 21 days to sign that's a legal requirement under how much time does the council have to sign the statute doesn't that's it's a it's a pro-employee provision that uh is in the statute that allows them time to reconsider the agreement it has to be in there if you're going to weigh those claims so then my follow-up question because this was brought up today via email is um if we can have more time to consider this and and while I'd like to act on it more swiftly than not wait until the next month is call for a special meeting just to address the separation agreement um and if possible just throwing the out there is compile a a twers committee to dig deeper into this with with Joe and figure out our options I feel that the investigation report has already done that and that was provided to us and that was done by Joe's office so I don't think that necessarily digging into it more is actually going to help um I think that I really think that just like moving forward with it um the language is gray right it doesn't say um hostile work environment at the you know at the council's approval it just states that so we are talking about something that is gray and it really has to be whether or not each of us believes that moving forward accepting it as is is going to be best for the city and not drag it out um I'm not sure that putting two people on a committee to investigate this further is a good use of time especially again with the budget and everything else coming I would rather just work with the M chansy on really moving the city forward and finding an inum and really saying okay how do we keep things flowing otherwise this might just put this might really hurt the city if we continue to try to dig into it further when I think we already have heard that the language is not necessarily black and white but it can be argued Mr Engel did you review that agreement um when the Council you know approved it the separation agreement was that ever presented to you for revie separation agreement or is employment agreement employ well the separation being able to get employment agreement or employment then yeah no I I was not asked to review that okay so Council then just approved it I believe it was presented to us from um our consultant David drown and Associates I believe that was who we used where do you stand councilman ball I mean I it certainly doesn't say that we have to determine that he is in an unsafe unhealthy or hostile work environment it could be that it is his Viewpoint that he is in an unsafe hostile or un healthy work environment I don't know that it's I it's my place to make that determination for him um or that no matter how much information we received I would ever be able to know how he's feeling personally um I really think the only alternative for the city would be to terminate him and and you know I I would hate to do that based on the fact that everyone up here is saying he's done a great job for the city up until this point um so in my mind I would I'd be willing to accept his resignation based on the on the terms that he has has given us jman I guess I'm unsure at this point I mean it's a gray area it's I'm not a lawyer um the verbiage is vague um Michael this group that presented it or wrote this employment agreement what the are they HR Consulting or what who is David can Mr chansky was it David drown that was assist thank you so David drown um assisted Us in the the head hunting if you would um of Administrators and and so when it came time to um procure an agreement um this was what was presented um um the verbage was memory Serv me correctly there okay thanks for clarifying Joel would it be your interpretation that under provision 15 termination benefits the first paragraph really gets to if the council um as the employer um is terminated the employee right so we're taking affirmative action to separate Dave as the administrator then it gets into you know the payment of six months of aggregated salary so forth and so on and then as you get into the next paragraph it gets more into you know if the employee um is sort of initiating separation if the employee is looking to resign for reasons that they believe is you know being subject to discrimin or you know hostile work environment and so forth I mean am I kind of looking at those two paragraphs right I mean one kind of gets into action being taken by the employer and benefits that are owed to the employee differently than in the next paragraph if the employee is initiating it then I almost kind of get the impression like the employee is just simply resigning by way of initiating a separation with the city well they are certainly aimed at different uh scenario so the first one states that in the event the employees terminated by the city during the such time that the employee is willing and able to perform the duties of the city then it gets all these benefits so yes you're correct that is it is a city taking affirmative action to terminate when the employee is willing able to perform um the second paragraph is really it's a combination of things right it it starts out with things that the employer did or didn't do uh reduces his salary uh Alters a job description refuses to comply with other provisions of the agreement um employe resigns following a formal suggestion by the employer that he resigned but then that next phrase what's that issue here is or resigns due to an unsafe unhealthy or hostile work environment as council member ball indicated that doesn't require by that language some sort of affirmative um decision or position by the city council as to whether that happened it's in here that he resigned due to an unsafe unhealthy or hostile work environment it's a little vague um but fact remains that the city agreed to this language and he has asserted in his response that that is what occurred here and has been occurring for the last 18 months it doesn't require any kind of finding by the city council that that is in fact the case on the other hand it doesn't mean that you cannot you know contest that conclusion that he's that he's made or you know so it leaves us where we were before frankly it he's made an assertion under his agreement that this is what's occurring he has the right to make that assertion it is not a purely typical resignation with 30 days notice and if the council disputes that this is in fact what happens well then then we're into a contract dispute I I think what Mr Scott might be getting to that that I think if you would have read a little bit further the last three lines that if he resigns due to unsafe unhealthy or hostile skip a few then employee May at his option be deemed terminated on the affected date of the employees resignation and the employee shall also be entitled to receive the termination benefits set forth above right so by being deemed terminated that's what triggers the benefits that's what goes back to that paragraph above as essentially determined by the administrator under the idea or this notion that there's an unsafe and hostile environment that exists correct Council ball would you like to make a motion are you ready to make motion I know that you also have to get to four other closed session meetings tonight still yes I'm supposed I think I mean it would be nice to know what I mean I know Steve Jensen you kind of indicated your thoughts and said you have a lot of questions so I don't I don't know that I'm ready to make a motion I guess whether we like it or not the language exists in the contract and if you read it as we are there is some great area about who deems the unsafe at this point though the statement of if they resign due to unsafe unhealthy or hostile work environment which we've all read the report which I believe does justify underneath that Clause continuing on is that he deems to being terminated therefore the termination benefits of clause 15 do take an effect you might draw from the report that the net conclusion of that was there was such a hostile and unsafe environment that was maintained at City Hall that he effectively deems himself terminated do I understand that I believe you and I got the same report and probably looked over the same information and I in no way could have ever have drawn that conclusion he just for clarity if he deems it that there was an unsafe unhealthy or hostile work environment it's not that he feels he was terminated he makes at his option he can State I therefore deem that I have been terminated there's there's a difference there he he has the option under the agreement that you guys agreed to he has the option to state that given this environment I'm going to deem myself terminated and and I get these benefits that's that's the way that I mean it's this is unusual language but but there it is and uh it's not that he feels terminated it's just that he has the option of stating I am terminated to receive the benefits yes which I think could hold up in court which then would cost us time and money down the road instead of just moving forward I think there's a lot to learn in the situation um also HR right I me think there's there's a lot that's why I asked you know the question if Mr Engel as the city's attorney reviewed the agreement okay it was a head hunter that wrote it um you know I think that was a mistake by not having our City attorney review it this agreement was signed what 2021 2222 I think we could have another I get our next session if we have a you know a special session or Workshop we can then discuss how to move forward so to prevent these things from happening in the future I mean I think that with our city growing um I think we're going to run into some of these things and I just think that we have to address them but I don't know that it's ever been in the best interest of a city to get into litigation we've seen that and so I really do believe that the language is not clear but it does hold up based on the report um that David did send us um and it's not our position to like councilwoman ball said to say well how you feel is wrong um so I do I worry about the the litigation side of it for the city we have other things that we need to be um moving forward on and I don't want it to be misunderstood I am in no way saying what the administrator is saying is wrong or in appropriate in his mind what I'm saying as an elected official responsible to spending taxpayer dollars in sound practical ways there is no way that I can in good conscious vote for a separation that pays over 100,000 in benefits When again anyone can say whatever they want that they've been discriminated against or they're being harassed and therefore they consider themselves terminated or soon to be terminated it doesn't mean that that's the case and because we don't have information because there isn't any more um of a environment established where we know good and well without question that there was hostility there was all kinds of things taking place is every bit of the reason why I cannot vote for it and I would tend to agree with you but I think that there where that Gray Line is it's it's due to what their vision of the situation is and if he's claiming that right now there's no language that that is put in there that we have to justify what that is right or wrong that's the way we're we're with right now oh it's every bit of wrong Mike I mean the council at the time that approved this agreement should have had I agree with Steve the City Attorney at the very least review and help guide the council to have open-ended provision in a employment contract that allows someone to define the terms of their separation I have never seen before honestly in my 35 years of public management I've never seen it and I would agree with you that that it is wrong where it is but right or wrong this is this is the language we have in front of us today well I just want to again restate that I feel as though it's very wrong I mean the council at the time and looking out for taxpayers interest and how money is spent should have never have had a provision in an agreement that left it so of been ended we are on the hook for over $100,000 I I agree end of the day bottom line that's my take and view on it we can agree to disagree I'm completely fine with that no I definitely agree that that should have went in front of we I think we thought at the time that it was something to approved but hindsight's 2020 there's lots of things that you can look back on and wish you would have done and all we can do now is move forward and yeah like not have abolished the finance and Personnel committee I don't want to be that person that said I told you so but I raised my concerns at the time May when you and the majority of the council move to eliminate the Personnel committee these are the exact situations and very reason why we need to as an employer have a committee that nonetheless allows employees in Outlet to bring concerns and matters to we don't have that they have to be able to trust the council members that are on those committees too um but Scott you know we've councilman Jensen and I we've discussed outside HR consultant which is a neutral party which I think is actually better um for for our employees moving forward to have someone who isn't entangled in the community who has quarrels with other people who maybe doesn't get along with certain people so I believe that moving forward instead of a committee I believe that we should look at High having an higher HR consultant um from the outside that is unbiased um that is still not the employer yeah I mean I think hindsight being 20120 I agree with Brad it was a mistake but at the time the Personnel committee hadn't met in over a year and people vo their opinions you know that had been on the committee I don't want to be involved in hiring um you know that should be up if we have an administrator you know department heads chief of police they should be able to hire whom they deem you know fit so you okay I'm fine for another five minutes or so I'll just be late want to make sure we I answer all your questions so now it comes down to his vague language and fear of litigation um you know I think Brad brings some good points you know why it wasn't done with previous Council they have attorney review it it doesn't matter I mean we don't know that answer and it at this point it really doesn't matter we're faced with what we have in front of us now okay well it sounds like the some of us are in agreeance that what's done is done and I'll make a motion to approve the uh resignation of David chansky along with the separation agreement second all right any other discussion all those in favor say I I opposed I I carries all right thank you for taking the time thank you all right so we'll go ahead and move on to open Forum if anyone wants to come up name [Music] address yes take my name and stuff name and address please uh Brent Bushman and I live in Ottawa Trail um I just want to go over something or address something that um what I something I used to think was a nuisance but I actually believe it's a huge concern right now on August 20th my uh 22-year-old daughter was uh violently bit by a cat in our in our driveway long story short police recall Animal Control was called uh could not find an owner could not find the the cat and because we had no cat in quarantine my daughter had to get RAB shots we all know those are probably not real fun uh this being said um I think the council needs to uh address this situation in u means of an a cat ordinance I guess just like a dog ordinance I mean there's no real reason cat owners shouldn't be held responsible just like dog owners so I just wanted to mention that and thank you for your time all right thank you so much Mr Bushman I have a question um in the email that you sent to council you had said stated that in your area there's been a feral cat problem yes for quite some time yes so you see numerous cats that evening there was two other cats with that cat okay cuz I know in the past the city has had issues with feral cats years ago as well in different part of the city yes my parents live on Bushman Road and they have cat problems there too yeah and this wasn't even Bushman but I know this has been an issue um before and I think an individual work with binski because I know they do not deal with feral cats um but thank you for coming forward and letting us know time y thank you thanks good evening uh Travis M Cedar Street um just to followup to that there was a house that was if you turn off of counter 39 on the Ottawa Trail there was a house approximately a half a mile down we used to walk by I don't know if it was abandoned or what but there was 20 cats in there and I actually have a picture of one on my driveway the other morning I live on the other side of Ottawa on Cedar Street so there's definitely some feral cats from that area I don't know where they are now but they're still there there's a good number of them I'll catch them in my driveway I caught one inadvertently under my garage door and pinned it couple months ago so um I don't know if they're still in that same area but it's on the south side of Ottawa Trail approximately half mile from cter 39 so I don't know if that helps the police at all or whoever can do anything about it but they're definitely there and I had this cat was this big in my driveway 5 days ago so thank you thank you yeah Chief sandal do you know where that house is is it abandoned it's at one point it was torn down there was a camper there it looked like they were maybe going to rebuild and then I think that just stopped so it now is just a vacant lot it used to be a house with a garage that was completely boarded up just looked very run down grown over but there was easily 152 cats in there oh W okay yeah if it's a house I'm thinking of it's it's been removed yeah yeah okay all right sure that's where they're from okay thank you anybody else hi Denise Simpson uh Robin Hood Lane I'm not really sure if this is an appropriate time but I actually came to see if um you were going to be talking about the budget so I could um actually asked to be the agent for the uh city of Breezy Point I am um 24 years experience of Insurance Agency um and I live in Breezy Point so I had presented a letter um but I'm not sure if you had received it or not I was just wondering if I could ask when would be an appropriate time then to come and talk to you about being the agent for the city is there an appropriate time no whenever you want okay I can we follow up with you after sounds great thank you for your time thank you Tom lahigh 7460 Fairway Lane I just wanted to uh make a few comments I know on your agenda tonight you are going to be talking about uh bonding um and my personal feeling is you want to minimize the number of bondings that you do okay bonding costs money it's going to cost money to initiate the bonding so if you have the cash pay cash for something on City Hall if you can pay the cash for it don't bond because bonding just wastes taxpayer money you're going to pay a lot more in interest you're going to pay a lot more in origination fee so if you going to minimize those origination fees minimize the interest that you pay it's going to save this money to uh to the city over the long run um do whatever you can when I was mayor that was the first thing we did was to try and eliminate all the bonding and we finally did and which is why we're debt free okay now we're talking about we know bonding for Bushmen that's a huge expense okay um we need to have a policy of pay as you go and that's what I had when I was mayor is pay as you go without having to do any bonding and pay that extra interest to the banks we don't need to be doing that with taxpayer money so minimize bonding do that at all possible so thank you thank you anybody else all right we will go ahead and move on to preliminary budget Mr chansky thank you madam mayor members of the council so tonight we're here to discuss your 20 your preliminary 2025 budget and Levy um as required by State Statute you are required to to adopt a preliminary Levy um and send it to the county uh auditor by September 30th of each year so that's what we're here to do is is to discuss the the preliminary 2025 budget and Levy um and then uh once you have discussed it is to consider adopting it ahead of that deadline what this meaning is not as we've discussed in previous times um is not to discuss property valuation that is something that is done by the croing county uh beginning of earlier in the first third of the Year normally in the spring April May time frame um and if people have questions about their valuations they should uh talk to the Crowing County Land Services Department down in Brainard uh they can be reached at 218 824101 so a little background we like to go through before we get into the nitty-gritty uh just some education of what is a levy uh tax levies is the amount of money or Revenue a government entity must collect through property taxes to ensure a balanced budget it's calculated by subtracting anticipate non-t tax revenues from anticipated expenditures so we take again what are expenditures what are non-t tax revenues and whatever is left over is that's what we need to Levy so again expenditures minus non- tax revenue gets to your Levy amount the city has four levies that combine make up the total tax levy that's your general fund your Eda fund your Cemetary fund and your debt fund we have some other funds that we'll talk about uh near the end but they are non- levying funds so how do we how do we determine personal property taxes so I'll go simplified first first you take the city's estimated market value which is determined by the croan county assessor's office that applies to a statutory formula that's applied by the assessor's office and then that comes up what they call a tax capacity of the city you then take that Levy that we talked about the the money you need to tax to uh H to meet your budget divide that by the tax capacity and that's how you get a tax rate the tax rate is then applied to personal properties so uh levies are set in dollars not percentages so we're going to say this is the amount of dollars the city needs to Levy um to have a balanced budget uh property value determines your proportion of the dollars that go into the jurisdiction so so when you look at a pi I like to use that that image a pizza or a regular Pi the pi is the levy so how big the pi gets depends on the levy and then your um property value determines how big your slice of the pie is so again how we determine individual taxes we take individual's individual properties tax capacity multiply it by the the tax rate and then you get your taxes for your city the other thing we want to mention here is we are talking about the cities Levy we're not talking here about croan counties uh region five development commission's Levy or the school district's Levy we're talking purely just the city of Breezy Point here so if we going into some detail the preliminary estimated market value um for the city is 927 m196 uh that becomes a a preliminary estimated tax a tax capacity of 9,645 499 the preliminary Levy presented tonight for 2025 is 3,385 68 so when you divide that number by the tax capacity you get a tax rate a preliminary tax rate of 35.10 %. um this this estimated market value is a increase of $ 4,600 from 2023 tax capacity is an increase of 65265 from 2023 the preliminary Levy that we'll go through in detail here shortly is a increase from 2024 of $172,900 or roughly 5.4% and the primary tax rate of 35.1% is 0.632 lower than 2024 so use an example of what this would look like for an individual's property taxes if an individual had a property that had a market taxable market value of $350,000 that would turn into and we're assuming here also a a single family homesteaded residential property here uh tax capacity of 3500 multiply that by the 35.1% that would come to an individual city property taxes of $1,228 51 now again is if you when you receive in a couple months when individuals receive their preliminary tax statement normally in end of October beginning of November that that will not if you look at the bottom if you look at the bottom number that's your aggregate taxes so again we're talking about just the city here again um the tax rate is6 0.6 32% lower than last year and so for example uh in this example um a property that if its value did not change year over year they would actually see a $22.10 decrease in 2025 because the tax rate went down now we'll get into discussion if your tax if the value of your house went up faster than the rate went down then you might not see your taxes go down um but if your property value stayed the same or even went down you'll likely see a decrease in your property taxes in my memo attached we've got some uh tax implementation for some properties I did U and we'll have that at the end so breaking down the preliminary budget um as we have it now that is in the packet 46% of the budget is Public Safety 21% Public Works 12% is towards Administration and um 7% towards land use planning and zoning building 2% for parks and then 12% is other governmental so it's things like insurances um and other services some of the things that were considered and discussed during the budget the council's budget workshop on August 19th uh is the implementation of the Capital Equipment Capital Improvement plan the city hall project Road improvements annual wages and insurance increases training and educ and more uh greater emphasis on training education across the board for staff and then just general cost increases so let's go over some of non- tax revenue again more detail is in my memo in the packet is much more detail than I'm going to go here in this presentation so people have questions it's all in there so some of the pro larger non-t tax revenues that the city sees is the smallest City's assistance program for Local transportation this is through mind do um this is actually uh the number that was presented um in our Workshop we had originally on the budget was about 65,000 when I was doing um a little more research and double-checking all of our numbers um after the workshop realized that that number that had actually been sent out by the league previously was the 2024 number and the 2025 number provided by mind do was actually about $30,000 higher uh or it's more so I think in the budget we had about 65,000 mind Do's pre um estimate for 2025 is actually about n just over $90,000 so that um we we adjusted that in the budget and that's one of the main reasons why the levy that actually you saw we're going to talk about tonight and versus what we talked about eight on the 19th is actually lower tonight than it was on the 19th by about 1.2% so about $90,000 from the state from there police P Aid that's something the city gets every single year the state increases a little bit every single year and October is when they normally come out with the new numbers this is again is just an aid to cities to help cover um retirement benefits for um police and fire uh P lak's fire district district we do um get some revenue from that as we act as the Fiscal Agent for the district uh we we Pro we have a contract with the Pelican Lakes with the Pelican Township um to provide uh 20 hours of policing each year each week I'm sorry 20 hours of policing each week and then we do have a transfer in from the capital fund um for streets or Road improvements that we'll discuss um when we get done to public works so that's some of the major sources of revenue obviously we have building permits um multiple different types of permits from your golf cart permits all of that goes into this again in the b in the budget document that's provided as well as uh more detail in the memo so jumping into expenditure summary for administration city council and the City attorney um there's not that much change year-over-year um again we already I'm not going to go into uh we already talked about annual wage increases and benefit increases so that's across the board and training so that's across the board on all departments so things specific to this um with the assistant City administrator position becoming um vacant here at the end of the week we had a discussion at the workshop about what's the best way to fill that position so the council will continue to talk about how you wish to fill that position and that may change um if you want to keep it as an assistant City administrator or something else um and then depending on how you choose to go with that position obviously those costs may go down as well uh City attorney we did add $10,000 to that budget based off of just some ongoing litigation and actual year-over-year costs for city the city attorney for police and fire um the main increases uh police on for police was the from the Professional Services side and that came from a new records management system or RMS with croing County that croing countyy is implementing um that they do then charge out to all the um local police departments it is a cost that we um do need to pay so that we can be working with croan County with the sheriff's office with dispatch um so that and that the um County attorney can continue to be our prosecutor it allows our records to smoothly go in and be able to share records back and forth they are implementing a new system and right now um as Chief Sendel presented on August 19th it's a estimated cost increase to the city of just about a little over $35,000 we are looking at into some grant opportunities um but right now that's what's the primary increase towards the police department on the fire district side this is another area before you move on just a quick question on that is that a one-time increase or is that anticipated to be an annual Chief increase or uh it's it's going to be a slight increase for the first five years and after five years it's going to continue to increase U they did not give us any figures on what those numbers would be five years out but it's small increases from year to year and what we've budgeted would cover those increases through the five years so I want to say it was 30,000 we put in to cover the records management system and that will carry us through that five years okay thanks uh pequ L's fire district so at the time we had met on August 19th I hadn't received their 2025 budget yet um so IID put in a number a conservative number but I didn't believe they would exceed after that I did get their number and our annual contribution actually is being reduced by $5,000 again with that the way that the um the uh formula Works B basically sorry primarily based off of property values so essentially what must have happened is peat's property values increased at a greater weight than Breezy's did so our our um our contribution for 2025 is actually going down by $5,000 peats is going up by 11 so that's where another area we actually was able to reduce that preliminary by another 20 so we're able to reduce expenditures by 29,000 we added roughly um 30,000 in revenue and that's was able to one of um able to reduce that preliminary Levy by that additional 1.2% from what we discussed um on the 19th Public Works in Parks um you'll see it uh looks like public works on a lot of their wages wages and benefits went down but Parks went up what we did is again we we re reallocated some of the wages between parks and Public Works based off of the actual time that we were seeing the Public Works crew actually spending on Parks so you kind of move it from one place to another um but we wanted to try to be accurate to where time and money was actually being spent uh equipment repairs and maintenance we increase that budget a little bit just based off of uh some maintenance and repairs we were seeing a lot again a lot of these maintenance and repairs are not something you can predict um but we wanted to make sure that we were accurately budgeting for for maintenance and repairs and then the big thing was Road improvements so uh at your workshop on August 19th you had a discussion uh led by Public Works supervisor zeren uh regarding um Road improvements from 2025 um we kept you'll remember we kept the road maintenance budget so dust coating and things like that the same from last year we felt that was still a good amount of money um but uh Public Works supervisor zeran talked about even with the city working on the street CIP um it'd be great if you got getting there are some lwh hanging fruit um that the city could start addressing when it comes to Road improvements um and it' be great to have some funding for the ad hoc streets committee to work with and make recommend recomendations to the city council so at the workshop um the city council uh designated 150,000 of existing Levy dollars um toward Road improvements and then supplemented that with 150,000 for capital for a total of 300,000 for Road improvements again that the ad hoc streets committee will be involved in helping the council advising the Council on what improvements should be done in 2025 planning zoning and building side um biggest uh there was a $10,000 reduction in that we were eliminated a seasonal temporary employee we had left in there for last year during the transition um when Mr gansen was coming on board that's no longer needed so we removed that and then Inspection Services had a slight increase but that's also because we increased um the building permit Revenue uh based off of what we were seeing year-over-year and looking at into 2025 and the inspection services are based off of building permit Revenue so we only pay Mr sadoski um and Mr Hansen our building inspectors based off of actual building permits so if you get no building permits they don't get paid because they didn't do any work so when you increase the revenue you have to increase the expenditure as well on other side on the other government uh the council previously just discussed tonight human resources that was a discussion on August 19th but looking at getting some outside assist on human resources and so you designated the Professional Services budget under the other governmental line for that purpose auditing and accounting um there's um money in there uh obviously for annual audit as well as um some additional accounting assistance uh for when questions arise and things come up animal control in the three-year agree I think it was a threeyear agreement fiveyear agreement in the agreement with our Animal control officer there is a annual slight annual increase that is uh outlined in the agreement so that is built in also what we did not have in the 2024 budget was uh the cost for our impound services with heart um if you remember that was something that right at the beginning of 2024 of this year um we had been taking animals to be impounded at um babinsky Foundation they weren't charging us for it they decided that they were no longer be going to going to be taking an uh any impounds from the city of Breezy Point so we were put in the position we had to contract with har so that um contract and those fees are also uh now in the budget uh Building Maintenance um that was reduced just due to the fact of the intention to move forward with the city hall project so we wouldn't need to be doing a lot of hopefully much maintenance on a building that we're going to be remodeling uh we also did on the city on the police side maintain again continue to maintain um that building maintenance account of about $45,000 that allow us to or allow the police department to replace that last furnace um also some of the stucco on the side of the building needs to be made needs to be um repaired uh Chief sendell and Public Works superar zeren got a quote for that cost about $30,000 but uh the police department was successful in getting a grant um for well actually may was more than 30 the grant was for 30 the uh the cost for the repairs was 38,000 something we received a grant for all but approximately $10,000 worth of the repairs so with that Grant we'll be able to um be a the police department would be able to replace that last furnace and also repair the stuck out and still have some money left over should any other repairs come up um and then the transfer to other funds uh what that is gotten into and I'll go actually want to do is um I guess I'll discuss it now and we'll get more into a capital um so in previous years we have the council has budgeted some transfers pretty much to the capital fund it was about we talked about the the 572,000 that's been going in the capital fund every single year um so what what has happened as we discussed on August 11 19th and I'll go through more detail here shortly is taking that money plus previous Capital um expenditures so Squad the annual Squad which is now part of the equipment Capital plan um some uh Public Works transer for Capital every single year now part of the capital plan Parks transfer every year now part of the capital plan we were to take that money plus the plus the 572 it total to about 72,000 to use to pay for other um projects so uh we'll get in here talk about the city hall bond that money was taken out of there the Le the levy to help cover the and fund the equipment Capital plan was taken out of there um and then the uh the Street Maintenance that we talked about 150,000 for for the the road improvements was taken out of there as well those are existing Levy dollars um so that way we could pay for those things without having to add new Levy dollars to pay specifically for those things so that's your general fund again there are some other uh miscellaneous funds the Eda fund which is a leving fund uh there's 30 uh $3,650 the levy for that uh that is a all given as a contribution to the brand Lakes area Economic Development Corporation to assist us with economic development activities the Tiff fund is a non- levying fund so this is a fund that um for any tax increment financing districts money goes into there comes in when we get our allocation twice a year and then based off of the Tiff agreement any Tiff agreements it's then redistributed to the developers the cemetery fund is both is a levying fund um but does not rely solely on its Levy uh if you remember last year the levy was increased from $9,000 to 20,000 to cover um additional Professional Services mainly for landscaping um as the cemetery commission was no longer able to do that Landscaping themselves which they had done for almost two decades um that is just main the $20,000 Levy has just been maintained and has not been increased there's also $5,000 that is transferred out of the semetary fund and into the capital fund to help cover some of the costs that the public works department um incurs doing work at the cemetery The Debt Service fund um is a leving fund to help cover debt in the preliminary budget we do have 28 $80,000 for a bond on the city hall as was presented at in your August meeting um 280,000 was that top if you chose to bond the entirety of City Hall again this is not new money on the levy we took the 280,000 we took it out of those previously um two that previous uh 572 or actually 702 once you put in those capital expenditures and just moved it over into the debt so we just transferred it from essentially took it from the capital from the general fund and moved it to the debt fund also in uh there it is also in The Debt Service fund is the payment for the PE the the ladder truck on behalf of peat Lakes fire district was something we bought we purchased earlier this year the intent to reimburse ourselves with a bond um that is in The Debt Service fund is that's where that would belong however it's not an impact on the levy as that annual payment will be charged to the peot Lakes fire district so when that's time to pay that annual debt C that that um that Bond it'll just be invoiced to the pequ Lakes fire district and then they'll pay us okay come on I know okay so under the capital fund that was one of the big things at the very beginning we talked about was a change so the C the council we talked about in July we talked about it again in August it's included in the packet is the full uh uh cap CIP Capital Improvement plan and so we reordered the capital fund to represent that so in 2025 here are the um the capital expenditures that are proposed uh Erp software acquisition this is a brand new um uh Finance package that would be much more robust than what we currently have allow for online payments online uh permit applications um credit card payments a lot of the things that we do not have now will be a lot more both beneficial internally but even more importantly externally to our residents uh the zoning code update which we already have going um we estimate about 85,00 will be remaining of that $120,000 contract about 85 will still be remaining in 2025 um miscellaneous it equipment in the memo we go down much more in depth about that that's a replacement of cute or annual Replacements of computers monitors um ticket printers Squad computers for the PD and then public and then security cameras and door access control updates for the public safety building building police squad replacement again our policy is we replace one Squad per year this amount covers the purchase of the squad purchase of the equipment for the squad and then the buildout of the squad uh ballistic helmets for the police department a Lucas CPR this is a device that that does chest compressions automatically this will give us three so one for each of our officer paramedics and officer EMT placement of a night vision system and two new mobile speed signs so these were all discussed in depth during the august 19 workshop and then $50,000 for Parks um that's just for future Parks improvements as they come up recom as recommended by the parks committee they can make a recommendation to the Council of this is what they would like to do so there's $50,000 per year in the plan for that so just kind of saving for future parks the sewer uh the sewer Enterprise fund is not a leving fund it is an Enterprise fund which means it gets its money not from taxpayer dollars but from sewer fees so only those connected to the sewers the municipal sewer system pay for this service um increases in expenditures uh primarily are the wages um and auditing and accounting services which is split 50/50 between the general fund and the sewer fund um in my memo I go into a depth that we are hitting about that break even point between anticipated Revenue anticipated expenditures and so we will likely be making a recommendation um to increase um the sewer rates um and we do have Baker Tilly and contract to be working on that and making a recommendation to you taking in account not just what annual operating is but also looking at the the future sewer expansion what is that going to cost and how do how can the city um essentially get enough Revenue to cover those over the next couple years by increasing rates um Public Works supervisor zeran presented you I believe it was back in May with a survey that he had done on uh sewer rates for neighboring communities and we were by far the lowest the sewer Capital fund um that's operates similar to our general Capital Fund in that it is money that's set aside for the those significant sewer uh significant capital projects um one of the items back in Aug uh the July meeting I believe actually council member Scott you brought it up of within that draft Capital plan what items would be more sewer um and so we worked um and uh po Works zeren identified a number of pieces of equipment that would be followed under that that sewer category and so um while there are no Public Works um expend expenditures in 2025 there's a sewer expenditure um we recommending the replacement of the 2018 Bobcat tool cat um it has a cost of about $70,000 I know the intent is to try to trade in the existing one to bring that down um this was an item that we actually FL switched with I think it was I think the skid steer another item even though another item was um scheduled to be replaced earlier with the increased maintenance costs to the Bobcat um Joe made the recommendation that let's replace the tool cat um ahead of schedule the other piece of equipment is in good shape and it can be pushed back another year without a problem this is a a pretty much daily used piece of equipment so it is a significant piece of equipment for the public works department and then the Erp software uh it's a total cost of Just sh $100,000 for that and that would be split 5050 between the general fund the general Capital fund and the sewer Capital fund also termal Road and medok Lane sewer extension that's something we're still planning on um we were hoping to have a contract with you in front of you today um however we are working on and and I know Public Work super Z can go into more detail of working with the de with Mr weol on the assessment of that and there's a witth has recommended an assessment waiver process where pretty much we agree upon this is what their their cost would be and they disagree to pay it and then we don't have to go through the whole assessment process save some time um I know uh Mr zeran is actually working with Mr langel on getting that agreement um drafted and then signed by Mr weol um Dave Reese with WTH said that his preference would be that we have that agreement in place prior to executing the engineering agreement just because it might change things if it's not agreed upon or or what the agreement is so that is currently in the works but we do have intend to still do that project next spring and then the sewer plant expansion permitting again continue to work through that process we have $25,000 to continue to be working with WTH to be continue taking those next steps so that's in uh in brief of all the expenditures throughout the budget in total uh budgeted expenditures in the general fund we have a total expenditures of $ 3,789 358 Eda fund 3650 sary fund 46,0 325 and the debt fund $415,000 total comes to 4,254 333 again we take from that we subtract our non-t tax revenues which total about uh uh 8 $161,400 and that's how we get to our preliminary Levy of a total of 3,385 68 which is $172,900 or 5.4% increase over 2024 again with preliminary levies that can always go down between now and December it it can just not go up I think there areas that we are continuing looking at again talking about the assistant City administrative position how do you want to deal with that um might have a decrease also there are other areas in Revenue I actually attended an administrators meeting last week where we were presented um by sourcewell their new funding um mechanisms um and then there is about $72,000 that I was able to identify that the city can kind of preliminarily apply for this fall and then get approved for ahead of time and then if approved for that would then allow us to then reduce the levy by an additional $72,000 so there are continuing ways that we will be looking between now and the final being adopted in December to incre to continue keep that refine that number and lower that number again at the end in December the final Levy cannot be higher than this but it can be lower so as I talked about up front um and is in the front page of the budget memo I did run some potential property tax implementation calculations these are 20 properties random 20 properties throughout the city these are the same properties that I used last year when I did the same presentation uh the only thing that is unique about or on the same about all of them is that they are single family homested properties otherwise they are selected at random from throughout the community and I think do give a good representation I will say that um when I went to update the numbers from last year what was the uh estimated uh property tax for 2024 and their actual the estimate was actually within 20 bucks for pretty much all of them and most of the properties were actually even under the estimate so I I am I am confident fairly confident in in these estimates um again so you'll see on the left side that's the 2024 property value their 2024 city taxes uh then it goes to their preliminary 2025 property values um what is the change in their value and then again based off the Val the Val their their market value and then the tax rate of 35.1% what their estimated city taxes will be you'll see that there is a wide range for some people their taxes uh do see a decrease some people see an increase um a lot of it again based off of how what did their property value do what did the assessor do with their values did their value go up did their value go down um you'll see at the very bottom bottom is kind of an average across all 20 properties um of an increase of about $481 again that's not for everybody that's an average you'll see there are some people um I think the the greatest reduction there's one property think it's property 15 would see a tax cut of $150. 197 over 2024 yet there is some properties like property 20 that see a $24.97 increase over 2024 and that's probably because they had a 14% property value increase so you'll see again some people would experience a decrease some would experience increase with this preliminary um Levy so with that uh mayor man uh members of the council that is um in short the preliminary 2025 budget and Levy take any questions you have um any discussions You' like to have the goal here as at the end of this discussion would be to adopt the memo that is or not memo resolution that is attached to set the preliminary Levy and to set the budget meeting for December 2nd at 6:30 and that would be your formal what they used to call the truth and Taxation hearing thank you I just want to say I'm really proud of the city um because of everything that we've actually accomplished the last two years and everything that we've gotten the ball rolling um I think residents should be very proud of what we're seeing um in this Lobby and what we are continuing to doing so thank you Mr hansky for for that anybody else have any comments on the love you I don't have any other questions at this time I don't have any at this time either it's just it's preliminary I don't either okay motion I'll make a motion to approve resolution go the resolution to adopt the preliminary um budget in the amount of 3 million 385,000 second any discussion all those in favor say I I opposed motion carries all right we'll go ahead and move on to the speed study petition uh yes madame mayor members of the Council on Friday uh we did receive a petition from Terry scherg of 29555 p on drive to conduct a traffic study on Peron Belgium suffk and Dakota drives petition is attached is Miss m scherg here okay um Madame may i' actually recommend you hear from her and uh regarding their petition to have a speed study done just got a new hip and it gets a little cranky when I sit too long so so I'm Terry and um this is my husband Kirk and so thank you for allowing me to speak to you guys tonight this is um something that is on the heart and minds of a lot of our our Comm Community here so I'm speaking with a collaborative voice um kind of all of these people the thing that's been interesting about this project is I don't think I was at any house for less than 40 minutes with everyone sharing their very personal stories about what has transpired with um the compost yard and what that has done to our quality of life it's not the compost yard so um this is the second year we the homeowners have had a tried to share a voice um and attempt um uh to do something about the community safety concerns and the red flags are everywhere so we have um completely unmarked speed designations on our roads and we have a lot of people using those roads to access the compost yard that don't live here they don't care how fast they go and yes they speed so as you are very well aware the the the placement of the compost yard within the very quiet neighborhood community has increased traffic volume the size of the vehicles that travel the roadways their trailers the speed of the vehicles and the blatant disregard and disrespect of the safety of the members of our community which are our families our children um our property our pets and the Beautiful four-legged creatures that share our properties and call it their home as well so many of the vehicles that are traveling the roads now which is way different um are very large diesel vehicles and they four-wheel dri and they are very large construction type trucks with two and three axles on their trailers those are big trailers and they are loaded not just with the branches that come down in a storm but they are loaded with the logs of the big trees that are being removed from I think people's um properties where they are building homes and they clear the property and it is the contractors that are bringing them down there the loads are unsecured and they're very bulky and when you have two of those vehicles coming and going at the same time we don't have any shoulders on our roads which usually is okay but in this case if you are walking riding a bicycle in a golf cart um you have better head for the ditch because our lives are not safe out there anymore our traffic um to the compost yard begins as early as 6:00 a.m. in the spring summer and fall really reduces in the winter of course and um it continues well into Dusk and dark s days a week because this rural residential neighborhood community offers um so many of the wonderful outdoor activities which is the reason why so many of us um own here um it means that we often are backing our trailers our pontoons our ATVs backing out our campers and backing out our own vehicles at really our own risk at this point so when we ride our bikes we walk with our friends and our relatives and our family members and our dogs where we drive we jog or we ride our bikes or the golf courts um we do that in the community where we live and so we are experiencing all this in our front yards we are not safe and our lives are threatened every time a vehicle or two with a large unsecured load headed for the compost yard speeds 40 45 and sometimes up to 50 mil an hour having told uh this story We the community are requesting ing um the posting of 25 mph speed limit signs on Percheron Belgian Dakota and suffk and I've had people approach me from Dove um in both directions coming and going to the compost yard it's one thing to go there but especially the commercial vehicles time is money and so they're in and out fast we all know that control rolling speed limits saves lives we also request um that the yard possibly be posted with a 7 a.m. to 700 p.m. Monday through Sunday um which is standard approved hours for construction work in residential areas you know and we all know on the compost yard is posted and designated for the Breezy Point residents only you know and we know because we live with it that the rules are being ignored and the contractors and individuals who do not live in Breezy Point are abusing the use of the yard we all know also that rules are not effective policies regulations if they are not enforced and it's a tough job to figure out how to enfor force that but it needs to be done so we ask you to please accept the petition with our signatures requesting um of this Breezy Point City Council to do the right thing to embrace our concerns for our community safety and to act on the posting of 25 mph speed limits which will significantly improve our community safety Our Lives depend on it things need to SL slow down so I have a couple of information sheets up here um that I'll leave and if anyone is interested it comes from the Minnesota Department of Transportation and they are stopping distances so this is what we can look forward to with ve oversized Vehicles hauling large loads um down our road and it's at 40 your break breaking distance is 118 ft so that's a that's a lot so thank you for hearing us and um we look forward to something proactive happening before something very bad happens i' like to thank you for coming up thank you thank you I do live on Crow Circle so on I live on cow Circle so many of those big trucks think that our dead end is the compost so they come speeding down and flaming on their brakes prior so I'm absolutely in favor of moving forward with something like this um and actually we did budget $10,000 to look at two to three more digital speed signs which we have seen to um decrease the speed so yeah and so is the data being collected so that it can be analyzed yeah we have only one right now and that is on Dove right now and so we'll have to just look at how we can transfer that um if that's what we decide to do the size of the vehicles that are coming until something is done about it we really feel that 35 is too much if he pulls 35 people are going to drive 40 right so that's why we're asking for 25 okay to control it and there's lots of kids including mine so thank you yeah thank you thank you right but this time I think of any discussion from the council if you'd like to proceed ceed with having a study conducted I'm sure Chief sell and public work supervisor zeran can put together a plan of action for you maybe even discuss it at your September Workshop if you would like and um be able to implement such a study I think it's a good idea to do this study um I personally believe that the compost site is being abused by commercial vehicles that the work some of the work is being done and Breezy Point that's legitimate um but I think there's plenty of the vehicles that are from outside the area coming in to use our site um you know if a if a contractor is removing trees within the city limits that's perfectly fine I mean that's it's their right then to have that contractor dump there um I actually went before the road committee I think it was 2022 um because of sharp viane I mean I get the comments their spot on um actually I told the city that the state made it easier to lower speed limits but you still have to do speed studies comply to lower them um you know the police do an excellent job in our community but they can only enforce when they're there um you know same with the public works I mean Council discussed and directed staff to find an alra location which I don't know you know if we'll be able to find one but I think it's worthwhile um but it also brings to light I mean you have the so-called bird Lanes I live on shiew Lane there is numerous roads and streets in this city that are curvy blind intersections I mean it's all throughout the city that is part of the ad hoc Road committee I think we should look at universally universally lowering speeds I mean the cities are doing it Minneapolis and St Paul has done it um I think it's time um residents there's numerous residents throughout the city that have these issues and I'm I'm glad um the group signed the petition and it's something we need to take very seriously um so part of it can be the street um you know the traffic study but I think it's a it needs to be addressed Citywide and the state of Minnesota has made it a lot easier to lower the speeds we still have to do a Citywide speed study I don't know if you guys knew that or not but State stat Citywide re Ires that we do a city-wide speed study in order to do that so I think that's something that maybe we should consider considering the growth of Breezy Point things have changed um and so I I definitely agree yeah it's definitely it has to be Citywide I would also be in favor even if we don't move the entrance looking at some kind of entrance for if you have a key card or a number so that nobody can go in there unless you're actually a resident um again something else we've talked about I agree it's to me locking it I mean you can't hire somebody to sit there and monitor it 7 days a week there and you know Joe has looked into that it can be locked down um you know residents can accompany a contractor to open it you know they're you know they live within the city they have a right to use it whether they do it themselves or a contractor um but I think it should be a global why city the whole city um the outcome of when I went for the road committee and Council was just cautionary signs but you know again there's so many streets in the city that should be at 25 M an hour um and now is a good time with an ad hoc Road committee Dove yeah well Dove I mean there's just numerous I mean there's to the comment of no shoulders the majority of our streets don't have shoulders um you know there's not drainage easements there's not utility easements I mean it is what it is that we we can't change but we can certainly lower speed limits could we potentially get a um estimate on what you think it would cost uh I know you're leaving soon but um to do a city-wide speed study and to understand that and to figure out how we could Implement that into the budget for 2025 I'm not really sure like how much they typically cost but it would be nice to at least that would be something I think we'd discuss with the with wood our city engineer okay okay okay I think that' be very helpful so we can budget it for next year thank you thank you well if this is going to be something that is going to take a while to figure out how best to manage uh cuz this really to me every bit centers around the location of the compost site and it gets into some of the reasons why I brought up in June concerns with how that site is is functioning is being operated within a residential area um if this is truly going to take several months in order for us to settle on how best to mitigate known risks that exists with traffic and people I would really like to see us figure out how can we do some traffic caling measures right now um I don't remember if we talked about I know this came up at our June Workshop um but I don't remember if we talked about any potential in from measures I mean things that come to mind are you know those um bumps if you will for a lack of a better description that you put in the road you know as a way to you know let people know you better slow down um that could be very old just one example among many but I would really hate to see the city not do something not take some direct specific steps towards figuring out how we keep vehicle and people as safe as possible um I know good and well we all want to avoid any situation where someone gets hurt or seriously injured as a result of what we heard tonight um and again to me this is just one concern among several that truly exist with the location of the compost and where that service is located in the [Music] community just to comment Brad on the speed bumps that's something myself and a neighbor had proposed for sh View Lane even temporary but it the city did not want to do it at the time you can't leave them permanent because of snow plowing um but that was what we had looked for as well um at that time um but it never was able to one of the things assures me correctly was even if you could legally post it down the 25 some of those speed bumps if you approach it at the legal speed limit of 25 could cause damage to your car um lose control of it I know the idea was to slow them down but if anybody took it at the legal posted speed sign um that was a an issue snow plowing for permanent ones was an issue I know when we did Shore View I believe there was a number of steps that we did we we both did both egress and Ingress of the road and we measured it we collected data and then we after that we did post the cautionary 25 20 m per hour signs and recalculated it to see what the traffic patterns were doing at that time and at that point it did show a reduction and so that's why we left the implementation of of the cautionary speed signs um it was a lengthy process but it was good data it was good practice to go through that we did so I'm in favor of doing it on these roads here yeah I am too and I not I don't disagree that a Citywide study would be good idea cuz I think it would be uh at this point but if we can move forward with these specific roads at this time I think that would be best just to address that that particular issue um and obviously if we can move that compos site that would be ideal at this point too yeah and she even brought up some good ideas which we've talked about gaing it and um posting the hour so those are all good and good suggestions um that I know we're working towards um at this time Mr chansky would you be looking for a motion to direct staff to come up with the plan yeah I think that would probably be best like I said defer to Chief sendell and and and public work supervisor zeran but I would say probably take what you've heard and and bring up what the plan is and then come back with you with the plan to approve I think would probably be the do do we need to see the plan or can we just say enact on a speed study it's up to you do you want if you want to review it or do you wanted them to just use their best judgment I guess that's up that's up to you as a council um well we have to wait till the spring just because during the winter it would not be very like as accurate I will say probably and I know Mr Zer can probably speak this better than me but we are going to fall so I'm pretty sure the brush pile is going to be used a lot so there's actually a time to study it I would say probably now is probably the time to study if we can move that fast I mean that would yeah that would be in favor of trying to get as much data as possible um I would I would defer to Mr Z though so I he might have he might not agree with me on that so um yeah fall typically when the leaves are falling it's busy spring same deal um I think Brian would [Music] be uh a good resource for we have one sign you put it in one spot for a week um I think there'd be a pretty limited amount of area we could cover so it'd be nice ni to have some kind of an idea of what's our primary road to look at um just so we have something to discuss you know the rest of the week right a location would be good and then once we are downloading that data Sergeant Garcia has to be available to download that data before we move the sign someplace else and then just one other point of clarification if we're talking about reducing the speeds anywhere you have to look at all roads throughout the city that are similar to that road so you can't just look at one portion it requires you look Citywide and compare all similar roads which might help if there are other areas that need to be reduced I mean is that kind of it's that's just it's a requirement you have to look at all similar roads when reducing a speed so right now I don't know if you can take something as small as just well this is a dump site and the others don't have it to exclude others I don't know if that works um I just know it states that you have to look at all similar roads yeah I I recall the discussion it was something we wouldn't do ourselves essentially it would have to be an outside firm to hit every road I just that's what I remember of that discussion but we can certainly collect data at any point okay perfect you have a recommendation Chief so I I just pull up uh on the GIS that's the section we're talking about would it be probably somewhere on perch run You' re if we were if the sign had to go somewhere obviously we have one sign yeah you have I would say there's a hill on Percheron though that makes cars go even faster cuz that's when it kind of comes down right but you personally I think a lot of people are probably accessing it from suffk they are right it's coming off Dove street to suffk so you don't want to be closer to the dump site to get the majority of the traffic is that's where I typically access I think a lot of people people do yeah that's the main one just because no one kind of goes in the middle as much but not they don't especially the commercial or the larger vehicles I think are I think to your point I agree I guess whatever you guys recommend I would say is the best way to go but that is certainly a characteristic of that road that I think you know needs to get highlighted is when you come down prron I mean you do have a pretty good as we all know a hill to go down and if you're driving a how many ton vehicle loaded down with wood I mean you're going to pick up quite a bit of speed so correct I would tend to agree wherever we can get the information from um that suffle perer and kind of down to the Dakota Drive area is to me what would feel like be the important area to focus on yeah I agree do we need a motion I think it' be great great um I guess what I'm hearing is have the get speed Stein placed and then further information for a later date on what you would like to do for uh potential Citywide I find we have a data request coming in shortly for information from Dov Street okay so once that info is downloaded we can move it immediately right or as soon as Public Works is able right perfect motion I would make a motion to accept the petition for a speed study um to be conducted um I guess as we discussed and that s full perin um area as it goes down to the compost site I'll second right any other discussion all fa say I I oppos motion carries all right so do I have a motion to approve the consent agenda or amend I'll make a motion to approve the consent agenda I'll second any other discussion all fa say I I iOS motion carries we will move on to new business donation of sign for disc golf course good evening Shane on 34556 mean Street P lakes and yeah donating a sign and hoping for your approval all right does anyone have any questions I don't know why that it cut it off sorry Shane I don't know why I did that it's all right generic rendering anyway no color on it uh it's a 30 x30 sign if that helps and then uh 32 by3 excuse me I'll provide two 4x4 by 8T posts as well everything necessary to basic to get that in the ground and install uh Mr zard and his team will install that once I provide that sign in completion uh that is something that I'll be working on here uh the next couple months when my schedule allows it'll be a fully constructed sign out of armorite weatherproofed it should last 20 30 years and I'll be doing maintenance on that in the future putting clear coats on that every two years and all that's free oh we very much appreciate that thank you all right do I need a motion to accept donation I'll make a motion to accept the donation a second any discussion all those in favor say I I hi opposed I thank you thank you all right we'll go on to the small Pavilion relocation thank you Madame mayor members of the council um so with the exception acceptance of the bid on the city hall remodel an expansion project um we are still on uh schedule to commence construction uh in mid to late September so just a couple weeks from now one of the first things that Hightech construction is going to need to do is to relocate um the small Pavilion uh during this the design process I did have building official Scott scusi go look at that Pavilion he deemed it's in it is in great condition um and there's no reason just to demo it and get rid of it um it's a still good asset So within the project budget is a budget for the Pavilion to be relocated uh we did take the opportunity to go before the the Parks and Recreation committee on August 8th during their meeting meeting to have them discuss where they think it would be best to have it located uh they kind of came down to two locations potential locations one being the new disc golf course parking lot somewhere out there the other location being on the east side of the basketball courts over here so essentially moving it 150 yards um from its current location over um to the side I do have renderings so that's where that's the current location right here on the North side um its current location essentially will be the new parking area um so the new somewhere on the dis this is Google Maps it's obviously not the most updated areial but somewhere in here I know they'd work with Public Works supervisor zeren and the public works and the parks committee did figure out what is the correct best spot for it I know we've discussed in the past somewhere either down here or up on the Northern side generally a flat area where it could go or their other area was kind of in this area on the east side of the basketball court uh so that was two location options uh they also discussed if they couldn't come to an agreement on a consensus on where it should go um placing it somewhere else temporarily until they can come to a conclusion bring a new recommendation to the council um and have it placed in the spring or their fourth uh discussion item was to have it just donated to the peat Lake School District for use at Eagle viiew Elementary School um which we've been told they would readily accept so they in the Parks committee intends to do um site visits as part of their regular meeting next week uh they'll be meeting at the disc golf course parking lot at 5:00 p.m. then Rel locating the city hall park at 5:30 p.m. and then reconvening in the chambers here for the rest of their meeting at 6: so that'll be all noticed so people know where they're going to be and when so they can also go to those locations um as the kind of decision is going to need to be made what the parks committee has pretty much requested is that the council review and essentially pre-approve any four of the any or all four of these options so once they come to a consensus that information can give to high Tech um I did ask Andy parar who is here with high-tech about um relocating the structure they said if there isn't a in a a decided location now and it's relocated somewhere else maybe we put it in the Outfield of the baseball field or in that overflow parking area um and then relocate it in the spring to a permanent location uh that is doable however there will be some additional cost as it's going to um essentially they have to remob I to do that um so I think what we're looking for so we can take back to the committee is our is is the council okay with any four of these options or are there any options that you would not like you are not in favor of when it comes to these four options so that the committee can make an informed decision uh next week well to no surprise I definitely would not be in favor of nor see it being all that practical to have it moved um to the disc golf course parking lot I just don't see that as um being a beneficial or necessary approach as to how that structure gets utilized um I am interested in uh donating it to Eagle View and if someone I know we've got a couple of parkboard members here tonight may want to speak to that and how that came up um as an approach that is one to me that without knowing really how often that Pavilion gets used um kind of feels like maybe a good way of approaching it um allowing the school district to utilize it while not continuing to have this question mark out there as to where is it going and how much more is it going to cost to find its final placement so speak after you okay um the Megan zeron Park and W committee um I the discussion of the Eagle View was if all else failed we wouldn't want it to be trashed like it's a valuable piece and a usable piece and it would be used in the um the idea was if if all else didn't work out this would be the last option um I want that to be preface that we're not assuming and I'm no longer an employee of the district either so please um but um it would be used in the back Nature Center area it would provide another Outdoor Classroom space um back in Co we we created about eight different Outdoor Classroom spaces that the entire School uses along with um deian Traer she's also a Committee Member of the park and W committee um that runs our eastem program um it's a it's a specials that every child gets to participate in and learning about environmental science and taking care of our Outdoors activities and takes so it would be a space that would be used by up to 600 children potentially um in that building um whether it's a shelter from taking off their snowshoes or you know something like that but she had mentioned something about it becoming a possible another Outdoor Classroom space that is designated for teachers to use including herself so that's where that idea came was if it was going to be tossed or their own please don't do that right we would we could find use they could find use for it at Eagle View it would be the back side of the building so that's where Gardens and all the wild rice and all the ponds are and things so and I would say and I've said this before I 100% trust our committee to make their best decision so any one of those four that they would recommend I would be in favor built off GRE seen Drive Breezy Point and I think it'd be awesome if we gave it to to the school uh and that's the kind I did a survey I don't know if you can get this on there Mr chansky on next door about given the two selections which one would they choose to only taxpayers is what I asked to vote on this and it was 31 for the basketball court and six for the disc golf court person expansion uh the one comment that I really like that I received from talking to Residents with that the uh gazebo would get reused a lot more at the basketball court it would definitely get used at the school a lot so I really I think that's a great alternative um I had we had talked about community garden also but that that didn't fly so uh just wanted to let you know the survey was 31-6 for the outdoor basketball court and I would like to speak also at some point about the bathroom if I'm allowed to thank you I guess I'm in favor of either the basketball court or the school I think is a phenomenal idea um I walk my dog quite a bit at the park I see a lot of young families bringing food for their kids you know they're sitting out on the picnic tables in the Sun the open areas you know having something um there would be nice um I personally think another location is that beach volleyball I don't think that gets moved or used very often but I think to narrow it down um to the school and or you know east of the basketball court the beach was a location that was briefly discussed but pretty but pretty quickly removed just for the amount of space it would did take like up like half the beach oh really okay yeah I I agree with uh councilman Jensen I think the by the basketball court would be nice just because I do think it is used quite a bit I agree I do see parties there and things like that so I think it is used um so if we can if that space works I think that would be good but uh donation to the school is definitely a good option too so I think one issue I will say just um that public work supervisor zeran did bring up about that location not necessarily a reason not to put it there he just mentioned that the uh the sanitary line for uh Joe is it both City Hall and the public safety building or just Public Safety just Public Safety does run essentially right here so if you do place it there obviously you'll be sticking it on top of a line and if it should ever have to get maintained you you'd have to move the Pavilion but that's a if okay so um I don't think it was any reason that we said don't put it there it was just something we wanted to have make sure people were aware of that if that if something were to happen to that line that line in that location it had to be accessed The Pavilion would have to be removed to be able to access the line but I don't think Joe had any super concerns about that other than that we just wanted to make sure people were aware of that yeah yeah that Line's same age as the building uh the PSB building so um and nowadays there's inline in ground replacement I mean there's other options but um um in my time here I have we've not replaced sewer lines it's more more commonly service lines the small lines that are closer to the surface so does that sewer line also run under where the community garden yes okay so I have a question does the I CU I love the idea of it going to the school as well um does the can the public use it as well if it's on school property or no or is that only used for I was just curious um I think it would be kind of along the lines I can't speak completely um to details but I do know the general use of the public spaces after school hours um I would assume that people could I mean they could go back and go buy the pumpkin patch and things like that after school as long as there aren't the Kid Connection you know it's more a security safety thing but as long as it's not being used the park can be used the fields can be used just like I would assume that that space could be used as well okay so yeah I I really didn't have an issue with any of them um I prefer the the the the non-demolition that they came up with as a donation um my least favorite was the putting in holding grounds and I think they had some great discussion that we don't have a master plan yet for that disc golf course area of you know we've talked about Park we've talked about a lot of different options um so in my mind the park committee whichever but um I I like the idea of where we're leading down with those two options of of directing the park committee yeah I think it's their choice I mean I think you know let them decide and know we but are we narrowing it to just those two I mean I wouldn't I mean my my personal preference is like I I think that they would be able to choose the best option I don't I don't know if we need to actually narrow it down well I I'll just I'll just add m m if the council is not what they're looking for the intent here is once they decide that's where it's going so if the council is not comfortable at going to the disc golf course then I would say then tell the parks committee now it cannot go to the disc golf course I think that they' be able to make that decision as a committee considering everything they've done um I think we narrow it down to two or what the consensus on the council seems to be the basketball court location and our donation to school so those are the two choices yeah in fact I'll make a motion to ask the park committee to consider the relocation of the Pavilion to either the uh City Hall Park basketball court area or donating it to PE Lake School District for use at Eagle View Elementary second well I'm my biggest thing is even though I have a preference of those two I don't want to limit the committee from you know their ability to do what they're there to do and so um I don't think that us naring it down is necessary I think I trust them to do that so that's why I wouldn't be in favor of narrowing it down even though I do support those two options and I just want to clarify that my motion in no way has to do with a question of trust I fully trust the park committee the people that are on it and their decision- making capability this has everything to do with at the end of the day when it comes to City assets and how they are utilized and fit into to a service being provided it is a council decision and a council decision only any other discussion yeah um you know again I'll go back to the the disc golf course it's an idea but I think that getting that master plan together of how we want to see that develop um really should kind of come first before we place something out there that we don't know is that the best fit for it the long term um so and I and I don't I think we have two valuable options either donation or by the basketball court to have it sit somewhere for non-use so okay any discussion all those in favor say I I oppose I motion carries we'll go ahead and move on to the bathrooms uh thank you Madame mayor members of the council so on January 2nd uh the council adopted a number of actions uh to be done at the disc golf course expansion one of them was placement of a portable bathroom in the North End of the course uh as such uh the parks recation committee has been working with public work supervisor zeran on a a ideal location um there have been some meetings that weren't had trying to figure out where it would go um the council the committee discussed it yet again at their August 8th meeting uh there are currently two uh portable bathrooms at the dis golf courses one in the new parking lot one in the old parking lot um and so uh and we do there were two documented um incidences of public urination on the dis Golf Course expansion this spring um they both occurred prior to the um the expansion or the the bathrooms being placed um and then um and I I I confirmed with Chief Sendel we don't have any documented since they were in place um any further both public urination situ were responded to by the police department and the interacted um with the um individuals uh so we were the committee was discussing and and I think that's what also led to the recommendation of putting one on the north side of the course I think in both situations uh the issue was someone was out in the course um they're deep in the course and you know it's going to take them 15 20 minutes to get back to the parking lot and so they really themselves in the woods um during this discussion a couple of the neighbors um around that north side of that course uh either um penned a letter or came to the the committee um saying that they were not necessarily in favor of having a portable bathroom placed on that North Side mainly because they just didn't they didn't want it behind their homes um so during the discussion on August 8th um the committee voted uh to make a recommendation to the council to not place a bathroom on the North side at this time um they felt like they would rather just take the time as it's already near the end of the season just to continue to observe and see if there are any additional issues uh additional violations and then um if something does come up then come back to the council and make a recommendation to place something uh Joe is there anything that you wanted to add to that I don't sure um just in the cost estimates one thing um that I thought I didn't account for very well would be tree removal um for the longer pass like um with a 20ft easement most likely we'd have to pay someone to drop the tree in place so it's not crashing on private property it's like3 to $600 a tree um I didn't know how to estimate that but the longer the path potentially the more cost um and at that point uh we didn't you know we didn't have direction to investigate any any further but I would think it would be significant for those two longer routes I have a question for you sure is there um a way to make it so the doors don't slam I know that's something that one of the residents brought up um I mean I know it's silly but I guess if it was busy day and the doors were slamming is is there a something I don't know that on body door I mean I I'm not sure cuz there see that different models I mean I don't know I would have to ask uh Joe Osborne um I I think it was just the general color and you know feel of the portable toilet other concerns of obviously smell you know if if it's a busy if it's a hot if it's a hot weekend and a busy weekend and it doesn't it goes a week without getting how often Joe do they currently get pumped they're clean weekly okay weekly so but if it's you know hot busy weekend I think we all know Port Poes have a smell yes so I think that that was a concern that was raised by the by the neighbors as well all right um anybody else have any questions I Chief sandel did you have any it look like you might have had a comment on the urination or concerns there from an enforcement perspec refence to the restrooms no so I guess um I think that the the committee is looking for is again their recommendation I don't know if any of the again Park committee members want to speak any further to that if that was a good summary if they want to share again further more of the discussion I don't know I think Mr Toof said he might want it to yeah I don't think there's a way you can fix a slamming door uh that particular neighbor does work on a golf course in the summer so she's very familiar with that sound and there there's no way you can muzzle that um you know the way the course is designed most golf courses 1 through nine ends up by the clubhouse where their bathrooms when they can sell them something the continuous loop that this golf course offers there's no natural place to put that bathroom halfway through and most of the neighbors that I spoke to weren't uh didn't want it by whole 10 because that's where the six homes are they wanted it over by 13 where there's really doesn't going to bother anybody and you know I think I sent you all a picture today of somebody I took you go to the bathroom down there about two weeks ago I don't know if you looked at it or not but you know it is difficult to tell what they're doing when they're standing with their back to you and their hands are like this they stand there for 45 seconds I have to make the Assumption I do play a lot of golf and I know guys go on the bathroom and it's a lot more wide open at a golf course than it is down there so I know what's happening down there uh contrary to what we've heard uh I guess I don't expect anything to be done this year because we're at the end of the season but I think next year it would be good to have a porta potty down there in my opinion thank you thank you I think the the whole 13 is what is that what we're deciding on whether or so the one up here right now so this is this is the whole 13 option two so where it's further in uhh this is whole 13 option one so the idea would be coming off of um off of uh Ridge Blue Ridge yeah thank you Joe coming off of Blue Ridge versus green scene and I think and this is again where where Joe was just talking about um this is a much smaller easement well they're about the same size than just having to clear to get to it um I think the idea here was that it's it's less of a a walk for the you know they don't have to trudge off course to get to the bathroom um but then you do have to get a path so that the um the the the pump truck or the pump they can get down there and pump it out versus it being uh right next to the road was there any opposition to whole 13 or just 10 I think from what I heard and um Megan and Bill can correct me Joe um I think most of it was the preference was 13 okay I don't know if they loved either of them but the preference was 13 because it was there were less homes nearby okay is that is that a correct assess so I think the that valid points and we wanted to listen to her and um I don't know if she likes the idea at all of the name of it but I don't I I don't know if it was one particular option well the benefit two of 13 is you kind of have that property that kind of what wedges out so that you could build this around and to be a little bit further away from property lines whereas if you're over by 10 it's a small Corridor um so it be right amongst the property lines um you know not not too far away from it where 13 gets you a little bit further in but a at a cost with with the tree taking down um Joe you mentioned about the 20ft width would would you have to go 20 foot probably close to the 20 foot to get the service struck going down there not necessarily not necessarily I mean I guess I wouldn't get too carried away with making a decision tonight cuz honestly I don't have time to do it this year um if I had a direction uh when I do have time um where I could do further investigation cuz I didn't walk both areas I looked at the topographic maps and you know they're accurate enough I think it would be possible but without I yeah I I don't want to waste a ton of time walking everywhere without being more focused sure cuz we're kind of busy this year um that that would help me and then I could probably give more information um and like as far as iding the property lines that' kind of be the tricky part though cuz we did not originally survey the West that side of the course cuz it was out of where we were building so you know we use on which gets us reasonably close but it you know that's where I'm at with it I mean earliest would be maybe next year and I'd have to do more research cuz the the tree number I think could really surprise you um I guess I'm okay with you know not placing it this year but next year if it is option you know whole 131 and two I would like for Council to be able to if they want go out there with public works and physically see it look at the homes I mean it's one thing to look at the picture but it's another thing to be physically on the property look at okay here's the long run here's the short run um you know I'm interested to I would be interested in that too is what is the impact on I know there's less homes but I mean now that we've gone through what we've gone through with it I yeah I would agree like holding off for now and then revisiting it once we have once you have the time to do some more research maybe there's some other options I at the end of the day this should have been done a couple years ago I'm good with holding off as well right we need a motion I think a motion would be because there was direction to place one whether bring it back to council Well yeah if you would like if you like Joe to to do further if there's a specific whether it's both or a specific option you would like him to further investigate and come back to um I think would be good I'd be fine with with looking at more in detail do you think it's something like a winter project that you'd be able to walk through January December I knowing your schle really late late this fall late this fall still yet so um yeah easier to do with the trees down uh leaves down yes condition okay so make a motion to direct staff to further investigate and bring back um when time allows to further investigate on both options all four options I should say yeah are potentially other options I think other ones that are work better yeah I don't know is that a second okay any discussion all in favor say I I hios I motion carries right we'll go on to the food drive request council member Jensen would you like to discuss your request yes um I made the request to administrator chansky um I volunteer at the Lakes area food shell as does Mr Toof um and last year we did food drives U from November through January as well as April which is national food shelf month um within the state of Minnesota and requesting um to do it again this year um as with last year I brought all the donations over to Lakes area food shelf for both of the drives and I'm willing um to do that again and the dates were November 18th through January 6th and I think it was effective using the city's social media um the next door as well as uh Facebook um but the uh Lakes area Food Shelf is very busy and they the needs there have increased well over 100% um and that's most of the food shell so I think it was a worthy cause I think it was a success and uh lak area Food Shelf needs all the help that they can get I think that's a great idea i' I'd make that motion to approve that November 18th through January 6th a second any other discussion all in favor say I I I opposed motion cares we're going to take a quick five minute recess before we move on to City Hall e e e e e e e e e e e right all right we will go ahead and move on to City Hall bonding thank you mad madam M members of the council uh thank you so uh last month we discussed uh bonding for the city hall project um Michaela who with Baker Tilly was present presented three different um Bond run scenarios and then uh you asked a number of questions uh to come back with and follow up with uh attached to the packet is a memo from uh Baker Tilly it was h uh regarding um to address uh most of your questions uh specifically putting those Bond runs side by side which is a request so you could see um how each one looks like against each other and they're not just separate documents um also she has some discussion in here about call options and effects of those um and different bonding scenarios whether you bonded still this year or early next year um what is Michaela you still with us or muted yep I'm here okay so Michaela is with us Michaela I I think as we discussed if you I think best thing at this point maybe you just want to run quickly through your memo and then we'll have further discussion with the city council okay sounds good um thanks David and good evening Madame mayor members of the council I know we've um talked through these numbers at the previous um Council discussion on financing for the city hall but again as a quick um overview you know we we looked at a side-by-side comparison of three um financing options and the difference between each of those is how much of the 2.95 million um dollar project cost for the city hall would be financed through um Bond um financing as compared to cash financing so again the three options um include Bond financing for 100% of the um project cost option two would be um cash financing of 450,000 with the remaining amount as Bond financing and option three is um increasing that cash contribution to about 950,000 and then um leading remaining Bond um financing of 2,65 th000 and I will point out that when we saying Bond financing of those amounts that would be the the power amount of the bonds um which would include financing of the um um 2.95 deposit to the project Cost Plus um some Associated um cost of issuance and then um small rounding costs um from our last conversation you know the the the um assumptions for financing are similar we did look at um in this scenario uh Bond financing date of December with uh dayto date of December 19th which would be the estimated date that the city would receive the bond proceeds um interest payments would be semiannually first interest payment would be December 15 of 2025 with the first principal um uh the following year um there would be a uh fairly standard call provision date um with which the bonds could be refinance of December 1st of 2034 um we have assumed a 15-year amortization uh with level level annual Debt Service and then uh regarding the um rating of the city we've assumed Uh current um rating would be a AAA or excuse me a double a um these would be General obligation bonds um and uh Bank qualified um um interest rates so the 45 plus 45 um we factored into some cushion to the um interest the current interest rate assumptions factoring in about 45 basis points from um the the current estimates up to the the time of the sale so that um there would be some uh potential future adjust Ms to rates but that that is the Assumption um again the deposit for the um City Hall portion is the 2.95 million um we've also included for reference or for for illustration of the total um that service would be um financing for the the lad Truck Equipment um as a separate purpose but uh with a separate funding source but would be could be included with um this financing um so the table at the bottom of this first page that you see is a summary uh with a side-by-side comparison showing again what the par amount um would be for each of the three options the um amount of cash our city upfront contribution to reduce the U borrowing amount um and then the corresponding um deposit to construction fund and COI is cost of issuance um also for comparison is what the um average estimated annual Debt Service would be with um 105% over Levy um as required for for go financing General obligation financing and um the uh Fire Truck financing is the same average um annual Debt Service but again that would be financed by a separate um funding source and not included as a levy but what you'll see is the total comparison of Debt Service um if looking at the average annual for just the city hall financing um no cash all bonding would be uh annual Debt Service of about 280,000 um 450,000 of cash would result in um uh annual Debt Service of about 238,000 and then um option three with the the highest cash contribution would reduce that annual Debt Service um uh Levy estimate to about 190,000 so then when combining with the fir truck you'll see the total debt service estimates um ranging from 412,000 with all debt financing um down to 322,000 um with a higher cash contribution some of the questions that were brought up at the last conversation um regarding um the timing for issuing um the bonds for for financing of the project costs so what we looked at is just two comparisons if you were to issue bonds um based on the scenario outlined above um data date of uh December 19th of 2020 4 um as compared to um if you waited until March um for issuing the bonds and then receiving the proceeds towards the end of March um the financing assumptions or the the project cost and amounts would be the same um and um in summary what we are showing is based on as I mentioned earlier you know when we're we're sizing the bonds um we always factor into certain basis point cushion from um structured of the bonds to the actual um sale and then we monitor uh those rates uh periodically to to understand where we think the rates might actually fall as we get closer to the time of the sale um but based on the timing of now um through the um up up until the March um issuance we're still factoring in um basis point uh cushion and what we would expect to see is um based on that average annual um uh add-on of the interest rate that um the you would have to see about 10 basis points um less to uh meaning interest rate would be 10 basis points lower to achieve the same um total um Debt Service payments um when we're looking at a comparison of December to March um so actually based on the current trend of rates the December rates would be are projected to be slightly lower but again I think the point of it is there's not we're not showing significant interest rate differential between December and March of of 2025 um knowing that would be continual monitoring so the last um uh qu or U followup from the from the last meeting in question was just understanding what a um hypothetical future refunding scenario could look like um and again what we factored in here is a 10-year call so December 15th of 2034 would be the um the earliest that um the initial Bond um bonds could be refinanced um and it's a Rel it's the remaining term of the bond so about five years um is what would be um refinanced and uh what we just from a um sensitivity scenario those the current interest rates would have to decrease by around 150 basis points um to see a um a minimal 3% savings um which is typically what we look for um in order to refinance the bonds so with that means is essentially um the bond rate we took uh that we used to size the original um Debt Service estimates that um I just walked through we would need to see one and a 150 basis points or 1.5% decrease in interest rates um for the the um refinancing to be um to make sense financially when we're looking at the 3% Pres value savings which is typically the metric we look at to see if the refunding makes sense um and the last item I know we've discussed before is really um you know the timing the discussion on the the um financing for the for the project as a whole um really comes down to comparing the level of bond um versus cash financing to um the the overall type of project that's being financed the availability of um City funds for this project and other funds uh bonding Authority and then future Capital needs um so um maybe I will um pause there and see if there's any questions on the various scenarios um also see looking here at the um sorry David at the um comparison of Levy to the um Capital project needs for this project in future ones thanks M so I'll this add Council I think the the other question you had for me uh which I put in and I have it on the screen right now and it was in my memo uh was looking at um current what's the current City's currently financing um so in the in the in the chart you see uh in the memo I have on the screen this is kind of what I was talking about in the budget um so we identified $72,000 of existing Levy dollars again that was that that 572 we've talked about plus another 130 of formal cap Capital um that was in the budget for Capital purchases this year so with that um based off of the previous discussions that have been had uh we plugged in 280 we took $280,000 um that would be again as Michaela just said the max the top end if you bonded 100% um and then no Capital funds also subtracted 270,000 uh that we've discussed as the central annual to um help fund the equipment CIP um that's also assuming again1 a million dollar in cash Des designated from our current capital funds for uh the CIP and then the 152,000 um the the last bit for Road improvements also $150,000 in capital projects so with those three things um if funded in this manner um we would exhaust the existing Levy dollars um as well as use uh 1.15 million in existing Capital funds so existing Levy dollars would be exp expended um and we'd have an estimated $3.8 million in capital funds left over for any future projects so um that's where we would be at on the financing and obviously if you adjust say City Hall if you do option two or option three as was presented these numbers adjust slightly you might end up with some extra Levy dollars to be used for a future project or used to decrease the levy but fewer Capital funds so with that I guess we will um discussion from the council any further questions for myself or for Michaela on the options um friend then obviously what we're looking for is further direction if you want to do start proceeding with bonding now um yet this year or if you would like to wait until um 2025 again you did adopt that reimbursement resolution L your last meeting which gives you 18 months um to um can do any bonding on this project that you would choose I have a question David this is regarding um the question I had for you um as far as maturity dates on investments um and also thanks for explaining the 130,000 I mean that I was kind of wondering where you pluck that number from and it makes sense but you had stated that by the end of 2024 uh 88,2 16261 will be matured then there is 472,000 in change by 2025 $773,000 and $460,000 7325 2027 so you had said that by the beginning of 2025 there's roughly 5.9 million that's unencumbered correct so with that is just in the funds but what you know tax dollars or what other funds do we have you know 5 is that 5.9 million everything currently well we it doesn't include I would say our operating funds I don't I don't think you want to be you okay so but that's the number that's the yeah that's the number we have correct okay by the start of 20125 is 5.9 million correct okay that's just sitting in money markets that you can pull at any point okay and the remaining roughly 2.5 million as you just said yeah would mature over the next four years so question on the summary of funding scenarios um looking at I think what is Page 122 of the packet um if we're looking at scenarios with a city hall cost of 2.9 Million and the fire Tru of what is it 1.4 um um why in my mind as I think about the power amount is it not reflecting more of what would be like 4.3 million I think the intention there was because with the fire truck um that's that amount is being reimbursed by the that 132,000 is being reimbursed by the people fire district is would that be correct Michaela yeah that is correct what what I wanted to illustrate in this chart is just it's focusing on just the financing for the city hall project of that deposit to construction fund of 2.9 um five million so the the power amount the cash the total sources total uses for each of the three options is strictly for um the city hall financing but just if anyone wanted to see illustration of what The Debt Service would be when factoring the fire Tru that's where we we the the 132,00 per year has been Incorporated um but you're right in all three scenarios you know we're assuming there's no change to the fire truck um or to you know to the equipment SE it's financing um but in each of these the the financing for that fir truck would increase the power amount you know by roughly 1.5 million so to answer your question we would be looking at total sources for both projects of about of about 4.5 million um and then um but that would that would stay the same in all three scenarios and we did and those are the full Bond runs are included below this so if you look at the 2.5 the two you'll see the full par amount like 4.02 3515 um oops or 4475 skip the first one so the full Bond runs are also still provided this is just the summary correct and so we can Bond now for the fire truck to to get that reimbursed correct correct as the thing Michaela spoke last time with this being with that be more of equipment Bond it's a much simpler process to go through that um and get that done than than the um the CIP bond for City Hall that has the a large longer process I think I would side a lot more with what mayor Lil Hy said um I think that I would be in favor of moving forward with the bond for the fire truck to get reimbursed but then um to not make any decisions yet on the city hall as far as bonding I think we have 18 months to do that I think that um I don't know if that's a decision that we have to make now but I think I would be in favor more of paying cash for this type of expense um I think bonding traditionally has been seen used in more things like roads and we would see in City Hall um so I just think that at this time um I don't feel comfortable making any decisions about bonding for City Hall since we um do have the cash and within the next 18 months we could decide if that should change um so that's where I stand on it as of right now one of the things that I was looking at was the if we Bond Now versus March the difference is minuscal compared to well not existent essentially from what you've ran correct Michaela yeah that is correct um and of course um you know you continue to monitor where we think rates are going to be you know at that time but what we're not showing a various different um V variation between now and and waiting till March and does the city run a risk well you know your risk is again we don't know what rates are going to do right that's that's the risk Y and I know there's an discussion of you know the fed's looking to um lower start lowering rates here soon maybe even this month you know discussion M and I had though is what the FED does to the their basis point um doesn't necessarily always have an immediate impact to the bond market Market correct Michaela it's just they're not necessarily tied at the hip so the FED might start lowering it but the that doesn't mean the bond Market's necessarily going to lower in parallel with what the FED chooses to do that makes sense yep and if we move forward with the fir Tru uh tonight for for example um we're not excluding our cause that we have the 18month we still can exercise Hall no that was a separate you did the reimbursement resolution for the fire truck back in January so that's separ that that does not affect city hall at all um I know one thing you discussed in your last meeting is obviously we're going to be talking about Bushmen in the spring too if you wanted to potentially opportunity to again pack if you're looking to do a package deal to get save some costs you know you could package those two things together at that point you could choose not to again there will be opportunities again to come back and reevaluate um as we move forward with with for example the Bushman Road Project as well anybody else you know I think I mean first of all David did an excellent job on the uh bonding memo I still struggle with the same thing as I did when we had the vote I think it's the cost is too high with we know we've got the cities CIP um we have the streets coming up and we know we don't have a hard number but it's it streets cost a lot and then Bushman um by paying cash it does free up 280,000 for future bonding but it also puts our cash levels in my opinion lower than I'm comfortable with um to be perfectly honest I would rather and I asked administrator chansky this question um City Hall can be stopped he said you know I said can this be stopped my then the reason I asked the question what we have now is not adequate for staff I mean that's a given and I think the cost is too high I mean if you bonded 3 million that's up 4 million project right I mean the interest um so to me I mean this memo on bonding was very comprehensive and it addressed other things that we have um but either way you pay cash and my opinion the level that our Capital fund will be at is too low and um but on the positive side you do have the ability how much can you bond for 280,000 michaa you you want take a well 280,000 is the 3 Milli 30,000 okay in this in this scenario okay so it's the full yeah the full amount the no cash yeah no cash contribution option yep okay I already yeah that's the fire right column showing that you know the average 105% over Levy um amount that you see okay that's all the questions I have and to council members I just brought this up to council member jenson's comment yeah what your full amount would be you know you be bonding 280 gets you the 3,3,3 CU then it covers that covers all the um costs to um do the bonding and then on that far right side that's the you know at the end of 15 years what you end up paying so just a what council Jenson was referring to I don't know maybe waiting till March makes sense so we have some other things to look at at that time like maybe Bushman will move forward potentially and then that can be considered along with this I do have concerns uh like cman Jenson said about you know utilizing too much cash just to pay for this project Alone um just based on all the other projects we've talked about using like a million dollars for this for the equipment CIP um and obviously you know Bushman is going to be expensive and um and then the roads Road improvements as well so um based on the fact that it doesn't appear there' be much of an A change between now and March I'm fine with waiting um hope the rates maybe improve um in that time and we can re-evaluate it maybe better with some other bigger projects as far as how that those funds are allocated but I like the half better I mean the interest obviously when we bond for half is you know not as bad as a million but when we were you know kind of encouraged to to wait and see what the election does you know that could change rates too one way or the other so it's it's a gamble but seeing the preliminary number num coming in that you know it's roughly the same um I'd feel good about moving forward with the the fire TR um reimbursement um to do that again if we did that in January that was probably a January resolution so it's getting up to a year coming up soon um and it might also just clarify a little bit more on the easier of books of that that full bond is payment by the fire district um so it's easier for tracking of that that entire bond is for the fire district um so I'd be fine with that unless any El says any discussion um I'd make a motion to I'll do it separately I'll make a motion to still discuss later at a later time for the bonding for City Hall when you say later time I don't want to clar you want maybe just say like after after to redis in February okay question though that arises okay go forward we hold on we have to have a second oh second okay second that's just for the fire truck we're just talking fire truck just okay cuz on your second about City Hall well this yeah this is just City Hall I'm saying we'll redis in February for B is that your second then yeah okay and then do you want are you talking fire truck and then as going to go on the fire truck just to keep two separate things well my question is ground gets broken City Hall starts it's under construction what do you pay quarterly on this I mean do you pay in full at the end you heill invoice us I think it says monthly correct okay it's a monthly process you got cash monthly so it's not a up front we cut a $2.95 million check to high-tech it's as those in monthly high-tech will invoice the city for what costs have incurred that month just like any other project we do with engineering WSB any of that so it's a monthly invoicing just a clarification because I've also seen some project 50% do upon we're getting a headshake it's monthly invoiced as work is performed Perfect all right any discussion on holding off to the till February on C Hall is February enough time just curious if we were trying to bond in March or I mean maybe it doesn't maybe March is like an arbitrary time I don't know push it back I don't want to speak out of turn without Mr Sandy here probably January February is we going to be talking about Bushman Road um because at that point I think the intention is to have the final design done then go out to bid have that bid and then having that discussion about Bushman Road so probably January February maybe just after the beginning of the year maybe you want to be more more generic that's probably the time we would probably have that discussion again is in correlation with Bushman wrad within that can we also Ask Michaela just keeping an eye on the rates and letting us know if there's major movement she yeah yep I'm here sorry um yeah I I I was just going to say that you know I think we we picked March as as just a a Target you know just for estimation purposes but certainly um you know I think in response to the question on kind of the future timing you know we'll if proceeding with the firetruck financing now and we'll have to update the schedule you'll have an idea of what the rates are um at that at um so you have the Benchmark of of the rates at that sale and then from that point um we'll be able to make projections moving forward and then continually monitor um you know what it always it it comes back to the timing for the the the need for the financing um you know and that's part of the conversations you're having now but um so you'll be able to have a better sense with the the sale and then we'll be able to um monitor moving forward you know what works best in Spring of 2025 um along with the process for um that would need to be completed for the for the financing so essentially just a sum up I think m fire truck you can almost use as a litness test yeah y yeah Michaela did you cover what the bank qualified rate is today oh sorry I should clarify so being qualified is a term if it's um if it's less than 10 million in a calendar year um versus if you and and so um it's kind of a it it's it it depends on the the term of the financ but they're if you're if you're nonb qualified which is more than 10 million issued in calendar year um you see a slightly higher interest rate um so the the debt structures that you have before you tonight assume that bank qualified meaning you've issued less than 10 million um and so those are um the interest rates reflect that and again Mike you're I mean you really have two motions there fire truck bundled with yeah I think the yeah I was going to make that as a second motion just so it's clear so the so really we're we're not continuing with anything more discussion with bonding for City Hall at this time rediscussed it in February but you're going to put that with the fire I'm going to make a second motion for that I think they should be separate but okay that's what he trying to do it separ motion one is just I'm just saying we're not doing anything with City Hall at this point all right that is my motion yep all right is Miss ball still second them yeah yeah I I was just I I guess my maybe I'm not going to second but I'm going to ask that it we just say after the first of the year so it's just whenever maybe the numbers come in or you know so it can my motion we're not continue bonding we'll start we'll rediscussed the beginning of the year second all right any discussion so we're not discussing or moving forward with bonding on the FL trck this is City this is just City Hall I'll make a second motion after that make another motion all right that's why I asked all right all those faor say I I I opposed I hi motion carries all right now you with your fire truck so now I'm uh making a motion to to start the process for the bonding of the fire truck second any discussion on that um probably no more that I have to comment and what I've made known before and I I honestly feel like you know whatever I say say is to a point that the council just is going to continue to do the polar opposite so um you know we we heard from a former elected official tonight that less bonding is better uh the council at the time moved forward purchasing the fir Tru because we had the capital funds on on hand to do that and we serve as a fiduciary for the city of peat Lakes their payments to us on an annual basis would be the equivalent of you know if we bond for this what we're looking at for a bond payment if I'm understanding things correctly and I just don't understand the logic behind uh incurring indebtedness over a capital expenditure that the city has been taxing residents for to put in the capital account to do this very thing uh and that very thing is to pay cash for it and to steer our sales clear of getting into indebtedness for Capital Equipment needs I am totally opposed to it so out of curiosity how would that be administered the the the bond well I mean if you're okay if what you're saying Brad we pay for it right and so can would peat Lakes just put in their x amount just out of curiosity so I have to dig up the contract we have had an agreement and heard of the discussion at the time the agreement did have that essentially the private financing option with a u amortization schedule I'd have to dig it up I don't have it quickly at give me just a second I actually might be able to to pull it up really quick here um if I if I District um Noe that's the joint Powers agreement this is what I want right here there it is I knew I had it if the city chose not to what we would then do is charge the district so not the city of Pat Lakes the district um an annual payment of $165,200 C per year but obviously we go foro having that million 1 .4 million back in our account immediately we'd get it over 10 years and we get 1.6 million or instead of the 1.4 with with that interest rate so um yeah so you're going you know foregoing having the 1.4 put back into our account instead of saying we want $165,000 a year for 10 years instead but see that's to me where we're sort of paying this you know let's take from Peter to pay Paul we have been taxing residents year over-year for future Capital needs so we have money in the capital fund to pay cash for VAR needs like a firet truck and so on one hand we're saying we've been knowingly over taxing our residence so that we've got funds in the capital fund and now when it comes right down to it we're saying ah you know what we're not going to pay cash for it um that amount that we were actually taxing people for the capital uh just let's just sort of ignore that we're actually going to incur indebtedness now and we're going to bond for this and in the process we're going to incur how many tens of thousands of dollars in interest well if you go back to the beginning when we made this decision we we basically discussed the fact that because we were the Fiscal Agent we would bond for it but the purchase of the ladder truck because it was needed to go quickly we had to have the cash to pay for it within I don't know 2 months I think there was no time to bond and I think really when we made the decision it was you know if we want this truck it was a good price it did save taxpayers dollars as far as like if we had purchased it not in the conditions that we purchased it um and when pquad is the Fiscal Agent or however the contract will work then they will then do the exact same thing that we've done they will they will bond um so it it definitely comes down to like why we made our decision and how it came down to us and truly was the fact that we took over the Fiscal Agent uh for that year but we this was the best decision at the time to get the ladder truck for the price that we got it from and yeah I don't take back that decision and I honestly don't have a clue of what you just said well we've talked about it many times so but Brad again if I mean we paid cash for it so the fire district would you know reimburse you know which would be Pat's contribution correct yes so that you're not for I am for the approach that we've taken we we know only move forward and paid cash for it and the fire district is going to make their contribution towards the fact that we paid cash for that fire truck we had the money set aside we were including it in the tax levy and what we're getting from taxpayers over several years I mean it's not like the money is not there it's not like continuing to move forward and having that as a cash outlay is going to put the city in financial Dire Straits I think we start to move more in that direction when we start issuing bonds and you know outpacing what we gain in interest on our investments and what we're going to be laying out through a Debt Service schedule not the least of which we knowingly are sitting here today with the feds pretty much announcing that rates are going to continue to drop so even in this scenario where the council wants to move forward and bond for it why wouldn't you wait to see what rates are going to be doing here over the next few months right any other discussion all right all those in favor say I I I opposed I I carries uh last thing Madame mayor members of the council um I sent this out yesterday I do apologize for that it was an eror in my apartment to include it in the packet and so it is now um you got that yesterday um we did get the final gordian pricing for City Hall um again as you remember the the the bid from Hightech was not to exceed 2.95 million the very the the final fixed firm fixed price from gordian after everything got plugged in uh was 2 Milli 9467 216 okay and that is that again that not to exceed number for formally through the gordian process as we had discussed move on staff reports okay on to oops uh um staff reports I have nothing specific for you Madame mayor I'll end order Chief sandel or Peter okay anybody else have anything then from Council no all right uh agenda forecast uh M mayor members of the council we have three things um first uh for a if You' like to have a September Workshop um again focusing the that third week of SE September 16 to 20 current topics that are being um recommended would be discussion on camping on public property that's actually something that came from uh the police department uh you may be aware that we've had some issues um with people camping um and though there was a recommendation I know Sergeant Garcia brought it up of U maybe discussing an ordinance similar to that of the city of brainer just passed regarding um camping on public property right now our ordinance um talks about in our zoning code about about camping only allowed on improved Lots residential improved Lots um but it doesn't have a sweeping there is no camping here here here so it's kind of a um by uh by read by subtra I guess ruling by subtraction saying okay it's only here so therefore it must not be here and here um so that was a a topic of recommendation for discussion um also um I know I shared to the council Mr Bushman who was here earlier talking about the concerns about the animals uh that was another to potential topic uh the council could discuss if you want to pursue that what the implications would be I Know Chief and S Chief sandal and I have had a little bit of time he just got back from his own vacation um so we haven't had a lot of time to discuss what those implcations were talk with uh Michael Bryan our Animal control officer of what that might do to our contract um if anything would have to be amended with our contract what how that would work with heart um so discussing kind of what maybe an animal at large ordinance might look like and the impacts of there as well the other option we're just contining keeping on um the Forefront kind of on the is cannabis licensing again we're still waiting for the state to really determine what they're doing they haven't started issuing licenses just yet um at least none that would be here in Breezy point we still have the moratorium in place so we're keeping an eye on that um so we will be bringing that before the council for discussion um probably in the next month or two uh of what how do you want to do the licensing how many licenses do you want to issue things like that so we are keeping that um on the Forefront so I guess the question is do you want would you like to have a workshop this month to discuss any of these things and if so uh what items would you like to discuss and when um I definitely think the you know cat ordinance or the feral cats should be on there but I think we need to have the Animal control officer there um question for chief sandel as far as more people camping do you think this is a result of brainard's ordinance and it being enforced potentially I no it's hard well and so some of the stuff we dealt with lately are property owners that are um camping on their properties which it's prohibited because they have campers and other items um and Pete's been dealing with some of that currently but Brainard has issues that ordinance is in place for a reason if we don't do something some of those issues could come to us yeah it's more homelessness based yeah correct than anything so that's what I figured and that's why I asked um I mean I think all three are worth discussion myself yeah I agree with that cats have been an issue for the 25 years I've been here but they will cost you a lot to get rid of well and that's why yeah versus like you know a cat that just got out or something that's the other problem that is you know well the ordinance they' have to get licenses have tags do something to identify them that'll be really hard to enforce well the Animal control officer will just run around and pick them up with they're stray yeah so which chance the cost I mean that's part of the discussion obviously right okay um yeah I mean when in September we I'd like to also see us take back up the conversation on the compost site um I believe in June when we're talking about it there was some idea of of having staff look into what might be some um existing sites within the city that potentially could serve that function or even looking at um property that might just be outside of but ad joining City Limits that we could potentially consider acquiring for that for that use I just think it would be a worthwhile and very needed conversation to Circle back on how much time though would we be allocated mean that's a lot of topics to cover in I don't think they they' probably each of one of them would be too lengthy um would be my guess um I know from the the the animal and the camping I think the PD has some pretty good um model ordinances from other from surrounding communities that they can speak to and also what those communities have experienced doing them so um it's not coming out of it's not reinvent not Reinventing the wheel okay on those two items the 16th the 20th is out what everybody's what days is everybody I can do Tuesday Wednesday Thursday we're doing like 6:00 p.m. is that what we did last time I can't remember Monday's out I could do Wednesday Thursday Thursday is out for me one by one 18th does it the 18th work 18th how it works for me all right it looks like the 18th how about you I'm not available um I know the 16th would work Monday I was just going to look here quick at the 20th doesn't have to be that week either obviously I think seep would prefer some time to prepare um next week I think would be too soon but if you wanted to push it to the week of the 23rd you could that would be a much better week for I can't do Thursday I can't do the 25th so the 20 I will say 25th's the Bushman Road Bushman Road open house is scheduled for the 25th that was the next item on the so 23rd 24th or 26th yeah I can't do the 26th I can do the 23rd and 24th I can't do the 23rd I can do the 24th do the 24th going once 24th pleas 24th 24th Tuesday that's fine y make a motion do we need a motion for that you that's what it's been your practice I'll make a motion to discuss the four topics that we dis that we talked about having on for Tuesday September 24th at 6 pm at City Hall all right second second no discussion all favor say I I I oppose motion carries all right and now I'll go on to what about the Bushman Road did we need to yeah so Bushman Road um this is something council member Jensen brought up um at the last meeting some clarification uh Mr Sandy couldn't be here tonight this is uh East skull lakes's regular meeting day um and so he's their city engineer so he had uh to be there um but he did provide you kind of a memo update on Bushman Road talked about the RightWay process um and uh the the open house also he mentioned in the memo about the um the exhibits for each parcel um that were coming got those today so those are now in and up so you can kind of review those um they he said they tried to Overlay like the gis but it got really messy and you couldn't understand it so um if you've got questions about it uh I would say feel free to reach out to him I can give you his contact information otherwise this is essentially what um they're going to be pres discussing and presenting at um at the open house so this is an exhibit for each area um and so they'll be walking through this with the property owners so on the 25th from 5:00 to 7:00 um he actually just sent me today the the the postcard um to proof uh so the property owners that are being they'll each get a postcard email invite we'll also put on our social media the intention of the 25th is mostly to engage with them um be able to have one-on ones with them talk about here the impacts this is where your the trees are this is where the the road limit is going where the um the easement for the permanent easement is where the construction or the temporary easement might be on your property um what trees are being recommended um to be removed um they're going to have that is the intention of that open house is for those Property Owners to come in um and be able to work through diligent ly with the team to to talk about this um their their RightWay staff has been meeting with uh many of the property owners I think they've met with most of the property owners on site already um so they've already Eng been engaging the property owners so this is going to just further um engaging this process by the 25th um they hope to be uh will they intend to be at at least 60% plans um but he stated by then they actually um May B might actually be at 70 or 75% Plans by the 25th as well um but minimum 60% so by then they'll just the row limit will be ident like is fully identified um that's kind of what they're trying to do here this will actually between now and the 25th become even more um accurate they're constantly updating this as they work through the engineering so you'll see this is like 28 pages and that's because it is every single parcel um and what their impacts are um and to what prompted me to ask was once those Stakes went up some of the properties have the permanent and temporary easement quite far into their property correct so um this is available for you to look at I can I'll send you all U Mr Sand's contact information so if You' like to have a conversation with him and have him walk it through I know he's more than willing to do that with any uh member of the council or member of the public as well um but otherwise that's the intent of the open house um again the immediate Property Owners on these Parcels they will get a mailer um they're going to be reached out to probably by phone and email as well by WSB staff to really make sure that they try to come in for that Workshop but we'll also it is open to all of the public but we're trying to focus on the the property owners so uh that's a little update on Bushman Road um and then again that is Wednesday uh September 25 from 5 to 7:00 p.m. here at City Hall that is not the only time they can meet you know any of the property owners if they want to have still schedule one on ones um they've been doing that and they'll continue to do that with them so the last item we have for you um is regarding again the city hall project um and is regarding a groundbreaking ceremony if the council would like to hold one um again that would be um this month um Andy we talked about this a little bit last week um of when you would want to hold that uh two options easy options would be just to schedule at 30 minutes before your Workshop so I guess that would be on the 24th you could do it or before after the um open house on the 25th um those would be if your people are already going to be here easy times to do that if the the council would like to do a um a groundbreaking ceremony and Andy and Lindsay would work with the city to kind of program that of what that would like they've done those kind of things many times before yeah I think um before the open house or sorry before the workshop would be the best CU then we would all potentially be available to come if we wanted to come anyone else and it's not a NE would necess be requirement so it's for every who would wish to attend and we would just notice that a quorum the council may be present with that okay then we'll plan on getting that out for uh we'll work on a press release just uh this yet this week for um the 25th at 5 or 24th uh you said before the workshop 24th at 5:30 okay all right that is all um have a motion to adjourn so move any discussion all those in favor say I iOS motion carries