5th 2024 Mr ay call the rooll ball present Jensen pres present Scott pres and zeren pres please rise for the Pledge of Allegiance I pledge Al to the flag of the United States of America and to the
Republic for which it stands one nation under God indivisible liberty and justice for all can I get a motion for approval Amendment of the agenda so move second mam mayor if I can just make
one request um if we can add uh an email I sent to the council yesterday uh if we could add to item 10B uh the resignation of assistant City administrator Daniel Ike please I'll restate my motion uh approve the
agenda as amended with 10B second okay any other discussion all in favor say hi hi hi opposed motion carries I move on to open Forum uh anyone have anything they'd like to come up and discuss not on the
agenda today please St your name and address Bill Toof Green Scene Drive Breezy Point uh I'm going to State some economic facts and then I'll tie it all together through in and I'll be brief um if I
were to give you a dollar Mr Jensen every second how long would it take to get to a trillion it would take just a little under 32,000 years and our federal government right now is approaching 36 trillion there are more Americans right now working two or more
jobs in any time in our history um food shelf the numbers I gave you last January they are ahead of those numbers this year in fact the last 3 months they serve 1,700 people two times a month so that's 3,400 people that are
using the food shelf we've all been in the grocery store we know how expensive it is right now um 51% of Americans right now are giving up Necessities to uh afford back to school items for their children we also what happened in the
stock market today we are on the cusp of a recession uh I don't know how you get to fund these last couple items that you voted on at the last meeting uh but there's going to be at least at least three interest rate cuts and one could be a
half one could be three quarters if you wait till the end of the year you're going to have at least a percent to percent and a quarter Less in in interest rate that you will have to pay out in my opinion some folks have said there's going to be six Cuts I don't think there's going to be that many but it pays to wait you'll save us as
taxpayers money I want to read something real real quick out of uh thinking Minnesota uh our state government spent our entire $17 billion Surplus on more wasteful spending programs with no monies left over for a rainy day don't
these people have any common sense it's too frequent a complaint and it's frustrating for the voters and taxpayers of the state time and time again leaders running our government mismanage our cities and towns without any personal repercussions I ask all of you sitting
in those chairs today um I implore you to exercise your fiduciary responsibility going forward about how you spend our tax dollars thank you thank you thank you anybody else all right we'll go ahead and close
open forum and move on to the presentations thank you Madame mayor tonight we do have the honor of issuing two oh whoops give me just a second here I'm sorry I forgot to let our consultant in on the
meeting I apologize there we go there we go okay there we go okay as I was saying we have the op the privilege of issuing uh three technically three I should say life saving Awards tonight uh the first one I'm going to ask uh EMT officer Kyle
rustad if you could please come to the front on July 4th EMT officer Kyle rustad responded to an assist in Cross Lake with a report of an unresponsive male with heart problems upon her arrival officer rustad found the male subject had suffered a cardiac arrest
Cross Lake Fire had begun CPR and other recessive efforts officer rustad established an IV and applied his heart monitor the patient was revived and transported to a high level of care excellent R work yet again officer
[Applause] rustad and officer said I'm going to ask you to stay on the front and a sergeant Joe Garcia if you could please join him in mayor zeran on July 13th Pedic Sergeant Joseph
Garcia and EMT officer Kyle rustad responded to a reported heart attack officers arrived on scene in 1 minute and began recessive efforts including the use of a heart monitor delivering eight shocks the male patient was revived and flown to the St Cloud
Hospital again excellent work to Sergeant Garcia and officer rustad these lifesaving events are made possible to our to our partnership with North Memorial and the Pedic and EMT program so we do want to thank them for their partnership as well come up and get a picture with us too
please [Applause] [Music] thank you all we're very proud of our Police Department okay we will go ahead and move on
to the consent agenda do I have a motion I'll move to approve the consent agenda second any discussion all those in favor say I I I opposed motion carries we'll go on to the new business city
council wages discussion chy thank you madam mayor members of the council this is a followup toward the budget discussion last year um as we're we are now starting that we're into that um last year as part of the development of the of the budget you had a discussion about reviewing uh the council's wages
it's been a number of years since that was updated um at that time the discussion was because per state statute wages cannot any change to wages cannot go infect until after the next regular general election um the the discussion
was let's have this bring it back as part of the 2025 budget and we'll discuss it then so that's all I'm doing tonight um in the packet you'll see I did do a survey of a number of surrounding communities to get a grasp of of where they're at um there were
nine communities that responded so Berard bter Crosby Cross Lake Jenkins Little Falls Nisa peat lakes and Walker um you'll see I have uh broken down those are by those are monthly wages um currently for Breezy Point it's
uh council members make 300 a month uh the mayor makes 350 and there's no other additional benefits you can see the breakdown per City I listed what the the uh monthly rate for the mayor is the monthly rate for the council members and if they have any additional benefits um
you'll see uh number of the cities um do have a a an additional fee for or additional payment for every addition meeting and it was something you actually discussed a little bit last um month Brainard is kind of the odd one out that does actually provide um insurance benefits to their council
members um and then Walker has um a formula for training where they reimburse for training um hours spent doing training also while doing this um I also just reached out and asked um them in addition to their councel did
they compensate any of their committees uh currently the uh city of Breezy Point compensates the Planning Commission only uh those members get $40 per meeting and the chair gets $50 per meeting uh that has been the that's been the rate since
1994 and you can see there again I listed the cities those nine cities and what they do again it's kind of when it comes to committees it's it's kind of across the board the Planning Commission is a is a normal one that most cities will compensate others do know niswa
does their Parks and Rec advisory commission and their Public Works uh Committee in addition to Planning Commission Little Falls compensates all of their committee members um and then backer all of their committee members as well so you can just see what that's um
in there as well so really all we're looking for today I'm not looking for anything specific um any specific number uh but as later on tonight we're going to be scheduling a workshop to have our budget to discuss preliminary budget it would be helpful to have some guidance
that if you are interested in looking at changing the council's wages um it would be helpful to have some direction on what that might be so I can come prepared for the preliminary budget discussion if you want to take no action um now'll be the time to let me know that as well and we'll just keep it as
is for the budget process so I'll take any questions the council might have I I do have one question u m mayor is I know it's uh we cannot change the council salary until after the election how about for our elective committees parks
and wreck Planning and Zoning can those you can they are not elected officials or appointed and you can change those at any time okay that was the only one large inconsistency that I saw is that well never heard of a complaint from our parks and wreck or our new road committee but that's one area that I saw
that we were different of uh from from a few others of of something again I've never heard of anybody complaining uh we greatly appreciate all those who volunteer their time for those committees but that was just one idea that I had but if those
can be changed at any time I that was the only thing that stood out to me anybody else I'll make a motion that we don't take any action at this time on pay increases I'll second that okay any
discussion all favor to say hi I oppos motion carries thank you for that direction right we'll move on to assistant Min Ikes resignation yes thank you Madame mayor so as I provided uh to
the city council yesterday over the weekend I received the resignation of uh assistant City administrator Daniel Ike i his letter wasn't able to addit the packet because it came out got it this weekend uh just says Dear ministrator chansky purpose of the this letters didn't officially inform you in the city
Breezy Point that my final day of employment with the city will be Friday September 6th 2024 I've greatly appreciate the opportunity to work with the city of Breezy Point and would like to State it is a lovely friendly and beautiful Community has been a privilege to work here I am certain the city will find great success with whoever is hired
or plac me in this position I wish you and everyone at the city of Breezy Point the very best and everything that you do in the future so what I'll just be doing as we normally as we as we do anytime we have a vacancy like this just looking for the council to uh accept count assistant City administrator ik's
resignation um as I said in my email to you as well um I'm not at this time requesting immediate authorization to post and rehire as I do when vacancies open I like to take a little time just to evaluate make sure we're addressing all the needs of the city my intention
would be bring a recommendation have that as part of the budget discussion that um later this month and then take a formal action in September um what with what I would recommend we do with the
position what are some other conditions that are associated with the resignation um uh I did I agree that um through through his final day um he uh
we worked out a work from home SC situation can you explain a little bit more as to why uh I will not go into that that's a um I really not comfortable in a public setting going into a personal a
personal Personnel issue um he just requested that due to some um reasons behind the background of his resonation that he'd be able to work from home um if he was not able to work from home his resonation would have been a two week
notice with uh um terminal leave so this allows him to finish up some of the projects gives us some time for transition as well so I think it works in the in the best of both the city and Mr Ike thank
you have a motion I'll make a motion to accept the resignation second any discussion all in favor say I I I opposed I motion carries okay we'll go on to City Hall
project bonding thank you Madame mayor members of the council um let me get back down to where I'm going here here we go um as was discussed on during your special meeting July 18 when you
accepted high-tech constructions not to exceed bid of 2.95 million for the city hall Remodel and Expansion Project requested to have this item on the agenda um to discuss um and decide um when it comes to bonding how much you
wanted to bond whether you wanted to bond the full project cost or something less than that attached in the packet um was some preliminary Bond runs that that Michaela huat and Baker Tilly uh conducted for us um they just did three
of them the full 2.95 million 22 and two obviously you can go anywhere in between I think it just gave you an idea of what kind of those steps would look like um and then we'll go over um a
bonding calendar Michaela is on with us and I'll let Michaela jump in in just a minute and she can run you through all the runs as well discuss the bonding calendar all the different elements that are in that it's very similar to what she presented back in June just with some specific um dates now that we are
moving forward with this project um as Michaela will will um discuss shortly if the council does choose to move forward with bonding today again uh one of the things we are we do have attached in the packet and we're recommending that you do is there is a reimbursement
resolution attached this is similar to what you did when you uh purchased the ladder truck on behalf of the pequ Lakes fire district earlier this year um it gives you up to 18 months to bond so um if you pass this resolution if you want
to wait um you know heeds maybe some of the advice um from Mr Toof and you want to wait and see if if rates go down or something or want to wait and then bid later six months a year from now I'll go out to bond that allows you to do that as well if you do choose to move forward
with bonding tonight though um we are recommending that the public hearing on the CIP be conducted on September 3rd and that then a special meeting be set for Monday October 21st that would be the date the bonds would be sold and then
present it to you for approval so with that I'm going to to hand it over to Michaela and let her go through all the details thank you David good evening um just to to kind of piggyback
off of what David had said we did provide three bonding scenarios um based on financing a total project cost of 2.95 U million and then various levels of cash contribution from the city to that
would adjust what the actual um uh bonding amount would be in the annual Levy um and just to give kind of a range of what the annual levies would be um again looking at financing 2.95 if we're looking at a a power amount um
between 2 million 2.5 million and 3 million um based on the level of of cash contributions being a million 500,000 and0 respectively the average annual Debt Service just for the um City Hall project would be in the
range of 190,000 um with a 950 cash contribution 238,000 with a 450 cash contribution and then uh average annual Debt Service of about 280,000 with no cash contribution in
bond financing um for the full for full amount I'm sorry can you clarify what page are you on what are you looking at so that we can follow I don't know I am I think she's quickly all three oh well sorry
yeah I did a summary of the three um David I believe in the packet the three Bond uh the three Bond issues based on the the different cash contribution amounts um and I just provided a an overview summary of um what each of
those schedules are but I can certainly walk through them individually if that would be easier um as well as these um and then into the schedule of events and the the um anticipated timing I'm just curious to know on what page can we find
the summary well there's not a master summary there there's a summary run right so what I if if we're looking at um the summary I I provided in or that I just walked through is um talking
points that I put together for for this meeting for this call um if we wanted to look at the individual debt structures which should be in the packet um I can walk through the three areos of the debt structures focusing on the the capital Improvement
portion which is what's uh would Finance the city hall project I see so you're looking at talking points that you prepared for yourself and the council doesn't have them it was more to provide a summary of um
what the um the main points for each of the the bonding scenarios are um but if we if you you've got the pages for each of the scenarios um we can walk through what the what the numbers and the the
takeaways are for each of those does the council have a preference would you like to walk through each one individually I think that would be okay why why don't we start with the with them individually and we'll start with the the full amount
okay so in the the first scenario um looking at total bonding um amount for both projects would be 4 uh 4,475 th000 um and that again includes includes um the capital Improvement
portion uh par amount of the bonds of 3 million 30,000 uh equipment portion is 1, 445,000 and I will say for the equipment portion that's the same in all three scenarios um but the total bonding if we're looking at including both these
projects would be 4,47 4, 475,000 um if we're looking at this is on the sources and uses page um this is assuming that uh the project cost amount that has um been verified of 2, 950,000
as the uh deposit to the project construction fund to finance the city hall um in this first scenario with the par amount of the 3,3,3 there is no cash um contribution so it would all be financed um also included would be the
the the estimated cost of issuance uh the underwriter discount and then the small rounding that would be added to the deposit to the project fund so when looking at the capital Improvement portion the total uses would be 3,30 ,000 to match the total um sources which
would be the par amount of the bonds just looking at the capital Improvement and then when adding the equipment portion um the 1,445 th000 and both the sources and uses the total issue summary is is the 4,475 um th000 that includes um the
financing for both projects so again in this scenario it's it's all Bond Finance no cash contribution um and if we look at the um the third page which would be the the um the debt service summary um this is
assuming a 15-year term this debt service summary page includes the estimated total debt service um principal and interest payments and the 105% over Levy for both of the bond issues so the um total annual uh p&i
would be average of about 39 uh 1,000 um looking at the total pni category and then the 105% over Levy um is about 410,000 if we focus on just the capital Improvement portion um which be
the next page the 3,30 um for just the capital Improvement Bond portion um again it's a 15-year schedule the total principal and interest um and is estimated to be an average of about 2
66,000 and then the 105% over Levy is the last column which is about 280,000 so in this first um Bond scenario this is assuming financing uh for the full 2.95 million for the um City Hall
project with the average annual Debt Service of about 267,000 and then the over Levy um of about 279,000 average um over a 15-year period and then the the last page is um just
for the equipment portion and you'll see in in all three scenarios we walk through um The Debt Service on the equipment portion is the same um of 1,445 th000 as the par amount of the bonds and then the annual Debt Service um principal and interest is about
126,000 and then the 105% over Levy is about 133,000 so that that is um a summary of the first uh Bond option assuming no um no cash contribution in debt financing for the full project amount and so just to clarify when we're
talking you're making reference to financing two projects that includes the cost of the commitment to build City Hall and the reimbursement of the ladder truck that was purchased do I have that yep that is that is yes that is correct that um this
Bond scenario while it looks at them individually that I walk through it also is um showing you as a combined issue if you chose to finance both projects at the same time um that's what that's what the the numbers that I'm walking through are is both breaking out just the
capital Improvement portion as well as the equipment portion um like I said the equipment portion is assuming that you would Finance it at the same time as the capital Improvement portion piece and that um uh the um in in all three scenarios the equipment portion is the
same anybody else have any questions okay M let's go to the second one okay scenario um sorry sorry um scenario the second scenario is based on um um I'll just go in order so that one
would be based on 450,000 of cash um contribution so um in this scenario if we're looking at on the same uh the same page um or starting with the sources and
uses page excuse me um the total bond amount would be um 4,20 th000 um the capital Improvement portion again to finance the city hall um is the par amount of the bonds is is about 2,575 th000 um with the uh city um cash
contribution of 450,000 so the total sources in this scenario is about 3,25 th000 um looking at the uses again the project to the or deposit to the project construction fund is the same at 2, 950,000 and then cost of issuance
underwriter discount and then the rounding is remaining um uh deposit to the project fund uh of $440 so the total uses to match the sources is the3 Milli 25,000 um again the equipment portion
this is assuming that they're being financed together so all of the um assumptions on the equipment portion are the same as the previous scenario um assuming a bond financing for the full amount of the um uh that
project um and then in this scenario with the 450,000 of cash contribution and the 4, 20,000 of the par amount of the bonds when we looking at the total debt service summary page um the um estimated principal and interest
payments are um around 350,000 per year within the 105% over Levy um of about 368,000 and then if we looked at um the next page again just looking at the capital Improvement portion for the city hall
that Bond uh par amount is about 2,575 th000 and then the uh total principal and interest um average payments is about 225,000 um over 15 years and then the 105% over levies is about 236,000
average and then again the last page is the same Debt Service schedule that um saw in the previous um scenario with the equipment certificates um 1. 445 million um bonded amount for the um ladder
truck does anybody have any questions on those three scenarios and then I I do have one more scenario to walk through um with a different uh upfront City contribution amount if there are no further questions
yeah go ahead okay so the the third scenario um that we provided this is based on um uh the total bonded amount for both projects would be about3 million 515,000
um this includes um a contribution of 950,000 um for the city hall Capital Improvement portion of the project so the par amount of the bonds would be reduced to 265,000 uh total sources would be 3,1 15,000 um the deposit to the project um
fund again the same of the 2, 950,000 the cost of issue on the underwriter discount and then the deposit to the project fund so the total uses um in this scenario would be um 3,1 15,000 um and again the equipment
portion is this the same um same scenario um so in this one on the next page with The 950,000 Upfront contribution the total debt service for both projects if you decided to proceed would be about
305,000 as the average um total principal in interest over 15 years with the 105% over Levy of about 320,000 and then if we're focusing just on the capital Improvement portion um again that bond amount is 265,000 with the
rest finan as cash the total principal interest over 15 years is about 180,000 and then the 105% over Levy is about 188,000 on average over that 15-year period so in that scenario well really in all the scenarios but I'm focused on
that particular one recognizing over the life of the bonds the interest that we're paying what's the idea around coming up with 950,000 down when we've spent cash of 1.4
million for the ladder truck we're talking a difference of a half a million granted that's a lot of money but we're going to spend more than that in interest so can you help me understand why we would want to um in this Bond scenario come up with another $950,000
in cash yeah I I um mayor members of the council I I think that's one of the questions for discussion is you know doing a a comparison of um you know what what the average annual Debt Service would be in each of these based on the
the cash contri the The Upfront contribution and how that correlates to Total interest that you would expect to pay over um over 15 years I know in a prior convers or the the prior work question um conversation we had on on um financing and bond financing we also
discussed you know if there's an option in the future or you know when you would include a um a call provision in the future um for the potential of of refinancing if rates come down um you know at that call period when you're able to refund the bonds um but I think
that's that's part of the conversation is it's a little bit of the opportunity cost of um of the the cash contribution um for this project or other projects and then how it compares to what the average annual Debt Service would be including um as you um said between the
principal and the interest over the 15-year period I think it would have been a little bit easier to digest if it were side by side I I don't have a way to put them side by side um so just kind of looking at it so
basically in the first scenario with no cash in we are looking at I get just a second so this is one more up there so first scenario that would be one more up there
we go um so we going at focusing on the the the the the city hall piece yeah uh no no cash it's all bonded total interest of approximately 94757 versus I think the previous one
was what 640 it's about 300,000 difference yes so total debt right so total interest with no cash uh contributions about 947
th000 um if you're looking at uh 450 $50,000 cash contribution total interest is about $ 85,000 and then um if you're looking at um 950 of cash
contribution um total interest is about 646000 um to give the range of what the total interest payments are projected to be over 15 years know based on current rates um and assumptions for timing of the the financing as
in another com about another comparison of if you know based on the existing cash funds you know what the anticipated investment rate and how those if those funds are invested or how they would be used you know as another comparison as as um when looking at what the total
interest paid um in each of these scenarios so I think the question really becomes you know the difference of the 450,000 to the 950 um do each of those make enough of a a basically a contribution that we feel
comfortable paying that amount of Interest what is typically the best way cities will balance that out with how much cash they have on hand like what is is there formulas or like how do cities typically look at that like I mean how much value
is half you know half a million dollars to the City versus saving ourselves 200,000 in interest over the life of the 15 years I guess it depends in the situation with the city of Breezy Point with our current cash balances and the capital fund it comes down to what do
you what other projects do you want to do you know if you've got other things coming that you want have that you want that extra liquidity for then that's when you will look at okay balancing having the liquidity versus you have paying you know 150 an additional
roughly $150,000 in interest over 15 years so we're talking you know $10,000 what roughly $10,000 a year versus if you're going we're we're comfortable drawing it down drawing down our cash balance
allows you to pay less interest that's kind so you're saying that the difference was about 10,000 a year oh no I was just saying $150,000 yeah again that's that's a of Interest rounding yes it's about
10,000 year if 100 if you're paying 115,000 more over 15 years divided 150 by 15 is 10 then that's between you know each step if interest rates did decrease quarter percent half a percent do we
know what that difference would look like as far as the total interest and life of the loan did we look at that scenario and what the if the rates dropping what that would be okay you know U mayor members of the council yeah in regards to I mean in
regards to um you know future interest rate sensitivity you know the rates that we've included here are based on like I said assuming an October October sale and what we think the rates are today um for the based on the city's um rating um
for this project and then the timing for the um um the issuance we have not done further sensitivity on you know if like I said we discussed earli if there's a call feature added to the bonds you know what the there's a there are present
value savings tests that have to be met before um with bonds being issued um and that's something that we would look at but if there's additional sensitivity that you know you'd want to see on what the what the rates may be um you know that's that's some
additional kind of Outlook into the future as as far as that um those comparisons um one other I was going to um um respond to regarding the the debt versus cash financing you know typically what
um um municipalities will do is is try to finance you know based on the the life of the asset and try to use you know Bond financing for those um projects that are either longer term um assets as compared to you know saving
cash for say you know equipments or other fac so I think as as David had mentioned part of that discuss or part of the response to that question is what are the city's long-term capital needs and what of those projects um makes more sense to be debt versus cash um financed
and um that in part will impact how much cash is available for this project um you know as well as what the different bonding authorities are for certain projects um that's another component of if it makes sense to um borrow versus pay cash so it depends on the projects
the the longer term um Capital um Capital Improvement planning um Capital needs and then um um the um what's the the projects being financed and I'll just Pig you back on Michaela so that we kind of talked about
a little bit at our at the special meeting when I presented the draft of the capital Improvement plan and and if you remember in that scenario based we had in there at that time I said if you seeded that that plan with a million dollars it was roughly an additional
288,000 per year to float the thing over 20 years or 21 years um how I had it if you were to bond the again to what Michaela was putting putting into real life if you bonded the whole thing the idea is you might want to do that so
then you can put more cash that we have in hand and Reserve that to the capital Improvement plan say that goes over here it's used for this these uses and then allows you to have to potentially Levy less per year to fund that
plan but nevertheless we are looking at in all these scenario is a tax levy increase to support the debt service and as we've discussed we have existing Levy dollars that can be used to cover this I think the question that
was put out there um is a question that I've had all along which makes any bit of incurring debt at this point very foolish in my hon opinion we have no plan we know we got a range of all kinds of capital investment needs long term in
this community but we have not taken the time sufficiently to figure out what exactly those needs are we know we have roads that need to be improved well beyond Bushman we have we know we have a variety of other capital investment
needs and we have no plan and yet the council decided Well you know what um moving forward with a project to the extent of 3 million for City Hall yeah it makes sense well you know what let's commit almost 4 million
to Bushman Road as well so we're sitting here with $7 million in capital Investments being committed without having a plan I'm sorry that this doesn't make any sense these are both I know you've heard it before and I will continue to speak
to that this is not the time economically or otherwise to be moving forward with these kind of financial commitments they just want to say that the The Debt Service for the lad truck will be paid for by the peat Lakes fire
district correct are this peat fire district or peat also going to help invest in our roads and our other Capital needs no I'm just saying that if we move for that Bond how it'll work is that $126,800 for next year's Bond payment what'll happen is when it's time come comes time
to pay that we will invoice the district and did district will cut us a check for $128,800 years worth of capital investment needs in the city that was the draft Capital Improvement plan that I presented 3 weeks ago which was mostly equipment or was it not correct which is
a big part of our our liabilities equipment but we're missing out a huge component of money it's going to take to improve roads from gravel to Pavement right which we're working to to to look at sidewalks potentially to look at a number of things so while I appreciate
we have a plan or at least the sement have a plan to move forward in identifying our Capital Equipment and related needs that pels in comparison to the next 20 to 30 years of overall Capital needs in this community I mean we have areas that have been un septic for how many years now that are
going to require sewer um I mean the list goes on and on I I I I just can't continue to sit here as an elected official and think that this is any way a good plan or a good
approach I think the piggyback on what Brad says you know we can look at each one of these scenarios but in reference to Brad stating the long-term plan you know we have the equipment CIP you have Bushman Road we've already determined
there's no money for the street CIP so with each one of these scenarios what does that give us bonding capacity and cash remaining we've had it in past
discussions but it doesn't provide that here I mean I understand it's you know focused on the bonding but you know we have other expenses and with each project you know what does that leave to bond and what do
we have cash on hand which I councilman Jensen have discussed before of sometimes it it kind of becomes sometimes it's how you pH how you want to do it can be considered I'll say robing Peter to pay Paul we we talked
about a little bit 3 weeks ago about you paid cash yes you know for this project we I estimate you still have roughly $2 million left over in the capital fund plus you still have that 572 we've always been talking about for a future Bond if you use say we bond this whole
amount here here using the scenario 267,000 um we're we'll take that out of the 572 so so ending up back at um roughly what three 310 still in Levy dollars that could be
used to support a future Bond or a CIP Levy and you still have all of our Capital cash you can use towards a future project um so that's I guess and then there's everything in between yeah I mean there's always going
to be projects that are going to need to be paid for um every city faces this um I think really the question at hand tonight truly is how do we want to fund this project um and I think that is just
going to have to be a combination like we kind of discussed um so it's really about what we feel comfortable doing um well in that way in my opinion it's it's it's water under the bridge it's
too late you've already made a $3 million commitment to a new city hall correct and you've made nearly a $4 million commitment to Bushman Road so 7 million into it and we're just starting to figure out what the approach and plan looks
like I don't I don't know how you guys run your finances but I usually have a plan of of looking out several years down the road in terms of where I need to be with liquidity and how much so I get myself in debt and yet this is being approached
completely backwards well and debt is not always bad um debt is used all the time um to finance projects um especially when you're looking at the balance of cash on hand so I I I I don't believe that all debt is bad um I think
at this point again it's just uh figuring out what that combination will be for this project councilman do you have any thoughts on the three scenarios um you know listen to Mr Scott Mr Jensen you know if we want to wait
into the plan I mean we do have a resolution in front of us that'll be on next that we do have 18 months to consider where we want to sit with bonding so if you want to see what amount of cash on hand we need to invest into the capital Improvement plans for streets and equipment to know what that
cash is out of pocket that we can certainly pause on the bonding issuance so we can see where that cash on hand of what we need to start that funding process and that way it might it might tell us more of what we feel comfortable about of putting cash out for this project if it's 950 maybe it turns out
to be less that we don't need cash on hand due to the capital Improvement plans and how they all lay out um so we we do certainly have that option of delaying it on on what we do with the bonding to see what happens there and interest race could decrease you sort of saying delaying any commitment
financially of taxpayer dollars that that's where you you had me there for a while Mike but but it completely went off the rails when there wasn't any further qualification or clarification on holding any and all spending I mean
what is waiting going to do at this point the council is millions of dollars in financial commitments councilman ball I would like to hear your thoughts on this please I guess at this point I'm interested in in hearing more or getting
more information on what like what a call feature would do to the I think it's does it change the rates I guess I'm so a call feature essentially Michaela can discuss it more is is essentially your option to refinance right but now I will let Michaela say I
don't know in a 15year bond Michaela there is a point where you can't refinance whenever you want right Michael it's there's what seven years or something before you can do that uh yes that is correct mayor M um mayor members of the council when we're
looking at um uh adding a call um provision it's it's the year that the bonds would be callable um generally you know if we looked at about eight years out and at that point if the interest rates have reduced to a point of um um providing present value savings
for the current debt issue then the bonds would be refinanced at that lower rate and then The Debt Service estimates that um I had provided would be um based on whatever the current interest rates would be um at that at that time you know there are certain circumstances
where if you added um earlier call Provisions but generally you're going to pay more in interest um as a results so I think that's um that's some additional information that we can provide but I think you know you've got the kind of the standard um standard call feature
that you would include which if rates and that's the big if rates go down at that point that's when you would look at refinancing um based on those lower rates and and the the um the savings made sense so I think what I'm hearing and is there sorry is there a schedule that you
would provide similar to this that would show sort of that scenario or that you could provide it would be um I mean it's certainly something we could share it be it would be it'd be completely hypothetical as we we wouldn't we can't
you know there be an estimate of what we think future rates would be so um you know it would just be an illustration of if you know rates drop down to this here's what your anticipated new debt service so it would be more of illustrating what those savings or reduced um Debt Service payment would be
with interest rates um declining and then we talked about the investment rate for cash on hand is is there something we can get to sort of compare that advantage or disadvantage of retaining some of that cash on hand
versus using it versus we can like if we kept it in a money market or something yeah we can do we I can look at that the key would be with cash on hand it's not so much just retain it to retain it it be retain it to be used at a later date
So eventually we are going to use that cash we're not just going to hold it right and perhaps it's for projects that are better cash Finance versus bonding I mean that's always the and I think as part of the long-term the the capital planning is you know what makes
sense to finance over a longer term through bonds as opposed to paying cash for um and I think that's the balance that you're trying to work through is what what are those levels with and I don't I don't think the city hall was on like the the capital Improvement plan yet but I assume that would be like at
least like a 15-year sort of depreciation of that asset yeah so what we have in the capital plan currently so again with that the idea there was what Michaela was saying is that those are items generally that we're saying you don't want to bond you don't want to you
know Bond a $335,000 for explore it's when you can pay cash for it um as for City Hall there are is already in that plan for kind of more of those minor improvements so you know in 10 years if the AV systems got to get replaced we've got
money in there for that those kind of improvements um and one of the things that was discussed in July and that we're going to be working towards is adding a facilities perspective so that it's not we don't end up where we're at today that's kind of what we're already
doing with um the public safety building where a couple years ago we increased the annual maintenance budget to that so that we can be doing things like okay at this point windows need to be replaced at this point the roof's going to be replaced and we can budget those out so we don't end up in a situation where
like we're in City Hall where it's everything is due so that's something we can work on um and I know with Seth when Communications with them would be they would be easily be able to once we with the remodel once it's done
easily put things on a plan moving forward to to say okay at years this 10 years this 5 years this um because at that point it's also everything's mostly new um and then they can easily put a capital plan together to do
that yeah I think that um is a little bit more information just kind of what we discussed to be able to just see a couple more scenarios and um I would be like a better side by side would be helpful exactly does side by side would
be helpful looking at you know if up to 18 months I know it's completely a guess but um you know if interest rates did drop what how would that change that um but I think you know looking at this I think we'll be able to come up with some
you know number that we feel comfortable putting cash towards and then the rest bonding but I think it needs to include this is what's left in bonding capacity this is what's left with cash in hand yes we've had conver I've had conver
Sation with administrator chansky you know at this point the city is committed to the 3 million now Bushman is committed to final design it hasn't been put out the bid you know it's not voted to go forward the expense is known so that's part of the
equation um and again the equipment Capital Improvement plan and streets I mean streets is going to be very expensive and uh we need to look at the overall picture not just Tunnel Vision on one
project I doubted if the council in making the commitments of desig and everything that's gone into Bushman Road at this point which goes to hundreds of thousands of dollars is hardly not going to move forward and construct that I would find that extremely hard to
believe so what I'm hearing is what we can do come to come back um with some side byid so we can even include to to even council member Scott's comment right now even include Bushman what that would look like um at this point because now we're going to not making a decision
today obviously bonding calendars and things might are are going to have to be updated and all that um so we can come back with some of those side by side maybe putting some of these more side by side instead of individual uh include what I think to council member Ball's
request what a maybe some call option what those features might look like again hypothetical numbers but at least to help you understand what that looks like again to council member Jensen request um some scenarios of if we Bond versus cash what that might look like
especially as we looking at Bushmen as well in the in the in equipment in the CIP plan would it make sense to do this at like a special council meeting that would be specifically to this so we could have a little bit more time to actually like discuss this or do you think this would be on something on a
regular council meeting I think at this point I think we'll need some time to do those scenarios so I don't think it's something that we'll necessarily be ready to discuss at the budget workshop and plus we're going to want to focus um when I get to that item later in the agenda we want to focus have that be
solely for that so maybe this if the council wants maybe is a a good um September Workshop discussion um give us some time to come up back with and with everything that you've requested um so then with that what we would be looking
for then tonight would be to adopt the attached re uh reimbursement resolution so we need to do that because um so we have that in place uh moving forward um the other thing I will uh do
want to talk about is um the fire Tru is that something you want to wait and bond with the c the hall later or Bushman later and push that off a little more or do you want to just begin that bonding
process on that one right away so we can get reimbursed for that uh Michaela do you want to speak a little bit to what the equipment bonding process looks like because it is different than the CIP than the than the city hall um yes so I know in your in your
packet you've got a schedule of events that um that had included the um the financing for both projects as the um including the the city hall and the fire and the the fire truck reimbursement um
uh what we had factored into this schedule events was with the um financing for the city hall we did have an extra um action item being the public hearing um regarding the capital Improvement plan and then the 30-day
weit period before um um uh the reverse referendum and then into the sale so what we were looking at is if the council authorized uh consider the resolution authorizing the sale that would be at uh September 3rd meeting in the schedule that you have it also
included um a public hearing on the capital Improvement plan um and the reason why I'm bringing that up is is based on the timing for that public hearing and the 30-day time period we were looking at um ATT tenative uh special council meeting um for the sale
of the bonds of October 21st and again that would be sale of the bonds to include that extra step for the capital Improvement plan um the city hall financing um um we had um looking at the calendar um we don't have this version in front of you but if we were looking
at um removing the capital Improvement um portion of the project um I think we would be able to um have the sale be on the um uh the actual council meeting scheduled in October um I think of
October 7th and then um that would not require a special meeting so in in short you know the schedule before you includes all the in all the steps leading up to the actual sale and most of those steps um with the exception of the the notice of the public hearing and
the public hearing itself and the 30-day weight period would all be as part of the normal Bond um issuance process leading up to the sale um at the council meeting in October again that's based on this timeline um and this this schedule
um again if we were including the capital Improvement plan and financing for the city Hall um with the extra steps we were looking at a um a special council meeting on October 21st to meet the all the timeline dates so Micha has
a clarification if they if the council were to just do the fire truck we could do that on September 3rd you would call for the you'd authorize the sale on September 3rd and then sell you'd look be looking at selling the bonds on October 7
okay yep and there would be it would be this same we don't is there a benefit to do both the same time or is it just the benefit of doing both of the same time was that then you have a bigger total issuance
which then is is more attractive to uh the buyers of the bonds and therefore again kind of affects the interest rate um so that was and I would yeah go ahead Michaela and I would add and sorry I was just going to add as well that you know
with with combining the two Bond issues you know part of this process does include um a rating uh obtaining a rating um and the um by including them there would be one rating for for both purposes of the bonds um and then so
there would be some savings on the cost of issuance with having two projects um being financed at the same time um with from both the rating standpoint and then the the the process for the issuance itself are we losing anything by waiting
we're out $1.45 million that we don't I think we'll be we're not in a position where if we don't do it we're going to be broke um but there there's that money that we currently do not have one that $ 1.45
million but if we waited to bond with the other project we would still be getting that just at a later date yes so that's just it just come come down to of how long when are you wanting to bond if you're bond for City Hall that's what I'm just getting at you don't have to do the fir truck right now I wouldn't
recommend if if the if the discussion is well we're going to we're going to bond City Hall next April my recommendation was well get the fire truck out of the way let's get our money back um on that and not wait to cap to do that if the idea is we're we're just going to we're
still going to bond in the next 3 to four months I think that still you know we can hold that over that just something I wanted you to think about is that you could move forward with the with the equipment CIP because it doesn't have that public hearing reverse
referendum period like the city hall would okay and it might be a little bit easier to predict the interest rates in the next couple months versus trying to predict them next April yeah you know I'm just going to say I really don't like what I think I'm
hearing and what that is is the recognition and I believe there's a certain level of concern amongst the Council on that 30-day period of a reverse referendum the bonding for the truck not requiring that that moves forward now we
have 1.5 million than we had before and now all of a sudden paying cash for the short-term capital needs becomes more financially feasible so you can say what you want it's a massive shell
game the taxpayer's expense the reimbursement of the fire truck it was always in my my financial calculations that I presented previously correct that was always in the plan um irrespective of the fact that if you move forward with issuing bonds of
$1.4 million this city is going to have 1.4 million we're going to get our money from pquad gives the council an additional 1 4 million at your disposal to pay cash for other things like City Hall so you making recommendation to bond
today I'm we making a recommendation that I don't think the majority of the council truly understands what a financial plan and financial commitment looks like for a community when you're using taxpayer money that's the recommendation I would make I mean my recommendation was going to be just to
wait and and bundle them together like we had and I would like to see that happen before the end of the year yeah I'm thinking that we would wait till April to do that I think that we would be you know whatever the next would be making the decision
October 21st is that what well at this point I think what we were talked about is if we come back and have discussion us at a workshop in September then October we would be doing um kind of kicking off the the
process I think I would feel comfortable with one session if I look at the the calendar right now um depending on when you held the workshop one of the the issues that we have when it comes to the kind of Mel
and I have been talking about um and this is an issue I've actually been talking with League of Minnesota cities about is publication deadlines um because our paper runs once a week and the state statute does require that that public not public hearings be noticed in the physical
paper statute requires a public notice be issued a public notice for public hearing on a bond be 14 days so for example if you wanted to do a public hearing say instead of when we're talking about September 3rd October 7th
we have to get it in um you know in this situation the uh TW uh actually would have to be 14 days 16th right the 18th yes so it have to be in the 18th paper we wouldd have to have it to the paper by the 16th so we need a decision by
then if you wanted to move forward and get the process rolling on October 7th I think that was what then we were just getting that we would have to have the workshop either we discuss it at the regular council meeting on the
3 or we have to have the workshop prior to the 16th so I can get the public notice in the paper but at the workshop wouldn't we be needing to make a decision we could yeah you could do it as a speci be a special meeting so we could do it at the regular meeting in
September if you prefer and obviously we come to an agreement we can change our mind about bonding or getting reimbursed for the fire truck at a September meeting or an October meeting so I guess my thought was I still think bundling them is a
good idea if we move forward with bonding I agree for I couldn't disagree more because again it's back to a shell game it's back to head ing against the fact that there's not that waiting period for the capital portion of the
bond which essentially gives the council 1.5 million more to work with in cash sorry all you're accomplishing I'm I'm just trying to clarify we we we suggest they suggested to hold off on on issuing the bond you suggesting to issue the
bond M come on no I'm really honest suggesting the whole way I was asking the same question I guess that the needs in this community given the fact we lack a long range Capital plan given the fact that yes there's needs for City Hall and
a lot of other things the council's already made the commitment you guys have already voted to approve moving forward with an excess of a $3 million City Hall project correct so I think you know where I'm at and what I've been saying the whole time
there has not been near the amount of time that should have been spent figuring out what are the actual needs and then come alongside of that with an appropriate Financial commitment and hopefully a plan so knowing that
we're going forward I'm not you don't know that we're going no I'm I'm saying the the council this Council has agreed to go forward a 3 to five the 3 to two vote
correct something like that is is it not I think you know the answer to that Mike don't you I I don't know if you do at this point is it a 3 to2 vote okay okay right yeah so at this point what we're
trying to discuss is when do we go to issuance for Bond right the discussion was if her should delay but then you're saying that that's not the right way I'm trying to figure out what is in in in in your mind what is the best way to go about for the bonding since we've
committed to doing this is it to haven't committed this is a council body for a reason I mean this is this is how isn't it though and yet for how many meetings month over month I have been ignored anything I've had to say has been dismissed I'm asking for your TR now
you're asking for my opinion at the point that you've overcommitted taxpayer dollars to projects counc I think it's best interest to move forward I think for you to just what is your I'm fine with waiting at this point okay do you want this to be back with our analysis for
September third yes I think that would be the best thing and then we can decide then and if we need to issue it alone we will we will but at least we'll have more information um more numbers to run through um and hopefully we can come to
a decision um but I think that would be the best so Madam mayor memb of the council at this point my recommendation would just be to adopt the attached resolution um declaring the intent of the city of Rey point to reimburse certain expenditures for Capital Improvements from the proceeds of taxes
and bonds or other obligations to be issued by the city so this is that reimbursement resolution so that way we can just get that out of the way um as we proceed down this process I have a also move I'll second any discussion so just
to clarify this is in relationship to the $3 million commitment to City Hall correct the fire truck that one that res reimbursement resolution was done at the beginning and was done earlier this year so this one specifically for the city hall
portion so I'm just noticing there's no dollar amount in there a dollar amount has been riddled all over the information we've got tonight not too not to a principal principal amount not to exceed 3,30 so what happens if that amount is
in fact exceeded they can't well so okay another point of concern would I recall the council having discussed at the last meeting when the commitment when the decision was made to move forward with
City Hall is it was done knowing that there were going to be additional expenditures that were going to be incurred I believe it was referred to as add-ons there was discussion of that and that was voted down against that's correct well I I beg to differ I I think of that was part of the successful
motion um I think it's in the meeting minutes that no second my motion so that's not moving forward that is correct it's in the packet yeah that did not pass but there's nothing in reality that
would stop the counil from exceeding that amount just paying cash for it correct you if if if the cost of the project were to end up exceeding 3,3,3 you just have to pay cash or find some other financing right well I just want that
concern of M no in the minutes if you don't mind okay any discussion anything else I I'll just go on you know that this is allowing us to bond for it again that's something that we discussed in the last meeting and I think it's just allowing
us that 18-month gap of when we want to go for bonding on that but it also doesn't limit you to just spending $3 million and there in lines my concern because I have every reason to believe that at the end of the day that's what's going to happen all those in favor say I
I I opposed I motion carries thank you Michaela is she still on yep I'm here thank you yes thank you so much all right so we'll go ahead and move on to the streets Committee Member appointments thank you madam mayor
members of the council uh so on July 1st you did establish the resolution in ad hoc streets committee and then as we said we immediately began ad advertising for the committee which is comprised of five members and then a leason from the city council and then also obviously supported by
staff um applications were taken until um uh 26 well uh yes July 26th to be clear that was people could apply afterwards that was kind of more of the deadline for the packet we got five applications we have not received any
applications since um those applications um were reviewed and are been nominated by uh mayor zeran being Mr Jason Gore Mr John moner Mr Mr Tom Nelson Mr Craig O'Reilly and Mr Leonard sod for appointment so what we be looking for
tonight would be um the council to confirm mayor zeran's nominations of these gentlemen and then also after that separately the council will need to discuss and appoint a liaison to the committee amongst yourselves my first want to say I'm
really excited about these five all of them have whether it's Council experience Street streets experience working for um the city um so I think um the five of them are really going to have a lot of value um to add to to the
streets plan so I'm excited I would agree I agree they have good backgrounds and will be a great asset um to help the city navigate the street CIP were these the um five applications
that we got for the committee or how many more were there so there was five in total I'm sorry there was five applications received in total by the city correct for this committee correct so in terms of options and recommendations I mean it's really the five that applied right unless you believe that someone one of these
gentlemen shouldn't be appointed I have no reason to believe that none of them should be appointed I was just asking clarification on are these the five that applied or did we have more yeah we have not received any other applications so all these five gentlemen applied uh by the 26th and we have not received any
applications since so these are the five that I've applied so correct was they ever decided uh I guess I don't recall where we left off with you know when we look to a committee like this and and the work that they're going to be doing
largely um on helping bring about a kind of short mid and long range uh Road Improvement plan whether or not this committee is going to be a continuing committee or not meaning that as City Council Members
come and go we would try to maintain um to the extent possible of course uh long-term representation on this committee so that it wouldn't be subject to the whims if you will of of
the change in mayor so um to your question the ad hoc committee as it's uh the resolution was adopted by the council um there was no term limit so pretty much said they were being these people whoever gets appointed is being appointed until the job is done again the idea of an ad hoc committee is once
the job the CIP is done the council will then decide either to disband the ad hoc committee uh or potentially I think more than likely will it would be to establish it as a standing committee and then once it's established as a standing committee would be like any other committee where there would be term
limits that come up you know every a couple every year or something like that but as it stands right now until the council says the job is done or Alters the committee as a body these people will be make up the committee whether
regardless of the uh results of the November election and we did discuss this already so this was already a discussion that we had but yes we are very lucky with the five that we did get so I think
that otherwise um for the streets leison that's the next item we didn't have actually a formal motion on oh do you want to vote for that yes we together we do the council needs to confirm those five I'll make a motion to
accept the five uh applicants second okay any discussion I just want to clarify that I only know a couple of the members here that applied I I don't know all of them and I certainly don't have anything against any of them or their background or what they can contribute
um I am going to vote no and it has largely to do with just not having any confidence in the mayor's recommendations I'm sorry these were the five that applied Council Scott that has nothing to do with me right maybe maybe
some candidate recruitment on your end next time all right I can speak to the fact that I do know have talked to three out of the five and I think they're highly qualified there's two that appli for the committee that I've never talked to but I have talked to three out of them five and yeah and I'm familiar with
one of them from being on the Fire District board so I again like I said I I know a couple of them their applications are great so and I I've got nothing against their backgrounds and what they can contribute it's got more to do with I don't have anything to do with the five that applied councilman
Scott so just please stop then why does it make reference to the mayor Rec Scott because that's what the mayor does councilman Scott just stop the recommendation please okay just please all right all favor say I I I opposed I
motion carries all right anybody from uh I know councilman Chon you mentioned wanting to oh yeah I would be happy to be the I'll make a motion to nominate a second all right
discussion all in favor say I I I oppose motion carries all right um staff reports okay okay uh thank you Madame mayor just briefly tonight members of the council
um the August edition of the Breezy brief e newsletter will be published this week um we're just finishing that so probably the next day or so um on elections note just a few things the state primary is uh week from tomorrow
so Tuesday August 13th uh early voting is still underway you can early vote um all the way into Tu uh next Monday um if anyone would like to early vote that can be done at the Crowing County historic courthouse so you have to go down to brainer to do
that um if you have any questions about absentee balloting you also should uh reach out to the Crowing County election staff they do that on our behalf uh next Tuesday August 13th um for an election day inperson voting will be held here at
City Hall 8319 County Road 11 Breezy Point polls open at 7:00 a.m. and close at 8:00 p.m. we have a fantastic crew of election judges yet again um so we will plan on uh processing everyone who ches
vote in efficient manner and a fair Manner and an accurate manner uh lastly on elections uh filing for uh office for the city of Breezy Point that is open that started on uh July 30 also runs to
August 13 at 5:00 p.m. so the deadline Pur the state statute is 5:00 p.m. uh even though we will be open past 5:00 p.m. um I cannot accept any affidavits of kesy after 5:00 p.m. on the 13th um anyone looking to file can come into
City Hall uh see myself or Deb it does have to be myself or Deb per statute as I'm the clerk and she is the Deputy clerk filing fee for that is $10 as a reminder uh the seats that will be on the ballot in November are the mayor which is a two-year term and two Council
seats that are four-year terms uh with that I guess I want to hand it over to Sergeant Garcia do you want to speak about tomorrow night uh I have a couple things okay and whatever you have uh tomorrow night just a reminder everyone 6 to 8 night to night
uh here at the City Hall Park come out and and meet with us in the police department other First Responders uh we'll have stat set up here um there'll be hot dogs and BRS out there and stuff like that I look forward to seeing
everybody out there um so it's always a good time weather's supposed to be nice so um kind of to piggyback uh uh we did get an email uh from from uh Sylvia Swanson greeing Point resident in reference to
her husband Wayne Swanson who uh officer Russ that and I um received one of our Awards ask that it be read at the uh and it just says we would like to say we are so thankful um for sergeant
Joe Garcia and officer Kyle resta they responded to a 911 call at our home at Breezy Point uh their quick response St Wayne's life he was flown to St Cloud all the medical people in St Cloud commented on what a great job they did I
also received phone calls following uh the following week from the police department checking on me and Breezy Point are truly blessed with our First Responders and police department words cannot express how grateful we are uh they were going to try and attend but because Wings still recuperating they
were and specifically ask that this be read to the attendees um and then on a on a separate uh note um the the police department would like to thank the city of Breezy Point residents and the and the council just for
um investing in such a quality department and so one of the ways you do that is through the uh the high quality Equipment and training you provide your police police officers uh in Late July um we responded to a a a residence here
in Breezy Point uh for a report of an assault um with an armed suspect who who is uh been threatening suicide because of some of the equipment that you've purchased us including uh our new ballistic Shields and our new tasers we were able to resolve that without any
major uh injuries or incidents um it should be noted that um you know we were able to handle that in a way that we wouldn't have been able to uh as safely without that stuff and um we had literally just taken the shields out of
the box that day when when that happened so um thank you to the council and thank you to the residents that support your Police Department it it doesn't go un notice thank you thank you Joe or Peter do either of you have anything for the
council today okay that's all for staff reports Madam mayor okay all right anybody else have anything here yeah I have something I talked to administrator chansky briefly before the meeting um I don't know if everybody's had a chance
to drive Bushman Road and where the survey Stakes are but there's two properties the lingren which was the former Merit property and the Bushman residents that those States I understand
there's 33t easement but to get Paul Sandy from WSB back in here to say this is where the temporary easements are going to go this is the permanent and are they going to have to destroy you
know half the yard in the case of the lingren property I mean he's got some beautiful pine trees he's got caution tape all around them but I think think it Bears just showing this is what's temporary this is permanent um but those
two properties without knowing you know what Mr Sandy has to say he briefly explained it to me last month um but it was before the meeting but I think it's something the council should hear um in in the case of the lindr
property he wasn't aware um you know it he flat out didn't know um all the paperwork was signed by the previous owner it was in the middle of a sale but I think uh we need to have Mr Sandy provide that
information and Mr lindan did reach out and WSB has made contact with him it was just one of those again as as councilman Jensen said a change of ownership in the middle of the process all right we will go ahead and move on to the agenda forecast thank you actually I had
something I wanted to bring up I'm not sure um if others on the council received the email I did get an email from council member Jensen so I'm not sure if that meant that he had gotten the same email or exactly how that worked but I'd gotten an email from a
property owner expressing some level of concern with with noise past apparently a 10:00 hour in which things like outdoor music and so forth should not be occurring um
so I guess I responded to staff just simply asking what ordinance do we have to that effect how does obviously knowing that the resort um primarily has outdoor music during the summertime kind of work or fit into our uh ordinance
that would apply to that and I I feel as a council member and as a collective Council um there's likely something there that we should spend some more time on looking into and in talking about I don't know if it's just a simple matter of you know a reminder U of what
that cut off time is um or how best to approach it but I wanted to just bring that forward uh again I had uh resident that reached out to me and I didn't know if it was directly uh as the only council member that they reached out to or it was all
of us yeah it was okay okay so I don't know how that um you know is going to fit into uh our upcoming meetings I I just uh I feel that we should spend some time in conversation around what ordinance
currently is in place that that kind of would work to manage those situations I think Sergeant Garcia responded to Council on sort of the history on that I don't know if you yeah I really appreciate the thorough yeah
thorness of that want to share any of that um so uh I I was uh asked by administrator chany to to look into the situation um I queried our records management system we
have since 2007 which as far as uh our easy records to to look at go we have two um actual documented complaints on on a music uh performances from Doc side um
additionally I I've heard anecdotal complaints over several years um I don't have an exact count but um maybe a dozen times over the years but I haven't heard anything I I I can say confidently until until now for for at least last year um
I do know that previous police administrators have have spoken with the resort they've always been amable to uh to stopping their music at at 10 um sometimes uh you know artists extend
their play time sometimes and uh I reached out to Resort management today um I advised them with a complaint and they they were going to contact their recurring acts and and remind them of the stop time uh for for that so is that
10 o'cl uh yes thank you thank you is there any way when we're getting emails all as council members that that can be somehow identified to us I mean part of the concern would be are we in some way
you know receiving all the same information having a level of interaction or dialogue outside of a meeting that could create an issue in the open meeting law I think the way we had was set up through the website is that um the way it's set up where you essentially
they're they're emailing you all you're getting individually is to the intention to avoid open meeting law violations because you can respond back to the person but it's only just you and that person and you're not ending up with an accient to reply all situation um that's why it's set up the
way it is so are you getting those as well so I do get anytime someone submits something to the council as a body I also get a copy of it well so that's what I'm kind of getting now is there would you be able to just tell us as the council that this went to everyone so
imagine a scenario where I don't know that and I have conversation with Steve Steve has a discussion with Mike now all of a sudden we've got conversation going on with three council members yeah I can do that absolutely absolutely if we ever get one of those all you know all council member emails I can just shoot when as soon as I see it shoot us
something out to the council that says FYI this was an all Council email I can do that no problem thank you all right we'll go and move on to the uh agenda forecast okay thank you Madame mayor so uh this month as I alluded to earlier we are looking to uh
requesting a workshop um again looking at what we've been doing that third week of the month August 19th to 23rd if the council is available the sole topic of the discussion would be the preliminary 2025
budget so we just be looking forward if the council has a date um that week of the 19th through the 23rd that you would all be available um to come together and work through that preliminary budget
well I can make it easy for me I um am outstate the rest of the month as of this Friday so I unfortunately I'm not available I can't Thursday night I my
availability is 19th 20th yeah M too is only the 19th or not the 19th no 19th and 20th y I mean I could possibly make the 21st and 22nd but it would be tight getting here it's on the 20th but I can
on the 19th well it sounds like the 19th is a winner then all right 600 p.m. as as usual yes yeah you want that as a motion oh sure I'll make a motion to set a
workshop for Monday August 19th at 6 p.m at City Hall to discuss budget second any other discussion just a point of clarification I know we've been down this discussion already with what's identified as a
workshop also really constituting a special council meeting meting so um I think it would be important to just clarify is it the council's intentions to truly have a workshop in which no formal decisions are going to be made yep that's uh is this being viewed as
more of a an additional council meeting so AUST the last meeting that we called was a special uh meeting this is being called as a workshop so no official meeting uh decisions will be formulated or voted on at that meeting correct
direction given but no formal motions to move forward with anything okay all those in favor to say I I oppos motion carries all right do I have a motion toor I move second any discussion fav I
I iOS motion carries we are adjourn