Call the city council regular meeting to order from Monday, August 3rd, 2026 at 6:30 p.m. All rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. >> Okay. >> All right. Moving on. Item three, roll call. Administer Popus. >> Council member Ball, >> present. >> Council member Jensen, >> present. >> Council member
>> present. >> Council member Scott, >> present. >> Mayor Roen Camp, >> present. Thank you. Number four, open forum. The city council invites residents to share new ideas or concerns related to the city business not already on the agenda. However, individual
question or remarks are limited to three minutes per speaker. No city council action will be taken, although the council may refer issues to staff for followup or for consideration at a future meeting. The mayor may use direction if speakers are repeating views already expressed or ask for a spokesperson for group groups of
individuals with similar views. Speakers should state their name and home address at the podium before speaking. So with that being stated, is there anybody here that wishes to address the council in open forum tonight? I I'll ask again. Is there anybody here that wishes to address the council in open forum tonight?
One final time. Is there anybody here that wishes to address the council in open forum tonight? Hearing none, open forum is now closed. Moving on. Item five, public hearing. Ally. >> Uh, yes. Thank you. So, at the city council meeting in June, the council
reviewed the current council salary and how it compares to surrounding communities. Following that discussion, the council directed staff to adjust both the mayor and city council members $50 per meeting to align with surrounding communities. Because this is authorized by ordinance, it requires
public hearing for approval. Ordinance 3-2026 is recommended for approval to take effect January 1st, 2027. >> Thank you. >> So, um, as stated, this is an amendment to our ordinance. So, it requires a
public hearing. So um I will now open the public hearing uh and allow public comments. So is there anybody here that wishes to address the council regarding the this resolution? Again I will ask is there anybody here that wishes to address the council
regarding this resolution? One final time. Is there anybody here that addresses wishes to address the council regarding this resolution? [clears throat] Hearing none, I will now close uh the public hearing.
So, is there any additional uh information need to be provided to the council? I think this is pretty straightforward. So, um council member, >> just a clarification, the effective date says the date of the ordinance becomes effective, but it doesn't take effect
until January of next year. Correct. >> Yeah. Right. Okay. So, moving on then. Item numbers. >> That's right. We do. Yep. >> I'll make a motion to approve the ordinance as amended. >> I have a motion from council member
only. Do I have a second? >> Second. >> Have a second from council member Jensen. Any further discussion? Hearing none. All those in favor signify by saying I. >> I. I. >> Opposed. >> Abstensions. The motion carries. Thank you. Moving on, item six, consent
agenda. 6 A, approve city council meeting minutes from July 6, 2026. 6B, approve claims totaling $158,85363 for checks 141272 to 141334
and E checks 4131 to 4138. 6 C. Approve joint powers agreement with Crowing County for Police Department Records Management Services. 6 D approve right of entry agreement with Minnesota Power 6E resolution
number 38-26 supporting and authorizing application for Sourcewell thirdparty services program 6F resolution number 39-26 supporting and authorizing the application for Sourcewell community impact funding 6G resolution number
40-26 appointing election judges 6H resolution number 41-26 governing writing vote counting repeals resolution number 16-2024 6 I resolution
42-26 declaring property surplus and authorizing its sale and 6J resolution number 43-26 resertifying a special assessment for 2019 street and sewer improvement project having read the consent agenda
is there any comments or anything that the council wishes to change. >> Mr. Mayor, >> yes. >> I would ask that we remove I and put it under business items 7E. >> Okay. So, we are going to remove 6 I and
replace it for uh business items. That would be 7E. Okay. 26 Anything else from councel? Okay, hearing none. Do I have a motion to approve consent agenda as
[clears throat] read and changed? >> So moved. >> I have a motion from council member Ball. Do I have a second? >> Second. >> Second from council member Moroni. Any further discussion? Hearing none. All those in favor signify by saying I. >> I. >> I. >> Abstensions.
Excuse me. I just can't get it straight tonight. It's >> all right. Ah, >> opposition abstensions. Motion passes. Item seven, business item 7A, consider position petition to reszone application 26-001,
and [clears throat] we are going to have Anthony give us an overview for that. >> Thank you, Mr. Mayor, members of the council. Uh the item we have before you um is petition to reszone 26-00001.
As the background at its July 14th, 2026 meeting, the planning commission voted to recommend denial of petition. The petition to reszone is the following. Described property from urban reserve to commercial. the east 300 feet of the
west 675 ft to the north 360t of the northeast quarter of section 18 containing approximately 2.48 48 acres more or less subject to county state aid highway number 11 right ofway and subject to easements restrictions and
reservations of record. Um and then uh let's see drop down. So during the public hearing the plan commission considered the resoning request received oral testimony from three residents. Following the discussion, the commission voted to
recommend denial of the petition and then um and at this point I'd like to uh have the applicant come forward and give her a summary if that's okay. >> Yes, it is Anthony. Please come forward. State your name, your address. You will
have three minutes to speak. >> Okay. [snorts] Uh, my name is Holly Santana, formerly Holly Ree. My address is 6799 County Road 11 Breezy Point.
And um it took me a lot to purchase this property. And in this whole um trying to reszone this um it seems that the city is taking a role of almost a property
owner instead of uh doing what's good for the community and good for the city. I've built nine businesses over the course of 23 years that I've resided at this address. Um, out of those nine businesses, I've had several businesses
that were medium to high traffic. Yet, there's no accidents as have ever occurred from people turning in or us turning out. Um, which was uh brought up at the previous meeting. Um, but there has been accidents from people turning into the bank, turning into the roofing
company, turning in and out of the school area. Um, and [sighs] so, um, there was a few people that spoke, but they spoke about traffic and they live on Nichols Road and so their inlets and outlets to their
driveways come in and off of Nicholls Road, not directly off of County Road 11. Um, and they're also customers of mine, but um, they were not wanting my business there. But like I said, I've had nine businesses there um over the
course of all these years. And um I have one neighbor that is probably 400 ft from me and he's here tonight. Um the other suggestion for this uh the reason
I'm here is I have a food trailer now, which is a little bit different business than I've had in the past, but also a good amount of traffic. Um, and I was told if I put the food trailer on the commercial property across the road or any of the commercial property that I
can just do business. And so Vern across the road has his is commercialized and he lives there. Now, we have made up a contract for me to move over there, but that would be a huge concern of mine, traffic there, because his driveway
comes right after the corner, and there's no way of anyone seeing people stopping and turning in and out of there, um, parking on the side of the road. I have availability for people to come in, turn around, and multiple
vehicles to park in off of 11. And so that is the the shortterm um idea was to put it over there because there's no restrictions to me doing that. But the biggest problem for me is like I think that would be very dangerous because
people would just be parking on the side of the road to come up and get it. Um and it it wouldn't be that would be a problem. And so I'm trying to zone commercial to fit this business that I
have now. um and continue [snorts] to do business for myself. And so um I've gone back and finally I only got three minutes. So I've gone back and forth on the different zonings. Um it's changed a few times. The names have changed a few times and none of that's been recorded
with Crowing County. So that's been an issue. And I never got noticed. The people behind us never got noticed. And they're saying we must have just missed the paper. Well, none of us never really remember getting notice on all these changes. And so for me to do commercial
zoning, everything around me has built up. I've been there. The house has been there before the school, before the bank, before any of this. Never did I see all of this being built up the way it is now. And I'm the only one left, I think. I mean, Vern has his house over
there that's commercial and he's not I don't think he has any intention on building some commercial building or anything. He just lives there and it's commercial. So, I would like to do the same thing and be able to conduct my business which pays my bills to raise my kids. So,
>> thank you. >> Thank you. >> All right. Having heard from the applicant council, any comments? Um, I rewatched the PNZ video. Um, I agree with denying it based off
testimony of the neighbors. Um, they weren't opposed to the food truck. They were opposed to commercial. Um, that was never intended to be commercial. Um, and I agree with PNZ. >> Okay. Thank you, Council Member Jensen.
Any any other council members wish to weigh in? >> Yeah, I guess I tend to agree with the property owner. Um, you know, it's one thing to have a comprehensive plan and to have future land use guided as such at the time that the comp plan is put
together and rewritten. It's something else to consider really what is the best zoning of property in an area like that. And clearly, we can all look at the map and see the extent of commercial Um,
it's a busy road. In my mind, it makes sense for it to be commercial. I [snorts and clears throat] don't know that um alone it being inconsistent with the comp plan and future land use would be enough
for me to not support a reasonzoning of it. Um, I unfortunately wasn't able to watch the PNZ meeting. So, I don't know if there were any other discussions around it sounds like the property owners had
several businesses there uh over time. Is there an approach where even an intramuse permit for home occupation may make sense? Uh I just think one way or another it's I don't feel unreasonable given the
property location given surrounding land use um for a level of home occupation and certain commercial activity to be taking place there. I don't see it being all that inconsistent. >> Thank you, Council Member Scott.
Any other council members wish to weigh in? Any comments? Oh, good. I I guess I have a hard time switching it to commercial being that it's just like the one lot there. Um,
if it was a change of that entire urban reserve area or like a wider swath of it and we were going to change all of that to commercial, it would make more sense to me than just like the one lot
changing that to commercial. Um, I don't love that that does that that makes you have to like move. I know we talked about trying to find some, you know, areas in the city where these food trucks could operate, even if that was potentially on like city property. So, I
I really I I hope that that's something that we can have as a as a potential for um people that are in this situation because I do um want these businesses to be operating in the in the city. just that sort of I I think it is does seem
inconsistent with that urban reserve area where there is really until you get to the resort not commercial on that south side of 11. >> Thank you, Council Member Ball. Council member
>> So, I'm I'm kind of in in favor of not reszoning because if you take that one parcel as it is, it it one could argue it's a spot zone granted right across the street is commercial. Um I'd feel more comfortable if we started looking at that entire area of what can be
classified as as commercial or not. Um so, at this point with what we have in front of us, I I'm leaning towards not reszoning it. However, what we have in front of us is also to discuss compliance for the property. And part of
me wonders if we should put a pause on that compliance to re-evaluate as the city of what do we believe as a food truck, where should it operate? Um, I was quite pleased that the applicant actually brought forth that they have a uh alternative solution to run it across
the street. And when she brings up the fact of being on a corner, it it actually does make sense about potential traffic hazards versus no traffic potential or hasn't had a single traffic incident yet and it has the ability to
it. And so it makes me wonder, is there some kind of verbiage that we can create? Might be a little bit to come up with, but if a property is within so much vicinity of County Road 11 or you know, is there a discussion that we
can can move forward with to allow such use an intermuse permit as Mr. Scott potentially brought through? Um, so I I know I'm going further into the weeds as far as should we reszone it or not, but I I think it builds into the
the conversation about that property, but as it stands, I I don't agree with reszoning to commercial with just that one parcel at this point. Thank you, Council Member Um, yeah, and I guess where I'm at is I am
not in favor of having that reszone into commercial right now. Now, the points that have been brought up um about potentially looking at alternatives, absolutely, I think that should be something we should look at. I know that I've had uh a few conversations with our
administrator about some of those things and what does that look like and and how do we do that? I think that's going to take some time. Um, I do uh commend the property owner for taking it upon themselves to look at what's an alternative. While it's maybe not a
perfect uh solution, it might be one that works until the city has the ability to to really look at this on a bigger level and say, "What do we want to do moving forward?" Because I think this is something that we're going to be looking at into the future. And so how
do we want to address it and what's the right way to do it? And so I I think you know looking at those different options and exploring those and seeing what's out there and then coming up with something whether that's ordinance uh whether it's you know we make an area that's available or or
whatever that is. It I mean it for us to noodle that out here would be you know crazy to try and do. So, I think what I would encourage is for us to uh send it back to staff and allow them and their ability to really sleuth into it, look at some stuff, and then let's start
looking at a long range solution of what that might look like. But I think at this point, I would say that I'm not in favor of changing this zoning at this time um with regards to that. So, that's kind of my thought process. So, [snorts] is there any action that the
council wants to take at this time? If so, >> administer Poffus, did you want to state something? >> There's just a few things happening here. So, what I'm hearing is you likely want to um proceed with the plan commission recommendation. >> Correct. >> What I'm also hearing is is you want to
p you may want to pause enforcement until we have an opportunity to discuss this. >> Yes. I think >> at the planning commission and the city council. Yes. >> So, just may if that's what you want the motion just to be include those two things, too. I'll make that motion.
>> Okay. Okay. So, I have a motion from council member Moroni to at this time deny the reszoning of the property to commercial uh but to put a pause on the enforcement aspect until uh city staff uh and
council and the planning uh commission can work together to come up with uh some solutions and alternatives for more of a long range thought process of how we want to deal with this moving forward. Do I have a second? >> I'll second. We have a second from
council member Ball. Any discussion hearing? None. All those in favor signify by saying I. >> I. >> I. >> Opposed. >> I. >> Abstensions. Motion carries. [snorts] All right. Moving on. 7B. Approve
amended Peekquat Lakes Fire District joint powers agreement. Administrator Puss. >> Can I say something? Miss that. This a public hearing on her her behalf, right? >> Uh no, this was not a public hearing. I gave the petitioner an opportunity to speak and that was at my discretion
>> and nobody else can speak at this point. No, I did not allow anybody else to speak, sir. >> Okay. There's a lot of information here, so I'll do my best to summarize. Um, so the city of Breezy Point initiated a conversation with Peekquat Lakes
regarding the fire district formula. In April, both mayors, Chief Schwankl, Administrator Johnson, myself, and Janette met to discuss potential adjustments to the formula to make it more equitable. Currently, the operating budget is split 75% to the district
cities, 25% to the contracted cities, and then divvied up based on building market value. The capital budget is currently split 94% to the district cities and 6% to the contracted cities and then divided up um based on building market value. JPA formulas in Minnesota
typically use a combination of factors in their calculations including different weights towards building market value, estimated market value, populations, households, calls, or tax capacity. In all of the communities I spoke with under similar JPAs, they all
have some consideration for call volume in their formula to account for the use of service. Because of this, the group proposed that the operating budget includes a 30% weighted consideration for call volume and a 70% weighted consideration for building market value.
This adjustment improves fairness among the district and contracted cities and properly accounts for the use of the resource in each community. Capital costs are driven by long-term assets, vehicles, major equipment, and facilities, all of which require predictable, stable funding. The
proposal was to have the capital budget split between just the district cities, so Breezy Point and Pquad, 100% based on building market value, and the contracted cities would no longer contribute to capital expenses. The board met in July and discussed the proposed changes at length. They made a
motion to approve the new formula as presented. However, they direct implementation to occur with the next bit budget cycle. The reasoning is to give the contracted jurisdictions ample time to prepare for the changes in their budgets. Although Breezy Point hoped to have this implemented with next year's
budget, the board approved otherwise, we still think this is a great stride forward towards improving fairness in the formula. Additionally, there was a proposal regarding rebranding of the fire district from Peekquat Lakes to Northern Lakes Fire District in an effort to properly reflect the relationship between Peekquat Lakes and
Breezy Point. The board was supportive of the supportive of the proposal and we hope to roll out the new name during fire prevention week this year. The proposals as discussed um are in the JPA in your packet. This has been reviewed by legal council, recommended by the
board, and are now going in front of both city councils tonight. So staff recommends approval as presented. Todd, Rebecca, and myself are here to answer any questions you may have. >> Thank you, Administrator Poffus. >> Questions from the council,
>> I guess. And maybe I can start it off by saying uh our last district uh meeting uh fire district meeting was um extensive one. It was long um and we did push very hard to get
that formula put in for this year's budget, but it was pretty obvious to me right from the get-go that we weren't going to have the ability to get it through. Um, one of the things that the current JPA has, which it is being amended, is that it requires a five uh a
six >> a 56 vote. >> Yeah. A 56 vote. And so we weren't going to get that with with the way it was going. And so, um, after seeing kind of working through that and kind of kind of coming to a
loggerhead, so to speak, we kind of made the decision to see if we could get this so that we could at least get it off center and move it forward. So, while we have it being implemented in the next uh in 2028, um, that was not our first that
was not our first goal. Uh uh and I don't want to speak for Council Member Ball, but I think her and I were both on the same page uh as we were working through this. So um uh with that being said, I do think what we have put in place is going to be more
equitable for us as a city. I think it's going to put us in a better position. One of the big pushes I've had is the rebranding aspect of it. I think that's a super big important thing. I know that's not a dollars thing, but it is important because I think it starts to
set the tone for that this is a a uh district that has some equality in it. Uh with regards to the entities that are involved, um I think there continues to be cons some concerns by our neighboring city [clears throat] about how our
contracted entities are going to react to this. Um and I would say publicly that I disagree with their worries. Um, and I and I look at it a little differently. While I think it's important that we provide those services to those contracted entities, um, I I
didn't feel that we should be held hostage by that. Um, and and I felt that that's kind of where it was. And part of that comes from, I think, the idea that some people look at things a little differently with regards to how we move it forward. I look at it as a business.
And so I don't look at it as a a a club or a get together or anything like that. It's a business and you need to run it as a business. I do think that the ultimate goal is to be a taxing district. That's what fire districts actually are set out and destined to
become and I think eventually we're going to get to that point. We're not there right now, but I think over the next several years we are. Um but the changes we made were needed. Uh we've been in this now four or five years and it was time to get some of these updates done. We had to correct a few things
that were done that unfortunately didn't get done in an appropriate way uh previously. So we wanted to get that taken care of. So, while this isn't the absolute slam dunk perfect that I want it, I think it sets us in stage to go a long ways to getting us where we need to
be, where it's a little much more equality between the cities that are overseeing, uh, the entity. So, uh, Council Member Ball, feel free to share other thoughts or ideas or comments that you had about it. >> Yeah. No, I think uh while it's not in 2027 and and I think we both spoke
strongly at that meeting trying to get that uh done um you know it is in the in the contract um that you are being asked to approve that it will go into effect in 2028 and so um there is there is um
no note that that would take place. Um and then the rebranding I think will be huge. Um, I think there's a lot of misinformation about whether Breezy Point is in fact a part of that fire
district. And so I think this will go a long way um to make us um more included. And then I think we've talked about like how other cities then may want to join in um that joint powers as well too and
maybe feel more included if they were so inclined. So I I think that's a big part >> and I and just a part of the rebranding piece, we've already launched. So as a part of it, we asked for community involvement in the rebranding and in
particularly the the patch that all the fire firefighters will wear moving forward once the district is rebranded with the new name. And so it's now been launched. Uh it was launched on the 31st of July and it's been open to the community to submit artwork that would
go in the center of that patch. So we've kind of made it to where the communities can be involved and people are interested can and can get involved in that. I would highly encourage you to check out the website. Uh also the Breezy Point app's got the information on it as well. So if you're somebody who's interested in participating and
wanting to be a part of that, I would highly encourage you to do so. uh and all the details of what's required and what's needed is on there uh to be able to give you the uh best idea of how to go about submitting uh your artwork if you'd like to have that. So, I I think we're moving in the right direction. Um
and and we'll continue to work on that. There's some other things we're going to be working on as well regarding the fire chief and and just getting some things with with that in particular as far as his duties and and how that works moving forward, too. And I think we've made some good headway in that. So, Any
other comments from councel or any questions they may have? None. Do I have a motion to approve um the Peacot Lakes Fire District joint powers agreement as presented? >> So moved. >> I I have a motion from Council Member Jensen. I have a second from Council
Member Rooney. Any further discussion? Hearing none. All those in favor signify by saying I. opposed abstensions. A motion carries. 7 C 2027 preliminary budget and lever
review. Administrator Pus. >> Yes, thank you. Um so staff began the 2027 budget process in early summer. We met with the finance committee on July 9th to review the 2027 draft budget. The proposed budgets and levies um line item by line item are in your packet. My
presentation tonight will be pretty high level. I was thinking we could go through each fund. If you guys have any line item questions or specific, we can answer them then. Um, but then at the end we can I can field more questions, too. So, Deb, I think we can start with the
general fund if you wouldn't mind clicking it. Um, so the general fund is our main operating fund governing our general services. in my memo. And on the next slide, you'll see I have listed the impact um or the most impactful line
items for the general fund levy. This is not a full list of all of the changes, but really the important ones for the 2026 budget. One of the main items this year and any other year are employee compensation and benefits, um which
account for about 3% of our levy. So overall we are seeing a reduction in our general fund levy mostly driven by moving the CIP out of the levy into its own fund and the road improvement project. So some accounting backend
stuff we are seeing a decrease but um the total general fund levy is proposed to be 3,54,939. So, I guess I'll open it up to you guys if you want to if you have any questions about any line items or overall
questions about the general fund council. Any questions for administrator Paulus about the preliminary. >> All right. >> Okay. >> Hearing none, um >> we can move on. >> Let me get
Where are we now? Oh, I had Janette put together this general fund of expenditures by department. You can kind of see Brian takes up most of our budget. [laughter] Um, and public works accounts for about 13.9%.
Again, that's not including road improvements. That's in a separate fund now. So, um, total it'd be around a million if we're including those. Admin is about 12%. Planning and zoning seven other government. This is um the public safety includes fire in here. So that's
why you'll see a little different from the in your spreadsheet. Parks is about 3%, council 1% and our city attorney is about 1% as well. So that's our total general fund. [snorts] All right, Deb, you can hop to the next
please. [clears throat] EDA fund. This is pretty standard. We aren't recommending any increases for 2027. So, [clears throat] we'll probably hop to the next Deb. Our cemetery fund. Um, this remains
pretty stable. There's a healthy reserve balance here. We are proposing an increase of $6,000 to the cemetery fund to account for admin time that's associated with uh Deb does a lot with the plaques and the butterfly event planning and a bunch of admin work with
that. So, we're just supplementing her salary with some cemetery funds. So, that's what we're proposing for the cemetery fund. And then our capital 401 fund is our new fund. This is where you'll see what we previously labeled as the equipment CIP
and our road improvement projects. Um, I thought it important to get that out of the general fund because they're not operating expenses. These are capital assets and should be um separated accordingly. So you see the department
um the amount and then the description of the CIP purchase. Um public works is we're budgeting for half of their plow truck. The next half to be purchased um or budgeted and purchased next year. We
have a skid steer on the books proposing $450,000 for our 2027 road improvement projects. We'll be bringing a proposal at the September meeting for you guys to decide what you want to do with those projects next year. Police were
purchasing heart monitors. I think typically uh Sergeant Garcia applies for a grant for that. So, we're hopeful to get that this year. Um and then a squad car. Our parks, we're budgeting that 60,000 for um phase one of our master park plan to
kind of kick that off. And then we're also proposing $40,000 be put back into our capital replenishment. Um, as you know, we spent a lot of reserves on city hall. So, just trying to kind of build up those reserves for a rainy day or
emergency or, you know, just to have. So, all of that leads to a levy increase of 7.79%. So you'll see my summary page there. In September, there may be a slight
variation. We're waiting on some personnel committee items that could change slightly. Um, and we're waiting for a few numbers back, Janette and I are, but it shouldn't change, I don't think, significantly. So, I would say confidently we'll be between like 7.5
and 8 for the prelim levy pending any changes tonight that you may have. So, and I should also mention, you'll notice the debt service fund has gone down to zero. This is due to the delay in our Bushman Road project. So,
we won't actually see a full debt service payment until 2028. So, that has been on the back end kind of reallocated to help purchase um some capital equipment and then it'll be moved back to the debt
service next year. [snorts] Questions to administer Pulfus about the presentation. Council members. Okay. Well, hearing none, do I have a motion to approve the preliminary uh levy and budget as proposed?
>> So moved. I have a motion from Council Member Jensen. Do I have a second? >> Second. >> A second from Council Member Ball. Further discussion. >> Mayor, I should say the official approval of the preliminary will be in September. You're fine with your motion. I just wanted to make that clear.
>> No, but since you put it in front of us and it's an action item, we're going to we're >> just for the record, it will be brought back to you guys in September. >> Yeah, because that's the finalized one which will then have to be the one that kind of gets set. No, understood. >> Um, [snorts] >> thank you for the clarification. Hearing
no further discussion, all those in favor signify by saying I. I. >> I. Opposed, abstensions. The motion carries. And I just want to thank staff, finance committee, but mainly staff for all the hard work they did putting it together. That's there's there's a lot
of work goes into putting that stuff together. And I know that between administrator Pus and and Janette and others on the team that uh we we appreciate all that work that you guys do. So, thank you. Um, moving on. 7D approved pay application number one for
2026 street improvement project. Nick, you're on. >> Good evening. Can you hear me? >> Yep. >> Okay. Uh [clears throat] this is the first pay application uh for the streets project. Uh thus far the contractor has
um done all the removals. They have uh graded the roads, Piney and Bluebird, and done the milling on Ren. Uh they've paved the first lift of pavement on those two reclaim roads as well as done the driveways, concrete and batuminous.
Um they're off this week right now and they will be back next week. I think they are planning on wrapping everything up or 95 plus% by the end of next week. Um they have one more lift of Buminous and then they will be bringing in some black dirt and uh finish grading and
seating. So >> all right. >> And this is the pay application of everything done through the 27th. >> All right. Excellent. Thanks Nick for the update. So do I have a motion to is there any questions for Nick before I ask for a motion? Any questions to Nick and the project? I have noticed that
it's been moving forward. I've checked them out a couple times myself and looks great to see the there's new pavement on some of them. Holy moly. And I think of Piney Wayne and how long it's been since that thing had anything in it. >> 40 years. >> I know. I remember when it was gravel and when they paved it.
>> So, and then it hadn't been paved since. So, there you go. [laughter] But, okay. So, hearing no uh questions for Nick, do I have a motion to approve the pay application number one for 2026 street improvement project in the amount of $164,958. >> So, move.
>> I have a motion from council member Do I have a second? >> Second. Have a second from council member Jensen. Further discussion hearing. None. All those in favor signify by saying I. >> I. >> I. Opposed. >> Abstensions. The motion carries.
All right. Moving on. 7E. Resolution 42-26 declaring uh um the surplus property. So, Council Member Rooney. >> Uh thank you. Yes, I did uh contact Ally today and um wanted to pull this off for
further discussion. Um as it was presented to us in the packet was we had a resident reach out to inquire about a piece of property that the city owns um that uh staff had inquired on. we had no use for it and an agreed upon purchase
price had uh been developed for it and we had a approval for us to authorize it for a surplus and to sell it to said resident. Um if memory was serving me correctly in the years past we have had other situations that this have has um populated from us that we actually
instead of allowing the person who came forward to just directly purchase we actually decided a minimum and went to a closed bid auction. Um reason being is while one individual did inquire about it which we appreciate and if there is no need for the city it makes sense but
at the same time we want to make sure that any resident uh has the same opportunity to bid on such such property. Um I believe we I believe we've done this with other partials. One comes to mind is the airport. I might be wrong. um in the end it ends up being
sold to the person who was inquiring on in the in the first place, but it's more of a transparent way to offload surplus properties um allowing any resident to to do so. So, I I asked for it to be discussed um for for us to discuss it on
which way we prefer to go forward. Um we we've had new staff. We've learning opportunities for for us all and um so that was just my discussion for tonight's point for that surplus um to to authorize it as a surplus but then go for a closed bidding which then we'd
have most likely in front of our next auction to approve the highest bidder. >> Any comments or thoughts from the council? I >> Yeah, I mean this is the amended y >> resolution. I agree with it. with council member Moron's thoughts. I
mean, it it should be transparent >> and I'd like to see it stay consistent with what we've done in the past and I can tell you that we haven't sold a surplus during my two. It was a new one for me, too. So, I was like, "Oh, I didn't know that." But that's good. So, knowing that moving
forward so um >> yeah, I don't I don't have any issues with it. Are there any other comments from Oh, Administer Post, >> if I may. So, it'll come back in the form of a purchase agreement from the highest bidder. Yes. So, we'll work through that process and you'll see a purchase agreement. >> Yeah. >> In the future.
>> Yeah. Excellent. And so, for clarification, what we as council have in front of us is an amendment resolution uh 45-2026, which is essentially labeling the property as surplus and then going for closed bid. >> Correct. >> Correct. Basically declaring it surplus
and going out for that closed bid. Yep. Like you said, authorizing a sale. though. Um, so if there's no other thoughts or comments, do I have a motion from the council to approve resolution 45-2026 declaring property surplus and authorizing it sale as amended and
updated? >> Also move. >> I have a motion from council member. Do I have a second? >> Second. >> Second from council member Scott. Any further discussion? >> Hearing none. All those in favor signify by saying I. I.
>> Opposed. Extensions. Motion carries. Thank you, Council Member for bringing that up for us. Appreciate it. Uh, item eight, departmental updates and council reports, 8A, Bushman Road project update. Kevin Krueger, WSB. Come on up, Kevin. We are looking forward to your update.
>> Lovely. All right. [clears throat] It's nice to Oh, it's loud. I'll try and talk a little bit quieter. Um, very nice to be back. Good news overall. It's been a slow process. I understand there's some frustration there. I'm also frustrated
on my end um with the slopes of the road. I'll just kind of dive into that a little bit. So, with the slopes of the road that we have out there, the cross slopes, curves, all the funness that is of that road, um it's been very challenging to hit state aid standards.
Um the other thing that we ran into as an issue was with trees and clear zone and there it's been a slew of issue after issue after issue to get it across the finish line. We are
millimeters away. Um so the goal would be to submit to state aid by the end of this week at the latest. Right now they're looking at like a couple day turnaround which is really good. um as long as they don't get a influx of projects, we should have a turnaround
fairly quickly on that. Um so then we'd be looking at advertising in the next couple weeks hopefully. um if not a little bit earlier than that. We'll kind of see that 100% dependent on state aid review. But what they told me today is
they're out 3 days, which is very quick. >> But so don't hold your breath on that, but that would be the the goal on that. Um and then we'd be looking at bidding as soon as we possibly can with that. Um so we need to advertise for the 3-week
window, open bids as soon as possible. Um, the goal would still be to if the contractor wants to, so basically what we're looking at or what I'm considering right now, and you guys can obviously throw some input on this, um, allow them
to start whatever they would like to this year. Um, one conversation point there is, are we comfortable leaving any section of it gravel or do we want it all paved for the winter? Um, we did talk to Ideal Township and what they would like to do is if they can leave it
gravel and work later into the year and that results in better bid results, which it will, um, they would prefer to go that route. If you guys don't feel comfortable with that, that's just fine. We just put a we can keep working, but
we have to have it paved back in kind of a timeline on it. Um, if they don't want to start it this year, which I can almost guarantee the winning contractor will start this year if we allow them to, um, we would just
whatever we don't get done this year, we'll roll into next year. So, we'd start on one of the phases kind of dependent on what the contractor would like to start. Um, maybe it's the west western portion from
Ranchet to the west. Um, and they try to work on that entire section, get all the dirt work done, get the pipe in, curb in, and maybe that's where they leave it for the year. Uh, maybe they don't do any curb this year and the curb is all next year, and they just do a lot of the grading work. All that's kind of up in
the air of exactly how you guys would like to see that worded. Um, but otherwise, we would still see extremely favorable bids for work this fall. I continually get calls on when is this one coming, when is this one
coming, when is this one coming. So, I think we're going to see some very competitive bidding. Um especially if we allow them to work all the way up to freeze up. Um there's a lot of contractors looking for work like that. So,
>> okay, thank you for the update, Kevin. Um couple things just right off the bat. I want to ask Joe something. So, if we get this going, how how does public works feel about it being gravel in the winter time? Do you guys have an issue with
that? Is that going to create a major issue for you as far as taking care of it in the winter? [clears throat] >> No different issues than any other gravel road. >> Okay. >> It may not get plowed as frequently. >> Um, >> it wouldn't be bare tar. It would be
packed snow. Um, but I I think for one season we could we could uh keep the road safe. Okay. >> And open. >> Yeah. But and that was that was one of my big questions about that. The only >> based on it current state, I think a
gravel road might be just as good. So >> yeah. >> No, I I get your point. Um, but I I wanted to ask that question to public works because I didn't want to make an assumption on on our part [snorts] of the council. Um, >> I guess my question is why has it taken so long? I get some of the other things,
but holy molies, this has been crazy. >> Yeah, I have had the same thoughts. So, the design is just extremely complex cuz every single time we move one of the curves, it impacts another curve that that is not state aid.
>> So, like we were >> we had when we started, I think like 13 curves that technically weren't compliant with state aid rules. Um, we've gotten that down to two curves that are no longer state aid compliant and every single one of them. Then
you're playing with a profile of the road because >> changes it, >> you know, sure I can make this hill higher and that removes my vertical curve issue. But now I raise my road and I have a driveway that's at 25% grade.
Well, that's not going to work. I need to find a different solution. Um, so playing with that model has taken an extremely gruesomely long pro. Like it's just it's been brutal for them to figure out the different things. And then that group
finishes like, okay, we've got a profile that works now for our curves. Then the next group goes, well, we have issues now with our tree removals and we have [clears throat] issues with our right away. How do we shrink that back in and suck it back? It's >> it's not been very fun. So, we ended up
just a little update on the variance or the the variance request that we approved last meeting. Um, we're hoping that goes down to I believe what state a called it is an exclusion. Um, and just meetings with state aid has
also taken quite some time. They've had a lot of time off especially lately. So, there's times that we ask for a meeting and it's out two to three weeks. >> Um, so that has not been helpful either. But so we're down to an exclusion area
process. So basically what the two curves that we have are when you're coming down a hill and what we're not meeting we're meeting like the safety of the curve so it doesn't feel like you're like bottoming out your vehicle or anything like that. Um so it feels safe
to drive but your headlights would technically shine into another vehicle >> that's coming through. So that's what the exclusionary process is. Um we don't have to go through a formal exclusionary process. They can do that at the district state aid level. They've been
on that for now a week. Um hopefully we get a response in the next day or two. We submitted that on I think it was Tuesday of last week or Monday of last week, something like that. So, um, we're going to submit to state aid
as soon as we have the full plan set done, regardless of where that's at. Um, and just say we know that this is from conversations already, we know they will approve it. It's just a matter of when they finally actually review it and say
this looks good or this looks nice. It's a slow process. >> Okay. >> I have a question regarding the state aid. Now we were denied WSB applied on our behalf in 2024. >> Yep.
>> So you submitted a design at that point and submitted for the LRIP grant. >> When you do the initial design like that, isn't there do you look at what are the criteria of for state aid and I
mean they have to be outlined. This is what we expect. >> Yep. And it sounds like there was a [clears throat] lot of >> parts of the road they didn't. >> Excellent question. Um I had that same question with obviously coming in after
that point. Um so with not knowing for sure if we're going to get the state if we were not going to be getting grant funding currently for this project, our design would change. I would remove some of the curb and gutter. We would remove some of the curves. how drastically
we're changing the curves to change some of the dirt work. Um, it would still meet a comfort and safety side of standards, but it wouldn't meet state aid standards. So, state aid standards are a much higher level of designing
level. So yes, we have the capability to hit those standards, but that wouldn't be the most useful or most cost effective way of designing that road until you know you're actually getting those funds. >> So you don't get to that level until you
actually have the funding. >> So you don't know that detail of design until you get the grant and you start going through that process at which time your plans need to be altered. >> Yeah. >> So you don't know that in the application process. >> We didn't give that to you, Steve, ahead of time. No, no, we do we do know the standard
>> invoiced for re you know re-engineering a road I guess is >> we do know those standards. Your design is just going to be much different. So like the way the road is now designed is more is more costly than what it was
pre-application to the grant. Now is it a million half dollars more expensive? Absolutely not. Um so yeah you're getting a million half dollar grant. Maybe that design time on our side is another 50,000 or whatever it ends up
being. And maybe the actual construction cost increases by another 200,000. You're still a million2 in the green or, you know, you're still plus the million2. Um, so it's worth going
through those extra steps. You're just never going to go through those steps until you actually have the money in hand. um unless you have some level of a guarantee that you're going to get that grant funding. >> So is there any chance that the
exclusion is not going to be approved? >> So we can feel 100% confident that state aid is going to approve the exclusion. >> Yeah. If they don't approve the exclusion, then it would go to like the back to what we originally asked or had you guys approved last month, which
would be the um >> the varian Yes. >> And that would all they very rarely deny a variance unless you show that you really did not try at all. Um >> with your guys' extenduating
circumstances on this road. It would be shocking to me if they pushed back even a little bit. And they said as much in the meeting too that basically if you guys can meet these criteria, we don't see any reason not to approve the exclusion.
So they actually showed us how to get to the exclusion because they wanted us to get to that because it's a much easier process on their side. Um, so and I would also say a little bit, I'm going to send you guys the plans
that were originally done. If you ever redo the road, don't redo all of the curb and gutter that we currently have in place. Um, you would revert back to our old design, not our current design, because most likely you're never going
to get state on this rope again unless you continue to grow in size obviously. But um then you might but if you're not going to have state aid on this route again you would revert back to our old design not our you know say a section of
curb goes terrible on you. I know that this is a really odd thing to say but um you'd most likely want to go back. Our other design is more cost effective. So you're going to want to use that as a template of going forward. Um, you are
required to maintain this for 10 years. But after that, in 25, 30 years, 40 years when you're doing an overlay or something and looking at curb and gutter to replace, maybe there's some sections that we just remove instead of replacing at that point is what [snorts] I'm
getting at. Hopefully, it's not an issue for any of us. So in a sense what we're saying is that that road in its current condition is really not suitable to be designed as a state under state aid standards. >> Not even close, >> right? Which
>> current condition >> if people recall was more or less [snorts] my whole um counterpoint to how the project was moving forward was every bit of that. This is not a road with elevation
change, with curves, with where it's at in the community that should be constructed to a stadium standard. It just makes no sense. But here we are. Um much more costly, uh taking a long time and um it's too bad that sometimes we
can't just find the time to slow down and really evaluate what makes the most sense for a road improvement like that. >> [snorts] >> I I would say what we originally had to the state aid standard there isn't a
humongous gap in those two levels. Um you guys did have some pretty wicked sighteline issues out there that regardless of if you were going to be doing a state aid design standard. The recommendation on the engineering side
would have still been to fix a lot of those low points. There's a lot of wicked viewpoints, especially for folks pulling out from their driveways. >> Any other comments or questions for Kevin?
I will state that if the bid process gets going, we may have to call a special meeting in September in order to approve those bids. So, just FYI, I put everybody on notice for that just because of the timeline and way things might work. We might not be ready at the September meeting, but it could be ready shortly after that. So, I want to make
sure that everybody's aware that we may need a special meeting. so that we can get that going. >> And with how Alli's a rockstar, there's a good chance your state aid agreement will be ready, too. So, we'll hammer all that out as fast as possible as soon as we have bids. >> Okay, sounds good. Any other further
questions from Kevin? >> Thanks, Kevin, for your update. We appreciate it. >> Awesome. Thanks for having me. >> Yep. >> All right, [clears throat] moving on. 8B Shore View Lane Maintenance. Uh, public worker. Joe and you got update for us, Joe? >> Yep. Um, [clears throat] so we received one bid uh to repair
Shore View. Uh, it was approximately $4,000, which was very good. Uh, the work uh scheduled to start later this week, uh, Wednesday, Thursday, um, unless the plans change. Um and that
will restore the the rip wrap grade um hydro seed uh put the markers back in place and then uh staff will will put uh new
uh live stakes in this falls require requested by the DNR Jake uh free then he'd like to see them fall in fall and then we would uh do a similar roping off to let the let it establish one more
winter season. Um so that turned out well. It would have been nice to get more interest, but I think the price was very competitive. Um similar to what Kevin said, people are looking for work. We had several calls, but the timing and
the cost was favorable. So we that's that's the plan. Um any questions? Any questions from the council to Joe? Okay. No, thanks Joe for the update and good job. Keep that moving forward.
Okay. Uh, moving on. Uh, HC second quarter financial update and I think administrator PFU is going to give us that. >> Yes. Yes. Jenna couldn't be here tonight. Um, I included some information in your packet. Uh, to date we have received about 36% of our budgeted
revenues. uh about 44% spent of our budgeted expenditures. That leaves us in a net position of negative $330,000. That's just because we haven't quite collected all the revenue. Um a lot of that is received in third and uh fourth
quarter. And yeah, I guess if there's any specific questions, I'm happy to answer them. >> Any questions from Administrator Puss regarding the update? All right. So the next council meeting would be September what is that?
>> Yeah, [laughter] sorry about that. So night to unite is tomorrow. The primary election is next Tuesday, August 11th. And the next city council meeting, it should say September 1st, not [laughter] so sorry. >> Okay, so it is going to be on Tuesday
the 1st then. >> Yes, it's on Tuesday the 1st. Yep. We have a planning commission on the 7th when it would normally be. So >> yeah, >> eth, >> sorry, 8th. >> Monday the 7th is the holiday. >> Thank you, Michael. Yes. >> Y,
>> but we moved it back to the first to make so we could make that fit. So, >> yep. >> Okay. [snorts] All right. And then we got a police department report. It'sformational, so hopefully everybody looks at that, takes a look. Um, were there any questions to
the chief regarding any of those? I think it's pretty self-explanatory. Again, thanks to your guys for doing their work. Appreciate it. Um, and then as far as council, uh, Council Member Ball and Council Member Moroni, personnel committee, anything to update?
>> We have a meeting coming up soon. >> Okay. All right. And fireboard, we kind of covered all that already, so we're good there. Um, Council Member Jensen, uh, streets or cemetery? >> Uh, no. And cemetery was just for the butterfly >> butterfly release. Okay.
>> Um, and then Council Member Rooney, planning zoning. No update. >> Okay. Uh, Park and Rex did meet. I know. Um, and I think they have another meeting scheduled in September. I wanted to make this last meeting but couldn't make it. So, I will definitely make the
September meeting. Finance committee. We met. Of course, everybody saw the results of that tonight with the preliminary levy. So, that's kind of most of the updates that we have at this point. So, seeing that there's no other information or stuff to come before us,
uh, I will ask for a motion to adjurnn. >> So, move. >> I have a motion from council member Scott. Do I have a second? >> Second. >> Second from council member Jensen. >> All those in favor signify by saying I. I. >> I. Opposed. Extensions. Motion carries. Means adjourned at 7:33