I now call the city council regular meeting to order for Monday, June 1st, 2026 at 6:30 p.m. All please rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Item number three, roll call. Mr. Mayor Pulus. >> Council member Ball >> present. >> Council member Jensen >> present. >> Council member >> present. >> Council member Scott
>> present. >> Mayor Roben >> present. >> Thank you. Moving on. Item number four, special presentations for A. We have a life-saving award that we're going to give out. I'm going to turn it over to Chief Sandell. >> Thank you, Mr. Mayor.
On April 12th, at just after midnight, paramedic officer Dan Sathie was leaving Brainard after a domestic violence transport. A CPR in progress call was given to officers near Officer Sath's location. Officer Sathie responded to
the call and arrived on scene at the same time as North Memorial Ambulance. A deputy had been performing CPR and two shocks were given with an AED. Officer Satri began chest compressions until a third shock was advised. After
the third shock, the patient was revised. Revived, sorry. And Officer Satri assisted North ambulance personnel with patient stabilization prior to transport. Excellent work, Dan. Would you please come forward?
On behalf of the city of Breezy Point and the council, I'd like to present this life-saving award. It says city of Breezy Point presents the life-saving award to officer Dan Saffrey in recognition of the prehosp resuscitation of cardiac arrest patient on April 12,
2026. His actions were instrumental in the survival of the patient. great credit on himself, the police department, and the city of Breezy Point. On behalf of the city, congratulations and thank you for your service. Thank you. Thank you for that.
4B 2025 audit presentation by Mary Rei, CLA. Come forth, Mary. >> Welcome. >> Yes. Thank you for having me tonight. Um, so as in the past, we'll go through the PowerPoint. Um hopefully everyone's had a time to dive really deep into the
financial statements, but um the powerpoints, everything in there ties back to the financial statements. Um feel free to stop me and ask questions at any time. Definitely back and forth um dialogue there. So we'll get started here. So quick agenda. We'll go over the
audit results. We'll go over some financial results and then any key issue or summary items that came from the audit. So overall the audit results um issued an unmodified opinion. So um clean highest level of assurance that um
we can give. We did have three material weaknesses. These are very common in a city of your size obviously. Um segregation of duties just not quite big enough to separate out everything. Internal control over the financial reporting process just means we draft
the financial statements. We do give it to management to review. They review it, approve it, and then we issue after that. Um, and then we did come in and help with some material audit adjustments. Mostly just some year-end entries to help just clean stuff up. The
information you're getting on a month-to-month basis is going to be accurate, right? We're just coming in helping with some of the year-end entries there. Minnesota legal compliance, we test seven areas, had no issues noted there. So, we'll get into some of the financial
results here. um governmentwide revenues on the left and then governmentwide expenses on the right. So, this will include depreciation expense. It won't include principal and interest payments on bonds. Um under revenues, you can see your biggest piece right here is um 68%
at property taxes. And then again, your intergovernmental is going to be really small, right? You just don't qualify for LGA like most cities do. So, a little bit different look there. on the right. Um, streets and highways went down a little bit from last year, uh, at 17%.
It was 24 last year, and then general government went up 22% and it was at 16%. So, just a little bit of a shift there. Um, capital outlay won't be on this one because we um those are not those are capitalized into assets. So,
your depreciation is on this one. So, then the next one. So governmental funds here, revenues on the left, and then expenditures on the right. So you can see expenditures, huge part of that is capital outlay,
right? The building you're sitting in. So unfortunately, it kind of skews this pie chart from last year. Um, but again, your governmental funds, you're going to see your highest property taxes category there at 78%. Okay. >> So then year-over-year, we just like to
do a comparison. 21 all the way to 25, where your revenues were um in the past versus where they're at now. 25 expenditures, sum of 24 is going to be your capital of where you've spent that. Um but revenues pretty consistent um
from prior year and then up slightly from the last three. Okay. So month of expenditures in general fund. Um so the state auditor likes to see about five months in there. You're so heavily dependent on taxes,
right? 78%. You need um fund balance to be able to paid bills until May June when you get your settlements in. So you can see you're slightly above at um six right now. Expenditures went down a little bit. um capital, general
government, streets all decreased, offset with public safety increasing a little bit. And then fund balance, you can see pretty consistent um from prior year, general fund revenues and expenditures. Then when we do the comparison um for
just general fund revenues went down a little bit from last year um and then expenditures also down from last year. um increase Oh, that doesn't read right, does it? Um increase in revenues mostly due to increase in taxes. I think my
numbers are bad there. I will um update those and get those back to you. Expenditures decrease due to lower capital outlay um in the current year and we did transfer the city transferred out 527,000 that went to your revolving loan capital or revolving fund capital
um to keep fund balance in kind of line with your policy there. transfers in of 5,000. So then ending fund balance of about 1.8 million there. That service fund revenues and expenditures um revenues did increase.
You had to levy for the new bond payments. So you'll start seeing those payments come out. Um expenditures did decrease due the fiscal fees and bond issuance costs in the prior year that were charged to the debt service fund. So then fund balance of about 1.9
million there. Revolving capital revenues fairly consistent to prior year. Remember revenues are just like if there were any property taxes, interest, things like that. Your transfers in are below the line. So that's why it looks a little
skewed. Um but the transfers do come in year-over-year for that fund. Um and then expenditures at 3.3 obviously due to the city hall project. So that's where everything was ran through. Um the 527 came in this year. So ending fund
balance of just shy of a million there for future capital projects. Cemetery fund revenues pretty consistent. Um dropped a little bit from last year. Expenditures decreased. He had some projects that closed down in 24
that didn't occur in 25 again. transfer out to the general fund of 5,000. So the ending fund balance of about 222,000 there. EDA uh revenues and expenditures. Again, it looks huge, but if you look to
the left, right, it's only a couple hundred in there. Just looks weird with the other ones. Um so revenues remain consistent, expenditures did decrease. Um and then fund balance of about just shy of 5,000 there.
So then we'll look at your sewer fund operations here. Overall had an increase of cash of about 19,000. Um did have an operating loss though if you look down there 221,000. Um unrestricted net position still at
about 4.8 million there. um overall investment in interest earnings was about 173,000. And then the cash flow you actually use when you um look at your operating expenses versus your operating income,
which is why you have some taxes that flow through in that other non-operating revenue line. So overall net investment in capital assets, so what do you have into your capital assets is about 3.2 million there.
overall to total cash here. Um, like we talked about, the sewer fund did increase by about 19,000 and then governmental funds went down just shy of 2.6 million there. Obviously used a lot of cash on hand for this building. Um,
cut down on your bonds. Just a few other financial highlights. Um the financial statements and the state auditor reporting form are due by June 30th. Um Janette will have that shortly to be able to submit both of those and meet the deadline. Um TIFF
district had revenue of about 16,000 made payments out of about 14,000 leaving a fund balance of about 8,000 in there right now. Overall financial stability general fund
decrease of about 50,000 there. Um that is after your transfer out. Uh revolving capital fund had a decrease of approximately 2.6 million. Um you still have about 990,000 left in that
fund. And then sewer fund you do have some flexibility there to cash flow projects right as they come up. So you don't have to issue bonds. Um but cash of about 4.4 million. Um annual expenses about 938,000. >> That was a brief overview. I didn't know
any follow-up questions. Is there any questions from the council for Mary? I think it was pretty thorough and gave us the information we needed. So, as always, thank you for the work that you did for us this year, putting it together. I know Janette spent a lot of
time working on it, too. She's she was like that when it was all done. So, that's the usual thing for the year, but um yeah, I don't know if there's not anything else. And Oh, thank you, Mary. Appreciate the presentation. >> Thank you. >> Thanks. >> All right, moving on. 4C, master parks
plan presentation by Jillian Reiner of Woods. Come forth, Jillian. >> Hi, everybody. Thanks for having me. Uh, so Jillian Riner here with uh, Woods Seth uh, engineering. Um, thanks for having me tonight and for letting us do
this park plan. It's been a fun process with the city um, with our landscape architecture team at Widsth. But, um, so I don't know. I I'm assuming nobody's really seen much of this yet, so hopefully it'll be kind of fun. But um so really we were hired here to kind of position the city of Breezy to align
with you know the community vision and and future funding opportunities. Um oh you got me there. Is that Thank you. Um so just a quick overview. So the the purpose really of our project was to develop a long-term vision for the park um and recreation improvements. Um we
looked at a big study area. Uh we have our existing park and then kind of some future acquisitions that were considered. So we we were a little bit flexible on kind of the study area. Uh our process was collaborative. We we planned quite a bit with the city and worked with the parks board to to gather
feedback through the process. Uh and our outcome here I'll show you tonight is the phase master plan with some um preliminary numbers. We're not going to to get into the numbers this evening, but just going to share with you kind of the the final vision of the master plan um our process. So, you know, we really
just started by reviewing um the existing conditions of of the park and of the grounds. Came and did a couple site visits. Um had a good survey from the recent work that was done here on the city hall. So, we had a lot of good information. Nick was able to provide us some good information for utilities. Um
so, so we had a really good starting point. Uh we went through, I think, at least three concept alternatives. So, we worked through quite a bit of different options. um ongoing discussions with the city and the parks board to kind of refine and then you know base our final uh design on uh feasibility budget and
changing of some some priorities but pretty straightforward. Um the goals and priorities that kind of came out of our our planning process was uh really we wanted to enhance and add you know more opportunities. Uh walking trails were a pretty important thing for the city of
of Breezy Point to kind of look to that future expansion and what kind of opportunities there would be to just add additional mileage. Um and a pickle ball an addition of the pickle ball court was a pretty important piece that that we worked pretty hard to determine the best uh location for. Uh we really wanted to
improve connectivity within the park and the amenities that exist as well as kind of the new amenities. Uh improve some of the flow and um expansion for future parking. there was a lot of conversation with this new building and and maybe the sharing of the lots. So, we we did a lot of looking at other opportunities for
for future uh parking. Uh we really wanted to prioritize accessibility, uh some of the ADA, some of the playground, you know, kind of uh upgrading some of those things to meet ADA. Um making sure that we could make connections to the new amenities uh with ADA paths. Um and
then uh goals, we we really wanted to plan for a phased implementable improvement. So, um, the city was adamant that, you know, we could bite it off in pieces. So, I think it's a very manageable plan here. So, uh, we'll jump in. Hopefully, you can see that. I know
the park the park is oriented better, uh, portrait, but hopefully you you guys can I'm sure you you'll get all these slides after, but this first first overview really is just kind of showing in purple the the land that's already owned by the city. Uh, the land in that kind of brown color is sort of what we
talked about that future acquisition. So, um, we know through a lot of the conversations, uh, the hope here is that the the white boundary around all of it is kind of the future boundary of what could be this full park. Uh, we didn't include some of that, um, future acquisition in our planning process this
time, other than kind of what you see here, identifying that we could use some of these minimal maintenance roads for, um, easy upgrades to maybe some pathways. Uh, we determined we could add about 1.5 miles of pathways, and we could do that soon. Um, so we did
include that in one of the the first phases of the park. Um, I think the only other thing we're really showing on here is is that future connection on County Road 11 and up north to Weaver's Point Road. So, we were just thinking about trail connections and how people were going to access the the park in the
future. Jump into the hopefully you guys can see that a little bit. Hard to see. Um, but this is the ultimately this is the f the the final plan that we landed on. Uh all of the dots that you see in red up there are the first phase, what we identified for phase one improvements. Uh the main
parts of phase one include uh out to the the Are we going north here? I was going to say no, we're kind of skewed, but out on Spruce Drive here. So, we've sort of identified that we would locate a new parking area. That's one of the the major maybe changes to sort of the
layout of the park. So, you'd actually be accessing this main parking area up North Drive and then coming in on Spruce Drive. Uh the parking spa parking area that's shown there has about 43 spaces. Um and it's behind that existing maintenance um building now. So, uh it's
very centrally located, easy to access connections to all the new site amenities as well as uh some some amenities that exist already. Um there are a little bit of grading challenges in there, but um it's it's really a pretty feasible location and we're hoping it would alleviate a little bit
of the parking situation out here. Um the other let's see, we've got a you know trail head kiosk, kind of a small improvement there right off the parking lot to get to some of these trails uh kind of right away. And then right north of the parking lot there uh we've got a
big natural playground shown. So that is part of our phase one. The playground shown there is about 8 to 10,000 square feet. So, it's a large area that we could do a really a really fun uh really inclusive nature play area that's set inside of already a really nice stand of
trees. Uh lots of great opportunities. So, we did identify that in phase one. Then we've got some walking trails. So, we really wanted to connect in. There's an existing uh trail already, but really to kind of create a more linear pathway through the center of the park that
connects out to those neighborhoods and then wraps you back around to that new parking lot and back out to Spruce Hill. So, it's just a a a little bit of a cleaner um you know, almost a prominade kind of through the center of that park there. Uh which also leads you up to where we located the new pickle ball
courts is the other big piece of phase one there. So up on letter F, we've got six courts shown. Um we did move these around a lot in the park. Um but uh ultimately this this really was a lot of reasons. We looked quite a bit. Um
they're finally kind of coming out with some some new um guidance on distance of pickle ball courts from homes and things. So we really liked this was centrally located. It's actually down a little bit of a slope. Uh, so we're really looking at kind of creating a
little bit of a natural sound buffer with this location. Um, it it it really would would work out very nicely. We we wanted it to be a little bit visible from the parking lot and not hidden. So I think in you know design and engineering we can be a little creative to make sure that you you get a good
view of the courts too that it's not you know sitting down in a hole there or anything. But um and then the blue so the blue dots just identify what we laid out to be phase two which mostly consists the main items would be a large pavilion and restroom located right off that parking lot and between the pickle
ball court. So that would be the new um kind of big structure for that phase two along with a small trail head and then um potentially using some of that existing grade up at the back side of the parking lot that's that's here now and turning that into a sledding hill.
So not too much there in phase two. And then everything in yellow were were other things and other ways that we we really looked at reorienting some things when their life lifetime was up. But um and we do have some costs associated with that Ally can share with you after
this meeting for each of those elements, but uh we really don't have a timeline on some of those. It's just future improvements I think that we we kind of understand maybe need to be made. uh relocating the basketball court, um upgrading some of that playground equipment. That'll maybe happen in the
future. Does anybody have any questions on on the plan? >> Council for me any questions at this point? >> I don't because I've kind of been involved a little bit. I saw some of it originally and was at some of the park meetings, but um yeah, I mean I I want
to commend the uh park committee as well as uh Woods for putting a lot of work and effort into this. I know it took some time and there was a lot of jockeying back and forth of what it was going to look like and how it was going to come down. I think at the end of the day, it's for us to take a look at it and see how best it works for us as we
move forward in the future and what's that looked like. But um I think there's some great opportunities for us to be able to provide other amenities to the citizens of the city. So it's a matter of us just now taking it on and moving forward the park committee and say okay what's that next step look like? And
then you know as always the big question is how's it get funded? >> Where do you get the money? Exactly. That's the next one. >> So that that'll always be that's always the next question when you put something like this together. So I'm sure we'll have plenty of opportunity to talk with the committee as well as as a council about that. But um yeah, I thank you for
taking the time to present to us and uh great layout and so >> yeah, >> I I appreciate it. >> Absolutely. No, we we enjoyed it. Like I said, there's just a couple renderings that Ally can share with you and then um next steps like you said, I think is to prioritize the improvements and we have
some good opportunities for grants, I think, with the plan. So um we'll help you along the way. Good luck you guys. Thank you. >> Sounds good. Thank you. Appreciate it. All right, moving on. Item uh number five, open forum. The city council invites residents to share new ideas or
concerns related to the city business not already on the agenda. However, individual question and remarks are limited to three minutes per speaker. No city council action will be taken, although the council may refer issues to staff for follow-up or for consideration at a future meeting. The mayor may use
discretion if speakers are repeating views already expressed or asked for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. So with that being said, I will now open it up to open form. Is there anybody here that wishes to address the council in open
form? built to 31877 Greenstein Drive, Breezy Point, Minnesota. Thank you for letting me speak this evening. I'm here representing the Breezy Point Alliance. The Alliance is a tax watchdog. Uh we have spoken out against uh a proposed uh
community center with the Bushman Road project, the city hall project, the $110,000 buyout of the previous administrator who left his handgun in a public bathroom, and of course the disc golf course expansion, which uh
we have still an ongoing issue with. So surprisingly, we recommend that you all give yourself a raise when you come up to that tonight. I'm not supposed to talk about it, but I think you need to get to at least what Cross Lake is paying. You guys have put up for with a
lot of heat. I know because I've put some heat on you, but also in a position I've been in, I've had to follow a police report, a police information report. I've been called despicable and shameful in public. And I know you guys
have similar heat put on you, and we all try to respect the job that you guys do. I think you need to make more money. So, that's our spin on that. I'm going to be a lot of different topics tonight. I'll get my to get my three minutes in. Just an FYI, the interest rate today on a
10-year general obligation municipal bond Minnesota was 3.599. And I know you're going to address that next month. Uh, changing subjects again. According to the Minnesota and Kansas legislature,
small communities that are losing population and have areas of development blight should consider lowincome housing in section 8. We do not have that set of circumstances here in Breezy Point. These types of projects immediately
drain schools of resources and there is a spike in crime due to the proximity of population. I can give you two cities and I I got three minutes, but there's two cities I can come right off the top of my head that where this was done and and the crime exploded.
There's no public good in allowing this type of housing in our small community. Lastly, we did notice the new signs up at the uh disc golf course park in the in the city park. Uh, since the signs
have been up, there's been two police calls because folks were playing disc golf there at 9:00 at night. I think you saw the email I sent you today. Evidence of smoking and drinking going on down there. And yesterday afternoon, I'm in my front yard and I hear this Effenheimr
at the top of somebody's lungs down from hole 11. So, signs do not work. They just don't work. Um, that's all I got. Thank you.
>> Thank you, Mr. Tom. Moving on. Item six. Is there anybody else who wishes to address the council in open form? I'll ask again. Is there anybody else who addresses wishes to address the council in open form? One final time. Is there anybody else who wishes to address the council in open
forum? Hearing none, open forum is now closed. Thank you. Moving on. Item six, consent agenda. 6 A, approve city council meeting minutes from April 30th, 2026. 6B,
approve claims totaling $221,19.18 involving checks 141122 to 141196 and E checks 4113 to 4129. 6 C approve computer purchases for
police department. 6 D accept resignation of police officer Jay Lorch effective June 5th, 2026. 6E approve domestic abuse response and arrest policy. 6F accept wastewater rate study.
6G approve tractor trade and purchase. 6H accept bid for park paving from Anderson Brothers Construction. and six I accept the 2025 financial audit. Having read the consent agenda, is there any comments or changes from the
council? >> I think there's a back >> is there Oh, did I miss Oh, yeah. Oh, sorry. 6J, appointing election judges for 2026 elections. 6K, resolution number 29-2026, approved park dedication fees for
Lovejoy subdivision. 6L, resolution number 30-2026, amending the 2026 budget to establish fund 406 and 6M, approve final pay app for 2025 County Road 11 sanitary sewer
extension. Now, having read all the items on the consent agenda, is there anything the council wishes to add or change? I'd like to make a request to remove uh 6K and I guess that would become 7 E.
>> So remove 6K which is resolution number 29-2026 approve park dedication fees for Lovejoy subdivision. Is that correct? >> Correct. >> Okay. Okay, that'll be moved to item seven under business items and become 7E. Any other changes by councel?
Hearing none. Do I have a motion to approve with the change that's been made? >> So move. >> Do I I have a a motion from council member Scott. Do I have a second? >> Second. >> Second from council member Rooney. Any further discussion? Hearing none. All those in favor signify by saying I. I
>> opposed extensions. Motion carries. Moving on to item seven, business items. 7A, resolution number 31-26, providing for the issuance of sale of general obligation street reconstruction
bonds and approving pre-sale report. >> Administrator Pvuss. >> Yes, thank you. Um, tonight we have the resolution in front of you here as well as the pre-sale bond report. We have Todd Hagen from Allers's Adviserss um to go over the report with you and answer
any questions you may have. >> Thank you. Thank you, Mr. Hagen, for coming. >> Thank you, Ally. Thank you, council members. Um nice to see you in person uh tonight. I've been on the screen. I had Rebecca here one time. So, um thanks for that easy drive, too. Uh today, weather
was great. Uh Todd Hagen from Mellers and Associates out of out of Minneapolis. And um we've got a pre-sale report uh for the council. just take a look at um you know before we issue bonds um we have you go through kind of the terms and conditions of uh what the
bond sale would look like. Um we've got an approximate amount here of 1.69 million uh street recon reconstruction plan bonds. Um it's approximate uh because there has been I think a a little bit of a delay as as a uh for the
project bidding. I guess that's not going to really be maybe approved till August 3rd. Uh so we're jumping the gun a little bit uh as far as a pre-sale report, but I'm here for some of that tax increment discussion anyway. So it's uh good to just kind of get up in front
of you with this with this right now. Um kind of just show you the road map of what we're looking at. Um so the uh the bond issue um is a 10-year bond. Um again, it's in an approximate amount of 1.69 69 million. Um we know that that is
an estimated project cost of $3.69 million. And then we're taking off the uh LRIP grant um local road improvement um project grant of $ 1.5 million and then there's some township contribution
of $580,000. So 1.69 would be um would be would be the bond issue. um at this approximate amount. Um we have gone through the street reconstruction plan hearing process um you know November 3rd of 25 um and then that all kind of
settled out on December 3rd of 2025. So that was at that higher amount. So we've got plenty of room here obviously uh for this because the bond has actually gone down because of that uh that those other cash contributions basically. I believe you settled on a 10-year um bond issue
is what we looked at. Yep. So that's that's fine. Um we will put a shorter uh prepayment call feature on this as well in 2034. Uh just able to do that. Typically that's a 9-year lockout on prepayment without penalty uh at some point. So
2034 is probably as as uh soon as we can push that uh to get that uh being callable at any time without penalty. Um I believe you have a double A double A rating with standard and pores. we would go uh in for another bond rating, a new
one hopefully to maintain that uh double A+. Uh it's great that you've uh got your 25 audit um taken care of here. That's what we need as well to update uh those folks on how you're doing, what your reserve looks like, and um all that
good stuff. So, uh just kind of maintain the health of the city. Uh the bond issue is a general obligation bond. It's it's tax exempt both federal and state. Um, and then it it's uh payable from property taxes and it does have a general obligation pledge behind it,
too. So, it's a pretty easy sellout into the market. Um, they're used to seeing bond issues like this uh as well. So, it's not there's not a real big story to tell anybody, especially with uh with that higher bond rating. So, it should sell sell fairly well. Uh there's a
demand for bonds right now, too. There's not a whole lot of supply out there. Um little bit of a surge here coming up in the spring, but uh but it looks like the market's pretty hungry for this. But this would be more of a fall issuance. Um so we'd be off the off the schedule a little bit here. And I'll let you know
what that kind of looks like as as well. Um it's uh it's it's a small issuer as far as the feds are concerned. So it's a small issuer exemption to the arbitrage rebate um rules. So, uh, after bond
closing, you're able to, uh, invest those bond proceeds as high as you want, uh, uh, for the three-year period. I know you'll probably spend them pretty quick. Um, maybe the bond, uh, proceeds get spent first, however you want to do that. But, uh, we are looking at sort of
an average rate of, um, I've got, you know, the bond run here that sort of shows a 3.6 um, 7% average coupon. That's just average interest rate is another name for interest rate. Um I've got that inflated
by 50 basis points like a half a percent, right? So we're hoping to kind of get under the 3.5% mark on a 10-year bond. So um again large block sizes for the principal amount that I mean that's over $100,000
a piece on the principal payments. And uh again that should be really attractive for for bond purchasers out there. Uh, so the pre-sale is tonight. Um, again, if you look at the schedule on page five of the pre-sale report, we are going to make some changes to this
if if that's okay. Um, we would be um resizing the bond issue per uh the bids that come in on Bushman Road and then you would probably look to award those construction bids on August 3rd. So, I wouldn't really be uh selling bonds for
you uh until um well, you have a you have a meeting date, one of your normal kind of your Monday regular Monday meetings are um Yes. Uh September 7th. That seems like a world away. That would be uh that would be Labor Day already. Yeah. Yuck. Let's not let's not think
about that. But so, I'm assuming that you would obviously have your meeting on a different day. uh maybe the Tuesday or so because we can't sell bonds on a holiday. So, you something to think about. So, I wouldn't be coming back till the beginning of uh September on
that. We probably close this bond up on September uh 24th or something like that. So, so I'm I'm ahead of things a little bit with the pre-sale report, but again, wanted to get this in front of you. Uh there is a resolution that's attached in your packets uh that does
have a July 6th um sale date. So if I could modify that to uh say after that or another date set by city staff which would probably be um September 7th or something like that. I just want some flexibility there and also asking the
council for some flexibility on the movement of the the bond amount as well too based on the based on the bids. So that's what that's what I've got on the bond issue uh for you folks. If you have any questions, I yield to the council right now if you guys have any questions.
>> Any questions from council for Mr. Hagen on his presentation? Pretty straightforward, I think. Yeah. All right. Thanks. Want to stay ahead of the curve here. So, >> great. No, we appreciate you doing that. That's good. We It's I'd rather have it
now than later. So, yeah. Appreciate that. Excellent. >> Alli's great. We're just And uh we're constant contact, right, with just different dates and amounts and things like that. So, >> uh yeah, we'll just Good luck to you on your bidding of the project and then we'll just kind of come in and uh get that get that financed for you. So,
>> all right. >> Appreciate it. >> Sounds good. >> Yep. Thanks. >> Thank you, Todd. Appreciate it. >> Yep. All right. So, we do have a resolution here providing for the issuance and sale of general obligation street and reconstruction bonds and approving the pre-sale report. Um, so I think the
resolution reads with the July 3rd date and he's asking for us to amend that resolution to reflect that there's some flexibility there. >> Yes. So, we received the update from WSBM Friday after the packet was out. So, the resolution to be signed will say or date determined by city staff which
will allow for that flexibility. Okay. >> So, having heard that, that would be a change of resolution. Do I have a motion to approve the resolution? So, moved. I have a motion from Council Member Jensen. Do I have a second? >> Second. >> I have a second from Council Member
Ball. Is there any further discussion on the resolution? Hearing none, all those in favor signify by saying I. >> I. I. >> Opposed? >> Abstensions? I >> motion carries.
Moving on. 7B, initial review of tax assistance uh pre-application for White Birch. Administer Poffus. >> Yes, thank you. There's a lot of information here, so bear with me as I try and summarize it. Um, so in early March, city staff received a
pre-application for tax assistance from White Birch for a proposed 74 unit Northstar apartment complex located south of Agitate Way and west of Ranchet Drive. At this stage in the process, the council should conduct a preliminary review of the request and a favorable
direction is provided, staff would direct the applicant to complete a formal application for future consideration. Additionally, staff is requesting the council provide preliminary direction on the type of tax assistance preferred. If the council chooses to not advance the request, the
application will not move forward. However, the developer may still proceed through the planning commission process independently. The council has three types of tax assistance tools for consideration. The first one is housing tax uh a tiff district um housing district. This tool
allows the city to use future property taxes generated by the project to help finance eligible costs. A few items related to a housing tiff. There are income limits as seen in your packet. There is no approval required from county or school district and the
maximum term limit is up to 26 years. There is also a workforce housing tiff. This economic development tool supports housing efforts tied directly to workforce needs and business recruitment. A few key items related to workforce housing. TIFF is the average vacancy rate for rental housing located
in the city and other cities within 15 miles has been 3% or less for the preceding 2-year period. One or more businesses who employ at least 20 full-time employees provide a written statement that the lack of rental housing has created a barrier to the
business um hiring employees. There is a requirement um of approval from the state and county and the maximum term is up to eight years. The third option for the council to consider is a local tax abatement. This tool allows local governments to abate local property
taxes to encourage economic growth. A few key items related to tax abatement are the annual tax abatement limit may not exceed the greater of 200,000 or 10% of net tax capacity. >> It's hard because
County and school district participation requires separate approval and the maximum term is up to 15 years. I imagine most of your questions tonight will be answered by the developer or the adviser. However, the most important consideration from a staff level
includes our wastewater infrastructure. Per the wastewater facilities study performed last year, it is estimated that we will need to begin planning for the expansion um in 2030 for construction by 2032. The trigger for this expansion is
approximately 80 erus. With this proposed development, it is likely the planning for expansion would need to be sooner than 2030. Additionally, the accelerated timing may require an earlier investment in additional financing. If the expansion were to be completed by 2030, it is unlikely that
the city could pay cash for the expansion and we would have to explore funding options. This staff concern is not directly related to the tax assistance request itself. If the developer did not request tax assistance and proceeded with the conditional use permit process, we would still need to
have this conversation. We just thought it was important to inform the council that our strategy for the sewer expansion may need to be adjusted as the development moves forward. Should we proceed with tax assistance, the applica the applicant would also go through the conditional use permitting process. At
that time, the planning commission would hold a public hearing to help determine if the development will impact the character of the area, conform with the comprehensive plan, is consistent with existing neighborhoods, identify traffic implic implications, determine environmental limitations, and
additional items. Tonight we have the developer here to run through their requests and proposed development. Additionally, we have Todd Hagen here as well to answer the council's questions as it relates to TIFF. By the end of the discussion tonight, we ask the council to determine whether they want to
advance the proposal to the formal application stage and if so, indicate the preferred form of tax assistance. So, with that, I can hand it over to the applicant. >> Thank you. Please do so. >> Yes, Mr.
O and Corey, >> please state your name and who you're with. >> Uh my name is Cory Gars, Alliance Building Corporation. Um this is the company that I uh I own and run. Um live in St. Cloud. >> Perfect.
>> So yeah, so we're here to request uh like Ally said, some some sort of form of assistance for this project. The difficulty with these housing projects is that um the the cost of construction has become more than what the rents can bear for these smaller communities. So
that helps that assistance whatever shape way shape or form of assistance we get helps bridge our gap. Um and that's kind of where we've had to do this type of assistance and mainly mainly the housing tiff was the one that we use the
most. Um, and it and it is I I just want to be clear, it is not section 8 is not lowincome housing. This is market rate housing. So, the rents are based off of what other communities are charging based on the square foot costs of the or
the the size of the unit, the the square footage of the unit. Um, so basically, um, that's what we're here to to ask for. That's what we're here to, uh, present. Um the the the project is a two-phase project. It's uh 74 units in
total at this point and it is it is preliminary. So it it could be it could be a little less. It could be a little more. Just not quite sure. Um they are one, two, and threebedroom units. Um it is uh it is the the the product that we
build is is something that we've built in several other communities in in Minnesota. um several communities of of breezy point size. Um the reason why we we build these these projects is because we find that so many communities are
struggling for good quality housing. Um a lot of a lot of communities are looking to hire and without housing um that's a real challenge. Um so um that's mainly what we've that's mainly what we've been what we've been doing and and
what we've been asking for. So I can answer any questions if anyone has anything. >> Council questions. >> Has there been any um I guess like market analysis within this
uh area specifically within the community as to understanding what the need is for rental housing of this type. >> You know, I'm not sure. I don't know if there has been a market study done or how recent has been done. Um I mean maybe you would have a better idea Ally.
>> I have no idea to be honest. >> I do know in the comp plan it was identified that this housing would be needed in the future. That's not a market study but just a data point. Well, if memory serves me correctly, we also had Tyler Glenn here with Blade
also expressing the desire, the needs for our community as a whole uh for that type of housing as well. >> You did. >> Yep. >> Um they might have that study per se more readily available than >> I can inquire. >> That'd be great.
>> And and I would just add wrote one more thing here. Um the the the development that we have is like I said it was two-phase project. The reason why we do two-phase is um because number one when when you when what we've found when we build in in communities um every
community has its own seems to have its own need for what type. So um the first phase housing is I is I believe it's 30 38 units and um we use our general mix of onebedroom, two-bedroom and threebedroom units.
What's what's happened so many times before is we found that um a community might have a stronger need for more one-bedroom units or more two-bedroom units. So in that second phase that allows us to uh adjust for the community the community's needs. So um that question comes up a lot why we why we do
it in phases. So >> and the second phase is is uh 510 depends on the fill. Yeah, it all depends on the fill, but generally with the communities that we've built in, it's usually within about a twoyear, two
to three year process uh uh progression. >> When you say other communities, could you give us specific examples of communities where you've built these? >> Yeah. Um Staples, um Gleno, um
um Sock Center, Avon. I'm on a video. Um, Gaylord, Minnesota. >> Thank you. >> You stated that you prefer to use the TIFF housing and that it was market
rate. Is that correct? >> Yep. But now in our handout it says that there's minimum um amounts 20 40% of the units um are 60%
of area median income and or at least 20% of the units at or below 50% of AMI. Is that correct? >> We have Yep. We have to follow that guideline. Yes. just want to make >> and that and that's what we have to and we have reporting that we have to submit every year for that.
>> Okay. Thank you. >> And just to clarify that guideline is needing to be followed on account of what requirement or how does that come into play? >> The 40% of the units >> it's that's that's one of the
requirements of the housing tiff. >> Oh, it's of the tiff itself. >> Yeah. That's of that style tiff. Other questions from councel? >> So I just want to build off that conversation. So um Mr. Jensen, you're
referring to the Ellers's handout that we had. >> No, this was just the memo. >> Okay. So we did have something handed out by Ellers. I can speak on that. So it does show like a one-bedroom at a 50% median income. That rate would be 937 is
what we have for an example here. >> Y >> um that's the lowest it can go or that's the highest it can go >> and maybe that's for Ellers and I apologize. >> Do you want to speak on that style of housing tiff?
>> Sure. Sure. Yeah. >> I apologize if we're mixing the conversation. >> Sorry. >> Um >> it's ask that question one more time again. >> Yeah. So your your handout you have uh for example the 50% of median income lists a number of bedroom 1 um at a rate
of 937. Uh Deb this is page 184 of the packet. >> No I just >> you just have that cap. >> Okay. I'm not sure what 937 is referring to. Uh could I show you this handle real quick? Sure. Yeah.
>> It's the rent. >> Yeah it's the rent limits. Todd got that right here. Okay. So, is that the low end or is that the high end of what what a onebedroom would go for? >> Oh, so so so there are no rent restrictions, just income restrictions.
I put those in there if they apply. >> You can put that in there under ordinance or what have you. But it's not a tiff requirement. It's just income restrictions. And so if you look at this 50% and 60% for one two three four persons you get an idea of what that uh
what those what those uh 20% at 50 or 40% at 60 might you know need to earn right? Yep. >> The threshold for that. >> Okay. >> So that's what I you know I show the developer just to see too if if they can meet that you know meet that requirement
and sounds like they can and they've used this tool before. So >> use it. Yeah. In most most communities. >> Yep. That's really one of the first things I go to is to see establish what type of um subsidy tool, right, that we would use and then we kind of go go from
there if it doesn't work. But yeah, there are market rates. This is not affordable. It's not a 4D deal at all as far. Yep. Yep. >> No section 8. >> No section. >> Correct. >> Okay. Thank you for clarifying that. >> Yep. Thanks. >> Other questions from the council.
So what would um I guess make this to start off with not section 8 and is there any path at some point later on for it to be qualified as section 8?
>> I I guess I don't I don't I've never had that we never had anything like that happen. I guess I'm I'm not sure. So ultimately >> ultimately we we would we would build it and then uh manage it and
>> I mean I I have no idea if that would ever be a a factor. >> Yeah. I guess what I'm wondering ultimately is could it become part of an overall agreement on a on a development plan? >> Well, I'm I'm sure there could be some sort of verbiage written in the developers agreement um of something to
that extent if if we get to that that point. that would probably be the where the place to have it or some sort of restrictions or or limitations of what could have couldn't happen to it. >> Other questions?
>> So, this may be a question for city staff. Um, so what is presented tonight and being considered by the council was a different project than what went in front of the planning commission in
September of 2019. >> Different yet similar. Yes. But there was no TIFF request with the one you're referring to. There is tonight. So that's what makes that's the big difference. So, the one you're speaking about back in 20 when was it? 2018.
>> 2018. >> Yeah. So, that was a a smaller apartment complex, but that just went through the planning commission process. Was approved um and then never got off the ground. This one they're requesting tiff, so that's why it's coming in front of you guys as well.
>> So, this would end up being its own separate submitt to the planning and zoning then. >> Correct. Yep. So, they'd have to apply for a cup. Other questions once more. Anybody have any other questions? >> All right. >> Thank you for your presentation.
>> All right. So, what the staff is asking for us as a council to do is determine if we're going to move forward and if so, which option are we going to pick to move forward with as far as them having
submitting an official application if I'm reading what you >> a more we can also refine that, but if there's any you just don't want, if there's one that you feel more comfortable with, just a a general direction for us. >> Got it. >> Yeah.
>> I just wanted to make sure I got all what you were asking right. >> Yep. >> So, council, what's the pleasure of the council? What direction do we see this moving in or do we even want to move forward with it?
Any comments or thoughts? Um, a couple. On the pre-application, there was a traffic study. Um the recommendations were made um of several items that would need to be implemented
which um is you know in Crowing Crowing County would have to approve. >> Um there was recommendation for a roundabout which the city having two access points uh would be um quite
expensive. Um, I think that if this moves forward, Rob Hall from Crowing County needs to be involved. If I remember from sitting on the committee uh, for County Road 11 and Eagle View
traffic study that 2030, I think County Road 11 is up for improvement. Don't quote me on that, but it is down the road. Um but with the changes of the traffic on County Road 11 since CO and
hence why the school traffic study was ordered um there's there's a lot to consider. Um they're getting around about the um cost outweigh the benefit. So they're going to redo the turn lanes.
Um, so I think at some point if it does move forward, they need to be involved quickly. Um, and then the second is the TIFF memo for the wastewater uh, infrastructure. Um,
in the consent agenda was the approval of the wastewater, you know, study, rate study. Yep. >> Um, finance committee recommendation at the time. Um and it's not, you know, implemented yet. Was
>> increasing, you know, through what was a 2034. >> Yes. >> At 10% and then it'll be inflation, but that gives the city the ability to pay cash. There is no bonding. >> Correct.
>> If the project goes forward, um right now we're at, you know, a thousand connections. Mhm. >> Um, so there's a possibility that the city's going to have to finance between 1 and 2 million. How do you split that up all of a sudden now across a thousand? That's a
significant amount of money. >> Yeah. No, I don't. >> That's a great >> And that's a significant contribution in and of itself from the city. >> So that staff I believe again if it moves forward needs to do a deeper dive
and what are the numbers? What what does that mean? right >> for the uh people you know whether it's business >> or residential what's the cost um we know what it will be per the finance committees recommendation and the LR
study and it's well within you know comparable rates with the communities around us so those are a couple concerns >> perfect thank you council member Jensen for that Anybody else?
>> Um, quick question point would be the last TIFF project we utilized was for >> uh the ice arena. >> Yep. >> Oh, clinic ice. >> Okay. I was like, "Wow, I really thought the clinic had a project." >> Sorry. Um,
so, you know, I look at this and and I know we're talking about the the road study and I think those are all great key points and um, however, if the TIFF wasn't in front of us, this would be going right in front of the planning zoning again just as it did before. It wouldn't actually it it's a a condition
>> conditional use permit. >> Um, so what we're what we're really just talking about is are we are we going to utilize a tool for a finance mechanism? Um, and so it while all those other items will have to be come forward through the planning and zoning, get
through all the red tape and and make sure everything's um crossed, you know, I'm looking at this as what's a what's the project going to do for the community and and I see good things for the community. Um, it does put a strain on resources though. Um,
so there is that give and take of of where that goes. Um, as of today, I think what the real ask is which direction. >> Um, I'm more leaning down towards kind of accomplishing what the developer is asking for is us to consider the housing
development. Again, we're not committing to doing that, but I think if we led staff and the developer to kind of work towards that goal, um, that's where my mind was kind of leading. Um, and compared to the work for work workforce housing or tax abatement or nothing at all, um, I'm kind of leaning towards the
housing development to have us continue staff to work with the developer on on if that's something that we want to continue on. >> Right. And that's number one. >> Yes. >> So, you're looking at option option one as the one that you would be most in
favor of moving forward with >> in that regard is what you were saying. Okay. >> Thank you. Other comments or thoughts from councel? >> Uh did others happen to look at outside of the tiff what abatement might do um
in assistance for the project >> or was it specifically just looking at the tax increment financing? >> Yeah. So that's a good question. So, so tax abatement gets you gets you kind of to the same place, but you have to have um separate abatement programs for the
county and the school. So, it goes through approval process from those two uh governmental bodies. The tax increment is um tax increment housing districts are just council driven, right? So, we'll invite the county and
the school to um to the public hearing and to uh they have any comments, they can give us some written comments before the public hearing, any um concerns or for or against. Um but it's it's all council driven. And so the t the
workforce housing is kind of an in between one, right? So, um we don't we don't need um separate programs like tax abatement programs from the county and school to get to the same place as as housing tiff, but we need um the school
and the county's approval, right? So, and then we have to jump through those other those other hoops, the vacancy stuff, right? And and sort of the need for uh from from an industry, right? That that that can't find adequate housing within the area and and all those things. And it's a shorter
district. it's it's 9 years instead of um statutoily 26. I do want to point out that um our company will go through with um with staff and the developer to find um where to stop that tax increment. Um
we very seldom uh recommend going out 26 years. So it sometimes falls in between 13 and 18 years. Maybe now with higher prices maybe gets closer to 20 sometimes. But we do look at their perform analysis and try to find um that
spot where we can kind of stop it and then they can go off just on their own without the assistance, right? And then we get to um you know descertify the district or whatever and then we get the tax capacity, right, for our own budgets, right? The county, the school, and the and the city. So that's our goal
is to um not not beat it to death, but uh we want to just make sure that um we're in the right right spot. And that's not uncommon right now either. uh is to is to find where that so 18 years is kind of a lot of times where I where I see it. 15 to 18 right now. So,
>> yep. Any questions? >> Just pay as you go. Oh, I'm pay. Yeah. No risk. >> No bond issues. >> No bond. No, I very seldom see a bond issue coming off of these tiff districts anymore. So, it's no risk to the city. They pay the property taxes like everybody has to. Um and then most of
them get redirected to to the to the uh developers. So, the city uh typically keeps 10% for their own administration expenses because we don't this is a business deal and we don't want it to spill over uh into the general um taxing uh general residents, right? They
shouldn't they shouldn't be paying for any of this. And then 90% typically goes to the developer for a certain period of time. Either we get to an amount first or we get to a date first. And so that's how we kind of play it. We can even go as far as a look back provision and say,
"Hey, we're we're only looking at estimates right here, right? This thing is not built. We don't have final costs. By the way, at the end of the day, when this is done, give us your costs, right? And we're going to compare them to the estimates and we're going to see do we
uh put in the look back provision uh we lower the assistance by 50% of on the dollar or whatever, which seems kind of fair sometimes. uh you might not need all that assistance. We don't go we don't give them more but but the lookbacks are uh would be would be less
less assistance if if it shows. >> So you can kind of you can do that too if you're kind of just a little bit nervous about uh if we're giving away too much of that granting too much of that assistance too. So >> that's not uncommon as well. Great. So >> great point. Thank you for providing
that information. >> Yep. You bet. >> Um >> do you have another question? >> Not for Corey actually. Corey, you me made mention of a few other uh areas that you've you've built these on. Were any of those other developments uh utilized the with the tiff program?
>> U the majority were tiff. Uh se some communities opted to go the route of tax abatement. >> Okay. >> But um like you said, it's a >> it's a it's a three-part approval process with tax abatement. school district, city, and
>> county, which generally is not usually not utilized too often. >> Correct. >> Thank you. >> Thanks, Corey. >> Other questions by council? >> Council member Ball, do you have anything you'd like to state or add? >> I guess I I
I don't know. I'm sort of torn on the the project as a whole, I guess. um >> for Breezy to me it didn't like I don't see like a big housing development being in the city so like the size of it kind of makes me nervous I think um uh just
in general. Um, also I like I'm very concerned about the wastewater issue and the expense of that because we've have so much going on with projects and costs and >> I don't pay for >> roads and things and we're just sort of
trying to get a handle on our capital improvement plan and and so you know doing a a tiff along with the infrastructure needs is a concern of mine. And then you mentioned the roundabout which would which the one
they've been talking about is the one by the school. They also said that intersection by the Northstar restaurant is failing. >> Yeah, that would be the one >> is not really planned in any immediate time to be updated either. And if there's all this traffic going in and
out of that same area just a little bit down from the school, I mean that's definitely a concern, too. So, >> thank you. >> I don't have answers, but >> No, that's that's what this is about. >> Yeah, I have some concerns, too. I mean,
definitely I haven't really weighed in. I've just listened to everybody. I mean, I I see both sides. I see the opportunity for us to have a development here which could benefit us. Uh we've heard from people within the county. I've heard from our commissioner several
times as well who uh you know definitely says that we know that we have a housing situation in this county. At the same time, I also look at our city and where we're at right now with regards to our infrastructure and what we're trying to do and what we want to do and what
that's going to take and pairing the two together, you know, how's that how's that look? Um and and are we ready for that? I think that's that's a I think that speaks to Council Member Ball's concern a little
bit too. Um, so there's Yeah, it's um I I will say yeah, if if we if we were to move forward, I would say probably option one would be the direction that I would think that we would go with regards to this and that would be the
housing development aspect of it. Um, yeah. So, I guess it's it's one of those things that we just have to think about if we move forward. It's an application process. It doesn't mean that we're committed to it. Okay? So, that's something for the council to realize,
too. So, if we do move, if we do say move forward, at the end of the day, it still has to be approved. Um maybe there's some things there that can be looked at in between or we just say no, we're not moving forward. So, we're really at that point. And I get it too
because I if we move forward with the application then we're asking people to take time to put a lot of effort and time that includes our staff as well as the developer as well as the people that are going and then to not do it at the end. That's not necessarily fair either. So I think that's important for us to
keep that in mind. Um so I guess it comes down to we need to make a decision. We probably need to think about what we want to do moving forward and that's going to require a vote. Go ahead. Council member Poffus. Council member, >> excuse me, administrator Papus.
>> Um, >> you sit up here and then that's what happens over time. See, >> um, I'm getting that there's two major point of concerns. The traffic concern and the sewer concern. Yeah. >> What we could do is we could get some more solidified sewer numbers if that
really is what's hinging it for you guys. >> Um, at the next meeting, I can speak to Rob how the county and at least provide the information for you. Um, obviously that would likely delay their formal application. Um, but that's an option to
guys as well if that's a key piece of information that this decision hinges on. I don't know if it is, but >> or we can do the formal application process and that's a part of it as well. >> I would prefer that information be
provided to council to help in the decision making. um to what everybody else has said. I mean, Blade said we need housing. The Mayor Rogan camps, uh the commissioners, uh you know, it's >> he's talked to me. He's talked to me
more than once. >> I mean, it it's needed, but um I want those two questions answered. Um and then I guess I'm a little different. And if it would move forward, I've
leaned more towards workforce housing myself. Um, all right. Well, I hear a little bit that maybe we could put this off and table it and allow that information to come back to share it. It might give us time as a council to think on it some
more to ourselves now that we have the information in front of us. We've had the presentations. We've had some of the information that the council have brought up too because we don't know those questions from each other until they happen here in this meeting. So, um
do we have to what's the council thinking? Council member Ball, would you be more comfortable with more information before moving forward? >> Uh yeah, definitely that would help my decision. Okay. >> Yeah. >> Okay. Council member Scott.
Yes. More information table it. >> I mean the information is going to come I guess whether we gather it now um before formally coming out and supporting the project or or uh you know
if we take the time to to gather it as part of our decision and overall consideration. So I guess I'm I'm on board and fine with where the majority of the council is at on this. I want to just mention as I think uh council
member already mentioned um this is a project to me that the council should be seriously considering supporting. Uh I mean if you go to the comprehensive plan you know it speaks to the need for more housing. >> Um it speaks to support of you know uh
different types of housing specifically rental. Um I you know we I think all know that we have um businesses in the community um in the general area that there is truly um a struggle for employees to
find housing. So I want to just come out and say that I support this. Um I do have concern as is probably picked up on that this is not um you know a qualified section 8 um housing project which it sounds like is is not going to be the
case. So I think as long as we have assurances that at some point down the road um that potentially doesn't change um I I see more reasons to support this at this point than than to not. >> Thank you for your comments. Council member
>> any last thoughts? Want willing to get the information? >> Yeah. Yeah, I'm definitely willing to to get the information. Um I'm I'm kind of in the line with Mr. Scott here. It's it's a good project. Again, I look at what that clinic did. Um I I know it's two separate completely different items,
but um the long-term vision is is these are good projects for the city. Um, we've had it in the comp pan plan for how many different revisions that housing is an issue. We've heard it from Blade. Um, again, this could be done. It's just whether or not we want to
assist with the financing on it. And I I think if we have the means to be able to do so. Um, it does warrant concerns about what we do with the the sewer. Yes. Um, but I think those are good problems to be having to have to have conversations on.
>> Okay. Great. Well, I'm kind of hearing that it'd probably be okay to table it at least for one month, get the information needed, bring it back, and we'll make a decision one way or the other at our next meeting. >> So, I have is there any other information you want me to gather while we're here now to
>> No, that's a good question. So, I don't know if the council has any other, but now's the time council. If you have any other pieces that you want administer PFUS to gather, this is the time to give it to her so she can do it. >> I'll check into that market study, too. Okay. with Blade. >> All right.
>> I would I would love to know um and and you can use the developer in this case um on the previous ones that they mentioned reaching out to those communities that have done it. What do they see? Did they have any sewer issues? Any other pros or cons that came out of those projects?
>> Um if we can use those as a job reference if you would. Um I'd greatly appreciate any feedback that you can gather for those. >> Perfect. Thanks. >> No problem. We need official motion to table it or we just consensus. >> Sure. Go ahead. >> I'll make a motion to table until next
month. >> I have a motion from council member uh to table this until our next meeting uh to make a final decision on whether we move forward with the tiff. Do I have a second? >> Second. >> I have a second from council member Jensen. Any further discussion? >> Just maybe one other point of
clarification. And it'd be nice to know as staff is having discussions with the county on potentially what might be needed there by way of access control and so forth. Um are infrastructure improvements like that part of what
tiff could be used to help fund. >> Okay. >> Excellent point. Thank you, Council Member Scott. Any other discussion hearing? None. All those in favor signify by saying I. >> I. >> Opposed. Abstensions. The motion
carries. All right. So, we've got a month. We'll be back in a month. We'll make a final decision. Thank you for your presentations tonight. All right. Moving on. 7 Council and Commissioner Pay. Administrator Pulfus.
>> Yes. Uh, thank you. So, at the strategic planning session and on several other occasions, the council had mentioned wanting to have a discussion about the pay to ensuring that your pay aligns with what other communities are paying their mayor and council members. Additionally, it was requested that the planning commission be analyzed as well.
So, I included the comparison of breezy points to our surrounding communities in your packet. If directed to make an adjustment to council pay, that would come back as an ordinance amendment by the end of the year. If directed to make an adjustment for the planning commissioner pay, that will come back as a resolution to be implemented whenever
approved. >> All right. >> Sorry. Sorry. That's it. >> Okay. So, I think we have the I'm looking for it right here. Find it. It Yeah. Okay. So, we have the information in front. So, there's really
two things in front of us. One is for uh the council. the others for planning and zoning commissioners. Um any thoughts, comments from the council? >> One of the things I was going to mention just kind of focusing on the on the
planning zoning uh commission um as it's been noted here um nothing has been changed on that for the last 15 years. Um they are on a per meeting basis. Correct. Um I do think that that could be reevaluated. um what that goes to
6075 um that's up for debate, but I think that's something that definitely could be relooked at. Um, as far as council or and and mayor pay, um, you know, if you
look at the the monthly, um, if you would for the council, it's different though that because because if you just to breezy point, Baxter 3,600 versus 7,000, but Baxter is having two meetings a month, albeit they might be longer or shorter because they do have
two versus ours. Um, but I still think it's it's based on how much time you put into it. The only thing I would probably throw out there of an adjustment is um, you know, the the 300 that as a council get is based on, you know, our monthly meetings. The only thing you could toss
out there is in my mind was like for any special meeting that you have or committee meeting have a minor stipen or something. But other than that, I I feel like the commissioners is really where it warrants to have the most look at. Thank you for Thank you for your
comments. >> I think the commissioners, yes, they should be fall in line. Peekquat or Niswah. I mean, as far as council, I think the city of Breezy should be again in line with Peekquat or Niswah. It's not adjusted. What is it? Six years,
seven years. Um I don't think that's out of line. Um Cross Lakes is quite high. Um, but I think the council could be adjusted to, you know, to fall in line with either Peekquad or Niswah. But
definitely commissioners, um, that's been long overdue. >> Yeah, I kind of agree with Councilman Jensen that I think looking at the numbers probably both of them could go up around 50 bucks for mayor and council. Um and for um planning uh
commission, I mean that looks like it should go up as well. you know, maybe 10 or $15 a meeting, potentially even more. But, um, maybe that I I mean, if we're looking
around those Nissa, Peekquat, you know, it's going to go up quite a bit if we want if we kind of want to stay consistent with that. But, um, that's what I was thinking as well. Yeah. >> Any other comments? I would say just
speak. Yeah. I think commissioners absolutely we haven't done anything for 15 years right there says we need to do something. So I would say yes when I look at the cities around us I look at Pquad I look at Niswah Cross Lake somewhat they they seem to be higher
than the rest of us but for for the most part as far as the commissioner piece I think we definitely need to increase that. Um, I could I could very easily see that going up to 60 or 70 or even 75 and I would have heartburn about that. And I think that's
uh our planning and zoning commission do some very very very important work for us in this city. And I think it's important that we make sure that we recognize that in that way too. Um, especially we haven't done anything for a while. As far as the council and mayor pay,
I mean, I'm I mean, I don't I don't have an opinion with where it's at, right? I mean, I'm fine with it. I'm just being upfront and honest. I I mean, I if if if the council as a whole thinks that we need to raise it, fine. But I from my perspective, I'm perfectly fine
with where it's at. Um I I'll say this publicly and I don't have a problem saying I didn't take this job to get the money. I didn't I never have and I never will. So that's not why I'm here is to get paid. I'm here to represent the city and do the best that we can for the
constituents. So with that being said, I'm fine with where we're at with the mayor and the and the council pay right now, but I definitely think we should raise the commissioners and the P&Z to make it at least comparable. So basically, that's where I'm at. So
Council Member Scott. Yeah, I'm not sure that I really have much of anything different to >> comment on that's already been mentioned. Um, I mean, there's probably an equal argument >> for mayor and council when you look at
size of communities, communities in the area. Um, I would argue that as a council, we're probably closer on average more than uh at least two meetings uh a month. you know, we probably have, you know, comparable number that are
around what where we're at for pay or or slightly even lower. And then you've got, of course, a number that are that are higher. So I I know when we looked at this before, the feeling was that we were probably overall in alignment with
uh our other communities, but I think there's probably an argument there to be made of some uh level of increase to mayor and council pay as well. >> Okay. >> So I would go with uh wherever the majority of the council ends up.
>> Sounds good. Well, council, what do you want to do? Somebody's got to make a motion if we're going to do this. And it can be all in one if you want. So you can include both both of them in there. Or do you would you prefer administrator pulls two separate motions or would you want them all in one?
>> One's fine. Okay. Um there was a mention of $50 for mayor and council. That'd be an increase of 600 annually and then 60 or 70 for commissioners. That's where I saw kind of the two heading or what I heard. So, it's up to the c it's up to the council
whatever somebody wants to do. If you want to make a motion, make a motion with what you think needs to be in there and we'll go from there. If it goes, it goes. If it doesn't, we take another one. It's kind of how it works. So, whatever you want to do, council, >> I'll make a motion to increase um the
mayor, council, and the commissioner in line with what Nisa is paying. And that would be so 400 for the mayor, 350 for the council, and then 80 for the commission commissioner. >> Okay. So, I have a motion from council
member Ball to increase the mayor and council pay to be in line with Niswah, which would be for the mayor, uh, it's 400 and for the council, it would be 350. That would be per meeting. And then for the commissioner pay for PNZ would
go from uh 40 to 80. So that's the the motion. Do I have a second? >> I'll second. >> I have a second from council member Jensen. Further discussion. >> Just a point of clarification. I recognize that the pay
um is identified as per meeting and right now for Breezy Point that is one regularly scheduled meeting a month. >> Correct. Uh, I just wanted to clarify that are we saying the amounts would be
per meeting so that if we did have two, as an example, meetings a month, or are we saying that it still goes off of the fact that we have currently one regularly scheduled council meeting a month? I correct me if I'm wrong,
Rebecca, but I think she meant to just increase it by $50 per meeting for both mayor and council, which be would be $600 a year. That's how I took it. So, it it would transition into an annual >> Yeah. >> payment. We wouldn't change the payment schedule, >> right? >> Yeah. That was my intent. I know we've
talked about doing other additional amounts per meeting, but I know we've discussed it's sort of difficult um from a finance perspective and um accounting to do different amounts for when we have additional
meetings and things like that. So, that was >> So, basically to clarify for you, um, Council Member Scott, it would stay as it is now, but that increase would be by $50 on what you currently get, >> right? >> Is Thank you.
>> And and and that's clarified for mayor and council, but commissioners planning zoning, is that a >> that's per meeting? That is a >> but they don't have special. >> They don't have special. Majority of them. Okay. >> Y that would be per meeting. Yes, that's how it's turned. >> Perfect. Okay. Any other further
discussion? >> Hearing none. All those in favor signify by saying I. >> I. >> I. Opposed. Abstensions. The motion carries. Thank you. 7D. Approve submitted plans for sewer metering
project and authorized solicitation of quotes. Nick, you're on. >> We got to you finally. >> Good evening, council. Uh Woods was authorized to complete these plans inspects for the installation of uh two
magnetic flow meters on the influent lines to the treatment facility. Uh this was a recommendation in the executive summary of the wastewater treatment facility plan that we completed. Um, in front of you are the plans and specs,
and there's a rough cost estimate as well. Since the cost estimate is below the $175,000 threshold for required public bidding, we are proposing to solicit quotes for this project. Um,
uh, we are waiting final approval from the MPCA on this. There's not any required permits, but uh the MPCA is requesting that we uh submit plans to them for final approval. They've had it for a couple weeks, so >> Okay,
>> great. Thank you. All right, so this basically is um the submitted plans for the sewer meeting project. This kind of goes back to what we've been talking about earlier with the whole sewer thing. This is to give us a better feel for just where we exactly are at with our sewers right now in our plant.
Um, and that was that came out of that study of, hey, let's do this so that we can get a really good hardline data on where we're at. Um, so that I think this is a this is great. I'm glad we're doing this. So, um, basically, are there any questions for Nick?
>> Yeah, just one question. Um so the study and now this meteoring work is this all part of a application that the city has submitted um in some way like even an application of notice of potential sewer treatment
expansion project or am I thinking of something entirely? >> I I would assume what you're thinking of is probably getting on the IUP and like a funding list. is that so when we completed the uh facility study and the
executive summary we actually the recommendation was to not submit um that application at that time. We didn't see the the need to be on the list with the current um influence we were seeing but
the data that we had wasn't concrete enough to make a extremely strong decision on that. The recommendation was to gather more data. >> I don't know if I answered your question. >> No, you did. Yeah. I just couldn't remember if there was, for some reason,
I recall discussion around the need for sewer expansion and what that time frame may look like and kind of how that process, you know, primarily with the state works from a permitting standpoint. I just couldn't remember if we had actually submitted some level of
application in that way. So what you just provided for further clarification addresses that that we the decision was made not to until gather more information about where exactly we stand. Okay. With capacity and treatment. Y
>> thank you. Any other questions for Nick? >> Hearing none. Do I have a motion to approve the submitted plans for sewer meeting project and authorized solicitation of quotes? >> So moved. Second. I have I have a I have a first from council member Jensen and a second from council member Moroni. Any further
discussion hearing? None. All those in favor signify by saying I. >> I. >> Opposed? Extensions. The motion carries. All right. Now we're to 7E which is resolution number 29-2026.
Approve park dedication fees for Lovejoy subdivision. and I'll pass back over to council member Scott as he asked to have this pulled. >> Yeah. And I did in part because it's been a while since this matter was in front of the council. And um I think we
all recall that this is in part what led to further review and evaluation of our park dedication policies and exactly um how the dedication fee uh was to determine to be uh the
amount and how it would apply. Uh I just wanted to have a chance for further discussion with the council on my understanding is that this was a 10acre parcel part of a
previous subdivision of a much larger tract of land. So we arguably have a residential unit already established there and they're wanting to split it into two 5 acre parcels.
And if I understand the overview on this, we would actually be charging two residential units at 500 a piece for a total of a thousand. And what I'm wondering is, is that actually a fee of 500 because they're
creating one additional unit. And my understanding of park dedication, right, is that it's the units that get added to a community. It applies more pressure on your park infrastructure, which justifies the payment of the fee.
And again, I I was looking at this like, well, there's already one residential unit there when the 10acre parcel was established. They're really only creating the one additional unit. So, are we looking at a $500 fee as opposed to a,000?
Merus, >> unfortunately, your guys's ordinance isn't terribly clear whether it's the net increase in units or total units. So, I I would defer to the council's discret whatever discussions you had at that time. We did discuss it at the
finance committee. Um but we didn't go into depth about >> but when staff presented this to us it was two time I mean when the initial >> Yep. that so >> that's how it was presented. >> Jerry and I went back to listen to the discussions that the council had at that
time and for specific because this ordinance was kind of tipped by the love joys and their request um and the $1,000 was what was discussed at that time. Whether that is what was intended, I don't I don't know. So
I it was presented as the two the total units which is two. That's not to say you can't do one unit. Council I guess I can see both ways. U Mr. Scott brings up a valid point. There's already
existing structure there. >> However, if you take just take an empty parcel and if somebody divides it and then builds two, >> they're going to get >> or maybe they just split it and they don't do anything with it. >> At that point, it's not based on what's
in use today versus what's in use after. It's it's based on what that property represents. I guess I guess the the further question would be let's just take one of those five acre parcels and if it gets divided to five with no current infrastructure on a property,
would we consider it five new residentials or only four? if we took the 155 acre and I guess that's where I'm trying to wrap my head around at that point both logistics keep coming both because
if you take that one the new let's just call it vacant land the 5 acre land if they pay the 500 today and if and I know we can't but if that got subdivided into five properties >> right >> would each five pay a new fee or would
it only be based based on four because a fifth was pre-existing. >> As I recall, this isn't a area that's zoned for 5 acre minimum lot size. And I'm just using it for >> I understand the point that you're getting at. Um
>> again, everything that I've always understood about park dedication is it goes to the units added. >> Um not exist. >> And I just sort of feel like in this case, you know, the one housing unit's already there on the 10 acres.
to me they're adding >> unit >> and and that and that that makes sense but then if you take like a larger parcel let's let's just call it a 30 acre parcel and you subdivide it into five acre parcels that equals say I did the math wrong I shouldn't
have said that five >> six thank you do do six because now there's six five acre parcels or is it only five because one was existing >> I would say it's life because of one existed and presumably already paid park
dedication. Now what we probably don't know in this case is when the 10 acres was subdivided off the larger piece of property. Did they pay park dedication? >> Probably did back >> unless you can draw a distinction between existing accessory structure on
one and then not I would I would just go with it's too >> the cleanest way is that right? So then we never have to own it again. >> Like is there something on it and what is it? >> Yeah. >> But even if there's not something on it, if you take one property and make it
into 10, do you charge 10 or do you charge nine? >> That's what I'm saying. >> What you're saying? >> That's what I'm saying. Yeah. >> It's easier just to do it that way because then you don't care if something's on it or not. >> You always consider it to be 10 >> total. Total, not net. >> Yes.
because otherwise we're going to go back and forth about like what is it that's on the property now? >> Is it a house? Is it a garage? Is it a shed? Is it >> right? And that that logic makes sense about but Mr. Scott actually brings up a valid point. It it was one and now it's
10. It's net new nine. >> But isn't that the case with development? Developers say they own thousand acres. they go into a community, they subdivide and build X number of homes.
If somebody has to own the parcel first and then they make the decision to subdivide, >> right? >> And in a scenario like that, you know, the city could ultimately consider a per unit dedication fee or a dedication of actual land for park purposes.
>> I mean, these are this is largely negotiated, too. When you get a big developer in here, you might wave them completely. So the ordinance is a guide. >> I was just going to say it's a guideline. >> You can, you know, you guys can approve whatever you want at the end of the day
and there's really no press. We found resolutions that easements were used in lie of and you know it's anything. So it's up to you guys at the end of the day. >> What's the council want to do?
Yeah. >> Do we want to stay with the resolution as written or do we want to have the resolution amended? >> I would rather stay with how it is unless we >> I agree with >> make significant changes. >> Make the motion to approve the resolution then.
>> I'll make the motion to approve the resolution as written. >> Okay. So, I have a motion by council member Ball to approve the resolution. Resolution number 29-20226 approve park dedication fees for Lovejoy
subdivision as written as presented. Do I have a second? >> Second. >> I have a second from council member Jensen. Further discussion. >> I I think in the end I think that does make the cleanest cut whether you talk
about a smaller partition or larger ones if you divide them. It's just taking what is the total. >> Correct. Any other discussion hearing? None. All those in favor signify by saying I. >> I. Opposed,
abstensions. The motion carries. >> Thank you for the discussion, though. >> Yep. >> Well, that's good. >> All right, moving on. Item eight, departmental updates and council reports. City administrator Popus. >> Uh, yes. So, update on planning and zoning administrator. We are holding
interviews on Wednesday. So hopefully we have good news to report after Wednesday. Michael will be participating in those interviews with us. Right, Michael? >> Yes. >> Okay. >> You look like I just now I agreed to that.
>> Um we also have the joint planning commission meeting scheduled for next Tuesday at 5:00 p.m. >> And then we have the state of the city address on June 18th. I'm having the doors open at 6:30, but the presentation start Thank you. 5:30
presentations start at 6. When you get have that many people, I'm anticipate. >> Yes. Public works director Joe Zoo. >> Um the last streets committee meeting was held. Um I wrote up a little memo kind of summarizing the work we were
working on this spring. Um the results um you can see the road projects a composite score 1.5 2.75 3.75 um the road committee is understanding it allows movement for the council it's
the preferred selection but if we run into obstacles with the highest scoring road which would be three drive at 1.5 um the c it may be benefit the council to jump to circle drive, Camp Loris, and Beach Drive. Um just so to avoid further
meetings. Um the intention is to be kind of have a recess for summer for the road committee. Um and let budgeting and council actions kind of run their course and then we'll reconvene towards fall and start working for the following year.
>> Okay. >> Any questions on that? >> Questions from the council to Joe on the roads committee? >> Sorry. the the lowest score meaning >> highest priority. >> Okay. Just >> so everyone rated the road
>> four being the worst. >> Correct. >> Okay. >> Actually, >> no. >> Or best. >> The four had the >> So number one is your the first road you want done. Number two, second. >> Um >> the reason they came up in decimals is
people had different you know some people had one and some scored it two. But it shows us pretty strong, you know, 1.5 to 2.75. Um they're great good projects. Um so >> so basically thrains number one on the
list for replacement for next year. >> Yep. >> Okay. >> As long as everything um you know if something comes up that it couldn't you know budgetary >> right >> we have the option to pivot without further meetings. >> Correct. Understood. And with rain, is
it the unimproved? >> It would be the the improved portion, the paved portion that goes from uh Ranchette to Sunset Valley. >> Yep. >> The >> maybe I'm on the wrong road then.
>> It's some of it is is dirt across along the sewer plant, >> right? And then it jogs over to Sunset Valley and then it branches off and comes up to Ranchette and it's uh goes down into the swamp. It's kind of a curvy >> Yeah. Yeah. Yeah. >> And then it bounces back up. It It seems
to be kind of a backway access to Nisa or conversely for those folks to >> 371. >> Yeah. >> It's a rated as a collector road. It's also a border road between Breezy Point and Pelican Township.
>> Yes. Yes. Good one to do then. >> Well, yeah. And so just as a side part of the terrain, we're also having discussions with Pelican Township right now about that too because it is a border road. So there'll be more discussions with them moving forward
with regards to what that looks like and how that works with with >> cost sharing. >> Yes, cost sharing. Actually, we have a meeting coming up in late June with um uh the Pelican Lake Township uh board chair. So, we'll be discussing that with
them at that time. So, all right. Any other questions for Joe? All right. Thank you, Joe, for the presentation. Appreciate it. >> All right. Uh so, for uh let's see what else we got on here. Probably whip through ours. Um anything from personnel
committee other than uh you guys are having the interviews. >> Yeah, I know um they've been doing interviews and uh >> those are continuing. So, thank you Michael for for being able to join that those um coming up and then nothing for
fire board. >> No, not at this point. I think our next one's coming up in July, I believe. >> Okay. >> I'll mention for the personnel committee of as as we had in our consent agenda. Um, Officer Larch has um um tendered his resignation. He's moving over to the
school, which I think is uh the school is going to have a great asset over there. Um, so I'll just I'll say it now. I thank uh Mr. Lurch for uh all his years of service here. We're going to miss him here, but um excited to see him in his new role over at the school with
young kids over there. And I know they they'll they'll love them over there. So, um, so with that, we have also posted for, uh, another officer role as well. >> Excellent. Thank you for bringing that up. Yeah, I echo that. They're going to get a great person, but I'm sad to see
him go. So, um, yeah, definitely thank him for all his years of dedication and service to the city. It'll be missed. Uh, okay, moving on. Um, streets committee, we kind of had the update. Anything from cemetery commission? Uh yeah, basically the cemetery commission
meeting focused uh on the butterfly release. >> Yes. >> July 18th. So um working out the logistics on that. >> Um >> other than that, you know, officer elected new chair. >> Okay. >> Um vice chair. So, but it's >> good.
>> Deb's favorite time of year, the butterfly release. >> She's smiling down there. We all know uh one of these days we're going to walk in here and that box of butterflies has gotten loose and they're going to be all over inside city hall and staff are
going to be running around with nets trying to catch them. All right. Uh anything from P&Z? >> I I wasn't able to attend. It was a pretty late agenda with one commission. >> Sounds good. Um park and Rex. I don't Well, I didn't attend. We just had the
master plan tonight, but that was about it at this point. Uh and then finance committee did meet um and uh we kind of ran over stuff primarily with the sewer and what that looks like with as far as the planning um and and
kind of looking at what that would look like and then also thinking about um the fee increase for as a part of that. So, we looked at a process of where we'd set that fee and then there'd be an increase over a course of time in years based on
a flat percentage uh moving forward. Um, so definitely looking at that and then we talked of course about the budgeting process which is going to crank up here. Um, so we'll be working on that as well. And yeah, nothing on Firebart like I said next one's July I believe coming
up. um and nothing to report new on some of the stuff that we're working on with them at this point, but hopefully we'll have an update soon on that. So, um M Mr. Mayor, if I could um during the uh sewer rate study, I know we've published
a potential 10 6 to 10% increase till 2034, I think it was. >> Um what I didn't see in there was do we have any comparables that we could gather um from other communities of what they charge for sewer? Reason being is if anybody reads through that packet and sees sewer rates of going up to
potentially I think the highest was 150 by 2034 is what does that look like? Where do we rate as compared to what our monthly is and just having that information for residents. So >> yep, we could definitely do that. We've got all that information already. >> If I may, I think the time to do that
would be the fees schedule when you guys actually approve it just so we're not putting out >> Yeah. >> information. But yes, we we pull comparables at the finance committee. I think the finance or the fee schedule time is a good time to do that. Usually in like October, November. >> Okay. Thank you. >> No, that's a good point. But we have all
that information. That's actually the basis we use to determine >> the increases. Okay. So, >> we're well below. >> They are. If you saw them, you'd be like, "Oh my gosh." All right. So, let's see. I think
looking at that, I have any other updates? Let's see. Got that. We have a cash investments report from Janette that's informational. So, please make sure everybody look that over. Thank you, Janette, for putting that together for us. It's always very informative. We also have a police department uh report,
which I'm happy to see that our calls are down quite a bit from last May. So, that's a positive thing. Uh I like that. So, um yeah, thank you for the reports. We always I know I always appreciate getting them because it helps me if I have constituents come to me and ask me
questions or question like why do we have the number of police officers we have in this city? Well, I can tell you why we have those. Or where's our cash investments at? I can tell them, well, here's where we're at. So, I do appreciate those reports from staff. Thank you. All right. So, having no other uh items on the agenda, I will now
call for a motion to adjurnn. >> So, move. >> I have a motion from Council Member Ming. Do I have a second? >> Second. Second from council member Scott. All those in favor signify by saying I. >> I I opposed. Abstensions. Motion
carries. meeting is adjourned 8:18