And we'll start with the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
And who's going to do roll call? Slighty Troier >> absent both. Arie >> here. >> Williams >> here. >> Sarden >> here. >> So just to note Kim is on her way. Okay.
So approval of minutes. Did anybody have anything >> on both at once? >> Um, we can start with we can start with the May 8th. >> Approve May 8th. >> I'll second. >> Any more discussion? All in favor?
>> I >> I. And July 10th. >> I'll move to approve the July 10th meeting minutes. >> Second. discussion. All in favor? >> I I
>> All right, we got that done. >> All right, then. Budget. Who's going to >> park plan >> master plan proposals? Joe? >> Yep. Um I handed out uh these spreadsheets that say one and two on it.
uh the one because Widsth presented additional charges but they did it in a range from you know whatever 1,500 to >> 400 to five. >> Yeah. So the one that has number one on it that would be the high end of the
Woods range and that's reflected in the max cost rank. And then on the low end of their range is uh the one that says number two and that's reflected in the max cost range. It isn't didn't change
anything drastically. Um there was some like on the first one we had ties so or the second one there was a couple of them that tied but um it was just a an a correction to
how they proposed it. They worded it kind of different from everyone else. Everyone else had it in their little boxes. So, >> yeah, they had it at the very end of their >> Yep. >> of their um presentation down here, like the last sentence.
>> Yep. And then the committee scores came out with Widsth 478, um, Aries 450, uh, HKGI 433, SGA 405, more at 397,
and CVACO at 381. Well, the top three definitely rose to the top. I mean, >> that's what it looks like. >> Yeah. >> Um, so if you want uh have any further discussion or make a motion to um select
one, this would be the time. So, >> or any other question perhaps or >> anybody have anything um the number one pick? Do we want to just focus on that and go with it? It's um >> I like that it's middle of the road when
even when you're looking at the cost ranking. I mean, it's not way out of line either way. Mhm. >> So, and the relationship. So, yeah, I think that's a plus. >> I'd make a motion to um grant the RFP to
Woodsth. >> Is that >> or make a recommendation to the council to >> Okay. >> Um >> proceed with Woods >> with Woods as our partner. >> And do I have a second
or maybe do we don't? Are you in a second? No. Can I >> All right, I'll second it >> and more discussion. >> Yeah, I I honestly I was not impressed with Woods application >> given that they have been working with
the city for a long time. I thought they would make it more relevant to what we're doing. It didn't see it almost seemed as if they didn't know the city at all. I was disappointed in it. I I you know I'm I'm sure everybody's familiar with their work and they're a big name around here, but um this didn't
impress me that they put in adequate effort to win this like they thought it was a shoe in and um I didn't it wasn't one of my very high ranked at all for those reasons, but they should have had come in with something that was really
impressive. >> Fair enough. Yeah, >> that's perceived. >> Yeah, I perceived um them they were in my top three. I don't know if they were number one. I can't remember anymore. It's been too many weeks. But um they
I liked the people that were very visual. I was drawn to as well and breaking down a little bit more detail of what they would do and the actually meeting with the park committee and a lot of them had some of that but just wasn't as easy to find and um the
relationship and the work that they've done. They were in my top three. I don't know if they were my number one. So seeing if that that they rose to the top I have no problem I would have had no problem with any of the three I had ranked highest.
So >> the three little bit >> the three that I um chose were the three that were in the top and I again too would be happy with all of them. I I like there is an advantage for Woodsth
obviously I they may have I'm not going to try to put words in their mouth but because they do know and they have been doing things maybe they felt like they didn't have to write that kind of thing. But the other I like a couple of the other ones for their what they said
about doing in community outreach and just the impact the packet made on me is kind of the impact I think they're going to make on the community and I think that's really important um how they outreach to the community and that we get the proper excitement from the
community and enough people coming and giving their input so that we can make good decisions. Um, I do think, you know, a different set of eyes looking at our city might be great, too. That's an advantage, I think, to have fresh eyes on it. But I I agree with all three
being and I think, like you said, Joe, all of them could have done a decent job with it. >> Yep. >> All of them brought good things to the table. Like, um, the cost on more was exceptionally good. Yeah. >> Um,
>> you know, the preparation, they all had the same instructions and we saw the variation on how they interpreted it. Um, I I'm I think that our number one choice will work just fine. I think number two would work just all of them would work just fine.
>> When I look at my top three that I did when I what I did send in, I actually had a top four. So, EO was also kind of similar there as well for me. But the top three here were were fell in my top
three. So, all right. So, I don't know if we should wait for Kim to vote because if we have >> Do we have a >> I don't think we have a quorum. >> Is there only five? Yeah. Then you have a quorum. >> Yep. Well, we have
Are we operating off of five now or are we seven? >> We're five. We're five. We're five. >> Okay. I just know it had been increased to seven. So, I didn't know. >> They talked about it. They approved five. >> Back to five. >> They said unless we have, you know,
>> perfect. >> Um, >> sorry. >> People waiting in the wings and applying and wanting to be part of it, you know, we're okay with five. But, >> um, yeah, like Okay. >> Awesome. >> So, should we vote on it? >> Yeah. >> Okay. All in favor for Woods, say I.
>> I. >> I. And opposed? >> I. >> Okay. So, can we take this back up when Kim comes? >> Are we just voted? >> Or are we good? We're good with that. >> Okay. >> Unless you could inform her what you decided, but >> Okay.
>> Yeah, that's what I was kind of wondering. Okay. All right. So, that is that. So now please tell us what is the process after this. We send this recommendation to the council. >> Yep. >> They >> September agenda for approval.
>> Thank you. >> If they approve then >> yeah if they approve it and then uh I reach out to them and >> we'll see how they want to handle it. I I figure the timelines you firm up timelines and scope and that thing kind
of in your initial discussion because timelines can be adjusted >> like if you want to extend things or shorten them up or however you want to do it. Um, but you had to have something in the proposal to
bid on. Essentially, most projects once you get into the project, then that's when you start fine-tuning the details and have them get the background and um inter meet each other, maybe tour the site. And that could happen, you
know, without the committee. I can do most of that. And then uh the next committee meeting we'd probably have an introduction and and and we'll see see how they want to do it too. It's they're they're part of the process. So >> Okay. Financially, how how does it work?
So does this come out of park and wreck budget? This 20 9 30,000 comes out of park and >> that's one option. And I mean that's what the council I mean it's up ultimately it's up to the council to do but that's what
>> we understand that but >> that's where I would suggest >> that's where I would assume it's coming out of >> that's what I just didn't >> I mean it's our plan our master plan or >> of the our >> Yeah. Whether it's the capital or operating I imagine the capital.
>> Yeah. the the $50,000 project >> would be my recommendation because we don't have >> a you not a use but >> we don't have any other project planned this year that would use that those funds. So, >> okay, just
just want to be clear and any other questions anybody else has? since we're doing budgets next. So, that'll tie in right nicely for that. I just feel like for um budgets, well,
I'm excited about this anyway, you guys. So, I'm so happy we got this uh going and I can't wait to get started on this and >> see what what um what's in store for us. It's it's going to be fun. Um, I just don't feel like I understand
budget enough and I don't think we've se we don't really we don't really pay that much attention to detail. I mean, we've seen the garden stuff. We see like our annual operating like what it all cost just to keep going was like about 13,000 before we got our budget. That was all
we had was just what we spent to maintain things basically. So I just and maybe the new system you could you know it might be more detailed and we might be able to see more things or I don't know I'm hoping >> generally committees don't have a ton of
input on budget as far as operating budget especially um you give direction like hey people have been telling me the ball field needs more egg or lime or something like that but administration of the operating
budget you know we do that. Um, as far as funding it, that's council. >> Yeah. So, you have your operating budget, which is like where his guy's wages comes from and like kind of your ongoing operating costs. >> Then there's the $50,000 of capital
funds that the city can authorize to the parks and which they've done. >> Yeah. >> So, that goes um the whole budget goes to the council in September. So, as far as parks part of it, that's kind of how it works. There's the capital part and then kind of your operating funds.
>> Just wanting to make sure that you know we stay under under our budget. I you guys would probably let us know if we're getting you know >> and like you are also saying that you know we could probably put in some more beds um and that would be >> that that can be operating budget.
>> That could be operating budget. So, >> like once you exceed um like $5,000, that's where council authorization is required. >> Um >> so like you know, three beds, they're
300 bucks. Not like I can authorize $1,000 out of operating budgets um for you know, repair, maintenance, supplies, little things like a sign got tore down, fix it, that sort of thing. Um, if it's more than that, then I go to
Ally. The administrator can authorize 5,000. Um, and and it depends too how councils and administrators want to use operating budgets. Sometimes I' I've had some administrators that the entire dollar amount in your operating budget
they consider pre-approved and then, you know, like dust coating, for example, that costs $30,000. I've had some administrators say just do it. the council already approved it and some administrators say, "Well, write a memo, have the council approve it. It I've
done it all different ways." So, >> okay, that helps me understand. Hi, Kim. Just want to say Kim is here in attendance. So, >> apologize for being late >> and I don't know. Just so you know, um
we approved Widsth as our they were in the they were the top number one and you'll see it in the numbers here, but so that's going on to council for >> for their approval >> and we just um So Joe, are you going to
tell us about the budget? >> Yep. >> Yep. So, um, since we were talking about like operating budget, um, that was the second page and, uh, like where it says 2025 year-toate
budget, that's how much we expected things to cost. And then where it says 2025, uh, YTD amount, that's year-to-ate amount. Um so like you can see compensation we're expecting 57,000 we
got 8 eight eight and a half um that's how that's works. So basically you know the budget for this year was 110,000 and 26,000 has been spent and that's op operating costs. Um
>> is there that much sitting there? That's the balance of the budget. When you talk out of what's coming out of the general fund, it's like the checking account that everyone writes checks out of, right? >> So, >> if the budget is airtight and super
balanced, yes. Um, but I don't do those things. So, that's more of a Janette and Ally question. >> Well, I guess I just want to know, does it roll over? >> Yeah. Are we going to lose >> necessarily? >> Oh, darn. >> It can be either way. >> Depends on how it's chosen to be
managed. Can it be rolled over? >> I mean, we're starting to do things now, >> Janette. Um, typically that would happen during the audit where they um look at the previous year's financials and do transfers, whether that be >> it'll likely be designated surplus if
there's some left. Um, and then the council decides >> how to handle that surplus if they wish. Otherwise, it just rolls over in the general account. like like public works, whatever we save goes into the general fund to help
offset other areas and other costs. Um but you anticipate each year there should be that much available to cover your cost. >> So it was budgeted for that much available. >> Yes. Um that's basically and then on that
second page, you know, it shows your percent of of the percent of the budget for each line item. Um one thing with park and recreation budget is typically when you do budgets, you do them midyear. So you like to kind
of go about July roughly, but um park and recreation spending isn't linear. Like it's not like this. It's May, June, July, August. That's when our costs are, that's when fertilizing, grass mowing, um, all those things
occur. So, it looking at a half year doesn't give you sometimes a real good picture cuz you might only have an eighth of your costs. Well, what about um I mean are there things that you would recommend that could use some
freshening up like right still this year that we could I mean there's money to spend and are there needs that we have? I don't know. >> We don't have time. >> Isn't that what this sheet is though? >> We're short of time this year. >> Wood chips, the trail and the paving and the basketball court
>> next year. >> Oh, that's for next year. So you can't get it in this year. We didn't budget for like a capital expenditure. Something like u not capital. >> So those 15,000s aren't going to fly. You can't just go ahead and do those.
>> No. No. Like the proper way of doing a budget is when you're doing a big expenditure like that that's something that's not routine like grass mowing. You put it in the budget process. You put a dollar amount. it gets goes through the process this year gets if it
gets approved and then next year you bid the stuff out and get the cheapest stuff you can. That's how we've operated or I've done you know we've operated for about 10 years. Um because otherwise you know like I want to say audit wise it'd
be considered an unbudgeted expenditure >> right? Yeah, >> because it'd be a if you're pulling out of the capital and it's not reflected in your plan planning budgets and that's kind of frowned upon. >> So, where will the master plan cost come
out of to 2025 or 2026? >> 2025 capital. >> Okay. >> Yep. >> Okay. >> That's what it was budgeted for. Y >> All right. Do they bill us as they go or do they bill us? I mean, >> I don't know. Be honest. >> Mostly at the end. at the end because
then it's like then do you want to do that other extra cost for the survey and all that that would be at the end for sure because that's not determined until the end. But >> I didn't know how they operate with something like that. >> What we've done whenever we like when when we've planned on spending the money
out of one year's budget and it drags into the next year. That's a better question for Janette, but I know in the past when we've had that happen, I don't know if an exception's made or a note. So the >> the saying about our intention was to
spend it. >> The timing didn't work. >> The money is earmarked maybe. >> Yes. >> Um we we've done that on like um like when dump trucks don't come in on time or something or pickups or that can happen. And yeah, otherwise it
throws your budget out of whack cuz you know something you plan on buying last year comes out of the budget it wasn't supposed to. um as long as you're aware of it and pay attention to it usually isn't a problem. >> And I think what you're also saying is a
lot of your guys' time from July a month and a half isn't in here. So that's why you're seeing kind of that large balance is a lot of the compensation isn't reflected in the midyear and cost and >> Yep. And we haven't had time to do all that work. a lot of the things we
normally would do like fertilizing and >> some other items but that's you know that happens some years. So all right that was the operating. Then as far as the you know the budgeted
expenditures um wood chips they're definitely needed. Um the new wood chips from the initial installation, you know, they settle down, used up, um they're below the
threshold they should be at. That that would cover like three semi loads. That would that would give us several years worth >> and that's in in the playground. Okay. Playground. >> Yep. The new playground only. >> And then um >> there's like code, right? There's code
for >> that kind of chip. >> Yeah. There's like on all those playgrounds, um, if you look at the posts, there's usually a line on them, >> that line is the indication of how deep your fall protection should be. >> And we're some areas, you know, it's
down. >> And instead of like scooping it from the outside areas and making it mounded, which you kind of do to cover yourself, um, we just need more and it's part of the process of having playgrounds. Um
few several years ago I looked into you know it's looked at as a waste cost because you're always adding to it but um I think it was rubber mulch. I priced it out and it's like $200 or $300,000 to
fill it in. And that it comes with its own drawbacks like wood chips the mowers chew up they go away in the grass. The rubber mulch does not and it gets outside. Um, the other option is sand, which isn't like sand isn't ADA
compliant. Wood chips are because you can >> drive a wheelchair on them. So, >> lots of things. >> The new playground has Eagle View has the the rubber solid >> the poured stuff. >> Yeah. >> Yeah. That's even very expensive.
>> Yes. A lot more. >> Probably more cost than the entire park system times two. Yeah. >> Okay. >> Um so anyway, um the wood chips for sure. >> Uh trail paving. What I have by that is
what I mean by that is essentially making extensions off the trail to the community garden to tie in. Um that's an option. And then basketball court resurfacing. Um the green portion, the white lines are present. the green
portion is kind of flaked away. I got a couple estimates on it. Um, both the people that did the estimates said it it looks in good enough shape they would recommend redoing it. Um, >> they wouldn't recommend redoing they would redoing it, meaning all of it
comes off. >> It's like a paint. >> It's it's just paint, not the >> It's not just paint. It's a paint that lasts a really long time. And like the basketball court was originally painted green and then the lines were white. And
it's what they do on pickle ball courts too is they use the same product. Okay. >> I don't know what it is but it lasts >> 20 years. >> So it's not like putting p um you know paving down. It's just the top. That's 15. >> It's just the sealant. It's a it's an expensive product.
>> Okay. Um, and then you know that was assuming there'd be 50,000 in the capital. >> Did that get changed, Aliy from the finance committee down to 30 >> preliminarily? >> Preliminarily. >> Mhm. >> So, >> yep.
>> For 26. >> Mhm. >> So, they went from 50 to 30 for us. >> Wow. >> So, that gives you two options. Oh, I I mean, in my mind, if you to fit that budget, it's the court resurfacing or
the trail paving, I'd probably go the paving route because there's more immediate need to that. Um, and then the following year we could do the basketball court resurfacing. Um,
any thoughts on that? >> I agree. >> We We don't need a motion. It's just if everyone's in consensus, >> all three. >> I was just thinking about other things like
>> the music like it looks like one of those is gone. >> Like is that fixable? Like I've just we've been at Parkmore this summer. So, like, do we need to replace or is there some parts that >> that one um it's going to get repainted
or sealed? Um I think the guy said 800 bucks. He hasn't picked it up yet cuz what happened was the the pieces you strike the sealant came off and they're fiberglass. So, it was >> splinter.
>> Uh someone brought it up to me and I walked out there and like it was bad. Um, I talked to one of our local guys and he said, "Well, if we sand it down, paint it, seal it, it should be okay for I believe that was like a $3,000
>> uh instrument." Um, I looked into the company that makes they don't make that model anymore. The bamboo on it was starting to look kind of weathered. The other two look are holding up better, but they're mostly plastic and metal. >> Um, >> okay. I'm just trying to think of other
things that we might need to look forward to like >> to because it's great when we expand things, but we also I've always stood on the foundation of like we need to maintain and take care of the things we have as well, you know, and so and
especially if our budget's going down, I just want to um >> and a lot of those items >> an eye on everything >> could be taken care of and operating. Um, we've been more busy this year with
other items than normal. Hope to get caught up next year more. So, >> were you thinking to have an arrangement of this year's budget? I don't know if there's money there for this year. Sounds like we can't spend
unbudgeted items for this year's money or is there a limit in cost or >> Yes, there there's a limit on cost. >> Um >> that is something from years ago that we had always wanted to add but I also
>> breaks it just come out of your operating funds. >> I mean things happen. >> No, they're about three grand. Yeah. Mhm. >> to replace one. >> Well, it sounds like they're going to get the one fixed, but I the more and more I've been out there, like the more
even just little babies barely walking go up and bigger kids go up. >> They use them quite a bit. >> It's used quite a bit. >> Let's see here. I'd have to do more research in our operating, but yeah, there's general operating is or
operating supplies. That's kind of the catchall. And then landscaping. Those are usually the two biggest things outside of labor that are spent on the park >> or like have we gotten the benches and all those kinds of things that
>> What benches >> like ones that we had wanted out? I I guess I feel like I'm behind on like did we get everything that we've been wanting out at the disc golf? Did we get
>> Well, that's a whole another discussion. So, we're gonna Yeah, we need to finish some stuff there. But, >> um, we can we can bring that back up here. I'm just curious like why did they decide to lower our budget when we
finally got a budget of for one year of 50,000? Yeah, I you know the finance committee met and there's a lot of expenditures in the city and it's planned to do Bushman Road next year. So that's kind of priority
and keeping that levy at a digestible amount for our residents. So >> they cut from multiple budgets. So that just >> it's just sad because we just got we finally got some we got something to work with and then it's
>> it hasn't been formally approved yet. So that'll happen in September. But yeah, >> usually preliminary budgets don't go up. >> I don't think they can. >> They can't. >> They can't. >> I missed it. What is the new proposed budget? >> 30,000.
>> 30. Okay. Well, I think um going with the wood chips and the trail paving plan >> and there is >> like the wood chip amount >> um that one I didn't get quotes on. That
one we might do better on. So there's potential maybe. I don't know. I don't and I think the paving one's a little high, but >> I'd rather I'd rather make it high than and then I
>> we could, you know, those are would be our two priorities and if I get quotes back that all of a sudden there's room to do all three >> and fit under our budget that that could be an option, too. >> That sounds good. Mhm.
>> It's something it's something to work with and these are recommendations as you know what we need everywhere. Yep. >> I mean there's things we want you know we want to do but we can also discuss some of those things in our you know master plan and with our new our project
coming up. So we can try to cover some of that in there. >> When do you think the paving would get done? next year >> spring or summer. >> In the spring, I think >> I don't know. It would depend on the
contractor. I mean, once this budget would get approved in like, you know, once the final budget is set, if it's in if it's in the works and it's in the budget in January, I'd give a couple pavers a call and
uh see who has the best price and then see when they can do it. You're talking cement paving or the black top >> asphalt to tie into our existing >> existing trail >> when they did this parking lot. >> Really?
>> It's wasn't in the plan. >> It wasn't in the plan and change orders. Uh I think we can do better on our own bidding them out. >> Okay. Okay. Anything else on that one? Nope.
>> Or on our budgets questions. So, this is basically it. I mean, I'm used to budget meetings that are really into detail. We That's so easy. It seems like uh no problem. But I do wonder because you know we've had we about
rolling over dollars if we didn't spend if we're trying to save up some money to do something. We need to know if we can do that or if they're just going to take it and we have to spend it within the year. And so, you know, >> well, I think of even the garden like we
came in way under cuz we were really I mean, we want to be fiscally responsible. That's and be stewards of >> right >> the taxpayer money, but sometimes >> I mean, yeah, I I just when there's money left,
it just feels kind of like, oh, well, awesome. We saved. And I know there's other areas. We have a brand new city hall and there's all these different things. I get that. But it's just too bad that >> Yeah. We're just starting to replenish things or make things nicer. Pay attention to things and not just
maintain. >> Yeah. >> Um and upgrade like you say, you know, and add some new things and amenities. So, also we did budget um in our little plan for everybody a $50,000 a year budget and that we would be looking at
that with our you know with our funding for this project with along with uh fundraising and um you know grants. We had plugged in 50,000 to that. So that that does matter. That was part of the like we
would be saving up and then we could spend if we saved for two years. >> You do have to realize >> then we have 100,000 for >> budgets can change at any time. It's never guaranteed, >> right? But I'm just saying everyone should be aware >> council that we put that number in as
our plan and gave that to the companies that we would be using that >> budget for the project. Well, and two, the >> add up a few years of it and not spend. So, we could >> plug it into that >> the DNR grant. Does it require
>> a match? So, that this changes things a lot. >> Yeah. >> Well, there there's ways around it. Like like the the budgeted amount for projects. Um you could do a small bond with that dollar amount and get a pretty
decent size project for that payment. Like usually it's, you know, typically like like if you got >> 500,000 >> Yeah. 10%. Like if you have 50,000 available annually and you did it for 15
years, you could probably, you know, that payment would get you about 500,000. So then you don't have to save. of course you're paying interest but um and 30,000 I mean you know over a 15 year that would still get a few
hundred,000 which would get a lot accomplished um there's more ways to do things than just >> so the DNR will use that as a match they they'll be okay with the bond against for the match part >> I would not say that no I mean all of the funding and budgeting is a council
decision so you guys can recommend that you know $50,000 is what you want to spend, but it's all, you know, up to council, especially bonding. You know, we're just crossing that >> bridge with Bushman. So, that, >> you know, that would be a council
decision >> definitely. But, I mean, >> could it's good to know these options, but it's just that we had >> in our planning, you know, kind of we're thinking >> let's say grants fail. >> Yeah. >> We don't get what we want, doesn't match
our timeline. That's a viable way to do something. >> Okay. >> You know what I'm saying? >> And I think it emphasizes the importance of getting an endowment. >> Yeah. >> And and fundraising going. >> Yep. >> Yep.
Just, you know, I'm just want I just >> What was the match amount on the DNR? >> Do you remember that? >> I don't remember. No. >> 50%. >> I think so. >> So, it wasn't a match. come up with all the money up front and then they reimburse you up to 50% at the end of
the program. >> A certain max though, I remember. >> Yeah. >> Yep. That's what Peekquot did for what they're a lot of the things they're working on over in their park. >> Um >> the shelter and park area. >> It's one of the more common ones you see
cities get for those type of projects. >> Okay. And that funding may not be there next year to even apply for it. Absolutely. Right. >> Yeah. You never know. >> Absolutely. There's so many variables here. >> You know, you guys could always come back to the council if you need a local match and say, "Hey, we need 10 grand
more." And they could authorize the expenditure, too. So, >> and that's part of of the importance of the plan process >> to identify what you really really want and what it costs cuz then it's a it's a tool for
the council to show this amount of money will get us these things. Yay or nay and the public. >> Um, >> transparency with all of that. >> Yeah. I just need, you know, it's all learning for me. This is new. It's not
like we do this every day. And even >> when you put in it, you know, councils change, people change. Yeah. You know, >> so yeah. >> Okay. Um I think does is there anything else with budgets?
We're good on that. Okay. Then going on to staff reports. We're shooting to wrap up the the do grading around the community garden and do some brush removal
and uh seed it seed the area outside of it and then outside of the the other gazebo. Clean that area up sometime this fall. Um, we're starting to get caught up on things and we're
getting settled in city hall. Um, so that's starting to free up some time. Although our summer helper is done on Friday, so that that uh that's going to create some extra work. Um, and then outside of
that, let's see what else was there. I had something else on my mind I wanted to talk about. I can't remember at this point. Um, oh yeah, we the picnic tables. We'll install those, fill up the wood chips, get it
more finished, and then, um, also I've been figuring kicking around on for next year for the garden. Um, I'm thinking, um, probably September, October, we post an email. If you want renewals,
give them a deadline to say January and then January 1. The people that don't renewal or the vacant spots are first come, first serve. And we >> I think that's really important. Like everybody I talk to out there is like, "How do I get my spot for next year? How do I keep can I keep my spot? How do I
They're really wanting it." So, >> Yep. And um like I said, we and we do have another uh enclosed weatherproof u contain structure that was on old city hall. We'll put that out there.
>> Um and I think that those two ways seem to be the most viable cuz emails are I I don't think everybody's getting their emails. gets put into junk if they don't have. So, I was going to post something like put the deputy clerk at blah blah blah blah blah in your
contacts so that it won't bounce those emails. >> So, you're the Facebook. >> Do you want to add something about parking on that 21st of August? >> That's what I was thinking. I could put that on there.
>> Yeah, there's that event. >> Yep, >> I can do that. >> Yeah. So, that's kind of what I'm thinking we do. And then I'll get a new sheet made and do the reservations. I think next year is going to be pretty smooth with it. Um,
>> yeah, >> people it's been pretty smooth this year to be honest. Um, >> well, I told people like if you're leaving for the winter, bring your check. Bring your check in as soon before you leave. >> Mail it in, you know, versus mailing it. Just bring it in now. So,
>> yeah. And we'll we'll start probably September. Are we going to keep prices the same? >> Well, that was just what I was just thinking. >> Okay. >> We need to redo. >> That's wonderful.
>> Yes. I think we need to redo the guidelines. There were some updates that didn't get in and so we want to just put those updates in and then we should consider >> something that later date >> raise that can be done later. But um considering pretty much all the gardens
are going to be probably taken by the people who have it. But then the people who've gotten two only get one. It's they're going to have to pick because that was a mistake. That just an error that happened. They should not have two. So um
>> that the cost, you know, we want to raise it to 40. Everyone's like 30 for a month. No, that's for the whole >> It is. >> I've been I've been showing out of town
family and friends when they come to visit and they cannot believe and then I mean like >> sprinklers like you don't even have to go out there and >> I mean just >> that's they're getting a lot for $35.
>> We're looking at our fee schedule >> int like I mean budgets approved. So, >> okay. So, maybe Yeah. So, maybe it'll tie in with the rest >> have >> Yeah. >> similar gardens and see what they charge. >> I'm just thinking with the
just how well it's gone out there and >> sold out people are going to be willing to pay more. >> I 30 and 40. I mean, I would go up 10. I wouldn't go up any more than that. >> I was thinking 50 in my brain. I mean, >> well, $30 a whole summer.
>> If you take how many plots there is and you times it by 30 and you times it by the lifespan of the garden, it paid for itself almost to the tea based on the $40,000 budget. So, I mean, >> well, I mean, do we get that money for
us to spend on other things or is it just going into >> or to expand it? >> That's what I mean. So, like how this is budgeting >> the work that went through. >> Yeah. They deserve more than $35. >> It cost a lot more than what? >> Yes.
>> The park's free and that's a lot of upkeep and work. >> Well, so what's happening with the water pressure issue as far as >> high? >> So, is it going to work to have top sprinkling eventually? >> No, we do until it blows out >> again. Um,
>> it had to be so high because the sprinkler system. >> Yeah, that's what I heard. But doesn't work. >> No, it works. It's just >> all the all the hose clamps >> we used were, >> you know, at that time, city hall wasn't
even approved. >> So, we were assuming we were running off of 40 to 50 PSI well, so we built it accordingly. >> And now the hose clamps for that 40 and 50 PSI, they're letting loose and we're replacing them with better ones. Um, and
then I think we can do a pressure release valve that will because I think what's happening is when the sprinkler u valves shut it makes this uh it's called water hammer and it's pushing it
out uh a pressure release valve would cuz under normal operation when the pressure is steady nothing's blowing apart like it can handle the pressure. The pipes rated for 150 PSI and so are all the fittings. But um the water
hammer, I think when it shuts off, it spikes the pressure spikes. So pressure release valve lets it get 10 PSI over line pressure and I think that'll hold it together. A pressure release valve, I just started looking today for it. or
like six or $700. But, um, seeing how we didn't have well costs on it, I I think we we did pretty good on that because that was a big variable in the cost was providing water. So, I think we'll get it figured
out by in the next few weeks hopefully. Um, I don't know. I still haven't found an expert on pressure relief valves to tell me which one to get, but I'll I'll find it. Mhm. >> So, I >> mean, we did not ask for the top
watering, but he said it was, you know, it was a thing we could have and it wouldn't be that big of a deal. And so, yeah, we of course we took it. >> We were ex glad to accept it, but we're doing just fine. I mean, this is the rainiest year ever. So, we're doing just fine without any only one hose all the
way across. I mean, it's kind of >> even so, the ground is um >> it's been moist. I mean, some of the >> weather's been good, too. Um it the water retention is very good. Um I don't think people need I don't know if they are watering every day but
>> no >> probably wouldn't need to. >> No >> no if it was in sand ground. >> What did you put in the soil? Because do you see that corn out there? >> It's over the 8ft fence. I mean >> it's I saw it a couple weeks ago and it was already
>> insane and the sunflowers out there. So yeah, we did good on the soil tomato plant we put in that are taller than him and >> like this. I mean, it's it's awesome. >> There's a guy that's doing um if you're not on it, you might go on the um Breezy
Point um community gardeners Facebook page and like that and then you'll see what they're posting. Um and so I'm trying to kind of keep up with filling them in on stuff because they're all speculating on things and you know um
people do. >> Yeah. you know, they're like, "Where do we turn?" So, this is where they they're turning. And um and that I think the bulletin board will be good and whatever the other that other thing will probably be even more permanent than that
>> to put things up there. Um >> No, it's a new feature. I mean, realistically, for a brand new >> very well and it'll only get better. >> Yep. >> People will train themselves and habits will be established.
It'll work. It's worked great. >> All right. Anything else? Staff reports. Um, committee member reports. >> I'd like to make a comment. >> Yeah. Well, that's that's part of it. So, we're going to do this. Yeah, let's
do that right now. >> Have we can we send an official thank you to him from the parks committee? If you're going to do action, this is just a recommendation to accept this donation and then council have to accept that sign as a >> Okay.
have a thank you official from the parks. >> Yep. >> Separate from anything else. >> I would like >> Well, this is okay. So, let's just go to this then because this was going to be part of I guess part of mine committee report. So, this is a sign
that Shane created, and this is what it actually looks like. And he made it all ready to mount and just put in the ground for Joe. >> So, it looks even better than that with the wood around it. >> Yeah, it's beautiful. >> And he's got it in in in the office
right now. Did you want to see it, Megan? >> So, with the posts in it. So, it's all ready to go. >> Mhm. And um he said it's they needed to know what the value is. This is what the size of it is. Um he did the cedar posts
and the value he said is 1,500 um and the signs for the trail head um between the two courses. So now you know we moved the holes and some people it's clear where to go
>> to accept it or accept it. >> You can just make a motion to recommend. >> Yeah, >> I'll make that motion to recommend council accept the donation sign from Shane Humpford. >> I'll second. >> Any more discussion? All in favor? >> I >> I opposed.
>> Okay. Unanimous. Great. we send from parks. So, thank you to that. >> Also, um on the same note, like as we were talking about before, there's a few things to finish up at the disc golf course and we'd like to, you know, um
redisuss uh the SC the sponsorships for the holes and baskets and whatnot. So we and he's been giving us that information like two and three times and we've been going over it, but we have new people now.
We're going to have to go over it again. Um and then we can get some income. >> And then again, I want to know like the income that comes in. >> Do we put that towards all investments or is it just in the disc golf course or
how do we how do we keep track of that because like that's our budget. I >> I'm not used to that. I don't want to get a give a whole government uh budgeting, but governments use fund accounting. >> So you have your general fund and parks and wreck, for example, is a line item
in that fund. You don't use revenues from parks to supply parks with its operating budget. your revenues come in and they have they total up with all other revenues whether that's property taxes, fire contracts, police contracts,
and then whatever's remaining is what you levy for. So all your revenues are in one bucket. All your expenditures are in one bucket and they're used to balance the budget. So it's not like there's a park and wreck budget like you see on your personal screen where revenues are in
>> and then are out. It's not >> how does this work? It's not like personal accounting. It's fund accounting that government. >> So, will we know like you guys know how much we get in from golf carts? >> Probably. We'll know how much we get in from the garden. We'll know how much we
would get in from the disc golf course. And then we could we could say, well, look at we're bringing this much in. >> That's used to >> that could help us to justify maybe getting some other park things. >> That's used to fund the general fund in
its entirety. We used all of those. They're allocated, you know, within the parks or um but that's that's the easiest way I can explain it is it's all of the revenues are used to fund all of the expenditures and then there's line items within >> and that's where we then is that where
we go and request a recommend or recommendation to ask and >> transfer fund >> or ask the council to if we could do something and >> this is new, you know. Mhm. >> This is new. We don't have to do this
>> if we're not actually getting it back to us, but it we want to do it to benefit the city and it promotes the businesses in the area and whatnot. >> That's been the idea all along. >> And so, for example, sewer, you cannot use sewer funds to pay for non- sewer
expenditures. That's a separate fund. That's a special revenue fund. >> Makes sense. Makes sense. >> So, that is to be used just collected fees and then you spend on sewer. Same if we were to have like cable or something like that or water you know
that >> those fees are to >> like that too. >> Say that again. >> Cemetery like that too. >> Cemetery separate cemetery is its own fund as well >> within the general fund. So it's >> how did they get that? Why could not
parks or the um this golf or or the garden become a separate fund of its own within the big >> I'm not I'm not sure because you guys I'm not sure to be honest how >> we had I mean one of the things we talked about >> that's what that's exactly what I was
asking but you said it better >> and the disc golf so if they had a tournament they can be under there and do their papers or whatever the heck they do I don't even know but um I'd like it to be nice for them so how can we then save up, so to speak, to pay for
a pavilion there. If everything just gets thrown in the giant bucket and everybody's pulling it out, maybe other people would think they had priority, >> but it's the money that we put in the bucket. Mhm. >> That's exactly what I was trying to >> I can talk and look. I don't I don't
know if there's some statutory reason why parks and wreck can't be separated because it's just general cemetery, EDA, and then our debt service for bond payments. So, those are the four bonds that we have. >> I think it's the way we've always done
it and and now we're changing things are changing a little bit and >> likely won't change this year. Well, not this year, but you know, they're starting to change slowly over time. >> You could have the garden that's separate from you could have the disc. >> That's how I'm used to things happening.
Like you said, a person >> people eager to get donations and I think if they secure donations, they're probably going to be looking for it to benefit this goal. >> Well, that's why, you know, all we work so hard to get donations for the garden and it didn't go to the garden or park
and wreck. It went just into the general fund. Correct. But if you look at the big picture, Yeah. without the general fund, there's no parks whatsoever. >> What pays the parks and direct operating is the general fund that we tax the you know, so >> when people make donations, that's what
they think, you know, >> and it does help the city. >> Yeah, for sure. >> All across the board. >> Definitely. >> There might be such a thing. You can see a trial balance because it sounds like the items are allocated by garden or, you know, disco. So you could see in ins and outs and at least know
>> well that's what I was like I want to see that detail but we've never been shown that >> change it but it might be good information for us to have. >> That's what I'd like to see. >> It's not going to look good if they get whole sponsors and they raise whatever amount of money and we go okay here's
$1,500 back to be used to benefit this golf but they've raised 6,000. >> Yeah. That's why, you know, trying to understand how it is, I can't tell anybody unless I we all understand it, too. >> Yeah. And I think if you're asking for
donation, you got really careful what you're telling them the money is going to because donor intent >> is just that. >> Well, that's why the >> Yeah. >> the foundation and getting that set up specifically for park and rack, >> right? >> That's the way we keep our
>> Yeah. >> money in our bin for the future. Mhm. >> because that um would be very specific >> and we need $20,000 as a >> Yeah. And maybe that's what we do. >> So um
>> things like that. So that's why I just wanted to understand it for all of us. I didn't know if I was the only one who didn't quite understand it fully how it all worked because we just we've never really looked in any detail and I'm used to having you know in business having a budget that breaks down and shows you garden.
>> Uh yeah. I mean, we're presenting it in September. Um, the budget, so it'll be in the packet. >> Yeah. >> Mhm. >> At least we know what where we're making money or >> people showing interest. You know what I mean? I think it just be good information for us to have.
>> Also, I think it's good to keep in mind, you know, we're all one city together, right? It's not parks that's separate from the city or planning that's separate from the city or the cemetery. It's really >> we're all doing this together, too. So, it's not it's not like a business where you guys are in a different business and
then there's city hall, you know, we're all >> one city working off the same budget, you know, achieving goals together. Not where's our budget and where we at. It's kind of like, >> you know, more globally. >> Well, we're trying to be responsible for our budget. >> Oh, totally.
>> So, we can't be if we don't know where it's all going. >> Yeah. >> And that's my point is I don't I don't understand. I didn't understand where it was going, how it was going. um why we couldn't see detail or why we never have even looked at detail before. So now I know
>> and >> you know we will work do work work around whatever we have to but it makes sense to me to be able to see where income's coming in so we can enhance it or do we even raise the price because why why raise it? We're a nonprofit.
We're not trying to make money off it unless we absolutely need it for other areas. If you look big picture of, you know, 58, you double the price, that is
one BB in a big jar. >> Yeah. >> For your whole park budget. >> Mhm. >> Yep. >> Cuz you know, well, I'll do the math right now. I mean, there's 58 plots
times 30, $714 a year. So even if you double it, it's $3,400 a year. That's a far cry from funding itself,00. >> Yeah. >> Um >> and yet that's how it was sort of build that it would fund itself.
>> He added a couple grand >> and he said over 15 years it does >> essentially >> over 15 years. >> 15 years. No, that's what he >> I mean when I look at when I break down do cost analysis for items like like
dump trucks anything I look at purchase cost lifespan. So our purchase cost was 40 $40,000 almost right on the button. The lifespan I project for that area is probably 30 years.
It's like $52,000. Um, to me that's a that's a way you can do it that isn't phony, you know, made up numbers. It's that's what we think. >> Um, cuz it Yeah, it's never going to
make money. I mean, I worked at a city campground that had I don't know how many or seasonal sites and thousands of people flowing through it and it operated at a loss. It was a benefit to
the greater city. It helped. Um, cities are not really good at being businesses usually. >> They're not trying to make money. >> So, when we have donated money, >> I know >> that's different than money from the general fund. I feel a responsibility to
the donors that the money is spent in the way they probably anticipated or in their mind visualize. I'm going to give money to the disc golf. Well, good. Maybe I'll see something on the disc golf that my money helped bring to that facility. They're
not thinking I'm donating a disc golf and it's going to be used on a a sewer line over here. I don't >> I think that's >> we've never got a sewer line donation. >> She said that's its own fund. >> That's general fund. >> But I mean eventually there will be a
pad >> unintended purposes. >> Yeah, exactly. >> You know like we get donations to our police department. We can't use it for parks. You have to use it for its intended purpose. Yeah. And it's accepted at the council level with a piece of paper to track it.
>> Well, I mean, we got a couple hundred dollars from a few people. >> Is that in our budget then? So, >> straight to our budget, but >> essentially they've reimbured it in some way a future possible expense that there might we might be incurring as a city.
>> If you didn't budget, it's still kind of >> Yeah. >> Right. So it kind of it's it kind of falls into the general fund and to its fund balance at the end of the year which we use as reserves for things that break >> unexpected things that blow a line. That's
>> how many times have we had I mean with our old playground we had to replace the slide >> and think you know there's things that >> Yeah. that the general funding >> the city has helped fix. I mean in the bigger scheme of things too that we didn't direct.
>> It all makes sense. >> Yeah. Government accounting is complicated. >> It makes sense. It's all going to have to money's going to be has been put into it. It will get put into it. >> But it's not how we usually do things in business, you know. So,
>> um we just think of it different and if we have something we really want, we'll go to the council, you know. >> Um >> that's the intention. >> Yeah. I mean, that's what we have to do anyway. We're not doing things on our own, but we're trying to be good stewards of the money and know where it is and then >> if we have some going forward, what
would we do with it? So, we don't really we won't have that. And like you said, they could change the budget any minute. So, >> yes, >> we just have to do it kind of case by case and then I think the foundation will help too to direct money into that and >> and then take that off the taxpayers as
well in a different way. But that way people know that's where >> it's going to go to something in parks. >> Yeah. >> So if we get that hopefully we'll get that going pretty soon. >> I um have a call with Ken I think Tuesday >> and then we'll schedule really the next
meeting. So our really our next step is to identify like who's going to be the main people in it and get pledges for 20,000 and we're ready rock and roll. If anyone knows, anyone who wants to give any amount of money to park wreck to put in for this, we need 20,000 in seed
money and they continually reinvest that money to make >> this a 501c3. >> Yeah. >> They do like an endowment non-endowment. So endowments invested, you won't see it for three years, but the non-endowed is spendable. So you just have to decide
when donations come in >> where to endowed or non-endowed. Yeah. >> And then that money's invested and Yep. makes money and then they do all the work as far as >> the keep bookkeeping and the event planning and helping with all that and
and the people on the board would just be meeting like four times a year. >> Mhm. >> And you know >> really they're being stewards for the fund and trying to fund raise. That's what they do. >> And I think the events we could do will be really great community events,
>> you know, to bring people together. And that's >> it's a win-win. We need 1 C3 money. We don't have to go to council. >> No. Uh-uh. We've already met her there. You guys can just do that. >> We'll politely let them know. Of course, we will, but you know, we're not.
>> Yeah. >> So, that's exciting. Um I just I know I was remiss as far as getting stuff to Deianne about um the Paul Bunan Scenic Byway. So, we kind of put that off. Um,
but I did tell council that we're updating that uh when I was at council last month um updating them on what we're doing. If you didn't already do it, go to the the website. They've made a new website and we're the first city
on there being a B. And so kind of look through that and just write down anything that strikes you that's not up to date or that we could do better on because that's a big advertising for us. um just to let them know the you know the city and a lot of it's outdated.
>> Well, we get um maybe this isn't related but that Paul Bunan foot like do we have any idea where we you know could that be >> I want that to be on our radar. Does that need to be budgeted or is that a >> Oh, that's going to go into our I think
that's going to go into our picture of you know what's >> Yeah, >> master plan. >> The master plan. >> Yeah. Okay. >> Yeah, for sure. um because that's already saying that's that's here and we don't have it anymore. And you know, two feet I think we have that over at um at
Peekqua too. >> I went to um see the the Trolls in Detroit Lakes. >> And got to see all their awesome parks. Boy, do they have space. But it was amazing. And I saw the best outdoor or
the best natural play area like in a bowl that I've ever seen. And we had kids six to 14 all playing on it and loving it. And it's all either um you know rope or wood or um and they had
like a culvert. >> Yep. They can crawl through like a hill >> over the top and it was all kind of in a bowl shape. >> Cool. >> So I think we could work that in to our plan too. But that was the best one I've seen in a really good layout and you could watch your kids kind of in the
circle >> lower down than you. >> So yeah, that's all I had. Nothing else from me. Anybody else? >> All right, I'm good. Second. >> I'm good. Yep. Second. >> All in favor?
>> I opposed. All right. Thank you everybody. >> Thank you. >> Yeah. So just uh