meeting to order David will you do the roll call mckel slipy Toof present trer Williams here zeran here and Arie
here let's stand for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for
all all right so approval and Amendment of the agenda does anybody have anything I don't no no addition okay anyone want to move to approve make I'll make a
motion to approve the agenda as stated I'll second all in favor say I I opposed it's approved open Forum anybody would like to come up and speak come and say your name and address
and then um I'm Amanda Sigler um 31 1916 Blue Ridge Drive in Breezy Point um I sent an email today that I think all of you had received um I really dislike public speaking but I feel like it's important for um for you guys to know
how like opposed I am for you putting a porta potty on hole 10 um it is directly in my backyard um I believe whole 10 is probably one of the closest holes to a property line um currently um I am
concerned about the smell in the summer I'm concerned about the noise that we all know portapotty doors slam shut um I'm concerned that people place garbage next to portapotty and it will create a garbage problem um and I just feel like
it's going to create more of a problem than it is going to do to be to like solve the current problem that you guys are trying to solve by putting a porta potty on the course um I just wanted to speak you have my email but I wanted to
show up tonight to just show you that I really really really dislike this idea and I feel like there's probably a better solution um and I appreciate your time and hearing me out thank you thank you you we will be um talking about this
down on the agenda so we'll we'll get into that for sure and finish up with that and take what you said to heart for sure all right then approval of the minutes I have to approve the minutes I can second that and do we have
to do each one yeah we probably um okay okay so 6A yes I'll second 6A those was Williams and zeren correct yes just want make sure thank you all in favors I I I
post and the workshop minutes I'll make a motion to approve 6B the workshop minutes uh I just want to interject real quick I'm not going to stand in the way of this but I don't remember where it was a foregone
conclusion that the Pavilion was or gazebo was going to be moved to the disl parking lot that's the only thing I took questioned and Mr jansy cleared that up for me so that's all want to say and I'll second that approval all in
favor I I I and opposed name to the minutes okay new business here we go the small Pavilion relocation and I think we have a sheet in here yes now let's jump to that on here uh thank you madam chair
and members of the committee um so little background uh this is coming on July 18th the city council accepted the bid on the city hall and Remodel and Expansion Project uh construction is scheduled to commence probably mid to late um September it's probably third
week I think is what they're shooting for now um the first phase of that project is going to be construction of the new addition which is going to go pretty much on the north side of this building right on the other side of this wall um we'll do that first and uh what that one of the first tasks that's going
to have to be done is to have the small p million dismantled and relocated um it's been inspected by billing official Scott sadusky he said it's in great condition there's no reason why you thought it couldn't be moved and repurposed um and so that's
one of the reasons why it was included as an expense in the in the project to have it relocated instead of just demolished and um gotten rid of so what we're kind of needing to do is get uh we wanted to come to the parks
committee first and and say where would you like it to be moved you'll see in the uh packet I did have a recommendation that it be moved to the new disc golf course parking lot you know in the parking lot but in that area um the reason behind that was just that
in the master plan um it's included in the master plan under um propos um proposed improvements to the Breezy Point disc golf course and Recreation Area um number
uh four says consider the in ation of peripheral structures such as playground kiosks shelters SL Pavilions um and other support structures to design enhanced playability um and so the the idea there was the opportunity if we already have one it's going to be a much lower cost
to just relocate the one we have um then build a new one but obviously what we're looking for just recommendation to um from this committee to the council where you think it should be moved if you think it should be moved to another park or another place um that's just kind of what direction we're looking forward for tonight is where do you think the
Pavilion would be best served um and where should it be moved to um in you know late September early October I'll make a motion well can we disc you I'd like to discuss this if we could I any me interrupt don't discuss do I have a motion on the
floor well you haven't actually made the motion yet though I would make I would make a motion that we uh recommend the small Pavilion be moved in the general vicinity of the parking lot maybe not on the gravel but somewhere nearby or
whatever would be deemed appropriate by um probably Joe and some other people involved maybe the dis golf people need to make some comment too I I don't know I don't have the experti to place it but that neighborhood I'd like to discuss
this before we could entertain any motions I mean I thought that's kind of what we were supposed to do is discuss locations well I think she's right we need if we can make a motion made a motion disc so we should see if there's a if there's a second to that motion and then you discuss the motion without
discussing other Alternatives I've talked to several residents who have several other locations that they think this should be that could be part of the discussion on the motion Mr TFT is there a second so the motion is made is there a second I personally do not feel comfortable making a second
right now that's how I feel too without a discussion MH okay so without any second then the motion dies for lack of second now we'll discuss okay um I talked to several residents and some of the thoughts for the residents that I spoke
to thought that this should be located in a place where there's a lot more activity with the general residents of Breezy Point uh one of the locations that was discussed was the new community garden right in front here uh another
dis discussion of a place was to the other side of the basketball court on the other side of the walking trail another point of discussion was to be put right next to the building over here I'm assuming I'm not sure what you call Mr zeran but the equipment
building uh they they most the folks that recommended these things thought that the more folks come to this particular Park than any other Park in Breezy Point and that's uh been shown the national parks and wreck Association did a survey a couple years ago that 96%
of residents of a city use their traditional park at least one time during the course of a year now traditional Park would mean you know playground equipment a baseball field soccer field so that just seems to make a lot of sense I did have one person suggest the swimming beach
also uh I went up with a tape measure and measure it's like 16 by 27 and it would barely fit on that Nerf side where it would have to be one bench would have to be moved and there's plenty of room in the other three locations that I indicated I appreciate I that was my
question going into this is one is that the only place we have to consider nope could there be other options two if we're not able to make a decision at this moment I want to know can this Pavilion if construction does go
underway can it be housed someplace while we make that decision um cuz I don't know if after today we'll have that set I don't know so those are more my discussions questions I'd like to have answered I don't know Joe is that
something that could be stored or maybe it's not and we need to make a bit quicker decision I have done no research on moving it so I yeah so I would have to I know I think we Joe and I and then probably we're talking high-tech construction who would the be ons to
actually do it um what their thoughts on it are um I have L see if it's if that's within their proposal to have it take to take it down and then reput it up later I don't know just because it's kind of a double um what's the alert uh they have to go yeah they have to go out twice to
do it I don't know I'd have to talk to high-tech to see that and then I know we' have to work with Joe to figure out there's probably somewhere it could go but where where that would go um yeah we W um I don't have time to do really
anything the rest of the year I mean if it's on a parking lot or a flat surface we can work that in but like if you for example moved it further into the disc of course where there's topography to deal with I don't have time to do that
M okay um well first of all the The Pavilion here what I was told is it wasn't very well used it was hardly used because we have a big giant Pavilion right over here correct that's number one number two in the
garden great idea but we already put two picnic r two picnic tables and benches in there we don't have anywhere for a giant structure with a we don't need it we're already really well off with those two donated picnic tables and benches so
I'm we're happy with that and there's and there's no need for it there um we did plan to put one in at the disc golf course and we wanted it right off the parking lot not into the woods or
anything for sure um it is I think it's probably even more used and more people coming through as we might be hearing in um our discussion here
um and we hope I mean I when I went sliding there it'd be nice to have a place to change into your boots or your skis or whatever you're doing your snow shoes in there um and to sit after you're done using the park or hiking through there we through there so to me
it makes perfect sense that it would go in there and we did plan it for that um down the road so if we can get it with no expense and it's already budgeted into the new city hall that makes the most sense to me unless I hear something
else I think my concern is um it feels like it's um doing it really quickly without a site plan in place for what we want that area what we envision that area to look like I know we've said there's a list but that's very different than having a
plan of how that space is going to be best utilized and I I would like to see that in place before we start moving buildings into there because it's hard to move them once they're there so yeah is there a way
that I guess that I feel like I'm still in the very initial options stage I'm not opposed to moving it but I do agree with Dean well I think it's said here that they need to know by mid to late September and I think our
next meeting is before then so if we could have a quick look you know over there and I think it we a ways off of getting um a playground in there but we'd want to think that's kind of the
other thing that would be adjacent to it which would be nice to figure out where those two things are going um and maybe we should go over there and look before next meeting would we have enough time to make a decision if we talked and did
this at the next meeting I think what we need is ultimately this is going to be decided by the city council the council is going to have to ultimately approve it so um I guess what we'd have to need is probably some recommendation to the council
that you are looking at this site and get authorization that to allow you to place it on the site should you so find a spot and agreed upon it um I think the question would also be is do you have a what's a plan B
if there is no agreement on this site do you want us to again we can um we can talk to Hightech and figure out you know what if we just took it down and stored it what is that is there place to you know can we find a spot to store it I don't think you know we have any indoor
space to store that thing especially cuz the roof's going to pretty much be in one p sit outside so sit outside yeah we can probably figure out a way to tarp it and or do whatever make sure no vandalism um we just have to figure out find a good spot to store it um so that could be you know option another option
we'll talk to high-tech um if for some reason they say yes but it's going to cost more obviously we'll need Council to be okay to that so I guess you know you could have this you have the put store is there an option see do you want to have an option C
well I think if we're going to go look at the disc golf to next week or next month that we could also look at the other that um Mr T suggested the other um locations also to see where maybe it makes the most sense well okay we ruled
out the garden the beach I saw head shaking the beach is not big enough for the other option that you I think you said on the other side of the basketball court side of the basketball court there's a there's an area behind the Walking trailer that you know you can see the the all the playground equipment it's by the basketball court yeah right
down there St building is by the is that by the storage building you know the basketball court down the right over here outside there's a walking trail it's the other side of the walking trail and then one another person did suggest buy the equipment uh building over there kind of like off a right field in of the
baseball field is there public parking over near those two spots there is Overflow parking back there if you just give me a moment I can pull it up on I'm pulling it up here on GIS so you can get a kind of a site I think with Mr Toof is one concern that I
think is I was on the committee when we put that Pavilion up and my concern at the time was the proximity to County Road 11 with small children I wouldn't want a family gathering in that Pavilion it's too close to the highway and I
think next to this building would be the same issue it's not really solving that issue I I think that's part of the reason the other one is used more because it's tucked back closer to the playground so the ball or I mean the basketball hoop area maybe a safer location yeah or even
in this you're talking about kind of in this area right here or even a little bit further south yeah like right off the mid yeah right off the mid court on that side of the walking trail there's plenty of roow by the North Pinewood Drive right here this vicinity this vicinity okay
Joe do you have would you have any concerns with some with that location um I would't recommend putting on it on directly on top of the sewer line that runs through that clearing just cuz if we had to replace the line
we got a demo but concern with the community garden it's going to be on top of the sewer line as well but that's easier not going to have a concrete pad what about just we could to the right of the ball field what's that's kind of
a right now it's a chip Seal Rock I w't go out there that's weeds I mean it's it it's it was going to be a ball field at one point um it's not big enough well it's it it's flat um it's weedy
basically it's boats so overflow parking right now MH um I would agree by the basketball court that the grass there is not not terrible that that's a that's a very that that's a good
location but did you say that's where the sewer line runs it it does but they're probably room to shift at one side or the other of it and honestly I mean if you put it over the sewer line and know we may have to tear it down which very unlikely but is moving it
include a new concrete pad underneath it oh that's my understanding and now thing I was going to ask that it is what yes that is included okay that's helpful that um if you moved it there to Joe's concerns do you feel like you need a
full pad you know obviously there got that's going to have to have footings they're going to put it on new posts and you know it's going to be concrete poured footings for the posts I don't know Joe when it comes to mowing stuff is that ideal but does it have to have a concrete pad on it underneath it
it's hard to mow and stuff under there you can have to weedons without concrete floors buy under there and you're putting chairs and tables and things that you don't want to sink into the dirt mm and that's why you have concrete
well also our future plans for you know one idea was maybe an ice rink over there would that be in that same area where you said there's like by the at the ball field yeah I don't know we I'm not that
familiar with the future plan like an ice rink in my opinion um you know that's a winter thing it's snow I think a lot of ice rinks um at other communities I've worked at are in like
parking lots um in fields sometimes things like that um I think you probably that overflow parking area yeah it would make more sense but you know that's just saying I mean we have to think ahead now
because we have an opportunity here and we didn't expect this so we're yeah I mean I wouldn't there's limited number of like you won't want to put anything that's high dollar over the sewer line I like in this Pavilion it's
already how old Joe uh it's not that old it's constructed while I was here 11 years I was going to say so it's not NE it's in a good you know the building officials said there's no reason why it couldn't be moved and why it shouldn't be moved but it's also probably not again something
that's going to be there for 40 years can those 8 by9 slabs be moved I've noticed you have new move some T boxes on the disc golf course they're 8 by9 yeah I I mean you do it with a risk
of breaking it so and we haven't broken them so far I thought we would but it it hasn't and uh the bigger slabs I don't know what high- Tech's thinking but um you can move just about anything if you want to I mean they move houses I don't know if it's economical
to get the equipment to move a slab I mean concrete isn't all that expensive in the grand scheme of things I believe that structure was like right around maybe 10 grand I think is what I remember hearing but of course that 11 years ago so what what what I'm hearing
was we want us to look at it or do we want Joe to look at it and like at the dis golf area and then look over here by the basketball court sounds like those are the two options we're down to right is
that right yeah I think so but it seems like when you have a pavilion and people are going to picnic or have some sort of Celebration they want to be able to get their car somewhat close so not lugging stuff like away from up front back that way I don't I don't see it's
particularly convenient I've seen a lot of people park in that area that uh Mr mention yeah they I parked there when I've taken my grandkids to pitch them baseballs uh basketball players a lot of times Park almost right where it says North Pinewood Drive in the grass I mean
it's not a great grassy area but kind of in that corner I mean it's not tons of Cars one or two but it's frequent so it we wouldn't have to have an people could park back there for easier access yeah it it's just more informal
right now I mean people that know they can park their D but it's not you see a lot of use of it during especially you know boat ramp usage trailers that's what it's advertised for as both but
that's so let's revise the motion to say we would like to look at two options now we want it we don't want it demolished we we're saying we want it to be used yeah we want to save it and we'
like to look at where the best option would be at the disc golf course and by the basketball court and I guess the third option is if they could store it for the winter and assemble it
right no because if you're going to just store it and not have a place to put it what's the point just trash it well we can't decide on oh one of the other two then we have to see if three is an option even yeah we' have to talk to Hightech and if we were going to destroy
it I would make a suggestion that we consider bringing it to the elementary school donating it before we would and putting it in the Nature Center which would get a ton of use don't you need a do you have a site plan for it oh yeah we've that is I would say that that's uh
that is another option is to donate it I've never seen that I think that's a great idea thank you I do too I do where's that it's right behind the school right behind the school I'll go over there and take a look at it sometime yeah absolutely drive drive right behind and there that
ponds and Gardens and it would be another outdoor space learning space learning space yep I just don't think we should be so quick to give it away when I know no I said if that talking about I
mean demolishing it not that big of a footprint and we can figure out where it would fit adjacent to the parking lot I think and allow for all our other plans to go through I don't think that's going to be that hard to do but we do want to look at all options because this was
kind of sprung on us so if we could make a motion to that order yeah to to further investigate uh location of the disc golf course adjacent to the disc golf course parking lot adjacent to the basketball court is it store is it sto uh Storage
storage can you store it do we have a place to store it and how does that work without to high tech about that and then if if you know last case scenario be donating donate it and we can I can reach out to the school district to make sure that' be something they would be
willing to I can vouch for that okay yeah all right so I mean I can I yeah I manage that area so can we get a second for that motion who's Madam chair you making that motion yes okay I will
second it okay and then discussion yeah i' like to have discussion discussion second it it's been what what is the uh meaning of investigate what are we taking on as far as investigation are we going to
different sites are we going to get people to make site plans what does investigate so from I think further so for me on the on the investigate would be on each location figure out is there like what would the specific location be this you know actually going out to dis go who are you figuring that out or Joe
figuring that out or high-tech or are we going out on site as a group what what that's what I want to know concretely what is going to happen in this investigation can I suggest that we would start our meeting at the dis golf
parking lot next month and then um maybe make a run by the elementary school and then make a run back here and then come into the building and start our meeting inside at that point we abely can do that okay we can that's what I would suggest as process of noticing that we'll just be how we'll do it is we'll
have to be very clear we're going to be over here at 5:00 M we're going to be over there at 5 you know 30 or whatever you want and then we're going to be over here at 6 and then back inside at 6:15 or whatever that is how how long do you
think you would need on each site you got you got to add probably about 10 minutes of travel time in between I mean I don't think we need to go to the school that's our last option I want to use this if we can it's up to them I say member TR years if we donate it to the school my intention was we're going to
deliver it to them and they can do with it as look at it she's vouching for it we don't need to look at that that's going to be theirs if we end up with that option yeah I I I agree with you Gail so 5:00 don't see why donate something and then we have it in our
plan to build this thing where we just have the chance to we'll see you never know so we have all our all our plans in order here so start at 5:00 at and then we'll say how was 5:30 over y the city hall call City Hall Park
yeah cuz that gives about we'll just say you know 20 25 minutes of discussion and then 5 10 minutes of transfer time and then come into the building after and then come into the building 5:30 at sounds good City Hall Park and then 6:00 is back in Chambers that's easy
enough okay thank you for that do we need to vote on the motion so all in favor say I I and opposed okay great thank you very much all right dis Golf Course bathroom
placement here we go Joe do you wanted to do this okay um trade to explain uh the options I was directed to investigate um by the
council um this is what I came up with um gives you the distances essentially from the edge of the road um very approximate costs uh one one issue with the cost would be
um uh the longer distances would probably have more property pin location costs um those property pins in those little corridors were not located during initial construction cuz the envelope
wasn't we didn't have to so it saved us a little bit of money um and as far as um timing we have no time to do this this year so it's kind of more I would say almost more of a budget discussion
for next year and if I could get a consensus you know if if you in fact do want to do it which one should I investigate more so I could budget better next year where are they this year right now they're at the two main
parking lots and these are different locations from that then yes these are on um the new course the north basically the most northern Edge so from where the current Park work lot is these are
approximately going to be about as far away from the bathrooms as you can so you know if you got to Jo are these in are these um in order of the options like is this option a uh let's see here well and I think part of this is because
we initially wanted it as far I mean thinking so people aren't Ur I mean the complaints we're trying to but I'm almost wondering if this is so this does look option a 30 ft from Green Scene yeah that is what we intended option one
yep there we go option one yep and then you have this is the whole 10 option two where we put it further down yep onto basically the edge of the course that was the direction I was given to do two basic options and then on the other side
of the course so the on Blue Ridge immediately off and then Blue Ridge off the in the course yeah and Joe you obviously confirmed that they can if if it goes that far in they can the
provider is able to pump it out from that distance with construction of a path which the topography would allow one but um that's one thing looking at it that
um um I didn't consider especially like this option right here is everything on that that 20 foot path most likely those trees we'd have to pay someone in arborus because it's 20 feet we don't want to be dropping them on a private
property um okay this is might sound crazy but did it work where they are this year that's that was my question the parking lots can we just continue to have complaints or are they working where
they are you know I think from my recollection the reason this was included in the initial list was the concerns about right liation and those on the we didn't even have them out yet when that happened I have not I I will
say I have not seen any any incident reports about you know I think we had two incidents early on in the year before the been before they were even out the ones at the parking lots were out I'm not sure delived received and I think both
of those those were before by you know beginning of June and we've not received any since that's all I I can't say it's not happening right obviously the neighbors would know better I'm just saying I've not seen any reports of it so well all the foil age we've had this year I would guarantee you it's happening we just can't see it I mean
most golf courses you have nine comes back to a clubhouse where there is access to a bathroom just doesn't is not designed to have a continuous loop like this hence the problem um first of all awesome chart I wish the mun gal had
made a chart like this for the council concerning the bond issue Mr zeren because they they could have had a comparison so it's a really good chart um for me uh option two on whole 13 is the only option in my opinion because if you have it close to the road other
people are going to use it it's going to get tipped over uh and let's face it no one's going to walk 700 feet to use the bathroom when they just go in the woods and figure no one's going to see them anyway and if it's something you just think must res should live with that's that's fine
no so be happy to speak could you tell us like has anyone mentioned in the play whether they're La we're lacking so do I get to introduce myself David go ahead address and all that yeah do Shane
Humphrey 4556 Main Street P Lakes um the bathroom thing you guys hit it on the head uh earlier that it was you know we had complaints early on before the course was even open before the bathrooms were even out there um about this and since then I personally haven't
heard anything from any um party um regards to a complaint about that is it needed is the big question um well we need two the question is do we need three and then if where are the the two we have now in the parking lots are
those fine or do we need one so the reality is to play 18 holes at the new course it's about two to 2 and 1 half hours roughly so me person personally I'm fine without it majority of us that have talked about it it's a nice to have
but is it needed no it's not needed um as far as the option that would work Mr Toof you said whole 13 option two I personally I think that's the only one I don't like whole 10 either so a lot of us don't like that um it's too close to the families right
there the sound of ouses We Run The Big disc golf tournaments down south uh in Clear Water 3,000 people there and Trust those ouses were super loud until we put rubber sealant on the inside that'll just tack that goes on the bottom of your door and that stopped it completely so you don't hear anything but there's a
smell associated with it there's a cost and there's a maintenance yep so um is it needed no okay what about if we went next year with them where they are now and see how it goes again next
year is there is there um seems to be going fine this year so I don't want to make more of a problem out of no problem I don't want to cause more stress for people well I want to honor the voices that we're hearing which is that they would prefer not to have it in their
backyard right and I will say I just want to other to say that the two Dino verifiable um urination complaints that the PD did receive they responded to both and interacted with both okay so they they have been able to be responsive to both scenarios I'm
wondering too I mean we did have an unusual winter were there people out there earlier before when do toilets when do they normally get away so fast yeah um so we may need to put them out earlier
if that would happen again if it if if it's doable I know it's I think has something to do with the freeze point to or close it down in the winter if that's the case and you don't have that problem well we are going to have hikers snow shes and Sliders out there too yeah but
they're not going to be walking back around where all of us live we saw snower this year more by the parking lot yeah we'll be snow Shing in there but if I may m Joe we don't we take those aren't their year round right you take them out normally when do they
normally get removed usually around freezing weather conditions October similar when we open up the outside bathrooms April May is to um you know maybe sometime in October
I've seen it almost go to November but usually it's early October late September maybe if like once we get freezing weather at night that's when we shut this bathroom down because the water lines are exposed so don't you have a tournament October 19th
I thought I saw no you're incorrect was that changed I thought there was one in the 19th schedule nope never has been all right that was helpful thank you yes thank you so I would like
to make a or propose a motion of can we take an extra one adding another one an additional one can we take that off the table right now continue using what we have and continue and see how the
continue to monitor it um and revisit it and revisit as needed um because if there's complaints again I want to hear MH but um I'll second
that any more discussion so as a clarification that's pretty much continue to monitor the situation and revisit if necessary staying with what we're doing now two parking lots not adding any third option would be the one the
fourth here 13 option to if we were to need it but we're going to hold okay yeah and keep monitoring and that'll be a recommendation that will go send to the city council Y and that was and TR or you second that correct I I did the
second y got that just want to make sure get the all in favor I I opposed I all right thank you for all that work sorry but that was the directive he was given to make sure everything was looked at
and and uh that was a lot of work bill can I can I ask Bill a question Bill yes you voted opposed you like you wanted us to pick one of those sites is that what you wanted yes I did I did and I understand the logic but I'm just going to I'm going to stick to my guns about I
think something needs to be done I mean I play golf and and guys go in the woods I mean that's I understand that uh it's just there's there's no homes typically where this occurs where in this past year that you know we all live around there that's that's so I just that would
take that issue off the table for me but I understand the logic so that's where I'm at I just want to understand that you rather would have had another Porta poot than not I would yes okay all right Workshop items for
discussion so when we had our Workshop um our items were on this back page the last page in here and the first one on there is the placement of the kiosk Pavilion signage
printable maps and all that so um Shane's going to come up and tell us a little bit about signage he is proposing so I actually if we could have Deb put this on the screen
here um I have a sign that I designed that I'm going to build and donate to the course uh I have a sign making company been doing this for many years here um so this is just a generic rendering of what will be carved and built so this is all out of Cedar uh be
30 by surrounded by two large cedar posts on either side um everything that you see that is darker would be engraved and carved out of the wood all the letters would be all 3D and present down here we' have a background silhouette and an oval here those letters would be
raised as well and then we do a paint scheme of a black border around it white lettering on the top white lettering here on the bottom donations are appreciated and then the Monarch trails with the arrow and the AGA pass would have separate color schemes matching a Monarch and then the agot I'm hoping I'm
going to try some different paint schemes to actually do a pour so it creates an agot effect to it so um this is something I'm completely building donating the value of this is about $1,500 if not more um I will be putting at the very bottom donated by me my
company in very small lettering um if you're okay with that part of that donation um and uh as far as a larger entrance sign that's something I would love to do for you guys as well it's not something I will be willing to donate being that the amount of cost behind that is significant but if it's
something that you guys would want to work with me on have a discussion about that I would give you uh basically you pay for materials and I would build it so um as you all know I've been involved with this project for a long time close to home close to my heart so uh I love to be a part of this and love to build
this and donate it so okay on that note um so maybe when we go over there next month we look at that um bush area in the middle of the parking lot we're in and out that's where we're talking about the recreation area sign a bigger
all over General sign this would be on the golf course in between the two courses right so right at the trail head that Joe and his team put in recently with all the mulch and everything be right there at that trail head showing I pass this way mon Trails this way so year round whether we're snowshoeing sledding whatever we'll have a little
bit of a directory to to work off of so that kind of put another item on here you know talking about our overall signage through the city parks and stuff but getting that Recreation Area kind of with a bigger sign at the entrance is probably something that should be on our
higher up on our list so that would be good to tie that in I would like to see um maybe us go further with this once we decide also what we're doing with a pavil like a I do like the idea of a site plan yeah so wherever that Pavilion
lands then if you don't mind speak me speaking to the Pavilion real quick just my opinion um you guys talked about whether we're going to do the playground or not or what that look is going to be what that vision is truly going to be once you guys have that truly understanding
it's going to be is that needed the Pavilion right now if you were to put that out there right now my personal opinion the only use it's going to get is going to be by the families that come you know from hours away and accept a little picnic do that sit at the bench have a little break in between the round that would be utilized and then it's
going to be the tournaments but beyond that you know you mentioned during the winter if we're gonna get our snowshoes on and everything else like that nice little place to do that but that's about really truly my only thoughts behind the use behind it yeah I think we have one more
bench too don't we Joe that got donated that we could put out um maybe I I'll have to look and see yeah I think we had an extra one or two benches long benches that we could put Maybe by this sign in between the two golf courses too so
again a site map that would be great I really like kind of zooming in I like this I like yeah I like it I think the it's simple it a good directional sign we like that part yeah absolutely and and yeah if you're donating it your name
needs to be on it so yeah well just donations are appreciated I want to speak to that at some point today if possible about the fundraising again and sponsorships that we've been trying to get pushed through for six years and we've had zero traction on that so okay wait when that's time appropriate that's
right at the second list on our second thing on our list but shall we talk any more about the signs are we are we show show like the SP whole sponsors and that right yeah if you want me to speak so just we're done talking about this one then and we're good with it do
we need to vote on it if he's going to donate it I guess there's no literally yeah the council will the council will have to accept the donation right right so whether you I guess it'll be up to you um Mr Humphrey whether you that's
something you want prior you constructing it or post you constructing it we can work that out well it's probably prior huh yeah probably probably the if the committee wanted to recommend that the council accept the donation I don't think that would ever hurt I will make a motion that the
council recommend that we recommend that the council accept the donation of the sign I'll second the directional sign all in favor I all opposed I all right let's move on to the next thing it's the QR codes and the
donations um so again this is the exact same thing that I presented for six years in a row so the thing that we need um there there's really three ways to present type of funding for the uh for the disc golf course it's the
memberships which we've already done uh for the league and this year we obviously already donated a basket that's a very expensive basket we already have plans to uh raise funds to hopefully help with any type of teads that we're looking to uh replace on the old course for next year so that's our next goal um but uh the secondary is
going to be uh whole sponsorships uh whole sponsorships is done all across the state every course has this um so again some I've already presented many times before uh businesses or individuals may sponsor packages to be determined on an xear
term we recommend five years the average is probably about 90% of the courses out there do a 5-year term or they wait until they swap out the baskets which is generally about every 10 years um 6 months prior to the end of the term we will ask all who have sponsored to resp
sponsor for another x amount of time five years whatever we decide there um there will be three packages to choose from the first being a tead sponsorship this is just a generic example rendering that I put together it could be a 6x6 post it could be a metal post it could
be really whatever you want um and then that there's a plate at the top just as you would have on other courses I build a lot of the signs for white fish golf course things like that where you have the actual hole layout your par your distances things like that if we want to incorporate the actual business sponsor
on that top plate that could be something that could be done to ideally the easiest way to do so is just to have a 6x6 post have that engraved or vinyl what however you want to do that Medium um depending on how much you want to pay for these uh that could be attached to to the side of that post with the
business name or the individual name that's paying for that sponsorship so hypothetically $500 for 5 years for a tead is that per year or $500 total total okay and then the second would be uh depending on the bench type that you
have you could have like a bench the metal ones right now so you can get a vinyl sticker put on a piece of PVC couple zip ties around the back end and that would be a very good way to create a sponsor on a bench um or if you have a wood you have it engraved things like that and then the really easy one which
is something we should just be all over is just the basket sponsorship a sticker vinyl is $34 total and $250 for a 5year sponsorship just to put at the very top of the band their name or the business and just two stickers one on each side
that's it um and then you look at just a hypothetical you know if you have whatever the business name the individual what they're sponsoring the amount length of their contract cont ract simple it's easy wish we would have had a long time ago we'd have a lot more money here uh
in the uh donation bucket and the third and last option which is by far the easiest and most simple is just a generic QR code attached to the funding bucket bank account where you know the sign that I donate if you want to put a
little QR code right at the bottom of it or at the exit at the entrances they scan that real quick pulls up their PayPal venmo whatever it is 20 bucks 10 bucks 50 bucks whatever they want to donate for the day they can do that it's simple it's easy the only thing that
we've needed this entire time is Breezy Point to be the Fiscal Agent and to create a bank account that's it to be able to receive money that's it David what so what do you so on that I guess one clarification who's this money going to this going to the city okay so yeah
and this is on the QR code thing this is something we've discussed internally you know we are in the process of looking at getting new Financial software this is unfortunately right now it's not a cap a capability we have or finance software is just too old and basic um but with
our a new finance software we don't see why it wouldn't be a uh an issue we could do um and so our goal is for that is that to be a 2025 project is that is the new Financial software and then once that's up up and running we absolutely could go look at how can we Implement
something like QR codes for donations and things otherwise right now it's pretty much it's going to be have to be cash or check okay if possible if there's a way between now and then to approve a process for just the sponsorships of the Tad and then one the
then I can do all the backend work maybe get a c of people that are willing to donate and then once the funding bucket becomes approved we just turn it on and again I just want to clarify like for the sponsorships you know if we're doing
like talking holes or you know the teads or however you know the three different options you discussed that's something we always just kind like someone can write us a check or cash for a business would just do that it's just the QR code piece that just doesn't work right now but yeah the other ones we could make
work okay I'm just curious I know in no November of 21 you said that you were going to be able to come up with $1,000 a year for whole sponsorship is that unrealistic at this point you said thousand a year per whole you said $36,000 a year you'd be able to forward
to so if you Ma on what I just presented is $500 for a te for five years you said that's over five years that's $100 and 250 for a basket so $1,000 per hole okay wait a minute so what's all the different items so that's $100 a hole
from the 500 okay we're up to 100 where do we get how we get it to a th000 I think you're misconstruing what I said sir and actually it was a 5year contract that's all I've ever presented in the six times I've presented this I can probably look at the minutes but whatever I'm not going to hear something
totally honest out of you anyway well what if everything was taken out every time I'm gonna say this every time I come here I get just ridiculed by this oh you had to lie about me on the January meeting and everything out of your mouth was a lie that's enough Shane if it was all sponsored
Shane if it was all sponsored how much would the total come to like if every everything was taken up at the amount that you said how much would that totally come to wouldn't be $1,000 per I mean just total total for the whole both courses or the new course
are you talking about both both courses you guys see this both courses or the one the new course only both courses single hole okay thank you so Gail may I ask a question I don't know if it's Shane or
David what what do we have to do to get this moving forward to get this set up and and get does he next go do we recommend to council the sign that he's proposing what what do we do did that so you've
already done the recommendation on the on the sign the directional sign um so the next would be um you know you don't really have to go to council unless you're ready if like if you want if you're accepting Mr Humphrey's proposal as it is then i' say then make make a
motion to send his proposal to councel so we can get that going if you want to thresh you know work on it more then obviously you don't don't send it to councel yet so I would say you don't send it to councel until you're that's this is what we want to do we could be
ready to go except for the QR code but we can accept the money in different ways check or cash check or cash right now would be the way we would accept money and if we wanted you know if you want to work with obviously work with Mr Humphrey on this on the plan that he's proposed then it would be you know i'
say send it to council and say this is this is the plan we want to do okay another question then each does each donation by the QR code or you know want being a whole sponsor does each one individually have to be proposed to
council and approved by them or or is it like a whole bucket of this packet project like the the the how you would sponsorship donations donations have to all be approved by accepted yeah so what so I guess we're we're kind of we're kind of getting ahead of ourselves here so I think what
I'm saying first right now is this is how you want you want how you want to do sponsorships um and then you know that's a good question with sponsorships is it first come first serve or do you want to vet sponsorships I guess that's maybe again kind of that other that that
planning piece is okay we know you want to do this process but how who who is approving sponsorships do you again are you is it you know someone comes in they just get it they just have to sign up do you want to review them before you you
know accept a sponsor can you think of a scenario of a situation where we wouldn't want to accept someone's sponsorship um maybe if it was like an adult business MH you know I think you might want toly
oriented yeah you could put some you might want to put some you know um rules around sponsorships yeah could we say anything that is also are you accepting sponsorships from outside of the city so again you kind of would want some
rules around the sponsorships of who's can we add that to next time yeah next to look to talk about kind of the rules and I'd like to us move forward but I think we do need to have a filter something that we've created I I like
the um levels of sponsorship that you proposed a lot I think that that gives people some really doable options and I think people I mean I look at the ball fields around here my kids have all played ball and every single ball field has signs hung out that businesses have
sponsored and it it brings in some money that helps support it so we're looking at the same thing it's just a different different venue so David what motion do we need to get this I would say probably at this point maybe a motion to move forward with the the the type plan as
presented and then to come back at the next meeting to discuss kind of rules and the rules and the implementation I would say discuss implementation okay so then then it would be on the council agenda then we probably we I wouldn't put it on the
council agenda until it's all you know here's everything is it's a complete package okay well I think the only thing we'd want to say is we want approval of the list of sponsors right and I don't think he's going to go out and get anything that's not but I'm saying I think that's what we discuss the next
meeting is you know that's all it would need okay so we need to if we want to move ahead we'll make a motion if you want to move ahead with the plan as Mr Humphrey presented I'd say a motion to move ahead with that and to come at the next meeting to discuss implementation
okay I'll make that motion I will second it any more discussion no all in favor I I opposed I all right thank you thank
you great thank you very much okay so back to um work items for discussion on our list here the QR codes
um the signage Amanda thank you thank you y um the master plan I mean we've cut through a couple of these so I think maybe we should put the balance of these on next month I that would be and I would say
you know there's a couple of these um as I think you're all aware of with with Mr assistant C administrator Ikes resignation some of these are going to have to be put on hold while we work through that transition especially the communications pieces um there's just some things that obviously with him that he's he's working on going to be closing
out any of the projects he already has and then once he departs there's going to be a there's going to be a period before we fill that hole so um between myself myself taking a good chunk of it you know Joe will take what he can but obviously they we're pretty full already
so I would say that it might be good just maybe put some of the rest of these on hold because there are things that um we just I don't think we have um bandwidth to do at this point I think we can discuss you know we can discuss y our strategies and our priorities and
what things like that without you guys having to do things so yeah just keeping all these items I think cuz we haven't we've done parts of them but not keeping them on the radar but just keep them on yeah put this in every month until we yep finish them off for good okay um
staff reports unless anyone had something else on that no um I did have one quick thing I I checked in with um Lyn Sharon Brock regarding PA buan Scenic byway and they are interested in well what they're
proposing to different communities along the byway is that um they would like to do like a promotional video of each City or community and by including different families that live in that Community the
cost to us would be about $1,000 to participate in that and um I need to clarify with her a little bit more um where that would be accessed from people um I'm not sure
if they're going to try to tie that into the actual signs that are around the byway or if they're going it's going to be an all online piece so I have a few more questions to follow up with her what was the organization again um it's PA and Scenic byway so we have the sign
back here that it and we have one close to Ego view they're all the way you know around yeah over to Cross Lake and up to 50 lakes and basically around the white fish chain um so just that's that's the information
I have so far I I can certainly you know follow up with her further to kind of get some more clarification on it I think on their website too like on that sheet that they had they had all the Reds on like yeah things you could look up at a website but when you go online
you can push the button and then you can see a visual right and I'm just wondering if maybe they're not trying to take the signs so when you go visit the byway that you know you can push a button and maybe hear the stories I yeah but like I said I I will continue to
follow with her but that's what I have so far and they were talking about $1,000 yeah okay for a video for a video and um yeah all right and he would come out and do some video footage of our city
and people you know we would highlights of highlights yeah and and he had done one for Jenkins and was pretty they were pretty happy with how it had turned out so that's just a report at this point but I'll have a call to Lynn too and
hopefully have more to report next time great thank you have anything Joe do you have anything um we wrapped up a lot of the dis golf uh tasks we were to do putting signage
out on the course renumbering the old course creating a connecting path um the signage directing uh traffic from County Road 11 down reer um I did order below the signs uh
the directional Arrow sign I did order a additional sign that says Rainer drive because there's some confusion with uh where the county placed one of those signs um I believe one of the signs by an intersections needs a straight ahead Arrow cuz right now it just kind
of that's coming those both those are coming um we did yeah I trying to think that's the majority there's a few tasks left um as we got to move one basket we
installed the pr practice basket kind of cleaned up the BM it was all getting weedy and um that sort of thing so the last few weeks we pulled out um we weren't mowing when it was dry out there
um final staking of the community garden is about to happen uh I got the one lot that needed to be located um located so we have enough uh set back from that property private
property line for off fence um I think we should probably be ready to uh rip the dirt off next week we'll level the dirt that's there um and then we're going to you know start filling creating it u a flat surface for the
community garden so it gets a chance we're going to rent a compactor but we also want a chance for uh for it to settle before we work on it this finish it up this fall um raised gardens beds
came in um coule yesterday and um that ended up being coming quite a bit under budget and it's quite a bit more so good um we haven't Tor them apart to put them together or anything yet the wood chips
are starting to pile up from the from the uh contractor that's willing to donate them um yeah that's going well so um once we get the basic site work done we will be
breaking off to cemetery projects for a while and then we'll Circle back and I hope to get it we should be able to get it all done um pending weather the rain kind of ate up a lot of time this year we're behind but we're getting caught up
so thank you did you end up getting to move the kiosk yet no that'll have to be a little bit later okay just wondering I I think we put a bunch of concrete on the post and that just they're fairly deep I it's a little bit
we don't want to bang the concrete off but we should get it done before winter that's the goal um I don't know if you guys still have the big map that was on the poster board for the garden meeting but
anyway there it's in here there if you want to see what it looks like and then the stakes are out there I mean it's pretty exciting it's pretty EX yeah I can't control myself um I'll I'll do my part when it's
a committee report but do you have something no well then okay then I'll run right into it if that's all right if you guys want to se you see that okay so these are all the the raised beds ovals 8 by4 and these are the 10 x 20s and
then two picnic tables that were donated some extra room if we want to put in like um rhubarb for everyone and a couple app app trees maybe and then we got a donation I'm reporting a donation of uh $800 Arbor
wooden Arbor um by the Women's Club they are donating it and we're going to put a little plaque on there and uh so that'll be like coming into the entrance um you know not right up against the fence but on the way to it so that's exciting
we're having our meeting right before next month's oh wait a minute 4:00 we're meeting at we're having the um introductory meeting I guess they can do it without me because we'll be over at the Disco we're not there until
5 5:00 is what time we're meeting so 4: we'll be over there we'll be having one here and then I'll run over there and run back up here yeah so more anybody um direct people if they want to learn more about the garden for next year you can take one of the Flyers that's over there
too and hang it up somewhere please you know at a school at your schools wherever um and put them up I put it at the gym signing people up now no we're not going to do it till January 1st but we did um get about 20 people at night
and night um to go over and look walk over and a bunch of people just signed up their interest and uh they said it was very positive and um so things are going well I think we're talking to see uh LC and having their marketing and
graphic artists students um can donate their time and do a trifold and a logo for us our logo is going to be grow together um I love it yeah Breezy Point community garden grow together and um so
any things we do from the garden group will be through that and then one of our garden members is going to donate the $400 or $500 to get those printed about 1,000 copies so that is
wonderful and um let me see um the draft if if you go on the website Daniel got on there under Park and wreck there's a garden I want to say button but it's you know it's a header and then he's got
this and this in there yep there it is y there it is nice so these two things are in there now and then the guidelines he got them out to us today to look at and we have to add no
cannabis can be grown in there we have to add that to our list um so a few revisions uh that one we kind of yeah and then our application will be in there and then we have to get our contact information and decide how
that's all going to flow but Deb will pretty much be the one um working with people to sign them up starting January 1st do um do you get all the applications at once and then evaluate them or is it first come first serve first come first serve so City people
don't have any preference um first comes from St Cloud you get to Deb you bribe her you're in no I'm just kidding yeah no everybody you know actually it's $30 for residents and 40
for non-residents so for each whatever which one um and we end up being able to do more of the raised beds as Joe said and got it all for less than what we had planned like a lot less um because we got a found a vendor and got wholesale
and Diane if you were worried about that we could charge non-residents like $100 that would mean more you know residents would maybe be able to have a plot I know how the summit cery Works where if you're a a Breezy Point person paying
taxes you get a better deal on your Cemetery lot than if you're coming from this or anywhere else you know yeah we were going to just have it the same for everybody cuz in Cross Lake Garden it's the same for everybody but we thought we should give make it higher for
non-residents so we went up to 40 support yeah we went up to 40 so I think I think that's good for a start mm um and that's all I had for that
so anybody else with a Committee Member report then I will make a motion to adjourn everybody in favor I I I you second oppose thank you