down the road, not very long later down the road, um a bonus bump up in their new position. They call it market ready. They call it, you know, making it in equitable for everybody on the outside and on the inside. What I'm saying is
we're we're doing this with ground equipment and I love all these people so it's nothing personal. Sign makers, planner and growth, more planner and growth. Um underneath as part of this it says there is no uh financial impact um
within the background history. Recommended revisions include updates to the position goal performance responsibilities and qualifications. And when items like this come to the board, we get kind of hemmed in because they say, "Well, it's important that we
upgrade these this this it's been 10 years. We need to do this." Um, it's not fair. And and I want to ask, when was the last time the job description for being a professional educator?
When was the last time that job description came to this board? >> Dr. Heer. >> Um, I don't have that information with me, Mr. Rupert. I'm pretty sure one of my team members while we're while you're discussing can pull it up and since the dates are on the job description for
professional educator teacher. Yes, we'll have that after the discussion. >> Okay. Um that is truly my comment as well as uh 4567. What is the salary for these positions currently and any recommended salary
amounts? Because it does say no financial >> Dr. So we can provide that in the followup with the salary amounts. There is no uh financial impact right now. These these job descriptions as many that will come to the board in the future is more about aligning the duties and responsibilities
of today with the actual with the actual job title because many of these jobs haven't been updated or descriptions of the jobs haven't been updated for 10 plus years. And as we know there's new technology, new new strategies, new mechanisms of actually doing the work. So, this is more of changing job
descriptions to align uh with the responsibilities and duties of that of that specific job. But we do have job descriptions in um double items, double the letter items that are um requiring an increase um in in compensation.
>> And and I appreciate that, Dr. Hepper. Um but I can tell you as an experienced schoolboard member, it always winds up being a higher one down the road. Not very long down the road either. Um and then I specifically want to talk to uh
H6 um where it says middle of the background history on the executive summary of summary. Um currently the planner growth management monitoring position is vacant following the resignation of the previous employee
in December 2023. It was I thought the board's assumption that if there was a vacant position that's not been filled in a while, we were going to keep it that way because this once again there is no it says no salary. Of course, if you put someone in there, it's going to
have to have a salary um impact because there's no one in there. Now, I assumed and correct correctly, you know, I hope that when we were talking about 1,000 employees that we first were going
to hit the vacancies and at least I mean, this one's been 2 years. Yes. Um, and that's correct, Miss Rupert. Just to clear the record for the public and we'll be glad and I'm pretty sure we copied the board on that letter that we sent to all staff that uh many of the
speakers referenced. It was not about um terminating or or getting rid of a thousand employees in the midst of the school year. It was very clear about what our mission is and and for the for the for staff out and about in the schools and administrative offices to
understand the strategies that the staff is that central office staff is putting together to um identify cost savings to depend on attrition and to give them the number goal of attrition. But as again that I told the board in a couple of
meetings ago, if we don't get to that number, there would have to be some difficult difficult decisions in the spring. So I just don't want any mischaracteration mischaracterization of uh that letter. We'll feel free to send that to the board so you actually have it. So you see what was specifically told to the rest of the staff in the
district, which is more about strategies and not um uh total loss of people in the middle of the of the school year. >> Right. But my question is this has been vacant for two years. >> Yes. >> So yes. So we are identifying there. So just to answer the question, we are uh
leveraging vacancies as cost savings, but there are certain positions that are very essential to the operations of a department or the district. And so we will uh fill those particularly focus on internal people first to depend on the domino effect of creating a vacancy down the line somewhere else um internally.
But if we can't find somebody internal and it is a an essential position that needs to maintain the operations of that department or that division, uh we will fill it. Okay. Um I don't have the stomach for that. If I if I hear
that a position's been empty for two years and we're not paying that salary out and we're already having enough trouble as it is, um I really um would have a major problem supporting these items today. So, thank you.
Thank you. All those in favor of item H4, five, six, and seven say I. I >> I any oppose say no. >> No. >> Motion passes 7 to one with Mrs. Bowman not on the
deis. The next item is B1. Can I have a motion in a second? >> So moved. >> Second. >> It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Is there any public comment on B1? >> No, ma'am. >> Okay. Um board member comment. I'll start since it's my item. Um, I brought
item B1 or I I have proposed item B1 um because I think it's important based on the audits that will come later in the the meeting. It was recommended by a number of different entities that we do
a policy specifically around parking decal revenues because it's causing some issues in auditing because it's not clear. So my item is to ask the superintendent to draft a policy that has guidelines clarifying what parking
decal revenues can be used as um and specifically to be treated as special revenue so that it helps with some of the issues the principles are finding. So I hope that you will all support the item. Dr. Zean, >> thanks chair. Um I just had a question
about the level of policy. Is this something that could be handled through the um uh uh business support center through uh standard business practice kind of policy or you think this is a schoolboard policy? >> They all of the recommendations were to
make an actual schoolboard policy in every one of the things in the audit. So an actual policy >> um I just I'm thinking about this from a school's perspective. you know, they they uh in the management of the books, whether they use the BSE or they use
their own staff, um follow what the business support center says through these um I think what we call uh standard business practice documents. They're they're policy uh they're written as in the same format
as a policy, but there's to my knowledge dozens if not hundreds of them that tell them where to put money and how to spend money and things like that. Is is our intent to write a schoolboard policy for all of those or or or how how I'm just
worried that a school uh isn't going to be aware of our policy on this one thing and I'm and I I don't know that the other format is already in place and this format would be duplicative and whether we want to pull it all together. But in terms of like getting to the right outcome so
that schools always know what to do with all sources of money. um do we want to write one one policy that that um provides great clarity that is a subject of training or how do we want to handle this? So I will defer I guess to the a to the
auditor because what I read in the audits was it was specific to parking decal revenues because there is a lot of misconception around it and it is causing a lot of audit exceptions. So, I
read it from the auditor recommending it. Also, the outside source that recommended was very specific to a policy about parking decals. So, that's what I wrote the item to, but um Mr. Rhodess, if you can address what Dr.
Zaman's asking. >> Yeah. uh this particular item, it's looking at how to treat uh funds that are actually special revenue as opposed to fiduciary revenues. And what happens
is that according to the red book, there is a um a an option for boards to adopt a policy to clarify how these special revenues would be treated as opposed to being used uh for lack of a better term
on an ad hoc basis at the school level. So standard practice bulletins can become policy if the board so chooses which is um in this particular case would just be looking at how special revenues would be used um otherwise identified as restricted funds. So that
means that the board would have the uh power and control over what those type of funds could be used for and then that that would ultimately as this item identifies it would mitigate future audit findings because there would be a policy that's guiding what it is that uh
those funds would be used for as opposed to a standard practice bulletin which which is really just a process. Help me understand the options then here chair. If in fact we write a schoolboard policy about this this this amount of
money uh so that it follows our will for how people at the school spend the money. Um what are our options about them spending this special revenue? What what are the options besides what's drafted? This item doesn't tell us how we're going to write the policy. It just says we're going to do it. I get you.
But but what are the options for for spending? what what options are we allowed to give uh school leaders for spending these funds? >> So the examples given based on some past trending showed that um the purchase of
parking decals uh the funds that were being used were being used as fiduciary funds when in fact they should have been used as special funds. And what ultimately happens is that um this is the long answer to your question is that
fiduciary funds get over reported. Special funds aren't properly reported. So with that in mind, the idea of uh repair to various not just golf carts which are referenced in here, uh repair
to various operational components throughout the district. Could these funds could be used for that? and it would be by identifying what these restricted items are and what the board decides is no longer going to be restricted for the use of those funds. So that's open currently and the policy
would help to defend uh defend and define that uh with regard to how the uh guidance is provided by the red book and the red book is the state uh department of education's um instructions for how these funds are to be collected, handled
and ultimately expended. So that would be the guidance for what you would answer your question regarding to what specifically could be included. But the red book gives us options beyond um um the current practice at some schools which is they put it in their ad hoc account to spend with very few
restrictions. >> With the board's approval, it gives the option for those funds to be used in the ways that are currently being identified as an audit exception. >> Terrific. and chair. Uh when we bring this policy back, is the intent to give us all the options that are comp uh that
comply with Redbook and then we have a discussion to decide how we'd like these funds spent? >> Yeah, it's just really directing the superintendent to obviously work with the auditor to bring back a policy and then it'll go through the pro process just like every other policy.
>> Yeah, that's that I think that's great. I think I'm I'm resistant to have another policy, right? I mean, we have 1,700 pages of policies. No human being can keep track of them. You know, when somebody asks a staff member, "Hey, Dr. Wanza, is this complicit with policy?" She knows it better than anybody, but I
mean, 1700 policies that change all the time, it becomes a Frankenstein in every local government organization there is. So, I'm always hesitant to do another policy. But if the red book says we have the authority to to make this decision, then then I understand why we might do that. Um, I'm just glad that there'll be
some options because, uh, I'm just going to tell you right now, I'm in favor of school leaders having a lot of flexibility about how to use the money that they raise through parking and other other, um, other sources like that. Um, and so we'll we'll see what options we have when it comes forward. Thank you, chair. >> But before we move forward, um, chair,
can I uh, Dr. Wza, can you you're good. Okay. I thought you had something to share. No problem. >> She heard her name and she was >> Oh, okay. All right. All those in favor of item B1 say I. I. Any opposed say no. Motion carries
unanimously without Let's see. >> Whoops. >> Oh, >> and uh 8 to 8 to nothing minus Mr. Seivera um on the days. Next item up is item E1. Can I have a motion and a second?
>> Been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment on >> No, ma'am. >> Dr. Holiness. >> Thank you, Madam Chair. Sorry, let me bring it. >> Thank you, Madam Chair. So for slide two of the Office of Safe Schools quarterly
report, we're currently, this is for year 2526. We're currently in November. And I do notice that the number of schools inspected so far appears to be six. And
the number of inspected schools with no school safety requirement deficiency is three which is um out of the six is 50%. Um, so I am just wondering because when you look at the data from from the prior
year, it appears that the district um inspected um >> 95 schools. Is that correct? >> Yeah. Just as a note though, we don't do these inspections. It's the office. The state does these inspections.
>> Oh, the state. Okay, got it. So my other question is um I did notice that charter school compliance seems to um not be um as compliant as we are as far as district schools. So what what is the
obligation a charter school has to to improve and um and what uh what if any um you know uh sort of monitoring do we have of the charter schools to comply or to increase their compliance? >> Dr. Heburn,
>> that's a great question. The charter schools have their own individual boards, so hopefully they're doing similar um reports um as far as their staff, their school staff or charter school system staff to to their boards. our um SSP team and security teams do a great job in supporting them, getting
them all the information, all the strategies, all the best practices. Um but it's ultimately up to them to implement. Um and as you know, we talked about the conversation with um the H2 items earlier, one of the things that they do look for um it's lowhanging
fruit is locked doors. And so some of the people on H2 today were because of state requirements around locking doors for safety and security reasons to make sure anybody can eress that classroom in the midst of an emergency or or active shooter situation. So there's some
there's some new things that they look for but ultimately to answer your question for charter schools they have their own indiv individual boards but um to report to and I don't know what kind of uh actions they take but for us we provide a large amount of support to clarify understanding of requirements
and best practices to implement. >> Okay. So Dr. Heburn I um you know the areas of improvement seems like they're quite um easy to fix right like ID cards you mentioned locked doors uh safer
space signs and so on um and I and I see the actions taken here uh but how are we ensuring that um moving forward that all of the schools um have
continual monitoring and uh training to make sure these very basic things I mean if you think of some of the even the the unfortunate school shooting one of them was because of an unlocked door. So this is it seems simple but it is when
there's a consequence is very serious. So, how how can we make sure schools are taking this very seriously? Because, you know, you leave one door unlocked. That seems like a minor mistake that but that could be very consequential to many many students. >> Great question. Um the the uh area
security managers are broken up um for this purpose um started in in in the summer when we transition to have an arm of of the ACMS to do these type of inspections at schools to give principal real-time feedback so they correct the mistakes before the state safety team
comes out and continue to to to iterate um their processes if they have gaps. The second part is accountability and this is why we're taking this stuff serious. If a teacher leaves a door open or an administrator leaves a door open or anybody leaves a or if if somebody's leaving the gate open at a school um
there's has to people have to be held accountable in order to change their behavior. We are not seeing changes in behavior when there's not a lot of accountability for these issues. And like you say, these is lowhanging fruit, but if an intruder enters our school and and and wants to do harm to students or
staff, the simple thing of keeping that door locked could save lives. And that's how serious it is. accountability. >> Okay. So, just really quick, like the security team at the schools, right? Um is there a process where they do very basic things where they just randomly check doors throughout the building,
that kind of a thing um and report that back to our um security? >> Yes. So school staff and security at schools have their protocols of going through hallways, checking doors, making sure admin teams know and aware so they can work with those individuals that are
constantly having unlocked doors or keeping their doors open. >> Okay. So checking doors is a priority. Correct. >> Absolutely. >> Thank you, Madam Chair. >> Thank you, Mrs. Ala. >> Thank you. And I would say that this board did something where we hold the
superintendent's evaluation accountable for this evaluation. So kudos to this board for holding the superintendent accountable. So my question first is to the area security managers. Are they
randomly going around the district to check at different do checks at different schools, not just the same schools over and over? >> That is correct. They are. >> Okay. Great. Thank you. And my next question is through the happenings. I
guess happenings is a um email that the schools receive. Is the board receiving the happenings? >> I am not sure on that. Um >> yeah, I get I get >> Okay. Yes. Getting confirmation from the other board members as a yes. Go ahead, Mr. Sullivan.
>> Uh yes, board members are on that um on that uh email list. So anytime each of the divisions have our own happenings, including safety and security. So when uh they put out information, it also goes to the board. Okay. So, each department is putting out
their own. >> Each division. Yes. >> Division. >> We all have our own happenings. >> And what's the safety and security happenings called? >> Safety and security happenings. Uh I'll clarify on we do happenings, but in addition, we also send out uh updates on our progress. Michael Gregory, chief
safety and security officer, put out updates in the hot topics and that's uh what goes out I believe the principal >> every Monday morning um to all school principles and their admin teams. >> Okay. So the board doesn't receive the hot topics. >> No. >> Okay,
got it. Um, well, so for sure the the charter schools need to do better and we have a charter school coordinator that's holding them accountable, you know, and ultimately this board is accountable for their
safety and security at their school even though they have their own board and they're making their own decisions on safety and security. So, we have to just make sure that our charter school person is really holding them accountable. And if there is, Dr.
Hepern anything that is not being done correctly or needs to be brought to our attention, please do that because then this board has the authority to shut the charter school down if they're not in compliance with safety and security. >> We'll do. >> Thank you. >> Thank you. All those in favor of item
E1, say I. >> I. >> I. Any opposed say no. Motion passes unanimously eight to nothing without Mrs. Leonardi on the deis. Next item is F2. Can I have a motion in a second? >> So move.
>> It's been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment on F2? >> Uh yes, Dr. Lynch Walsh and Felicia Schuman. >> Um still good morning. Uh so F2 changed. you got a revised version. And
I just want to point out in case you haven't read both that there's something missing from the second one that is not offered as an explanation in the executive summary. Back on July 29th, number 14, you approved the Broward
Estates funding and the item told you that these needs include but are not limited to the installation of permanent covered walkways, replacement of deficient playground equipment, safety enhancements, improved restroom access, and necessary roof repairs.
Now, on the original budget report in which they apparently bury budget amendments, there's a capital budget amendment number one to re- roof those buildings being utilized for the early learning center. I don't even know what buildings those are, but now it says
re-roof. And you should know from the smart bond that repairs and re-roofing do not cost the same. So then in the revised budget report, there is no budget amendment, but they don't say that that it was there. and now it's not there. So question, what are you now approving? Are you approving just the
revised? Are you approving a budget amendment? What's the explanation for it not being there? What is the scope? Necessary roof repairs to the buildings that the early learning center in Brower states is in or are they trying to re-roof buildings? Because when you re-roof buildings now, the state may not let you remove them. And that could be a
problem if in the long term you decide to replace Brower Estates. So this is about transparency and not misleading the school board. And for God's sakes, knowing what you're voting for, which staff is making very difficult for you to do. They could have explained this, but chose not to. So, I'm interested in
explanation. Thank you. Okay. Next public speaker. Good morning, Dr. Hburn, Madame Chair, and esteemed board leaders. over the court. My name is Felicia Schuman from Coconut Creek, by the way.
Over the course of three consecutive budget reports, July, August, and September of 2025, a clear and troubling pattern has emerged. The district is not operating
on a balanced budget. It is operating on borrowed time. In July, we were already facing a 249 million deficient in the general fund. Referendum dollars were depleted and
internal service funds were in the red. Charter passroughs were embedded in totals, inflating both revenue and expenditures. Forecasts were overly optimist and reconcil reconciliation tables were
missing. These weren't just oversightes. They were structural blind spots. By August, the general fund appeared to show a surplus surplus, but it was built on $514 million loan, not true revenue.
The referendum fund was 45 million in deficient. Food service lost 19 million. Health insurance dropped 40 million. And capital projects were 510 million overdrawn with a negative ending balance. Then came September. The same
surplus was now tied to 250 million tan loan. Contradicting early reports, the refer referred them fund showed a 69 million deficient with no beginning balance listed. Food service remained in loss. Grants were overspending with only 2% of revenue collected and health
insurance continued to drag. Internal funds until 377 million deficient. Capital projects remain half the billion dollar overdrawn with zero reserves. These are not isolated errors. These are s system systematic failures in forecasting, reporting and
stewardships. I respectfully recommend the following immediate actions. Freeze non-essential spending and all deficient funds. Audit and reconceal the TAN loan. Confirm the true amount and publish a repayment timeline.
Revise revenue forecast and halt spending and funds with underperforming collections. Disgregate charter passroughs to reveal the true operational budget. Audit capital project and pause new
commitments until funding is secured. Launch a public dashboard for currently fund tracking and community oversight. The numbers are loud. the contradicting contradictions are clear and the public deserves clarity not confusion. Thank
you. >> Thank you board member discussion. Do um Dr. Zean is not here so Dr. Holes. >> Thank you madam chair. So, um, a member of the audience, uh, made comments
regarding broad estates and re-roofing and that, um, as opposed to specific, um, needed buildings to be re-roofed, it appears that the re-roofing is general. So, Dr. Heepern, can you speak specific to that? Whether or not we are
re-roofing buildings that may either expire in terms of it FCE or or if they're necessary to re-roof everything as opposed to specific buildings that we will intend to use in the future. >> Dr. you have no I'm uh turn over to Miss
Paul in a minute, but I know this is DFP work with with buildings that are occupied by students and um staff, but I'll have her provide some additional details. I'm sorry I caught you with food in your mouth. Go ahead. >> Good morning, uh board chair,
superintendent, and board members. Yes, we allocated money for the re-roofing of the buildings that were occupied by students. So that is the plan and I can do a followup to give you more specific information. >> Okay. So for the record, the re-roofing
will only be done for buildings that students occupy. Is that correct? >> Correct. >> Okay. And um another question um Miss Paul, I know that the board had supported the uh smart bond allocation
to be spent within that ecosystem um for the re- roofing. Uh did we determine as yet how those funds are divided across the three schools? >> Yes, we did and I believe we provided you scope.
>> So for the re-roofing um what is what is the the the cost to do that as far as broad estates? >> I believe it was somewhat somewhere in the range of 800,000 but I can give you an exact number to follow on it. >> All right. Uh thank you Dr. Heer.
Appreciate it. Thank you, Dr. >> Z. I'm worried about a little bit more system issue than >> Mike. Dr. Z is >> Mike. >> Thank you. I'm I'm want to talk this morning a little bit about kind of a
perception and a system issue with these reports. Um on page one and the first several pages of this, we talk about a fund balance. I'm not sure that everybody in the public knows that fund balance actually happens on one day a year. It's the last day of the year. You look at all your
books. How much cash do you have versus how much uh did you get? The board does know and I think the community has been told many times if you fall below 3% uh you're in the hurt locker. You just don't want to go there, right? Um in our reports we continue to use fund balance though and on page one it's 8.7% or
9.7%. And we have to just either educate the public that that that is like a snapshot in time of a fund balance compared to revenue or or we have to come up with kind of a little different way to explain it. That is really important in the middle of a year which we have not settled with our collective bargaining
units when we're in relatively budget uh tight times. I don't think we want to communicate to the public that we have 9.7% of our cash sitting around uh that we haven't allocated. So, I'm just going to make a recommendation, the superintendent, that that we avoid that or we make it very clear in all our
reports that that the fund balance we're reporting month-to-month is a snapshot. I'd recommend using a different word altogether. Uh, it also would be valuable to the board every month to get a projected endofear fund balance because we care deeply about that
number. Like you can put 15 pages together. What Miss Alladolf wants to know is are they coming to shut down our schools? Right. And so if we can do those two things, Mr. Superintendent, I think we'd communicate better for the audience. Is that all right? >> Dr. Heburn. >> Not it.
>> Uh second thing is, are we out of capital money? The last time we got briefed, there was $50 million of unallocated capital, but when I look at these uh uh figures, it looks to me like we have spent all of our unallocated capital. And again, that's a really big
number for you guys, Mr. Sea, to know about because if someone comes and screams about a cafeteria being insufficient or a library not having the right shelves or uh a front door to a building or front area where we welcome people in the schools in one of your districts, we should always know what
the unallocated capital balance is because you can come here the next meeting and say, "I'd like to allocate X dollars to to fix these things." What is the unallocated capital balance right now? >> Dr. Heeper, >> Mr. Shim
>> uh Omar Shim, director of capital budget. Yeah, we sent a memo to the board and it has about $50 million uh as the current capital balance >> and that still is the current capital balance now. >> That's correct. >> Terrific. Last systems point. Um uh we
borrowed $250 million. Um and the way that accountants work, that counts as revenue until you pay it off. And so our books look really good right now because we've borrowed a lot of money. We're going to pay that back uh usually right after the Christmas
break, after the holiday break. Uh but I don't want anyone to be confused that uh is out there thinking they have some uh allocation of funds that they would like to make toward their uh favorite uh budget item uh that there's that much money left over. It's a normal thing for a bit a district to do to borrow that
much money. We do pay interest on it. We also earn money on Mr. Shim's uh money. We're earning interest on that. And in general, we earn more than we have to pay. But um there's a lot of of information in these reports and I just don't want anyone to take away from the fact that we have a big fund balance
because we we our projected end of the year fund balance is dangerously low. Um and we have to make sure that you know we kind of keep this board informed of the numbers that matter to us. And I think that's unallocated capital reserve. I think it's endofear fund balance and then any shocks to the
system that we usually catch in the footnotes to these reports. Thank you very much, Chair. Thank you. All those in favor of item F2 say I. I. >> I. Any opposed say no. Motion carries
unanimously. The next item is item J1. Can I have a motion in a second? >> So moved. >> Second. >> It's been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment? >> No, ma'am. >> Dr. Zean. Madame Chair, I would like us to discuss an idea about
these reciprocal use agreements. There are 31 municipalities in Broward County. We keep getting these one at a time and we have to, right? There are agreements between a municipality and Broward County School Board, but I'm curious how many we have. What cities have not
entered into a reciprocal use agreement? And how are we denying the people who live in Broward County access to our facilities? and can we reach out after we get that report and talk to those cities and find out if in fact uh we can get a systematic solution. So I wanted to open that up for a discussion and and
then uh see where it goes. >> Okay. Board members want to discuss that Rubert. >> Um yes, this is for the superintendent. Would that um what would that entail um extra work? Will it actually facilitate
um better uh better understanding? You know, what do you think? >> Um I I don't think there's a lot of extra work with the task and talking to our municipal partners um who don't have an agreement with us right now and see if there's a need for it, if they desire it. Um maybe they haven't reached out
because of a lack of desire. Um and take it from there and see what some next steps we can implement. If we can do something where it's more comprehensive than um you know, piece by piece, I'm all for that. I think it makes the process way more efficient and the use of uh shared use of facilities uh better
if there's a desire by the municipality. But um I know we have a um the city managers meet monthly. Uh we can certainly start with that group as they represent all the municipalities in in the in the county. >> That's great. Thank you so much. >> Thanks. And chair all I'm sorry. Is there more discussion? I didn't mean to
jump in. I didn't see anyone jump up and out of their seat. >> I just feel like this is a potential missed opportunity. I know in the city of Fort Lauderdale, we have a very comprehensive agreement, very specific to each school, facilities and all that have been worked out years in the past. Uh, but the city the the residents who
live there get tremendous value out of that and we keep getting one of these at a time. I feel like often times we go to municipalities to tell them about bad news like, "Hey, we're thinking about repurposing your school. Can you come talk to us about it or something like that?" Uh, or about whether or not their SRO's are doing what we need to do and
and the like. I would love to reach out a hand. So, uh I guess what I'd prefer to do is just ask the superintendent if he can bring us that information um at a schoolboard meeting or excuse me u at any form of meeting that he thinks is appropriate in in the January time
frame. >> Mr. Aabuso, can you make that happen? You heard the question? >> Oops. Okay. Good morning, board members. Chris Aabusu, director of facility plan real estate. Um can you repeat your question, please? or the statement
rather and it's just simply stated to come back um at a uh future board me meeting possibly January about the desire uh after meeting with the municipality leaders mainly probably city managers to find out if a comprehensive reciprocal agreement um
will be desired for reciprocal use of facilities the intent is really two steps one is can we just get the data like how many cities have these how many don't you know what percentage of Broward County is not covered and therefore don't have access to our awesome facilities and a and an outreach
program and the like and then maybe to see who would be interested in learning more about that from the municipalities that are not covered. Again, I'm just I feel like we we have these amazing assets, 239 of them. Um and if they're in a city that just isn't aware of the opportunity, um I think that we should
make it available to them and and figure out if we can find a good agreement with them. >> Yeah. So just clarification, we have 22 reciprocal use agreements, 21 with municipalities, one with the BR sheriff's office. >> Yes. >> And the reason you're getting them bit
at a time because they have staggered dates when they started and therefore five years at a time. So totally agree with the superintendent and the desire of the board if you want to have a comprehensive to reach out to the cities
if they're interested and um then we can do we just had a city who just had you know had a new one for the first time. >> So as we go to that meeting if they desire we can do it and take it from there. >> Thank you chair. That's all I need. >> Okay. Thank you. All those in favor of
item J1 say I. >> I. Any oppose say no. Motion carries unanimously nine to zero. Um, our last consent item agenda consent item agenda item is O2. Can I have a motion in a
second? >> So move. >> It's been moved by Mrs. Leonardi, seconded by Miss Thompson. Is there any public comment? >> No, ma'am. >> Dr. Holes. >> Thank you, Madam Chair. >> Sorry. Okay. So for item O2
um uh can Dr. Heburn the information in item O2 which is a report uh this information will drive what kind of action? >> Dr. Hipper. I
>> turn it over to Miss Paul. Give me just a minute to locate it about the certified for uh firms and pretty much just make sure those firms are meeting our um expectations and our cert and have the certification types to to do it.
>> Okay. So >> yeah, that is correct. >> Okay. All right. So I did notice that in the report um it it shows breakdown of data um as it pertain pertains to different
groups. Um I also did notice that it includes well let me rephrase I I would love to see data on women in general. I did notice that it provided uh white womenowned
business enterprise. I would also like to see data in the future and I I believe this report comes out again in 2028. Dr. Heepern >> I am checking uh >> I would >> no this is quarterly correct >> quarterly right quarterly report. Okay.
So for the data, are we able to get information um on the uh women in general as far as um certified types of firms? Um and then we could also have a breakdown of um
Hispanic women, uh blacks, white women. Is that possible? >> Yes, the the data is captured. So you want a better table displaying that information. >> Correct. because I I still don't have any idea in terms of all women uh in
general as far as the breakdown of the data and um you know the kind of uh um whether or not we there's any sort of uh concern in terms of women in general because it only provides a subset of women. >> No, understood.
>> Okay. All right. Thank you, Madam Chair. That's it. >> Thank you. >> All those in favor of item O2 say I. I any oppose say no. >> Motion passes unanimously with everyone on the deis. >> Uh this will be the part of the meeting
where we will consider all of the open agenda items. The following open items have been identified for discussion. Double H1 H2 D1 F1 double J1 J9 Double Double J10
O 1 2 5 8 10 11 12 and 16 double P1 and double P2. At this time, may the chair have a motion and a second to pass the open items that have not been pulled for discussion, which includes items double
B1, 2, 3, 4, 5, and six, double D2 and three, double E1, double F2, double G1, double J2, 3, 4, 5, 6, 7, 8, 11, 12, and
13 L1 03 4 6 7 9 13 15 16 double R1 double S1 and double S2. >> So move
>> second. It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Um, >> hold on. Are there any I'm getting there. >> Are there any registered speakers on the items not pulled for discussion? Uh yes, there is.
We're going to start with Dr. Nana Lynch Walsh >> for RR1. >> Okay. >> And just to be clear, DD1 has a time certain. So that has been pulled. >> Yes. >> Mhm. >> Okay. That's why I called it.
>> You read it is not pulled. >> It's hard to read >> differentiate sometimes. All right. RR1 is the TSSC and TSSC annex which just a few years ago the then executive director of capital programs was
hellbent on rehabbing and moving the Rock Island staff into. I sent you an email with that history lesson. Um because of course right now you have the problem where the current
not executive director, not facilities chief, but operations chief um or someone brought you a lease which you then voted down for Handy because it's the same staff from Rock Island and where did they go? Um, I appreciate that you voted
it down, but you never asked the qu you didn't a actually do anything that would get you to answering the question, how did that lease get in front of you in the first place? So, I'm about halfway through my email to the inspector general
so that they can then determine who put that lease in front of you because nobody seemed to want to touch it. It was like a game of hot potato uh last week. Um, we know that there are people who are from Moss Construction who sit on the handy board.
>> Stay on item RR1. >> Okay, I'll get back there. So, TSSC, just so uh you're also aware, the facilities task force at one point was discussing taking TSSC and getting into a partnership where it become the new
KCW, but of course that did not make it to the board other than us reporting it. So now you've surplused it. Luckily the two are together. That's how they should be. And um we'll see what happens next. But I just wanted to let you know, don't worry about the handy lease debacle.
I'll be reporting it. Thank you. >> Thank you. Any other >> uh yes, we have uh Felisa Schuman for GG1, JJ2, JJ4, JJ5, and JJ8. She does have nine minutes remaining um
based on her uh comments on the other one. So, I'm just going to put nine minutes on the clock. >> Okay, Miss Schuman. Good afternoon, Dr. Hburn, madame chair. She left um and esteemed board leaders. I might not be able to get to all my
items, but I want to um get through them one by one. The ones that I do have remaining left. Okay, for GG1. Okay, my name is Felicia Schum from Coconut Creek. Let me say that too. for item GG1, settlement agreement and
mutual release. Praesco Property Investment LLC. I support recovering the 108,000, but this agreement exposes a deeper failure. Eight extensions were granted,
fees collected, and still no sale. That's not fiscal stewardship. That's delaying risk. public funds set in escrow while the district had to sue for what should have been protected from the start. The board must demand stronger
contract terms, automatic triggers and real time oversight. Settlement should never be our cleanup strategy. I urge you to approve this item, but also to investigate how this deals with
managed and what safeguards are now in place. Our community deserves transparency, accountability, and better. Thank you. So, what other item?
We have you down for JG1, JJ2, JJ4, JJ5, and JJ8. >> I want to skip the JJ8 because JJ8 kind of sums up all the other JJs. Okay,
this amendment JJ8 requests 17,184 to pay I don't know how to pronounce this company, but I'm going to try. Narco Architecture Group for 112 days of
construction oversight. They provided after their contract ended. Why? Because the contractor failed. Poor supervision, bad coordination, and delays that led to termination for
calls. Narco kept showing up unpaid, and now we're patching the gaps. But this isn't an isolated case. It's part of growing a growing pattern. JJ2,
JJ4, JJ 5, 6, 7, and 8 all show the same issues. Design omissions, timeline mismatches, reactive amendments, and consultant
working unpaid until the board steps in. And every one of these falls under the same department faculties in construction management led by Miss Wanda F. Paul. This department is responsible for
contract alignment, construction oversight, and vendor accountability. Yet, we're seeing the same mistakes repeated across campuses. I urge the board to approve this payment
but also to to demand a full review of how faculties is managing their projects. Patterns like this don't fix themselves. Thank you. So what other one I have remaining?
>> That concludes these registers uh items you use register for. What other JJs? >> JJ 2, four, five, and 8. >> Okay, let's talk about JJ5. This amendment requests 9,250
to compensate Song and Associates, Inc. for structural design revision at Cooper City High School. The issue arose during accessibility upgrades to auditorium where demolition revealed hidden steel
beams that block the planned chair lift. The consultant revised the design to remove the obstruction and install a new beam work that's already been completed. While I support paying for services rendered in good faith, this incident
highlights a recurring theme. Design conflicts discovered mid construction. Why weren't these structural conditions identified early? Are we conducting through site assessments before the finalizing plans?
This isn't just about a lift. It's about ensuring our schools meet accessibility standards without costly surprises. I urge the board to approve this amendment, but also to review how
consultants are assessing assistant conditions and how these oversightes are tracked. Every misbeam, every charge order chips away at trust in our budgets. Let's make sure our planning is as
strong as our steel. Okay, I want to talk about Teddler. Well, JJ2 discharge order request 1,244 additional days for a project that was originally scheduled for 400. That's
more than a triple the timeline. While I understand the delays are deemed beyond the contractor's control, including fire alarms, certification issues, and failed inspections, this raises serious questions about project oversightes. How
did we get to nearly six years of construction for a single elementary school? Where was the accountability during permitting, inspection, and scheduling? Our schools deserve safe,
modern learning environments, not indefinite delays. I urge the board to approve this time extensions only with a full review of how these setbacks are cured and what safeguards are now in place to prevent this from happening
ever again. Okay, I want to talk about What which one is left on the agenda that I haven't spoken about >> because it's quite a few >> JJ5 >> N8
I'm sorry just JJ5 >> okay JJ5 okay I'll pass on that one thank you >> thank you any other public speakers. Okay. Um, all in favor of approving the open agenda items that have not been
pulled for discussion say I. I. Any oppose say no. >> All of those motions carry. Uh, at this time, may the chair have a motion and a second on item HH1. >> It's been moved and seconded. It's been moved by Dr. Zean, seconded by Miss
Thompson. Any registered speakers on item HH1? >> Madame Chair, point of order. if I could ask your request to speak on PP1. I thought that that's what you were asking for. I have to be at a faculty meeting this afternoon. I would appreciate if
you would give me my three minutes. It's up to you. >> Just trying to explain that to you. I can't I would have to pull it and then postpone it for us to come back to it. So, I'm happy to do it after the item at 1:00, but I don't I can't do it right now. >> So, right after >> right after the
>> Thank you, Madam Chair. Appreciate it. Okay. Any public speakers on HH1? >> No, ma'am. >> Mrs. Rupert. >> HH1. >> Unlike the other items that I was um asking about when it came to finances
and job descriptions, I want to say this is a positive thing. HH1, HH2. These two items, unlike the other ones, have a designated amount and the budget to pay for these changes. So, that's what I expect to see when an item has come. So,
kudos for these two. Um, let's try to work harder on the other one. So, thank you. Thank you. And I pulled the item because as I said when it came before, these are very large increases to these jobs. And although I understand that the
job now has more um things there's more to the job description that happens to teachers and TSPs and and everyone in a school all the time and we don't give them a $10,000 increase in pay. So it has nothing to do with who is in the
position. I've been very clear that we keep saying we are in a budget crisis. This is not the time to be making these increases. So, I am going to be voting no on both HH1 and HH2. >> Chair, as an alternative, would you
consider um uh laying this on the table and asking the staff to come back and present us? >> We did that already. This came to us once before. >> And have we received the um compensation analysis that suggests that the market salary is $10,000 more? >> It's on a Yes, it's on a um
followup. Sorry, that came to us. >> So, Mrs. >> What I what I wanted to to say about these two items is that um it was it's in the budget already for their department as compared to the other ones
that came forward. There wasn't designated funding for that in the department at that time. So, um that's why I'll be supporting these two. Thanks. >> Thanks. >> Okay. Any other comments? All those in favor Oh, go ahead. Just said um I don't know which one this is. Shoot. I think
it's the second the second. >> We're just on HH1. >> We didn't pull them together. >> Okay, never mind. >> Okay. All those in favor of item HH1 say I. >> I. >> All those opposed say no. No. >> No.
>> Let's try that. Roll call. >> Roll call on HH1. School board members. Alhadaf. >> Yes. >> Bowman. >> Yes. Sea, >> no. >> Hixon, >> no. >> Holus, >> no. >> Leonardi, >> no. >> Rouper,
>> Thompson, >> Zean, >> fails. >> 63. >> Okay. Next item is HH2. Can I have a motion in a second? It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Any
public comment on HH2? >> No, ma'am. Okay. Public uh board member comment. Mrs. Rupert. >> Um I spoke HH1 HH2 already >> and I have the same comments on HH2. So all those in favor of HH2 say I. >> All those opposed say no.
>> No. >> No. >> Let's do roll call. Roll call. >> Roll call on items HH2. Bowman. >> Yes. >> Sea. >> Hixon. >> Hus. >> No. >> Leonardi.
No >> Rupert. >> Yes. >> Thompson. >> No. >> Zean, >> Aladaf, >> yes. >> Motion fail. Item fail 63. >> Madam Chair. >> Yes, ma'am.
>> Can um Dr. Han now um let us know what the consequences of the board's actions. Voting no on these two last items. >> Dr. He go ahead, Miss Johnson. Notice um members of your team. Good. Good morning board members. I will turn that question over to Joseph. He's
over that department and working with Miss C. >> Good afternoon. Jose Apatella, director, workers compensation. Um very disappointed to hear the the vote. Um you know, we take it very seriously, especially in the finance department
bringing any double letter items here. Um, and we wouldn't bring it if it wasn't critical for operations. Uh, we brought this workers comp program in house over 12 years ago. We made a lot of changes. Uh, these job descriptions
were developed by consultants based on what we thought the program would look like. We made a lot of changes, mostly single letter items. This these two have been the glaring um inaccurate undercompensated positions for the
betterment of five years. We have very dedicated committed staff in those positions who've been patiently uh waiting for this. Um I brought this to prior chiefs and again the timing is bad. I I understand that. Um however,
these positions are uh we do have incumbents in them. Um, I just my concern is, you know, how that's how that's taken and then if any positions do become vacant, being able to attract
um and hire qualified staff at their current levels. >> Thank you, Mrs. Ala. >> Yep. No, it's just um I think sometimes I understand we want to save money, but we end up losing more money in the back end because of the decisions that we're
making. >> Okay, anybody else? Um Mrs. Bowman, >> I'd like to echo Miss Alado's comment. I think, you know, we're not looking at a ton of money here. It's not going to solve the problem, and we have to have competent people in certain positions.
So, I I think we should keep that in mind being uh pennywise and pound foolish and I think that might be the case in this instance. >> Chair, if we're going to editorialize here, um the staff is welcome to bring
this back. Um the staff did not compel a majority of the board to justify this position at this at this compensation. That's the fact. And so, make a better case. Come and explain to us in in a different way and bring the item back. That's how this works and so I look forward to seeing it if it's if there is
a compelling case there. You know, majority of the board didn't feel like there was. >> Thank you, Madam Chair. >> We already voted on the item, so I don't want to prolong the um and we have an attorney client at 12:30. So, >> I understand, Madam Chair, but four
people spoke on it and it's my turn and the comment is being made on my term. So, just want to have the same opportunity as everybody else. >> Okay. So um I I echo Dr. Zean that um you know if if there is more compelling
argument to support this then um bring it back with a revision. I think the concern was the cost uh um the the salary increase as as opposed to what we're providing for other employees. I I think it it um it may be sending the
wrong message to others. if we're going to change a job description, increase the salary by 10,000 or more when other other groups are seeking to to to get increase in salary that are not as significant. So, um I suggest bringing it back um with some revision and we'll
re revisit it. >> Madam Chair, if I may. >> Oh, yes. >> Um I just wanted to say that we've presented before. Um, we've pulled this from last meeting in order to respond and beef up the executive summary. Uh,
we've worked with compensation on this. The results of this program since we brought it in house have been phenomenal. I've recently shared that with with some board members. Um and I I I you know I can only um again I think this is where we've seen over the the
patience of going on five years these people have been doing these um and again it's not about the people it's about the positions uh but we've seen so many of these go go through and the frustration and again as I said the timing I is less than optimal uh but
this is the there is uh the there's always been a a very positive return on investment of the staffing and the success of bringing in house at the will of the board 12 years ago. I don't know what else we can do to you know and if we've got to show
results more or I know I've shared them with some with Dr. Hoiss on on his visit be happy to do so. >> Thank you. Okay. Thanks so much. The next item is double F1. Can I have a motion and a second on double F1?
>> Second. >> Been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment on double F1? >> No, ma'am. >> Okay. I just quick I like to always share. Thank you so much to the grants department and and the different schools. Um we had a big grant from the
national um NAS. So for $629,000, a big grant there. So the total this month is $1,137,526. So thank you again to everyone who has participated in writing grants and
receiving grants. That's great money that keeps coming back to the district to help our students. So thank you so much. All those in favor of item double F1 say I. >> I. Any oppose say no. >> Motion passes unanimously. And I think we're getting very close to our we have
four minutes. Okay. Next item is double J1. Can I have a motion in a second? >> It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Any public comment on Double J1? >> Uh, yes. We have Felicia Schuman who has 1 minute and 30 seconds left in her time.
>> Okay, great. Mr. Sea, >> thank you, Chair. Um, in looking at this and taking into consideration change order number one, uh, this is a substantial amount of time uh, in delays that have been attributed to this project at this elementary school. Um,
I'd like some clarification. What exactly is is is going on that's justifying these additional four-year delays now other than the fire alarm permitting issues? And I just want confirmation for the benefit of this board and the public that we're not incurring any additional financial
detriment by this almost 4-year second delay after change order one was previously approved. Thank you. >> Dr. Heurn, >> go ahead. I ask Miss U Paul and justify Miss Paul. Let's see Mr. McIntyre and u and Miss Carpenter back there.
>> Thank you. Uh Mr. Sea has hit it on a on the nail head. Uh hit the head on the nail. I think that's right. nail or nail on the head, whichever. Um, yes, it it is a substantial um uh cost involved
when you have a program that started in 2020 and we're just now um trying to get to substantial completion September uh of 2026. So yes, we do incur cost
associated with the length of time it takes us to close out projects. >> I thank you for that. But I guess the first part of my question is what is what is the basis of all these what what is going on? Why is this taking so long? >> So um >> it can't be that the good folks working
in in in the Broward County permitting offices for these firearms are are really taking four years. Um, if they are, perhaps that's a conversation for another day. But I I think the public needs some clarification is why is this specific? And perhaps the the students
and parents at uh this elementary school deserve answers on what is going on with this project in Deerfield Beach. Thank you. So, so the issue uh in this particular case is uh uh fire devices and so forth.
But if you look at the the length of the project, uh this is indicative of the the um smart program where there were significant delays at the very beginning of these projects. Um and so this is a
constant um uh cadence of trying to close out these projects that have sat for a number of years. Now I'm not saying that work is not being done, but it's not being done at the rate that I'm
accustomed to. And so this is the la the last part of the last iteration of trying to close out these old projects. And so again, you know, if you if you go out for a bond, you gota uh hit it at the very beginning, you know, and that didn't happen throughout this smart
program. Uh, as I've said repeatedly, so our intent is to close out these old projects and we have worked very diligently in identifying issues that were barriers to closing them out. And so whether it's a fire device that was
where the campus wasn't walked initially and we're finding this as we were trying to complete these projects, there are myriad of uh issues associate associated throughout the smart program. So I'm I'm not going to sugarcoat it. It it it just
what is. And so this is one of these old projects that we are uh getting close to closing out. And these are the last uh uh part of the last iteration of things that need to happen in order to close it out. >> Mr. Sea,
>> nothing further for me. >> Thank you, Mrs. Rupert. >> Thank you. Um JJ1. Yes. Tedar. Okay. Um the current projected substantial completion is April 30th, 2026.
Is that still Okay, hold on one sec before you answer that. Uh, current final completation completion date is 92726. Have they been pushed any further into the future or are these the two numbers that we're working with right now?
>> So, those are the uh numbers we're working with right now. And one of the things and changes that uh I've made is that our master schedule is being uh managed by Atkins now. And that's so the intent is not to have these dates
continue to slip. >> I appreciate that. Um a disproportionate number of uh district 7 schools as you well know are in that list and I appreciate the extra help. Um and oh we only pulled this. We didn't do
nine and 10. >> Okay. Um it's disappointing. I know it's a compilation of delays over the years, but um I don't like to see issues with fire alarms certification. That should be something that is really tight. And
um I I am looking forward to getting past this with all of our um our facilities. But it's, you know, every department, every process of um the smart bond and into ADFP is that we have there is no wiggle room anymore. It's
got to be done. It's got to be clear and it has to be actually complete before or at the date. I would take before. So, um looking forward to seeing that because Tedar Tedar is a sweet gem and
um the community has been so um lovely to to continue with us and support that school. our teachers, our staff, the community members, they've all been um you know, terrific to be very uh very structured and and truly they live the
the motto uh teder bears are better bears. So, we're hoping for that. Thank you. >> Thank you. All those in favor of item JJ1 say I. I. Any oppose say no. Motion passes unanimously. Board members, I am advised that the general counsel would like to request an attorney client
session. At this time, I am requesting all persons not scheduled to attend the attorney client session please exit the room at this time. Miss Batista. >> Mr. Ser, did you want to make a statement? >> For the record, chair, I'm recusing
myself from this legal meeting. >> Thank you, Madam Chair. Um, I would like to request the school board convene an attorney client session in order to discuss litigation pending before the 17th judicial circuit in and for Brower County, Florida in the following matter.
Florida International Consulting Engineers Design Inc. versus the School Board of Brower County, Florida. AECOM Technical Services, Inc. and Kathleen Langan, the School Board of Brower County, Florida versus Hiri International, Inc. Case number
CAC23-020213. The following persons will attend this attorney client session. Schoolboard members Deborah Hixon chair Sarah Leonardi vice chair Lori Alhadev Mora McCarthy Bulman Esquire Dr. Jeff Hoes
Nora Rupert Rebecca Thompson Dr. Alan Zean Dr. Howard Heburn, superintendent of schools, Edward Lur, Esquire, Thomas Cooney, Esquire, and Marilyn Batista, Esquire, BCS. In anticipation of this request, the attorney client session was
properly advertised for today, November 12, 2025, at 12:30 p.m. in accordance with section 286.011, parent 8 of the Florida statutes. The purpose of the attorney client session is to discuss settlement negotiations
and or strategy relative to the pending litigation. A certified court reporter will record the session. Only those persons noted in the advertisement will be permitted to attend. At this time, the school board of Broward County, Florida will recess the regular schoolboard meeting for an attorney
client session. The attorney client session will be held in the boardroom on the first floor of the Kathleen C. Right. Administration Center, 600 Southeast 3rd Avenue, Fort Lauderdale, Florida 33301. The attorney client session will take approximately 30 minutes. At the
conclusion of the business of the attorney client session, the regular schoolboard meeting will reconvene. All persons not scheduled to attend the attorney client session. Please exit the room at this time. The regular schoolboard meeting is now Oh, sorry. Is now in recess.
Hey, hey, hey. Heat up. down. Down. Hey, hey, hey. Everybody. Hey. Hey. Hey,
hey, hey. Yeah. Yeah. Yeah. Yeah. Heat. Heat. Heat. Heat. Hey, Green. feel
hey g down. Down. Heat. Heat. Hey, hey, hey. Heat. Heat. Doo doo doo doo. Hey, hey,
hey. Yeah. Yeah, Yeah. Yeah. Yeah. Heat. Heat. Heat. Heat. Heat. Heat. That's what we do.
Yeah. Okay. Heat. Heat. Hey, hey, hey. Hey, hey, hey. Thank you. I was
What do you do? Hey. Hey. Hey. down. Down. Hey, hey, hey. And welcome back. This special this regular school board meeting is now reconvened. Can I have a motion in a
second on item D1? >> So moved. >> It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Any public comment on double D1? >> Uh, yes. Dr. Lynch Walsh. >> Afternoon. Dr. Natalie Lynch Walsh, Plantation,
Florida. Um, former audit committee member and chair and, um, member of the facilities task force. So, since I don't go to audit committee meetings currently, there was no other vehicle by which to alert you to this or to comment. Um, a lot of work went into
staffing and making sure that the staffing levels match the needs of the program. You guys had a discussion at the last meeting about whether you could cut back on some of the subs. The problem is that on June 13, 2023 when legal staff and FTF all said, "Don't do
this." You guys in reinforce the 45% MWBE commitment instead of the 29 um that was the district goal. But 45 is what agreed to and that was a red flag. So, this report because there's a
requirement on a quarterly basis to provide a 12-mon staffing plan that evaluates each team according to the projected status of individual projects and the overall program over the 12-month period. Um, it would have been nice to see the MWBE and other nonMWBE
sub breakdowns by position, cost, hour, um, over the life of the program. And certainly that should have been in each quarterly review. Um, but as it turns out, AECOM wasn't doing it. I don't know why. Uh, anyway, in the future, as far
as staffing goes, because this report, it should inform future actions. Uh, who does the reporting? Is it the CMA O? Because a construction manager agent owners rep is not the same as a
program manager owner's rep. one is focused on pro a project and maybe projects and the other one is focused on programs. So it turn so there was a financial capacity threshold that was written into the
solicitation in 2020 that required a a working capital ratio of 1.5. It is possible that that's too high and needed to be lowered now. Uh but that was picked up and copied verbatim into this CMA O which by the way policy 703
requires the school board to approve standard RFP and RFQ forms. That did not happen here. I sent you guys an email letting you know that midepptember a CMA O is not the same as a PM O which means
you now have a solicitation out in the atmosphere that you didn't approve that has evaluation criteria that might be appropriate for a PMO but not necessarily a CMA and why are they even doing that did you guys decide this is a direction you want to go you didn't have
that conversation so where this leads you to in terms of staffing because of course the AEMO contract will be ending in January. Is rejecting all bids and figuring out how to keep AECOM? Not rejecting all bids presents a problem because you are definitely violating
policy and probably state law. >> Thank you. Any other public comment? >> No, Madam Chair, >> Mr. Se >> Satisfied. >> Dr. Zean, >> chair. Uh I'm just uh fascinated that um
that we have done this work. There's a lot of great uh results in here. I'd recommend everybody that is interested in u our um performance in construction to look at this. Um and uh I really just appreciate all the auditor's efforts on
this project. Thank you, chair. >> Thank you. All those in favor of item double D1 say I. >> I. Any oppose say no. >> Motion carries unanimously. The next item we're going to do is double P1. Can I have a motion in a
second on double P1? >> Second. Moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment on double P1? >> Yes. And thank you, Terry Lopez Price, career educator and local business
person. Um, I just want to thank you very much, um, for bringing the item back in a timely fashion. And I do want to say that I have been coming here probably longer than most of you have been on the chair. I believe the only
one who's was on the chair when it was my job to be here every single Tuesday is Nora Roupert. And there are some things that maybe she can bring to light about how certain things were handled in the past because one of the things that you are going to talk about is the
decorum. And I understand that some of the people who are out here in the peanut gallery, I'll call them because sometimes um they don't really want to hear what we have to say. When we have an unusual amount of angst, hand movements, things that
we're telling you are being said incorrectly, there used to be a way for us to be able to bring that forward, for the chair to be able at her pleasure to bring that forward. So, I would ask in addition to all these other changes that you want to make that you think about
that because it would be a very noble thing to do. In addition to that, I would agree with many of the things. For example, 8 hours. Heck yeah, you can't go past 8 hours. I've been here till after midnight myself in those first two years probably two and a half. Um the
other thing that I need to really state is about the 3minut sharing time. It's absolutely unconscionable in my mind that we would be not allowed to share our time when we have come here and it's still the same amount of time. So you are taking away from a person to give to
another person. Perfect example today, the individual who I was going to give my time to probably wouldn't have taken the entire three minutes, but I was then forced to use my three minutes and use them. I did. So, I don't think it's a
good policy and I think that you might want to absolutely think that because most of the people here would agree with me that we want to be heard and if we want to donate our time, we should. Uh thing about the committee chairs, uh there's a lot of rules that I've noticed. um it's encumbers them. They
work hard. It's hard to keep them. It's hard to find them in the community. It's hard to keep them. So, I would um all those extra red paragraphs would think about that. The other thing um I didn't have time to read all of it in the I've never seen in red lining the uh the fact
that um the chair of the communications and the chief of staff is one and all. uh used to be that that was a very large job. I remember when Mr. Moin was doing it and also past chief of staffs that's a very
large job. I would ask you to consider to give that person one job and not two because some of these communication things that are happening obviously might be due to the fact that somebody is being stretched thin. Um certainly
please make sure they give them the proper money. Um, in addition, I would like to say that I would ask you in your conferences when you speak that you ask Nora Rupert how we would have our hand signals that when something was an
absolute lie, we had a way to tell the board and you would let one of us come up to explain what the lie was or where you were being misled. And I will remind you that other superintendent have left or been fired or gone for a number of
reasons because people below him, beneath him were telling him things that were not true. We have spoken to each and every new superintendent since Mr. Runy about how this happens. And we are asking you to be aware. They are not being told the truth all the time. You are not being told the truth all the
time. And whoever gave me five minutes, thank you. >> Next public speaker is Dr. Natalie Lynch Walsh, followed by Dr. Trudy Germanovich. >> Natalie Lynch Walsh, Plantation, Florida. Um, my feedback since we've
been going back and forth is um fairly specific hopefully. Uh, proc I agree with Terry. Procedures related to advisories, take them out. You're referencing documents in there that nobody's ever going to follow because they're insufficient for the task. So
you and you should by your own admission you shouldn't have procedures in a policy and these are things that are definitely procedural. Um and even if they weren't they're cumbersome. The sharing of the minutes agreed totally put that back in. I cannot tell you how many people offer me three minutes but I
can't take it because we don't pull minutes anymore. Um and what is the harm in it? you saw today that you you then ended up having to listen to more speakers because of taking because you wouldn't let them pull their minutes. And there often times when the person
who is speaking on behalf of someone else is able to communicate and articulate the issue at hand better than the person they're speaking for and that is why they're given the three minutes. So what would be the goal of not allowing that to happen? So you can be
less informed and misled more easily. Um, I agree that the chief of staff and the chief, the communications chief should not be the same person anymore than you shouldn't have a facilities chief or not have a facilities chief, which you do not. Um, and then uh
finally, the addition of the superintendent shall maintain a follow-up list of board members questions, progress monitoring, and requests and share the list with a date for follow-up response within 48 hours of the schoolboard workshop or meeting. I have uh language that would
untangle that sentence and make it clear and I do not think this would cause you to go back unless you make other substantive changes. The superintendent shall maintain a follow-up list that includes for each item an initial target date for response or completion and
subsequent progress monitoring related to schoolboard member questions, requests for information or action, consensus, or motions. The follow-up list shall be submitted to the school board within 48 hours of each schoolboard workshop, meeting, or public hearing. That is clear and it specifies
what the progress monitoring is or or isn't. The way it's written now, they could give you progress monitoring for students or something. Uh because it's not clear that it's the progress that they're supposed to be reporting on the follow-up item. Um so I hope you'll
consider adding that in. I have it typed out if anyone wants to um make that as a motion. Thank you. Um before I start my time, Mary Ferdig is is running in the parking lot right now and she'd like to speak on this item. So, please hold off for her. Thank
you. Uh my name is Dr. Trudy Jermanovich u for the proposed policy changes. I'm concerned especially for the sections on pages 13 and 14 regarding committees. Um actually I many of my comments I could copy from the several other times that
we looked at this particular policy. I would hope that the superintendent's task force recommendations would be followed. They specifically addressed most of the red line sections in policy 1070 except for the the minor ones like
the chief of staff and so on. Uh regarding the many ownorous rules which are in this policy such as requiring committee chairs to provide a written report if they are not in attendance at the meeting. I believe that they should just give you the minutes on a monthly
basis just like you do to us. I don't think you should put a time limit on them. Also, I think that you you can't dictate what they're going to say, and that's what that red line says. And and I thought we'd taken that out
the second or third time that we talked about this. Um the school board often does not provide um the public with their minutes until several months after the meeting. So, why would you make the chairpersons do it the day of the
meeting? it just doesn't make any sense. Um, also, um, it's a it's good practice to have the template that you were supposed to attach to this, but as is often the case, we don't get the appendices. Maybe
you did, but we did not get it in the public. So, uh, that should be changed, especially if you're going to attach a polic to a policy. Um, you could ask for the committee
chairperson to let you know by 8:00 a.m. if they can't come, but I don't think you should put anything in. Actually, those are all procedural things. I don't know why you even have that section for the decorum section on
pages 14 and 15. The red line I in item one is redundant with the other parts of the section. So in other words, again, I think this policy is not ready to be passed because there are many things
that I'm sure a lot of people if this would have been held a little later in the meeting might have been here for because um we had to uh inform some of the people. It wasn't clear that it was going to be brought up at 1, which is great that you did it. Um, but we need
to um kind of make it clear to the public that that's going to happen when it does. Thank you. >> And our last public speaker is Mary Ferdick. Mary Ferdick >> and Jackie Lusco.
>> And just to address why we changed it, we had a request from someone in the public. So we I guess we just can't make everybody happy. Go ahead. Respectfully, that meant others of us had to really scramble several miles. Um um I have a
handout that hopefully has reached you. Jackie Luskam, ESC advisory chair and representing today also the Dak steering committee. Um there are errors and unressed issues with this draft that we'd like you to consider. The handout creates a summary of those page one. And on page two, it gives more detail of DAX
steering uh feedback from last Friday that was created by the uh DAC chair. Because the board has not been looping policies through advisories as policy 1164 on 1920 allows when there is relevance and potential benefit to doing so. That has made it harder for
stakeholders to provide comprehensive feedback. This coupled with staff tweaks and errors is a problem that is resulting in policy repeatedly coming to you in a fashion that is making the board look bad and creating difficulty and denying orderly and open stakeholder
input. Last week's policy 1070 workshop is a case in point when the board ended up spending hours just reversing unsanctioned staff proposals, errors, and controversies. Again, here today, you're in a position of having to pour through content and detail when that um when that needed to have already been
better hashed out, so you could just be rubber stamping today and moving on. We strongly urge that you take back charge of your rule making process. You decide when things get looped. you loop this one or uh alternatively workshop it again because it directly addresses
issues of parent and community voice and involvement that will allow it to go through a slick collaborative process and line by line decision precision before it comes to you. Some of the issues to alert you to read 1020 as you'll see on the summary the chaos on
the executive summary and um let's just say there's 2.6 million reasons why executive summaries need to be correct. Certainly, the main body of the draft still contains incorrect references to advisory reports being quarterly and not monthly. These are on page 14, section
8, parts E and F. Additionally, page 14, section 8, part E, email address is incorrect. The appendices were not reviewed with advisories, and they weren't even attached with the red line. Um, reviewing with advisories could have resulted in a mutual per mutually purposeful format. Instead, despite
numerous repres representations, including from the superintendent task force to which you folks all appointed representatives, staff have just represented an original unworkable forms that they drew up without us. There are other items listed on the summary that
I've given you. My time at the mic won't give you that. Um, but um, I think going through this now is not going to be a use good use of volunteer or board time. We'd like to appeal for an end to this process of bringing policy drafts that have errors, sloppy practice, unilateral
policy amendments by staff, and a lack of collaboration. Your stakeholders are not the one creating havoc. We are the ones objecting to it and wanting to preempt and banish it. Work with us, please, and let us assist the process. Thank you.
>> Thank you. And our last speaker, Mary Ferdick. >> Good morning, afternoon, whatever. Um, I am here on behalf of uh the now sunset superintendent task force. Uh, Cynthia could not make it today and and reached
out to me and asked if I would mention um the conversation we had at our last meeting on October 30th. Um, and so we just want to make sure that in your final policy, and I think this was expressed last week, so I'm sure you've
picked it up somewhere, but we would we really would like to see um the list of motions slashrecommendations slash uh what are brought to you from committees. just, you know, if there's a list somewhere where people can refer to it
on your website, um, and and and there's some type of a process for putting things on there and and and just letting the public know how they're resolved. Um, the issue of, and thank you for listening to us when we came previously and talked about monthly versus
quarterly. And there are a couple places as uh Jackie just referred uh that where you still have um you have monthly and some and quarterly and another. So specifically page 14 number uh F you
refer to um written reports coming three days prior to the scheduled quarterly schoolboard workshop. So you may just want to change that to monthly. And on e just before that if you go back to the top of the
page you uh talk about um you know you you mentioned in here that advisories can come to your meetings and give reports and that's great because that's what we wanted to see the option if they have something to say for them to come taking away the mandatory you're keeping track if they
come when you go to the written reports you have that the written reports and I've underlined it here um each advisory committee shall electron ronically submit their written comments if they will not be present. So that's kind of contradictory to the they may come. So
you have may and some and shall others and I would just ask that you correct that so we know exactly what the intent is and can make sure that we do uh do it. And of course our recommendation was that you have the them on the first workshop as you've been doing. That's
been a great change, but that it's not a mandatory if a committee doesn't have something to share. So, uh, let me go back and look here. Um, yeah, you have May on A, shall on E, and quarterly on
F, and monthly on A. So, if you would just reconcile all of those, and if you don't have time today, I think your the suggestion was to bring it back at another time and um, maybe have a time certain. Thank you. Okay, >> that concludes public comments.
>> Thank you. Uh, Dr. Holes, >> Madame Chair, am I the only speaker on this item? Okay, I I'll go last if you don't mind. >> Dr. Zan here. >> Sorry to uh blow Mr. Sullivan's prediction, but I have 12 changes to
talk about Mr. Sullivan. First is on page two of the red line. In the letter H, we say both that the superintendent will select a prom and then in the next sentence we say that the most recently served chair will
provide preside over the meeting. Uh my motion is to strike the second sentence of paragraph H on page two of the red line. I I have a question because I think the clean version is the one that's we're voting on. So, shouldn't we be making
changes to the clean version, not the redlinined? >> I only brought the red line. So, I'm sorry. I I >> Okay, >> on the not everything in the red line came across. >> Okay. Okay. My first comment was going to be I have
asked for red lines that are really red lines like 27 times and I still don't get them and I don't understand what I got to do uh to get them. But a red line is you take one document and you take another document, you hit Microsoft Word compare and a red line drops out and everything is marked out and red stuff
is all the new stuff. This this format costs us a lot of time and I'm wondering chair what do I need to do to get a red line rather than hand jammed uh documents with errors? Dr. Heeper, >> I'm I'm looking at a redline version off
the agenda right now. So, I'm trying to uh if you can specify >> um Mr. What is a redline document, my lawyer friend >> and if we can be specific the redline document that is on the agenda right now is is there discrepancies, issues
concerned with that red line so staff is can understand the specifics of what needs to be corrected. I as as far as what you just said, I'm going to answer Dr. Zeman's question because I I don't have any specific comments yet. Uh I I think if I may, I
think the the the frustration that we see as a board when we get these is traditionally if you're going to insert new language, it'll be underlined. It'll be in a different it'll be in a different color font. What's what's happening here is it looks like
someone's just opening a Microsoft Word document and just typing in a different color and not following the the the standard procedures that you would see in the editing process when you go back and forth in contract world. So sometimes it's it's it's hard to follow
uh with uh follow along and and and I share your your frustration. I I print out both and I look at them kind of side by side so I have a a better feel sometimes as to where we're going. But I I think what Dr. Zeman's frustration is we're not following the the traditional
editing format in in contract uh in contract world as far as the um the edits one would see when you have different versions of documents going back and forth. A redline version is like a real thing. It isn't going in and changing things by
color and striking through other things. It's taking the original policy, taking the revised policy and hitting a magic button that produces a red line. And there's never a mistake in that document. So, to the chair's point, whether you look at the clean version, which I've got up online, or my red line
that I brought to the board meeting to prepare, um, they both say this the opposite things. The first the second sentence in H is if the chair and the vice chair absent superintendent shall shall select a prom. The third sentence is if the invent event of a chair and
vice chair absent the board member with most served as chair will preside. Both things cannot be true and I think what we decided last time is the most senior uh the person with the most experience as chair most recent experience as chair would would serve as the chair. So my motion is to and it's already been
seconded by Miss Leonardi I think u to strike the second line. Any public comment on the >> motion? Um, agreed. Natalie Lynchwal,
Plantation, Florida. We all remember that Dr. Zean said that last time and you guys having a discussion and the second sentence and yes it should absolutely be struck through the so I support the motion but the larger issue is everybody just brought up issues that
are more than scribers errors. Do you really want to sit and go through this or do you want to send it to the advisories? >> Please just speak on the motion. >> Well, they're related. I'm trying to save you time but okay. This is kind of on the motion. Thank you
for saying exactly where you are in the policy. And yes, I brought my red line and don't have the clean. I'm assuming that's okay. But if you can just state the page and the paragraph. Thank you so much, Dr. Seaman. >> Thank you, Dr. Fertie. >> Yes, and ditto. But just a warning, this
is going to get incredibly tedious. Um, a workshop is the place for this and looping and we can be helping you and all of you and all of us crafting a cleaner thing. Thank you. I'm speaking to the motion. >> No, you're not. >> Any board member discussion?
>> All those in favor of the motion say I. I. >> I. Any oppose say no. >> Motion passes. >> Thanks chair. On page eight of 17 on the red line, heading seven, public participation under A.
I appreciate kind of the um general format of being very policy-like in this, but I'll tell you there's something missing from this document in my own view, which is the school board encourages public attendance at our meetings and desires
input from the public. Period. And I I appreciate everything that tells them what they can't do and how quickly they have to speak and how they could be interrupted and what they can't insult me and things like that. It's just all this is about what they can't do and tightening up all the rules. And I know
why we need to do that. But my view is the policy of Broward County Schools is we encourage the public to attend and we encourage them to speak. And so my motion is to on the first uh sentence an A under seven would be to add a sentence that says that Broward County School
Board or excuse me the school board of Broward County encourages public attendance at our meetings and desires input from the public. Period. >> Second >> public comment on the motion.
>> I'm sorry. Can we get a a PDF page number on that, please? >> I apologize. Do you want the um the redlinined the the redlinined version or the clean version? >> I'll take the red font version. Uh PDF >> red font version. Thank you very much, Mr. Sea. It's page 8 uh 7A
heading seven uh capital letter A. I'm just trying to insert a sentence that says what our policy really is, which is we'd love people to come and talk. >> Public comment. Um, so it's on 7A on page eight. >> Yes, ma'am.
>> And you want to add the chair show Oh, you're going to rewrite that. I I agree. I think I agree with it. Um, I'm just trying to see where it is in here. I didn't uh but I agree. If you're get if you're trying to get rid of
procedural stuff, um, it would seem to be appropriate. So, I agree with it. Indeed, I see your head in your hands, Dr. Zean, but we were urging a different process to handle this. I agree with the motion. This is a part that I've spoken
to before. Um I'd also point out that I've brought up before. A school board doesn't have um executive authority to determine defamation. That's a judicial determination. So, if you're talking about taking out language about that, um I love Dr. Zean's proposal. Thank you.
>> Thank you. Board member discussion. Dr. Holes. >> Thank you, Madam Chair. Just for my understanding, in the red font, red line version, whatever we call it, um on page eight for Dr. Zean, are you are we just adding your
sentence, Dr. Zeman? We're not taking away any of the the red font that's there. >> Yes, sir. >> Okay. Thank you. >> Dr. Can you just repeat what your motion is? >> The school board of Bard County encourages public attendance at our meetings and desires input from the
public >> and that would be in a right above and then the next line would say the chair >> first sentence of A. >> Okay. So we're adding not taking anything. >> Yes ma'am. Just before that sentence before the chair. >> Thank you. Any other board member
discussion? All those in favor say I. I. >> I. Any oppose? Say no. Motion carried. >> Thank you, chair. On uh and to my colleagues and to people here, I I apologize for not bringing type versions. I wish I wish I had taken the time to do that. And I I'll continue to try and do it uh when I have these this
long list. on nine of 17 in the red font version, we um have an opportunity, I think, uh to carve out an exception for elected officials in Broward County. I think if
the property appraiser, uh the mayor of Dana Beach, uh county commissioner, a state rep, state senator wants to come and talk, I'd prefer to give them five minutes, and I'd prefer them to speak first. So my motion is on page nine, a
new letter C under 7 A2. So it'll be uh C. Broward County elected officials are encouraged to attend schoolboard meetings. When they do, the school board will allow them to speak first for five minutes each. Period.
>> Any public comment on the motion? There was >> was a second. >> There was seconded. >> Okay. Um Natalie Lynch Walsh in in theory I agree because it it does look bad when I've seen public officials sit
here all day waiting to speak on something. Um and granted this is public speaking. However, it then be gets to be a slippery slope because the same is same is not afforded to say committee chairs. Right. >> Um although if you go along with carving
that out of the public comment section, I guess we have to take baby steps. So I'm not vehemently opposed to them being able to speak. Um and the five minutes I guess is fine. So I guess we'll see what your next motion
is, but yes, I support the motion. Any other public comments? Board member comments. I I'm not exactly sure. I don't I don't mind. And I mean, really, as a chair, if if someone from an elected official
comes, we don't typically stop them when the buzzer goes off. I just wonder how that comes across to the general public speakers who are here um and saying that the elected official should go first.
So, I'm not sure how I feel about it, but we'll see how it goes. Okay. Anybody else? All those in favor of the motion say I. >> I. >> Any oppose say no. >> No. >> No. >> Do we need to do I don't think we need a
roll call, but go ahead. I think it passed. >> Roll call on the motion. School board member Sea. >> Hixon. >> No. >> Holas. >> Yes. >> Leonardi. >> No. >> Rupert. No. >> Thompson.
Zean, >> yes. >> Alhadev, >> yes. >> Bowman, >> no. >> Fails 44. Thank you. On page 10 of the um 17
I think this is just a typo, but I'm going to I'm going to do three things all in one motion because they're pretty straightforward. Um, I move that the number four become the number three because we struck everything in three before. So, we need a new number there. On uh the sentence that says members of
the public must access the portal to register to speak, I think that has to be a can uh because they can also come here and register to speak. So, I don't want to mislead them. And on the next sentence, excuse me, two sentences later, the speaker's name, city, and
email. I think to follow and be consistent with our policy, we need to ask for the name, lobbyist designation, city, and email when they register to speak. >> Can you say that? So, you're just adding lobbyist to that sentence. Is that
>> lobbyist designation between name and city? Um, two lines above that, the must is a can because we really have two ways to register to speak. And then uh four is a three really page 10 of 17. >> Okay.
Any public comment on the motion? >> Dr. Trudy Germanovich. Um yes, I agree with this. However, I do want to point out that the uh portal often doesn't work. And so uh we need to get that working. And then also um it's uh
I don't think it's clear to the public that they can come here and sign up to speak. And so if you can somehow figure out how to do that and they can come anytime during the day because Terry thought she had to come at 8:00 a.m. this morning to speak. So So there's
some miscommunication. Thanks >> Natalie Lynchwalsh. I agree with the motion. You can't have a can for something that doesn't I mean it should say can or may not must if it doesn't always work. And frankly, even when it does work, I've signed up to speak only
to not have my name read. Um related to this section is also and the 100 p.m. failed to pre-register by 1 p.m. that presumes something hasn't been added. So what do you do if they add something
right before but you haven't you can't comment on it now that's in here too. I'm just saying. So anyway I support the motion but it it even with a may it needs to work all the time and it does need to be clear how
they go about if they come here and sign up. The whole process needs to be clear. And of course this is starting to sound very procedural in here on this page. Um, I support the motion. I think uh Dr. Zean's suggestion regarding the portal is particularly important, not only
because it sometimes isn't working, but because for folks who are unfamiliar with it, I'm not sure if you've tried getting on it yourselves, but you might like to test it out. You click on how to sign up to submit public comment, and you are taken to a sevenpage PDF manual
walking through you through seven pages of steps in order to do so. Thank you. Any other public comment board discussion? All those in favor of the motion say I. I. >> Any opposed? Motion passes.
>> On page 11 of 17, chair um and the letter E. Uh page 11 of 17, letter E, middle of the page. I have a question uh for a legal expert. We say that defamatory comments or personal insults against individuals are not permitted.
Is this a violation of the first amendment or any other law uh that would limit speaks in a limit words that are spoken at a meeting like this? >> Miss Batista. >> No. Uh >> thank you. >> Yes.
>> Page 12 of 17. Uh number two, this is 2025. I think to have something like a two-hour uh window is going to preclude people from being able to speak. So, my motion is to switch the two hours to two
minutes. If there's an item added within 24 hours, I would have preferred zero minutes, by the way. Uh 2 minutes is plenty of time for people to get their name on a list that's electronically shows up at Mr. Hill or somebody else's desk and to allow people to talk. I'm always embarrassed when we add stuff
that late. I think it's just uh not good policy to do that. Uh but if we add something that late, I think we should uh kind of open up the door and let people come and speak. So my motion is to replace hours with minutes on page 12 of 17 and number two.
>> Is there a second? >> Second. >> Public comment. uh Trudy Jamanovich and make sure that the additions get put onto uh the website timely in a timely fashion as well. Thank you very much and thank you
from all of us for putting that in. Thank you. >> Any board discussion? I just would have a question if they're sending written comments on agenda items and and I would just say we used to get written
comments. We don't we haven't gotten them in a little while. So I think it would be important that you remember that you're supposed to send them to the board. Um but how would that get on? Like >> there's no way within two minutes we would have that electronically.
And if I may, I just want to remind the board that you have access to real time written comments from the public within your legislate portals. So if you go into your legislate portals, next to each item, there's a little bubble, thought bubble, and basically that updates in real time as the public
enters those written comments. >> No, I understand that. But we used to actually get an email with them. >> They're also part of the minutes because we didn't have the legislative. >> Okay. doesn't help us when we're in the middle. But um >> well, if the board doesn't want to use the I legislate feature, then we go back
to do it the other way. But it's within the I legislate, so >> we didn't have that feature. >> Okay. All those in favor of Madam Chair, >> I'm sorry, Dr. Hol. >> Yes. So, um uh staff mentioned that two
minutes um it may not be doable for them. Um, so just wanted to get their feedback on how much time would be. >> Dr. Heer, >> Sullivan, we can try an hour, but
I mean, so we have never stopped anyone from signing up to to speak. Um, >> well, this is specifically about written comments. >> And if it's written comments, then yeah, I would say at least an hour. But there's no way we would be able to process that within 2 minutes of a meeting.
>> I'm finish madame chair um vice chair has a question. >> M Leonard. >> Yeah. I guess I'm I'm wondering just so can everyone can understand like what is the process of doing that so we can because we hear you know some people in disbelief that that it can't be done
within two minutes. So help walk us through that process so we can understand where you're coming from. I'm sorry. Go ahead, Mr. Hill. Through the chair. So the process basically to the timelines is within the granicus
system. It sets the time limits as to how or when a member of the public can basically submit a written comment. So we have to go in and set that timeline for the entire agenda. If an item an item is added after 24 hours, then we have to reset the entire system for just
that one item and then pull the report and then close the system, which the staff needs time within granicus. It is a great system, but it's not that quick to be able to accomplish those particular tasks in that amount of time.
>> Okay. Thank you, >> Madam Chair. I just have one last question. >> Dr. Holes, >> uh Dr. Zean, are you willing to modify your motion to reflect the um concerns of the staff? Um as it seems there's a concern with being
doable. >> I would love this to be feasible. Um in reality, when we add agenda items one day before meeting, we are surprising everybody in the public with what we're doing. It's a shock, right? Like our rule is to do it far greater than 24
hours. I want people that come to the meeting that walk in here that all of a sudden get surprised in the meeting to have the ability to leave a comment whether we see it or not in time is, you know, kind of a secondary concern to me. I want their comments to get in. I may read them after the fact. I might need
to bring an item back. I might do something differently in the future, but I just feel it's disrespectful to uh spring items on people and then give them some deadline. Like we're not going to read their comments two hours before anyway. like we're in the middle of, you
know, maybe debating and reading and and getting things done up here. So, it's not about like are we going to read it necessarily ahead, but I just want people who are surprised to be able to come and leave their comment. And I I mean, they could leave it by the end of the meeting. Uh, but I just find it just
kind of not a fair practice to to jam them with a an item and then we jam them with a 2-hour deadline. If they come here at at a time certain, at a 2:00 time certain, and that all of a sudden something has added in the last 24 hours, and they have a life, they're actually doing things and raising their family and working, and they come here,
and they find out there's a new agenda item. Oh, but I came here time certain, and now it's it's it's coming up in an hour and 45 minutes, I can't leave a comment. So, I'm going to leave it at 2 minutes. And again, if if uh if the comment goes into the record and we see it later in
the meeting, you know, or see it the next day, at least the public has a chance to come and respond to what we have done. And and uh I just I really just am very averse to adding and and making changes that late because it just seems so uh unnecessary
uh uh and just not the way that I'd like to treat my neighbors. >> Okay. Any other public um any other board comment? All those in favor of the item say I. >> I. >> All those opposed say no. >> No. >> No.
>> Roll call. >> I think it failed pretty conditionally. I'm good. >> Yeah. I Well, go ahead. >> School board members Hixon. >> No. >> Honest. >> No. >> Leonardi. >> No. >> Rupert. >> No. >> Thompson.
>> Zean. Yep. >> Aladv. >> Yes. >> Bowman. >> No. >> Sea. I It's all good. 27. >> Okay. Dr. Seaman. >> Page 13. Um, and the red font version 8,
uh, capital letter B. Um, the second sentence, the committee's verbal report shall be limited to 5 minutes. I think the chair always has discretion to allow if there's like a really hot topic or a great uh presentation needs to be made to do that. And so I just don't feel like we
need the words unless extended at the chair's discretion there because we don't have it in other places throughout the policy. So my motion is to delete the words unless extended at the chair's discretion. >> Is there a second? >> Motion fails.
>> Great. Page 14. Um, eight, capital letter G. Uh, appointees of schoolboard members must continue to regularly communicate. I'm not going to tell volunteers they must do anything. I want them to come. I want them to contribute, but I'm not really comfortable with with
the must word. So, I would I would make that are strongly encouraged. And so, that's the motion. In the first uh sentence of G, appointees of schoolboard members are strongly encouraged to uh strongly encouraged to regularly communicate with his or her
appointed school board members. >> Second for public comment on the motion. >> Natalie Lynch Walsh. Um if you read the very last four letters of that sentence, it's the numbers 1070.
So that's in 1070. So that means you would need to change it in 1070 about must continue. I I totally agree that you should not if you start telling volunteers what they must do then you run the risk of treating calling them
they're being they are then employees because you're controlling what they do how they do it uh the definition of an employee and then you might actually have to pay them for what they're doing. Uh so however just pay attention so that you do not have two policies
contradicting themselves just like we have sentences contradicting themselves. If you intend to change this you then have to change it in 1070 for the two to be consistent. They should the idea was that they should communicate with each
other because why else do you have an appointee if not to know what's going on on a committee. But please pay attention to policy 1070. Thank you. Any other public comment? >> Thank you. And aside from the um contradiction with 1070 that I won't
repeat, um the very purpose of your appointees is that they are uh a bridge between the advisories and committees that they're appointed to. And you folks, if they're not talking to you folks, they're not serving a purpose. So why have them at all? So I would strongly urge that you retain that. They we we need them to be communicating with
you and you with them. Um and we know that's not happening at the moment. It was nice to see it emphasized in policy 1070. We need to be um re-emphasizing that so that we have that mechanism actually working. But absolutely I think they should must you can must volunteer when that's the very purpose of their
appointment. the maze and shells in this entire section seem to be contradicting each other and I agree with you on this that strongly encourage is strongly encouraging people but I'm just wondering what are you going to do when someone when when there's an arbitrary
judgment that someone hasn't necessarily kept you aware of every single thing that's happening in every single committee. So, I would just I would just say go back to this entire section and get the maze where you know that they should be. And thank you.
>> Board member discussion, Dr. Holes. >> Thank you, Madam Chair. So, um uh Dr. Heburn, can you reiterate uh what would be the purpose of having uh committee appointees as school board
members? Dr. Heburn >> to reiterate why the board should have committee appointees. >> Okay. And wouldn't that necessitate communication? >> Yes. The >> board they it does but reminded it is
the board's committees um not mine. So I just want to remind >> understand understand but the the point the the purpose of a committee appointee is to be able to uh for one and there are other reasons but to be able to communicate with board members as to
information being discussed within the committee. So communication is a key part of that volunteer role. >> Yes I concur. There needs to be communication. Absolutely >> correct. Now uh for me as a board member um I I meet with committee um uh members
uh formally through schedule at least once and then I also encourage them to uh speak to me at any time. So I believe the communication piece is essential. So I think must is important to be there because if I appoint you as a as a
committee appointee and you even though you're a volunteer the essence of what you're doing is to communicate with me and then you may uh communicate means you don't have to and and that's not the purpose of you being appointed. So I
believe in this particular case yes we appreciate volunteers but this is a part of the requirement of volunteering you know. So, I would prefer that we leave the word must. Yep. >> Any board member discussion? All those in favor of the motion say I.
>> I. Any oppose say no. >> No. >> No. >> Do Okay, sounds like three. Three nos. So, it passes five to three. >> I just need to know who the nos were for the minutes.
>> This is Rupert Doc. Oh, that's four. So, let's take roll call. >> All right. Mo roll call on the motion. School board member Hixon. >> Yes. >> Leonardi, >> no. >> Rupert, >> Thompson,
>> Zean, >> yes. >> Ahadv, >> yes. >> Bowman, >> sea, >> did you say yes or no? >> No. Hixon. >> Yes. You asked me first though, by the way.
>> He left me. >> You're the chair. You get two votes. >> The chair gets to vote for me. >> Oh, I didn't call I'm sorry. I didn't call Honess. >> No. >> So, with that fail fails 44. Sorry,
>> chair. That's all I have. Thank you. >> Okay. Thank you. I will um jump to mine since you've deferred if you don't mind. Um so, I actually did type mine out. So, I have a couple of um motions. No offense or anything, but I always get
fussed out when I don't. So, um my first motion is on page two. Uh and I did mine on the clean version, so not to confuse anybody, but we'll stay with the red version. I think it's still on page two.
Yeah. um section I where it talks about the superintendent. This is just a suggestion to clean up the wording because it is a little confusing in terms of when it says progress monitoring. So I kind of took that part
out al together and called it ongoing progress updates instead of progress monitoring so that there was no confusion as to whether it was about student progress monitoring or this. So, my suggestion is the superintendent shall maintain a follow-up log that
records each schoolboard member's question, request for information or action, consensus item or motion along with an initial target date for response or completion, and ongoing progress updates. This followup log shall be provided to the school board within 48
hours following each schoolboard workshop meeting or public hearing. So, just word smith that a little bit. Okay, it's been moved and seconded. Any public comment? >> Um, Natalie Lynch Walsh. Um, that seems
to capture if there's an initial completion date, Mary. >> Initial target date for response or completion. >> Okay. >> Ongoing progress updates. >> All right. and within 48 hours. Yeah. Okay. So, yes, I obviously would support
that motion and that clarifies because um before it was unclear. >> Thank you. >> Okay. Any other public comment? >> Yeah, I just want to take uh thank you. This is definitely responsive to what we had asked for as the task force for
followup. Thank you. >> Thank you. Any other public comment? >> Board member comment. Dr. Zean, >> tell me tell me about the uh the consensus item or motion. >> Are we talking? >> Um
>> so when we're in a workshop setting, we have like we we could give consensus to the superintendent to do something. Um or maybe there's a motion that's made during a board meeting. And this is just
all of the different things we could be asking the in ways we could ask the superintendent to bring us back information. So I just cat tried to capture all of them. So that was really clear what the expectation was.
>> Okay. >> Not just questions. >> Sure. I I u I understand. Thank you. >> Okay. Anybody else? All those in favor of the motion say I. I. Any oppose say no. Motion carries. Um, the next motion
is on page 12 of 15, which may or may not be the right number here. Let's see. Um, section 15. Oh, no. Section E on that page.
Uh, so no, it's not the right one. >> It's pa it's So, like I said, mine was the wrong page. So if you go to I guess it's page >> page 14 >> 14 of 17. So sorry about that. I worked
on the clean version. Both E and F say um scheduled quarterly schoolboard workshops and we as a board agreed to keep a monthly. So on both E and F um it should say monthly not
quarterly. And also since we're in E, the email address is incorrect in the policy, it should it has two I's instead of two E's on committee and there's a space in
between the O and M. It doesn't look like it when it gets cut off there, but when you copy and paste it, it shows the space in between the O. >> Is that all one motion, chair? >> Yes. So, I'll make two and three all one motion. >> I'll second your motion.
>> Okay. Any public comment on the motion? >> Again, thank you. That cleans up the items that we were speaking about uh on page 14 of the red line um on ENF. Thank you. >> Okay,
Natalie Lynch Walsh. Um again, this is very procedural. So, let's say next superintendent develops a portal and now you're not sending an email at all. You're able to submit motions through a portal. Now, you have to change your
policy strictly to get rid of that. Or you could strike the procedural language and just indicate that there is, you know, following the process in the such and such manual or whatever. Um, however, I do appreciate you fixing um the quarterly to monthly and this the
scrier's errors, the multiple scribers errors in here. And I would also like to point out in here um nowhere in this meeting policy does it speak to the quarterly meetings advisory chairs have with the board, >> right? That's not part of this.
>> Okay, but it could be. I I there's limited places where So anyway, I support the motion >> and appreciate cleaning up some of this. I'm just pointing out a couple other things. >> Okay. Any board discussion on the motion? All those in favor say I. I. Any
oppose say no. >> Motion carries. Almost done. On page >> we >> Please don't make >> How does this work? >> I was here to give public comment on that. Oh, I didn't see you standing there. >> Well, it's it's kind of moot now, but I
just wanted to draw well, I wanted to draw attention to the fact that pursuant to what you have suggested, there is a next part of the process. The whole process for considering and getting back to advisory recommendations isn't just
limited to that. >> That that I'm getting to that. That wasn't part of this. >> Oh, I'm sorry. I apologize. We're working off a list that's just been handed to us and it doesn't have any further part listed on it. >> It's very confusing. >> This is Rupert.
>> Uh I wanted to see if uh I could bring the item back. >> What item? >> Well, bring the motion back. Didn't we just vote on the motion? >> I don't think we finished. We hadn't vote. >> I thought we did vote on >> We did vote. >> Yes.
>> Oh. Oh, yes, we did. Yes. So that's why I for I mean >> it it passed. >> Yes. Uh my motion to um what is it called? >> Reconsider. >> Reconsider this particular item.
>> Okay. >> Is there a second? >> Okay. Go ahead. What? What did you want to >> I'm sorry. Oh, all those in favor of bringing the item back say I. >> I. >> All those opposed say no. >> No.
>> Wow. >> Last time we thought that too and then it didn't. So, if you don't mind. >> Roll call. >> Roll call on the MO. Um on the motion to reconsider the motion. School board members. Lunardi. >> No. >> Rupert. Yes.
>> Thompson >> Zean. >> No. >> Ah, >> yes. >> Bowman. >> Sea. >> Hixon. >> Nope. >> Ho. >> Yes. >> 44. Fails.
>> Okay. So, the next uh motion I'd like to make is my number four. My page numbers are wrong again. It's still page 14 of 17. So in section F, this one's pretty simple. In the section A, there's no period at the end of the
sentence. So it says by policy or resolution, and there's no period. So I'd like to add a period to that. And then I would like to add a section B, which would read, each committee may prepare a one-page summary of any
committee recommendation to be shared with the school board. This summary will include the recommendation and a brief explanation of its purpose. These summaries will be forwarded to the chief communication officer and included in the schoolboard workshop and be included in the schoolboard workshop agenda. Each
committee's recommendations will be identified along with the corresponding summaries and available to the public. And I will just say that's actually verbatim what was sent to the chairs in January. It is the process we actually already use. But when we had the
discussion last week about 1070, it referenced that the procedure would be or the process would be outlined in 1020 and it's not. So that's why I'm recommending that we add letter B. >> Second
>> public comment on the motion. >> Thank you. This was very thoughtful and well thought out. I appreciate you're getting it in there. Thank you. >> Thank you, Madam Chair. >> Yes. Um in the motion um are you asking
that the committee's report be attached as um attached to the agenda. I I don't think it would be appropriate for the >> it's not the report. It's the recommendations and that's what we do now. If they have a recommendation, it's
attached to the agenda so the board members can read it. >> So I have Yes. So there is no issue uh with attaching it to the agenda. I just want to make sure that the agenda is normally the superintendent's uh you know agenda of what what is being proposed or recommended to the board
members and I just don't want to have any confusion between the two. >> Yeah. And it's what we've been doing. So it's just attached as a I guess a backup. >> Just clarifying. I just want >> Yes, Miss Miss Luskum. >> Thank you. The board was told by staff
at last week's policy 1070 discussion that language about how advisory recommendations are handled um is in policy 1020. It is not. Chunks are missing from the 1020 draft and anyway this whole process needs revising if it is to be made effective. Your proposal
goes the first step towards that madame chair. Um but the this was among the superintendent task force's recommendations that have been overlooked or ignored. Also at district advisory policy subcommittee last week we crafted a proposed process based on
the task force recommendations and the policy 1.7 committee recommendations from 2022 that could work for everybody. That is what I emailed last night. Uh I think the DHA also emailed and I've also handed it in. Thank you.
>> Thank you. Any other public comment? >> Natalie Lynch Walsh. Um, color me confused. I appreciate you um adding this, but does that mean that because this is on a workshop agenda, I think.
>> Yes. >> So, a schoolboard workshop agenda. It's okay to have an attachment to the board item for committee reports that have any motions. uh uh bad word um recommendations but not the committee
report. I'm confused as to what this is adding. So I get that this is adding a recommendation but are we saying that you can't also add the reports from the committee? Well, >> I'm just trying to clarify what >> first of all, I don't think we typically have we we have not received a written
report from a committee that I'm aware of since I've been chair, but we have received recommendations and attached them to the workshop. We've been doing that since January. No, I get all that. So, this is just codifying what we have
been doing in >> and I I guess I heard what Miss And remember, Miss Batista is leaving you. So whatever advice she's giving you, the next person could change. I just thought it sounded like she was saying that recommendations can be attached but not reports. >> Miss Batista.
>> No, no, I just wanted to make sure that the recommendations of the committee were not actually part of the agenda proposals from the superintendent so that there wouldn't be any confusion between what is being recommended by the committees versus the superintendent's
recommendations on the agenda. >> Correct. and they're always identified as >> and since this is happening at a workshop then there shouldn't be any conf under a under a committee agenda item it should be clear okay thanks >> thank you any other public comment board
member discussion >> all those in favor of the motion say I any oppose say no >> motion carries actually have two more because one popped up while I was sitting here um the next one attachment B the email is again incorrect. It
should be committee with two T's and no spacing between the O and the M on.com. So I move that we correct that in attachment B. >> Second. >> Any public comment on the motion? >> Natalie Lynch Walsh, Plantation,
Florida. What we should be doing is striking attachment B altogether. These are procedures that nobody has any intention of following because they do not align with the the committee's needs. So you can put them in here. It doesn't matter if the email address is
correct or it has six eyes in it. Um the bigger issue is the attachment itself. and you have an attachment A and B that are quote unquote templates or directives or whatever but they are procedures that you are now attaching to a policy
which you don't want to do you would have your procedure manual separate you can reference it but understand by attaching it now it becomes part of policy so I'm pointing that out again I apologize I just received a text from
the person I'm here representing. Can I read that to you? >> Is it on the motion? >> It it is. And I just want to make sure that what I I I Okay. So, you can say that I was speaking. Here's language. DAC crafted for recommendations. Uh
committee recommendation process one approved a committee recommendation shall be emailed to the office of the chief of staff in acknowledgement of rece. >> This is just on attachment B. >> Yeah. The recommendation shall be placed on the next workshop. recommendations may be sent to relevant department superintendent. Do you feel any of that,
Debbie? It has to be just on a my recommend my motion is to change to correct the email address on attachment B. >> That's okay. I'm sorry. I was on I just >> Thank you. >> Thank you. >> Okay. >> Thank you. you correcting the email would be great but um our case had been
that getting rid of appendix B altogether um it would be um what one should strive for. Appendices B and C reflect the lack of understanding of the best practices that advisories are striving for and they contradict the goals of purposeful recordkeeping and
good time management. Making us use appendices B and C would contradict the policy's declared goal of ensuring greater structure, consistency and efficiency. >> Any other public comment? Board member comment. All those in favor say I. I.
Any oppose say no. And the last one I just noticed on page 14 of 17 number nine decorum in letter A. It says in advance of receiving comments from the public the chair shall read. The chair does not read that prior to the public
comment anymore. So I think this a should just say the rules for expected decorum are as follows. And then it states the the rules because the chair doesn't read that. >> Any public comment on the motion?
>> Natalie Lynch Walsh. That's fine. I thought you were going to remove the unnecessary comma after the word read. But um anyway, the the whole decorum section is problematic, but that's why we have state law that allows you to petition for rulemaking.
Any other public comment? Board member comment. All those in favor say I. I. I. >> Any oppose say no. Motion carries. Dr. Holmus. >> Madam chair. All my concerns were addressed. Thank you.
>> Mr. Sea. >> Very briefly, um, what seems like an hour and a half ago at this point, there was a comment made by a speaker regarding committee reports not being posted on our website. I feel like I've had this conversation before and I was
told that the committee reports are in fact um on the district website. Can I get some clarification on that please? >> Dr. Heer, >> Mr. Sullivan, >> I don't believe we received any committee reports. Their committee
reports are typically done monthly at the workshop verbally. >> It's not Oh, go ahead. Oh, I was going to answer we haven't received any committee reports are done verbally at the quarterly workshop >> monthly >> or the monthly workshop. >> So I just clarification they don't exist
on our website. Correct. >> Correct. Because we haven't received any. >> Any other board member comments? All those in favor of item P1 as amended. And I'll just ask staff, do you have you captured all of the changes?
>> Yes, ma'am. >> Okay. Um, all those in favor of double uh double P1 as amended say I. I. Any opposed say no. Double P one passes unanimously. >> Madam chair. Yes. >> Is any of those changes substantial?
Miss Batista. >> Miss Batista. >> Um there are a couple that are. So it's just it's just going to be a notice of um that has to be published. >> It'll come back in December. >> It it it may not depending on what the
notice. I'll work with staff on on the notice. >> What does that mean? >> Sorry. What does that mean? >> So, if if all the changes that were made and there may have been one by Mrs. Hixon that was never discussed before at
any prior um workshop um then when you do the notice of change uh that may not be sufficient. It may have to come back anyway. But if they were all discussed before in
during the um rule making then we may not have to return to the board. >> I'm sorry. Can you speak in the microphone? I can't hear you. >> I don't know how much closer I can get. >> That's better. >> Okay. Um so if the all the changes that
were made here today were already discussed at previous workshops during rule making >> um and I believe one of the changes maybe maybe all of them were then all that it would be necessary even though they're substantive will be a notice of
rule of change to be published but the policy will not come back because it would be um it would be done as of today basically it would be completed. Okay. Thanks, M. >> And Mr. S, I think the item she was dis talking about was the B that we added,
but if I'm not mistaken, we discussed that in the January workshop when we were working on. So, if you could just check and make sure because I think we did discuss it. >> We'll we'll check each it out to the committees. So, thank you. Okay. The
next item is double J9. Can I have a motion in a second? >> So, move. >> It's been moved by Dr. Zean, seconded by Miss Thompson. Any public comment on double J9? >> No, ma'am. >> Board member discussion, Mrs. Rupert. >> Got it. Um, I actually had my question
answered about ATC. that. Thank you. >> Okay, great. All those in favor of item J9 say I. I. Any opposed say no. Motion carries unanimously. The next item is double J10. Can I have a motion in a second? >> Moved by Dr. Zean, seconded by Miss Thompson. Any public comment?
>> No, ma'am. >> Uh, Mr. Sea. >> Thank you, chair. Um, I'm going to be recusing myself from this vote. During the course of my preparation uh for the meeting tonight, I discovered uh a potential conflict of interest under 112 um 3143.
Uh therefore, I not be participating. I will be recusing myself and I will file the appropriate form 8B in due course. Thank you. >> Thank you, Mrs. Rupert. >> Thank you. Um C. Robert Markhamm Elementary School. Um the original
service started on the 17th 20 I'm sorry, 2017. eight years, we're still struggling with a litany of problems and still the work is being done. While the facility has been a work in progress, I want to thank our educators, staff, families, and students for being so
loyal and um truly bringing being the picture of um what we want really with every school and every community. Uh this great gem of a school will have the facility that will truly be a wonderful, safe, and healthy school for many, many years to
come. Thank you. Thank you. Um, I pulled this item and and I know that I already received a response, but I just have to say out loud very frustrated because the item
came forward to us for $25,237, which is not that much, but $20,800 is only for printing. And that just seems um astronomical. I know that
there's a lot of of things that have to be printed and and all of those things, but we have a printing department with Beacon. Like, are we looking at ways to reduce that cost? Because although it's not a lot of money, it is a lot of paper. Um and and to me, $20,000 just
for printing is a lot of money. I don't want to spend a whole lot of time on this, but I just um I got the response and it didn't res didn't make me feel any better looking at the response that there's there's a lot of printing. Well,
for $20,000, I I'm aware of that, but what are we doing to reduce that printing? Is there anything that could be done electronically as opposed to having to be printed? Um Dr. Heeper,
>> Miss Paul, or um Mr. McIntyre EOR >> I mean this is is where we are right now on this project but we are looking at into and are making transitions uh into digital uh electronic documents. So uh
it is our intent uh to reduce this over time. But these are just the the major this was a a very uh uh complex situation and we just need to get this this work done so we can move forward with it. But yes, we're we're looking at
all the uh options to have uh number one electronic plan reviews. We're in the process of doing that and so we will continue down that vein uh to not have to spend this kind of money. >> Okay? >> Because if I'm not mistaken, we have about a hundred projects left and if
we're spending that kind of money on printing times 100, it isn't just $20,000. So, um like I said, I don't want to belabor the point. I appreciate it, but I just want to be clear that as one board member, I want to see us moving
towards a more a less paper printed environment. Dr. Zean, >> thanks so much. Chair uh Markham continues to live in subhuman conditions. We have lots of students there. We don't have permanent capacity. We don't have a cafeteria that's worth
talking about. Kids are going through and getting food that's prepared in other places. and we went to the city commission in Pompo and we told them that um that's the way it is but we're going to have this thing done and open for the first day of the 2728 year. So
chair will this item delay the start of students going to new Markhamm Elementary School on the first day of August 2027. >> Dr. Heer, >> Miss Paul, >> no it will not. >> Thank you.
Is that it? Apparently, all those in favor of item J10 say I. >> I. Any opposed say no. >> Motion passes minus Mr. Sea. Um because he has he recused himself. Next item is
01. Can I have a motion in a second? It's been moved by Dr. Zean, seconded by Mrs. Leonardi. There any public comment on 01? >> No, ma'am. >> Mr. Sea? Thank you, chair. Uh on the bus GPS uh system issue here, uh how many buses
operate in this district for our 326 plus bus schools? >> Dr. Heer, >> go ahead, Miss Paul. If you know the number, >> I can follow up with the exact number, but I believe we're somewhere around a thousand over a thousand buses at this time.
>> A thousand buses. Yes, >> there's Dr. Clower. She has the specific number if you need a specific and not approximate. >> Hi, Dr. Claus um through the board. Can you repeat the question or superintendent? >> How many buses do we have in Broward
County Public Schools that that use this GPS technology? >> So, currently, hold on. I have the exact number for you. I'm having technical difficulties. One second. Why is it not working? So about 1300.
When this was written, we had an auction and the buses were auctioned off. So with the agreement and our 100 buses that will be arriving uh this year and next year, we'll be at 1300 total. I'm trying to get the exact number for you, but for some reason my tablet is
acting crazy. >> Well, let me ask it this way. In reviewing the contract, it looks like it calls for about um 1,360 GPS units uh to um in which they're providing, excuse me, rather to justify the uh 14
or $1.4 million bill uh that we're being asked to vote on here. Uh, so I guess what I'm what I'm really looking for is clarification as to do we have uh 1,360 buses that are operational in this district on a daily basis transporting our students.
>> That's a resounding yes. I can ask that answer that for you. >> Yes. >> Okay. Thank you for the clarification. >> Thank you. Next is Dr. Holess. >> Thank you, Madam Chair. Um, so uh Dr. Dr. Heburn, the buses that are utilizing
this system. Um I I guess my question is a different way. Um are all the buses carrying students in B County utilizing this system? >> Yes. >> Okay. And um I notice uh this this contract is from
May 2025 uh to May 2028. Is that correct? >> Correct. >> Okay. And um in 2019 we partnered with this company uh and currently um we are
providing a new contract. Correct. >> That's correct. >> Okay. Uh what were we paying before as opposed to what we're paying now? >> Um Dr. Claus, I don't know if you have that that those numbers on you. I'll double check, but uh we are currently paying with the 20% discount
that we're receiving, we're paying about 120,000 less annually. Yes, sir. >> I can I can double check what last year's numbers were. >> Okay. So, I'm aware of the discount. Um but I still wanted a comparative as to what we were paying uh in the prior contract because the the cost could go
up significantly and we're saving 20%. So, I don't know what we paid before and that's >> understand the question. >> Okay. Um, and if you can give us some time, um, if you got any other questions, we get them some time to to look for that. Okay. Like I see Miss Andre, you back there. >> No problem. I do have another question.
Uh, did we did we attempt to uh see if we can get better prices uh for this kind of uh system um as opposed to continue with the same company? Yeah, we this one is a little bit more complicated because it's so embedded in in the system um Broward County Public
Schools that is with all the tangibles of monitoring uh bus location by parents, students and families. Um and so to ease to make it an easy transition to continue, we talked to this company during negotiations to negotiate discounts.
>> Okay. So I remember when we transition over for example to focus, we do that over a certain time period. though. Um, are there other companies out there that offer this kind of service that would whether it lends itself to timely
transition into that particular system? >> Yes, that there there are other companies that offer this service. Uh, one thing to think about when you think about other companies, they would have to come in and and uh uh install new
hardware uh for this to work appropriately, which takes a lot of time to do for over a thousand buses. So, there's a lot of other tangible things to consider um when you're deciding to stay with the a vendor that we're with right now versus transitioning to another one. >> Right. So, I understand that, Dr.
Heburn, but this contract was 2019, right? So, we had ample time. we knew when this contract was going to end. Um, so we had ample time to explore other options. And I'm not saying other options would be better. Uh, but the time factor knowing when this contract
um expires, uh, you know, this could have we could pre-plan as far as timely implementation, should we resort to another system? Um, so I guess I'm just trying to find out if there's anything better out there that is less costly and
if not, then no problem. But I don't know if we have that information. >> No, we don't have that information. But I can tell you this is this is the gold standard for large school districts when it comes to this amount of buses uh on the road. So there may be other solutions, but they may not be able to meet our capacity. And if um Dr. CL if
you got anything to add feel free but um it due to the volume of of buses that we have this is one of the systems that we know based on our recent use of it that's not going to break down not going to have operational issues and always available for staff and parent and and family use.
>> Okay. So this particular system is being used by multiple large districts across the country. >> Absolutely. >> Okay. All right. And if I could I don't know if you can get me information on the prior contract. I >> Yep. um any info yet? >> I actually do. 600K is what um Mr.
Herold just sent me. Our financial >> per year. >> Per year. >> Yes. So, we're saving a >> Okay. So, we're actually we're actually saving quite a bit. Okay. Thank you. >> Thank you. And before I go to the next person, which is Miss Thompson, Dr.
Heepern, can you just for for everyone to understand because I did ask this question, this item is about here comes the bus. Is that correct? >> Yes. This is the here comes the bus that we're all familiar with. This is the system that we utilize across the whole entire district um that um all of our
families um are familiar with who have uh bus riders. >> So, >> thank you because it wasn't nowhere in the item did it say that. So, thank you for that, Miss Thompson. >> Uh my questions have already been asked and answered. Thank you, >> Dr. Zean.
>> Thanks so much, Chair. Um, I have spoken a lot about competitive solicitations and I'll say it again. You know, we have the legal authority to soul source. Um, it's not the best
general business practice to go with people, you know, and and stick with them. If they're the best, uh, they can win a competition. So, um, I'm going to keep saying that and hopefully we go away from the 10% of the comp of what we call competitive selections, uh, that are not competitive at all. They're just
given to people that we know. Um, my second question is why doesn't here come the bus work in the first few weeks of the school year. >> Dr. Heer, >> I don't want to give you the wrong answer, but I know I know why. See if they can articulate it a little bit better than I can. Go ahead, Dr. Claus.
>> The superintendent. So, here comes the bus. is it does not that it does not work. It's not effective and does not give the accurate information. The first two weeks of school, we are still right sizing our routes. We're trying to make sure that all the students that are registered are on the buses. All the students that need transportation get
them. And then we're also trying to ensure the students that unfortunately are not eligible for the bus are not taking a seat of a student who is. So the first two weeks, the time of it based on even driver behavior, we're just getting back on the road. to the drivers are not used to the buses. The
traffic is a little more chaotic. Parents are still taking their kids to school. So, all of this plays a factor into parents rely on the reliability of that app. They want to know when the bus is going to be there within 15 minutes. And if we open up the first two weeks,
it's not correct. We ensure the first two weeks of school that we send additional buses to sweet stops to make sure that all the kids get to school timely, but those will not be reflected on here comes the bus. So to air on the side of caution, this year we did start Here Comes the Bus earlier than last
year. Um but to air on the side of caution, the first two weeks is not recommended. But for any district, >> I don't want to say I'll say this by the two districts we surveyed. >> All right, there you go. >> If you want to go there, I'm happy to go there. >> I Nope. I >> I'm really happy if you want.
>> No, sir. >> Because I talked to the vendor >> and that's not what they told me. >> Calam, >> so so here's here's the problem. And we do this way too often, >> okay? >> The parents want to know where the bus is. They want to know their kids got picked up. They want to know when the
school uh bus gets to the school. Does the system have that capability from the first day of school on? >> It has the ability to locate where the bus is. It will not accurately reflect the timeliness of that bus though for that student or that stop because
right now the bus the system here comes the bus does not track students. It tracks the bus. >> Right. But does it track the buses accurately on day one of the school year >> wherever? If you can >> That's a trick question. Can I That's Can you word it? Can you word it a little bit differently? Because it does
track the bus. >> Yeah. >> But it doesn't accurately portray the correct information. >> So this system that we're about to pay either 1.4 or $2.4 million from depending if you believe the executive summary or the financial worksheet because they have two totally different numbers. cannot tell me what I can get
off a cell phone of the driver or an air tag from the driver. Is that what you're telling me? You're telling me No, I'm not done yet. >> You're telling me that we're going to pay this much money for a system that cannot accurately put a a air tag on a map. >> Is that really what we're saying? >> No, that's not what we're saying. No.
The what the qu to answer your question simply, yes, it can track the bus, but what she's trying to explain is the accuracy of when that student is going to get to that stop. it that is not accurate in the first two weeks because
everything is being settled and and and the routes and all that. It >> the question is what do we want families to know during the first two weeks of school? Do we want them to know where the bus is or do we want them to know also where the bus and their child is
expecting them to be at this specific stop accurately within 15 minutes? The first two weeks of school it doesn't happen that way. There's changes. There's there's all um you know all kind of es and flows as as new students are being registered for the bus it changes
the route time. So I think the the the question for us as staff is and for the board if there's direction from the board to staff is what do we want the families to know the first two weeks if if it's about just where the bus is at that moment in time and that may be inaccurate from the drop off time uh
that were given for routes. This is another case where we have elected leaders sitting on this board that make these hard decisions, but we're not allowed to make this decision. And I'm I just don't understand this over and over again. Our parents want to
know where the bus is. If there's a sign on here comes a bus that says, "Hey, the predicted time of getting to your bus stop is not accurate because we're all figuring out how to get there." That's fine. But they want to know the bus is coming. They want to know once their kids get on that it gets to school. Um, I'm not afraid to show them that buses
are not doing perfect routes. I'm not afraid to say, "Hey, this is the first two weeks. It takes time to get it together." But the parents are not served when when they don't have this expensive system. And so, I would love the board to talk about this and make that decision because we represent the
parents of those kids and I think we have the best position to kind of say this is what they want. They elect us. So, uh, that's that. Last thing. So, so I hope we have that discussion someday. I hope this board's actually enabled to make decisions about the people who live
here. That would be great. Second thing, is it 1.4 or 2.4 million? Am I supposed to believe the executive summary or the financial worksheet? >> Are you asking me for the cost of of Let me go to the executive summary. Oh, go ahead. Thank you. Oh, we revised it.
Go ahead. Good afternoon, Jennifer Andrea, executive director. There was a revised financial analysis worksheet that should have been provided to the board. The correct amount is 1,439
23 $424. >> There was I'm sorry, just to take that away. There was supposed to be one, but it was not included in the In fact, >> it's on there. It's there. >> Okay. Thank you very much. I I hope that we talk sometime as a school board about
things that affect the parents of Broward County because that's who that's who we work for and we can represent them very well and and we can find good balance and we're not we're not uh incidental to the process. We're here
for a reason. Thank you very much. >> Thank you all those Mrs. Alhida. Thank you. So, I concur with Dr. Zeman
in the sense of that we want parents to be able to know where their kids are when they're on the school bus at all times. I remember one year Alyssa got on the wrong bus and I was waiting for her at the bus stop and she wasn't there.
So, I was very frantic. Um, so I understand the uh, you know, parents being upset not knowing where their kids are at all times and to be able to track them. So, you know, I wonder if there is parts of this application that maybe
we're not using um maybe with the with the students ID can they scan to when they get on the bus and um, that will will help. So, I don't know, but maybe there's parts of this that we can use to
help to better the system and get parents the information that they need. >> No, that's a great great question and um go ahead Dr. Claus because I know um we're moving towards that area um as speak. >> We are um through the superintendent.
Yes, we are currently working on establishing a writership pilot that will accurately tell the parents where their student is based on their ID badge. So, we are working with several schools up. We are waiting for the contract to be approved first, which
hopefully today will be. Then, we'll be reaching out to several schools to pilot it to see how it how it goes. We've also spoken to Miss U. Moulder and the schools and other vendors as far as these bad the reprinting of the badges go to see how effective it is the timeliness of getting the badges the
first two three days school etc. So, we are hoping to move in that direction >> so you will know where the bus is and who's scanned in to be on that bus. And so, that's how you'll know if your kid is actually on that bus when you look at the GPS for um here comes the bus cuz
right right now you >> right now um there's the scenario you gave um with your daughter is that you would know where the bus is, but you wouldn't necessarily know if she's on that bus, but you know what bus she's supposed to be on. And so in the future we'll have the capability to understand
that >> student is actually on the bus. >> I wish he was on the bus. >> Yes. Yes. Yes. >> And side note super through the superintendent. We also are working on the ability for the schools to be able to locate the students as well. Right now that is a nick. That's a common
request as well. Can the schools know can they have access to here comes the bus. Uh we've worked out a way to where the schools will be able to see where that bus is and student as well. >> I'm sorry chair. I have one more question if whenever you're ready. >> Mrs. Al, are you done?
>> I heard that we saved $600,000 per year on this contract by doing a three-year. Is that accurate? >> Dr. He. >> No, that's not accurate. We didn't say it. The last contract was $600,000 approximately $600,000 a year. This contract is uh want to say like four
Yeah, like 475 per year. We're saving 120,000 per year by renewing this contract at the 20% discount rate. >> Uh for three years. >> For three years. >> For three years. Yes. With the option of renewals. >> Yeah. Thank you, Chair. >> Thank you, Mr. Se.
>> Just on that note, excuse me. Um thank you for putting that in there. As everyone on this board knows, uh one of my big pet peeves are these multi-year contracts that we constantly enter into as a district. uh I often I often feel that uh we lose uh certain
leverage and bargaining power when we do that and I often ask why we are doing that and I see here uh this kind of jumped off the page to me when I was reviewing this uh late last week uh about the um savings per year that we're doing this by signing up for three
years. So I appreciate uh the the information and uh also I appreciate the discount quite frankly. So thank you. Thank you. All those in favor of item 01 say I. I. Any opposed say no. Motion
carries unanimously. The next item is 002. Can I have a motion in a second? >> Move. >> It's been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment? >> No, ma'am. >> Mrs. Leonardi. >> My questions were answered. Thank you.
>> Thank you. All those in favor of item 002 say I. I. Any oppose say no. >> No. Motion carries 8 to one. Next item is 005. Can I have a motion and a second? It's been moved by Dr.
Zean, seconded by Mrs. Rupert. Any public comment? >> No, ma'am. >> Dr. Holes. >> Thank you, Madam Chair. So, um, just have a couple of questions. Um, what is the process to determine what items electrical supply items to store?
He >> go ahead, Miss Paul. Well, we definitely consider the work orders that we have in the system. Uh we look at the history of of the type of uh items that we need to support the district. So, uh that pretty much drives
how we how we stock. >> Okay. So, how how do you gauge buying too much items or having excessive storage of items? Well, part of that is inventory uh um management. So, you look and see uh what the load is or what the
basic load is or minimal level of stockage. >> Okay. So, um Miss Paul, would you say that at any time we have um too many items stored that um as far as uh supplies?
I would say in my experience that that typically is the case when you don't have a if you don't have a robust inventory management program. >> Is that the case with with these electrical supplies? >> I can't say that it is necessarily the case here but I know that uh uh buying
equipment and electrical equipment can be very costly. >> Okay. So um >> of our HVAC and other uh uh uh equipment that we have. Yes. the the price is uh uh is very expensive. >> Okay. So, as we store these expensive
items, right, how do we ensure that these items are secure? They're not stolen, they're not borrowed, that kind of a thing. >> Well, again, it's inventory management, you you know, the cyclic inventory. Uh you uh compare that with the work orders
and what was used uh to repair something and come up with what your current status is. >> Okay. So, how does the board know? For example, if we order all these electrical supplies and any items that we store, how does staff report back to the board to to in terms of inventory
management to make sure we're not losing items and money based upon being stolen or borrowed, that kind of a thing. I'm just curious. >> I'm not aware that we do report that to the board, but I know that periodically there are are audits on our stockage. So, that would be the way. >> Okay. So, that would come to us through
auditing as far as any losses due to >> Yes. >> Okay. because this this is a huge amount of money to store supplies, you know. So, I'm curious to know as far as um what is the history of losses and how much money that is uh for items that
we're storing excessively in terms of cost. >> That's something I would have to research and look at at when the last audits were performed. >> Okay. All right. Thank you. >> Thank you, Dr. Zean. >> Yeah, all my answers questions have been answered already. Thanks, Chair. >> Thank you, Mr. of error.
>> I'll second that. Holes. Um, Dr. Hoes was able to ask a lot of the areas of inquiry that I had on my sheet as well. Thank you. >> Okay. Anybody else? All those in favor of item 005 say I. >> I. I. Any oppose say no. Motion passes unanimously.
The next item is 008. Can I have a motion in a second? >> So moved. >> It's been moved by Dr. Zean, seconded by Mrs. Leonardi. Any public comment? >> Yes, Madam Chair. We have one public speaker, Dr. Natalie Lynch Walsh.
>> Good afternoon again, Dr. Natalie Lynchwalsh, Plantation, Florida. Um, so this item initially came to you October 14th, and it contained a paragraph that I highlighted, sent to you um that had red flag language in it. However, it was
soon discovered there was not enough funds to cover the projected costs as intended. funds were being used by another department which was previously unaccounted for. The other department was also utilizing the same funds to cover the costs they incurred with the use of the ITBs blah blah blah. Um now
all they did to to bring it back to you um echoing like this morning's situation is they just took out the troublesome language in the new executive summary. I do appreciate that they tried to provide you with a schedule. It's the one with
all the pretty colors on it. Um, however, the problem there is that you cannot map the vendor to the scope. Call it the the accountant in me and auditing habits die hard, but if you're going to have something that says
breakdown, I should be able to map each vendor to each scope item. That's not possible here. Sometimes you can kind of guess or you can guess if there's only one vendor, but when there are multiple vendors in the breakdown, they do not
separate out the scope that's related to that vendor. That's a problem. On page two, so you can't tell if you have staff augmentation or staff duplication or staff being supplanted. And this is a $4.5 million
additional spending authority. There's a complete lack of transparency here. It seems to have punted um their problem child department to SSP. Um it begs the question, doesn't it use project management software? So they should be able to easily tell you how each of
these things map back to the scope. Um but on the second page, and I have no doubt that money is being wasted and that there is mismanagement. Um and then there's the third child fraud. So in the 2025 scope under safety
and security who just inherited this problem, you have five line items. The first vendor, I can't tell what's different there, but it says in in the scope, project managers and consultants to oversee projects
in cyber and physical security under safety technology essential for ongoing operations, including video surveillance and intercom systems. And there are four tech army line items and one viviveror or whatever it is. That's half a million
dollars. Does it make sense that you would have consultants overseeing district projects or would you have district staff overseeing consultants in this particular context? Again, is it
staff augmentation, staff duplication, or are you supplanting staff? And how are they critical? So this needs to be audited and if not it can go to the IG. >> Thank you. Any other public comment? >> No, Madam Chair.
>> Board member Dr. Holmus. >> Thank you, Madam Chair. Um Dr. Hipburn, um there are 63 companies on here. Is that correct? >> That is correct. >> And from the 63, um how many of these
companies are MWBE firms? Is that seven? I would have me a moment to dive into this or Miss Andreo if you have that question. I see your head nodding and that's correct. Yes. Seven. >> Okay. So, seven out of the 63 or MWB firms and based on the seven how many
have received uh any kind of work in in this particular type of contract? >> I am not sure if Miss Andre could provide some details >> through the superintendent. So you will see uh Tech Army is a certified
vendor and they have received the majority of work for this particular item. >> Okay. So um Dr. Dr. Heburn, I know on the I I mentioned it before on the financial analysis sheet uh that there's a category that says MWBE status and um
is there a reason where we're not it's a good reference to just see it that we're not putting that status in on the financial sheet. >> Um just a sec. >> I think it's just been an oversight. They listed it on the executive summary
and not on the financial analysis worksheet. So I will ensure going forward that it's also listed. >> And and Miss Andrea, I've been saying this for months, right? I've I've said it before with the financial analysis sheet that why aren't we putting it's very easy to put it. I mean, it's once
you look at it, then you can see it in in a flash, you know, without having to search all over. So the the the category is there, the column is there to put the MWBE status. So why aren't we just doing it? Because I've said it like months ago and I've said it maybe two or three times since then. It's just a manual
process, Dr. Hoess, and I will make sure going forward, I will personally make sure that we manually enter that. >> Okay. And um for the the staffing, um majority of the staff in here um are not
inhouse, correct? We're looking to contract the work. Is that correct? >> That's correct. Dr. Holess. >> Okay. Why why are we not having because it's a large amount of money, right? Why are we >> these are spec very specific task um and
the skill set that's needed to perform these such as installing cameras uh uh all because it also s utilize these services just to harden our harden our schools also uh uh dealing with IT issues and other uh safety and security
issues. So there's a specific skill set that we need that if we hired it hired people for this it probably cost more. >> Okay. So have we explored if it would cost more to hire as opposed to contracting out >> um at this scale um difficult to hire at
this scale for the level of expertise that we need to do this type of work. And I don't know um uh Mr. Davis if you want to just give a little quick short synopsis of some of the things and the expertise that are needed for some of the work that needs to be done. >> Absolutely. Good afternoon, board. Trey
Davis, chief information officer. Uh you're you're right on Superintendent Dr. Heburn. Uh some of the uh skills required here are project based. They they aren't always long tenured. Uh they're also very specialized in nature. Uh for example, around SAP uh
development, BAP integration. Um to to hire someone just for project based work that may not last, you know, more than three months or what have you, it's far more costly. Um if it were long-term uh you know recurring year-over-year then you would look at is your core
competency or not but in this case this is why we use uh vendors in this particular case the first two vendors that you see mentioned there um you know are um disadvantaged businesses as well as you mentioned Dr. Holdness >> I understand so majority of these Dr. Hburn are short-term really technical
expertise that's required okay thank you >> thank you Mr. Sea. >> Thank you, chair. >> Thank you, chair. Um, I I share some of the concerns that we've heard from the speaker. Uh, I mean, this is a tremendous amount of money. And as I I'm
going through this, uh, and the appendixes and the breakdown of who the vendors are, I'm not seeing enough specificity to make me comfortable here as to what these companies are doing and how
are they justifying the amounts of money that are being suggested on here. Um, I I hate to keep coming back to this, but I think it's a good example. our lawn maintenance contracts. I had an issue with spending $11 million on the landscaping companies initially. Uh Miss
Paul and her team uh had agreed to provide a breakdown and post it online and we had some conversations about that and after doing that I felt a lot better knowing where that $1 million was going and incidentally learned that landscaping at a large scale level can
be very expensive. So, my concern with seeing something like this, you know, I'm seeing line items in a two-page spreadsheet on appendix B that's not giving me enough comfort level uh high enough to be able to justify and and and
the transparency here I think is also lacking. I'd like to see a lot more of a financial breakdown as to where this money is going to what specific vendor and perhaps more importantly how is the vendor using the money other than saying we're giving Tech Army a million
dollars. Okay, that's fantastic. I'm sure Tech Army are great folks and they're hopefully going to go do a good job for us, but I want to know where that million dollars is going and how it's being broken down when we get into these multi-million dollar deals. And I've been saying this since May. The
more information that you give to the public, the better. The more information you give this board, to this board, the better. And we don't have to keep having these conversations asking the same questions. Where's the money? Where's the money? Where's the money going here? So, I am not comfortable with this as
presented. Uh, and I will not be supporting this today. >> Thank you, Mrs. Rupert. >> Um, thank you. And and thank you, um, Mr. Sea. I'm you're quite on point there. Um, I have a few questions. Um, how many
former Tech Army employees currently work for SBBC? Now, >> Dr. Heburn, >> I don't have the information unless um staff has that. >> They would have it though because it's a it's a quick number in your head.
Good afternoon. Daryl Diamond, director of project management office. Miss Rupert, can you just ask me the question one more time so I know that I'm giving you the right answer. >> Thank you. In the in the last, let's just say two years, um, we've worked with tech Tech Army before. um the
district was satisi satisfied with them. But um I I know that over the last year because I've actually objected to some of these hires because they were coming on as former vendors back into our
system getting paid more. So um I think Dr. Zean said, "Show me the money or show me the proof." Um it is there. So, I won't be supporting this item, but I'll tell you why. Um, too many people have come there from there. Um, I
understand if it's projectbased, then um it's still a crazy amount of money and there's a lot going on behind the behind the scenes and I'm not talking out of turn, am I, Dr. Heburn? >> I'm not talking out of turn. >> We've received concerns from uh various
board members who've already reviewed those and uh put certain controls in place. But I do I do want to um caution the board about not approving certain items and Mr. Sea talked about a good one which was the landscaping one. Um we
started getting emails like crazy because grass is overgrown, trees are overtrimmed. So, and for this one, this is a little bit tougher because there's work being done right now essential to the district's operation um in IT and in
safety and security that if it stops, it makes us very vulnerable and we can't finish essential things. I just want to add that caution um to this. So, we're here to answer any questions uh that may be available if we can uh if we need to take a pause and go get that information we don't have at our fingertip so
everybody can feel comfortable moving forward. But I I this is this makes the district vulnerable in finishing out certain tasks that we have in progress right now. >> Right. And and I I'm sensitive to that. Um but I know that's not what's going to happen. And um
there I could spend a long time talking about this, but I believe it needs to be an inspector general looking at this as well as um audit. They need to be audited and um we need to follow the
money and follow the hires and then let's talk about having a safe area to work and for our kids. I would never put that in jeopardy. Never. >> But there's more. >> So I'm confident that my vote no today
would not jeopardize any person's safety in this building at all. So, um, it's a no for me and I have talked about this privately with the superintendent in case people up here are like, uh, I have multiple multiple times.
>> She is. >> Mrs. Ala, >> yes. My question my question on page two where it says the copy of the ITB documents is available online and there's a link. When I click on the
link, it's not available. It's an error. >> Can we get a clickable link, >> Dr. Heburn? >> Yes, we'll update that link. It it was clickable because I've clicked on it uh several times before this meeting. So, I don't know what happened between now and
then. So, we'll we'll uh we'll um make sure the link is >> broken link. >> Yeah, it's not broken anymore. So, I don't know what happened in the transition of >> Maybe we can table this. I need I need the link to be able to vote. >> Do you want to make a motion?
>> I move to table to the end >> of our meeting. >> Any public comment on the motion? >> And if there's um I'm sorry to interrupt if there's any additional information that the board needs um while we're um tableabling this.
So if you can speak now so we can gather that and bring it back. I'm in favor Natalie Lynch Walsh in favor of the motion. I think Mr. Sea was also pretty clear on what he needed. Um I don't know how they're going to get
that today. So this sounds like something that's going to be um deferred till the next meeting, but I support at least uh tableabling it for now. >> Board member discussion. Dr. Ho. >> Madam Chair, I just want to know um if
because Mr. Sea and board member, board member CA and board member Alhadev request information that may be forthcoming as well as may not. Uh, is this an item that could be discussed at the special school board meeting, should we need to do so? Would they be able to provide us with information?
>> Dr. Heburn, >> um, if there's going to be a special school board meeting next week, I don't think that delays it. If, um, Mr. Davis or Chief Garrett, >> there is. There is next week. >> There is. Okay. Would that delay anything?
>> Uh, Mr. Mr. Davis. >> So, when when when would the meeting be? >> Next week. >> Next week. We we can do it next week. >> Okay. >> Okay. Dr. Eron, I just want to make sure that you you provide all the information the board needs because this seems essential to to get pass or to move.
>> Oh, absolutely. >> So, all right. Thank you. >> That's not working. >> Any other board members? Mrs. Bulman, >> do we know do we know exactly what we're looking for here for what we will be relying on to make the decision? Is that
clear too? >> The only two things I have so far is a working link and also um this the scoped out information per vendor um that Mr. Sea >> what so what's already been what we are going to be paying each vendor
>> what Norah asked. >> Yes. And u Miss Miss Rupert if you can repeat what you asked for. >> Yes. Thank you. Um, how many former Tech Army employees currently work for school board? And also if uh if yes, I mean I know I know the answer is yes. How many
in the last two years? What are they getting paid? And uh what is the rate? As long as the links back up, I know what they're going to be paid. Um the company's going to be paid, but I I really want to uh focus hard on this. So
thank you. >> Any Mrs. Bowman didn't get your answer. >> I just want to make sure that we have the scope so we're not doing this again next. >> Anybody else need to add what they would like to see come back. >> Did is your I think Mr. SA mentioned his earlier. >> I have so many questions I'm not going
to share them. I'll wait for it to come back and I'll bring it up. >> Perhaps Mr. Za could just outline again just quickly for us what >> what my request is. >> Yeah. What your request was. >> Okay. So when you excuse me when you look at the appendix B um all it does in these in these columns for some of them
not all it for instance I'm looking at page two on the uh 2025 2026 breakdown uh for Tech Army it's lists $23,040. Okay, fantastic. I want to know what all
of these vendors are doing and how much they're being paid. So, for right now, for this hypothetical, it looks like in this category, Tech Army is getting $23,000. Okay, fantastic. What is Tech Army doing? Like the last item with the electrical stuff, we literally had a
breakdown about how much we were paying per light bulb, right, to justify that ask. Now, here it's like double the amount or maybe a little bit less, asking this board to approve four $4 million plus. and and I don't know where the money is is going, how it's being
utilized, what vendor is getting what the hyperlink is broken, which I think kind of supports my point uh on all of this. I need to know where the money is going to which company and what that company is doing to justify getting paid.
>> So, we got it. And apparently the hyperlink is working for some, but it's not working for me either. So, we'll figure it out. We'll send something clean. >> Madam Chair, I just have a quick comment. Um, so Dr. Hburn, you will try to provide just for clarity this information by the end of this meeting
and if you can't then it will be added to this special school board meeting next week. >> The scope I know we won't be able to >> Okay. So it's coming back for the special school board meeting. >> Okay. Got it. >> Madam Chair, I'll change my motion table it to the special school board meeting next week.
>> Okay. Okay. All those in favor of tableabling the item until uh next Tuesday uh November 18th say I. >> I. >> I. Any oppose say no. Motion carries. So it will come back to us on the 18th.
>> Chair, can I have a concluding comment please before you move to the next item? >> Yes. >> All these contracts are important. Uh all of them need to get done. Um I don't just as a board member appreciate the pressure though to make decisions in the
absence of good data or in the um presence of serious doubts about our procurement process. So this is a um a balancing act but part of the job of schoolboard members is to make sure that we have fidelity in our processes and that we do things that are in the best
interest of Broward County. I intend to be very very you know clear about that to everybody and um uh you know if that means services get paused it's not because of this school board. The school board's doing their job to make sure that uh we proceed with fidelity uh both
in policy and law. Thank you. >> Thank you. The next item is 10. Can I have a motion and a second? >> It's been moved by Dr. Zean, seconded by Mrs. Rupert. Any public comment? >> No. uh register speakers for the remaining of the board items. Madam Chair,
>> thank you, Miss Thompson. >> My questions were answered. Thank you. >> Thank you, Dr. Hoiss. >> You said 10. >> Yes, sir. >> Uh no, I'm 111. I'm sorry. >> Oh, I had you on both. >> Sorry about that. 10 is gone. >> Thanks so much. Chair, do you know if
this was presented to the board before it went out for solicitation? >> Dr. Heburn. >> I do know this um this was presented to the board in March. Correct me if I'm wrong, Miss Paul of uh early this year
from on the >> I'm not really sure. Miss Andreu, >> can you repeat the question, please? >> Was this uh solicitation presented to the board before it was released >> through the through the superintendent? No, the solicitation was not presented
to the board. >> Thank you very much. Does this solicitation quote the school board as anything that is not true? >> No, it does not. >> Not that I'm aware of. >> Terrific. Does this solicitation have any uh conditions that will be waved
later on in the solicitation or were waved later in the solicitation process? >> Dr. Heburn? Nothing I'm aware of. >> Terrific. Um I'll reserve the rest of my questions for a formal uh submit. Thank you very much. Okay. Anybody else? All All those in
favor of item 0010 say I. I. >> Any oppose say no. >> Nope. >> Uh let's do a roll call. >> Roll call. School board members. Rupert. >> No. >> Thompson. >> No. >> Zean,
>> no. >> Ahadv, >> yes. Bowman, >> no. >> See, I'll take that as a note. Hixon, >> yes. >> Yes. >> Leonardi,
>> yes. >> Fails. Four or five. >> Okay. Next item is 011. Can I have a motion in a second? >> So moved. >> It's been moved by Dr. Zean, seconded by Mrs. Bulman. Any no public comment? Mrs.
Leonardi. >> Um I had asked for a followup on this. Um and I think maybe I needed to be more specific. Um can and I know we can't base our decision solely on on cost, but I was wondering if there was a cost
comparison between the three vendors that were that had bid on this. >> Dr. Heburn. >> Mr. Davis. Trey Davis, chief information officer. Uh we did get some comparative data um actually today I believe uh that that
per uh per vendor. Um I don't know if Max Rosario, do you have any other info? >> No. So So we we can get that to you as is a board followup. >> Okay. Okay. So we can't have that right now. >> I I can send it over right now. >> Okay. Thank you.
>> Yeah. >> Thank you. Next is Dr. Holes. Thank you, Madame Chair. So, um, regarding cellular um um service, um I know that um we're we're looking to to
continue with um and I'm just opening up the item with AT&T, I believe. Um yep, AT&T. So, Dr. Heburn. Um I know that I've been told that cities like New York City has um basically
hotspot uh checkout type programs for students or at least hotspot um accessibility for students in need. Um so for Broward County with renewing this with AT&T
um are we able to have hotspot checkout programs for students who are in need? Um I'm being told at New York City when they distribute new laptops with connectivity uh that um they also provide uh hotspot connectivity for the
students. Is that something we're considering here? >> Dr. Heburn. >> Go ahead, Mr. Davis. And you're specifically talking about AT&T with with New York or just >> um just just overall with because we're we're looking to bring AT&T to continue with them. Is there what are we getting?
Are we getting anything different? Are we getting something enhanced? >> Go ahead, Mr. Davis. >> Yes, Trey Davis, chief information officer. So, um, under the current contract, the answer is is no. Uh, you know, and certainly something that could be, uh, be added, no doubt, from any one
of these telco vendors, but there's going to be a cost involved. But we also have, as you know, uh, published and we keep up to date under student services up on the browardschools.com website. you know, free to reduced internet uh coverage as well as the the Broward
Wi-Fi uh model as well. So, >> okay. So, Mr. Davis, my interest is that and I know what we have on the website in terms of reduce internet access and so on, but my interest is that we provide opportunities for all students in Broad County, regardless of where
they live, to be able to have access to um some sort of a internet service and so on and so forth. So, um are you able to um provide uh what the cost would be to have a hotspot checkout programs for
students who are in need or in general? >> So, so I'm going to give it to you off the cuff a little bit here, but it would be 15 maybe $15 to $17 per per student per month including device and warranty and all. If if you look across the board, given our student population, at a minimum, that's millions of dollars a
year uh in in in cost of internet coverage and it depends on which which vendor you're talking about, but that's an that's kind of an average. >> Okay. So, for the current contract here, has prices changed since 2020 when we had the original contract with AT&T?
>> Max, we're still >> Yeah, that's what I thought. Yeah, I just want to confirm with Max. We're still locked in with that price. Yes. >> Okay. So, um I know that the the market is competitive. So, how are we ensuring that we're getting the the the best
services at the best price? >> Well, we we do constantly uh scan. What what you'll find is uh there'll be different uh you know, offerings from different vendors. For example, they'll say uh you know, we'll give you a free case with cellular coverage, but you got to still pay for the service. So um you
know the reality is they they all sort of work at different angles with regards to whether or not nothing's for free basically. >> Okay. So would you say with this particular um contract that we're getting the best service for the best price based upon what you've explored?
>> I I I absolutely at this point. >> Okay. All right. Thank you. >> Thank you. Next. Okay. That's everyone. Anybody else? Oh, Mr. Se >> just just for clarification. Um, I think Dr. Holes, um, what you were alluding to, and stop me if I'm wrong, I know
some of these major telecommunication companies in major metropolitan cities will have these like hotspots that you can line up with as long as you're using their equipment, right? I understood that that was free, like as long as
you're using that provider. like um uh Xfinity cable, like I can go to the downtown Fort Lauderdale and there's always like an Exfinity hotspot that I can log on to because I have Xfinity cable, right? Is that not the same thing
with Is that what First of all, Dr. is that what you're referring to? >> That sounds correct. Yes. >> Okay. Is that not the same for AT&T? We have to actually pay for that when other providers offer it for free. >> Yeah, there there are uh there are different uh options for connecting to Wi-Fi. For example, you know, u Broward
County uh has these municipal zones, uh you know, that allows for, let's say, if you use a student device that has, you know, capacity to connect to a Wi-Fi hotspot. It's not cellular, right? But it's connecting to a data network. Um that is free just like you can if you go to libraries, you can connect to their
hotspots for free, but but they're not giving you the device like a sailor hotspot device for free and giving you the service for free. So I I I think we're talking about two different things. I I think if if the infrastructure is set up for the telecommunications company to have a
free hotspot like like the Comcast example that's set up, anybody with a Comcast account can log into that. So if you're in that zone, you get it for free. It's not an additional charge. I think what what you're alluding to, Mr. Davis, is is an actual like hotspot that
needs to be created and there's a service for that, right? Like I can I can pay to have a mobile hotspot. So if I want to go to, you know, Oshkosh, pag whatever in the middle of nowhere, as long as I have a clear view of the sky, I can have a hot spot that you have to pay for. But these devices are equipped
to get the free hotspots for free, right? There's no additional charge if the service is being offered to the general public and a student has to be in that range, they still get it for free. Correct. >> Well, no, there's if if you have to have a capable device. So if you have a device for example like a student laptop
which has the ability to connect to a wireless network that may be accessible outside of our network uh let's just assume right or other hotspot you've got to have something to connect to that uh hotspot you know that's available at whether it be a library or whether it be
in a metropolitan zone we have some areas in parks where it's available you know but again you can't do that unless you have a device to use to connect to that >> and and the account also so I know what both of you both of you are that I think the question that was answered before is the assumption that
Dr. Holdens was talking about us giving a kid a hot spot, a physical hotspot. But for the the example that you gave, yes, I'm a Comcast customer. If I go to the park and there's a Xfinity hotspot, I can log in with my account and I have a device that uh like uh Mr. Davis said,
actually can connect to the to it with my account. So, it's the same thing. So, if AT&T has hotspots around town, if you have an AT&T service cell phone, you should be able to connect to that network. >> Exactly. That's that's a bit like uh me
using what's there's an Xfinity Wi-Fi hotspots that are in metropolitan areas around the country. For example, if I'm a Comcast customer, for example, maybe I normally use it at home, you know, with my router, but if I if I go out with my laptop and I'm sitting in, let's say, a public space and I can see the Xfinity
Wi-Fi, you know, SSID or hotspot, I can connect to that using my my account, for example. But that's that's the key right there is that there there are some Wi-Fi free zones uh that are open uh in in the county and that's up on our website as well, you know, but you have to have a
device to connect to it. Thank you for the clarification. >> Thank you. All those in favor of item, Dr. Zimman, >> I just want to point out there's no such thing as free free Wi-Fi. You're just paying for it through your Comcast bill, Mr. Se. Thank you. >> Yeah.
>> Fair. Yeah. >> Makes me feel better. >> All those in favor of item 111 say I. I. Any opposed say no. Motion passes uni unanimously. Next item is 12. Can I have
a motion in a second? It's been moved by Dr. Zean, seconded by Dr. Holes. Any public no public comment? So board member comment, Miss Thompson, >> my questions were answered. Thank you. >> Okay. All those in favor of item 122 say
I. I. >> I. Any oppose say no. >> Motion carries unanimously. The next item is 16. Can I have a motion in a second? >> So moved. >> Been moved by Miss Thompson, seconded by Dr. Zean. There was no public comment.
Board member discussion. Dr. Zean, >> thank you for being so fast. Chair, you beat me to the uh to the item. >> Yep. I have my question answered as well. Thank you. >> Excellent. All those in favor of item 016 say I. I. Any opposed say no. Motion
carries unanimously. The last item on the agenda to be discussed today, although we still have some more stuff, is item double P2. Could I have a motion in a second? >> So moved. >> It's been moved by Dr. Zean, seconded by Mrs. Leonardi. There's no public
comment. So next is Dr. Ho. >> Okay. Um it's for PP2, correct? Okay. So I just have a question on the the charter school portion of it. Um let me just find it.
Um, so again, uh, we have red line, red font version here. That's the one that I that I'm on. Um, Dr. Heburn, the information on the red line version, this is all new information.
This is all pretty much um changes being reflected. I'm sorry, Dr. Fulton, I didn't see you. He left. Okay, Dr. Fulton, is this information all new that reflects changes or is this um just red font as opposed to red line?
>> So, I'm I'm pulling it up, but if it's red line, that should be new information. >> So, the So, in this case, this is all new changes uh that's reflected from the original policy. Correct, >> Dr. Fton?
>> Typically, yes. But I I do apologize. I'm trying to pull it up. we did a um seat change. >> Okay. Because if it is all new then I mean a majority of this policy then would be would be new. So I am I am just
suspicious that some of these red line are or part of the original if I may. >> Go ahead please. >> If if this is is this the contract double P2 the this entire policy is new. >> Okay. So why >> so all of the language is new language.
This is I think the third time the board is seeing this. Fourth time >> the board. So, but but just so you're aware, Dr. Hoist, the reason why all of it is red is because the entire policy is in. >> Okay. But all of it is not red. Some of it is black and some of it is red.
>> So, so the parts that are black are the parts that were um passed um in pre because this is I think the third time it's been at a board meeting. So when when portions were passed um at previous board meetings and then we know at the last board meeting the board asked for
another change. So so the portions that are read and my staff is in the back and Asha um Dr. Mlon or Mr. Parker correct me if I'm wrong. The portions that are read now are changes that came as of the last time it was before the board at the
last board meeting. >> Okay. So um got it. So the the portions that we're looking at that are read, they were not approved in the past. Is that correct? >> Those are changes that the board asked to be made in the last time it was here.
>> Okay. And that was in a workshop. >> No, that was at a board meeting. >> Okay. Um because um Okay. Well, I'll just ask my question on on M which is number page five on um so on page five um
uh what are what are examples of premium services agreement for charter schools? What are some examples? So um premium services agreements are as you know um each year throughout the year. So charter schools ask for services that
are above and beyond the 5% that are included in the administrative fee that Hellback. So, for example, if they want services, additional services from the athletics department, if they want um additional service, the athletics is one of the um main ones, but different
services that are above and beyond what we're statutoily required to pay. So, that is why we have our um venture design department where those premium services agreements come to the board. the board approves them, but there's also like a a um a payment fee of how
much they're going to pay for those services that are above and beyond the 5%. Okay. >> Administrative fee. >> Understand? So, Dr. Wanza, what we are doing here then in essence is approving uh this particular letter M item M
>> for the superintendent to have the latitude to make decisions on charter school premium services agreement without having to come to the board. Is that correct? >> That is correct. >> Okay. So um a and
the these services are as you mentioned are services that go above and beyond the requirement of the board to charter schools. >> That is correct. These are additional services that the charter school is contracting with the district to provide
and they pay for those ser those additional services. >> Okay. And when the superintendent make when the superintendent makes these decisions for charter schools premium services agreements, it will only come to the board 2 days with or it will come
to board members or provided to school board members 2 days after these decisions are made. Is can you explain that part? >> Sure. So um the way I understand is that when um anything that the superintendent is given the authority to um uh um
exercise under his signature then similar to and correct me if I'm wrong similar to like change orders that the superintendent um approves then as the superintendent makes whatever decisions that are allotted to him under his authority he will then advise the board
um within I think the policy says two days of the decisions that were made um under his authority as granted in the policy. >> Okay. So, Dr. Wza, in the past, these agreements usually come to the board. Correct. >> So, the the approval of the agreement.
>> The approval of the agreement. >> Yes. They come to the board. >> Okay. Um but in this case, they would not. Um, so I have a concern with with the charter school premium services agreements because they go these are agreements that go beyond what we're required and and I I would prefer to see
those come to the board. Um, so I have another question, Dr. Wanza, if you don't mind, Dr. Hepern. Um, charter school articulation agreements, can you expound on that? >> Dr. Heer. >> Dr. Wanza, >> hold on one second. And I'm going to see
if Miss Collins can come down, but um if you can go to your next question and then I'll make sure we can get them all. >> Okay. So I I Well, charter school articulation agreements, those normally come to the board prior to this these changes. Correct. >> Correct.
>> Okay. So I want to understand what's inclusive of charter schools articulation agreements to determine whether or not as a board we should give the superintendent latitude to make decisions on these agreements without us seeing them first.
So Madam Chair, can I make a I'm sorry. Um can I make a motion? You can you can go, Madam Chair. Uh Madame Vice Chair will will will be in play. I'd like to to make a motion uh to strike out M that
charter school premium services agreements uh come to the board because these are agreements that go beyond what we're required and I would I I personally would like to see them before the superintendent makes decisions on them. Okay.
All right. Uh Dr. Wanza, do you have any information on the articulation agreements? Miss Collins is on her way down and um I don't know if there going to be any other changes. I'm just trying to make certain that if there are and I'm looking at Miss Jack Adams to see what will be the process, you know, we
would have to come back now again in December. Is this considered substantive or just so we understand the process? >> Um through the chair um it is considered a substantive um change because you're deleting an entire section.
Okay. So, for the charter school articulation agreement, I just want to understand what those are um to better understand what we're voting on. So, um I don't know if we need to move to the next item, Madame Vice Chair, or uh or
if anyone else has comments on this, then I'm willing to forego my my comments until later. >> Dr. Wansa. >> So, I believe this is the last item. Miss Collins is in the elevator. as soon as the elevator can get her down here. >> Um, let me go to someone else. But while
we're >> You can come back to me, >> Mr. Ca. >> Thank you. Um, I'd like to know the role played by our uh general in-house counsel's department in preparing this document. Um, I know
this has kind of been a work in progress, but this final version of of 3820, I'd like to know how just how involved general counsel's office was in this process to date. >> So, whenever a um through the chair, so
whenever an an a policy comes to us, we legally review it. So, um, a lot of the business decisions as to what is placed within the, um, policy that's made by staff and we legally review it to ensure that the right, you know, it it's
correct in terms of the law. Um, it references the correct law, it says the correct things from the law um, and just general, you know, grammar, etc. with regards to the policy. So this this particular policy
was um legally reviewed by one of one of our council, Mr. Vnola. >> Dr. Heburn, if I may add, additionally um and um Mr. Vnola's title is what? Deputy general. Yes. Council was heavily involved in crafting the language in the
policy. >> Accurate. >> That is correct. >> Okay. Thank you. Dr. Zean. >> Thanks, Chair. Um, >> what >> I was uh a major advocate of this policy
for a long time and um now uh for I think some very justifiable reasons I am not in favor of any word on this document.
Um there has been uh things put in the public domain, many of which that I could verify uh that um makes me pause about our entire acquisition system, our solicitations process and it may have
been you know highlighting for one particular solicitation uh but so far I have not been able to get any you know kind of um response from the administration that that uh that I deem reasonable.
So, in the public domain, there's a uh article in the Florida Daily, a group. I have no idea what they are, who they are, but it doesn't really matter. They've uh kind of highlighted some things, several of which I could verify already. Um but it starts with uh us asking for
the construction management agent oper uh owners rep contract to come to the board. At such a meeting uh we could have debated how many vendors we wanted. We could have de uh debated uh strategies. We could have debated um uh
a number of things that would have made sense. Um for some reason it never came to the board even though our policy requires it and we specifically asked for it. Three three board members asked for it. It didn't come. Then the solicitation says things that the school board says that we didn't
say. It says that we said there would only be two vendors selected. Madame chair, did we say that? >> I don't believe we discussed it. >> Let me read from the solicitation. The school board has determined that engaging the assistance of a team is the
most flexible of two teams, excuse me, is the most flexible, cost-effective means. I'm quite confident that I would have remembered saying that uh but I did not. The solicitation required vendors to hop over a very high hurdle with a financial
requirement which I wouldn't say is wise at all. We would like lots of vendors to bid on things so we could get the best value. In general, when you buy things, you want to have a lot of uh if you're going to buy a car, you're going to go to a lot of dealerships. You're going to look around, right? So, we would like to do
that. But that's a debatable issue. That's a judgment issue. What's indefensible is that that requirement was lifted during evaluation. Um, why is that a big deal? It's a big deal because there were thousands of
firms excluded from bidding and then we took it away and the general counsel's rep to the QC said it was a technicality. That's not a technicality. That's really not a technicality. And I appreciate the role of the general
counsel. I'm not I'm not saying that their support to the staff wasn't appropriate, but what they were told to do I don't think was wise. I have serious questions about one of the vendors being qualified that got through and I've passed that on to the staff to verify and so we'll see if in
fact that's true or not. There are a number of other things in the article. Um my concern isn't to assess those things today. Uh my concern is to say those things are in the public domain. Our job is to make sure that that we
uh have a fair, full, and open competition process, that things that happen here pass our standards. The things I've been able to verify already do not pass my standards. I don't like uh a lot of this and um you know, I've seen the documents. It's not something
that I need to take out of some blog post. Um I have seen these things and so I have no interest in considering this policy. I have no interest in extending the authorities of the superintendent or the staff. Uh and I intend uh at the end
of this item to make a motion that will allow us to investigate uh the claims of this article in a voracious uh way to make sure that this board is made aware of what's true and what's not true because just me reading the documents
isn't sufficient. We need somebody to look at this and to make sure that we've done things well. Uh before I make that motion, I'm going to let people uh debate this and and decide what they, you know, their view of it. We're I'm one of nine. Uh but I am somebody that has run a consulting company for the
past 16 years that bids on contracts. I've lived hundreds of proposals that I've submitted. So I know that process. I'm also representing Broward County in this role. And I I believe that uh what happened in terms of the construction management agent owners rep uh contract
was not wise uh did not exercise good judgment um and is against our policy uh in addition to other decisions being made that uh were just not not in the best interest of the school. So um I ask you to read this uh re think hard about
this. Uh we're got a lot of options in front of us. We can table this uh we can discuss it now. Uh but when time permits, chair, I have a motion to make uh before we uh get off this item. Thank you. >> Okay. Well, I think you were the last person speak. So, Dr. Hol.
>> Thank you, Madam Chair. So, um I just like to hear from legal counsel for policy 3820. Is there any legal concerns that board members should have with delegating any
of these um uh authority to the superintendent as far as approving contracts? >> Michelle Adams >> through the chair. Um that question doesn't um doesn't focus on whether or
not the policy is legally sufficient. the policy is legally sufficient. Whether or not you want to pro um provide the superintendent with delegated authority as indicated in uh this policy is is a question that's um
up to the board. So I I won't be able to opine as to whether it is a a good business decision or not. It's just a choice of the board. But in terms of the policy itself, it is legally sufficient. >> Okay. So the policies legally is
sufficient but as board members and I and I hear you um Miss Adams is there any legal ramification for this board to support this policy in delegating certain um authority to the superintendent that we we need to be
aware of? Is there any cautionary suggestion to the board um as far as uh any kind of state statute? Anything that we need to be aware of? Should we support this item that can have legal
consequences to individual or collective board members? >> I do not have any information that would suggest um that um all I can state is that the document itself is legally sufficient. There is nothing in the
document that is that has any that gives me pause in terms of the legality. um what you're asking is is actually a a question that goes towards the business decision as to whether you want to, but
there's nothing illegal about delegating um specific authority to the superintendent um as is indicated in this policy. >> Is there any statute that would limit us for delegating specific authority to the superintendent? >> No. No, sir. >> Okay. Thank you.
>> Thank you. And I think you asked Miss Collins to come right and answer a question. So if Miss Collins could come up. >> You repeat the question, Dr. Honess. >> Yes. It mentions charter school
articulation agreements on page five. Uh I just wanted uh more information and on what would what are considered articulation agreements. Give me examples. Oh, sorry. >> Thank you for the question, uh, Dr.
Holdness. Good afternoon, everyone. Dante Collins, director of the Charter School Management Support Department. Articulation agreements are agreements that allow, uh, students within who fall under the same umbrella of one nonprofit entity to move seamlessly between two
charter schools. For example, you know, many of our charter schools are coll-located on one site. However, it's not a seamless K8 pattern. There could be students within one MSID that's a K5 and then another MSID that's actually a
68. So, by having a articulation agreement between the two schools, it will allow the students to transition between the schools. Right now, when you have students who move between MSIDs, because it is illegal to move students
between two MSIDs without parent notification, they would be able to move without that because it is again under one uh nonprofit entity that's the same uh governing board for both locations and they wouldn't have to do that notification because it is an
articulation agreement in place. >> Okay. So typically prior to this it would simply come to the board as sort of a um to to approve it but we we could not not approve it. Correct? >> Yes sir. Formality.
>> It's formality. Okay. So in this case that would that would then just allow the superintendent to proceed. >> Yes sir. >> Okay. Thank you. >> Thank you Mrs. Bowman. >> Thanks chair. Um just to to kind of frame what Dr. Holes was asking about
the legality. I think that the real question is um well when it when this came to us in the beginning of this year, the it was brought to us with the understanding that we would have um
it it would free up time and business would be conducted in a speedier manner um because it doesn't you know we wouldn't have the block of having to come to the board and approve everything and you could do things. Um, but I I I
would say at this point now that this is months later, you know, we have So, you're looking at like $500,000 and below per this policy doesn't have to be approved by the board. Now that we have some serious budget
concerns and there's also concerns brought up about procurement processes and things that we've dealt, the question is, is this a, you know, to Dr. Zema's point, I guess, is this the time to do this or is this something that we want to wait to do until we have a little bit
better understanding of our budget and how this is all going to play out? because if we approve this then certain things will be taken out of our hand. We're basically giving up the power of the board to control budget which you know in this
particular case now that we have a different situation than we did at the beginning of the year when we talked about this I think is something that we really need to seriously consider because ultimately the budget is our responsibility and we're responsible to the taxpayers to make sure that we're um
using their money wisely. So I think that's it's not that it's not legal. If we approve it, it'll be legal, but it's not that's not the question is how much power do you want to divest yourself of when this is the power that we're given as board members. Thanks.
>> Okay, Mr. Se, >> just just kind of one last point. Um there's a difference between something being legal and whether or not it's the best business practice of a board, right? Uh, I don't doubt. I mean, I looked at this and nothing jumped off
the page in in the two or three times that I read it. I mean, I don't think these contractual terms are illegal. Uh, I don't think that um we don't have the ability to delegate this uh to the superintendent if we so choose. I think what this board needs to consider is whether or not it's the best business
practice for for all of us. uh we are facing a lot of uncertain times and in budgetary issues and in a lot of things what we're doing right now and uh I agree with board member uh Bowman about having some of that power taken away from us as a board as the entity that is
is is the public face of these decisions as the ones who has to go back to their districts and and deal with their constituents or not just their districts every time you're walking around the county. Um, so I I I don't I don't think we should necessarily be satisfied with the sense of, oh, well, everything in
this in this proposed um policy under 3820 is is legal and it was properly vetted by our our general counsel's office. Well, that's fantastic. I'm just not sure if it's the best business practice for this board to be delegating this amount of authority in these uncertain times that we're going
through. Miss Thompson. >> Um, I just wanted to say quickly because this was the board's directive to make this policy. So, I just want to thank staff for all the time that you you spent on this. And I do think there's been a shift in at least the board's
understanding of the current financial situation and that might be why this policy is voted down today. But I do just really want to appreciate staff because you did exactly what we told you to do. Um and and that's where we are. But thank
you guys so much. >> Okay. All right. All those in favor of item P2 say I. I. Any opposed say no. >> No. >> I'm going to guess that failed, but let's do a roll call. Uh >> school board members Thompson. No.
>> Zean, >> no. Ahadv, >> yes. >> Bowman, >> no. >> Sea, >> no. >> Hixon, >> yes. >> Honest, >> no. >> Leonardi, >> yes. >> Rupert, >> no. >> Fails 36.
>> Okay. >> Thank you. We have, I believe, exhausted all of the items. >> No. Oh, I'm sorry. Miss Thompson would like to make a motion. Sorry. >> I'd like to make a motion to bring back
O10 so that the superintendent can clarify the impact of this not passing. >> Second. >> Yes, absolutely. And I have Miss Paul help out too. But just to remind the board that this is uh work that's associated with the DEFP.
uh a lot of projects that are currently going on and a lot of projects that are slated based on our DEFP uh uh projects that are up to $7.5 million. So 7.5 million and below. So um
just want to reiterate that and Miss Paul if there's anything that you want to add because it simp it this stops all most of our work not all but a majority of our projects around the district right now. Sorry, Superintendent or Miss Paul, can you actually expand on like
examples of what that means? >> So, uh, several of the vendors are roofers. So, you know, we talked about, uh, a roof for Broward Estates, uh, that would be part of this, uh, this, uh, CSMP, uh, maintenance, our preventive maintenance, that would be a part of
this, uh, CCP. Uh, the utilities work that we do with in in conjunction with the city, that would be part of it. our routine maintenance. Uh that would be part of it. So you know primarily we contract out a a fair amount a large
amount of work to these very same contractors. Um so it would be crippling not to have this project or this uh CSMP passed. >> And then just a reminder to the board on March 11th um this ITB
um and the funding was approved. This is to approve all the agreements with the individual um 18 vendors. >> And so just to clarify, if one of my elementary schools air conditioning goes out, would this would not passing this
prevent the air conditioning from being fixed? >> It could because we also have electrical contractors on here. So it's not just the HVAC uh when you thinking about air conditioning, it's the electrical part of it that we have to call these people out to look at.
uh transformer blows. Uh if it's on our side, we'd have to call uh them out along with uh FPL. So, yes, this is uh very uh uh important to our district that we um have the these pool of contractors to call uh not only in
emergency situations, but in our routine maintenance situations. >> I'm formulating one more question. It's already back on the table. >> It's on the floor. Um, it's Mrs. Hixon. Can you come back to me? >> Sure. Mrs. Leonardi.
>> Um, how does this impact the five-year playground plan and the painting schedule for our schools? >> Dr. Heer, >> so these Oh, sorry. >> Go ahead, Mr. B. >> So, these are contractors. So, it's very uh uh likely that we could ask him to to
do a part of that work. Uh whether it's painting or uh roof repair, any of those type things. Uh I can provide you a detailed list of how we've used these vendors in the past, but they're primary vendors. Uh I didn't want to just uh
single out one individual, but yeah, we we do business with them as a matter of routine. We don't have staff to do all this work and this is how we leverage our vendors to do this work. >> So, let me ask the question a little bit differently. If this item remains unpassed,
how does that impact the 5-year playground plan and the painting schedule? >> Well, this is not just with playground. This is not just with painting. This >> I know, but I'm asking specifically about those. So if there's any kind of uh uh electrical issues uh with
painting, if we have to move something, if we have to adjust something, we use vendors to do that. If there are any kind of uh issues with uh uh the playgrounds, uh if it's something below ground, I think we had an incident where we had a pipe that was broken and we had
to call one of these contractors in to repair it before we could do anything with the playground. So they're they're all basically intertwined with uh the work that we do. >> Dr. Zean, >> thanks so much, Chair. Um to the general counsel, if uh once we learn more
information about the um uh procurement solicitation department and the functions in Broward County that do these uh things, could we bring this back in December and pass the same contract award? is
>> through the chair. >> This is Mrs. Shock Adams. >> Um, yes, you would be able to. >> Terrific. And to the chair, do we have vendors um currently under contract that can do the work that's been referenced in the last few minutes? >> Dr. Heer, >> Miss Paul,
>> we are the size of a city, so we need uh all of these vendors to do the work. We have a massive DFP plan. We have um uh construction projects that are going on. So we need all of these vendors to do the work.
>> I appreciate that. But I Dr. Zean's question was do the vendors that we have now would they be able to do the work that was being referenced? >> These are some of the vendors that we currently use now >> since the >> if right now passed. So he's saying
those vendors because right now we we can't use those vendors on there. So based on that information, the vendors that are available to use, would they be able to do the work? I believe is the question. >> No, my my question and I'm sorry I may not have articulated credit. We have a current CSMP contract. When does that
expire? >> Dr. Heer, >> um, Mr. Andre, I don't know if you have that that specific date for a current CM CSMP contract. Good afternoon through the chair. This is the CS this is the current cse uh
CSMP contract that was awarded um in March and goes until May of 2028. These are just the agreements before you today for the
award that was made back in March. Terrific. And so can do we have vendors that can do the type of work that we would normally do under the CFMP and and for how long do we have them available to do work for us? >> Dr. Heer, >> Miss Paul, I don't know if we have all
of that information or if you have it, Miss Andrea, for besides the current CSMP contract are do we have uh other vendors that that are under contract? No, these are the vendors that are under the CSMP,
>> right? And I'm I'm trying to get around to this the answer to like a really really like over the hedge kind of question. Um when do we run out of the ability to use these vendors? Is that today if we do not pass this agreement? >> What's the what's the uh end date for
this particular ITP? The current ITP? >> They're under agreement already. So when does that agreement run out? >> That agreement is until May of 2028. Terrific. So tell me what the impact of not passing this today is on our ability
to do work in playgrounds and other places. >> So um I'm just trying to uh summarize what I think you're saying, Miss Andre, is that we awarded the funding for this and we're we've negotiated all the agreements. Correct. And so what we have
before us are agreements. So if we don't pass these agreements, we won't have any vendors to do the work because there's no agreements with any other vendors because this is the CSMP. That's what if I'm correct in summarizing that for you. >> Correct. So the board already approved
the 18 awardees as of March and today you would be approving their agreements which were finalized for them to continue doing work with the district. If there's a question about the agreements or the
awards, I would be more than happy to answer that. >> I'm just trying to ask a really practical question. We have a CSMP contract that is doing work right now. Is that correct? >> Like we ask people on the CSMP contract, right, even before we pass this
agreement to do work and they can do work for us. They're they've been awarded a contract and we can ask them to do work. Is that right, >> Miss Paul? Let me see if I can answer this. So the people that are on this current
CSMP, many of them prior to the authority that the board uh approved or the agreement or a previous agreement in March, we do business with them and have done business with them. >> Okay. >> So this is just a a new CSMP to cover
the next three years. I believe it is to 2028. But yes, that we currently do business with them, but that's this is the new agreement that was approved in March to continue to do business till 2028. >> And what I'm curious about is when does
the the prior CSMP contract when does that expire? When can we no longer use those vendors to do work? >> Miss Andrea, do you have that? >> There is no prior. That was already
expired, hence the March new uh awardee. >> Okay. So I think then that that in a business sense uh if they were awarded contracts in March before the previous contract and agreement word out they could finish doing the work up until
now. >> Is that correct? >> That would I would want to ask legal. That's not my domain. >> Miss Shock Adams. >> Can they do work without an agreement? Is that the question? I'm just trying to understand the impact
here because, you know, waiting until December when we can learn a lot more about the the the allegations have been made about our solicitation and procurement agreement is a very wise thing if there's not a big impact. If there is a big impact, maybe we wait, you know, and come back and reconsider
this in the other direction next month. But but what what is the impact on our ability to do projects? Small construction projects. That's what this is for. Minor projects, MP, CSMP. What's our ability right now to do minor projects between now and our schoolboard
meeting in December that would be impacted by leaving this decision alone? through the chair. >> It appears as though um well from what I hear factually that there is no existing
contract that exists. So if that is the case then it is not advisable for a vendor to move forward with work without a contract. And I appreciate the legal perspective on that, >> but I need to know from our cabinet
member who is responsible for construction, if we need to do some work right now with a a minor project, do we have a contract vehicle by which we can reach out and get to people to get work done >> for a for a new minor project? For a new minor project minor project, do we have that ability right now? >> Because I get what you're saying. We
have people working. >> We have a set of vendors that we can go and contract with right now to do a minor project. If there was a new minor project, do we have we have an agreement existing agreement with with a U >> I'm not interested in the agreement part. I just want to know if we can if we can take a minor project we need to
do and give it to award it to a vendor in order to get work done. >> So I would say I'm going use Broward Estates probably not because the contractors on this uh um uh CSMP are who we normally use to do projects. So
even though uh we're uh that would be an example of a new project, you know, to get done. So the answer would be no. >> Okay. So to initiate a new project that's a minor project, we couldn't use this vehicle. And so uh I get that
>> not without an agreement. And these are the agreements. >> No, I I don't want there to be any caveats to this. I want to know black and white. If we have a minor project and we want to do it, we want to perform a minor project, do we have an ability to do that without the CMP agreements
being passed today? >> I am hearing a no. >> I'm I'm sorry, but I'm I'm I don't want to have any conditions on the answer. Either we can do it. We can get to a vendor and do it or or CSMP just has
better vendors or they're easier to get to. But if we have a a Broward Estates-like project, minor project, can we get it under contract and do it today? >> So the simple answer to your question is no. The caveat to your answer is that that single vendor without this vehicle,
we will have to come to the board with an agreement for that vendor because of the the the dollar amount. So that's >> we we have no vendors under contract in Brower County outside the CSMP to do work. Is that the case? >> These are the vendors we use >> and these are the only vendors we use.
you had to do another solicitation to get another vendor to do Broward Estates, then you're adding additional time and additional money to >> Perfect. I understand uh completely. Thank you very much, Chair. >> Mrs. Bowman. >> So, >> so this is something this is we already
passed this back in the spring, correct? So, we already passed it. Now, it's coming back and these are just the contracts that we're passing. >> Correct. >> Okay. and all the contracts have are expiring. We need to renew them. Is that the understanding? Okay.
And I and I think we would benefit from continuing to have our buildings um having work performed on them. I think that uh and if and if there and if it comes to our attention that there's something wrong with this procurement
process, we have the the termination clause and all these contracts. >> Dr. Heer, >> that'll be a question for legal. >> Well, I mean this, you know, we're not like this isn't coming out of the sky. >> These contracts have the termination
clause in them. >> Terminate for convenience. I'm going to ask the um the attorney that um took a look at them to see if it has that and then I'll I'll be able to respond to that. >> Okay. Can I go to Dr. Holes while we're waiting?
>> Yep. Sure. >> Dr. Holes. >> Thank you, Madam Chair. So, I just want to make sure I have clarity. So, Dr. Heburn, in March, we approve, as far as I can recall, 17 vendors. And um the the
contract that we have is from what time period to what time period? >> Dr. Heer? >> Um I just had that up just my apologies. It is from 36 months from today. So um that would be 2028. November 2028
if I'm correct. Miss Centry, help me out here with the specific dates. What do you have? >> This will be from now until May 19th, 2028, but there is a note on each of the agreements that states the board
approved this on March 11th, 2025. Correct. And to Oh, I'm sorry. >> I'm so sorry. So, we approved March 11th and the contract starts when? May of this year. So it has already started. >> I believe it's
the exact terminology is on at the beginning of the um page one of the contract. Um and it says this agreement is an open-end agreement. So, it's effective
March 2025 from the date of the previous board approval. Okay. So, here's my question, Dr. Heburn >> because I'm a little confused. We approved this in March. It says the the
contract that we are the contracts that we're receiving today, they're effective since March because that's when we approve it. So why do we need a second approval uh for receiving these contracts? And and I just want to also mention the only difference I see here
is that we added an additional company. Is that what we're trying to approve? Because we we added an 18th company versus 17. >> No, let me clarify. So in March, we approve in this specific ITB 17 vendors um to be able to be funded through this
ITB for work. During the after that approval, the staff has to go and um create individual agreements um with each vendor. Um in the midst of that, an 18th vendor was added um as an
additional vendor for this ITB and also that agreement for that specific vendor also. So you're approving for all 18 the agreements with all 18 um vendors. So you approved the funding for the ITB. Now you're approving the the uh agreements um that were worked through.
>> Okay. So that's typically the process. The funding gets approved but but it appears that work has started since March, right? Because it says the contract is from March >> 2025 to 2028. >> So correct me if I'm wrong, Miss Paul. If these vendors have started a project prior to that, they're finishing out
their project. It's if we have a new project, i.e. uh Brower states, we would have to have this in place to initiate a new one. >> Right. But I'm a little confused because you said we approved the funding March and then the contract is from March 11,
2025 to 2028, I believe. So, so the contract and the work has already started, but we are receiving contracts agreements months later. I'm just confused on the process. >> The work the work for this this specific ITB has not started.
>> Okay. So, if if we didn't have an 18th company, this would still come back to us. >> Correct. Absolutely. it it'll just say 17, but in the midst of that timeline, there is an identified 18th and so that's being added. One is being added, but the agreements for all 18. >> Okay. So, if this is voted down today
and it's not approved, then it negates what happened in March as well. Correct. >> No, you're you're voting down the agreements with these um contractors. And so, in a sense, it's just uh funding that's already been approved for. the funding is there, but we're we're we're
voting down all of the folks that will do the work. >> For new work um to happen, this agreement needs to be in place. If it's voted down, we won't be able to initiate uh new work or if there's an emergency situation, we won't be able to find the specific vendors we've used in the past.
>> Okay. So, this is not about the money because that was approved. This is about correct the vendors. Correct. >> Correct. >> That is correct. >> Okay. Mr. Sea, >> couple things. Chair, first and foremost, and and general counsel can correct me if I'm wrong, but it does appear that there is a termination for
convenience in all these agreements, all 18 of them. >> Maka >> um through the chair. Yes, that is correct. >> Yes. Okay. >> There is a termination um with or without cause. >> There's a want to make sure I'm very clear here. There is a termination for
convenience in all because that there's legal significance to that. Obviously, I don't have to tell you. Um there's a termination for convenience clause in all of these all 18 of these agreements and it looks like it's section 10.06 in all of them. Is that accurate?
>> That is correct. Section 10.06 uh entitled termination for convenience. >> Okay. Fantastic. So I think that answers a question that was was asked by my colleague. There is a termination for convenience. Um I'm wondering um Dr. Zean brought up uh issues with the procurement process when
this was initially going through. Um I don't remember the article that you cited to nor have I ever heard of it. But um I guess twofold here. Number one, I'm wondering if Dr. Dr. Zean would be kind enough to expand upon the the
procurement concerns that he had and if there was a proposed um investigation or inquiry that can be done between now and December to alleviate uh those concerns um just to make sure that all tees are
crossed, all eyes are dotted, and that um nothing nefarious was uh was going on during this process. >> I'm happy to share some of it. you know, everybody can go read the article and uh I'm sure there'll be more that comes out. >> Can can you can you cite to it or at
least give the >> Florida Daily? Again, it's uh as far as I can tell, this is a blog post. It's not some, you know, mainstream media, but they have uh cited all the documents. This is uh, you know,
credible. I'll just tell you that. Uh my review of the documents confirms several of the things that they've done. One of the things we all know is we told the superintendent to bring us the solicitation and the superintendent did not. We know from reading the solicitation that the it says the school board said we'd have two vendors. The
school board did not. Uh we know that um there was a audit requirement of biders that meant a very small number maybe 10 nationwide could have bid on this and then the QC uh waved that requirement and said it was a technicality and if
anyone's ever worked in the proposal space and you say only 10 can bid and then you wipe that condition out so that I mean I said thousands but it's at least hundreds of other companies that could have done this work would have bid on the work like that's just no bueno.
You don't do that. Like unless you want to tell vendors that don't ever come to work in Broward County again, you don't do that. Is it legal, Miss Adams? Sure, it's legal to do that. Is it wise? It is not wise. And so that's just the
beginning of things. I um I'm pretty confident that the third vendor that was passed as minimally qualified uh was deceitful in their submission and that they are not minimally qualified. Um you know, we need an investigation. We need
the chief auditor and the superintendent to look at this and to um you know, come back and tell us everything that went on with this listation. But what really eats me up is this is the contract closest related to the grand jury re
removing five people from this board for malfeasants and not paying attention to the construction during the smart bond. Five people got kicked off this board. This is a solicitation that the administration should have been very very sensitive about doing everything by the book and everything wise and
starting from the very beginning. Not bringing that solicitation to the board was step one. and and you know that's what you asked for. It's what I asked for and it never came here. And that's those are those are just the confirmable facts right now. Um but I would
desperately would like the chief auditor and the superintendent to look at this and report back by December. Uh there's going to be a lot of people looking at this going forward and um all early indications is there's definitely substance to the allegations that they're making. >> I just would like to point out though
where the items he's discussing is not this item. That's something that's coming to us in December. So, I'd really like to focus because we are coming in on the >> Yes. >> time. So, um the the item for us is 10.
It failed. It was brought back to the board to discuss, but the the article he's referring to does not >> Let me connect the dots though, chair. This >> particular >> Let me connect the dots. This board's job is to make sure solicitations and procurement are done wisely, not just
legally, wisely. and and this is another award that was made as a result of of uh this division doing solicitations and I don't have confidence that it was done or anything has been done uh u to my standards. I'll
just say it that way and I'm dying to get this investigation done so we can put this side but um you know the allegations are are of the other solicitation can be uh confirmed several of them easily um and therefore I don't have confidence in going forward with
solicitations in in the construction space right now. >> Chair is this is this request an investigation or I guess maybe superintendent is this something that can be done between >> So if I if I may Mr. Sea. Um I I I will work with the chief auditor and I will send every document that we have to
whatever investigator. Um cuz I know the team hasn't done anything nefarious. U number one. Number two that >> which by the way I wasn't suggesting that we're investigating to make sure that nothingarious happened. >> Absolutely. Absolutely. Um I've read the the same blog post that was referenced.
Um and there's some inaccuracies in there nonetheless. um uh when we see things like that, it raises our eyebrows and we we we always take a thorough look whenever any board member brings concerns to us. We always take a thorough look. So, we have no problem uh working with the chief auditor to see if we can come up with an expedited process
to to review. Uh and I'll talk to the chief auditor and also uh general counsel about the item he's referring to that hasn't come to the board yet. We plan on bringing it to the board uh for a vote next month so I know how u that plays into a review which we're going to
do our our rounds with the board members anyway to make sure you understand the whole uh process before we bring it uh because I know it's a sensitive topic but yet a needed topic um when it comes to improving our facilities and projects over overall um but and so that I I'll
leave it at that chair uh we'll work with the chief auditor and do what we need >> and I have a quick question and just point of order I'm not sure we voted on or directed any kind of investigation. So I we're talking about an investigation, but I that that really
didn't even come to us as a discussion. This just this item failed. That that was what happened. So all of these other things that are happening are not related to this item. Um although can I understand how the dot you're connecting the dots but we are specifically
bringing this particular item back. So I I don't know how I I appreciate that you read an article and had concerns but I don't think this board has directed you as a board to do any investigation unless I missed something. >> No, I didn't hear a direct direction
towards me yet. >> Okay. U Mrs. Alida, >> thank you. My question is to Dr. Hepern on O10. To the best of your knowledge, has O10 met every policy that we have procedure
ethically and and you are bringing this forward as a request? >> Yes. Um the district has been doing work with these vendors for quite some time. So this is um been renewed um over the years. So yes, absolutely. >> Thank you, >> Madam Chair, >> Dr. Hol.
>> Okay. So uh Dr. He burn on 10. Um, so I I guess and I appreciate you answering my questions. Um, so we have the funding, we approved the funding. Now what's in front of us is simply to approve the vendors who are going to do the work. >> So the the funding aspect is out the
way. That's not what we're focusing on. Right. That's correct. So I'm not sure. I'm a little um unclear because uh is there any specific concern by anyone with specific vendors that are here with anyone in this list or >> No, there's no there's no concern with anybody on this list. Um I know what Dr.
Zean is referring to. So, I was just um providing information on that. But as far as this item, this list, there's no contractors on this list with any any concerns that that we're aware of. This is simply um approving this to have these agreements approved. So we we know
what vendors we have available moving forward for the amount of work that we have um today, >> right? Cuz I know we we brought this item back and um you know the I guess I thought some board members have concerns with specific vendors because the money
is already passed and allocated for the job that needs to be done. So what we're voting on here is these 18 vendors whether or not we want to approve them to do the work. Is that correct? >> That's correct. >> Okay. Chair, if if if nothing happens, where does this money go?
>> Dr. Hepper >> goes back into the reserves um as I assume, but there's other consequences of things falling apart and work not getting done. Uh which we have a lot of old buildings with with uh students and
staff in them. And um there's emergency work orders on a daily basis that our teams can't fulfill. And we utilize these vendors for such um issues, too. Okay, last and final comment, Mrs. Bowman. >> So, I I guess we're weighing I mean, I
think that Dr. Zeman's bringing up a broader concern, but we are weighing whether or not we're going to have the ability to do the day-to-day work that we need to do on the buildings and they are separate and we do have the termination clauses if we find that there's something some kind of problem
with the procurement process moving forward with this. Um, so I'll change my vote to support it. >> We're gonna take a >> M. Madam Chair, >> again, >> you do have to before they vote on the item, you have to vote to to bring it back. >> We did.
>> I don't believe there was a vote. There was just a motion and a a second, but no vote. >> Thought we voted on it, but okay. All those in favor of bringing the item back say I. >> I. I. >> Any oppose say no. >> No. >> Sorry for that. Okay. All those in favor
Oh, sorry. I just I had one quick question because I I heard some again some ambiguity about whether or not this would these things would be investigated. I know the board did not give formal uh guidance um
or direction to the superintendent. Um, but I'm hearing from one of my colleagues that it, well, multiple colleagues that they hope that these things are investigated. Um, so that if we do need to terminate if something was done incorrectly.
Um, so I I I just want us to be clear about where we are with that before we go. >> Would you like to make a motion? >> Sure. I'd like to make a motion uh to direct the superintendent to investigate allegations of nefariousness. Point of order. We have a motion already on the
floor, don't we? >> No, we just have an item. >> We just have an item. Yes. The item's on the table. >> It's item 010. We don't have a specific motion. >> I'll reward my my motion. Um I move to
direct the superintendent to work with the chief auditor to do a thorough review of the procurement methods regarding this item. Um, and the item that's been discussed uh today that's
coming to us next month >> by December 9th. >> Second. >> Sorry, we're having discussion here. Any public comment on the motion? Board member discussion on the motion. Dr. Holman.
>> Thank you, Madam Chair. So, Madam Chair, after voting on this motion, we're going back to the item to approve or not approve the item. Okay. Thank you. >> Yes. All those in favor of the >> Just question. Uh, I I guess my question is the the timing, right? Because I'd
like to see the investigation conclude with enough time to potentially bring this back if we're going to vote on it uh the Is it December 9th? >> No, no. What what what I'm what I'm suggesting if it doesn't pass okay, Miss
Leonard's motion is is to direct the superintendent to the investigation. So if it doesn't p if it doesn't pass, if it stays the way it is, the investigation is done and everybody is clear, I'd like the ability for this to be brought back in December in reliance on the investigation that the in
superintendent is going to do. So, I want to make sure for clarification purposes if with Miss Leonard's motion, if the timing lines up, I want to have the investigative report back in time to potentially vote on this again in December. If everybody I hate to use the
word is cleared, but if it's if everybody was was on the level and everybody did what they were supposed to do, if this doesn't pass now, I want the ability to vote to be able to vote back on it in December. So, can I get clarifi clarification on the motion? your investigation that you want concluded.
Are you asking the superintendent to have that done within enough time for this to potentially come back in December for a regular schoolboard meeting? >> I mean, I said December 9th that that's not enough time to bring it back if I mean the >> when's the meeting? >> December 16 pending board of vote on
board meetings next week. >> Clear on the motion. It is it's just to tie it to this item because there's some concern that it doesn't tie to this item. It wasn't about something else. It is about >> Okay. Regarding this item O10, work
direct the superintendent to do a review of this item O10 with the chief auditor uh and legal by December 9th. >> Did that motion I think it was about the process. >> No, I thought I mean that the the
allegations are about RFQ26059, >> right? We can't discuss that in O10 because we're talking about O10. So >> we we well hold on a sec. On what authority can we not make a motion about a procurement system that
is directly related to the procurement system that was used for OO10 where the evidence comes from 26059. There is nothing that stops us from doing it's directly related. Miss Jacqu Adams, >> currently you're speaking to O10 and
you're in the middle of a motion with regards to O10 and you stopped and made a separate motion with regards to investigation in general. So I had a question with regards to, you know, a
motion while another motion is at play. And then that second motion has to do with something that did not appear on its face to be related to OO10. >> Terrific. I was to be more careful. I'm recommending to the maker of the motion
that that the 26059 is actually the thing that we wanted investigated and because that's the same solicitation system in the same department of Broward County Public Schools, it does pertain directly to O10. >> Okay. Thank you for that clarification.
All those in favor of the motion say I. >> I. Any oppose say no. Motion carries. Back to yes. >> Go ahead. >> Thank you very much. Um I'd like to investigate the one uh that we have uh
evidence that that warrants uh investigation. 010. I have no information about the procurement and solicitation around that, but we have lots of information about 26059, >> but we're only on O10. We need to finish O10.
>> We're on item O10. So, her motion centered around that. When we finish this, when we come to the other part, if you have something else, you can do that then. >> Okay. And we have to watch our time because we're almost at our eight hours.
All those in favor of item 010 as amended say I. >> I. Any oppose say no. >> No. >> Roll call. >> Roll call. >> Roll call on the item. Uh, school board members Thompson. >> Yes. >> Zean,
>> no. >> Aladd. >> Yes. >> Bowman. >> Yes. >> Sera. >> Hixon. >> Yes. >> Holus. >> Yes. >> Leonardi. Yes. >> Rupert. >> No.
>> Item passes 63. >> Thank you. Okay, we have cleared I believe all the items. Um, so we have a public speaker and we apologize for the delay. So if Cassandra Tusant could come
to the podium and thank you for your patience. the right Oh, can can we stop the clock? She hasn't started yet.
and reset it. Hello members of the board. Uh my name is Cassandra Jan. I'm a proud graduate of a Bard County Public School and I currently s serve as the South Florida organizing coordinator for the social equity through education alliance. I'm here speaking in regard to the
redefining initiatives currently taking place across the county. After speaking with parents, students, and teachers directly impacted, there are some solutions they would like the board to consider before the school boundary advisory committee votes on its recommendations to the school board on the 18th of November. I respectfully
ask, would it be possible to delay the meeting on the 18th to allow the community members additional time to meet with the board, have conversations with fellow um and have conversations with fellow stakeholders? I would also like to ask uh when the final vote regarding phase two of the redefining
initiative um is scheduled to take place and has there been um because there has been a little confusion on when the final decision is being made. Uh lastly, I'd like to acknowledge that this is a very difficult time for our communities and the board is doing their best to support families as they make tough decisions. Uh but me moving forward,
please feel confident in going to the community when it comes to supporting our public schools. Thank you. >> Thank you so much and again thank you for your patience. Um, we now will hear from HR regarding the general counsel
an update and then just to remind the board, we had said at our last meeting that at this meeting we would get an update and then decide whether we were going to continue with the internal or if we would wanted to move to an external. So once they give us an
update, I will ask you for your your input and then we'll move forward from there. All right. All right. Good afternoon, school board members, superintendent. Um, my name is Susan Rockman from the talent management
department, and we are going to give you an update today. So, the ad has um been posted since we um left you back in October through um through Monday 5:00 p.m. We have eight candidates that have applied. Out of the eight candidates, we
have six that are qualified. So, um, I'm going to give Angene Titer, the director of town acquisition, a moment. I want her to explain to you about the search that we did to obtain these candidates and then we can answer any questions. >> Good afternoon, school board members,
Dr. Heburn, community members, and Gene Titer, director talent acquisition. Starting on October 21st when we got the updated job description, we were able to post the position immediately later that evening. The position uh was posted and
we actually received our first applicant within 24 hours of posting. We then met with our marketing team to develop a comprehensive plan to market the position to individuals that would meet the qualifications in terms of the
tenure and caliber of legal practice. With that, we developed uh a social media posting uh to target via LinkedIn individuals that would have the qualifications and may be interested in joining the BCPS team. We further
identified all of the individuals, the 46 education law certified individuals in addition to the 300 plus governmental certified employees that are barred in the state of Florida. and uh with our marketing team developed uh targeted
email to address those individuals personally and to be sure that those emails reach those individuals in a timely manner. Our CRM our communication was first sent a test how are you um email to ensure that when we sent the
targeted communication it would land with those 400 plus individuals. We were successful by the end of that week, right around October 24th, to make contact um via email to all of those 400 plus individuals. Uh starting with the
following Monday, we started uh personal calls to all of the education law certified individuals. We also sent our email campaign to all outside council that work with BCPS, Miami Dade Public Schools, and Palm Beach public schools
because we wanted to target those attorneys that already have the experience of working with uh school boarding dealing with all of the complexities of the work that we do here. So through targeted phone conversations, there were a small mini team of talent acquisition HR
administrators that developed a comprehensive plan to make initial contact and then if contact wasn't made, a follow-up email to uh change the messaging and then a second phone call. We've tracked all of our human contact.
Uh through those we had conversations with attorneys that uh welcomed the opportunity, appreciated the initiation uh and follow-up calls. Some declined um exploring the opportunity mostly because of the timing of the year making a leap
from where whatever position they're in uh midyear did not appeal to quite a few of the people that we spoke to. for all that we spoke to, we did get some additional leads on referrals of other attorneys that they thought might be interested in the opportunity. And so we
had a very systematic way to follow up on leads and track all of our data. So we had quite a few conversations uh with attorneys that were interested and excited. uh some of those individuals that we were able to make physical contact with and talk to uh were enticed
enough and some of them did actually apply and they're a few of the six that qualify for the position. In addition, in our efforts to solicit and spann as wide as far, we also um connected with law school alumni associations and
career offices at our local law schools to ensure that we got the message out to even more attorneys because we wanted to um bring a breath of qualified individuals to the application process. So through the human contact, through our email campaign, we connected with a
couple of hundred people. We were also able to track our CRM data to identify how many of the emails um were opened, how many of the individuals actually went to our CRM page and from there we also follow followed up on leads in that
way. And so we really built in quite a short amount of time a comprehensive uh recruitment effort that brought qualified applicants uh to the application process. In addition, um Mrs. Batista went to a conference last
weekend and we provided her with printed materials to share the recruitment efforts because the ad was not going to close until the end of her conference and she was able to bring that information to her conference and engage in individual conversations with uh
attorneys that may have been interested. So, uh, the talent management and talent acquisition team really launched a comprehensive and detailed, uh, recruitment effort that led to eight applications and six qualified individuals.
>> Thank you. And before we go further, I have to take a vote from the board to extend the time because we have reached our eight hour limit. So, all those in favor of extending the time for no more than an hour say I. I. Any oppose say
no. Motion carries. >> I'm sorry. You can continue. I just didn't want to. >> That was good timing. No. No. So, that was we wanted to bring to you a summary of um the efforts that we've made to um enhance these eight candidates and that we do have six candidates um available
that are qualified. And we wanted to get direction from you about if we should continue the process and moving forward. And our um next steps would be to take it to the special school board meeting on November 18th for the board to review the resumeumés and then make some
determinations on what you would want to do next. Um hopefully from that group of six qualified candidates, you can then come up with a recommendation to um decide if you want to move forward. >> Okay. Thank you so much for the update. Do I have any board discussion, Mr. Sea?
>> Thank you, Chair. First off, um I want to commend my colleagues, uh Sarah Leonardi and um our legal eagle on the on the board, Miss Mora Borman, for u sitting in and agreeing to join the legal search committee. We had a a nice
and productive meeting on Monday in which we went over um all of these applications and I was uh pleased with the ones that I that I that I read. Um I just do have one question chair if I can. We reopened.
What happened? >> We did reopen it for we extended the time frame for a day and we had one additional candidate. So um that brought you up to having six qualified candidates to consider. >> Okay. Fantastic. Thank you. >> And just to clarify because when we left
here last week, they were not actually going to meet until Friday, but time things worked out. So, they did actually meet on Monday, but because we had made an agreement on a specific timeline, we're not really going to go over with
them what we're going to pretend like they're meeting on Friday so that we don't muck up what happened um in terms of what we agree to and nobody says we switched up the timeline or anything. So today is really just about are we going
to go forward with the internal or do we want to look for an external and then that special schoolboard meeting is when we will get their input and have the discussion as was agreed upon when we had this discussion last week. So I just want to clarify for everyone
why they met but we're not talking about it because they really technically were not supposed to meet until Friday because that's what was agreed upon. So >> yeah. Um so as the chair of the legal
services committee um I am a little bit frustrated and confused because um you know I I know we had a a discussion about the legal services committee meeting um and reviewing the applications and and everything and due
to people's schedules um we did meet Monday. I was told by staff that that was okay. Um, I know that staff also spoke with um our legal counsel and said it was okay that we met on Monday. Um, so I guess I'm a we, you know, we met on
Monday, we did a lot of work. Um, I'm very grateful to my colleagues uh for the work that we put in. So I'm wondering um like if we're pretending like we did not meet on Monday um which we did and it was a recorded meeting um and we're pretending that we're meeting
on Friday which we're not. Um what uh what is the goal of of what what what were we looking to to see with the outcome of the meeting because we we did we you know we
reviewed the applications um and we came up with some recommendations and a timeline and a process. Um so would you like that to be presented next week? >> Right. And I guess pretending isn't the right word. And when it was presented,
when staff called to say, is it okay if you meet on the 10th? I mean, obviously, if that was the only day that you could meet, but we as the board couldn't, there was no way to inform the rest of
us. So, what you did is still valuable. The fact that you did it on Monday and not Friday doesn't change what's coming to us. And the whole agreement was it would come to us at a special school board meeting on the 18th. So that's still the intention. It wasn't that you
did work for no reason. But today what we had agreed upon was that we would just get an update on how many people applied and decide as a board was that a number we were satisfied with or did we want to go to um an external
because remember you met on Monday. there was a holiday yesterday. There would have been not enough time for us to get the information and review it to have that discussion today, which is why we're having a special school board meeting next week. So, I I know timewise
and there's no problem that you met on Monday, but just based on the timeline we made as a board, it we're not changing the timeline, I guess, is what I'm trying to say. So, I shouldn't have said pretend. Excuse me for that. So, Dr. Holes, >> thank you, Madam Chair. So, I just have
a couple of questions. Um, I heard a a comment saying we reopened and got an additional candidate who qualified. Um, was there a closed date and then the process was reopened for this one person? Um, I mean, the comment was
made. So, I just want to uh uh get clarification on that. Miss Printe, >> the Rockman, >> if I may, if um the um window, the application window was open for anyone who wanted to submit an application. >> Can I
>> Okay, but I heard reopen, assuming that there was a closed >> closed. >> Can I re can I elaborate on that? Yeah. So, um we were informed that a candidate had uh reached out to our HR team because they were un they were having
some technical difficulties. So, as a committee, we agreed to reopen it for 24 hours um for any additional applicants. And like I know I reached out to someone to to apply. They didn't, but like it wasn't like a secret window of time that
no one like no one except that one individual um knew. So, we opened it up for a whole 24 hours. >> Got it. And and thank you um board member Leonardi. Did we did I can't recall but as a board did we set a specific time and time to which we
receive applicants or was this delegated to the committee? >> Um Mrs. Rockman I can't remember either. >> It was Sunday at midnight was the original um deadline date. >> But was that set by the committee or was that set by the board? I just can't
recall what transpired. >> Not set by the committee. that was set um as we discussed um at the last meeting on the time for posting and when you wanted to give us back when you wanted to hear a report on today. So that decision was made at the last time we met. >> Okay. And the additional uh applicant came after Sunday.
>> Came yes. >> Okay. And and the committee uh agreed um um to have that reopen. Okay. I just wanted to understand um and also um
Madame Chair um you know I I I understand that we're just deciding whether or not we're moving ahead with the six um or we're going to have a different process but is there any way well in order to move ahead right I I
think as a board and as an individual board member you want to know that the six is sort of um you don't have to go into details but are these um beyond are they excellent individuals who fulfill the minimum and parts of the prefer the preferred requirements. So we
can kind of be confident that we're moving ahead uh in this way without necessarily being too thorough. >> You're welcome to ask any questions. >> Okay. So but I I know you gave some guidelines, so I just didn't want to to
go beyond the item. So I just want to find out these individuals. Um can someone uh provide who uh I guess the committee? >> Oh okay. Board member Leonardi. >> Yeah. So I mean I think the we had the opportunity to look at the resumeumés.
We actually had the the names were redacted. Um, so we were kind of doing like an anonymous review and the committee felt comfortable moving for we felt like the the caliber of candidates that we had were of quality of a high quality and we felt comfortable moving
forward. We didn't feel I I don't want to speak for my colleagues but I that was the consensus that we didn't feel like we would have to go back out. >> Got it. And do you feel that they went above and beyond the minimum requirement the ones that you've seen? >> Yes. >> Okay. Good. I don't know if my colleagues want to
>> I if if memory serves correct um we were served with five at the time right that had actually met the qualifications um the with the exception of one I think the three of us were all on the same page as to the top three so I mean it
wasn't like you know one of us was over here one of us was over here one of we were all pretty much we had all agreed that the ones that are moving forward were were were highc caliber uh applicants I I agree with that assessment and I think, you know, I guess the question that we have right now is whether or not
we want to go to a a head hunter for back of lack of a better word, but I think that we have enough to work with now that we don't need to do that. And thank you to our HR department because I think they did a really good job bringing people to us in a very short
period of time. So, thank you guys. >> Yes. Thank you. So, is there anyone um Mrs. >> um I guess we'll probably get it out today, but I wanted to see if an internal um any internal people had applied. >> Yes.
>> Yes, one internal candidate has applied. >> Okay. So, have we made the decision yet that if we're going to do um an interim or is that at next week's meeting? >> That's all next week. Okay. I'm I'm good. Thanks. >> Okay. Is there anybody who wants to
discuss looking at an external firm or everybody's okay with moving forward? So, we'll move forward with the special school board meeting with the rest of the details as was agreed. >> Thank you so much, Mr. I would just like
the chair of the legal services committee to kind of put out tentative dates because you're very important people and we kind of talk through some dates. So what >> can you put the mic up closer?
>> Sorry about that. I just want as soon as possible if our legal service committee chair could share the tenative dates to make sure that as you plan as board members you would be available. So if that's the one piece she could kind of
share, I'd appreciate it. >> Um yeah, so the the based on the discussion that we had as a committee, um we were hoping to move forward with three candidates. Um I believe well the
plan was originally today um had everyone been provided the the information. So I suppose next week we were hoping to move forward with three candidates to interview with interviews being done the week of December 8th.
Um and that we we had outlined a whole um interview process involving question very similar to a superintendent search that we had done in the past um with questions being submitted to Miss Rocklman by December 1st. Um, so we
would have to we would likely have to schedule um I don't know a special school board meeting for the week of December 8th as well. >> But just so everyone is prepared for that. >> Okay. Does that answer your question? >> Okay, great. >> Sure.
>> Thank you. Um, yep. >> On this topic. >> Okay. >> Thank you. Um, I uh would recommend as a board member that we use a revised version of the superintendent search. you know, the public input, the advisory committee input, I would say is less
valuable than the nine people sitting here making sure they do a thorough interview and meeting the candidates alike. So, I'm just putting out my preference that um speed is also important, speed to getting an offer out and then going through the process of accepting and negotiating and all that to get somebody as soon as possible
after Miss Batist is gone. Um and and the speed and just kind of this idea that we need to hire a lawyer that works for us is uh is kind of a a high priority to me. >> Mrs. Le. >> Yeah. Sorry, I should have been more specific. Um, so the interview process
that we uh recommend would recommend is doing um a day of one-on-one interviews with the candidates and then a day of um or not a day but we would have a public interview um with the board and the candidates. We we did not um plan on
recommending doing anything additional to that. >> Thank you for that clarification. Okay. At this time, do any of my colleagues have any update or student successes to bring forth to the superintendent for consideration? Mrs. Leonardi. >> Thank you. Um I I wanted to flag
something and uh that we got counsel on earlier um regarding an issue that Dr. Zean was discussing. Um, >> in the past we were given counsel that it was okay to fire a superintendent
based on on an audit item. Um, so I I do hope that in the future our our council is consistent in what we are allowed to do pertaining to certain items because that that was extremely tangential at the time I thought. Um, so I just I I
wanted to flag that and be mindful that we need to be consistent in in the council that we get with those items. Thank you. >> Thank you, Mrs. Alhada. >> Yes. Um, I have two things. One is
I would like to see HH1 and HH2 be brought back to the special school board meeting. I know that some of the board members made some suggestions to possibly that item and I think that, you know, it's really important that we
value our employees and and we make a better decision moving forward. So, I would like to see that at the next uh special school board meeting. >> That's up to the superintendent >> next week. That's the special school
board meeting. Yes. >> Okay. >> With you mentioned with changes. >> Well, right. So, the board there was some board members that wanted to see some changes on it. I was fine with the item, but so I would like to though see
it come back in a timely manner next week. >> And if it's helpful to that cause, Mr. Superintendent, uh, I voted it down and so that may help. What I would love to see if it's possible next week is for them to bring options, you know, so that we can figure out a way to get the capability that we need. If we're not
going to pay the extra money, what are the other things that we might do to get this critical capability in that office? >> So, let me ask general count counsel. The item was voted down. Can it has to be someone who was on the prevailing side that asked for it to
come back. Is that correct? >> That is correct. >> Okay. Wait. >> Well, I think you have to formally Yeah, you have to do a motion. >> You have to formally and then state that you were on the prevailing side. >> Okay. Sure. I will restate that I was on
the prevailing side and I would like to bring this item back next week and the the the ability to do that is really dependent on the staff bringing us options to create the capability that we need, not just come back with more data about salary. Thank you.
>> HH1 and HH2. Is there a second? >> Okay. >> Um I think it would be helpful based on um what our uh workers comp leader was saying that to my understanding is that we took this inhouse like about 10 years
ago and they're trying to change some of these things now. Um, I I think it would might be helpful to see what kind of money we're saving having it in house to, you know, and compare that against a
$20,000 raise or, you know, $60,000 or whatever it is. So, you have the so that you can see >> why perhaps it's not that big of a deal to give the raise that they're giving because we were paying more before. I think that would be helpful to make the
argument if that's what if we want to pass this. Dr. >> Thank you. >> I'm making a note of bringing it back and some of the information I'm hearing, >> Miss Thompson. >> Oh, no. I'm good. >> Dr. Holmes. >> Oh, wait. >> Wait. I had one more thing. Oh, I'm sorry. Go ahead.
>> Was that on her? >> No. >> Okay. So, >> I'm still I thought we were done. So, >> Okay. Sorry. One more one more item to bring up. Um, today we had all of our union groups come together. Uh it was
the first time that I have seen Miss Maxwell and Miss Fusco in the last seven years uniting together and and on this uh resolution. So I think it would behoove us to
listen to them, take this very seriously and I would request if the superintendent can meet with all the union groups to discuss this resolution and and come back to the board with uh a memo and you know a better understanding
on how we are going to move forward collaboratively. >> Noted. Okay, Miss Dawson. >> Thank you, Chair. Um, I just had a question. Um, especi And just to remind
everyone that the redefining town hall is tomorrow at 6 p.m. Um, if you're able to attend, I'd highly encourage it. It's going to be a blast. Um, but I had a question because one of the proposals coming from the community is to make
Glades the K through 8 instead of some of the elementary school options. And my understanding was that there is some state statute or a policy in place that we legally are required to have bathrooms in every single classroom in
an elementary school. And I just want very clear communication because I've been told called a liar about this and I can't personally find an instate statue that it requires a bathroom in the classroom. There's a requirement of a bathroom under the same roof, but I
would like citations and in very clear detail on what's required. >> So you are correct u Miss Thompson that uh for K through two there's a requirement for a bathroom in the classroom. um directly inside the classroom for K through2 that is FRAF.
Uh yeah, so we will find >> Can I follow up? >> Yes, I was going to just say that the team will u find that information and um send it send it to you and the rest of the board just to so you have it in hand for anybody who wants to call you a liar. You're actually you're right.
>> Thank you. I will also be requesting a followup on how much it cost to put bathrooms in K32. Thank you, >> Chair. Before you go further, um, did we vote on the motion about HH1 and HH2? >> I don't know if we had to vote on it. You asked to bring it back.
>> It It requires a majority vote to bring it back. >> I can't just ask for it. As powerful as I'd love to be. That's just not the power that I have. >> So, um, to repeat, so did you this morning, did you vote to table it to the
next meeting or >> No, that wasn't this one. >> We voted it down. >> Oh, you voted it down. So, how we voted it. >> So in um in order to bring it back in the same meeting, the person from the prevailing side, you know, um uh motions um
>> and and then on a majority and so now and just to be clear, we're not bringing it back today. So we're just bringing it back next week. >> So it's not I'm not sure the prevailing side even mattered necessarily. What we're suggesting to the superintendent is he bring this back, which he could have done on his own. He can bring back HH1 47 times and see if the wrong people
show up and get it passed. that's within his purview. But um what we're asking is to bring back next week, not in the same meeting >> through through the chair. Um it was good that you made it um today because had you not done it, then you probably would have needed a twothirds vote rather than a majority vote the next
time. So in the next meeting, you stated today that you were going to bring it to the next meeting. So you won't need a two-thirds vote. You can you can approve it on majority. >> Thank you. >> I apologize for skipping the vote. All those in favor of bringing back HH1 and HH2 to the special school board meeting
on the 18th say I. >> I. >> Any oppose say no. No. >> Two nos. >> Agree. The two nos for the >> Okay, we got it. >> Okay. Thank you, Doc. >> Ruper and >> Dr. Holmes. >> Good. Thank you, Madam Chair. So,
congratulations to all schools honored as 2025 Florida Positive Behavioral Interventions and Support Schools. And special recognition goes to Orol Rock Island Village and Lauderdale Lakes for their exceptional efforts. And
secondly, Madam Chair, I'd like to to thank everyone in this county who's been supporting the hurricane relief effort in Jamaica, Haiti, uh parts of Bahamas, and so on. And I'd also, he doesn't know that I'm doing this, but I'd also like to have a huge thumbs up to my son,
Matthew, who took his day off yesterday to fly to Jamaica uh with Barington Irving on a hurricane relief flight to unload trucks and help folks in Jamaica. So, and he came back last night. >> So proud of him. >> Excellent. And you took one of mine. So,
there's 23 schools that were recognized as Florida Model Schools for Positive Behavior. So, um, congratulations and thank you for that. Also want to congratulate I, uh, Alex Ivangh. He is the first state record holder in history
for South Broward High School. Um, he has the his 100 meter breaststroke time is now a state record. So, congratulations to him and congratulations. I know how exciting, right? I was the swim coach, so I love
that. Um, congratulations to MSD and Monarch for being um, winning the state championship for the band competition. I think it was a week ago. So, congratulations to all of them. >> All right. The scheduled order. Yes.
>> I'm sorry. Um, staff did want to solidify the dates for general counsel for the week of the 8th. There's a workshop on the 9th. So, they're recommending December 10th for the one-on- ones with the board members and the December 11th special school board meeting. >> What was the other one? December
>> the the 9th is already a scheduled workshop. That's pretty full. So, December 10th would be one-on- ones with the candidates and the board members. And December 11th would be the special school board meeting. >> That's my birthday. >> Yes. >> We'll make sure to bring a cake.
>> Okay. We'll have to Yeah, we'll have to Can we get back about the specials because everybody will have to check their calendar of course. >> So, we'll have um Jessica reach out and see. >> I already know that I'm a no on the 11th, but if you could give us like three options and let's just see, you
know, if we can get nine in any one of those that that might be better than just making one day and then we have to go through cycles >> and a specific time. >> Okay. because the one-on- ones and the special should be next to each other. Um, due to the candidates having to be here in person. >> Okay. So, let's let's go backwards then.
Do figure out when we can do the special and then >> go back from there. >> Yes. >> The candidate the candidates will make it. >> If they want the job, I bet they will. >> Okay. Thank you. The scheduled order of business for this spe for this regular school board meeting of the school board of Broward County, Florida has been
completed. Seeing no obligation, I now adjourn the meeting. And don't forget, we have a special school board meeting next week um after our organizational meeting. And have a great night. >> Thank you.