oh yeah yeah you told me that yesterday one two not down three four five we're good if are you 5 4 3 2 1 this special meeting of the school
board of Brer County Florida is now call to order Dr hurn are there any items to be added to the 4 3 2 1 Welcome to today's Schoolboard meeting we are happy to have you join us and we
are thankful for your time and dedication to our district this regular meeting of the school board of Brower County Florida is now called to order our primary focus is to create a safe and productive environment for all participants please be reminded of the exit doors that are clearly marked for
emergency exiting while in the boardroom refrain from obstructing the exit doors all attendees must occupy a seat with the exception of media once the boardroom has reached its seating capacity attendees will be directed to a designated overflow area upon activation
of the fire alarm system please exit from the room in an orderly fashion and continue to exit the building and remain outside until the authority that has jurisdiction has deemed the building safe to return thank you for your cooperation board member Leonardi will now introduce her school to lead us in
the pledge of allegiance to the flag Mrs Leonardi thank you it is my pride to introduce the straining hand Marine Corps jrot C led by Marine instructors Mastery Gunner Master Gunnery Sergeant filot and staff sergeant Aon also led by
Captain Eric Jean first sergeant Makita Barnes Gunner Sergeant gandu Joseph and Sergeant Stephanie Ras POS as well as the Pledge of Allegiance led by Riverland Elementary please rise and remain standing turn
Al to the flag of the United States of America to the Republic of Rich stands one nation under God indivisual for all Mar right turn
March right March Ready Cut hold hold up thank you so much board member holess has requested a moment of silence for a student from Parkway Middle School Dr
holess thank you madam chair please join me in a moment of silence to honor the life of Taj Cooper a bright and spirited seventh grade student at Parkway Middle School her smile had the power to light up any room and her personality left a lasting
impact on all who knew her taj's presence brought joy and energy to those around her and she will be deeply missed her memory will remain forever cherished by everyone at Parkway Middle School thank you thank
you board member rert has requested a moment of silence for a student from Coconut Creek High School Mrs rert thank you I'm requesting a moment of silence for mecky elme an 11th grade student from Coconut Creek High School who recently passed away please keep mechy's
family and all our students and community in our thoughts and prayers thank you thanks thank you the superintendent released a revised agenda with certain changes for this meeting and published
it on the School's district website Dr heurn beyond the changes online are there any additional changes yes Madam chair I would like to withdraw items J1 and j4 the chair finds pursuant to section
120525 Florida Statutes that good cause exists for such changes and accepts the revised agenda May the chair have a motion in a second to close the agenda it's been moved by Dr Zan seconded by Mrs rert all in favor of closing the agenda
say I I those opposed say no the agenda is now closed May the chair have a motion in a second to approve the minutes for the following meeting November 13th 2024 regular Schoolboard meeting November 19th 2024 annual organizational meeting December 10th
2024 special school board meeting January 2 2nd 2025 special expulsions so moved second moved by rert seconded by Dr Zeman is there any discussion all in favor of approving the minutes as listed say I I those opposed
say no the minutes are approved as we prepare to begin our regular school board meeting we are reminded that our vision is 100% proficiency for all our students as an a-rated School District our Vital task is to sustain this achievement we will continue educating
all students to reach their Highest Potential our theme this year is believe and power achieve one Broward the chief Communications and legislative officer pulled the board of any agenda items they wish to address in advance of the meeting at this time May the chair have
a motion in a second to pass the consent items that have not been pulled for the discussion which include H1 H3 A1 A2 A3 C4
J1 J2 j3 and o03 so moved with the exclusion of J1 it's been pulled oh sorry let me read that again so um the consent items that have not been pulled
for discussion are H1 H3 A1 A2 A3 C4 J2 j3 and o03 so move it's been moved by Dr Zan second by Mrs Leonardi um at this time we
will have public discussion on any consent items that were not pulled for U we'll have public speakers for any consent items that were not pulled for discussion there are no registered speakers Madam chair thank you all in favor of approving the consent agenda items that have not been
pulled for discussion say I I I those post say no motion carries okay so at this time we will take remarks from the superintendent and board members on any of those agenda items that were not pulled anybody
have I just wanted to say for H one congratulate the 20 retirees that we have um congratulations thank you for your service to the district and we wish you all the best in your journey moving forward do you have anything Dr heern
yes uh would like to congratulate our new appointees and ask our new principal for Northside Elementary elementary Marilyn Gan um to come up and say couple of remarks and also um Miss Carla Hart new principal at James Hunt
Elementary oh I'm sorry did I jump ahead my apologies oh go ahead Mrs rert I pulled H2 but I think that was on the list that you actually I didn't know I said H1 and H3 I'm okay we were supposed to say
something before this happen so hold on just one second no appointees that jumped ahead the chair would like to take a moment to recognize the new staff appointees we would like to congratulate each of you for your career advancement with Broward County Public Schools we value you and your families if we could
please give all the appointees a round of applause thank you we've already done this part but Dr heurn can you please introduce the new leaders for a few remarks absolutely and have to do so one more time um we'll start with the new principal of Northside Elementary Miss
Marilyn Gan and then I'll follow up with Miss Carla Hart at James Hunt Elementary good morning everyone my name is Marilyn Garand um and um I want to say thank you to the board members the superintendent and the
cabinet for allowing me to be the next principal at Northside Elementary School this is a full circle moment for me I started my career in brow County school as an intern from FAU student teaching at Northside then I got hired at norside
I spent 10 years of of my career in brow County Schools um serving in many capacities at Northside Elementary uh so this is going back home this is really an honor to be serving such an amazing school with a wonderful staff and a an
amazing Community um I am truly honored to have that title to lead Norths side I just want to say thank you to everyone uh who made me who I am today uh a special thank you to my family members that are here today watching me um you
have been a tremendous support uh thank you for your love and continued support definitely thank you to uh all my former principls uh APS directors for believing in me because of you I am who I am today I cannot wait to get Northside to an
arated school thank you good morning my name is Carla Hart I am the former principal a proud principal of lale Elementary I have served there for 10 years we moved lale from a f-rated school to a
b-rated school and we're on our way to an a school so I just wanted to start off by just saying kudos to lale Elementary um this is my 28th year here in Broward County Schools I've had every position from a substitute teacher to a
classroom teacher to a Reading Coach an assistant principal or principal you name it I've done it with pride so to today I come to you humbly I'm just appreciative of this opportunity to take my talents to James S Hunt Elementary
and I am super excited to actually get started and meet the new staff the community my Scholars my babies and just to continue my love and my passion for leading and shaping young minds at James Hunt Elementary so thank you thank you
thank you and I am ready I'm Mr a Bittersweet transition from lale to Hunt Elementary but I can assure you that my love and my passion will continue no matter what seat I sit in so thank you thank you so much at this time we
will now recess the regular school board meeting for a board photo with all the new staff appointments e e after a moment silence four three this regular school board meeting is now
reconvened um next we are going to pull do the consent items that were pulled so we will start with H2 can I have a motion in a second to bring H2 to the floor moved by Dr Zeman seconded by Miss Thompson any public comment on item
H2 no okay uh Mrs fam thank you ma'am um I went through the folder very thoroughly and I noticed there several 10day suspensions which I agree are warranted because they involved um some physical contact with
the student what I do have some concerns that I wanted to bring to the board is we have also a 10day suspension for an ESC student and I think when ESC students are involved that um our
professional staff should recognize that there's already issues present and that might be one of the issues that the student actually has um needs assistance with and more patience when being addressed so what I'd like to do is to
put on the record now and and bring up at a future date that when um there is some kind of physical contact with an ESC student that in addition to a 10 a suspension that that we also put into place where there's a probationary
period to monitor because um the person that is coming into contact with this student either doesn't recognize that they're going to need extraordinary care with this student or they lack the patients to provide it so
I I'm going to recommend a probationary period and also um some kind of followup with either monitoring or counseling um so to make sure it doesn't happen again because the ESC students don't have the ability some of them to communicate on their own so therefore we are their
first line of defense and their protectors and if this happens even one time it's one time too many so I'd like the board to get on board with that and look at the possibility of actually tightening this loophole when it comes to an ESC student we are serious you are
not going to hurt or touch our students so thank you so much and I will be bringing that up in the future thank you uh Mrs rert thank you um I've already spoken to the superintendent about my concerns for
H2 um but I do want to go on the record with the ideas that I brought forth um while looking at the items you could definitely see a difference um that there were two different kinds there was correction Action Report which is
usually the the building center or the school if it's a school and and um then you have the um the PSC Professional Standards committee get some I think we need to really educate um board members and and the public about what is taken
for each one of these particular areas there needs to be like a lit Miss list so you know the corrective actions of for instance inappropriate anything conversations texts slapping neck restraints concerning our students and
PSC corrective actions I I think it would behoove us to um make sure that it there's a direct line from the uh the the time of the incident to um something that the superintendent would take care
of to make sure that it goes either to a c or to PSC but um reading through them it it didn't seem like there was too much of a Rhyme or Reason in there um and I I do agree with u Miss
fam especially unprofessional behavior inappropriate touching within uh physical aspects of ESC students um or any student in brard County this needs to be looked at so thank you so
much and um sir superintendent thank you for having that conversation with me and um I look forward to uh some changes thanks thank you any other board members okay all those in favor of H2 say I I
opposed H2 passes the next item is C1 can I have a motion in a second for C1 so move back moved by Dr Zan seconded by Mrs Rupert any public comments on C1 okay okay Dr holness
thank you madam chair um so I just have a and I'm not sure to what extent I can question this item but this particular
um assistant principal I believe uh Miss niss um is being uh it's been recommended that she gets a 3-day suspension and I looked at the background and I looked at the information that we
have um and the question that I have is um according to the background it says that the Miss Nissan um was on cafeteria
Duty and that there were apparently two students who uh seem to have expressed um um possibility of fighting um that was conveyed to miss niss and then she indicated it indicates
that she went over to the student one of them and said you want to fight go ahead and fight go ahead and fight you'll get nine days um Miss through this well miss Batista um I just want to understand the
context to which she's being suspended because some people may interpret that as discouraging the kids from fighting as opposed to encouraging them to fight because she make reference to what the consequences would be if they did fight
um maybe it was a poor choice of words but there could be different interpretation of what she meant so with the consequences that are given and I and and I don't know to what extent I can question that but but my inter ation
of what occur with the same words may be completely different from another person's interpretation of what occur with the same words and the reason I say that because in her comments the latter part of it she said go ahead and fight you'll get nine days right so in one
sense that could be her way of expressing that there are consequences if you do fight um I know the cafeteria is uh a challenging environment to work sometimes as an AP and um I've done it
before when I was an a when I was a design um back in as a teacher and filling that role as an AP design so could you clarify what are we what is the punishment for is the punishment because this was interpreted that this
particular staff was encouraging the kids to fight um and if so can you you can you expound on what her words how her words could actually be interpreted differently by different
individuals Miss Batista thank you madam chair so the uh complaint uh yes the the complaint is asking for the three days uh suspension based upon the
superintendent's um review of the facts and um the belief of the superintendent and HR that they um that that's what the principal you know she was Bas basically egging on the kids to fight um so that's
that's their their take on what happened um as I've mentioned before when we um get here um at this point for the board is for you to look at the complaint um and take everything in the complaint as
if it were true and if based on upon those facts that are given those alleged facts that are given in the complaint you feel that the discipline is appropriate then you would have to vote that up because as you know the next
step would be the the principle of the assistant principal would get the ability to challenge that and then go to the division of administrative hearings and have a hearing will she will be able to present evidence um whether it be you
know other Witnesses you know whatever it is and then the um alj the administrative law judge will make a determination as based upon the facts and the witnesses presented as to whether the language means what you uh
Dr holes thinks uh the language May mean or something else okay so it says here that her deadline for requesting aaring will expire prior to the board meeting uh has this AP request a hearing
did the assistant principal request the hearing yes okay so um I just like to make one more comment and and I and Miss Batista I I thank you for clarifying and every time these come before us um it's I understand what my role is
um but if something comes before us and we accept what's given to us as as factual for example it is factual that she said you want to fight go ahead and fight go ahead and fight you'll get N9 days
that's that's factual right how you interpret the facts differs with individuals right um and I'm not saying I'm in the position of the administrative law judge um but for me that could that could also
mean discouraging them from fighting because if you do these are the consequences it was a poor choice of words so if if I don't believe the facts warrant the the punishment um am I not allowed to vote
now M Batista because I'm accepting the facts as facts but my interpretation of the facts differs from the recommendation of the punishment so as a board member I I can't disagree with the facts so um that's an excellent question
um you could vote know uh however um as I said you have to take the facts as as expressed and um I I would really go further to say that you have to take the facts as as they
are written and um accept the superintendent's uh take on the facts right because they have not come to that um lightly um there has been an investigation that took place before this complaint this before the charges
were were um made um so there is some due diligence that was done uh prior to writing the facts as they appear here um so um while you could say no um I I
believe that you know based upon what is written here um the only time that you would be able to say no would be if you feel that this discipline and is not appropriate so in other words if uh if if you wanted the um the superintendent
to take another look at it and then bring back either less discipline or more discipline based on the facts okay so from this point when it goes to the administrative law judge what happens next so what happens next is that there
will be a a bench trial before the administrative law judge both the superintendent through his Council and the uh principal through her Council will be able to present evidence Witnesses and um whatever documentation
they have the um alj will take that into consideration both sides write a proposed order to that that is submitted to the uh to the judge and then the judge writes a recommended order that comes to the board for final
determination okay so my vote today is would you in is my vote today simply to allow this to move forward to the administrative law judge and then it
comes back to us to which I can then vote Yes or no correct so if if um once the recommendation from the judge um comes then the that both sides have an opportunity to file exceptions which is
what you sometimes uh will hear here uh if you recall you will have a hearing before uh usually before board meetings and both sides argue the exceptions they one side will say no the exceptions you know should not be taken into consideration and the other side agrees
obviously with whatever their exceptions are and then the board makes a ruling um based on the evidence and the whole um and all the evidence as presented at that point you will have all of the evidence that was presented at the trial you will have it before you be able to
make that understand so that will give me a lot more information to which I can make a decision so this is simply moving it forward to the administrative law judge so I have a question for Dr heern um so for this particular case
um is the consequence suggested and recommended here based on the interpretation that this particular AP was egging the students on to fight was that what led
to the consequence as opposed to her um suggesting that they do not fight Dr heer yes I'll have Mr azero Miss Lozano provide um some details to the answer yeah good morning Mr azero David azero Chief people officer I I would say
if as a former AP if I was in a CL in the cafeteria and I told two kids go ahead and fight and see what happens and they actually got in a fight I'm in trouble I just allowed it so I think the the the matter here is one of our school-based administrators not acting in the proper manner as we expect our
school-based admin to to to work and so the fact that she's telling kids go ahead and fight you'll get nine days that that's the inappropriateness of it because it's not necessarily they didn't fight but what could happen if they did okay so the question is on the intent of the statement correct so do you believe
the intent of the statement to which the consequences being recommended is based upon one's interpretation that the AP was encouraging them to fight you want to fight go ahead and fight go ahead and fight and you'll get n days she wasn't saying Mr a I I hear
you but she never said I we weren't there so we're taking what she said so it's not necessarily to me it's not necessarily the intent of what she said it's the fact that she was telling the kid fight okay so that was your interpretation of the statement okay and um so I I will support this moving
forward to the law judge but my interpretation of it could be there's room for doubt as to what it meant it's in and just to be on record it is a poor choice of words but I'm looking beyond the words what was the intent of this AP
and it could also be the intent was to discourage them from fighting because you will get nine days if you do um so I I think it's a it's a matter of interpretation it was a poor choice of words so I'm going to support it going to the administrative law judge but when it comes back I'm going to take a much
greater look at the evidence that's there thank you thank you Dr Zan chair thanks very much um we've had these kinds of items before uh I have asked before for a timeline it would
really help us understand these items where we are in the step um there's something like nine steps in our discipline process if we can get timelines put on these items we would know exactly where we were Dr holess and we we know what decision that we're making and and I think that would be
incredibly helpful for the public um and for the board I want to make a couple comments uh one um these items seem to take a long time to get here you know this one's only nine months but we get routinely
things that take up to a year to get here my concern with that is when there is appropriate discipline to be me it out it's better to come sooner rather than almost a year later um I have uh participated as an observer
on some of these items before where people were accused of things uh and a lot of the pain that the people go through Dr holess isn't just the punishment it's waiting to hear about the punishment waiting to get counsel waiting to get to an administrative law judge uh waiting for that then to come back to the board and now you're two
years after an event and uh we're not giving um appropriate feedback if it takes uh forever to get there I have an opposite opinion of Dr holess though in terms of this matter my perception of this is a school
leader was humiliating a student and that's never okay in Broward County and so whether this is three days or two days or seven days whatever the judge and US decide to do in the long term I'm just going to continue to comment about these items and make sure
people understand that we have standards in Brower County schools and when you're an AP or a principal that standards for your behavior is even higher because your contribution to our schools is that much greater and teachers and staff are watching you and if you say go ahead and
fight as a leader of a school if in fact that was the intent of what she said uh that's not within Broward County standards uh and I look forward to this going forward to the administrative law judge and and hearing back thank you very
much thank you um Miss Thompson thank you um how long is the timeline generally because I know you guys do a very thorough investigation you have to probably get witness reports so is this within the normal timeline Mr AAR or Dr
Lozano so this this one did not go through PSC this was a site based discussion so we're working on that right now one second right so PSC in the in policy 4.9 it's 84 days for the investigation and then it goes through its due process there of predd you know PRD meeting things like that this was
handled at the school site correct so does that mean the process is different it should be quicker so is this within the normal process of on-site yes perfect um so I
think I really I think we need to respect the investigation and it would be helpful to have a timeline but I also feel like these things take a lot of time to make sure we are getting all the evidence it's not a biased report it's it's the
facts I think I don't want to weigh in too much because personally I don't feel like that's my role but I think the fact that the student said that they don't want to fight and the the person who's supposed to be a school leader is encouraging to
do that it's an appropriate response um that's it thank you thank you Mrs fam thank you madam chair um I just want the um board to recognize that there's prior discipline in this which we're now only
looking at a three-day suspension but just in a a prior incident not not even a year less than a year prior there's video footage of the same teacher showing her yelling at a student over a microphone grabbing and yanking a second student by the shirt and grabbing a
third student by the hair and pushing that student so obviously we got some anger management issues going on here and um I think this is really should be looked into this is what I'm talking about monitoring situations um possibly following up with counseling one-on-one
counseling because we can't let this repetitive activity continue because it's only detri meting our students so in my particular instance I don't think three days is enough we we have a a proven track record here that this person is aggressive and harming our
students and now she's encouraging them to mm doesn't doesn't pass the sniff test to me people thank you thank you okay all those in favor of item C1 say I I all those opposed say
no I'm I'm voting no as far as the three-day discipline okay I don't think it's sufficient thank you okay thank you um so motion passes 8 to one I to think next item is C2 can
I have a motion in a second on C2 so moved moved by Mrs rer seconded by Dr Zeman any public comment on C2 no register comments Madam chair okay Dr holness thank you madam chair so um I actually have
the opposite concern on this particular item uh we have an ESC student it appears that um visited a classroom unnoticeably by the person in charge and
was gone for quite some time uh I have a couple of questions um what is the normal consequence for a teacher or a staff not properly
supervising students especially an ESC child that exited the building or the classroom for a prolonged period of time uh is this consequence given the standard recommendation for something of
this sort because I think this is significantly consequential to a child especially an ESC child to not be properly um monitored Mr Aero good morning I'll
start and then I'll pass it to Charlene Manzo director of professional standard so again this would be yes that the student was unaccounted for but if if they had left campus that might be another issue but I'll pass it off to miss Manzo good morning good morning everyone good morning Madam chair board members
my name is Charlene monsel the director of Professional Standards and to respond to your question normally the historically we have issued a three-day suspension in a situation that um if someone leaves a child unsupervised so
that has been the practice practice um since I've been here okay so this particular classroom what percentage of the students were ESC was this a primary ESC classroom or was
this a classroom that had ESC students as a part of the mainstream group I would really have to look into it a little bit more and get back with you to tell you specifically what the percentage rate um rate of ES
and the other children okay so Dr heurn for this particular item it is very concerning that this was an ESC child as well um I don't know necessarily what the disabilities
are um but I think getting information on the number of ESC students that this particular staff is supervising is also important um I would recommend I mean I would suggest it it's hard for me to
think of a staff member supervising a high percentage of ESC students and not properly monitoring them um because this kid left for almost 30 minutes no one noticed you know so the information of getting knowing the
number of ESC students this particular staff is supervising I I I think is relevant and also I think it's important that we look into the staff and and to determine even after this punishment whether or not this person should be supervising students that may not necessarily follow the normal classroom
routine um it's very concerning I mean what will be next you know so Dr heurn I don't know if you can look into that because I I would hate to just leave this as it is and then this person now supervises a an ESC classroom or a
classroom with a high percent of ESC students and we end up with even greater circumstances where a student wanders off campus you know anything else can happen so um I just think it's important to look into the the job
responsibilities of this individual as it pertains to kids that have a propensity to wander off or kids with certain learning challenges that may not conform to the normal classroom
Behavior so is that something that is possible yes absolutely not it the team of followup okay all right thank you very much thank you all those in favor of item C2 say I I all those opposed say no
item C2 passes next item is C3 can I have a motion in a second so moved it's been moved by Dr Zan seconded by Mrs Leonardi any public comment on item C3 no
registered speakers Mrs fam sorry C3 is it okay if go to got it go ahead thank you I I'm going through my notes Here I reviewed the administrative complaint and in my opinion I thought the discipline appeared excessive um I
didn't see anything in there unless I missed something about um hostility and it appeared that there was inadvertent contact when trying to recover the ball that a student refused to put away but I didn't see anything thing that um
indicated hostility or any type of aggression so that was my take on in reviewing the complaint I don't know if others have the same um opinion or if they feel that there was hostility but I'd love to hear input thank you Dr
heer nothing to add Madam chair thank you Dr holness Madame chair are we on the item with Miss Miss Ripper C3 okay so the background indicated that Ripper snatched the ball from the
student and shoved him um so Dr heurn based upon board member fam's question was their contact by Miss Ripper with the student yes according to the investigation yes okay so the
investigation said she shove the student I I just want to validate that this information is correct Dr he that's correct okay so my questions are a little different
um you know there will be students within our schools uh that may not that may be defiant that may not take instructions well um and so the response of our staff
is important so this particular teacher Miss Ripper seemed to have responded um in what would rather seem an aggressive manner um if the
shoving actually took place uh which it says it did here and that she snatched the ball so I am looking at the broader picture um is there training that the District
offers and what does it look like when a student um refus to follow directions or um requests from staff uh what would be the protocol for this teacher to follow and the reason I'm asking these questions is not just for me it's for
those who are listening for our staff or teachers who are listening to understand because this teacher um basically had asked the student to turn over the ball the student refused and the teacher snatched the
ball and shoved the student um that's obviously an inappropriate response so when a student is not complying to your request as a staff what is the normal protocol in the schools for our teachers and our staff
to follow so this can be a um Learning lesson for anyone else who's paying attention Dr heer yes so I'm gonna notice to miss Holland's work I no this is in Miss Dr Washington shop as far as specific training but of course um in situations
like that if you don't know how to deescalate you call for additional support with with an administrator okay so in the event a student refus to follow any kind of direction from a teacher within a school um what's the what's the first step that
that teacher should take calling the administrator so assistant principal principal they have a uh some form of a position like a Dean a support okay and in this case that obviously did not happen and and and it resulted in the
teacher getting aggressive and and shove in this student correct okay so that's those are um one more question and I'm done um says her deadline for requesting a hearing will expire prior to the board meeting has she requested a hearing Mr
AO yes he said yes okay all right that's it for me thank you thank thank you Mrs Al alh thank you um you know I'm sitting here I'm a little bit frustrated to be
honest I I've always known that we are not supposed to be investigators in these situations so it's frustrating what I would recommend possibly to my colleagues that if you have a motion to make whether you want
to increase something or decrease something to make the motion but I would would be cautious that we sit up here and try to investigate and pick at each of these cases thank you thank
you all those in favor of C3 say I I any motion carries the next item is C4 can I have a motion in a second so move oh I'm sorry not C4 I li F1 um the
next item up is F1 can I have Motion in a second second so moved by Mrs rert seconded by Mrs Leonardi any public comment on F1 no ma'am U Mrs ala thank you so on F1 my
question is in regards to the net Book value there is uh a few uh with actual value so my question is what are we doing with these Lenovo computers but more specifically
in regards to the robin air AC recovery machines each valued about $3,490 Dr heurn Mr Davis good morning uh board uh Trey Davis Chief Information officer uh
regarding the the technology that is aged out through the through the depreciation process those values that you see on the right hand side uh you know naturally or typically smaller values um and it it doesn't really represent the the usable life um so for
example you know beyond economical repair let's say in this case so attempting to repair a screen uh would cost more than that value that you see uh so now now what do we do with with the ones that do have some useful uh
life LIF uh in cases where we're we're waiting on uh you know an RFP to get uh new equipment uh to replenish we're going to hold those back if they have useful life so that we can use potentially towards one to one backup stock um but after that point we will
work with a e cycler uh to to gain value out of that out of that equipment uh and it goes through a decommissioning process could you speak specifically to the robiner AC recovery machines valued at two of them valued at
$3,490 67 can you repeat the the item the um it's page 11 uh the last two it's the robin a AC recovery machine okay so I don't have the exact information response wise but I think
Miss Johnson does I may go ahead Mr Johnson good morning board members um raner Johnson Chief Financial Officer the Rob in the error is from the Transportation Department those machines are obsolete they are liquid pumps they
can't be fixed they were sent out several times to be fixed some of the parts are Obsolete and they can't repair those objects so that's why the machine is outdated obsolete if you can't repair it you it's no more useful life for the machine even though we have a book value
for it so what are we going to do with them the assets would be disposed okay thank you thank you all those in favor of F1 say I I I any opposed F1 passes unanimously the next
item is F2 can I have a motion in a second so moveed it's been moved by Dr Zan seconded by Mrs alhed any public comments on F2 no ma'am Mrs
fam yes ma'am thank you so much um okay I've um I have some of your concerns about this and I've been contacted it's my understanding that initially the three CPAs on the audit committee were not in favor of this and that um they
still have some objection and concerns about this one of the things that um has been brought to my attention is that Schoolboard policy 3510 um and um FL rule administrated code rule 6
a-108 require us to do certain things and um it's in the opinion of some of these professionals that we have not done these things and we're not in compliance and the question is um is the UN um is the ending fund balance and I
want to State it on the record is it in compliance with the state requirement um Florida administr code rule 6 A- 1.08 and also does it comport with the Schoolboard policy
3510 um and if so um what is percent of the general fund um as listed in the fund balances for policy 3510 Dr heurn Miss Johnson we are in compliance the CPA
they might they have no education background far as government funds we are in compliance there's no way you could Comm the fund balance when our cash flow is going up and down it's required by June 30th that we identify what the fund balance and assigned
it and we have no budget amendments so the fund balance is still intact ver versus no budget amendments okay um my second question I have multiples that um the board isn't receiving budget amendments they're not
going through the board so how can the board possibly make recommend commendations when we're not receiving these amendments in advance to even review and be considered Mr Johnson um since I've been here we have set with the board we have went through all the budget amendments through um
December and you have December in your packet now so the board has been in receipt of budget amendments if there's any questions you can feel free to reach out myself and my staff so all the budget Amendments have been fulfilled for the fiscal year up to date you going
to be expecting January next month and I'm going to continue on because I'm just just documenting this for the record in case there is a budget issue in the future or in case our balance goes under the uh estimated 3% that were required by law I want to make sure that
I thoroughly question staff about this because I want to make sure that um someone is held accountable um on here they said the the details are omitted on the estimated fund balance assigned and unassigned portion that show the public how the district complies with the state
required 3% can you point out to where the the public can find that well what you see in our actual expenditures and revenue receipt you have not received any amendments we haven't amended the budget yet and when we do amendment that was where affs the
F balance if the amendment impacts the fund balance a lot of amendments do not impact the fund balance so therefore you have not received no amendments well isn't that the circular argument that's being made here that the board is not receiving these amendments so how could we possibly know let along the public
possibly know when you're saying we haven't done them yet or brought them forth well so how can we make an accurate assessment on incomplete data well we have not amended the budget so when we amend the budget you will receive Amendment budget and then when
you have questions about the impact on the fine balance we will dride that in details the budget has not been amended but you have been receiving Financial reports so you can understand the actual Revenue receipt to date and the spinaches to date so when there is
amendment by my department we will go through that if it impacts the F balance we will go through the details anyway if it doesn't impact the fine balance but when it does we will let you guys know so look are you saying that the funding has not been changing to the schools and
the state funding that we have not received one budget amendment there hasn't been any changes that's why we haven't been presented with anything or we have been presented with um we have't not the third calculation from the state we're still waiting for that third C which impacts the budget in a major way
um due to um enrollment when we receive that third calculation which not have been received by our area yet that will be up the first budget amendment you receive and um one of the final things I just want to bring forward too is that um the public at least from phone calls
that I've received um they don't um they're not assured that the district's finan finally stable um with the current budget reports especially in light of we know that some things have not been recorded as far as uh interest payments that were made and they're not being
reflected in the year that they're being made so um I'd like to know too uh what can you say to the public now to make them um comfortable that uh the district is financially stable and we're we're not going to be going or falling below
the 3% where required to keep by law well based on the information we received we actually record Revenue receipt and expenditures to date that we make the payment there has not been an entry that has not been recorded improperly and we're far as the
financial we're on track to be fiscal s stable for this fiscal year well that makes me so much better that you're willing to go out on the line here and say that we are financially stable and the public doesn't have anything to worry about because I I I'm hoping that
we avoid a rocky future you know especially of um raises coming up for teachers and everything but I pr appreciate you um telling everyone that you're confident in the way things are proceeding thank you Dr Sean thank you thank you very
much I spent a few years budgeting uh chair and I'm going to counter The Narrative that just came out brow County Schools is excellent at budgeting there's 18 pages that have just been entered in the public record that go down to detailed revenue and
expenditures it's broken out this year in a way that is easy to understand and uses plain English it says things like here's a line that we just pass money through to the charter schools so why do we track it never should have you may not know this but our old Financial
records used to do projections versus actuals that doesn't follow generally acceptable accounting procedures we do now Broward County school rols with this superintendent and this CFO make sure that government money is being spent in
a way that is fully transparent there is nobody nobody in the community that thinks that we are not acting in a responsible or stable manner if you do I will give you 18 Pages you can call me you can call the superintendent and we'll walk you through it because it's
Crystal Clear our fund balance is growing our budget amendments five of them ch came before this board last month we reviewed them in detail we continue to review these things and in other meetings uh we are
tracking uh other items that need to be done uh uh otherwise but I am not going to sit here while the narrative is presented that somebody out of the two million people that live in Brower County think that our money is not being spent wisely or that we're unstable we are stable we are watching the budget
and we're being very thoughtful about uh how it's spent I want to compliment superintendent and the CFO on this new format uh this is easy to understand I appreciate it uh very very much things like the charter schools uh being pulled out is important things like showing
actuals versus actuals rather than projections versus actuals nobody's family would do that if you're sitting at home board members and thinking about money you're not thinking about what your projected income is you're looking at your actual income your actual Revenue uh and those things are really important
um I have a couple points though that I think are incredibly important uh today I just added up real quick the amount of federal money that comes to Brower County Schools I'm happy to share that number even though I don't don't don't have it uh in the report separately
$868 million either comes from the federal directly to Bar County or through the state uh to us that's 41% of the amount of money that we have on the operating side when the federal government passes rules that say if you don't do X we'll withdraw your money
it's a lot of money and it's money that goes often to our most vulnerable students through title one uh ese funding for therapies and other things like uh bus systems and and lunches so it is a lot of money if the federal government is going to pass mandates on
local government execution of of uh school districts uh we have to pay attention because it it is a lot of our money thanks again for pulling this stuff together thank you for uh leading this District in our roughly six billion
dollar of total revenue and total expenditures per year I have one suggestion though and this is the board that has asked this in the past um it's confusing to us to get fund balance numbers throughout the year the state's law about uh fund balances only about
the total amount of unassigned money that we have compared to Total uh Revenue uh on June 30th is that correct chair Dr heurn that's correct and so getting interim reports along the way confuses
us we're laser focus as miss van pointed out on fund balance at the end of the year we're all painfully aware of the 3% limit we'd love to follow our policy which says 5% to the extent that we can um but um fund balance throughout the year could easily be construed as oh
great we're at 8.6 or 5.6 when the flow of funds that come into government make us borrow money at the beginning of the year because we don't have enough in allows us to pay those things back the funds that we accumulate don't execute we get to earn income on which is wonderful it's a it's a very stable and
wise decision uh that we do that uh but I would not uh either either I would ask if we could call them something else or just follow the board's direction from before which is please don't report fund balance unless it's an endof year fund balance that way we're we're tracking the same uh same number all around chair
thank you very much for your time thank you all those in favor of F2 say I I any opposed F2 passes unanimously next item is 01 can I have a motion in a second so moved been moved by Dr Zan seconded by
Mrs rer any public comment on 01 no register speakers you Mrs fam yes ma'am thank you um and looking at and I actually have the chart right here and looking at pre-certification or
pre-qualification as you want to call it I noticed the um one standard that is super super and I'm wondering what we are doing about that um we have veterans business enterprises mail and Veterans b um business enterprises female at 1% just
one firm for the females and one for the males others we have over a hundred and then um the lowest um even close to that is 11 I'm wondering what are we doing to make sure that our veterans are getting pre-certified or and are recruiting
veterans especially in light that we know that they're even um offering to do volunteer work now for the district but actually it's been a little bit poo pooed and it's probably going to be coming out in the press in um this week but um we have a veterans organization
that has volunteered to do some work on a canal work um behind one of our schools that is been grossly needed some work and also is an eyesore in danger and they were supposed to um begin a project or they thought they had the green light for the project but
instead um some um individuals called the school and said that they didn't like their motto which is um let's make America clean again so instead of accepting $100,000 in free services it looks like the district might have to go
out and purchase or put out for bids for another organization and pay for that out of our pocket was my understanding that we're trying to keep costs down why we would do this at this point in time and to me I can make the analogy that it's very similar to when female went
out and they refused to assist people from North Carolina because they had Trump signs on their property SP this is about pre-qualification I understand and this is these are veterans that are pre-qualified they're pre-certified and I'm telling you that um they have come
forward in fact Dr heer and I've asked him to go out and even inspect the area but that they're getting push back and is that um from I don't know if they're employees I don't know if they're parents or whatever but the point is what kind of
District are we what kind of County are we do we turn away people that volunteer to do services and that are veterans on our list because of a logo they have let's make America clean again Dr
heurn um thank you madam chair so I'll address two things one I ask Miss Paul to weigh in the first one um just to kind of straighten the record there is that the organization that's providing volunteer support for pipa High School
to clean up some overgrown areas um that was um introduced to me by uh Miss rert um probably about a week or two ago that's still on so we don't turn volunteers away um when they're doing something to help uh the betterment of
our schools in our community so um don't know what we're hearing about turning a volunteer away for for especially for work like that um but and Miss Paul if you can follow up on the question that Miss fam had about um acquiring more veteran um businesses or contractors for
for our contracts thank you do thank you Dr hon for following up on that because it really was very disturbing so I hope that situation can be rectified thank you to the board chair superintendent
heurn board members uh we we definitely have a very aggressive uh program in bringing volunteers into the district under uh Dr he bur's leadership uh as well as the
different categories of uh small businesses and so forth uh as a veteran I will not turn away veteran organizations I encourage them uh to be to be involved in our district especially when they come as volunteers
so again I'm not sure where that came from but I would tell you that it has not reached me and we definitely need more veteran participation so that's about all I got to say about
that thank and i' just like to move this into the record showing the 1% of being the lotus in our protective categories thank you thank you Mrs H yes can Dr he can you speak to veteran
priority yes uh we have uh veteran priority in many aspects of the district including um HR for hiring individuals to get additional points um with veteran status and I know in in U procurement for contracts there's um a lot of Outreach on for veterans on that side
too so um we put a lot of effort into making sure that we're create an environment where our veterans feel welcome and can do business with us or be hired by us um to to provide support to our district thank you y thank you all those in favor of 01 say I I I any
opposed motion carries unanimously next item is O2 can I have a motion in a second so move been moved by Dr Zan seconded by Mrs Rupert any public comment on O2 no ma'am and I have Dr Zan thanks you much chair and I wanted to uh
just take a minute and and recognize that there are certainly uh folks who will look at this chart on page three and wish that we did more you know our non-certified spend is 92.3 7% of our
total spend uh we'll continue I'm sure to do better but one bid indication of doing better is looking at the number of firms that we have outreached to and talked to and that uh consistently grows uh over time the bigger question I have
is uh um chair maybe for our en councel uh what does the outlook look like for having minority owned firms uh be uh um recruited to bid on work for Brower
County Schools Miss Batista thank you madam share um Dr Zan are you speaking about um based upon the executive orders and other um colleague letters and so on I am um so those items
have not not touched upon um businesses as of as of yet um so we are certainly um very aware of what is happening and how uh those executive orders and other
material um is affecting um pupils and student um admissions for example and so on but so far uh there hasn't been anything that has uh percolated to that level and while we're on that topic is there anything in Brower County schools
that seems to be violating the new executive orders related to race in admissions uh no not do my review so far thank you very much chair thank you all those in favor of item 02 say I I I any opposed motion
carries unanimously at this time Dr holness has an additional moment of silence chair so sorry I got it it's on my phone please join me in a moment of silence to honor the life of tanasia adaberry a
bright and energetic ninth grader Stu ninth grade student rather at Bard Anderson High School Tasia loved dance love for dance brought joy to all who knew her her vibrant spirit and passion for life will be deeply missed by her
family friends and the entire Bard Anderson High School community may her memory Inspire us to embrace every moment with the same energy and enthusiasm she shared with others thank you thank you at this is the time of the
agenda where we have split the general public speakers to incorporate a morning session each registered speaker is reminded to present their agenda comments their agenda comments in accordance with policy 1020 first
Speaker do you want to mayor uh Vera and Trudy uh derim good morning my name is MAA via city of pemro Pines 33029 I am here here today to represent
myself and my colleagues we are a group of owners of private children Transportation companies that operate on the west Brower County specifically in the area of the West pemro Pines we service shter schools and public schools and our job is to transport children
from their house to the school and from the school to their house all of a sudden inspectors of Broward County Consumer Department appear in one of our school specifically Somerset Academy requiring us to change our liability
insurance of $100,000 to 500,000 without any notice in advance we are supposed to take the rules by the statutes of the State of Florida and also um by the department of children's and family
giving us citations of $100,000 to $25,000 if we did not comply with them making some of us cut routes stop businesses and even closing down according to the board County Commissioners Brower County Florida Human Services Department private school
transportations should be followed the ordinance on Section 20 298 subsection 7 and the liability insurance as specify on section 316 614 and section
32421 of the State of Florida Statutes and Constitution says that all buses and Motor Vehicles V Les covered by subsections one and two must be covered by single limit liability insurance to protect pupes being transported from
their house to the school and the following amounts $5,000 multiplied by the rated by the carry amount of children and the maximum amount of children that we carry is 14 children which make it at $70,000 or
$100,000 whichever one is greater so our question is why are the inspectors of the consumer Department going against the statutes and the Constitution and making us pay a $500,000 liability insurance their
answer is because they consider us limos taxis and vehicle for hire we are not limos we are not taxis we are vehicle for or vehicles for hire their job is to pick up tourists to pick up Executives to pick up people from the port from the
hotels and from the airport while we pick up children from school that come home dirty sweaty and hungry they charge $300 for their inspections which is only a cosmetic inspection we cannot be cosmetic all the time inside because we
carry children that are dirty that are in the mud that are in the playground so all the other counties out of 67 counties in the State of Florida they do not charge $300 for an inspection they County charge $70
another County charge $90 and there's other counties that they don't even have inspection thank you so much also in the 327 Broward schools ma'am three minutes that was your three minutes thank you Dr heurn can you
address yes um thank you for sharing the concern the the County Public Schools that's not our lane as far as um issuing um citations or um addressing any concerns from the inspectors all the entities that you mentioned in in in
your comments those are the people that you're going to need to talk to um to address that concern that we we have absolutely nothing to do it that facet I can reference um I went through this uh two years ago in the county to the north
uh where individuals were transporting students um just like yourselves and they went through the same thing and they had to go get those certifications and those licenses because of the amount of students that you're transporting but not our lane you'll have to communicate with the entities that you listed but thank you for what you do for our kids in our
communities yes thank you next up we have Dr TR Janovich and then we have Miss Greaves after my name is Dr Trudy Janovich I must once again read what's on the Broward County uh website for how to act
access the sexed program the reproductive health and disease pre prevention curriculum for the 2024 25 school year is under revision and will be posted upon approval I would like this board to have a discussion on why
this revision is happening so late in the school year but it must happen in a board meeting or Workshop in the very near future is Broward County the only District that which has not had their sexed curriculum approved at the state level I see many others have had theirs
approved why is this happening why has this happened for the last three years since the district um could have looked at other approved programs unfortunately if I don't bring this up at every board meeting I'm fearful our students will be denied this important component which is
still written in state law as a requirement for all public schools next on the agenda um there's an item uh regarding how me uh many students do not have internet access on a computer or a tablet the only way to get some uh
Baseline data for this issue would be to do an anonymous survey where parents could fill out the survey online or return a hard copy survey to the school to be added to the data it would be a big task but if you want to analyze the problem you need this information as
I've stated before the only way to truly transform the way students use textbooks online is to make sure each student has a tablet they would have access to educational programs as well as the ability to type and submit their written assignments and their
textbooks I know this may seem like an overwhelming task but if you concentrate on students who don't have access at home as we did in the Verizon Grant it's a step in the right direction I also believe this would be the time to partner with Broward Ed Foundation um to
have a fund where people or businesses could donate money to make this happen perhaps access could begin next school year I applaud M Dr Hess for bringing this important Equity issue forward the policy on public speaking and committee reports is not ready to be approved it
appears that you're silencing the public thank you thank you Dr heurn can you address um the sex education part yes um Mr Sullivan yes so our team uh John suan Chief communication legisla Affairs
officer uh our team keeps uh in contact with the Department of Education they do have to approve it before we're able to offer it we're in constant contact to try to get it approved from them so we have the opportunity to offer it to our students before the conclusion of the school year thank you next public
speaker good morning Madam chair Vice chair superintendent board members I stand before you um to give you an update in regards to the brow State's elementary school that I have concerns the board basically Direct did the staff to give coner service to the parents
oneon-one at the last meeting as well as um make sure that everything is done properly perception versus reality the reality is as they did with the school choice they did not follow your instructions I basically went to the
school with the parents and there was about 6 eight parents there and what staff did was was asking parents their name and just highlighting the children's name without having a one-on-one conversation with
them there were parents that was there that did not speak English there was no translation there so those parents didn't quite understand what was going on the few that was there I went there the next morning as well and there was about two to three parents at that
particular um meeting and the conversation went with two of them they came back because they still were not clar it as to what was going on there was a text message that was sent out um rooc call as well to the parents saying
that on January 22nd 2025 that the school board was going to consolidate basically most of the parents that was there consolidate to Broad estate um to Martin Luther King most of the parents were there they do not want to go to Martin Luther King they signed up to go to Plantation Elementary School there
are concerns um that I'm aware of that plant does not want lot Hill kids Plantation Elementary School was not in the backup on the last meeting but none of those parents want their kids going to Mar Luther King um District staff did confirm at the parents meeting to them
that that is not a true monory school they have pockets of it so that's misleading to the parents and they're confused they're hurt they're lost their safety concerns of the parents The District staff told the parents that they need transportation that they need to contact the principal that is not
coner service these parents are lost they're upset they're hurt there's clubs that's there you speak about mission statement providing all students with necessary social and emotional academic and career skills to effectively succeed in tomorrow's world it's not going to
happen with this going on so I ask you to please um bring it back reconsider it there is buildings at the school we ask for a model you have four schools that have the model that we ask for Charles Drew Elementary Mary Bon
Elementary Peters and Westwood they have the Early Head Start plus vbk plus K through 5 you don't have to reinvent the whe it's already there please protect our kids save our kids and the numbers that you have basically is empty buildings being used for storage thank
you thank you Dr heurn yes thank you madam chair I'll give um Dr wanza and her team and also the regional office team opportunity to clarify any misconceptions good morning Valerie wer Chief strategy and Innovation officer um thank you for the opportunity Dr the he
burn school board members um the viewing as well as um attending public so um The District staff did exactly as the board directed us to do so we we did go out um we had an evening meeting as well as a morning meeting the next day so that
that is true but we we also realized um what we did probably a week ago is we put an actual personalized letter in each one of the students backpacks to go home that was sent to the parents that actually gave them some information because we do recognize that some of the
parents um work different kinds of hours and those hours you know that we would have a meeting at 700 may not be good for some or um 7 in the evening or 7:30 in the morning so that's one phase we did we also T worked with the principal and asked her to please identify a
Saturday that we would actually come out because some parents may need a Saturday option we would actually come out on Saturday um from 8:00 to 12:00 and set up at the school to work with the families if that was the desired option for them we are going to the school on February 27th I believe is the date
where they are having an actual schoolwide event where we will be there to meet with families on that day as well coupled with the fact um we we did actually um work with the central regional office which Plantation Middle
I'm sorry Plantation Elementary School is under as well as the school transformation office which which is the um office that brow Estates is under and we actually do have more personalized things because what we found was when we did go to the meeting that night that
was scheduled for parents many of the community members thought that it was a community meeting and it was not a community meeting it was a meeting to meet specifically with parents so that we can discuss their individual needs one of the things that I will say is that it was actually a more powerful
experience that we did not have the district translators at the meeting that evening the actual principal of Martin Luther King Elementary School Miss parent is very fluent in the language that parents needed translation in and she was able to provide a more intimate
touch with them explaining um processes procedures we have worked with the transportation department and we have all we have always made it known that if families wanted to continue in the STEM Magnet that Plantation um Elementary School would be the option for them and
depending on where they live we've also worked um Miss Paul's team is very dynamic in what they do and we know that there may be um concerns as it relates to um hazardous walking conditions but the um the the good thing is is that
with um Plantation Elementary School they do have a transportation boundary a transportation Zone that depending on where the students live there will be Transportation provided for them and we did explain that to parents as well I think that one of the things that um
some of our um colleagues in the community may may may not appreciate is the fact that these are meetings with families and these are not Community meetings and there are times that we're not going to discuss family issues in an open meeting that is why we did go out
to the school with um personalized letters for the children to take home so that we can actually talk individually with their fam so th those are just some of the things we also told the principal that there are other ideas that she would like us to incorporate that would better meet the need needs we would
certainly do those things but we are um definitely committed to ensuring that we meet the needs of all the families but one of the things that we know is is even when we make every attempt if if a family you know it comes to them that
it's now June and they need to make a decision we're going to work with them then so there there is no cut off there is no deadline we will continue to work with each family until we have taken care of each family Madam chair Dr Dr and if I I may I was trying
to press send um but Dr hebburn and Dr holess just we we were able to solidify dates on their calendars on Friday so there's a flyer going out that'll probably go out later today for the initial community meeting um we've already um been in conversation with the
city staffs and the elected officials so that they know so that meeting um will take place on March 3rd at 6:00 at at brow Estates Elementary School and that meeting is to um do what the board also directed us because it was in the board item for us to meet with the community
to talk about the transition the services the resources that will be incorporated in the Early Learning Center thank you I'm sorry Dr hes I didn't mean to cut you off Dr no problem so um Dr heurn I believe when we had
discussed this item we had mentioned that every single student I believe it's 116 in inbound students that every single one of them will be aware of their options will be aware of the the process
that's taking place and I also believe we talk about Plantation Elementary seeing that you have to cross State Road 7 to get to it that Transportation would be provided for those families who elect to go to Plantation Elementary um just
want to confirm that we are on the same page we're on the same page 100% so thanks for the opportunity to clear misconception um they are getting consur service we're starting with a with a group strategy first and then those who are not participating in that group
strategy then we will um address those individually okay so that was going to be my next question because I noticed that the approach we currently have is a group strategy as you termed it and we will still miss students so the question
I have is how are we tracking the students we're we're getting getting contact with so that we can have a more individualized approach to those who we're not getting to from these um arranged meetings uh we know every student that we haven't contacted or
have contacted Dr Wan's team is doing a great job in what I would say keeping an attendance role um to understand what students we have not touched yet okay so there was a comment by the speaker that Plantation Elementary um it tends to be
uh imp imped that there's some reluctance to take students from laud Hill to Plantation Elementary um have you heard of that and and if that's the case how do we I have not heard anything
like that um our doors every door in our district is open to receive students as you know from all of our marketing efforts our our showcase efforts uh our continuous um engagement with Community parents and the like just to increase enrollment period so that is not the
case and and surely do not want to uh create that type of rumor or misconception right right here in this uh public meeia so the Public's out there uh that's not something that uh we're hearing um that's not something that we're profer um that is we're doing the total opposite to make sure both of
those schools have welcoming environments uh for for those students coming from um uh from brow States okay so Plantation Elementary and MLK those principles are fully aware of the process and of accepting these students
in the most um embracing manner I would say so they're comfortable the parents are comfortable and they understand the transition absolutely uh both principles are excited about the opportunity um and I would you know warn the the the public not to participate in any rumors like
that either you know how things can spread very quickly uh when one person says something another person just spreads like wildfire our doors are open for all our kids period and Madam chair I'll be done in one second so Dr heurn can you assure the public because I
heard the concerns and and I want to make sure that the community understand because this is very important to them can you assure the public that every single inbound student will be contacted and are and will be aware of their options and how to transition to these
two schools absolutely can confirm that and have you exhausted all options uh or do you intend to exhaust all options to reach every single student absolutely um and were you intending on the alternative options beyond the group to be what would that look like is that
letters is that emails is that phone calls yes it's all of the above we're starting with a group dynamic first and then as we find out the amount of families that aren't uh engaging in that process then we'll move to an individual process just to make sure every family has an opportunity to discover the
choices that they have um for their next step in assist them with a transition okay great thank you sir thank you thank you next public speaker uh yes we have Deborah llamas and may Smith good morning good morning yes my name is
Deborah yamas I've lived in Broward County for over 27 years I volunteered and was lison during my son's time in the public school I'm going to read from my notes otherwise I'm going to definitely go over three minutes so um I volunteered after I retired as well for
several years in the Broward County public Public School System what I witnessed was disturbing at best the waste of food in our school's cafeterias my numbers may be off but according to the latest data I could find we have approximately 254,000
students in our schools 42.6% of those students are economically disadvantaged which obviously lends to food poverty so that may equate to over or approximately 108,000 children that are receiving free
or reduced break breast and lunches teacher student ratio is approximately 20 to1 so it is clear that these same teachers are not afforded time to police the cafeteria however someone must because the amount of waste is beyond comprehension we are demonstrating every
single day in our cafeteria that is it is okay to throw away perfectly good food unopen milk containers and such a first grader which is what I witness because I would go to the cafeterias with them um and similar ages having only 30 minutes to to eat cannot
possibly consume a slice of pizza or whatever the lunch choice is that day and a milk and a juice and a fresh piece of fruit and a cookie or dessert of their choosing the pizza is maybe half eaten the juice is finished and the cookie or dessert is gobbled down the
unopened milk container and the fruit and the other remains go into the garbage so these children many of whom may not get a proper meal for dinner at home are seeing that we all collectively are allowing this to take place every day while we're focusing more on
academics and and that sort of that sort of thing I realized that there is or was a pilot program um or initiative to reduce food waste Broward County Public School food recovery program I don't know if this is still in effect I've
made many phone calls to various schools and most of whom I spoke with were unaware of this program which basically tells me that the food is still going on these trays and it's going on the conveyor belts and it's going into the garbage so there's a tremendous amount
of food still being wasted I recognize that sharing is not permitted and removal of said food items is not allowed either so if they even had the wherewithal to take the fruit back to the classroom and place it into their book bags for later in the day they are
not allowed I suggest having someone there at the front of the line or the end of the line to keep an eye on what their trays hold so perhaps not allowing them to put so much food on their tray to begin with Will eliminate a lot of this food waste and sending them a horrible message because they're hungry
at night and they just wasted part of their lunch thank you thank you next public speaker unless uh May Smith is not here uh we can go to the wait list May Smith is there I'm here good afternoon board
members and staff uh my name is May Smith I'm standing before for you today to plead at your hearts to rethink item number mm1 to bring it back um to to give our children the best option and that is the community met on last week
on Monday actually and talked about a better way to to keep our school keep Broward States as an elementary school add a learning center and change the boundaries so that more students are bound for the school
um several schools throughout the district as you all know are under enroll there were 33 schools on the chopping block or repurposes as we called it but only Broward State Elementary is forced to accept something
the other schools had options and they brought forth what they wanted for their neighborhoods we're asking the same thing for Broward States let's talk about the numbers of the school cuz I keep hearing everyone saying we're so under rooll and I heard that the numbers supposed to be
695 students in that school however we have 216 seats yet we have 222 students there half of that 695 Is All Storage why are we considering that part of the
number of of under enrollment that's not right um $7 million was allocated to Broward State's Elementary since 20 4 yet 5 million went for the roof and mechanical issues and other things to
make that school better and more accepting not $1 has been spent on that school in those areas were we continually to trying to make the school where it could be changed in the future is that why we didn't um put any dollars
in it that we should I'm a taxpayer a lot of the budget on my taxes go to the school board for those reasons I vote for it and I push people it's not fair that we can't do it I just learned on on Monday night our boundaries you guys
look at our boundary it's only about eight or nine blocks for PR State's Elementary and you say people are not having babies where if you picked a chunk of our neighborhood out that has mostly seniors you're right 80 year olds ain't having babies no more but if you
stretch that boundary out you'll be able to receive more students in and you'll see that our school will come up in the numbers miss hion you spoke about having the parents come unfortunately our neighborhoods don't afford US to maybe have those parents come or maybe they're
like I was back in the day when I didn't know how to speak for my children or other folks children that I was Raising so therefore we're coming out and we're being the voice we're going to do petitions cuz that may work better for the parents to be able cuz some people they are not comfortable with this
microphone or or being able to come so I'm asking you guys re visit this thing any one of you can bring this item back and and allow a better process I'm not like the the people you hired to come out I'm not a diplomatic speaker in the
way they can to make it seem that's thank you so much next we'll be going to committee reports and our first two reports are going to be virtual because the committee chair um was not able to
attend and let us know ahead of time so we'll have the audit and um District advisory Council committee reports hello unknown participant is now joining Dr Lynch Walsh can you hear us you
you're okay to start oh oh okay I wasn't quite sure what we were doing all right thank you um so uh first up I guess is the audit committee report the audit committee
on February 13th and one of the reports that we transmitted was the audited AER which um surprisingly is on today's agenda as
ff2 um so and we had some concerns it was not a unanimous vote to transmit we also though transmit first we had a motion about technological devices and the motion was to recommend the audit committee be provided with a
technological device that includes the necessary software security and ability to update agenda information automatically to reduce the financial and Personnel costs associated with transporting and transmitting paper we also transmitted the internal funds
audit report that followed a uh heated debate of sorts between the director of the business support center and and the chief auditor staff regarding
a problem in how they were categorizing and what they were using internal funds for um it seems that the business support center was moving allowed a school to move funds into a trust account um to purchase a conference
table and office chairs which are not appropriate uses per chapter 8 of the red book and chapter basically chapter 8 says you can't use no matter what fund you put it in so um we're going to follow up on that property and inventory there were a couple of fun items there a
golf cart that was picked up for repair in 2014 um we're following up on how it got missed or if it was missed in semiannual inventories or prior audits there was also a pallet that was meant for
Surplus um that was Surplus by the custodian uh so just some interesting things but the semiannual inventories that's supposed to be happening and then you're also supposed to track whether the semiannual inventories are happening
there is a report for schools but none for um administrative offices which has been a problem prior but most of our time was spent on the annual comprehensive financial
report um there were General discuss the discussion centered around the acred interest on the charter school settlement there was significant discussion about whether it was properly recorded and included in the district's fund financials yes everything is on the
districtwide and the reason for it being on the districtwide versus fund financials is that when you put it in districtwide it doesn't impact the fund balance meaning that it wouldn't drop below 3% this was something that was discussed with the CFO where she stated
uh on December 12th at that special meeting that had they booked it the way that the accountants on the audit committee would have expected to have it booked it would have dropped the fund balance to below 3% the other issue that
we some of our members had as far as those that voted against transmitting it because three of us were not in agreement also had to do with the next year budget Appropriations the 54.6 million which is on page 88 of the AER
we're looking for clarification on the that amount there were conflicting explanations at previous meetings and we wanted to see um wanted to know if this amount included funds set aside for the charter school settlement and other referendum related
expenditures uh this report as far as our con our concerns uh we pulled I pulled from co-pilots so that will be sent to you because this was a pretty significant discussion we also talked about the budget reports because one is
related to the other um you have item ff2 they're claiming that you would be out of compliance by if but March 31st is the deadline and then Florida statute
101051 is where policy 3510 comes from and speaks to your projected fund balance um so we'll be discussing that in the future and I think not sure if I'm at five minutes according to my phone might be 20
seconds 20 um and the superintendent has been um the superintendent and the CFO have been invited to the next audit committee meeting um the Chief Financial Officer was not there in person or virtually um
and when we're having these types of discussions it would really be helpful for them to be there but I'll be forwarding you that report next is the um District advisory Council report
okay so let's see at our last meeting oh shoot at our last meeting we did not pass any motions but we did have a pretty robust discussion related to uh syllabi canvas pacing guides and what's included or not included in the teacher
contract uh there were staff present which included the chief of HR still not it wasn't clear what his role there was um to the group but essentially we talked about um having templates for
syllabi and having a reporting mechanism like a dashboard and uh to help track whether grades were being input as per the contract because grades are in the teacher contract uh so I
there was a representative from it and actually um Mr Cino was very helpful in looking for Solutions but at the end of the conversation and again this will be forwarded to you at the end of the conversation everyone in the room could
agree on next steps but we don't have Senior Management at the meeting so people Express concern about that and um one of my follow-up items is to officially invite the superintendent the deputy superintendent of teaching and learning and the chief
academic officer to uh hopefully the next DAC meeting so that we can talk about next steps for example we had a a conversation that not all students have access to the internet and to computers but and I see that we'll be talking
about bb10 and and looking forward to what comes out of that discussion uh one question question might be uh August 11th of what year um but we can't move anything forward if we don't have senior staff attending to help in these
discussions so um I guess I'll send a follow-up email so that the invite is official uh we also had passed a motion that is on today's agenda regarding the school board implement the US Department of education's planning together A
playbook for student personal device policies uh there's a response that it'll be provided to the group of FAU researchers but the question remains does the district plan to follow it um and then
also uh as a member of the long range fa DAC has a seat on the long range facility master plan steering committee um there's a memo that we were not sent but it appears we were supposed to be sent that memo um regarding the future
of the committee and I and the question is should we be show will there be a meeting in March because the thing being sunsetted does not appear to be the long range facility master plan steering committee there's a lot of confusion as far as that goes um I'm not sure where I
am on my minutes you have about two a minute and 53 seconds okay um just checking for any other DAC uh DAC had also passed a motion about the having the long range
facility master plan steering committee report directly to the school board what made it into the memo seems slightly different from what was actually said because it mentions codifying it with a resolution so I'm not quite sure what if
we could get some clarity so that um DAC and the other members of the steering committee know what's going on there that would be great um and and uh we don't know what to take back on 1020 there are a lot of procedural
things in 1020 um that are not in 1070 and that's going to be the next policy up and the problem when you put too many procedures in a policy is you may have to change them so um I'm not sure where today's
discussion is going to go but uh uh we've talked about the Committees have not been in favor of all of those procedural requirements for the advisories that are currently in 1020 that either need to be listed at in a
procedural manual or in 1070 so um that's some feedback on that thank you thank you so much the next uh committee report is brow County Association of student councils and student advisor to the board
good morning Lon spelberg student adviser to the school board along with Alana barrero alternate student adviser to the school board uh as always every month we have been making great progress on our speakup speakout sessions and receiving great feedback uh from students and
having productive conversations we are on track to complete 36 sessions by the end of March so we're really excited about that uh excuse me and want to thank the administration at the various schools we've conducted these sessions
at uh for welcoming us and also taking the feedback that we've shared with them uh we have heard from some students about some improvements being made following our visit and we're very grateful for the support uh of our High School principles in addition on the note of
speakup speakout sessions uh we were able to have a discussion with Dr heurn about guidance and School counseling uh regarding a recurring theme at a lot of our speak up speakout sessions about students having access to school counseling uh so we appreciate the
support uh from Dr heon and staff in that area and making some improvements so wanted to recognize that on Wednesday March 12th board chair Hixon will host its student Town Hall uh please stay tuned to social media and parent link
for the link to attend that town hall and we are excited about another opportunity for students to provide feedback uh if any of you would also like to conduct a virtual or in person in town hall uh please feel free to reach out and we would love to accommodate that the superintendent
student advisory committee met last week along with Schoolboard member Bowman uh to have a really great discussion on eco-friendly initiatives that the district can Implement uh in line with the resolution that was passed about being eco-friendly we had a discussion
on food waste student involvement for composting in various ways that the district can support green initiatives uh for our students this weekend thousands of students from across the state will attend the Florida Association of
student council's conference in Orlando brard County will have the largest presence out of any County attending so we're really excited for students to have the opportunity uh to participate in this Workshop again this year we are excited to announce mascot Mania a competition
of all of our various school mascots who will come together to determine the best mascot of the year for a fundraiser for the south Florida Leadership training camp south Florida Leadership training camp scholarship fund the money that we raise will fund students uh to attend a
life-changing opportunity at the South Florida Leadership training camp so we are excited about mascot Mania as well happening in March uh we will have student advisor elections for the 2025 2026 school year which will be held on March 13th and we are excited about
hosting elections for next year student advisors as always if students have any concerns they can contact us at student. advisor briard schools.com or on one of our social media channels uh we are grateful for the support of the board as well as Dr heern in the work that we are
doing and look forward to continuing uh to hear from students across the district thank you very much thank you uh Broward County Council PT ptsas Broward count Broward Education
Foundation diversity committee all right uh so it's not morning anymore good afternoon board members uh Dr superintendent staff Nar Pi grant for diversity um committee um and the the chair common themes observed
oh wait before start that for the non black people happy uh you know black history month for you all uh we hope you that you're using this month uh productively and for my non-blacks for my blacks not the non-blacks um Black History Month 247
365 um and just show the non-blacks some Grace if they want to ask questions so you can be black Google today all right so common themes observed um our facility our facility issues obviously standard of service inconsistencies and Safety and Security
issues several schools visited are experienced major facility issues obviously work orders are in at the all-time high projects are stalemated with project managers being transient uh safety protocols assessments and guidelines are inconsistent all schools
visitors thus far have blind spots several schools have been operable security cameras um single pointer entry issues a few schools do not have PA systems um this is all I mentioned last month um the last two schools we visited were Hollywood Central Elementary and
Olen and uh they do have some of those issues I did get to speak to Mr loano after the meeting last month and um I forward him my um specific things that we observed uh he responded back with an email saying that they were going to follow up however I'm not if sure if the
board got any um updates from U Mr loando because we didn't and I'm I don't know if it's a safety issue but if just a general response would be great to let us know that um you've addressed some of these issues um the superintendent was present at our meeting last month thank you so much Dr superintendant for coming
the committee was really pleased to have him uh committee members were able to ask the superintendent some important questions about District accountability uh ice raids school performance maximum updates uh Dr superintendent hurn recognized that the district needs to needs for better training monitoring and
oversight the superintendent stated that uh he and his staff were doing climate surveys coaching and support uh with robust leadership and development team uh he stated that uh they do cabinet meetings at different schools to observe gaps and understand them to help
uh schools navigate through those gaps the superintendent uh stated that the student performance are monitored year round the superintended super superintended I'm just going to say soup uh stated they will be uh information sent out to parents about ice raids our
student reps were present was really happy to see there was like three of them there and they requested that uh the superintendent send um out Communications that is also student centered about Ice uh the superintendent agreed and stated that he would instruct Dr Fon to reach out to our student
advisers to discuss messaging Avenues uh the superintendent stated that the district is currently undergoing a facility condition assessment and that should conclude in May and be presented to the board in June um and our final item that we mentioned at our meeting uh was was Dr
Zeman's request for general counsel about changing our changing and or updating the CCC settlement nine conditions um I received Miss Batista's response to Dr Zeman's query the committee had an opportunity to look it over and we all came to a consensus the
committee considers the options presented to the board by the council to be iniquitous in nature uh it gives the appearance that this if the board chooses the the options presented the CCC settlement along with the diversity committee will lose its standing and the original intent of the lawsuit um our
motion reads as follows I move that the school board of Brower County rejects any consideration for revisions to the CCC settlement conditions as the indicators for set conditions are modernized for outdated Provisions when where where necessary by the diversity
committee on a yearly basis um I will conclude and say I will always end my report with the phrase power is with the people not the people in perceived power we work better together than aart I want to emphasize the importance of community input and collaboration this District
could not Thrive without volunteers and nonprofit organizations who believe that it takes a village you guys have a great day thank you so much mad chair U yes Miss Al alh yes thank you U if we could just be
mindful to respectfully not call out names of schools with specific school safety vulnerabilities thank you okay thank you you uh next committee report BTU bpaa
asab opy goopa oh okay well I'll keep going if someone who's coming okay Copa was
next okay good afternoon uh Madam chair board members superintendent heurn I'm Dorothy Davis Smith and I represent the confidential office Personnel Association which is known as
Copa uh for the newer board members who I have not had the pleasure of addressing before Copa is a non bargaining meet and confer group that represents the school-based office man managers and the district-based
employees that have been deemed confidential who work in various positions at the top the highest pay grade of our salary schedule is where all of the board secretaries and the superintendent
secretaries have been placed our interest in being here today is to address the salary increases for the 2425 school year we have had several meetings with
HR regarding raises for this group of clerical employees and we have been advised that the board intends to increase the salary bucket for this group by 2.5% while we are always grateful to
receive salary increases we find ourselves in a situation that we can only Hope was a nonintended consequence resulting from the board's decision on increases during the
2324 school year of the district's approximately 28,000 employees all were given permanent salary increases last year except for approximately 1,500
employees 400 of them were conf confidential employees while the others who were not given salary increases are administrators confidential employees are clerical in
comparison FY clericals were given a 2.5% increase last year along with other non-instructional bargaining groups confidential employees received only a 2.2%
at one time nonrecurring nonf FRS eligible bonus we were told that there was no money for salary increases however during one of the
recent school board meetings the board approved salary increases ranging from 5% to 11% for confidentials at the top of the salary uh pay grade on our salary
schedule now to be clear we have no bone of contention um about you providing increases to these confidential employees what we have a problem with is
what you did not provide for the rest of the unit who would have been grateful for the 2.5% increase that the majority of Schoolboard employees received as you can imagine that decision has led
to some Division and a sense of being devalued within the confidential unit the bigger issue as we see is is if the rest of the non-instructional
employees are receiving another 2.5% increase this year it will be on top of their increased salaries from last year for example that would give fi clericals
our counterpart a 5% increase over the last two years and the confidentials only half of that amount during the same time period this will not only cause a loss
of salary again this year but it also affects have a negative impact rather on the future retirement income since no additional increase was reported to F FRS last year we are
asking the board to show that you value the rest of the hardworking confidential employees they need to know that they are recognized for their work and support they provide to management this
can be done by you approving a greater salary increase for the 2425 School New Year although these confidential employees will not have recovered from no increases on the salary schedule last
year a higher increase this year will be a gesture that says they are appreciated thank you so much thank you thank you BTU how you doing good afternoon Anna Fusco Brower teacher Union president as the famous Dorothy Davis I hope you
heard everything that she said and have some fruitful conversations to make everyone in this District hold which is what your commitment has been said and promised and we know you guys are trying so have some real great conversations to
uh help out groups that might have um been forgotten not purposeful so we're getting ready to go back to negotiations for my other group the technical support professionals or tsps um where we're hoping that there's
going to be um great conversation on moving towards an increase for them and then we are hoping from the um conversations I've had with various school board members and superintendent heurn that we're looking to start sooner
than later so we can have an understanding of of negotiations and possible increases for when people come back into the next school year and you know as always we're asking you to all have have real strong
conversations real conversations about what's going on with the insurance there's an insurance committee that meets um tries to meet monthly if there's business um we have real great conversation there it's public because
it is transcribed you are allowed to actually know what happens in that meeting so feel free to read what happen so you can hear the conversations of the the direction that we go in and and go back and forth of how our insurance is
used and the the money cost and so forth that I think you would get a fruitful understanding that you do not have to come on the backs of the employees of Brower County Public Schools I'm telling you now that um it's a benefit that is needed and it's a benefit that is way
more deserved than you can imagine and they deserve this amazing health insurance that um under circumstances God forbid when people do get really Gravely ill that the insurance is so great that they're
taken care of um on another note I I would like you guys to take a look at the impact that our educators are having with this we we know we want to be continue to be an a-rated District I I love that we are I always felt that we
always have been I don't believe in the stupid tests that you think that's what defines our students absolutely not with defines our students are when we have great Schools they're taken care of the Educators that are in there the admin that are in there all of that community in there that really wants to nourish
and take care of and move our students when they are well-roundedness of everything when they're able to get you know their reading block done their math block done their science block done their social studies block their writing get recess get some physical activity get to have their full lunch to be
nourished to get to have that extra piece if it's before school um academic activity or after school academic activity or the enrichment that they get may be Sports it may be some type of other type of academic fund clubs not all our schools are getting that they're not they're
being impacted that they're told only work on getting those tests to move your school to an a it is happening trust me it's happening either visit your schools yourself and go check it out or get some real data
since we have a lot of schools that are real big on data chats which also overtake the real PD or repc or or plc's which I'm going to tie into what what our 10-day early release days that I know that there's an aligned item for um Schoolboard member Zan I did
have a conversation we're always open to have fruitful negotiations on what the needs are and the wants are we know that our children need great education but if we're not actually teaching in the schools because we're busy just testing testing testing testing testing and
they're not getting the well-roundedness of getting outside recess getting the the foundation of having fruitful centers and and able to do specials music art physical education whether it may be a stem something but all day
they're sitting in their classroom just doing reading and math to pass those tests it's like we're prepping them to go to prison they just get to go out to have lunch get their mess that's not what we're supposed to be doing in Brower County Public Schools I know you guys are looking at
me like I have five heads I'm not standing up here saying something that's not happening well-roundedness is what's going to make us grow and be that a-rated not passing test and anybody who knows me in my 30 plus years and when fcad and FSA I never believed in testing
it doesn't Define our student it doesn't Define our schools our Educators and our students do thank you thank you so much uh PBA ESC advisory Council good morning everyone um Jackie
lusin ESC advisory um so at uh autism committee met last week we had a discussion and presentation on um student behavior um disabilities related Behavior how it's um uh managed in schools whether it's managed appropriately sometimes mistaken for
misbehavior whereas it's actually misunderstood disabilities related behavior um we looked at behavior management expectations and strategies um but we do one of the Schoolboard members mentioned earlier um assaults on students with disabilities because par
because um staff aren't necessarily trained or knowledgeable about how to interact with them and how to expect behaviors and to um um that there is a difference in the behavior management that you need um there is widespread concern in our
community about repeatedly parents being asked to come and take their child home um or suspensions happening for Disabilities related behavior and that was not taken into account um and I think these discussions are rich ones that we need to actually move the needle
on uh or we think uh meaningful inclusion meeting next Thursday this is our um subcommittee having a virtual parent education session uh led by two neurodiverse College students talking about how they advocate for their unique needs at Down syndrome committee met last month they talked about developing
IEPs and related Services helping parents with those and end of school year um extended school year updates with District staff our ese advisory meeting tonight our guest speaker is Logan priest an 11th grader who I'm very excited is going to be sharing his story
about the importance of every child being seen for their abilities not their disabilities and of rising above challenges such as discrimination and Injustice um his own Journey with disabilities has led to great things including award-winning accomplishments in the Arts he's representing his
district at States um and we're all very proud of him um we are also going to be talking tonight at ESC advisory about customer service um I am as I say at every meeting um absolutely swamped
swamped by a tidal wave of parents having difficulty that they cannot get resolved with Broward schools through the channels available they either don't know the channels available they're not able to Advocate there um we are having um
concerns as well about parents who exercise their right to advocate for their kids now being retaliated against um and yet their advocacy is protected by law um we want BCPS to have our kids
backs and I can bring you so many examp examples of wonderful things that go on in our district that need to be celebrated and absolutely talked up and applauded um and we're grateful for all of that but when things go wrong there are not processes and procedures that
are working for parents to see now parents being retaliated against being sanctioned being found guilty of of bullying and harassment um without any kind of process without any documentation without any right of
appeal without even being notified that they have been this is caused for concern we need to be able to bring Community issues forward individual issues where things are going wrong at school as well as things that are going right um and to be listened to
um I took part in the best practices in inclusive education self assessment District level one that was a wonderful um meeting that we had assessing the district's progress towards um inclusive practices in schools I also brought forward to you folks and to the
superintendent and um uh various Department Chiefs about the progress reports for IEPs and EPS not having gone out when they were due um with the general progress reports I not asked a number of questions I know you folks then ask questions you got my questions
answered but I did not I have separately had a nice discussion with the executive director for it um who has um opened some dialogue with me but when you folks got a memo answering some of the questions that I brought forward I still got no reply to my repeated emails um
and I do think again we don't stand here just bringing up things for fun those progress reports are so important um and what else do I have for you nursing um is another um issue that's going to be coming up tonight we are I am hearing
reports from parents of their one-on one nurses for medically fragile students being removed and and the um job devolved to par professionals I have one parent I've just been texting with right now they're keeping their kid off school and they have done for two weeks because
they are terrified um thank you very much thank you Esau Leadership Council facilities task force gifted advisory Council green advisory Council committee
sorry green advisory committee human Relations Committee good afternoon chair Schoolboard uh superintendent and staff uh Nancy fry chair of the human Relations Committee um I don't have much of a report because
uh our meetings actually today um but I do want to cover a few things that I was not able to cover in my last report because my last report covered two meetings uh so five minutes only gives you so much time uh so first I wanted to or we wanted to thank the board for um revising the calendar options that were
put forward uh for the next school year to make sure that there was a date that a day off that coincided with Dali and um we're grateful for that and uh a fun fact uh not only are we the uh first County that has a day off that coincides
with Eid we are the only County in Florida that has a day off that coincides with Dali so uh I know our communities very much appreciate that uh consideration with the calendar um the think before we post program uh we wanted to thank the superintendent
for ensuring that all of our Equity diversity and school climate staff have been trained and that every student and school will be taking part in that program uh we also are proud to say that no place for hate is currently in 170 schools uh but we would like to see that
program be more consistent with um how it's getting to the students uh we also discussed that we would love to see in the Schoolboard meetings uh to bring back presentations by students uh for example this was supposed to be from my
January report um January was mentorship month so uh we were wondering why couldn't you bring in students from 5,000 Role Models or mentoring tomorrow's leaders uh to come in and acknowledge some of these um observances and um make the students a little bit more of a part of the meeting because I
know that's something we did I believe was pre-co uh so we would love to see that come back um going back to the uh all the various programs we have in the school we're looking into feedback mechanisms for all of those programs to find out what's
resonating with the students uh if they're understanding the material if it's uh impacting uh their school climate and so on and so forth um sorry that's a repeat and uh we also wanted to uh
congratulate The Rise program graduates for those that are not familiar with the program uh rise is for students that have been retained at least two times before fifth grade and they go to uh an off-site school for one semester to get
um really uh focused uh education and um support to be able to get them promoted and then in the second half of the school year so uh just at the beginning of this last semester they were promoted to seventh grade um and they're given a
mentor and peer support and it's just an amazing success story that we have in Broward schools and we wanted to make sure that was highlighted and that we gave our congratulations to those students uh and I wanted to respond to um one thing that was mentioned after my report at the last meeting uh we had
talked about the feedback mechanism for students the anonymous feedback mechanism for students that had issues with any type of discrimination mistreatment um by peers or by adult adults um and uh in specifically in
reference to some of the Islamic phobic attacks that have been happening as well as uh other issues with um not physical threats but any kind of threat to a student's emotional safety and um feeling that they can access their
school um it was discussed that we have the safer watch app and um while that is great that is meant for physical safety measures to my understanding and this is something that's meant to be more for students that have issues with something in the
curriculum that is bigoted towards their particular demographic or a teacher um saying things that are not appropriate to students things along those lines and specifically something that can keep the student Anonymous and feel safe to report because that was the feedback
that we got and and I just also want to highlight that while we're promoting apps we specifically have a cell phone ban in our schools so to expect students to give feedback through an app that they're not allowed to use during the school day seems a bit counterintuitive
and also we should not expect that every student even has a cell phone to begin with um we have plenty of students that are either their parents don't want them to have a cell phone they cannot afford a cell phone or for whatever reason and we need to be cognizant of that and make sure that anything that we are offering
to the students that is it's accessible to all of our students um so that was uh all I have for that and we will have a more robust uh report next month uh after our meeting today thank you very much thank you uh next is multilingual advisory
committee okay parent Community involvement task force good afternoon uh the parent Community involvement task force met February 3rd we discussed the Community Partners Forum also referred to as the nonprofit Forum determining the format
content Etc The Forum will be held in this room next week actually one week from today February 26 with registration from 11 to 11:30 and the conversation lunch will be held from 11 from 11:30 to 1:30 on the evening of February 25th we
will host a parent University Welcome to kindergarten this program was very successful last year we appreciate the opportunity to work with Dr canning her department and other staff members to introduce parents to the many programs and opportunities at brard County public schools in keeping with our goal to have
shorter more targeted programs we're planning a 60-minute program to assist parents as they take this important step in their child's educational Journey policy 1020 was discussed at the meeting a recommendation was posted was passed
which I shared at the uh public rulemaking meeting a few days later I will take this opport opportunity to share it now and probably speak later but um I want to share this recommendation the parent Community involvement task force believes that the that policy 1020 should be Revisited and
loop through all district committees whose members could be impacted and are concerned about the impact on parent and Community participation there is concern that the amendments to policy 1020 will stifle parent Community input and participation at a time when we are trying to build
community involvement and attract students to District finally we're continuing to work um our task force continuing to work on our uh podcasting program that we're planning we're really excited about this and uh we hope to have some more information with uh uh
for you later and and last month I mentioned that our longtime Committee Member Natalie Moffett had passed away and um so many of you reached out to me so I wanted to share with you that there will be a celebration of life for Natalie next Friday at 1: pm. at the Lighthouse worship CER Center thank you
thank you small business advisory committee and Technology advisory committee okay okay at this time we're going to have a superintendent report thank you madam chair uh Beacon
please play the video we had a lot going on this past month uh and I know I speak for the superintendent he continues to be proud of not only our students but our staff Beacon w w w w
thank you this will be the part of the meeting where we will consider all the open Agenda items at this time May the chair have a motion in a second to pass the open items that have not been pulled for discussion which include items bb1
BB2 BB3 bb5 bb8 BB9 dd2 gg1 JJ one through 4 JJ 6
jj8 jj9 JJ 10 JJ 12 through 19 o4 o5 o6 O7 O8 o9 o10 o1 and O3 so moved second it's been moved by Dr Zan
seconded by Mrs alhad all those in favor oh sorry I want to make a motion to uh remove bb6 and bb7 or actually add them to this list since the changes were made prior
to so you want to pull bb6 and bb7 no they're already pulled now I I want you didn't you didn't say the name so I'd like because they're not pulled what I read was the items that aren't pulled because we're going to pass them all right now I want them to go to the that that okay you don't want to pull them
anymore no no no the problem was fixed okay so we'll add thank you we'll add bb6 and bb7 to the list there a second add them to a list of things to pass yes on Moss
oh miss Batista can we she can not pull the items right okay oh Mrs Al aladu did you want to pull those keep those items pulled okay so we'll leave them pulled than you didn't mention that
so okay all right so it's been moved by Dr Zan seconded by Mrs alhad is there any public comments on any of the pulled items we're good okay great no public comments on these all in favor of approving the open Agenda items that
have not been pulled for discussion say I I all those post say no items pass so next we will be um we have a time starting for dd1 so we're going to call dd1 to the floor can I have a motion in a second on dd1 so move
moved by Dr Zeman seconded by um Miss Thompson any public comments on dd1 no Madam chair okay Dr Zeman thanks so much chair I have a handful of questions um
about this uh but I want to make it clear that while um there's things in this that I wish had been done differently um audits play uh an incredible role uh in uh
ensuring that uh all organizations uh follow the appropriate rules and guidance uh it is this board's uh responsibility to direct Audits and to approve audit plans um and
unfortunately um it's too easy to say uh oh look here's an audit with 27 findings or recommendations uh this in fact uh shows that while the audit costs xll it it saves y saving Y in an audit is actually
happens because you have an audit team and you respect that audit team and people watch the rules because uh there are uh schools that get audited for internal funds there are uh processes that get audits or contracts that get audited and the like and our audit team
uh is a strong uh and capable team but I have some questions about this particular audit it's going to take a little bit of time today chair um was this audit part of our annual plan for 24 and 25 Dr
heurn Miss Miss Ry good afternoon Ali R um audit director I am in uh design for Mr roads the chief auditor um so through the chair um I will say that yes it was part
of our plan it was um something that had been requested from the board as well when the the first followup was requested so yes I'm sorry chair I just am a little confused it was uh in the board approved annual plan and it was
requested by a board when the last report was brought forward which was the first followup it was requested that an additional followup be done for the following graduation year so by the school board by right
thank you I just want to know which board we have lot of boards running around yes by the school board sometimes when I'm speaking people get bored and we have a bazillion board so uh we it's a one of our favorite words how much did it cost to conduct this audit Dr
heurn Miss RC's I will have to look that up I I I you know I with us today is uh Miss harpalani and Mr Kade who um were the lead for this audit so I will see if
they can answer that um good afternoon this is Jennifer harpalani for the OCA the um cost for this audit was not to exceed $45,000 terrific and for um somebody on
staff chair uh what was the ROI for this audit I don't have that number I'd have to follow up okay on page two of the audo report items 8 and 10 appear to be the same finding um this is important um uh as
someone who spent a couple decades in government service and and now a significant amount of time uh working for the government as a contractor uh I've always known that it was the contractor's responsibility to submit reports um why is there a material
finding uh against the government for the vendor not turning this reporting I will ask Mr k to um elaborate on those two findings good afternoon Ben conc with
CRI so we uh separate out these findings consistent with our prior reports um from one respect uh it is the vendor's uh fault for not providing the courtly reports as required by the contract from a secondary issue because of the
historical issues that have arisen in in relation to the Caps and Gowns contract uh we had a recommendation in place previously that the school district uh follow up in relation to quarterly reports that were being required uh
mandated uh for a vendor to provide and so the uh secondary finding that you're referencing there item number 10 uh was that in this case uh PWS uh did not adequately track and ensure that the vendor uh timely submitted those uh
reports uh back to them okay I appreciate the opinion on that um I just disagree with it uh it's in the contract the vendor is required to do everything that's in the contract uh if they don't uh I I I don't believe it is the
government's secondary uh uh issue that they didn't do what the contractor was required to do so we'll just have a difference of opinion on that the audit report also says that the spend Authority is exceeded uh I've worked a long time in government
and you get in a Whopper of trouble if you exceed spend Authority but on page 26 it says that uh the amounts from the last audit which were added in which were coded incorrectly is what allowed this to
happen so is this really an issue yes sir uh so if we were to go back and take a look at the various spend Authority that was provided uh whether you include the prior findings from the first followup or just the
issues within the second follow-up uh it was still exceeded the spend Authority uh that was uh approved by the board um okay on page 27 item 16 um some of
the purchase orders for caps and gowns uh included shipping that was not appropriate it uh it was never paid by Brower County schools for shipping which is I think the contract requirement and the um and and the issue uh why is this a finding that there was something on a
piece of paper that was never paid that represents onethird of 1% of all the purchase or it's an issue from the standpoint that it could have been paid and in the past again this has been a historical issue particularly in relation to this
uh these contracts here uh that uh there has been uh items that were not approved by the contract that were being paid and so in this particular case uh it had bypassed the internal control system in terms of that it was allowed to be uh put onto a purchase requisition
and ultimately turned into a purchase order and so uh had the vendor in this case not submitted that as part of their invoice then it very likely would have been paid which has existed in uh the historical time frames okay uh again um
one set of eyes can look at this and find a problem another set of eyes could say oh look they didn't pay it and they're not supposed to pay it um so uh I'm I'm I continue to be curious about that on page 32 we talk about exceptions findings effects and recommendations
could you provide a definition for these four terms certainly so the findings uh that you see there listed on 32 and uh continuing through 34 um relate to the specific issues that we identified through the course of our procedures uh
the effects is what would potentially occur or did occur uh in relation to those findings uh and then the recommendation is of course what we would ask or the district in this case to consider to uh improve the internal controls to address those issues that
were identified through the course of our procedures and how would you define an exception in terms of a finding is an issue that we identified through the course of our procedures that was not in compliance with the district's policies and procedures or within uh terms of
compliance with the contract that existed with this particular vendor terrific and the reason I ask about that is there's not a lot of discussion items included in this report or what I would view is not sufficient one and the
Public's perception when they walk away from this report is that we're again not in compliance in a substantive way with state or uh statutes or bar County uh policies I don't think that's true um out of the 21
observations the primary uh finding or exception uh is really about using internal funds to purchase cap and gowns that's also a no no it's uh it's nice to observe that um it's also easy to correct we do a lot of training about how to spend internal controls uh and
the like um I just uh feel like you know if if there's going to be audit reports that released to us and audit reports that go out to the public um I'd like them to be balanced I'd like them to be fair I'd like them to have clear kind of
severity of what the implications are um I think if other people look at this and say uh shipping put on a form that was never paid is that really a violation or is that um you know an issue uh that might not have been a finding in a report uh I
think that's great go back to my main point audits by themselves are wonderful things they make sure that good people do good things and uh I appreciate them uh this audit um you know as a repeat audit uh got you know a starting point
from the first audit uh I hope that the findings are not a reflection of you know looking for things that uh May or may not exist and trying to fill up a table of things so that there's a long report uh I don't have any evidence of that I just disagree with some of these
findings as whether or not they're worly worth uh running down um and I do think uh for things like contractor Behavior it's very difficult to point to a government employee and say you you should have encouraged the contractor to do what said in their contract if it's
in their contract um that's pretty much a a great motivation for them to get it done and there's consequences for missing uh turning those things in so uh I would appreciate it if there was more discussion in in audit reports uh so that whoever reads this would kind of
see that a lot of the things that were looked at turned out to be great and some of the things that were looked at uh did not uh but the severity of these things in my own opinion is inflated um onethird of 1% or something on a form that never got paid uh I think
just needs to be clearly explained to this board and clearly explained to the public so that they can understand uh kind of the severity of of what you looked at thank you very much chair thank you okay all those in favor of dd1 say I I any opposed motion carries the
next item to the floor is item ll1 can I have a motion in a second so moved been moved by Dr Zan seconded by Mrs Al alhf I'm trying to say it right I'm sorry um any public comment
uh yes we have two speakers one's not here though nyn schal and the next one is um Mary fdick the the Motions we're good okay thank you uh first up is Miss B uh board member Bowman thank you
chair I actually I actually um pulled this I just wanted some clarification appication um will we be voting on accepting the recommendations today is that part of
yes we just we vote on the item to to we don't vote on necess unless somebody brings a motion doing anything but we vote on accepting or receive it we're receiving the recommendation okay so we're receiving it but we're not necessarily
accepting the recommendation correct okay that's all thank you all right Mrs rert thank you it was at ll1 and ll2 or just ll1 just ll1 right okay thank you um I wanted to weigh in on the
particular uh motions that were there um long range plan yes I agree with that adopt a e-com framework yes um the audit committee first item yes audit recommendation number two yes um human
relations question yes FTF long range plan yes okay thank you um I also pulled this item so um Dr heurn can you there were um two recommendations one from the
diversity committee and one from the facilities task force that spoke to the steering commit committee and long range facility plans so can you just one more time explain what's happening with that so that um we know that it's been addressed yes absolutely um first of all
just clarifying nomenclature there's been several names I guess over the past few years that's been used for this group um so but right now we're calling it the long range facilities master plan steering committee um that committee
will has will be formally sunsetted um immediately um and creating the superintendent long range um uh facilities and steering um committee which will be made up of Industry professionals um so we can start moving
the work forward with with uh input from industry Professionals in construction engineering um uh Finance uh a resolution will be coming forward also to codify that um with the board and we sent a memo out or I sent the memo out
last week just to update the board on my intentions of formalizing this new um steering committee so can move this work forward as we have a lot of facilities work to to perform in the near future thank you so just to be clear the
steering committee whatever it was called that will cease to exist correct a new committee is being formed that has is not necessarily made up of of the same correct that is correct okay yes
just wanted to clarify that um I also just wanted to point out the district advis Council had um a question about the um the cell phone policy so I appreciate that there's a study being done so that we can have some data human
relations also asked about a a required course that trains participants to develop a positive cultural School environment and the answer was there is a course being created so I appreciate that it looks like most of these recommendations have been addressed in
some way anybody else Mrs rert again uh yes uh to to um Dr Hepburn's statement about sunsetting this um this committee and then bring you back with industry standards I think that's great I mean that's your role you should be doing that I'm not comfortable with
cutting out the the part from my standpoint of our community's voice I don't know where that would be um so could you walk me through that a little bit Dr heer um if you can give me some specifics uh as you're talking about
makeup of the Comm committe yes yes so for the most part the majority of the makeup of the committee will be folks that have industry um knowledge and expertise um so they can provide the best feedback possible so we can move this work forward uh fast efficient and
actually complete um projects um there there uh after we recruit and set um the um specific people who are going to be on that group then we can start looking at community members that can provide some additional value to that committee
also okay um I I would prefer as one board member that there's concurrently at the same time um The public's a conversation in this in this aspect I feel yes we need industry standards yes
we need their expertise in the construction aspect part but we also need our community um sometimes we say we're listening and and and we think we're doing everything that that's expected of us for for the voice to be able to be heard at this level and
sometimes we sometimes close doors so for me this appears like a closing door to the public and I know that's not your intent and it's certainly not something that I'm comfortable with I guess um I would like to see after you put your
committee together how we will incorporate the Public's Community stakeholder people that are the absolute Foundation of our um of our district quite honestly yep of course other board members W to weigh in on that and we
won't be closing our doors it'll you know be a public meeting a public forum um where it's transparent and in the sunshine so it won't be something that's done behind closed doors Mrs ala thank you so I know Dr he you sent
your memo was there a communication to the people that are in the committee that's being disbanded that they are being disbanded we are formalizing that communication now and also we'll have a face-to-face meeting with them too just to go over all the changes that's going to happen Okay so I would just suggest
maybe in the future there could be something simultaneously being done because I think it's it's hurtful to the committee members that are in there now to whether to find out from this memo or from this board meeting um but that we appreciate them and absolutely there
there was no intention to hurt anybody I I wasn't aware that that memo was going to be sent out just why I sent it specifically to the board just to give them update first and then we were going to circle back and then communicate with the other stakeholders in the in the current committee thank
you thank you all those in favor of item ll1 say I I any opposed motion so passes 8 to one the next item is ll2 can I have a motion and second to
bring ll2 to the floor move it's been moved by Dr Zan seconded by Mrs Leonardi any public comment on ll2 we have two uh register speakers Mary fdick then Dr Judy gerich so we since we both found out
that that they're going to hold up our social security check I guess that's why we don't know what to do all right um my name is Dr Trudy germanovich I believe you should have another Workshop item on um policy
1020 most of the Committees are not in favor of all the requirements which were are put upon them in the proposed policy also the way that the rule for public speakers is written is very confusing and will be detrimental for people trying to speak on an item follow what's
been done in the past and give a total number of minutes a speaker can speak during a meeting period these are only some of the topics which were discussed by participants at the evening rurual development meeting which I would like
to if you would give a show of hands how many of you watched that meeting because it was recorded thank you appreciate it um I'm just coming up here to say I know you have this I I guess your intent is to deny another hearing but our I
want to go back to what the task force the parent Community involvement task force asked and and I know you're bringing this up on the next issue but the kind of the two go together our request is that you kind of take a pause and reconsider portions of this policy
this policy has been changed five times in five and a half years and I think that shows the level of thought that's gone into it and I I don't mean that in a bad way I just mean maybe it's time that you have and this this used to happen this happened in the 90s it was a
different format for policy review it's actually called the policy Review Committee where staff and Community would sit down together and hash out a lot of these things before it ever went on this path of looping rather than having your staff write the whole thing and then bringing it and you go back and
forth and back and forth what we're asking is that you slow down you come back and and and and like no one came to the parent Community involvement task force and I will tell you speaking at board meetings and speaking in the public I think is very much an important part of parent and Community involvement
so I would encourage you whatever format you take to pause this and go back to your key groups in your communities and have them help help write Those portions and I will be speaking more at length on on the community portion but I wanted to speak on on behalf of the committee now
asking that what you do is not NE necessarily another Ru making but going back to committees and giving them an opportunity key committees that can weigh in on how this will impact the Public's ability to have a voice in public education thank you thank
you uh board member comments Mrs rbert uh uh I believe that I would like to ask the general counsel um if we could get a third party to look at this Miss
Batista I'm not sure I understand the question okay somebody wanted a public hearing correct so right now the item before you is not about a public hearing this is about an additional workshop for the
rule right for the rule right so this is the item that is before you now right the rule um is it still possible to have an outside opinion on that you don't know what that would look
like probably so let me share with you what the the statute says and what your role will be here today right so under um school board or rather Florida statue 12054 uh 2C it talks about um how a
workshop is done when you have a policy that that is in the process of being uh either revised or um newly adopted um so pursuant to that process the the
statute provides that you do a Ru making Workshop right that requires a particular notice to the public uh that is separate and apart uh from like a regular Workshop of the board so in other words when you have your normal
Workshop um with other items if there is an item included that is a um that is a rule a new policy or a policy that is being revised there is a second notice that goes out um separate and apart from
your regular notice uh of a workshop that's all pursuant to statute during that um during the the workshop related to the rule that's when you discuss the rule as you know you discuss the rule the public comes they you know they give their
opinion whatnot so that has happened twice right right we had two complete full workshops um rural development workshops on policy 1020 the item before you very simply asks the board uh or the recommended
action is to approve the denial of an ADD addal Workshop um if the board on the other hand feels that they would like to have another Workshop they can just you know uh got it deny this item and then the item will there will be a
third Workshop right I got it I'm looking at my notes from the item here um so basically I'll be voting um for another Workshop so thank you Mrs
ala yes so from what I'm looking at the request was for a public hearing so if I may mam shair so there there were two requests there were there was a request um as as you see here uh for a an
additional Ru making Workshop that is the um this is the part that the board votes on the others the other the hearing uh that was requested also on this uh was denied by staff that does not come
to the board the public hearing doesn't come to the board you're saying that is correct okay all those in favor of item ll2 say I I I any opposed say no no no roll call school board members Alf no
bman can you come back to me in one second sorry I'm G I have to refer to miss Batista I'm not sure am I able to skip yes fam no I did not appr approve of
denying the requests mine is no Hixon yes Honis no lardy yes rert no Thompson yes Zan
Bowman yes passes 54 thank you we're GNA yes the next the next item we were going to take double P1 but I we can start it but we have a Time certain um
General council meeting so we can take public comments at least for that so can I have a a motion in a second to bring item double P1 to the floor some moves it's moved by Miss Board member Thompson seconded by Dr Zeman public
comment we have seven eight registered speakers we have one absent first one is narni uh Pierre Grant and Jackie lbum as they are coming up to after them it's going to be Mar verdict and Dr Trudy der manovich um okay so let me make this
quick what time is your time certain so I can R rush through this three minutes 145 oh okay um so my comment is that we we you had like a I don't know what that meeting was but anywh who um my my major
concern for 1020 is number one it seems like you all don't want want um public input by making us talk all in the beginning of the meeting you guys were you guys have a tendency to deliberate and we want to be able to have input by when you guys make your emotions and that seems like that's going to be
erased my major concern was the the word defamatory rather than the derogatory so I want to emphasize um to general counsel to really reconsider removing um defamatory and putting back derogatory um and the other issue for
the board members is you know there's all these rules for public comments and for the public but there's no rules where set for you all um and you know you guys you know elected to be there but you're elected to represent us so if we're coming to talk to you you guys are
kind of giving us this just with all these changes just feels like you don't want us to say anything at all and so I mean I'm you know I'm going to say this and I've said it in other places I feel like this district is allergic to accountability so my issue is um the es there's way too many um with the
advisories also they're putting all these extra things that they want us to do extra layers I understand the need for organization but many of us are already organized we've asked for stuff in specifity that would make our jobs better and um it feels like you
completely ignored that and then decided to throw all these forms in so um I hope that when you guys discuss it you'll reconsider the parts for the advisories in terms of the forms um reconsider the word defam and also reconsider um having us talk in
the beginning and not throughout the meetings thank you thank you next public speaker thank you Jackie lusam Carl Springs um I was at that last community meeting also at the workshop um and the notes capture um much of the comment
that we put forward at the community meeting I thank Mr Sullivan for chairing it and allowing us that input but it doesn't capture the why so I think it's important to um for us to go through the points we made um and be able to justify that why we're asking for um this input
to be considered um for all the reasons already given reducing public speaking from 15 minutes to 10 total Max in the course of what could be an 8- hour meeting is insufficient um we suggested or I suggested provide the public a choice of being able to speak on agenda
items either during public comment time at the start of a meeting or when the item itself is on the floor um currently your draft policy pres proposes limiting all public comment to one segment at the start of the meeting and removing the right to speak when an items actually on
the floor unless an amendment or um an alternative motion uh comes up I feel that removes the immediacy of you folks listening to input on a particular item um between us speaking at the beginning of a meeting and you actually then getting to the item that we provided
input on you know another 20 items might have gone by um and I do think having that immediacy of thought and um ability to speak would be helpful splitting public speaking time between consent and non-consent items I just think is way too complicated I don't think most members of the public will understand
that and I do think it's um restrictive um I think it was me uh that's that started this debate about the word defamatory and I didn't do so because I want people to be able to come into your room and defame anybody I did it because I do have concerns that it is not a
legally defendable position that you're putting um forward in your policy um it is really important to protect decorum but Schoolboard members just do not have legal standing to make judicial determinations and defamation is a is a
Judicial only determination so that's why I I suggested putting the word derogatory in there we want to absolutely um see you protecting public decorum and maintaining it but but um but you have the wrong word in there and it'll get you in a pickle um
I do want to hop to the appendices um these are not going to be helpful um we committees already produce publicly available minutes making chairs near fa to form to minute and minutes is an unnecessary layer and I feel the forms also reveal a misunderstanding of how advisories and committees function and
require them to limit their ability to report openly to the board on behalf of stakeholders committees and advisories don't exist solely to make recommendations it's just one part of our work we each have individual policies that guide our work we need to be able to speak to all aspects of that
and our committee's work um we would H would be happy and I certainly would to craft forms that meet with your requirements and ours to make a better appendix thank you thank you next public speaker Mary ferus next and then Judy uh Dr Judy Jer
Mich you ready for me okay okay okay I lost five seconds John please put that back public input at board meetings has been diminished gradually over the past 5 and a half years there was a time when there was no limit on the number of speakers on an item or the amount of time allowed by
public speaking on a specific item then that was limited and then they came and they limited further the amount of time an individual could speak and then they limited further the time a public an individual could speak and now we're here today where trust me you all know
that nobody comes and speaks on your consent items for the most part but that's 5 minutes of the 10 minutes that you're allotting to a speaker um so I would encourage you to do what we've asked and bring this back so we can fine-tune some of the language before
you pass it the policy revision is just further limiting our time by requiring input at the beginning of a meeting you're disenfranchising numbers of people who are at school taking children to school doing various other things that will not be able to be here what can speaking three minutes on an item
when it comes up do last week you had a ribbon cutting at strain ofan high school thank you for not inviting us that come um that that began that began with the community with three minutes in this room Nora you were here you know
that's the case and I will tell you that that ended up with a beautiful new cafeteria and in 1987 88 Trudy and I were here we began at well sailboat B at Schoolboard headquarters with our three minutes the community the community
the committee on Community Schools from Fort Lauderdale now the education Advisory Board spoke out about the deplorable condition of Eastern schools it resulted in more money that had been passed in a bond issue hundreds of millions of dollars and it began with
three minutes on an agenda item that we went to at the old school board meeting I had never been I mean i' been on when the teacher struck i' did demonstrate but I'd never spoken at a school board meeting before that I didn't even know what I was doing but you know you know what it made a difference please don't
take away our ability to speak on an item when it comes up I will tell you that for all of the rules put in place to cut them out of time we have your meetings are longer than ever so it's not the public speaking that is doing it
I do believe as you know there is nothing more important for our democracy than public education and I also believe that you cannot cut the public out of education so I would ask you send us back as the parent Community involvement task force and other groups have asked
let us work with you to craft a system that will work for your meetings to make them orderly and also give the board meaningful input thank you thank you my name is uh Dr Trudy
germanovich and along with Mary as you heard um that's why you got a brand new Sunrise Middle School for your child to go to was because of those kinds of meetings so we need these meetings to be
open and it's what you're doing is closing off the public because that's when people want to speak they want to speak on the item if they can come to it if you want to put some time at the beginning to do that as well that's fine
but do not change this and make it so complex all you have to do it appears that you're still trying to split the time as they said for that's just silly what you've done is you've cut down the time already and now you're
going to cut it in half because most people don't speak on those consent items so you're limiting all kinds of things within this policy instead of opening it up it would be real simple to just say if you don't want to make it 15 minutes make it 12 minutes then it's
divisible by three then these guys don't have to sit there and figure out how how many minutes did that person speak on that item that's just dumb also I think that you really have to start listening to your committee people you're going to not have
committee people is what's going to happen they're going to leave and when these people leave who would want to come back to the mess that you're creating by this policy so unless you're going to actually change this policy today and put put in the things that
we've asked for I suggest that you go back and pause as or whatever you want to call it have have a another Workshop after you've spoken to the committee meeting uh committee chair people that's
the only solution that you have here please don't do this thank you thank you next public speaker my name is Aon go and I'm here to express deep concerns regarding the proposed changes to this policy several of the
proposed changes significantly limit opportunities for Community engagement at a time when strengthening these connections should be a priority over the past year we have seen firsthand how vital Community input is to ensuring that Schoolboard decisions reflect the
realities perspectives and needs of families students and Educators in our district as Broward School seeks to attract and retain families increasing and expanding not restricting opportunities for Meaningful engagement should be the goal specifically capping
public comment prevents community-based experts disproportionately impacted individuals and Community leaders from providing critical input to the board and the broader public and as others have said separating public comment from the the board discussion dilutes the
impact that can have on decision-making limiting input from District committees and advisory groups reduces public access to the insights of informed and committed volunteers and downgrades the values of these committees to the school district several of these changes send a
discouraging message that Community input is not truly valued by this school board those who take the time to attend meetings serve on committees and advisories or provide expertise and lived experiences should not be sidelined these voices are a vital part
of the dialogue that Fosters transparency accountability and Trust in our school system I recognize and appreciate the intent behind several of these changes of these proposed changes however respect for the community must
also mean welcoming its input in a a meaningful and accessible way thank you thank you and our last public speaker Nicole Morris Coral Springs I understand the intent of some of the changes but disagree with cutting any
public public speaking time while I understand that General speaking time is not included in the 10 minutes if you don't use that time also you are losing time and only five people per session can use public speaking time as I have
learned today I disagree with any of your uh time being taken for motions some items may have six or seven motions and it's unfair that the public should be forced to ration our time to speak on issues that will affect us and our children and a time of great decline in
our district we should not be limiting anyone willing to participate we want to participate thank you thank you so much okay sorry board members I am advised that
the general Council would like to request an attorney client session at this time I am requesting all persons not scheduled to attend the attorney client session please exit the room at this time Miss Batista thank you madam shair uh I'm requesting two um sessions
two attorney Clan sessions the first session um is lunacon Engineering Group Inc versus the school board of Brower County case numbers 24- 0068 um 20 also 2400 6019 24621
24 6025 2400 6026 and 2400 6970 pending before the 17th judicial circuit in and for Brower County Florida the following persons will attend this
attorney client session Schoolboard members Deborah Hixon chair Sarah Leonardi Vice chair Lori alhad Mora McCarthy Bulman Brenda fam Esquire Dr Jeff holness Nora rert Rebecca Thompson
Dr Alan Zeman Dr Howard he heern superintendent of schools Oscar eoto Esquire Thomas Cooney Esquire and Marilyn Batista Esquire BCS the second session is Burke Construction Group Inc
versus the school board of Brower County case number 25 40045 68 CA C pending before the 17th judicial circuit in and for Brower County Florida the following persons
will attend this attorney client session school board members Deborah Hixon chair Sarah Leonardi VI Vice chair Lori alhad Mora Mara McCarthy Bullman Brenda fam Esquire Dr Jeff holes Nora rert Rebecca
Thompson Dr Alan Z zon Dr Howard heern superintendent of schools Thomas Cooney Esquire and Marilyn Batista Esquire in anticipation of this request the attorney client sessions were properly advertised for today February 19th 2025
at 1:45 p.m in accordance with section 286118 of the Florida Statutes the purpose of the attorney client sessions are to discuss settlement negotiations Andor strategy relative to the pending litigation a certified court reporter
will record the sessions only those persons noted in the advertisement will be permitted to attend thank you madam chair standing yeah I yeah
yeah W yeah w yeah W yeah yeah yeah sh a oh that
I he he he he he he n yeah yeah yeah yeah welcome back the regular school board
meeting will re is reconvened uh Miss Miss Batista can you please answer um a quick question that came up in the public speaking can you please explain why the word has been changed to defamatory as instead of derogatory thank you madam shair um so
derogatory refers to remarks or actions that Express a low opinion of someone and pursuant to the case uh recent case of msf for Liberty versus bvar County School Board uh they
specifically made a finding uh the opinion talks about the word derogatory and the fact that derogatory comments are acceptable uh what is not acceptable would be defamatory comments which would refer to statements that are false and
they would damage the reputation of someone so if there were a speaker to come and make statements that are overtly false uh there would have to be obviously false um um I'm going to say de facto they have to be show has to be
shown that they are false uh then that would be considered defamatory statement it would not necessitate having to go to court that's a separate standard thank you very much next we will go to board member comments and we
will start off with Mrs ala okay uh yes so on 1020 policy 1020 and so in regards to page seven of 16 A1 so one of my things is as far as public speakers I do think it's
important for speakers to speak before an item I also o know that we a lot of times we do time certains especially for elected officials uh I think it's very difficult for people to get here in the morning especially when they're driving their
kids to school and it's you know to come down to Fort Lauderdale I mean someone from Parkland or Coral Springs for example they it takes an hour to get here so it it's very challenging to get here to just be speaking
on uh in the beginning of a meeting but if could staff could just uh verify on page seven number one in regards to the redline specifically what that means Dr heer Mr
Hill thank you Dr superintendent through the chair so number one um basically well it does two things it it it redu es the 15 minutes down to 10 minutes for the the cumulative time for public speakers to engage with the board
during school board meetings that does not include their General AM or PM speaking time as well as any committee well never mind without the Committees um as well as it does not include their written public comments um as it did before and then later on in the in the in the policy it also addresses it
splits it between um consents and open Agenda items okay so to just to clarify that so I'm understanding uh what it's saying is that they're only allowed to speak in the beginning of the meeting and not
after uh when the item is pulled the only time and oh sorry do this now go ahead Mr Hill thank you the only time in which they can speak within the agenda itself um is during motions so the one minute there for any unused time they're still allowed to do that within the but
otherwise they have to speak either before the item is actually taken in the bulk have any agenda items that were not pulled by the board they will actually speak at that time um before the board moves forward with the the open Agenda or the consent agenda so the beginning
of the actual agenda itself okay so timing wise what do you think the timing would be that those would occur the consent agenda is first so um I would say the meeting start at 8:40 normally 8:45 so around about 9:00 is
when they would speak for the consent items and then for the open Agenda items um being that you don't have any many consent items or speak on them maybe about 11:00 or maybe noon at the very latest but around 1100 11:30
okay again I I think timing wise it's it's way too early um also for me as a board member I like to hear what the public has to say when that item comes forward uh on the to the board was brought to the floor
um I have a motion prepared and so I'll just I'll just come out with it and then we can um go from there so I move to amend page
seven of 16 A1 a single speaker may not exceed 12 minutes in total per meeting including their general public comments if any substitute motion is introduced the speaker is allowed one additional minute
to speak on that motion and time spent delivering committee reports does not count towards the 12 minute total okay it's been moved and seconded um any public comment on the motion
uh Trudy germanovich um I like those changes except that I would also add in that you shouldn't count the public speaker time and I don't think that quite that uh the question you ask was referring to to this particular
motion as I understood it it was a little bit confusing because it didn't sound like that was what you were asking thank you thank you Jackie lusum um 12 minutes is better than 10 minutes I would still love to get back to the 15 and leave it
where it's at but um thank you for the um uh offer of compromise plus the one minute for motions that sounds sensible um and yes to chair reports that's actually not specified and good catch that was something we' mentioned at the community meetings too it's not even specified anywhere in the draft I could
see um the chair reports are protected protected five minutes on top of that other time and and I agree I don't think your question was I'm sorry are you thank you um I don't think your question that you asked was actually
answered thank you thank you okay board discussion on the motion Dr holess thank you madam chair so just to clarify the motion um and I'm sorry I was in the back for a couple of seconds uh for the 12 minutes this would include open or consent it
doesn't matter correct correct okay so um I like the motion um except that I would prefer that um it does not include the um General speaking sign up um
so uh I will go ahead and listen to everyone but I'd like to make a substitute motion I don't know is is that a substitute motion to to add there no substitute would be sub what is the term subtitute would be am an amend
Amendment okay so I'd like to make an amendment to the motion um but um maybe um the amendment would still keep uh board member alad's motion on the floor it's just been amended and she would have to accept it is that how that
works just just want to make sure just do it okay so just go ahead and make motion so when the when there is a motion on the floor if it's seconded then it belongs to the assembly so Mrs Al would not have to approve the
amendment okay so I'm making a motion to amend correct if that's what you wish to do okay so I'd like to make a motion to amend the current motion to in to um include 3 minutes of General uh public
uh sign up uh public speaking sign up which that happens in the morning in the afternoon correct so um the motion is to add an additional 3 minutes for those who sign up for General uh public speaking but every other part of the motion I agree
with I'm going to Second it but I I have a suggestion okay instead of um I think the way it's written if you just said not including their general public comments it would say what you want that to say right except I want to limit that to 3 minutes it is already it's already
okay got it so that's what we okay okay so the motion is to um say a single speaker may not exceed 12 minutes in total per meeting not including their general public which would mean a total of 15 minutes correct I second that
motion um public comment on the motion uh Trudy germanovich um my concern is that you aren't addressing ing the consent that was the question that you originally did I hope you're going to because to have it split like it it's
consent and not consent it shouldn't it should just should be for the whole meeting and and so maybe you need to put that in the as an addition thank you m Mrs aladu can you just explain you you want this to replace what's in red on
one correct this is on page seven a one it would replace what's in red and the motion is a single speaker may not exceed 12 minutes in total per meeting and then Dr holus said not including
their general public comments if any substitute motion is introduced the speaker is allowed one additional minute to speak on the motion time spent delivering committee reports does not count towards the 12 minute total thank
you thank you Jackie lusum um it still doesn't address the consent versus non-consent thing I'm a little unclear because of course none of you up there know each others intentions and what else you've got lined up but you've got a whole page and a half of feedback from the community of points that the
community wanted addressed and suggested so it's not clear if other people are going to parachute in and address those or if these are the sole proposals so it's hard to speak in support of something if if then we say well we support a motion and then we find well that's that and you're going to move on
to your next item this is kind of why um alternatives to this process were suggested it's a really um uh messy Not By Design um process here you've got a clock ticking on a Time certain at three I'm not clear how
you're going to consider all the feedback that was given in a um in a methodical and um meaningful manner thank you thank you I just want to be clear I do believe this is addressing it's taking out the separation of open
and cons set items and just saying a speak a speaker single speaker can speak for 12 minutes in a meeting it's taking out separating the time yes it that is the intent that is the that is correct so anytime during the meeting just like we normally do now an item is pulled and
we ask for public speaking speaker Madam chair thank you just for the sake of the The public's Comfort can miss Batista reaffirm that should we pass this motion that is what it is saying Miss
Batista yes the uh Madam shair the motion is to replace the language in font in red font on page 7 which talks about five minutes to address items on the consent and five minutes to address items on open items with the motion that
is on the floor Mr Hill thank you thank you Madam chair I want to remind the board that if they make this motion they will also have to amend the language on page 10 of the red line at the bottom the A and B basically breaks down that open and
consent section as well right page 104b correct so we should it if this passes it would be in any place that it has the time throughout which is that's the only other okay yeah okay um Miss Thompson
so sorry for clarification it would B this motion basically takes it back to what we have now where you get to speak on the motion but only for 12 minutes correct 12 minutes total okay I'm in in
favor of that Dr Zan you one uh potential U wording issue um on on the primary motion and happy to uh talk then secondly about the amendment but uh on the second bullet it says if
any substitute motion is introduced what if an amendment like this one is introduced would people still be able to speak I believe so but miss Batista so the answer would be no uh the language is any substitute motion so if
the intent is to have the speaker speak us to any motion uh that word should not be there The Substitute part should be taken out um it could be if any motion is made might be might be an alternative if we
can come back to that uh later I'm not in favor of this uh I'm actually not in favor of voting on this policy at all today um I like to spend Schoolboard meeting having really good productive positive uh discussions about things I
think the community has made some uh points but the staff has not uh really presented where those points could go in and the pros and cons about these different things and I'm very worried about peac mealing this policy and ending up with a Frankenstein you know
uh it is one of the most important policies we have as a school board it's a reflection of the school board and therefore the school system in terms of how we conduct uh meetings and my view is that uh while this amendment I don't
support and this motion I don't support uh because I I worry actually about the people who don't come to our meetings anymore I I worry about the people and this is a fact people I appointed to advisory committees who quit after one meeting because of the conduct of the
advisory committee we need change we need to have very positive engaging thoughtful discussion at Schoolboard meetings and I don't see this getting us there uh I I I would prefer to table this and uh come
back when we have uh Alternatives that come out of page two you know where the community has said there's some things we'd like different I'd love to know where the staff thinks that might fit if we do any of those recommendations uh I'd love to go through them and come up with kind of a general policy about how
we're going to conduct meetings in a way that we are are are doing things efficiently and effectively for the students of our school district um but I worry that we're going to end up today with the Frankenstein uh policy after we debate it for hours uh when instead what
we could use are some alternates based on community input pros and cons decisions we make that go through um and and end up with something that we all believe in I for example would love for the top three to five issues every week to be done at one o00 let's pick a time
where the whole Community can be here and let's pick the top three to five issues and say hey we're going to do it at one o'cl come and talk give us your input okay uh to me there's changes that we can make to our meeting that would uh make them uh you know more engaging with the public more responsive more
transparent I'm a little frustrated that sometimes we conduct business to the best of our ability and yet we get criticized for not being transparent or accountable because of the time of day something came up or uh something like this we cannot continue to allow people
to speak infinitely we have to come up with a rational policy about it um uh so that more people come to the meetings and share their opinions that they they don't feel like the person I nominated for the committee that you really don't want my help you know I went to an advisory committee I wasn't allowed to
talk uh somebody had an agenda they ran around with it uh there was not kind of the the type of Engagement we want and that that kind of thing really destroys our relationship with the community so uh I don't support this amendment I don't support this motion and eventually uh if we spend too much time on this I
hope we table this uh do some thoughtful discussion between now and next month and bring this back uh where we have Alternatives laid out for the board thank you chair thank you um I haven't gone yet so let me go did I just speak on his point um sure so um l two that we
we just had was approve the denial of the request to to basically Workshop policy 1020 um do the chair can I what is the vote what was the vote on that it was 5
to four okay it was 5 to four so Dr deman you were on the the yes side so I'm kind of confused why you didn't want to Workshop it if you're saying now I think you're saying you want to Workshop it no I want the staff to bring us um
pros and cons for the options that the community has outlined so that we have um you know yes or no votes on those things and then we have cohesive um alternatives to what we want to do at a school board meeting not at a workshop I'd like to get this done but my view is
if we table this and get that staff work done that we can make a a much better policy at the end of the day that's my opinion thank you um I I was going to make some similar suggestions um as a motion but I will
just repeat why it was I thought that it made sense to split it into the open and the consent um many times people will email me or they see me in the grocery store or whever and say why do I have to wait
all day to talk to an item so I want to come to the Schoolboard meeting but your meetings are eight hours I don't know when an item's going to come up and I just can't come so this the whole purpose of doing it this way was to allow them to speak at the beginning of
the consent and then the beginning of the open item so that they didn't feel the need you're well they were welcome to stay because again motions come up as we're discussing it and obviously they'll have their comments on motions as we're going through that so I still
feel strongly about having time um right before each so that people know and I think if we some suggestions were to allow who wanted to talk then and then have someone else you know others right before the item I think that that's just
too confusing um but I was going to ask and make a motion to change it to 12 minutes and I'm okay with whether it's 12 minutes all at one time or or six for each of them so although I don't I still
would like to see that it they need to address the items before consent and before open items I do agree with the timing so um thank you anybody else have Miss um board member
Bowman thank you chair um so I guess to Dr Zeman's point because um you know we've workshopped this two times and we do have the feedback from the community to work with I I support his idea of
have going back to the staff and seeing if we can work this a little better um one point just because one point that was made well a couple good points were made during the comments I think you know we do not want to close out the public obviously it's very important that we're hearing from them I like the
motion and putting it together um but another another thing that was brought up was the the forms um for the committee reports uh and it sounded like the Comm
the committee members um would like to have input to devise the forms if we accept the um rule as it is right now that includes the exhibit which is incorporated
so I don't know what the procedure is but I would like to see that I would like to see the Comm the um the advisory committees be able to give some feedback for that before we incorporate into the policy okay and I'll just let Mr Sullivan address that but I will say
that um the forms were not new those have been the the requirements for committees didn't change if you look in the red line there's no real changes in there that was in policy before and I think they're the same forms that have
been there for a while um but we did have some community members say that they didn't feel the forms were going to like they could be tweaked and I thought they were going to make those recommendations at the meeting that they had but apparently that didn't happen because that was a discussion that we
had I said yes bring them ideas but so miss to miss Batista if we were to pass us today with the idea that the forms could look different do would we have to come back and and revote on this or can for the appendix of the form like the
form itself look different even though it's the same title of the form so the form is part of the motion and therefore if you change the form you would have to bring back the motion okay thank you and Mr Sullivan you wanted to add something I I just wanted to clarify
so this policy is how school board meetings are governed so although this is a superintendent recommendation the reason we provide a pros and cons is because it wouldn't have been appropriate to do so because it is how the board governs themselves in meetings
so we provided the feedback for the board to react to If if they so choose to um so I just want to make that clarification thank you can I have a point of order chair I I disagree with our general counsel um I suspect that a
member of this board could make a motion to delete those forms and and reference forms that are provided and then those forms could be updated uh as it makes sense the I don't think policy needs to include forms like forms are forms they
are documents to gather data and get things done if there was a motion made to take this off and refer to two forms by name I think we could host those forms like we do lots of forms up on the website and people could use them is that fair Miss
Batista well I would love to say yes the answer is no if you whatever forms are part of this policy they they are by reference part of the policy so whether you name it and
not attach the form then the the policy will be incomplete because you don't have the form attached to it and you cannot make changes to the form because they are part of the policy again I'm I'm I fill out so many forms every week that are the result of
policies of this board and the board policy says You must fill out a form to go on a field trip and you must do this and those forms are not in the policy so why couldn't we have this form also outside of the policy and just like the thousands of other forms that we do
in Brower County schools that are not codified in policy but are called out in policy so I believe those forms that you're completing are actually part of the student code of conduct and they are in policy and if they're not then they should be wow well I we will continue to disagree about that I think policy is
more broad I think we're getting off of the the actual motions I have one more point of order um I believe uh that Community contributions to things that we're considering ought to
be staffed by this staff they are also advisers to us on what is good or bad or in conflict with what's written in the policy um so that's why I talked about having the staff do this even though it's a Schoolboard policy they're all Schoolboard policies but I need to know more about the pros
and cons of these ideas um to be informed about what this the professional staff thinks about uh the ideas about how we conduct meetings thank you thank you okay anybody else on the the motion which is to amend page s
um A1 with a single speaker may not exceed 12 minutes in total per meeting not including their general public comments if any motion because I think we agreed to take out substitute is introduced the speaker has allowed one additional minute time spent delivering
committee reports does not count towards the 12 minutes and point of order again chair I think we're going to vote on the amendment first and then I'm sorry that's where we're at yes okay um all those in favor of the amendment say I I all those oppos say no no
no roll call roll call Schoolboard members Bowman yes fam yes hix no Honus yes lardy
no rert Thompson yes Zan no ala yes 63 passes all right moving on
oh oh then we we have to make the same changes on page 10 letter four I mean number four letter b because it's the same exact paragraph correct I don't know if you have to vote on that or okay roll
call okay so guess I'll make a motion then to delete the section and replace it with this on no you have to replace it with this wording I believe all you have to do is delete
the red line the the red portion of uh okay of section b and a section A and B of page 10 okay both A and B yes okay second oh wait I'm sorry just just
B unless Miss Batista believes it's different I think it's just be right it would be B in the two different places on on B the two different areas yes the red font yes so just delete B all together
the of the red right the red of the red line yeah okay so I move that we delete the red on the red line version the things in red on page 10 4 B
second any public comment on the motion count us confused out here please can you clarify what we're doing now what you're proposing I've got page 10 in front of me right it's just a repeat of what was just changed so it has to be changed in both
places the the what's ined just change please it's it really needs clarification this is so important not just to those of us who have still managed to survive for our sitting here but all of your community we have brought up so many constructive sensible
suggestions that you haven't even brought up and you're just going to move on and strike out some wording and we're not even going to clarify what it is and why well I just prise I will repeat it again I did so what was just changed on
P P 7 of 16 A1 is that it now will read a single speaker may not exceed 12 minutes in total per meeting not including their general public comments if any motion is introduced the speaker is allowed one additional minute to
speak on that motion and the time spent delivering committee reports does not count towards the 12 minutes total so that was just passed so now we have to make the same motion on page 10 letter 4B because it was the same wording so it
has to be changed in both places yes and what happens to all the other things we suggested Dr Z thing we are only on one motion but you've done it already anyway so what what input do we have if you're saying that it's already linked to what you've already
decided you're saying that you're just squaring off language to concur with what you've already just passed correct for this one motion that is correct I apologize but I ran out real quickly between when you had your closed door did you just make it so we could
speak to an item is that what happened here yes yes thank you that clarifies that and you said the red so you're not striking out any of these things that's got the black lines in it correct okay and um and you're allowing
one minute for somebody to speak on an amendment which could be a substantive change to a motion yes which is the way I believe it is now okay well I would say that doesn't seem very fair but okay I'm glad you made the first one I'm glad you got the first one
thank you Miss alad and everybody else that you now we're back to speaking on an item now we'll just go to the next things thanks we still okay so all those in favor of the motion for making the same amendment to page 10 number four
letter B say I I all those oppos say no no motion carries 7 to one just for the record leonardy are you on oh yes I am oh sorry and your vote
was yes thank you 8 to one sorry okay Mrs alad are you done um my other my other comment was regards to the attachments for the
Committees there seems to be possibly some confusion in regards to the these um specifics in these reports so
the way it is now it would be required to submit these reports that's how I'm understanding it and I think it should just be a recommendation okay um Mr Sullivan would
you like to speak to that uh sure so the it's already a recommendation I believe within the policy the point of the forms is twofold one to make it easier for the Committees to organize themselves and to make the information of their meetings digestible for the board so they can react to
it but is it required in the policy for them to fill out the forms it would be required under the recommendation yes okay and what page is that on page nine page n and if I it's only
required don't attend to give a report in person correct okay and what letter is that um there's two forms so it would be attached M A and that's in B and then attachment B which is d as in dog and
okay so I move on page nine of 16 B and D to make these reports they're make them as a recommendation not required okay it's been moved and
seconded public comment on the motion thank you yes and I point out that before this policy ever came up for redraft um I don't think any of us had ever even seen these forms so what purpose they're serving I'm not clear but I do want to just point out from our
end of things what these forms are asking us to do let's go to attachment C you're asking us basically to minute our minutes not doing that so you're going to have to come up with if if you're saying these are just recommendations and we're not using them anyway and
haven't for years we've never been asked to and we already provide minutes and to Mr Sullivan's point about it's to make our minutes digestible our minutes certainly have a look at ESC advisories they're awesome if I do say so myself you will get a really good overview of
some really rich issues that you need to talk about to talk about by reading our minutes let's not have a form to to make our minutes even less than what they are and the other information it still misses the point that we do more than just make recommendations to you there is nowhere on attachment B that
acknowledges that thank you what else they do besides just like to support the idea of making these optional I see several places where you would have to um do this and just just by way of saying this I said it earlier I was like an activist
in 198 7 but by the early 90s I was the I was sitting on numerous District committees including chairing the DAC for three times so I would like to say yes for some people it's great to have these but not everybody needs them so if you have the resources for your
volunteers that's a wonderful thing to give volunteers resources to require some of this and you actually use the word shall in here you shall do a report if you don't I I think you're kind of creating a a problem because what are you going to do to enforce some of these
things so optional great providing resources wonderful your staff resources great just be careful what you require because that brings up another issue want there are so many things that that you really have to change in here I
think you're going to have to stop now for your your yourh 3 pm time but um it's what you're requiring by all this verbage I mean a
policy shouldn't be how many pages this is crazy no one can figure out what what you're doing and you still haven't I don't believe you addressed the original uh point which was do I have to come and speak for five minutes for on the
consent agenda or do I and then on the other so you're missing all kinds of things and that's why this is not the place to be doing it you should be doing it at a workshop okay Mrs alhad wanted to
address something then we're going to go to our 3:00 time certain so we'll pause this my question Mr Batista if I just on B change must to May and then on D change shall to May would that then show
that it's optional to do the forms yes okay so that that will be my motion I move to change must to May and B and and D shall to May okay okay we are going to pause this
conversation to um bring ss1 since we have a Time certain and then we will come back to it so can I have a a motion in a second to bring ss1 to the floor so moved second on S1 oh I'm sorry S1 not ss1 I'm sorry it's
been moved by Mrs rer seconded by um Miss Thompson although uh any public comment on S1 yes Mr HUD chair I'd like to speak well I have three minutes to uh to pump up Peggy
Nolan uh my name is Michael Hudak I'm the district one City Commissioner which is where the Aquatic Center is and I can think of no one more deserving than to have this Aquatic Center renamed after my friend and former mayor Peggy Nolan so I'm going to make my comments very
short so that we can get moving thank you okay thank you um board member comment Mrs rert thank you um I'm going to read this because uh she was a mentor to me and I get a little choke up choked up thinking about it so I put it down so I would be be able to say exactly how I
feel Peggy Nolan wears her heart on a sleeve for the Deerfield Beach Community and most especially our students she spearheaded the push for Deerfield Beach Aquatic Center for the Deerfield Beach Community and she is a tour to force
excuse me and it is an honor here today to receive this and to vote to change the name of the Aquatic Center to the Peggy Nolan Aquatic Center congratulations to Peggy and the community for this very deserved honor
I'm proud to call you a friend and former Commissioner of mine thank you okay thank you any other board comment can all those in favor of S1 say I I any opposed motion carries
unanimously we are we are going to recess for just a quick minute to take photo so we are going to recess the meeting for 3 minutes e e e
e e thank you and welcome back again so we were on Mrs alad's motion um on page 10 right nine sorry to say ma may as
opposed to must or shall and we were on board discussion Dr Zan thank you so much it seems like uh May is a little bit too much and uh sha is a little bit too too hard but
I do think that we do want to recommend uh for advisory committees to uh if they can't come to a meeting and make a report to write things down and send it to us I actually like these forms even though I still disagree that policy should have forms in the ever but um uh
I just feel like uh may do something is like you know if you feel like it get around and do it it's recommended is actually something that would be good for the community and good for the board and good for the staff for people to have a record of things if you can't come to the meeting we recommend uh that you put it on paper uh
get it done to the extent of your time and effort that will allow uh May sounds like it's something we re actually don't have any particular value in so um um I will propose an amendment to the uh to the to the motion to say we
recommend rather than uh that they may do this is there a second second uh public comment on the motion okay uh board member discussion Mrs alh thank you Dr Zan so can you be
specific in B and D where you would add that language so um if I understand the motion original motion on the floor it would replace must in the second line of B with can is that correct may may I
apologize thank you may and then on uh D um shall on the first line also replace with May yes and so um what I'm proposing as an amendment would
say is recommended to in place of May and also on D instead of May would be is recommended to the written reports of the committee are recommended to be typed in B and the
first one would be verbal committee reports shall represent an account of the committee's rep respective meeting minutes and are recommended to include specs referen and attachment a so it's just a swap of a small word change a
recommended rather than uh May Dr H thank you madam chair so um um if Miss Batista could clarify if the word recommend versus may change any meaning to the
language and intent of the policy well while in practice it may not change a lot um in in practice I think as a um statement of what the board um is trying to say it does make a difference uh may it sounds like you're
ambivalent you know you really you know don't have a preference one way or the other when you are recommending something you would prefer that it's done this way but you're not mandating it okay got it so that clearly clarifies both thank you thank you um
I'll make a comment so on page nine of 16b where it says all verbal committee reports shall represent an account of the committee's respective meeting minutes and recommended must May whatever it says
now must include the specifications so it's not saying that they have to fill out attachment a it just says whatever their report is must include these things I think must is important there because it's what we want them to include in what they're telling us so
that we have a uniform um committee report that they they know what it is we want them to to at least tell us these things we've had a lot of newer committee chairs saying please give us some guidance here we
don't we're not sure what we're supposed to be doing and they're a little nervous about coming to us so it's not saying that they have to fill out attachment a it just says that they have to keep attachment a in mind when they're giving that verbal report so um and D if maybe
we could change that to add that those words which says include the specifications and not necessarily require them to fill out attachment B but whatever report they're sending to us has to at the minimum have those things because I know what um one of our
committee chairs has said is we do so much more than that there's more that we want to tell you so if we just used it as a guide like this is your guide to how you're going to report out to us you can add more but we want this at the minimum that was really the intent of B
and D so we can tweak that wording but I still think it should say must include specifications referenced or however must used as a guideline or something so that they're they know that that's the the way we as a board this this is
information at minimum we would like to know when you come to report to us um Mr Sullivan you're flagging me there oh yeah sorry to uh distract you with the flag um to your point a is not a form it's just a it's when when it applies to their reports is what they should include so the board can react to the
information that they're meant to advise the the verbal report so it's not a form they don't have to fill out a they only have to fill out B if they're not giving the report in person yeah and so I would um make
another motion I guess is to say in letter D the written report of the committee must be typed to include the specifications referenced in attachment be because then it would not say that
they have to do the attachment but the report would have to include all of those things Madame chair I thought Dr Zan has a motion on the floor which is an amendment to and I'm making an amendment to that so this
is a second amendment yes okay so if there's um an amendment on the floor already uh wouldn't he have to accept no so just go it just replaces it goes back to okay if there's a second all right
there might not be a second so that was my motion to keep B the way it is and to change the wording on D second okay it's been moved and seconded uh any public comment on the motion half years and my fear is that as
you're changing word by word the many pages of this document today we're just going to see it back here again because something didn't get changed that could have wouldn't it be better at this point to table this have all of this typed it's very confusing as member of the public to sit here and
hope we can follow all these amendments um I know you've got other you've got technology and other things that we're not sitting here with so I would just request that we not bring this back a sixth time in five years or six years and that you you've got some great
things in here you're really doing some good work but just get it complete and then bring it back so there's a an opportunity for everybody to weigh in on it thank you remind me what the amendment is please so the amendment is to leave B
the way it is and for b b what I'm sorry page 9 of 16 on the red line so B says all verbal committee reports shall represent an account of the committee's respective meeting minutes and must include the specifications referenced in attachment
a so it's already saying you just need to include those things as you give us your report and D I'm sorry yeah D my motion is to say the written reports of the committee must be typed to include
the specifications referenced in attachment B so to Echo the wording in B to D I just want to make the point that the um the previous item that you voted down
wasn't voting down a workshop it was Voting against a request for a hearing I just want to put that out there thank you chair if you could help me what happens if this motion passes to the amendment and the original uh motion made by Miss aliff believe if this
motion passes then we move move on to the next thing um I'm I'm a little worried about our uh sequencing here um I've never seen a motion an amendment and another motion after that um the amendment to the motion might fail in
which case there's another amendment that could be made but when we have a motion an amendment and another motion I don't think that that that's really permitted under Roberts Miss Batista so I I believe that our history has been that we only we keep it well
that we keep it to one Amendment um on the floor because otherwise it gets really confusing um you know under robber's rules you you can have two amendments up to two amendments so I think that's where we are at up to two
amendments right now if we um if we go back to the amendment that I proposed I'm willing to speak against it and encourage my colleagues to vote it down so we can make a better one because I think I was advised that B and D was where we need to make Chang but that's not the case and so I would if we go
back to that I'm happy to speak against it and vote against it as well okay anybody else on so would you like to then vote it down vote the M uh Dr Zan's Amendment down and then make your motion that's what he's proposing sure okay so we'll vote on Dr Zeman's
Amendment which was to change to recommended right all those in favor of the motion the motion to change to recommended say I all those opposed say no no no motion fails so we're back to
the motion I just made on the floor to make it again okay so the motion the amended motion is to leave b as it is and to change D to say on page nine of 16 in the red line the written reports
of the committee must be typed to include specifications referenced in attachment B second okay so we had that any other board discussion Mrs
alh thank you so I think that we are trying to micromanage committee members way too much I I think that I don't I don't see there I haven't never seen an issue with them giving their reports in the last seven years that I've been here so I I
get that these are our recommendations these are volunteers then and so now so miss Batista my question to you is if we are requiring or making strong recommendations to
volunteers how does that impact them being a volunteer but then possibly forced to to do something based on our policy mam sh Sorry Miss Batista so the um the fact that the school board
has uh or would want to require certain things uh in the reports of um volunteers does not affect their category as a volunteer their status as a volunteer um and you are free to do that with volunteers and
their work if you prefer to see certain things or have uh the volunteer work done in a particular way way is within your prerogative to do that okay thank you Mrs rert I I feel like we we circled around today to me you're not a
volunteer anymore you're being volun told that you have to type of the reports they don't have time they're doing the job they don't have time so I won't be supporting this part honestly I think we should have taken
that extra time I wanted to do a couple hours ago board member Thompson I would just like to say when you volunteer at agencies there are like requirements and responsibilities I don't think this is anything new like if you go to volunteer not saying this is
the same thing so don't misconstrue it if you go and volunteer at animal shelter there are requirements that you have to do in order to be a volunteer we're not even saying this is a requirement because of all the different motions that have come up we're just recommending it and but we have a motion
to change shall to May or recommend we've had people reach out to our chair and ask for some guidance on what a committee report is supposed to look like this is just providing samples and if we change the policy to recommend or
may or whatever word that just includes the support for the ones that need it it just covers it but to equate having responsibilities as a volunteer to them being an employee or employment law or
anything like that is just not correct that's it thank you and just I'm just going to clarify something and I'll go to miss Bowman remember D is the written report is only required which it's already required if they don't come to
give a report right if they come verbal and give a report in person then there's no written part that has to go to it if they don't come then how are we getting think we need to get the information from the committee we want to know what
their input is so letter D is that written is only if they're not going to be able to show up to which has been in policy for a while that that part's not new um board member Bulman um I just to
um Miss Thompson's point I think I mean if you're a member of the PTA as a volunteer I've spent hours doing accounting and preparing tax returns and doing all kinds of stuff no one's paying you for that that's part of running your organization it's a volunteer
position um so I don't I don't think that distinction is applicable here that that you know as a volunteer that there you can't have any responsibility I mean you're supposed to go to the meetings you're supposed to come here to report some
people don't don't do that even so um I um I don't have a problem with having some kind of a report in front of us if you're not going to come to verbally give the report so that we know what's
going on if the purpose of the advisory committee is to advise the board if if it's not then I guess don't do the report but how are we supposed to know what the advice is if we're not getting it from the committee um the
wording I I don't love either any of the recommendations quite frankly I don't know if the word should is better than must um I don't you know I think there's some language issues with this but and
maybe we're just wasting a lot of time going back and forth then in this forum but um volunteers do have responsibilities thank you thank you I I wouldn't mind changing my recommendation to should as
opposed to what I said um um if that will make it easier um Mrs fam I'd like to make a motion that U we table this we've been beating a dead horse for hours and I don't think we're going to really come to consensus we're going backing for we're vacillating I think we
should clear our heads take a look at it and really absorb what we're thinking about how we want to say it and then construct something already pre-prepared and bring it in and make some proposals but just to keep going back I think this is unfair to the public I think it's unfair to these committee members and I
think this is too important of an issue to just uh try to wing it so I hope someone will second my motion second Miss Batista can you address if we were to table it what would happen well I mean you would have to
table it with some direction to do something um so that would depend on what your direction is um I believe that this section of the uh policy is actually the last section that um there
requires change but I could be wrong okay public comment on the motion yes please just going to say it again five times five and a half years y'all are aiming I guess for six because you've made a lot of changes and it is really hard to keep
track of I don't I I I I don't understand on something this important why you can't table it for a month and bring it back when all of these things have been put in writing and we can all read them together thank you uh Trudy gerovich and I would just
say ditto to that but I would also say why not bring it back to the next workshop and then bring it back to the thing because at least at least you w won't spend the meeting next time because I'm sorry but there's so many things that are that should be taken out
of here that that you're G to you're going to have the same thing happen at another meeting just just my opinion I I appreciate what's what the the plan is but I think that you need to talk about what staff does you can't just turn it
over to staff now now if we don't understand what what you want how are they going to understand what you want I agree with tabling it it should have been looped um when we have policy come to North Area at least um it's heavily attended we have subcommittees
we dissect it we um staff attends we have good conversations this was put on a night I know a lot of people didn't show up but we already have our our calendar schedule with our advisory meetings that were there the night that this was held a lot of us we had basketball games or whatever was going on in our schools we
couldn't be here I hope you'll send it to looping thank you okay board member comments Mrs Thompson Miss Thompson so it's come before when you became chair and then we had to send it to a
workshop it's been to a workshop we had a community meeting we got feedback it's coming back we're almost there I can feel that we're almost there we're keeping it we are keeping it how it is now where everyone can speak to the item
this is our board policy it's how we function as a board and I just don't understand why we have to table it to just go back to a workshop to have the same conversation over and over again I am strongly not in favor of looping it because again it is
our board policy of how we run our meetings so I will be voting no to table it thank you thank you Dr holess thank you madam chair so um you know I I think this item um seems to um I'm not sure how much
more we are going to be discussing it if we continue and it seems to take uh uh quite a bit of time and we do have a lot of items on that we have to finish so just a question that I have I wouldn't mind complete the discussion on this but I'm also concerned about how long we're
going to be here before we get to the other items so the question is um would this item be able to be be placed and I'm not saying I'm advocating for this as a special Schoolboard meeting uh attached to the next
Workshop I believe we already have a special school board meeting on at the beginning of the um Madam chair Workshop but there wouldn't be enough time for advertisement okay there you go okay thank you Dr Z
hi chair um I have three additional motions uh that I'll be making uh on this issue so with all due respect I don't think we're uh at the finish line on this um my belief uh is that we need
uh more understanding of what the community recommendations are we need to know uh more about how those recommendations would be put into the policy that's really great staff work U if in fact we chose to do that um and I think the board just needs more time
to listen to the community and to think themselves about what we really want our meetings to do uh we have Decades of history of listening to the community some of our great ideas have come from the community um and how we conduct our meeting is of utmost importance but the
way we're going through this um because I think we don't know enough about each paragraph and each each uh section of this uh of this thing and and I'm happy to take responsibility for part of that um that we're not going to get this concluded in the in the in the in the
way that we'd like so uh I think tabling this specifically asking uh for the staffing that I described and asking for school board members to come when we do have it on a workshop with written uh motions so that we can do those efficiently and effectively and we've
done the research ahead of time uh would make uh this be a 20-minute item on the next Schoolboard meeting rather than um uh trying to get it right uh going forward so I'm in in support of Miss fam's motion to table this uh until I'm
presuming Miss fam that would be until the next Schoolboard meeting so in in one month the March school board meeting thank you thank you Mrs Al Madam chair I'm I'm sorry interrupt I'm not sure there would be enough time for advertisement I would have to count
the days but it'd be extremely I don't think March 18th would be 28 days for now but I would have to count okay well you do that well y okay so I just need some clarification Dr he as far as what
we did because I thought that we had we had a meeting with the community and the community made recommendations and then staff took those recommendations and put them in this policy I don't think that happened based on what's in this policy but I'm just trying to understand I
don't want to keep doing the same thing and expect a different outcome if what we did didn't get that outcome so what are we going to change to make a difference Dr heer Mr suiv I'm sorry I was busy counting um it's 27 days so we would not be able to bring it to the
March uh board meeting okay por chair uh we notice meetings we don't notice agendas so adding something to agenda this is Ru making sir yes so what is the limit on adding rule making I would need 28 days for a rule making unless Miss Batista feel differently but that's how
I've always been trained thank you chair and sorry to go back to Mrs Al's Point can you you remember the question no I was counting sorry um pretty much um what was accomplished already um Community meetings Workshop it was
Workshop where the board directed us to do a community meeting uh we had the community meeting I think even Their audience members will um agree it was a productive meeting we included their we answered their question questions Miss Batista was there along with myself and Mr Hill uh we answered every question
that they had uh made clarifications and we presented those uh their feedback as they gave it to us to the board for board action because again this is how the board governs itself okay so so if we table this and brings back the same document to next
school board meeting what is changing besides us having more time I guess to make more motions I I don't believe if I may I don't believe there would be a lot of change uh I don't believe the the superintendent or staff is ready to make
changes to the policy based on feedback without the board reacting to the feedback that we've already gotten and I don't imagine the feedback would be different because they had an opportunity to provide it okay thank you thank you that was um going to be what my concern is we're
just we keep for lack of a better term kicking it down the road um because there we did have a workshop where board members gave their input some people weren't happy with things some people were not that was reflected in what's in
here then then there was a community meeting um and board members got the form that said how they wanted the community wanted things to be changed and that's why we're making motions I think as we sit here um today and the
only way to do that is to do it at a Schoolboard meeting so this is a long policy but I I don't know that tbling it is going to bring this back any different at another time and we'll just be um rehashing everything that we just
rehashed right now so um Madam chair before you vote on the motion unless Miss Batista feels differently I believe the motion needs to include the date to table it to which would be April ail 15th to comport with the 28 day ruem advertisement requirement Miss Batista said that is
correct so I can't remember whose motion it was I think Miss fam so miss fam you would have to indicate that's the date you want to table it to which would be again April 15th we'll take the first available date if that's the first available date we'll take it thank you I'm sorry Miss Bulman
did you have something you wanted to add okay um so my question to Dr heper would be if we table this to April 15th what what will be done in that inum time to make when it comes back to us a more
efficient way to either pass the policy or to not pass it Mr suan we would present the motion I mean the recommendation as is including the two motions that passed before this because as you mentioned you're looking for the board to tell you what
recommendations that is correct that is correct this is the how the board governs itself we had a community meeting where the community had the opportunity to provide feedback the board has that feedback and it's up to the board now to react to that feedback by tbling IT staff isn't prepared to make any
changes Yep this is dependent on the board to give us Direction okay so I'm going to ask a question to see the board could direct us against another community meeting but outside of that I don't think we I think you have the community inputs um so miss Batista or
Dr heern either one of you what if Dr heern was to meet with each of the school board members about what those recommendations are he gets feedback and they use that to change the policy so
when it comes back to us it has what Dr heern options sees as the consensus of the board since we won't have a does that break Sunshine yes we're not prep we we can't do that right so um if I may
Madame share um so I know the process may be long and and you know there's frustration but um I think this is the opportunity that the board has at this meeting to make whatever um motions or changes you need to make to the to the
policy and also react to whatever it is that the community has brought uh before you so if you would like something included in the policy this is the time for you to make a motion with the language that the community has offered and then make those changes
here okay so let's vote on the the motion of tbling the item all those in favor of tbling double P1 say I I all those opposed say no no no no I don't believe it do you want to do roll call let's just do roll call okay roll call
uh school board members fam can you just repeat the question I want to make sure that I heard it's your motion have a reversal here it's your motion ma'am to table this item until the April 15th yes Hixon no Honus no
lardy no rer yes yes uh yes for the record yes three times Thompson no Zan no Al no I think I heard no no Bowman no okay
motion fails thank you we'll keep going on Mrs alad do you have anything else yes I do have a question the feedback from the community from the community meeting I see there's a signin sheet in the backup but I don't see that feed where is it it's
online I'm sorry understand you don't see the the the feedback of it's in the item it's in this executive summary yes okay thank you okay so I think we were in the middle of
of a motion about um letter b and d on page nine of 16 so I'm going to am amend my motion a little and go with what Miss um Bowman said so in B all verbal committee report shall represent an
account of the committee's respective meeting minutes and should include the specifications referenced and then in D the written reports of the committee should be typed to include specifications referenced in attachment B so I'd like to add
those okay public comment on the recommend on the motion uh I didn't have time to look I looked for those um U what what came out of the meeting because that's why I asked this morning how many of you
actually re or watched the meeting because I think you would have gotten a different feel for it if you actually watched the meeting uh from what what was given here and but I think this is at least something except I I'm still
worried that it makes it um and I don't know how you could add something to it so it it it makes it feel like this is not something being put upon them which it is I I don't care how you
look at it if you can't come to the meeting you have to do this written report in addition to your minutes now is that that right now this is like teachers feel when you when an edict from above comes down and these
people what I fear is you won't get anybody to serve on any of your committees thank you just for those of you that haven't sat on a Schoolboard committee or any other kind of committee in the community most committees keep minutes is that true do your committees keep minutes are
they required to keep minutes because in the many years I've done this until apparently recently those committees were trans those minutes were transmitted to the board which was a way for you to keep an actual account of what happened at a meeting not based on
what your chair came here and told you about what the committee voted on as as adopting minutes so do it make do whatever you're going to do in this policy I understand you're the board you get to do what you want we get our one or two or three or four second to speak
and and yes if I sound like I'm upset I can't tell you how many hours collectively the people in this community donate to volunteer because we believe in public education and it really disturbs me to hear that this is
your policy so you get to do it and forget what we say thank you thank you um that does see an irony that you're trying to cut down the length of of uh meetings um when we're spending this long crafting language instead of
just following a mechanism that would have allowed not only that input at the community meeting but then for there to be dialogue about it so we know at least one of you hadn't seen that feedback and I can understand that um but so now you're looking at our feedback for the
first time and we're trying to squeeze it into policy any which way or not um it feels very messy to the amendment um I would like to point out that the language that you're now trying to
change on page nine then you would also need to um hone the language actually on the attachment to which it's referring because that says uh each advisory committee shall submit this written committee report um and it sets out the
specific requirements so is it going to be you've got to have the language harmonized between the form and the actual policy thank you thank you in light of that I would say the motion is to include it on page nine of
16 and in on any forms that the wording says shall should be changed to should m u board member of bman thank you um so the point about the minutes are the minutes of because I
don't I don't know so I apologize for my ignorance but are the minutes done by every committee every month and transmitted to us is that Dr he happing Mr Hill or Mr
Sullivan and according to uh 1070 that's yes is it happening in depends on the committee okay and presumably the same committee that's already doing their minutes is probably the ones that would be more
likely to do the report and the ones that aren't doing their minutes probably won't be doing a report either what I will say is most of the most of the chairs that we hear from historically and usually are coming in person to give their reports anyway so
the the form wouldn't apply to them regardless in terms of filling out the form all we're asking is when they give their if they do show up and give a verbal report that they include certain aspect so the board can react I don't know if that answer your
question would minutes in lie of a separate report be an acceptable alternative to that's up to the board um if that's the way they want to receive all their minutes instead of a report that's entirely up to this just so we're
not duplicating work or you know creating extra work that seems I understand that everyone's time is limited as especially volunteers but as I view the the forms they don't seem to be extremely time consuming that's just my personal
opinion and I would say if you look at the form I'm going to guess most everything they have in their minutes is what the form has because the form was so I don't I think if they had the minutes as long as it had everything in there which I'm going to guess it
does minutes would would have the specification so it wouldn't have to be a form it could just be the minutes again that would be up to the board if they just want to receive the minutes in lie of a form if they're not
able to provide their verbal report anybody else Dr holess thank you madam chair so I want to make sure I understand and maybe Miss Miss Batista could help me as well um so with the word should in this context to which we're using it um it's taken away
mandatory out of the picture I just want to be clear on that is correct yes okay so so then how it should different from recommended it it really isn't I'm sorry it isn't it isn't different so it's the same it's synonymous okay got it um if
they are already uh submitting minutes and we're looking for the information so the information is coming to us in another form why do we need as board member Bulman mentioned um that to me would seem sufficient if they're not if they're not able to come to the board
meeting and they're submitting the minutes I can look at the minutes to see what was discussed so why do we need to put an additional uh layer of information that they need to provide that that may be similar to what's in the minutes Dr H if can I clarify something superintendent
yes go ahead Mr Tu so minutes are required now unless the boards reing them and um not copied I'm not sure where those minutes are I don't have them I haven't received them I I they're supposed to have minutes maybe they have minutes I don't want to speak for the Committees I just can say I I I
personally don't have to the best of my knowledge minutes from the Committees is it mandatory that they have minutes at each of these yes okay according to current policy and that's what I was going to clarify with a question um that Miss Bulman asked just to make sure
there's clar clarification if all committees are currently turning in minutes and I assume the was on what you said the answer is no okay so then it's it's quite simple they turn in the minutes if they're not here right because it's mandatory isn't
it well I I believe uh if I may superintendent uh policy 1070 doesn't matter if they a requirement of the of their committees is to have minutes regardless of whether they show up for a report or not miss Batista it's also a requirement of the
Sunshine Law law you have to have minutes okay so so then if we receive the minutes why do we need I'm just confuse as to why we need a report if they're not here if if the information is already in the minutes and we can ask
for the minutes so I I I'll just jump in there they they could give their minutes if they had all of the information that was on that form which it seems that they do so this was put in there because there were a number of committee chairs
that said we would like some guidance what do you want to see in our not not committee chairs that have been here for a while but the newer committee chairs asked us to give them some guidance so that's where these forms came in understand so that's why if we change it
to should it's not mandatory and if their minutes have all that information which it should then minutes would be I I would guess we would all be fine with re leing the minutes if they weren't here to give a verbal report okay thank
you call the question okay all those in favor of calling the question say I I oh can we talk about that before you go to vote she called the question you can't talk about it either you yes or no call in question okay uh roll
call uh school board members uh Hixon yes Honus Madam chair can you repeat the motion please we're just calling the question to vote on it yes okay got it yes Leonardi yes rert yes yes yes
Thompson Zeman as the guy who said I have three things to do for this uh policy it's not on the whole policy it's just on our motion thank you for the clarification then I'm in favor AHF yes
Bowman yes fam yes we have a unanimous vote great okay so all those in favor of the motion of changing the wording to say should as opposed to must and B and letter D changing shall to should and
adding the specifications referenced in attachment B say I I I all those oppos say no no no roll call uh school board members Honus yes
leonardy yes rer so changing the word okay Thompson Zeman you'll have to come back to me John sorry ahef no Bowman yes fam no Hixon
yes Zan yes 63 passes okay great okay um okay uh next Mrs fam Mrs fam sorry you're the next board member
to make motions or have comments on the whole policy um I did make a motion and and it was seconded but we've already voted on it so I don't have any more okay thank you though from
choir um no we're going along here Dr holes thank you madam chair so my understanding is that uh committee chairs um in order to give their report they have to show up in person is that correct no they don't have to if they don't then they'd give a written report
written report um but I would like to understand um why are why are we not allowing committee chairs to if they're not able to come in person they give their report
on Zoom or by phone um so we can receive it uh right then and there are they able to do that so the in the policy it said we did that today um a committee chair gave two reports because she was not feeling well and couldn't come it says
under extenuating circumstances in the policy and it's up to the chair so they um like that committee chair reached out to me I said yes Beacon um organized it so you may want to tweak it to say could happen it right now it says underere
extenuating right so could we could we Define extenuating circumstances to um or at least have that to to say to include um Zoom or phone calls would you like to make a motion I'd like to make a motion to add to the language of
extenuating circumstances to include uh phone calls or Zoom it it says virtually already I don't think that's I maybe you want to take out extenda circumstances and just say virtually can give virtually and by uh
phone call it's it's on there it's on there for both yeah um sorry yeah so right now it's it's it's up to the chair to accept that uh accommodation yeah it's under on page
nine of 16 letter B says the committee's verbal report shall be limited to 5 minutes and less extended at the chair's discretion committees may give reports via media technology under extraordinary circumstances as determined to Exist by the chair
perfect okay can we um I'd like to make a motion to remove under extraordinary circumstances and have the remaining language stay I think you might want to take out also as determined to Exist by the chair yes like the rest of that sense correct
is there a second okay uh public comment on the motion great sorry um board member comment Mrs alh I think that's a great motion I think that actually will
probably have more committee members come in well speak virtually but be able to speak it gives them more flexibility so I like the motion thank you excellent anyone else I agree I think it will encourage more participation and we'll probably resolve maybe some of the
issues that we've been talking about I agree that's why I said yes today um anybody else all right all those in favor of the motion say I I any opposed Sean okay so pass Mrs Leonardi are you
still on the line I okay so it was 8 to one I believe okay Dr holess do you have anything else no exed thank you okay next is Mrs rert I already tried four hours
ago okay um Miss Thompson thank you see speeding along like I said um I would just like to make a motion there on section three of the agenda's item F where it
says that hold on let me find the I'm finding the page three of 16 three of 16 oh good for me um so we're board members are required to have their
questions in by Friday and I would like to move it until Monday a lot of times we don't get our agendas until late Tuesday um and just having the weekend most of the staff aren't going to be working on our item responses over the
weekend so giving us just two hours of pad two days sorry of padding I think we will be better prepared for our meetings second so that's my motion thank you okay it's been moved and seconded
any public comment board member discussion Mrs fam um what are we going to do when our our board meetings when their schools closed on Monday like this past week do you have a Amendment you want to consider to that meting yeah
it's just for our like you know how we have to send in questions Friday we can send in questions Monday because we're working all the time theoretically if if I may it's it's the day before the uh it's 10 o'clock the day before prior to
the board meeting so Mrs fam to account for uh this holiday the questions not the questions sorry the pulled items weren't due until yesterday 10:00 a.m. so we account for holidays yeah so this isn't sorry this isn't to change pulled item due dates it's to change when we're
our questions to staff are due right now it's written in policy that they need to be the Friday when the agenda is sent to us but like sometimes we have our workshop and our meeting agendas both s on the very same day and it's at least for me difficult to get in all my
questions by Friday so I'm just asking for that to be moved to Monday so so would the appropriate language include 20 2 4 hours before the meeting like in this case our meeting was on Wednesday staff wasn't here on on Monday because of it was President's Day
but no it's not the pulled sorry maybe I'm maybe someone can help me out but it's just when we have to send in questions to staff it's supposed to be we get our agenda on Tuesday late Tuesday and then right now it's in policy that it needs to
be by Friday the same week that the agenda was received D and so I'm just asking for it our questions to staff for followup be moved to Monday can are you sure it's letter F yes the last sentence on page three of 16 yes okay instead of
the last business day it would be the first business day of the week of the meeting or something like that Miss Thompson if it if it helps from the staff and superintendent perspective we don't have any push back okay all those in favor are we going to have discussion on it oh
yeah I did go ahead Dr I think it's fine to change policy um I don't think it's reasonable to expect a response before the meeting so if you turn in an inquiry you're talking about the day before school board meeting right you'd still
no so there's there's two different things going on there's the pulled items that are due we asked for the pulled items 24 hours prior to the board meeting to miss Thompson's point where she's trying to change she's talking about once we deliver the agenda um to the school board you have until that
Friday to submit your questions for us for follow-ups she she suggesting that the weekend will be beneficial for the board to digest the items and give us the questions by the Monday after the following week that might and that so roughly that would be another week and a
day for staff to answer the questions before we have a meeting just be three three no we're talking about so you're talking about the so for I'll give an example for this meeting we uh published the agenda two weeks out on the Tuesday that Friday the questions for those items were due to us so we can response
in a timely matter before today's board meeting so what she wants to change is instead of you all giving us the questions that that Friday that they would delivered on Tuesday is to give you that weekend and then on that Monday you would give the questions will be due
Dynamite which after that point there would be a whole week to answer the questions yes us to ingest them and get back in reality sometimes when people don't understand things it's because they don't hear right sometimes because it's not communicated right okay I don't think I communicate right this in this
case uh you can choose which one you think it is but uh now I understand so it's just shifting the the initial questions from Friday to Monday okay and I just would have a quick question would we still then because I seem to be the one who asked
most of the questions so if you give us most if you give us the questions by the new deadline which would be Monday then we would have Friday to answer the questions okay thank you um board member Bulman did you have a question no I think that's an excellent idea um
because it is a tight timeline and having the weekend would be very beneficial okay great all Mrs rert can you repeat it okay go ahead would you like assistance I can do it okay I tried
to turn on my mic by my computer um so miss Batista help me out so it's letter F and it says after receipt of a meeting or Workshop agenda school board members shall review all agenda items and submit any inquiries to
the office of communications and legislative affairs for the followup currently it's by the last business day which would typically be Friday however I would like to amend it and to take in Mrs fam's concerns about Mondays being a holiday to say submit
any inquiries to the office office of communications legislative affairs for followup by the first business day of the following week okay so we'd have an extra three days or two days
or nice okay very anybody else all the great all those in favor of the motion say I I any opposed perfect anything else okay Dr Zeman thanks so much chair I have a similar uh change I think on uh
section 2 C which is page two of 16 uh C currently says uh School Board workshops expiration of matters concerning business of the district for the sole purpose of communicating information engaging in general discussion majority of the workshop agendas focus on student progress monitoring and and learning center
topics which is awesome I love that sentence uh the school board will take no official action in a workshop and I'd like to concanon onto that paragraph the chair will seek input from fellow school board members regarding future agenda items if consensus is
gained then the topic shall be scheduled for a future Workshop public comment doc Dr heurn or Miss Batista just to clarify is is that not what we already do so to clarify that was Lang language
that was there um in policy 1100a which was the prior rendition of 1020 but it's not currently in this version of the policy and it hasn't been there okay for a while so it's what we've done in practice but you want to put it in okay thank you cuz I knew we did thank you it
used to be there but not okay great um okay for discussion okay all those in favor say I I any opposed great one more motion ma'am uh after that uh sentence I'd like to add one
more sentence um at the conclusion of each Workshop the agendas for the next two scheduled workshops will be presented to the board members this will allow for collaborative input on the topics to be addressed in those sessions can you just say that one more
time I'm sorry what page was that uh it's at 2C on on uh Roman numeral 2 Capital C on page two of 16 where we just made the change by I'm saying we'll talk about it I'm suggesting we do it for two meetings rather than one because
we need to kind of lay out sometimes we have great ideas for the next Workshop but it's full and so uh people could be pushed to the second one and that one we could uh we could present our best ideas to the superintendent collaborate by the way I'm not I'm not intending to to own
the meeting I'm just saying it'd be nice to collaborate about the next two so we can uh um get together on what we want to talk about that's most important and most urgent okay Mr rert we used to have a a very long uh
calendar schedule of Workshop agenda items very much heavily weighed on what the board and the community wanted to discuss we've gone by the wayside oh like 11 years or so but it it's been a ways um so I understand where you're
coming from but they could do that now because we did it before and it's very helpful instead of being a nud right that's a technical term I think uh that um you you definitely know when your agenda uh I'm sorry when your Workshop topic would be coming up so then you can
tell the public etc etc so I I I can support that and um I know that we could uh I would love to see like we used to at least have a even a a a sketch of what they're putting in so far because we ask we want to have this this this this and done and what's the most recent
one so as their configuring at their APG meeting at least we should be able to get that so I I I agree okay anybody else all those in favor say I I any opposed motion
carries go ahead may I keep going yes sir thank you on uh page five of 16 um and we talked about this a little bit in the workshop but it didn't probably come through um as clearly as I
would like it number 10 is the list is the final item on the list of things for which school board members can add agenda to our school board meeting um I think number 10 is unnecessarily restrictive and ties our hands it says
other matters limited to statutory responsibilities of the Florida school board members obviously at a school board meeting school board members would like to do things because we have 23 statutory responsibilities numerated in code um instead of limited which sounds like uh these are the only things we
could do I'd rather say related uh because it's very difficult sometimes to to say literally this is our statutory responsibility and therefore I want to bring an item specifically with those words but if we have something that we think will contribute to those statutory responsibilities I think we should be able to bring it up uh in a school board
meeting so the substitute on number 10 would be instead of limited to say related second any public comment board member comment Mr rert I would like our GC to respond to that yes Miss
Batista talk about putting me on the spot right um so I I'm you know the only concern I would have is that um when you say limited to statutory responsibilities we know that that's that's the
uh the whole world of what you can bring um you know I don't know that saying related necessarily um you know makes that much of a difference other than um as you know you cannot bring an item that has um the responsibilities or
usurps the responsibilities of the superintendent um or tries to limit the superintendent responsibilities by putting so many um or asking for so many different things that you're actually going into to the operational side so that would be the only uh concern that I
have um with changing the language Dr he miss suan if you can add to that um I'm just going miss Batista just going this might be a little unusual so forgive me going back to the previous motion I just want to make sure that the that wouldn't that would
preclude the superintendent to added item to an agenda without it going to the board not it says the previous motion uh regarding collaborating with the board collabor no I don't I mean I don't see it that way okay just want to make sure
think it was intended in that I agree I mean the last sentence says this will allow for collaborative input on the topics to be addressed in those sessions it's intended to I just want to make sure that the superintendent still had the flexibility to to bring items sometimes uh for a variety of reasons we
have to add items to an agenda that maybe did not go to the board for a collaborative session so I just want to make sure his authority as it relates to his uh ownership of a school board meeting agenda or School Board Workshop agenda wasn't
being impacted in that way all the any other board member comment all those in favor say I I I all those opposed say no no I okay so it passes seven to two two
more chair okay um on the next uh item uh d uh page five of 16 for the purposes of proper notice school board members adhere to planning calendar items are to be set board items the agenda um and then it ends with items
submitted by the school board member will be addressed during an rsbm uh I want that to also say or ssbm there are in instances where either for legislative priority or uh urgent matters that of the community we may
also want to do those at a special school board meeting second any public comment board member comment all those in favor say I I any opposed motion passes unanimously last
one chair sorry uh letter e same page for Schoolboard agenda items addressed in subsection B and C above these items inclusive of attachments and right now it says shall be brought seven days I'd like that to be should be for seven days
that's part of my motion the replace shall was should and then the last sentence also part of my motion urgent items can be added to the agenda if the chair deems them to be in good order this is the same kind of process
uh where a superintendent or Cabinet member or GC auditor comes to you and says hey I I know there's 5 days left uh but I'd like this added and the chair's discretion is really is it in good order anybody
second I'm sorry the letter e on page five of 16 I'll reread it for you school board agenda items addressed in subsection B and C above these items inclusive attachments right now says shall be brought seven days in advance I'm suggesting it says should be brought
7even days in advance for the purposes of proper notice and public access to the agenda item finished with urgent items can be added to the agenda if the chair deems them in good order any public comment on the motion if I may yes Miss batist I was going to
ask you to speak to that yeah um so the reason it says seven days is because that's pursuant to the administrative procedures act chapter 120 there's that is the minimum amount of days that you have to have an item placed on the agenda agenda for purposes of notice the
only time that that's um can be altered is pursuant to um 101. 371 which is for uh um special school board meetings which you only need then 48 hour notice um so that's why it says shall be
seven days and then the language in um also pursuant to statutory language in chapter 120 the language for the shair to approve additional items is for Good Cost I um if if you don't mind chair uh
I'm just going to turn to the agenda that we're dealing with today were all of these items added seven days before the beginning of today's meeting Dr heer No not all I'm confused because we do meetings all the time and the chair
says hey this is like so important I I view this and I'm sorry I'm going to screw up the words but uh in good order or with good cause good cause thank you thank you I I should have asked uh with good cause I believe Schoolboard members should have the same rights as a
superintendent and I understand the law Miss Batista but it seems like somehow we're working around that administrative law to do things ahead of time and I think the exception is when the chair deems it as having good cause that is correct and I'm just suggest is that legal for us to do as
Schoolboard members as well that's not what the law provides are we breaking the law when we add an agenda item before seven days to the meeting if if it's so are you violating the law if it's approved by the chair so the answer is uh yes
because it has to be there seven days in advance the and then it is accepted as part of the agenda if there is good cause by the chair terrific so if I withdraw this motion and or or just do the should part at 7 days because that would comply with law but then there's
like this urgent or incredibly important Community item and we uh write to the chair and say I know there's 5 days left but I'd like this add it at that point would the chair be able to rule that for good cause that that be added after the seven days yes okay so I don't need the
second half of my motion I don't believe so terrific um it wouldn't be appropriate for me to withdraw a motion because it's on the floor but I would propose that we vote it down and I'll propose just the one word change next well I think you can withdraw it without without objection from oh I'm sorry may
I withdraw my motion without objection yes thank you I'd like to move that we replace on page yeah but I had to go to a different document on page five uh paragraph e second sentence shall to should thank you
that was okay any public comment any other board member discussion okay is Miss bati are you okay with that without saying anything additional um I believe that by putting
the word um should it makes it clear that the shair can accept it for good cause if I if I may um I think the recommendation is not to policy that violates the law and so we don't need to write in policy but if we say should and we know that we can submit something and
ask the chair if she finds it in has good calls to be brought up that we would have the same Authority as the superintendent and Senior staff right and just um to be clear you cannot ask the chair ahead of time so she would have to you know make that
determination when the item is placed on the agenda at the board meeting which has happened before okay any other Miss I have a question clarification okay so if I'm trying to put something on the
agenda and I'm reading this and all it says is should but we didn't add that other part about the dis discretion of the chair we're just assuming that we know that so the chair has discretion
um as a rule as a part of the statutory scheme okay to accept any item that is placed after the seven days can you don't recommend putting that in there just for clarification I mean if if you like to
do it um but it's I I mean I know it's happened before in fact I think Mrs pixon has done it before with an item from Dr holess yes and I'm I believe I wasn't the only one right any other questions if
you and I'm sorry because I when I said that you shouldn't put it in there is because I thought that you were saying something else and then it I understood what you were trying to say you gave us good advice about something I didn't say yes I appreciate that thank you okay anybody else board member
Thompson um I would just like to make a motion since we've made a lot of changes today that it um get reviewed by General councel our legal council just to make sure it falls in line with all statutory requirements legal consistency sure
we've been doing that as we go along no do you want to I mean so I I so I guess the the um idea would be that um are you talking about prior to
um Schoolboard me Members adding items that they be uh review for um legal sufficiency or yes okay just for clarification though is that a separate motion compared to the one that's on the floor now sorry I
thought we voted on the one on the floor almost there not yet yeah I I thought it was related because it was so okay um all those in favor of the motion say I I I those opposed say
no no do you want to she's right in front of us oh sorry I had stepped out snuck back in so I believe it's just two NOS the yay have it 72 all right motion passes 7
to two Dr Zan you have more or was that it no ma'am okay y great um I just have one motion uh real quick one on page I think it's three of the clean line one letter G so it's at
the top where am I I'm sorry page four of the clean line G it says um no that's not it sorry oh yeah it's on page two at the top G it says regular and special
meetings I would like to make a motion to include um and workshops so regular special and Schoolboard Workshop meeting shall have a maximum duration so I'm not changing anything else except for adding the
workshop to the maximum duration of eight hours second public comment board member comment Dr Zeman I I have no interest in being here 9 or 12 hours U to do these
things what I worry about though is the signal that we're sending um you know workshops are not decision meetings we don't vote officially we don't pass anything but we do talk and we do listen um and it's a
different uh kind of meeting I've always appreciated the deadline which obviously can be extended with a majority vote um but I would prefer for workshops to have maybe a different uh length just because we're supposed to come and talk it's our
only opportunity to do that um I find um a need for more Workshop time and more discussion amongst the board members um so that we can have good honest and and sometimes Fierce discussion amongst ourselves with what with what really matters so um I don't want to put an
eight- hour limit on workshops because in my own kind of way of serving I would rather have more time to spend with my colleagues than less but but on decision-making meetings I accept kind of cognitive limitations where you just run out of gas and you're making big
decisions and so that's why I always thought that that was more appropriate for eight hour meetings uh myself thank you any other board comment okay all do um Mr Sullivan I just for Miss Batista perhaps I just
want to know how that would work um because they can't vote in a workshop so how would they vote to extend I don't know if we have to word it and that's consensus consensus maybe Miss Batista yes thank you so it would be um via consensus which is the
way that you make the decisions at those meetings so I don't know if the motion to just that should be apart from the regular and special because that's through a vote and then maybe the next line a school board uh Workshop is limited to 8 hours unless consensus
reach to extend that's fine I mean it's fine with me okay and yes ma'am Miss rert I have a question um Can committee chairs give
reports at either workshops or um business meetings not based on the way that the policy is written just workshops So currently right now no right now it's only at Schoolboard meetings this policy would move it to
Workshops the change in the policy would move work just to be clear on that but we're okay because we're still on this okay all those in favor of the motion say I I and all oppos say no Zan post
okay motion passes 8 to one I think we have exhausted everybody who want oh Mrs ala one last motion you're GNA love this one page six of 16 um I did read the community
input asking for school board members to limit their speaking time so I move on B to so where it says for Schoolboard Workshop a Schoolboard member having obtained the floor while debating an
agenda item can speak no longer than 8 minutes and everything else the same no instead of 10 minutes 8 minutes for school board it's page six number B I'm sorry letter b letter number
letter correct in red it's 10 minutes and my motion is to make it8 minutes second public comment board member comment Dr Zan uh I'm curious about um these limits in general uh
um I I don't know um I don't know what the law is around limiting people who are elected to office to share their representation with their people so I'm curious general counsel what is the what is what's the
law say about muzzling an elected official at the elected officials official meeting Miss Batista well so let me answer a different question there is there's nothing prohibiting you from
um making your you know your speeches or or or um debate um you know limiting that there's nothing that talks about limiting that in other words it's up to you to do it if you if You' like to do it terrific and we've said we're going
to follow Robert's Rules of Order what does Robert say about first round and second round of speaking well Robert's Rules talks about 10 minutes I my yes 10 minutes and the second round I believe it's another 10 minutes yes okay so instead of following Robert's full the
current policy is 10 and and three for additional rounds so we're already not 10 and 10 but 10 and three yes okay thank you Mrs leonardy yeah just to um make a point
about um limiting the amount that board members speak you know when we fir or when I first joined the board um there was seemingly unlimited amount of time um that board members could speak and while I certainly welcome um some limits
uh that have been put in place I don't think that now is the right time to move forward with further limiting it um yeah thank you any other board member comments okay all those in favor of the
motion say I I all those opposed say no no no motion fails I think it was was there I know roll call we'll roll call roll call roll call uh school board members leonardy no rert no
Thompson yes Zan ala yes Bowman yes fam no Hixon no Honus no fails 36 okay thank you now I think oh miss I'm sorry board
member Thompson sorry just to Circle back um can you reread the changes we made for Dr Zeman to letter e on page five of 14 I have it as changing shall to should on page five letter
e um I would just like to make a motion to add that the items brought um by a board member be reviewed by legal council for legal consistency okay so a second I'll second it
um public comment M do um Mr Sullivan do you want all items for example do you want to review um travel is it every single B
item no or is it only added items added items well we add those items yeah we do BB items are added they're just added two weeks ahead of time not necessarily all items except for travel
items that's really politically not good everybody get that okay so all all BB items except for travel items would be reviewed for legal sufficiency yeah board member comment this is
leonardy I I suppose my question is is that not already done in practice Miss Batista so right now in granicus the way the system set up um when a board member submits a b item it goes to uh for my
review and approval I can tell you I don't approve or review I hit submit because I don't believe it's my in my purview to make mod modifications or change a board memb item point of clarification oh I was
still asking questions um so my other question then if legal were to review an item um like let me give this scenario legal reviews an item the chair accepts it but legal says no this is not in order um what is
the recourse there what happens Batista so the idea I guess would be that the item will be reviewed before it comes to the board and before it gets placed on the agenda and before the chair says it is approved for Good Cost
um so I I the way I read or the way I understand the motion is that it's placing um you know a collaboration between the board member who's bringing the item and um General
councel to make sure that the item that is being placed on the agenda conforms to the law so let me ask you this though so say I submit an item you say Miss Leonardi this is not uh this is not legal and I say well I want to submit it
anyway what happens Miss Batista well I I suppose you can submit it and then I will have to say which is no different than you know it just gives us an opportunity to discuss it and if you decide that you know that's not what you want to do because you don't want to
submit an item that is not conform are not conformed with the law then you have the choice not to put it on got it but but in theory if I wanted to be obstinate about it or if I wanted to break the law it it could go to the chair and the chair could put it on the
agenda sure um my other question is do you I mean so I just for context purposes and you know traditionally um the times that I've had board members consult with me
regarding items that they're bringing to uh the board um what I try to do is just help with the language so that it does conform not try to completely I mean nobody has ever brought an item that is to me you know other than sometimes I
see them when everybody else sees them which is the majority of the time okay um two more questions do you feel like there your office has the capacity to do this in a timely manner yes I mean if if the item is given to me
with enough time if you're trying to put it on you know the day before um may be a little more difficult got it and um with the travel piece would there be a scenario in which um a board member
might submit a an item for travel that could potentially pose legal issues or questions that's a good question um so normally if um you know the items
that are placed on the agenda for travel um are really for approval by the rest of the board members or not even really for approval you're just really putting it on the agenda because it's mandated by Statute if you're going to be traveling outside um you know the 50 m
radius or whatever so um I mean I I would have difficult time figuring that there would be something that is outside the law but so let me ask you give you the scenario what if I submitted an item for travel and I
wanted to stay in a hotel room that was $20,000 a night um would that not be like mismanagement of taxpayer funds or like is would there be any legal issues with that not legal the I mean I cuz I I I just my
question is maybe we do need to include the travel items as something that you review not that I plan on taking a a luxurious vacation on taxpayer dollars um but but I I worry I I wonder that
because there have been issues in other you know in other governmental agencies regarding travel and and and things like that so I'm wondering if we need to include that in the motion Miss Thompson so I'm fine change uh amending it to be all all BB items um
and just some of my rationale we have a very changing Eco political ecosystem right now and I think it would be helpful for all board members to have legal councel when they're putting something on the item Miss Batista I think Mrs Leonard did you have
a question no I'm good Mrs fam did you still have a point of order yes please um this will be directed to General Council there's another rule that we have specifically that says $500 or over that it has to come before the board for approval so are we going to have to
alter that rule or is that a state statute that requires that that's a state statute that's a state statute okay so I I just feel like here we're we're digging a hole we don't need to dig so if we're required by Statute that
it has to be approved then we got to approve it period thank you board member uh thank you chair so how much time this is for Miss Batista um how much time
would we need to give the general council's office sufficient time to um review so that we're not placing an undue burden on the office well so I mean based upon what the law is now right that you you're supposed to have
the items on the agenda seven days in advance um I I would say you know if you if you contact UM my office 7 days before that that would be reasonable if it was just one person you
know the problem is when there are you know nine of you and everybody comes at the same time wanting to have an item reviewed the alter oh can I I just have the alternative to having this particular motion passed would be on a
Case by case basis that you come to the general Council to ask before you put something on the agenda I'm just trying to think like um you know procedurally if we're gumming up the works or if we're you know like if we're going to be
um avoiding problems or creating potentially creating more problems so I what's your feeling because you're the one that's going to be well it may be creating more problems for me but hopefully is correcting some problems for you because you don't have
to face the public if you have something that does not really um pass legal mustard so I don't know how to do this but can we add the 7day
submission should do we have to put that in policy or how does that go it would be great to have that protection but so right an amendment um yes you can make a sub substitute motion an amendment Amendment to the motion an
amendment so and I'd like to make an amendment to add um however it sounds nice to that the board members need to submit their proposed BB items to General Council seven days before the due date for the actual
submission second okay any public comment on the Amendment board member comment this is alh thank you for making the motion but I I think that it just restricts us as
board members and if something comes up very quickly then we don't want to tie our hands because of the policy with the seven days thank you any other board member comment Dr Zan I agree with Miss alad
but I do also want to make sure that we're aware of something that when we sub write uh an item and submit it under this um motion that you've made the general council's opinion is going to be about the school board's approach to it is this legal from a school board you
will not have a direct uh personal lawyer helping you uh write an item so uh this will be her representing the school board as she's only empowered to do giving us advice about whether this is in fact legal an example just to make this really really clear If an item was submitted that we want the
superintendent to appoint Bill Smith to be a teacher at Pines Grove Middle School that would be illegal that's the operational side of things and even though we're the school board we can't direct him to do things like that um I think uh I think this could be fine uh
in in the policy I hope that it's not needed I hope that as board members we know uh what our roles are and what our authorities are um but I understand why this might fit in just to make it very very clear okay any other board comment all those
in favor of the motion say I I think they were no no hers gets voted on first then yours gets voted on okay all those in favor of the amend ended motion which was to include seven
days say I I all those opposed say no no no do you need a roll call roll call I think it failed but um school board members rert no
Thompson Zan no ala no Bowman uh yes fam yes Hixon no hold yes leard yes fails 4 five thank you now
um Moote vote on the actual motion which was to send all BB items to sorry can I make a just all because John reminded me that b items are also board items so just all board items so B and
BB okay B and BB items go through legal councel um before they're put on the agenda all those in favor say I I I any oppos say no no roll call uh school board members
Thompson Zan no alv no Bowman yes no Hixon who oh sorry no um no yes yeah
sorry yes I going put you down for a yes thank you hus yes lardy yes 54 oh I'm sorry rer I have to call rer no still 54 I was confused with the yes and no I
marked but it passed 54 okay great okay now we have to vote on the whole item as amended so um did somebody write down all the Amendments as we went along we we have them okay so all those in favor
of item I'm sorry oh yeah all of those in favor of item PP double P1 as amended say I I and you opposed say no no
no roll call again gotta get another sheet um SCH board members Zeman yes ala bman yes fam no Hixon yes hus yes lardy yes rert no
Thompson 72 passes thank you so much and I apologize to the public speaker for the delay but it is now time for public speaking so if our public speaker could come we only have uh one that's here
from the wait list uh Nicole Morris thank you hello Nicole Morris Springs I have concerns about the Broward estate transition um process I'm concerned that a very vague and uninviting email went home to families with only one date and
time when there were in fact two I'm concerned that less than 20 families showed up to the advertised event and three showed up the following morning only because they attended the night before I spoke to parents in the office that morning as I was I was attending the meeting and the parents I spoke to
were not aware of the meeting I'm concerned that this District's idea a of individualized attention is sending students home with a form in their backpack with no instructions or explanation a parent sent me a picture of a crumpled form school choice form
without anything further explaining why she got it or what was personally being offered to them I'm concerned that it was not mentioned at the January 22nd meeting where this board voted to close Bara states that if facility's conditions assessment had been done on
Broward States on January 8th we were told about it on a J January 9th at a long range planning meeting it was spr up several times on January 22nd but only that it would be moved to the top of the priority list I'm concerned that the usable building capacity at brard
dist States is being used against them after after the district has neglected their facilities for decades if you consider their usable capacity and enrollment they would be at 102% of their capacity I'm concerned about the possibility of federal programs such as head start being defunded with cuts
coming from the Department of Education I'm concerned that board members stated that they did not want to table the closure until all of the unknowns were settled because staff worked really hard this is their job we elect you to
represent we the people and advocate for our benefit not to make staff's workload any easier I'm concerned that the District staff seems to be opposed to community and parent participation we're being treated as a thorn in the side of Staff rather than a collaborative
partner willing to bring a parent and Community perspective to the table there were no explanation of Transportation on the forms that went home parents don't understand that they will have transportation to Plantation because it says reassignment does not
get um transportation the Plantation Elementary principle has not was not at either of the community meetings I am discouraged as an advisory member I'm discouraged as a parent and I'm discouraged as the taxpayer and sitting
here all day and listening to um how the conversation where some board members were only concerned about what was going to happen with them and not with the public speaking I am even further discouraged I hope that you all will do right by the Broward States Community you did not do right by the Coral
Springs Community parents still come to the meetings and complain about how they were treated during the boundary process thank you thank you we'll continue on with the agenda so the next item on the floor is hh1 can I have
a motion in a second to bring hh1 second been moved by board U Miss Miss Thompson seconded by miss rert any public comment on hh1 okay Dr holess thank you madam chair so uh just a couple of questions um for
the last bulleted item under the family counselor shall carry out the performance responsibility it is listed below on page one where it says perform other duties as assigned by the immediate supervisor or design in times
of emergency or extenuating circumstances um who determines extenuating circumstances Dr heer that would be the school leadership or Regional or District leadership okay
and is there guideline provided to um District leadership or leadership in terms of what would constitute extenuating circumstances um formally no but U we can give them some guidelines this is specific to when we have a
situation emergency such as a school being on lockdown um and all hands need to be on deck or an evacuation or of some sort so folks don't hide behind a um the duties that are described in their um in their in their job
description okay so um Dr hurn I don't know if you recall part of the concern that we had when we brought up um mental health professionals and counselors in the past was that these individuals were taken away from their normal scope of
responsibilities to do stuff like run the cafeteria and other other areas that are not part of their job responsibilities and then we had the concern as to whether or not we were meeting the mental health needs of these uh students because of how uh theyve
been used so when we use the term extenuating circumstances I am sure that we know what it means right but um I don't want us to pass this and then we have a situation where it's left up to the school leadership to then determine what extenuating circumstances are and
um and then have the latitude to to end up with the same results that we were trying to avoid in the first place so is there um again the description or can so let me add um the stuff that you just described that has been communicated to
school leadership lunch duties car duty bus duty all of those things um they can only do that on if the individual volunteers to do that and we've added for high schools specifically we've offered additional supplements to help with security um with the Bal detection
detection and things like that um if they um volunteer to do so so we've already sent that message many times during the school year just to ensure that our principles and Leadership teams are not having um uh students or not students but staff that should be supporting mental health and and student
services concerns doing frivolous duties like um um lunch duty and Carline and things like that understand so um without necessarily having it in the job description can there be some sort of a memo or uh guide provided to school leadership as to what constitutes
extenuating circumstances so it's not um misunderstood to mean other things yep absolutely all right thank you sir appreciate okay anybody else okay all those in favor of item hh1 say I I any
oppos say no motion carries okay going to hop to bb10 because Mrs Al's not here and she pulled the other two items so if I could have item bb10 Motion in a second second been moved by Dr Zan
seconded by Mrs leonardy any public comment on bb10 yes uh Dr Trudy germanovich and she's in the pre function room so let me go Gra okay probably heard you careful my name is Dr Trudy germanovich the only way to truly transform the way
students use textbooks online is to make sure each student has a tablet here are some statistics from an article sent to the board on average students carry more than 15% of their body weight in in their backpack which can result in injuries swelling and fatigue nearly
8,000 children aged 5 to 18 had to be treated for backpack related injuries in 2017 increased use of tablets instead of print textbooks could help make students backpacks lighter tablets can also hold
students homework quizzes and other work um it can reduce the amount instruction that is Technology based can reduce the amount of time it takes students to reach new learning objectives by as much as 80% they also tend to read more books
when uh provided electronically hotton Mifflin a textbook publisher Pro provided a digital interactive algebra textbook to a California school district to test how students scored after learning with their digital uh textbook
versus uh students after learning with traditional print textbooks the results showed that students uh use the digital versions um of the textbooks 78% scored proficient or Advanced on California
state tests while while just 59% of the students who only use the traditional textbook uh scored proficient or Advanced with tablets students would have access oh um also the average textbook cost $70 a digital textbook uh
subscription is $45 to $55 for six years with tablets students would have access to educational programs Schoolboard apps as well as the ability to type up and submit their written assignments preparing them for their future they would be able to use unique
ways to share projects with their class thereby creating items to use in a digital portfolio instead of focusing on test scores as we did in the past you have the opportunity to step up in the right direction let's partner with the browed found foundation for this effort
if you have a fund where people or businesses could donate money uh perhaps this access could begin next school year other districts around the country have moved in this direction so let's not leave any student behind I applaud Dr holess for bringing this important
Equity issue thank you thank you board member comments um M Bulman I got to go do you want to let Dr holness go first
since it's his item sorry yes go ahead I'm sorry I was just going inorder I'm so sorry um thank you so much board member Bulman thank you um chair um Hixon um I will have to call in on the rest of items as well so thank you for allowing me to speak first um I
submitted this item uh based on a a prior uh Workshop I believe Dr hurn that we had and um I felt that it it's really important that every single student in bra County Schools um has access to a
computer and to the internet um I know that uh there's a possibility there could be um a small cost to the district as well as maybe not um so the item is to ask the superintendent to exhaust and
explore all options available to provide computer and internet access to all students and um should the District need to um fund minimally any student to which we were not able to find an option
for um for the superintendent to uh bring that to us um I think when we have our students um our teachers and our schools that are uh providing um grading and learning outcome for students based
upon um doing assignments at home on the internet uh utilizing the internet on computers um it would be imperative for us to provide that option to all of our students um so the that's really the purpose of the item I also commend um
board member Hixon chair Hixon rather for the um um request she made that she received the follow-up on some data and when I look at the data it appears um from the response that in terms of the number of students with no access to
internet based on a survey that was done is um it looks like 384 students in the in the district and they were um from the responses and 84,3 95 who responded um just out of
curiosity I'm looking at the data here and I'm trying to see why the numbers didn't add up um it shows here 4.94% um is a 384 taken as a percentage of the total response which is 84295 or how did we get the
4.94% under board member hixon's inquiry Dr heer yes that would be out of the total responses okay so when I unless my computation is wrong but when I compute 384 as a percentage of 84,000 I got
3.66% as opposed to 4.94 so am I using I'm just wondering why the data didn't add up because the reason this uh the reason I question is because we're looking at some um uh um cost Factor as it relates to the number of students from this
response to estimate cost to the district um so just wanted to know if that percentage which is approximately 5% is um is accurate based on the survey response and the percentage of students who indicated they didn't have access to
Internet Dr heer yep I'm actually checking the the numbers myself right now too um maybe a decimal point off one of the one of the um response category ories okay no problem so um so the I am
asking the board to support this item I think it's essential especially for our kids who um are in abject poverty situation and they don't have access to computers I can't imagine any student today not having access to the internet and and being asked to complete their assignments and then being held
accountable for that um there are some students who literally their parents just cannot afford it even a $10 a month um access so um Dr he and I do hope that um should this item pass that you're able to exhaust all options available to
provide internet access to all students and if there are any remaining students and I'm sure it's not going to this percentage that we have here which is just approximately 4% I'm sure it's going to be lower than that um as far as cost factors to the district um so I do hope the board members will support this
in the interest of our students thank you thank you board member Bulman thank you for bringing Dr holess and uh chair for the um question that you had that you submitted earlier I think it's very important that
we make sure that everyone has access to I'd like to computer and internet um at home uh because I don't I think you know a vast majority of the students have that benefit and so I don't know what it would look like if we weren't
doing it at home if you're doing homework um and to start at the very least I would say the sixth graders on because I know that's really when you start using um the online platform to do things and homework if we if we had that as a
starting point and to Dr jovic's Point um I'd also like to explore the use of tablets and the cost associated with that because I think that um it's she made a point at the last Workshop and I
think it's true it's much easier to read on a tablet than it is to read a textbook on a computer so what the typing Dr yeah so just just to provide some feedback on tablets they they look great they look fine um if you talk to
our students that use tablets they will tell you they are not the best thing to uh as far as use to um do homework and do projects at home I I talked to quite a few students if you go down the street to our uh Fort Ladell um boys and girls club um and many of those kids go to
Parkway and some of the other surrounding areas and I ask those questions hey what do you prefer tablets or laptops hey the T tablets I can take them home but everything looks different I can't manipulate it the same way and and some uh of the things that we use are not um mobile friendly because
technically the tablet is a mobile device um so and my experience as a as a father uh with kids that have been one to one since elementary school um the elementary school kids function very well on the laptops or or Chromebooks is
what um they gave the the younger kids earlier so um I think for the benefit of many of the the kids their the laptops is probably the best way to go because we can ensure that everything um shows up on that device versus the something being mobile friendly not all of our
edtech software that we use may be mobile friendly maybe some manipulation that needs to happen thank you I like like to get our student voice on this so um Landon do you have any insight into what students
may prefer good afternoon to the chair Lon spelberg student adviser of the school board um we have seen at a lot of schools I can say in my personal experience as well as visits to other schools a lot of the devices that are provided to
students are able to be I'm sorry Mr Davis I'm going to use the wrong technological language convertible uh to be flipped into a touchscreen device um that is the experience of you know the same laptops I've seen across a lot of
our campuses uh that can be used changed vertically I know I've done that personally um so that that's one part absolutely agree with Dr hess's Point uh that students that are not able to have access to this at home are are not going
to be able to keep up with their classmates I think it's definitely a priority that the district should have but I did want to say that that the those devices that are currently being distributed many of them are able to be converted into a a tablet form thank you
so much Mrs alh thank you so I appreciate the the backup uh with the um the financials my question is in regards to what the superintendent
is proposing for this U I'd like to have a better understanding of that Dr heer thank you for the question so we're already on the journey to be oneto one um at the beginning of the school year um we've had to change our strategy in
doing so slightly because we're under a bit protest for our current RFP which is causing significant delays um but our current inventory we are we have more computers than students and enough to to replenish lost and and broken uh
computers so we're going that route uh for the start of the school year with anticipation that this bid protest and in acquiring um the the new devices may take longer than we um um you know wish um but we're already on that journey to make sure that we're onetoone device
that is a priority for us and especially a priority for me because I know the how valuable that is to extend the learning opportunities be beyond our classroom walls okay so it's started next school year every student will be issued their own computer for the year with a charger
I'm assuming correct and then how does it work with having some type of hot spot so what we're going to do um as Dr holess alluded to we're we're going to exhaust every partner every relationship um to ensure that we can find that we
can match uh families in need with the right Partners to get either low cost or or free um internet or Wi-Fi and we will bring back to the board if that doesn't work for all students we will bring back that number of students that that those
Solutions didn't work for to the board so we can talk about next steps because that that would be that would mean us exhausting some funds and we need to get permission from the board to do so so would there be an application process we will work with our partners some of the part most of the partners will have an
application um process no I mean for the for the students like what they have to apply to be able to so just like we did with this survey we will identify in a similar way per school so we'll come up with a survey um encourage as many people as
possible to fill it out especially those in need um and match them up um so that'll be when we match them up that'll be a partner situation where they have to U really Define their financial need to the partner so they can get that discounted rate that's wonderful I I think this is a great idea I absolutely
think that it is so important to make sure that all of our students have the tools they need to succeed thank you thank you board member Thompson hello um thank you chair so I
had a couple of questions um to staff so I wanted to know if we could expand so the survey they're talking about is when you first start school there's a little check box at the end of the form that says you have internet access at home just in case anyone needs that clarification but I wanted to do a
deeper dive into that and understand the breakdown of school age and how many students we're actually talking about have checked that box Dr heer so for this specific survey reference you want know how many students actually check the
box yes I think uh Mr Davis and I have talked about if you want good Mr Davis if you want to provide a followup good afternoon board Trey Davis Chief inform officer so I have a breakdown that was in the response to miss Hixon um out of the
84295 responses it's broken up by Elementary Middle High combos so K through 8 6 through 12 Center and adult so Elementary for example out of 84295 we had 38,2 uh responses Middle School
18864 responses High School 23,24 responses combo schools 2059 and and you are you are correct that was a start of the school survey um and it is done in Focus um and I also want to talk a
little bit more about well let me start first as a social worker I've helped F there are federal state and local programs where we can connect our students to internet access and so I I'm concerned about putting that Financial burden on the district and just want to
emphasize that there are these resources out there that we don't necessarily have to take on that financial burden but we can be a conduit to our families and maybe it needs to be more something in the procedure when they start school that the social worker our school
counselor reads that survey and reaches out and sees if they qualify um for those services and that's the the way we connect them more than us looking at providing these tools to students that
way um just to get a better understanding for my colleagues how much would it be to provide every student with a hotspot that indicates they need it yeah I know um that would be
629000 um per year for based on the current survey and mind you the survey the survey sample um it looks like it's about a a third of our students if I could go ahead Mr superintendent um so if if we look at
the one-year term U because you typically have two options like a 10-month and a 12mon um we recommend the 12-month or one year option because um or excuse me 12-month option um because you might have summer programs or or you
know enrichment options during the summer and plus it's honestly more expensive than the 10-month option to give you an idea had you know 20,000 um students and that just represents uh you know 10% so you're talking about $340,000 a month or about $ 4.08 million
uh in a year um and that's for a oneye commitment at only 10% so that's yeah it's it's costly and I just also want to emphasize that at least my under my understanding is we can't put Financial requirements
on on the services we provide so that anyone who would have access to this this free internet even if they wouldn't necessarily qualify under most other federally provided programs is that true Dr heurn I don't have that
information right now I have to follow up unless Miss Batista um may be aware of that so I mean as a general rule that is correct right um so again I just want to emphasize there's already these programs
out there for our community to take a part of there's also cities that are looking into initiatives to create hotpots throughout their municipalities um and I really believe our purpose as a school district should be connecting our families to these Services as we pay our school social
workers and our school counselors to help bridge these gaps um and that's it thank you thank you Dr Zan chair thank you um I know it's getting late in the day but this is probably one of the most exciting items
we've had in a long time um I think about this and like a lot of things in terms of what would our competitive Advantage be with other people's choices for school and I think the item could be uh amended to assuage
the concerns that my colleagues have but I also want to extend uh internet and and laptop to 100% tutoring availability this is available in Palm Beach County they have figured out how
to partner uh with kigo uh there are some technologies that are showing uh that AI tutoring is actually more efficient and more effective than human beings and obviously available 247 uh 365 conmigo is an exciting one uh
that that will cost a little bit of money but not exhausting the reason I think that we need to do that and I'm going to propose a motion in a second to do that is that we have to continue to to to have a competitive Advantage when people have choice of schools to go to and if you can go to a traditional
public school and to miss Thompson's Point public education is for everybody but we're not giving it to everybody if they don't have access yes it's better if we could get Federal programs State programs City programs to do those things but at the end of the day our
special purpose is to make sure that everybody in Broward County who shows up up at our door can get an education I don't think a computer and an internet is the end all I think tutoring in combination with that stuff is and what I'd like to propose is an amendment uh
excuse me a motion that changes the action from ensure that students have computer and internet access by August 12th which I think is dangerous because we don't know what the cost of that is yet we're going to have to uh see that and bring it back as an item anyway but to direct the superintendent to present
to the board in March the most efficient and effective plan with the resources required so that all Broward County Public School students have a computer internet access and 100% access uh readily available to tutoring by August
11th 2025 there a second okay seeing no second we'll move on did you have anything else nope okay thank you um next is me and I have a motion and they're going to
bring the little paper around so I I love the idea but I have a concern similar to um board member Thompson's and mine not so much the money but it is holding the superintendent accountable to make sure that there's internet
access for our students at home and I I'll just equate it this way we can ensure that our students have computers and internet access access at school we can make sure we give them a computer to take home but the internet access to me
is like making sure they have lunch breakfast lunch and then dinner at home it's it's just I don't think that that's our place to be doing that we want a partner so my motion is to kind
of change um the item a little bit so it reads the super direct the superintendent to ensure all Brower County Public School students have computer access at both home and school as well as internet access at school by August 11th 2025 additionally direct the
superintendent to collaborate with Partners to seek internet access for all students at home through various grants and internet access programs I think it should take the onus off of the superintendent to have accountability for them to have access at home because
if we make this motion and we direct the superintendent it can affect him and his evaluation if we are aren't able to get all students internet access at home okay it's been moved in seconded any public
comment board member comment Dr Zeman Madam chair I I just prefer the aspiration of Dr hess's original motion and again um we're trying to distinguish Broward County Public Schools from other
options that people have um I think uh I think I would prefer uh to have the superintendent continue to bring back ways in which we can do this um and I I just morally believe that for students to have a chance to learn they have to
have internet access at home and if they can't afford it and it's not available through other programs I'd like us to provide it for them thank you Dr holness yes Madam chair could you repeat your motion and then I have a couple of comments okay so the motion says direct
the superintendent to ensure that all Broward County Public School students have computer access at both school and home as well as internet access at school by August 11th 2025 additionally direct the superintendent to collaborate
with Partners to seek internet access for all students at home through various grants and internet access programs okay so Madam chair um could you um explain the difference between your motion and the motion I had on the floor prior
um so thank you for asking um it I did it this way because the way your motion reads it holds a superintendent accountable for providing access to students at home and I don't think that that is um it should be the board should be holding him accountable for something
we can't really have control over and I made the relationship to we can make sure students are fed breakfast and lunch but we can't guarantee that they're all going to have dinner although we would love to just like the internet access we absolutely want them
to have it we'll partner we'll help them just like we do with access to food but to hold him accountable for the way that your original um motion reads I think is just not healthy because that we could
ding him on his evaluation for that and I want to take that off of the table okay so Madam chair I appreciate your feedback um but I believe that um it's not exactly
uh a a comparison to lunches because uh internet access is tied to Student Learning outcome uh lunches are not and um when we're asking students to be accountable for their homework and they
don't have the means to afford the medium through which to do so um I think that impacts their learning outcome and that's the real concern um I appreciate your motion but I guess the question that I would have is um uh trying to
understand the difference will will your motion ensure um that students have access all of them to internet and computers by August 11th or um will it not guarantee that um my motion would guarantee that
they have internet access and computers in school and computers at home if needed just not tying it to something that we don't have the ability to control which is internet access at home
it does direct the superintendent to work with Partners as was laid out in the response that he sent to us all the different federal grants and and different things where they we can help them 100% um you know get the intern
we can help them to to reach out to resources to provide that to them but I just don't want to hold the superintendent accountable for internet access at home okay so Madam chair um would it I don't know if this would
be an amendment but um would it be I guess part of what I'm trying to achieve is that the superintendent bring back to us before start of the next school year um a plan where he exhausted
all options and also present to us if he believes there will be any additional cost to the district um based upon um his actions uh of determining which Partners will provide access internet access to our students who can't afford
it and what the cost of the district would look like so I'm not sure uh how that Amendment would work but I I think what I'm trying to achieve is that the the superintendent exhaust all available options with partners and if we have any student who's left behind that did not
fit into any of that that uh there's a cost that's brought to us uh to look at to determine if we would like to move ahead but I think it's imperative that every student if we're going to hold their learning outcome attached to homework that is dependent on internet
access I think it is um within our responsibility to to have some measure of providing that to them okay Dr heer yes so the information um as stated before that's our intentions in going
out leveraging every partner every Avenue to get discounted or free internet service for families in need and being the conduit to get them to those Partners so they can get the information that they need to demonstrate Financial need and we will bring back to the board the number of
students and the cost for those students so the board can make a decision of if they're going to financially support that need we we won't make that decision we'll bring that information to the board okay Madam chair I just have one more comment I I don't believe this
direction to the superintendent is tying his evaluation to it um I think the the the focus is really on students getting what they need to be able to be successful for those who can't afford it I'm not sure where this is tied to to
the superintendent's evaluation I think uh this is uh asking the superintendent to explore and exhaust all options to provide internet access and to bring back to us uh if he believes there will be a cost at some future board
meeting okay thank you board member Bulman thank you chair um so when I when I look at this if if the overarching way that we're providing education is through an online platform
and you have to have a computer basically to do your homework then you're um essentially disenfranchising some of the students if they don't have access at home unless we had say like a computer
lab that's staffed until you know 10 o'clock at night I don't know what the cost of that is I expect that having the home access with the you know would be more affordable but I just don't like the idea and it's just simply not fair that some students
have the luxury of waiting and doing their homework later at night and then other kids are unable to do that just because of their family or their financial situation um obviously Dr heurn can't absolutely ensure that every kid
has internet access because you can give someone a hot spot they never take it out of the box we can give them everything they need but I would say like maybe we need to re to word it to um direct Dr heurn to offer the opportunity for every student to have
home internet um access for qual for students that qualify be I mean you know he's not in there plugging in the internet service at every single house but we have to actually we have to offer the students that qualify the opportunity thank you just remember
we're still speaking on the motion I'm not saying you weren't I'm just uh board member Thompson thank you um Madam chair Miss fam you're after oh I'm sorry I'm sorry okay I was I was gonna agree with my colleague here and back up what she
said that um this isn't isn't a burden that should fall on um the superintendent he can provide as much opportunity he has but you can't lead a horse to water uh and make a drink and I just wanted to say I live out in Davy
and we're an unincorporated Broward and we get lightning strikes where we I just in the last month that we lost our internet for more than a week we get um uh flooding really bad where my husband and I both have had our cars total where we got water locked where we couldn't
even get out unless fire trucks came in they were bringing us water and getting us out so there's all kinds of different scenarios that you can't imagine I that's not even talking about hurricanes and and tornadoes coming through but my my point is and cables losing the cable and satellite I'm talking about for
months on end months on end so um what I think what I would suggest is that we shorten the motion and just direct the superintendent again to collaborate with partners and try to seek to make internet access available for students in schools and homes through grants and
internet access programs um as opposed to making a mandate for him in addition to that if if need being I know we have situations where um kids can get to the libraries but maybe you can convert some buses and make them into to Labs where
you're a mobile internet unit where you can park them in certain areas where you know there's a a network of children that don't have internet access where they can just pile onto the bus their desks are there um and make them into like little computer you um you
workstations for them and that way you're getting you're going to the need as opposed to putting the onus on parents to get to the need because like I said we couldn't even get out of our street for days at a time so um I just think that we need to look at the bigger picture and it's providing
opportunities as opposed to getting internet in each house I think that's unrealistic and of an expectation for our superintendent thank you for listening thank you um board member Thompson um I was going to speak to the motion I uh really like chair hixon's um
rewriting of this I also think it would be difficult to for the superintendent to bring back the financial impact before the start of school because we need that survey we need time to connect those families with to see if they qualify for other programs and then
after that that's when he's going to know the true cost of providing internet to them so I just think this allows our superintendent to really have full control over the options and and bring back something that's fully um prepared
thank you and I just want to point out you know the beginning part of it we can hold the superintendent accountable for making sure I think part of this was to make sure they had the computers and internet access at school so we can hold him accountable for that by August 11th
that's why that's in there but the internet part at home we don't know that we can do that by August 11th or you know how that'll look so that's why I kind of pulled that piece out but I in the motion it is still saying we want
him to make sure all students have computer access both school and home because we can allow them to take the computer home and make sure that there is interet access at school so those are things that superintendent can do by August
11th but I don't know that August 11th or that every student has the internet access at home is something that we can direct the super I didn't see your hand M I'd like to make an amendment to your motion okay hold on one second Dr
holes thank you I like the motion um but I also uh would like my colleague to possibly bring back an item in the future about tutoring thank you thank you okay Dr holes um yes I do understand your motion
Madam sh um as far as ensuring the superintendent provide access at home um I would like to amend your motion to at least um in addition to everything that you have to direct the superintendent to
explore um and exhaust all options uh including partnership um for students to have internet access at home so this is not directing him to do it this is just directing him to explore those options and bring that information back to us in
addition to everything else you you have in your motion Okay so do you want to change the word explore to something I mean you want to change collaborate to explore uh for the internet access at
home part of it because you left that part out yes okay so instead of collaborate so additionally direct the superintendent to explore all options all options to provide intern
access at home including Partnerships and cost and possible cost to district for options so so we're not asking him to do anything to take action in terms of holding him accountable we're simply ask him to bring
information back on it okay so if we change it to additionally direct the superintendent to collaborate and explore all options with partners and bring back costs for internet access for all students at
home through various grants and internet access program I don't think that's exactly sure Well to Well to explore all options including partnership and possibly cost the district because we don't know uh
we're not saying the district is going to pay for anything we're just asking the superintendent to explore all options to provide internet access at home that may include cost to District um but today we're not voting on any cost to District we're just asking the superintendent to bring back every
available options that would include Partnerships and so forth in addition to cost possibly cost the district okay so additionally direct the superintendent to explore all options including Partnerships and possible costs to seek
internet access for all students at home does that does that sound right yes that's my Amendment okay and it includes everything else you have in your motion okay any board member
com oh well I don't think it was it was amending the Amendments need seconds too okay I'll second okay I well we could just one word I wanted to and I don't know if it's necessary can't oh
okay no okay so Dr hess's Amendment to the motion was to additionally direct the superintendent to explore all options including Partnerships and possible costs to seek um
for internet access for all students at home any is there a second second okay second public comment board member comment sorry sorry Dr zema for my stepping out
ofor um I just wondering if that's overly Broad and if we want to narrow it to qualified students because are we trying we're trying to just I don't know what we're trying to accomplish here like every
um where where would you put the word qualify um to seek accurate to seek internet access for all qualif students who qualify for I don't know if I would say qualified maybe all
likeon Madam chair students I recommend we um we table this item and go to the public hearing and come back to this oh yeah sorry I got okay I'm going to recess the regular school board meeting because we have a
5:30 public hearing and we'll come back to this when we're done with the public hearing sorry e e un e e e
e e e welcome to today's special school board meeting we are happy to have you join us and we are thankful for your time and dedication to our district the special school board this special school board meeting of the school board of Broward county is now called to order our
primary focus is to create a safe and productive environment for all participants please be reminded of the exit doors that are clearly marked for emergency exiting while in the boardroom refrain from obstructing the exit doors all attendees must occupy a seat with the exception of media
once the boardroom has reached its seating capacity attendees will be directed to a designated overflow area upon activation of the fire alarm system please exit from the room in an orderly fashion and continue to exit the building and remain outside until the
authority that has jurisdiction has deemed the building safe to return thank you for your cooperation all please rise for the pledge of allegiance to the flag of the United States of America to the of the United States America and to the
stands indivis thank you the purpose of this meeting is for the school board of Broward County Florida to conduct official business of the district and any other items the board deems necessary today the board is considering
the following business amend the District budget for the fiscal year beginning July 1st 2024 through June June 30th 2025 Dr heurn are there any changes to the agenda no changes thank you may I have a motion in a second to close the agenda
so move it's been moved by Dr Zan seconded by Mrs rert all in favor of closing the agenda let it be known by saying I I all those oppos all those opposed say no the agenda is now closed May I have a
motion in a second on item number one so move second moved by Dr Zan seconded by Mrs Leonardi the superintendent will now give a brief overview of the first item on the agenda thank you madam chair and good evening the board previously
approved the amended notice of of tax for school capital outlay on January 20 22nd 2025 to include the additional transfer of capital millage to the general fund this public hearing is to approve an amendment to increase the capital transfer to the general fund
The increased Capital transferred to the general fund is 20 million from 168 million to 188 million the funding will come from the capital reserve reducing the reserve from 67 million to 47 million the additional 20 million will be used for bus driver salaries in the
general fund this amendment does not change the tax rate from what was adopted in September 2024 thank you is there any public speakers for this item there's no register of public speakers so unless there's some in the audience
that would like to speak okay see none I seeing none um board member discussion great idea I have a question okay go ahead Mrs fam all right thank you madam chair for recognizing me um question uh where is
it that um we have that we're allowed to change the reserve fund move it to the capital fund and then use it for salaries when these are nonrecurrent funds Dr heurn Miss Johnson chair I would um let Mr shim
speak to this item good evening Omar shim director of capital budget Florida statute uh 10171 um allows the transfer of funds uh to cover these expenditures um Mr Shimp do you
recommend that we pay salaries with non-recurrent funds the These funds are recurring funds in the capital budget that can be transferred for legal expenses in the general fund and what where do the origin of
these funds that they're recurrent funds can you repeat that Mrs fam it was hard to hear you what what is the nature of these funds that they are reoccurring funds what is their origin these are capital millage
funds and you're saying that we do have the legal authorities to do that yes we are among thank you so much I just wanted to clarify we're among uh several other districts that are doing it I know that Palm Beach is doing it Hillsboro is doing it and a few other
s is this a new process then it is relatively new um I think a few years back two years back the legislature changed it us to allow this okay thank you so much for your
clarification appreciate it Mrs alad thank you so for the bus driver salaries is this something that's going to be negotiated or something Dr heurn you're going to bring back to a school board meeting Dr heer yep so we're in a process of negotiating upcoming salaries
this is for current salaries okay is it the current salaries is it the salary that is now or is with this funding it's being increased the salaries that are current now okay thank you okay any other board questions
discussion okay all those in approve all those in favor of approving this item say I I any oppos no item passes unanimously the scheduled order of business for the special meeting of the school board of Brower County Florida has been completed seeing
no other obligations I now adjourn the meeting and we will reconvene the regular meeting in just a few minutes e e e e
e e e e e e e e e e
e e e e e e e e e e e
true you're on chair thank you welcome back to the school board meeting um so we were on item bb10 and we were trying to figure out good wording for the um the motion the the sentence in the
motion so I I have a suggestion for Miss B um board member Bulman because I know you're making a motion so if we said additionally direct the superintendent to explore all options including Partnerships and possible cost for internet access for all students that
demonstrate need at home okay so that would be my suggestion so that is a substitute motion to the original motion would you like to make that
motion I would like to make that substitute motion just as the chair stated a moment ago is there a second second okay any public comment Schoolboard comment M thomp Miss
Thompson um I just had a we allowed to to do that since we're supposed to provide services to all students so exclude to specify that it doesn't necessarily say we're providing Services it's asking the superintendent
to bring back something um that that would provide inter internet access for students that demonstrate need didn't say okay what that was going to entail Miss Batista okay any other board member yeah I'm
confused again on Roberts here we had an item that Mr hold is brought we had an amendment to the item and now we have a substitute motion we can't have three things on the floor at one time so where are we going with this so we can land the
plane there's two substitute motions which was what Robert's Rule of Order said absolutely cannot have two substitute motions I mean did that before no I mean literally like um you can have a motion and a substitute they get perfected through amendments that's fine but one competes against the other
you can't have three Miss Batista you can have two motions to yes two amendments to the motion and not to substitute motions that's what we have we have Dr hs's motion my original change yeah there's like four
now if you really count them all um so my suggestion is that um without the you know with without objection that you know one of the Motions be withdrawn since basically the
one I think just made by Mrs Bulman is very similar to the prior one so I don't know which one honestly I have like lost track of the so the first one this one here is
yours um and the first one was Dr holess right if I may chair uh Mrs Bowman's uh option is an easy one to add after your uh substitute motion which was
amended uh uh by by folks so if you voted on your uh Amendment then miss Bowman could then enter that if she was willing to withdraw without objection okay so we um since we left on there did we vote on
Dr holess okay so let's vote on Dr hess's amendment to my motion how's that so Dr hess's amendment was to say additionally direct the superintendent to explore all options including
Partnerships and possible cost for internet access for all students at home all those in favor say I I all those I all those poos say no no roll call school board members Zan nope Al no
Bowman no fam yes Hixon yes holess yes lardy no rert no Thompson no
fails three 36 okay thank you and now miss Bulman I think you want to make a motion I do but I don't remember exactly what that motion so I think did your motion was to add um that demonstrate need after all students in between all
students and at home okay that demonstrate need is there a second second okay public comment School Board uh board member comment okay great Madam chair yes Dr Fus I'm so sorry I did not hear the
prior motion pass it did not okay thank you all those in favor of um the motion to add that demonstrate need after students say I I all those poos say no no roll
call sorry Schoolboard members AA bman yes fam yes Hixon yes Hess yes lardy yes rert no
Thompson Zan no uh 72 passes so now we'll vote on the motion as a whole the item as a whole oh the item as amended okay so all those in
favor of Item B chair I'm sorry uh we still have uh Dr hess's motion and then we have a substitute Motion in essence that you've written up thinking which one are we voting on we didn't vote on my total substitute move not yet we
haven't I don't think so yes that's what I thought we were doing thank you um so all those in favor of the substitute motion for item bb10 which was to direct the superintendent to ensure that all Brower County Public School students have computers access computer access at
both school and home as well as internet access at school by August 11th 2025 additionally direct the superintendent to collaborate with Partners to seek internet access for all students that demonstrate need at home through various grants and internet access programs all
those in favor say I I those opposed say no no no two NOS okay so the motion passes I'm okay so yes now we have to vote on
the item as amended all those in favor of item bb10 as amended say I I all those opposed say no wait a minute Madam chair we need to read the motion as amended back into the record I just
did it was what we I'm sorry I didn't hear it I didn't hear you we we just voted on one which passed and then you just said there's an amended motion right that's the amended motion under rules we have to read that motion before
we vote on it before the vote the item is amended because that motion passed so we have to vote on the item Al together so the item now reads direct the superintendent to ensure that all Brower County Public School students
have computer access at both school and home as well as internet access at school by August 11th 2025 additionally direct the superintendent to collaborate with Partners to seek internet access for all students that demonstrate need at home through various grants and
internet access programs all those in favor of the item as amended say I I those opposed say no no no two desending votes thank you motion carries okay the next items we're
going to bring together is item bb6 and bb7 can I have a motion to bring them to the floor so move it's been moved by Mrs Leonardi seconded by Mrs ruper any public comment on bb6 no ma'am or seven
no ma'am Mrs Al alh thank you so in regards to these BB items I just wanted to kind of throw out the conversation and something that we could discuss for next year uh it's very very expensive
for all of us to go to up for Brower days I just putting it out there like maybe we have the chair and the vice chair go next year to to represent the school board because it would' be more cost
effective I do want to see for this year that there is a stronger plan with our legislative platform and using our our lobbyists up in Tallahassee to help us as school
board members have meetings with elected officials to to speak on our legislative platform I mean I've been for the last probably five six years doing it I can't go this year I'm um keynote speaking in
Las Vegas on school safety but I I do feel though we can have a stronger push for a legislative plan platform if we have more of a strategic plan in in our lobbyist that we pay a lot of money for to help the school board members get key
meetings to to help Lobby for our legislative platform um I know that we go when we we spend the day with the students which is amazing um and and we're talking about our legislative platform but I just think that there can be a stronger
plan okay for discussion Dr Zeman I I um I app appreciate that I um I'm not sure that um I don't share my legislative adventures with Schoolboard colleagues I don't want to um trip over any Sunshine
wires um but I don't spend my time with students up there I'm glad they go I hope they have a great time um I'm spending my time talking to people that actually legislate and people that influence legislation and uh those two days have been very productive for
Broward County um in the past um I just U my own view is I'm not wouldn't want to deny an elected leader an opportunity to go visit other elected leaders and kind of make their case you never know when a non-chair non Vice chair gets with the right legislature and all of a
sudden you get you know something moving that wasn't going to get moving before I also think it's fascinating for all Schoolboard members to see public hearings you know to go to the education committee on the house side uh go to the education Appropriations Committee and kind of watch how the sausage is made up there so that you can understand more
about what comes down the pike on your issue with the Strategic use of our lobbyists I think that we need to do better we do not have uh an acceptable system in place for my standards uh we should have fewer items we should they
should be browed items you know that affect us because we are Broward County school board members um and we should engage our lobbyist to let us know when we can go up there and when we can make calls and and do things otherwise um but I think part of um the idea of having fewer people may be based on the fact
that not everybody knows what everybody else is doing on the board um and and what effect that they have uh through the legislators that they know uh from this area so uh I wouldn't be in favor of restricting anybody from going but I really think that we could use our lobbyist far more effectively uh than we
have for the past two years thank you anybody else Mrs ruper um I think there should be a conversation uh about helping us get the message across up there I think our team does does a good job but we can always
do better as as a school board and uh speaking up for our students and our community um I do like it when the legislators are brought to us I think that's better use of our time so it's a rotating come around we're here
we stay there at they're all coming to see us that's the power of having really good lobbyists you know we do that with the greater Florida a Consortium we do that here in Broward I think we can do it more um absolutely but um I would not really want
to um limit an elected official just because especially the Brower Day part and maybe the only place you get to visit other Broward elected officials um and and how you can work together um as as a team because we're all Broward then we're all we're all a team we're here
for the kids we're here for the community so that would be um a conversation I'd be willing to have but I do want to say that our team does a great job and I do enjoy the um Coming having the the legislators come to us and I know they're busy and their last
minute changes but that five 10 minutes they're really you have 100% of their um attention and and I wholeheartedly uh especially when we're there with our students there's nothing better that ignites their their faces and honestly those kids are super ready to go and
speak to the legislators they have their platform they are ready to go and um I'm looking forward to it so thank you for bringing that up Miss alhad thank you anybody else okay all those in favor of item bb6
and seven say I I I any oppos no thank you item passes the next item up is bb11 I have a motion in a second on bb1 to move it's been moved by Dr Zan seconded by Mrs alhad any public comment
no ma'am okay Mrs ala thank you so I'm bringing this forward asking the board to approve the Eagles Act of 2025 to our federal legislative platform this honors the 17 victims at the Marjorie stman
Douglas High School tragedy it also helps through K through 12 schools for research guide training behavioral threat assessments and reauthorizes the expansion of the National threat assessment center of the Department of Homeland
Security thank you any other suggestions I don't think we don't need a second it was an item I just thank you for bringing it forward it's um it's important we I think lead the nation in threat assessments and we do
that because we have a relationship with um entac and they have shared information with us so to make sure it's codified and they continue to have funding is really important so I appreciate you bringing this item forward anybody else all those in favor say I I I any
opposed motion carries thank you next item is bb12 can I have a motion in a second on bb12 it's been moved by Dr Zan seconded by Mrs Leonardi any public comment on BB no ma'am okay public um School Board comment I'm going to actually start this
time cuz I brought the item forward um and just kind of explain it and then um there's an action that we have to take so the the chair of the new Solid Waste Authority of Broward County it's a brand new committee that the county um
instilled because as we know Solid Waste is is a Hot Topic right now and there's a lot of issues going on with how we're running out of places to to store and take care of our waste so so um they've asked us to it's a formal request for
the BR County School Board to appoint a liazon to the Solid Waste Authority of Broward county executive committee it's a non- voting position um because it's already been defined the purposes of the request is to enhance collaboration between the school board and this
committee on critical topics such as Environmental Education sustainability initiatives and solid waste management and since the school board plays a vital role on that they would like to have someone there to give their input um I don't see it in here when it meets oh
there the meetings are held on the third Friday of each month they're scheduled from 9: to 11: and prior to the meeting materials will be provided so um what the action that we're asking for is to appoint someone so is I guess it's just
like when we do committees so is there anyone that's interested in serving on this committee okay I am you okay so it's Miss Bowman and I heard I am Miss fam yeah
Brenda fam okay I'm not sure if there's a um alternate so I don't know what we typically do when two people want to be on we hear the chair make something
up well I would um so miss Bowman would you I know that Miss Bowman is working working with this committee and people on it already on on a project that they're looking for that's what I've been told so Mrs fam would you mind if
Miss Bulman was on this for right now since she's already kind of in the thick of what the committee is doing no I would definitely defer to her if she's in the middle of a project for sure okay thank you and then it'll be on our committees moving forward so you
know then you can have the opportunity if you're still interested in November to to voice that interest then so thank you so much um okay Mrs Bowman thank
you okay that's all you wanted well I mean I think this is a great opportunity for the school board been working with Dr heern um and I think it's a great way to uh further allow us to be a leader in
making initiatives to deal with the solid waste issue um and we'll have support from the rest of the county um by having representation on this task force so happy for the opportunity great thank you so much so all those in favor of
item bb12 say I I I any opposed say no motion carries thanks so much the next item is bb13 I have a motion in a second on 13 been moved by Dr Zan seconded
by um Mrs Rupert someone over there said it but I don't know who um any public comment on bb13 okay uh board member comment um board member Thompson um I just had a question for
staff about teacher feedback related to losing their early release days this year if we've collected that Dr he no we we haven't collected unless the team has any other anecdotal or data on teacher
feedback about the lack of early release days this year go ahead Miss Miss hollw I good afternoon or good evening Simone hings with Chief academic officer we don't have anything uh in the qualitative sense but just in hearing from um there's a mixed bag I mean I can
tell you from our end in regards to professional development it has been a struggle being able to offer that without those early release days um and obviously that's based on we want to make sure people get their certification and then can recertify and then
um so I guess as a parent I am in favor of not having early release stes because I do think it's it proposes a child care issue however I'm concerned about teachers we're requesting more and more of our teachers and we want them to be the the best in so many components and
they want we want them to have mental health training and and tech training and all these things and we're taking away more and more of their opportunities to learn this um so I am in favor of this item if it includes a proposal of how teachers are going to
meet these professional development requirements that we're asking of them Dr heer um that's noted I expressed the same concern um that we need to be able to provide quality PD to our teachers because we do demand a lot of out of
them and with new state standards and the new mandates um um new challenges um so as long as we can work with um BTU to come to a good resolution of how we provide quality PD opportunities and um
Leverage The ask in this item I'm I'm fine with it as long as we can get to that outcome thank you that that's it thank you all those in favor of item bb13 say I I all those opposed say no no do you need a roll
call I just have one descending vote two well we'll roll call if you want Madam chair okay um school board members Bowman yes famam Miss fam Hixon no
holess Dr hes lardy yes rert no Thompson yes Zan yes ala
yes motion passes 52 thank you I'm going to take the next two items together so dd3 and dd4 can I have a motion to bring them to the floor so move second moved by Mrs leard and seconded by Dr Zeman any public comment on dd3 and dd4 no
ma'am okay so I'm the only one that had a question um and I have already said this with uh Dr Lozano but I just want him to say it out loud to everyone so on dd3 my comment is that um when you look
at it it shows that Mo monitoring actually the failure rate increased so there was there's there continues to be a bigger problem in monitoring students that are identified um and I'm this is frustrating to me so I know you're going
to speak to that and on D4 there it should not be even a thought that someone that knows the student is not part of the threat assessment that's the only way you get a true Baseline of that so if you could just briefly speak to
both of those things Mr Lozano or Dr Lozano through this through the chair Ernie Lozano task assign Chief safety security officer so we'll start with dd3 um what you saw is we have robust student support management plans and we
put um a lot of interventions and placees for our students in need of interventions in particular for this audit it was the one item in particular that caused the audit exceptions which were the daily person possession check
logs and so what would happen is maybe a substitute was um teaching the class that day and didn't mark the student as absent so in the Pinnacle database it showed the student as present so then on the log there was not a signature um
even though that student was absent so because the auditor couldn't verify that the student was absent that was marked as a audit exception so again we have um a lot of students on daily person possession checks all schools Implement
those with Fidelity so out of 180 days school year if they missed a day and had one day of in attendance discrepancy that may that would have qualified as a audit ception so we work with you know our schools in their BTA monthly
meetings to review those logs so so it really was even though it looks like an increase um it's it's it's a minor detail of our overall program and implementing student support management
plans okay and my suggestion to that so moving forward is that if a teacher is absent and there isn't someone to sign it if you could have an assistant principal make sure so that that is not I mean that's loow hanging fruit it shouldn't it's a signature so I um I
hope that moving forward there's some kind of put something in place so that there is a signature and we don't get DED on that again duy noted and then on you want to speak no I was just gonna suggest maybe to make a motion um to
direct the superintendent to what you said okay okay do you want to make the motion you want me to make the mo okay um so I would like to make a motion to direct the superintendant to put in place a procedure that if a teacher is
absent and there is a necessity for a signature on a student attendance based on the threat assessment that someone Administration has to make sure that they've signed off on that second okay any public comment on the
motion any board comment on the motion just I'm sorry I have a processed question if you don't mind chair to the general council is this a legitimate motion is this pass legal review to direct the superintendent to do
something inside a School Miss Batista well it's a motion to put in place a um yeah well yeah procedure
and I'm curious I'll ask this again this is that's an operational issue is it something the board can direct a superintendent to do I think you can direct the superintendent that you would like um you know changes so that the findings
are not what they are and then I think the superintendent through his operational procedures has to figure out how to best Implement that okay but the motion as stated sounds like it's telling him how to do that rather than to achieve the goal that's true yeah I
wonder if we could restate the motion to to set the goal rather than than how to achieve it sure um so direct the superintendent to provide to put in place a procedure to ensure that the signature is done regardless if the
teacher is present or not second okay is that a substitute motion okay it's still part of just making sure
um okay any other board comment all those in favor of the motion say I I any opposed say no motion carries great and then for dd4 so so on dd4 the attribute regarding the person person with
personal knowledge of the student the whole state switched to the new Florida model January 1st 2024 in in the middle of the school year and as there were new requirements put in for the new model the Ed plan
platform didn't have a space for administrators to log that individual who served as the individual with personal knowledge so they were teams were inviting the individual to the meetings we just edpl wasn't at the
level cuz they had flipped the whole system and to make that one change for Broward they weren't that wasn't a high priority for them when they were getting the new platform up and running across the state
so through mid-February we had it actually then in the platform so schools could actually identify who that individual was in February 24 and and so moving forward it was rectified so so the schools always
include an individual currently who has personal knowledge of the student so that that way we can look at the students's Baseline behavior and make the appropriate decisions thank you for clarifying that all those in favor of items dd3 and four say I I I any oppos
say no motion carries next item is ff1 can I have a motion in a second to bring it to the floor so moov second been moved by Dr Zan seconded by Mrs Leonardi any public comment no madam chair okay I pulled this one I just want to as I often do say thank you so much to the
Grants Department um this month we brought in 570 5979 7450 in Grants but the best part um is that in District 1 there were seven schools that received a $5,000 Grant
from the orc Family Foundation School Grant so congratulations to all those schools any other board members thanks for recognizing that I agree that's awesome and keep up the good work grant department thank you
okay all those in favor of ff1 say I I I any opposed say no ff1 passes thank you um gg2 can I have a motion in a second to bring so it's been moved by Dr Zan
seconded by Mrs rert any public comment no Madam chair thank you DR holness had pulled but he said he didn't need it anymore so all those in favor of gg2 say I I I all those opposed say no motion carries thank you so the next
item is item JJ five can I have a motion in a second to bring J it's been moved by Dr Zeman seconded by Mrs leonardy for jj5 is there any public comment on jj5
okay um board member comment that's me so um I just want to point out and have a huge concern here and I will say that we did not do very well on our um consultant omissions and errors this
month we have $727,000 71 cents and point out that Lloyd estates this is a change order which is a consultant Omission for almost $300,000 so I um it's disheartening to me so I don't know if staff could
explain why what why this is considered a consultant omission and that's a pretty big change order Miss Paul so the first item is a change order for a rooftop unit to relocate um the
second item on this uh that the inst a uh of the rooftop units required uh structural reinforcements so this is something that we would need to do either way to complete the project uh the project at
this time is uh nearing substantial uh well actually is 82% complete so this is something that we have to do to move the project forward oh I'm not contesting that the problem is is that it's a
consultant omission so how how did they what did they omit how did it end up that this now keep in mind that this project started in 2022 and so again you know the whatever
occurred in terms of the U FCA this was not um included in the design so uh this was missed at the very beginning of the project okay and is there a way will we be able to recoup any of that money I'm
working with our um Council Tom Cooney to see if it is possible but we do not have a policy that d uh that addresses this okay thank you very much all those in favor of item more comment you don't
mind last week uh we got a report on arrows and emission that I think said that we are sign ific anly lower on errors submission than all other construction projects can I get those statistics again what percent of our
construction budget is errors and emission versus the National Standard I would have to give that to you I don't have okay I remember 1.8% oh and and that the average Nationwide was 5 to 8% is that correct yeah errors and Emissions happen it's ugly like uh
construction is hard you know you look at a site and you think you're going to need seven supporting uh pillars and you need 19 um sometimes the geothermal reports are wrong and so you make calculations that are based on their reports and and that comes through as an
error and emission but our system actually works very well in terms of errors and Emissions our A&E firms do better by a factor of four than National averages and so and where we have egregious errors and Emissions we go after to recruit when we can right yes
sir okay I just uh it's it's it's not an issue in Broward County aison admission it is there's lots of issues there's lots of issues we have $800 million in our bank account we haven't spent yet that's a big problem that's the same size as a
smart Bond but um we we got to we we got to kind of recognize the things that are slowing us down yes sir and I understand U that we are uh across the national average doing a
whole lot better than most but also understand that you know part of the discipline that we need is that the first part of when we start a project that we need to make sure that we design it appropriately I would much rather spend 20 2022 or
2023 than spend 2025 so we have even though we have a low rate and I appreciate you bringing that up and uh providing that data I think we still have uh uh room in terms
of how we manage our programs to improve and that's our goal thank you okay all those in favor of item jj5 say I I I any oppos say no motion carries next item is jj7 can I have a motion in a second move
second by move by Dr Zeman seconded by Mrs Leonardi any public comment no ma'am U Mrs Leonardi I'm good thanks oh okay all those in favor of jj7 say I hi any opposed say
no motion carries the next item is jj1 so moved sorry I need a motion in a second moved by Dr Zan seconded by Mrs rert any public comment on jj1 no ma'am um Mrs
Bulman um thank you chair I just pulled this because um when I first started before I was even sworn in my constituents were contact me uh about this and I just wanted to thank Miss Paul for being on it and
getting uh figuring out what the delay was and why there was no work being done on this and moving the project forward in a very uh quick manner so thank you thank you I was the other um question so I just have a quick question why it it
seems reading in there that they took the wall out and they found a window and some other stuff so why is this considered consultant omission and not unforeseen Dr hurn looks like Mike uh McIntyre wants to go ahead Miss Paul then I'll let you
swing it over to M sorry uh again this is um not unforeseen it should have been caught in the in the design when the architect walks or whoever walks the school they should have seen that so I don't know if Mike
wants to add anything else to it un foreseeing typically or things behind wall that you can't visually see that's what that's the way I read it was that these windows were behind a wall and when they took the wall down they found the windows Mike McIntyre aom through the chair it is an error and
emission because it was shown the condition was shown on the as builts um the the condition could not be visually seen because it was hidden but it was on the as builts okay the architect did have the as builts so therefore their due diligence should
have found this okay thank you because that just reading it I wouldn't have known that so I just didn't want someone to get in trouble if it wasn't their fault um so thank you very much for that all those in favor of jj1 say I I I any
opposed say no great next item is o1 can I have a motion in a second so move second it's been moved by Dr Zeman seconded by Miss Thompson any public comments no ma'am chair uh one of our speakers has stepped away in case you wanted to bring a different
item well oh well I'll go and come back um Dr holess is he on the line if not we'll let okay Dr Zeman ma'am I didn't ask for this it has
oh did I I apologize o1 yes and I wasn't ready I tell you my apologies um I don't have the item in front of me but I think there's 10.5 FTE in this contract if I'm wrong if I'm right chair that's a $3 million contract for 10.5
fds is that correct Dr heurn Mr Paul uh yes basically we're going to add additional people uh to the contract uh we want to uh add uh additional uh an
additional scheduler if you can pull the mic closer to you Miss Paul sorry it this contract is a little different it includes a a contingency of $230,000 in case we need additional services from Atkin so that gives us a little more
flexibility in addition we are adding an or I uh we're adding a additional scheduler effective one July um an additional person to help coordinate some of the information that goes to the board and one of the things that I want
to assure you based on the U the vote of the board in terms of whether we continue our contract with Acom or we go with uh other options uh I want to make sure that uh you understand that we're not going to double dip in other words we're not going to pay Atkins for
something and then also pay a aom for the same thing yeah terrific and the point that I wanted to make in that regard is very similar to what Miss Paul's pointed out we pay $3 to $500,000 per contract support significantly more than we pay on the government side if we have program managers construction
managers and planners um uh the price of having them come in when we can find them even pay Market raises is significantly lower plenty of good reasons to have Atkins to have an aom uh particularly for their domain knowledge uh uh that's that is critical to make sure that we can continue to accelerate
construction um but they are more expensive and we should buy them when we need them and buy them for very specific reasons thanks chair thank you Mrs Leonardi thank you um I have a lot of questions on this um as it pertains to
the also the services that we are currently getting um and and I emailed uh Miss Paul some of these questions but I do want them in the public record as well um so under the current contract um and
the original solicitation documents um which I went and looked up from 2021 um it indicated that uh Atkin or the the cpcm is expected to use P6 scheduling software and
coordinating and maintaining schedules um is that currently what act is doing no ma'am okay um Can someone explain to me why so I'll let um Ashley Carpenter
speak to that uh but as I understand it um the schedule the master schedule is um was decided at some point that AC comp would be in charge of that so uh Miss Carpenter if you want to speak further on that sure I'm happy to Ashley
Carpenter with Atkins realis um through the chair so the Atkins contract the solicitation that you're referencing from um that was approved in early 2021 was approved uh just after the
aeom um contract and in the aeom contract they are responsible for the master schedule and the way it was explained to me through the District staff was that Atkins role was to um and
there's another Clause there in 6.4 that says um monitor analyze and Report um actual program progress and performance as measured against the Baseline Master project schedule so that Master project
schedule and the Baseline was developed by aeom we've continued to do schedule health checks on that to provide feedback on their schedule to ensure its accuracy particular particularly with regards to things that have happened to make sure that all of the reporting to
the bond oversight committee and to the board and to the public is you know accurate in that way but it wasn't in our contract to develop that um but we do use P6 to do these things that I just
mentioned the monitoring the analyzing and providing feedback to the pmor thank you um same same vein in terms of the original solicitation documents in the contract um who is
responsible for preparing tias on change orders exceeding $25,000 aom okay um it says differently in the solicitation documents so can someone explain to me the discrepancy there okay I would go back to Mark or
Mike McIntyre Ashley to explain that I can explain that um again with the time impact analysis the um General tone of the solicitation was that Atkins is to support the PM as
needed with that um throughout the years particularly when they first started um I reached out quite a bit to District staff and to the PM related to um I guess offering our services to help with
tias because they were very backed up at that time um and they didn't take me up on that but um now with the way that they've you know they've caught up on their tias and they are keeping up with
the demand of that document um so yeah we've never since aeom has started we haven't done any tias for any project that they've managed okay um thank you for reaching out and offering your
assistance um I I appreciate that it is concerning to me that um that that was not taken up either by District staff or aeom um and I would like followup on um
whether or not no I would like followup on um how much we've been build by eom for TI on change orders exceeding $225,000 and I would like confirmation that um Atkins and aom never did uh tias
on the same change orders um I'm concerned that we are not as a district we're not being diligent in monitoring who is providing what services um as per solicitation documents and contracts um so I hope
that moving forward uh once this item is approved that um that our staff is more diligent in doing that um and being responsible with taxpayer dollars um and that you know the we are
asking people to do what is in their contract um it appears that Atkin has reached out multiple times about different things that that was in their contract or in their solicitation documents to do um and they were rebuffed by us that is extremely
concerning to me um so I look forward to getting that followup thank you thank you anybody else Mrs bman I agree with Miss Leonard
I'm glad you brought that up and um so I support her direction thank you thank you all those in favor of item 01 say I I I any opposed say no motion carries next item up is item
03 I'm sorry O2 any public com oh I need a motion in a second on item O2 so move second it's been moved by Dr Zan second and by Mrs rer any public comment on O2 no ma'am okay Mrs ala thank you so my
comment is just that in the future with the SRO agreements if there could be something within the the contract in regards to law enforcement complying with audit requests pertaining to Safety and Security also law enforcement having
current and valid certificates on file at their assigned schools and that they follow our protocols Dr hurn that is definitely noted for our upcoming contract negotiations okay thank you can I just
ask a question about that um miss alad the audit procedures of Broward County schools that they should submit data in support of those or of their own City police force no audit specifically with Safety and Security at Brower County Public
Schools terrific thank you thank you all those in favor of item 02 say I I I any opposed say no motion carries the next item is item 03 can I have a motion in a second so move it's been moved by Dr Zan second it
by Mrs Leonardi any public comment no public comment also Madame chair Dr Honus is not on the line okay Dr holness is who pulled the item so all those in favor of O3 say I I I any opposed say no motion carries thank you the next item
to the floor is item 02 so moved it's um been moved by Dr Zan seconded by Mrs alhad any public comment no and also miss fam is not on the line okay so all those in favor of o2 say I I
I any opposed say no motion carries next item is 04 so move moved by Dr Zan seconded by Mrs leonardy any public comment no and this is also pulled by Mrs fam all those in
favor of o4 say I I any opposed say no motion carries last item if I'm not mistaken Madam chair yes um G G1 did we have a question mark whether that was uh passed if you can bring that to the floor and pass that just so we're okay
okay yeah it um Dr Hess head anyway I just need you to yes okay I have a motion in a second for gg1 so move moved by Dr Zan seconded by Mrs alad any public comment no ma'am any board
comment all those in favor of gg1 say I I I all those opposed say no motion um item passes the last item is double P2 you have a motion in a second to move second it's been moved by Dr Zan seconded by Mrs Leonardi any public
comment on double P2 no ma'am okay I I think I'm the only one since um the other two are not here I would like to make a motion Dr Zan's here in case oh I'm sorry I didn't see your hand you're not I haven't missed a meeting in two and a half years but that's all right you're not on the list I am on the list
ma'am oh sorry double P2 I even learned how to say it I'm sorry you go ahead I have a motion but this is important um I cannot explain to my neighbors uh why buses drive past kids that need a ride to school with empty
seats I don't think anybody on this board can we pay for school buses it costs no more for kids to fill empty seats than it does uh to not fill those seats for the community the payoff is substantial reduce car lines around
schools which we've all heard about reduce uh time for parents or Guardians uh to get their kids uh to school uh more students go to school when they ride a bus than when a parent takes them so it's better for absenteeism therefore
better for academic performance it shows the community that we recognize that an empty seat is a wasted opportunity here's the image that I have in my mind a kid that is 2 miles away from a school gets a free ride to school automatically and if you're at 1.9 miles you get
nothing but there's empty seats on the bus why can't a child walk a block or two blocks or five blocks or get a ride or take their bike to a bus stop and so what we proposed uh months ago now was to implement a day one bus policy that
said any empty seat could be signed up for by people I've talked to senior staff about it uh they've recognize that ATMs have been in the United States since 1969 why is that important because people have 11c mentalities they want
their answers quick it's also true that Uber started 16 years ago why is that relevant because I can push a button and stand on any quarter in the United States and a car shows up and that's what our constituents demand ATM and Uber so I've talked to people about
bruber broward's Uber you push a button and you find out if you have a seat on the bus and it may me that you just get a a seat for week and then you don't know if you get it the next week because there are rules about people outside of two weeks and if they haven't signed up and they sign up
on Wednesday of the first week of school you got to give them a seat within the next week and so someone who did sign up might get kicked off but I just can't imagine the pollution the traffic the car line the absenteeism the lack of academic performance and watch an 84
seat bus go by with 45 empty seats it just doesn't make any sense I don't think that this policy reflects those ideas if this board does not support the breber if they don't want uh people to take up those free seats on day one uh then you should support this uh policy
uh if you believe that the community deserves to use those empty seats that kids that are at 1.9 and 1.8 1.7 miles for school uh I've got a mayor in Penbrook Pines Miss Thompson that has yelled at me 50 times about this and I don't have anything to say and his
argument is simple you've got empty seats on your school bus I got kids that need a ride why can't we get on the bus and I say oh well we don't get paid by the federal government for the people but he says it doesn't cost you anymore and I'm like ah you got me you got me so I think it's
time that we take a bold step in brard County schools and and work with uh the CIO to develop an app not application not a paper based application that goes through principles which is reflected in this policy not principles having to decide who rides the bus but just a
central uh policy uh where people can uh U use the resources that we already pay for in a more effective way so um I don't want to go through you know 43 changes to this policy I think it ought to go back for being Rewritten would be my motion uh but I'm curious if the
board uh is happy with making modest changes uh as reflected in this policy or if they want to respond to Mayor Angelo Castillo and the other mayors of Brower County and the 400,000 parents of Brower County who would like to use that empty seat on the bus and they'd like to
use it on day one thank you chair chair I'm sorry to interrupt but we do have to extend the meeting we are pass about to pass the 8 hour mark all those in favor extending the meeting for 15 minutes let's say a half hour just in case 15 sound like good I
know but just I I have a little list going here now so and we're on the last item so all those in favor extending the item no longer than a half hour say I I any opposed um motion carries thank you uh next is Mrs
alhada thank you so I'm always happy when people think outside the box with the ruber Uber ruber ruber Uber um however I would like to know in
regards to line one if that would and I don't know I didn't do my homework as far as if we were to change the two miles to 1 Point 5 or 1.8 what what would that do Dr heer Miss
Paul um Mr Alvarez has a dollar amount for that so if you could provide that information yeah Rolando Alvarez executive director um student transportation on fleet services so I do have um
3,450 kids live between 1.9 and 1.99 that is equivalent to $5.5 million to put those kids on buses between 1.5 and 1.99 is approximately 1,600 cares which is approximately $2.4
million so we got two two two um numbers we got between 1.5 and 1.99 and we have have 1.9 on 1.99 wait a minute can you break that I'm sorry 1.9 to
1.99 okay is 3,450 K just a second Mr AZ if he can just start at 1.99 what the cost is and then go to the next level and then the next level so I have two range I have one
range from 1.9 0 to 1.99 that is it's approximately 3,458 students and the dollar value for the dollar value is $5.5
million the other range that I have which is is$ 1.5 to 1.99 which is 1,600 students that is $2.4 million okay what do you have at
1.99 I don't have a single number for kids that only live 99 I have a range you don't have a stud Financial cost for that for 1.99 only no I I can bring that 1.98 or 1.97 I mean I think
that's important numbers because if we're trying to get more kids on the bus but financially be mindful we need to know those numbers so we can provide you a followup on uh specific numbers and uh
without the ranges if that would be uh easier uh to understand but you know the the the issue I think is uh and I think the problem we're trying to solve for is when it when we have empty seats on the
bus uh we want to put kids in those empty seats so I think that's really what we're trying to solve for uh the the the issue is that where the greatest demand for transportation is based on historical knowledge is in those areas where the
buses are overcrowded uh the the first day of school kids don't ride the bus the first week of school a lot of kids don't ride the bus um the concern is U that we would put a kid
on a bus that we get reimbursed for and when and they register and they go through uh the process of registering for transportation so we hold that seat for them um if we put a kid that is not under the
current policy not authorized to ride the bus then we're taking away that reimbursement that we get potentially potentially that is the concern um but in terms
of having a bruber concept I think that uh that's a a great idea but we're not there yet you know we're just not there yet and and Miss Alla the the idea that
I'm talking about is using unused seats only which cost us nothing I'm not talking about change the radius for all of Brower County to pick up people the Mayors would love us to do that too because it'd be great for for traffic and car lines and all that I'm just talking about the 884 seat bus that pulls up and has 44 kids on it I would
like our our system which is not a complicated math problem here just to go to that last stop and take up an unu seat you know that doesn't cost us anything more I've confirmed that but we have tens of thousands of kids that could take those on you seats and we could do a good for Broward County and a
good for our academic performance because they do better if they show up to school I I still would like to know those numbers because I think it's it's important for me to you know if I could possibly been making a motion right now but I but I can't because I don't
know what the numbers are yeah and and just to clarify and I and I'll um get let Mr Alvarez he has his hand up to try in but I think one of the things I'm hearing is that we have students that register for the bus when we tell them to register in in the summer and those
students typically will not ride the bus the first day or even the first week so if we let in there in the requests are normally the additional requests are normally coming from areas where there's overcrowded bus buses so if we let kids ride the bus that are with within the
two miles they take the seats of the kids that register is what I'm also hearing too so now you have a a bus that can accommodate all the needs of the kids who are outside of the two miles correct so is that what
I'm that that is absolutely correct so um so even if yes I think it worth mentioning that when we when kids when student register to ride those kids are signed a seat on the bus for the first day of
school every school every school bus has a total number of kids that is assigned to those seats on the bus we run the risk if we put any kids for empty seats on the bus two things may happen one we going to overload that
bus immediately because if everyone that is assigned to a seat on a bus rides the first day of school and we put empty seat Riders we're going to overload that bus that's number one that's not
true number two we route buses according to the number of kids that we have registered to ride with the kids that we got ready to ride is the number of buses that allowed to do that number of
students so it is it is very important to understand that every seat on that bus based on the number is they are based on the number
of kids that registered to ride so can you clarify something Mr ever for the for the board so after the first couple of weeks are settled and kids are writing the bus who registered what takes place then for the
empty seats okay so the first week of school the second weeks of school then we begin to see which the the number of student that do not ride the bus that was assigned a seat now those seats becomes available for any students that
is under two miles to then apply to be on the bus so do we do they come to a specific stop we don't change so it sounds like you're saying we don't change our route they come to a specific that's correct that's correct they come to an existing stop and they board the bus yes are you done yep I just want to make
sure we clarify yep thank you and I have to uh give kudos to Mr Alvarez because I remember you know my first year on the board when August would roll around we got so many emails and now we barely get any so thank you for the work you and your team do and
all of our our transportation Personnel um I'm curious uh I think Dr Z made a very compelling uh pitch um minus the name I would hope that we could use different name me too um but I I'm
curious about the so the is the suggestion then that we vote down this policy in in the hopes of um you know the CIO and and staff developing something more exciting and efficient is that the suggestion Dr
Zeman it is I I I I the the policy that's put before us is really predicated on doing things the way we've always done them and the proposal is literally out out of the the box it's but it's only out of the box in the sense of using up an unused resource it would not push anybody off the
bus it just would use up seats that right now are being unused and I can't justify that there's a kid that wants a ride and we have an empty seat so yes I think we would need to just draft a policy based on a day one uh approach
that's about the community good so I I have two sets of questions then um because what I'm hearing from um the superintendent and Mr Alvarez is that and maybe I'm just maybe I'm not fully understanding the concept um that we do
open up seats for students within that boundary um so help me I guess Dr Zeman understand the the dissonance here so the the idea that costs us nothing but uses up the resource we're
already paying for is to run the exact same routes we've always run on buses and um uh for the children at 1.9 that get to look at the children that are at 2.0 and get a ride and they they don't um if there's 20
seats uh even not not even looking at the people that ride or not but if there's 64 people that said they wanted a seat that means 20 seats left over on 84 seat bus you back up from the 2 Mile by distance and you would allow 20 people to enroll
if in fact somebody else comes and asks for a seat they they're at risk they they know that they are getting a seat as uh someone who doesn't you know have a federally subsidized seat a guaranteed right but what happens in general is not
the case um and all that I'm suggesting is that we pay significance amount of money of our money and we get federal dollars to run a bus system and we ought to fill up those buses and we ought to do it in a rational way and we ought to do it in a modern way in a 2025 way of allowing people either with an app or
some kind of online system uh to use unused seats in the routes where they are available in Miss Paul's case where there's 84 people on the bus cuz there's probably 94 that want it and you jam 84 on there because I don't think we really overload buses right oh Lord I don't want to know that I wish we wouldn't but
um but but that it wouldn't apply to that it's not about the overused bus it's not about the demand maybe we should run a second bus there that's fine but it's about the 44 k on a bus registered uh less than that show up and there's a guarantee of 40 open seats
available and we tell kids that you cannot get a ride to school even though we know it's better for them we know it's better for their uh schooling and we know it's better for the community in terms of Carline pollution and traffic all that's all I'm proposing so there is
no cost to this if Miss alad would like to roll the area zone back I'm actually fascinated with that too because we might get the cities to help us pay for the additional cost cuz they're dying with the traffic and the pollution uh and the car lines that's who complains about it more than anything else but the
idea that I had for this year was just to try and use up the unused seats in school buses because I just can't think of a good reason to explain to to to people why we don't do that um Dr heer y so I just want to chime in um we're not disagreeing with
Dr Zan and the need to fill seats up um I think the concern here is the current policy says um what he's what what he's discussing is to fill seats the current policy we wait till the bus settles and it's 35 days before we open it up to let
anybody ride the bus and go to a stop I think the the proposed policy brings that day down to um the first 20 days I think the um the concern that we need to address is that and Marilyn I'm going to turn to you in
a minute the the see the legality around these if we were to if we were to um allow kids to do what they do now register for their ride um and on day one kids who aren't registered and they are within two miles get on our bus and
the kids that did not register right but they are they can ride our bus because they're outside of the two miles can a a kid within a two miles bump their seat they right so that's a I'm trying to figure out if there's
legal issues around there and number one we're not getting reimbursed for the kids that's within two miles but they're possibly what Mr Alvarez and Miss Paul saying you have kids that will bump another kid seat so it's just like if I go to the airport and I bought a ticket I get to the airport and then they're
just handing out extra tickets and I have my seat Miss Batista yeah so I'm looking up the the statute but basically you know the statute says that um you have to oops I I don't know why I get because
register your ride is a recommendation we are en encouraging parents to do that early so we can create our routes early but kids still have the opportunity who are outside of two miles to ride our bus correct right but I think your question was whether you know you know the
legality of having a kid that is outside the two miles being bumped right and so um to the extent that you know we have the district has to provide transportation um that may be a
problem so my my other question about this was so say we we vote this policy down right now does that does that impede um The District's ability to to provide adequate
transportation for our students like what are the repercussions of that um no it does not if you vote this proposed policy it would revert back to the the current policy which is 35 days got it um okay all right thank you and um and
so in Dr Zan suggestion of um what was the brubert Nam it Zuber I don't accept that uh so R he's and he's talking more about the strategies on the how to make this more efficient for kids to understand that there is open seats and
um to sign up for those open seats right um through efficiency with an app I think the what the board is being asked um by colleagues is how many days should we um do that should it be 35 should it be what's proposing the policy which is 20 um but our bus our buses do need to
settle uh we have communities that traditionally kids do not ride the bus for the first day the first week we have communities where kids don't come to school till after Labor Day right that still happens in the State of Florida um and you just want to make sure that kids have their assigned seats when they do
get there and they're not um bumped off that off the bus go ahead Miss PA if you want to add Mr Alvarez also has information about the open seats when uh kids or their parents apply for the open seats and the amount of or the number of kids so so I
think I think that one thing that needs to also be mentioned is that kids kids that are not eligible for Trans Transportation do have a way to ride the bus and that is
that after the proper count on the bus is done those seats become available for none and we have to we have to be clear non-eligible transportation in most cases I do want to say this in most case
over the years we have not had any school that have requested not one school that I requested maybe more than 200 empty seats from any particular school they are the number of kids that request mtyc is very low out of the I
want to say we have approximately 75,000 kids that are eligible for transportation out of those that are not eligible for transportation T number that request maybe MTC policy does not exceed a th so the number of of kids that really
request for MTC policy are very low thank you for that information um before I I go back to school board members um we seem to have a student who'd like to um chime in here so we'll give you time to speak yes hello um my name is Aviva
I'm from Hollywood and I believe that if there's even just one open seat on the bus every student should have the opportunity to be able to go to school some parents work mult multiple jobs it is hard you can't always take your kid and wearing traffic is insane and being late to your work could cost you your
job um and I understand that legally it could be difficult to get um these kids on the bus but I believe there should be some system in place that um on a certain morning there should be a way to figure out how many kids are on the bus and and how you can incorporate more
kids to be able to be on the buses if there are open seats right thank you than thank you so much we always appreciate the student perspective so before we go to round two I'm going to chime in I actually have a motion I appreciate this coming forward I did ask
about this policy coming forward because I I agree with Dr Zeman but when we had the workshop it was obvious that day one would be very difficult for all of the reasons that have been explained here so
my motion is to change on Roman numeral one letter a um where it says after the first 20 school days I would like to make a motion to change that to after the first 15 school days I think it's a compromise of what it is now what we had
um that gives you enough time to flush everything out the if it could be less it would be great but I understand we we have FTE day 10 so we know by day 10 how many students were Fig in we have
regardless of where that is so that's another week after that so I'd like to make a motion to change 20 days to 15 days any public comment on the motion board comment on the motion and just keep in mind we have 10 minutes
left oh yes who um I'm sorry it was seconded by Miss Mrs Thompson okay Dr Zeman um you know know um there are very few opportunities that
are so clear um and in an ATM example instead of buying the ATM card which is proven technology we're going to speed up the teller at your bank so instead of waiting five minutes for a teller you're going to wait four
minutes um this is just not why I'm here I I joined this board because we said we were going to be the best school district in the country which means when we have proven technology that's been out for decades and we have unused bus seats and we have kids that need a ride
to school and we know it's good for kids to get to school and we know that it's good for the environment and good for the families we're going to speed up the teller at the bank that's not why I'm here I didn't want to get on this board so we could get 1% better every
year uh the the importance of public education is just too important and and so I don't support this motion day one is possible we just have to do it we have to turn to our neighbors and to our community members and the mayors of Broward County and say you're right we
got empty seats and there's absolutely no reason people inside 2 miles can't line up and get those seats um it's really that it's just um I I I can't support this because I know this is feasible in every way and I've waited
five months for this policy to come back and uh I'm just I'm out of patience and I I want us to do the things that we know we can do and I don't have any justification for speeding up the teller line and that's that's my view thank you
all those in favor of the motion say I I I any oppos say no no seems like just one dissenting okay thank you um so Mrs Al alhf thank you does the statute allow us
to lower the 2 miles to say 1.9 miles Dr heurn Mr Alvarez statute indicates that it's only um kids that are over two miles are eligible for transportation okay but I guess Miss
Batista can we lower to 1.9 miles or lower and then I guess we're picking up the cost oh miss Batista so the you know it has it's two miles is what the statue provides as we know
um I mean if you as long as you were not denying anyone that wanted to ride the bus that is over two miles by having um doing either 1.9 or whatever less um then I think you could you would be able
to do it if you picked up the cost yes see I think um it's important to have Data Drive our decision and honestly right now that we don't really have any data in front of us we have a policy with some changes but we don't
know uh we don't have numbers we don't have the financials we don't know in in what areas how many kids are riding buses uh where there's a need for more buses we don't have that information we're redefining Broward schools and and
maybe if we can provide a bus that might be a decision maker for a family to send their kids to a Broward County Public School we should be weighing the FTE funding per student to how much it costs to put that child on the bus I don't have those numbers in front of me so I'd
be interested in bringing this back and kind of looking at all that information I think Dr Zeman I think you have a good idea we have a a bus app uh that we already currently use maybe that company
has the ability to do what you're saying I know and this kind of analogy that I keep thinking about but if I want to sign up for a gym class I have to go on an app and there's only a certain amount of spots and you have to sign up 15 hours in advance to get that spot and
once all of those spots are over are are taken there's no more spots or spots on the bus so I think there's ability to do it you know and maybe then that child gets a a QR code that they have to have scanned when they get on the bus to know
that they have their spot on the bus so I think there's opportunity to to look at this in a more creative way um but I think it's just challenging right now at this time of the hour with the limited information and data that don't
have Mrs leonardy thank you I will try to be quick um I appreciate the the ethos of you know wanting to make things happen
right now um unfortunately that does not is not necessarily how government uh works because we do have to take into account um the nuances of students uh you know taking time to sign up so that's why I support the the 15 days I
don't think it's equivalent um necessarily to to the metaphor that was being used earlier um I think I I would also like to make a motion um to uh
direct the superintendent um to come up with a plan to um uh automate and move this process um online uh to make it more efficient if that is in line with my um statutory
duties do yeah Dr heern can you confirm Mr s everything's already online correct yeah that process is yeah that process is online okay thank you I heard differently from my colleague so um thank you for that um
that's all thank you and just have to be cognizant of the time board member Thompson um I'm in favor of of voting for this motion but I do think it would be helpful for the board and to Dr Zeman's point to have another Workshop about
different options for the bus but also how many students are actually interested and or families are interested in riding the bus because personally in my elementary school a lot of families just don't trust the bus system to put their kids on the bus and my first grader and third grader refuse
to ride the bus because it's terrifying for them so I I think before we we put time and energy and finances into innovative ideas around bus transportation I want to make sure that there's a desire in the community and
that's that's all thank you okay Dr Zan yeah last Point um the reason we don't have data on this is because we waited five months between talking about the policy and getting
this policy and and that's very frustrating to me it took a long time uh to to um get here and had we done this faster we could have asked all those questions along the way and we could have uh found out what the answer is I
think to miss Leonard's motion we have to be very careful about what we mean by being online sorry I thought I withdrew the motion you did but I think you were told that the bus system was online I've registered for the bus I
would not say it's an online system I register for it every year um there's a big difference between here comes the bus being online and um being able to turn in a form online and what I'm talking about online is a student being
treated with the respect and dignity they deserve and their family having the ability to get to a seat that's unused uh to get to school and if that's not the will of the board that's fine but my frustration is it took us five months to
get from idea to a piece of policy paper in front of us and that denied us four iterations of asking the right questions and getting the right data and deciding what's the trade-off between attracting and not some of the data we ask for by the way is not is not is not there we'll
never know with certainty how many kids would come to our schools if we offered them a bus I mean it's just that that data doesn't exist right um but uh but using up unused seats in a way that serve the community I think is a great idea and I look forward to us readdressing that in the future and I
hope we do it with greater speed thank you okay all those in favor of item double P2 say I oh as amended as amended say I I all those opposed say no no just one dissenting vote motion
passes at at this time do any of my colleagues have any discussion or student successes to bring forth to the superintendent for consideration share oh I'm sorry I'm sorry before you you go to to that since the the policy um did pass um I just
wanted to um I don't know that it necessarily needs an amendment but to add um the um to The Authority Section in the policy um General statutory Provisions that um are not there right
now um if we can do that I mean I can tell you what they are the sections are 12.54 12081 1 1 1.41 1 1.42 and 1 1.43 I don't think it has any
effect effect on the policy per se but just wanted to add those and if there is no objection where where do you want it would be in the authority section of the board of the policy excuse me okay anybody have objections to that okay
thank you thank you um Miss Board member Thompson um I just wanted to I know we're I don't think there's the consensus to bring back the cell phone policy but I do have a concern because I had two students report that they had a
safety concern at their school and they reported it to a parent and then that student got disciplined for being on their phone at school uhhuh and I just think either that needs to be very clear to
principles that they can use their cell phones for safety concerns or I think I personally think we should revisit it but if a student is scared at school they use their phone to notify a parent they should not get in trouble for
expressing that concern yes um thanks for letting us know about that concern if you can get with staff to let us know what school um so we can address it I know we're going to have some one-off situations um and so we'll gladly address that with the with the school
leadership but it's it's the same if we're expecting students to have the safe watch MH on their on their phone or Miss fry with the HRC Community Committee brought up how we're expecting students to do things on their cell phones and Report bullying and stuff
like that if they can't use their cell phones then either we need a different mechanism or we need to make sure staff doesn't discipline students for using their phone because of a because of fear so thank you not it Mrs Al
yes uh congratulations to the MSD tennis team for a win today and then um also I I know this was brought up earlier but I have concerns with this sex EG curriculum not being
approved yet by the state and we're we're waiting and then now this is going to be probably a second year that there is nothing taught so what can we do to have a more proactive plan instead of
just kind of waiting Dr heurn um we submitted it months ago um in in the fall um so we're and I'll let Mr sullan kind of chime in on the rest but we we submitted it months ago with ample time for for review I know we've been in
Communications with them but they just haven't finalized anything as far as decision on how we move forward yet yes excuse me I think um I don't think I know our staff is working as hard as they can to get to a point where the state will approve it while also
considering what this I think the board expects it what's in the sex head curriculum along with honoring what our community expects to be taught within that curriculum so the only thing we can do we can decide as a system for a lack of a better
description to not honor what the board wants and what the community wants and present something that is more likely to come back in a more Expedition way and we did teach it last year just for the record so we're working through it we
think we'll get there um but staff is working as quick as possible with the understanding that we're trying to honor what the board and our community expects to be in there so I guess I'll ask and to add another thing to your weekly report but if we could add this to your
weekly report for an update uh I I think it's it's very important so we know what is going on uh superintendent if I may I would pref my recommendation is that we do update the board uh weekly but outside of the news and
notes okay thank you um okay and I'll and um I just want to say to the superintendent it was very apparent um with the people that were here today and some of the emails that we've gotten about Brower toates that I think the
expectation that we have as a board that they would get concierge service is not what's really happening to me that's us calling every family and saying you know it sounds to me we're saying come to the school we'll meet you here but concierge
service means we're going actively out to them so I would ask that um we change that process a little bit we can we can call them and say are you available to come to the school and if they're not make a time that makes sense for um you
know us to meet with them whether it's going to their house or meeting on a Saturday or whatever but I I don't feel the individuality that I think we were asking for when we asked about conci a service so if you could please yes
absolutely so like I said before we're we're utilizing a group strategy first um at the moment we only have 71 families left that we need to be in contact with out of the uh 100 63 families um 92 um have been uh
communicated with and we just have 71 left to communicate with and so we will um go to those individual strategies to make sure every child or family gets the information um to help with the transition and um I I know um you know
we have a a couple of people that came up here today and I don't want that to be reflect or characterize the hard work that we've been doing since January 20 202nd vote um which is not what many said today is not representative of what's been going on with those parents
and in those schools and I appreciate that and but I will say 71 is almost half so yes absolutely you know there's definitely we're not reaching everybody so that was really the point and we do appreciate staff all the work they've done but this you know this particular
Community I think means more of us going to them not us expecting and that's the plan perfect the scheduled order of business for this regular school board meeting of the school board of Bara County Florida has been completed seeing no obligation I now adjourn this meeting
thank you so much e e e e