Um uh welcome to those uh here in person and uh those watching us online. I would like to call to order this uh meeting of the policy review committee for ISD 191 Burnsville Egan Savage. Uh the date is April 21st and the time is 5:00.
Um and so for today uh I would like to start uh with our policies with changes and our first policy uh for discussion is uh number 515 uh protection and privacy of student
records uh with uh Dr. Chris Belmont, assistant superintendent as speaker. Dr. Belmont, >> thank you directors. Um, policy 515, protection and privacy of student records. The changes are fairly minimal in scope. Um, some of it has to do with
language um that reflects um specific guidance from the Minnesota Health and Human Services as it relates to um medical emergencies and some immunization. Um they added some additional resources
as well. Um so again just clarification of a of a lot of the the content policies some of which um um delineates that or further clarifies um parental roles and the role of the
health professionals when it comes to um privacy. So, any questions on those changes you noticed? >> All our recommendations from the Minnesota School Board Association. >> Thank you.
>> Any questions or comments? Okay. Um, just real quick, I wanted to ask um on uh page 13, so page 515-13. >> Okay. >> Um, kind of in the middle toward the bottom, it's number 16, the the one
that's got the changes. Um, so I guess it kind of dubtales with that and um on page 16 with number four um with some changes as far as the new wording. Um I'm trying to
I I'm just wondering if we need a little bit of clarification around what kind of emergency is this only dealing with health situations. It seems like the wording that we're eliminating definitely was health related. You know,
administering immunization programs and health authorities and all of that on page 13. And we're replacing it just with um in connection with an emergency. >> You know, is this any kind of emergency?
Um, and then if so, it kind of seems that if we're saying in connection with an emergency, um, you know, that information is necessary, um, to protect the health or safety of the student.
Um, and then it goes on to say, "And for bonafide epidemiologic investigations, that just seems to me like the and would mean yes, this is strictly health >> concern related."
And um you know later when we're talking on page 16 about number four the the wording is kind of saying um with the new wording kind of seems to mean any emergency situation.
>> Um I'm just kind of wonder you know that appropriate part is including parents in connection with any emergency. >> It kind of leads me to think it's any emergency. this isn't health related like say an outbreak of measles you know
that um I'm wondering at least for me if it would make sense that on page 13 >> okay >> it would be um the emergency
and then after that part 99.36 it would say including for bonafide you know, epidemologic, you know, investigations, you know, it just seems like the and
implies like that whole paragraph should be health related to me versus and maybe I'm getting a little too in the weeds and trying to get like >> I mean the legal ease or you know I
think the whole thing though is about health like 1 1 through what number is that? 1 through 13. Right. So like 1 through 16 and further like it's all about health emergencies
and and related to the department of health. So >> there's Yeah. And I and so um >> be redundant. >> Yeah. So thank you directors and we can certainly get more clarification from the school boards association as to the underly the way I understand some of the
underlying context is there has been um quite of like national more than local attention on um student requirements around and in and student data around um
medical pieces including immunizations and and I think the the reason I or the I think the context for some of this where I see this playing out is for example in 515-16 um a student
is is potentially is homeschooled but is participating in an extracurricular activity or like let's say they're participating in the theater and they have a medical emergency. This provides um a little more clarity around um
school officials being able to not have to check with parents if if like um first responders need access to information. >> I think that's the context. However, as far as I think your question is too like what was the reason for this specific
change now? Um >> if you're wondering about >> I mean it's just you know like number >> um yeah within this whole >> kind of section with section B >> you know just prior consent not required
you know we're we're >> um talking about you know to other um you know just disclosing personal information and to whom and just you know all these different sections for different issues And and again, maybe
I'm getting a little too granular in looking at the wording. >> Um, >> we can check in on it. And also the including part, right, for that in the middle of that >> just be, you know, including for that. Yeah. >> So, we'll check. >> Maybe I'm just getting a little too granular.
>> No, this is the point of the policy review committee. So, >> we will check with the school boards association and yeah, >> be about it. Uh because again later on it just kind of seems any emergency
situation um being consistent with that. I was just add that was my interpretation of the whole thing is it's not just about medical or health related that it's any like there was right in that section >> valid court order or statute that requires release that's not necessarily
>> health related though yes certain part in red is >> right >> but that's why I just kind of thought the whole thing is not just about >> private data around health Yeah. And so it was just that the the
including would kind of separate that distinguish you know versus the and that kind of seems more allincclusive being health related with the department of health. Okay. Thank you. So um I think you know that simple change of that word and to
be including um for 99 point you know right in on page 515-13 >> on number 16 that it would be after the point in parentheses 34 code of federal
regulations part 99.6 Six would be including instead of and and then we could let it and then the rest would be as is. >> Okay, if that sounds >> Yes.
>> to capture I would be removing and after 99.36 and inserting the word including correct striking and adding. >> Yes. So then including for bonafide epidemiol epidemiological
logic investigations. Okay. >> Yeah. Just you know making one additional red line kind of change in there. Um and then that would be uh for first street at the next meeting be perfect.
>> Thank you. And then the next uh we are uh reviewing um regulation 691R educational research uh again with Dr. Belmont.
Yes, this is something that our team um reviews infrequently but predictably when um someone's applying to conduct research in one of our uh school settings or with any of our with any of our students, staff members.
Um the only we don't our team didn't see a reason to present any like significant substantive changes just some differences with the contact information with um Car's position and then um I do
think we'll probably be on a rolling timeline to update um some terminology and policy with some of the the organizational changes that we're embarking on. So kind of caught the fact that the department of teaching and learning hasn't really been referred to
that in a long time. So um also it's just logical that it goes to my office since I was the final approver. So we just kind of cover it ourselves for future changes. >> We delegate it to whomever is >> Yeah. >> It'll probably be one of our directors
that reviews it or we review it as a team, ask questions. we we we try to really make sure that um we're being safe for all of our students and staff. And then the next layer of discussion, so like data privacy and all those pieces are well attended to if we do say
yes to the research. Then the next layer is like what is the either the the monet the monetary or the um just the time and and energy maintenance of this project on our staff. And then
finally, what are the benefits potentially for the school district if the research occurs? So, just walk through those pieces. >> Comments or Yes, I uh don't have anything um either. Um
and um I think just because it is changing contact information um it might be good to do first read just so you can kind of present the fact just what you were saying there toward the end about >> you know delegating in the contact and
things would be good just to >> again be since it is something that is dealing with who to contact uh it might be good to um have that in the otherwise very minor changes. Um and then next we have policy number
uh 505 distribution of non-school sponsored materials on school premises by students and employees. Again, Dr. Belmont. >> Thank you, Director Mcclson. This one um non-substantive changes. We went through
some pretty significant changes back or it was this policy was originally um created in 2015 did undergo some content changes I believe in 2023. This is just to change um some of the flow um in the
order of how the uh policy is presented to better match MSBA if and when there are future content changes. >> Yeah. any questions or >> Yeah, thank you for you know confirming
it looked like yes this was just changing the order of where they are presented just no change in wording or anything not adding or or deleting anything so um uh thank you uh this will be fine on consent >> okay thank you
>> uh then next will be uh policy 529 staff notification of violent behavior by students. Again, Dr. Belmont, thank you. >> Yeah, the um the policy changes for this are very
minor. Some of the legal references are the only things that have been adjusted or or added to this. This policy also is enacted um in August and then um in December when we start new terms. It's
pretty limited in scope for how many students um and staff are impacted, but it does happen um annually. And we have a um pretty tight process that has been vetted through our attorneys to make sure we're honoring the policy and that we're um honoring the the private data
of the student at the same time. >> Thank you. I appreciate the the details of your explanation kind of what you're reviewing and and what the purpose is. and I appreciate your information providing any questions or all right um
I think that one will be fine on consent as well. >> Thank you. Uh and then our last uh policy with some changes is number 525 violence prevention and Dr. Belmont please.
>> Thank you again. um we reviewed it pretty significantly but didn't see a ton of changes to recommend. We did add policy 806 more explicitly um because that is our crisis manage management policy and we um we added it to be a
little more um consistent with the rest of the flow of that policy. uh website that was added by or that is that is also featured in the schoolboard association's um model policy and then a cross reference around
our crisis management but no content or substance changes to recommend >> 525. Yeah. >> Yeah. Just the addition of the reference. >> Yeah. >> Any questions or concerns? Yeah. None
here uh either. So unconented, the next meeting will be just fine. >> I know director Hugh may have been or he was on the board when we had just such major policy changes with um the 500 series in 2023. So these are all coming up for review and I think my guess is
the legislature and MSBA took a big exhale these last few years and is not presenting as many revisions as they did. >> Yes. Um >> it was my first year in this job. Yes, we um I think that will come up when we get to the policies with no changes as far as kind of the the rotation
schedule. Um but uh prior to uh moving to those policies with no changes, um I'd like to uh propose approaching these policies similar to the consent agenda at the uh full board meetings. Uh moving forward, all policies that are coming forward for regular review uh and don't
have any changes would be passed at our uh policy review committee meetings altogether um under a consent agenda. Uh for example, when it came to the policies with no changes, uh I would uh state something to the effect of, you know,
although committee action is required, uh it's generally unnecessary to hold discussion um on these items. uh since no changes were recommended at this time. Um you know in the event a board member wishes to discuss uh an item that item will be moved uh for separate
consideration. Uh if no one has any items they wish to remove, uh I recommend that all policies with no changes be brought forth um you know to just um uh actually to be a
first and final reading at our policy review committee. Um does anyone have any items you'd like to remove from discussion for this particular meeting? >> No. >> No. >> No. >> All right. I have a question about what
you just said. >> Yes, with this wording it. Yep. Um uh so you know during the meeting uh before we move on yes I would read through the name of the policy uh and the number um
so that would be uh inclusive give every anybody a chance again to have any discussion um you know at the time before we would completely uh finalize anything about the policies with uh no changes.
Um and so um based on this potential uh change to our uh process, any um questions or issues? >> Want to clarify what I think I heard you say, but maybe I misunderstood.
>> I think I heard you say that if there's no no policies with no changes, it'll be first and final reading for this group. And I think that would go to the full board for a first and final reading. Uh it would go to the um board as a part of the consent agenda. Yes.
>> Because we sometimes do have first and final and I just want to be clear on >> the terminology. >> Yes. Yes. True. Thank you. Yes. I appreciate that. >> So it would still go for approval. >> It would go to full board for uh full approval. That was my wanted to say it out loud. Yes. I appreciate it.
>> All right. Um, so I think we're all in agreement that yes, we're we're um excellent with moving forward. Thank you. >> Um, all right. So, uh, for our policies with no changes under this new process,
uh, we have, uh, policy 510, school activities, policy 517, student recruiting, and policy 691, educational research. Um all three of these uh have uh Dr. Belmont um speaking. Um but these
are no changes just as part of the three-year uh review cycle um with the dates. Um and so any uh questions, concerns, Dr. Belmont? Anything you wanted to present about the
three policies? No, just that they were collaboratively reviewed and no no changes to recommend. >> Um any concerns? No. >> Nope. >> All right. Wonderful. Uh those three we will have on the consent agenda the next meeting. Thank you.
So, um Sarah, any um items if you'd like to review what >> um for >> I have just policies with no changes. Uh the three that just were brought
forward, those will all go to the next regular board meeting on May 14th for consent agenda, first and final reading for uh no changes. And then I have 515 and 691 for first readings at the May
14th. 505, 529, and 525 will all go to consent for non-s substantive changes. Uh before bringing forth 515, we will connect with MSBA into that just confirming that language change with the
striking and and inserting including. >> All right, that sounds >> exactly right. >> That's how I remember it. All right. Uh, thank you. And with that, uh, the time is 5:21 and I call this meeting of the policy review committee adjourned. Thank
you. >> Thank you.