##VIDEO ID:dJ-n07tjIJI## e e well good evening today is September 12th 2024 and the time is 6:30 p.m. I will now call the regular meeting of the ISD 191 Board of Education to order welcome to all those you in the audience here and what watching in line Dr MSA will you please lead us in the Pledge of Allegiance I plge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with libery and justice for all thank you is there a motion to approve tonight's agenda so moved second moved by director all seconded by director Hume is there any discussion on this matter seeing none all those in favor indicate by saying I I oppose nay the motion carries unanimously tonight uh starting up with the information part of our meeting we will have a summer program report from Jason sers director of community services Allison Jordan the Community Education supervisor and Courtney Jackson Flowback Youth Services ALC and credit recovery coordinator welcome well good evening uh thank you chair Miller uh superintendent battle and members of the board we're really excited to be here this evening we have a a a very uh data packed uh slideshow to present to you one of the things that I want to highlight uh is that uh in Community Education we have a lot of employees that work year round but we also have a lot of Staff in K12 that also choose to come and work in the summer to support students and to support families and hopefully the data that you see tonight uh will bear the fruits of that labor so now I turn it over to supervisor Alison Jordan good evening Schoolboard chair Miller Dr battle and school board members and those in the audience and joining us from home I am Allison Jordan the supervisor of Community Education thank you for allowing us to present the information about summer programming I'd like to thank everyone who worked this summer to support our community your patience and dedication is vital to the summer program and here is an over rview of the presentation we will be sharing tonight our district core values are reflected in our summer programming in many ways we wanted to provide you with an opportunity to see how these core values are highlighted in summer programming these are the spaces that we utilize during the 2024 summer program the numbers and parentheses represent the numbers of participants at each site summer programming in ISD 191 reaches every age demographic in our community every summer we offer opportunities for enrichment for both Youth and adults Jennifer green Christy Meers and I work hard to build Partnerships and to find opportunities for the 191 Community the adult basic education program under the leadership of students in Edmonson had another successful summer AB had 350 students taking classes this summer those students generated three 3,955 hours of learning offering programming all throughout the summer to families in our community provides an impact we are proud to share our reach this summer included 3,686 students who took advantage of Community Education programming this number is down from last summer and there are many reasons for this one of those is Esser funds during the summer of 2022 and 2023 we were able to use Esser funds to provide free youth enrichment classes our 191 families are learning to adjust to this change another reason why our numbers decreased this past summer was the loss of the up plus grant that offered District second and third graders an opportunity to take part in stem enrichment classes for free of charge as well on the other hand the edge summer programming for students in grades 6-9 saw an increase in participation in their fee based programming all of the pictures that you see on the screen represent the students who participated in summer enrichment activities offered through Community Ed this summer each summer we look to find ways to be Innovative with our summer programming and to build a financially responsible and sustainable model that will provide quality opportunities for the families and students in ISD 191 this summer we had to think differently about our kindergarten Jump Start program in previous Summers this program has received funding through a grant this summer we held kindergarten jump start at Sky Oaks along with students who had just completed kindergarten in first grade for the first time we were able to claim our kindergarten jump start students for reimbursement if they were enrolled as a VPK student during the 2324 school year by having this Revenue stream we were able to cover items such as staff wages materials and supplies field trips and other expenses this is a model we will continue to use in order to provide a quality 6 week summer experience that provides our incoming kindergarteners with academic and social emotional learning before they enter kindergarten in the fall our middle school students were given the opportunity this summer to participate in halfday sessions at the garage the garage is a music and video production studio located in the Burnsville City Center each Wednesday our sixth and seventh grade students attended a morning or after afternoon learning session at the end of the summer the students held a showcase to share their work and Creations we continue to partner with the garage during the school year with middle school after school programming called byc Maria starky our prek through first grade art specialist hosted a glow-in-the-dark art show for families during the last week of summer school artwork the students created throughout the summer was spotlighted using black lights to make a one-of-a-kind art show experience Alternative Learning Center or ALC programs are called extended year programs they fall under Minnesota State Statute requiring a continuous learning plan known as a CLP programs at Sky Oaks nicholet and Burnsville High School must have a CLP with stated goals families and students have to sign the CLP as a partnership with Summer learning we are constantly looking at student data in our current curriculum to improve summer school this slide provides the data for math as you can see many grade levels experienced a double- digit increase in math growth this summer for Middle School we were fortunate enough to be able to hire two Math teachers these Math teachers were able to use the pre-assessment data to group students to really look at the needs of our summer school students the increase at both of these levels in the areas of math is outstanding this growth shows the hard work not only by the teachers and staff who focused on math this summer but also the students who are willing to engage in learning to improve their skills our literacy data is shown here the data shows positive increase across all grade levels in the last two years we have hired a librarian during the summer to allow the students the opportunity to check out books on a weekly basis we have also partnered with Pebble go to have access to ebooks over the summer that are above and beyond what students have access to during the school year this year many of our kindergarten and first grade teachers implemented hegerty as part of the summer school literacy instruction we are excited that many of our grade levels again made double digigit growth in literacy our data across all of our summer school offerings prek through grade 12 suggests we run quality summer programming that supports students both academically as well as social emotionally we feel the Hands-On Project based learning experiential learning and time spent outside is really the recipe during summer where we experience the success the data coming out of our ISD 191 VPK continues to amaze us our students make incredible gains during the school year and this summer we saw these continued gains in all areas our kindergarten jump start team has reviewed and revised the curriculum this summer to match what kindergarten through 7th grade staff members use we have worked with Dr low to collect data about our students who attend our VPK programs during the school year in the years after VPK up to grade three students who attended VPK and District 191 outperform their peers on a reading a math and MCA assessments we are excited to see the data on these students as they progress through our school communities in the coming years thank you thank you chair Miller members of the board and Dr battle my name is Courtney Jackson Flowback as you may be familiar BHS is the home to two credit bearing programs during the summer 9th through 12th grade credit recovery program and the eighth grade stem Success Academy where the n9th to through 12th grade credit recovery program is used as a resource for students that are credit deficient the eighth grade success program is focused on providing students with familiarity of the high school allowing them support of teachers in the areas of high school level reading and writing and lastly to push in assist students in the desire to become leaders within their school community Through volunteerism and Leadership this year our stem program students participated in an amazing mural service project which allowed our incoming n9th grade students to leave their mark on a strong 191 community in addition BHS also offers students the opportunity to recover credits during the school day with our credit recovery day and after school programming as you'll see in the next slides this programming has been a successful and vital program for student achievement and graduation as previously stated BHS offers students the opportunity to recover credits during the school day with our credit recovery day and after school programs and in the summer with our 9th through 12th grade summer program here are some amazing statistics that demonstrate the success of our programming and the dedication of our district in supporting that success through our credit recovery day and after school programming 15 53 of 169 senior students graduated in 2024 during our credit recovery program we had 44 graduates between BOS BHS and Virtual Academy that all said 197 students graduated this year because of credit recovery based on the F 457 students who graduated from Burnsville High School this summer 43% of the total number of graduates were assisted by credit recovery programming this summer we added some new Partnerships as well as continued to work with existing Partnerships to bring high quality experiences to the 191 Community many many of these organizations partner with Community Education year round at the end of our programming we ask families for feedback here are some of the comments we received about programming that took place this summer staff feedback is equally as important we use this feedback to evaluate what is working and identify areas of improvement many of the staff who work for our summer programs return to work in subsequent Summers due to the success of our summer programming many of our Summer Staff also find employment Beyond summer in ISD 191 this summer we were able to incorporate many student supports offering opportunities for personalized learning something that we are very proud of is our Amore volunteers of our four volunteers who served in the summer of 2023 all of them returned in the summer of 2024 to volunteer again in addition to AER cor volunteers we also provide multilingual special education and intervention staff during our summer programs we feel by having these additional staff members working with our students in the summer we are better preparing our students to enter our 191 schools in the fall as we plan for the summer of 2025 our continuous Improvement cycle includes refining and revising our training for non-licensed staff members looking for Innovative experiences to be outside in the summer with our students intentional communication between staff members and summer school families streamlining the process for notification and acceptance into summer programming this is a request from families in order to help them better plan out their Summers and to attending the national summer learning association annual conference in Washington DC this opportunity would allow us to connect with other leaders and innovators in summer programming and we feel it's a valuable it's valuable in making the summer experience in 191 flourish continue to flourish and Thrive finally a huge thank you to all of those who supported over the 3,600 participants in programming through Community Education this summer we'd like to thank J and sellers the director of community services Dave Lake the director of operations Julie Crona better the director of Food Services Rachel Gorton the director of technology and Jon o Laughlin operations and transportation supervisor also we would like to thank directors petski and ofad doll Jennifer mittendorf Christy wac and Dana Thompson for the collaboration this summer and our core ALC team for their leadership especially Hami daud ETA anos Maricella Dale Ardo Ibrahim naom Naoma Adan and ruthanne muset who are integral to the success of our ALC summer programming we also thank the alc summer school team that taught we truly value and appreciate them more than they will ever know thank you thank you board members are there any comments or questions good word um thank you um thank you for coming and I um as always enjoy hearing about all the summer programming that we have and um the opportunities that our students have over the summer to enhance their learning um you had mentioned the decline in enrollment due to the the cost because of the SR funds no longer being available um what do is there anything we have in place to like scholarships or things to to assist with cost um just wondering like what do we have out there to assist anyone that might see that as a barrier to where we could possibly um increase the enrollment so Community Ed does offer a 15% um discount off of Community classes um we do request the application of educational benefits as proof of that need um so we do offer one per catalog cycle for families um we also I really did try to work with vendors to kind of keep pricing in line with what it was last summer to help provide for those opportunities and not make it be an exorbitant expense for families who again haven't paid for it for two years thank you any other questions or comments thank you chair Miller um it's really an all hands on deck program just very clear from the report and thank you all for for bringing that forward especially the um the data um it's a 4-day program summer this this summer it was a 4-day program um we have worked with other models um we have found a lot of success with Staffing um with a 4-day model and being able to provide a 3-day weekend for our staff that was going to be my question just some sort of comment on a comparison between the two thank you um just a comment on the social emotional piece and you know the um the investment and um the efforts to help grow social emotional learning for our students at such an early age it's it's only going to benefit them um through the kindergarten Jump Start program I just really appreciated seeing the growth um data that you provide and um a request I'll reiterate a a request from last time I don't believe it's for you guys I believe it's for Dr battle um Allison you had mentioned you know looking forward to seeing how summer student summer school students progress through our system I would really love to see um an an you know a breakdown of the cohort analysis to be able to understand where we're strong and where there are other opportunities so I do have an answer for that um the district has just um moved from um I'm trying a blink Viewpoint to educ climber there is training that is being done I did sit down with Dr low to gather the data for pre uh kindergarten through seventh grade I have a feeling we overloaded the system um and so I think we need to he and I need to back up and look at it in grade level chunks instead of across a broader K7 um system because we did pull data from 2021 and we were starting to dive into that when I think there was a glitch and so so he and I will back up and we will provide that data for you um in the next board report that we do awesome thank you very much and I'll respond to that really quickly as well some of you were here and you recall when I was running area learning centering programming and we brought data around byc and pal students in our extended day targeted Services model and what we found with those students overwhelmingly was that students who attended Pals after school program at the elementary school and byc at the middle school they outperformed their peers on on MCAS year overy year and so our suspicion of course is given the jump start data and some of the other data that that of course we believe that they will probably outperform their peers with less of that summer learning loss than they typically would have awesome thank you any other questions or comments yes I just had one comment and one question um as others have said I think these programs are fantastic um I think sometimes people outside of this voting perhaps would think that nothing happens in schools during the summer and I think this report shows that is very much not true so thank you for all the work that went in this summer um my actual question is um you had the great data around the math and reading literacy improvements um is there a ballpark on how many students were in those spe were tested in those specific programs I there was like 3,600 that were in the total program but I'm sure they weren't all in the reading and the literacy in math programs this summer k um so prek kindergarten jump start had 125 students um the K5 had about 850 students and then 67 we had roughly 120 students so that's a pretty high number so hopefully we'll as we're also saying maybe hopefully we'll start to see some of that growth on other testing and such in the future so that's great thank you thank you okay I have a CL question actually um thank you to um all of you for presenting this it um has a lot of U very informative information I just have maybe a clarifying um question so the kindergarten jump start uh the eligibility is not just for those that attended VPK it's um more broader it is open to everyone okay um we did offer it to the students who attend Ed VPK in the 2023 24 school year but we did accept students who did not attend um VPK to have that experience as well so I'll add to that uh what we found and the way that we're able to generate Revenue in a little small was it Section 8 document that they use for reporting is that if students have generated ADM the year before then they can generate ADM then they can generate um ADM in ALC in the summer while VPK students generate 6 unfortunately instead of 1.0 ADM during the school year so the students that we can generate ADM off of the current VPK students that are in classes right now this year they'll all be invited if we can staff it to next Summer's jump start we will try to invite and get as many students who weren't in VPK to come and join for that jump start experience but they would be what we would sort of call free writers um and so at least at that at Jump Start level we may in fact lose there but in other places we may gain and we hope that it all balances out in the end and we look at those numbers constantly so it is technically the students that are currently in VPK classes that are eligible to generate Revenue in the summer only thank you any other questions or comments okay I'd like to reiterate our thanks um and we know the amount of effort goes into not only running these programs but preparing this report so thank you very much for coming and join us tonight thank you you next we will receive a summer projects update from Dave Lake our director of operations property and transportation for chair Miller directors and superintendent battle good evening I would like to share some of the many Construction projects that have taken place over the summer months starting with Burnsville High School we undertook a south parking lot milling and Reclamation project the student lot at the front of our property received new asphalt and striping shown in the picture we also refinished the wood flooring in the main and Activity Center gyms which Encompass six basketball courts the Activity Center Gym was repainted and we also completed many exterior resealing projects on the building for the high school's cooling systems mechanical updates and upgrades took place on our HVAC HVAC units as well as the main cooling tower we also replaced several outdated water heaters with a high efficiency tankless water heater system outside the building additional work was done just to the east of P Stadium the football practice field was rebuilt and restored drainage Corrections were completed by the tennis courts and a new walkway was added new pavers were placed outside the baseball field and Landscaping was completed at Diamond Head education center a second phase was completed uh working with Jason sers director of community ed at the lower playground outside of the Community Education New Port in place surfacing was installed and additional features were added for student play and learning we were also in the process of replacing the playground fencing which will be wrapped up this month lower level interior updates new carpeting and painting took place in the Community Education and enrollment spaces in addition painting was completed in the other in other classrooms and spaces around the building HVAC and cooling systems were updated and a new rooftop compressor was installed our largest construction project this year was at Eagle Ridge Middle School the building was taken offline for most activities so that we could replace the original cooling system with 8 DX which means direct expansion condensing units and new cooling coils we also use this opportunity to update the building automation system I'm happy to report that the building was fully air conditioned for the start of the school year although it was close uh several classrooms and spaces were repainted and classroom Furniture was changed out to freshen up the classroom environment similar similar to sites throughout the district several new security cameras video servers and other uh um systems were added in common spaces to provide additional security at Gideon Pond Elementary School i w I worked with Amy patski director of student support services and principal Salma Hussein to identify a classroom and build a new restroom space to meet the needs of specialed student programming at Gideon Pond we also uh added mechanical updates completed those we replaced the building water heater and performed uh replacement on the boiler header valves at vist Dev viw Elementary uh the gym and the cafeteria spaces received a fresh uh fresh paint I worked with Dr Angie pole uh and we added striping and Jim consistent with school colors and the school mascot sidewalk work and repairs were completed and we also finished year two of exterior ceiling work to maintain the life of the building as we did at several other locations a new building water heater was installed districtwide many other notable construction projects were completed all of our parking lots were swept and restriped to maintain curb appeal and draw attention to existing safety features sidewalk re repaired sidewalks were repaired and and we rep performed throughout the district um worked with emphasizing replacing worn out cement slabs and correcting any potential trip hazards several roof repairs were completed to address nuisance leaks and deteriorating systems classroom updates took place at Eagle Ridge Middle Gideon Pond Elementary nicholet Middle and William Burn Elementary I worked with Dr Kathy Funston director of strategic Partnerships and Pathways and Dr Carolyn Alon nicholet principal this spring to install a rain garden and bior retention pond at nicholet Middle School through Dr funston's efforts she secured a $50,000 Grant from Dakota County Soil and Water Conservation District computer glitch here it's going to turn off on me there we go uh worked with her she secured a grant through the Dakota County Soil and Water Conservation District to cover much of the overall expense one last exciting project I want to share with you is that we will be installing new building Monument signs at Sky Oaks Elementary and vist viw Elementary this fall a special thank you to our building principles Dr Angie pole and Dr Renee bradner for working with their teams to generate a design consistent with District branding and messaging thank you for inviting me to share thank you any comments or questions from board members Dr go ahead please thank you chair Miller um just question and um perhaps a comment uh you mentioned uh Roofing um pairs mhm um where is Diamond Head with that so Diamond Head we had that on much like Sky Oaks we had Diamond Head on the 10-year plan yeah um fortunately uh after having contractors come out and Survey the the sites we found that we didn't need to replace the roofing so we were able to push that back several years um both both are out of warranty but both of them are in good working shape so luckily uh we don't don't have to do those million doll plus projects at this time we can use it elsewhere yeah looking at the ltfm um it's always a daunting yeah item to see takes a good chunk of that of what we get I'm I'm glad to know that we're still in good shape there um and just a thank you for you know the progressive update of the signs throughout the district so that we have um you know similar um appearance and welcomes for welcoming for for our families thank you any other questions or comments no well thank you very much Dave all right thank you next we're going to receive a report from Mariam Brad ey our new student board representative hello thank you so I wanted to start off by talking about how we started our year off strong with a successful fire muster parade which included many friendly faces from Burnsville High School such as the theater Guild Burnsville strong and many of our sports clubs including cluding swim basketball cheer baseball football and cross country ski another thing I wanted to talk about was how link crew welcomed in incoming freshman last Tuesday where our upper classmen helped with team building and high school prepping activities like name Games Team juggling and School tours we had about 140 link crew leaders this year and new for this year link crew leaders will be reconnecting with their linkies every week excuse me every month in advisory to help them through their freshman year I'd also like to talk about National Honor Society and applications for incoming Juniors closed this Tuesday and there will be an induction ceremony for the new National Honor Society members on the 30th of this month Youth and government also had their explore night this Tuesday which let students know how they could learn about government through a firsthand 4-day experience at the capital in January more details will be announced at the first delegation meeting on September 17th the theater Guild is also kicking off season 64 with Mean Girls auditions were open this week and callbacks came out today show details for mean girls are scheduled for early November and the theater Guild kickoff meeting is for September 23rd as for sports the fall Sports SE season started up in August with football volleyball girls soccer girls tennis swim and dive the fall dance team and boys soccer this is a big one I wanted to talk about but the new phone polici is at Burnsville High School so essentially this new phone rule otherwise known as away for the day is a system where students keep their phones away during classes but are free to use them during passing time lunch before and after school students I've talking to are generally generally understanding of this new cell phone rule with the exception of of its extension into study hall many of my peers have expressed that study hall is their free time to choose what they would like to work on or not work on and often a break including the use of phones is helpful the consideration of a phone welcome study hall system would be appreciated I'd also like to talk about homecoming week and how marching band will be playing the next homecoming game next Friday the blazette dance team will be touring and performing on Friday the 20th at nicholet middle school and E Eagle Ridge Middle School and then then will come back to prepare for the homecoming game performance we will also be having a p pep Fest assembly on Monday which will be showcasing School sports and Fe Spirit the homecoming game is the 20th at Burnsville versus Hopkins at 5: and the homecoming dance is the next day the 21th 1st at the Burnsville activity center from 700 p.m. to 10 p.m. that's all I have for the start of September thank you for your report next we'll have a report from Dr Teresa battle superintendent thank you board chair Miller and members of the board and welcome everyone to a new school year as is tradition I'm going to start with a little information about how the school year has started for us and also as we usually do we're going to share some wonderful photos of our amazing student staff and families on the first days of the 20 2425 school year so last week as you see on September 3rd thousands of our students made their way to school in person whether on buses with their parents riding their bikes or walking it is always wonderful to see them arrive at our schools greeting their friends and teachers you get to see friends reunited as well as renewing of relationships between staff and students it is such a tremendous Testament to the community we live in and that we are always trying to strengthen uh one of the great ways we build community at our secondary schools is by making the first day for sixth and ninth grade students only with orientation with our wonderful web leaders um as well as our link crew leaders leading team building activities students in grades 7 and 8 as well as 10 through 12 learned remotely on Tuesday and returned on person on Wednesday kindergarten students along with first grade students for the first time this year participated in family connection meetings on September 3rd and 4th so their first full day of school was Thursday September 5th we believe this change will strengthen relationships between teachers students and families and we have some students who learn remotely all year long in 191 our 191 Virtual Academy started its third year of being a fully formed and Standalone School for students in grades K through 12 there are always some Kinks to be worked out as we start our school year but I'm Amazed by our professional staff who make things work for students staff and families this includes our transportation Partners Smitty and Sons our custodial team that makes sure buildings are clean and safe our technology team who worked highly this summer to prepare the thousands of devices for students and staff our food and nutrition services team which once again is making breakfast and lunch available to every single student every day at no cost to students and families it's a tremendous amount of work but it makes all the difference oh look at our web leaders look at them another team that does amazing work behind the scenes is our human resources department summer is definitely not a downtime for them as we welcomed over 200 new staff members since the end of last year including about 90 new teachers and licensed staff I will tell you we still have openings um especially for educational assistant and food service positions please look into entering our wonderful and becoming part of a wonderful 191 family in August both in my stateof the district address and my welcome back message to staff I'm focusing on Partnerships you heard earlier from our summer school programming the the multiple Partnerships that help us provide these opportunities for students we are always at our best when we work together and so that's what I saw what I've seen on the first days of schools people from throughout the community and the district coming together to ensure that we are welcoming and energizing places for students to learn and grow we are truly 191 well that concludes my report on the first day of school I have one more item to add the Minnesota school boards Association has set September as Minnesota Schoolboard recognition month setting aside this month to recognize the hard work and incredible L important contributions of school board members now you may recall that in February we honored our board members um so they've moved it now to September so it's true we've already recognized you this school year but it's worth celebrating again um your contributions it really is uh the sacrifices you make um I cannot thank you enough for your guidance and your leadership um and as representatives of the entire Community you really set the vision and direction for our district you assure accountability when it comes to student achievement and fiscal management you undertake a tremendous amount of work studying education issues broadly political issues issues that affect our communities and you make difficult decisions that impact the lives of thousands of Staff members students and families I want to say that we are especially fortunate in here 191 to have board members who work closely and respectfully with each other you honor the expertise of each other and staff members and you are truly truly dedicated to doing what is best for our students and families so behalf on behalf of all of everyone in our district I want to thank you for your service wonderful 191 Board of Education and now that concludes my report so thank you thank you uh any comments or questions about well thank you very much uh as a board member and a parent thank you very much to the you and your entire staff that my day first day of school I was able to just work and not be interrupted with the complications or texts or of any kind it went well so that's always a good sign for the year all right to Dad so yes yeah um now do board members have any reports they wish to share I'll just remind that we have our committee reports scheduled for our September 26 meeting any other reports outside the committee reports yes even though it relates to my committee assignment it's actually participation um this past weekend I along with director Hume director and Dr battle had the pleasure of participating in the annual Burnsville Festival in fire buer Friday night director Hume director Connor and I welcomed our community to Festival grounds as gate greeters Saturday morning director Hume Dr battle and I walked the parade fire departments from across Minnesota as well as from Chicago and New York joined our community this weekend I was proud to be able to honor our first responder Heroes who sacrifice and serve Community each day the festival boasted a variety of food trucks representative of local Cuisines and the Multicultural stage featured music and dance from Somalia Ecuador Japan and Mexico it was a glorious weekend to be out with neighbors and that concludes my report thank you any other reports than okay back then uh does conclude the information part of our meeting tonight we'll now move to the business portion of the board meeting starting with the consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event a board member wishes to discuss an item that item will be moved for separate consideration do any board members wish to remove any items from the consent agenda tonight okay is there a motion to approve the consent agenda so moved moved by director WB second seconded by director moso all those in favor say I I I oppose n motion carries unanimously then on to new business the first item under new business we are being asked to adopt a resolution to accept donations presenting this resolution will be superintendent Dr battle thank you chair Miller members of the board before I present the formal resolution I wanted to say thank you to the many to the many Community organization and partners that support education in 191 I am so grateful for their support and generosity included in this quarter's donation report you will find so many ways Our Community Partners support isd191 so we have a donation of school supplies backpacks educational equipment from Greater Twin Cities United Way The Savage Police Department the Burnsville Savage Lions Club eolab Mount Calvary Lutheran Church Peach Church uh peace peace peace CH Peace church Bob havl and David manthy we also have a donation of equipment for the culinary Pathways program from isd917 Chris Divine and Marcy Levy Maguire uh a back to school breakfast for our new Educators was sponsored from George Vander from one digital and support for our food and nutrition programs and brain power in a backpack from Bachman's Brinker International and several families across the district it is my recommendation that the Board of Education adopt a resolution to approve and accept these donations to our district in accordance with our school board policy and Minnesota statutes and to permit their use as designated by the donors is there a motion to adopt the resolution to accept donations as presented so moved moved by director h seconded by director Marcel is there any discussion on the matter having been moved in seconded this is a resolution then it will require a roll call vote so in just a second I will ask Sarah to call the role and when she calls your name please respond with either an i if you are in favor of the resolution or nay if you're opposed Sarah will you please make the roll call director Hume I chair Miller I director bir I director Mera I director Al I hi this resolution was declared duly passed and adopted up next we have been asked to approve the Casual wage scale for the 2024 2025 school year presenting this recommendation is Stacy soine executive director of administrative Services good evening chair Miller Dr battle members of the board each September we do uh bring to you a casual wage scale these are positions that are uh temporary and unique or seasonal around either sporting events uh filling in for facility rental student workers and such these positions typically are not represented by a collective bargaining uh unit so therefore the rates can be set by the board uh we have a number of changes but overall they are fairly uhu minor compared to everything um a lot of this is inflationary adjustments or because we haven't changed them over time or positions in which we are having a difficult time filling such as substitute nursing uh positions as such also we are adjusting our student worker uh amounts because come January 1st minimum wage goes up so that's one of the reasons why we're doing that as well so with that it is my recommendation that the Board of Education approves the proposed rates of pay for the 2024 2025 school year is there a motion to approve the proposed casual wage scale so moved moved by director WB second seconded by director Al is there any discussion on the matter all those in favor say I I I oppose nay the motion carries unanimously we'll now move on to approving some policies the first policy for consideration is policy 512 School sponsored student Publications and activities presenting the recommendation is Aaron tinberg director of communications thank you chair Miller uh members of the board and Dr battle this is uh as you said policy 512 School sponsored student applications and activities the changes that you see in the policy primarily reflect uh a new state law which updates several definitions uh in the policy and then more explicitly protect student Free Speech rights as it pertains to the school sponsored Publications um you'll notice the policy does also continue to include limits uh reasonable limits on uh student expression Free Speech expression and uh inclusion of um the possibility of an adviser in teaching professional journalism standards as part of those programs the recommendation is to adopt the changes to policy 512 is there a motion to approve the changes to policy 512 so moved moved by director Hume second seconded by director Mero sorry is there any discussion on the matter all right all those in favor indicate by saying I I oppose nay motion carries unanimously next we are being asked to approve on a first reading basis changes to policies 425 professional development 601 School District curriculum and instruction goals 606 instructional resources 620 credit for Learning and 624 online learning options Amina ofwell director of curriculum instruction and assessment will be presenting the recommendations thank you chair Hume um chair Miller um the uh policies before you are uh the changes are based on uh legislative uh updates policy 4225 uh has added some Provisions around par professional training 601 uh is the most substantive uh change it is replacing the world's best Workforce which has been uh um a guide from mde with the uh language of comp apprehensive achievement and Civic Readiness this is in response to the removal of the goal for reading by grade level by grade three um and being replaced by the react and so the goals still remain uh for to meet School Readiness um close the achievement Gap and uh have all students attain College and Career Readiness and graduate from high school um and has added the the uh additional new piece which is prepare students to be life long Learners again the comprehensive achievement and Civic Readiness replaces world's best Workforce and so in many policies where that reference the world's best work Workforce you'll see um ongoing changes uh 606 relates to instructional resources um and uh uh Li and Library resources uh materials uh they uh updated the definition of media specialist and expanded that um and require that the new policy uh and procedures include uh procedures for declining to purchase or to receive donations for specific reasons um and guidance on weeding and removing outdated or inaccurate materials and uh finally a a required report to the Minnesota Department of Education for all uh material challenges and reconsiderations policy 620 credit for learning um is very specific in setting dates and timelines of for students to notify the school as the to their intents intent to uh attend uh post-secondary enrollment options um and that notification is binding um and a requirement for postsecondary institutions to report on 10day student absences or student withdrawal from courses policy 624 online learning allows for schools to uh enter into agreements for tuition or course fees for online learning uh program or courses that uh exceed the reimbursement amount uh provided by the state it is the recommendation that you accept these changes in the first reading is there a motion to approve the recommendation to approve these policies so moved moved by director all second second by director WB is there any discussion all those in favor say I I I oppose nay the motion carries unanimously thank next we are being asked to approve on a first reading BAS basis changes to policies 503 student attendance and 506 student discipline Dr Chris Belmont assistant superintendent will presenting the recommendation thank you chair Miller uh superintendent battle members of the board um policy 503 changes um surfaced with this uh latest legislative session and um clarify some parent roles and um procedures around student excusals from absences as well as some of the legitimate exceptions um most of what you see here um or all of the changes aren't substantive de deviations from our current practices um most of what you see here is also just like some reorganization based on the msba policy and what we have as um some of our local Authority the policy was this this policy was reviewed at our policy Review Committee on August 20th of this year for policy 506 um student discipline um we also have some changes that surfaced out of the most recent legislative session um clarifications around roles and um on Pro and restraint as well as clarification around unscheduled student removals um some of the roles have to do a lot with the early session um Bill clarifying the role of school resource officers and then also delineate um different other roles within our school system um within the student removal section we didn't you will notice a strike through because um after further deliberation we decided not to include that in District policy um although it's still governed through statute this policy was also reviewed on August 20th 2024 with our policy Review Committee thank you uh Sarah there are two um votes in the script is that just a copy paste or okay very good is there a motion to approve the proposed changes to policy 503 and 506 it's all moved moved by director Hume second seconded by director merol any discussion on the matter seeing none all those in favor say I I I oppose nay the motion carries unanimously thank you this concludes the regular portion of our business meeting next on our agenda is a work session to discuss the construction of a family and consumer Sciences facts Lab at burnel high school before starting that work session I move that we take a brief recess and return to the day at 7:30 to begin our work session is there a second second second by director alt moved by myself and second by director Al other in favor say I I oppose nay the motion carries unanimously please return by 7:30 e e e e e e e e e e e e e e e e uh we will begin our work session on the fax lab and BHS this evening with a presentation from Stacy soine executive director of administrative services and Dave Lake director of operations properties and transportation thank you chair Miller last year we started having conversations with uh staff from the high school to address a growing need to be able to um provide more fax lab space fax lab space what it breaks down to is is our the the kitchen spaces the little Labs um we reviewed the information or the data and kind of are sharing this with you tonight as well the culinary program has uh the pathway program has um had very successful run over the past few years actually since it started um and is growing to the point where we're not able to provide access for the students to be able to get into these labs they have done everything they can over the past few years to have makeshift spaces where it's almost like watching the Food Network the kids get to kind of see the the the instructor make the meal but we don't actually have space for them to be doing it themselves so what we are coming to you tonight is with the information showing you the growth the need and then also kind of mapping out a timeline what we would like to do we'd like to um add a second lab that is just mirrored on the other side of where the current one is on the same side of the hallway um we would bring to you a proposal at the next board meeting for kind of our budget for this uh to work within that then we also further in and outlining what that process would look like as far as working with our Architects bringing in the the folks from the high school making sure that we have everything in place as far as the design uh award our final uh vendor the contract in December and then first thing in June we would start construction so that we're ready to schedule and use the lab come next school year next fall so that is a really quick highlevel type of a thing I'm just sharing that with you and opening up for any questions which you may have good this is a work session to the next slide just to so the need oh I'm sorry we're s he went through the whole presentation presentation done my slide person I had one job so really just the board first go back to that let's back up to the the need I'm sorry so is this the second year we've had the turn away students approximately no we've actually been not able to meet the needs of all students that have either registered or have used it as an alternative um you'll see that it's like oh well we have more students scheduled than actually what registered on a couple of years well those represent kids who also selected this as a second option so not every schedule works out for everybody so again we have worked really hard at trying to get everybody in and then some but we have the capacity of the need for even more and it it's getting to the point where it's like okay this just seems silly that they're not actually in a lab and doing this stuff and so if we open it up to registrations again this spring well February it's I think that's when we start uh that's the next process the slide to have it start in June so we can have it ready for classes in the fall yep yep so a number of different things that'll happen there's a restroom that's currently between we will uh modify the restroom um so that it can actually be used for laundry facilities so that's kind of so there's a laundry room laundry that uh Services special lead in the next classroom as well as all the towels and the garments and everything else for faxx the things that get dirtied up during the process so we actually have to have a washer and dryer available we have the plumbing right there that we can use that space free up up where the laundry is in the storage area that's behind that restroom um so that laundry stuff will come up to the front create more storage space uh Matt has um a lot of stuff in a lot of places right now so we're trying to centralize it for the actual labs and then so you have the one lab here you'll have the storage and the laundry and then the other lab will be restored on the other side so I have lots of questions my is one that wanted to get into the program and he could not okay um so can we go back to the the first slide um where it talks about the capacity So So currently how many students are enrolled do we know that for 2425 we have 749 students scheduled for the those are the ones that actually are scheduled so when we add the lab how how many students then will that add on uh lab access will be approximately 32 students per class period so it'll be about another 150 plus okay so how many did not how many that wanted to get in like is this going to fulfill the First Choice yes yeah I think the First Choice it again not every culinary class is a lab class okay so by adding lab access though that helps us increase the amount of students that can actually be enrolled and go through the programming so is it a guarantee at this point in time it isn't really a guarantee that I'm going to solve everything but with the price point and the space that we have available um this should get us a few years until we can look at our culinary program as a whole because they do have some other um customer service hospitality training that they would like to start incorporating um which brings a whole a lot of other issues that we would want to address and do it well okay so right now they utilize three different rooms three different classrooms but they only have one traditional fax lab so the idea would to implement a second one and then like to Stacy's point they would still be able to do the other the other things okay I um so on slide three so uh leading up to tonight um where has this recommendation come from based on what input so we we met with with Matt with the principal with Kathy Funston with Sarah Noble um Chris has been working with the team as well trying to move things forward um and then Dave and I met with them we went through and also Amy um Petroski as far as special ed director because our fax is down there in a shared space y um so We examined okay what are our needs what are the needs that need to be addressed moving forward both special Leed as well as within the fax area and addressing the the the um lab space um created that criteria and then we started working through what space seems viable that can meet a lot of these Solutions um what we're really asking for is to resp restore space that used to be a fax lab with eight kitchens that was there in the early 90s sure and I guess um well it is very obvious that this project is needed um and I'm glad to hear that all of that work has already been done because um typically with a facility project of this size um this Board needs to understand those details and we need to see those details in a in a presentation before any recommendation comes forward um $1.25 million in the vision 191 um effort would have been uh broken down with visuals with details about space with a map of the space um we would receive that information um then we would be asked for the for the F the financial piece um and I I feel like this is a cart before the horse conversation and um we really need to we really need to sck again it's very obvious the work has already been done so it should be relatively simple to pull that information together for a presentation to the board in addition um bringing the community along $1.25 million is a lot where is the funding going to come from um all of those details need to be documented and presented to the board so the one when the board was approving like for the vision 191 that was just a concept run none of that stuff had gone before the state for uh the review and comment it wasn't the final drops um we can show you the rough draft of the lab that we're putting back in and that's kind of what the picture is with that uh we did do a a costing from what the project would look like um the funding piece we are not asking the community for a bond we're not ask going back in that direction uh with the sell of the the outlot that you have here that in of itself could cover two-thirds of the cost yep and that's great it's it just this is a significant project and as a board we should not be asked to approve the financial piece without understanding um the space the input there's typically a guiding change document with something like this you know who the input was who was responsible for it um I appreciate that all I mean it's wonderful that all that work has already been done so it should be relatively simple for your team to pull all that together if we don't have get this presentation publicly um I worry that our community will wonder well what you know what is this money going for and where is it coming they need have they and we need to have something to look at um especially in our government's role can I just ask a clarifying question because I I I picked up on this previously in another conversation where we had started talking about this you know this space and saying something about it being this lab previously what happened to it that it now it was not usable you're saying it used to be this it used to be a kitchen it used to be whatever so what happened to it that it's not anymore that we have to do this project um somewhere within the early 90s it was decided to remove the majority of the lab there are still two I believe kitchen net type of spaces there that special LED uses then the classroom as a whole was divvied up to create office space that is being used in another for for a special L that's all I know because this was 20 some years before I started working here so but when we pulled up the blueprints the reason why we're looking at this space is because Plumbing venting electric a lot of those types of things fundamentally we're hoping are still there or may be usable or at least we're not trying to break up concrete to run new Plumbing cuz that's that's a big piece of this is the the plumbing and the electricity as well as the vents and if some of that stuff is already in place that'll help a lot so that's part of the reason why we landed on this space to use but that is that is one of the things going forward um we've had a number of conversations both Dave and I are fairly new to the positions is we do not want to break up 900 square ft of instructional space for uh shortterm gains for like off es with drywalls we are going to that is not something we are going to do moving forward unless it's very clear as to well even we won't do it we'll use we'll use um modules what are the officing yeah modular Furniture cubicles which can be put up and taken down without having to have construction needs for space if more office space is needed in the future so so do we don't we do know or we don't know yet if this is the stuff stuff is there well again some of these things the cart for the horse is part of it is I won't know until we have some money to start working with to pull this stuff up and move forward with the project I'm We Know by the blueprints everything was there until we're able to actually start the construction and get a scope it's kind of like again I'm not TV night but your HGTV it's like yeah we been on a house and all of a sudden we have this Foundation inspection or something else starts coming up some of these things won't materialize until we break down the drywall and we get into the floor well and I think um you might be confusing my ask Stacy um understanding that things can happen in construction right you you you pull up the the floor and you discover something that's going to cost $1 $220,000 in Ju in was it July or August of 2014 before anything was even done the board received General visuals scope you know with of course the understanding that you know you're asking for $1.25 million are there going to be CH you know change orders there might be there might be differences but we need to have we need to have a sense we and our community need to have a sense of what the project looks like and it's I'm not debating um oh we're going to give you the information we'll bring it yeah cuz it's a typical facts classroom a kitchen um yeah so we can bring that for the next board meeting and the details and the estimate uh is based on what a a typical in this day and time of fact classroom it's a fact classroom that we're basing it on but as Stacy said it depends once you kind of see what's behind cuz the plumbing is that's the expensive part and who knows what the plumbing is yeah yeah so you know in our timeline and I and again I I zoomed by really high fast the scope of work meeting and design development is scheduled for October so what I'm kind of hearing is maybe move that up and then once we have a little bit more from that meeting you ask for the the additional Revenue yeah I think I think that would be a mber and October yeah okay yeah so we can we can work with that a little bit more and again just so that you know this amount of money that we're requesting the bulk of that will not come out of this budget year because the project won't be completed until after July 1st of 2025 so we have a number of different ways to offset this and I think also um The Board needs to consider this might be um you know another work session conversation rather than peac mealing um facility Revenue um to death we need to have a longterm plan um or at least a vision for how we want to use it because it's not like it's a you know checking account expense where you just spend the money and you know little bit of it here and there I want to know that we're that we're using um our the proceeds from facility sales intentionally and um that the board and staff are all on the same page so if you recall that's one of my goals that you set for me so yes that uh is absolutely right and this this my assumption is that this money is coming from there so we're kind of Stacey said it was coming from what what I'm saying is as far as the the revenue how it's going to be paid for if we were to use the outlaw money that would cover 2third of the cost if you wanted to use your unassigned fund balance you have around $26 million I think in that maybe a little bit more um also depending on the type of um things that we discover Dave may be able to redirect some of his long-term facility maintenance money not enough to cover the whole project it's new in that sense but we are able to break this up in a number of different ways that we could fund this and I get that I just it's it's I was startled looking at this because my assumption was that um the the part in part or or most of it would be coming from uh facility proceeds and we haven't this board hasn't had that conversation that's one option you have fund balance you depending on what we find we can use long-term facilities money it's allowable under that no so that's just one of the options okay I I find myself agreeing with director all I do think we need to have that conversation before anything is approved yes for sure okay um I did have one tangentially related question I guess and that's given the numbers the kind of the um number of students that are wanting to be involved in these courses um what's our this Staffing situation look like a year from now two three years from now once this project is completed well currently they're moving a lot of Staff around to the different classes to kind of make this work a lot of rotating um our staffing allocation for the building is based upon the total enrollment and what it would take to cover it so at some point principal sandal would have to say you know what I'm up to 800 900 students that are enrolling in fact then he's going to have to look at that and say okay if I have this many students enrolling here where are they coming from so he may reduce FTE allocations from his overall for those classes and reassign to this and then hire a fax teacher to cover based upon again registration and needs right because it's a great program I know we've had some very good experiences some of the events where we've they've prepared food for us I I can definitely attest how high quality the program is and we just want to make sure it's adequately staffed to maintain it y sure and again what we're looking for at this point in time is to address the registration in the fax lab space m not the whole culinary pathway program that gets into a little bit um more yeah that comes after the other conversation yes that's a good clarification also thank you yeah okay this was helpful all right uh our final item is to move to a closed session as permitted by Minnesota statute 13.05 subdivision 3C to discuss a purchase proposal related to the sale of su Trail Elementary School is there a motion to move to this closed session for preliminary consideration of to for sale so moved moved by director alt seconded by director worb is there any discussion all those in favor say I iOS thank thank you the time is now 7:52 we will now move to the HR accomplish room for the Clos session and return to the day when we are finished look so eager to say something I is she gonna say something e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e Jing from our closed session during our closed session we were presented with a uh purchase proposal for the suit Trail Elementary location uh during that session the board decided to give direction to Dr battle and staff to move forward with a counter proposal and they will do so shortly and with that we have concluded tonight's scheduled agenda items and therefore we are aded thank you