##VIDEO ID:8djUAWweFhs## all right I show 6:00 we'll call the meeting to order um due to our past chair retiring um and me being the former Vice chair I will take uh take on the first portion of this meeting before we get through our organizational board stuff um we'll start with the ceremonial oath of office for jolen Ronnie Peter and Jodie you want was that before play yes oh okay um so there is a short little piece that I'll say and then U when I get through that you guys will rise raise your right hand and and uh take take the second part all right it is an honor that you were elected to guide the education of our community's children as you recite the oath of office you assume a tremendous responsibility as a director of our school district the duties empowered by the Minnesota Legislature this power puts you and the other members of our school board in the position of being both morally and legally responsible for Equitable quality education of every student in The District in carrying out the responsibility you will be asked to fulfill the roles of vision structure accountability and advocacy in providing Vision the board with extensive extensive participation of the community envisions the community's educational future and then formulates the goals defines the outcomes and sets the course for for the public schools to achieve the vision the board establishes a structure and creates an environment designed to ensure all students the opportunity to retain their maximum potential through a sound organizational framework because as a as a board we must be accountable to the community we must ensure a continuous assessment of student achievement and all conditions affecting the education of our children as board members we serve as education's key Advocate on behalf of the students with our community schools to advance the vision of our schools furthermore we must strive to work together with the superintendent and staff to lead the district toward fulfilling the vision we have created fostering Excellence of every student in the areas of academic skills and knowledge citizenship and personal development so at this time if you can R rise raise your right hand and you guys will sa this portion together you should have it in front of you just the new just the new no never mind that's yep so if someone wants to take a lead and then I'll just follow in together having signed the acceptance ofice publicly affirm my commitment to the oath of office I swear and supp support the Constitution of the United States and of the state and that I will Faithfully discharge the duties of the office of school board member of Independent School District 252 to best of my judgment and ability all right yeah congratulations um as a remind just so I don't forget after this meeting um the beacon is here I think you should probably get uh photos of the new folks to the board um so just so I don't forget that um everyone here is here in a CED for um so now we can rise and do pleas this Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all before I move on I'll would just say congratulations to the new members um I look forward to working with you all um to provide the best we can to the district I'm lucky enough to know all of you anyway and uh know that the district's in a good place with with you guys here so congratulations um moving on item two approval of the agenda um typically we go through um you've had a chance to look at the agenda um uh before we move on we typically ask the superintendent if there's any additions um at this time I do have a me uh uh in addition to the agenda for the at the end of the regular meeting agenda number three okay this will be a closed meeting pursuant to Minnesota statute 13 d05 subdivision 2B for preliminary consideration of allegations or charges against an individual subject to school board authority okay so we will add that um under action items new business number three um so we will go into a closed session at that time um this being at the end of the meeting so we will come back out of the Clos session but we will just adjourn so anybody in the audience um need not to stay for that Clos session as we will just be adjourning and hopefully be able to catch the Vikings again all right so we'll move on to um item 3A organization of the board oh hold on we need a motion second to accept the agenda y okay um so with the addition of of item uh 5-3 I'm going look for a motion and a second to accept the agenda I'll make a motion J ly on the motion call second Clinton on the second all in favor of the approval of the agenda say I I opposed motion passes all right new business um organiz organization of the board and review of policy 209 so policy 209 is a it's in your packet you had a chance to see that when the agenda came out um it's the code of ethics for being a board member I think you've all had a chance to look through that uh the good news is we have msba this week so we'll get to hit on that a lot there so the new board members will go through um their training there um which is good to go through um and then those that have been through will also go through some some uh things at msba so organization of the board so this is a yearly item um we go over it every year to elect uh new new board chair Treasurer Vice chair and clerk um the first one would be election of the chair um so at this time I would open it up for any nominations for board chair going forward I would like to nominate uh Clinton for chair okay so Jolan has nominated Clinton for chair are there any other nominations for board chair I'll ask again for a second time are there any other nominations for board chair and lastly um are there any further nominations for board chair all right hearing none um the nomination for board chair will be closed and Clinton will be named board chair and I think at this point that would allow us to do musical chairs take your name congs conratulations bu [Laughter] here's switch up thank you everyone for your support do my best I can here all right moving on uh election of the vice chairman and Treasurer uh so at this time I will open up uh nominations for vice chairman and treasure I'd like to nominate Luke okay uh for a second time nominations for vice chairman and Treasurer third time any other nominations for vice chair or Treasurer we will close that at that time congratulations Luke thank you moving on election of the clerk delegating statuto duties to the office of business Affairs I will open up nominations for election of clerk I would uh nominate Jolene for this as she's done it in the pass and do a good job with that okay any other nominations for the clerk third time election any nomination for the election of the clerk we will close that congratulations julen thank you okay do we actually need to have an approval for all those for the ones coming up for no nope okay so we'll move on to establish the time and meeting place the board meetings regular school board meetings are held in the second and fourth Mondays at 6:00 right here at the school in the boardroom with only one scheduled meeting uh May through September and one in December this is something that we've kind of always done in the past anything else at Jeff nope there is a schedule in your packet that would show the tentative dates unless you guys want to change those those didn't fall in any holidays this um I don't think so Jun last just from from my experience I think um the time and dates have always worked well for the boards that we've been a part of I would I would think we should we could keep it the same mhm as long as it works for everyone's schedule MH would you need acceptance of that yep you want to make a motion I'll make that a motion I'll second Luke on the motion jolen on the [Music] second any further discussion all in favor say I I I oppose motion carries designation of the official newspaper we have one newspaper in town uh the beacon and they are here I wondered why I was here so they have done a good job for us in the past uh anything else anyone else wants to add to that or else I will look for a motion to approve the beacon as the official newspaper I'll make a motion for the beacon Jolin on the motion I'll second it Pete on the second [Music] any other discussion all in favor say I I I oppose motion carries official posting place for the school board meeting uh notices is in the district office right down the hallway anyone want any changes for that no I will look for a motion to approve that I'll make a motion Ry on the motion second I second Jody on the second all in favor say I I oppose motion carries designation of depository in accordance with minu Minnesota statue 118 a.2 Jeff um so to follow tradition here in the in the um School District we rotate Banks every five years to where our meain deposits go into but we do keep One bank for our payroll so that's a that' be a mess to change that every five years um but we try to be fair to all the banks in town and so this is the schedule that you see in the in the packet that we've had and the schedule that we have coming up so right now we're First Farmers right yeah we're going to start First Farmers I'd look for a motion to approve that I'll move to approve I'll second motion second Jo any other discussion all in favor say I I I oppose motion carries designation of the board's legal council and authorized contact uh we have used uh Rat Wick RZ roac rosac and Maloney uh superintendent district office personnel and School board chairman are the authorized contacts I believe we've used them for quite a while now yep we've used them for quite a few years uh it's nice to have the same attorney so that they know the history of the district and I would recommend um those three areas of the only ones that are can contact legal counsel either that or becomes a mess so and we get lots of large bills anything else just anything anyone want to add on that I'll look for a motion to approve them I'll make a motion everything as stated I should say yes you okay Jody second luk on the second any other discussion all in favor say I I I oppose motion carries established the annual salary for board members currently is $1,250 per year half paid on June 15th and half on December 15th negotiators are paid an additional $250 and Alternate negotiators are paid an additional $125 an hour or a year sorry we're not going to get there okay uh something here like when you look at all the comparable schools uh uh yeah we're definitely on the lower end there's some that are quite a bit higher um given where our school is in the fincial situation that we're in some of you might not even know that we got paid something okay um I guess I would recommend keeping this the same any thoughts from anyone then I would look for a motion to approve that to keep it as the same as last year I'll make a motion I'll second jolen and Ry a second any other discussion all in favor say I I I oppose motion carries payroll authorization for use of fast mile signature exactly what I said signature on payroll and V uh checks in accordance with Ms 4741 and 474 two Jeff so basically this authorizes us to use um a fax signature for payroll and voucher checks instead of a handwritten signature I will look for a motion to approve I'll approve Pete on the motion second Luke on the second any other discussion all in favor say I I oos close motion carries uh Jeff you want to explain this one yes the resolution for Combined polling place there was a a change in the last legislative session that um school districts don't have to identify this year over-year like we have for probably the past decade um it is set now as the combined polling place is City Hall and we don't have to reaffirm that every year unless change it and so if we do change it in future years we do need to approve this the year before I don't see that happening for anytime soon we are going to leave this on the agenda year-over-year as a placeholder so that we don't forget about it right if we think that we might go out for whatever special election that we have and we want to move polling places then we need to approve this a year ahead of time but for now no action needed uh we're still holding the special polling place at City Hall just a question on this so the benefit of doing it at City Hall is we can piggyback off of we're not paying for people to come up here and run our own polling place I assume so um prior to it's probably not even 10 years ago schools were allowed to hold special elections not general elections but special elections if we were going out for an operating Levy in an off year we could hold it in the gym right and and have people come in um statute changed that 6 to 8 years ago sometime in that time frame where they said nope you can't vote in schools anymore and so you need to designate an alternate polling place and so we designated City Hall since they run it down there anyway you know out of their precincts and so all of the townships would have to come in for the special election to come to City Hall for that one vote like we did for the bond a couple years ago thank you yep all right moving on uh authorization allowing the superintendent to approve purchases up to $10,000 you want to explain that one Joe yes this is for micro purchases um that this is really a statute number and it allows for me to make purchases that are not budgeted already and that are one-offs um in an emergency I guess is the best way to describe it um for us to continue doing business and obviously I'd probably make you guys aware of that if something ever came up like that but that allows me to keep business moving throughout the day until the next board meeting so and I've I don't think I've used it yet so so for the new log like log story short we don't have to have a special meeting to approve anything and we don't have to delay his decision making to for a board meeting if that makes sense yeah thank you I'll look for a motion to approve I'll make a motion sorry I'll make a motion second I'll second further discussion all in favor say I I oppose motion carries all right I'll screw this up Jee what do you want me to read I would just say that we need to approve Jeff as the Iowa and I can explain it so okay do you want to explain it first yes I can exp and so uh the board each year has to approve me approve me to be the individual uh official or the identified official with authority which means that I this is just and I'm getting more cynical in my old age the the state grants me or the state tells you that you have to grant me the authority to give permission to staff to access mde data and so I don't know why we can't do that because you've hired me as a superintendent but you have to renew this every year to have me be the Iowa to give permission through the state software program to give certain staff access to NV so so basically you just need your permission and identify me and then was this a resolution do a roll call vote just do a roll call vote for yourself or the clerk uh the clerk should do the roll call you don't want me to read anything though just designating Jeff desate Jeff as the Iowa um you need a motion in a second probably to designate me and then have all right I'll look for a motion to what Jeff said designate me as the Iowa to designate Jeff as the Ia I'll make a motion a second [Music] J any other discussion all in favor say I that's um the superintendent or executive director recommends that the board authorizes the below name individual to act as the identified official and author Authority for this organization um the name is Jeff Samson um so we got a roll call vote Clinton yes Luke yes Jody yes Ry yes yes and myself as yes all right pass 60 all right moving on to committee assignments all right uh finance committee Luke you're currently on that right now you wanted to stay on that yeah I'll stay on finance okay and then Ry you be alternate on that one alternate yep okay uh facilities myself and luk are currently on that you want to stick on that yep I I would stay and I will stay on that as well uh moving on to negotiations myself is on there uh Luke you wanted to join me on that yep and then we will jool in add as an alternative yep or an alternate [Applause] mhm this next one we're going to combine two of them that were separate before that was the district advisory on curriculum and Technology ology committee and with we te uh Pete yeah want to take those out primary the primary and then jod yeah alternate perfect staff development uh Jody would you take that one on sure can and then Pete as an alternate y please GC Bob was on that before uh jolen you take that on mhm and I'd like to add uh two alternat uh for that spot just to make sure that we are well covered there um jod sure and Pete yes uh Transportation I will uh stick with that if I need it I think we won't designate an alternate on that one if I need a someone I will reach out to any of you to see if you can fill in uh Community Ed and Ed Foundation uh Ry y s good and jolen as an alternate m Minnesota State High School league extracurricular uh Ry want to take that yep Luke you'd stay as an alternate yeah it can be alternate msba policy uh jod yeah and same with that one we're not going to have an alternate so if uh you need any help you know you just got to reach out to any of us sounds good uh marketing ad hoc committee uh Joe Lind you want to stick on that or stay on that and then uh Luke you be an altered on that one yeah I can do that all right that should be good we we don't need to motion and approve that or anything like that so we can move right on uh reports and communication uh all the reports should be in your packet I don't think there's any other admin here to add to that no um I need to speak to my report though real quick yep s's report um I got to find first so February 5th please mark your calendars from 5: to 7:00 p.m. there will be a GC new board member and old board member uh training that night in Redwing and I do have some materials I believe I got from Sherry that I will forward to you guys for ahead of that meeting um I think it's important that all of our members especially the new members make that meeting just so that you guys get a flavor of uh what that connection is to us and how we work with GC um so that you can be Advocates uh for that program um and then also for the people on negotiations on February 11th I don't know if you guys got the msba email or not but there is a well there's two options there's there's in-person training and there's a virtual option for negotiations training um I plan on going to the in-person option I feel that's usually better uh than the virtual option because you get a chance to be more connected to the training and so if you guys are interested in that let myself and our Lori know hopefully within the next week so that we can get you uh registered and then we can plan Transportation down there do you know where that is Jeff I think it's at the southeast co-op in Rochester okay good yeah that's unless you guys have questions uh moving on public input uh you have three minutes up to three minutes to speak or anything that's on the agenda is there anyone that would wish to speak to the board okay we'll close that and move on action items there's no old business we're moving into new business consideration to review the Canon Falls policy series 100- 400-700 Jeff um so policy 208 talks about the um development and implementation of policies and each year we have the board approve making sure that we're following this policy and approve the 100 series 400 series and 700 series of policy for review by the policy committee and so that's basically what I'm asking you guys to do is approve the 100 400 to 700 series for review for this coming year and this will keep up the policies and a mandatory threeyear rotation for for review okay any questions for Jeff if not I'd look for a motion to approve I'll make motion jool Lyn on the motion a second Jody on the second any other discussion all in favor say I I I oppose motion carries number two consideration to approve policy 104 District mission statement Canon Falls Mission Vision and strategic priorities so the the Mission Vision and strategic priorities are attached and we recently went through this process and um basically just reaffirmation of that through policy 104 uh that we ask the board to approve that at the beginning of every year so looking for approval on that any other questions not I look for a motion to approve I'll make a motion to approve policy 104 Luke on the motion I'll second Ry on the second any other discussion all in favor say I I oppose motion carries all right so at this time we'll be going into our uh Clos session