All right, 6 o'clock. I'm going to call this meeting to order. Uh, all members are accounted for besides Luke. He's not able to make it tonight. Uh, please rise for the pledge of allegiance. I pledge algiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. I got no changes to the agenda. Jeeoff, you have anything? >> No.
>> I would look for a motion to approve the agenda. >> I'll make a motion. Jolan on the motion. >> I will second. >> Pete on the second. Any further discussion? All in favor say I. >> I. Oppose. >> Motion carries.
>> Scheduled presenters. That would be myself. Uh and I am going to give Jeff's end of the year evaluation. Uh the board went into a closed session on June 23rd to discuss the performance
goals of the superintendent that were set last summer. I will be honest that I basically am summarizing what our midyear evaluation was um because nothing's really changed on our thoughts. Uh performance goal number one, Canon Falls School District
will hire and retain highly qualified staff through throughout the district. I'm going to list the years of employment in can and falls uh by our teachers at the end of the year fiscal year 25. Uh 30 plus years we have five
educators. 25 to 29 years we have 8. 20 to 24 years we have nine. 15 to 19 we have eight. 10 to 14 we have 14. 5 to 9 we have 17. And 1 to 4 we have 19. Average tenure uh teacher seniority is
just above 13 years. The board feels these numbers speak for themselves. Even during the financial challenges that Cannon Falls area school faces, Jeff has been able to overcome this and still make Canon Falls Area Schools an attractive place to work.
Performance school or performance goal number two, district facilities belong to our community. We want to create spaces and systems that can be used by the community outside of the school day. Jeff has done a good job of making this happen. Our school continues to host many events and activities. The public's
uh accessibility and awareness of facility use has continued to improve because of the increased FOB access and this uh facility scheduler app performance goal three district will be a responsible steward of the federal,
state, and local funds affording us to successfully operate the district. We comp uh continue to believe that this is Jeff's greatest strength. Not only is he looking out for Canon Falls area schools, but he's also advocating for schools all across our state. Jeff is in
constant communication with our state representatives and legislators about school funding, often attending seminars and being involved with many discussions and presentations. During his tenure, the district has had to continue making cuts in excess of over a million dollars
in order to keep a positive budget. Jeff has done this in a responsible manner with the least amount of impact possible to our kids and staff. In summary, we as a board believe that Jeff is meeting and exceeding these goals that were set and we are satisfied
with him as our superintendent and CEO of district 252. And one more also thing that I'll add is we did ask him to start making more of a presence down in the elementary and which he has been working down there uh
at least a day a week and also uh going above and beyond for that is uh community ed is down there one day a week. So uh just wanted to add that if all of you could please sign this All right. Thank you.
>> All right. We're going to move on to uh committee reports. Any uh we don't have our school board or our student uh representative here. So, anyone have uh anything that they'd like to share?
>> I had a couple GCD meetings. Um honestly, one of the biggest things that we um have been lately have been discussing in our GCED meetings um is the matter of um finances. um just like all of us, all of our schools and all of
our um in county um struggling financially and trying to get creative and come up with plans and stuff like that. Um GCED um which we all funnel into, um is also struggling as well. Um so, um and that's something that we fund and we take care of and everything like that. So, um it's just getting creative
and coming up with ideas and um just like all the schools are doing around us as well. So, um otherwise, um I was there for the Can Falls Ed Foundation meeting. Um they were addressing new roles, um and program committees and president, etc.
going on from there. Um moving forward into the new season here. Um they're getting ready for Bomber Days, which be September 2nd and 3rd. Have a table set up with information. Um and then they'll have their poker social coming up, which will be September uh 20th, which is an excellent
date night. and a great way to give back to the community in schools. So, >> absolutely. >> Anyone else have anything they'd like to share? >> I was not able to make the meeting, but the MSBA policy meeting happened on the
15th and it looked like a bunch of standard protocol things that were changed by MSBA. >> Yep. >> A lot of policies, >> a lot of policies. Taking a comma out, adding a comma, adding Yes, >> a number. Yeah, was a majority of it
when I looked through it all. >> Okay. And I'll just add uh for negotiations, we just had our second meeting here today. Uh things are going very positive. Uh it's been a very respectful
conversations and uh I have a good feeling that hopefully we can uh have that resolved sometime soon. So uh but things are going very very well. So no one else has anything else. Uh
we will move on to administrative board reports. Uh neither Tim or Stephen are here. Uh we will go on to read. You got anything you'd like to add? I'd just like to highlight um from my report is this
Thursday is our fall pack meeting for those interested in fall activities and fall musical. It is a week earlier than what we traditionally do but with the new software uh platform of arbiter purchasing all of our our school um platforms that we use. We just want to
give one more week to everybody to kind of work through the kinks of that registration and also taming clearing them on the back end. So that's the reason why uh we'll start in the audit 6:00 and then we'll have our breakout sessions probably starting about 6:15 with fall coaches and fall musical
director. All right, thank you Reed. Any other questions for him at all? Uh let's see. Uh Steven's not here for the head and maintenance. I did just want to say I forgot to do this last uh last meeting. I know this seems a while
ago, but uh I just want to give out a a shout out to Stephen and his crew for the gra graduation ceremony. He did. Uh they all did a absolute great job. Um especially with what uh budgets we have to work with and whatever else. Uh they
really did a great job. And also a shout out to uh Elas uh for uh getting us some plants uh there for that. So I wanted to make sure I I forgot about that last meeting. So, my apologies for that. But,
all right. Um, move on to Soup's report. >> I got really nothing other than what's on the, um, action items in my report. We can talk through those as we go through. >> All right. Uh, public input. Any anyone
have anything that they'd like to share with the board? All right. Public input is closed. consideration to approve the finance report. Josh. >> Yeah. So, we get the cash flow worksheet
there. Um well, at the top be the current bank balance reminder and some of the funds are the dollars that came in for uh the roof project and tennis court. And as you've kind of found down the sheet, you'll see where we have estimated times of of
payment for those. uh the large amount of outstanding checks uh as a time of putting this together had paid the debt service um which is due August 1st. Uh the interest only payment for that is about $300,000. Also, you're starting to see now the renewals for the next fiscal
year. A lot of things come due July 1st. So the the largest one being in there, our property insurance renewal about $240,000. So, a lot of payments start to go out the door in the start of the new fiscal year as that that part of the books opened up. So, you see the cash balance decline. Remember, cash balance
is quite different than fund balance. But, uh, other than that, uh, not a whole lot of exciting news that goes through there. I guess the one big thing would be you see ideas payments. The 730 is rather low at $56,000. That's kind of the end or cleanup of the prior fiscal year. August 15th is when the state
starts to release the new fiscal year dollars. So we get a little bit of increase there also because the time when property tax uh funds come in. That's again another reason for the larger cash balance to start with is the first half of property tax payments come in from the counties. Um and the idea is
usually start to meter out or lower their payments as those come in. But uh nothing real exciting there. But if there's anything you have questions on I can surely answer. Any questions for Josh at all? >> If not, I'd look for a motion to approve
the finance report. >> I'll make a motion. >> Pete on the motion. >> I'll second. >> Randy on the second. Any other discussion? All in favor say I. I. >> Oppose. Motion carries.
Consent agenda. Items under the consent agenda are considered routine and will be enacted under one motion. In the event a board member wants to discuss any item, it will be removed from the consent agenda for separate action. Uh Jeff, can you read the resolution for
the acceptance of gifts, please? >> Yes. Uh, for our donations for this month, we have $1,912.66 from the Ed Foundation for flexible seating for special education in Miss Francon 6th through 12th grade classes.
$2,239 from the Ed Foundation for flexible seating in Spanish for Miss Craig Fall 9th through 12th grade Spanish classes. $7,644 from the Ed Foundation for 3D printers uh as a remaining balance from the
silent auction. I believe those are going into the high school as well. $250 from the Canon Valley Fair for donation for robotics. $500 from BTD for a donation for robotics. $1,000 from the
Diamond Club donation for 2026 baseball camp in Florida and $50 from an May for a donation for FFA and we do thank you all for your generous donations this month. >> Thank you much. >> All right. Do any of you want uh any of
these items pulled out separately? >> If not, I will look for a motion to approve the consent agenda. >> Make motion. >> Jill on the motion. I'll second >> Jodie on the second. Any other discussion? All in favor say I.
>> I >> oppose. >> Motion carries. >> All right. Move on to action items. Consideration to set the 2526 superintendent goals. All right. Uh last meeting we went into a close session. This is one of the
items that we did uh discuss. So I will take and hand this around. You just grab one. >> If you want to read over those, uh that's kind of what I we took from uh
that meeting. If there's anything that you'd like to add or change, let me know. Else, I will read them out loud once you guys all have a chance to read them. Is Anything anyone else would like to
add or any kind of input? >> These look satisfactory. >> I move. >> All right. Uh so performance goal number one continue to promote the school district through communication and presence among and presence among the uh
staff, students and entire community. Include information about building access and event scheduler app fobs and QR codes. Performance goal two. develop a plan that will monitor the needs of the community and allow the school district
to expand in the area of early learning and child care as Canon Falls grows. Performance goal three, continue to be a responsible steward of the budget. And those are going to be our three
goals for you next year, Jeff. >> Okay. So I would look for a motion to approve the 2526 superintendent goals. >> I'll make a motion. >> I'll second. >> Jody on the motion. Pete on the second.
Any other discussion? All in favor say I. >> I. >> Oppose. Motion carries. >> All right. Moving on. Uh number two, consideration to approve policy 208, 25 to 26 annual
policies and legal requirements, 2025 to 26 mandatory policies and the 20 2025 legislative session ISD model policy updates and June 2025 updates. >> These are the policies that Jody was
talking about earlier. Um the updated ones from the legislative session are obviously not every year. It depends on what the legislature has, but the rest of them are annual policies that we have to give approval for for the school district to function. Um I do recommend
approval on this action item to take care of those policies. much for any changes to >> just let you >> make awareness of or anything like that? >> No, not really. It wasn't too >> just some of it was pending legislature
>> too. >> Yep. >> And MSB does a good job of keeping us updated on what we should have in our policies. >> That's why we paid for the service for that. >> Sure. >> We'll make a motion.
Jul on the motion to approve. >> I'll second the motion. >> Randy on the second. Any other discussion? >> All in favor say I. >> Oppose. >> Motion carries.
Consideration to approve the 2025 to 26 resolution directing the administration to make recommendations for reductions in programs in positions and reasons. Therefore, >> the reason for this action is normally this takes place in December or January
on an annual basis. Uh this year, I think it's important that we let the uh district residents know exactly what we will be cutting prior to the vote. Um so uh with tonight the passing of that
resolution leads us into bringing back a number in August that we feel is um good for the following budget. And obviously some of that generally when we put the budget together we're pretty pretty narrow on it. We're have to be a little
bit wider in what we're thinking because there's a lot of unknowns yet this time of year. Um, but we will make our best educated guess on what we would need to cut going into the following year if the referendum does fail. And so we would bring that number back for your approval
in August. Once we have that number, we would fit um actual cuts within that to bring back in September so that we can start promoting this is what will be cut and we will have the board cut that actually in September and so that we
have to do nothing after the votes because the public will know up front this is what's going to be cut going into vote. So that is clear. All right. Any other questions on that? And this is a resolution.
>> So, I will look for a motion to approve. >> I'll make a motion. >> Randy on the motion. Was Pete Pete on the second? Be it resolved the school board of independent school district number 252 as follows. That the school board hereby
directs the superintendent of schools and administration to consider the discontinuence of programs or positions to effectuate economies in the school district and reduce expenditures and as a result of a reduction in enrollment. make recommendations to the school board for the discontinuence of programs,
curtailment of programs, discontinuence of positions, or curtailment of positions. Um, the motion for the adoption for foregoing resolution was duly seconded. Um, well, we'll move forward with that. Um, I need a yes or no vote. Um, Randy, >> yes. >> Jody,
>> yes. Pete, >> yes. >> Yes. >> Myself is a yes. All right, moving on. Uh, consideration to approve the 2526 fall coaching list. Reed, do you have anything you want to add to that?
>> Uh, a few changes um for under varsity levels. Uh, just wanted to highlight new boys head soccer coach Dan Shuck and new fall musical director Anna Broading. Other than that, we are pretty consistent from last year.
Consistency is key. Absolutely. All right. Anyone have any questions for read at all on that? If not, I would look for a motion to approve the 202526 fall coaching list. >> I'll make a motion. I'll second.
>> Jody on the motion. Jolyn on the second. Any other discussion? All in favor say I. >> I. >> Oppose. Motion carries. Consideration to approve the 202526
fundraisers. Reed, is that going to be you too? >> Yep. Um, pretty consistent here with what we have from last year to turned over. Um what is bold there just signifies those are the adviserss or coaches that got back
to me and confirmed uh of those changes. Um so I don't see any other additional changes or uh additions here at this point. Recommend approval. >> And we only do this once a year. Is that correct? >> Yes. I do think it would be a little
more efficient if we could. I understand the reasoning for why we need to do fall right now. Uh if we could do winter and spring at a second date, we might be able to get things cleaned up a little bit better. >> But I also >> Why do we do it this way? >> Huh? >> Why do we do it this way?
>> I don't have a really good answer for you there. >> Do you have a good answer? >> My first answer would be that we've been doing it since Jesus was a baby. This >> I bet I don't have a good answer. >> Well, I'm good at changing things. >> Yes, we can certainly change it. I mean, is it just for preventing overlapping
and so everybody's aware what everyone's doing? I mean, is it just kind of more of a communication purpose? >> Part of the reason. >> Like two years ago, we had um two programs doing the same fundraiser. >> Um one at the booster level. >> I think we have about four or five of
them doing the same fundraiser still. So, I don't know why it matters. >> Right. And and I'll just say that those two programs that were doing it at the exact same time really didn't impact anybody and they were both successful fundraisers. So, um
I guess I mean I can only speak for myself, I guess, but I guess if there's any other program that wants to bring something at some point, uh have them bring it. Okay. >> So, this takes a couple minutes to go over, so it's no big deal. >> Perfect.
>> Yeah. Yeah. >> All right. Any other questions for Reed on that? Not. I'd look for a motion to approve the 20 2025 to 26 fundraisers. >> I'll make a motion. I'll second the motion. Jolyn on the second. Any
other discussion? All in favor say I. >> I. >> I. Opposed. >> Motion carries. Consideration to approve the community use of school facilities and equipment rental agreement. Rita, go again.
>> Yep. Uh just uh a couple highlights here that I just wanted to if you could keep going, boss. Yeah, right there is good. Uh before the the major change that we have here is we previously had a class 2A and a class 2B and the 2A was Canon
Falls uh nonprofit and 2B was just nonprofit. We So we've gone away from that and anybody that's affiliated with Canon Falls, they're in a class two. anybody that is not affiliated with Canon Falls uh becomes a class three. Um and the other highlight change is it
went I would say consistently with this went to our uh facility rentals uh dollar amounts and when we lost uh two indoor rentals from last year because of our pricing. Um, part of that had to do whether they were forprofit with cannon,
without canon, um, ties to that and also obviously the prices that were attached to that. So, we did go ahead and we made some changes. Um, we did do some increase to our, uh, our gym usage. Um, and that is down.
Yep. Right there. Um and then uh the custodial rate was increased. Uh hourly rate for that cleanup as well was added in there. Uh the one change if you notice from your red line. Um keep going
where it talks about auditorium. Oh up a little bit please. Right there. right there, right in the middle, performing arts center. We did go back to two years ago and we changed that. I don't know if you noticed that on the red line that it was a it was a
lesser amount than now the 200. I'm looking at column three here, not affiliated with Canon Falls at the 200 and the 230 because we did have an event for um this whole weekend this last year pay that amount because they had booked
so early based off the previous rental agreement. So, we changed that to keep that rather than going back to the lesser amount. So, those are the big highlighted changes here. >> Let's hope they don't watch this meeting.
>> Uh, from what they tell us that they are very happy to use our facility based off of what they'd be paying in the metro. >> Perfect. >> Yeah. And you said earlier that we lost two. Is that due do they go somewhere else outside or are they just not doing their activities anymore?
>> We had one group that was using or looking to do a AU basketball here that was forprofit um that was not interested in our rate. Um, and then we had another uh vendor, craft
show, for-profit, not affiliated, and they were very open that they were for-profit, wanted to use our fieldhouse, and they were not interested in our rate or per vendor fee. >> So, they went elsewhere.
>> Okay, those were the two. >> I think over the last few years, it's been tinkering with the rates to try to figure out what is >> sweet spot. where is the sweet spot? We want our facilities to be >> uh used all the time, but we also want to be compensated correctly and make
sure we're not especially not going backwards with uh >> um our custodians that we need to use and anything else for supplies. So, uh I do like uh cleaning this up and getting rid of that 2A 2B and just makes it a
lot easier and simpler for people to understand. >> Affiliated with Canon Falls, you're going to be in two, >> right? Perfect. Yeah. >> Did they give any feedback on what they were looking at for price or >> No, they it was one of in both those instances once we shared them what it
was, it was >> okay. >> And the communication. >> No, I appreciate that. We look around. We pay attention to what the metro's doing. We pay attention to schools in our area and pick a price that's appropriate. For sure. Yep. >> Yeah. >> All right. Any other questions on that?
If not, I would look for a motion to approve the community use of school facilities and equipment rental agreement. >> I'll make a motion. >> Pete on the motion. >> I'll second. >> Jody on the second. Any other discussion?
All in favor say I. >> I. Oppose. Motion carries. Consideration to approve the resolution approving school district 6051 GCDEED's LTFM 10-year plan with the expenditure
and revenue allocations. So this is an annual item um and you'll see for our school district also but this one is for GCED that we are part of as well that we have to approve their LTFM 10-year plan and the
allocation that we put toward that each year. Uh on your document you'll see the expenditure and revenue sheets for that. And if you have questions um if I can't answer them Josh you want to answer for them that as well. Uh but we do need to
approve this document >> and so is all the other participating districts. Correct. >> Yes. >> This has been reviewed by the superintendent. Any questions for Jeff at all or Josh on
these on this? >> Is a resolution? >> Yep. >> If not, I'd look for a motion to approve. >> I'll make a motion. I'll second. >> Jalen on the motion. Is that Ronnie? Jody on the second. >> Clerk, take her away. Be it resolved by
the school board of district number 252, state of Minnesota, as follows. The school board school district 252 has approved the long-term facility maintenance 10-year plan for the Good Hugh County Education District 651 facilities for 2026 2027 school year in
the amount of $185,026 of which school district 252's appropriation um share is for $14,593.54. The various components of this plan are attached. Said budget is hereby approved. I need a yes or no vote.
Randy, >> yes. >> Jody, >> yes. >> Pete, >> yes. >> Clinton, >> yes. >> And myself as a yes. >> Next up, consideration to approve the resolution approving school district 252, Canon Falls Area Schools LTFM 10-year plan
and revenue allocation. Uh same concept but just for our district. Um the plan has revenues and expenditures also as well uh for our long-term facilities maintenance plan over the
next 10 years. And those things can be changed um from year to year, but this is our plan as of right now for the next 10 years. >> So the biggest change would be the bond uh that we just did on that. Correct. >> For the roof. Yes.
Yeah, that shows in fiscal 26 that will be spent on the be as a part of that construction. Uh the legislative did approve uh you can do projects like that, the roof projects through LTFM. So there probably will be some discussion administratively. We have one other section of roof that potentially could
fit underneath that. Uh I did not put it into this plan because it will be a narrative that would need to be submitted with that as well and we need to sit down and make sure that that's the direction we want to go. But we're able to update that plan at any time that we would need to which is our submission to MDE. But it is complete
and accurate as of today. That is a resolution also and I recommend approval of it. >> All right. Any other uh questions on that for Jeff or Josh? If not, I would look for a motion to approve. >> I'll make a motion.
>> Randy on the motion. I'll >> second. Pet on the second. >> Clerk, take her away. >> Be it resolved by the school board district number 252, state of Minnesota as follows. The school board of school district 252 has approved the long-term facility maintenance 10-year plan for
the Canop Falls area school district 252 facilities for 2025 to 2035. The various components of this plan are attached. A yes or no vote. Randy, >> yes. >> Jody, >> yes. >> Pete, >> yes. >> Clinton, >> yes.
>> And myself is yes. >> All right. Moving on. Consideration to approve resolution authoring uh transfer from general fund to uh food service fund if applicable. This is an annual item also and I can't
remember the last time we did this except for maybe my first year >> prior to CO. >> Yeah, prior to CO um we've had a positive fund balance in the food service which is required by state law and so we haven't uh needed to transfer any funds into food service but we still
do this every year just in case we need to for the audit. All right. Look for a motion to approve the resolution authoring a transfer from the general fund to food service fund if applicable. >> I make a motion. >> Fill in on the motion.
>> I'll second on the second. Clerk, take it away. >> Whereas Minnesota statute 124D11 uh subdivision 3 defines a criterion process for Minnesota school district to transfer funds from the general fund to
the food service fund. And whereas the school board of independent school district number 252 has determined that a transfer of funds is necessary to eliminate the deficit in the food service fund. Be it hereby resolved by the school board of independent school district number 252 to transfer dollars
from the general fund to the food service fund. Yes or no vote. Randy, >> yes. >> Jody, >> yes. >> Pete, >> yes. >> Clinton, >> yes. >> And myself is yes. >> All right. Uh, next item is we are going to go into a close session. We are going
to be discussing uh an insurance update on uh some roofs. Uh right after that, we will open it up for one more action item. If you guys anyone wants to stick around, it'll probably be about 10-minute discussion.
Uh else, I will well I can say that the next board meeting is going to be on August 25th at 6 o'clock right back here in the boardroom.