Watch that for the rest of >> All right, at 6 o'clock, I'm going to call the meeting to order. All board members are accounted for. Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. You have any additions for the agenda, Jeff? >> Nope. >> I will look for a motion to approve the agenda as shown.
>> I'll make a motion. >> Pete on the motion. >> Second. >> Move on to the second. Any other discussion? All in favor say I. >> I. Oppose. Motion carries. Scheduled presenters, we have two of
them tonight. Uh we will start off with Steve from Smith Schaffer with our audit presentation. Okay, take her away for somebody. There we go. Look at there. >> So, one thing you'll notice is there's
no logo. >> Anybody notice that? Who's at the uh Good Huette? >> Lovely. It looks lovely. >> So, we we got blasted for having a logo that looks like somebody else. And so if you look on the front of your report, there's a blue dot. Okay,
>> that covers the load. >> We had a cease and desist. >> I thought it was funny. >> But effective uh January, we are different. We are connick. So we joined a firm, we're a firm right
now of 110 people and the new firm is 5,000 employees. >> They're top 15 US firm. >> Nothing's going to change. were their Minnesota entrance. So, we're just sitting here doing what we always do. I thought it was kind of cool. I came from a gladiator. They're
like number five. Um, that was many, many years ago. And I worked in uh, where did I start? Billings, Montana, where you wore a cowboy hat and cowboy boots to work? And I did. I had a Stenson and cowboy boots.
I haven't worn them in a long time. So anyway, our firm was tasked to do the audit which we've done in the past and we'll start with the first slide. Jeff, thank you. So we start with our opinion and as part of all audits we have to
give an opinion, right? Adverse qualified unqualified. Yours is what we call in our our jargon unqualified to layman terms. It's clean, right? We had no qualifications or no exceptions and that's the best you can get. That's we
had in the past. Um, as all audits, we have to do Minnesota compliance. So, the state gives us a compliance document that we complete. Part of that, you would have signed a letter of what does
it say for board members? You have to be you can't be dependent and vote on something. I don't remember what that word term is, but that that's part of it. doesn't board member. We did have one non-compliance item and it was insufficient collateral. We actually
checked another one and that was insufficient too because I always tell my staff check another one and they they went where' they go September. >> No, just the July. >> July. Okay. And I always say go another one because it's like I think it's such a dumb finding anyway. You know, it's like really
so we check another one and so my staff wrote it up and it's up to me if I take it out. But anyway, that's what you're supposed to do. Leave it in. Right. um intro control. Uh the only thing we have same as the past preparation to notes and sub in we probably take that out really because you could do it if
you had the time. Uh student activity compliance. So even though they moved under the general fund were still subject to MAFA which is the manual for student activity compliance. We had a couple non-compliance issues. So we had
no statement of purpose for those listed and we had no activity in some then you're supposed to close it. So that's the way that is. And then there's the audit committee letter. That's actually a letter inside your report that mine doesn't have a header
on it. And I just want to point out on page two you will see at the top paragraph significant accounting policies. We did have a new one. doesn't affect your books, but it affects governmentwide.
Uh, Gazby 101. So, we had to post to come up with a calculation for that and Josh did all that. And you'll see in the report there's a a discussion of that and the effect on governmentwide and it's kind like who cares, right? Uh, in the middle there is accounting
estimates. So, depreciation is part of your governmentwide affect your books. OPE and uh pension TRA, PERA, they affect your government life but not your books. And then you see uh general and special ed. Those do affect your books
and they are estimates. So remember our our genetic gets final in September and special ed is usually March following year. So we just don't know but we use the best estimates we can. Down on the bottom there you see uncorrected correct statements. We didn't have any. we're
actually allowed to help with some of the accounting work and stuff. So, we normally um just say it's part of that. We have any on the last page we had no disagreements and any other significant findings, matters or other issues? We had none. That takes care of that letter
and we're required all to issue that letter. That's a letter from the board. Okay. Next slide. Here we have the ADMs and we would expect most of our revenues and expenses to follow our ADMs, right? You can see
for the year we're up 31 about 3%. So you should expect that much in revenue and everything else. Next one. So revenue is all funds. You see slide didn't go out very good, did it? Huh?
Anyway, the different colors are. So, this is 2020. This 21 and so on, right? And 25 at the end. You can see here we're up uh about 300. That's mainly just your increase levy. State aids, it's up about 700,000 and that's mainly
geneted aid. Remember, they increase ADMs. And then your special ed aid. And then there's that unemployment funding too. So, federal aids much same. other evidence but same. Next slide please. And then we just show it as a pie chart.
You can see it really didn't change. All the numbers are the same. Next slide please. Kind of boring, isn't it? Um then we have levies. You can see the increase in that showed up and we got an increase again and then our uh our one
just got approved representative. Next slide please. Okay. So this is Wow, that looks like different than mine. There's mine. I can read that. I can't read that one. Okay, so we got admin here. We're at about
100,000 there. And that was mainly salary, benefits, fee for service. And then we have on support, we're up about 175. And that was 148 benefits. And then uh some sick leave and severance. No,
that 140 that was hard. Was that you call it N AIS? >> NAS. Yeah, >> NAS. >> Yep. >> And that's a one time thing, right? >> That one was to catch it out. >> Okay. So, that'll go down next year. So, just want to point that out. Now, you
got regular instruction that dropped 138,000. That was mainly student activity and salaries because remember student activity is now in our general fund. So, it it shows up in regular instruction. Uh vocational is up a little bit. That's salary and benefits. Special ed you see
that's up about 118. That's salary benefits. Salary other districts and then some of our salaries and yet actually reduction benefits. Uh community's about the same. Instructional up 18. Uh that's fees for
service. Pupil is about the same. Uh site building equipment dropped to 138. It's right here. And that was primarily repairs and maintenance, salaries and benefits and um utilities and communications.
And you can see here fiscal and other and it's tiny unit it went up uh 65 that was uh property insurance is up 40 and then we made that transfer to the debt service. Next slide. Here we got our general fund. You can
see last year was basically break even. This year positive. Way to go, guys. That's good year. So, next slide, please. See the general fund balance. So, even though we had a we had a positive there, you can see we did have
some increase or unassigned. So, we're up almost at what was it? 4%. May I remember? >> 4.45. >> It's on the It's on the last page. I know that 4.4. Okay, awesome. Positive. That's what we want. Most of it was in
the unrestricted and that was um your uh separation retirement was 228,000. LTFM was 75. Student at Givy is in there too that went up about 24. And then uh Tekken training uh or no teacher
training comp was another 35 33. So your this yellow went up like 360. So next slide please. Food service. You see a little drop there in the gold is your expenditures. That was the equipment you bought last year. Didn't
buy any this year. So positive year. What colors did I come up? That one's red on my you get this in in after I'm done. You get a credit like mine. All right. Next slide. Now we got a food service fund balance.
So, we still got a a nice positive fund balance. Solid. Next slide, please. Cool here. Look at there. The difference in revenue there. And that was the fees for patrons on the Canon kids and the preschool programs.
Um, it gave me a nice solid change in fund balance. Next slide, please. And we're positive. Way to go. I think that's cool. Most everybody's negative. Next slide, please.
Debt service, who cares? Next slide, please. Yeah, they're debt service. All you really care about is you can cover, right? But the rest of it's like to me it's meaningless. Next slide, please. So, now we get into
the really good stuff. So, this is where we take the expenditures in the audit. So, we take your administration and district support numbers. that are right on the um your P&L page in the audit. Divide them by the ADM on that first
line and we say, well, in theory, it should be a straight line, correct? We did everything perfect. It should be a straight line and it should match these for the next year because this is these for the prior year, right? We don't know the numbers for 2025 yet. They're not
out. And we see we're kind of high, but that's the one that had the one time thing in it. So there's an extra hundred in there and and uh the other things we talked about earlier in the expenditure increases. So some of that will go away next year. So and it all gets into
coding too. I mean you could take some of this stuff and code other places. So next slide please. This one's awesome. Look at that one. Regular instruction. Heck close but we're actually pretty close to that
one. But we're quite always under the 2024 average in 2024 state. So we did a good job here. And you can see it's pretty pretty flat. That's probably the flattest one I have on the districts I present. Now most go a little bit like
that. Then we get to the next one. That's even better. So remember the the one was kind of spiked up, but this is all the expenses. And you see look at look at the last three years. are almost right on and we're below where the other
districts of our size for the previous year. We all know there's inflation last year, right? And we're all below the state average. So the the state average is this one. This is districts our size. This is all district state average.
Excellent. So in summary, we had a a 500,000 increase for the year in the general fund and our unassigned is up to 4.4%. So hard part is it it went up but it
didn't go up a whole lot because our expenses go up every year, right? So but I don't know. I I thought it was a great year and I looked at I was like cool, great job, guys. And then food service, yeah, good uh you know revenue succeeded. That's positive. Community
service. Awesome. Back to that's all I have. What else you want me to talk about? >> You know, I love doing here. >> Well, I was going to say next year should look even better, but you're not going to be here.
>> I had I Who is it? Was it Ed District said they asked if I'd come back? I said, "Well, maybe just for the presentation, you know, cuz I have fun, you know, a little carried away. one of them and swore. I said I said probably shouldn't
have >> but I just got on a roll. >> We got been there. >> But I I get out of complaining about the state too because they just state medals too much. That's my personal opinion.
>> I think you're in good company here with that. >> I mean what do they know about kids? Any questions for me? >> They always call me too at the office in Redwing >> even after you're retired. >> Yep.
>> They they can find me. >> I'm remote actually the next year. >> So I I can come back for certain projects, but other than that, I'm I'll be looking at a computer reviewing taxes primarily. That's what I do, you know,
other than schools in the summer or winter. Well, summer. Yeah. And then some nonprofits that primarily do tax work because that's what our office needs help with. So I'm jack of all trades master of nothing. >> Thank you, Steve. >> Thank you.
>> Thank you. >> Thanks very much. Appreciate that. >> Good luck in retirement. >> Yep. Thank you for your service to see you. Take care. You too. >> Well, Josh, I'll hand it over to you for truth and taxation.
I don't know if it'll be as entertaining, but >> don't swear if I have to. >> Um, so each year when we get to this portion of the year of having to certify the levy, there's a truth and taxation
portion of it. Uh, and the requirements for truth taxation are there. Uh, discuss the proposed property tax levies for pay table next year of 2026. uh provide and discuss information on the current budget, our fiscal 26 budget, and then uh if there's any input or comments from the public, we'd have time
for uh some answers for you or or the public at this meeting, but it ties in a little bit with the audit that we just went through with Steve, uh and having a good you know, handle on managing kind of where we're at with maybe the minimal or the
the finite unassigned fund balance that we have. Uh, with our last budget, actually, the last two years now, we've been doing significant reductions coming into the year to help try to, you know, offset both and revenue sum, you know, changes from the state as well as an
increase in expenditures. Uh, so we're able to slightly raise our unassigned fund balance from 3.4 to 4.4 four this year and that's a a step in the good direction. Um, ideally you'd like to be more than 12 to 16 but keep fighting in the right direction. So what you see
here is a general overview of the revenue budget. Uh the fiscal 25 which is the numbers that were just audited, the actual numbers for each of the funds and then what we've got for the initial budget in fiscal 26. Uh those were approved way back in uh June of this
this past summer 25. Uh so there'll be a revision we'll call up here period in January and those numbers could change slightly or even a little bit significantly in terms of probably the building construction fund as we did have the rope project in there. So make sure we have some some dollars there. Um but you see what kind of percent changes
from actual 25 to the proposed budget for 26 overall for the total district slight decrease in 5.5%. And a large part of that obviously is the building construction fund which is really a wash. you got the bond for the growth of the tennis court. Uh but really what
makes up the bulk of that decrease were reductions coming into this fiscal year. Uh so kind of where the revenues come from and this is where it leads into u you got state aid which is really uh the main source of funding for school
districts. Um local sources that part of the pile will increase for next year as you have now at the approved referendum. But the local source is going to be your local levy. And then you see the the small 1.1% from federal aid. Uh we go through expenditures again just
kind of outlining the comparison of actuals from fiscal 25 uh to the budgeted for 26. Uh trusting agency you see the large increase that really is in relation to you know the size of the fund. uh if it were in the general fund
has really minimal increase. Uh but really in trusting a we've kind of seen an expansion of um things we're putting in there to make sure we can carry more from year to year. The Gemini donation would be one. Uh the scoreboard account is now in trusting agency. We have several other large donations that we
keep in there so that uh if there's not a project that really is dire for that year and we can carry the funds over the next year, we do so. Um so we've been using the trust agency a little bit more often now. Next. Uh, so just kind of laying out
where are the general fund dollars spent and as Steve kind of showed in different sections, this kind of aligns uh by segment. And really we're we're in the business of educating students. Uh, and really from regular instruction through vocational instruction, special ed instruction, instructional support
services, and pupil support services. Those are really the keys, you know, directly handon with with uh students. It's about 76 77% of what we do. Um obviously you've got to maintain buildings. It's your sites building equipment. You've got um support
services for the district and administration that make up the rest of the balance of that 100%. >> Remind me what falls under pupil support. Piv sport would be so 700 series you're talking mainly transportation uh would be a large
portion of that transportation and I think in the 700 series you probably would have our ed foundation coding in there as well. So those have support services. Uh it is general funds. We would not have food service be a major support service obviously for the district but
this is general fund. Uh so kind of what are they what are they paying for? Uh the big chunk obviously the salary and wages the blue section almost 50% of that budget. Uh the employee benefits another 17%. Uh in purchase services that's not all just fees for services.
Uh what we see is our teachers on call or substitute system goes to purchase services. Uh so really between as far as wages and employee benefits and services about 80% of what we do are kind of those salary benefits for the district.
Uh so I talk a little bit about the levy. So the levy is uh fiscal 25 which is current year. Uh so we're leving for tax payable in the next fiscal year in 26. Uh so this will be for the 26 27th school year. Um so when we build our
next budget for fiscal 27 uh the levy amounts that we present tonight will be what we'll build our budgets on. Uh so how the school taxes be spent in general fund about 62% of what we bring or where what will be levied will go into the general fund. So funding for
extra things in the district, instructional programs, um it provide funds for operating capital expenditures, building land lease, health safety type cost. Uh specifically for the operating front that we just approved with their operating funds for the district. Uh community ed total
overall levy about 2% uh large portion majority of the funding for community ed comes from the program that it offers to the community. And then debt service, uh, we do have quite a bit of debt that will fall off. It's more in the 2032,
um, sort of time frame, but that's paying off essentially the the bonds or the mortgages for the district, whether it be auditorium, fieldhouse, uh, HVAC, CTE areas. Uh, that opens up the debt service where, uh, Steve kind of glossed over that don't really matter. Doesn't,
it doesn't. Um, we got to pay our bills, but we levy at debt service for 105% assuming there's going to be some delinquency in taxes. Um, when we receive more than what we need, there's a debt reduction that goes on the levy. uh and then spread back out then over
the tax base to give us some tax. This will just compare our uh levy limitation and certification. Uh it compares the last proposed levy with this one. Uh so our actual 24 pay 25 the funds we received for this fiscal year in our general fund um about 2.8 million
whereas the proposed now is 3.8. Um so an increase of a little over $1 million. Uh I believe what I looked at last 1,90,000 of that is the newly approved referendum. So had that not passed we would have looked at a slight reduction. So it is a large increase obviously the 36%
uh would stick out clearly uh but it is the referendum that was approved at the November election. Community services slight decrease and that's really based on formula um based on how we've been doing budgeting and how the program has been operating. Uh we hope to continue
that positive outlook that we had in this last audit for community ed where uh we finally got out of that negative fund balance into the positive and really that is a relief on the general fund uh because in essence uh the general fund would have to grade off any of that balance. So uh while it's really
great in community it really helps out the general fund as well. Uh the debt service again it's going to be set to what our requirements are for our our debt um there's a slight decrease there and that is part of that delivery reduction. Uh so all in all the total levy will increase just under 17%.
Uh so when we get to the levy certification part this is what will be read for the resolution um that you'll be going out to levy $6.2 million roughly for the levy and that'll be later in the in the meeting when we get to the levy certification portion. It
just outlines the amount for each fund. I think that might have been the last slide. If any questions, I can certainly do my best to answer. >> When we get to the actual approving of the levy, uh if you remember in
September, we just approved the max because we couldn't >> lower or go higher. >> You don't want to specify, right? >> Right. Uh this one we need to read. When you guys make whoever makes a motion, you need to read the exact number of the
6,253,744. >> Where do we um currently stand with the current administration and federal aid? And is there any new news there with >> about the only thing that I can quantify right now as far as as far as
the federal dollars, I don't know of anything that is on the horizon for changing, but I know in the state uh there's a blue ribbon commission on uh special ed costing right now. um that may
where it's headed at right now that may cost us a few positions of uh positions that we currently have grant funded through the ads program. Uh that is not finalized yet. Um but that is seems to be a discussion point right now. Um if
you remember we hired um at least one of those positions recently and we're searching for another we couldn't find a candidate for that. Um and we'll have more information on that if that actually does to come to fruition. Um we
do have a few ideas regarding that uh program as well. Wasn't the transportation like reduced or something too by like 5% >> special ed transportation that >> reimbursement >> reimbursement board that that was a cut actually in this this the state created
this blue ribbon special um committee statewide committee to reduce expenditures in the area special ed by $250 million I believe because if they couldn't find areas in special ed to cut then that's going to come out of
the people's general fund. And so they'll just take it and basically what what they'd be doing anyway is just transferring stuff from special ed general funding anyway. So either way it's going to come out unless the state can resolve that in this next legislative session.
>> They've done a pretty good job financially up there haven't they detected. >> I haven't heard about it in the NEWS AT ALL. WELL, THANK you Josh for all the work that you put into all that with the audit and with the presentation.
>> Thanks. Thank you. >> All right. Uh if no more questions, we'll move on. Uh public input for any admin members like to speak to. >> We will close that. uh consideration to
approve the finance report. Josh, you're back up. >> Yeah, >> busy day. Uh just the normal financial report that you would receive. Uh you have plenty of numbers today between audit and taxation. Uh not a whole lot of excitement in here other than uh
midway through there, first part of February, uh debt service payments 2017 A, 2017 B, 2016 A. Um it's really uh we really are set for most of our debt to pay it twice a year. The principal and interest happens in February, end of
January, beginning of February. Uh so there's quite a bit of dollars that will go out the door at that point. Um and it's an interestonly payment in August. Other than that, there's not a whole lot of excitement out there other than you see the cash balance declining throughout this time period presented.
Um but we do stay positive in cash flow and are and are in good fiscal shape that way. And this would be the final cleanup for taxes and stuff. >> Correct. Yeah. The the one in January is the final cleanup for calendar year 26 25. >> No questions. I'd love for a motion to
approve the finance report. >> Make motion. >> Join motion. >> I'll make a second. >> Joey. >> Yep. >> Any other discussion? All in favor say I. I >> oppose.
Motion carries. Consent agenda. Items under the consent agenda are considered routine and will be enacted under one motion. In the event the board member wants to discuss any item that will be removed from the consent agenda for separate action.
Jeff, would you read the resolution for acceptance of gifts? >> Yes. Um, we have this and then we have an acknowledgement uh after this as well as part of the concept. Uh, the first one is for $2,677.99 from the Cannonballs Ed Foundation for
calculators 8th through 12th grade for Mr. Quinland, $1,360 from the Ed Foundation for art room chairs for pre kindergarten through fifth grade for Miss $74 from the Ed Foundation for base camp leadership class 9th through 12th grades for Miss
Franson. $754.38 from the Ed Foundation for social skills for early learners PK through two uh second grade for Miss Stark. $500 from the Ed Foundation uh for the Ben Malison
virtual author visit for sixth grade, Miss Clapper, $3,000 from the softball booster club for softball student activity fund, $250 from Mr. Although Jim Alto for robotics, and $500 from
Laurel and David Kuplick Cupwick uh for the school forest uh for the Ben Mailis Memorial. Uh thank you guys for your generous donations. >> Awesome. >> Thank you everyone. >> Thank you. >> Thank you. >> All right. Then on the acknowledgement
uh you want to take that away? >> Sure. Um we've had a retirement. Um from Cal Vanderook. He'll be retiring at the end of this uh school year. He spent 27 years in our district. But to thank
him for his service to the students of the district and to the district itself and wish him luck in retirement. >> Absolutely. No, that's what I I would say that I remember I remember when uh it was relatively new when uh when I was
still in school. So and then uh many years of helping uh coach and stuff as well. So really played a part in a lot of students life. Uh, thank you for all those years of service. Mr. Vandy, if I will call him
or Vandy, I think Vandy is what the kids do. >> I wasn't daring enough to do that at the time. >> I think he was a little bit more fresh off of his wrestling days and stuff. Well, I mean I I
>> I could have maybe held my own, but I still just wasn't worth it at the time. That's for sure. So, I will look for a motion to approve the consent agenda. >> I'll move to approve. >> Luca on the motion. >> I'll second.
>> Rand on the second. Any other discussion? All in favor say I. I. >> Opposed? There it is. >> All right, we will move on to the super report. >> Yes, I make this a little bit larger
here so I can read it. Um, so the organizational meeting happens on January 12th and then there has been some uh individual discussion uh this coming from some board members about the idea of going down to one
meeting a month. Uh currently we have six months that have two meetings in them and six months that have one meeting in them. Uh some meetings we have been here for 5 minutes plus about 10 minutes of extra time talking just to get to the 15 minute mark of the
meeting. Um and so uh if you are having some interest in having uh the board look at reorganizing on January 12th and going to one meeting a month, there's a couple of options for calendars in here.
that uh Lori has created. And so uh there is the two meeting uh per month is the first one and then the one meeting per month is the second one. There's no action that needs to be taken now, but that's more offormational >> stuff for you going into our
organizational meeting in January. Uh other than that, uh unless you guys have questions, the rest are just the agenda items and some other information. Uh, I think we'll probably just wait to discuss on the on the meeting, wait
until the January meeting, but you guys at least see what the options are. I think um it's been talked about briefly before and stuff, but just echoing what Jeff has talked about, uh, we have a lot of meetings that we really don't have much
on there. So, let's combine them and then uh at least that's my thoughts and then uh if we do need to have a couple of special meetings here and there, it's going to be no different than what we do right now. So, uh but but yeah, we'll
discuss that uh more at next meeting. All right. So, we're going to move on to action items. New business consideration to approve the fiscal year 26 fire levy certification.
>> Uh if you guys can read that the this is basically what the levy sheet looks like for what Josh just talked about uh for our uh final levy. And as you can see here the increase would be 16.98%
on the in levy system. Um the resolution for that is right here. And uh as I mentioned earlier, you guys, whoever makes the motion does need to uh include the 6,253,74423
in that motion recommend. >> All right. So, this is a resolution, but we will look for a motion in the second first. >> I'll make a motion >> for how much? >> I will make God dang it. That's why
nobody said anything. Um, I will make the motion for um the acceptance of the levy in the set amount of 6,253,74423. I'll second >> Jill in with a motion. Uh Pete with the second and this is a resolution so you
can read away again. >> Yeah. Great. Awesome. Um whereas pursuant to Minnesota statues, the school board of Canal School District in Can Falls, Minnesota is authorized to make the following proposed tax levies for general purposes. Now therefore, be
it resolved by the school board of Can Falls School District, Can Falls, Minnesota, that the levy be levied in 2025 to be collected in 2026 is set at 6,253,74423. The clerk of the Canop School Board is authorized to certify the proposed levy
to the county auditor of Good Hugh and Dakota counties, Minnesota. So, a yes or no vote. Pete, >> yes. >> Rodney, >> yes. >> Jody, >> yes. >> Luke, >> yes. Clinton. >> Yes. >> And myself is yes. >> Practice. Good practice. >> A lot of numbers.
>> So many numbers. >> All right. Consideration to approve the community needs assessment survey regarding preschool age child care. >> Reed or you? >> We can if you want to give a brief history and I'll let you talk about it.
>> Sure. just in uh last year's in the last couple years community advisory council meetings where we have four a year um it has come up continued to be a topic of uh more and more child care needs. Um, so we talked about starting last year
putting together a a needs assessment and we partnered with school perceptions to uh kind of list some of the data points that we feel we're going to need to hear from our community members. And we've met, I believe, four times already
at this point. And they've uh we've gone through some revisions of what that survey looks like. uh down to four questions, but a lot of detail within those questions. Um, and if you can pull that survey up, please. Uh, two ways to
take this survey. Uh, it's going to get mailed. It's using the, uh, census data from the state for the last four years, and it's going to be mailed to those addresses. Uh, so they could do that either in paper or if they'd rather be tech handy and use their phone on that
QR code, they would be able to do it that way. Uh, one of the questions or topics that came up at our last creative advisory council meeting last week was to make sure that, you know, it was something that you actually could complete on the phone. And they
confirmed that yes, they did. He had just been in another session the night before and they had 30 people take a practice of another one. Um and in one of our questions if you want to keep scrolling here please. Um they made that
change for another one was how old is your children? How many do you have? It's they they added that select all that apply so that we can have multiple answers there. Uh but collecting a lot of language uh a lot of data. I'm sorry. If you go one up, the the deadline is
going to be uh January 26 is when the surveys will be um no longer available. And if it again along with that QR code so if if more right now it's going to get mailed to the household if more than one member of
that household wants to take that survey, they could use that QR code and then they or use the QR to get it and do it on their phone and then they would call to get that code. Uh, initially school perception was going to give us a 100 extra codes. That's now been
increased to 300 extra codes should we need it. And that was kind of talking about um if we want any of our community employers to be able to complete this, especially if they're not living within the community. um one of the answers on
that where they're collecting the data of the municipalities is not living in the district and then therefore we would create something with the QR code to send out for example to Gemini uh and they could contact us for that code so
that we're not disrupting the timeline of the survey. Yeah, we're not the only community looking for child care here. And so if we have uh people coming in to the community that work and are struggling with child care, they may see it as a benefit
>> to say, "Hey, it'd be nice to have child care here in the district and we might actually pick up some open enrollment as well." >> I have a I have a question on that. So when a when it goes to a house and it's a family, are you hoping it's one parent fills a cell or are you hoping for both
to do both? to fill it out. >> Um, we could absolutely have both. >> I think >> I'm just wondering if that if that >> what school perception says it's going to come down to their personal preference of what they choose to do in these surveys. And I've asked this over the years of school perception is, you
know, whether one person fills it out or both people fill it out, you're you're giving a chance to somebody to give their opinion on it. But in the grand scheme of the variables, it doesn't really make a huge difference whether one person fills out or two people fill it out. that the survey does come out the same from a statistical standpoint
on that. I don't think it behooves us to send it to, you know, people that have elementary and high school age kids. So, we're excluding them. We're just saying the census people >> with that.
>> So, that first part again is just more colle collection of data. Uh and then we go up here and we'll start getting into uh talking about what our we're currently offering, what our preschool model currently looks like. And we did include from our last community advisory
council, we wanted to incorporate just some knowledge about canning kids before school and after school care. Uh especially if we're a new family, young kids that have not yet experienced either of those opportunities. We want to really lay out what it is that it
looks like. what we're currently offering. And then that first question right there is, should the district explore options to add child care services for area families? Yes. Now, no, not sure. And again, they have an opportunity to leave feedback, comments, suggestions, ask
further questions. Here it breaks down our proposed plan of what ready, school readiness is going to look like. The half day would focus on foundational learning, literacy, mathematics. Um, and it's going to be that three year three age three and
older, uh, 8 to 11:00 a.m. or 12 to 3 p.m. that half day and then the bomber care portion, which would be that daycare portion focusing on child care, play, relationships, recess, and we had our our coordinator thought it was very
important that we include that's when the kids will be eating is when they're in barber care. Um, and that is set for 8:00 a.m. to 3:00 p.m. Now, we've had some discussion back and forth of is it misleading that bomber care is
8:00 a.m. to 3:00 p.m. And what I'm going to say is no, it isn't because that's new. That's what we're proposing. I think our long range plan down the road here, depending on what the data comes back with it, will essentially
formulate bomber care for the three and the 33month-old, those preschool age kids and kind of have it be enveloped underneath cannon kids so that our families know especially what they're looking for. And we would list that bomber care is 6:00
a.m. to 6:00 p.m. >> Okay. But right now for it being new, what that bomber care would look like would be during that school day for 8:00 a.m. to 3 p.m. >> So the youngest age is 33 months. >> 33 month is what our current license allows us.
>> Yes. >> And there's more questions down the way here in regards to probably what you're getting at from birth on. >> Yep. >> And then second question here is would you consider enrolling your ch your child in a program like the one described above the not sure. And then
here is that where is specifically the first one. Oh, hold on. Here's the first one about school readiness. We need to make sure that we're a little bit more structured to what that looks like. If you're going to choose that Tuesday, Thursday, Monday, Wednesday, Friday or Monday through Friday and all those are half day increments. Uh the last or the
second one is the bomber care where parents can be a little bit more flexible with what they want. We need to be prepared for the families that I really want to take advantage of bomber care because I feel that my child's not ready for the readiness part. So, we need to be prepared for that part. So,
we want to allow for that extra flexibility of that. And again, they have the ability to leave comments, suggestions, and questions. Scrolling now. Uh while a current childcare license program for children ages 33 months and older, we would like to understand if there's interest in
expanding to younger ages. Would you consider enrolling your child in district road program for children birth to 33 months? Yes. No, I'm not sure. But again, common suggestions and that is the survey.
>> I'm excited to get the results. There's there's just such a huge need and demand. I'm excited to move that conversation forward. >> Yes. >> And um timeline again, the deadline is the 26th. Uh they're going to take roughly a week
and a half to create that report for us and then they'll have something February, first part of February. Here's the tender results. This might be getting a little ahead of it, but do we have a good feeling or research on our costs and our those
things as far as what this would look like for families to put >> the best answer for you? No, is we're talking about and this is kind of why I said how the answer right now is the school day, but
I think bomber care underneath is going to look like six to six as we move forward. What we what we don't want, and this is still stuff that we have to work through. What we don't want is Reed's dropping off his three-year-old a
can of kids and then from 6:00 to 7:45 they're there and now I've got a can of kids bill and now >> they're in school readiness and they're going to have a school readiness bill and then they're going to be in bomber care the other half of the day and there's going to be a bomber care bill and then the same thing on the back end
for after school. So, we really need to look at what we're gonna how we're going to put that underneath the umbrella and really whether it's going to be a multiple fee or it's a one fee. Those are all things that we we've talked about it but haven't really settled on
>> anything. But I I really see that we need to get to the point of simplicity of of one fee and have them take advantage of those opportunities. >> Okay. Thanks. >> And how tough is it to get our licensing changed if we decide? to go to birth
>> to go to the next one to the next phase. >> I don't know that but that's total different >> staffing and different requirements. >> It is more space and currently we feel just in initial look that we have the space in the district
to add this type of programming with some shifting around. Uh if we go birth to three, the uh rules is probably the best way to say that >> uh for space and staffing
>> for newborns >> is incredible >> and that would require probably space issues. >> Just to let you know that >> but it so if the survey comes back >> and a strong need and
>> it's hard to go back from that, right? That becomes the next discussion. >> Sure. >> That becomes a >> a bigger discussion. >> Yeah. >> So from a staffing perspective as it stands today, are we feeling adequate on what our staffing would be to accommodate for what's proposed in the
survey? Not not birth to 33 months. But >> I think what I think we have a a short-term plan of what that could look like and obviously we need that have the data go out. >> Hire more people. >> Oh, for sure. >> Yeah. If that's what you're asking. Yeah. >> Yeah. Do we know what that number would
be? I mean ultimately because >> I think it depends on >> we have to sign up. >> Yeah. Okay. >> The registration would >> Is it similar to day? Do we know is it similar to daycarees where you can have like the ratios like one to seven kids or one to one adult for?
>> Well, it was stay within our same license of what? >> Okay. So, we have to follow the same >> Yeah. >> district. Okay. >> It is interesting. Um, remind me, I don't know if you remember who submitted those results of the shortfalls of
daycarees in general in our area just in Canon Falls is about 150. Correct. That was, you know, >> lower quality. >> Lower quality. Yeah. Provided us with just with a spreadsheet of um the daycare shortfall just in Canon Falls was around 150.
>> Southeast Minnesota, all the counties. >> Yeah. And then um just and then Welch that did include Welch and Dennis and just in the areas I don't think there was there was only probably a handful of them that were positive. The rest were all negative in a shortfall. So
>> very interesting. Thank you to you and Tammy for uh and whoever else for all the work putting >> Katie Quinnland and and certainly community advisory council. We've had a lot of discussions over the years about this and >> right >> um school perceptions has really helped
kind of guide us of use of their expertise of how to get the data that we really truly want. So you know if you recall we went back for it is it going to be 10 questions 20 questions. We didn't want it to be too much and you know narrowed it down to the number of questions but we're still getting a
whole lot of data >> and um yeah I I echo you >> anxious for the results. I mean I think I think we all kind of really know where this is going to go but now we're going to have factual data that's going to back it up.
>> I just hope everyone fills it out. >> Yeah, >> for sure. >> And sorry, could you explain again how it works for employers? So people that don't live in the district that wouldn't get this for our mailing, how does that work if someone >> So we're going to have to come up with some type of uh a document that we can send to those employers and put the QR
code on it. >> Okay. And then they would be able to scan that. They'll have to reach out if say you where your your business you want to do that the code's going to work or the the can the test is the survey is going to work but you aren't going to be
able to enter anything until you get that code from our office and then you plug that in. >> Got it. Okay. >> All right. Thanks. >> Yep. >> Well done. Good job. >> Yep. Thank you. Definitely. >> All right. No more questions. I'll look for a motion to approve the community
needs assessment survey. >> I'll make a motion to send the community needs assessment survey. >> Randy on the motion. >> Second. >> Luke on the second. Any other discussion? All in favor say I. >> I. >> Oppos.
>> Motion carries. >> All right. Uh moving on. We're going to This is going to be the public hearing and comment opportunity number one for calendar adjustments for 20 uh 2026
through 2027 and 2027 through 2028 or what we're looking at making for an adjustment. How is that? >> Yes. Um yes. So uh our calendar committee which is comprised of teacher representatives and administration are
bringing forth two uh wellthoughtout calendars uh for the next two years for 2627 2728. And the reason why we are in a public hearing and comment uh piece is that uh
with the two calendars we are asking the school board to start early each of those two years which would be two weeks early uh ahead of the um Labor Day start. And to do that we have to apply to the state. And when we apply to the state we
have to have three public hearings. So this schoolboard meeting, the first schoolboard meeting in January and the second schoolboard meeting in January, we will have three public meetings for anybody that wants to make comments. We have to record those comments and I have to use that as part of the application
process for us to start early. This is a different process than we went through from like even three years ago when we had a construction project. And so um the the calendars we'll pull up the 2627 and the 2728 is
very similar. The the biggest highlights are one uh it starts us two weeks early. Uh the second thing is that we have a consistent spring break every year moving forward. And by the way, this is a two-year shot of calendars here. The
state application is three years. So, we're going to have to create another calendar that looks like this. If you guys are willing to move forward with these types of calendars moving forward, uh the idea behind the calendars is to uh on the application, our goal is to
increase test scores by having our calendars end on natural breaks so that we're not like coming back after Christmas for two weeks and then have a grading period. So, our semesters would end at the Christmas break. It's a natural break. Uh in the high school,
kids would get a break and come back, start a new again for second semester. Uh we would get a lot more schooling in prior to MCA testing coming up in April. That would be a part of our application
uh to make sure that we have good increased test scores. And pretty much as soon as the testing is done for the state in early May, we are out of school. And third quarter ends right before spring break, too. >> Yes. Correct.
>> So, it's good natural breaks and it just it's a calendar that makes sense if you remember that from a couple years ago when we went through that with the construction process, people were a little hemman and ha about the early start, but by the time we got through the school year and they were out in mid to, you know, miday or so,
they're like, "Yeah, that makes sense." So >> yeah, I just think we lose a lot of focus maybe I don't know maybe in the early grades and probably in all grades in that in those later you know when we're at the end of May and early June
and uh you know it's it is nice out when we're starting early but kids I think are more gung-ho and probably more focused in those August weeks than they're going to be in the late May. A lot of our kids are back for activities starting that second, third week of
August. >> Um, >> yeah, I'd say you'd already have one week of practices in for most of the fall sports and stuff already. Correct. >> If not two, one, >> I think, >> and we would work with the state fair people as we always have done. So, there
wouldn't be any concerns there as well. Uh the teachers on this committee did a great job of um talking about this with our staff and so the staff are on board as well. >> Okay. >> And so if we make any changes, I would caution you in making changes because
there's been a lot of time and effort put into this. >> Yeah. >> Yeah. >> That was one of the questions I had. I know schedules for middle school, high school building and what they want can often be different than what elementary wants. So that committee had a good
representation of both. Yeah. >> Is it so I know previously obviously we we sent out a survey um to staff and to parents. Is it something where we um obviously we're giving opportunity for public comment um a few times here, but is it something where we want to do
something as simple as a survey monkey um to parents just to feel things out again as we've done previously? >> Um one that's what the public meetings are for obviously. >> Yeah. And two, you guys represent the
public. >> And so do we want to, you know, if you survey the public, >> you may come back at 6040. Yes. Or 7030. So how much stock you want to put into it? If I remember correctly, last time it was about 6040 in favor of it. Maybe
even 65 35 >> in favor of the parents >> keeping this. Yeah. >> Yep. And a lot of them cited um state fair concerns >> which um we are obviously very flexible just like any other activity that
students have um we are always flexible with that and kids that have taken you know January vacations in the past we're always flexible with kids as well and we feel that this spring break week
there's like three different things going on that would take a good chunk of kids out. Uh baseball and softball uh trips. >> Uh there's band and choir trip. We probably suggest that they take that during this week also so that we're not missing school time as well and
encourage families here. There's something plan on every year and this is a good time to take it. >> Yeah. Well, and ultimately it gives our teachers a break too whether they travel or not. We were very conscious about that to make sure that we had good breaks spread out throughout the year on an even basis because we reminisced a
few years ago about how there's like three straight months of five days a week and we were all not really liking each other by the end of that. >> Well, so in the first first year it's only April. There's I don't think there's any days off in April, but then the next year then there's something in every month. So
>> yeah, in April you're just coming off that spring break. >> Yeah. >> So it should slingshot you through the month. hope you survive. >> To your point, Jeff, about this group representing the community, I think it's important to for us to know key talking
points in this. So, I just took some notes. So, starting two weeks early, consistent spring breaks, more schooling before MCAs. >> Yeah. >> Are all part of that. What was the other one about coming back? So the natural breaks the natural breaks of the
quarters and semesters specifically the semester >> uh we felt was important because those are the grading per grades. >> Um because we break the first semester right before Christmas break and then we come back after Christmas with the first with a new start basically
>> because right now what does it look like? Um they're testing their finals are about two weeks after they're returning from that Christmas break or holiday break. >> Yep. >> Winter break. >> Yep. And that's been with our with our calendar. That's typically when it was two was it two or three I can't remember
two or three years ago when we did this. Uh we ended first quarter at um MEA. We ended second quarter and semester at Christmas. It it kind of unbalances first and second semester a little bit,
but it's still it's not enough to really have be terribly impactful. It doesn't matter for anybody who's got trimester classes. It really doesn't matter for the classes that are year-long because they can just shift curriculum. It's really the semester long classes that are impacted and that's not the classes.
So, and I think the the benefits of having it kind of make sense outweigh the negatives of having a few fewer days in first semester and more days in second. >> And the elementary school screening, does that follow the same state testing
schedule? So we'd have a couple weeks ahead of the >> like with the fast adjusting. >> Yep. >> Okay. >> So we have additional time for that as well. >> Yeah. We keep that likely September uh January and then May. We
might start last week in April for that. >> Okay. All right. >> We have some wiggle room with when we can schedule that, but doing that in general with compared to the rest of the JCB schools makes sense, too. >> Okay. All right. Thank you. Then graduation, no issues there on the 21st.
>> No, we moved it so that it's before um Memorial weekend. Originally the the uh graduation was on the 28th and to me that doesn't make a lot of sense to do a graduation on the >> holiday weekend. So, >> uh it this mirrors what we're doing
right now. We've done this for the last several years where seniors graduate the week before everybody else is. So, same same kind of thing. >> Any other comments, Tim? Stephen, uh, you guys are in support.
>> Yep. Um, just a couple things. We we kind of talked about how we label this, too, because it's labeled as a twoe early start, but the state actually made an approval that you can start on September 1st without any extra approval anyway. So with what we could potentially do anyway, it's only a week
early. So schools kind of have the option of Labor Day start, September 1st start or with approval, >> right? And that's a caveat of tonight. We're not going to ask you to approve this >> tonight because we have to go through the public comments yet. Uh but the approval will come at the end of January
and then I have to apply to the state to get their approval and we'll bring back I think we have a couple options already created that if we don't get approved by the state for whatever reason I I would suggest that we go with what the state is recommending with the September first
start the next two years. So, there are some new things on there that we haven't done before with conferencing in the fall and in the spring. Um, if you look in uh >> November and February,
>> in November and February and November, uh we moved that PLC in November from the uh PLC uh early release from the 13th to the 12th. Um,
and remind me about >> one o'clock on the 12th would be early release for conferences starting and we would have to pick the exact time, but let's say we start conferences at 1:30 that day through 8:00 p.m. Then the next
day would be morning conferences with the regular PL 2hour PLC meetings for teachers in the afternoon. So morning conferences from like 8 am to noon and then TLC meetings from 1:00 to 3. >> So it's an early release to provide some afternoon and evening conferences on the
12th and then no school at all on the 13th with a couple options for morning conferences but teachers can still we can still do our monthly PLC meet days which we thought would be very valuable for the business. >> That provides some extra time for conferencing and it spreads that conferencing time out for families that
you know there are families that can't get there from 4 to 8 which is typically conferencing. So this gives some options during the day for those families. >> All right. So we're not voting on anything. >> Yep.
>> Approve that we >> through this process. >> The first one here. >> Well, we are we have a public meeting now if anybody wants to comment. hearing. None. You can probably close the public comment. All right. Tell you how to do your job.
>> In this circumstance, I don't even know how to do my job. I I guess I'm going to close the public hearing. All right. Moving on. uh consideration to approve the Canon Falls School's overnight school trip expectations
documents. >> Uh these two items here uh we mentioned earlier this year that we were going to come back with a process uh for the student overnight trips. Uh we're not only for the student part but
also for the chaperone part as well. And those are the two documents that we have here. Uh Tim and I had worked on this initially and then Tim shared it out with most of the people uh taking overnight trips and then Reed had shared it as well with his coaches uh to make
sure that they all understood and agreed with it. And these policies are based in our district policies as you can see there in policy 610. that they have places so that we have an understanding uh from the students and from the
chaperones that they understand these rules and will follow them and they are listed there below. Is there any highlights that you want to talk about? >> Uh when I talked with other area principles this is fairly unique to have
this level of detail. Most of them don't have anything like this. In fact, when I most of them said, "Here's our district policy," which is the same one that we have for for field trips. So, a lot of the language from this came from um the
language from the tour company that our music company uses. >> It just I thought it did a nice job of laying out some of the specifics. >> I think the biggest thing is to say that this is our process. You know, we have policies that back these up, but this is
our process that the expectations that we have for not only students but also chef rooms uh on these trips and what is expected and what is not going to be acceptable. Correct. >> I like the the last bullet point for the
student one. I mean to me that makes it pretty clear this tour is an extension of your classes. Therefore all school policies rule. I mean, for a from a kid's perspective, treat it like you're in the school building and don't do the things you can't do here, >> right? >> Outside of I mean, that
that's good. >> And the chaperoon should know that as well, that >> basically this isn't a pre-trip >> for you to do whatever you want. You're still on basically school time. >> And I would recommend approval of this. Any other questions?
If not, I would look for a motion to approve the Canon Falls Schools overnight school trip expectations documents. >> I'll make a motion. >> Feel on the motion. >> Second, >> Pete. On the second.
Any other discussion? All in favor say I. >> I. >> Opposed? >> Motion carries. consideration to approve an updated 2526 coaching list. See, we got one volunteer.
>> Yep. Uh Bobby Johnson um going to volunteer for uh junior high boys basketball. Um specifically probably eighth grade. So recommend approval.
>> All right. Thank you to Bobby. Uh can I get a motion to approve? >> I'll move to approve. Luke on the motion. >> I'll second. >> Jody on the second. Any other discussion? >> Nice addition. >> All in favor say I. >> I.
>> Oppose. >> Motion carries. All right. Well, uh, that is it on our list for tonight. You see a few different things that are coming up at the next meeting, which will be January 12th, right back here in the boardroom.
Um, that is where we will restructure for the next year. As far as I know, you're all going to come back, right? >> Yes. Out of silence there.
>> So, uh, well, merry Christmas to everyone. Uh, we won't see you till next year. We'll see you next year. >> Yeah. Well, that one >> we talk to since legis. >> Yes. Yes. >> Yeah. >> I will look for a motion to uh adjourn.
>> I'll make a motion on the motion. >> I'll second on the second. Any other discussion? All in favor say I. I oppose. Motion carries. Thank you everyone. Thank you.