p.m. We are at the Cape Canaveral City Council regular meeting at the city hall council chambers located at 100 Pulk Avenue in Cape Canaveral, Florida. I call this meeting to order. And with that, Council Member Willis,
would you please lead us in the pledge? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
>> Thank you. City clerk, please call the role. >> Good evening. Mayor Prom Jackson >> here. >> Council member King >> here. Mayor Morrison >> here. >> Council member Shoryak >> here, >> and council member Willis
>> here. >> Thank you, city clerk and city council for being here and all of our city staff and members of the community. We appreciate you and happy St. Patrick's Day. >> We are here to approve the agenda as written.
>> It just sounds like there might be a little echo or reverb going or another person in there. in there. >> One item. >> Just one item, mayor, about the agenda. Yes, sir. If uh the council would consider moving 52 up in advance of 51.
>> Yes, I I spoke with uh Miss Sherman and the auditors, and there's no issue there. As long as this council's okay, we are approving the agenda as written or with amendments. That'd be the first request of an amendment to move 5.2 2 up to 5.1 as our city manager said.
>> See consensus. All in favor? Good. >> All in favor? >> And one uh just amendment I guess you'd say is when we get to the uh the James Moore audit presentation uh we are not only receiving the presentation but
we are to accept it as well. So, I think we'll need a a formal vote at the end of that presentation. With that, we will go ahead and move forward with item 5.2, which is a proclamation and presentation for the
60th year anniversary as a council manager form of government. And we have Miss Suzanne Sherman representing the city of county managers association. >> Welcome. Welcome. >> Thank you so much. >> Can you hear me?
>> Oh, yes, you can. All right. Good evening. Thank you so much for having me. Uh, yes. My name is Suzanne Sherman. Um, I'm by day I'm the assistant city manager for the city of Sally Beach. I've met several of you before and it's a pleasure to see you all again. Um, but I'm here tonight on behalf of the
Florida City County Management Association to recognize you all for an impressive and very important milestone, which is achieving 60 years as a council manager form of government. Um, we don't take that lightly. It's that's a big deal. It's something we celebrate um as
people that are professionals in the local government management profession. If you will indulge indulge me, I'll read a brief statement and then I've got a plaque to present to you all. We can take a little picture if you like. Um, but I would like to first say that it's a pleasure to be with you all tonight and I like your motto. So, we call this
the land of sun, space, and sea. As you do, the beautiful city of Cape Canaveral. As an active member of the Florida City and County Management Association, and on behalf of FCCMA, it's my privilege to present the city of Cape Canaveral with a certificate celebrating your 60th year
as a council manager form of government as recognized by the International City and County Management Association. On behalf of the officers, board of directors, and membership of FCCMA, we offer our sincere congratulations for this milestone achievement. The council
manager form of government for both cities and counties was created to separate administration from direct political influence and to establish merit-based practices within local government. It is modeled after a corporation's framework with voters or
stockholders selecting a commission or board of directors who in turn appoint a manager, a professional executive to advise the commission or council and implement its actions through policies and ordinances. In Florida, nearly 70% of all 411
cities, towns, and villages operate under the council manager form of government. And of the 67 counties in the state, all but two are professionally managed. You're in good company. The city of Cape Canaveral is recognized as a champion of the council
manager form of government. You can be proud that you have a council yourselves and staff that work together in a professional manner to make decisions and establish policies that are in the best interest of your stakeholders. As evidenced by your mission, you seek to provide excellence
in municipal services by supporting a high quality of life, fiscal responsibility, and environmental stewardship, sustainability, and resiliency while celebrating diversity and fostering innovation. Having worked in local government in Bvard County for over 20 years, I have
seen firsthand and want to commend you all for the work that you all do every day to serve Cape Canaveral with excellence. The dedication of city council and staff is evident in all that you're able to accomplish together. From your from your well-known annual seed
oat planting event to your ongoing investments in your infrastructure to your reputation for innovation and resiliency like installing Moby Mats back in 2017 and your unique and inspirational Cape Center. You inspire pride and confidence within those in
your community. Cape Canaveral is truly fortunate to have a professional and dedicated leader in your city manager, Keith Touchberry. Keith's leadership experience in local government and his decades of service as a law enforcement officer is a true blessing to your city. His commitment to improving city
operations and working alongside council and staff exemplifies the power of collaboration and professionalism in local government management. It is the symbiotic relationship between the city council and the city manager that is a testament to a professionally managed
organization as well as to the city's vision to be a warm inclusive beachside community that embraces its small town feel and enhances the beauty and integrity of its natural environment. Again, on behalf of FCCMA and all the other council manager communities within
Bvard County and the state of Florida, we congratulate the city of Cape Canaveral on this milestone achievement of being a council manager form of government for 60 years. Congratulations to you all. Thank you. >> And however you'd like to do this, I
have a certificate and you have a proclamation, sir. I I'm going to come down there and read the proclamation and then council with the certificate and the proclamation if you would join me with Mr. Touchberry, we'll go down and do a photo. >> Thank you. This is an official proclamation of the
city of Cape Canaveral recognizing the international city and county managers association city uh managers association. uh whereas in 1914 the international city county management association ICMA
was established as the city manager association and is the world's leading association of professionals dedicated to create and sustain thriving communities throughout the world and whereas the Florida City and County Management Association FCCMMA
a nonprofit organization was chartered in 1946 to elevate professionalism amongst the state's 478 8 municipalities and counties to promote the council manager form of government as the form that advances the highest ethical and professional standards. And whereas the
residents elected to incorporate the city of Cape Canaveral council manager form of government on March 10th, 1962. And whereas on May 16th, 1963, the city of Cape Canaveral's charter under House
Bill 167 required city council to appoint a city manager to be the administrative head of the city. And whereas the city council at its August 4th, 1964 regular meeting enacted ordinance 6423
appointing JD Badget as its first city manager where since that time 11 city managers were appointed serving at an average of five years and whereas on August 1st, 2025, Keith M. Touchberry
was selected unanimously by the city council endorsed by the community and staff as the 12th current city manager. And whereas city managers are responsible for the effective administration of all city departments, prepare the city's budgets, recruit and
terminate city staff, serves as the chief adviser by providing complete and objective information about local operations, discussing options, offering an assessment of the long-term consequences of decisions, and making policy recommendations, and carries out
policies established by the city council. And now therefore, I, Wes Morrison, mayor of the city of Cape Canaveral, by virtue of the authority of set office, do hereby recognize the city's tenure with the Florida City and County Management Association,
celebrating its 60th year anniversary as a council manager form of government and support the missions of ICMA and FCCMA to create excellence in local governance by developing and fostering professional management to build sustainable and
better communities council. If you want to come down and join me and Miss Sherman, we'll go ahead and present. >> Thank you. Come here. Thank you. Heat. Heat. I just want to say to that, you know, we
we do budgets here and that proclamation really said it best is and there's no more important investment than our people and in this form of government. Our city manager uh carries a lot of responsibility. So, you are appreciated
and we are uh continuing to invest in you and and believe in you. So, thank you. >> Thank you, Mayor. So at this time uh we will go uh with the James Moore audit presentation and again uh we have got Mr. Michael Msano a CPA here with James
Moore to to present uh we will vote at the end when we're finished if there's any questions to receive and accept this uh presentation. And with that Mr. Misano you have the floor. >> Thank you councel. Um just wanted to start off the presentation by thanking
John and his team. Uh the audit is a long and grueling process that requires uh quite a few support requests, questions to be answered um amongst other things and his team is always ready and always willing to provide whatever is needed for the audit. So um thank you to John and his team. Um go to
the next slide. Oh, do I have the clicker? Okay, great. Um so on the next slide here you'll see the GFOA certificate of achievement. Um the city was awarded the certificate again for the prior year's ACFR. Um some notable additional items
included in the ACFR that the city is required to provide in order to receive the certificate are the transmitt letter expanded supplemental information and statistical section. Um and then I also wanted to just to provide a little bit of context. Uh James Moore does 45
different audits of m municipalities and Cape Canaveral was the fifth audit to be completed this year which speaks to the timeliness of the audit process again to the team and and being able to have the information in order and ready to be audited. So again, that just to kind of
give a little bit of context on the timeliness of um the audit, uh fifth out of 45 is is is quite good um in comparison all the different municipalities that we do as a as a firm. So uh moving on to the next slide. So this is sort of a breakdown of all the
different reports that you'll find within the ACFR. Starting with the audit report, you'll see that we did issue an unmodified opinion. That's the best possible opinion that we can issue. Essentially signifying a clean audit with no issues. Uh next you'll see the Florida single audit report. Uh again
here we had no internal control or compliance matters reported. So a clean report from that standpoint. The internal control and compliance report which is which is essentially the work we do over the city's internal controls in regards to our tested controls. Um the city had no internal control or
compliance matters reported. um the auditor general report. So we did have two other recommendations that you'll find um in this report. The first one being in regards to the unfavorable financial condition. So uh part of the
audit process is we do a series of benchmarking and trend analysis and based on the results of that the city did receive an unfavorable score. Um we'll touch a bit more on that within the next slide. Um and then the other recommendation is related to the audit
adjusting journal entries. This one is is a pretty standard recommendation and more so has to do with just some of the timing of certain approvals, not necessarily to do with any sort of misstatement or issue with the balances. And then finally, the independent accountants examination report. Um we
noted the city was in compliance with all specified investment statutes. So on this slide here, you'll see the general fund balance with the various categories um presented over the last four years. Um kind of what we alluded to, you can see that the total fund
balance has trended negatively um since 2022. Um the breakdown being 228K and restricted 527K and committed 3.8 million assigned and and zero in unassigned in fiscal year 25. Um and just to add a little bit more detail
down at the bottom you'll see that um the unassigned fund balance was fully depleted um with zero and unassigned fund balance meaning that if unassigned reserves would be fully depleted based on the use of reserves to balance the fiscal year 2526 budget and that's assuming that all your revenues and
expenditures came in according to the budget. Um we also note that this is a repeat audit finding so this is the second year we've had that finding. If the comment were to be repeated again next year, um the JAC, the joint legislative audit committee would
request a response from the city just basically explaining the city's um plan to avoid that being uh the issue going forward. Um going on further about the general fund. So here is the GFOA minimum recommendation um taking unassigned and
assigned fund balance a proport as a proportion of total 2025 expenditures. You can see that the city was at 20.9% um as a percentage of assigned and unassigned proportionally against its expenditures and transfers out. So it was above the GFOA minimum
recommendation of the two months. Um, we always like to mention that this is a minimum and the GFOA has a number of reasons why you would want to be in excess of that minimum. So, the city is pretty close to um the the minimum of what the GFOA recommends. So, and that
just relates to sort of the city's resiliency and sort of an unforeseen circumstance when it comes to uh expenditures. Um, switching gears to the enterprise funds. So this slide gives you the history of the unrestricted net position of the wastewater and storm water funds.
You'll see that there has been positive increases over the last four years in both wastewater and storm water which is nice to see. Um some other key highlights. So along with the ACFR we do also issue um an
audit opinion on the CRA. Um, we had no findings related to the CRA. Um, which is great. There revenue, just some notable items on the CRA. So, there was revenue over 2.8 million in fiscal year 25 and 2.5 million in fund balance related to CRA.
And then on the debt side, um, the city had $1.3 million in wastewater SRF loan loan drawdowns, 1.4 4 million in total current year debt principal repayments split with 760k being allocated towards governmental 644 being allocated towards
wastewater and storm water. And you will find that the interest rate ranges of all the city's debt obligations are between 0 and 2.05%. So very low in terms of uh interest and like we we like to call that you know
very healthy debt from that standpoint. Um, and then from there, I think that covers everything. Any questions on any of the information? >> Thank you, M. Council. Any questions?
>> Pro Tim. >> Well, I have some I have some questions and some statements. Um so on the unassigned that is at zero
from uh my meeting with the auditors we discussed the fact that the unassigned is our reserves. Are there any additional reserve accounts anywhere within our budget or is this the only reserve account?
So the unassigned is theoretically the funds that have no other restricted purpose being either assigned or committed for any other reason. So that would be um zero from that standpoint. >> Okay. And um at the end of
uh 2024 we have 1.4 1.4 4 million and some change >> and 92,54. >> Um, and I don't understand how this gets to zero except for as I met with our
auditors, we discussed the fact that the unassigned, which is our reserves, also is lumped in with revenue and expenses. And so you and I had had discussed the
fact that we could have a fund for hurricanes and storms and that sort of thing and put our reserves into that fund and then that fund would not be spent without council's approval. I have
a problem with the fact that last year we voted our budget in and we looked at having 16.6 7% put into this and we had 1.49 million last year and we're at zero this
year. Um, and I don't and I know I know that in the audit information it points to the fact that there was not an increase in taxes, but that points to me to spending
because if we're supposed to be putting in 16.7 and that did not go into this fund, then we overspent and is the way that I'm looking at it. Um, so that's a concern to me and as we go move forward looking
at budget and the things that we want to look at. Um, I truly believe that our reserves need to be in a separate fund so that that comes before council before it's ever spent. Um, it's a concern to
me. I can't do my own finance or business finances having it all lumped together and expect a good calculation at the end of the year if I'm looking at having my reserves just lumped in with my my expenses and and revenues. So
that's that's one observation I had uh mayor and council. >> Thank you, Mayor Prom. Yeah, I think um again, thank you Miss Misano and James Moore the uh for the audit and and
taking time one-on-one. They there's a lot it's required every year. Our city staff works hard getting it together and it's a quite a process uh from the beginning. And the the one thing I just want to clarify
is the slide just had it. I think it's one slide back if we can go um on the presentation. I just provided here for me the uh sorry the clicker is not
>> the screen backwards. It's uh >> oh there we go. >> Page number Yeah, I think it's five. The one that says general fund continued. >> Uh this one here right there. Yes. Perfect. So this um
this 20.9% is uh the calculation of assigned and unassigned with unassigned being zero. That's pretty much 100% assigned. >> The GFOA minimum calculates assigned and unassigned.
>> That's correct. Yes. >> Thank you. And then the statements that were made in the report was factoring our city policy. >> City policy which is just unassigned. >> Right. >> Awesome. Thank you so much. Um we will I
think formally accept and then uh is it accept and approve I guess the the audit. Um my question maybe for city manager finance director we will be getting into our first workshop soon I
think right it's usually we do we used to do the strategic in March because it I think it makes sense to address some of the things Mayor Pro Tim's talking about >> April 2nd >> April very soon >> we're in the planning process but we've already went ahead and based on when we
get the CIPs together and April 2nd is the date that would be coming to council probably was going to be coming to council probably next week. >> Okay. >> Because we are the CIPs are done. We're going to put everything together. uh the city manager, myself and directors need to meet one more time and
then the whole layout of the CIPs that we'll present uh will be on April 2nd and we'll discuss that and um at that time you know council can make decisions about you know how critical some of these CRPs are because that will be the starting
point of um moving the arrow up. >> Thank you. So, April 2nd, is that one where it's before a council meeting? I guess my statement would be we I think we want to make sure we have enough time. >> That's one of those all afternoon
meetings. Great. That's not a council meeting, mayor. That's the That's when we do the whole >> Okay. >> Yeah. From say 10 to 4 or 12 to 6. >> That's excellent. Thank you, >> council. Any other questions for our
auditor, city staff? If not, thank you. We'll go ahead and move forward. I'll be I'll need a motion to approve and accept. >> I'll make a motion to approve and accept the 2025 2026 audit. >> Second. >> Got a motion by council member Willis
and a second by council member Shoryak. Any further discussion? Seeing none, city clerk, please call the role. >> Mayor Prom Jackson, >> four. >> Council member King, >> four. Mayor Morrison, >> four. >> Council member Shoryak,
>> four. >> Council member Willis, >> four. >> This is 50. Thank you again. Zach said thank you. >> Thank you. >> Thank you, Mike. Mayor, I would just like to say uh James Moore's support. It's it's really goes above and beyond
because and I know I've said it before, but we could have a question and these guys could be driving down the highway and they'll call you back in five minutes to give you support and you really don't get that from anybody else. So, I just want to thank you Mike and
your team. >> He took my call on his way to another client I think today. So, yeah, to test to echo that. Thank you again. All right. Excellent. So, this time we're back on the the
standard order. We've got our final under presentation interviews item 5.3, which is an applicant interview for the culture and leisure services board interview to recommend the applicant, Miss Joyce Downing. I think I've seen her here. If you'd please come forward,
who is seeking the appointment to that board. Take your time. and our city attorney once you get there I'll have a couple of questions and look forward to it city attorney. >> All right. Good evening. >> Good evening.
>> Um just couple of quick questions. All the information in your application is true and correct to the best of your knowledge? >> Yes. >> And please explain to the council why you would like to serve on the culture and leisure services board. Well, I would like to apply to this
board because I'm very proud of my city and all the things that it offers to its residents. I love the city spaces. I love the activities and I really want to be part of that going forward. Again, I'm so proud of this place. I've been
here for 25 years. I knew it back in the 80s when it was just a little rinky dink town and uh now I see it its growth and I am very interested in being part of that. Um I have a background in community
health. I just retired as a physical therapist for over 30 years and that is a career that give me great pleasure. Uh but it never leaves you. So I'm always interested in community health activities, aging in place, um anything
that will help with physical and mental growth. So that's really why I want to be on this board. Thank you. This time, council, no particular order, this an interview. Any questions? Council member King. >> Thank you. Hi. Hi. And welcome. And
thank you for offering to volunteer to help out with the city. Um, what if if you had to uh outline one objective that you'd like to accomplish during your service on this board, what would you like it to be?
Well, I know the city is going through issues with the payment schedules for um our community activities. I would like to be part of that. Um I don't think there's one particular thing I would like to do. I have several things in my
head I think about when I'm walking my dog at Manatee Park and and things that I would like to do for um our older residents, but then I'm inspired to do something for our younger residents as well. So, I don't think there's just one
thing, but if you force me to pick something, >> then I would love to have a meet and greet cabin. I would love to have something where new residents or potential new res residents would be
able to come to meet and greet people that live here already. Um or somebody like myself who would just really love to promote the city. Um and maybe that would be what I would focus on first. >> Okay. Like a welcome wagon type of
thing. >> Exactly. >> Okay. Thank you, >> Mr. Mayor. Yes, Mayor Pro Tim, >> thank you so much for your interest. I think that's wonderful and having used a physical therapist myself in my
lifetime, I know how important that role can be. Um, how do you see the ability to take your past life as a therap physical therapist and possibly
mold it with programs and services within the culture and leisure board? I think that there's opportunities there for people as they recuperate from various things and that sort of thing.
Well, there are lots of opportunities to use what I know from physical therapy. Um, and also from my background, I have a professional classical ballet background and I also was in the leisure business. Um, I ran a casino for eight
years on board Norwegian Caribbean lines. So, it's not just physical therapy that I want to bring to this, but it's a whole range of leisure activities too. Uh it's an advisory board, >> so I'm not sure how much I want to
promote things that, you know, I don't know what the city are really working on at the moment. I I love to volunteer with Molly's staff. I absolutely love that. Um but there are opportunities to expand our
our summer camps activities or um children's activities. Uh I keep thinking I keep hearing about the what is it the um the thing that Mr.
Pvll doesn't like the uh >> the concession stand. I keep thinking, hey, we could do something with that concession stand. We could we could make it work at some other time for some other kind of activity. Surely that's
not the only thing we can do with that. Um, so yeah, I I have a bunch of ideas, but I I don't really want to talk about all of them yet. >> Well, and that's that's great. It was really somewhat hypothetical, and you already have my support. If you can do those toe shoes in ballet, I'm you've
got all my respect. >> Yeah, but I can't walk now. Exactly. Thank you so much for your interest. >> Thank you, >> Council Member Willis. >> Miss Downing, I want to thank you for your willingness to serve the city. I think that this is great. I've run into
you and your husband quite often at uh uh functions around the city, and I know you're very involved, both you and your husband, and we really appreciate it. And I know if we ever need a another revenue source, we have somebody with some experience.
Um, so maybe who knows? But, uh, I want to thank you for your willingness and I know you'll do a great job for us. >> Thank you, >> Shott. >> I just want to thank you for stepping up to uh, volunteer to help make our city better. Appreciate it.
>> Thank you, >> Miss Downing. Thank you. you and when I think about Cape Canaveral, so many faces pop up and and just the the energy and the spirit of this community, like you said, I see you out and you're one of th those people and you've been so
involved and and we are thrilled as you can hear to that you're you're seeking ways to advise and I think Mr. Perll, you're going to be good for him. And with that, I'll say he submitted some comments here that that I wanted to share as the chair of that board. He
says, "Good morning. I would like this to uh to be read for public comment, please. First, I would like to apologize for not being able to attend tonight. He's volunteering for the Space Coast Little League at the City Park field tonight. Is he working at the concession stand?
So, he says, "The purpose of this comment is to offer my support to Miss Downing as an applicant to the Cultural Leisure Services Board and as a chairperson of that volunteer board. It is my opinion only that Miss Downing will offer our board a different view on
how we our city possibly can improve our culture arts with her professional background in dance, theater, and cruise ship organization. She will offer and provide an additional and diverse perspective from the experiences of the current board members. Our board currently has experiences in business,
senior living, athletics, and now we can offer someone who offers a background from the arts. This diverse background coupled with the dynamic leadership of the director and deputy director will only strengthen and enhance the CNL services department engagement with the community. Thank you for your time Brad
Pail, chairperson of the culture and leisure services board and yes uh thank you. It is a it is such an important board and I would just encourage you um you know those efficiency things as you brought up are things that this council
is looking at and working on but um I know you can bring an outside the box perspective and think about ways simple things that we can do. I don't know about slot machines in the city hall walkway but >> I was thinking of a theater review. >> What's that? >> A theater review. We could all get you
all doing something to show for the community. >> I love it. >> We already have a volunteer. >> Thank you. Any other questions at this time for Miss Downing? We'll formally end the agenda. It's scheduled to uh
formally appoint and and adopt, but we appreciate you and your husband, Mr. Downing. Thank you for being here. >> And that's it. >> Thank you. >> Thank you. So that in uh concludes presentations and interviews here. Uh at this time we
have public participation and if it is your intention to speak, we do ask that you you fill out a public comment card there at the front. Um we have three minutes. We have a light system here. When it goes green, you have three minutes. When it goes yellow, there's about 30 seconds left. And then it uh
when the when it goes red and and beeps, we do ask that you please wrap up. The uh I've got two cards. Uh, one of them is related to agenda item number nine. I just want to clarify. Mr. Maskley, are you here? Do you want
to wait till we get to that item? You can speak at this time if >> Okay. Yeah, I think um that's a public is that a public hearing item? Uh, >> no, sir. Mayor, but it would be appropriate for him to speak at during
that item. >> Thank you, city attorney. I think that's uh answers that for us. And so that leaves one card. Mr. Joe Abru, resident property owner. Joe, if you come forward, say your name and your address, we'd appreciate it.
>> Good evening. Joe Abrew, 225 Longpoint Road, Cape Canaveral. On my card, I put for public or public records for this year. public records are not found for the agenda or the agenda packet where they have normally been
found. I don't know how this is working. But if somebody wants to go back and look at what happened in January, you can't do it. Not the way that it used to be done. Now, I know that they have started emailing if you want them, but I
think it should be on the record so people could go back and look and see what was said and what was done. Much like the minutes, you you really need the same thing. Now, I don't know why it's not being done, but I really feel like it should be
done. The other item I put on there was zoning. 3 four years ago, we changed the requirement of mailing people within a 500t radius of a property that was requesting reszoning.
And they did that because we were reszoning the whole city, trying to make it uniform, and we were trying to save money by not making people or making the city mail that out to pretty much everybody in the city. I think this should go back to the way
it was. if uh I would have to do a record search, which I don't think I could do from what I need, but my property was zoned R3 when I bought it. And somehow along the line, it got changed to R1
in 19 I'm sorry, 2019, 2009. I think that's what Dave Dicki told me. And I don't ever remember receiving a letter or a certified mail telling me that they were going to do that. I'm not saying
that they didn't, but I I can't find the record for that. So, just another thing to bring that back to the way it was, I think would be move the city and the residents. Thank you.
>> Thank you, Mr. Brew. on the I do want to just comment that's the end on the public records. I know I think the SE we we we're moving from an old system to the cloud version. Is there any update on that? I think it's still under construction, but it is our
intent to restore and even enhance and improve public records. >> Yes, that is correct. And um I do have um the our um web person um they are putting there is a link to get to the agenda
um right now that like where you would go normally to get into laserfish >> there should still there should be a link there to at least get to the agenda. >> Okay. >> Yeah. Just there's something there. Um but it will have all of it restored
>> uh shortly. >> Thank you. Mhm. >> Yes. And I do recall the as far as the zoning comment, there was the requirements to send certified mail and then we reduced those due to the quantity of mailings, but uh with that behind us, uh I think that's something
we could look into as well. Thank you again. Okay. Uh did I miss anyone who intended to speak? If so, please come forward. Seeing none, we'll go ahead and close public participation,
which brings us to item number seven, managers matters. This is information regarding various projects and issues. And Mr. Touchberry, our city manager. >> Thank you, mayor. So, uh, first item under manager matters
is our facilities update, uh, with our Nancy Hansen, uh, recreation complex. Uh, as the council knows, we're looking at doing some renovations there. Uh the most current update is our engineers have we met with them to review the preliminary draft design work and um we
sent back our comments uh to them and we're looking forward to receiving uh you know the revised floor plans as a result of those comments. So we'll continue to keep council updated on that project. The uh San Piper Park playground equipment, the installation
has begun out there. Um although the contractor did discover an error that was made uh when they took their original measurements of uh some things out there. Uh so they're making some minor adjustments with the playground um design team and they should have their updated plans back to our staff soon so
we can move forward with that installation. This is a top priority for this group to get this work done and our staff is staying on top of it. And then finally, uh, at Mante, uh, Sanctuary Park, we're working with our IM team, uh, to determine a start date
for when we're going to install some lighting out there, and this will be a multi-EP department effort to get that lighting done. Uh, so we'll keep this council updated on that moving forward. City personnel update. We did make a job offer for the plant operator C position
and we can bring that person uh forward if they can make it to the next meeting and introduce them, but we have filled that position. Uh we have a part-time administrative assistant position. We just made a job offer uh to someone they've accepted. So pending the
conditions of that that offer, we should have another uh person on our roster to introduce to council next month. And uh we are currently looking to fill a records management specialist position. That position became vacant last week and we look to be advertising that soon.
So that's our personnel update. We've added grants update to managers matters. If the council recalls last uh meeting uh the staff was basically delegated to to pursue any and all grants possible uh and appropriations of course we always
do that. But uh so we've added grants update as a permanent item under managers matters and we'll keep council apprised of those things that we're looking at doing. Uh so the update uh for this month is that we have submitted what is known as quote grant seeker
paperwork uh to the office of representative Herodopoulos and uh thank you um council or mayor prom Jackson for helping make that connection. Uh we met with um him and his staff and the um the Grand Seeker paperwork that we submitted
has to do with the Thurm Boulevard project and the Filillmore uh Avenue construction uh project seeking more uh funds for both of those. And as we notified council before, we've uh as a city have joined the National League of
Cities and the membership applies to everyone who is an employee with the city as well as council members. And so as members of the National League of City, we have access to Lexapole grant uh services and we have a um 30 minute
conference call planned for later this week with our grant advisor through Lexipole and we're going to talk about what our needs are and what our issues and what we can potentially achieve uh through the National League of Cities grant services uh through Lexipole. Uh so we're looking forward to that meeting
and we'll see what more we can bring back to the council on that. And then the last item is the uh employee handbook. Uh last meeting we talked about our progress with that. So um where we are now is we've gotten that handbook back in the hands of the um
vendor who was contracted to help write it to begin with. Uh we've made our revisions and changes and we're looking at their review of those revisions and changes and once we get a final version in hand, we will get it to the council. Our goal is to get it to you um before
the next council meeting. And as stated previously, we want to get it into your hands as soon as possible so you can spend time to review it and then when the council's ready, talk about when we can put it on the agenda for final review and uh hopefully adoption by this council. And that concludes manager
matters unless there's any questions. >> Mr. Mayor, I do have a I do have a question. Um, did did we not uh already hire a records management person? >> We did and that position became vacant last week. So, um >> Okay. >> Didn't didn't work out for that
individual. We wish them well and we're going to be readvertising. >> All right. Thank you. >> Yes, ma'am. >> Want to add to that. So, it's three open positions right now. >> No, we actually just have the one right now. Uh we've those other two have been filled uh pending you know the
processing to >> get them on board. >> Thank you council. Any other questions for our city manager? >> Thank you. >> Thank you council. >> Okay. So at this time we are on uh the
consent agenda. We've got uh two items on the consent agenda. The uh 8.1 is the approval of the minutes and 8.2 two is resolution number 26 2604. Um I just want to make a note it was
provided as supplemental by our city clerk's office uh that the approval of the minutes we are not uh approving tonight. It's postponed till April uh meeting regular meeting. >> Yes. >> Next month. >> Yes.
>> Okay. So I think uh city attorney on that we would just approve >> everything but >> which is Thank you which is one item 8.2 so >> 8.2 2 and 8.3. >> Oh, I missed one.
I guess I got cut off. It's 8.3. >> No. >> Okay, I left one out. Thank you, Council Member Willis. And 8.3, which is a resolution number 20 2604 to formally appoint a cultural leisure services
board member, Miss Joyce Downing, who we uh just interviewed. So, uh, that would leave item 8.2 and 8.3. >> It's on that. >> It's just 8.2. >> Yeah.
>> Oh, I think you might have a >> This is >> Okay. >> Okay. So, just really it's 8.2. >> Yes. >> Is Okay. Thank you. I'll make a motion to approve the
consent agenda item 8.2, moving 8.1 to the April meeting. >> I'll second. >> Got a motion by Mayor Pro Tim Jackson, second by Council Member Willis on the consent agenda. Any further discussion?
City clerk, please call the role. >> All right. Mayor Pro Tim Jackson, >> four. >> Council member King, >> four. >> Mayor Morrison, >> four. Council member Shoryak >> four. >> Council member Willis >> four. >> Those items pass 50. Thank you.
Brings us item number nine are items for action. Tonight we have four items for action. 9.1 is the first one which is the city manager's performance evaluation. Tonight, we are looking for a motion to consider the approval of the city manager's performance evaluation
and discuss or determine how to proceed with the provisions of section two salary and future adjustments of the July 29th, 2025 employment agreement between the city of Cape Canaveral and city manager Mr. Keith Touchberry. This time we don't have any initial
questions. I think our city attorney uh do is there anything that you need to summarize or go over here being as it relates to this item? >> Um with respect to the um evaluation, this is the initial evaluation pursuant to the city manager's contract. So I
mean the council's um has received those evaluations. If you wish you could discuss them amongst yourselves if you if you wish. Um, in addition, just to remind the council that there is a provision in there that during after the initial evaluation, um, the council can,
um, provide a an increase in salary up to $10,000 based on the initial evaluation. So, that would be an action item. Receipt of the each other's evaluation is just for your consideration.
And then the HR director is there she is is in the audience. >> Okay. Thank you. >> There's really two items to to approve the performance evaluation and take action on
the provisions in section two on any adjustments to the which Okay. Hi Natalie. >> Good evening. >> Can you hear me? I hear you. Okay. You >> want me to go over everything that was
just said? That's kind of what I was going to address with the provisions that were >> Sorry. >> No, no, no. It's fine. I just >> I mean, obviously the evaluation, the scores, even with the new scores entered, it's 4.6 out of five overall.
So across the board, the city manager received really good um feedback even from the public, the council and staff. So um shows that he's the right person for the job and staff
is really happy. And again, the recommendations were for obviously retention, continued employment up to the 10,000 retro back to August 4th or not August 4th, FE February 4th. And then
those are the action items for tonight. And I have if you want have any questions about what was in the review packet that I compiled, I'm happy to go over those as well. >> Thank you, council. Any questions at this time or comments?
>> I I just have one quick comment for Natalie and her department. >> I really love the format that you presented all the data in. It's very well done. >> Thanks. Well, I put on there it was help of Claude AI help compile it, but I mean
it was all checked and verified. >> Thank you. Thank you very much. >> Great job. >> Thank you. Yes, Mayor Pro Tim. This is this is comment is not as much towards our performance of our city manager but as
far as the process which this was the first year that we had a 300 360 degree evaluation which was our city managers >> uh is the one that decided to do that
and that's where he was able to get information out to our citizens. and uh residents here in the city and they literally were able to give feedback, provide feedback. And when I
looked at some of the responses, I wasn't sure that some people really understood >> that he was the one that chose to allow the citizens to evaluate him as well as
counsel and staff. And I think that is just really a great situation because those are our stakeholders and it's important to know that um he's performing to the resident's
satisfaction and that as I looked at some of the comments there were some comments where people didn't seem to understand >> and there were um definitely questions that I hadn't experienced yet or had had
not obser erved. So that's normal when you're doing a six-month evaluation. And there are things that were asked that only staff would know and there are things that are asked that council would
know. So, as we move forward, just wanted to say this so the public would be aware that this was a new process, >> giving our city the ability to give feedback as well. And I wanted to thank
you, city manager, >> for offering that as well as, you know, council looking at the evaluation and staff because I think it gives a more well-rounded view. >> You're welcome. Thank you. >> I do have a question, Mr. Mayor. >> Yes, please.
>> Okay. How how were the uh members of the public selected? Were they selected or was this just an open invitation? >> Open. It was sent out in the weekly update, I believe, um through Amy Moody had sent that out and compiled it for us. >> Okay. >> Social media, there's a QR code
generated. broadcasting public meetings >> and that's why we had the identifiers like we wanted to make sure they were actual >> residents within the zip code. So if they had put in a zip code outside of Cape Canaveral, it eliminated responses
except for the librarian. >> Um the number of people that responded, I was surprised that there weren't more. Did you have any anticipation of what percentage would return? >> No, we didn't. I mean, again, this was the first time we had ever done this
process, and it was kind of to promote the transparency and allow everyone to have a voice. So, I know staff really appreciated being offered the opportunity. >> I expect when word gets around that they were asked, it'll be more popular next time. >> Yeah, maybe. I That's why I compiled the
raw data also, so that you would see that people were like, why would we even be asked this? It's like, >> and that's that's really >> giving you the opportunity. That's really why I wanted to mention this because it's something that's new and I think
>> some of our citizens utilized it to >> um give their feedback on the direction of things that council has done and >> you know goals that we've set and really it's to evaluate the performance
>> but it's new. So, with it having been new, I think u like council member King said, we'll we'll probably have it um >> more participation next year >> and a little more understanding maybe of what's the expectation.
>> So, and just to put it out there, the next one goes out in four months because we're because you're already at seven and then your contract says 30 days prior to your annual. So, >> I have to review my contract >> if we want to. >> I thought it was a year from now. >> Well, Well, it says annually on your
annual and then annual. So, >> got it. >> If we want to change any of the process, >> thank you. >> Yeah, of course. >> Any other comments at this time? I think we're taking these in two parts. We're just accepting the performance
evaluation. >> Council member Shy, >> thank you so much for for doing it. I know um I I scored very low on my response time uh with this evaluating myself, but going through it, this was a
different process that I appreciated. you know, putting yourself out there in a 360 evaluation, some vulnerability, of course, uh folks are going to uh chime in, but it's all valuable and I think it is
the the the format and and the reporting is excellent to echo council member Willis. And then just the it was a different evaluation and you not observed being that it's 6 months in. >> Mhm. you know, that's especially getting
the budget and stuff, but uh I I think our that that average score that you shared, it was it 4.6 with the >> with with the additional scoring. Yeah, I did I have that I brought that with me. I didn't have time to add it to the packet, but it's 4.6 overall in all the categories.
Yeah, my um exceeding expectations and I would say is is my my short comment and you know just stabilizing the organization and wi with that um that was the hope and uh it
we're there and so empower you to keep on keeping on and thank you. Thank you again. So, if there's not any other comments or questions, we can go ahead. >> I just want to say that this is very refreshing to have a city manager that
um is very attuned to our problems, the solutions, and bringing forward stability as you've just said. So, we're glad you're here. >> Thank you. >> Thank you. Just need a motion to
accept the performance evaluation. >> I'll make that motion to accept and approve the performance evaluation of our city manager. >> Thank you. >> I'll second. >> I think Shyak in there.
>> We got a motion by Council Member King, a second by Council Member Shoryak. Any further discussion? City clerk, please call the role. >> Mayor Prom Jackson, >> four. >> Council member King, >> four. >> Mayor Morrison,
>> four. >> Council member Shoryak, >> four. >> Council member Willis, >> four. >> Valuation was accepted and approved. 5. Thank you again to our human resources department director, Natalie, and obviously our city manager and all who
were a part of this. as our city attorney advised as it relates to item kind of the second part of this uh was referencing section two of his uh agreement salary and future adjustments.
Um there's some data that was provided as well as supplementary. I think we've had a chance to review that. So if this council chooses um we can we can take action here. Is that correct? City attorney
Okay, thank you. This is always the fun part because um we have the data comparing us to other cities that were so different.
Do you have the data? >> Yeah, they I had provided I don't know in the document the live link that we had create that's out there now. Uhhuh. >> I don't know if it was at the bottom like it's a Google >> sheet where every municipality across
the state now chimes in and updates it in real time. >> Oh, okay. >> So, that is there with all of the information that you had requested last year. >> Mhm. >> With budgeting and number of full times, coastal versus non
I got a question on the statement. Same as E. The E in that table I'm looking at um on page 13. What page is >> what is e E mean >> employee I'm >> eight
>> I don't know which I'm still scrolling >> uh it's the it's >> same as employees >> that >> oh yeah that was page 13 but I don't see that title >> it's at the top it says under annual hour leave hours it says same as employees it's ees employees that's what
that >> got it I guess so like foram oh annual leave I see Mhm. >> So base. Okay. Thank you. City attorney. I got another question on
the um while we're just in the section about um establishing um performance. Does that happen at the one-year part? It'd be helpful if I actually got to it. Um where was that?
Where was that? It talks about um >> we'll work together >> in his contract. >> Yes. >> Do you need it? I have a copy. >> I have the contract. I'm trying to find the um >> I have >> the section that goes over establishing
performance metrics. Oh, it's section five >> if that's what you're looking for. I think well unless I overlooked it >> about what it'll entail. It talked about the council around this time I thought
would work on uh developing performance metrics. >> Keep scrolling. >> No, I don't think that was >> okay. Well, maybe I'm Just I
um I know it wouldn't be there. Automobile Initial and Annual Evaluation Five. That's the section you shared. >> Section five. >> Oh, here we go. Yeah, you were on the first one now. You were you you got it.
So, it's section B. So, page four of 11, section 5B. >> You're right. That's where you know >> where it talks about the annual evaluation. The first thing I think we want to clarify is um being that this March is the sixth
month. You're calc saying four months from now because of his higher date would make one year >> because the review was due the month surrounding his six months. So now we're into his seventh month. So, if we're doing it on his actual >> anniversary
>> anniversary of of August 4th, the contract here says to be sent out within 30 days prior to his annual anniversary. >> Okay. >> So, >> it does use that language, annual anniversary. Okay. >> But it also says a little further down
that it can be written or verbal. >> Okay. And then we got our code or it talks about this too, right? I I just want to make and I think this works with the code. It's we we've this is a little different for us. It's as we we have our
anniversary hire date and it's usually 12 months we we'll do it. And so we inserted this in the middle. I think our city manager might have been under the assumption that this would set >> it' be 12 months from now. So March of 2027
>> we would or >> February >> technically February is six months. I was hired in August. So I've had six months of full service >> and then you're evaluating me now in the seventh month for the previous six months.
>> Uh so my interpretation was my annual would then occur February of next year. But apparently there's a conflicting provision in the contract and um perhaps the attorney can weigh in on the intent. >> Okay. Well, kind what do we think about
that? I mean, if if if there is an issue, I guess suppose we could mutually agree to maybe adjust and obviously listen to recommendations, but do we >> Well, I'm looking at the um coastal city median salary, which is 160.
>> All right. The average salary is 168 147. >> So currently we're at 160. Correct. So maybe what we want to do is consider discussing the um average salary of 168
147 for the six-month period and then revisit it, of course, at the one-year anniversary. And if we wanted to um increase it at that time, we could do it. That's just I'm just throwing that out there for discussion.
>> Okay. So, I think the question would be uh the one-year anniversary from his higher date, August 1st, >> whatever the contract says. >> So, I think we're trying to sort through that. Now, >> can you pull the contract back up because
I think we need to be clear on that. So I I read it that it's it's one year from the um after the initial um evaluation. >> Um the contract says following the initial evaluation, the city manager shall be subject to annual performance
evaluations. And then when you look at the further down in the middle of that paragraph, it talks about um that the city council may review performance of the city manager within 30 days prior to his annual anniversary date for each
year following the initial evaluation. Um maybe it's a little clumsy the language, but it's the an it's a anniversary date following the initial evaluation. It's maybe maybe the use of the word
anniversary may be throwing people's off people off but I think that's the way um we had structured it council wanted to have that initial evaluation and then >> each year thereafter
>> Mhm. on that sixmonth anniversary date >> after after the initial evaluation which is this >> which is this >> right >> every year after >> okay from this date >> from this from this initial evaluation date >> okay
>> so this time next year >> next year yeah >> which is consistent I think what >> I just want to make sure we're doing what we want to do and city manager and if we agree and there's no issues or any professional recommendations That's fine. I just wanted to ver like so his
one year would be February. So that means it would go out one month before next February or I mean next August. So in July >> how the initial language was about sending it two weeks prior, two weeks after.
>> But does it take two months to get the evaluation process underway and and buttoned up? H how long does that take? Um well the first paragraph above that it was two weeks before two weeks after so we had to do the one month.
>> So that's why I'm just looking for clarification on how we're going to do it moving forward. >> I'm looking for >> but no it doesn't have to take that long but >> it also has to fall on the agenda schedule or the comp council meeting schedule. So, >> right. >> So, we're we're basically treating this
as a probationary evaluation. >> And so, going forward, it will be annual from this date. >> This date. >> Yes. >> So, the next evaluation would be sent out in January. >> January.
>> Or December. >> Well, >> no. January. Yeah. January. >> How far in advance? That's what I'm that's what we need to establish cuz >> January 2 weeks prior and two weeks after the date of the anniversary
if if if what um Natalie is explaining she I asked her how long does this evaluation process take and she said two weeks prior to the sixmonth anniversary >> that was in the paragraph a >> for the initial one >> and then two weeks following to get all
the input in and have it collated and made into a report. So you're giving yourself a month that surrounds that brackets the anniversary date if I'm understanding. >> Sorry, I shouldn't need to >> that the anniversary date of this
meeting. >> Of this meeting. Yes. Yes. >> Mhm. >> Well, so the original recommendation also was to retro it back to his sixth month. So which would be February 6th or 4th. February 4th, his
sixmonth anniversary, >> if there was going to be an increase. Okay. So, we just need to make that decision, don't we? >> Yes. And that means this decision is for the annual compensation, any annual compensation.
Okay. >> Okay. This is the section that I was referring to that's that's slightly separate. I think we've gotten some clarity and alignment around that. the what we what this evaluation represents and then and the next one the
uh section 5B says following the initial evaluation this is page four of 11 in his contract the city manager shall be subject to annual performance evaluations conducted by the council. We've established that each year the city council and the city manager shall
jointly establish written goals and objectives which they determine necessary for the proper operation of the city and the attainment of council's policies objectives and shall be further established a general priority among
those various goals and objectives. um they shall generally be attainable within the limits specified within the annual operating capital budgets and appropriations provided by the city. The city may review those performance of the city manager within 30 days prior to
the annual anniversary date >> for each year following. So, I think we've got this item for action to to raise, but we wanted to also tie it, not necessarily tie it, but
at that same time, >> we get on the same page. And so maybe in we we I mean right around budget time is a is a good time maybe we can try to set a goal on what we want to establish as
some goals. And my thought just on compensation and pay is as we recognized earlier when we compare to other cities and to me and and I hope this isn't come off
the wrong way. You know there there's no there's no more important investment and the wrong investment in personnel can cost you far more than what you would save and the right investment could save you far far more than you would pay. And
so I do not really ha though um and we've asked for for that data but I guess as I've evolved here and and and worked within the organization I've seen the how how funds can
go and it's not necessarily mismanagement but somebody who is is hitting those goals whatever this council establishes um I think the investment in our city manager will will
be justified through those that performance. You know, if you can competitively bid and save money on contracts and agreements and and work hard, uh it they might save a half a million dollars a year.
And so as we consider this, uh, that's that's my statement is when we get into those objectives, um, to me, you got city managers making 300 $400,000, but they're saving three to$4
million. And you've got some that are getting paid half that, and they're costing three to$4 million. I don't have the data to prove that but we I think know and and just say that that's just an example. So with the
right investment here I would just say that whatever we consider and do that we also think about those goals and objectives that need to be reasonable and and that's a conversation with our city manager if this council
chooses. And with that, um, Council Member King, I think you came out uh and and brought point to what the average was. I think that was 168,000. Is that correct? >> That's correct. Yes. >> Are we reading that right? >> 168 147
>> correct. But also the employment agreement authorizes up to the 10,000 for satisfactory or better performance, which was >> which he hit that mark. Yes. So I I provided the county information which
was requested in the past but also that one bullet point is what's up for consideration but we don't necessarily have to use that as a as a uh a measuring tool >> the county information. >> Right. Right. Right. It was helpful though. Thank you.
>> You're welcome. And just to overcommunicate, the next evaluation will be in February. >> I'm here from >> year from Yeah. the the year from the initial evaluation. >> Okay. >> Whether that's today. >> So the initial evaluation went out
>> a month ago. >> Well, two weeks prior to his six month. >> It it seems to me that it would be discussed in the next March meeting, but the evaluations would go out in advance of that. I mean, if we interpret it, we don't
want to keep backing up a month or going back in the calendar a month or coming up a month. you know, if you want to set this as the annual meeting for the evaluation, but we'll get the instruments out to you in advance of the meeting like we did for this one.
>> I thank you. And that's >> Yeah, it went out the end of January and then they were due back mid February. >> Point just set when the council wants to con receive the evaluations. Set that date and then back up from there. So, council wants the next evaluation to be
presented to the governing body in February or March of 2027. You would back up um from there to get the um evaluations out to council. And of course, you does that mayor mentioned the provision about coming up with the performance objectives. You'd have to
you'd have to work on those in the coming meeting or so. at least set the pin the date that you want the next evaluation to be presented to the council and then back up from there would be my recommendation. >> Okay. So I think just as far as timing
goes, we've got this option up to which is defining the agreement. We've tried to figure out when our next evaluation would happen, but there is going to be this time where we need to we set as section 5B states these goals.
And so if we uh came forward with a we can come I think that doing that usually we do strategic planning now. I don't think we're doing that. we'll have our capital improvements, but in the next 90 days, if I think it would be
prudent that we we establish those goals, especially as we're looking at the budget and perhaps we look at uh going with half today, so it'd be up to 10,000. So if we did 5,000 today is set those goals and
objectives and then at that same time at the end once we've agreed upon some goals and objectives with that in front of us we could consider the remaining half which would be my question is is that's not the evaluation. I think at any point we
could stop and provide a a raise. Is that correct or city attorney? >> Correct. >> And and that we'll have the budget in front of us. will I think have a better sense will observed and so if we're April May June
right uh there's 90 days and that's really when the budget kicks off but if we had goals by started the conversation in April meeting and we could get them approved by May
what I'm saying is is uh or May and June say if it takes a couple today we could take action on arrays and then just basically break up into two parts
and that would give us another 90 days as well to establish those goals if I'm just throwing an idea out. >> What which goals are you referring to, Mr. Mayor? >> Um the section five uh B. It's
>> it says each year the city council shall jointly establish written goals and objectives which they determine necessary for the proper operation of the city. And so we have not done that yet, but it does say following the initial evaluation. So we had to have
this initial evaluation which we just approved today. And so I'm saying in the next 90 days, we need to set some goals. And then when we approve those goals, we could consider this $10,000. We could break it. We would have a
whatever we approved today, we've agreed to to potentially break. >> Does it need to be split? >> It's whatever this >> for budgeting purposes or or is that just um >> It's just a um it's just an idea. Oh,
okay. Yeah, we got a lot of them floating around. >> Oh, yeah. Just an idea to kind of allow afford a little bit more time. And uh >> the way I read it doesn't
see any issues with that. Well, and if we split that, the second portion of it would be retroactive anyway. Correct. >> I as long I think this council can do whatever
>> we believe is fair and reasonable as long as it >> doesn't. >> So, in other words, the fi the two portions 5,000 and 5,000 would hit during this budget year, right? The
first would be retroed back to February 4th, >> right? And okay, that's still within this budget year, right? >> Yeah. >> Like added to his base salary. So, >> Right. Right. >> So, I I'm just I'm just trying to rationalize why if we were going to give
him 5,000 and 5,000, why don't we just give him 10,000 and be done with it? Set the goals and then and and he can work towards those goals for his next evaluation. We can
>> that that would be my suggestion un unless unless it impinges on the budget. I think if we have it let's do it and let's let's set the goals for next year for for the next evaluation period a year hence. >> We absolutely can.
>> Yeah. >> Yeah. I was just bringing a >> Yeah. >> Well, >> a different >> Yeah. Looking at it from different ang I I understand. Yeah, considering the different angles of it, >> what no matter what amount we do today,
we are going to need to I think get those goals and objectives and um I think that's going to be an important part of that. Uh so, and honestly, I I think that that
needs to be a separate meeting where we meet as a council. I mean, I know and I'm sure our city manager can tell you this because I set my own goals and objectives for him as a council person and I let him know this is my
expectations because how can he meet them without knowing them? >> So, I think it would be very good for all of us to agree versus, you know, at least I did it, you know, but maybe
you know, one on-one is not a great way to do that. That would always ensure that he would be able to meet those objectives for the entire council. >> So,
just my thoughts. >> That's great, >> Mr. Mayor. >> Yes, sir. Well, whatever we vote on, we'll have to vote on on the same groundwork, on the same platform. Whatever goals and objectives we set, it
has to be as a group. And that's the only way we can evaluate him going forward. To your point about the 90 days, that's that's what we have to do now. But I think next year we need to start that goals and objective process
earlier in the year rather than later. I think the goals and objectives going forward we should be working towards in January, February, March so that all of it coincides >> and is delivered at the same time.
Yeah, I think that whatever we set later than usual, we just might pick that up nine months later as a and revise them and get in that first quarter of 27. Great comments.
>> I I I'd like to say something else, too. please. >> Um, as our city manager and and taking personalities out of it, the position this a city manager is a leader of his organization, his or her organization,
and as a city manager leads, he sets the goals for his staff, his team. And this is no different in a sense. It's no different. We're what we're doing is we're we're saying these are what these are our expectations of you. If you have a problem, come to us and we are going
to to determine your your worth, financial worth if you hit those if you hit those goals or if you come close to it, you know, put forth best effort. I mean, that's what the city manager would expect of his staff, his team. And I
think we should do the same. I think whatever we decide today, we will all go in knowing what was approved by a majority of the council and those goals and objectives will will be >> Y. I agree. >> Yeah. >> Well,
um, city attorney, are we missing anything or are you think we just need to consider taking action? And do we need to schedule? Well, I'll take it one thing at a time. um says following the initial evaluation.
So I think we can start the conversation. I don't want to put burden on goals and objectives at the next meeting. I think >> we should do a workshop on us >> separate. Okay. As you get Okay. So, let's let's get this uh action item put
behind us and then and then try to establish maybe at the next meeting we meet earlier in that day for a workshop that same day. Standalone. Okay. Well, >> what do we want to do? present a motion
for a suggestion of how much the increase in his salary should be based on the evaluation. >> I think it's good to discuss a try to get an a consensus on a number and then make a motion instead of coming out with a motion and
then >> well I'll throw it out there. I I'm recommending that we pay him the $10,000 uh to increase his salary at that level and um move on from there. >> Okay. So, what do we have any comments
on the $10,000 raise? >> I'm I'm all for it, but I think it uh fits with his evaluation, >> the the levels and with his our contractual obligations as well. >> Thank you, Council Member Shyak. I I I
concur with uh Council Member Willis. >> Thank you, Mayor Pro Tim. What do you think? >> Well, I mean, I'm the one that comes from a strange background. So, in my old world, you would never give the full amount, but I do believe that our city
manager has exceeded our expectations. He has I know that for how he's dealt with me um and the things that I have worked on he has gone gone above and beyond. Um I
think that we need to I know everyone's already said what what their thoughts were on the 10,000. I think when we compare it to the other um barrier island communities that it's
fair. Um, it also when you go in with such a high amount in a raise, it makes the next year harder because every year you're adding to that as we're looking at what are we doing with our budget. So, but I think that the performance was
there. Well, and the other part the other aspect to that, if I may, is um when we set the the goals, uh maybe we attach a dollar figure to it percentage-wise. If if for example, if I don't know, I'm
just going to throw this out there. Uh and I think this was brought up earlier. If there's a contract that has to be let and we're looking at, you know, getting the most bang for the buck. All right. Well, that has to count for a
goal as well. You know, using using the city's monies and funds properly um so that you're not so that we don't get into the same problems we've had in the past. Let me just put it that way. that we have somebody who is sensible and is looking
at the figures and looking for ways to well maybe we can do a little bit of negotiating here and there and um bring that cost down a little bit. Those kind of goals I I would be looking for that you know in as much as having his staff
be very productive giving us again bang for the buck. >> Yeah. Uh, so I think there are tangible goals that we can set and we can probably put a little dollar figure or a percentage figure with that if we want to when we're assessing his evaluation next year.
>> Yeah, I think there's no doubt that this council will have some financial goals, right? I mean set broad goals and none of them are financial but I think we >> the fact that you know we >> pushed I mean last year couple years with with taxes and the challenges and
the things inflation that in itself I agree I think is going to be something that he will see that we value and being able to >> uh change any negative trends is a positive. >> One other thought and then I'll stop.
We're looking at grants. We're looking at getting grants. Okay. I think our city manager ought to be um very very cogent of that and encouraging his staff to go after those grants. And I know we've discussed this and I know that I
think he's on board with that, but I think that that's that's a goal as well. How many grants can we get out there? And and h and can can h how how can our staff, his staff uh achieve those grants to bring in the
income that we need to have? Well, and I've been very intimate with that little process that's going on uh with the grants and working with our our city manager and he has jumped on board
and taken the reigns and that sort of thing with me just I kind of kicked the door open. So, I believe that, you know, you pay for someone when they're valuable, and I see the value in our city manager.
>> Well, with that, I I support everything I've heard. We just need a motion. >> I'll make a motion that we um increase our city manager based on his performance evaluation $10,000. >> Second. Got a motion by Mayor Perim
Jackson, a second by council member Willis. Is there any further discussion? City attorney andor HR director. Do we have any blind spots? We're good. >> Retroactive. >> Okay. >> Oh, yeah. Retro retroactive. >> Why does it need to be stated? I think
that's what the contract says. >> It the contract's not very clear on >> agenda says that that's what's being presented. >> Did you put retro? in favor. >> Any opposed to the retroactive in that
motion? Was that not the intent of the motion? That was the intent. >> Is that okay? >> Good. >> City clerk, please call the role. >> Mayor Prom Jackson >> or >> Council Member King, Mayor Morrison,
>> or >> Council Member Shoryak >> or >> and Council Member Willis >> four. Motion passes 50. Thank you all very much and city manager, thank you for for all you do and and an impressive evaluation.
>> Thank you. If I may make comment, >> please. >> Thank you. I appreciate that. First of all, I want to thank the council for your confidence in me and the conversations that we have on a regular basis. You all do already share your goals and objectives on an individual basis and I do everything I can to honor
those and work toward those and keep, you know, constant communication lines open with you. And I look forward to the uh next discussion. I've already wrote a note that my next manager's matters will probably have an item on there to discuss workshop date for goals and objectives for the city manager. And I
look forward to what those goals and objectives are. I truly do because we need to come together working on, you know, what it is that's going to move the city forward in the directions that this council wants to to take the city forward in. And just a final note, I want to thank staff. I want to thank our
HR director, Natalie Watkins, and her staff for the efforts that they uh went through to get this instrument designed and uh put out to the community and of course the time it took for um you know to assemble all that and get it here. And I finally want to thank all of the
employees, especially those who filled out an evaluation. We had over 20 employees uh submit their comments and I truly valued their comments. This is a transparent operation. I'm a transparent city manager. I want to hear the feedback. If we can do better, let's do better. If I can evolve, I want to
evolve and I want everyone's input to do that. So, thank you all for the opportunity to go through this process and I look forward to the the coming months. >> Thank you. Great words. We look forward as well
that so we we accept the evaluation. We we took action on that item. Got a note to schedule this workshop. I think uh we'll we'll work that in with which brings us to uh there's three more items for action here 9.2 3 and 4. We do have
a public comment uh card on 9.3 but I would appreciate a quick 5m minute break recess if we can and then try to get back and perhaps it makes sense that we consider moving uh for Mr. Masky if that's not going to think about it on
our break if we wanted to move 9.3 up. was that Mr. Mass. >> Yes. So, Mr. Masky, appreciate your patience. We're going to take a fivem minute break and then we're going to reconvene. Thank you. All right, we'll get started here in about
10 seconds. All right. Right. I call the meeting back to order. Thank you for your patience. Recess. Uh we we just finished item 9.1. Council, I think it'd be best if if we could have a motion to uh move 9.3 to the next item.
>> I'll make a motion to move 9.3 up to replace 9.2. >> Then I'll second that motion. Got a motion by council member Willis and a second by council member King. Any further discussion? None. City clerk. Call the role.
>> Mayor Prom Jackson. >> Four. >> Council member King. >> Four. >> Mayor Morrison. >> Four. >> Council member Shoryak. >> Four. >> And council member Willis. >> Four. >> Motion to move 9.3 up and to replace 9.2
passes 50 which is the Filillmore Avenue reconstruction. This is a motion to consider awarding invitation to bid 202601 to the most responsive and responsible bidder approving a proposal from Gibbs and Register, Inc. in the amount of 4,532,737
for reconstruction of Filillmore Avenue and authorizing the city manager to execute the construction agreement for the same. Uh, we do have a public comment card on this. I want to just confirm with our city attorney. Do we want to provide an overview or should we
go to public comment first? >> I think uh staff should probably just give you an overview of the item and then take public comment. >> Thank you, city attorney, city manager. >> No, I'll defer to Tim Carile, capital improvements director to take it from here.
>> Great. Thank you, Tim. >> Hey, good evening, council members, pro Tim and mayor. Uh on December 18th, uh we went out to bid for the Filillmore Avenue streetscape project. After uh a lot of um changes to the design and
taking out the unnecessary items, uh we went out um we received uh we received bids, four bids um on February the 12th, 2026 and read them aloud at 2:05 p.m. There were four uh biders that had
submitted. Cathcart Construction Company, Sanpek, Inc., Massie General Contractor and Gibson Register, Inc. Um, we did receive a fifth bid, but it was a uh company called Nature's Keeper, which
is a subcontractor for the landscaping and irrigation. So, we could not count that as a uh formal bid uh since it was not complete with the bid package. Uh the evaluation process, staff reviewed all bids received. Um the evaluation
included anything from price, contractor qualifications, relevant project experience and ability to successfully complete the specific project. Uh bid requirement clarifications or anywhere from the bid document state award is based on which is lowest responsive and
responsible bidder. Uh this means not just the lowest price but it must also be qualified and best suited for the project. the city and the city reserves the right to act in the best interest of the city. Uh unique project challenges with this project to Fillmore Avenue is
it's a res a residential roadway. So the key challenges is the maintenance of traffic which is also known as um ensuring continuous access to homes during the construction um which creates a higher uh complex complexity uh than
standard roadway projects. uh experience comparison. Uh staff and the consultant reviewed similar project experience. Uh Gibbson Register uh was working and has finished a residential roadway similar to this project on Delaney Avenue in
Orlando. Um actively managing residential access and maintenance of traffic at the same time and uh the experience is directly comparable and current. Uh Massie has a very strong overall experience. Much of
their work appears to be FDOT type projects uh in a higher traffic roadway with different traffic control conditions. Um and the determination Gibson registered demonstrated more relevant experience for this sort of project uh particularly regarding
residential maintenance of traffic. Uh the final decision as you could see though that the city and the city engineer recommends is gibbon Gibson register. Uh some of the things that we took into consideration were uh documents uh section 303 of the uh
invitation to biders bid package which asks each bidder to refer projects that are in likeness uh for this particular project. Um we uh went over each one of them very strategically. We called
references. We dug deep on this one because there were two bids that were very close together. I believe in about a 27 28,000 difference. Um again, uh a lot of the ones that we saw with Massie, uh were on State Road 528, State Road 5,
State Road 600. a lot of higher higher up uh faster paced roadways whereas uh Gibbs and Register had that one road that I was looking for that would pop that I would know okay they've done this before they've seen this they've been there they've learn lessons learned um
so that's where our uh us and the engineer came up to our conclusion of picking Gibson register for this project >> thank you our capital projects director Tim Carile That's a an overview and very helpful.
City manager, is there any other personnel or comments needed from our city staff? >> Nothing further. Mayor, >> city attorney, at this time, do you recommend going to the public comment? >> Okay.
Thank you, Mr. Leam Masky. I have your card here. Thank you for your patience. Again, the >> have three minutes. >> Good evening, ladies and gentlemen of the council. Uh, looks like you have a great city here and I appreciate that. >> One moment. I hate to interrupt you.
Want to make sure your microphone's turned on and Okay, >> this clock just give us a second here. >> How to Is it on? >> It is on and we were good to go. Thank you. We just started. >> All right. Um, so my my name is Leo Massie. I'm the president of Massie
General Contractor. It's correct that we do do a lot of FDOT work, but we also have done for the last 31 years a lot of residential work, city work, county work, um water, sewer, drainage, paving,
concrete, and a lot of other things um in this area even. And if Mr. Tim here had requested any additional information, we would have provided it for him. We were the low bidder on this project. I have given you guys a handout
uh which shows that we were low bidder on this project. I have given you a second handout that shows our FDOT rating. What they do is they grade their contractors. Currently we have a 95% grading out of 100. So that's an A
contractor that we are and our capacity with the FDOT is $259 million. And this project is uh 4,500,000. So it's well below what we're qualified
to do. We've done hundreds, if not thousands of projects in residential neighborhoods. All Mr. Tim had to do was ask. We never got a phone call. I found out today at 2:00 that this project was not going to be awarded to us, which I was shocked about. Um this is not
correct. It needs to be Massie general contractor. I request this council to at least table this. We can have a meeting with your city manager and Mr. Tim if needed or Mr. Tim, whomever it needs to be at the meeting and get this thing worked out because we we don't believe
in in that the city should squander money or wasteful spending. Those days are over. I 100% agree with Trump on that. There's no need for wasteful spending. And what you're doing here is wasteful spending for no need because we were the low bidder number one, which
which you must award to and the most and the responsive bidder as well because we absolutely have all of all of the things that have out here we've done. So there's no need at all to not award us this project. We've been in business for
44 years. Um, I've been working in Florida for 31 years doing nothing but residential, highway work, county work. That's it. So, we are more than qualified.
We have uh 275 employees currently, more than what's needed for this project. We have ordered cut sheets or subills for manholes that are long lead. Uh we have also ordered a specialty box pending
award uh to get the shop drawings the engineering done on it. So we are we are ready to go on this project. All we need is the award from you guys so we can begin a great partnership in working together. Thank you very much. Thank you Mr. Massie.
And we just to confirm uh there's three documents that was provided. I want to make sure the council received it by our city clerk's office. Uh there's a table of uh figures and numbers for bid detail. There's an email printed out.
Uh and then there's also some more numbers. Um >> Mr. Mayor, >> this one I requested. Is this >> Okay. >> Um Tim, isn't this the one you added for me? Yes.
>> Okay. So, this was not provided by the vendor, just so you know. >> No, no, that's helpful. Thank you. So, the two documents that Mr. Massie referenced, we do have them. And this is good. Okay. Just take a moment
to review and at any point if anyone has any questions or comments, please go. Um, I do. >> Yes, >> Mr. Mayor. Uh, I'm looking at these figures here and, um, Massie general
contractor came in $24,000 less than Gibbs and Register. Um this is not my field of expertise but having just come from the audit and talking with auditors about you know our
cash our budgeting um I'm wondering why if if and I'm going to direct this to you Tim what was the deciding factor based on what u Mr. Massie has just told us what was the deciding factor that led
you to go with uh the contractor Gibbs and Register who estimated $24,000 more than Massie did. >> All right. So explain as explained earlier when we go through the process of going through the whole thing we we
look at like projects projects that are like that. when we when we don't see those immediately, a red flag comes up and on on our side saying, "Okay, are they going to are they going to be able to do this?" And and nothing against Massie. Massiey's probably an
outstanding company. Um but what we read, what we receive in a bid package is okay, well, what what red flags are showing? And the main red flag that showed for me, and it might not be 100% true, um is um have they done a
residential road that's fully residential? Are they going to be able to pull the right? Um if I don't see a lot of those projects, the number one thing that goes on my mind is, will there be a major change order? And change orders normally come in increases, not in decreases. So, when I
look at change orders, we're looking at thousands, hundreds of thousands possibly sometimes in in certain projects. Um, now I'm not going to say necessarily that this was going to happen, but but and doing projects for as long as I have, I've seen a lot of
change orders come across my desk, and those have to, of course, go to the city manager for approval. And, uh, some of those change orders I've seen in amount of $6,000. Other ones I've seen in 120, $150,000. So when holistically when looking at a
whole project from beginning to finish, I have to look at all those key components of that project to make sure that we're not going to end up spending more than was what was bidded originally. >> So that's where that comes from. >> So you worked with Kimley Horn to uh
they they were the ones who vetted these contract uh bids proposals. >> Uh they they reviewed and recommended. Correct. >> Okay. All right. These are these are their plans. So, they would be best to know, you know what I'm saying? How
>> Okay. Okay. Well, given what Mr. Massie has just brought up, um are you are you somewhat inclined to say, "Okay, let's sit down and talk about this. Let's take a look at your residential projects that you've done." I mean, is it worth $24,000 to save to the city to sit down
and have a a talk with him? And >> I have to first make sure it's legally appliable because when going out of out to bid there's a lot of legal >> uh standpoints throughout the whole I mean the bid package is 300 something pages long. >> So if uh our attorney says that that's
okay to pull this off and to to have a discussion off the table um within this bid um then I'm okay with that. So I guess the question mainly is and I just want to make sure I'm not
overstepping any legal boundaries. Are we able to pull this project back and discuss this further with Massie general contractors? >> Um it's a competitive bid process. So, um the issue as I understand it, Tim, is
um relevant experience and on residential streetscape projects. I mean, to and to the extent that the city wanted to request additional information that Mr. Massie seems to be
alluding to on similar residential streetscape projects, not just general paving projects. Those happen all the time. But the streetscape projects, you know, I think um if the city wants to uh give him an opportunity to present additional information given the fact
that he's the lowest bidder or the company's the lowest bidder, I think under the circumstances of council wants to see that information. Um you can you can retrieve it before the council makes a final decision. >> Okay. Mr. Mayor, I have a question.
>> Absolutely. Okay. So, um, when you put out the RFP, >> were the vendors that were bidding aware that this was a residential street? >> Uh, we we we had a mandatory pre-bid
meeting where every anybody who was interested in the project would need to show up in person. Um, we go over the plans and then we go do a site visit just to show them where this road is and what it consists of. And I I like to get engineer or
contractor's eyes on the actual project so that they know that what they're dealing with. >> Okay. So So we did have prior notice that it was a residential street versus a highway project. >> Correct. >> Okay. For all vendors.
>> Correct. >> Okay. Um, that was my question. So, so we should have um been receiving bids that reflected that.
>> Mayor, if I can interject. I don't know if I'm sorry. Were you done? Okay. Um, I don't know if Tim was clear. Um, in Florida, we we honor the best value source selection process and it's a procurement um philosophy
where you're you're going uh for the overall um vendor's best overall value. The vendor is selected on the best overall value and not just based on the lowest price. So that is a standard that
is followed by all governments when entering into the procure procurement process. I just want to make sure that was clear before the council takes any action. >> Another question. When you Tim and and you're going to have to educate me
because this is all new to me. >> Um I'd love love to >> Thank you. Um when you do put out a bid when you All right. Do and you just said that you invite them to come and you want them to see. Were all of the biders
brought out to the site to see it? >> Yes. >> Okay. So, Mr. Massie, you had somebody that came and saw the >> Yes, ma'am. >> Okay. >> Yes, we had a representative here. >> You did? Okay. Yes, ma'am. >> All right. And were there any was were
there any questions asked, Tim, at that time of the representative for Massie if they had done projects like this? >> Uh, whatever contractor asked any questions. We didn't really document anything. There
were quite a few questions on underground utilities and things of those nature. Okay. >> Um theote was discussed a little bit. I'm not sure exactly and I can't honestly say if that question had arisen or not. No. >> Okay. All right. Mr. Massie, if you
don't mind my asking you a question. Uh when your representative came back from the site visit, did you get any feedback from your representative about the scope of the work? And was it something that you were very comfortable bidding on? >> Yeah, absolutely. Like I said, we've
done hundreds of jobs just like this. We currently uh are doing a job on we just finished it on A1A in Beachside in New Simra Beach and in I think it was about three or four million also in
residential neighborhood. Uh we just uh were about 65% complete on a job for Seino County for $42 million and all the deep sewer that was put in on residential roads was complete and
accepted. Uh so we we do this all the time. We don't just do highway work and paving and county roads and paving. We work in residential neighborhoods all the time. We have completed the largest uh jobs that New Simra has ever had on
drainage and sewer and water and very similar to this. And we got them done in half of the contract time, you know, and want to give you that same service. That's why I came down personally because I do care. >> I care very much about our work product. I care very much about who we work for
and you know and only care we want back is just pay the check. That's all we ask. you know, when we send the invoice, pay it. That's it. But we do care about what we do. We love what we do. We do it all the time. We work with residents. Um, we just started another job for
Waluchia County in New Simra. Same exact thing as this, but bigger. I think that one's about 6 million. Um, so we do it on a regular basis. >> Okay. So, you're well acquainted with with the project. >> Absolutely. And if Mr. Tim needs any references. I mean, we have a whole list
of, you know, we could have maybe not pointed to the right ones. I mean, we literally have a a scroll of projects that we've completed through the years and a lot of them have been residential neighborhoods doing exactly what you have out here. >> All right. Thank you, Mr. Massie. Thank
you. >> Good questions. Yeah, I think uh it was actually because we were doing the counting, you know, we we've got the procedures. Our city manager talked about, you know, section 22 217, the purchasing requirements under
division 2 and you know, it does say lowest responsible bidder, but then list 10 items that are around some of the things I think we heard from our capital project director. Um, what did the bid include the I guess
when does the contract come into this process? Is that out front? Was the contract reviewed or is that the next >> what we're approving to tonight potentially? >> Yeah. So, what I normally do is I bring it to you to the council, the mayor and
the prom and see what your guys' thoughts on it and and then you guys go ahead and vote. Um, if approved, then I will send out a uh an NOA, which is a notice of award. Um, and then right after the notice of award comes the
contract. Um, after the contract's received back from the city, signed and fully executed, then we'll send out an NTP, which is a notice to proceed, and that's when we'll have our pre-construction meeting and find a good timeline for the whole project. >> Okay. to this construction agreement
attachment three. You might have said it and I apologize. That was a part of the bid package that went out from the city. >> Correct. It >> it was correct. >> And so it I'm looking at section three, order of
precedences. Um it talks about change orders there, which were some of your points. Um, okay. That that answered my question is change orders was known and I think that's all I have at this time.
>> Council, one final note. Uh, there is a provision for an appeal process. Should the council agree to award the bid to the recommended um company, then uh Mr. Massie has an appeal process. He has five days to appeal. I have 5 days to respond. Uh and if my response does not
satisfy him or any applicant under these circumstances and the council will um be able to review that pro at that time and then you know make the final decision. >> Okay. So let me repeat that back. Basically, if from the day to a decision
made on this contract, the clock starts with five. I would assume business days, >> correct? >> Yes. Wednesday, Thursday, Friday, Monday. So, by next Tuesday, yes, if my math's correct, >> um there's an appeal >> that they have the right to do. And then
from that date, city manager yourself can respond to that appeal. And if that is insufficient, what happens next? >> Go ahead. >> Yeah, that's just the stand the city's
standard bid protest. The what's being presented to the council this evening is a proposed award of a construction contract for the Filillmore streetscape project >> to the tune of 4.5 million plus. So the council is deciding who to award the
contract to. Once the council makes the decision on the award, then the sta city's standard bid protest uh policy potentially kicks in. It's in the bid documents where some bidder who feels
like they may have been agrieved during the competitive bid process can file a bid protest post award. it goes to the city manager as the manager indicated for review to review the decision that's made up here. Um then they and the
merits of the bid protest and then um the manager makes the decision and then from there if the protestant does not agree with the manager's decision then the bid protest then gets elevated back up to the city council for consideration
on the merits of the bid protest. Okay. It's not technically an appeal. It's more of a bid, technical bid protest standard, run-of-the-mill. Um, and all of the awards that you do, whether you realize it or not, always subject to a bid protest. But what what's before the
council tonight is who to award the contract to. You have um a staff recommendation for Gibbs and then Mr. Massiey's Massie um is is coming to you presenting his uh thoughts that since they're the low bidder, they should be
awarded the contract and they and he claims that they have a pro uh project experience similar to what uh the Filillmore project would um would be. So you all ultimately make the decision on who to award the contract. I think the
manager indicated or Tim indicated, you know, it's a it's a the most responsive, responsible, and lowest bidder, right? Doesn't mandate that it go the the bid be awarded to the lowest bidder. Um, you know, responsible bidder could mean um a
variety of things. The mayor pointed out a few points. Um, you know, like projects is is one of the one of the factors to consider under the city's code. uh it's because it's the particular use that's being required for the project that's that's that's
relevant and experience. So ultimately the council has to make this decision. Do you either go with Gibbs or do you go with with Massie? Those are the only two companies that I see um at this juncture that have any potential merit for award. Mayor,
>> that's helpful. Thank you, city attorney. Um okay, >> Mr. Mayor, >> yes. I have a question for Tim. Do we have any project experience with any of the four biders? >> Can you elaborate on that? What do you
mean? >> Do have we contracted with any of these four prior? >> Um, I would have to go back in some of the records to see. I think we might have done when Jeff was here, maybe
Gibson register possibly. Um I don't remember seeing sand pick throughout our our files or uh or Massie or the other one. No. >> Okay. Thank you.
>> I have another question. Um, so Tim, when Kimley Horn looked at this and their recommendation was the Gibbs?
>> Yes. >> Okay. Any other or was it simply Kimley Horn and you guys here internally staff that looked at this? Yeah, that's normally I mean that's we only have well
it's it was Rich our city engineer me Laura and then of course uh the engineer on record which was Kimley Horn. Correct. >> Okay. And my other question I have worked with not bids for this type of work but I've worked the RFP process
plenty of times in my life. And so my question to you is, do you have to on a normal basis reach out to vendors to give them information to you proactively doing that? >> Do you have like contractors that are
bidding on the project? >> Yes. >> Normally not. I think that most contractors, you know, would would fill it out as needed. Uh the bid package, the bid package is very detailed. It tells you exactly what we need. Um and
and I was just looking at um section 303 that I had mentioned earlier. If you hang on one second um and this is it wasn't like projects, it stated similar projects within the state of Florida is section 303. So like
similar uh same difference. That's what we go by similar projects within the state of Florida. Uh but I'm getting off topic here. Um and repeat the back the end of that question. >> Well, I I what I was curious is if it is
part of our process that we reach out to each one to make sure they understood the RFP, you know, because Mr. Massie said that you didn't call him. >> No. >> Um and I in my experience in doing the RFPs the and it's not this type so I
don't want to assume but I all they always contacted me. So, I'm trying to determine, you know, what our process is because that seems like it'd be tedious for a m municipal government with limited employees. >> Well, the way I see it is if you reach
out to one, you need to reach out to all of them, you know, and and and with these with these bid packages, like I said, they're very detailed. Um, I normally won't reach out to a uh a contractor unless there's a discrepancy,
something that looks off. >> Um, and I give them the opportunity to possibly fix it. Like when I see, let's say, uh, $2 million on a line item, and I'm like, maybe they meant $200,000. Let me call them to see if maybe they made a typo. Things of that nature. Um, all
four of these biders were highly qualified. they they know the process. They filled out the bid package properly. Um some uh um just not trying to to call out another issue, but um one
of the things that Massie has brought to the table to tonight uh was that they do sewer uh lines and laterals. Nothing in his bed package said anything about sewer lines um that I could see. So that was another red flag that raised up for
me was the sewer process, but he is capable of doing it. >> And was it in your RFP? >> It was in the bid tab sheet. Yes. >> To include the sewer lines. >> Well, he the bid tab sheet shows that he is capable of of doing them. However,
when I look at the section 303 of similar projects um in the state of Florida, I wanted to see a full 100% streetscape project that included sewer uh septic um not septic, I'm sorry, sewer, storm water, curbing, sidewalks,
gutter, uh storm water system, things of that nature that we are dealing with on this road. Yes. Okay. Um, so but but to answer your question and and plainly, um, no, I normally don't reach out unless something raises like a huge flag with me,
>> but the RFP did specify those things. >> Yes. >> Okay. >> It's very uh >> And it's specified residential. >> Um, no, that's where the pre-bid meeting comes in. That's where they get to see hands-on what we're dealing with.
>> Okay. That was defined in the walk through correct for the project. >> Correct. >> Okay. Thank you. >> Can I say just one quick thing, >> council? On the issue with that? >> Yes. Go ahead. Um, I I request that we
table this until your next meeting and then let us have time to talk and present the the all the references we have because we absolutely have the references that he's looking for. Like I said, all I mean, I understand he calls one calls all. Sure, I understand. But
if you see a red flag of anything, think this guy doesn't have enough residential experience. Let me call him. Let me save the city $28,000 by one phone call and ask him, do you? yes or no is if we did not I wouldn't stand here before you. >> So we do have it. All they need to do is
ask and we just provide them whatever they need. So I'm firmly requesting that we just instead of going through the appeals process which is a pain for all of us, we just say table it. Give us a little time. Whenever your next council meeting is, you decide. Let Mr. Tim and
I have a meeting. We we'll figure out what he needs. Get it to him. If it's still insufficient, we understand. But we we know it is sufficient. So we'd like to give you the information. >> Thank you. >> Mr. Massie, I had a question on I think as Mayor Portim asked, you saw the
location of this project. You went to the pre-bid meeting. You knew it was a residential project. >> Yes. >> The the example projects that you did submit from and I haven't seen the bid. What was your I guess your reasoning to submit the ones you did?
>> We have so many jobs that we did. Sometimes it's hard to pick and choose and like we've done with a lot of owners if they ever have it. We usually do a lot of repeat work. They know us. There's no need for anything. We submit a bid and whatever we put behind it, you know, we used to have a book like this
of references, but then you know, oh that's too many. We can't have that. So, you know, um so we we've done so many projects that it's hard to pick and choose exactly the right one that fits the job, you know. So, you know, we apologize for that, but
that's a considered a a very very very minor irregularity in a bid, which is very easily waved in any bid anywhere. Um, like I said, all I mean, it's it it doesn't change the price. It doesn't change who we are. It doesn't change our qualifications. It doesn't change
anything. It's just information. No, >> no doubt. I think um Mr. Carile, our project uh capital projects director, uh understands something significant about this project and that's the the residents who live on that street and
the history of this project and we certainly appreciate your bid. And so I think when looking at that uh responsible part, right, that's that's I'm not going to say that Filillmore is different, but it really is different than a lot of other cities. And so, um,
I I'm I understand your statements and I hear your requests to table, but I I think there's been, uh, it's clear that we've had some, well, at least two for sure great companies, including
yourself, to bid on the project. So, >> um, C, council, are there any other questions at this time? >> Well, I'm going to throw my hat in again. I did the figures. $24,9.92 um and 50 cents, whatever. I think it's
worth $24,000 to table it and have Tim talk with Mr. Massie, get everything ironed out and then bring it forward to us. And if we if we decide that we want to go with uh Gibbs and Register or Massie or or any of the four that we
make that decision, but we have all the information when we do. >> Um Mr. Right. Right. Tim, when did this bid process start? >> Uh, December 12th, 2025. >> Okay. So, we've been at it a couple of months.
>> My apologies. December 18th, 2025. >> December 18th, 2025. Um, and Mr. Mayor, >> yes. >> My concern is that's the street that floods. I've been out there in flipflops and looking like you would not have
believed cleaning a drain out during a thunderstorm. I mean, luckily none of our citizens saw me because they would have been scared to death pulling sea grapes up and draining that street in four minutes. I videoed it. So, my only
problem with tableabling this is that we've known that Filillmore has this situation. We've got several areas in our town where water goes up to people's doors. And the longer we kick this out
down the road, the closer we are, the the further we're putting the date out to get this finished. And how long will this project take in the first place, Tim? >> Uh, I haven't really sat down and gone over the timeline for it, but I know
it's going to last over a year. >> So, it'll be over a year before we get that done. So, every time we keep delaying getting Filmore started, we're delaying resolution of water issues on that street. That's
the part that bothers me. And I I I absolutely um love saving money, Mr. Messi. I'm the one that if you ever watch our meetings, you'll see I'm the one that loves to save the money. >> We're ready. We're ready to go. We
actually were ahead of the game. We ordered our drainage structure submitts. We ordered our our specialty box submitts. We're ready to go. We're not a contract fools around. We're ready to go. We could put build it in less time than what they have. Well, not if we
have to if we have to table this. >> If we protest it, it's going to take even longer. So, you know, because that's what we're going to do here if we don't table it. >> Okay, I understand now. >> A protest will just take us to the next
meeting. I mean, it's a five-day filing. my fiveday uh assume you know if if if we don't concur with him and and want to go with his company then it will it will come back before the next meeting anyway under those circumstances not the
>> when when was the deadline to have the information turned into us for the RFPs the res the re bid back >> uh the RFPs were due on February the 12th at 2:00 p.m. >> Okay. So I gave them roughly two months.
>> Okay. >> Is the representative from Gibbs here by chance? >> No, they are not. >> And have they been notified? >> No, I have not notified anybody.
>> Okay, Mr. City Attorney, I was reading the bid things. It talks about rejection of bids. uh section 22 218 5 and it has ABC and it basically talks
about the city may reject a bid it to not to to select a vendor for what's before us as a contract. Is that equate to rejecting the others or is that rejection of bid
something different? >> No, that's something different mayor. Okay, that's >> I mean this is about awarding the contract to the most responsive, responsible, and lowest bidder based on the criteria in the code and in the um ITB that that was um disseminated to the
biders. I haven't heard anything about rejection rejecting a bid for being nonresponsive or not meeting the the basic requirements of the submittal. Yeah, I think it just talks about the
authority for us and if a proposal does not conform to the technical specs. Uh the bidder proposal is facially non-conforming as to acceptable materials and components or services or the materially and substantially differs from the invitation for bids of request.
And then when I jump down to seven, it talks about award to other than low bidder. So this is the scenario we're in. As it says, when the award is not made to the lowest bidder, a full and complete statement of the reasons for placing the contract elsewhere shall be prepared by
the city and filed with other documents relating to the invitation for bids. I know it hasn't happened yet. You would need us to take action, but um Okay. Thank you. Are there any comments on the change
orders? Mr. Massie, you heard the concerns on what's your experience with that? >> I don't see any at this time. You know, unfortunately, until you dig in the ground, you're not going to know what's there. Uh we do a lot of value engineering on projects or we can move
things around and not have a change order. You know, most of the time sometimes you do get in a situation where you have to change something and that's where change orders come into play because you have to change something. And that was a standard term of the contract. It wasn't one of those price shall not exceed if that's a whole
different >> No, that's a whole different Yeah, >> I see. >> Yeah, he is correct. >> There any other comments, questions that you think council member King spoke and our mayor pro Tim expressed some concerns. Uh the only again just to reiterate um
the bids came in so close so close $24,000 difference which tells me that both Gibbs and Register and Massie general were competent and capable and not not having the ability to talk to
Kimley Horn talk with you Tim. But your answer doesn't give me they didn't they didn't give you the information you were looking for and in your experience it gave you red flags. But now that you're hearing him here,
does that assuage your red flags somewhat or are you still >> um I would have liked them to present more of what we were looking for, >> right, >> in the front-end documents of the bid package,
>> right? >> And that probably would have changed my mind. Yes. >> Okay. So, they're being penalized because they didn't give you additional information that might have changed your mind about the recommendation >> pretty much. >> Yeah. >> Yeah.
>> Okay. All right. Okay. Thank you. >> Yeah, you were right, Mr. Kyle, that the work substantially complete in 365 days in the agreement. So, a year Um, >> Mr. Mayor. >> Yes, Mayor Pim.
>> So, one last question as I'm thinking of this. So, on the um return package from Gibbs and Register, what kind of projects did they give you
in the bid package? Um, I mean, one the one that stuck out at us the most, including the engineer, was uh doing a Delaney Avenue improvements, and those improvements included roadway construction,
uh, including drainage improvements, replacement of existing sanitary sewers, uh, utilities, uh, water system, pedestrian traffic calming improvements. Um, that one really stuck out at us because it included everything that we were looking to do. Not only that, but
when some of these roads uh that we we went through, we actually did a Google view on >> um down to the road just to see kind what kind of area it was in and the project it was. And Delaney was right in the middle of a uh two-sided residential road. So, of course, immediately we
were, you know, it's kind of like, oh wow, they've done this before. They've seen this before. Not saying that Massiey's never done that or seen it before, but this is this is kind of like when you go when you go to apply for a job, you want to put your best foot forward. And that's what we figured was
coming in on this. And when I saw Delaney Avenue, I figured, oh man, this is what we're looking for. So that's why we we we did that. >> Okay. And did um Cathcart Construction do the same
when they turned their information in? I don't have any. I actually have their information here. Let me see. >> Well, and you don't have to if you if you don't have it right in front of you, >> actually. >> And what kind of projects did Mr. Massie
uh provide to us? >> Uh their projects >> as examples. >> As examples, their projects um I have them printed out here. Uh they did um they gave us two
different uh list. One of them was within uh there that's actually references. There's a a five-year project list, but they also filled out the uh section 303 of the bid package as
well. Um let me get to that. So similar projects within the state of Florida was a uh if if you want me to I can go through these. Um Howland Boulevard widening uh which consisted of milling, paving, inlets, manhole
installation, RCP pipe, PVC pipe, yard drains, concrete signage and striping. Um, another one was uh Turnbull Bay Road paved shoulders uh which consisted of uh adding paved shoulders, resurfacing a
roadway, realign a portion of the road, grading drainage improvements, striping and signage. >> Um, May I say one thing with that? >> Both those projects were in residential neighborhoods. >> Holland Boulevard is in the middle of
Deltona. That's in a resident. It was in a residential neighborhood actually. So, so was uh um the uh the other one you just said that was also a residential neighborhood. Turn bowl. So
>> I think uh where where I'm at right now is that >> I think this council what we don't want to do is is is move forward if a protest comes from any of the the the contractors. I want to know confidently where we are
and stand and and our our our project's director I have confidence in, but he can only work with the information he's provided and and and I think he he did that and I uh but there there's certainly some um confusion uh
but also with the opportunity to I think understand uh these bids and so uh I if and our city manager I think is the math stands it's going to be April if a protest um which is not a reason to not
move forward with the right due to the it's a difficult decision with the two reputable companies I'm not referring to the the landscaping and the other as much which they have the rights as well but perhaps uh we're we're in March
for the sake of time Um, it's third Tuesday in April. There's our next meeting. Uh, I'd be willing to to have a standalone meeting, but I don't want to >> We've got that one. Bring it back.
>> We've got CIP, you know, >> um, another workshop. So, you know, the timing is is what is difficult with this because we're come I want to get it awarded. Um, not that I'm not willing to
consider you Mr. Masky, but I, you know, I'm I'm just, you know, we were at the point of awarding it and it being on our agenda to do it, but if we need to put it off, we need to just put it off to
the next meeting. And, you know, if we can have a workshop or whatever, we can do that. But, you know, it's uh it's slowing the process down for our citizens is what bothers me. That bothers me because when you go out to bed
um and maybe and maybe we do need to have a workshop because we need to discuss the fact that we're not going to go with the engineers's recommendation that we just paid a lot of money for with Kimley Horn on who they recommended
as well. So, you know, we need to question maybe question some of those things and how much we're willing to pay to ignore their recommendations. >> Yeah. My thought was just in fairness to Tim and and Kimley Horn to your point is that you know if we we had these bid
packages and certainly uh Kimley Horn we could understand it. We got the letter from Kimley Horn. It states their their reasoning I think in there why relevant similar projects and favorable responses but because it it's an it's a one of the
biggest projects we're going to do >> as and I think I just want to I don't want to let 30 days get in the way and with us moving forward and and if we might stay the course we may not change and but we'll at least have it uh with
doing our due diligence uh beyond what we normally do, we usually take the consider the recommendation of our city staff who does deep dive and due diligence. And in this case, um I want to be as fair as as we can be. Mayor,
>> Council Member Willis, >> um, in my my experience, I've done hundreds of RFPs, filled them out, completed them, submitted them for my company, for other companies, and all of the RFPs
listed the criteria that were necessary, the information desired, and you have to put it in there. That was my responsibility as business owner to make sure that these things were completed.
It was detailed. You you checked off every box. And if Tim didn't get that in the original, I'm not saying that you don't have it. I'm just in looking at uh what was submitted.
I think there was some areas where you could have provided more information or more detail. Maybe that was required, maybe it wasn't. But, uh, you have to operate on what you're given. And I think, uh, Tim has given us exactly what
he's received and the recommendation that he has based on the material he was given. And going forward, I think, uh, if Mr. Massie wants to challenge our award, that's well within his right, and we would let the city manager deal with
it. And we're moving forward. Oh, absolutely. I think that that's exactly what we're looking at. And in the event that that that challenge came in. Um I I go back to I think council member King's statement on after hearing
this to our capital projects director because you can only work with what you have in front of you. And yes, bids you you miss a box and especially in government contracting. That's those are red flags that attention to
detail in the work is just as important as on the bid as well. Um but but after talking through this Tim do you the request from the contractor is to table it. we want to support you and and make
sure that you know that if if more time is is best for you. Uh then then I speak for myself, I'd be willing to do that. If you feel that um knowing this new information, we
should go forward. I'll respect that as well. >> Um either or. I'm going to leave it in your hands. Um I can do either one. Um, we can stand by and wait until April or we can get moving on the project today
or of course not today. It's kind of late, but um, whenever you know, whatever you guys want. So, >> okay. Yes, council member. >> The Delaney Avenue project that uh, Gibbs use as an example, when was that?
Did they say It was uh October 19, 2025 to actual time to complete was December 24th, 2025 is when they actually completed it. Okay. I I remember Delaney
Avenue rang a bell for me when you mentioned it because it was about a year and a half ago. I remember seeing on the news that there was a drainage project on Delaney Avenue in Orlando and I just Googled it while we were sitting here and it was September sec September 3rd
2024. So would they have been working on that then? >> Most likely. Yeah. If the end date was around December, it could have been over a year project. >> My my only concern is that according to this they caused flooding during their project. They flooded homes that had never flooded before. It's something I I
would have to say I want to look into that one before I'd use it as a reference. >> We have excellent references. We don't do that. >> I I just it just happened to ring a bell. I wonder if that's something we could look into and see what ever happened with that cuz I remember it to
be on the news and they had the the county or their city commissioners came out and looked at it and people's homes flood and they didn't have flood insurance because of where they were located and they had never flooded before and the activity from the construction to improve their drainage actually flooded their homes in the
process and I I would hate to have that happen on Filillmore Avenue. It just it just >> that was Gibson register >> according to Tim that was Gibbs and Register that did that project. >> Yeah. >> Normally I don't mean that.
>> Yeah. I just headline and it's >> it's a headline. Yeah. It was all over the news. I remember it. >> Normally normally I don't go digging all the dirt up on every single I'm a nosy guy. >> I'm sure there's, you know, mistakes that are made with every contractor and and legal matters that are with every
contractor. In fact, I know that for a fact. So, but yeah, >> I I have no idea what ever happened with that, but it was just it struck me as, you know, I remember they had issues with the project actually causing >> Well, if it's under construction and we get one of those heavy downpours,
nothing's impossible. It depends on, you know, and I know the news likes to throw things out there and and elaborate on it in their own words and stuff. >> So, I I don't even believe half the news that I hear these days, but um it could have been from many different things. It
could have been, you know, they were in the middle of putting storm water pipe in, didn't have it in, and all of a sudden all this rain came and they had nowhere to go or things of that nature. But yeah, I do take things like that into consideration here and there. Um, but I would like to see the cause of why
they flooded. I have no idea what the cause of that was, but it just happened to ring a bell. I was like, that's if that's the project. It was all over the news that they flooded the neighborhood. >> I think that's your point. Yeah, that's my point is maybe we should do a little bit of research into that Delaney Avenue project and see what happened with it because I I don't know what the
resolution was or whatever happened after the flooding if it flooded again or >> what if they determine the cause but >> sure >> I wouldn't want to I would not want to see that happen to our residents on Filmore >> uh not knowing the start date of these
you know I I think that the that the city is going to be in the best position to make this decision with more information. >> I feel I feel that. And if it's 30 days for $4.6 million to make sure it's right, I I do think that that's the
right and then if protests come in, we can say we did our due diligence and um beyond, you know, we had to verify this and that and it's beyond what the scope of what Mr. Carlad needed to do, but I
think that's prudent. If we do um discuss this further, can we look at the cost for the Kimly Horn engineering on this? Because truly,
>> what was that? Just ballpark >> for just the review. >> Uhhuh. >> For just the review part, >> I'd have to pick it apart. each each task is uh each task that the engineers normally give us are are broken out in in certain sections. Uh that could per
that could maybe be part of the bid process that they charge four grand for. So we'd have to say, well, how much is the review part of it, >> right? I would like to know how much they charged in whole for this Filillmore project >> and how much they charge to review
because if we're not going to listen to them, why are we paying them? I mean truly. Um, and if the part of that task order is to to to be here and answer questions and to support, you know, we want to get what we pay for as well because,
>> well, I mean, it's it's truly, you know, if we're not going to do it then and we're not going to listen to the recommendations, we should be paying for the services that we want out of them and then using our expertise to
determine for the bid award. So, I want to I just want to make sure we include that when we go forward since we're It sounds like we're going to table this so that we can look at that because that's a huge waste of money if if I'm betting
and if we're not going to listen to our engineer, we shouldn't be paying for that part of it. So, >> no, I think that we what whatever we paid for to to what goes beyond what
they stated in this letter and any questions is council member Shoryak and and >> but it may be able, you know, it may give us a way to clean up our bid process. >> Oh, yeah. I do agree with that. Um, and I think
Tim you'd said either way that it's 30 days for 4 million and um, yeah, I think that that is how the best option under this circumstances and that the questions
that have been raised, it's not a lack of confidence. It's just a a a lot of questions that say, "Okay, fine. Well, we're going to look at it and we'll go down the path and we'll understand what we paid for, I
think, at a minimum from our engineers." And um >> Well, and the other thing too, April is the driest month of the year in Florida. So, we've got a little bit of time. Well, and when you look at this sheet that I had Tim
u print out for me, this was this is the project scope, you know, and the scope of what's uh we're looking at. And there was an increase in the project. >> Um >> the first it's two-sided. Are you on side two or one?
>> Well, no. On side two gives you the total cost. Yeah, >> but the original estimate was about 1.5 million less or how however much. >> Yeah, I think uh originally I had told
Todd Morley at the time that the total was going to be around 3.5 and I believe the uh the engineer at the time came back with 3.1 or 3.2 too. And that's when I started trying to uh cut
things like the um uh the the what was it the artwork on the ground and the lighting and stuff. Yeah. And really concentrate on the most important stuff. So um the unfortunately
I have to say the OPC was really off which is the opinion of probable cost on this one. >> Okay. So, >> um, but I think that, you know, when I had prepared for this agenda item, it wasn't the I I prepared for the fact
that we're going to award a vendor, but that wasn't what my questions were. My this is why I had uh Tim print this out for us because it there was a substantial difference. And mayor, I remember you saying, "We're not going to
be the fund council. we're not going to get to plant the trees, right? Remember that. We don't get to be the ones that make it pretty. Um, but this is increased probably because cost increase from that time to now. Um, Tim just said
that the the estimates were not exactly the best back then. Um, and so I think we need to look at the project as a whole if we're going to table this. Not just from a vendor standpoint, but from
a standpoint of what all are we doing and and are there any differences from when we originally spoke about this because of the increase on it? and and make sure that we're doing what we
discussed that we wanted as a council when we decided that. Now, that's just my personal opinion cuz we've we've added in rain garden, which I'm going to tell you, I love the rain garden at Veterans Park. It does a great job of flood control, but those things were
added in and not and they aren't super expensive, but things have had to be added in. And I think probably a workshop on this with Tim to help us understand
what has changed with before's estimate and now and if the scope of how the scope of work might have changed. That's that was what my original intent with this agenda item was. And then with our
public comment, you know, we've we've addressed that part. But I think if we're going to table it, then we need to really look at it and just make sure that we as a council have a good understanding of what Tim needs for this
project and what has been proposed. And if we're not going to take the recommendation of Kimley Horn, then let's look at this and we'll be responsible for making sure that it's what what we think is right and we're not necessarily going with what they
recommend. We're already not going to. So, we need to look at this. >> Yes. I just that that Kimley Horn may not have, you know, all the information and like Council Member Willis said, that's >> that's the bid game. I I think we don't
want to it would take something substantial if we learn that it's different because it would start the that would be no bigger delay than that. You probably have to start the whole bid process over reject bids and we don't want to do that unless there's just something glaring that
>> but we should we should understand the difference between what that was back then and what we have now. I believe that if we're in a table that we ought we need to understand the scope because this is larger.
>> So, April is our meeting. We've already talked about potentially coming together uh with the city manager and goals and maybe that's not the best meeting for that. Um but I think this is extremely important. It is the template for the presidential
streets. Whether we continue to do this, I don't >> we're going to have to figure out something different to continue it if it wasn't a flooding issue. That's I >> capital improvement project meeting streets. >> So I >> capital improvement project meeting the CIP meeting
>> there and >> city manager said >> okay >> we were we were tentatively looking for April for that as well as we discussed earlier CIP time of year. >> Well this is a big CIP. Yeah, >> but you know that was last year that's
been bidded and we're here and so I agree understanding this one if it's important and we I think a best case scenario is we'd make a decision in April and we we have 30
days that maybe the contractors can make up. >> But does that sound okay? I know it's kind of an evolving opinion here. >> Yeah. May. >> Sure. >> Just another reminder, another item on the agenda is to schedule a workshop for
either March or April for the Tetrate Tech, which we'll discuss next or soon. >> So, just reminding of the workload. >> We're going to be busy in April, y'all. So, I'm kind of I'm kind of keen to say uh since it sounds like we're going to
have multiple um multiple workshops on on not only the tetrate tech but also this um maybe we could all do it for a good half day >> multiple items for wine workshop. >> Yeah, just hash it out if some if
everybody's available. That's just an idea. Well, there's already dates proposed for the next item on the agenda. >> Okay. >> You know, perhaps that's what you'll consider. >> Saying pair them up together like >> I think that'd be ideal if if we're
going to do it. Um is Kimly Horn involved on that one as well. The Tetra Tech. >> Uh no, that's Tet Tet's a different engineer. But okay, Mr. Any other questions for >> No,
I think I've done enough. >> No, I >> Well, thank you for your time. >> Thank you. Pleasure meeting all you. >> See what the council does here. And >> thank you. >> I appreciate it. Thank you, Tim. Council, do we we've discussed it. I
think we're looking for a motion. >> I can try. >> How's that? We can talk through it before you make it. >> Okay. If >> you want to. >> I'm getting ahead of my skis. I feel like >> Well, no. Just amending a motion is not fun.
Getting a bit clunky at this. I don't think it it's date certain. We've got proposed dates. So, I think we listen to our city attorney on whether it's tableabling, postponing, or no action.
But I think one of those three it what what exactly does if the council is inclined to table this or postpone it to the next meeting for the award? What what is what is the reason that you all
want to do that? And I I my summation is comparing similar projects and experience between the two lowest biders. I I've heard some discussion about that. Now,
if that's the reason, you know, each bidder under the bid documents was required to list at least 10 similar projects completed within the last 10 years. Isn't that correct, Tim? Section 00303.
There's a form that each of the each of the better should have submitted. Um so if if it's the council's inclination to review um the two lowest bid is similar projects then
that what that is what needs to come back >> to the city council >> and would that so both vendors would be able to resubmit >> that's >> additional projects correct >> if if that's the council's direction
then what I would recommend and is that um Tim would send out a notice to the to the contractors um ask you know requesting that if they want to um modify that particular list
then they can certainly do that or clarify it. So when you comes back to the to the council, you're comparing apples to apples on similar projects rather than just hearing from one contractor
and then you can make your decision on the award. Right? That would be my my suggestion at this point given what I've heard. The focus is on that on that bid document.
Yeah, I think that more information you just specified that that absolutely a very key point of information. Council member Shoryak raised an issue on information that was
provided that if that's true if um I I think that >> can can I can I add to that? I'm implying that staff when they re, you know, have they have this list, if the either one of the
contractors decides to modify it, right? Staff should go back and and review those projects that each each bidder has submitted >> and check references, check status, >> okay, >> of those quote similar projects. That
section in document that was required to be submitted is very clear to me. 10 similar projects completed in the last four years. That's what the city wanted to evaluate. >> So, you know, under the circumstances, give the two lowest biders an
opportunity to clean up that document. Staff does its due diligence, checks references, reviews. That information comes back to the city council and then the council decides the award. and maybe not related to your point. So I think we're clear on city attorney's
recommendation there if >> so no workshop required just bring this back at the next meeting after that review is that what we're >> with additional information >> with the additional >> yeah and I think anything with Kimley Horn uh you know reviewing the maybe more more information that's aside if
any individual council member wants to dig deeper look or verify which would be like a workshop you know I'm I think that the city attorney That's the critical document based on this discussion. >> Yep.
>> If I may, can I ask a question? Uh when we bring it back in April, do you guys want a recommendation then of our after our findings with uh with uh collected data? >> Oh yeah, >> I would say we are not the technical
experts and >> Okay, >> you got it. Yeah. Thank you. >> Is that I think that's your point, Mr. Massie. >> Yes. Thank you very much. I appreciate that. >> Yes, Council Member Willis.
>> So, we're we're really not setting up a workshop. We're just bringing that back at next council meeting. So, we're taking no action. Oh >> yeah. So do we as far as >> I believe >> you're saying postpone with the specific reason city attorney as you stated
>> or or or table >> I would recommend a motion to postpone the award of this bid to the city council regular meeting >> in April um and directing staff uh provide um additional information
regarding similar projects that were required to be submitted um under section 0030. 303 of the um ID. >> Well, I'll never remember all >> as stated by the city attorney.
>> Most importantly, I think our city clerk needs to understand the motion and we can say as stated by our city attorney. >> That's a good motion. >> I I'll get it. I can get it off the recording. >> All right. Would Would you like me to put it in? >> If there's not any more questions at this time, I think we can go.
>> Okay. All right. I'm going to move to table the decision to award a contract for the Filillmore Straight project until additional information is obtained from the two lowest biders to be uh um uh decided upon in our April
meeting that >> I'll second and then present additional information regarding similar projects and fun >> that too. >> Yeah. >> Second. Yeah. Got a motion by uh council
member King and a second by council member Willis on the stated motion. Any further discussion or clarification from our city clerk? >> Good. >> I'm good. >> Call the role, please. >> All right. Uh Mayor Prom Jackson, >> four. >> Council member King,
>> four. >> Mayor Morrison, >> four. >> Council member Shoryak, >> four. >> Council member Willis, >> four. >> All right. Motion passes 50. Thank you again. >> Nice meeting you all.
>> You too. >> And city clerk's office the do well you provided us the document so we don't need to you have records obviously. Yes. >> Um >> all right. As our city manager said the next one which we're going backwards
here cuz we we moved it up is 9 numbered is 9.2 which I think technically would be 9.3 now but 9.2 Two is the water reclamation facility capacity evaluation by Tetratech workshop. Uh this is a motion to consider holding a workshop to discuss the water reclamation facility
capacity evaluation findings from Tetratech. So city manager, what are we thinking here? >> Well, thank you, mayor. that the city contracted with Tetratech late uh last October to study our water reclamation facility to determine how it's operating and what improvements may be needed to
form the technical basis for future design and upgrade decisions. Staff recommends that the council consider uh hearing uh that report in the form of a workshop uh to understand facility operations flow projections um for
existing properties and future developments as well as current and future infrastructure needs. We have Director Clark and Deputy Director Erdman here today if you had any questions for them. And uh you have five dates um to choose from. uh staff's
recommendation is um that you start as soon as you can so that you have as much time as you feel you need to discuss this important information. I will state um that director um Clark will only be able to attend remotely during the April
7th and 9th meetings. Um I think your presence here is important as well as deputy director Erdman, but it's your decision obviously whatever works for the council. Thank you, city manager. Those dates were listed in Was it in the agenda summary?
Is this separate? >> Yeah, I can review them if you like. >> Okay. So, thank you. You got to go backwards. >> Yeah, you go. Next page. >> Okay. So, uh as our city manager said, thank you. Uh there's a couple criteria. The
sooner the better. March 27th is the soon earlier in the day is the second one. That one's nothing's earlier in the afternoon. And then having our uh director, Miss June Clark, and deputy director, Miss Urbman, available. That's
one of two or three that they could make it. And so I think we should start there. Is March 27th suffice? If there's not an issue, I recommend we go to March 30th. And then if because I think it's important that you're here,
if you agree and if you have any statement or comment, you can come forward. I I really look forward to learning more about this. And thank you, >> Mr. Mayor. >> Yes, Mayor Pro Tim. >> Um on those dates, April 7th and 9th, I
don't think I'm not uh real excited to consider those two because of the conclusion time. This is an important topic that we've been trying to really get our hands around is that capacity on that um water processing plant. And so I
think that we should make sure that we give the workshop days where if we need to, you know, overextend that we can >> overextend the time. >> Mhm. >> So that March 27th is a Friday.
>> 30th is 30th is Monday. >> 30th is a Monday. >> Mr. Mayor, >> either one of them work. Yes. Council member Willis, >> I will be unavailable the week of April 6th through the 10th. >> Okay. Oh,
that just knocked out three. I see what you did there. Okay. So, that's fourth criteria. If we went all five council members, we really looking at the 2730th. Mayor Perin pointed out some issues with >> Yeah, that week also doesn't work for me as well. The April dates,
>> Mr. Mayor. >> Okay, we're down to a core on one more and we're done. >> No, I'm teasing. So, I don't have an issue with the 27th or 30th for me, so I can >> You did not I didn't hear that from you either. >> I think it would be great to be able to
do it during the day for staff members. Anyway, >> I do need >> doesn't work as well right now like >> it's just >> I I do I do need to note, Mr. Mayor, that um the 27th and the 30th I I don't
know if I'm going to be scheduled to work on those days. >> I can always request a day off if if necessary so that we do have a quorum, but just just FYI. >> Understood. Is there a day >> Well, is there Yeah, that's pretty much it. It's a
little too far out. So, >> yeah. >> Okay. I think Council Member Shoryak 27th and 30th's okay for you. >> Yep. >> Okay. Let's go for the 27th and >> that way if something else comes up, we can
>> meet on the 30th. We got another date. >> Start start time perhaps 1:00. 1:00. Yeah. If if you were scheduled, council member King, is there a time that >> if we're going to meet on that date and I'm scheduled for that date, I'm going to take that day off.
>> Okay, understood. Thank you. Uh one, uh >> I can meet earlier as well. Um >> was available before. >> Okay. One o'clock is their start, the earliest they can start. Thank you. Yeah, I would say if it's, you know, one
or any time after uh if you start at 1, you have 4 hours for the normal workday for staff. >> Um if you start later and it goes longer than four hours, you're you're you know, you could go after will stay. Um that's
not an issue either way. >> Um but again, the earlier you start, the more time you have >> without any constraints. That works for me. So, I think we'll need a motion for March 27th at 1 p.m.
>> I make a motion we schedule a meeting for Tetrate Tech for March 27th 1 p.m. >> A second. >> Got a motion by Councilwoman Willis, a second by Council Member Shoryak on the motion to schedule the workshop as
stated. Any further discussion? City clerk, we have that. Call the role, please. >> Got it. Uh, Mayor Prom Jackson, >> four. >> Council member King, >> four. >> Mayor Morrison, >> four. >> Council member Shoryak, >> four.
>> Council member Willis, >> four. >> That takes us to the last item for action 9.4, which is the Florida Department of Environmental Protection Wastewater Reclamation Facility Permit renewal. Motion to consider the approval of Tetroex proposal for engineering
services in the amount of $124,819 to prepare FD wastewater reclamation facility permit FL0020541 renewal application which is set to expire on May 31st, 2027. Mr. city
manager. >> So, the purpose of this item, council, is to renew a permit for the the city to be able to discharge effluent uh suitable um for discharge into um surface water locally. Our permit
currently expires uh May of 27 and we must apply at least 6 months in advance of that expiration. Uh the application fee must also be received by the Florida Department of Environmental Protection by December 2nd of 2026. Tetrate has
been requested to provide the engineering services to prepare this application uh with supporting documentation and the permit renewal packet is fairly um uh significant if you had a chance to take a look at it. there are multiple items that must be
attached and the sooner they can get started uh the sooner we can get this package put together for FDEP to consider and we again have staff on hand if you have any questions. Thank you. Yes, I see the uh
yes, seven task or six tasks and the breakdown for that um with the operations and maintenance performance report being the the largest. Uh council, any comments or questions on this proposal?
So the initial application was that completed by Tetrate Tech or or is that not something that happened? Because I'm saying the renewal. So it's expiring. >> Yeah, it's expiring. >> And and the initial
was there an initial? >> Can one of you come to the podium? Thank you, June. Good evening. Sorry about that. Tweaked my back. So, um, the application has to be done by Tetra Tech. Everything
has to be done by Tetech. Uh, we we're just trying to get a jump start on it so we can have this done by October and then into them by December. Thank you. Okay, I'm standing here. I'm not going anywhere.
Any other questions for public works director while she's here? Thank you. I think we're good. >> Looking for a motion if we're ready. Make a motion to approve the uh
proposal for engineering services in the amount of $124,819 to prepare the FD wastewater reclamation facility permit. >> I'll make a second. >> Got a motion by Council Member Willis, a second by Mayor Pro Tim Jackson. Are
there any other comments at this time, questions, debate? >> One one quick That was just a nod of the head that is being submitted in December or by December. >> The fee must be paid. >> Yeah.
>> The whole the whole >> everything. Okay. >> Thank you for getting us start on it. >> Okay. City clerk, please call the role. >> Mayor Prom Jackson, >> four. >> Council member King, >> four. >> Mayor Morrison,
>> four. Council member Shoryak >> four >> and council member Willis >> four. Item passes 50. Which brings us to the public hearing section. We have two tonight. And the good news is these are the final two major items that we have on this agenda
other than reports. Uh and we're at 9:20. So final stretch here. Uh 9.05 is the first reading in public hearing ordinance 012026 beachfront dunes and native vegetation protection and enforcement. And with
that I hand it to our city attorney. This first reading of ordinance 012026 an ordinance of the city council of the city of Cape Canaveral Boulevard County, Florida providing for the protection and enforcement of beachfront dunes and native vegetation on public property.
providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the code, severability, and an effective date. Again, this is first reading and a public hearing item. And um as the title indicates, this is this is pertaining to
um uh public property, not not private property. And I think Connor, did you >> I can give a brief summary of it. So summary, >> yes, I'll be presenting on behalf of CED tonight. So the big key that Anthony
just said is that this is amending the code to explicitly address the protection and enforcement of public land. Um so this is not related to private property or the beach areas that condo associations may own. It's for native beachfront res vegetation and
dune systems on public property. The state of Florida FD has jurisdiction over coastal construction. and they have their coastal construction control line which for us most parts of the city is right along Rididgewood a little bit
east of Rididgewood. Um so FD will continue to enforce seaggra or vegetation uh rules that they have. Uh this ordinance would allow the city to utilize its home rule powers to govern activities on its own land that would
ensure that local enforcement mechanisms are in place to present prevent the unauthorized destruction of these resources. I know we've had uh you know some instances with our sea grapes recently. uh and it's just overall generally meant to create a process for
you know any sort of trimming or maintenance of city uh property vegetation. So a key provision in it is the city maintenance exception which permits necessary repairs, restoration or public safety activities within these
areas but that's only if conducted according to a written maintenance plan approved by the city manager or designate. Uh and then in that instance, the activity would be limited to the minimum necessary to achieve the purpose and employ methods that protect native
vegetation and maintain the integrity of our dune system. Um just some big points to hit before I wrap up. You know, passing this ordinance would help strengthen natural barriers against storm surge, flooding, and coastal erosion. It would provide us as city
staff uh specific enforcement mechanisms to prevent the unauthorized removal of coastal plants on our land as a city. Um it would ensure that city maintenance and public safety work can proceed under structured ecologically sensitive guidelines and it is in alignment with
our comprehensive plan. So if you have any questions feel free to ask. >> Thank you Connor. The key words and the purpose and the findings is really native. Uh the one thing I would think I know this is first reading is we referenced the Florida Native Plant Society. What did we reference that on?
It was something where we and I really liked that. >> I think that was for our uh tree protection ordinance last year >> which you would these would be in there. I'm not saying that. But my thought,
so if I walk by and there's a, you know, Brazilian pepper tree popping its little head up, I can snatch that thing out. And you know, but like I might have done that at one point in my life. No shame. Now I'm teasing. Uh, so do we want to keep it native or do or
is that too specific? I agree with that. or do we do we >> Anthony could you kind of speak to the the reasoning behind native being worded in there if you think it's necessary or not? >> Um
that that that appeared to be the direction of the staff not um you know she's not here to speak >> and it was Abigail Holmes that started this up. She was she's on maternity leave. It wasn't to like it was to protect what's native, what
what actually belongs there, not invasive species or anything of anything like that. So, I think that's why I think she she originally gave the direction on how she wanted this ordinance to be prepared. Um, and it
made a lot of sense to me at least that it' be native Dune. It's everything I'm thinking of. The the sea grapes, dune sunflower, railroad vine, obviously sea oats. >> Yeah, I don't think we particularly have any invasive or non-native plants that especially those that protect our
shoreline, our native. So, >> yeah, I don't think it's an issue. I just wanted to say, should we strike the native and just keep any vegetation, but um >> first reading, we can seek clarification. >> I'm fine. Exactly. way we can take it.
>> I guess question west so native is something naturally grows in this area. It doesn't necessarily mean something that the city planted. Is that >> correct? Correct. >> And that was the benefit. Thank you council members. Is is said as defined by the native. So we're are we defining
native? Do we should we maybe on the next reading or so say as defined by? >> Mhm. items don't really get added to or taken away from the native list. I think usually they're, you know, >> Yeah. And we very well could even site
the same, you know, uh, plant society >> if there's a benefit. I think >> native as I understand it is uh as far back as the records there's no explicit way to prove that it was native but going back to the earliest settlers the
records and the >> and one thing to add is that >> in our code we already have a definition of native vegetation and it reads plant material indigenous to the city including all those species listed in but not limited to those in section 102
252. And in that code, it talks about all plants, you know, required in this section or elsewhere in city codes shall be selected from the list of desirable species and plants in the Florida Native Plant Society's list of native plants. So, I think we may already have it
covered through a prior code reference. >> Sounds like it to me. >> Yeah. >> Sorry to cut you. Council member Shoryak, I interjected. Was there anything else? >> I I think that was it. But but is there anything in this ordinance? Could somebody come along and say, "Well, we the city planted these sea oats, so I
can go ahead and rip them up. They weren't native to that >> particular piece of ground or >> native is defined. It it focuses more on being indigenous rather than being new or old. So, I think those would still be protected." >> Okay. >> Yeah.
if the if the species or the cultivar or whatever the scientific name is native whether you planted it yesterday or 10 years. >> Um >> so >> so this would address like I we noticed during the co planning that a couple condos had chopped down their uh sea
grapes was that on >> city property. Okay, >> correct. Yeah, this is going to address that each crossovers as city property and >> Okay, very good. Thank you. >> Yeah, and there's palms that pop up. We dealt with that on Beachside Fillmore. She showed photos from 15, 20 years ago.
And it is kind of weird the seedlings start to pop up and palms >> shoot up and it's blocking the view. But those would be those are sable palms. Those are native >> I think. Yeah. >> Yep. >> But that co here's a good example. The
coconut palm that we see Washington Avenue, you got them. They really struggled in this last cold. Those are not to my understanding native. Hm. They're beautiful, >> but
that just Okay. Any other questions or comments, concerns? It you hit the main issue, Council Member Shorak, that I think we've all had to deal with up here is those massive
there's a process one-third and all that. This just gives us some home rule as Connor said and I think we just learned in Indian Atlantic Beach some one resident in a condo or a neighbor went and just scalped them. And
so he had not only had the city but all the neighbors. He was fined $10,000. >> Oh my gosh. I saw I saw one of our neighbors doing that. She took a ladder and she put the ladder up against the trees and she started sawing away at them because they were impeding her
view. >> Yeah. I think a lot of it comes down to view and you know you also have to prioritize resilience and safety as well. >> Yeah. Well, these I believe were sea grapes. >> Mhm. and the enforcement there' be there's a
fee schedule or or is it we don't handle any fees or fines or >> I think the fee schedule would be as outlined in code enforcement schedule. Okay. >> Um but this is more just about the process for getting it approved. >> Okay.
>> There's an enforcement section >> and that refers you to the code enforcement section. >> Mhm. I see. any violations >> and will we have to come back and set a fee or is that already exist? >> No, it already exists. >> Okay, great.
>> A motion would be appropriate if if ready. >> Move to approve ordinance 012026. >> I'll second. And this is a I got a motion by council member Shoryak. This a second by council member Willis. This is
a public hearing item. We do have the motion on the table. We've asked our questions. So if anyone uh would like to speak uh on the motion as a public hearing item um please come forward.
This is on ordinance 012026. Seeing none, we'll go ahead and close public hearing. Bring it back. The motion's on the floor. Any further discussion? Seeing none, city clerk, >> mayor prom Jackson, >> four.
>> Council member King, >> four. >> Mayor Morrison, >> four. >> Council member Shoryak, >> four. >> And council member Willis, >> four. Rick show ordinance 012026 on first reading
passes 50 brings us to the second and final public hearing item 9.6 Six. Another first reading and public hearing on ordinance 02 2026 titled reasonable accommodations request. City attorney. Okay. It's
ordinance 02-2026 an ordinance of the city council of the city of Cape Canaveral Florida amending subpart B land development code chapter 110 zoning article 9 supplemental district regulations of the city code to add a new division 10 reasonable
accommodation request establishing procedures for processing requests for reasonable accommodation from the city's land development regulations which shall also be applicable to certified recovery residences in order to comply with Florida statutes
section 397.487 providing for the repeal of prior and consistent ordinances resolutions incorporation into the code severability and an effective date. So this is first reading of this ordinance also public hearing item. So ordinance went before the planning and zoning board as well
and and I didn't mention it for the previous ordinance but the PNZ board recommended approval of this ordinance with one correction to a typographical um error on page 4 line 10. Um it says profession. It should be professional.
Um, so this ordinance comes to the council because Florida statutes requires that the city council adopt an an ordinance um allowing certified recovery residences within the city. Um, that is a mandate under Florida law. And
um in as part of that uh requirement, the council is required under that Florida statute to adopt a reasonable accommodation uh procedure where uh p per certified recovery residents can um apply um to be
an acceptable land use. Certified recovery um residences are licensed by the state of Florida. So they're licensed facilities and uh the process on reasonable accommodation would apply not only to the certified recovery residences but in
general um to other types of situations where the Fair Housing Act or the Americans with Disabilities Act um may come into play regarding the application of uh local land development regulations in some cases um due to um you know
specific conditions that are protected under the ADA or protected under the Fair Housing Act. Sometimes local regulations have to yield to provide reasonable accommodation. So there this ordinance establish a
process by which a person can request that reasonable accommodation. So, not only for um seeking um the ability to um um allow a certified recovery residence, but also generally
with respect to Americans with Disabilities Act or Fair Housing Act issues where they person dee feels like they need to request some reasonable accommodation, they'll go through a formal process as laid out in this ordinance. So, that's the general gist
of it. It's a statutory mandate that the legislature enacted. We're a little bit behind schedule. It was due to be uh enacted um by by January 1, but we're just we're behind a little just a little bit. Not too much. Um I'd be happy to
answer any specific questions. >> Thank you, city attorney. Very helpful. A little bit different order. Should have done this in the first public hearing. If there's any, we'll do technical questions, any clarification with city staff, go to public hearing, and then we'll bring it back and a
motion to be made. So, at this time, do we have any questions or for this for the city staff? Not none. So, this is a public hearing item. I'd like to open that up. If anyone like to speak on the ordinance just read by
our city attorney, ordinance 02 2026 on reasonable accommodation request, please come forward. Seeing none, we'll go ahead and close uh public participation or the hearing and bring it back to the council.
It makes sense to me when you hear mandate whether you like it or not. Uh >> we we're on the first reading and I think obviously we'll have it done in April and thank you.
>> We can move. >> Make a motion that we adopt ordinance number 02206 reasonable accommodation request on the first reading. >> Second. Got a motion by council member Willis and a second by council member
Shoryak stated any debate discussion. That's a debate. >> An exhale. What can we do? City clerk, please call the role. >> Mayor Prom Jackson >> for. >> Council member King >> for. Mayor Morrison
>> for. >> Council member Shorak >> and council member Willis >> four. Ordinance O2 2022650 on first reading which ends our public hearings. It brings us to item number 10 item for the discussion which we have
none. Item number 11 is reports. Uh if we are at 9:37 we can go down the line. Uh council member King. >> No I have nothing to report. Council member Shorette >> uh attended Space Coast League of the
Cities meeting with Council members Willis and King and also had a a really good meet and greet meeting with Tamson and her staff. Um I met all of her different departments and got a nice overview of what they what they have going on. It's very informative. I'm
moving on uh going to work with meet with June and tour all of our facilities and just kind of work my way through the rest of the department heads. That's fantastic report, Council Member Willis. >> Uh, yeah, I've got several. Um,
I have a legislative update as legislature has closed, but they will be uh uh having special session in April, possibly on into the summer for several issues. But I do have a report on
pertinent or uh legislation that uh was in the house and the senate and as it pertains to the city of Cape Canaveral. I printed it out. I'll give everybody a copy and what it meant to the city, the basic gist of the
ordination and how it would have impacted us. So I'll pass that out if anybody >> Thank you. rather than read them all. But um and on
February 25th uh attended the East Central Florida Regional Planning Council's executive board meeting, then their regular board meeting, and then the Diamond Awards lunchon along with Mayor Pro Tim uh Jackson, and I had the
honor of and privilege of presenting uh the East Central Florida Regional Planning Council Diamond Award to Molly Thomas and Zach Icults for the excellence in technology and big data
for our veterans memorial park uh rain smart rain garden. So that was uh that was special. It was it was good and I was very happy for them to get that award. uh also attended the Jeffersonian
uh roundt with uh Mayor Pro Tim Jackson and city manager Touchberry and that facilitated discussion among council members and regional partners focused on long-term challenges and opportunities facing east central Florida including
growth management resilience housing affordability regional mobility and uh that was very interesting very uh informative and at that meeting we were given the Bvard County risk assessment
profile. Um, and council member Jackson, I believe you got one as well and uh >> yes, >> city manager. Uh, but I'll I'll have one for the U city clerk if you would like one and I can get you a copy of it.
>> So, uh, it it was interesting to to read. Um and then uh I also attended the art of what's next leadership summit there um for February 26th and 27th.
Also attended the ebike safety class at the C5. It was sponsored by the BCSO Space Coast TPO A1A outdoors and bikewalk central Florida on February 28th. And there were about 52 residents
in attendance for the safety presentation and rules of the road. And uh many of them received free bike helmets. So it uh it was a good turnout for that. And on March 9th, as uh Mr. Shoryak uh mentioned, I attended the
Space Coast League of Cities board meeting in Grant Valkcaria. And this meeting was also a presentation of the Space Coast League of Cities annual scholarships to Bvard County recipients. And we awarded seven scholarships for
local deserving students. And your daughter needs to apply. Amen. So that's that's my report. >> Thank you, Council Member Willis. And yeah, I think if I can get that online,
I >> I'll check it out. >> There is a >> I remember I think the first one >> there there is a URL on the last page and I can send that to you or let you >> copy it. >> Thank you.
>> Thank you, Mayor Pro Tim Jackson. Well, Don just reported I was at multiple of those and um also we both were at uh the Roosevelt Cape View open house for the um the kids to come over.
They've been gradually um integrating the two schools so that that helps the children adjust. I'm very happy to see that happening and um it was really nice getting to see the Roosevelt facility
that our children will be going to. So I thought that was in a very difficult situation. It was very um good way to handle it. Not that I'm happy about Cape View, but um I definitely think that um
working with them to transition is the right thing to do. I also requested of the um the school board chair of our area that I would like to see some type
of closing ceremony that includes historical reference to our school. that this should be a a time that should be remembered for people in our city that have gone to Cape View. There's many
people that have gone there, you know, even 60 years ago. So, um that request was put through to one of the um the support people that were there with the school system. But I really think that
that's going to be an important thing is to honor our school through this process. >> Love that. I I believe uh Principal Long has already put something together. I I'll
check. I think they're having some sort of an open house for alumnists and the general public. But >> yeah, I think I saw something as well that I I need to go refresh. It was
>> either way we could play some I saw the open house and what I was discussing with them is a little different than that because this should be ceremonial. This is a part of our history that we're
closing the chapter on and it should be treated as such in my opinion. >> I think that's a great idea. Uh for me, um I had a chance to meet with our city manager and a few of the
other uh cities uh in the Atlantic, Satellite Beach, uh Cocoa Beach, Cocoa, and uh Congressman uh Heridopoulos
uh who brought forward his supporting staff, and he had just got back from DC and took took his limited time to spend and listen to us and and we talked about things in that group that were important to us. And I want to just say shout out
to our city manager and the supporting staff. We got a chance to express some of the concerns that we're all well aware of in the area. I mean space, the lagoon, the port and u our city manager afterwards I was
in a conversation but I walked over and he was talking to the grants coordinator and the staff and had a list of first time I'm hearing some of these things but excellent ideas and things that uh we can do to help really address uh
funds for our city and uh Cape Canaveral uh seemed like a flyover city as we said in the past and at times and we are managing all the infrastructure with the port uh demands and and what it's
generated and So, I believe uh we got a congressman who wants to do something and every one of us is we interact with him. I just keep echoing that we're we're we we manage the roads, we take the hotels, we got the wastewater, but
our city managers on it and and I feel uh like we'll probably be getting updates on that in the new format with with progress um or our city managers matters and
the uh it's April 29th. It looks like uh Florida League of Mayors uh Jeff Branch, I want to thank Lisa Day and and all who were involved in in the Rachel Ibbiten with the Florida League of Mayors. We're going to be hosting
here what's the league uh but the city is providing the community center on that day at midm morning I think from 8 to 11 to to have a breakfast there. and uh and I'm going to learn a little bit more about it, but I do plan on being
there and I don't know if the council um at a minimum if we're available, we can all connect and be a part of it and say hello. It'd be nice to >> What's the date on this? It's April 29th and the League of Mayors is, you know,
>> it's usually mayors only and and Mayor Pro Tim, but since we're the host city, >> maybe there's a time before or after at a minimum, we can all say hello and greet the mayors from the other community that's going to be coming here. >> Yeah, I think um there's
March. Sorry. No, that's uh yeah, Lisa Lisa really put it together >> and uh Mr. Mayor, I already registered for both days of that, just so you know. >> Thank you.
April 24th is the date that I have from 9 to 10:30. And then on April 23rd, there's the regional event that we're holding. Uh that's out of the space center, though. Yeah. >> And so, Mayor Tim is referencing
>> those. I'll check in and and see if there's any more information uh for the council to consider. But that is it for now. And I will go to our you have a comment. Well, I have I have one comment in
regards to the grants and um our rep Herodopoulos. I did reach out to his grant writer in regards to us needing some funding for hardening things within our city and they were very very
appreciative to hear from us and very excited to work with us. So, um, I I provided his grant worksheet and some site information that his rep gave me to
our city manager who has taken and run with that and done a fantastic job. So, I just want to let you know that I had I had reached out to them since you didn't know. So, >> no, it's great. I think he he'd be
responsive to any one of us and I think if we could stay in front of him all of us, it'll it'll help. And with that, that concludes my reports. City attorney, >> council members, where you at? >> And we're also hosting League of Cities
on the >> 9th. I thought it was the 13th >> Monday with our with our logo, our city logo on it. >> 13. >> Okay. >> Do we do we need to prepare anything or schedule? >> She's Oh, Lisa's handling it. Okay.
>> We'll hit her up. See if we can get a chocolate bar with her. >> We we we were very impressed with the city of Rocklage and their chocolates. Well, Coco and Coco and Palm Bay had their own city. >> Pal Bay. It was >> Pal Bay. Yeah. >> If you authorize to spend that, we'll
>> Well, there goes. >> So, so that was the 13th. >> Okay. >> Monday 13th. Yes. >> Coco has chocolates. >> They they Coco had a a round coin. >> So, Mayor Blake >> and Well, Palm Bay had one, too. And a rectangular. Theirs was milk chocolate.
Cocoa was dark chocolate, but Rocks didn't have their own city candy bar. >> They did last year, >> did they? >> Yes, they did. Rockwood did. >> And I think they were Ghirardellis. I mean, they didn't go on the cheap. It was not a Milky Way. >> We're going to give them a bag of beach sand.
>> Wait, that's native sand. We can't really >> Oh, we can't touch it. Can't touch it. >> City attorney, I don't I think no reports from you. >> City manager. Now, I just I think I was remiss earlier uh during my evaluation not thanking the community also for
their input and I just wanted to make sure that they knew that I was thankful for their input in that process. >> Much appreciated. Anything from the city clerk's office? Amanda? >> Okay. Revar County Sheriff's Office. Anything we need to know? Any report?
Thank you so much for for being here and all you do. And with that, I think we'll go ahead and adjourn.