Good evening everyone. And um today is March 26th. I got to clap. I got to snap this now. Not yet. Uh this is my first time, so it's it's all all is good. But good evening
everyone and welcome to the Culture and Leisure Board of the City of Cape Canaveral. It is now 5:29 p.m. and this meeting's being held in City Hall of Cape Canaveral, 100 Polk Street. Um can we do the roll call, please?
Mary Mosquera. Brad Prevel. Present. James Stobie. Present. Betsy Rock. Present. Jenny Scott. Present. Mary Lou Stant. Present. And Joyce
Downing. Present. Thank you. Uh now is the time for public participation. Um if anyone has anything to say about from the public, please have a card filled
out and prepared. Do we have anyone online? No, and we have no card. So we'll get to the next part. Before we get into the agenda, I would like to make a couple of
announcements and I would like to recognize a couple of people, please. First announcement, I'd like to announce Molly Thomas, our director of PRCA, has been awarded the Diamond Award from
the East Central Florida Planning Board for her work on the Veterans Park Rain Garden. It is her third such award, her third Diamond Award. So congratulations, Molly, on that. >> [applause] >> That was
That was very much a team effort. Um to summarize my um involvement, I just didn't say no. >> [laughter] >> Um that was an underutilized space in the park. Um it was it's kind of hard to grow anything there. There was not not much you could put there without taking
away from the beauty and the purpose of that park as a you know, memorial to our veterans. So um doing something that helps our environment and helps the rest of the world because the rest of the world has seen it and is watching it and
monitoring it because we're starting to see those smart rain gardens go into other communities and it will help our influence of leading by example, which will be on the forefront.
Well, congratulations, Molly. It's small, but I was very happy to be part of that. But it's a big step for the City of Cape Canaveral as a leader to other communities. Absolutely. We're honored. Okay. Secondly, I would like to
recognize Mary Mosquera for her work as the previous vice chairman and the temporary chairman of this board for the last couple of months or so. So Mary, thank you very much for your efforts uh for this committee. Thank you very
much. Welcome. Um and I also like to welcome our newest member, Joyce Downing. Now, unfortunately, her tag says board member, so for today her name has changed. She is Miss Member.
Thank you. I'd also like to give my opinion why this is an important board to be a member of for the betterment of the City of Cape Canaveral. Number one, the city has five volunteer boards.
The adjustment board, the business economic board, the beautification board, and the zoning board. This is the only board that has planned meetings. The other boards are meet only
as needed. And that's important to recognize. It is our opportunity to offer advice to the city department that has the largest resident engagement than any other city department. It is [snorts] the largest
revenue generator than other than the tax department. Something we should be aware of. What is resident engagement? Well, the PRCA operates 10 10 Friday Fests, the C5 building, the
Nancy Hanson Complex, the Cape Center. They run the Paddle Battle, Trunk or Treat, the Veterans Day Parade, the Reindeer Run, Backpack Days for Kids, Yoga Classes, Jazzercise Classes,
Holiday in the Park, Poetry Night, and so much more. So this is a very big operation in the City of Cape Canaveral. All of the above can only be accomplished due to our two dynamic
leaders, Miss Thomas and Mr. Mayberry, and [snorts] the rest of the PRCA dedicated team. From the facilities managers to the office staff and to the maintenance team. Our current board is a highly diverse
group of business professionals, lawyer, court [snorts] athletes. I didn't want to recognize just pickleball. >> [laughter] >> Gym rats, sports officials, and the cultural arts. All with one goal, continuing to improve
our city's recreation and cultural arts for the young and old alike. In the past, this board has only been reactive to what the city has placed in their agenda.
What I would like to suggest, since we are the boots on the street, I would like to suggest that we offer agenda items to be reviewed by Miss Thomas and her team on what may or may
not have merit for the meeting. Perhaps when Samantha sends out her three-week, four-week meeting reminder, she can put in there, "If you have anything to add on the agenda, please
submit it within the next five business days, so the team can review." And that's what I have. Any questions, comments? Okay. Action items.
Approve or amend the agenda. Is there any amendments to the current agenda? I have a question about the agenda. Sure. Um so Miss Thomas Mhm. is going to have a
meeting with the PIO for brainstorming ideas for the website. And I just was wondering how do we keep following up on that? If that's is that the final answer to the question from the person? What page are you looking at?
>> public participation when Joyce Ward of the agenda. >> Oh, on the meeting minutes? >> Yeah. Um our PIO is here today. She's the one that just walked back there. Um she'll be coming out at the time of
reports to provide an update on the marketing efforts that she's been doing. Okay. Um Thank you. Yeah, that was my only question. All right. Yeah. Well, we're talking about the agenda, not the minutes from last week. No worries. So
[snorts] any any Do Do we need to amend the current agenda or are we in consensus? We're in consensus. I make a motion that we're in consensus. >> I approve the agenda. I make a motion to approve the minutes. I mean the I mean agenda. I mean the agenda. Approve the
agenda. I'll second it. Mary Mosquera. For. Brad Prevel. For. James Stobie. For. Betsy Rock. For. Jenny Scott. For. Mary Lou Stant. For. Joyce Downing. For.
Approved. Uh the minutes, I believe we already had discussion uh about the from the PIO. We You want information on that. Okay. Uh Are there any other comments regarding the minutes from last uh
60 days ago meeting? No. Motion. I I make a motion to approve the minutes from the previous meeting from the January 29th meeting. I second that
motion. I almost said emotion, >> [laughter] >> like that song. Brad Prevel. For. Mary Mosquera. For. James Stobie. For. Betsy Rock. For. Jenny Scott. For. Mary
Lou Stant. For. Joyce Downing. For. Next on our action items, interview for the Culture and Leisure Services applicants. Uh I Mr. Adam Creeves? I'm that correct?
And I believe Jamie Laufman, uh, has fail, uh, has has become ill and cannot attend. Is that correct? Correct. We will be bringing her back in May. In May. Okay.
I believe everyone has some background information on, uh, Mr. Adam. Uh, if you want to pull that out, Mr. Adam, would you like to please come up and have a pumpkin Madeleine. >> [laughter] >> That's
That is required by the board. It's so good. On the record. Very good. >> [laughter] >> Um, >> [clears throat] >> can you pronounce your last name again, sir? Creeves. Creeves, thank you. Mr. Creeves, will you please tell us about
yourself? Yes, so my name is, uh, Adam Creeves. Um, I actually come from California, California Highway Patrol officer. Uh, retired out of, uh, yeah, running the mean streets of Los Angeles for a long time. Wow. >> And then, uh, right after that, um, I got medically retired from a couple
incidents that, uh, caused me to have multiple surgeries and and back surgeries, hip surgeries and everything in between. Um, so from there I established my own company in government state contracting, which we deal a lot with, uh, the Space Coast here in Florida. Uh, Blue Origin, SpaceX and,
um, kind of those guys. Um, so we we mostly deal with AI and innovation in that of building an ecosystem for Space Force. Um, aside from that, we consult with other small businesses in helping leverage themselves into government state contracts. Um, outside of that, I'm also a
leadership council member for the National Small Business Association. So I deal a lot with senators, outside uh, conversate with them about, um, just certain policies that work for our agenda or not. Mostly what I deal with them is economic development, veterans and, um, try to
build, uh, policy for small businesses that can grow in those areas. So, uh, currently we're trying to save the Silver Pass this um, that's trying to be killed in, um, the Senate right now. So we're we're we're definitely fighting for that Senate, you know, to keep on rolling and help small businesses leverage
themselves into the federal world. Um, aside from that, pretty much grew up as a Marine Corps, um, brat. My father was in Marine Corps 26 years. So, um, you know, mostly my life was in Japan and, uh, grew up with a strong
foundation in, um, old bases throughout Japan. So um, I speak Japanese pretty pretty well. Um, I wouldn't say I'm, you know, as as fluent as I should be, but, um, it's just I don't really talk so much with, uh, not so many people in Japan around
that I can conversate with. So, um, yeah, I mean, aside from that, um, I worked overseas in Japan with, uh, Bank of America. So I did investment banking with them for a while. Um, and then '08, '07 hit and I'm sure you all know it was a bad time at that point. So,
kind of moved back to the States from Japan at that point and, uh, started my career in law enforcement. I I have a question for you, um, considering your background and thank you for for very nice explanation of of, uh, all of your background as as was your uh,
resume that you submitted. But I I see in your, uh, application here that, um, you put the Culture and Leisure Services Board as your fifth choice and, um, Business and Economic Development Board as as your first choice, which sounds
like it would be something, uh, right up your alley. So, um, would I guess my question is is would you really prefer to wait for another opening in one of the other boards, uh, that might fit your skill set more so,
um, than this board? Or why would you want this board over, uh, one of the other ones that you'd show preference for? I appreciate the question, yeah. Um, so part of, uh, my job with, uh, California Highway Patrol, I did a lot of, uh, working in the capital,
um, dealing with, uh, all sorts of state issues. Um, mostly we dealt with SOP for the department. Um, and what we had to do with a lot of that is engage with a lot of, uh, city and zoning planning, um, different areas for hazmat issues and how we deal with those issues, emergency
issues. Um, so my background, though, I feel it is more in the economic development world on the federal side and I have experience in that. Um, I want to be able to kind of expand my horizons and grow in an area that I feel I also have, uh, a deep skill set in it as well. So I guess that didn't really answer my
question. Um, is it that you would you know, you have the opportunity from this application Right. to wait for something else to open up that would it be cuz you can't sit on two boards, so that you could open up to be on another
board instead, um, and, um, pass this opportunity up, uh, just just questioning, yeah, that, um, is this a good fit for you or not? Um, in my conversations that I had initially coming on,
we kind of went over, um, what what's the agenda as far as what what this board is involved in. Uh, it excited me. It really got me, you know, excited about what opportunities lay there and how I could bring my visions in and help out the board in ways that, um, may not have
been seen before. A different perspective that may help. Um, do I want to wait for another opportunity? I think timing is important. I feel like the timing for this was right. Um, that's why coming in I was excited to hear about the different opportunities this board
presents and what I could bring in and the insights from that. So waiting, um, I think ideally this is where I want to be and where I want to go in the time with this board and and what I can bring in and, um, also more so, uh, the values and and the experience I
can learn from it as well. Other questions? Yes, Jenny. Um, this is question about the form that you submitted. >> Sure. >> [clears throat] >> The question that I was looking at is it it says if yes to the above,
have your civil rights been restored? You had checked no to the previous question which asks whether you had ever been convicted or found guilty of a felony in any jurisdiction, etc., etc.
So, did you mean to answer yes to that question and you checked no or did you just is the yes on the second the the following question, should that just have not been filled in or out? You know, should that have been left blank?
You can't see it, unfortunately. I'm sorry. >> So, if I've been convicted of any felony, no. No. I don't think I'd be able to get into law enforcement if that was the case. Well, you never know. So I just thought I'd ask. No, no, I do appreciate that. Yeah, it probably should have been checked.
Okay. No, I mean, what part of the process where let me just speak for the California Highway Patrol side, we're one of the hardest law enforcement agencies in the country. We do a 9-month paramilitary living academy. Um, when we're going through the hiring process, there's probably about 175,000
applicants for each district in California and what's made out of that is a class of 175 throughout the state. Um, so you're you're pretty much the 1% of officers that are allowed to go to In-service Academy. Um, you're talking hundreds and hundreds
and hundreds of thousands of applicants. Uh, the background investigation for that is it's quite extensive. Probably something about 3 years just to get on the department because of that extensive background check. Um, and in saying that, once you get there, you're you're challenged every day. You're
challenged every day to pass or fail. If you fail, you go home. And in the midst of that, I was also president of that, uh, cadet training class of about 175 So, um, that was a long time >> You left that department though in February of 2022. >> Yes, I was medically retired. Okay,
yeah. All right. So between '22 and '26, there's 4 years, so, you know, there is a time that passed since then. So, but my question really was pertaining to the answer on, you know, the way that this
was answered. I can see that if it you might have I don't know, Molly, if you have to fill out something there or it rejects your form, I don't know. So, anyhow, Jenny, I can I can help out there having just done this myself in the last 2 weeks. Um, it looks like you
have to answer every question. >> It's a required response. It just needs to be executed a little better on the form. Yeah. Yeah. I had to go back and correct mine. >> had the printed version here. Yeah. Okay. I think that's Wasn't a personal assault. It was, >> [laughter] >> Right.
No, no, I I have no troubles with law enforcement at all. All right. That's I have another question about the form since we're on the form as well. Um, and that set you you did clarify that you have been a resident of the city for 12 months or
longer. Yeah. Um, but you then you put down that you're not a registered voter in Brevard County. Yes, it's been challenging. I've been through a big transition, especially with, uh, Space Force. We have to deal with with Vandenberg in California and
come back over here with um, Delta 4-5. So, by that process then I was going through a big divorce in California and just kind of let that settle before I came and kind of transition everything over to Florida, which we're at that point. I've
been here, you know, I live down the street. Um but those challenges have really kind of set a little bit of a setback in the timing of of bringing everything fully over. So, I do commute a lot back between Vandenberg and over here in Cape
Canaveral, but primary residence is here. And this form was submitted about a year ago. Oh, okay. Oh, wow. Yes. I have a question. Um
how did you end up in Cape Canaveral and how do you picture what you can do on this committee? What What is your What is your expectation or what is your desire
or do you just want to get your foot in the government and figure, you know, learn the process and grow with it? >> excited about is how I have ended up here was more or less my brother was the CTO of Space Force and out of retirement he was kind of
like, "Hey, I think we have something we can grow." You know, and that's kind of what brought on the business and brought us opportunity. Um and when I come to the city and I see, you know, oh, we you know, there's there might be an opportunity here or here that I see otherwise from other cities I can bring in that value.
Um I guess more or less when when we talk on let's say the Space Force side of building a space port, you know, but how does the city look once we have that established? How do those commingle with each other? Mhm. You know, if I'm getting this from one side, um what value can I bring the other side
that it could also merge those two together? Mhm. So, [clears throat] looking at it, um I think I'm more excited about the future of what the city could bring and and what's happening in the Space Coast world and those opportunities that are coming in the future for that as well. Good answer.
Yeah. [laughter] Uh Mr. Greaves, question, [clears throat] please. Uh first thank you for your service with the California Highway Patrol. I always liked that show, CHiPs. >> [laughter] >> Funny you say that, where they filmed that show is the office I worked at.
Well, >> [laughter] >> interesting. >> [snorts] >> Um also thank you for your work with our veterans. Thank you. Okay. And most importantly thank you for the sacrifices that you
have given by being a Marine son. Right. Going to all the different bases. Thank you. Cuz I did run 37 different uh commissaries in the United States and all the all the
services. So, I know what that sacrifice is about. But my question is um KRVS Corp is based in Bakersfield. Are we How often do you go to Bakersfield is one question. Second question is are
you planning on moving that corporation from California to Florida? Yes. Yes, it's already in the plans and works. We just started it. That's kind of home base of where we had an address, which was my younger brother's address. Vandenberg is closer
to Bakersfield, so that seemed appropriate at that time. All plans and works are headed this way at the moment, actually, as we speak. The headquarters for our company will be right down the road in Cape Canaveral shortly.
In Cape Canaveral? Yes, in Cape Canaveral. Good. Yes. Um and thank you for saying that about the Marine Corps. I just want to throw this out there as a side note. Um You know, my father did 26 years in the Marine Corps. Coming back from his last tour in Iraq, he was diagnosed with ALS and passed
about 8 months afterwards. You know, so the company, Greaves Corp, if you look at the logo it's a K, but each line in that K symbolizes a bloodline of his family. Um my father did 26 years in the Marine Corps. My mother stood by him for 33 years of marriage, still committed to
him even after his passing. Um my brother, who was retired Air Force, CTO of Space Force. Myself, California Highway Patrol. My youngest brother, Marine Corps, MARSOC. And my sister, Army Force and National Guard.
Um you know, our family's embedded in service. And that's more or less what brings you and me here for this calling. It's not just something that I want to just grow in one avenue or another. I want to be able to grow in government fully whole. Um and when I think about my future and
what this city can bring I it's all still in my head rolling for me. You know, we were talking big space port and our goal and ambition will be one of the major contractors that are going to be establishing that space port here in Cape Canaveral. So.
Wow. That's very ambitious. It is, but I think, you know, when it comes to goals in life, goals have endings, objectives have new starting points. So, I don't look at life as a goal, but it's an objective for us to achieve.
Nice. Nice. Uh any other questions, comments, concern? Uh I just want to say, Mr. Greaves, you are way over qualified for this position and it's it's kind of embarrassing to me because my qualification is that I play pickleball.
And [laughter] I I look at yours and I think, "Okay, you can have my seat right now." But I really appreciate your willingness to serve here and I think you'll bring a lot of a lot of great experience to this situation. Thank you. Okay, I appreciate that. Appreciate it.
I'd also like to thank you for stepping up and volunteering here and I know you have such a diverse background and it can do nothing but benefit us and your and also the city of Cape Canaveral and you know,
when you put us all together, we all have so many different backgrounds that it can only be a positive and um and so I really appreciate that you'd like to volunteer, especially since you're just getting your feet wet here and um
being part of the the city of Cape Canaveral as a volunteer is really really special and I think you'll find it's a real friendly place. You you really get to know people here because maybe because it is so small and the government's so small
you see everyone on the street riding bikes or in the grocery store and Right. Every morning I run about 3-4 miles around. >> Okay. >> [laughter] >> I I appreciate that sentiment cuz for me like growing up in the Marine Corps family, especially in Japan, we grew up in a small military community.
Everyone was very, you know, your friends became your family. And and that's part of the up upbringing that I I enjoyed the most. You know, living in a big city of LA and the hustle and bustle of it, you can get lost. Most often my father says it's like spinning wheels living in LA, you know.
So, when I came to Cape Canaveral about a year ago and put my application in, it was almost like coming back home. You know, I felt that certain sentiment of, "Okay, I'm I'm I'm at a place now where I can put my roots in, grow and really establish myself fully at home."
Um you know, I put that application about a year ago, so I've been waiting, you know, I've been I was, you know, talking with the economic board and I came to a couple of those meetings, but I think timing is a big thing and just, you know, it just so happened that when I got the call again, I was like, "Okay,
all systems go. Let's let's let's let's let's make this happen." And um I'm thankful for that experience that I have of being living in Japan, living in California, living in New York for a little while, living in you know, Marine Corps kind of brings you everywhere. And and I think for that childhood upbringing cuz it allowed me to see
multiple cultures. When you have a vision of multiple cultures, you can come into a place and really, you know, bring in your your your your values of the different cultural aspects and bring in how they can bring in value. And I can learn from everyone on the board here. The experiences you guys have of being here and and
you know, I think merging that together can bring great things to the city. Yes. Well, thank you very much and thank you for your service and your all your family. It sounds like you're like you said, a family of service. Absolutely. Absolutely. Thank you, Mr. Greaves.
Um Director our next step is we vote to see if Mr. Greaves goes in front of City Council. Is that correct? What are next steps? >> Yep. You will um someone will need to make a motion one way or another to
uh recommend or not recommend for um interview and consideration for appointment um as our first alternate. Okay. I'd like to make a motion that we move forward uh and consider uh Adam Greaves and interview him for uh
this position. I'll second the motion. Mary Mosquera? For. Brad Pervel? For. James Stobie? For. Betsy Rock? For. Jenny Scott? >> For.
Mary Lou Stant? For. Joyce Downing? For. Mr. Greaves, we wish you the best of luck. I'm sure you'll hear from Ms. Thomas uh when you'll meet with our City Council plus or minus April 16th,
whatever that Tuesday is. Okay? Okay. Yeah. Yeah, I'll do um provided you're available for April, I'll try to get you on the agenda for that. Um if for some reason they have uh cuz the the challenge that we have with
our board is that our agenda items are due about 7 days afterwards and it's already Thursday. So um if for some reason their agenda is really heavy, we'll go for May. So um I'll speak with the I'll send a message
to the clerk tomorrow to see if she'll let me get you in because the next step would be to interview before them and then they will make the final appointment on um whether or not you become the alternate. Well, thank you for having me tonight. I appreciate the
questions and putting me in the hot seat for a bit, but >> [laughter] >> you know, I think I think it's it's it's all good things, so I appreciate your questions and I wish you all the best. Thank you. Thanks. Yeah, thank you. Thank you. Well, we're right on time, 6:00. Now,
we're on our first discussion item. Identify board member availability for the second joint workshop with city council to continue discussion related to the third-party compensation agreements.
That's really a technical sentence there. Samantha and I went back and forth on the order of these two discussion items. Because it's like a cart with two hitches, one on the front, one on the
back. Um I will touch on a little bit of number five and we can get into a deeper discussion in number five before we really get into the meat of number four,
but we do need to establish a date and the dates that we have for consideration were not necessarily limited to those. Um I've got I just can't interfere with another board that already has a meeting and I
definitely can't interfere with council and strategic planning. So um similar to what we did with the survey and we can actually go back if you'd like to. This is an option for for this item.
If it's easier for you guys to cuz everybody's got multiple calendars. I have at least two plus I have the one on my desk and the one on my wall and the one in my kitchen. And the refrigerator calendar? >> Yes, I've got the refrigerator calendar and I've got the one over in the office. Um
but if it's easier for the board to go home and I can send the survey out like I did last time, we can totally do that. That's up to you. That would be a motion. Um or we can look at the you know, you guys can write down your availability for these
dates and the dates that have the most people available is the date that or the dates that we will recommend to council. Ultimately we're herding cats again. So we don't know that the council is available on
any of these dates yet. Not yet. Just not there's no conflict with them. >> There's no conflict there's no conflict with them personally that we're aware of. There's no conflict with the room. Um and we will be doing things different from the last one. The last one was a grand experiment, but we had a lot of
lessons learned from that. So it will be a little bit different. Um and um Uh what do you mean by that? What uh Um we need to be a lot better with the organization of it and the audio.
Because the audio was a challenge. Having everybody in a discussion format was not conducive with the technology that that we have access to. Um and with how much information we're going to arrange the agenda a little bit
differently and definitely do the page number thing. Um that will be a lot more helpful. But one of the main things that we need to consider is while this board has a lot more to consider than council, council's
role within this joint workshop is really to tell us what they want to do about those contracts. That's that's the the meat and potatoes of what they need that joint workshop. The joint workshop is not necessarily
the place to get into the weeds over a $3 or $4 difference in a charge. That's this board's job. Once we are able to develop our structure of what we want to see with access, dual access, all access,
splitting the courts with between a basic and and whatever with the structure of the fee schedule cuz the structure of the fee schedule is what we're charging for. The schedule itself is what we're charging. So once we have our structure
identified for the best possible outcome in revenues and balancing with the needs of our our our facility users the heavy lift comes back to this board to actually get some numbers that'll work. So what you've been provided with
for item number five is very much structural. It's it's a lot of the feedback that this board has given. It's some more ideas that we have been approached by. We have we we get calls all the time for people that want
to rent things that we don't have a rental fee schedule for. So for that reason we've added a couple things and then we've also reconfigured some things in the way we charge based on how the department's able to run and how to give
people the best experiences possible for their rentals. So there's a lot to discuss at the joint workshop and there's a lot of moving parts to it, but the bottom line is the purpose of that workshop is for them to give us direction on what we're going to do
about those contracts. >> You talking about the health Yes. The different health uh insurance The third-party providers. Yeah, because we [clears throat] can't really do much and be effective, especially in
terms of revenue, until we clear that elephant out of the room on do we keep taking these? Do we take all of these? What are our options with these? And um one of the um
the items that I mean, that's that's what they need to tell us because we can't come up with an adequate fee schedule if we're not capturing as much of the revenue as we need to. So until they give us a yay, nay
or let's scale it back it's hard for us to develop a fee schedule without having to scramble after they make a decision and say, you know what? Eliminate this one, keep this one. Okay, so what do we do to balance the needs of
our residents and our facility users and the needs of the city in terms of revenue. So it's going to give us some direction and what we've actually come up with at the end of the day with regard to the the structure that I've
given you a sample of this would actually work whether they kept the insurance providers or not because it does it it separates the um
Should we first go over the dates before we get into that? >> Yeah, I think that's let's get that out of the way. Yeah. >> dates? Okay. >> Yeah, cuz otherwise we'll get down that [clears throat] >> I just I just wanted the board to realize that this wasn't like a joint workshop free-for-all on the fee schedule as much as it was they need to
tell us what to do with the insurance company. I do have a question on that, but let's get to the dates, please. I suggest we tell what dates we are not available and that can go a whole lot quicker.
Samantha, can you just check Well, Mr. Chairman Yes. It says um identify board member, but we all can go to the meeting, right? Yeah. Okay, cuz I just thought there was
only going to be one No, no, our our entire board Yeah. meeting. Yeah. So I'll begin. I cannot make Thursday, April 30th, nor can I make Thursday, May 7th. Where are you finding those dates? I'm
giving you right there. Oh, thanks. You're welcome. And that had nothing to do with the sunshine law. Okay, who's next? [clears throat] What was that? I got May 7th and what? April 30th. April 30th, okay. Betsy? Well,
I I can I'm supposed to be traveling after the 29th. So those four dates are but that's rather suspect. I can, given enough time, change some plans. So I guess it depends upon when the
council gets back to me. I mean, I know I'm available for sure on the 28th and 29th. Um but the 30th and the following week, I I would need some time to rearrange my travel plans. So, I guess you could put me down as a tentative no then on the
30th, 5th, 6th, and 7th. Can I suggest we could just maybe list our hands up for the dates available and if there's >> Sure. Sure, that's a good many of us than the others that are not sure they can come that day, maybe they'll arrange our schedule. Might be easier.
I like that. All right. Tuesday, April 28th. Raise your hand if you're unable to make it. Unable. Unable. Who's the 28th? Jenny.
And Yeah. Okay. Wednesday, April 29th. Unable. Um Thursday, April 30th. Okay. Did you get those? Yes, I'm I'm unable.
And Brad and Betsy. I'm good for the 30th. Tuesday, May 5th. Okay. Wednesday, May 6th. Okay. Thursday, May 7th. Okay.
Jim, are we going to the same place or what? >> [clears throat] [laughter] >> I'm seeing a pattern. Yeah. >> [laughter] >> Love and agenda crossing is popping up here. >> [laughter] >> I see.
All right. Um those dates I will run we'll we'll compile that list and uh send it out as far as which which days we have quorum. For those that don't know, quorum is half plus one. We have seven people, that means four.
So, um and that's seated members. So, we'll send out what we come up with. If something changes in your world, please let us know regarding those dates.
In the event that for some reason those aren't going to work for council or I don't know. I never know what's going to come up. Um but if for some reason something [clears throat] changes on our end, we will communicate that with you guys and we will also probably, if something
drastic changes and we're not able to use the dates where we do have quorum, we will send out a survey with different dates. >> Uh I have one other question um because I know that council gets very booked up. Um being that
we're really looking for a direction on on their decision on the insurance products and I know they were going to go through the contracts and the attorney was going to look at them and all of that. If it doesn't work as far as having Did they request a workshop back
with us or is it just >> This is at the direction of the city manager. Okay, cuz I was going to say otherwise they could just you know, provide that information is we're going to do XYZ because we really aren't going to be able to say too much
about that and we'll just take our marching orders from saying we're going to keep this or get rid of that or whatever they decide based upon the contracts. I can always throw that out as a suggestion. One less meeting is everybody's favorite. >> what I was saying. They may
you know, from that perspective um that's an option and then we could probably in May finalize um the fee schedule for back for them. Right. Um if that works I'm just trying to you know, minimize the number of I saw they had some other things planned
going on and >> Yes. Yeah. >> And so I thought maybe to minimize their time um spent in meetings, they might prefer to just give a recommendation of the way they'd like us to move forward. I like that. So, what I'll do is I will
I will take this to um our city manager and the clerk's office and um throw that out there and we'll see what the city manager has to say because we will um he will run that by the council members individually on his one-on-one meetings
and get a consensus through that that mechanism and if we don't need to have a second workshop no one's feelings are hurt. >> [laughter] >> Meetings Meetings are a heavy lift. They um might seem like these beautifully
orchestrated events, but um it's not easy. So, especially when you have so many schedules to to juggle. So. All right. So, we will circle back on that with you guys via email in the coming week or so
and we'll let you know uh which which way the wind blows on that one. All right. Molly, can I ask a question about the attachments? Mhm. Uh attachment five Mhm. looked like one of them
had the draft print across the front of it. Yeah, I when I when I printed mine, it it came out like that, too. >> And there's three pages that don't have it on it, but when I just I went through them real quick and it looked like it was the same thing. It
is. Okay. It was just It was Adobe being Adobe. I was looking for nuances. Yeah. There aren't any. There It's just Adobe being Adobe with the watermark. >> wait. It is the same. Okay. It's yeah, it's all the same It's all the same.
Yeah, it just it just didn't want to cooperate with Molly. I have a question. Mr. Chairman. Um Mr. Chairman, I have another question. Yes, please. Okay.
The city manager is it's his idea to have another workshop, right? And he knows that we're waiting for the council to make a recommendation on the fees uh the contracts, right? >> Yes.
So, what is what would What's his idea of the point of this workshop for us to be involved in? I'm just curious what he's thinking. I can't speak to that specifically. I just think that he wants to make sure that the council is engaged Oh.
>> as far as they have ample opportunity to speak with you guys because and when we get into our reports um I'll be reviewing sunshine because you guys can't talk to council about this Right.
>> outside of this room. Okay. Okay. Because it would be a violation of sunshine. So, in order for you guys to have an opportunity to speak with them it either needs to be as like a public comment or it needs to be in some other
publicly noticed public meeting situation. So, without speaking to council directly one-on-one and saying, "Do you want to have a workshop? Do you want to have another workshop? Do you want to have another workshop?" five times >> [snorts] >> he told me to come back to this board,
identify some dates, and if the council wants to do a workshop a second workshop we'll at least have dates for them to consider and know this board's availability to participate in a additional discussion for that >> [snorts]
>> if it is needed. Okay. Okay, can I ask a question? Will the workshop be similar to what was before just discussing the health contracts health insurance contracts or is it like
Brad came up with the idea a different idea and that wasn't you know, it was different than what we were talking about the health insurance contracts, but I don't see that that you know idea is any place in The city manager didn't speak to it when
he gave me the directive to >> So, so what I mean are we I guess I'm looking for are we going to come up with other ideas for this workshop or are we just going to deal with those contracts? >> That will be a conversation that I will have with the city manager as far as what what what what they want to see on
the second workshop if in fact they do want to have a second workshop. Right [snorts] now, I'm just preparing Got it. as much as I can for something I have no idea about as far as what way they're going to go. So, they might they might say, you know, "Get rid of the
contracts. Keep the contracts." Whatever independently. But Yeah, I just thought during that meeting we had talked about make we made a recommendation what we thought each individual had thought about keeping the health contracts or
not. So, I thought that that had kind of that the horse was dead already. Um Yeah. But you know, to revisit keep revisiting it. I mean, if there's new facts that came out Right. then that's different. You know, if if if they found out we can't do something
or we can do something, but I thought we had already made our recommendations. Jenny, excuse me. Can you refresh my memory and our memory what you believe our recommendation was? Well, I think we were polled. Yes. All
right. And and I don't I don't I didn't take a tally of that poll. >> But do we remember what the answer was? To keep or not to keep? I think that my my recollection was really more so I think a polling of the council.
More so than necessarily we all gave our opinions in in many different ways. But I thought that the consensus more or less of the many of the council members was to eliminate the insurance products.
But they wanted to review the contracts to see when or if or how um that could be done because we did discuss saying, well, we could phase them out. We could put a fee schedule in and if
when somebody comes due, then that's it for them. And we did bring up that if they were to make a decision on and let us know their direction and that's why I thought I would have Molly [clears throat] ask again
that we could more quickly turn around another fee schedule because we'd already approved one last summer. Um you know, so it would be very diff it wouldn't be difficult for us to get something back to them fairly quickly instead of just continuing kind of like
Jenny said, just keep beating a dead horse here. Uh which we've already done for over a year now. So, um that was my that that was what I kind of got the feeling from the board from the council.
Which is more important than necessarily what we think. I think we were just just presenting our um discovery facts. Mhm. And at this point we're still waiting on the clerk's office to produce the draft minutes. So
>> that's not an easy thing. So yeah. So I have a question too about that because I I did sit through the meeting with you and was very difficult to follow. The audio as you said was terrible, but I was [clears throat] really instantly perked up when I heard Brad's
presentation. And I didn't really hear anything about whether we're going to discuss it again or not. So, for my question is this upcoming workshop, is that something that's going to be discussed again or I can pose that question to them and see
if they're open to discussing that again or if they're open to going to the next level and actually seriously considering that. Well, Brad, what did you feel that they their take was on your proposal? Actually, I in my opinion
when we did our initial proposal with the multiple grids of pricing >> No, I'm I'm talking about the insurance. Okay. >> Yeah. Wasn't sure if you understood my question. >> No, I understood perfectly. Okay. When their eyes looked like deer in the headlights. [laughter]
Sorry, guys. Uh as a matter of fact, I happen to be eating breakfast at a local establishment and one of the council members uh sat next to me. It was the only seat available and they said the same thing. It was
kind of deer in the headlights. My presentation and to refresh refresh everyone's memory and here's the issue I did not know. CPRA cannot assess citizens
globally a fee. In state Florida. Right. Okay. Uh only the city council can. No, not even the city council. I looked it up the state in the Florida statutes. Does it have to be >> Well, it's an assessment. It's considered a tax um and and so
>> Well have to be >> But bottom line what my proposal was every every address in the city of Cape Canaveral is charged $100 a year. And how much?
For that $100 a year, that will cover the total costs of the C5 building, the Nancy Hanson building and we have a surplus of $300,000 a year. That means with that surplus, we can fund summer camp, spring camp, winter
camp for all the kids. That also means that every citizen in the city of Cape Canaveral can use the C5 building, the weight room, the track, uh the pickleball courts, uh the basketball courts, >> [snorts]
>> uh use Nancy Hanson, their pickleball and um >> [clears throat] >> tennis courts for free. As a and I thought about this after they wanted to they want to charge for beachside parking.
But this the residents get nothing. That money goes possibly only into a general fund, but at least this way the residents get access to try and be healthier by having courts available, by
having a weight room available. That was that was my concept. Now, that's $8.50 a month, the $100 on a single resident. That's $8.50 a month.
We have to recognize that we're in competition with Planet Fitness, Cocoa Beach Fitness down the road, uh 24-hour Fitness and the cheapest of those major national chains out there a month
it's like 15 bucks and we're half that price. Yes, they may have more high-tech equipment than we offer, but we're still offering a savings to our community. We're [snorts] offering
and the ability for people to use it because there are many many citizens that I speak with that do not want to spend $350 a year for something they feel their taxes uh paid for that big old building.
But now we're talking a 66% savings. The $100. And if you have you mentioned in the meeting a landlord would pass that uh expense on. Well, I gave that some thought. $8 divide and you said a 12-place
building, $8 divided by 12, what's that? 50 cents a month? I don't think he's going to pass that on. But if you have multiple complexes and I thought about this, maybe it's a staggered rate, $100 for a single residence.
If you have six or more, it's 125. 12 to 20, it's a buck 50. Uh 20 and above, it's 200. I think it it as the attorney said, you know, it really comes down to the legal ease of it. But they were you know, the
mayor was very open to looking at it. So, I think that's a good thing, but they he did agree um that's a good long-term look look. Um but this can be a short-term fix in the meantime as we cuz this would be
much bigger especially with all of the laws involved and how they could make that come to be. So, um The mayor questioned if that $100 can be put on commercial property.
He did not question residential property. I don't know if the lawyer if our attorney has looked into that. And granted what was proposed to everyone was a 60,000 foot view, but
to our board here, I want to say thank you very much for remembering that that it might have some merit. Plus it generates revenue for you know, our kids. It also it generates revenue that our kids can
enjoy the facilities that we offer free. Summer camp free. Um you know, uh there's other things. I it gives us a some funds that we can start an NFL flag football league. But
you know, Brad, I think that those those kinds of things again, the question is what does the city council want from us in this next planning or you know, brainstorming session. Do they want new ideas?
You know, or they want supplemental ideas or do they just want to talk about the insurance you know, health insurance payments that are made because of using our you know,
exercise or recreation facilities. That's what the the big question is cuz if we're not prepared with I mean, we we all had good ideas at some you know, last year too when we were discussing this, but they're just right now it's to
me it's like it's it's only gone down to this you know, one issue. >> think you're right, Jenny, and I think that it comes down to the fact that as they kind of said, um because that's a larger plan that would take much more
in to in implement something interim to save on our revenue in the next year or so while they work towards this because that would be a could be a lot of change or statute
change, um, you can do both. I Well, to me it seems like just get this thing going. >> Yeah, get it over with. Change the fee schedule and then we can deal with the, you know, with the insurance because
right now the insurance is only paying for like the health, you know, benefits. It's not in It's not paying for, uh, pickleball down at Nancy Hanson. So, But it's paying for pickleball at C5.
Well, it doesn't have to, but the attempt is of those health plans is not that they play pay for private pickleball lessons, you know, it's to get in there and exercise, use the gym facilities is is is a health is a health facility. You know, not They're not going to pay
for a tennis league for somebody is my understanding and I have been a member of a several of them. So, I don't think that's a big change and this thing could have been implemented already. Well, without, you know, and then we deal with, okay, the issue of health
insurance. And that's why this structure that was put forward was put together with all the input of this board because this could address a lot of those issues while
the Well, it moves along. Well, the elephant strolls very slowly out of the room. Totally. Well, I since I was new and probably didn't fully understand every little last detail
about the discussion, the impression I got when I left the meeting was the council decided to take a step back and absolutely look at the contracts before they move forward on anything.
And and and the other question I had that came up was the tourist tax. Um, do do we have one or is that even on the table or so, another complicated detail.
And I don't think I think if I understand this correctly, and correct me if I'm wrong, I'll do my best. >> the council that that wants this workshop, it's the city manager. Yes. So, the council wants to analyze the contracts and the city manager wants to
hold their feet to the coals. And and if having another workshop does that, but I think the point where they're at is first look at the contracts. That's the impression I got when I left the meeting. But >> Which
I don't What I'm looking at is if the fee schedule could be implemented without changing the the the only change would be they pay for pickleball. That would be the the breaking down of
the basic and versus the premium membership. >> So, that could be already be in place without dealing with it. Do we accept the health insurance for Silver Sneakers for the basic gym membership or not? Do you You guys are following me?
>> I Totally. Totally. And that was kind of where we started this months and months ago. >> get some additional and then if they decided that they were not going to accept it, the fees would be different for people who use the gym.
Well, they would just then fall in line with what's what has been posted. Yes. recommended. And maybe that's the way to, um, approach it with the the city manager to say,
you know, if they aren't ready to decide on the insurance or whatever they've decided, if we have to play out the insurance till the end of the contract and then can cancel it, we're going to propose this new fee schedule that will work in the interim
or in the end. >> Mhm. Either way. Either way and then until such time that maybe we go a whole different route um, as Brad proposed or something else that somebody on the council may think
up and, um, and then things change again. We've been down that road before. I think we should let the insurance We have three insurance programs, right? Correct. Just let them expire. They They have three different expiration dates if
memory serves me correct. Just post it that as of this date this insurance is not accepted, this insurance is not accepted, this insurance is not accepted. Then we will find out
how many individuals we lose visiting the building. Well, I think that's up to the council decide because they may feel like, you know, we don't want to do that if we have we can get out of any of the contracts,
we're better off to just cut it loose for and not, you know, play favorites one over the other. People will People are going to complain. People will complain regardless. Regardless. >> Why did Why did you cut me off but not Joe and, you know, this >> Well, it's because of the expiration.
Yeah. >> Like as a Everybody just like we normally do is everybody votes, do we recommend cutting those insurance contracts at the recommend that to the city council to do
or do we recommend >> brought that We brought that up. Right, but I don't know if we ever as a board, you know, we got five yes and three no or, you know, I don't think we did made a board recommendation. So, it was individual >> Well, we don't have at our fingertips
today, let's say, when those are due and, you know, which one is which. So, we'd have to go back and review that again, but they have all of that information. Silver Sneakers expires in 2027. Um, that's the most recent one I've been
in communication with and that's the big one that's Silver Sneakers. And, uh, the question that I First I asked for contact phone number for our account representative and in about four sentences I was
explained to that per their policies they don't have a phone number. Um, so, uh, within a couple days from that I received an email and it said, you know, I'm I'm your account representative or whatever
and the person asked, um, you know, well, what questions, you know, I'm I'm told that your legal team has questions. What are your questions? And, um, I said, well, I'd have to get with him because I, you know, was hoping to
schedule a phone conversation. Um, and the big question is are these boilerplate contracts and are they negotiable? Because that was the one thing that the city manager and I had discussed it. He's like, well, let's let's find out if they'll take our
contract instead of using theirs. And I got a one-sentence response. Oh, no. No. Non-negotiable. Yeah. These are standardized contracts and they are non-negotiable. And I said, thank you very much. We'll be in touch with any additional questions.
So, and that was just Silver Sneakers. Right. When When in 2027 does that expire? >> [sighs] >> Plus or minus. I don't know. March? So, we got a year. But you could in that year be charging
people at the C5 to play pickleball. Exactly. And that's the biggest That's the biggest piece. That's the biggest disconnect between So, my question on that is, guys, and I'm not part of what that rec
when you scan the little thingy, yeah, rec desk. So, here's my thingy I I ask. When I go into the building and I scan my key fob, whatever it is, okay, how does it know
I'm playing pickleball or I'm lifting weights? Because it doesn't. It will in the future because they'll change the software. And how much does it cost to change the software? It's staff time. If we implement this, that problem is
solved. That's why this structure is the way it is because it separates it and if I'm going to know by what time you checked in what you're doing in that gym. Because we have a schedule. implement it. No, it's just a it's just
going to be a little time-consuming to update all of our stuff in the software. Do I love our software? No. Is it time to change it? I don't know. But if we change our structure of how we
charge, it doesn't matter what what those companies do because we're covering that gap for the use of the gym. >> fees. I'm not targeting just pickleball. Volleyball players need to pay fees.
Well, I'm Court fees. Thank you. >> Basketball Basketball, too. Yeah. Which is why the structure is set up in the schedule is set up the way it is because a lot of the people that come and play basketball are young people. They're
They're children. They're minors. Right. So, we don't want to price them out because if they're not in there playing basketball, they're destroying my park. Right. So, Right. we've proven that. Madam Director, you have cleared the mud right now. Thank
you very much. You're welcome. I've spent a lot of time on spreadsheets lately. >> [laughter] >> Guys or team members, board, let's put a a motion together that
to separate court from Silver Sneakers and the other two insurance companies. >> to. You don't have to. Just you can just have them implement a payment for the court fees. Right, but what I'm saying
is It's already in the code. >> we go to the city manager or the city council, we're all on a we're all aligned. >> But, they would see it in our in our in our fee schedule. Right. Cuz the fee schedule will have to go this is the >> They have to go to the council.
>> This the structure we have control over at this level. What the code says specifically about fees in chapter 54, which chapter 54 is the the the parks and rec thing, we have a couple outliers in other areas like don't do naughty things in parks and stuff like that.
Like you can't do that anywhere. The things you can't do in public, you can't do in parks. Like so, there's a couple other areas of our city code that apply to us, but for the most part, and I can send you all the link if you've never been on it, but there's a site called
Municode. And if you just go type in 54 right at the top, it'll take you to the chapter 54 and it's everything you've always or never wanted to know about what you can do and not do in our parks. And it covers everything from what the city council's role is to what the city
manager's role is to this board. And that's where you'll find the definitions and all of that other stuff of as what this what what created this board and everything in chapter 54. And what chapter 54 says about fees is
that city council is the one that has to set the fees for the facility use. And it specifically says facility use. So, when it comes to, you know, the resident non-resident, whether you charge whether you give veterans a discount, whether
you give seniors a discount, the code is silent on that. It just says this board can recommend it and city council is the one that has to approve it, which is why we ended up with, I think, five different resolutions because as I was getting into um it kind
of it started at the beginning when I took over this department and on March 7th, 2022, we were looking down the barrel at opening a community center and had no fees for it. And so, I got into the code, who sets the fees, what do we do? All right, cool. We'll get this
board to opine on the fees. City Council eventually adopted the fee schedule that was recommended. And that's when I started looking at some of the other fees that we had and I found no resolutions because they predated all of that. They had never been changed. We
had been charging the same thing since Nancy Hanson was alive, rest her soul, and she died in like 2001. So, we had gone a long time without any formal recognition of our own code of chapter 54 where council
set the fees. So, I started one by one going through each different area to the point where the city attorney said, "Molly, please stop with the resolutions, get a a full department fee schedule together and present that to
council as one large resolution. So, now that we have this board, um most of it predates some of the folks on it. Some of you have been around for the whole time. Um we've got all the recommendations that we need
with the exception of the fact the world has changed a little bit in the last couple years. So, and we've gotten new residents, we've gotten more questions, we've got um more spaces and more opportunities to
generate revenue because people are calling and asking, "Hey, um I'd like to do something at Veterans Memorial Park. I'm not a part of the VFW. I'm not a part of the Legion. Can I rent it?" I'm like, ah as much as I'd like to take your money, I can't because the city
council hasn't established a fee for it. I would be amiss. I would be in the wrong if I said, "Sure, 200 bucks. Call it a day." So, [snorts] that's why I'm trying to follow the procedure and my hope is that you guys can look at the
this this is as close to your this this is as close as this board has ever come to seeing a full-on fee schedule resolution in over 25 years. So, this is a complete department fee schedule as far as what our city code
says that city council needs to approve. And it takes into account, as explained on the agenda cover, the stuff that we've already talked to get talked to death about, which is separating the courts. Um the idea was put forward to put a
dual court pass so that you can if you don't ever want to set foot in that gym, you love playing pickleball indoor, outdoor, you want to go bounce back between them, it's there's the ability for that. >> [snorts] >> One of the other things that I build into this because it's come up, it it's
like for everything that we tried, like every box we try to check, somebody's going to find that box that's not checked and ask the question and I'm going to be like, "Huh?" Box isn't checked. So, [snorts] one of the boxes that we tried to check with this, and these numbers are all just draft. If you want to opine on anything
that I've put out on this, and I caught at least two typos, so please feel free to address those, too. Um one of the things that we get a lot of questions on is "Well, I've already paid my fee and it just started raining. I want to go over to the other place."
Well, you can make an argument that space is at a premium inside the C5. There's only three courts. There's not 10 courts. There's air conditioning. You use a different kind of ball. It's a different kind of crowd. You can make a lot of
arguments one way or another, but if I had a two purists, two pickleball purists in this room, and one only played indoor, and one only played outdoor, they could argue of why one is a better facility than another. And they would have a valid point
because people like different things. Some people you won't catch me anywhere without air conditioning. My husband could care less if it was on or not. He's going to turn on the heat. So, you have you know, those different types of play, those different types of environment, but [snorts] there are some
people that do go back and forth, that do have a little crossover, and for those people, they said, "I've already paid Nancy Hanson." Facili- Us facilitating a refund takes an act of finance. So, us just handing you the $3 back is way more complicated
than it needs to be, but that's cuz we're a municipality. If the court fees if a court is a court is a court, then yes, you're not playing here, it's raining, you can go over there if you want. We're not you you're not having to spend an extra $2 over there. I'm not
having to facilitate a refund for $3 that involves four different people in the finance department. We're we're trying to check as many of the boxes as possible so that we can maximize the convenience for our residents, accommodate the
city's rules and regulations as a municipal agency, not a Planet Fitness, not um a What's the place called? Dilldinkers? Yeah. It's a Public >> It's a privately owned indoor pickleball
facility that I'm told charges a mint. $400 a year membership and then there's uh court fees on top of that. Oh, wow. We're looking pretty good, aren't we? Yeah. Um But, things like that are the the things that we've changed. I've added um
within the schedule, I've also added a general admission for the Cape Center for non-residents. Mhm. $1. Not asking a lot. Likely to get it. Um and that can go up from there. I don't think we can go up from there at this point, but we can we can adjust that as
we need to. We've adapted things for partner and non-partner league use of our courts. That's been uh a very um sticky wicket, if uh I may use that
phrase, cuz we have multiple leagues that utilize our courts. Some of them are organized by large-scale organizations such as like USTA. Some of [snorts] them are locally
organized, Space Coast Ladies Tennis and the >> Florida Team Pickleball League. Florida Team Pickleball League. And just like our non-partner and partner league use on our field,
we have an MOU with our youth sports organizations. We had to. We never had one. I don't know why we never had one, but we needed to have one because we needed our expectations in place like please do not give our keys away at Halloween for trick-or-treat. Like we have to have expectations here. Not
everybody can be on the field at once. We need to have a schedule. Don't call us and say, "Oh, the field's not mowed." When you didn't tell us what day you were going to be out there. So, [snorts] we established MOUs with those organizations so that we could A, not
only build things into the budget to help them and to support them, but they could also be involved in other things because they're bonafide 501c3s and they have an agreement with the city and they help us and we help them. So,
if you're a partner and you help us and we help you, then we have that MOU in place. If you're a non-partner, that fee's a little bit higher. And that fee that's put out there makes it even
because right now we have three different fees for three different types of activities on the courts and I don't think that's quite right. Now, I have a question on the fees since we're talking about the general fees general facility use fee schedule.
>> Mhm. Um that you put forth in our agenda packet, we already approved one of these in July and it has different it had different fees than you put out here and I just
wondered why that was changed from what we had approved. The motion that was from the minutes because I based the organization of this on what was in the minutes that were approved said give us a this the differential
and make the numbers drive. It was not so much that you guys you guys didn't actually vote >> Yes, we did. I I have >> have it in my notes of which one we had had approved and it was >> simplified differential >> structure A. Mhm.
And and so the pricing was different than what you have now. So, I was just wondering why that pricing cuz we did not approve the differential structure B.
Um and there was lots of discussion like half an hour hour on what to do which which fee schedule. And we finally agreed upon that one, but which I thought why are we rehashing this and not taking
what we had all agreed on at that time? Joel made the motion. Yes, and I I think I seconded it. And it And I Mhm. Yeah. And I had it I have it written down here when the July attachments that which one we was that
we took. So, that was why I was like, "Hmm." Um just wanted to know why the fees were changed. That's all. From what we had approved. The only thing I can see that possibly
would be uh benefit um would be as you mentioned to charge the same thing for court pass at Nancy Hanson and C5 just um you know, so that except that
you know, you do have a you're going to get rid of a monthly um Nancy Hanson pass and just you'll have to buy the dual um court pass if you want to buy monthly or annual. Um
but otherwise um yeah, it it was um definitely a drop in the pricing in some and an increase in others. I I was just curious what what the what the you know, what uh
the motivation for that was. After listening to the meeting again and then reviewing the minutes for it, my understanding was and part of the discussion was I can only come up with so many variations of $2, $3, $4, $5, $6
and then you start getting into this is ridiculous. And [snorts] the what I understood from Joel's motion was this is the structure that we want, come up with something that drives and then we'll approve that at a later date. When
we did the combination because when we submit this, we're submitting the whole shebang. >> Oh, yeah. It is everything. It is not just general facility use. It's going to address our leagues issues with our partner leagues and our non-partner leagues. It's got to address our
facility rentals and it also needs to address some of the stuff that we're not utilizing and there's actually one more after speaking with Missy and going over um the the things that I was putting forth
with this, she came up with even more ideas because we added something to rent a very small fee for Sandpiper Pavilion because with rentals that gives you exclusive use. That means if somebody wanders up and grabs a piece of pizza, you have absolutely every right to say
that's my pizza. I have rented this, you cannot be here. This is exclusive use. So, we get asked to rent um Veterans Memorial Park, which would be a gorgeous place to take pictures for a wedding um
and it is designed for uh small-scale events. It's got a space for that. It's got power a supply for that. Um I've suggested in this um cuz you also approved the the Cape Center stuff, which
those were taken verbatim, I believe. Um including the cleaning fee. And then I've added see, Veterans Memorial Park. Um one of the other things that we could add to the community center is we could also rent
out the activity room that we have, the um I think it's I think the sign on the door says game room, but it's where we host our summer camp with the pool and the >> floor. Mhm. Is is that that's not on here cuz the conference room you have that's the
upstairs conference room? >> Yeah. Correct. That's not on here. That's why I'm throwing it out there because that was an idea that Missy had because she gets approached by that about that um by both 501s and um regular residents.
Um Sandpiper Pavilion, the event lawn. We get people that ask about the event lawn. And in my one-on-ones with a couple of the board members, um one of the things came up is can we charge the politicians for electioneering? Um I love that idea especially since there's five or six of them at once,
sometimes more. Um that'll be a question for the city attorney. But as far as the structure goes, that's what I'm really hoping to get through and then in May
um at our May meeting I can fine-tune the numbers that you see. We can get that as far as where we want it and for a recommendation to council, I can get it on the council agenda for
June or July depending upon their load and how fast I can type. And we can have a new thing in place within a couple months before the new fiscal year. That was my hope. So, if there's anything on this that you
would like any specific numbers you want to see changed, um I If we have a question about something. >> Question? Let me know. >> What was that cleaning on the Cape Center, the cleaning fee? What the 50% that was that the 50%? What was that 50%?
>> Not to exceed 50%. That was one of the suggestions that you put forward because it got it got a little weird when you have a $25 room and I'm charging you $150 for a uh Yeah. thing. So, um
not to exceed 50%. So, if they get it for a couple hours, Yeah. >> it's a 50%. But if and if they trash the entire place, Mhm. then they have a $150 deposit that can be used to >> Mhm. And in addition The other thing I
had a question about is okay, so I I did not realize that you had been asked for refunds for rainy days when people are playing in one location versus another location. >> asked for refunds for everything. >> that issue to have one fee just for
courts instead of at separating the daily fees, okay? From the C5 um and the Nancy Hanson having separate court passes, could you just have a court pass that included you could go to either facility for them?
That's kind of the that's kind of what's here because the pricing >> That's That's on the daily the daily it isn't. No, on the You're right. The daily [clears throat] they're both $3 and $5. It's just the minor price that's different. But it's still a separate price. It's
the best way to track it. >> court passes. You could just combine the two. Yeah, if I if I just had one button that said court pass, I wouldn't know what building they're at. She needs to keep track of >> to keep track of the revenue. Didn't know what the didn't Okay. That that's
that has to do with tracking. Once upon a time and I wish I so wish I would have screenshot this before I eliminated it because it was it looked like a McDonald's ordering POS machine. For every person that walked in the door
prior to us not keeping count of it anymore because the numbers were just so insanely different, there was a different button for resident, non-resident, senior resident,
non-senior or Senior non-resident. >> Senior non-resident, resident child, non-resident child for every single sport that was offered. Is it also military? And then we added military. >> Yeah. And then we added
um First responders. >> First responder, and a lot of them were the same price, the exact same price. So, until and I think this gentleman finally got on the right page, but we actually had
one annual member for shuffleboard. And we do not have any actual annual members for shuffleboard. He just hit the wrong button because all the prices were the same and everything was completely separated and not only was there user error on the public-facing
side, but I'm sure there was on the employee side, too, because it literally looked like Burger King with all the different things. So, once we had enough solid numbers to know that the pickleball was what was really bringing
in the money over there. I believe the numbers were something along the lines of it was under 10,000 for tennis and over 25,000 for pickleball. I think we can stop counting now. So, once we consolidated that for the sake of our
staff and it made training incredibly hard. Um this simplifies it even further, but getting rid of I mean, a court pass can be a court pass all day long, but we've got to at least keep track of what building you're at as far as
>> Mhm. posting those fees for that building and tracking it on our end to make sure that our revenues and our expenditures are >> about for the monthly then where you do only have a court pass dual on the
monthly and annual, is that a problem then? Wouldn't know. >> That was based on the structural one that you guys voted for. >> Right. >> Um in order to get the discounts that are available to you for monthly and annual, you have to have
the membership. Right, but I'm just saying if if you just have a court pass, you're not going to know [snorts] at which place you go, but you don't care at at a monthly >> You'll still have to check in. Yes, of course, but So, I'll see you check in And >> and I'll see what facility you check in
at, but as far as the the daily, it's a lot easier to have it as two >> separate. two separate buttons. I had a question. How much of a problem is it a rainy day um event when people can't play at Nancy Hanson and they want to go and play
indoors. What Can you speak to that a little bit better? Cuz you actually see it from the courts. >> I've never seen it happen where uh if it rains, people go home, you know, that's I've I've never seen it happen usually. I've never seen it happen where they pay
and they they pay their $3 and they get out there and it rains and then they want the refund to go over to play indoors. I know if some people will, a few people when it rains will go over to C5 and play over there, but the general consensus is going to be so crowded, it's not worth going over
there for. So, it's a very rare event that that ever happens. Or a big sign that says no refunds. You know. Yeah. Or >> Is the person that makes the signs, they never read them. >> Yeah. Or you do a a rainy day ticket or
something like that that people if they want to go to the other facility, they take their little rainy day ticket that they get from the front desk and they pay an extra dollar to play indoors. >> the court the fee is so small at two or $3, you know, if
if you get one or two games in and and then it rains, you're not going to worry about getting those $2 back or something like that. That's been my experience. I've never seen anybody complain about it or have a problem with that. It's so harsh.
So, Molly. Not responsible for weather. Yeah. [laughter] Yeah. Getting back to kind of like the original points that we were getting into, the thing is if we can pass if we can uh do a
um motion about adopting the facility use costs here, uh the fee schedule and structure sample, it it doesn't make any difference what the uh
uh city council decides about whether they go with the with the insure providers or not, but at least this gets a chance to being uh moving forward so that it can be uh
implemented recommended by the city council so it can go into implementation. Yes. And if you guys want to tweak the numbers, if if you're good with the schedule, if there's things you want me to add to it, if there's things you want me to take away from it, let me know
now. And then when I come back in May and I can have something for you to actually vote on in terms of let's recommend this to council. Well, the what I see the the main difference between what we had
looked at last summer and what you proposed now um is that there is a slight decrease in costs for residents, which is nice. Um and in some a few of the categories, a few a slight increase
um in the non-residents, that's fine. Um so I think it's uh reasonable and I would just make a motion to accept the fee schedule as it sits here with
the current one that you proposed for uh this current agenda. And I second that motion and make that motion. Can I ask one question before that? So, for the um C5 general facility use for a resident
is $30. >> [snorts] >> If for the month. For the month. So, if um the contracts if if we were still able to take Silver Sneakers, would a resident be able to use their Silver
Sneakers and then pay extra to go on the court, the difference between 30 and 48? >> Mhm. Yep. They they can they will utilize the upstairs workout room for free and then if they wanted to use the courts, they
would have to pay. $18. No, they'd have to pay the full amount, too. >> they would have >> they not want the gym and courts? >> anything for Silver Sneakers. So, they would just get >> my question. They wouldn't >> get the court pass. One of the things with the contracts in addition to the
fact that they're non-negotiable um is the fact that I'm not allowed to charge I have to give everybody with those cards what's available to our basic people without charging more. One of the the hopes that the attorney had was that
he's like, "Well, what if we just charge them the difference?" And I'm like, "We're not allowed to." >> We'd have to change what our definition of basic membership is and that's what this allows us to do. It it's you know, putting putting the finger in
the leak is essentially what we're trying to do with this. Um and creating what we instead of just having a membership and creating that basic is saying, "All right, well, if you have Silver Sneakers,
you have access to all of this and in for at least one of those companies, we get $30 a month if that person uses it 10 times. So, it almost puts it in into a better range. Now, whether we can
get all the companies to pay that or not is probably not possible. Um at least not with the attitudes I've received in the emails. Um but this all we can do is try to plug the leaks at this point and try to generate a
little bit more revenue in the areas that we're not. Question. I have a question, please. Um on the general facility use, a resident minor plays pays the same amount as a
regular resident to A resident minor never pays anything. Oh. Maybe it should just be noted on the as a line a resident minor uh and with zeros. >> Just with a zero for clarity? >> Yeah, just for clarity. And where do the
little kids get their little identification cards like >> Their parents have to register them or they're not permitted in. Okay. All right. Yeah, we we have to know who you are and who to call if you get hurt. Okay. And minors like mostly students or
people under the age of 21 or 17 and under. 17 and under. Okay. >> 18 is adult. Okay. It just to me again, I'm new and I have a weird perspective, but it just reminds me of when you're
trying to automate a process and you can only automate the rules, you can't automate all the exceptions. And so, this seems like it covers everything. Every single thing. Trying to cover as
[clears throat] much. >> Yeah. And that gets real cumbersome to manage at the end of the day. No? That is the definition of my job. That's the definition of software. Not >> And then software and because the the
one rule that that we always have and and I talk about it weekly with my staff is that one rule that you don't have in place, that one rule that you don't have posted on the sign cuz I can't fit all of chapter 54 on our park signage.
Somebody will ask. >> I actually had a deputy at Patriots Park, we have a several beautiful oak trees and there was a gentleman that decided to use it for knife practice. Yes, in chapter 54 it says no weapons at
parks. But the deputy called me when I we reported it. We ended up being able to identify the person that was doing it. They were caught. The gentleman was housing challenged and the police were very familiar with him.
And the first question they asked was, do you have a sign up that says that you can't throw knives at trees? No. Well, what about a disclaimer that anything not listed but included in chapter 54 or whatever?
>> It says that? Mhm. Well, that would be it. Mhm. Yeah, with a QR code. Yeah, but specifically the sign did not mention not throwing knives at trees. But that was the question I got. So, the point of that example, yeah, that's that was the look I had. Our signs just say say don't kill.
Oh, yeah. Yeah, I got some video for you. Um the the the point of it is for any rule that you don't put in writing, that's the one they're going to find.
That's the one that they're going to break. Um You have a blanket clause. >> There's there is a there is blanket clauses. You can't have weapons in parks. Um but there's you also can't have golf clubs in parks. Unless it's designed for golf. Which is
the putting green at Banana River. Meaning you can't go out to Manatee and start chipping balls in the river. Yeah. Yeah, that's on the sign. Didn't get to the weapons part, but sometimes you think you would put the lesser known
things that people would understand on the sign because that's harder to enforce than don't take a weapon to a park. But that's why these fee schedules are comprehensive. That's why I've added stuff that we've never discussed before
because I get asked and the one thing that I don't have a fee schedule for is the one thing I'm going to get asked about. So. Hopefully with [clears throat] such a cumbersome fee schedule, we'll make a little bit more revenue because hopefully in order to get more revenue,
we had to uh distributed out so that there were many moving parts and pieces to it. Yeah. Um a couple of comments on the fee schedule, please. Can we look at
under facility rentals, other parks? Let's let's just uh first deal with the general facility use one cuz there's a motion that's been seconded on the floor. Oh, sorry. I was hoping that we could do it as one big
thing. Okay. The fee schedules are structured. I see no value for Manatee Park at $250 for a full day. I'm not sure where we are in the
renovation of that pavilion. I see no value for 250 cuz I have rented that facility. >> It's 225 today. So, that's only a $25 increase. Again, I see no value.
Do they do they are you renting it? Yeah. For Manatee Park or is it? Yeah, on this. You don't have a rental fee. Anybody can show up and have a picnic. And Well, anybody can show up and have a picnic, but you only have exclusive use
of rental gives you exclusive use. Right. That's the value. Honestly, it was not a value. Because you could have just shown up and done your thing the way
>> Nope. Nope. Nope. Nope. I I The key doesn't work properly. Minor thing, I guess that's fixed. But the interior was not the cleanliness in the in the way. >> [clears throat]
>> And you're right, I probably could have just shown up and and what I did do, I took the sign that said this is exclusive and I moved it to the boardwalk. Gazebo on the boardwalk. That end gazebo and I
blocked that off for my party. Because that pavilion was filthy. Sorry, guys. Okay. I got a very very nice thank you card from the city for renting the park. That handwritten was really very very nice. Thank you.
But I don't believe that's until we upgrade that, I think that should go to 100 bucks or 150. Same is true when you go to the Nancy Hanson activity room. You're
charging $25 an hour. I think that's great. But for 4 plus hours, $250, it's double the fee. We're canceling classes. Excuse me? >> We may have to cancel classes at that point. So, that could impact revenues.
One or two hours we can typically schedule around classes. If you're taking it up for the entire day and there's classes, Okay. That make that makes sense. There is a lot of Zumba happening there. And yoga and Yeah, Jazzercise.
Yeah. Yeah. You make you make two bucks per participant. We make 25% of their take. Yeah, so it's $5. What's 25% of $5?
$2.25. Two bucks plus or minus. Okay. And I guess that's the same well, the non-resident. That that was the only thing that stuck out to me. Um and I don't know if renting a park for
$200 for a wedding venue and I know Veterans Park is a very nice facility. Um is $200 fair? I don't know. Oh, I was thinking of 150.
I think we should try and rent it and get volume to go through it. There's no bathroom. >> Do you re- do you remember there yeah, there are no bathrooms. Um the library is not um super keen on stuff like that. If I came trooping in there with a
wedding party of 50, I'm sure they'd have something to say. Um and I'd probably get a call over the weekend. But um the other thing to consider is that unlike Manatee Sanctuary Park and Banana River Park where our hands are tied on differential fee structures, we
can rent those out to 501c3s and then we are only getting $100 for the use of the park. So, the general public for a wedding and it I don't know how many weddings you've paid for, but if you throw the word wedding into
something and the price triples. Well, I paid $26,000 for a wedding. See? Um how does it work if people somebody rents Veterans Memorial Park? Just so I have a We we would have to develop um
we would have to develop a policy for that one because each of our parks have different needs, different things you can do there, different things that don't fly, whether it's because it's in a residential neighborhood, etc. Um like if you are trying to host an event at
Manatee Sanctuary, one of the things that we are very cognizant of is if you have music because if you have those speakers pointed at those condos, my phone is going to ring. So is the deputy's phones because even if it's within our noise ordinance,
it doesn't matter. You're still disturbing people. So, when people have events there, when people have activities, that is one of the questions we ask and then we also gently remind them, please make sure your speakers are pointed the other direction towards the water so
you're not because it literally bounces and echoes. So, we would have to come up with with policies and we would have to actually probably meet with the library so that we were all on the same page with things. Um on expectations and what renters would
be and would not be able to do because parking also is an issue there. The library gets very upset when people park there and don't go to the library. And we had that issue with the Veterans Memorial parade one year and we had that
issue with the Space Coast Little League parade one year. Totally different issues for the facilities and and and the and we're trying to mix and come up with one universal. I think we should segregate.
>> They're all They're all They're all separate. There's There's policy >> to vote on everything at once, right? No, that's just the numbers in the structure, not the rules. Okay. Okay, the rule The rules as far as what would be developed um
as because what you do at Veterans Memorial Park should also be a consideration as well because you don't want something that's inappropriate. Or certain places aren't available to rent out. You know, only the ones with bathrooms and and then you keep them
clean cuz you have a facility and you charge 250 bucks and we're not bothering the neighbors and you only have one or two of those. Right. You know? But not try to turn all of them into rentals. Yeah.
Without bathrooms, up against a condo. If If somebody had a party and I lived in a condo and they were blasting music You would be calling me. >> very upset. I wouldn't call you. I would just It would just be upsetting, you know? This is a nice
quiet little beach town and that's just not a place to do a big rowdy concert. >> So, are you suggesting we don't rent out Veterans >> just thinking out loud. I'm sorry. I don't mean to be negative. It just seems like we're trying to But that's why each property Well, we
are we are trying to accomplish a lot because we get we're leaving money on the >> being negative at all, but we also have to be realistic. We have certain bars in the city of Cape Canaveral that played loud music that you can hear six blocks away. And they
end at >> [laughter] >> They end at a certain time. >> Right. And in addition to that, we have this festival that runs 10 times a year also. >> [laughter] >> Right. Um
I would like to say this. Uh Betsy, you made a motion. I think let's continue with this motion. I believe this is a very good tentative structure of a fee schedule.
Uh the one thing I'd like to add is I'd like the attorney to be able to figure out if we can charge the politicians when they set up on the C5 building lawn.
So, that could be an addition. On election day. Well, that's that's okay as long as they're Yes, exactly. But can we charge them? But can we charge them because they're on the they're on the lawn? >> Oh, on the big lawn. Yes, yes. Why would
we charge them? Why? Yeah. Um did Um Betsy, did you want the general facility use? Did you want that to include I thought you brought it up the zero charge for >> minor
for minor. Yes. Yes. Yes. Okay. Just so that's clear. >> if the motion is that we approve the general facility use with the addition of that Is it Okay. Uh just just noting that so that
um people would be aware if they looked at the fee schedule that a uh resident minor doesn't pay anything to use on on a daily basis to use the um courts. C5 or Nancy Hanson or whatever. Now, it
is noted here that if just so you're aware that if you have a child resident child and they want a monthly pass then they do have to purchase that. There is a price to that. Why would they buy it if they can come for free?
every day. What would it give them? >> that's a copy paste typo. Is it? Yep. Okay. So, that should be taken out. >> from the line below. Okay. >> So, take that one out. >> resident child >> per annual Yeah, cuz that's non Yeah. That should
be non-resident. Yeah. Good catch. I knew I knew there was at least three typos. I'm like, wait a second that And would that include then the the addition of the general facility use page, the facility rentals and
two pages of facility rentals? Is that the Yes. the motion then? I would just say we approve the first reading today. Yes. Yes. That's a good >> Motion Yeah, motion to approve the
attachment 5.1 with the pricing fee schedule fee schedule and the discussed amendments discussed today with the changes. With the changes of of resident child and the gym activity room
on the facility rental page. Well, while we're on that There is a second to that. There is a second. I will second that. Okay.
Okay. Um Since since we're actually voting on numbers in addition to structure because we're talking about adding the activity room downstairs is $25 plus the 10 same as the resident non-resident
rate at the Nancy Hanson fair for that? Are we losing revenue in the game room like we lose revenue in Nancy Hanson? Not necessarily. No, this is just the activity >> pickleball in the game room. The fee schedule is just the activity
room. I understand. I'm saying like with in in answer to Brad he's asking if we're losing revenue to the extent we do with pickleball, that's a no-brainer. We have to accommodate um that. I think he was talking about
when we have rentals that require us to cancel classes in the room at the Nancy Hanson. Right. Um I think that's what he's talking about. >> Yes. >> So, it's not like the It's not like >> revenue gap that we have
>> C5 because of many times that's unused other than when summer camp Right. >> is involved. >> would just wouldn't be allowed to rent during summer camp. camp any camp. So, we are losing revenue on that. No, we're just not We're just leaving it on the table. >> renting it.
>> Oh, I see. Okay. Okay. Okay. >> And what what what do you suggest that fee is $25 an hour? >> Yeah, the same as the Nancy Hanson activity room. Sure. >> Sounds good. 25 and 35 respectively with the the full day cleaning fee and the refundable
deposits. Mhm. And we put both of those limited to 4 hours? I mean we could. So, you know 250 Yeah, I don't know. If they wanted it for the whole day
What birthday party's going to last 8 hours? >> Well, but then they would >> But then they go to the they go to the splash pad. >> They would just go for 4 hours then if that's what they want. Yeah, $25 an hour. I'm I'm Oh, an hour. >> How How do the rest of you guys feel
about that? Fair. Are we in consensus the game room in the C5 building $25 an hour same as Nancy Hanson? Okay. And that'll let us buy the rugs to soak up the water. All right. So, I've got the Nancy Hanson
and game room C5 game room as part of the suggested amendments to that. So, I believe the motion was to approve You just say approve with amendments or approve with discussed approve with discussed amendments.
>> Betsy, approved with amendments or approved with >> changes I have written down was that um on the general facility use resident child is noted as a zero just for clarification.
Child is removed from the monthly and the annual for the resident. And then on the facility rentals, the activity room at the C5 is $25, 35 for non-residents.
And that's the change to the motion that I put forward to accept. Otherwise, the rest of the fees And Jenny, you second that? I second that. Quick question, the game room is food
allowed in there? Mhm. Okay. Got to love polished concrete floors. Are we ready to vote? Perfect. Okay. Mary Mascara Four.
Brad Pervel Four. James Stobie Four. Betsy Rock Four. Jenny Scott Four. Mary Lou Stant Four. Joyce Downing Four. All right. So, with that um I will try to get this on the April agenda.
Same caveat as with the This one might be a heavy lift for April. It'll be on council's agenda no later than May. So, regardless of the outcome
the insurance topic, we'll at least have something in place ready to go for the upcoming fiscal year to to try to generate some more revenue for us. And and when you and I I would
just make sure that council is aware that this change of splitting the court from the gym is regardless of what they decide on insurance. So, they're aware that you
know, we propose to do that even if no change is made to the use of insurance. Well, and honestly, I think it'll make it for for the people that only use one of the other, it'll make it a more affordable option for them and also help us cover additional bases that aren't
being covered. So, um I'm I'm hoping they'll see the same value in it that uh this board does as well. It's a lot of work, Molly. You did good. >> me. You
you should see my my my tabs on my spreadsheets. Almost unreasonable. Um Are you ready for staff updates? Yes. All right. I will keep this short and sweet. Um
It is well, still kind of a new year. We do have some new members. The clerk's office has been exceptionally busy with workshops and it is budget season. If you weren't already aware, I think I owe you a copy of the
calendar. So, we'll make sure you have that at the January meeting if you didn't get it already. I provided um the board with calendar of all of the council meeting dates to include budget CRA meetings all of that other stuff because as
residents and board members, you are always welcome to come and speak to them and share your ideas and that is the appropriate place to talk to them if you have things that they're going to vote on and um if you are new and you haven't had the
opportunity to sit down with the clerk, standby for a communication because they will be getting with you to go over the code of conduct and they will also provide a copy of that sunshine law quick sheet that I've provided everybody. I try to remind everybody of that every year because
the way our um structure works here with term limits etc. Every year is an election year for the foreseeable future. So, we're always going to have new people with the board itself. We always have new people. So, it's always a good reminder for
everybody to be on the same page with the sunshine law because you can violate sunshine law by somebody else's actions. So, that way you have the you're empowered to be able to say, I can't talk about that because of sunshine, but we can convene at a more appropriate
place. Because a lot of people come on to boards and even elected officials. Everybody's Every elected official has that first time that they're elected to a board or elected position. So, there's always a learning curve and I mean just
you saw what we discussed today. There's a lot to know and this is you know, every every topic on every agenda is the tip of a much bigger iceberg. So, I just wanted you guys to be empowered with the knowledge on what is expected um
in terms of state law regarding the sunshine law. Uh next up Nancy Hanson Recreation Center. We've gotten our our draft design from the engineers given our budget and
the way the building is constructed, there's not a whole lot we can do, but we can move some stuff around. We had a survey out to facility users, our regular facility users and we got some decent feedback.
Um And a lot of that was able to be incorporated. My goal was not to reduce the size of our activity room because one of the things that was provided in the feedback is we actually need more room. So, one
of the design features that we have is keeping the size of that room, but providing for a lot more storage so we don't have things sitting in the corner so that room will have more space for some more people, more participants and people to spread out a little bit cuz I
don't like Zumba injury reports and and incident reports for people getting hit in the face when people get too close and crowded and start having too much too much fun. So, um we're we're in the draft phases of that.
We're waiting they sent it to us for some comments. We had some minor comments, but it will allow us to get a lot more out of that space and will also help us be in compliance with ADA because that building is the antithesis of ADA.
It was built like right before ADA and you can tell. Excuse me, at one point in the past when we discussed Nancy Hanson and improvements there and I don't know if this is being looked at by whoever is looking at the inside of the building
was doing something on the outside of the building and the traffic flow such that people have to go through the office to get to the courts to be used. That's one of the things that we've talked about
because one of the ADA issues One of the ADA issues is the entry points. Um so, if there's money available, I have discussed with the city manager some of our challenges with that and we can add to the fencing to to steer
people in the better direction, but there's no specific designs within the interior except that address that specifically, but one of the things that we have designed is when you walk into the building now,
the service window is only on the inside. You have to physically walk into the building to get to it and it's on the side that's the least used side of the the facility that the complex as a whole. So, one of the things that I had
asked for in the design is to switch the sides and move the main um office that's staffed to the east side of the building and have an exterior window so you don't even have to come in, but you do have to
you do have to walk by that window to get to the courts unless you want to be an acrobat. Great idea. So, that that that helps and that also helps us secure our um our get our waivers signed because
that's a challenge in addition to the fact that you know, husbands will send the wives in, wives will send the husbands in. We need both we need to put eyes on both people that are playing in those instances because we need to make sure that you've checked that box saying
that you realize that you're taking a risk in playing something and you're in a public space so on so forth. So, making sure that staff has eyes on people and has the ability to see cuz if you haven't noticed both myself and
Marcy are vertically challenged and getting to see over the bushes and getting to see out of those windows cuz they are high makes it makes it challenging [clears throat] sometimes and you physically have to get out on the court. So, we've got some help in that and hopefully we can
get it a little bit tighter once we have No. Yeah, just just send out send out drones. Start dropping sandbags if we if we see a problem. Um the
next and final update that I have for you is this lovely letter from our folks at Playmore. And I will summarize it quickly. One second, this is a hold. Thank you.
And Samantha, I'll give you one so you can add it to the record. I'm afraid to read this. I thought it was very nice of them to write this letter. Because I was tired of explaining it. Since you're here. So, in
quick timeline recap, we were told in um December January time frame that we would be accepting delivery of our new equipment and I told the vendor that I would not be ripping anything out until we received the equipment. They had
checked it to make sure that everything had arrived, all of their bits and pieces, their bolts and parts were available to be installed and our hope was to have this installed by the end of February. That was the goal. When the equipment was received, they
checked everything in. They had everything that they said they needed and we removed the equipment. We took the benches out. We are refurbishing the benches that have been taken out. Those will be installed, repainted, um
and installed over at Banana River Park where we are distinctly lacking in benches, especially for those that want to come out and watch games for the soccer field and those that want to sit out and look overlook the river. The mangroves at this point are small enough that you can still do that. So, we
wanted to um offer that for people that wanted to experience that park without the need to buy a separate set of benches because we were already going to replace the ones there. So, we had everything in place. We removed everything that we needed to remove. And when the installers came and
got started, they realized that their boss had made a measuring error. And then that's when they asked us if we wanted to remove trees. And the answer to that was no. They needed to go back to the drawing board. They needed to figure out. We knew that all of the stuff would fit
within the space and that's where we're at now. I received an email um from the installer this morning saying that the redesign that they had to do on their end is complete and he'll be getting back to us
by the end of the week with a date that they will resume installation. Right now, they have one structure in. Um I think they're going to have to adjust the angle of that. Um cost is on them. Everything at this point is on them.
And I'm hesitant to give an actual date because now I don't trust their measurements until I see everything installed. So, we're hoping to get that um taken care of. We will be saving some money.
So, that's a good thing um because we won't need as much of the pour-in-place material that goes under the main structure. And that's the probably one of the more expensive items that is going to be featured there. So, the good side is we save money. The bad
side is it's taking longer than we anticipated, but it's not on staff at this point because they acknowledged that they made a a pretty large measuring error. So, >> accommodation in the contract for delays that were caused by the
vendor? Um I think it just I'm going to have to look at the way this one is written because this isn't the standard construction agreement that we do with um like road projects and pipes.
Um Yeah, I didn't know if they were incentivized to do it quickly or if penalized if they delayed. Yeah, we've >> how it goes. For Yeah, for larger projects, we do that. For playground
installations, we've never done that in the past. Yeah, we can look at the agreement, but yeah, it's not the same it's not the same Anthony agreement that's used for large-scale um projects. >> they give you discounted percentage if
it's delayed or you you get extra equipment if it's delayed or your warranty is extended if it's delayed. We can discuss >> Yes. Just to incentivize. Yeah. Yeah, we can we can talk to them about it. Um they feel
really really bad um because I've emphasized the fact that not only did they do this to our kids that already have um kind of a rough year with the um closure of their school, but they also
extended the ideal completion date by over a month and now spring break is almost over. So, the kids didn't have that for spring break. And I drove that home in every single email. I was sure for that. So,
Can I ask are you were you finished with that? I When you said that, I just thought about why was the what happened at C5 that caused it to close for 2 days? I wasn't aware of They had to make upgrades to the electrical panel. Was it said it was urgent [snorts] or it was so not
anticipated. So, that's what I wondered what >> It was it was anticipated because we knew we needed to make these upgrades for the long-term operation of the splash pad. Oh, >> It needed Yeah, it needed more power. And so, they were making installation
changes inside the C5, which is where most of the splash pad power comes from. And then there's also another panel box within the splash pad pump house as well that had some components added to it, but it was anticipated and it was planned.
We had just been waiting. The lead time on the parts was I think Keith got to the city and September or October. And that was one of the first meetings we had with the electricians and the lead time on the parts we needed was
more than 2 and 1/2 3 months. So, it took forever to get the breakers that we needed. Any other questions? Anything else? I have no other updates for you. Any other comments from any board members? Is Amy still available to She's
still here. Come on up. Thank you, Molly. You've had a long evening >> Yes. explaining a lot of things to us and going through So, we've been working on um at the
request of you guys a few things. One of them is marketing and I have been working on um UTMs and Google Analytics. That's urgent traffic modules. And basically, I can add that to any QR code
that I want. And anytime someone scans this QR code, I can find out information. Like where they saw the the QR code, where it was when they scanned it, what our um
basically, what maybe it looks like, right? What I'm advertising. And I think that our point is is that we can now figure out what marketing campaigns are having an effect and where our marketing is
specifically targeted, right? Who Where do I get the most clicks to things? Whereas before, we were just throwing dirt at the wall hoping something sticks. It's pretty other than dirt. >> This will help us to determine. And I started some already. Here's my list
of um QR codes. I started with the Apollo to Artemis. Yeah. Right? A program to see what happens there. I put them out in a few places. We've done it with um summer camp. I've done it with the egg hunt. And the secret is is that
they always have to go back to our website because that's what's connected to Google and I can send them to the information about these programs directly to our website. So, it does a couple of things for us. It drives traffic to our website, makes the people
understand that our website is chock-full of wonderful information, but it also helps us know who's looking at what we're So, Amy, how much does a click cost? Cost me nothing. Really?
That's the beauty of this and knowing where this is coming from, I can spend my time putting out information, right? And advertisements as opposed to using Facebook, right? To
do an ad, which costs. Right? Or um putting it out in our Canaveral Explorer or other things, which also costs. So, it's just another mechanism for us to understand who is looking at what, where, and what
our community is most interested in. And it will help us later facilitate, you know, um driving pricing and that sort of thing. So, and this is what you get in Google and I'll pass it down. It's kind of hard to see. This was the
uh from the egg hunt. If you get the weekly update, you'll notice that it was there. If you clicked on it, Google captured it. So, a couple of people did. And uh it takes about 48 hours after I put out
a click before it to start showing up in analytics, but I can run reports and know flyers work better than, you know, So, question. Mhm. Um question. [clears throat] Um
on the Apollo to Artemis program, how many clicks did we get? Do you know yet? I I do. I only have it in two places. One at C5 Yes. and one at the Hilton up here in the Right. I got one click from
the [clears throat] C5 and two from the Hilton. So, I changed my I changed my tactic. So, if you just saw this, uh I'm hoping that you'll be curious and scan the QR code.
Why only in those two locations when we have three, four hotels? Because I know someone up there who let me do it and I was just trying to figure out how UTMs work. It's not something that I had
It was a beta. Mhm, it was beta. figured out that it could be done and got very excited. Ran up there. >> [laughter] >> with the poster So I just did it in two places to see how it worked. Now that I know that it it can work and it can
capture important marketing data for us, I have been very busy creating things for different things and looking to put them other places. I'm hoping Demetria at the Moon Hut will let me put some flyers there. I'm hoping
Publix will let me put flyers there. I'm hoping that some of my connections at the port will allow me to do the same and then we can see who is looking at our stuff most and where we're driving traffic from. Amy, question. Our economic and business
development team don't isn't that even though the most of the people are not residents of Cape Canaveral, but their businesses are in Cape Canaveral, can we can you task whoever is in charge of that team to
help us out to put out more of these flyers in those local businesses? We have a list of all the local businesses. Okay. >> I work with them, but really I'm just trying to do it small scale at first. I think it's better that way instead of
just again throwing a bunch of dirt at the wall. I am trying to be very strategic and structured and how it's done so that our results are are a little clearer, right? I don't I'm not trying to figure out 500 things. I'm
just focusing on a few small. Amy, I think it's a great program because first of all, it's virtually free other than your time. Okay? Right. And and let me expand on that.
I've started with my organization, not this, my real world. We are doing targeted marketing in every zip code that I have product in in a Costco. And in the Southeast, there are 77
Costcos, okay? And we did this targeted marketing on Facebook, Instagram, X, and my oh, Pinterest. The least amount we got feedback or
clicks was X. So we killed that and we went to TikTok. But my point is, it starts at 25 cents a click, okay? And so clicks add up quite quickly.
This campaign for one week cost me like $2,000, okay? However, the upside, organically my sales grew by 20%. Yeah, I'm just trying to we're just
trying to figure out um what what are the interests is and who our audience is and what they're looking for. I think you got a great thing going there, Amy. Well, we'll see. But um
you know, Google Analytics is very robust and the more I learn about it, the more we're like, I go to Molly and go, "Guess what we can do." I literally come in her office with a big hat, but um No, I never get tired of that. >> getting there.
And And can I ask this I'm looking at you know, I just pulled up a couple things that I've screenshot at different times. Like this one was from Instagram from the city of Cape Canaveral where you guys posted about having [clears throat] the Veterans Park Rain
Garden volunteer planning planting, Cape Center grand opening and the annual egg hunt in Canaveral Park. Did you have to pay for that to put it on Instagram? No. >> No, okay. >> do not cost advertising costs.
Advertising on Facebook and Instagram is very targeted. So on Facebook, I can actually define an area of people who will see my ad, right? If we run an ad by zip code for Cape Center, right? or age groups
>> So it would be less expensive then >> Yes, this is just free. It only costs my creative brain and a piece of paper. Right? And I just make uh the QR code and I add the information like my
campaign name, uh a medium, a source, I can do a campaign idea and I just send it back to specific locations within our website and that's how I get it to show up on Google Analytics.
But it's not it's it's hard for me to distinguish what's an ad and what's a posting, you know, cuz this these are events that are being Yes. >> you're telling the public about them. An ad is kind of a post, but it's a post that or video that we pay for for added
reach. So it's shown to people who aren't necessarily followers of our pages, right? So it's shown outside of those 27,000 Facebook followers that we have or the 4,300 Instagram followers that we
have. It's shown to some of them, yes, but it's also targeted to others who might be interested in the program, but don't follow us, so they wouldn't get the info. Does that make sense? Yeah, I'm just trying to think of as a as an individual
user on some of these you can set your privacy settings so that if you post something, it's a limited group versus if you don't have any holds on it or restrictions, then it gets broadcast to everybody. So
>> everything that that we post on social media is an ad for us, right? It's information for us, not only for our residents, but for people who follow us to Merritt Island, Cocoa Beach, Orlando, all over and it's kind of an ad for the
city, for the things that we do, for the events that we have, for information like, oh, there's night work, right? Everybody sees it, but it's not necessarily a paid ad. So we're >> So but do So you don't pay for those
things if you don't if you don't limit if you have an unlimited audience? Cuz I know some of the winter residents I've heard from, they go, "Oh, yeah, I saw that." You know. >> Yeah, because they probably follow our page. So if you follow our page, you're going to see everything that we post and
we post at least once a day, five days a week. Weekends if the weather's bad, we'll let you know, but at least once a day, right? Because that puts us at the top of your feed on Facebook or Instagram so that if I post something
else during the day that maybe is an important update or an event or program that I want to make you aware of, it it'll show up more readily for you because I'm already kind of pre-loaded in you. And we do we do occasionally boost posts for 10 or
15 dollars cuz that usually with how small we are, if we boosted something and and of course Meta's like, oh, well, you're only going to get 500 people. Well, if 500 people show up, we're in trouble. So
it's Facebook's actually an affordable marketing platform for some of the stuff that we want to generate more revenue for and 10 or 15 dollars goes a long way for a small organization. Yeah, rain yeah, reindeer run we boost,
summer camp we boost, Pollux Artemis we boost, different exhibits, different activities. Anything that we're really trying to to make sure shows up in people's feeds outside of the ones that follow us and 10 to 15 dollars can go a really long
way for our small things. Yeah. Amy, great job. I mean, to get that for free. I'm going to get my marketing guy to give you a call. Stumbled upon it accidentally and I went, "Ooh,
that is cool." Quick question, Molly. How's the poet laureate doing? Um he's getting his thoughts together for April, which is National Poetry Month. We've got his press release ready and
that'll be going out. If it didn't go out yesterday, it'll go out today. Um No, wait, I think it went out Tuesday. Sorry, it's been a very busy week. Um So we're looking forward to seeing what
his plan is for um getting involved in that. Um And then the other thing, we're trying to give the folks at Roosevelt um we're letting them know that we're here. We're letting them know that we do
have a long history of doing different activities and whatnot with our local kids and we don't want to bombard them because it's big changes coming for them. I mean, we got one guys one one group moving out and another group getting ready for people to move in. And
um we were made aware uh last week that Capeview and this was one of the the best things that I've I've heard out of this this whole situation. Um Capeview principal and the Roosevelt principal
got together and they facilitated a field trip for the kids so they could come and see their new school, which I think is >> great. Yeah. hugely important. Um I I I moved a couple times as a kid and that was always rough. Um and what I thought
was interesting and and once once Missy was telling me that because she's been in communication with the the the principal there for, you know, summer camp upcoming and some of our other activities is when I was in eighth grade, I didn't get a tour of the high school. They just
threw us into the wolves. So I think that was a a wonderful opportunity and now that the principal is aware that there's a whole second community that's standing behind her to help support students, um we're we're not overwhelming her just yet cuz we're like, "Ooh, you want to come for Arbor
Day? You want to come for this? You want to come for that?" She's like, "Give us a minute." So we're we're slowly working with them to um show them what we have to offer that will not only enrich our kids, but
now actually we're once again reaching beyond our borders. So I'm hoping to get uh Luke involved with those kids as well and get him over to the high school because since he's going to be in the neighborhood cuz now our school's all the way over there, um it might be a
little bit easier to get him engaged with the older kids, too, because those are our kids, too. Yeah, you spend the whole I can imagine [clears throat] kids spend the whole summer anguishing about what's it like, what's it going to Yeah. New people. Boom. Yeah. >> Thank you for doing that. Yeah.
Well, you see the importance of the PRC department in Cape Canaveral now. Many uh tentacles out there in the community. Yeah. Any other comments from the board? Um someone I make a motion that we close the
meeting. Oh, I'll second that. >> [laughter] >> Such a good idea.