Uh, I would motion to approve the minutes for the May 29 culture and leisure services board meeting. I'll second. Uh, okay. I guess we can take a vote here.
Okay. Mary Mascara, yes. James Toby, yes. Kathy Parks, yes. Jenny Scott, yes. And Joel Far, yes. Okay, next thing on board is the re
review the revised and the reconfigured fee structures um to make a recommendation for city council. Madame Chairwoman, I think we need to uh pass the tonight's agenda and we need to make the one um an additional
additional agenda item. Okay. which sorry they didn't put anywhere about it put in there about approving the agenda. Oh, I'm sorry. We need to approve the agenda for tonight. Correct.
You guys could try to speak up a little bit until they get the microphones working. Okay, we can keep going, but we'll just need to talk a little louder for the moment. There we go. Yeah. All right. I would approve to
um accept the agenda meeting the tonight's meeting agenda as is, but I would or not as is with the addition of a fourth item um that we've all been handed the regular meeting item subject review communications for OP
from Optum Healthc Care Solutions and advise staff on continued participation in their reimbursement program. And I've marked that as item number four. Okay, just to keep things in line. I'll second it.
All in favor? I I I I Okay, we'll just do the mo uh the roll call. Uh we got Joel Fair. Hi, Jenny Scott. I Kathy Parks. Hi.
James Stoy, hi. Mary Mascara I motion carries. Okay. I get all these papers together. Um I guess we're on item number two and that's revise the fee schedules.
Right. review the revised and conf rec reconfigured fee schedules and those are attachments one and two. All right, just a little introduction here. Um there's a lot of different ways
that a parks and wreck agency can do fee schedules. Um, for the most part, the most widely accepted format is a differential structure. And the reason for that is because you have people in the community that are contributing in
different ways to the community, such as residents, non-residents, um, veterans, seniors, everybody kind of has their own little portion of the community. And for public services,
the majority of institutions and agencies do uh a different fee for different areas of the community, whether it be children, seniors, veterans, etc. So, one of the things that this town has
really dialed into for the last 50 years at least is uh at the very least a resident non-resident structure to just about everything that we do. I mean everything. The only time that we're limited
on a differential fee structure is when we have a facility that is paid for by a grant. And there's a lot of different grants out there, but the number one grant that this agency has gone after over the years has been FERDAP, which is the Florida Public Lands grant that is
offered through the Department of Environmental Protection. Um, and when you take a grant like that, um, perfect example, we used a FRDAP grant to pay for the, um, Banana River
Park Pavilion. We used a Fredup grant to pay for the Manatee Sanctuary Park pavilion. We used a Ferd Up grant to pay for just about every playground that you see in the city with the exception of the one at Manatee Sanctuary Park which he won in a contest. Um when you accept
a grant from Ferdap, you cannot charge a differential fee structure. You can't charge uh a discount for a nonprofit. You can't charge a resident versus non-resident price. Everyone has to pay the same thing and that's in your
agreement. So the only facilities where we are currently allowed to charge a differential fee structure is our community center, our recreation complex and tennis courts and the Cape Center. So um I've had people approach me in the
past like why didn't you go for a FERDA app grant for the tennis courts? And I said, "Because there would be pitchforks because all of a sudden everybody would have to pay the same rate. The residents are not going to want to pay the non-resident price. The seniors are not going to want to pay the adult price.
Like it ties our hands. Um I learned very early on in my career that there are grants are great when they fit the need and they fit the values of the community. So
the proposals that I've given you with this today um they're complex but they're still differential fee structures. Some of them are simpler than others. Some of them are
um more than what we have now. But based on the feedback from our previous meetings to include a workshop, um the main directive and takeaway for me was that we are going to change what is
considered the basic membership at the C5. We wanted an option for people that only use the courts and we wanted to try to um recover some of the money that we weren't getting from the patrons that
either use a paid option through their insurance or the free silver sneakers which comes with whatever Medicare Medicaid plan that they are signed up for. So, you
have a couple different versions in front of you. Um, I will say with all honesty, there's only so many combinations of $1 through $7 that can exist. Um, I'm pretty good at
statistics, but when you start getting into the repetitiveness of it, like we can't overpric ourselves. We are not Planet Fitness. We are not open seven days a week. We do not have showers, we do not
have tanning beds, we have limited services. So, we don't want to price ourselves too high. And at the same time we don't want to undervalue ourselves either. So there was no way to look at these different type of structures and be able
to say okay well this will represent a 20% increase here or this will represent a 20% decrease there. There's no way to there's no way to calculate that because whatever changes we make, we are venturing into unknown territory because we don't know how
taking that quote unquote free insurance benefit away from a user when it comes to just using the courts is going to impact their desire to continue to play here or perhaps increase their desire to play
here because now they have the option of paying one flat fee. and utilizing both facilities. So everything that you see here is for the most part middle of the road or pretty close to what we're charging. Now the only real difference is how it is
structured. So um the more diverse structure, the more complicated it is as you can see. I mean once you start getting a whole bunch of numbers on a page, they all start to blur together. Um trust me, my vision blurred about 3 days into this. Um, which is when I was
like, you know what, I really can't um there's no quantifiable way for me to even make projections with this because just like building a new building, you have no idea how it's going to be used. When we
built the community center, we had and and started looking at um previous director started looking at the different insurance programs. He had no idea that the people walking through the door would just be coming to play pickle ball for quote unquote free. Now, some
of them with the insurance um providers that we looked at do charge their participants a certain fee, whether it be $30 and that includes maybe some over- the-counter options. It's more than just the gym membership. So, there's a lot of variables to consider
here. um a lot of people will be impacted by this and there will be a lot of changes in reces regardless of what is decided here. So um this will definitely be a transition. Um how easy
that transition will be will we'll have to find out when we get there because literally every single one of these options represents a significant change in the structure for what we're doing. even if it's the um fully differential structure which is what we
have now only adding the all access and then separating a basic gym membership from a premium gym membership. Um if I had to make a recommendation it would really be
from an operational side of it uh and an advertising side of it. One of the lessons that we learned, we did start to simplify our fee structure a little bit when we made the move um into reces uh
after the last director left because you used to have to sign up if if you've ever used the Nancy Hansen specifically um you would have to state what you were there to do. You would sign up for when we introduced the monthly membership
option, you would have the option to do a monthly membership for tennis or a monthly membership for pickle ball. We have some member floating around out there with an annual membership for shuffleboard. I guarantee that was not his intent when he signed up. He just
hit a button. So in saying that, the more diverse and differential your structure, the more room for error on both the customer side and the um staff side. So
I can't say that any one of these will be better than another, but um keep it simple, stupid. That's that's where I'm going. the KISS method. KISS method is is is not only easier on the operational side,
but also when for the last going on 12 years of my life, when somebody walks up to me and says, "Well, how much is it to get in?" Oh, well, there's a lot of options, right? It depends on who you are and where you
live and how old you are and did you serve? Were you a police officer? were you a firefighter? Like now now now we have just embarked on a 10-minute conversation about your personal needs and experience level and where you want
to go from there. So um everything from operations and actually getting people registered to advertising is more complex the more complex your fee schedule is. So can I ask a question about the papers?
Mhm. I looked at the different the the structures and I wasn't sure why we have an NR child. Should it just be child? Is there something I'm missing? You know what I mean? Is there
that falls into that whole resident versus non-resident thing? But like if I was a resident and I there was a child that came up who was also, you know, was my child Do they how does that work if there's I
don't understand why there's an NR there. Does it should it just be left out? It's a non-resident. Resident children have always been free to participate. Okay. And historically, um, we do have, uh, one example I can give is the Minute Man program that is
I just and we have some Cocoa Beach residents that are younger that come and either use the workout room and we do have a lot of non-resident kids that come and play indoor basketball as well. So, even as I was like fine-tuning everything, I
got about halfway through all of this and I'm like, "Oh, no. We No, it's okay. I just We have kids that come and play basketball. I have to account for I figured there was a reason, but my kids were older when they started to come, so they always were charged, you know. So, okay. Yeah, we do have some non-resident
miners that um that utilize the facility. It's a very small very small amount. Um, but as uh Anthony has been working really hard, Anthony and Craig, who is our new um facility assistant over there, has been working really hard
to build our Minute Man program to get kids in the gym, to get them educated on um proper gym etiquette and how to, you know, reach goals and and all of that other stuff. getting them ready to play, whether they're new to high school or
just want to start engaging in sports activities and they need to get themselves in a physical condition where they can participate. We've started noticing a lot more non-resident kids because they live just south of Grant
that are coming to use our facility. So, I will say that I made use of your facility. Uh, my younger granddaughters came to visit from out of state and because they're on the basketball team back home,
I took them there and I I came in as a resident and can't remember how they charged me, but they were under under a certain age. So, um, but it was great because it was a great, uh, court. They really loved enjoying going
up and down the court and getting some conditioning in. That's a great option for them. That's why we're here. Gave him something else to do. My grandma didn't take me to a fun gym. First of all, I'd like to thank you for getting down to all the nitty-gritty in
this. I can't imagine how difficult it was between all the numbers and all the different uh categories especially between even between whether it's resident or non-resident you just have this long line of categories but um
if we're talking about the things that we prefer I think the simplified differential structure kind of is a a middle ground and I like the fact that it highlights nights really for the the 15% discount for all
those different groups if they're um residents whereas the other one even if they're non-residents giving it a whole other more categories that they could receive the 15% but I like the fact that okay well if you're a resident and you
have all this I mean there's you know sometimes you get good things by being a resident you know maybe you'll think about instead of just coming down for, you know, five months of the year, you'll come down for six and a half months and become a full-time resident,
legal resident. Yeah, there were um the the simplified structure is very much middle of the road. Um when I was looking at different categories because I you know I say I title a a header simplified structure
and then I proceed to complicate it, right? Um, so there's a couple different ways you guys can look at this. Um, one of the the I think it was your feedback, Miss Scott, um,
contributed a lot to this one because you're like, just make a court pass. A court pass. A court pass is a court pass is a court pass. And so I to to come up with the numbers for that one. And like I said in the agenda item, we're not married to any of these numbers. This is
just a a structural thing that we're looking at. We can fine-tune the numbers later. Um was to do we want to make a court pass a court pass? If we're offering a basic, we should offer a premium when it comes
to the gym because if you want to use the whole gym and maybe not necessarily this the the Nancy Hansen, that's an option or just an all access like just pay this and you can use all the facilities whenever there's not an actual league or a program going on. So
there's different elements to each of the structures that can be put into the other structures. So, it's not um I think for the simplified I didn't do I didn't do an all access, but that
could be that could be part of that. And the all access appears on the um fully differential structure and the all access appears on the streamlined as well. But that's not to say that we
couldn't include that as part of the simplified structure. I was just trying to stick to my headings cuz all the people that I've talked about cuz literally as people were walking by my office, I'm like, "Hey, come look at this." Like, does does this look crazy to you? Does this sound crazy
to you? Because a lot of the the feedback I got from people that not only work in our facilities, but a lot of our residents utilize our facilities. Zach plays tennis. Anna in permitting is on the at the gym right now. she's been told that she needed to work out for all
of us today because we we are here and we can't be there. So having their feedback not only as um residents but as uh users of our facility when I said all access a lot of people
got excited about that. So that's something to take into consideration something where you just pay one fee and you can use everything in the city when it comes to that. I just want to make sure that I am understanding things. So
like for example, somebody who has one of the insurance programs that covers their monthly cost, that would be the membership. That would just be for
the like the C5 part. Is that right? I mean, just the gym membership. the top floor, let's call it. So, if somebody wanted to buy or to play, you know, raball or not rack ball, excuse me, pickle ball or tennis, that
would be an additional sum of money, which is I thought what we were kind of trying to get to get towards. Yes. To go towards. Okay. Yeah. where um so say you have an insurance benefit, you're enrolled in silver sneakers, you like to use the
workout room, but you also like to use pickle ball. One of the options for you would be to either pay a daily rate to use the court downstairs or if you like to bounce them back and forth between the two facilities or just to have the option of h it's raining or I don't like
that guy, I don't want to play over there today. you can go to the other one and you're covered kind of thing. But one of the the the big things to me um was
and and this is just in in my mind was to try to incentivize. One of the things that one of the other board members kind of alluded to and and had suggestions for was incentivizing people to to use the facilities more. And for the I think
it was the streamlined differential and the simplified differential, the discounts are really not there until you actually get an a membership. Daily drop in. There's not a lot of discounts
there beyond just the basics. So once you get into I'm going to, you know, commit to doing this for a month. I'm going to commit to doing this for a year or a couple months, that's when you start to see an incentivization to um to
get that senior discount or um the veterans discount, etc. So, and just like everything else, you can kind of transpose those things around as well. And again, for clarity, the proposal
tonight is not necessarily with the numbers that are in the fee structure. It is just for how will we structure our fees, right? Okay. Perfect. Little little bites. Yep. Thank you. And the most
easily implemented from an administrative point is which one of these? Um, is it the streamlined or the simplified? Wait, am I saying that right? Yeah. Streamlined.
Those two would be pretty close to each other. Okay. Those would be pretty close. There's no appreciable difference in your opinion then between not really. Um the making it so that
seniors, first responders, veteran and children is one category is is great. But given my knowledge of the history and the temperature of the
community, I think that the um the simplified differential structure which still delineates between a resident and a non-resident when it comes to senior would probably be a little more accepted than cutting it straight across.
Okay. Thanks. Plus, thanks for putting this together. I know it made you blur eyed. Yeah, I got my Excel training for the duration. So, we have um three different fee
structures each one with two examples. Um, and then you said that simplified and streamlined would probably be about the same from a implementation and a staff ongoing staff role.
Um, good. And does that include if we added the no access no excuse me if you added an all access to the simplified differential structure sections? Yes, I think. Okay. So, it would be about the same
still. Yeah. I I think an all access pass would just just based on the feedback I got from the the staff that uses the facilities and some of them are residents. That was that was a good thing. Like they really they really appreciated having that type
of flexibility. Yeah. One of the um I'm not If you've been um tuned in to the council meetings, we've had a lot lately. We've had a lot of not just regular meetings but workshops because we are in budget season. One of the topics that seems to
keep resurfacing is um the homestead issue. And that's one of the things that I put into this agenda item when it came to the kind of explaining the history of the differential is that the
differential is kind of assuming that everyone is a taxpaying resident. And one of the topics that keeps coming up in the council meetings is well how many people are actually homesteaded in the city. How many of these residents
are paying straight up taxes ador ad valorum to the city and how many people are paying their ad valorum via their rent to their landlord. So that was one of the many things in the back of my head as I was going through this as far
as looking at the resident, non-resident, senior resident, non-resident, etc. So hate to further complicate my simplified and streamlined, but all all things to consider. So yeah, these aren't these aren't easy decisions and they're not
easy to even propose changes to because it's more complicated than it seems sometimes. But if there's a couple different things that you guys can kind of advise on that can help me with the next steps. A the
structure itself. B, what you want to see included in that structure, whether it's having an all access or not having an all access, having something separate for people that only use the um Nancy Hansen versus a court is a court is a
court and you have access to all the courts. Um, and then that discount for seniors, uh, for seniors, veterans, first responders, when I took what we currently have, it
was in the 15 to 20% range. It's hard when you're dealing with even numbers. There was a lot of times where I had to once I plugged everything in, I had to go and I had to round up to the next dollar, round down to the the closest dollar because Kathy can probably
remember a time where they didn't incorporate the tax because there is tax in in what people are paying here. Um, but people would literally come in, especially our French Canadian friends,
and throw change at us before they hit the courts because it was Yes. It was like $212 for a senior non-resident to play shuffle board and it was literally change in the face and Oh, yeah. It was bizarre. And a lot of times it was
Canadian coins, so I would reject those and slide them back to them. Um but keeping things even numbers was um part of that differential uh so that it was all a flat fee. So um if you feel that
15% is fair, 20% is fair, however you want to look at that, um just be mindful of one of the little caveats that I put in there. And I have no idea what
page it is on, but it talks about when you have a very um page 204 setting prices too low for discounted groups or offering too many discounts could undermine the financial stability of the organization. That was where I
was finding a lot of challenges when I started dropping numbers. Like originally I had three versions of each of these and we got down to where people weren't even paying a dollar and that's
not good when 60% of a facility's users are not even paying a dollar. So that seemed against what we were trying to accomplish and streamlining things, still making it fair, but at the same time keeping the lights on.
Can I ask this question on the simplified structures? If you look at the daily rates, there's nothing for seniors up on those.
And I didn't know if like where you have the in our child if if you put a slash and you put senior there whether that would whether that would sit well with you.
I'm okay with it. Um that was one of those things that um I kind of piggybacked off of. I think it was I think it was Mr. PL. It was either Mr. Mr. Pell or Miss Miss Bronc, um, their feedback was to try to
incentivize, you know, the memberships. So, um, I didn't provide any specific discount to it, but then that's when I also realiz because originally both of those both simplified differential structure A and
simplified differential structure B didn't have a child on there. And I then I remembered the kids that come and play basketball that are from just outside or Merit Island and they're not going to be able to pay $5 a pop. So,
but we could certainly add that if that's something that you would like to consider. Well, if I look at how it's structured, it just is you've got three column, three lines on the first section under daily rate and four under the other
under monthly and annual and the first one leaves out the se any like senior benefit, you know. So just to be kind of consistent and to I guess comply with what you understand the public wants.
Mhm. You know I senior discount that might that's a suggestion I might make if you and that's something the streamlined differential structure. We're going to all be hearing these words in our head for the rest of the night.
That doesn't have it e that I didn't see that either there. That's something that could be an easy adjustment. Just like we have senior, vet, first responder, child on the other two, we could easily just transpose that line on the daily
and that would account for as well. Well, you've got I'm sorry, it's not you've got it. It it ex it is like a resident senior resident senior and that's why I think I liked the
simplified differential one because you've got the resident senior like set out and and it sounds I don't know it just sounds like you're helping the people of the
city of Cape Canaveral who are over age 62 which I think was what the definition was. Yes. And that's also okay up for grabs as well today because that was the um retirement age in 1975 when Nancy Hansen sent the first.
Yeah, I I know you well under non-resident child like on these on this one you could put uh a resident senior res senior or something instead of but then you'd have to do a non-resident senior too. So you'd have to come up with that. It's here
but for the daily. Well, you just throw them in non-resident. I don't know. Yeah. See, now now you guys are experiencing what I did while I was assembling all this. You get to the bottom of the page and you're like, "Oh, I forgot
somebody." Yeah. So, yeah, there's it it it it I think for some of these it will be a hard pill to swallow. um especially with the add-on item that um you guys are going to have to opine on uh at the end of the meeting because that's going to impact
170 187 members uh 90% of which are seniors and 60% of which are okay that's the add-on one okay yeah one of the insurance providers is uh throwing us a well I'd say a curveball but it's really an ultimatum
so I'm I'm kind of glad that they did that. I wish they had done it like two weeks prior so that I could have included it in this agenda item. Um, but at least we have it now so that as we're making this decision, we can
kind of shape it around whatever we go with on that item as well. Yeah, I think the simplified version does a lot of what we've asked um you to do. I think the one thing we could we
could say is we I would propose the the simplified version with an all access add-on um that we have in in the other two. Mhm. Um I don't know that for the daily rate you need to add
uh you could you could say non-resident child I mean senior but I don't I I don't know how how far into the weeds you want to get with that because otherwise you're going to end up just doing the fully differential structure. Yeah.
I don't think right now there's a senior daily discount. And is is it is yes there is there is yeah the the current the current structure of our with the exception of okay it's four yeah sorry yeah okay
but both the streamlined and simplified have a eliminates the special discounts for daily rate and in some ways that might incentivize people to go for a monthly so they'll get that discount. Yeah. And one of the things that um
because I I had to come up with a system. I couldn't just come up with arbitrary numbers. Um one of the things that I did with this is I believe I went with seven and 11. So
if you utilize any of the facilities more than seven times a month, your advantage if you're going to come that eighth time of the month monthly is to get that monthly and then the annual rate is basically the monthly
rate with one month free, right? Um, one of the suggestions that came out of the workshop was to incentivize by maybe giving six months here, six months there. One of the challenges with that is our system. So,
we can't we can't do that unless we build it into the fee schedule to be like, okay, for 6 months we're only going to charge you this and then at the end of the six months it goes up. our our system
doesn't jive like that. So, it would have to be built into an annual rate. Well, like I'm looking at the dual under simplified differential structure a item two attachment two. It's it says
resident senior blah blah blah blah. The dual cord pass is $36 for a month and then it's 3360 for a year. So you get two months. Yeah, that was free on that one. Yeah. So that's that's
significant. Um and so far nothing on here is too far off what we currently charge. Um one of the things I started to do there has been so many incarnations of these these
six forms. Um because I started trying to highlight you know what was more what was less than what we currently charge. But the challenge in that was we're changing what you get. So the thing in the back of my mind was we're changing the level of services. I
can't court for court say okay well you're paying more at this but really you're paying middle of the road between Nancy Hansen and the this C5 when it comes to using the courts. So, the the more I thought about it, the more
I I need the what's the the meme from Sunny in Philadelphia with the guy in the strings and the bolton board? Like, that's how I felt by the time I was done with this. So, yeah, it's going to be changed no matter what. And people are going to be some people will be excited about it, some
people will be adverse to it. And so, I think understanding that that that because we're changing the fee structure, the fees will change. that pay for they already pay already at Nancy at Nancy Hansen to play
period. They just weren't paying at the C5, right? If they had a monthly membership, so it's it's fair. I think it's fair. It sounds more fair. It sounds more
equitable to me. Right. And they they weren't even paying for the daily dropins, right? if they had those because those cover anything. So, there's likely a lot of those users that
um have never even been upstairs, but there's also a good number of those users that might not necessarily play pickle ball either because they wouldn't necessarily what? I'm sorry. They might not necessarily play pickle ball. Like they might have physical limitations where yeah, they can walk on the track. they can might maybe lift
some weights, but bouncing around a pickle ball court, chasing a ball, maybe not so much. So, um there are so many variables in how people use our facilities, and that's true for all of our
facilities, parks included. It It sounds like we're all veering towards that simplified um Yeah. So simplified with the addition of an all
with the addition of an all access. Did you and did did you want us to pick between A and B? Um you don't have to. Um you can kind of just give me some more feedback as far as you know like I said there's only so
many combinations of $2, $3, $4, $5, $6, $7. So now we're kind of um that's kind of steep in my opinion uh for what we have to offer unless we're bundling something. Um so for any one visit to
the facility, I really wouldn't go higher than seven. Um cuz it's you can go to Planet Fitness for 12 and hit the tanning bed if that's your thing. point is for us to decide on something so it can be taken to the city
council for their consideration. Yep. or um or something even as simple as giving me direction to fine-tune one of these, bring it back to you guys at the next meeting to a approve what I've
added, and then once I have a solid structure down with the amenities that you guys want to see as far as available discounts for who and available access for what. That's when I can start to hit the numbers and I still won't be able to
because it's such a change in structure. I still won't be able to quantify it by okay and this will represent a 10% increase or whatever percent dis decrease. We'll have to just roll the dice and see where it goes. Um because we don't know who's going to use what
and we don't know how many of those um insurance benefit users are going to go for what we've changed. Um, I have enough feedback from people at both facilities that just love the facility.
I was over talking to Marcy about something and I always brace when someone comes up to the counter cuz I'm so used to hearing negative, but they had nothing. Um, we get complimented on the lighting at the C5 and I didn't really consider indoor lighting to be
I've had complaints about outdoor lighting on tennis courts, but I've never had compliments on indoor lighting on pickle ball courts. So, that was a welcome um change. But giving me a little bit more information as far as the the who's and the what is available,
that's when I can start dialing in some numbers for you guys to look at and I can bring that back at the September meeting. um we may not get a full 100% 12 month um data package at the end of the fiscal year, but that's okay because
we're at least making progress in the right direction. So, when did you want to start this up? when the fiscal year starts in October. That would be great, but because of when our meetings fall, that makes it really hard because it's going to take a couple
days of playing around. Might be more like January 1st probably. And with a lot of the insurance benefit stuff because I've been um reviewing a lot of those contracts, they tend to operate on a January to December thing. So whatever
it goes with with them, their memberships because as as people's monthly and annual memberships end, their only option for renewal will be with the newest package. So there's everywhere everyone's in a different spot. It wouldn't be a okay, you just
paid for your membership, but we're changing everything, so we would let you finish out your month or your year. Um, and there's not a whole bunch of one-year people, but people's months are all over the place. But we could get some feedback on how it
affected the winter residents if we could get it implemented. Yeah. You know, that would be ideal to I think I in the the folks I know who come generally come in January after they've spent the
holidays with their families or whatever up north. So, I'm not sure if that's what everybody else's experience is or when they come. I mean, know some people are lucky and they come in November or whatever, but I don't know what what day
do what month do you guys think people start coming in droves? I think they they start trickling in around October, November, but the by January they're all here because because like you say, they'll
wait for Thanksgiving and Christmas for their family, but by January they're all here. Yeah. And we've got a lot of tennis players that come in October because that's when our senior seasons. So, and they stay then through
They'll stay. Yeah. Until the spring sometime. Well, I would uh make a motion to recommend the simplified differential structure with an all access pass added to it um similar to the ones in the
other two structures. And then I wouldn't I don't feel like you need to go back and fine-tune it and bring it to us again, but I could be alone in that. Um, but my recommendation would be for the simplified differential
structure to be adopted with an all access pass and then that's what we take to city council at their next meeting. That's my motion. I second that motion. Okay. James Toby
agree. Hi. Mary Mascara four. Kathy Parks four, Jenny Scott, a four, and Joel Fair four. All right. So, just so that I'm 100% because I'm still eyes blurred a little
bit that I will come back in September with numbers. No numbers. So, straight up uh differential structure A or B. I mean it does not matter. It's the it's that fee structure. Okay. Right.
Whatever you think I mean you have the best idea of what's going to generate revenue revenue and acceptable for the people that come in to the to the facility all the time. You hear the feedback better than we do. We get some feedback, but we're taking that into account as we
say differential structure. All right. um the simplified differential structure and you're the one that works with all the numbers and like you say there's just so much you can do between one and seven, right? Yeah, there's so only so much variety there. Um and everyone's good
with the 15% as far as the discount for senior resident and all righty. So I will work on that and I will try to get that on the agenda for August.
Try Okay, that cut off's really quick. So, all right. All right. It looks like the next thing we're looking at is the Cape Center fee schedule. All right, this one. Um, I didn't realize how many more pages there was of
that other one. So, we have identified a need. Um, identified a demand. Um, I've been approached by all different kinds of people that want to
utilize the facility. Um, that's good. It's great. And honestly, by hosting some of these early events, uh, the first one was, uh, Florida Public Archaeology Network. They did their annual um summit for their endangered
historic and archaeological lands in Florida. Actually, it was a southeast summit, so it actually had people from all over the southeast US. Um it was great exposure. It showed what the building can do. It showed us what the building can do. Um but it also brought
out some limitations. So with a little over a year underneath our belt, we know that we can accommodate certain things. there's other things that we can't accommodate and there's some things we shouldn't accommodate. Um, and one of the things that uh our our capacity is
our biggest hindrance because our um classroom is small, but in all the research that Brandon did, we're not the smallest. So, um, we took, uh, he handed me a spreadsheet of more than a dozen
different facilities. Um, but thankfully after I've been staring at spreadsheets, he was kind enough to include one that just had the ones that were most similar to ours. Um, and we they well I I say we, but uh he and Amy Lee came up with
some pretty solid proposals taking into account the fact that the vast majority of people that we would be dealing with, at least in terms of group rentals, are nonprofit agencies. and per the board's decision to allow nonprofits to have
discounts depending upon whether they're um I think we have it as uh Brevard based uh charitable organizations national level gets 25% discount social welfare organizations um
which also include HOAs uh those are 501c4s just if anybody needs that trivia they get uh 25% off. Charitable organizations that are Brevard based get 50% off and we have a very small handful of community partners
that get 100%. Um those would be our little league just as an example. They don't they don't pay for anything uh when it comes to renting a facility, having a meeting or anything like that. So based on resolution 2023-12
which is in your packet um these discounts would apply. So we didn't want to undervalue our facility. So the proposals that you see um that Brandon and Amy Lee assembled
um take into account that the vast majority of people will probably be paying a slightly reduced rate to that. Can I ask a question? I didn't see any
cleaning fees on the I saw the you know a deposit that's what it's for. So how frequently if any if at all are those deposits retained to your knowledge if you know
we've had two incidents in the last three years. Okay. that. And the one incident
that comes to mind, we returned half of the lady's deposit because staff had to clean up. Um, they left piles of pizza boxes at the park pavilion. Um, she wasn't very happy with us, but our
maintenance guys weren't very happy with her. So, okay. My thought is in the interest of generating more revenue and being fair, if you rent an Airbnb any place, you are charged a cleaning fee. It's not optional. That's true.
So whether it's, you know, maybe getting the dep that $150 deposit is is nothing in my opinion. Doesn't really hurt. I mean, it's not painful. Not that you want to make it painful,
but if if you charge a cleaning fee and a deposit, I I I thought that might be something that should be incorporated in cuz no matter what, you're going to have to send somebody over to check it to open it up. And maybe the
fee reflects that in some ways, but I don't know how much it would cost the city to send a person over there or two people over there for two hours to clean it up. And that's actually something we talked about. Brandon, did you want to get up and share a
little bit about our conversation about when to charge a cleaning fee, when to not charge a cleaning fee? Uh, sure. Um, yeah, we we had a little back and forth on this one. Um, that's why there's asterisks on the top one.
Microphone there in the middle. The button doesn't work. It's on the microphone. on itself. Is it? Yep. Is it green? Yes. Sorry.
Right. This is Brandon. Brandon is the assistant facility and program manager for the Cape Center. So, wonderful. Um, so if I remember correct, my apologies. Um, we're we're planning on being there anyway. We're already both we're generally both staffed there, so
that's kind of built into the facility. As far as the deposit is concerned, Right. Um, sorry. We expect a certain degree of effort and work put into any event and that's kind of built into the price. What we were more concerned about
was um anything outside of the the bounds of normality essentially. Uh, so, uh, with the classroom, the deposit's really mainly just for art messes, things that we're going to have to clean up, spend extra for, um, repairing walls. We don't
expect much more than that. Um, and beyond that, we want to be really controlling about the kind of events that are in our space. We want to make sure they align with our interests, our mission statement. Um, so if we kind of have a vibe that something's not
going to go in that favor, we don't want to have anything to do with it. Um, so we feel like we're going to avoid most of those issues. Um, I have some experience in event planning. Um, I don't foresee most of this being a problem. Um, so that's as far as I
That's good. Okay. Thank you. Of course. Thank you. Sorry. It's a good practice for council. Yeah, I just that that's what came, you know, what bubbled up to the surface when I
was looking at that. I said, "Well, why don't why do we not have a cleaning fee attached to that?" We should because we oversee that. I It's you know, and it's it's extra funds and and it does take them away from setting
up tables and setting up chairs and putting paper out or putting supplies out does factor into it. So that's something that we can consider especially for this facility because that's a that can be considered for all the the park facilities. I mean people may very well behave
themselves and they may be it may be very good you know very well behaved and dignified presentations but you're still you still have something to do afterwards whether it's
inspection or actual physical labor. Oz has spoken. Yeah, you can. You're more than welcome to if that's something that you wanted to consider, you could make a motion. Um, I don't know. Does anybody else feel the
same way? Or anybody else think about that to have an extra fee added on or just incorporated into a larger deposit? I I think an extra fee because it's so it's known, right? Then you have a deposit for damages or
any in addition to whatever the fee is, cleaning that may be required. Well, I I think you're right. Like everybody anybody who's been in an Airbnb knows that there's a cleaning fee attached to it and uh so the people are used to that. I don't think that'll surprise anybody
that that they're just going to pay to have it cleaned up after they leave. I mean, some people leave it immaculate and other people don't. So, it just covers bases. Just look at our riverside after a Saturday.
The beach after a Yeah, exactly. holiday. Yeah, I would I would support a a small cleaning fee and attach to it just to just to kind of it it does drive a point home. If you don't value yourself, then no one
else will value you. So, and like I said, what Samantha say 99.9% of the time they get their deposit back. Yeah. So, if you wanted to consider a cleaning
fee, you could um make a motion to um accept or recommend to council one of the rates that are here. um with the addition of a cleaning fee and um
I wouldn't go too crazy with it um because they made their prices pretty competitive compared to a lot of the places of similar size and nature. Um yeah, but okay say it's off the table.
So the proposed it's it's the proposed A, B, or C. But for clarity, are we saying a cleaning fee every time or is this a cleaning fee by the discretion of the staff afterwards or um because
what what I what I was thinking was a cleaning fee every time. Okay. So, so it's it's not Yeah. And then if if they leave it a real pig's dye or a mess or if there's any thing that needs special cleaning
um then you dip into the deposit. Okay. And and then after that it's who knows? I do think that some people that see that they're paying a cleaning fee, they do. I'm sorry. They if someone sees they're paying a
cleaning fee, sometimes they will leave it a wreck. Yeah. just because they know they're like, "Ah, I already paid for that." And so then you have some l I mean lack of care while they're there um that maybe you you don't have
if the cleaning fee is um if if required. But I I see what you're saying. Yeah. I mean, if you make it a basic cleaning fee and make it clear that if they don't clean it up, it comes out of their $150. Okay. I don't I don't think that's
unreasonable, but you know, I think the fees are very reasonable, especially the deposit already. Yeah, that's the same deposit that we use for every facility rental everywhere. uh with the exception of um
and it's not really a facility rental but if we do an outdoor event entertainment permit um I believe it's either 250 or 500 depending upon um the size of the event that the people are holding and that was a question that I
had um when I started administering those permits when I was working under Gustavo and I asked what that's for and um he said well if it's if someone, you know, makes a mess or does damage at a
hosting an outdoor event. An example could be a parade. Um I said, "Well, what is $500 going to cover um for a big event?" So, the 150 is standard for the department. That's also something that can be
considered to be raised and that could be an across the board thing um for all the facilities and we can encounter that one at a later date or we just build it into the verbiage um that the deposit is part of your cleaning fee and if it's not left
if it's not left clean. Yeah. But it's very helpful that um you all put in in the notes that what was similar in the comparisons. So, it made it easier for us to kind of when we're
looking at the the pro proposed rates um um it seems like again it seems like if we do the the middle of the road rate at least till we find out over a period of time just
how prices are accepted or at some other point we could maybe ask for more. But like you said, since most of the events you have will have some discount in them, the the B proposal still when you
look at the gallery space still at $600, even with a discount will be close to what is at the um similar cultural center in size that that you had mentioned. And
I would think that the the B proposal would be a good would be a good um facility rental um proposal. Looking for where that other I lost it in the I looked at it before where you
had a comparison for some of the other facilities that is um item three attachment one right got that okay and at the bottom of that it's under the notes it said the first coast cultural
center was most similar to our situation go back here okay there you Okay, here it is. Yeah, I almost gave you the full spreadsheet, but I figured you'd seen enough spreadsheets by this item that you didn't need another one.
Well, looking at these, $50 an hour, 31.25 an hour, and 21.85 an hour for the one Well, 21.85 is the one that's closest in size to ours, right? For the classroom rental. What? That's
Yes. Yeah. Okay. Yeah. Yeah. Our our capacity in that room shoots us in the foot. We could put in some benches. We need to put in a egress. There's one way in or one way out unless
you're committed to diving through the lattice in the back. We really like the lattice and we'd really rather not. No, I think Okay. So, do you do you want us to to make a motion or something to accept one of these um fee schedules?
Yeah, make you can make a motion um for one of those. And if you'd like to add that we include in the verbiage for it that the deposit is deposit cleaning cleaning fee. Um that can be part of the motion as well or that there would be an added cleaning
fee in addition to the deposit. Yep. You can put that in the motion as well. Okay. Since I'm going to make a motion that we accept the Cape Center facility rentals proposed B schedule with the
addition of a column for cleaning fee. Do you have a number on the cleaning fee? I was thinking $50 to $75 minimum if if
Yeah. classroom. Yeah. For $25 an hour. Yeah. in there instead of instead of the $50 which would have been uh a deal on their part, but now it's
$125 or $100 again because you're saying that every time they're going to pay the cleaning fee, right? Or you could charge a percentage. So So if you they rent it. Yeah. 10%. Well, that's only $5 if you only rent it
for two hours, you know. minutes or so. No, I mean that's one person 15 20 minutes of work. So again, like how much how much is cleaning and then when does it become they're wrecking the room and you're
you're taking their deposit or they're doing damage that's going to be, you know, forever damage or or not to exceed 50% of the rental fee. $50 or not to exceed 50% of the rental fee.
Does that sound fair? Just for cleaning. Just for cleaning. You guys think you would? So, that would apply if I'm looking at proposed B, that would be a $50 fee for
the daily, $50 cleaning fee for the gallery space, and then not to exceed 50% of the classroom hourly. So, that would make the classroom hourly maximum um
$50. Mhm. But like that it wouldn't if somebody was only there for an hour or two then it wouldn't exce exceed their rental fee. But right unless you charged a per person on a per person basis. Well roughly Molly how much would it
cost if you sent two people over there for to remove full garbage bags? I mean I've cleaned out condos in the Cayman Islands. You wouldn't believe how they were left. But I mean, well, this sounds interesting.
Just in general, what's your cost if you had to send two people over there and spend half a day? I would I doubt you're ever going to get anybody that bad, especially since staff is there and they can they can the brakes on anything cuz we have that
you never know and the police are next door, right? And the fire department's three minutes away. Something at my place yesterday which I thought was fantastic. Yeah, I wouldn't imagine that in terms of staff time, unless it was, like you said, a total
wreck and that's when we get into that 150. I wouldn't bet that it would cost more than $25 to in staff time to wipe down a couple tables, run the dust mop, which they're going to have to do anyway, um, and take out the trash, which they're going to have to do anyway
because we can't leave trash in the building overnight, especially if there's liquids or drinks or ant. But like an event in the gallery space for example that would be a different me that would be a different animal. Yeah. So
yeah I think one of the the things that came up in our internal discussions and and we are limited actually we we limit what type of food can go in there. We don't allow shaving dishes, hot food, anything like that because of the uh organics and and the fabrics and stuff
that we have in there. Um, it's just best practices for a small museum. It's not like we have a separate banquet room that's away from our actual exhibits. So, um, we talked about when there's food there, there is definitely a
deposit, whereas if there's not food and it's just people watercoling, we anticipate wiping up some watercolor kind of thing. So, um, even the cleanup fee could just be, um, specific to the classroom daily and then the the the
gallery if we wanted to go that route, too. Okay. So the motion that I made you do you want to just exclude the amount of the fee of the cleaning fee but just suggest that it's just a fee that is set
by the by the city council or um I'd like to give them solid numbers. Okay. Okay. But we can still do that $50 not to exceed 50%. $50 or
not to exceed 50%. And and then just restrict that to the daily rentals and the event gallery space, which is a daily rental cuz that's just how it needs to work when you only have one big room. So that that I think was the full
motion, right? I finished the motion. Okay, I'll I'll second it. James Stoby four. Kathy Parks four. Jenny Scott four. Joel Fair
four. Mary Mascara four. Motion carries. All right. Now to the curveball. Now we've got this is the the uh add-on.
Okay. Um so item four that we got from so this is something that um and I've included the communications I've included some of the data that we had presented at a previous meeting just so you had a general idea on July 22nd
staff received an email from Optimum Healthc Care Solutions aka Renew aka AAY and aka one other thing um I don't I know why they can't just run under one business name like a normal place, but you know, they're insurance companies
and they're like that. So, this represents one of three third-party payer programs that the city accepts to cover the fees of the current basic membership or daily dropin at the community center. On July 24th, 2025,
staff reached out for clarification and I received a response uh yesterday afternoon. So, I've included their email to us and uh my email to them along with their
response if you'd like to read through it. They're very brief. Um the first email that they sent to us was it was legal speak in its finest. um which is why I reached back out to ensure that I was reading it right and I was. Um so I
summarized it on on the uh summary page to uh in short the message indicated that the city must attest that the price that this company is paying uh to the city for its members use of the facility is equal to or lower
than those paid by other third-party programs. and we would need to either agree to that attest or amend our contract to make them the same rate as the lowest provider. Uh the unfortunate
part of this is that the company that sent this is the only one that's actually paying what our daily rate is. It's the one where we're quote unquote losing the least amount of money on. So, they would when I respond to them, I'm
going to have to tell them that our lowest monthly max provider rate is uh Ash Fitness who pays us $20 a month. Did you talk to the city attorney about this? No, I did not. To me, this doesn't it's it's it's
something that probably shouldn't be in imposed on the on the city of Cape Canaveral as an attestation. I like that. So, that's what I I don't think that that's in the best interest
of the city of Cape Canaveral to have to make that have to be attest to that. Yeah. One of the challenges, and you'll notice from um if you remember the packet, I didn't want to bring the whole packet from our workshop, but one of the things that was
all over those packets when I asked them to send us the rates that that we had agreed to, every single one of those packets had a watermark on it that said, "You're not allowed to share this information with these other companies." And so in my email,
I said, "We received the email regarding the amendment to the agreement, and I'm reaching out today for clarification on what this amendment means. We accept multiple different insurance-based thirdparty payer programs as a and as I'm sure you're aware, the contracts signed with the other program providers
state that we agree not to provide the information requested in the email to the other providers. I said the most favored reimbursement amendment. If the most favored reimbursement amendment is intended to reduce the per visit per month compensation paid by OPTIM, I
cannot agree to a reduction at this time. I will however take this email to our board at the end of the month and let them opine on whether or not um we wish to continue participating in this program. So in any case, somebody's
taken a hit. we're either going to take a lesser rate or their people aren't going to be able to use their benefits at our facility. If you would like to make a motion that I take this to the city attorney and let them
um get involved, I would be happy to do that because I thought it was an ultimatum. If it were me, that's what I would do because I can't, you know, I'm not in any position to give legal
direction to anybody here. But if if I got this letter, I would go, well, that's just not right. And his and his response was just not right and didn't sit well with me
either. Yeah. So at any rate, do you know to to try to impose this on on it's almost like price fixing in a way or you know what people did in the old days where they would get a bunch of companies together and they would
you know they would collude to to to charge a certain rate for something. They didn't ask to do that before. Yeah. Is it just because why did it is because you were asking for a a
No expedited answer? No. No. They This was independently. Yeah. I I think they're trying to drive the market on this. And actually, in my conversation with Samantha, as I handed her a big packet to add to all of her work today, I said, "Watch, the rest of
them will follow." Yeah. A quick question. third party payers. You've got you've listed three. Can you tell me just percentages of um the the users like which one of these
is our largest? Um which ones? So, Ash Fitness is the pays us the least. Are they the largest? Yeah, I think I think if you look at the No, this was in our attachment four.
This is what this is. Got it. So, they're all about they're all about e um Okay. So, what I had provided in a previous meeting and I'm glad I save all of my papers. Um when it comes to the providers,
Renew, which is the the one in question right now, uh there's 187 members that utilize that benefit. 90% of them are seniors. 90% of the 187 and 60% of the 187 are
residents. Okay. Um that is the middle provider. Ash Fitness provides uh 135 members benefits and those are very much all over the
board almost mostly senior residents but there's some res regular adult residents and some non-residents in there as well. And the biggest one is Silver Sneakers. And Silver Sneakers pays us now $27 after our negotiations with them. Um,
but I think Renew figured out that they were paying the full price. Got it. Yeah. I mean, that would be my recommendation is talk to the city's attorney. The second thing would be if he says they can do it that um to look
at the possibility of driving Ash Fitness up to $27 a person and you know just setting a baseline of what we will pay or what third parties have to pay to the city because if they're saying hey we're going to pay whatever anybody else is paying then we get to set the the
contract for that right and drive them all back to the middle. So, you take your highest and drive it down a little bit, which is what they're going to want to do, and you take your lowest and you drive it up so that you could try to meet that. The problem is that the contracts probably expire at different times or renew at different
times and you're going to have issues with that. I would I'll just go ahead and do it. I motion that you talk to the city attorney um about the attestation portion of it. Do you are you required to do that? Is that contractual? Like, is it legal?
Yeah. Is it legal? So, that would be my motion. Yeah. Can can you imagine having to you know you you get something like that from someone you're buying something from and you have to certify that you know
you're going to pay them no less than what you know 40% after you know 40% less than the you know lowest bid that you got and you know because you don't know what the other things are just it would be like you know if you
had an individual having to accept this right? You know, it's just not I don't I don't think strong army. Yeah. Something doesn't fit. I I don't Yeah, I don't think that you should be that that's I think there
could be some legality involved in that that is not kosher. I have one other point before we put that motion together because it seems like what they were what people had to pay before
up until now using that fitness provider was $32 a month. Is that correct? Um 32 uh is the the monthly maximum that they
will pay us. And based on what my understanding is, if if I recall some of the things that Miss Ron was explaining, um, her husband participated in either this or a similar one where he was having to pay $30 a month. And her
argument was, why aren't you just paying the city? Why aren't you? And and the thing is like under this simplified differential structure, a a residential senior would be paying $28.
It's less than you don't even need um that provider. But I think one of the advantages to the one of the reasons that you may want to have that is like you can go down to Cocoa Beach Health and Fitness and you scan your card and you can go there and
they get paid for whatever that day is or the number of times that they're used. So you have multiple multiple offices. And my the uh program that my mother-in-law subscribes to is something
similar where she gets uh she doesn't have to pay for the to go to the gym, but she also as part of this $30 that she pays every month to them gets discounts on over the counter medications and things like that. So it's not just benefits.
Yeah, there's other benefits to it. Um, so that's why some people choose to do that, but I would I would be more than happy to take this to the city attorney and bring it back to this board for clarification. You made advice. You made the motion, so I'm I'm going to
May I second it? I'm seconding it. Seconding and dinging it. Maybe all they need is a letter from an attorney thinking that they can just push this a city around. We'll do roll call for the
motion. We got Mary Mascara, four, James Stoy, four, Kathy Parks, four. Jenny Scott, four, and Joel Fair, four. Motion carries. I mean, when when the hair on your neck
goes up when you read something, you just, you know, that's I've dealt with situations like that. Yeah, his response was really interesting when I got his response. Letter Well, I want to read the whole thing. So, it's it's in there. I
I know. I just haven't had time to read. They They didn't They didn't give us much time on that. Um, so if there's no further business, I will get into reports and I will keep it brief. We've got So, just some general city reports. Uh,
all of you have a 2025 city council meeting schedule in front of you. Um, as you probably know, we are in the fun season of budget conversations. Um given the fact that we just got um
our our new city manager signed his contract and took his oath on Tuesday. I'm guessing that where you see the meeting that's scheduled for 8:19 2025. They haven't announced a budget workshop for that
day, but since that's basically his second week on the job, I can almost guarantee that they will be having one. So agendas will be posted for that. um probably just to give him an over overview. I know he's been watching the meetings and stuff like that in the
interim, but um they'll probably want to get at least some feedback from him before they get into the first reading of the budget, which is on uh September 2nd and then the final reading of the budget will be on September 16th. So, I
wanted to make you guys aware of that. Um, just as residents, as community stakeholders, it's it's really important for the residents to be involved in the budget process. Um, even if it is just a couple things that you guys have that you're interested in that are directly
going to impact you. And then obviously as residents, of course, the taxes always impact you. So, I just wanted to make you aware of those dates. Um, in addition to that, uh, Amy's worked really hard with our basically entirely new clerk's office and there's
a new system for distributing city council meeting agendas. So, you can um go to the quick links tab on the main website of our our new web web page and uh click on subscriptions and you can be
taken directly to a link that will get you a copy of every city council agenda directly in your inbox. That way, you can skim it. You don't have to dig through the website to find out if there's anything on there that you care about or want to speak to or that you're
will impact you or your neighborhood. Um, there will be two vacancies on city council come November and the election qualifying period uh begins August 4th in case anyone is interested. And uh the new city manager, his name is
Mr. Keith Touchberry. Uh he also starts on August 4th and we're really looking forward to working with him. Uh, as far as the department goes, uh, small victories. Council approved the tennis court bid for 114.5,000,
uh, which is $500 less than we had budgeted if little tiny tiny little victories. Um, so the contractors received the agreement. We're anxiously awaiting a signed copy of that and a start date. our fingers
are crossed that the project can be completed by October one. Um we were informed today that Cocoa Beach is actually going to embark on a tennis court project too. I do not know the full scope, but it is scheduled to begin in October. So um we want to make sure
our courts are available. Yeah, they're we need to stagger with these a little bit better. Um the structural engineers came to inspect the roof on the Nancy Hansen. Um they
are on task to uh come up with an a design which we will be reviewing in-house. Um we have a great new building official. He's fantastic and has provided amazing guidance for us to get us where we were. I was hoping to get this started a long time ago, but
with all of the changes in that department, with the changes in the city manager, it's really hard to do a project when you don't know anything about stuff like that. So, um, I've I'm getting a lot of support from them. I'm getting a considerable amount of support from Capital Projects, and it's been
wonderful to just start getting things done. So, hopefully um, we can commence that project before the end of September. Uh, haven't figured out what we're going to do with Marcy yet, but we'll make sure that she's not sitting at a table in the Raetball court
because you'll have to go in there and pay anyway. So, um, summer cap camp is racking wrapping up. Back to school jamboree is over. Um, two things on that. Uh, we've noticed there are a lot less kids.
A lot less kids and that's uh that's an that's a nationwide trend. I've been paying attention to stuff in my home state and it was also is that because of homeschooling things.
Thank you for doing as much as you have, Joel. Um, definitely made up for my lack of contributions to that. Um, but I rescue a lot of cats. So, uh, uh, it does mean two things. Um, there there are less kids. And there was even a
article, I think it was either in Florida today or on News 6 about for the first time, I think in Florida, in most states histories, there's more elders than children. So, that's something that we've kind of known was coming and we
knew that Cape View's numbers have been dropping. Um, but we've never felt it, but it's not because of um homeschooling or, you know, school choice for all those free vouchers. It could be. It It could be. Um, but
that really should not have impacted our summer camp attendance because you kind of want to keep them busy during the summer anyway, regardless of what your So, you had fewer attendees. We had fewer attendees. So, um, the other thing that means is that with those two things over, we are gearing up
for our fall and winter event season, which is basically when we do 90% of our our our big annual events. So, stay tuned. Um Amy will be reaching out to get volunteers, to get judges for things. Um and uh we've got a lot that
is uh kind of swirling around that it'll make this year super special. As busy as we are, we do enjoy because um it's it's part of the more rewarding things that we do is to throw these community events and see everybody enjoy themselves and
and all that. And with that, John can tell you all about the splash pad and the concession stand. Finally, the splash pad is moving ahead. Finally, um don't know if anybody's been around
and taken a look over there, but uh on the east side of the pump house, you'll notice the orange snow fencing. Um, that's where we had u poured the uh concrete slab out there where the new uh glass particulate
filters are going to be located instead of being inside the house. Um, we did it inhouse and we saved approximately uh $10,500 over what the bids that came in were to do the work and we did it our
between us and public works uh pitching and we got it done. Uh, all the parts are accounted for. Now, we've got 95% of them on hand here. The two big filters are with the vendor and they're going to bring them when they start. Um, the I
don't want to say hold up, but I guess it is because we're taking out all the old plumbing that's not going to be used anymore. Uh, there has to be a re-engineering for the Department of Health because they have to sign off on everything before we can open back up.
So, that's being done now and hopefully those engineering plans will be completed by the end of this week or first of next week and then go to Department of Health there. I'm in contact with the local county folks and we've got a new uh Department of Health
manager up in Tallahassee, but he's standing by waiting for the plans. Everybody knows how long we've been down and they're all willing to help us get it back up as soon as possible. Um, we have completed having the electrical
inside the pump house uh completely rewired. It was a travesty uh before. So, that's done and it's done correctly now. Uh, we've had an additional camera installed outside because experience has taught us that anything
we do, we're going to have vandalism. It's just going to happen in this town. So, we've had the camera installed. It's down straight view onto the uh outside of the pump house. Once we get the uh filters installed outside, then we're also going to
inhouse we're going to do the fencing around it. And then we're I think we're looking at going out to have a a roof a cover done. I don't think we'll I don't know if we'll do that ourselves yet or not, but still no date certain on
I can't speak for anybody else's schedules. We've done everything that the city can do and we're waiting on other people department of health vendors there, but everybody knows that it's time to to get this thing done. So, that's where we are right now.
What's your department of what's what's your experience with the health department turnaround times? Great. Okay. We have a very good relationship. The uh lady that was the in actual inspector when I came to public uh to parks and wreck
was promoted to the county supervisor when he retired. Um and the inspector we have now is great guy. He's they both work with us. Uh the lady that was the inspector from Tallahassee, she has retired. So we've got a new person up
there. But like I say, I I talk or email back and forth with them once a week at least uh just to let them know where we are and making sure that everybody's moving in the same direction. But yeah, we had a really good relationship with them. It's just a shame. I mean, if if any
time what's that of the year that this had to be I mean to have this almost the whole summer. Well, it's just it's, you know, the only thing you can the truth is the truth like Molly and I have said and the thing was poorly conceived.
It was poorly designed and it was poorly implemented. Um, you know, and you don't know things until you can look back at them. A lot of the problems we ran into were because of the just the getting
mired down over a tree. Um it it just the thing was a debacle from the beginning. So there you know there were no plans done, no asbuilts, anything. Uh so Molly and I have agreed from the start and we told the vendors we want it
done right. Um you know we're looking at like 25 year warranties now on these new parts where we didn't have any warranty on what from day one from the time the thing was built. Um, so that that's pretty much where we are with that. If
you got any questions specifically, I mean, other than a date, I hope within the next month and a half. If if I think the once they actually get the sign off from the Department of Health, it should be a matter of a couple of weeks of getting the parts
installed and everything zipped up and checked out and turning it back on. So, it'll still be warm enough here in Florida. They'll get some use out of it. uh into the fall. But yeah, I can tell you pretty much anything about it other than a date, and that's what everybody
wants to know. What's the uh projected cost of these repairs? Pretty high. Uh go ahead, Molly. The upgrades that we're doing, um the
equipment cost alone was 134,000. Oh. because it was a complete equipment upgrade. Everything that they had installed was sub I won't call it subpar. I think it would be great if it was in your backyard, but it was residential. It was not designed
to do what we were making it do to begin with. Even if it had been installed properly, we were we were in talks with the former city manager as far back as this time last year asking for help. Was there any
recourse against the companies that installed it? No. And and designed it? No. No. The company no longer exists in that format at this time. Okay. Uh there was no warranty. The equipment
that they installed uh came from Eastern Europe. If you hadn't heard the story, came from Eastern Europe to Canada and then trucked down from Canada to Philadelphia uh and from Philadelphia here. So when things started breaking down and we contacted the company that
actually built the equipment uh told me the first day they were here I asked about warranty and he goes you never had warranty. Well, there are things like implied warranties, you know, that that you may have some rec I'm just,
you know, I wouldn't shut my eyes to that, but you can talk to somebody else that is that you're paying to do that. So, uh, anything else? Any questions on that?
The concession stand project. um we're going to save a lot of money compared to what was being bandied about uh in the budget to put a new place in. But uh the design has been approved and it's accomplished. Uh if you've been out
around there lately, our guys have already started digging out um and we're getting ready to pour the slab out there. We have to do that first, make sure all that is ADA compliant, and then we can start on the inside. Um Molly has
uh given me list of the parts that we're going to use inside. So I'm ordering getting ready to order those now. Um we're doing the uh split unit, mini split air conditioners, one for downstairs and one for upstairs in the announcers booth to try to make that
more uh amanable for people to go up and use. Um and that's where we are with that right now. Is the concession stand near is that where is the baseball field near the the two sto the being built off of it off of it. Okay.
Right. We buted up against it. Right. Yeah. It's the building that's blue. It's the dolphins on it. Yeah. And we're actually taking the inside that building. It's a very interesting structure made of old telephone poles. Um, it's divided into two rooms and
they're keeping one room as their storage for a little bit of baseball stuff, but also a little bit of the groundskeeping stuff. And the eastish side, because it's kind of caddyy corner, the southeast side is being converted into a small service window
concession space with counters and a sink. So, and the air conditioning was probably the biggest improvement for all of it. So, the people who are working in the concession stand will have some air conditioning. Yes. Yeah.
And there's not going to be any cooking inside there. It's all going to be done outside. Um, so they'll, like Molly said, they'll have the sink and a counter to work with and bring the hot dogs in, wrap them up and hamburgers and sell them out of the window. And
so, very basic and nowhere near 350 or whatever it was they were talking about. So what was your cost savings doing it? I'm looking at what around 20 grand 25 grand. It'll be under 20,000 and it was going to be over 100 if 350,000. 350,000 is what the previous
administration was budgeting. Wow. It's a lot of hot dogs. A lot of lot of slices of pizza. Yeah. Is that all done? That's it. Anything else? Do we have a motion to adjurnn?
Salute. All in favor? We're out of here. Thank you guys. Record time. Oh, I want to make sure I understand right. Oh, that's right.