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e e test fig my yeah there you go take that time sh seen theen a packet blue
folder did you find any trees in there any tree of Heavens have you seen um there's they took some of them away from uh the p uh the beach front area um they took down 11 on one
of the streets over here Dale Street so they're around I looked at some of the ones where I knew where they used I I read a little bit about after I watched the last one and then I looked my think add that let me knowes off that
let me know and take you upstairs have you swearing M after all right ladies and gentlemen I call the Mee in the order in announcing compliance with the open public meeting act in 1975 adequate notice meeting has been
provided please rise for the Pledge of Allegiance Pledge of to the flag the United States of America to the Republic for which it stands one nation indivisible Li jusice for all play all right turn your phones on turn
your microphones on Carol will you please call the r sure Jay here Shane here uh George a is excused uh I'm here Carol sick here Barb
here George W Joelle here uh Jim here uh Tracy here uh Frank is excused Ron maner here okay thank you okay after Welcome to our two new
members Jim and Tracy uh you got your uh your District's assigned uh Tracy after the meeting go up to the city clerk's office office and she'll Minister the oath okay up there okay Jam you already took yours right yes sir
uh all right um You have the those all the members except for Jim and Tracy you have the uh uh minutes for the January 14th meeting I'll take a moment to review them and
I'll entertain a motion to accept this presented or r chair es I don't have should be right behind there very gentle like I'm at the masic anybody have any question any
suggestion changes or Corrections or additions I'll entertain a motion to approve as presented I can make that motion motion by Barbara preminger do I have a second second yes yeah you were here at
the meeting yes second all those in favor i i two extensions I'm abstain and yes three three one two three four five we got enough
okay uh minutes accepted okay you want to talk about the uh under old business the memorial tree program we can't can you talk about that George sure George Tor is not in attendance um
uh today so I I'll try to fill in as much as much as I I can for okay um we uh we had a discussion the other day on resurrecting the memorial tree program there are several um uh components to it
um very briefly uh it will be composed of a a dedication plaque uh which will be purchased by us um we'll develop a a a list uh uh for tree selection uh the tree acquisition uh will also be uh
purchased by shade tree commission the location of the tree uh participants will give us a generalized location where they would like the tree however the actual location of the tree will be determined by a member of the shade tree commission that particular District commissioner where the tree would like
to be or the individual purchasing the tree would like it to be placed there any questions about that so the the idea here is that the individual who wishes to have a memorial tree will purchase it
give us an idea of where they would like the location possible we'll accommodate it however that decision will be made by the district commissioner uh where that tree would like to be located yeah we don't have any Authority uh we don't have any authority to plant the trees on
the mall that's the business improvement district yes sir so we can't do that and there's no room to plant trees at the the what radry park uh on uh on uh uh behind them all on LY Street we don't
have any we there's probably no room to put trees in there and uh the only other and of course Kanas Park on Madison is also that's up to here with trees so uh uh we we can plant Street trees uh uh in
various locations that's uh acceptable for both the donor uh and the commission so also I would suggest adding the island on Islands on K May Avenue they're pretty much filled up with trees and really
don't need any more on K May Avenue yeah there's still some there's still some areas on K May Avenue so trees could go but uh not a whole lot and George it's application applican
comes in for trees and we're proposing it's how much seven s $50 750 bucks with that we'll come up with a tree and they'll purchase the tree also right that is correct all right no no will the shade tree commission will purchase the
tree okay that'll be included in that $750 all right and then and then the uh plaque uh the plaque is also within the uh with the 750 750 all right so for 750 bucks we'll come up with a plaque with suitable wording purchase a tree and
then the only thing remain is to to get the location to put the tree in this is for Memorial trees uh you'll see these there's around the mall there's several trees uh uh on the streets there's several trees with plaes a them and
stuff um do we have do we have a uh a plaque maker I was thinking we would ask the um uh the individual who or or group who uh used to do the plaques when when the program was in effect for well that was part that was part of the difficulty the
last time they kept changing the style of the plaque and they kept increasing the expenses that's one of the reasons it fell by the wayside maybe we could um check with the city to see who makes the plaques for the uh benches on the boardwalk that's an idea and then um see
if we can incorporate there let me let me finish these components Jay and then we'll uh uh some other suggestions we do have for the program that uh the trees will be maintained by the shade tree commission we will give a guarantee on the on on the memorial tree for a period
up to three years uh in the event that a tree dies after that three-year period a replacement fee of $150 will be charged the the the uh the who if the individual would like after three years the donor
can replace the tree with for a fee of 150 bucks it I mean we'll put the tree in but all right so is this something this is something that we can we can approve can we can we approve that as a commission that thing and we has to go
you you have to I I I think there's there's some components in here I think we do want to check with uh with the the city manager planting of the tree for example we're suggesting the trees be planted by Public Works um I can't imagine we're going to be deluged with
requests for Memorial trees that's something we'll we'll work out with you Paul offsite I think that we're going to have to have limitations on it because we just can't just we don't have unlimited space to plant trees necessarily and also we got to put
stipulations in when they do that that they're not buying this tree forever if for some reason the tree has to be taken down they're not getting a replacement tree you know so because we've had this issue I'm sure you've all
seen the what went on with the memorial bench program and you know we're going to be having to revisit that as we move forward um you know that Memorial you know it's always good and you think you're doing good about a memor you know Memorial program but it has an
unintended consequence of yeah now the city is stuck with this object that has been dedicated to somebody and that becomes a very personal attachment for that person that
wants that Memorial which rightfully so because it's in memory of somebody that is very dear to them and that putting that obligation on the city that's a large burden and you know
just like we've seen with the memorial bench program it's it's it can't be a forever program so when we had you know as we make the fine tuning of this application we came up with language for this new Memorial bench program if we
roll that out we're going to have to probably put the same stipulations on this program that says you know if for some reason the tree dies has to be relocated for City purposes or whatever the case may
be doesn't mean that you automatically get a new tree at the city's expense if you want to buy back into their program okay but you there has to be some limitations that it doesn't bind the city forever
for that there you also have to look at you know is $750 enough you know that that's going to cover buying a tree planting a tree and probably getting it to survive the first year built in there but but does does
that cover the cost of hey when that tree is 50 years old that you know we're having to maintain a lot of different trees and it's not well we we have a stipulation of a three-year guarantee after if it dies after 3 years it's respon it's the
responsibility of the person buy into the program okay that's one and that's that that's similar to what West capap May has in their program what what what we'd like to do here Paul is that we wanted to review this with the Commissioners sure um we've reviewed that we'd like to sit
down with you and go over these components in a little more detail and then go to putting it together in some type of not contract but memorandum of 10 or memorandum of acceptance that we would execute with whoever wants to participate in the
program and uh yeah you know most of the fees we we're not trying to make money with this program we're just trying to maintain it and then and that's why there some extra cushion built into these costs okay good so if we can after after today
we'll contact your office schedule up schedule up a meeting yeah so where are we with this um we've I I think we're we're at the stage now that we uh we had the components of the program that we discussed and and put the put pend the paper sit down with
you next and the next step and uh make some determinations what's realistic what's not realistic and then take it to U maybe the the the city solicitor or someone to put together a me again a memorandum of intent uh memorandum of
agreement between that would be between the city or the shade Tre Commission and the individual purchasing the tree sounds good which is um we're really following directions and the game plan you set for last meeting develop something then
we'll talk about appreciate it I think you guys are on the right track for sure thank you all okay Chan you have been working on the updated tree list oh yeah um so I've I got this really great book uh
written by the Home Depot so I took a lot of it out of there um this is a working document by the way uh so if there's things you want to be added there's things you want to be removed there's some space in there I was thinking of talking about uh on the last
panel in the back how to choose your tree what what kind of things you want to you know look for when picking the tree out but uh nice this is what I have so far let me know what you think uh like I said it's a living document it's going to be changed as the years go on
and and I'm going to as also add some like uh ases and some kind of uh map key almost that you know put an asress next to the uh indigenous trees so that way we hav we want to encourage indigenous
trees but we also want to encourage flavor and color too you know so this this this l ha you put you put this together right yes so this is something that ketta can give out to people when they want recommended trees
and we could put it on the website too and put it on the website on the Shader website or City website or combination above all right you know I I think this is a great document this is something that Shane and commissioner Ator been
working on um it's it's a difficult document to try to re fine on on a basis there's a lot obviously of trees to choose from um but boy I think it's good job nice job Shane
excellent back good job feel good what else do we have oh Lantern flies I just need to give the document to Paul uh for our next uh water notice I just need to
learn how to put this into PDF format so once I figure that out I'll send it over to [Applause] you have okay I I sent it to you already I'll send it to you again okay cool and that's that I think you should
show them the bookmark that you put together oh well I also did The Bookmark I have I'm going to ask uh I like that if that's okay with you Paul uh ask um the uh convention hall if they have any card stock just give me like 50 or you know 10 pages worth give me 50 of these
I put them in the library and the fun to look at talks about how to kill that's or what the lantern flies look like so you can kill them and it tells you about the tree of Heaven that is the habitat for the lantern flies good should go I think I think also one
of the things that we kind of chatted about was how the that the that the effort against the the lantern flying Tria Heaven has a couple components to it the the biggest one being that not the city has been
granted money to take care of this um the key I think that we're all looking at is you know what is the scope of the problem in the city how many tree of Heavens actually are there um and I and Shane's educational idea I think is a
great one I think once we IDE how how many trees we do have and what's the extent of our problem um we have to make a determination of how we'll spend the money down to eradicate the tree and we've had some discussions that that
would um a program could be developed that's similar in in nature to the 5050 program and maybe Jay for the benefit of the new Commissioners you could explain the 50-50 program a little bit how it works and
um um well we got to figure out how extensive how extensive this is before we get involved in that um well it's going to be I think it's going to be on a first come first you know serve basis I think we want to get started on starting to remove these trees by
summertime you know so that way we have the rest of the year to eradicate them before winter comes um and and it's really a test run for this program that we're trying to trying to pull out um so whoever gives us the information that they have these trees by summertime I
think that's when we should start moving on you know figure out how you know disseminate the money whether it's 5050 or even less whatever the case comes to beever we have to decide but yeah because George and I are talking there's only a
few licensed pesticide suppliers around there's a few down here but this you you know a normal tree surface guy uh that'll do removal is not authorized to put pesticide down
right you know that's the problem there only a few of those that take specialized training and whatnot which they do uh they have courses and whatnot every October uh to relicense some of these people
uh long as we have a few of those people that could do that down here we could recommend people to let's get that well we plan on going with one contractor right Paul if we pull out this program I think that the least the most cost of effective way of doing it is having one
contractor do all the you know the properties is that correct well that goes in it's a 50/50 sidewalk program we're basically giving to you all the people that qualify for sidewalk repairs due to
damage from Street trees and you are going to let one contract out uh but there you know what's the deadline for that do you have any we we're working on it now you're working on it now okay and Shane your idea in this I
believe was we would look at an implementation of a program May 1st um maybe June you know this is going to go out the the notice is going to go out with the next water bill which is uh
beginning of April so maybe May R Ron when when do when would the tree of Heavens normally Sprout leaves which would make identification probably a hell a he us beginning to the middle of May depending
on what type of spring we have but by the middle of May they're definitely in LEF okay so then Shane's I did June 1st maybe works better yeah okay excellent thank you okay that's all I have except I want to welcome our two new members actually
three new members you come right down to it to our organization I hope we don't frighten you to death uh it's not that bad and I don't expect we don't expect you to to to put yourself in any confrontational situation with
somebody just taking a tree down that's what code enforcement is for okay uh you can observe you can you can make a judgment make a comment but if they start getting belligerent and stuff code enforcement they have the wherewithal
the issue with stop work order we don't we can recommend uh but uh so don't put yourself in a adverse situation or situation where you get really confrontational we're not here to do that uh but we are trying to save the
old growth of trees and promote the new trees in Kate May that's our job in a tree s walk a tree building a tree right away situation the tree wins is our attitude okay uh unless we
uh unless we you know something else comes up or successful in an appeal uh and then an override of our decision by the city manager but uh that's it it's free wins that's what we're here for all right that's all I got anybody
else have any anything I have something else okay I have something else um Mr manager you said we want to put in some trees in the spring on uh uh Franklin Street um I got a list of trees that is recommended for that area would you like to see
it from J George Jor did you send you anything or do you already have that planned already I think the trees already listed but I can follow through because I think George had met with us and we we had the list on there but if you have a okay sus I'm sure we could
look at okay I just make sure that we all we're all connected on that I think we did okay cool thanks yep that's it I did have one item if you have uh so
I would ask uh I know we have some new members I know we're you know with all the holidays but we need to have a pro I I would ask if we could have a procedure that if
if a member can't get to doing a an inspection of a tree and and get a report out in a I'll say a timely fashion we need to develop a process that it it's either gets moved to an alternate member um because we've had
I've had some calls to my office where you know hey it's taking a long time for me to get a decision on my application so alls I would ask is we look at at if you guys could look at um maybe come up coming up with an you know I know
everybody's got their District but maybe we also assign an alternate to a district so if for some reason somebody's away on vacation or something like that that we have a a mechanism in place to um you know to be able to if if we're not getting an inspection done
that we have some followup to help get the inspection done for that Resident so they're not having to wait if over a month if the district commissioner can't get for the go see in 3 to 5 days call me and I'm the I'm all the guy that goes
and makes a decision in their absence if they can't do it they're on vacation or you're on a trip or something like that call conetta uh and say I can't do it can sh up go hold of me and give me the information I'll go and do it all right I don't have a district anymore so I'm
the fallback okay fallback guy you also had a a group uh a man by volunteer from every commission that you wanted to uh uh to uh form correct yeah yes yes so I'll
I'll serve on that I'll serve on that for the shade Tre commission till further notice okay uh so you know contact me with meeting times and whatnot okay well I set the meeting time so the we already had the first meeting scheduled so it was in that first email
what is it the 27th I forget what I think so 27th of this month right just give me the time and place that's the Thursday and this group is to do what it's said I got it in the email but I it
was a couple so so I've developed it's it's a land use and development work group and it's and it's a way to bring together uh the plane board a member from the planning board the member from the Zoning Board member from HPC a member from the shade tree and a member from environmental commission and uh
we're going to meet uh I think quarterly to go over you know every board has their own little hot button topic or issue or or or I have issues coming up from my uh quality of um life work group
that that's a city uh uh Administration function um and that I want this workou group to kind of be able to work together issues that we we see and whether or not we would need to make a recommendation for a new ordinance or um but but when we do that we're we're
bringing the ideas and and the concerns from all of our different land use boards and and groups together so that we're we're working in unison uh as one Community not every little commission out there on their I apologize out there
on their own Island um and try to fight for their own little piece of real estate so to speak so I want to be able to have this group to work together I think we did a great job when we had um an ordinance issue last year uh for the artificial turf ordinance I don't think
that that you guys were involved directly in that I forget if you guys participated in that okay so you know so I think that was a perfect example of you know we had members from all those different groups come in and we really went through a lot
of the issues from everybody perspective and and I think we had a better ordinance for the community because of it so I'm hoping that this is going to be a um something I I know councilman Bodner is the council liaison uh from
the council and we I've heard from I think most of the other uh land use boards uh moving forward so I I appreciate your guys' uh attention that so obviously if you think of anything that you think needs to be brought to attention if Jay's going to be that your your uh point point person just make
sure you let him know or let me know and uh you know we can let those concerns um be be heard at that group thank you for one more council person what is that everyone for one more council person want participate I just want to
be there and and maybe we have maybe that other council person is every other meeting we rotate in a different council person so each council person has a chance to you know have an input and and see what what's going on and and bring their thoughts to the
process that might be a good you know that might be a good way to rotate around and everybody gets a a shot at the input so when and where it'll be at council chambers I forget I have to look
for I it wasn't jumping out at me on my calendar oh it's the 25th it's Tuesday the 25th Tuesday 25th yep 10:00 okay when and where I'll I'll let you know before we leave pardon I'll let
you know before we leave okay but I don't I don't want to announce it to the world and have everybody in the community show up to this meeting I'm just kidding but um I'll I'll let you know before I leave the the building
okay Council report anything I I said what I had to say what I I don't have any more he said anymore you already shot your wide right all right uh anybody else have anything for the good or the
order CL good okay I'll do you guys do you guys have your ID badges yet I don't Joel you a badge oh my gosh I don't have a badge we'll get you we'll get you a badge oh nice okay they go
down and see can they go down and see uh the uh code enforcement who seems to be taking the picture go to first floor here yeah and go to enforcement and they get you an ID badge you should wear that or have that with you when you go making
your rounds or talk to anybody so they show you know they they won't issue us Firearms but they they get these ID badges uh that uh just so you can show that you can show no that's perfect all I was actually going to bring that up
thank you yeah no guns but is your the ID okay all right all right quick meeting today uh got a lot accomplished I think welcome to all the new members dig in uh we're glad to have
you for the first time in a long time we're up to nine members including seven regular and two alternate members uh but everybody has a district so uh everybody should be included on this I'll entertain a motion so moved to move uh
by George I have a second second second by Joel all those in favor I I I thank you okay good got cut it down offer yeah similar yep okay expensive
yeah I know I just had excuse me the names from that sent hey nice to meet you nice to meet you hi did I would have joined so you just joined or no you I uh this is my third meeting third meeting okay good well nice to meet
you third nice so that's why I'm still here so all I I would have join earlier if I knew about the badges though right yeah you know and a parking permit on the back yeah do not okay I or else so
I'm not sharing my zone with you I'm sharing my zone with you have to go I have the uh zone or District the I guess the Zone do you want this I'm a little confused in 1997 um I I didn't even know I had it I found it in my my bedroom this morning
when I was looking first some other documents okay that's basically what the shade tree commission is they call it a board but if once you're done you can pass it around oh yeah yeah or would you like to I look for it no go ahead I have don't get too intense into it I mean just look into it you know that's
all the majority of the the trees that we usually have here K aming in this one right that yeah that's still new there's still things that are not part of that list yet okay so I'm still working on it all right hey it's good so far so yeah I'll take a look at it thanks oh all up
close oh yeah you too thank you all right yeah I'm going you too