Thank you and welcome to the select board meeting of Tuesday, May 12th, uh, 2026. Let's, everyone is present, so we don't need to do a roll call. Um, tonight's meeting is going to begin with an executive session, which we'll be adjourning to shortly. U, we will return
here at 7:30 for community input followed by appointment and resignations, which, uh, features a police officer pinning ceremony tonight. Um, following that, we're going to do a town meeting update and recommendations with potential votes um for the items
listed on the agenda. At nine, item five, we're going to be reviewing the uh code of conduct draft with a potential vote, >> followed by a uh an update on the personnel policies. I I don't believe we're going to be uh voting on that, but there is a potential vote.
>> Um and then we'll have the TA reports, review of warrants and minutes, liazison reports. >> We didn't have the room. We're going to make >> community input and then adjournment. So with that, if someone >> We could just stay here for >> Would like me to move? I'll make the motion. >> We don't need to move. Why do we need to
move? >> We don't need to move as long as nobody's in here. >> Who's the guy with the baseball cap? >> That's No, no. We're going to have to close. >> Dave Thomas has to go bye-bye. >> No, he No, he can stay on this, but we're going to just shut it down. >> We'll shut it down. >> Yeah. >> Oh, all right. Then he can
>> stop. Yeah. Okay. >> Okay. So, we're going to go into executive. We need a motion. >> I need a motion. Yes, you could. >> Okay. >> Uh I move to enter executive session pursuant to purpose 7 to comply with or act under the authority of any general
or special law or federal grant in aid requirements. Open Meeting Law MGLC 3AS22 specifically to perform a review and approval of executive session minutes from 2023 to 2026 and to determine
whether all or portions thereof may be publicly released. Is >> there a second? >> Second. >> Do a voice vote. All in favor? >> I opposed. Motion passes. So we are now moving into executive session. All right. We have adjourned from executive
session and are back in I guess public session. Um so we're going to pick up the agenda at 7:30. Item two, community input. Does anyone in the room have community input they want to provide? Seeing none, I'll ask online. Does anyone have any community input to
provide? Okay, seeing none, we will move on to item three, appointments and resignations. and I have the privilege of opening the police officer pinning ceremony. So with that, uh, Chief Amandola.
>> All right. Good evening. >> So, we'll do one at a time if that works, >> please. >> All right. So, we'll do Officer Zack Coleman first. Officer Zach Coleman uh joins us after about 15 years with the Draco Police Department where he built an impressive career rooted in
professional professionalism, leadership, and service to the community. Throughout his tenure, he served for many years as a canine handle handler, demonstrating a strong commitment to specialized policing and public safety operations. In addition to his departmental experience, Officer Coleman dedicated many years to his
leership roles within NIMLC, where he earned the respect of his colleagues across the region through his teamwork, operational knowledge, and steady leadership. Since joining Carlile, Zach has already proven himself to be an outstanding asset to the department, bringing with him not only extensive experience, but also a positive
attitude, strong work ethic, and commitment to our community focused mission. Today's badge pinning is even made more meaningful as Officer Coleman is being pinned by his mother for the first time. Um, she'll be able to do that. We look forward to the experience and leadership he will bring to our organization. Congratulations, Officer
Coleman, and welcome to Carile. If you can just stand over here, come up. Take some nice pictures. >> You grab? >> Yeah. idea. >> Do it in front of the >> Yeah.
>> Yeah. You want to do it in front of >> Do it in front of the seal. >> Yeah. >> Even better. >> Test. Those are made to last. >> It's all right if they give him a little jab. >> Thank you very much. >> Thank you very much.
>> Congratulations. >> Congratulations. >> Yeah. >> Appreciate it. >> Thank you so much. >> You too. Yeah. >> All right. The second officer we want to introduce is Officer Mark Cianci. Um,
Officer Cansi joined the Carlile Police Department following his successful graduation from the NCC Police Academy. Over the course of 26 demanding weeks, Officer CNC demonstrated the dedication and discipline required to earn the privilege of becoming a police officer. The academy challenges recruits both
physically, mentally, and Mark's successful completion of the program reflects his commitment to serving our community with professionalism. Prior to becoming a police officer, Officer Cansi served as the animal control officer for the town of Chelmsford, where he built valuable experience working closely with the public and handling a wide range of
community focused responsibilities. His background in animal control, combined with his new role as a police officer, brings a unique and valuable skill set to the Carile Police Department. Officer Cian will now serve in a newly established dual role within the department as both a police officer and animal control officer. This innovative
position enhances the department's ability to provide responsive public safety services while strengthening our commitment to community needs in animal based animal related services. Um, pinning officer C tonight will be his son Kaden and his youngest Logan will be up.
Take a picture. NICE. >> GREAT. Glad to have you. >> Glad to have you. >> Congratulations. Thank you. >> Wait for a while. >> That concludes. >> Okay. >> Thank you. >> All right. Thank you.
>> Thank you. Thank you everyone for coming. >> Appreciate it. Yeah. >> Anybody want any last pictures? You're good. >> You guys want one? >> Yeah. >> Yeah. You should do a family. >> We're all one big family. >> Yeah, we'll take a picture. You guys
taking it together? >> Right in front of the drum seal. >> Another one here. >> Yeah. No >> one more guys. >> Good. Thank you.
>> Before they leave, >> Scott, before they leave. >> Yes, sir. I just this is our last time to see uh Chief Amigola in a formal setting. So Chief, I'm personally sorry we couldn't contain you. I think you
were a great You were great for the town. >> Thank you very much. >> Appreciate your time and I wish you the best in >> I appreciate that. I I still have a little time left, so hopefully I'll be seeing you guys uh within that time frame. But for what it's worth, I appreciate you giving me my first opportunity to be a chief of police and
the uh valuable skills that you guys have provided me to lead a good department like this and really enhance and build it to what the community needs and it's been a privilege and and also an honor of mine. So I appreciate that. Thank you very much. >> Thank you, Chief. >> Thank you.
>> Everyone's welcome to stay for the rest of the meeting. Very exciting. >> All downhill from here. >> Awesome. All right. >> Great. >> Those are always >> We went from full house to >> Yeah.
>> Okay. Thank you. >> I'll pin you, James. >> Try to pin you down on the budget. Um, >> all right. Did we have any volunteer uh appointments? Nothing. That's it. >> That's it. >> Okay. Great. All right. Let's move on to
item four. Um the town meeting update and recommendations. So the first item on this uh agenda item is the FY27 operating budget. So James, do you want to step forward and give us an update on
what FINCOM discussed tonight? >> Maybe we can grab the door. >> Okay. should all go to Bates for a celebratory ice cream. >> Okay. Hello all. >> Hi. >> Hi. >> Last minute adjustments. So um it was
brought to our attention that there's the potential for um some additional vocational students. We had removed the vocational altogether uh for this budget. So um and then there's the potential for as high as four uh which we just recently learned about. Wait,
there's a potential for what? >> Four students that will go to vocational. >> Did you read me? >> I did, but I thought it was two and two. >> Two and two wins and then two. >> So, we don't know what the true dollar will be, but um a rough number maximum
could be 200,000 around that and that's for tuition and transportation. Uh so the finance committee um we feel that we need to adjust our budget that we had previously presented to you all to accommodate this. Uh but also we want to try to keep it budget neutral to the
taxpayer. So um Ryan has done some um some math. It looks like the revenue from the state is likely to come in a bit higher than originally projected. Um somewhere between 40,000 to 90,000 is an accurate number. >> Correct. So the the governor's budget
sets the the floor usually of the state budget pending any budget crisis or any anything unforeseen which we we don't see. The house increased chapter 70 um but did not did not have a lot in um unrestricted government aid so that
netted 40,000 for the town around 40,000 and then the Senate budget restored that unrestricted government aid. So that put us up closer to 90,000. What happens now is the two the two branches or the the two houses meet and they they figure out
a compromise. So we think the house is now the floor and the senate is probably the ceiling. Likely it's somewhere in the middle, but we don't know that and we won't until July. Thank you. So, um, what the finance committee is, um, has adjusted our
budget and we voted on tonight is to add a or increase the line item from vocational from $0 to 200,000 and then also increase the amount of state aid received by 50,000 and apply an additional 150,000 from free cash. So to
the end taxpayer, it'll be a net no adjustment from what's been presented in the mosquito and at a public hearing and such, but the budget is going up by $200,000. If all four students don't go or there's the the cost for transportation is
lighter, then more money will come back to free cash. >> So can I ask you a few questions? Sure. >> If you use that much free cash, where do we land in the free cash? We're still pretty comfortable. >> So we were at 12.02 2 and I think it I we haven't done the actual math but it's like 11.7 or so.
>> Um secondarily and you know my philosophy on free cash. >> Yep. >> The twins are juniors so we're two that's a two-year issue and then the incoming are freshman. >> Correct. >> That's a four-year issue. >> Yep. >> So you got four eight
12 tuition years to deal with of which you're dealing with four of them. So don't want to be using free cash out into those out years. >> Agreed. I I think the FinCom agrees there. >> Um and on the transportation side since they are twins, so presumably they live
in the same is there any break. >> I would defer to >> so the the difficulty here and we're going to try not to talk about the >> the specific students, but >> really what we need to do is get some means of transportation to that school,
the Shoba. So it doesn't matter if it's one student or eight, you still need to pay for the cost of that particular vehicle, >> right? So it's a vehicle vehicle. >> So it doesn't matter. >> You're right about that. >> In this particular instance, they're going to two spots, which is why it's 53,000 per van max.
>> I mean, I did I will say in in a prior life, I wrestled that problem very unsuccessfully. All I did was incur the wrath of the parent and I tried to find you know there are alternatives but you know get them cied and they have to be there every morning and after a while
you just give up and you pay the bill. The la last question is for you Ryan which is in your note to us on this you had some other I forget what they are but you had a couple other nips and tucks you thought you might be able to apply >> police might be saving some money. You
had some things in there right? Yeah, there are there are potential changes. I mean, you you just talked to the chief, right? There might be a savings in on the police side um as we look for a permanent chief or some solution there. However, um the downside
of that is if the numbers change a lot before town meeting, it might get confusing. So, >> okay, >> that's what was discussed. >> So, the simple way is just apply the free cash for now and >> and you might have surplus in some of those items. that would just go back to the general >> and it's just less cash. >> Okay, I got it. Thank you.
>> But either way to to talk to the longer range thing that you brought up, >> um I do believe when we've scheduled a select board discussion about vocational school for June because if Minute Man is now accepting students, which it hasn't for five years, this >> and people can get in. I I don't think
there's going to be less vocational students. I think there's going to be more. >> Right. And so the reason we are out is because we didn't go along with the capital plan. So, are they going to let member towns in? They're probably not going to do that. Is there any discussion with Minute Man leadership or
Miss Noga, which I think is a good alternative to come into the consortium? >> That's what I think you should invite the school committee here to discuss and then we can go have those conversations. >> But the school committee knows approximately zero about that issue. It's always been a select board issue
and a finger issue. So my advice is not to spend time with the school committee about it. And I believe me, I lobby for our kids, but that I think you got to go to the schools and you got to discuss what and I think it's >> the school is being made government job
to go to the school leadership of the vote and see if any of them would be open to >> uh bringing us in. We're out because we didn't want to play in the capital game at that point. The numbers didn't make sense. But maybe they make sense now.
>> Yeah. And I'm you know that I will do whatever it takes to get this done. But I but I do think this is a superintendent function and you have two. So they should be involved in this discussion. >> Okay. >> You don't want me >> go for it. >> You don't want town a town administrator deciding educational things. I'm going
to pick the >> I have argued your point strongly in the past and there was no interest even though there are kids. There are eighth graders right there. Our eighth graders. we should be paying attention to where they go. >> Well, structurally
>> that's a new >> always been a thing. It's always been a select issue. >> I think in this particular instance too there the communication hasn't been great. We're getting this like 11th hour. So, >> and if you recall back in the day >> like >> Supre might have been involved at some
level and so there's a gap. So regardless I think >> one's a move in right to be fair. >> Yeah. Yeah. That's a whole that's a weird but >> the other one I don't know. I think this select board, one of our goals next year needs to be to look at this because now we've not had to deal with it for many years because we didn't have any foodies
being admitted. Now we are we need to make sure that we're aware of it. So I actually so you bring up again we shouldn't deliberate it now but since I won't be at the jun the the there are two issues right one issue is tracking the kids that are in middle school and if they're likely
>> understand you know if they want to go to vote that's a thing >> the other one though which is negotiating a town to vote agreement yes >> is definitely not the school I just want to make that clear >> um so from so from a select board standpoint um they're adjust adjusting
the budget recommendation. We've taken a position on the budget, but we at least want to surface this change tonight. Do we want to affirm our position? Do we need to take another vote? >> I'm okay with it. >> Affirm our position as in
>> Do we need to take another vote on the budget changes on the article? Yeah. >> Well, do we vote? How granular was our vote? Like how much we cash and everything? Did we vote? >> We just supported the article, right? So we >> So the number might change. Are people comfortable with with the the minor adjustments they're making?
>> I'm fine. >> The number will change 200,000 up, >> but we don't need to retake another 15 >> unless we didn't >> No, the what will change? >> The operating >> the operating budget will go up to >> 200,000 but the um >> income will go up the revenue projections.
>> Yeah. So, it's a it's a tax neutral shift, but the budget will go up. >> Yes. So the percentage got percentage of >> but there's no way not to make that happen unless you cut >> 200k out of budget which doesn't appear.
>> So if somebody is looking at the previous warrant and then sees the motions with a different number though >> you might have to answer the question. >> I'm going to put into my slides a little >> bullet about this. I don't want it to look like it's
>> right trying to be hidden. Yeah. >> Good point. Warren book's been printed. >> Yeah, the motion book will be the motion book motion reflected and the presentation will reflect the number. >> Correct. Very good. >> So why don't why don't we just take a another vote on the article just as
amended >> of support. Oh, okay. >> Just I mean it can't hurt. Do you remember what what the article number is? >> What one? lead. >> You want to move to support the article one given the changes presented by the fin by James >> by the chair of the finance committee.
>> Chair of the finance committee. >> Uh sure. I make a motion that we uh um accept the changes as to the operating budget as presented by the chair of the finance committee this evening. >> Second. >> Any further discussion or deliberation?
Seeing none, we'll do a voice vote. All in favor? I >> I >> opposed. >> Great. >> All right. >> Thank you for your support. >> No more changes. >> Thank you guys for meeting tonight. I appreciate it. >> Glad we could. Um >> just have a question on that because I'm not as familiar. When do you ever have a
midyear just come into the system? >> Is this so this could happen randomly next? >> I don't know about the vocation. I mean I guess so. I think the sending town inherits to student that year. There's a date cut off date where the previous >> like if you have it's usually more
common in an out of district bed placement and it would be this >> and that town owns that student until the following year. So you generally don't have that surprise but you always have moveins. That's always a thing because people move like in the summer >> but there is a there is you said April
1st is the date if if we were notified or they moved say in September the previous town would have to >> presumably pay for the vocation. April 1st is what I researched. >> Yeah. >> Um >> or there there's a there is a date. >> There are school officials who are experts in this. >> Yeah.
>> But what I was able to uncover was April 1st. >> April Fool's Day. >> All right. Let's move on to >> Before we do move on to it though, David, in all of your research, >> Yep. >> did you discover what what constitutes acceptable transportation? So, if we
were to use our COS van unacceptable, >> how about a how about one of our fine fire trucks? You know, we tried we tried several things including Lift and Uber >> every morning. >> Well, the there's >> twin problems. We can go into it some other time, but >> okay, >> it's an every it's not it's not the same
as so and so needs to go to the doctor once a week. It's every single morning. >> And then there's school sports and then there's this and there's that. >> Do you have we had to get them from school? >> I don't remember. I don't remember. >> They have to be ceried and >> they all have to be cried, of course. And and then there's a reliability and
the kids are, you know, a 14-year-old, right? I mean, a couple of them are older, but think about sending your 14-year-old like he doesn't want to go on a different bus every day. Like, it just >> by the time you get done with it, you're like, "Okay." >> But if we were to pull the $80,000 asset pool already in town, >> you know,
driver that is already coreied. >> That was me. I set it up and I was told I was a >> I just want to learn and glean >> cycle of uh but that was a particular parent and >> every issue comes back around after a certain amount. >> So maybe these people will be more open to it. Yeah. >> By the way, Nishoba
>> is like five miles. Right. Minan is a completely different >> transportation issue than Nishoba, >> right? >> Right. >> And remind me it's we got kids going to both. >> This is Let's Let's table this discussion since it's not >> technically on the >> Canv invite me in for a guest lecture with >> Yeah. Pick up the
>> I was there for some of that, David. I recall it was >> um All right, let's move on to the fire station. So, um Eric is is here. A lot of work has happened. >> Take Matt on. Matt Salad is out there >> and Greg is should be on the line.
>> Greg um and I've been sitting in on the meetings um and they can maybe just give us an update on all that's transpired last night today um and where we stand um in particular with the project overall and the ask uh for the article
for town meeting. >> Great. So we have as you mentioned a lot of people on so I'd like to turn it over to Greg. >> Well thank you Eric. Let me uh share a screen if that's okay. >> Yeah. I'm gonna make you should be good.
Very good. >> He's here. He's the co-chair. >> Co-chair. >> Okay. Well, good evening and uh I thought I would start with sharing uh some of the images that the planning board saw in
their hearing. Um their hearing had come to a a conclusion last night. Uh seems that everyone has been uh satisfied with the aesthetic outcome and the site plan strategy. U folks have seen a site plan
similar to this. I won't go into uh uh the the the minor details uh that have tweaked over over time but uh generally in concept the project is the same. Uh a lot of extra screening took place in the last round with the planning board. Uh
selection of materials. Let me just flip through a couple of slides uh to refamiliarize ourselves with uh with the project. This is the public entrance from the street.
staff entrance on the other side. >> Looks nice. >> And the lobby entrance. Uh a closeup of that. As you can see, the project has been improving over time. Uh it's been getting uh aesthetically uh more pleasing and uh and more coordinated.
There's uh there's some minor followup uh in material coloration, but nothing uh beyond uh what you see here in concept. So, for example, they'll be researching uh a brick matching uh
closer uh and final final tonality of some of the colors. But for the most part, all the thoughtful comments that the planning board has given uh Tecton and Fen O'Neal uh have been incorporated uh to the planning board's satisfaction
uh which we're all pleased about. Um let's uh talk about uh budget. So on this uh next slide uh you'll see kind of the overall the overall breakdown. Um
the final number at 17 million4 roughly is uh is below uh what we reported last time we were in front of the board. Um the there's a a minor caveat that I wanted to bring uh to your attention
tonight which is that the recommendation excludes work associated with the replacement of the existing roof. Uh and I I want to explain a little bit about that. U and this is you know design and construction. So things constantly uh uh
are fluid. We do our best to nail them down. Um so uh the during the bidding process we learned that under chapter 149 uh with guidance of CMS that the public bidding requirements uh that if
we were to accept the roof as an alternate it would have caused the apparent low bidder to exceed its decam certified project limit once you combined the hard cost construction with the alternates.
So as a result, the town would have been in a position required to accept the second lowest bidder >> which was actually at a higher number. So accepting uh the roof alternate would
have resulted in roughly $185,000 of roof work or one plus another $375,000 in the additional overall project costs associated with moving with the second
lowest bidder. So the committee determined that creating, you know, this was creating a disproportionate cost impact relative to the roof work. So, we voted today unanimously
uh this afternoon we met to defer the roof replacement from the current project, preserve the lower eligible bid structure, avoid approximately half a million dollars in added project costs,
and revisit the roof replacement separately in the near future. and and at that time the town could evaluate whether portions of the work could align with potential solar or other incentives. So, uh I'd like to just give you a quick
snapshot into the detail of what I just described uh between the the lower the lowest bid and the second lowest bid. >> You could see these two columns here. This is the the lowest bidder's number.
This 1448 is just below their threshold. If the roof alternate number four was not in their price. If the roof was in that price, this would be over their
ecam project specific limit and we would have to go to the second bidder. So, with the roof and the second lowest bidder's delta above the first lowest bidder, that roof would have cost the town
$561,000. >> You see how I'm getting there? >> Y >> very clear. Thank you. >> Okay. So, you know, the recommendation fundamentally was about, you know, protecting taxpayer value while maintaining compliance with chapter 149 and DAM requirements. Right.
>> And the bottom line of the appropriation >> is 17,000 17,41,429 or 17,42,000. >> Greg, um, so just a question, curiosity, different firms have different dec limits based on what the state deems
their financial capability. >> Yeah. and history. >> Okay. >> Yep. >> And the is there any the money aside, was there was there any efficiency gain of doing the roof at the same time as the building or doesn't it really matter at the end of the day?
>> You know, different building. >> Yeah, there are some bakedin efficiencies. Uh sometimes it's hard to um hard to really quantify that. Uh clearly if one is mobilizing, you may see some efficiencies in in
mobilization. Um, you know, clearly if you put the roof project off for a year, you're going to pay some compounded uh uh escalation. Uh, let's say you put it off for two years. You know, we're I guess as a back of the napkin, there's,
you know, 6% increase per year uh on on construction just to, you know, just to give you the vanilla answer. So, you know, clearly you pay more, you know, doing it later. We all know that. And there may have been some economies
that we couldn't quite uh quantify for you. Uh the fact that it was part of this bid. >> Ryan, how's your roof? >> Uh we patched where it needed to be patched. It's probably not at its useful limit now. >> So not yet.
>> Not yet. Um it's probably has a 25 to 30year limit and it's probably on year 24. So um it's you know it's something we should have on our long term, >> you know. within the next four or five years, but um
it's a rubber roof, so it's pretty clear where it leaks and you patch the leak and you move on. And so for now, it's it is okay. I think I think part of what was intriguing was the idea if we come back to the town to to include a solar
>> uh piece to it and that might be more appealing if they feel like they just paid for fire station, they're actually getting something, you know, afford that, you know, and and you might be get a lot more for your half million dollars than >> Yeah. >> than this option.
>> Okay. Thank you. >> And again, the planning board last night provided conditional approval. >> Correct. >> Correct. >> And they closed the hearing. >> Yep. >> And there's a set of uh conditions that are have been relayed. uh we understand what they are and we have u because of
that finality we have the ability to capture those additional costs of risk open risk items >> and >> so what were the conditions >> um I can't list them all someone else might be able to help but you know even some of the sizes size of the trees that we plant
>> oh okay >> um the access to the there was some question about the best access point for the well for potential vehicles >> right so coming off of Rockland Road instead of uh from parking lot. >> I would character the color of the overhang, the shade of red,
>> which is that's relatively minor, but but the ones that have >> Why so much focus on the exterior, >> which is >> it's uh >> the having not been through a process like this before and sitting in on this process, the the planning board review was incredibly detailed.
>> Um and at first I was like, "Wow, this is really really detailed." But in the end >> after many planning board meetings. >> Well yeah but it you know in the end it it benefited the project and I think the outstanding items mo the the vast majority of items have been addressed
incorporated and thanks to the quick work of Tecton and everyone involved were in were included in the bid. >> What remains I I think >> if it's not included in the bid we make our estimates and and include that in other contingencies >> and the outline the their their conditions are are minor at least from what I
>> Okay. >> It was a collaborative process. as well. >> Okay, good. >> Very good. >> Yep. A lot of work by all parties. >> Great. >> Yeah. >> So, again, we took a position on this article. This number is below we
approved, so I don't know that we don't need to, >> but we'll leave the approval amount as stated, right? >> Well, it'll they'll they'll adjust the um the ask in the motion booklet. I mean, do you want to get right to the nickel or I mean, I heard four. >> Do you do you ask exactly what you think
or do you ask a little higher in case? >> Well, >> we'd like to make sure that the that the town residents during town meeting understand that we have u a project budget that's based on hard >> bits. >> Yeah. >> That we can that we can and will act on
provided a successful town um ballot. >> Right. >> So, that's an important thing. So if that number stayed at 175, part of what we'll be describing in town meeting is that that that number is backed up by construction bids that we will have. >> But you'll ask for 175 now.
>> Well, that's a judgment call. >> But let me ask a different question. So the vote will be at the end of the month. No, the beginning next week. >> Oh, the the election. Yeah, that would be at June.
>> Okay. So, and their bid their number is valid for >> Yes, we make sure that the the bid validity covers that. >> So, if it if votes successful, you can immediately move and you lock down >> starts in July. >> Not the conting you lock down these numbers, I guess. >> Correct. The bid the bid values,
>> right? But alts like to your point, if there's some alts that come up later because there's always that you want to have a little bit, >> but there is they've built all >> that's built into the See, they have the construction contingencies and the soft cost contingencies. >> Okay, fair enough. Fair enough. >> We aren't going to spend any money that we don't need to spend.
>> I know that. >> So, it does >> I'm worried about not having enough money. >> Exactly. That's the point is it it doesn't hurt to have >> I mean my view is ask for 75. Nobody's going to remember 174 versus 175. >> Well, who needs the number that's going to be asked for? We do.
>> Building mostly. >> Yeah. No, we do. >> But this is already north of >> you know what the original cost estimate is. So the fall town meeting cost estimate was 16.75. >> Okay. >> The number in the motions book right now
that you've discussed is 175 and this is 17401. >> So the fact that it's in the book might, you know, give that, you know, the fact that it's 175 in the book already. >> I don't think you're going to lose or gain votes on 174 versus 175. You may
lose some votes on 16 whatever versus >> where would that where would that be budgeted then if it was 175? just put it in construction contingency. >> So the way to simplify the way this works, you create a capital fund and you spend and then at the end of it you have
to borrow for what you spent. So if you don't borrow, if you don't spend it, you don't borrow it. So this project ends up at 1675 to total all in. That's all we'll borrow. But you can borrow up to 175 and if the project needs it, we will. >> Right. Exactly. So keep it in the book the same.
>> Keep it at 175. Yeah. >> Good. Good work. Do we need to take a formal vote or >> We already have. >> We already have, right? >> We've already taken a position and I wouldn't revote it. Yeah, >> we would only need to take a vote to choose. >> We're going to change the number. >> You are what presenting it. >> You are Eric
>> with >> six minutes. >> Wayne's going to be time. >> Well, that's that's what the time budget is. Uh Wayne said if I go over, he won't yank me off the stage. >> Okay, good. Thank you. >> So, there is a project budget for this.
I'm assuming that the extra 99,000 would go into um construction contingency. Is that is that a consensus of the board? Okay. >> So, we should add it to that budget. >> And there is a um there's an open house and a presentation tomorrow night on this project.
>> Tour of the station and presentation at the station >> six o'clock. Presentations at the station. >> At the station. We decided to do it there. And that's the way it's listed. >> Minute man. Know that? >> Yes. >> Okay. >> Yep. We got that all arranged. >> Good for you. at 6 >> 6:30 for this two or 7 o'clock for the presentation.
>> Ah, okay. 6:30 >> and that'll all be available online as well. >> Yeah. >> Great. >> Great. >> Thank you. >> Thanks. >> Thank you. >> Thank you, >> Chief. Any uh >> good >> What's that? Any uh
>> anybody online? >> Matt, anything? Neil and >> you guys good? >> All set. Thank you very much again. >> Thank you all. tremendous amount of work in a in a tremendously short amount of time. Yeah. >> But thoroughly done and thoroughly
reviewed. I can guarantee you that. >> Yeah. >> Keep this on your on our toes. But uh we we appreciate the back and forth and it's been a great collaborative process. >> Did you guys figure out the color red for the uh entrance? >> Is it going to match the bulb or?
>> We'll get there. Yeah, we'll get there. >> We were down to that like last night. >> Lock lock the planning board into the actual panone number. >> Yeah. Hey. >> Hey. I'm glad you're still smiling. >> Yeah. >> All right. Thank you. >> Thank you all very much. Have a good
night. >> All right. So, we're on to um CPC article update. >> Yeah. Okay. >> Got >> Well, we uh would you mind putting that um >> piece up? Uh Ryan, thanks. Uh so the CPC met uh April
26th I think it was and um we had thorough presentations from or or an an additional presentation from uh the library and also from the uh affordable housing trust. uh library had
a trustee and uh Martha the director and for the affordable housing trust it was the chair and um Julie our town planner and um the the CPC had uh in principle approve uh supported the concept but we
wanted to take another look at specific budgets because the um library didn't actually know whether they were going to ask for the full 500,000 until they'd gotten their bids back. So their presentation um was very clear now that
they have a precise bid and so they did want the full $500,000. So at the CPC meeting we um uh appro we we actually the way we were recommended to do this was to take the
whole um article 26 and approve the whole thing which is all five projects and then the funding uh for it. And so the Cranberry Bog House um I mean sorry the uh library the motion we approved uh it says as
amended and the amendment was to say instead of there was um it was up to 500,000 before now it says 500,000 and then the other um is there possible to put that up on the screen just because for people that like to read it
>> which the motion >> yeah what I sent you that the CPC approved because That's the same motion I think we should make as a as a select board. >> And are we doing what was the termination? Are we recommending each individual? >> Well, mot well the the recommendation is
that we re that the select board um look at the article 26 as a whole as a whole >> and if there's a particular um part of that that the select board does not want to recommend then you could pull it out. But um let me
>> consent agenda. >> Exact. Yeah. Essentially. Um but so um so let just to finish and then on the boghouse um we uh they had not pinned down some of the specific costs that they had in
their budget and they were asking for 200,000. And so we wanted to take another look at that. and in their presentation they've done a great job and they had since gotten very specific uh bids on uh all the expenses. This is funding for the design and permitting
process. So we the CPC voted uh and that's the motion in black uh to approve the entire package again of all five projects and the funding. And we just noted that the library was
as amended. So it now has that specific number. And the housing trust was also amended because it now has reconfirms their number of 200,000. There had been no number in that um article before in that uh project on in the warrant
before. >> So there's no numbers in the warrant itself. >> Uh no, there are numbers. This is the vote CPC had to take. >> Oh, >> because we Yeah. So, >> Okay.
>> This is just our vote to approve the entire article 26 with two of them being amended. >> Got it. >> Yeah. >> Um and so I guess for our for the select board tonight, since the select board had not taken a position on this
article, that's that's what's up for discussion tonight. Then I'm happy to answer any questions if I can about um any of the articles >> and amenities. >> Remind me that 200k that is for a study. It's for a >> for the bug house. >> Yes, please.
>> No, it's it's it's actually to um hire I don't know what the right word is a firm to complete the design >> and to take it through the permitting process. >> So we're in design through permitting phase. Okay. >> Yes. Yeah. >> But the and then there's a whole parallel process and I might be getting
this wrong. Article >> 97. >> Yeah. The land swap. >> Right. >> Right. >> But that's not in the this meeting. Right. >> That's going to go on in parallel, but it >> I guess my question is if something
>> scuttles the ability to do this, we wouldn't be spending the design like will we know that it's doable before we spend the design funding? I don't really understand. >> No, we won't. According to Julie, it takes >> There's some gating. >> There's some gating. >> Yeah. >> So, if we run into a red flag, we'd stop.
>> We're We're swapping our own land for >> Yeah. I don't I don't know all the ins and outs. It's >> up to us. Up to us to not do it or do it. Right. >> Right. Is it? I don't know. I just want the MG has to vote on the land swap >> and then it can go to the legislature. So, okay.
>> But if an abutter didn't like it, I guess they >> Well, they'd have an opportunity during >> But I mean that gets back to Scott's point. The MGL is not going to say no if the town says we want to do it unless a butter raises his hand and creates a problem I guess right >> but presumably that person would be at
town meeting making those right I mean if they're paying attention >> in the Scott area we could have burned through a fair amount of design funds by the time we know that but >> I don't think we will um only well let's let me back up and say I
think that the discussion about the land swap. Um there are some options that are not >> controversial. >> Well, or that might be controversial, but they don't have close of butters. >> Good. Okay.
>> And the boghouse itself, I live down the street from it. It's it's >> Yeah, I don't think it's the house people. >> That's what people may be concerned about, which may come up at this town meeting. >> What is the >> Well, it's just the preservation of the trails, right? And that's all going to be
addressed in the presentation. >> Yeah. Okay. In >> this presentation or in the >> at the town meeting. >> So, okay. >> Yeah. >> Not presentation down. No, no, I understand that. >> And um just while we're on this, just for information, but it might be
relevant uh to the the vote here. Um >> Wayne has talked to council and he has decided he's going to um divide the article. So, He's going to have um
the uh library, the amenities building, the CCHS amenities building, and the affordable housing at the bog of in the boghouse uh separately presented. And so the um I'll make the motion for the whole
thing, but the what we'll vote on are the um the funding and the rental assistance and the vital records projects. in you know as a if you want a modified consent agenda and then the other three will be presented in
>> so there'll be four separate votes one will have three of them bundled together >> correct >> the big guys will be each separate >> long >> even though you're going to present them as one >> well yeah I mean just to give the presentation about the three that are going to be pulled out is just to say
here's what they are and here's how much they are and then they'll get discussed later. >> Okay. >> Yeah. So what do we have to do tonight? >> We just have to >> decide what your whether select board is uh wants to publicly recommend the
>> article. So, you all, I'm sure, received questions and and just for more background, the MFC, your MFC did uh good work this morning working with the library trustees to talk about all of the projects that are within the library project. And I think it's important, you know, the library coils project was bid
with the renovation project. And the MFC has also coordinated the expansion of the mechanical room, which are two capital items that are embedded into the library project. And there's, I'm not exaggerating, about 12 sources of funding for this project that we have worked through to prioritize. And it's
complicated because if you spend $1, it triggers these dollars and some things can't be CPA eligible. So, the library trustees, the MFC, and the finance team are working together to create um a flowchart and confidence really in in
the spending process to maximize the this renovation and its associated projects. So you have projects within this project as well. >> Who's the finance team representing here? I mean like is this FINCOM? >> No staff. >> Finance team is staff.
>> So we get a bill and we have to figure out how to pay it. Yeah. >> And often advise people and then if any of your finance team members change or your board volunteers change, we want to make sure that this is written down because >> it when I'm I'm not exaggerating, it's complicated the way the financing works. So there's state grants, there's grants,
there's >> CPA money, there's donations, and there's >> MFC borrowing, and then there's MFC free cash that's encumbered. So it's all a puzzle. But um >> how is Martha tracking this then? Is this a Salesforce thing that she's How is she marking this?
>> So we have a budget and a flowchart and it's all noted in case all of us are on the proverbial bus that gets hit. >> This is all an Excel Excel spreadsheet or what are we >> in multiple places? Yeah. and Kelly's gonna will have a similar
>> we also have an um an OPM Neil who you're familiar with from all of our projects Neil and his team who's on now um we have talked about this because the other thing that needs to be coordinated is the elevator project >> and the library is moving to a temporary space which we have worked to get a
lease on. So there's >> lot of >> really five projects in one project here. So you're supporting all of that when you support this and I just want you to know that and that you have a lot of interest in this project going forward too. >> Really moving >> the Oh, it's interesting. Martha is
>> this is a lease being worked on. >> Oh >> yeah. What what's what have >> So you know when you're going if say you're going to the high school and you're going to make a ride on River Road and there's this little T-shaped brick building. >> Yes. >> Oh yeah. >> It turns out that's locally owned the library >> during this period. I mean that'll be
the temporary. It used to be an art gallery, right? That one. >> I don't know what it used to be, but it turns out like the bathrooms aren't ADA compliant. There's this, there's the that. So, it's just >> What do you actually bring in books in there and stuff? >> Yeah. >> Wow. >> So, we're going to lease the space, move
>> for how long? >> As long as the construction requires. >> It's going to be >> Wow. >> It's budgeted for one year. >> Wow. Crazy. I didn't realize. I thought you were able to do this police station style. You could still >> No, not with the library. that was talked about a lot, but the efficiencies
gained in the construction process outweigh the >> assuming this passes. When does construction >> right away? >> Right away. This one is like >> So, this is also bid and ready to go. >> These are real numbers. >> Wow. Okay, good. >> So, what do you got to do here? Let's
>> We have to uh take a position on >> and is it one for all of them? Okay. >> Well, you could pull one out and say we don't recommend this. >> We've already recommended a few of them, but do we want to pull any out or we want to >> Well, no, you didn't actually recommend them if you'll recall because you had to
wait till the CPC had >> So, I want to ask a question. I should know the answer, but >> the rest if the boghouse project is approved >> and we do R97 and all the other things,
>> does CPC cover the the rest like >> Well, the plan is to um get to the point where we can put this out to bid for a nonprofit, >> right? uh to similar to say the way Habitat does
things in which case >> that whoever the winning bidder is they cover the cost. >> So the town's exposure >> the actual >> that's neither CPC nor some third party is minimal is what you're saying. We're not going to build housing. >> No, we're not. At least not there.
>> Right. Not there. >> Hopefully somewhere today. >> No, I mean I'm sensitive to priorities of other projects. So yeah, >> it's a relatively what I'm hearing is a relatively low cost >> and when we expressed our support way back when that was part of the discussion. >> Okay. All right. Good. Thank you. All
right. >> All right. Okay. Does someone >> I move to >> for the select board to approve the final recommend C recommendation. Oh, we're recommending now. I move to
recommend that the >> I move that the select board recommend >> I move that the select board recommend >> article 26 >> article 26 in its entirety as pres art articulated by uh Barney Arnold in today's meeting or
in this item five. I don't even know what I'm looking at. >> I'll second that. >> Any further discussion or deliberation? >> Let's do a voice vote. All in favor? I >> opposed. >> Great. >> Great. >> Is there anyone here from the DPW for the DPW or is that you?
>> That's me. >> You want an update or >> is it relatively brief, do we think? Okay, let's do DPW and then we'll do solicitation bylaw. >> Yeah, that might take a little longer. >> So, yeah, let's give us the update. The building DPW building project committee
met for three and a half hours yesterday >> and uh we interviewed three of the design firms that were um of the those that had submitted. Um we went through an extensive process where similar to what we've done with the select board where we ranked all of them on different
criteria and then they came in for this interview yesterday. After the interview, we then um also ranked their references which we had uh done a background reference check on different uh references they provided and then we
um ranked their their presentation and discussed that and that was one of the criteria as well how they did on their their in-person presentation. Um when we came away from that we have three uh a ranking of three top or three choices. Um, and
I could You want to reveal them? The big reveal. >> Your designer selection processes. Those are transmitted to me to present to you. >> Do you want to take this down? Oh, no. Sorry. You're up on DPW. >> Um, the the rank order is HKA, which is
a firm out of Groten, and then RGB, and then Lero Hill, which is one of our >> which is one of our firms. Lero was not recommended by the committee. So we have a one and a two. So the process now assuming the select board is fine with
that transmitt is for for me to start negotiating on your behalf with the top firm which is HKA. HKA has a significant amount of DPW experience and a significant amount of local DPW experience as well to include small towns. So all the firms were great and
it was a a great process but HKA specializes in DPWs. So it's a It's affirm um I would say and and you can add the color to this that um there's more to this. We're going to have to talk more about programming and site
selection and and all that as part of the design process um if you want this to continue. So we're also recommending a a gated process if you will have a first conversation with them. So even though the authorization might be for the full design costs we should talk
about how to how to progress and that'll be coming to you after town meeting. So >> people ask those kind of questions about where are you in the process and we're like well we're going to deal with that later. Do you think they would >> withhold their approval for we're asking for like 1.4 million
>> 1.4 million. So we've done a feasibility study and just to give you some more color on this. So we did a feasibility study. The thing we identified was that keeping the existing building doesn't make a whole lot of sense because this foundation issues. I mean barn building the horse barn it doesn't just shoring
that up you know isn't going to get us where we need to be and it's not cost effective. So we looked at >> potentially then building a new building or having a modular type structure of a new building. That's what we evaluated and I think the best thing that came out of that was the feasibility of of really
focusing on a new structure rather than saying I think it's off the table to say we can fix a 45year-old horse barn that you know this doesn't work. what Ryan so politely said there is there's
things in flux though and and one of the things that has come up is potentially citing it on a the the DPW on another location within that DPW area. So, you know how we have the salt barn, we have the other there's another barn or um
building back there where the brush is. Um, one of the firms had suggested that that was you know a possibility and and gave a lot of >> salient positive reasons why that could work. What we would have to do is to
evaluate that and as that >> is we >> we is this design firm and >> part of their mission would be >> would be to evaluate this. So and that's why Ryan was saying it's kind of a gated process because we're gonna >> so there's a geotech survey or something. >> Yeah, we're gonna have to We're
>> in the propos >> I I think we're going to have to work within that million four budget. >> How do you know that you can do it from that piece for million four because you're introducing scope >> because we just did it with the fire station. >> Okay. >> So the fire station design process >> I know but there was not that many
degrees of freedom. Seems to me there's Okay, fine. But seems like there's more degrees of freedom. >> Um you know site >> but even the fire station they flipped the whole footprint just given. So it's >> it's doable. Yeah. So, >> I heard the Ansara property is available. Maybe
>> it's right nearby. >> It's a budding, isn't it? Um >> yes, it does abut the DW >> spread out. >> We'll hope we have good neighbors. Um um part of this and I think it's worth
it's worth bringing up but I again it's that as we evaluate this the project size could change because of what is actually needed. We had given a certain feasibility of what trucks we had what trucks were outside. This is the similar
to the the fire station. So we need to really study that and >> yeah my only point we don't have to debate it here is just >> if people how to say this I are we having the DPW after the fire
station we are right. So I mean certain people may have an appetite for capital spend and then they're going to decide that the window is closed and particularly if the request is not buttoned down like there's a lot of issues to cover that
you're not ready to answer that's all. So I mean there's nothing can be done about it. I'm just saying we're vulnerable on that particular part because it's more there's more scope here than we're ready to design this thing in here.
>> I think the best thing that we have though is that we have a capital plan now that this has been introduced to the public on a capital plan. This has been on the capital plan. We view it as health and safety. So, you know, if we don't if we delay in this, we're
>> I'm not No, I mean, I support it. I'm just pointing that out. And also, if you read City in the Woods, there's a a welling of a different priority right now. Maybe some and Mr. Thomas is on the if he's on the line, he's one of those people that uh you know is looking at
well, why isn't the senior center a higher priority item? So, I would say be are you presenting? Who's going to present? >> I was planning to present. >> I would be prepared to make sure that the priorities are clear. I anticipate that there'll be some people who will
question another big capital project getting to the front of the line, >> which may also by the way um you know suggest if that does happen that others on the select board
say something. Yeah, that's a very good that's a lesson learned from do that by TA by TA by >> stand up and say what you think. Right. >> Right. >> So we should all think about that. >> Right. So what Yeah, >> that's a good takeaway. >> Yeah. >> So the spot we're in is not that
dissimilar to where we were with the fire station in the fall. So we have a conceptual design. Um it may or may not change in scope, but it this has been programmed and vetted. and you're asking for the design funding to turn that conceptual design into an actual bid.
>> Right. >> So, it is the same as the fire station. It just hasn't been talked about as long. >> So, it doesn't seem as far along, but it is. It's in the same exact spot. >> Yeah. But I mean, Right. So, there's that piece. Is it as far along? Okay. So, you can articulate that. And then
>> we're 17.5 million dollars less rich on the moment we vote the fire station positively and now take up BPW. It's a different point entirely. But >> yeah, >> well, we have to focus on the reasons we're doing it. It's not it's not,
>> you know, to save ultimately it saves money because if this continues, I mean, these are our town services. >> You like having your roads plowed, you like having your trash place to take your trash. I mean, right. >> Yeah. >> Right. >> So, there is >> it's a worker safety issue with the current building. I mean, >> yeah, there's lots of there's plenty of
reasons to justify it. I I totally agree. But it also hasn't had I mean I know there is an open house right at DW. When is that? >> I was just gonna say there's an open house. We're bringing staff there tomorrow so they can understand where their co-workers work if they haven't been there. Also the um select board was
there and reviewed it. So did the MFC several times. >> Um the open house is is we we encourage people to go to the open house and see the >> trailer versus the uh the flooding issues and the lack of ADA accessibility. the fact that if we hire
a female employee, we don't know what we would do, >> right? >> Because there is no gender equity in that facility. Um, and one of the things that was articulated today that I think is important to state and it may seem dramatic is if ask yourself if you would want one of your family members to work in those conditions and and I think your
answer would be no because the exposures that we know about from fire and other carcinogens are are impacting our employees right now. >> When is the open house? >> Thursday. >> Thursday. >> Supposed to be raining. So maybe you'll get some get a >> week. We did it on purpose.
>> Um All right. >> What time is it on Thursday? >> Six. >> In the evening. Okay. >> Jim's going to be there taking taking people around. Jim's a a great tour guide. So >> yes, he is. >> Okay.
>> And I there's no action for us to take tonight as a select board other than you were updating us. But in terms of we've recommended the article, >> I I think so. I just want you to be aware that that those numbers in in you know we had originally said oh it could
be you know 15 million it you know we don't we don't know the total amount >> you're not you're not going to present that I mean you'll allude to a range I guess right >> I I I think we probably need to do that but but I don't you know
>> so but you're negotiating with the first firm is that to spend the 1.4 or some subset of the 1.4 The 1.4 would cover all of the technical analysis that's required to answer these questions and the architects, the design
firm. What's missing from your fire station project is we did not hire an OPM like we did the last time. So the OPM was to help you navigate the design process. >> We don't feel like the committee doesn't feel like they need that here. So the OPM costs will be a lot less which will
allow more investigation money in the 1.4 million. >> Okay. And you have a full year >> during the design, but the construction will hire an OPM >> during con. You have to >> the goal would be springtime meeting, not >> the goal would be 12 months. And they all the firms, but our certainly our
lead candidate all thought it was very achievable. >> Yeah, it seems like it. Okay. >> But the and the lead firm or whichever one you end up hiring is going to do the evaluation as part of their work of whether to move the building or not, pick a new site.
>> Well, and where to move it if it's Right. >> There was one kind of site that was most seemed most feasible based on the initial >> read that they had done. >> Okay. >> But that site movement would that affect the transfer station
layout and all that too or really just the >> probably not the based on how they're doing it. Um it one of the thoughts is that it it removes it from the wetlands for further from the wetlands and we had some issues with drainage and other things that are very complicated.
>> Um so >> okay makes sense. >> So my first recommendation will be that before we sign a contract with this firm that they come in to one of your meetings in June and talk to you about the process so you can feel comfortable with it or provide further guidance
because although the 1.4 4 million is is spendable. If you're not comfortable starting spending, you don't have to you don't ever have to spend it because it's just an authorization, >> right? >> So have that initial discussion so that you feel comfortable with what the design selection uh >> you expect to have reached an agreement
with a firm by June. That mean >> No, I'm not I'm not going to contract with them until you're comfortable. >> Oh, okay. So you'd have the candidates you'd repeat the candidate. I don't know. >> No, we have our main person. We're going to have them come in and talk to you. >> Okay.
>> That way you can have ask all these questions, feel comfortable with the process, and then >> and then if you're good, then we will sign a contract. >> Yeah. I mean, it sounds like almost a hybrid of where we were with the fire station over the summer because we had
done some basic like site work and you know, you're kind of going to do some of that and figure out where's the footprint, where's the best place for it and then from there look at the programmatic elements and then have a fresh look at it and that's you know I think the big delta is it's a different firm than did that initial feasibility
study but we knew that at the time. Um, great. >> Okay, good. >> Great. Okay, let's move on to solicitation bylaw. >> So, uh, >> Girl Scout cookie.
>> So, in the packet is the latest version. >> I'm going to I'm going to bring up uh a document that will help this conversation, which is the motions book. >> Okay? >> Because it has notes in it that I can present to you. One second.
And um I don't want to preempt the discussion. Conquer just approved a solicitation bylaw. It's town meeting. >> So it's a thing now. Everybody's >> has anybody compared them? >> Well, um one thing that um Wayne had
contacted me to to direct me to because he knew the the Girl Scout issue Yeah. would likely um come up at town meeting discussion. So, one thing he suggested we look at was um the town of conquered
bylaw and I have the text here exempts we we've talked about this at some level where you can exempt um those groups from the solicitation by >> I thought that created a problem. I thought our council told us we had to be more generic in the way we >> Well, no, I mean like exempt
um groups engaged in charitable, benevolent, fraternal, religious or political activities. >> Well, we kind of said it here, right? Did we say but we said that the the fee would be less or something, >> right? So, I think >> Wayne's feedback was this is a more
black and white >> way to say but then you're exempting all these groups from the bylaw. Well, this says provide for reduced or waved. So, we have more flexibility in >> we have more flexibility. >> Yes, I would leave it the way it is. So, we can just decide each case by case, right? >> Well, each category we can we can't
discriminate by group. >> No, but >> but we can adjust. >> They have to be nonprofit or charitable. We didn't you didn't mention religious, I guess. >> No, but we Yeah. >> Is that you automatically can't charge religious period? Is that >> I don't know what exactly. So, >> but we our approach was to give the
discretion not specify it in the bylaw. >> Yeah. No, I agree with that. I'm questioning now because >> you're saying Congress says religious and we don't say we're silent. >> Well, but their language is the bylaw shall not apply to any person engaged in >> is it is it understood that this doesn't
apply to religious anyway because of constitutionality things? >> Yeah. Well, that was the feedback we had from Ryan. And I don't I forget where it's codified. >> I mean, we're silent, but if it's understood that >> So, we are the council has advised us to be to be silent on it. So, that
>> Okay. All right. I'm good with that. >> The fee will be set by the town administrator. This will be a discussion with the select board and you will say the charitable organizations are exempt and we'll apply that standard. >> Right. But I'm talking about, you know, Jehovah's Witness or something. If you tried to give them a fee, would you be
running into a hornets's nest? So according to Ethan, >> yeah, >> in my conversation with him today, this is only for people who are selling items. >> Okay. >> So any first amendment protected groups are allowed to do what they >> So the silence is it's understood that
we can't >> we honor the first amendment here in Carlo. >> And so the the future TA and the future select board will remember that when it comes time to setting that, >> right? So it means they don't have to register. >> Correct. >> Yeah. Anyone who is politically or religiously active.
>> Yeah. >> As long as they're not soliciting money. >> As long as they're not Yeah. >> They start soliciting money. >> Yeah. >> What happens then? >> So if someone's running for office and they go doortodoor, they don't have to register. >> Correct. >> But if somebody represents, you know,
>> selling Bibles. >> Selling Bibles. Yeah. >> If they're trying to sell them, then they have to register. >> Okay. >> Yeah. >> Or just getting donations. >> You can sell things. You just need license. soliciting donations for a charitable cause >> would not apply >> meaning they can go do that
>> even though they're okay fair enough. So I only have one uh I had one comment question which is the December 31 as opposed to saying >> right >> this is section 14.7 >> talked about >> like good for a year like what happens if you
come in November and you I mean why December 31 >> why not just a time period >> easier for police department to have them all ending at the same time and then know the next you have >> that question was asked last time I'm trying to remember what the answer is
>> I think it was just that that's the common way it's done. I mean, I wanted to make it like a week or something, right? Because otherwise, someone everyone's going to pile in in January and they're just gonna >> have a year, right? And I'm like, okay, well, >> I don't know. They seem to be both of
them. I remember presenting >> see what conquer >> saying that they defended the December 31st date. So, I didn't >> Who's they >> do you remember the deputy and chief last time? >> Okay. The police >> the question that I answered about or asked. >> Maybe it is what uh Barney said. It's easier like
>> they just flip it over at the beginning of the year. >> Yeah. >> So not to complicate things but in the conquered bylaw it says each license issued under this bylaw shall be in effect for a period not exceeding 90 days unless sooner or revoked by >> that makes more sense >> by the select board or the police department. >> Yeah
>> 90 days is nice. >> Yeah. But then they do have to track it, right? >> We've already makes a tracking. >> No, I'm just Yeah, we're a week out from town meeting, >> right? Um, but that's I'm just reading from what's >> Yeah, >> we did not make that an element of
flexibility, Ryan. I thought it was timing and fees that we wanted to be flexible on. >> So, um, what I thought you wanted flexibility on was the hours. >> Hours. That's what it was. Okay. >> So, we did add that. >> That's right. >> Well, I mean, a positive consequence maybe is people will be less likely in
the fall to go pay for a license that expires at the end of the year. your little quiet season. >> Well, this can always Well, I guess if it's a bylaw, it's hard to go. Yeah, it takes a lot to change it. >> I mean, I like that. What's involved in
now at this late date changing that to 90 days? >> Just direct me to do it. >> And >> I mean, someone could amend it on the floor. Technically, a town meeting, right? >> That's true. So the amendments that are being proposed because you asked um so the
amendment instead of the fee shall be set by the town administrator it'll say at the time of filing the application it would be a fee the fees for such application shall be set by the town administrator may provide for reduced or wave fees in the case of applicants who are nonprofit or charitable. >> Yeah we like that. >> The other one is the hours during which
l which licenses under this bylaw may solicit shall be set annually by the town administrator. So yeah, >> that gives you >> the sunset. >> We like that. >> Right. >> If you want to add just tell me what you want to add and >> really it was hours but also days of the week. Remember we were talking about Sunday.
>> Yeah. >> Yeah. >> Is that is that itself a religious bias? What about those who observe Fridays or Saturdays? >> Yeah. >> So would it make sense to add that in that language? Not only hours but days. >> And who has the power to revoke?
>> Well, I think that's the same. I the hours allows for the days >> police I think it mentions in there like if you violate something >> you can there's >> some provisions >> punishment up to and including >> arrest >> yes it was very serious >> so why don't we just why don't we just
say 90 days I mean what >> stoning >> why don't we just make it 90 days >> I would make it 90 days I would just say >> and that's just >> police department just has to track it >> under yeah and if if they don't then December 31 I mean they can right >> listen if somebody's trapesing along with an expired license somebody. It's
going to take somebody to complain, right? No, they're never going to know. They're only going to know if somebody complains and says, "Let me see your >> license." And they either don't produce it or they produce when it's expired and they >> I think that's the edit would be enforced from its >> the date of its issue
>> until like a period of 90 days. >> For a period of 90 days unless revoked. I mean, that should be a straightforward, >> right? I would do that. >> 90 calendar days. I don't know. Do you need to specify? I don't think so. No. >> 90 days. That's good.
>> This is one of those bylaws that's really just like >> I know >> it's going to be >> Yeah. >> But in practice, it's going to be, >> you know, >> well, we used, you know, it used to be done because it was a state law. >> Yeah. >> So, >> I don't know. We'll see. Again, it's
going to be people complaining that will trigger enforcement. It's not going to be >> And then the enforcement would be like >> and people I mean, vendors are probably not even going to know about it. They're only going to know about it when complaints start happen. >> I'm gonna have a copy next to my door. >> Ryan's gonna put it on the website. >> They get They get this complaint a lot.
The police. >> Okay. >> They're asking for enforcement. >> They have some enforcement. >> I had a resident in the last two weeks contact me about a solicitation that >> So, do we have to are we voting this? >> Wait, I have one other change. But >> there are several places here where it
refers to males like right at the beginning the >> well men. So it says you know bylaw apply to root salesmen. >> Oh >> change it to salespersons and then the definition any person who for himself >> or for any other person and then further
down it's >> we obviously pulled some his approval >> antiquated sale vote salesman. Yeah you're right. Very good. >> If you vote this version tonight in the motions book all of that's been fixed. >> Oh it has? Okay. All the Okay. Great.
>> Okay. Board of select men has voted to approve. >> Right. >> We degendered this. >> There are still towns that use that degender. Do it. I know. >> Isn't that funny? Even if they have women on me, >> like a button now. >> I should go on a mission after I get off. >> You know the one that gets me? >> The town fathers.
>> We're losing the town fathers. >> Yeah. >> All right. So, >> okay. Good. >> So, it's been degendered. We're changing the term to 90 days >> and that's the only edit. >> Okay. >> Nope. You're also changing >> well >> the hours and the >> I'm just referring to what's in the packet. >> Yeah.
>> So I would refer to what's being presented tonight. >> Okay. Very good. So this is different than what's in the packet. >> Yes. >> Okay. >> Okay. >> So do we have to >> Oh, I see. Because you've changed the application. Yeah. Okay.
>> Okay. All right. So this is article >> 22. We haven't taken a position on this, have we? >> Not yet. Okay. So, does someone want to make a motion? >> Yeah. Which article they article 22 um >> solicitation bylaw?
>> Uh I make a motion that the select board uh approve the um or recommend adoption of article 22 uh as amended >> or as per as amended or as it'll be as
it'll be presented in the motions booklet. >> Yeah. as presented tonight in the motions booklet. >> as it will be presented as it was presented tonight and in the motions booklet. >> Second. >> Any further discussion or deliberation?
Seeing none, we'll do a voice vote. All in favor? >> I >> I opposed. Who is presenting this? >> Chief Amandola and Deputy Chief Booth. >> Okay. And they're up on all the
Great. Good. All right. Is there anything else regarding town meeting? I know we we've gone through the bullet points. I think we've taken a position on everything. >> Okay. >> The conquered had its town meeting, so I'm assuming the >> high school budget, the amenities building passed.
Anything else? Um, just so you know, we went through the the motions booklet. We reviewed it with council. There's about 10 sets of eyes on it. We've literally crossed every tee. Um, and all of it is intended to do what it's intended to do.
So, we're going to print this tomorrow. Um, this is the motions booklet. So, it does look different to the than the warrant for those who follow along in these meetings. It'll be handed out at town meeting and it'll be available on the website and it can be changed up up to the last minute. So, this is just our attempt to be as transparent as
possible. >> What do you mean changed up to the last minute? >> The motion >> reprinted? No. Well, you can whenever you make the motion that that is what is >> Oh, then it could be changed. Yeah. Yeah. Okay. >> This is where we think we're at as of tonight. Approved by the select board.
We're going to print it tomorrow. >> Okay. >> I'm going to talk to Ethan about that one change and then we'll make that change in the bylaw and we'll be good. >> Okay. So, do we need to approve the motions booklet? No, we're good to go. >> Don't I just wanted to answer any
questions you might have about >> We set like a 5:00 PM. Did we set a meeting yet? We can we can >> Do we want to have a select board meeting? >> It's probably a good practice. 5:30. We starting at 6. >> 6. >> It's probably not a bad idea to do 5:30. >> 5:30.
>> Yeah, we'll schedule >> and I may have to split time because we're doing a CPC meeting. >> Well, we may not need to meet We're going to meet at 5:15, >> right? >> It's only if we have >> and then you can post it. >> I think as we sit here tonight, we don't
need it. something were to change or whatever, we we could >> Okay. >> 5:30. >> We're talking about 5:30, though. Okay. >> Yep. >> So, that'll get posted. >> I have more vocational. >> Yes, I'll be posted. >> Um, and so that's it. >> Yep.
>> Town meeting. >> All right. >> All right. It's Gretchen out there. Gretchen, code of conduct. >> Thanks, James. Thanks, James. Bye. >> All right. All right, we're going to code of
conduction. >> I'm standing so I don't fall asleep. It's great. >> Hey, we're ahead of schedule. >> Cintillating. >> All right. So, in the packet we have and I know Gretchen, you had sent some >> There's a memo >> a memo
>> at the front of it. >> Yep. Dave has >> Yeah, >> David has previously said that he has no comments. >> David David has said on record multiple times that he has no comments. >> There's a lot of uh Oh, wait. What's in
the packet though is not it does not have the um Gretchen it the comments that Donna made are they this this version that's in >> so the so when you turn a word document um into a PDF when you're combining
everything it doesn't like to keep the tracked comments um if you go into the one drive folder >> into the actual word document you'll be able to see them and I can also read them off to you. >> Okay. um cuz I have it open.
>> But were were any of those comments uh reflected here in this current document in the packet? >> Yes. So um in the redline version, Donna's changes are in blue.
>> Yeah. >> If that helps you. So what I changed based on your discussions is in red >> and then Donna's comments are in blue. Um, >> yeah, >> I >> and Donna has or Donna's changes rather
Donna suggested changes are in blue. She does have a couple of comments. Um, she is clarifying that it's conduct of members of the public body. Um because I think she thought
originally that this was supposed to apply to both volunteers and employees, but employees have personnel policies that that apply to us. Um as like a holistic document that personnel policies apply to us, whereas this your goal for these was to apply to
volunteers. Um, there were a couple of phrasings uh that are really from the Maya template that she found confusing. Uh, which I can go over if you would like me to. Um, I don't
know where you would most like to start. >> Can we put the gosh >> the marked up version? Ryan, can you show the word doc with the markups on the screen? >> Or if you give me permission, I think I can. I >> already did. Anticipating this moment.
so prepared. Okay. Um there we are. >> So we want to look at the code of conduct draft that was in the one drive. >> Better. Let's just log. >> So ideally you're seeing it now changes. >> Yeah. But that was in the packet, right?
>> Has that >> I mean in the one drive. >> So Gretchen, right away then >> under purpose where you refer to staff, it really shouldn't, right? Since that's something else, you're saying this code of conduct does not apply to the professional the daytime government.
>> I mean it it applies to professionals. It's just >> they also have >> Yeah. Your original intention it's that it apply so like as staff we we generally have the
personnel policies. This is about um so when I say that like to codify the culture that ensures volunteers and staff may excel in their positions for generations to come. Um that is because without the
collaborative relationship that Carile has built >> between staff and volunteers then that that breaks right so what I am attempting to >> okay that's >> some preamble to is the purpose that the
reason that you have a code of conduct for volunteers is so that you hold yourselves to a standard and then are also holding yourselves to a standard in order to make the work function. >> Okay, makes sense. So, >> okay.
Um Okay. >> So, do we want to kind of tick through the sections? >> Yeah, I think so. >> So, one purpose we we just talked about the first paragraph. >> Yeah. >> Were there any additional comments on that?
>> I mean, Gretchen explained the rest. >> Kind of preamble, right? Like, >> yeah. >> To applicability. There were a lot of um edits particularly in that paragraph. >> Yeah. >> Two. Um >> well that gets to Donna's memo, right? I
mean I think yes before we get to words smmithing. >> Yep. at one level up. Donna is saying, you know, well, we do you want to try to impose our will on the other elected bodies and wait for the shooter to drop or you want to not do that and just say
if you didn't sign the policy, we just note it somewhere. I mean, that's the path that was taken, right? >> Well, that's a little later in the process. >> Well, no, because it it goes to applicability. This policy shall apply to all elected and appointed officials.
>> Yeah. So when when we're talking about the policy and the applicability, >> um >> bringing up Donna's Donna's point that >> you can write a policy that applies to everyone even if you can't legally
support or enforce that. Um which like it's a code of conduct. There's not much unless depending on the type of conduct um there are legal ramifications for certain behavior but in general this is a social contract. So
you're saying as Carlile as the way volunteers function we are agreeing that this is the way we would like to function and the breaking of this code of conduct is a breaking of this social structure. Um so you can
decide that that applies to everyone. Um or you can be very clear that like you only have so much power. And in my discussions with each of you except uh Scott and David because you didn't want to. Um
you were very aware of the limits of of the board >> and that you are in charge of yourselves and you are in charge of the uh boards and committees and subcommittees etc that you appoint. um but that you can't tell another elected board what to do.
So that is your discussion to have and then I will write whatever you want me to write. I >> mean I think you wrote it well right you said it I like what you said. You said it should apply it we are saying it should apply. I like >> right >> being aggressive on that it applies to everybody but we we recognize we can't
compel you >> but by the way no matter what you do you got to follow these things right so I mean I think that's pretty clear. I don't have any >> objection to that. My only objection is that that last sentence about, you know,
you have to comply to anti-harassment, sexual harassment, it it it shows up three times. And I question, does it have to show up every single I mean, you make that statement in two. Does it need to be in three and then it shows up another time as well?
>> I guess I was uh I don't have all the policies in front of me. There's an anti-harassment policy and a sexual harassment policy. >> Mhm. >> Okay. >> Correct. They are two different things because of law. >> Lots of stuff. >> Yes. Yes. >> It's it's not an elegant answer, but that's that's the answer.
>> So, speaking I guess the um I also had a problem. I know I just want to go back to section one real quick. the last sentence of the first paragraph uh codify that
it's okay it's the generations to come volunteers are not going to be here for generations to come so we're saying that we're codifying a culture and ensuring that volunteers and staff may excel in their positions for generations to come >> I would remove the last four words >> do you know what I mean so I guess I
would just suggest can we change it to something like help you know that volunters unteers and staff make thoughtful, responsible, community-minded decisions whose impact will benefit Carlile residents for generations to come or however. But >> yeah, that's a good point. >> It's just a practical
>> or to David's point, just drop for generations to come. >> Sure. >> You can end it excel in their positions. >> Yes. >> Um I think that would be fine. >> Okay. And then applicability then? I don't have any other. No,
>> I'm fine with I'm fine through the end of applicability. >> Okay. >> What is where? >> Two. >> Two. All right. >> Um, three. Well, I know you're reading two, but feel free to go back. >> Which is the
>> I'm just frustrated. I had made changes last night and I lost them all. So >> when you spend some time on it, >> um >> so under >> three code of conduct >> again my only comment is is it redundant that moreover
all elected appointed officials must comply with towns blah blah blah. That's kind of already said, right? >> Well, you just said that. Yeah. >> I Donna didn't delete it. Generally, if I find that town council hasn't deleted a phrase that repeats,
it's because they think it should repeat. >> Well, the reason Yeah. >> The reason for not deleting, I think, maybe the paragraph, which is only a sentence, precedes it, that you refrain from communicating or acting in a disres,
disrespectful, abusive, or threatening manner. And so they reiterate some things that are very that speak to that like right like >> no matter what you whether you signed up for this policy or not you can't you
know harass somebody basically. >> I'm okay with it. >> To me it seems red but who cares? >> We're in three go back and comment on the code of conduct. Yeah, >> the A under uh section three. >> He's talking about this sentence.
>> I haven't got to A yet. We're just at the preamble, but yeah. Okay. >> Under code of conduct. >> Code of conduct. >> You were already there. I thought you were referring to >> No, no. David was in the preamble, not in section A. >> Three has a preamble and then there's an A. I see >> the moreover right at the bottom there.
You can highlight. >> Gotcha. Gotcha. >> I mean, I don't feel strongly about it. It just seems redundant, but I I understand the reason why it might want to stay in there just to make sure that everybody understands because it didn't talk about waste, fraud, and abuse.
It just went specifically to the harassments. >> Although I question whether workplace violence prevention would be in there, but I guess how it depends how abusive you get. So, I understand what she's doing. So, okay.
Travis, >> now you can go to A. >> I have a comment about the first bullet under A. Um, just that it says um that to represent a public body, you need to be specifically
authorized by a recorded vote to do so. >> Where are you? >> Where are you? >> Under a not the be well the next. No, the next >> Oh, the second bullet is >> Yes, it is. Yeah, the second indented
the first indentation under be well informed >> that's not in this >> says never. >> You have a different version, but it's not indented. >> Oh, here it is right here. Oh, sorry. I see it second. I'm sorry. Yeah, you're looking. Okay. Yeah. So, it says second one says specifically authorized by a
recorded vote to do so. So, you know, when we we've said I know we've done this plenty where we talk about Scott or the chair writing a letter. Well, we haven't typically taken a specific vote to authorize that. And I've just So, this is one I think we
>> And I think we may want to do it this way, but we just need to be cognizant that we need to do some education. >> I don't know why I agree with you and my my comment. I didn't even think about the recording, but the chair generally is empowered to speak on behalf of the
committee, only the chair. Right. But that was Arie, I sorry. >> Yeah, go ahead. >> I think you make a great point. I was going to bring that up, too, that next select board. I was going to suggest that we have something more formal regarding the responsibilities of the chair because, you know, as a chair, I
was always questioning, oh, should I speak on behalf? Should I write this without anyone? You know, I wrote press releases without contacting all of you and I figured it was within my purview, but we didn't have anything formal and I think that would be helpful.
>> Well, two different things, right? So, we could formalize we not a part not a part of this. The select board could formalize the duties of the chair and the responsibility. >> That's what I think should do. Not on this, but not this. I was just >> I agree with Barney. Well, first of all, this doesn't acknowledge that the chair
typically in all the committees I've been in does have can speak for the committee. Now, how they speak and whether they have to vet it through their committee, >> but I I think what this is getting at is I wouldn't go in as chair and say especially something the select board hasn't talked about and say, "Well, the
select board will support this." I wouldn't do that. You know what I mean? You can you can >> say how the select board has discussed things and what the opinion is of the select board, but I so I I think the intent of this is probably a little vague in the wording. >> Okay.
>> But >> and then there's the recorded vote thing that Barney mentioned whether we need that mechanics of, you know, recording. You just don't want people speaking for their board out of turn and mis and I guess you also want it I mean another way to say it is you could
>> and this should be reflected in your minutes but uh >> but I do think it's important that that the body does in some formal way authorize the person to speak for them. What if you added
>> because we've had some situations where that has somebody's been speaking as if they're speaking for their committee and they haven't even discussed it with the committee. >> We had one very recently in the school superintendent selection committee. >> Did you see that? So
>> this is a real common problem not just in Carlile. This is this is a statewide problem. We receive training on it all the time. So you as a select board member have no power. You as a select board have a ton of power and some people don't understand that. >> Yeah. Well, it's not just the power. You shouldn't express,
you know, when you should like even if the mosquito were to contact one of us about something that we haven't, you know, we should say, please talk to the chair, right? I mean, that's do, right? >> What if you just took out by a recorded vote because even when you write a letter or something?
>> I I think I agree with that. I >> You can usually it's oh, you can write a letter that's fine. We don't need a vote on that. So, if you just say except when >> authorized to do so, right? Yeah. >> And does it mean need to be authorized to do so in a public meeting? Right.
>> It would have to be. It's because >> Well, I think you might want to say that though specifically. >> Okay. >> Specifically authorized in a public meeting. >> Okay. So, authorized by the public body in a public meeting. Yeah. >> Is Yeah.
>> Gretchen, are you taking notes? >> Uh, I was live editing. >> Okay. >> Okay. There you go. >> All right. So if if that screen goes back up, you should see the change. >> Yeah, I see it. >> Okay. >> Right here. Yeah. >> Okay. >> Except when specifically authorized
>> to do so in a public meeting, right? >> Genesis was we have a lot of policies that cover staff, but we don't have >> similar policies that cover volunteers and there have been instances where volunteers have not, and you can speak to this, have not treated
>> staff appropriately. >> Yes. And so educating them is >> educating and then in in a case where somebody went astray, this would we would say they didn't this this person did not violated the code of conduct and we're censoring them. It would give you something >> right. >> Well, it's part of the training too. If
you have a written policy, part of your job as a volunteer or elected official is to bone up on >> Yeah. know what >> the rules are. >> But at the end of the day, it's a policy. The only teeth in this whole thing is really just to say don't do it
again like censor you like there's no >> right >> you can't unappoint someone >> we could but we could choose not to reappoint them >> right >> but you don't need a like main that has always been the >> so this is to me more of a symbolic slash >> yeah and that's why I think I'm
comfortable saying like >> Gretchen did write it >> it applies to everybody you know >> yes >> it applies to everybody whether we can enforce it or not >> you know people should I I mean I think our we're moving towards more training of the rules get more and more
complicated right so OML which I don't know when did it become a thing it's only been a decade or >> right >> it's probably been around a long time but the in my time it became like a it was like a non-issue that suddenly became an issue so now everybody really
needs to understand what OML is about you can't >> right >> you cannot so you know this is a thing like you have you know, behave and I don't believe people do not volunteer for public service with the intent of >> right >> sewing chaos, right? They they do it
because they want to do it. So, >> it's also one of our select board goals is to create a code of conduct for appointed and elected volunteers. >> So, I'm good with I mean I think it's well written. But but it it came back to the discussion of what do we do when
>> when volunteers aren't treating staff appropriately. >> There's not much you can do but I think having at least having a code of conduct is well sending a signal. >> It defines the standard right if it borders on harassment. That's made very clear here.
>> Yeah. Yeah. We had a situation I won't say which board or which staff member but there was a particular volunted official actually who was very disrespectful >> to my understanding to a one of our professional staff and the chair of that
board and the employee involved the and the volunteer involved they worked it out like it was a thing and you had to kind of confront it and say that's not really acceptable and it kind of went away >> but But I would see in the my hope in the future is if we came across something like that, >> yeah,
>> you could have you could say >> so and so point to something in here and say you did not treat if you wanted to actually take an official like public position on it. This would say code of conduct versus >> Yeah. >> Yeah. >> But it doesn't have much better to have it than not have it, I think. Right. So
it's just another tool. Well, the place that has teeth, you know, is further down the question, right, of whether you on your application, if you choose not to. >> Are we on C? >> We're on a >> A >> 908.
Um, >> okay. So, you're looking at the version at the bottom of why is the GL268 >> looking at the version on the >> It's the only one that's flagged. Do the other ones have numbers? >> Are we looking at the same? >> Um, they do. Some of them are
combinations of law. Um, it's just so ethics, the conflict of interest statute is just generally also cited as 268A. >> Okay. >> Um, >> because procurement laws, there are a lot of them. Open meeting law is one
thing, but the public records act, which interacts with public meeting law, is a couple of different laws. So, it's just >> Okay. All right. I >> I mean a lot of them I think are like the third bullet in a accept your position as means of unselfish public service. That's great. Nobody would deny
that. Not to benefit personally, professionally or financially. Well, I benefit from this personally every night. I love it, you know, and so I don't know. I better not do it because I love it and I'm benefiting from it. I think there is just like financial. I
think you should strike. I think it's it's your your financial. >> I think it should just Yeah, it should just be financial. >> It just should be financial. >> I think the the Maya template borrowed from the ethics statute for that one. So, when it says that you're not personally benefiting, it means that like >> Yeah,
>> you're not getting anything out of it except the warm fuzzies >> and we're definitely not benefiting financially from this. So, >> but that's what you want to stop is you're you're saying financial >> Yeah. Not to benefit, you know, professionally so all-encompassing professionally. I agree. Yeah,
>> professional ends up being financial anyway. >> Professional >> not to benefit financially from your public body position. That's it. >> Um serving personally of all the second I think get rid of personally and professionally >> because I
>> not to benefit financially from your public body position. >> Yeah. Right. Yeah. >> Okay. Well, although just a little bit of comment on that the professionally you might not benefit financially but for instance using your title as a
member of the select board hold on you you're trying to engage with somebody around something outside of your work as a select board member that has something to do with your profession. I met the governor last year
and she was very interested in the fact that I was a select board member. I happen to be representing CEO of my company. Did I benefit because I also told her I was a select board member? Maybe. >> Was that a bad thing? I don't know. I don't think I think professionally it's a slippery res.
>> I agree. I think we're we're just I feel like we're trying to legislate too much here. >> Be a good person, you know, and if there are a few things like harassment or >> and it's a it's a policy. It's not a bylaw. It's like >> right true. >> And at the end of the day,
>> you can't do anything serve the the fun chief function of local government is at all times to serve the fourth bullet to serve the best interests of all towns people and the town. >> Yes. Great. >> Well, but you we make decisions that
benefit some town's people over others because that's what we always do. We always have to make we make we're trying to do it in the best >> but it says the best interest of all towns. >> Well, we should probably strike maybe should be best interest of the town. Our job actually is the best. I know it is.
I agree. And that's what we all come here to do. But I'm just saying that some of these >> Yeah. >> I don't know. I feel like we're getting in the weeds. >> This one gets too much to it gets to the point of if someone were to come and try and cram through their own personal agenda, right? >> Well, we have parody roads. I think to
serve the best interest of the town covers it. >> Yes, I agree with that. >> So, let's do that >> rather than at all perhaps. >> Right. >> At all time. >> Well, at all times. >> At all times. >> Is to Yeah. Just Yeah. Just recognize the chief function of local government is to serve the best interests of the town. Okay. >> That's it.
>> At all times. >> Yeah. Keep it simple. I agree. >> Between the hours. >> I agree. This could like 10 bullet points about >> being good person. >> Being a good person. >> Does Did you get that, Gretchen? I believe I did. It should you should
see the change that you requested on the screen now. It's here. >> Uh >> yes. >> Recognize that the chief function of local government is to serve the best interests >> the best interest of the town. I need the word of back there. But
>> yeah. >> Yeah. Of the town. Um you have two twos in there. No, you struck one. Okay. >> I struck Yeah. Or Donna struck one. one of us. >> All right, got it. But I I see your point, Travis. It's like there's a lot of stuff in here that's
>> Well, >> like you don't you could probably strike >> or maybe they be improperly influenced in the performance of your official duties. That's the two >> you could strike the next two bullet points. It's like
>> maintain public confidence and it's like what does that mean? I don't even know. It's it's not objectionable, but it's not value added. None of this is patently objectionable. I mean, I read this, I'm like, of course, I I agree. But I just feel like we have so many
we're trying to micromanage on too many levels here that I that's my own view, but there are four other members who you guys weigh in. >> I just want to get one implemented. >> Well, the I mean, let's talk about
>> that's that's one he needs a Well, I mean, it's >> Well, the first three bullets are relevant, right? Get be informed. >> Yeah, we're down. >> Don't speak for the committee unless you're authorized. Y >> don't benefit financially,
>> right? >> Now, we get to the squishy stuff. But, I mean, you know, we re understand that your job is to serve the town. That makes sense. Be respectful. Okay, great. Safeguard any information, you know. I think that's fair.
Um, >> open and transparent. >> Yeah, open and transparent is a good one. >> I think we could eliminate the one be before that the conduct official business in such a way that you >> are not improperly influenced. I think we could get rid of that one entirely.
>> That's too nebulous. Yeah, agree. >> Do you? >> Yep. She's already gone. >> Got that one. Okay. >> And then and then below the transparency one is yet the third time we're bringing up the compiance with the town policies. Now we add in the prevent fraud wage.
>> No, but it's in the preamble. I mean, you have to do that anyway, right? We've already said that you're required to do that regardless. So, I don't I guess I don't understand why that bullet needs to be there because you have to
>> I think the last bullet is important. >> Last bullet is important. >> With the the policies, >> with those Yeah, you got that's what we're trying to educate people that that these are things that you meeting law procurement like that's >> those are the more important ones right
>> well that's the ones that I think are less >> those are the ones that require training right >> so what if we just said comply as fully as fully as possible with all town policies and with all applicable laws what if we just combined them
>> sure >> just and then and just strike all >> all town policies and applicable laws >> including without limitations following Jesus. >> I would go for that >> because we've already said >> Yeah.
>> multiple times the anti-harassment. >> Just combine them into one. >> Yeah. >> I think it gets the point across. >> Yeah. >> I think so. Yep. A >> conduct. >> Do people feel good about a
>> appreciate the all those changes? >> That's right. >> Interacting official. >> B >> A >> conduct conduct conduct me in relation to other treat all members. >> So >> other elected and appointed officials as in volunteers, right? Why are they
called officials? Is that does that mean volunteers? Appointed volunteers. >> Yes. >> Okay. >> So, elected and appointed are two different words. Officials is one word for both of those things. You're all officials whether you're elected or
appointed. >> Right. >> Oh, >> you are a public body official whether you are elected to your position or you are appointed. >> I I think somebody reading this though might be confused. But
>> so this this set of things B >> talks you know refers to the interaction of >> uh an elected or appointed official with >> within the group >> within the group of of his or her you know committee or board and I presume
with other interactions with other committees and boards but it doesn't talk about interaction with the professional staff. That's not That's in section like C, David. >> The next one. >> All right. Good. Okay. Got it. Yep. All right. >> Okay. The first one. Treat. Why wouldn't
you just say just treat with respect period? I don't know. Why do we have to get into the nuance of Okay. Well, we're >> despite differences of opinion. I mean, you may not have a difference of opinion. You may >> Well, respect. >> Yeah. But this is directed at I mean
based on a some committees that have operated very differently. >> This is also language that comes from Maya. >> It does. Yeah. >> So like the insurance company wrote it. >> I why why are they
>> because they don't want to get lawsuits >> because they >> people sue each other for >> this is a common problem. >> Yeah. I think we should leave this in unfortunately. >> Which which >> the first bullet under conduct. Yeah.
>> Or con >> again there's nothing in here that's like >> is you to your point it's like just be treat people with respect and even when you don't agree. It's it's like it's like kindergarten. >> So is Barney's teaching this? She taught it for years. You know
>> the solution wheel. You remember that? The solution wheel. >> Now we've got this. I know. >> So, Barney, we go from >> when they grow up, you go from the solution wheel to the um the lawyers. >> I know you know this, but most of the personnel policies are also very common sense, like >> Yeah. Yeah.
>> show up to work and >> Right. >> wear shoes and >> Right. Right. >> There's a reason they exist. >> I mean, some of it's like I I like the one that's, you know, talking about even though it seems silly, but qu and like notify your chair
if you can't attend. Like those are just good >> y >> um reminders, >> right? >> And formal notice to resign. I think that's helpful. >> I don't know that like participate and interact in official meetings with dignity and decorum >> like that might already be covered in the previous one. I don't know if we
need that, but I'm not objecting to it. >> The last bullet though I maybe it's the last on my page. The fourth bullet recognize that actions and votes taken at meeting taken at meetings represent blah blah blah. And then it says that you alone cannot represent the public
body outside of such meetings unless authorized to do so. Well, wasn't that already addressed? >> We've already said that. >> Yeah. >> Above that um >> yeah, >> wherever we put that. Yeah. I that's bullet number two under >> conduct generally and in relation.
>> See, I I would have I would actually modify that bullet. >> Which one? the one you just are on >> to say recognize that actions votes taken in meetings represent the will of the public body as a whole and that if you your place to disagree is in the
public meeting and not outside the right >> like we had what the other day right Travis you were complimenting me on my you know wanting to have a unanimous thing >> yes that's true >> if we had a 4-1 or a 32 what is it 3-2 >> yep >> we have it here and then when we're done
we don't go off and say wow I didn't really agree because this came out right. It was I think that's where instead of >> so that last line about the last I guess phrase after the and that you alone cannot represent it's more >> that um
>> you will support the will of the you disagreement to the >> the dis the number four bullet under conduct. I would say yeah >> if you disagree your your place to voice or maybe you don't say that your place
to disagree is in the public meeting and that you will support the decision of the public body outside >> well we've got the differences of opinion there bullet >> then you're into like your personal freedoms of what you you know I don't know >> it's a code of conduct I mean you shouldn't
>> code you're right you shouldn't but you know maybe there's an extenduating circumstance you wanted >> I don't know okay fair Right. >> Well, I don't know though, Travis, because >> because we're all here and we all agree, but maybe you don't. And maybe you want your freedom to go and say, you know
what, I don't agree. >> You shouldn't then you shouldn't. No, but that's >> No, no. You mean you were one of you were a member of the select board, but you voted for it and then you go out and you just say you didn't. >> You say I changed my mind or I did so I changed my mind. I'm just saying personal freedom is I I don't want to
just throw it out here by, you know, saying, "Oh, well, we're all in it and we made this decision." I agree. I that's how I would operate, but I there may be situations where you say, "I I'm I don't I'm not buying into it." You know, >> strike it. We can add something later if
it becomes a problem. >> So, >> but we're getting >> So, like, do you want me to try like your place to disagree is in a is in the public meeting. Be mindful of Travis doesn't agree. >> Just take it out. >> First amendment. We're >> It's too squishy. It's too like
>> I don't know. That's >> And I don't I don't know that someone doing that I would say you violated our code of conduct because you you know you said you expressed your opinion that >> right >> if if there's an issue that arises in the future then we need to amend this. We can amend it.
>> So are we that fourth bullet then are we eliminating the entire thing? Yes. Yes. Okay. I'm fine with that. And the next one you can I can say delete too. It basically says do your homework. >> But I mean >> right
>> like >> well you shouldn't I mean the the thing that's actually more relevant in the next bullet >> is not make >> it's not the homework. It's like you shouldn't make statements on how you would vote before you've had the public meeting. that >> nobody should say well you know tonight
that we're going to talk about >> vocational tech and I'm against it like you shouldn't be saying that right >> so um refrain from making statements or promises >> isn't that sort of covered in um the bullet that's the second one from the
bottom make decisions >> only after the facts >> as reasonably known on a >> well that's a separate thing I would say >> in bullet five or whatever Can you just add to it and uh refrain from making uh
statements on >> I think the refrain from making statements one should be limited to say how you will vote on matters that will come before the public body until that body has deliberated like that I would say Travis you shouldn't be you
shouldn't be saying how you might vote on something before that has come the postfacto of I'll I'll agree with you that >> okay >> you should be free to say well >> you know the board voted but I didn't agree for these reasons okay fine but
you shouldn't say it's coming up for vote next week and this is how I'm going to vote that >> but what if you say I don't support it but you know you're not saying I'm not going to you know what I mean like sometimes >> right exactly I mean all of this works and stuff okay strike it strike it
trying to you know jockey for you know take public Take it out. Take dig it out. >> I'd rather >> So I have I have two comments before before I take it out the way you're asking me to. One,
>> it did originally have the word quasi judicial in there. So imagine imagine a dog hearing >> and someone goes to the mosquito saying, "Well, there's no way that you're ever going to vote that this is a dangerous dog because that's a terrible thing to
do before you've even heard what's happened." Not great, particularly from a liability standard. Um I also like I have heard I have heard things in
other communities um where public officials have talked about which teachers they are going to cut at at at a religious uh at a religious service with one of the students of some of those teachers. Um
>> so that's why this is a bullet that exists. So I would just want to keep that in mind. I'm still like we can delete it. This is this is your code of conduct. Um but that's where this is coming from. >> This is that helps it make sense. >> The making statements one. >> No, it's the refrain. Yeah.
>> Okay. >> Prevent from making statements or promises like I promise to vote this way even if I have not actually heard the context of what I'm voting on. >> Yeah. I you know >> Yeah. >> I would I think it's a good practice not
to do that, but I don't Does it does it help? >> I agree. It's the how we should operate. I'm not disuting that. >> It has no teeth. So, you can't do much about it, but you could point to it and say you really shouldn't >> you shouldn't talk. >> Shouldn't have done that. You shouldn't have made that statement. >> It says refrain. It says it doesn't say
you are prohibited. >> Right. Right. >> It says refrain. All right. >> And does it help statements and just have it be promises? >> All right. Let's decide. We're getting >> Yeah. >> But but you want to get in the weeds. So, we're getting in the weeds of this. Well, that kind of that one if you leave
the refrain one in there. >> Um then I think you can get rid of the the bullet second from the bottom. Make decisions only after the fact. >> That's redundant. That's >> redundant. So you could get rid of that one. >> Um >> you got to have the executive session in
there. >> Yeah. So that's it. I think if you do that then I think >> and then uh >> um >> process check. It's It's almost 9:30. We're through. >> We went through. >> Oh, we haven't done the personnel
policies. >> No, that's being cancelled. >> That's being cancelled. >> Okay. >> All right. So, we can go like another 15 minutes and then >> let's just finish. >> We have time if we need it. We have time on the 26th. We could finish off. >> Sure. >> 26th. >> 26th.
>> Okay. All right. Let's be Aubry's not hanging out. >> Let's go. Let's roll. >> Let's keep rolling. You want to do your >> TA? >> Five more minutes. Okay, we're down to um >> we've got till 9:45 or 10. >> C item C on conduct in relation to the
TA. >> I don't know. This seems kind of specific. >> This seems more like a TA bylaw, >> right? Which Right. David, >> I I'm jumping ahead, but to the bottom bullet under C, I was the the last
sentence. Refrain from providing information to the town administrator that would create a conflict, either ethical or moral, between them and other public body members. What is the instance here that you're thinking of? What's an example where this was put in?
>> Lies. >> What? >> Lies or mistruth? >> Lies or >> Oh, telling a lie to the TA. Well, isn't that like don't lie? >> Well, and and I don't know on that one. I I mean, I don't want people to lie to
you, Ryan, or any TA, right? But at the same time, we hire the TA to be like the professional who can, you know, and if if someone was saying, gosh, I was I don't know, refrain from providing information to create a conflict. I was trying to think of a conflict like I was
harassed or something and it created a conflict because of the person in there. >> The TA's your highest, >> you know, official should be able to handle those types of things and conflicts. That's why we're paying the person the, you know, to to resolve the
or to to deal with those conflicts. >> Although this is speaking to volunteers, right? This is speaking to volunteers, not to >> and elected. I Yeah. I mean, to me, I would take the first bullet and tuck it into D and get rid of C. I
don't I mean, that the first bullet's important, especially I mean, >> wait, the recognize and support the >> chain of command. I mean, especially for not us. See, we're we already have a whole thing with the bylaw and what the select board does in the this is all the
other boards. Like if they have a beef, they need to resp with the staff, they need to respect the chain of command. >> Do you think that A and B under there, the first and second ones are a little bit redundant? >> A and B >> and recognize and support the chain of command and the next one says give the
TA full responsibility. >> I would only take the first bullet. >> I would strike all of C except the first bullet and put it into conduct in relationship to town staff. I mean, the first one is there's a chain of command, right? You got to understand the chain of command. You got to and then treat
people with respect and all the other things. >> What about the third bullet point I think is important to Ryan where because he runs into this issue where people are coming to him >> without their >> Okay. Saying they're acting on the board, >> right? That one's important to you,
right? >> You will post this job. You will do this. >> Right. Yeah. Yeah. >> Okay. Fair enough. >> So, maybe just slim it down then. >> Yeah. Just uh bullet two. >> I'm striking bullet two. >> Two and four
>> and four. >> Right. Okay. There you go. Good. >> And again, if we need to add something, we can we can always amend this. >> Okay. >> Now, is this just me? Um that the chain of command >> sounds military, >> you know, has
>> it is milit? >> It is military, right? I mean, I I >> didn't write it insurance. >> Yeah, I know. We just >> But did recognize and support >> strike that and just say follow the town's complaint and procedures. >> That's fine. >> Like >> Yeah.
>> Yeah. >> Yeah. >> Well, it says chain of command at the bottom anyway. >> Follow. >> It says chain of command below anyway. So, you've got it cover >> for direction regarding the chain of command. Refer to personnel policies. >> I think the important part of that first bullet is the complaint grievance
procedures. It's not the >> overall chain of command. >> Right. >> So, and refer to the personnel policies for chain of command and complain. Yeah. >> Right. >> What about that? It um >> just strike the first sentence. >> Yep.
>> And then um >> good. >> Okay. >> It's now all very red. So I'm sure it's hard to read. >> And then just but somehow then the bottom where it says refer to personnel policies for direction regarding chain of command. Can you just say refer to personnel policies and complaint and
grievance procedures? >> I already said that above, right? says follow kind of says it in the first sentence that the now >> I mean the the refer to personnel policies tells you where to find them. >> Yeah. >> Right. >> Yeah. I think that's right. I think that's fair. That's a reference. It just
you could even make that parenthetical. >> Then it would be obvious, right? >> Google says hierarchal structure or reporting structure. >> Refer to personnel policies for more for detailed information or something. >> Yeah. power structure too, but I don't
think that's good. >> Or I would say >> hierarchical. >> I would maybe what you should do is the first sentence instead of chaining recognize and support the town's personnel policies. >> Period. >> Yeah. >> Follow the town's follow the town's complaint.
>> Um and then instead of um >> I do think that's a good point that you cannot take disciplinary action as an individual member of a public body. >> Right. So that's good. body has voted that authority, >> right? So, so recognize and support,
maybe it goes first or it goes last, but maybe it's the last thing. Recognize and support the town's personnel policies, right? >> I like putting it, I could go either way. It doesn't matter. >> I
did. >> Well, okay. Here's an another that you um you um understand and support the town's personnel policies and the town's complaint and grievance procedures.
Period. And then a new bullet is recognize that you cannot take disciplinary action as an individual member of a public body. >> I would go with that >> unless blah blah blah. And then >> Okay. >> You get rid of the um >> can you repeat that for correction?
>> Yeah. Yeah, I you are I am totally lost now. >> Okay, sorry. First bullet. So, the first bullet would instead of have recognize and support the chain of command, you'd say um uh understand and support the
town the p the town's personnel policies and the town's complaint and grievance procedures. >> Period. >> That's the first bullet. And then the second bullet is uh I don't know if you want to say recognize that
you cannot but but if you said >> acknowledge >> as an individual member of a public body um >> you you may not take disciplinary disciplinary action uh unless the public
body has voted that authority. >> Is that even a thing? >> Can you do that? >> We ever let our >> would you ever vote >> time government take action? We don't allow that, do we? >> Oh, yeah. >> And an elected board who has a staff member. >> An elected board could vote to say,
"Okay, Barney, you go talk to Ryan and tell him he did this improperly." >> It's not as common in Carlile, but elected officials believe they have a lot of authority sometimes. >> Uhhuh. >> That's true. >> I see. Okay.
Well, then I guess I'd make it a a second bullet. The best example is something happens where there needs to be an investigation or harassment or something and that board member or that elected official says you will tell me right now what's going on with that and the personnel policies say like and
liability says no >> you can't. Yeah. Gotcha. >> You have a right to file it but you have to follow the policy. >> Yeah. >> It's most common when they don't agree or they think that pro >> they make it personal. Right. >> Yeah. >> And that's all very understandable but it's >> a lot of liability there.
>> Yeah. Well, the So, are we back? Are we with >> So, are we Does it work then to do what I was just describing? Okay, Gretchen, are you okay with that? Let's see. >> The town's personel. >> I think so. As an individual member of a public body, you cannot take disciplinary action unless the public
body has voted that authority, >> right? >> And am I getting rid of the parenthetical? >> Yeah. Yeah. >> Yeah. >> Great. So Christine, you you'll recognize and remember like as a library trustee, you are an HR authority, right?
So sometimes you take on that, well, I'm HR, >> but down below below the position of library director, >> we I mean we would look to the library director to run, right? But what we did
have an instance where the people um why did you make um >> to the trustees to complain about the director the separate the follow the town's complaint and grievance procedures as a >> because because y'all told me to. So, what do you want that to say?
>> Pardon? >> Take. >> Well, I think it would just say and and follow or and support or say support recognize and support the town's personnel policies and the town's >> uh whatever that says complaint and
grievance procedures. Right. >> Go. And don't have to say follow, just say and the. >> Yep. >> Yeah, there you go. Um, >> okay. >> And then >> so that would be the section >> and then you get rid of the fourth one.
Yeah, you got rid of that one already. >> Yep. >> So there' just be those two in there, right? Okay. >> And then >> Okay. D >> D for almost done. >> Almost. So close.
>> I think well I think this is the >> Now granted you haven't had one of the largest discussions but you know >> this is where we have to do it. OML. >> Yes. >> Yeah. So this the second bullet is the
really big one. Uh oh and then and the third one about not criticizing Yeah. in public. Again, that second bullet feels like we've all those points have been hit on up above.
>> Um Ryan and Gretchen on that one. I know this is an issue, right? >> I think all four of these bullets are important. >> Uhhuh. So if you think of I mean >> so you would you would recommend keep
from your standpoint you want to keep >> for mine. Yes. >> Okay. >> Or to facilitate goals and tasks >> and you don't understand why because you all treat employees with respect. Notice he said that with David out of the room.
>> Let the minutes show. >> And 99.9% of all volunteers in Carl do as well. >> This is very rare. >> So there are any of these redundant to you though or >> No, I think it's clear in this section because people will read it. So it's important.
>> Yeah. The only thing I think you need is just a little um is the word of in the one, two, three, four, five. In the fifth line in the second bullet where it says and tasks of the public body, right?
>> No tasks. Sorry, sorry, sorry. >> Facilitate goals. >> Task the public body has determined >> and not from an individual member without consultation of the larger body. Okay. of the public body
to tasks maybe it's that the public body has determined what does that mean anyway the public body has determined the goals >> yes that so that's what I'm trying to say so effectively >> to facilitate >> you just said facilitate the public
body's goals >> which bullet >> we're on the second bullet under >> okay ref giving so like What what I'm trying to get at is >> you have set goals >> in order to complete those goals, Ryan,
Aubrey and I have a set of things that we do. >> Yeah. >> You don't have to come back and like if Barney you're like, "Hey, in order to complete this goal, I have this idea and I'm going to task Gretchen with that idea."
um you technically have to run it through Ryan anyway, but the object is like you could do that because it goes towards the goal, right? >> What we're trying to avoid happening is somebody who's just like, "Hey, this is really cool. I want a staff person to
like >> help me." >> Right. Right. Um, so if it's like a a thing that has been decided as a goal of the body or as a thing that the the public body as a whole has decided needs to happen, then
cool. We can like work on solving that problem through various means and with varying ideas. As long as we're working towards the same goal that has been decided in public, >> right? >> Right. So there's maybe a simple >> the options. >> I mean first of all I would say the the
first half the first sentence >> probably belongs up in the TA side right treat all >> does having it separated between TA. >> Okay. All right. Then the second sent
fair enough. The second sentence I would say or maybe the way to say is channel all all such activities through the town administrator unless you know authorized to do so in the public meeting. I mean if if we have a
meeting we say Travis you can go talk to Gretchen about the why get into the goals. It doesn't matter the goals. It's like if we as a group say Travis go talk to Gretchen about you know setting up for old home day then we've done it in a public meeting right and Ryan
>> well but >> go go goals is maybe not necessary but the >> the most likely if if you don't agree with your board the most likely way you're going to try to circumvent is through staff >> right >> because we feel like we >> you can't do it unless you're authorized
in a public meeting period. Sometimes people have a discussion doesn't go their way and then they go to staff and they're like do this >> right right >> we don't know that you didn't talk about it or you did >> didn't we didn't not your public body somewhere up above >> for giving instruction
>> we we already made that point like you can't circumvent maybe I've read it too many times >> yep >> thinking >> um it's there for the town administrator specifically but I think you also struck struck it that section okay yep we're never going to get through this here.
>> Instructions being >> We don't have much left, do we? >> Yeah. We better step it up here on the part, which I think is >> Yeah. >> Can we take out the second sentence for now and just >> like >> Yeah. >> refrain but channel all such activities to the town administrator.
>> Fair enough. >> And make I will point out that the reason that sentence existed is because one of you didn't like that it ended with channel all such activities through the town administrator. >> Just it's too vague. It's confusing. I would just take it out. >> You might be able to figure out a way to
write it differently, but for now, you're >> and we're coming up to 9:45. So, let's finish this section and see where we're at. >> Um, >> again, the last bullet seems redundant with the first bullet. >> First bullet says, "Treat all staff as
professionals. Respect the abilities." >> Yeah. Right. >> And then we say, >> "Yep." >> I don't think And then the outside. Yeah. I I think we could strike the last board. >> Uh I think the the ending clause there matters a lot
>> outside of their regular job duties, >> but you're not supposed to go to But bullet number two says you can't go to any planning board can't come to me and say, "Hey, Gretchen, do this project for us without running it through Ryan." Because I don't work for the planning board. That's not in my job description.
>> And so that's covered in bullet two, right? >> Isn't it? It is. We just talked about it. request assistance from town staff who do not directly report to your public body. >> Yeah, >> you already hit on that. >> You feel like >> Brian, does that work? >> Yeah, that works. >> And again, we can add more color if
needed, right? If this is >> So, we're going to eliminate the last bullet, >> right? >> And the one about resolving conflicts. Um, >> uh, >> well, just Yeah. Don't >> never I would think I would just say, >> um, >> I would say even outside of public me, I
say even in a public Uh, some of you were were very clear that you wanted to be able to talk about it in a public meeting if it was within your rights to do so, >> right? >> Yeah. >> Okay. I'm I'm okay with the way it's written.
>> Okay. So, do we want to just talk conceptually about >> Okay. >> the um take a few minutes just to talk about the issue of >> Yeah. the distribution and education the last um couple of lines right that are highlighted >> right
>> and and maybe we can agree to I mean do people want to keep pushing on through this or do we want to take it to the next meeting and finish up >> how full is your agenda next time >> it's it's okay I want to keep it a briefer meeting but um >> I mean I think we can yeah well we've
done so much markup it might be useful if Gretchen just circulates >> but on conceptually is this to the original question. >> Is this something where >> if someone declines to sign it, do you not consider them or do you just
>> No, you're noting it. I guess you're saying you're noting it and and uh >> that's all you can do >> and the alert to the appointing authority. >> So that's not all you can do. Just to be clear. Okay. >> So this is what I wrote because none of you agreed. >> You all were on you were on a spectrum
>> um about what you would do in this situation. So that's why you you do need to deliberate it. You have the authority um to do everything from make it a part of the application process and if they don't sign it, no one ever sees the
application. It is a prerequisite to apply. >> I like that. >> And it just like goes into the ether. I send them a message saying, "Thank you very much. Unfortunately, the select board has chosen that uh the code of conduct is a prerequisite for application. If you would like to appeal
this policy, you may appeal it to the select board. >> Okay. So, so question Gretchen, that applies to the people we the committees we appoint. >> Correct. >> But what about the other elected boards and then the committee? >> You would not be able to do anything about elected folks um because the
voters are electing them. So >> again, like a voter as voters, you can choose to elect people who would not follow a code of conduct. Um for >> this is you would say that any >> elected >> wouldn't you say that any volunteer
applicant declines to >> or any volunteer it wouldn't be an elected person. >> Well you could no you could you could make could you maybe not you could you make this part of the registration for
election? >> Oh lordy >> no absolutely not. >> Okay too bad. That's a good, you know, weaponizing >> like again you can bring it to the mosquito and it's like >> but could you make it but Gretchen you could then at at swearing in or
something it could be >> not not for electeds >> elected are not going to sign it at all >> elected do I have to take the oath? No, right. You take an oath >> about Yeah. >> Just add the phrase I I swear to uphold
the town's >> code of conduct. >> Code of conduct. Yeah. Right. >> That's an oath, right? >> You you as the select board can choose that. But there is >> So the stack of Bibles you just mentioned by the solicitor's um next week, next meeting, you can
present >> anyway. So what you're saying is that we can't even present this for signature of the elected officials. >> Correct. Because other than recall there is no recourse. So like who cares? Yeah. >> Right. So like you get elected, you don't sign this. There is no recourse
for that other than public pressure. >> So the Carile could choose to recall you because you did not sign the code of conduct or did not agree to the code of conduct. That is Carile's choice. >> I see. Recall. Yeah. Okay. No, we're not recall. You you as a select board have no power there.
>> Well, we we appoint most of the >> committees, right? So, yeah. So, make it a prerequisite. That's fine with me. >> But this >> we do have that authority, right? >> Actually, we have the authority says, are we going to use that authority? >> Every once in a while, you got to shoot. >> Wait a minute. The first sentence of
this second paragraph says each elected or appointed official, so shall sign a statement that they've read this policy and comply with all the requirements. So each elected person is going to be asked to do that, right? But yes, we can ask them. They don't have to.
>> What David was suggesting was that we make it a prerequisite. >> No, no, no. But but but then I was asking Barney's question and I thought you said we can't make >> each elected. Let's shall sign a statement. We can't >> Well, you can do that, but you if they
don't sign it, there's nothing request. >> But don't we have you say shall be asked let them know their rights? I mean, it's kind of like, you know, they don't know if they can or shouldn't have to sign this. >> So, should it say >> the elected official? >> Yes. >> Yeah. Yeah. No, I think it's a good thing to ask them to sign it.
>> Well, so you can't say shall sign it. Say asked to sign. >> I meant different than that, Barney. I meant like, you know, you people don't know what their rights are and so don't you have to educate them on that that they can sign. I mean, it's like some
you get an insurance form and some you don't have to sign this, you know, but otherwise they may they may sign it. Again, I'm just trying to present like >> I don't know to preserve some of the the and I don't know because I want I like these rules. I I I live by most of those
anyway or all of them. But, you know, I at the same time want to preserve people's right to to do what they want. They may not be in agreement with something here and they should have the right to do that. That's my
>> Does that mean that we we um >> we don't we can't we don't expect a certain code of conduct from everybody. I mean, what's sort of the common good versus the individual, right? >> Exactly. That's the essence of this thing and and where does that end and
where you know and I just don't want to go too far is my >> but you know >> I would ask would you allow us to employ an employee that refused to sign a code of conduct. >> I don't know what's the law on that
you make it a condition of employment do you presently >> they have to follow the personnel policies. Yeah. >> Yeah. >> But do you have as they sign something that says I'm going to Yeah. that I've read the follow. >> I mean, that's what we do. But if they don't sign, >> this is different. This is an elected official that you're talking about.
You're not >> Well, I think we need to be a little we need to parse it a little more. I think I think we should say each elected or appointed official shall be asked to sign a statement that they've read this policy, blah blah blah, and and and then, you know, signature page, etc.,
etc. And then in the highlighted one, in the event that any appointed member declines to sign the form, I mean, if you're saying we can't note it on the elected ones that they did. >> Oh, you can absolutely note it on the elected ones. >> All right. Then just just uh then leave
it. All someone has to >> I mean I think if we say be asked to sign it and so what then they're asked to sign it, right? And if they don't sign it, we note it. Big deal, right? >> Yeah. I I agree. But I was saying one step further, saying that letting them
know that an elected official doesn't have to comply. Nowhere in law do we say let >> them figure that out. They're elected, but they should be smart enough to all right. >> I mean, really, it's not a nanny. >> I'm not going to fight you on that. But I just want to make that point. >> I think but the question Gretchen raised
a different point, which is this is a pretty, you know, milktoast way of doing it. We could be more strict about our appointed officials, but I don't sense there's an appetite for that. >> I think for now, you just note it in the application. And it'd be interesting to
ask someone, why did you not sign the >> right sometimes educating people and giving them this is a great start. It's a great start, you know. >> So, I would I wouldn't not want to see an applicant because they didn't sign. I wouldn't want to use >> So, I I just suggest Shelby asked to
sign and that's it. >> So, sorry. I I would just like a piece of clarity. So, you would like the code of conduct to be part of your application process, but not have it preclude the application moving through the process. Correct. Correct. >> Correct. >> Okay.
>> But I want to >> but that then needs to like go in here somewhere and I have to figure out where that goes. >> Yeah. And um >> so that's gonna be that's going to be a tomorrow me problem. >> Yeah. But the >> but also Gretchen you in the highlighted section you refer to that any member
>> but then in the beginning of that you say elected or appointed official. So I think appointed official it needs to be clear we're talking about appointed volunteers. >> No no no I think I think what I'm hearing is in the event that any elected
or appointed member now they're official. >> Okay. Well you can make it a member then if you want to. I think you want it to be clear that it's the volunte. >> She's saying we can note it on the elected ones, too. We just >> No, no, no. I'm not saying you wouldn't
note it. I'm just that the language the term appointed official to the average person in town would not would not suggest that's somebody who wants to volunteer >> elected or >> an appointed official, right? Then maybe
you know what but you you you raised that in the very beginning. So I would say >> in the very beginning I've already lost where it is. >> It's the elected or appointed official is used quite often. So if you want to switch that out I would do a I would do a a find and replace.
>> Yes. >> Okay. >> So you want to replace >> I need to know what language >> you want to replace appointed with volunteer >> member >> or member >> volunteer member. I I think >> volunteer. >> Where did you first raise it? It was up here in the beginning, right?
>> It's it's literally everywhere. >> It was up in applicability. What I would do is say >> this in applicability number two. This policy shall apply to all elected >> and appointed parentheses volunteer >> shall >> well, they're all volunteers. I mean, it's stupid. Everybody's a volunteer.
Nobody's forcing them to. But >> you're an appointed volunteer as opposed to an elected. >> Isn't that obvious? You don't think? >> No, >> Gretch. And I had one thing that I on the number
four first paragraph town clerk may provide hard copies. Could you change that to shall because if someone really wants them, they >> No, that's that's the may. Shall would mean that she has to give everybody a hard copy no matter what. >> Okay. >> No, but it says upon request. >> May means >> So just say upon request.
>> It says upon request. It just may is like if the town clerks they shall they shall they will >> we shall all move on. >> Okay. So before we shall move on Gretchen th this this one only speaks to them signing this thing after they've
been appointed or elected not in the application process. >> So it's not even going to show up in the application process. Right. >> Okay. Let's move on. >> I you told me to add something about it being in the application process. Draft that tomorrow. >> Where is I don't see it. She has she needs to add that line. Okay, fair.
>> We'll revisit it. Let's move on. Let's move on. >> Group term papers. >> Yeah. Well, that's how you have to do it unfortunately, right? Like, >> pause. Okay. All right. So, we're going to we're going to stop the discussion here and we'll add this agenda item for the next meeting. >> Finish. All right. Thank you, Gretchen. That was great. >> Gretchen,
>> it's a lot of work detailed work. Yeah. >> All right. So, we're running a little behind, but um let's move on to the TA report. >> Yeah. All right. Great. Here's my town administrator's report for May 12th, 2026. Um, June's coffee hour will be on
the patio, so we're hoping it doesn't rain. June 16th at 10:00 a.m. Plenty of time to talk about everything that happened at town meeting. And I won't predict, but I'm hoping there's a lot of positive outcomes. This week or last week, my coffee hour was filled with passion. It was the most passionate TA coffee hour I've had. Discussions were
about ferns, road maintenance, conservation issues, and support for volunteer boards. >> Excuse me, Ryan. I think because there are people there. Can you put your report up there? >> Sorry. >> I don't usually, but I can. >> Oh, didn't you? Haven't you usually? >> No. People have to pay. >> So, they're just hearing it. Okay.
>> It's a way of keeping them awake at 10:00. >> Okay. All right. No problem. >> For human resources report from Aubrey, we um reached out to two additional candidates and interviewed them today actually for the COS van driver which is an important position in town and we are interviewing candidates for the open DPW
position. that position has not been filled to try to overcome some of the snow and ice deficit that we faced this year. So, we're trying to fill that this summer. We also had a town uh our benefits fair for town employees that we
held at town hall and um asked town employees to make sure they're educated on their process. This is part of our educating employees and making sure they're complying with your policies. for department updates and information. Reminder, the Memorial Day ceremonies, all are invited, including this board,
to cause Memorial Day ceremonies hosted by Scott Evans and the Veterans Celebrations Committee. This will be Monday, May 25th. It starts at 9:30 on the Town Common. Then you march to the Corey Auditorium for a brief but meaningful ceremony and then the parade uh goes through Green Cemetery, Honors,
some uh fallen veterans, and then to the town's veteran memorials. Always great. I would definitely be going if I wasn't going to be at Fort Drum. Uh, important for you to note as a select board, we are proposing changing our managed service provider. This is our IT
provider. After a lengthy and thorough evaluation process, we would like to transition. Thanks to Gretchen's extensive research, procurement, and vetting process. We also included some local volunteers and some professionals from the community. We believe in it's in the best interest to enter a new contract with a new vendor and we will
do so unless any of you um signal to us that we should not. Some additional details um we don't want to give the full transition details for cyber security purposes. So uh assuming that I'm not getting any red lights from the board here, we will start that
process and then communicate after to include bringing the new provider here to meet you and talk about their processes. We've implemented a >> we can decide later. >> Okay. >> Did you want me to Do you want to talk about that more?
>> No, I think the question was do they need to come in and present to us? >> That was why I wanted to talk about whether whether you just kind of have the authority would be my yes >> viewpoint on that. >> He has the authority. >> I agree. >> He has the authority. I don't I don't feel a need. I know you're trying to keep us educated and informed and so
forth, but >> I've already expressed that opinion. Have you expressed well then we should talk about it because then he doesn't have to you know board >> well he was going to do it and then bring them in to meet us after the >> after >> after the fact. >> A lot of you have questions about cyber security etc. And we definitely want to educate the new board members.
>> Okay. So he would make the change and then they would come in at some date and explain the processes because there's a lot of public interest in cyber security. >> Great. >> All right. We implemented a new AI program called Prophecy AI. This is a guardrail AI platform that is
municipally focused. Um I will give you a demonstration about this in the future but essentially we control the knowledge base and uh feed this system and it allows us to answer questions. For example, someone comes in and they say about 20 years ago we passed this law at town meeting. We can quickly search our
own databases to find the answer to that question. We we think it's going to make staff really efficient. We've had a lot of training on it and the staff is finding tons of ways to use this. It also is is really good for drafting. So, we're gonna have a lot more automated drafting and benchmarking.
>> Who's the uh software provider? Do you know? >> It's called Prophecy AI. >> Okay. >> They're um immissively focused. >> Okay. Very good. >> Very interesting. We're testing it for a year, but we've already seen that it it's going to be u it's going to be helpful. >> There's an invas in invasive plant
workshop coming up. The ESC is planning on hosting a hands-on workshop Saturday, May 23rd with a rain date of Sunday, May 24th. I bet they'll hold it anyway, though. They're pretty hardy. Uh this is going to be led by Maddie of Backyard Invasives to identify species and then
talk about ways for people to do this in their own home. Uh which is an important part of our our planning and sustainability planning through the ESC. >> More information in my town administrator. >> Why is the stuff you don't like so tenacious and the stuff you like so
delicate? >> No natural enemies. >> That's a really good question. I'm going to ponder that tonight going home. Christina, do you guys intend to hold this? This is Memorial Day weekend. Are you expecting a good turnout on a Memorial Day weekend?
>> I'm so sorry. Were you asking me? I don't want to interrupt. >> Yeah, I just I I wanted to make sure you guys knew that your invasive plant workshop is going to be in Memorial Day weekend. I don't know. I think I personally, my family's going away. I'd love to attend this, but I won't be able to make it. Um, just wanted to make sure
you knew that as part of your planning. Unfortunately, it was based on uh Mattie's availability and a lot of her weekends are already booked up. >> Got it. Okay, carry on. >> Yeah, thank you then. >> Sure. >> Some capital project updates. The elevator project, which seems like years
ago that we we passed this, uh is going to begin right when the school year ends, so about a month from now. And then we're coordinating whether or not town hall or library is next. It really depends on where the library renovation project is, if approved. So, still some variables left, but all of that should
be done by the fall. The CAD implementation has been a significant project managed by your communications department. We're moving to the Mark 43 CAD RMS platform. There was a lot of coordination with and there's a lot of names in here that I'm not going to read, but coordination with our IT
provider. One of the issues we have with our current IT provider was some of that coordination, but we were able to figure it out. And uh training for this is going to begin in September with a full implementation in in Sep. >> So will the new provider have to inherit what the old provider started on this?
>> It's mostly done, but we have a handoff and a transition plan in place. >> Okay. >> Town hall, we replaced our water heater. You remember it was closed last week. Steven Canary did a great job downsizing the unit which created more room which reduced the need to um expand the
mechanical room at least for now which saved us some money on capital. So it was a good project overall uh managed by the MFC and and discussed publicly there. And then your road maintenance project is going to begin. This says it's going to go out to bid this week. That's not quite true. We're still
waiting for the Ottabbon Lane um part of this project and that won't be available until the beginning of June, but then we will get this out to bid and start paving in July and August, which is the same time frame as we did last year. For CPA projects, a couple notes for you.
The Diamond Park study, this subcommittee is working through the recreation commission and Lula architects to create the new toddler or a plan for the new toddler playground. We connected them with niche to also make sure that this project's being coordinated with the connected carell sidewalk program and we think there
might be some ways to mitigate some costs with CPA making it ADA accessible and just making sure the project is well coordinated and timed. So that's going on right now. Cranberry bog dam number one which I feel like we have a new update for you every every meeting. The
emergency repairs are going forward with SMCO under their existing contract. However, it's looking more likely that a new dam design design is going to be needed. We're going to have to restart the design project. Um, more to come on that, but I want to put that on your radar because it's going to be a big talking point in the coming
year. For your building your building project updates, I recently tore the police station with the the police chief and the deputy police chief and um viewed the inside. If you get a chance, you should take the tour. Uh, it's completely different. The front staircase is gone. The new community
room is framed so you can see it. And all of the downstairs, the expansions of the locker rooms, and the cell, the container cells are all completely framed, so you can actually see where the project's at. They started the foundation work for the Sallyport and
other things. They're still dealing with some of the dirt issues and some of the the water management, but we think tomorrow we'll have a good idea of whether or not that that is all behind us and we can continue on. But that project is moving along. It now seems like the the third or fourth project in
in things that we're considering. Fire station renovation. You received a great briefing on this tonight and have a plan moving forward for a $17.5 million ask at town meeting to start this project. If approved at the town meeting and at the ballot on June 2nd, this project could begin as soon as June. Uh with a
more likely date of right after July 4th. Uh construction would begin. the DPW renovation that your building committee narrowed its design firms down to three with HKA being the uh leading firm. And as I told you tonight, we're going to have that firm come in and talk
to you about the project. If the design funding is approved, they'll have all of the goals and marching orders from you to start the design of the DBW and the library renovation. Favorable bids for the library renovation on all aspects to include the many MFC projects
that's part of this, many capital projects. This looks like assuming there's a positive vote at town meeting, this project will also begin in July with the renovation beginning to include moving the library to a temporary space so that it can remain open while this construction is being done. That
decision is to support the speed of the construction which limits the overall cost. Some upcoming discussions, budget and town meeting, I'm sure we'll be talking about that right up to the town meeting. Trust Fund Study Group is going to have a report out for you and you will
receive your audit report out from CBiz at your next meeting. A few approval requests and notifications. One, I do want to call out the Carile Poppy Project is seeking its annual approval for their display. I think that display is great. It's it's unique to Carile and honors World War I veterans and the
sacrifices that were made. Uh I do need you to approve these three requests. the the Carile Poppy project, the garden club for their plant sale, and the town common, and um the ESC using the land for the species.
>> And do we have we probably need to do them each separately, huh? Because they're specific dates. >> Yes. >> Okay. Move to approve the request of the Carile Poppy Project for use of the town common for their annual poppy display honoring military service members who died in the war.
>> Second. >> Any discussion, deliberation? Do a voice vote. All in favor? >> I >> opposed. >> I move to approve the request of the Carlile Garden Club for use of the Town Common on Friday, May 15th and Saturday, May 16th for their annual plant sale.
>> Second. >> Any discussion or deliberation? Seeing none, all in favor say I. >> I. >> Opposed. >> Cutting me close, those guys. Huh? >> I moved. Yeah, I was just thinking that. I move to approve the request of the environmental sustainability committee
for use of townland on May 23rd and 24th to host a hands-on invasive species identification and removal workshop around the town hall building and the Conent land trail including the replacement of select species.
>> Second. >> Any discussion or deliberation? Again, voice vote. All in favor? >> I >> opposed. Motions carry. >> Okay. Quick dates of interest. I'm leaving Friday for my military training
and coming back for town meeting and then going back. So, I'm going to be gone. Aubry is going to be your your temporary uh town administrator. I'll be available by phone if you don't mind the sound of artillery. We can talk by phone. Uh I will have some time. And also, I just want to point out that the
May 26 meeting is finally on the TA report after three attempts and failures. So, I want credit for that. Um, I intentionally didn't put any employee recognition in here because I did want to take a moment to thank Barney and David. I won't be at the next meeting. I'm sure people will have nice words for you. But David, um, there
hasn't been a town official that has challenged me and had me grown as much as you have, and I mean that positively. You, um, really invested time to help me understand Carlile, to make me better. Some of the processes that I use now are a direct result of the way your mind works, and I think it's made me a better
town administrator overall. So, not only am I impressed with your service to the community, but I do appreciate everything you've done for me. And I don't know if a lot of people know this, but Barney and I talk a lot. We talk about um different ways for me to handle uh human resource uh human resource
issues, different aspects of the town. She really invested a lot of time when I was trying to learn about Carile and continues to this day. Um she copy edits all my stuff, which is really important because I make a lot of errors grammatically. So, um, you have also made me a better town administrator. I
think the town has benefited greatly from your minds. Um, and I have benefited greatly from working with you. So, I I appreciate both of you. Good luck. And if you decide not to move or you decide to run again, it' be great. I'd love to work with you again. But thank you for wanting to take this spot.
>> Thank you. Thank you. >> Thank you, Ryan. >> Great. >> That's it. That's my report. >> Great. >> Thank you, Ryan. We got all of our motions done. Um, review of warrants and minutes. There was one >> one >> April 28th >> and I I believe um >> some edits were provided and
incorporated >> I move to approve the minutes of the April 28th 2026 select board meeting >> second >> discussion or deliberation seeing none we'll do a voice vote all in favor >> opposed motion carries
>> uh leazison reports anything to report from the We've gone through a lot. >> Yeah, gone through a lot. >> MFC, we met today. One thing came up, which is this will be for the future select board, but when considering
paving that the library will need paving, and we're going to have to figure out how to >> That's not part of the project. >> We need another sub project for the library. >> Isn't that part of the project that they pave it? No, >> it is not. >> No, it's not. >> It's not. So that will I mean I'm just looking out on this long capital plan that
>> and we're going to add a roof for the >> fire. It's really bad shape that >> Oh, it's in really bad shape. >> The other thing I would mention is, you know, we all talk to people in town, residents and everything. The biggest thing that people keep talking to me about is ferns. I mean, everybody
>> did the other guy bail? >> No, no, no, no. working on their but I'm just saying I'm just making this public plea and to the select board of saying >> we need as a town to have an active downtown center and Ferns is the hub I
mean the library is important they're all different components but Ferns is such a hub and and the town is lacking that at the moment >> the pacing item is septic it's a health >> correct >> and we'll we'll do everything
for it. >> Yeah, >> we'll do every I mean I support it and right now we're not the gating factor. If we become the gating factor, we'll figure out how to >> get through that gate. >> Is there making any progress on the location of the septic or
>> um we've put it back in their hands for for their due diligence and waiting for them. So, but they know >> they as in board of health >> uh they as in the applicants >> owners. Yeah. So, they want to make sure that they can do the thing they're asking us to support doing >> and uh we'll be supportive at your
direction, but we're waiting for them. >> We're not holding it up right now. >> Yeah. Okay. Good. Thank you. >> I just wanted to because we talked about the public body, the body having the most power. I want to just say would like to have the body do what we can to support
>> whatever. >> 100% >> agreed. Okay. >> Yep. >> Anything else from the field? Okay, I guess uh we'll open up to community input. Anyone in the room? Anyone online, raise your hand or speak
up for hold your peace or at least until the next meeting. All right, I think with that we can take a motion to adjurnn. Unless unless you want to revisit the end of the code of conduct. >> I move we adjourn. I >> second.
>> Is Gretchion still out there? No. All in favor with your voice. I >> I >> All right. >> Thank you.