for you. >> Great. >> So, we have >> um you did >> and I did just send an email to Joe. So, >> okay. So, I will call the meeting of the
town parallel planning board um to order at 7:00 p.m. Monday, June 8th, 7 p.m. in the back room and remote. Um, first thing on the agenda tonight is board reorg.
Can we wait for Joe while we do that? Anything on the agenda tonight is description of 2026 2027 work plan and priorities. Actually, why don't we do um why don't we do some stuff to build time because I assume he's going to get here
soon. Yeah. So, do we want to do um minutes? >> Sure. >> [sighs] >> There was minutes from last year that never got published.
Did you? >> Uh, okay. So, let's start with the ones from last year. for August 20th, 2025. Um, is have folks had a chance to review these and does anyone have any comments?
So, I was in attendance at that meeting, but I'm not listed. So, just adding me. And then like just a general comment that um you know the the version we're reviewing I think is um taken from the board of
health's version and I think if we had had a recording you know we we might have had sort of a different way of summarizing the conversation. Um, but you know, absent
absent a a way back machine that had recorded it, I don't know. I don't have other changes because yeah, it it feels like an incomplete record of the conversation, but I I don't have a record to correct it.
>> It says the car planning board met with the car board on Monday, April. Um, my name is spelled incorrectly in the first in the second sentence. E A I Just a reminder
on the bit line down 70 per 75 pass. >> Yeah, I agree with you, Stacy. It's hard to characterize. It's hard to write these minutes or have these minutes right >> um in a way that we might remember it
[laughter] >> note that off the top. >> That's an interesting idea. Like these minutes were reconstructed from >> Yeah. There was no recording and I were you were you know I was not I was not
neither of us were thinking it was AI I did a search with our AI tool to see how good it would be and like on how like agenda versus manipul and that's how I discovered that we didn't know for this meeting >> um
and one year or so ago I was doing that >> yeah So I guess kind of philosophically then the question is does it make sense to
budge minutes or should we say just no minutes were created for this meeting as the minutes? I mean, I think I think you do. You're supposed to have minutes for every agenda and every time you actually write that. >> I would say that they're they use
minutes for taking an excerpt from word of health posted from that from their agenda because that is where I got the >> So maybe that's the best way to do it is just >> know that at least come from >> Yeah. And you're fulfilling your open
reading law requirements. Yeah. >> But you're stating up front. We didn't really write them. Yeah. >> Mhm. Um >> um okay. So take a motion to approve the minutes as revised.
So moved. >> Second. >> I was not there. So I'm going to abstain unless I should vote differently. We need we need >> Yeah, we need all we need all of us because we don't have enough. We don't have a quorum for the motion to carry
without you. You can vote. You weren't there. >> Okay. Then I Adam's eye. >> I len I [clears throat] carries. Um okay, let's
go to the May 11th minutes. I have a comment on the second page. The second page is is should say niche engineering nits h
nits c not niche it's named after Judy nich My next comment is on page five. Does anybody have any comments before page five? Yeah. On on page three,
>> um the motion at the top said Vegas. >> Yes. >> Yeah. >> I did um earlier today I went through and I just changed um just in the people present just added some last names. They
were missing. And I did fix gigas was as Vegas twice. So I fixed that already. Um, >> and then on page one and two, there's some creative spellings of sorrows.
>> I already saw I also saw that. >> There's there's one on the first page, one on the second page. >> Yeah. Middle and first paragraph. >> Oh, yeah. >> Um, okay. I will double check for sorrows um throughout.
But anyway, so have you said page six you had something? >> Yes. Uh the architect is referred to as just that. Actually, it happens on page three starts on page three. So middle of
page three under the 7:30 p.m. uh public hearing project manager Jo or Jose sorry and architect >> Matt Sal >> and I think just about every time he's
referred to he's referred to as just Matt. >> [snorts] >> Oh, it adds a place where not like racing doesn't matter. >> So, [laughter] not the best.
>> Um, unless you think it would care about capitalization. >> I said, yeah, you have to do match case forward. So I think it should be good now but I'll again double check. Okay. [laughter]
>> Oh and then on page five uh let's see under architectural change the second paragraph board member grad noted that the precise shade of red I'm not sure everybody agreed with me on that. Um so I don't know that we should include
it here. Anyone have anything else? I have more. >> Okay, sure. >> Further down on that page, um, under building material samples, uh, towards the end of that paragraph,
it says board member Ray. Um, that's Oh, so that's great. That must be Greg. So it would be by her station renovation committee for spre. And then the top of page
seven, Eric from the fire station building renovation committee. And then >> and then I think that don't think it's Noel. I don't know. Sometimes it just I should
have read these better. AI has mind. No, it's fine. Okay. Um, >> I think I ran out of steam after [laughter] >> so I don't know if anybody had >> Noel can um back on page five.
>> Mhm. >> Um, the second paragraph from the bottom, I think I was named twice. Board members Lennin, Grady, and Adams expressed a preference for the Lawrenceville sample. Board member Lenin and Chair Smith also agreed. myself.
>> I did. [laughter] Great. >> I guess um I had a question on page seven um on the new house wildlife rescue. Oh, maybe it's just a clarification.
Okay. In the first paragraph, the last sentence um says, "New house has received a do amendment determination from the building commissioner confirming the use as educational." Maybe just adding Chelmsford building commissioner. >> Oh, he the he got one from the Carlile
building commissioner as well. >> Oh, that is accurate. >> It is accurate. It's it's it's maybe we might >> we had town council together. So, it's like very legally ease and very contingent upon them proving all sorts of things. Um,
>> okay. I I guess I thought that was still uh a determination yet to come, but Okay. >> It's was Did it come before this meeting? >> Yeah, it did. Yeah, it came. requested it early on in the process and so
>> I see similar >> wait maybe say as educational comma conditioned on >> condition per town counselor as conditioned yeah conditioned upon them proving that
the use% is very undocumentation >> yeah Yeah, I [clears throat] would say get rid of the confirmed useless education. I'll just put in that last
say conditioner. >> Yeah. Right. Just say condition upon demonstrating Yeah. more than 50% educational use. Yeah, I don't know if that's the exact wording and I have to back I mean certainly our interim building commissioner was not that yeah
I don't think John >> okay I think they just wanted an assurance that they could they would proceed and not then ultimately Okay. Yeah, [snorts] >> great.
>> Um, anything else? Okay, hearing nothing. I'll take a motion to approve the uh minutes of May 11th as revised. So moved. >> Second. Roll call vote. >> Adam's eye.
>> I sure >> I. >> Sorry, jumped the gun. [laughter] >> Lenn and I. >> Okay. >> Right. Going back to the first item on the agenda, um,
board reorg. >> Let's do it. [laughter] >> Do it. Do you want me to put up the sheet? [snorts] stuff. So, this is the um it's the version from last year that
I started editing today. So, it has like the next year and then I took out um the MVP things that's no longer um and I changed some of the names. We have a new staff person assisting historical commission and we have Megan, our conservation
um administrator is here since the last time you guys did this. So, I just updated that stuff. I didn't change any of your appointments or on Can you just zoom in a little bit on it? >> Sure. >> We'll take the we'll take the top first. Okay. Um
Oh, still really uh it's hard to read the black on. It's fine. Okay. So, we have to fill four officer chairs uh or seats rather. Sarah is um moving off of the chair position.
Um do we have a nomination for the chair position? Well, I nominate Adelaide Grady for chair >> to accept it because it's my last year
on the planning board. >> You say you're accepting that? [clears throat] >> I I'm willing to accept that. Yes. >> Well, then I second it. [laughter] >> Roll call vote. >> Adam's eye.
Didn't I? >> I sure was. [laughter] >> Are you holding out on me, Joe? [clears throat] >> Uh, Stacy, did Stacy say something? Did you say >> I did? I did not.
>> Oh, you were holding out still? >> Oh, I voted. I said I >> Oh, okay. >> Oh, we didn't hear you. >> Oh, apologies. Um, okay. Do we have a nomination for vice chair?
I nominate Stacy. >> Addie, will you give me like two sentences on what vice chair role entails? Um, you uh try to show up to as many of
the prep meetings as you can, which is one prep meeting prior to each um board meeting. We usually do it um you know, midweek, the week before. >> Um
go over what's on the list, what we need to prepare for. Um ask questions and um talk about whether things are ready to go to the board or not. >> What else would you describe as just
general coordination prior to a meeting? Sometimes you give us like additional things to do or like you ask questions we haven't thought of. So then we work on them so we're ready for the meeting, >> right? Yeah. Yeah. >> And then on the occasions where the chair is not present for the board
meeting, you just do what I'm doing right now, which is technically >> Sarah's still chair. >> Well, no. Well, right now [laughter] technically I'm vice chair right now. >> Okay. Um, yeah, I'm willing to to play that
role. >> Second. [laughter] >> Eric, you're so happy right now. All right. Roll call vote. >> Adam's eye. >> I guess I >> Let
[snorts] Hey, now we get to fill the seats that um you get to put on your resume and not do anything for. Um, we need a treasurer.
Do we have a nomination? >> I'll do the treasurer. That's fine. It's >> all right. I nominate Joe to be treasurer. >> I second. [clears throat] >> Okay. Roll call vote. >> Adam's eye. >> I.
>> Grady. I >> sure. >> Lennon I. And we need the clerk. I nominate Dwight. >> Um, >> you want to know what you have to do? Pretty much nothing. Is there anyone specific? I mean, you
always see that reviewing, you know, no one else does your point. >> Okay. [laughter] I'll accept that. I'll second it. Excellent.
>> Adam's eye. May I? >> Oh, great. I sorry. >> Sure. >> For Chris, >> Len and I. >> All right, that was easy. Um, so uh, so now it's liaison. Well, this
doesn't look like leaison. This is appointees. Oh, right. This is appointees. >> Um, okay. So, I've been on the community preservation committee for three or four years now. Um,
I am willing to keep it, but I'm also willing to hand it off. Um, so I'll just give you I'll give everyone an overview of what it entails. Um, there's uh let's see the the I think um
Barney's coming is rolling off his chair because Barney's rolling off of everything. Um, I think we appointed a new chair last time. Um, was it? >> I think it is Chrissy. Yes, you're right. Somebody told me that Chrissy is
a new chair. Chrissy Osha is a new chair. Um, basically it's a uh it's a not really more than once a month meeting though as you get closer to town meeting a couple times a month, but
they're always short. There never are marathon meetings and it's all about um in sort of first half of the fiscal year if you will it's sort of talking about priorities and trying to meet with boards on what their priorities might be
for um how to make use of community preservation act funding and then sort of setting the timeline and schedule for the community preservation act funding applications and then reviewing
those applications, helping the applicants understand, you know, are they eligible, are they not eligible, how they can how they need to um modify, improve their applications in order to um of comport with the or comply with
the way CPA um funding works. and then kind of making sure that those applications are all done in a row then voting on do we recommend this application to town
meeting for funding. So notable um funding recipients in the last few years has been the library renovation. Um the um oh yeah what else is there? Some work at
the cemetery. >> Some work at the cemetery. Some work at um Spalding to preserve uh historic baseball um infrastructure.
um bog house stuff. Uh Cranberry Bog Dam reconstruction. The big one several years ago was the Reno Dam reconstruction. So those types of things. Anybody excited to
It's a really effective board. I will say it's very wellrun and organized and um everybody comes prepared except me. [laughter] I mean I might be open to to doing that.
Um I had been thinking I would stick with magic because I'm now like starting to get to know people etc. But um yeah, I mean I'm open add if if you prefer to roll off
and take that off your plate. I will >> um [clears throat] you know I think it's useful for me to stay on for now because of the boghouse >> affordable housing stuff. So, I mean you guys will have them represented one way or the other, but yes. Yeah, you know
about housing. >> So, maybe maybe it makes sense for me to keep it for now, Stacey. >> Sure. Yeah. >> Okay. So, let's just go through these and then we can vote them on them all at the same time. Is that okay? >> Yeah. Okay. Uh, historical commission.
Is Sarah okay that one? >> Um, I think so. She told me she communicate with you about this. [laughter] >> Is she staying on the HC? >> Yeah, I I think she intends to. I don't want to miss being home.
>> Um, sorry. I I had a death in the family in the interim since I spoke with her. So, I'm like not quite sure. >> I do know that Chris said he would like to keep all of his days on. email all of the ladies on segments.
>> Um, okay. Well, that's great. >> I think for now it's safe to assume that Sarah would stay the liaison if she's sitting on both boards. It doesn't require her to do anything else. >> Right. Oh, I have a text from her. It says, "Happy to give up historic mission
if someone else wants it." >> Does anybody else want it? But she would otherwise keep it. Yeah. Okay, let's keep her on it. Uh, okay. So, this is going to stay as it is unless wait. And Joe and Eric, do you feel like you want to take one of these
on >> the appointees? >> Yes. Would you like to be an appointee for historical commission? >> Um, any of the other things? >> Um, fine. What we've discussed so far. >> Okay. But Eric, you good at that?
Yeah, I'm I'm trying to pull back a little. >> And did Chrisir >> that he would stay? >> Yes, Chrisa saying likes his leaison assignments and be happy to keep them all. >> Cool.
All right. So, let's uh do uh I'll take a motion to uh approve the appointees as shown here. >> Stacy, are you okay with magic? >> Yes, I am. >> Okay. Okay. >> Yeah. >> Mhm. >> Motion to approve.
>> Second. >> Roll call vote. >> Adam's eye. >> Idy. >> Yes. I >> Lenn and I. >> Okay. Okay. And going on down to liaison. Um,
so so I really should be the select board, right? As chair. >> Okay. >> So, and then Stacy would be the alternate there as the vice chair. >> And the same with town council.
Okay. I'll keep the affordable housing trust. Um, oh gosh, what the hell is >> Yeah. What was that one? >> Sorry. So, Bill, he had concom. >> I'll take those two. >> Awesome. Thanks, Dwayne.
Thanks, Toy. >> I'm happy to stay as Joe Bash for Border Health and then uh Joseph Kushu for safety council committee. Sorry. >> We have two different >> your alter ego. >> Yeah, my alter and a Joseph.
>> I'll stay ZBA and reccom. >> I should have kept it as Joe. I could always deny it, right? >> [laughter] >> I'm not sure we consider that plausible deniability. Joe, >> he said it's I something about if I could I could deny it to Joe or Joseph,
right? [laughter] Depending on who shows up. >> All right, that's everything, right? >> Okay. So, I'll take a motion to approve the liaison assignments as detailed here. Motion to
>> approve. Second. Adam seconded. Roll call vote. >> Adam's eye. >> I sorry. >> You're sure. >> Len and I. >> Great.
Efficient. This is what you can look forward to. >> New world order. [laughter] Okay, now uh on to discussion of 2026 2027 work plan and priorities.
So you guys had talked about your work plan in like November or December, but I figured since you know the board was newly kind of reelected, it might be a good time to revisit. Um so I sent along some
documents and we can um start with the summary or however you want screen share it here. So the summary is includes like kind of things that were that you guys had talked about before and that we're currently working on and that are
upcoming. Um and then the office projects, the stuff we do behind the scenes, right? and then development projects that are under construction or coming soon that we know about. Um, and then just like a list of some grant
opportunities um that can help uh move some of these projects along. Um, and Ryan is here on call to to listen in and chime in if you guys need him. Um,
so do you want me to Okay. I mean, um, walk us through. >> Yeah. So, let me just make it doesn't like to get bigger apparently. Um let me so um these are not really necessarily
in a priority order. They're more in a time frame order. So um I have recently been revisiting the master plan. So, it's been a couple of years since I really went through the implementation matrix, figured out like what status of
things are and where there's resource gaps and you know what's been completed, what's been challenging, you know, what's in process, right? So, I've been meeting with the different staff leads that are identified in the implementation matrix and kind of just talking through and so I'm working on
updating that. Um, there and I did provide you guys a I don't know if you've looked at it, but I provided a PDF of all of the recommendations that include either me as the staff lead or the planning board listed as one of the main um board
committee leads. Um so we can kind of revisit that and you can see what has been called out potential projects for the planning board to take on. Um that's something I'm working on currently. And then the other thing that's ongoing but is going to end this
uh month is the act the subsurface hydro geology mapping project that was grant funded. Um it's been since 200 was awarded in 2023. It was a two-year grant, one year extension. Um so due to
various challenges um we are the consultants are really working hard in this final stretch to finalize things and prepare a report. I should have a draft report next Monday. >> Great. Um yeah, and there does need to be some sort of public forum,
presentation, outreach. Um it wasn't really possible to do because of all the challenges that I faced the last three years and I didn't really have anything to present. Um I still don't really um but I do have two consultants working on it. One consultant is working on um
digitizing the like septics and wells from a lot of different properties in town. And then the other consultant is working to tie a big database of uh data that we got from the septics and wells like the test pits, the you know depth to groundwater, all that stuff to
the like the locations of those like geographically. So then we can create mapping layers and kind of see how that what that tells us right about our subsurface conditions. Um so report funding. Okay. >> Um and data layers. So that's and it
ends this month and when we get those data layers um can we have like a presentation on >> Yes. Okay. Yes. So I will coordinate with consultants to give a presentation. What other whatever other kind of you
know public I need to kind of talk to them first and see what it is they're coming up with. Okay. Um they did remain excited throughout the course of the project even with the challenges because they felt like there there was going to be something useful that they could figure out, right? That could inform
other small towns or towns totally relying on well, >> right? >> Um and also take it up to a more regional or state level scale because the state through UMass has been working on a similar mapping project statewide. >> Really? Yes.
>> Interesting. So basically kind of con seeing whether our local data ratifies what the state's doing or makes it better or it's just like whatever you know kind of differences or um >> yeah so
and the and the um so well data that we had or plans that we had that were all just paper they've been all scanned now through this as well right mostly. [laughter] Yeah, the asphalts were
scanned. They it wasn't funded by this grant, but they were scanned. Um >> and and that was part of the issue is that we didn't um have that available to us until pretty recently. >> Um so that kind of stalled >> that we pivoted the scope of this grant multiple times.
>> Yeah. Yeah. Um so that is stay tuned. I will have more information on that soon. um the boghouse conversion to affordable housing project town meeting approved CPA funds. So we're moving forward with contracts for the schematic design site
planning and permitting. Um we had a meeting on site at the end of May just it's like a team meeting with um Lantech as our engineering consultant Ganap is the architect and then we have our housing consultant Liz Russ so they could all see the site get on the same
page talk through how the units you know will interface with the site the utilities the basement storage like all that kind of stuff. Um, and then we talked about the septic location, uh, and some of the considerations for the carveout and the trail and the trail
head, trail sign. Um, and so there's a lot to be kind of worked out and negotiated, but they're working um, site planning and and the iterations of the sematic units. And then I I'm working on putting
together a scope for the appraisals that um, and reaching out to appraiser talk it through. And then I'm also working with EA, which is the state agency that oversees our seven amba process. Um, on the car, the replacement land
conversation. Um, so I need to map that out for a local discussion here on that. Um, the other thing that's been, well, there's another thing that you guys had kind of lingering from the fall, which
is this idea that we'll have design guidelines support the MBTA communities overlay. Um, and then also potentially future clusters only, maybe guidelines that could apply to both depending on how
>> Yeah, that works out. Um, I just kept that on there since I was a lot of people were interested in making sure. >> Yeah. Have you put any further thought to that? >> I have put thought to it. haven't been
looking more than but I will >> and we did have like some ideas from other communitys last year but like >> we um just to digress on this the hard part about design guidelines is coming up with the the big picture and what
you're trying to achieve and what would be a successful outcome and what's an unsuccessful outcome. Um I can and then once that's in place and agreed then a lot of the details just seem to fall into place. Um I can put something
together just to get this discussion going unless anyone has any insights or direction they'd like to give me started. >> What you're saying is consistent in my mind with what we need to do for the
cluster ROC. Um even though it's not we have to do it in order to create zoning as well. >> Yeah. >> Um thinking about big picture what do we want right? What do we want to enable? What do we want to encourage? >> Um and it feels like
we we need some help with thinking that through in a in a collaborative way so that we can actually get something down. [laughter] it's goals and objectives and out you
know outcomes. Um there's part of me that's wondering if um if we need some kind of facilitated discussion on this and I don't know what that facilitation
what form that facilitation takes. >> Talking about the concert zoning and the design guidelines kind of together. >> Yeah. just conceptually like how do we start to think about what we're what we're trying to accomplish? >> Yeah. >> And um what the what outcomes we want to
enable or we want to encourage or we want to um I feel like we're all over the place a little bit on some of this stuff, right? worried we go from well, you know, um and and quite frankly, part of the
reason why we're all over the place has a lot to do with me and just throwing stuff out there. But um I guess I'm sort of wondering like does um
does MHC have some kind of technical assistance in the form of yeah >> goal setting facilitation that they >> probably can provide. I mean, I've used them in the past with like end of year money, like with the small scope for stuff like this versus
the grant route, right? Um, but terms. [laughter] Um, yeah, I can look into that. Well, were we at one point talking about a like land use summit type of conversation that that might
give some shape to what you're talking about, Addie? And that like collective goals. I mean, planning boards certainly will will have some goals, but also other entities. Is is that part of the same um idea? I think maybe. Um,
I I think maybe Stacey though, um, I'm wary of [clears throat] I'm wary of um kind of um having too many voices in the in the in the goal setting process because we
could create goals that are just so so broad that they're or so um how do I say this? I'm not being very articulate. Um I think that there is a
there are a lot of confl conflicting priorities potentially and Starting from starting with a blank piece of paper in a land use summit, I feel like will potentially not go
anywhere as opposed to starting with a with an idea, right? >> And then trying to shape that idea. >> I I hear you. >> I just I'm glad you hear me because that was not articulate. [laughter] I put on the screen a document I put
together I don't know when it was in February or March maybe after you guys had talked about kind of having a you didn't really use the word facilitated but having a land use kind of goal setting session with other boards and committees um around some of the key
questions um which sorry scrolling and then I these the questions and then I had put in some things that we've kind of heard over and over from various
people or that are general issues in town. Um, >> yeah. I mean, I think um maybe it makes sense to start with a um with a more wide ranging conversation with with
different uh with different boards. >> Yeah. So I had also like the structuring conversations here too. You guys had felt like you wanted to gel around things like what would be the minimum track size.
Um development area versus open space how to get the density density bonus that would make the zoning maybe practicable, right? Um, but also from a feasibility standpoint in terms of
utilities, right? And I guess what I'm getting at when when we get into these more specifics is >> um having a a bit more clear of a vision >> before >> before you get into these details.
Exactly. >> Okay. But >> but maybe maybe we've already have that vision for that sort of leftover from MBTA. What do folks think? >> I think two things can be true at once.
I I I think both. Um, I think having more clarity going into it in terms of all the things that we went through over the last, you know, 18 months is probably good to harvest that stuff and
have it kind of processed to the extent that um, it's prioritized for what we heard people kind of wanted or were willing to support at least.
more people. Um, so and we're not going to, as I think we experienced over the last 18 months, I think we're we're not going to have all the answers. I don't think we should let perfection be the enemy of progress, but I think we can, you know, put some parameters around it so that when we
pick these conversations back up, there's going to be a barrage of questions from every in every meeting, right? Whether it's an informal conversation or a formal conversation. And so I think um h having some type of summary document
or kind of um I don't know parameters for each one of those bullet points so that we know that it's it's in this ballpark. It's not in this ballpark, right? Um is at least from a from an initial recommendation
standpoint I think might be helpful. Um um so that take first Sorry. >> No. >> Um, >> I can take a first pass at organizing that and put something together for our next meeting just to start to organize how a conversation can be structured.
>> That would be great. >> Are you our facilitator? >> Um, I'm going to lean heavily on Julie. [laughter] >> So, you feel like so this is this is in the realm of of the kind of work that you do, >> right? So, you feel like you can help us
think through these things. Yeah, >> that's great. >> That's awesome. >> Wonderful. I'm writing that down, right? So, >> can't take it back now. >> Yeah, you're on the hook. [laughter] >> Thank you, Dwight.
Okay, that's super helpful because I think one of the things that I'm very um I want to make sure that we're we're thinking in ways that we got so used to thinking about what MBTA communities required of us and what we could do
within that box that we were given >> a larger picture. >> There's a very different box that we can work in all kinds of different boxes. Yes, >> totally. And it's super helpful to have help getting
awesome. >> Agreed. >> Let me pull that. >> So we just talked about together about um four and five here. And then six on this chart is the DDW building committee and project. Um
I don't know when the next meeting is. I'm keeping my eyes open for it. um trying to be involved in a meaningful way and I will continue to update you at your monthly meetings and I know more what's going on with it. Okay. Um did
you say that? >> Uh yes, Ryan is on Is he muted? I just want to I just want to highlight um me stop sharing. Ryan, are you there?
>> I am here. >> Okay. >> Hello everyone. >> How are you? >> Hi Ryan. >> Doing great. Happy to be here. >> Um, so I just want to highlight for you. Um, and I will
uh make it a point to go to a select board meeting and do this as well. that uh you know the the I think we we uh ran into some some uh I want to use the word friction
because it wasn't really friction but we ran into some challenges with the with the fire department site plan review process because we were brought we didn't get it exposed to it until quite late and I just I think it's important that um you know we kind of go back to the fact that when there's a site plan
um required site plan review required for a project. It's really helpful for the planning board to be involved early um because one there's kind of a wealth of expertise on the planning board that can help but also um
it's what we kind of require and demand of our private proposals. And so we should follow the same kind of um process ourselves. M >> uh so I just want to make sure that um
we're having good open lines of communication around the DPW site plan development and um getting um planning boards keeping lines of communication open planning boards.
>> Understood. We're we're on the same page there as well. Uh we had recommended that a planning board member be on the DBW building committee. I don't know if it was a capacity issue or if it wasn't if it wasn't deemed like that spot needed to be designated for a planning board member. We do think that it would
be important for someone on the planning board to liaison with that committee because they are making design decisions within the scope provided by the select board and having that early input would be great. We haven't really gotten started except for designer selection,
but Julie will be a part of that that team. And because we have a full year rather than three months >> after after this town town meeting, the process does lend itself to to more
early collaboration. Um the only caveat to that is the summer. We just we just want to make sure that that it has its full attention in the summer. Not saying that this committee or others don't pay as much attention in the summer, but the the early part of the design process will be kicking off in the next month or
two. And then the fall is is prime time for a lot of the the permitting discussions, etc. Because we do want to go bids in hand. When I say we, I mean the town and the select board. Bids in hand to town meeting in May.
>> Okay. Um what's what sorry what's the meeting cadence Ryan >> so far it has been very slow only a couple but I do believe it'll be at least once a month if not if not twice with the designer for that committee
>> and are those in person or remote or hybrid >> we try to offer everything hybrid for max participation >> and do you have a sense of when those meetings meet >> they are going to become very regular. I'm I'm not deflecting the question, but
Travis Snell is the chair and he plans on uh solidifying a schedule at their next meeting now that we have a designer selected and the funding has been approved. >> But I mean, is it an evening meeting like this or is it um do you have any
sense of that? >> No, so far it has been both, but I think depending on who's participating that will dictate Do I sense a willingness to raise a hand, Eric? You
>> shouldn't be doing this. Um, [laughter] >> I see the internal conflict playing out on the screen. >> I could also I could also do it, Arc, but I would have a problem during the day. I >> I Yeah, I can't do it during the day. Um,
>> well, I can So, we can tag team. Yeah, there there could be a tag team. That's true. Why don't I have Travis reach out to to the board and you guys can discuss that because you know we do we go wherever
you guys need us to go. So he'll have a better sense especially up to the next meeting what the what the timing is and then maybe you can select someone depending on that. >> Okay, that'd be great. >> Thanks Ryan. Appreciate that. >> Of course.
Maybe actually should stick around because the next thing on my list is the town center parking connectivity discussion which Ryan has like a vision for that helpful for me to have him express to you guys. Ryan, do you mind talking to the board about your spokes
plan? >> Okay. I know you know this, but it's not my plan, it's the town's plan. Um, so the in a lot of the complete I'm simplifying a lot of discussion here, but in a lot of the complete streets discussion and then discussion
surrounding the buildings, there's a couple different themes that emerged. One of them is that there needs to be more connectivity in the so-called town campus, which was not a well-received word, but all the all the buildings that are municipally focused from the school
and our very small business district to to the uh new fire station and down to the DPW. There's an idea that parking could become difficult. Uh the senior the senior center andor community center stuff needs to be figured out there. and
there isn't a huge desire to create new parking. So, we wanted to discuss how to better connect a lot of those buildings and spaces with the parking that exists and um projects that are coming up like the library repaving and parking scope and the town hall as well. And then all
of the Highland building discussions whether they get somewhere or not. So, we did want to use Julie's expertise and the planning um and all of the land use folks some of their expertise in helping bring that information to all of the relevant boards so that we can get some
type of consensus plan. The second piece is during the connected carile conversation, which is the sidewalk project that's going to run up uh school street down Church Street all the way to Sterns,
is um there is there has long been a desire or plan to have the spokes more walkable from the various neighborhoods in Carile. And two in particular that got a lot of attention during public discussions about this was the the road out to conquered and the
road to Westford because those are particularly dangerous but well trafficked for Carlilele. So how do we come up with a plan that would create a carile specific walkability as described in the complete streets and in all the
public discussions about this is something that I would like to work on. doesn't have to be a tomorrow project, but in the next um months or year so that if there was grant funding or other opportunities like complete streets, we
might either be able to chip away at it or make the the whole project the big project something that that could be done with one of the larger grants that the state often gives. So those are more civil, but it also does connect to Carile's housing, its walkability, and it its municipal building structures.
And although I can connect ideas and thoughts, I do need expertise like Julie's and some of our consultants in order to fill in some of the technical details. So, I know I said a lot there, but I'm happy to discuss either project or how we can make sure that everybody's
involved in this so that um the plans come out good. Um, one of the uh potential um CPC CPA funding proposals that came up earlier this year or late last year was had to do with
PASS. The you know the our word for sidewalks in Carlile is PASS. Um, is that part of your part of the work as well is is kind of extending those pre-existing um pathways.
Yes, it's tricky, but connecting all of the pathways, future pathways and/or sidewalks, and making them ADA accessible with funding sources that exist, one of them being CPC, and CPC does more likely than not need to be ADA accessible. So thinking through how all
of that can work together in a meaningful way with the limited amount of funding resources that we can put towards it. But that project and discussion you were talking about was one of the most um it was one that drew the most people of almost all the topics that I've
discussed in Carile except for the MBTA which you know um there's so many people involved in that. The problem is when you when you survey those people or you talk to them and you say, "Would you like a sidewalk or path that runs from the center of town to your neighborhood?" The answer is yes. But we
don't know what the answer would be if we said and it would cost this much in tax money or and it would it would u overcome this particular priority or project. And that's what we want to build out so that we can compare the priorities and make sure that we're making funding decisions, especially
after this last town meeting where we heard, you know, enough is enough on the tax impact. >> Yeah. >> Yeah. And it's also, you know, the the the the accessibility issue
is is a really tough one because it's um it's all or nothing in many cases and the all can be very expensive. Um so anyway, super interesting
>> and I know I know you all I hope you think that I'm an optimist. I do think this will happen um in a way that makes sense for Carile. It's just a matter of when. And it might not be in any of your tenures or my tenure or Julie's tenure, but if we don't start and if we don't have a plan, then we'll never have a
shot at getting the funding and making sure this competes priorities wise. So I I do want to build the plan even if it's five to 10 years out because it's it's hard to get excited at the advocacy level, at the resident level on something, you know, might not
impact your time in Carlile or your kids' time, etc. So the faster we build a plan, the better chance we have of making it a reality someday. And I think that's the best we can do. Uh unless you guys tell me there's unlimited funding for these things. Well, it also enables
you to chip away at it if you have something that you're working towards, right? If it's as long as it remains in the abstract, which is what it is right now, >> um it's hard to it's hard to work towards something or or to take take off
bite-sized pieces of it. >> Yeah. And the connected Carile project was chosen and and I do think it it it's a priority, but it was chosen because that was the funding level available, not necessarily because it was the best piece to attack right now. So, um that
to me indicated that we need to do more PL so that we can connect all these things into a larger plan and and make sure that we're we're attacking the most impactful thing first, second most impactful second, etc.
Yeah. >> So, Ryan, are you um looking for anything specific from any of us right now? Like someone to participate or [snorts] is this more of a general, hey, this is this is coming, more to
come later. So, I' I've had discussions and and want her to give her feedback on this as well, but I could use Julie's expertise and helping to organize this. Um, and coming to you is more to let you know
that that I would be using her expertise in this way. Uh, I don't think [snorts] it would be prioritized so far, but if and the two of us can make it happen with all the other things we got going on, I think the town benefits. So, I want to make sure that you're okay with that.
you understand that I would be using a resource in that way, the land use team that way and um I'd want to make sure that Julie wants to participate in that as well. So all those things are important to me. >> Great. Thank you.
>> Makes total sense. >> Um let me just because I do want to highlight something important that's been happening in the office that Noel's been working on. So just really quick under office projects and physical work. Um the second one here the file archiving and organizing
by on shared server what you've been doing. So >> um when Julie came in as some planner um the files electronically were not saved
in any sort of conventional way and town planner she has a lot of big priorities that are not just organized files. So, I put in myself and some of downtime to [clears throat] try to go through all of our files so that they're
organized and we have don't have a million copies of things that are saved under the US and things like that and that we can um maintain a records archive of all the applications we've received in some sort of ordered list
because we do have them all but they're just very jumbled. Um, so I've made a lot of progress on that. It's been very satisfying to try to get things organized and see comprehensive lists that do exist
somewhere very deep. It's also we have annual reports. So I was like there has to be something somewhere. Um, so I've been doing a lot of that. It's been great. So we had we had the scanning company that scanned everything and then
they gave us stuff back. It's just stuff, right? So, we downloaded all that, organized that folder and George's folder and multiple versions of everything all all over and then I came in and just made something that worked for me so I could do
effective. So, and then now she's working when she has time to make us more effective. So, it's been great. Oh, let you know that that's happening. >> In my mind, that is pure hero work. It is >> because it is awful. It's tedious and
it's just for to hear you say that it's been rewarding you satisfying because I was like got an application and I'm like okay where are the rules and regulations for state >> and I know where they are on sound website
>> but in our files >> could not find them. So then I'm like, okay, I have to finally really try to dig into because I should be able to find rules in regular history. So that part has been satisfying getting
things in order, but they're a mess. >> Yeah. And it's in a file tree that will make sense to anybody wants to, right? Not like an ad hoc GC docs. Like >> I know what GC docs is, right? Because I know what GC was, right? But um so yeah,
it's a GS. >> The other thing that um we've been doing and it was Noel a little bit at the beginning and then I took it over was closing out stale escrow accounts from the '9s. So you know when we get project review
once the project is done we're supposed to return the balance to the right. >> So yeah that [laughter] hadn't really happened. So we had to trace down people and when they applied in the '9s they didn't have email and
they were giving us a landline. So that was a effort in Slooh and we've been actually quite successful and I've spoken to a lot of people who did projects before the planning board in the 90s and 2000s um who were like
wanting to reminisce and tell me what happened and how it went and couldn't believe that I found them and was telling them you had money for them. like what kind of money are we talking about? >> I mean, so it's a big range, right? In some cases, it's a dollar and in other cases it's like $1,200, right? So, it's
kind of and anything kind of in between, right? >> Um, and so the town accountant is has been very happy that we're finally kind of closing out those accounts. >> And have we been paying like account maintenance fees for these accounts? >> They're all lumped into one account actually. Okay. >> Yeah. Um, and they just have different
titles and then sub account numbers and um, >> and a lot of them have stopped acrewing interest like many years ago. Like they're very stale. Um, >> yeah. So that's when I have time. I'm like I pick a new applicant and do a
little, you know, AI and Google and all the things and try to find them. So >> um, yeah. But and they only have three left that I need to try down and help them. >> Wow. So that's just been a little >> in spare time. Um and then and then
there's the other kind of invisible work we do. I guess the minutes aren't really that. They do end up looking at um that takes time and just um the development administration kind of all the stuff we do when we get applications. Um and that I'm going to use to segue into the
pending ongoing development projects category here. Um so you do have an application for your house wildlife rescue. They're going to come to your July meeting. Um, we anticipate the fire station, well, the latest update I got from the fire station um engineer, project
engineer is that they're looking to actually create the access road um through they're looking to maybe put in um stabilized septic tanks that can withstand the load of a fire truck and kind of put it so they don't have to cut through Rockland Road and the Stonewall. Um I haven't seen the plan yet, but
they're really trying to um they just don't think it's really that peaceful cut into the site from Rock. Okay. The grade change will be required. So TBD on that, but I did let them know that really should come in as soon as
possible. Um and the well is going to be the first part, first improvement they need to do prove that they have water. So, what's the time frame for that? Do you know? [snorts] >> Um, I do not know. I mean, they got a
contract some point soon. I don't know. Yeah. Um, >> don't and then there will be a special permit application from Verizon. So, that was at least since we're
authorized. receive at some point. Um that I also don't know that one, but I anticipate probably somewhere. I don't know, maybe fall. Um ADUs, we don't have any pending. City road requests, we don't have any
pending, but we know we we learned of one that may be coming in today. uh was noticed. I guess that's a good way to say it. We'll have to go to class. Um the Woodward Village project is wrapping up. They're waiting for their final
occupancy. I'm still waiting on their final legal [clears throat] documents. So, we have a lot of daily emails and conversations about that. Hopefully, that will continue to move along. Um and then I will close that escrow account
right away so it doesn't linger for 30 years. Um still meadow farms is still under construction. So we're doing all the things related to that when we need to. 75 West Street Conservation Cluster the the property is for sale. The project is
being sold. Um it is chapter 61. Town did receive a notice of intent to sell. So there's a 120day period that work needs to decide whether they want to exercise right of first refusal um for the property. So that process Ryan's
working with town council on and you should be getting notified at some point in the next week. Select board has a local policy that requires them to reach out to certain boards and committees asking for input into use and potential reasons to acquire the property. Um,
yeah. So, I'll let you know. See that? >> So, just remind us chapter 61 land means that it has been in forest and so there's do I know what the back taxes owner? >> I could find out. I have an ask for
>> Yeah, they've been paying a reduced tax rate. sell. Um, and a right first appraisal means the town has the right to buy at a price that the market clears. That right there. Yeah. Yeah. So, it has to be a I
forget the actual terminology, but there has to be like a um some terminology PNS like that's out there that's like a viable purchase and sale. Um, yes.
Right. Um yeah and so yeah so if that doesn't happen as an exercise it's right and that project is um we met with the likely fired and we're starting to work through the planning details construction process we
have a we'll get land tech re-engaged as consultant they were when it came do construction uh pre-construction meeting construction all that stuff. So,
>> so the likely buyer mean So, there has been an accepted offer or there's a >> there is >> there is a and you know the price is >> I didn't receive the notice but all that stuff will be coming to you at some point like register but yeah it
just came in like late last week. Yeah. So, I haven't seen it but I've heard that it is Yes. Elliot Farm Road is under construction still. It's ongoing. And then Judy Farm Road that lingers since I
think 2013. I don't know exactly what's going on. I did recently hear. So um those are the things that we have kind of like out there in the universe and on the docket. It's interesting that there are no
pending ADUs. We had like a flurry there for there were three that came in in April of 2025. Yeah. 38. And then I think you had approved one earlier that year, the um
>> Oh, yeah. That's just like in that same >> like So that's probably in your mind. It's the fourth, but that one hasn't been filed. So, um, yeah, >> what we're seeing with that, um, Addie, is just the cost of construction
combined with interest rates that are still kind of high is just the the ROI is really tricky for most people. Um, >> yeah, absolutely. >> So, started construction.
>> Oh, good. To go through console instructions. It's kind of cool to see it on both sides. >> There's also the conccominant costs that seem to arise when you figure out that whole septic systems need to be replaced in order to
>> Yeah. >> It's the capacity that people need. >> Isn't that the story of life? >> Yeah. So then I have this chart. I don't know if you guys looked at it. It's all of
the master plan recommendations that involve me. Um and then I I cross referenced it with the MVP the climate resilient parallel report recommendations. um because there is some overlap some of these and I didn't
know um if there was anything specific you felt like we in addition to um I guess it does seem like you're interested in doing clustered song moving ahead that process
there's anything else you wanted to try this year so the one other thing that has been on my mind is distinctive structures um well used does help you get >> right.
>> Do others think that that's a something worth looking into? um looking at the distinctive structures bylaw and whether or not a um enabling historic buildings to get reused as
housing through uh you know through a special permit process in our bylaw would make sense. >> I think so. I I I mean I used it myself. I thought it was brilliant. Um, and I
know of a couple other um, properties in town that did the same, and I think it's a win-win. Um, so I don't know if that's something that we want to maybe partner with the historic commission on um, as they kind
of think about demo delays and um, other avenues to preserve historic structures. this might be I mean I I don't know if there's precedent for collaboration like that or if it's even necessary but just a thought >> I think collaboration is a good thing
particularly on on something like this >> definitely so here it is um 3.2.4 for the zoning bylaw. >> Yeah. So I guess so this is about non-residential buildings and I think I'm I'm thinking of
>> residential buildings and accessory buildings assoc associated with residential buildings that >> Right. So I think I had put together something about this last year when we were exploring possibilities I'd be taking.
>> I think so too. >> Um so I will pull that out. That's something that you guys want to >> because does this cover it though? Like so if I have a single family house and a big
barn, can I convert my big barn into housing? >> I can't. Yes. No, >> you can. That's the whole It's a The barn is a non-residential structure. If it's deemed to be distinctive, then this
bylaw provides certain exclusions to other limitations. >> So, you could put multiple units on your property if it's within a barn. >> Um, the number of units, [sighs]
it's a good question. But this is maybe an example of something that combines multiple agenda items for us, right? If we're able to expand the number of units and convert from a non-residential to a residential use,
>> right? That's why that's why it's kind of been tickling the back of my mind lately. >> Yeah. um because I thought it was that we had this spy law but it doesn't quite get to the right to the use of multiple units
>> right like the I think one of the more recent examples of this was on Bedford Road I don't know the number down past the clock house um there was a barn connected to that house that was um I think partially
converted to living space um at least in the phase that was completed most recently. Um and I remember speaking with those people before they started um and their master plan was to to ultimately convert
I think more of that space. I don't I mean this was years ago so I don't know if their plans changed or not but um but yeah it's still a it's still a single family house. Um I I'm I'm a little skewed in my own perspective on it because I I forgot
that my property in the center of town was already a multif family structure. Um so that that aspect of this conversation didn't come into the conversation when we went through that. Interesting too that it goes through the
board of appeals is the is the AHJ >> as opposed to the planning board. >> Yeah. >> So is the missing piece here multiple units like the
>> I think so. >> Okay. And I think it I think it does need to have a planning board role as well because of the fact that multiple units is is a feels like it should be a special permit kind of thing, right?
>> Yeah. >> Maybe that's why it sits on the ZBA right now. >> Say again, Eric. >> I said maybe that's why it sits with the ZBA right now because it's not about dwelling units. It's just about a habitable space.
>> Yeah, >> it was. And interestingly, uh, bylaw 6.3, which we just modified, shall we say, um, uh, would have
well, those these two things kind of play together in in a sense just from a pure square footage standpoint or habitable square footage standpoint. Um, but again, to your point, Addie, it does not speak to dwelling units. So, I think that that might be a really kind of
elegant uh addition to this to this bylaw. >> Looks like this is where Julie >> Yeah, I thought through this a little bit, but I was I think I had kept it pretty narrow and scoped town buildings. Um,
so broadening that feel like I did something more. Why don't we just put it put this as a um as an item? I don't know if it's in in what the work plan that you were looking at before or if it's in the list of
Yeah, I guess it's got to be in there in order to >> Yeah. But it it but it addresses a bunch of the master plan items and goals like me to show.
Um yeah, just let's just look at screens whether or not there are um I think maybe what we want to do is in our goal setting process, we want to pull this list into that conversation.
Yeah. >> Yeah. Sorry. >> In the the goal setting conversation that Dwight is going to help facilitate for us >> there. we should bring the m this master plan list into that conversation to
figure out what are the things in this list that relate to um the goal setting around our OC and design. >> Yeah. >> Yeah. There's a couple in here related
to um and then there's a bunch related to single and affordability. And so then I guess the question then for you and and Noel in my mind is what's in here that we're not
we're not getting at in some way already, right? That we need to step back and say we need to think about how we create a priority around this thing in sorry in the math the master plan recommendations. Yes. Yes. So there's a couple things that um so I think like
there's there's a seven is engage the community in the development and plan to take mostly land but incorporates multiple community needs and I kind of see this as what was talking about earlier. Um, so it's it's
a connectivity kind of plan and taking some different town ideas. There's been some studies and some concepts that haven't done >> jack of all trades >> adding those as the layer on top, >> right? >> Um to kind of just start to see what
makes sense where um so that's one you guys haven't really talked about, but it is um and then there's u a couple different like a lot of the recommendations throughout the different parts of the master plan like touch on each other. there's a lot of
overlap and ideas, but um there's there's kind of a discussion of coordinating town facilities and um space and and arts and culture and um there's a downtown mixed use um
that a No, there's like an actual downtown mix. >> Yeah. Okay. 4C. Pursue a commercial mixeduse zoning districtricting study. >> Yeah. >> Um that includes a robust community engagement process to explore interest,
feasibility, and options for expanding lake commercial. um keeping Aral's character. So I see that also as like something that could be thought through as part of our kind of downtown visioning
>> the town campus, >> right? Um yeah, it feels like there's it I feel like you town administrator slash select board should be part of that >> um orc staff lead as well just because
yeah it feels like it's all connected to um to that sort of townwide uses and sharing of uses. It is yeah kind of question or not not Right. Well, and then if we're talking
about this waste water, we're upgrading and extending about utilities as well, right? In a smarter infrastructure, right? All of the infrastructure, not just sidewalks and parking, right? Um,
there's some places here where I kind of inserted myself, like specifically the historical commission funds. I wasn't listed, but I was like, you know, they have um the assistant town clerk, Melissa, is their person helping them.
Um but I work with her and kind of help them and some things they want to work on. Um and also I haven't talked to them directly about this, but a future like just kind of thinking about the future and kind of putting together a plan for
and steps get things accomplished to benefit the town and could dovetail with a lot of the other efforts. Um and then same with PY Trust I think that they would um additional staff
support um and they have that's actually listed here as goal 20 organized staff to support housing related initiatives. So and self it's all related. So
yeah, I just want to make sure you agree that I shouldn't be a siloed resource. >> Yes, I think we >> do. We all agree with that that we're still of mind that sharing resources is the way to go here.
>> Yeah. >> Great. >> Yes. >> Cool. Okay. Um, are we ready to move on to We have a couple items. Um, discussion of process
for clustered ROC zoning bylaw. Get to the annual town meeting next year. Um, we have the notice from the historical commission and [clears throat] says we have invoices on the agenda, but I don't have any.
>> Yeah. No, I don't have any. >> We didn't get any. I just put it on there just in case. Um, so why don't we just look at your schedule for the ROC process to get to town meeting next year? Sure. I think I need
to add in some. Um, so in order to get to the [snorts] So the select board is going to sign the town meeting warrant in April. They're going to close the town meeting warrant
in February. >> That's really the date we're working toward. >> So this is Yeah. And this is based on like what happened this past year. It's just so obviously they haven't put together their benefit schedule yet, but like we're reading the tea leaves. Yep. Um
>> yeah there um so our next meeting is July 13th. >> July 13th. Well, do you think you'll be ready to have this conversation?
>> July 13th. >> Awesome. Awesome. Okay. Um, all happens really fast, doesn't it? [laughter] >> Every time we look at the calendar, it the the dates rush faster and faster toward us. >> It's true. [snorts]
>> I can make the calendar bigger by adding meeting dates for you guys. [laughter] >> You can just add a bunch of extraneous days so it just feels bigger. >> I think it's the bright orange that intimidates me. Is it? Should I change the Yeah, it's hard for the live orange.
>> All right. Well, put one foot in front of the other. The fact that Dwight is helping us out so much with >> um starting to kickstart this conversation in July, it's going to be very helpful. And then do we want to try to we had
talked at one point about bringing in some developers and also a land summit. >> Yeah. So I um I started meeting with some folks developers to try to get a sense of the numbers itself. Um I don't know that it necessarily makes
sense to bring them in because they can be loose cans. [laughter] Um, but uh, some of the information I'm gathering I think is helpful to bring to the board and to the town as a as a way to illustrate what's feasible and what's not.
>> So, I'd prefer to do it that way if folks are okay with that. >> Sounds like a good starting place. >> And do you guys want me to start to organize a name summit of sorts? just like get a date and since we have a
date, we can figure out we can work backward from there. We can figure out who and how to advertise what the questions are and like you know I know seems to me like Sarah was really interested in like not going in alone,
right? Really that makes a lot of sense, right? Um, yeah. So, just kind of at least open that conversation and to see what we learned from it.
But getting a date in people's calendars is very first thing. >> I mean, does that necessarily push us into the fall just because summer can be so hard to get people.
I >> think probably we wouldn't be able to get a land use summit put together until the fall, but I think we can start to have these goal setting and framing conversations to to kind of >> help us >> Yeah. >> go into that summit
with better vision and preparation. >> Okay. >> Do you guys want to like I hate to do this but I just like time just goes. Do you guys want to try to pick a date in September? We can
start to socialize the idea. Yeah. So we can get people in the calendar. >> Yeah. >> Sure. >> Should we Yeah. You start to socialize it with staff internally. Is that Yeah. I try to
find a date that works for other boards. Exactly. Yeah. Yeah. Second week or third week in September. >> So, do you guys have any preferences in September or any like dates that are off the table? I guess there are there are
usually the Jewish high holidays happen in October. I don't know if that's >> except um it looks like Rashana is weekend of 11 13 so we wouldn't be doing this on
weekend probably right >> Yanap Yamapore is on the 21st I believe or at least I think it ends on the 21st >> say that again Eric >> Yamapore I believe is the weekend after that so um 19th 20 21st I don't know
exact actly if the Monday the 21st is >> [snorts] >> um I have it on my calendar which means something to me. So, you know, I've only been married for 23 years so I'm getting used to this. Um
personally, I'm going to be away the week of the 7th. Um, but other than that, >> haven't I tried thread the needle that week of the 15th? Yeah. >> Let's try to do that maybe like
Wednesday the 16th. >> Yeah, I'll see what could work like that week so that we can try to 14. All right. Okay. Okay. And then are there any um I can like are
there any things you want me to work on the salon besides like Courtney do you want me to work on? >> I work with Dwight like the drafts of the zoning I work for and see what might need to be added
for the distinct structures. >> Yes. For this. Yes. for distinctive structures. Um, >> yeah, I mean I think the first step is just to start engaging with >> Yeah. I think we get oursel organized. >> Sure.
>> All right. Sounds good. >> All right. Um, anybody have any liazison reports? >> [sighs] >> Well, Julie, you and I both went to the Magic meeting in person last week.
>> Um, but in terms of sort of relevant items for Carile, what would you say? I mean, it wasn't >> Go ahead. not not a lot of super
relevant items for Carlile, but they are so they did a um drinking water kind of focus group effort um in the region uh and they're putting out a white paper. I was in one of their focus groups like you know the challenges include drinking
water and development housing and right and so it was a lot of communities with water and summer all right and a few communities like Carile that are that were uh reliant on wells only or like mostly right um so they're putting out a white paper at the end of this month on
that and then they're thinking of leading a similar effort for wastewater um and so I suggested that they maybe have one of the focus groups So within the magic sub region, right, have a focus group that's like specific to communities that are reliant on
septic. Um, so I think that like while it was interesting in the water focus group to hear like the challenges that communities with piped water face, super interesting, it was also, you know, um, I felt like I could have gained more
from it if there been more communities like talking about challenges with wells and groundwater and things like that, right? So I suggested that for this um, wastewater. Y I'm trying to remember what I was just
discussed and even though it was just last week I did upstairs on my desk. Um >> no I mean a lot of it was um uh review of the last year and sort of work plan for the coming year. >> Correct. Yeah.
>> So not a lot of substantive discussion. >> Yeah. But yeah, the community share is for me the most valuable part of being part of magic. Just hearing other communities are doing and being able to reach out.
>> I mean, in that share, for example, there were two communities that had recent experiences with like cottage like cluster developments. >> Oh, interesting. Mhm.
>> That might be helpful to follow up on. >> And then some towns are working on figuring out the permitting. There's a um state law regarding consolidated permitting for small energy systems um
some sort of requirement around that. So it's like a comprehensive permit basically for energy. Um, so some towns are trying to figure out how that process work in their town. Do you talk to some people that? So speaking of
that, uh, at the farmers market on Saturday, Jonathan stopped me and said, "Hey, I think you guys need to look at your, you know, about this solar bylaw." Yeah. He's mentioned it to me. Actually, it's on here. Um,
>> which bylaw? the solar bylaw basically that the >> he what he's saying is that there's a gap between what [clears throat] >> there's like I think there's a so he talked to me briefly about it at some point last year what my brain was not
really able to super focus on what he was telling me so I just wrote reach out to Jonathan um but there's a gap I think in and so there's different scales of solar and there's like one that's not really accounted for in the solar p that we have >> and he was thinking that the size for
this for the fire station is going to fall in that gap. Okay. He didn't didn't I haven't reset. So that's something. And then I I actually I remember I talked to him about like what the local process for updating a file. It doesn't necessarily that's in someone else's kind of wheelhouse and said that
typically way it works here is like they would people that are familiar with solar and you know or ESC or whatever would propose something. Yeah. He didn't say ESC. So anyone's >> probably don't yell at me or probably CC
>> for solar though he's talking specifically he there was like a solar working >> that created the original solar va so he I think he was thinking the expertise would come from elsewhere and they would bring some to you and you guys have to have like direct securing process but
you wouldn't necessarily be spearheading the effort right so maybe what has to happen is the question needs to go to the fire station building committee. >> Yeah. >> To take a look at, you know, the scale of the system that
they would be proposing. Yeah. >> And does the bylaw work for that? And if it doesn't, what do we have to do to get it there? And
>> presumably the ESC has the expertise to cover that. Yeah. And then the other thing that's like out there in the universe is that battery energy storage systems are being viewed by the state as being by right
under um section 3 chapter 48 section three right and and they come sometimes on their own big standalone sometimes they're partner with solar >> you know they're big big big yeah so a
lot of towns like I was at a conference back was um and they every town needs to get ahead of this because I asked I was like like you know I haven't really heard about it I didn't really know about it so I was like does small towns like Carl needs to worry about this and they were like every town needs to get
ahead of this um so I I didn't know if there was a way to kind of see things together >> probably there is and then also we may be able to do something like consolidated bank small energy projects um so I have those loved here it's it is
almost it's at at the bottom. But um so I will reach out to Jonathan to talk and I'll reach out to I'll see if that needs to get going. Okay. All right. Okay. Anything else we need to cover
tonight, folks? on there if you wanted. Anybody want to recap town meeting? Do we need to? I don't feel the need to >> I don't think it by that correct. >> Yeah, the zoning bylaw amendment was
easy, wasn't it? No. Yeah. >> No questions. >> No. >> Stacey did a great job. No surprise. >> Thank you. >> Yeah, sure. I mean, it was straightforward. >> I mean, it probably had no comments
because it's increasing degrees of freedom >> compared to what was before. >> Yeah. But it it flies in the face of the Carile. I don't know. uh ethos of kind of nimi
in a way >> true I mean [laughter] >> not carile I shouldn't say that but small town you know >> right >> historic town situation >> I did I think people were very much distracted by the tax related things
>> yeah a lot more questions um I did fulfill the records request. That's >> passed. Will it come around again? >> We're standing here just in time for us to uh we're just about to
Yes. You don't you don't have to sign it. I know who did put the ESC on uh on the task of figuring out the uh [snorts] the gap in the solar zoning and battery energy
storage stuff. So you guys can just go figure that out, right? >> Yeah. Um sure. [laughter] I can be in the chat when we meet. Yes. >> All right. Um, if there's nothing else, I will take a motion to adjurnn. >> So moved.
>> Second. >> Right, everyone. Thanks so much. >> Have a great night, everybody. >> Thanks, guys. >> Bye. >> Bye. Super interesting.