Okay, good evening everyone. Welcome to the select board meeting of Tuesday, June 9th, 2026. Uh it is 7 o'clock, so I'll start the meeting. And we have one member who is remote, so we'll do a roll call for attendance. You have to redo
your alphabetical order here. >> All right, do it in alphabetical order. >> Am I the first? >> I think >> that is I've never had that happen before. That is incredible. An S. Okay. Travis Snell here.
>> Christine Stevens here. >> David Thomas here. >> Scott Triola here. >> Rebecca Vieiraa here. >> Wow. All right. >> I'm still the last. >> I'm Carile's town administrator Ryan Mlan. So, I'm running the beginning part
of this meeting because we just had an election. Welcome to our two new members, Rebecca and Dave. And we will be reorganizing. So, typically the town administrator runs the beginning of this meeting and then I gladly turn it over to the new chair. Just a run through tonight what we'll be talking about. Uh
we will start with community input. Then there will be that reorganization that I mentioned followed by a discussion about this year's senior means tax abatement level and then a discussion about our trust funds from a report done by the advisory committee. Then we'll get into
the uh interim police chief appointment and goals followed by that appointment and any volunteer appointments that we have. A town administrator report a review of warrants and minutes any liaison reports from the board and then we'll end with community input. So is
there anyone here in the crowd who would like to provide community input? Sandy, are you good? Anyone online here for community input? Okay, seeing none, we will get right
into reorganization. The first thing we need to do is appoint a chair. So, I will take nominations for chair. >> I would nominate >> I would uh >> Oh, go ahead. >> Go ahead, Travis. >> I would nominate Christine Stevens. Right. >> There's a nomination. Are you willing to
accept? >> I'd second that nomination for Yes, I'm willing to accept. Thank you, Travis. Thank you, Scott. >> All right, I heard a second. Are there any other nominations? >> No. No one's excited to be chair. All right, seeing no other nominations, we
have one and it'll be a roll call vote starting with Mr. Snell. >> Uh, Snell I. >> Stevens, I. Do I vote for my own? >> You can. Thomas I. >> Biola I
>> Vieira I. >> Okay. Um Madame Chair >> to a meeting. >> Very good. >> Congratulations. >> Thank you very much. Uh can we get some nominations for vice chair? Anyone interested in being vice chair?
>> Um I would like to offer up uh Travis Snell as vice chair if he's so willing. >> I'd be willing. Yep. Great. We get a second on that. >> I'll second. Vier seconds. We have to save her. >> Okay. Um,
all in favor? Oh, we need a voice vote. Yeah. >> Travis, you want to start kicking? >> I'm sorry. I'm not used to this. >> I know. >> Wild my whole life. I've never been first alphabet. I mean, that's great. Snell. I >> Steven's eye.
>> Thomas I. >> Riola. I >> Vieira I. >> Okay. So, thank you very much, Vice Chair Snell. And we need a clerk. A clerk is usually a good freshman
assignment. In general, they would take the minutes, but honestly, Ryan and Gretchen take care of that. So, it's uh you know, I when I was clerk last year, I reviewed the minutes extra close just to make sure they jived with my notes and I took as thorough notes as I could. Do we have
one of you want to be clerk? >> You don't have to take the minutes. I had >> No, no, you don't. Yeah. >> No, >> not particularly. Was that actually I had to answer that question? >> I'll you can nominate me.
>> All right. I'll n I'll nominate Dave Thomas for clerk. >> Okay. >> Thank you. >> Great. Can we get a second? >> I'll second. Thank you, Scott. All in favor? >> We can do. Do you want to do a voice
vote? Okay. Snell I. >> Stevens. I. >> Thomas. I. >> Ba. I. >> Vier. I. >> Great. Thank you very much. >> And >> what's that? >> No, I was just going to say Dave, that's a good one to volunteer for because it's
one of the easier volunteer roles we can take on. >> I'll take it. It >> is. And the last role is um we need a nomination for someone to approve the warrants and then we need a second on that. Is that right, Ryan? >> Do you want to explain what that is or
>> So at the end of this meeting you'll see there's a an agenda item for review of warrants and minutes. Warrants is uh signing off on all of the town's expenditures and we do that every week. And if say for instance someone goes on vacation, we need someone here to physically sign. Although, as I
understand it, it doesn't need to be a ink to paper. It can be a docu sign. Um, it's just that someone needs to be able to step up reliably every week to sign off on the town's expenditures. What's that? >> Every other week. >> Every other week. Okay. Yes.
>> Okay. And so, um, if we're all gonna Let's see here. That would leave, uh, Scott and Rebecca. Does one of you want to step forward for primary responsibility on that and the other secondary? >> I'm willing to do it, Christine, if
>> Great. Thank you, Scott. >> And Rebecca, you'll be his second if he's >> Yes. >> for some reason not available. >> Absolutely. >> Thank you. Okay, let's check time. >> We need to vote that. >> We do need to vote that. That's right.
Yes. Okay, why don't we do a voice vote starting with Travis >> Snell I. >> Stevens I. >> Thomas I. >> I. >> Vieier I. >> Okay.
And the next item on the agenda is to coordinate our summer schedule and to set a goals session. Now, we do have some summer meetings already scheduled, I think, through July. Um, I showed June 23rd,
July 14th, and July 28th are already set. I just want to make sure that that checks out with your calendars. >> I have a conflict on 23rd. >> On the 23rd. >> Yeah. >> Do we have a meeting on the 23rd? >> June. >> June 23rd. >> June. >> June 23rd. Oh. Oh, okay. Yeah. Yeah. >> World Cup.
>> Oh, good for you. >> Good reason. >> Yeah. I'm actually uh unavailable on the for It's the 14th July. >> July 14th. not even in contact with Wi-Fi, so I can't dial them. >> Okay. >> So,
>> okay. So, what do we do in those instances? Do we need to hold the Tuesday nights or do we just move them to some other night? >> Well, typically you would hold it. Uh if you want to keep the second and fourth schedule for consistency, you can change that. You can change the day uh if you
want, but typically one person's out, you still >> still a quorum. Yeah. >> Okay. We just carry on business as usual. >> Carry on. And >> the only thing I would suggest is that you all be there for for any goals. >> Right. Exactly. So, we're still a quorum with three people because I'm concerned. Scott, you had mentioned that you might
be uh bordering on lifelessness when you get back on the 23rd. Is that right? >> That's correct. But I I would be present. >> You would just need the warm body. >> Okay. Does anybody have any conflicts on July 14th?
>> That one's me. >> I know. Aside from you. >> Okay. >> I'm sorry. Anyone else? >> I'm good. >> Okay. >> We're typically the what? Second and fourth Tuesdays. >> Yeah. >> Second and fourth. >> Okay. Do we want to look ahead to
August, Ryan? >> That would be >> Is that the 11th and the 25th? >> That's what I have. 11 20 and 25. >> Okay. Does anyone want to check their calendars? >> I'm good with those dates. >> Everyone's good with those dates. Okay. So, let's see.
>> I might I might have conflicts on both dates. On the 11th, I'm away and on the 25th, I may be doing college drop offs. I'm not sure of that exactly yet. >> Okay. >> So, I I would I would just keep those
for now. Um >> Okay. >> And then, you know, we can adjust as needed and I might be able to call into those. I just not exactly sure on my schedule at this point. >> Got it. Okay. >> We've typically kept all these except if there's going to be multiple people if it's really >> Yeah. Unless there's three of us out,
right? >> Right. >> Yeah. Yeah. Okay. Ryan, do we want to plan through the end end of summer, like literally through September 20th, or are we good? >> Well, your your goal sessions are what we're most worried about. It does take
some prep and a lot of people like to attend those. So, >> Right. Okay. So, let's turn our attention then away from the regular select board meetings and start looking at dates for a separate goal setting session. How long did this last last
year? Doesn't it goes pretty long time, right? >> It can. >> Okay. Um, >> you can also do them during your regularly scheduled meetings. Um, last year you did so you did two >> two meetings in a row. One where you reviewed them and the next where you
approved them. Okay. >> It was pretty smooth last year. I would anticipate it being the same. I I mean if depending on unless you have different uh you know because typically the we have had it that the chair kind of does a first draft or you know of
that and then we'll talk about it and we'll go from there and I you know I would think it would go pretty smoothly. >> Okay. Yeah. Let's follow that same format. I remember that being very fluid and just, you know, I did do a tally of the recent meetings that we had every
once in a while. Um, our previous chair Scott would say, "Oh, we should, you know, table that for a goals for next year or something." And so some of the examples that I found were um meeting with every border committee in town on a regular basis. Um
during a recent meeting we uh met with a few folks who were very interested in bringing some final determination to the Highland building. Um and then we have been on a good tear in terms of
continuing regionalization and ramping up shared services. Ryan's been very good about that. I'm not I think that's a goal. Um I'm not so far it's been Ryan executing but um it is a select board goal. >> The remaining ones are policy
discussions. >> Okay. And then we had a uh waste reduction um presentation from TESAC. Um, so we were, you know, trying to clean up our act there in terms of reducing waste and
then, um, obviously continuing to advance the design or the build for each of the building projects that are underway in town. So, the police department, the fire department, DPW, town hall, and the library. Um, okay.
Okay, so those goal dates then which we want to make those as soon as possible and yet it would be great if we had a full contingent. Um but that doesn't look like it's going to happen two meetings in a row.
Well, we did a Remind me Ryan last year we did a separate meeting dedicated to the goals. Correct. That was in July, wasn't it? I don't think we did. I'll look here. >> I seem to remember one of our early July
meetings last year. Uh >> we were because we were going to do an off-site and then we kept it on site and we brought in sandwiches and stuff. >> Yeah, >> I thought that was I thought that was outside of our regular meetings, but perhaps it wasn't.
>> Maybe we started earlier or something. >> That could be. I have to go back. I didn't look at the agendas, but So you did uh July 22nd was your goals overview >> and then you approved the goals at your next meeting in August
>> which okay >> so the prior year Scott that you're thinking of I mean it just it fluctuates depending on what we as a board decide we want to do and how involved we want to become. >> Ryan both of those were regularly
scheduled meetings. Yeah. >> Okay. >> So, a couple years ago, the the goal session was was much more everybody brought their goals and it was brainstorming. Last year was more these are these are the goals from last year. Here's here's
what everyone sent in for goals and then kind of just massaging the plan and then um so it can go either way. If you feel like there's going to be a lot of shuffling of goals, then you're going to need more time. >> It might be helpful if we all kind of
submit some ideas to you and then you just compile them and put you know how how ultimately you know it's not a collaborative thing. You're you're in determination of it initially and then you know we go from there >> right. Yeah. We need to go after things
so that we all I mean right if we don't want to just decide it but yeah if that would be a good idea maybe we give it a um a week or two to so that Rebecca and Dave can get some footing and >> you guys get some um ideas on what goals you want to tackle um this year and then
what we can do is you know I'll get them consolidate them um you know lay them out in logical format. Scott had a nice spreadsheet. Scott, if you want to send that my way, I'll I would be um you know, pleased to update that.
>> So, why don't we can we pick um maybe make goals as part of a discussion? Um you said we did 7:22 last year. Is that right when it started? The goals overview was on July 22nd. That seems like um we've already we will have
missed two months out of the year from the election. Um, I would rather make it sooner rather than later to give us time to execute on our goals. >> Um, appreciating that Dave is going to be out on June 23rd. Maybe you pass me your
goals and uh, we do it start it on the 23rd and then um, finish it on the 14th when Rebecca is out, but you know, we will have had a good discussion before then. Does that sound okay? >> Sounds great.
>> Yeah. Yeah, I don't know. I think it's really important to have the uh freshman members at the goals discussion. Um. >> Oh, absolutely. >> Yeah. So, maybe what we do is can we just make it the 28th
or do we call a special meeting? Special meeting would be good. I don't know. It's so difficult to fit stuff into schedules. >> Are you all there July 14th? >> No. You're in >> Yes. some secluded location
>> in the middle of the ocean with no Wi-Fi. >> That is not going to work. >> That sounds lovely though. Okay. Um, how about a Is it possible that we get together one or two evenings outside of a regularly scheduled meeting? Does that work for people?
>> Yes. >> I'll have Gretchen send out a poll. >> Okay. Yeah, I think a special two dates might be good. Um, at the very least, you know, a backup a rain date. Rebecca,
are you ever available during the day? >> Yes, I can make it may be via Zoom, but I can. >> Right. Right. Okay. Yeah, that's fine, too. Travis, available during the day. >> Yeah, I'm available. The evening really for me would work better. >> Okay. >> But not that we have depending on
>> Okay. Yeah. Okay. Let's do a special poll then, Ryan. We get some other dates outside of our regularly scheduled dates. >> We'll do. >> It'd be better to have full presence for sure. >> Okay, the agenda is uh let's see here. We're running right almost on time.
>> One more thing. So, sorry. Um just want to take a peek at the liaison list just so we can get this on your radar. Probably finalizing it next meeting. >> I I like I said, I thought we were going to do that under appointments at 9:00. >> Okay. >> Is that >> I'll just >> Yeah. Wait.
>> I thought it'd be convenient when we do the volunteer appointments, just go through that list and appoint everyone all at the same time. >> I may not be here at 9:00. I I will have to drop off early. So >> Oh, maybe better to do it sooner than rather than later then. Okay, Scott, let's let's Can you bring that table up
again, Ryan? Thank you. Okay. So, you have department liaison and then board and committee liaison. Some of these are more work than others and I know some of them currently exist. >> Okay. So, starting with at the top fire
Travis, you were fire, police, and dispatch last year. Are those ones that you would want to keep or do you want to put those back into the trade space? >> I I'd be happy to to trade out or do whatever. I I wondered though, are we is this like our official because usually
in the past we have have kind of talked about these things but then not decided the first meeting just because you know it gives people a time to kind of think about the different responsibilities. It's more of a overview. I don't know. Are you looking to pick these right now or >> No. No. I was Yeah. Let's sit on it for
Okay. another meeting or so, see how we feel. And I think it also gels nicely when we think about it in terms of goals too, right? You know, everything all at once. What do you what are our liaison assignments and then what goals do we want to accomplish? So, um so just yeah tell me what you're
thinking in terms of uh fire, police, dispatch do go nicely together if you are willing to keep those. >> I'm willing to keep them. I'm willing I mean I'm I'm flexible. I there's a few things. I'm on the MFC. I think I should stay on the MFC. Okay. Municipal
Facilities Committee. >> Um I'm actually an elected member or you're voting member voted member of that. >> Um and the DPW building liaison. Well, it's more than that now. It's a building committee. Um
>> the the building committee. I'm on that too and I think I should stay on that for the DPW. >> Building committee. Where is the building? It's not I mean we're you're going to have to update this a little bit organically. >> What did it used to be called again? >> Uh >> it was new. >> It's brand new. It's the DPW
um project. >> Building committing. Is it project building committee? >> Okay. >> Okay. And then Scott, you were school liaison. Is that something that you wanted to continue or did you want to put that
back in the trade space? >> Um, I'm happy to continue that. I I did have calls with uh Brian Wat and the new chair Scott Jameson. Um, and I'm comfortable continuing that and
there's going to be some obviously transition in the next year with the superintendent. So, I think they were expressing the interest in having some consistency on our end as well. Yeah, it' be good to have that continuity for sure. Okay.
Uh, finance committee, FINCOM and COS. Am I looking at I'm I think I'm looking at a different spreadsheet than you have up, but let's go off of yours. Okay. Uh, yeah, FINCOM and COS. >> So, I was fin as well. Um, obviously I
have a lot of experience with FINCOM. That's also been one that the the chair has uh been the liaison to, but um I'm happy to continue that in in in that capacity or Christine if that's something that that you want to take on
that that would be appropriate as well. >> Okay. Um yeah, let me go ahead and take on fin because I'm going to give two up here soon. Um so we'll go ahead and do that. So Barney had a few. These are all open. COS and the Transportation Action
Committee, the A committee, the board of assessors, Conscom, Land Steward, and Crack. >> I love how Reed is on there >> from previous years. Yeah. Trails >> in
>> uh CPC and the River Stewardship Committee, which is one of the better ones. There's not a lot of meetings. >> Yeah. >> So, those are all up for grabs. And then along those lines, David did the audit committee, the ESC,
planning board, celebrations and veterans, and uh the affordable housing trust, and the town meeting study committee, which I think is wrapping up. >> I think there's a note from Dave that he wanted to continue with his involvement in the housing trust. He did. Yeah.
Which is um great to hear, but we do still need to have an appointed select board member from there. >> Um okay, >> that's probably like I'm interested in what's going on with housing and Okay. >> that kind of stuff. So, >> okay. Do you want to do affordable housing trust?
>> Yeah, I'd throw my hat in the ring for that one. >> Okay. And what else is housing related? Hold on. >> Who's planning board? >> That was David. You want to do planning board? >> Yeah, that's good.
>> DO A is >> Yeah. >> So, there's a couple of these that are just to point out are committee positions. So, you're you'd be an active member on those committees. Um that would include
uh the COS board. What was the other one? CPC >> CPC yeah >> I think I had eight liaison assignments last year so >> CO HS I would I don't from a logistics
standpoint I don't know that that's they don't do Zoom do they >> they meet during the day in person >> right so I am on Tuesdays which I'm not available to do I think it's Tuesdays or Thursdays or something >> that's council on aging >> I could I could take that I'm flex like during the day I'm very flex flexible so
I can >> around. >> Does that change the feeling about the other ones for me? >> No. >> Doing those. Okay. >> Planning board meets at night for sure. >> I'll take the uh transportation action action committee. Ryan,
>> I would like trails. I think no one else. >> Trails. >> Trails. >> That's a good one. >> It is a >> I live across from toll now, so Oh, very good. I love toll field. Um, >> Christine, TAC meets early morning.
>> Thank you. >> Okay, we have audit committee open. >> So, I'll talk two spots. The there is no audit committee. So, I have a working group that is looking at the town audit and also the some of the other reports
like um our financial advisors, our oped. So, this is a first look at those documents. It helps me understand where where the town's elected and appointed officials might be, but it's working with me one-on-one with the finance team in order to review those and then report
back to the the select board. So, um I get to pick, but if anyone's interested in it, let me know. >> Otherwise, it's open open meeting, that's why. >> Okay. Board of Assessors. Travis, were you ZBA at one point?
>> Yeah, I'm I'm there now and I'm happy to continue to that as a leazison for the ZBA. >> Great. And um Board of Health, Tom Dave, you said you were going to >> Board of Assessors meets early morning in person.
>> Is that okay, Travis? >> That's different than the ZBA. >> That's different than the ZBA >> zoning board of appeal. Oh, I'm getting I'm getting them confused. Sorry. On my screen the font is too small. Okay. Board of assessors uh is open. Anyone?
>> What day is that? >> Usually >> Tuesday with council agent. >> Oh, I I can do that one. That's fine. >> Okay. >> And board of health Dave said he was going to take
the um land at KNSCOM land stewards crack. >> Anyone? >> I can I can take that one. >> No, >> you >> I'll take that one on. It's a lot of work. >> That's a lot, Scott. >> That's a lot. Yeah.
>> Well, is that is that attending? That's not a >> Well, you're right. You could depending on how you want to do it. That's how the select board may want to operate >> individually. >> I'm not as familiar with crack. I know
um I'm pretty familiar with consom and land stewardship from last year, but >> Okay. >> Uh does crack have any additional responsibilities? >> That that's a lighter lift. They're usually just reviewing applications and
and potential CRS. >> Yeah. Uh, no. I mean, given I'm not giving up FINCOM, I can take this one on. >> Okay. Thank you, Scott. And ESC, >> is that an in person or Zoom? >> Christina,
>> Zoom. >> Do you want that one? Are you okay? Environmental sustainability. >> Um, >> Zoom. No, >> that I mean I can. >> So again, just a process question. I
mean, we're going through this now. Maybe because some of these are pretty some are heavier than others. Um, >> right. >> It would be good to get a the revised list for the next meeting to do any finetuning on these. >> Yeah, we could even it out or reconsider
our >> things like because the rest of them the rest of the ones I had before I'm fine keeping. So, generally, um, I'm good. Uh, if there's another one or two that need to get picked up that are lower lifts, I'm happy to take those on. Um,
>> the open ones that I still see, if I'm looking correctly. Okay. So, are we saying the building committee now covers the police station, the DPW, and fire? That's everything. >> Well, those are all different. >> They are all different. So, the police station building renovation committee is
still its own >> at this point. >> That had been Travis, right? >> Go ahead, Brian. You can say something. >> Um, so those committees don't necessarily have liaison.
The police station doesn't right now. Fire was typically Scott, >> the renovation committee. I mean, it's an entry. That's all I see is that it had been Travis. I just want to confirm that that's still the case. >> It was me for DPW. Is that what you're
referring to? Or which one are you? >> I am looking at >> police station renovation. Yes. >> Right. Okay. And then >> I'm happy to continue to be involved as needed in the fire station. >> Celebrations. We have an opening.
I could take that one, too. That's that's a pretty light lift and I've been working with them a decent amount recently. >> Thank you, Scott. And then CPC, Rebecca, did I hear you volunteer for that? >> No, but I think that's fine. >> Okay. They have a housing component to
it, so I think that's fine. >> That's a really That's a good one. It takes a lot a little time, though. >> Yeah, it's okay. >> And >> I'm a quick study. >> Yeah. No, it's great. If you're interested, >> Barney had the river stewardship committee. That's a really good one.
>> I don't >> I've never I still don't know what that is exactly. >> I think they're the ones doing the water chestnut cleanup right now. It's um >> Okay. >> closely aligned with ESC's mission. Um I think they're probably only active in
the summer given its uh you know, >> sporadic. Okay. >> You have to be able to canoe. get your voters test in. Okay, maybe we leave that one. And Dave said he would take over safety committees while I can't do the meetings
for safety committee unfortunately. Uh and then I think that is the last one. >> Town meeting study committee. We still >> Oh, I thought we said that was going away. >> Defun. >> All right. >> Did we get those taken? You got those captured, Ryan?
>> Yeah, we'll send around a list and >> balance them off next time. >> Okay. Okay. We we need to catch up a little time on our agenda. Um our next agenda item is the senior means tax abatement
and we do have a vote on that one. Okay. So, we got a packet very late this afternoon. And I did get I hope everyone got a chance to read it. >> So Brian prepared this for me so I could make sure that I was able to answer any questions you have about this, but the
the town passed a uh senior means tested exemption of a range 100 to 200%. And this happens annually, but the select board sets the rate. So the way this works is people apply. It follows
the state circuit breaker qualifications as outlined in the town meeting. And if they qualify, they get the this um credit of of up to $2,820. So last year, if you remember during Brian's presentation, there were 10 uh
exemptions granted for about $26,000 and this increased the tax rate by 1%. So what happens is that relief is spread across the entire town. So there was a 1 cent increase or um a $13 increase per home to cover that. So we would like to
the recommendation from the board of assessors and the assessing department and myself is that we keep this the same this year so that we can continue to assess its impact and then in the future make decisions on whether or not to increase it. But you have the option to
do either. >> So we budgeted for 100%. How many people did we budget for? >> We didn't know in the last year. >> Right. So but it ended up being 10 people. So, is that what we're budgeting for this year? Do you know? >> It's not budgeted. It it comes it comes
in as it comes in and then it's distributed throughout the tax base. So, that's why we want a second year at it just so we can be sure that it's not going to have a massive tax impact. We we are very sure that it's not going to, but two years worth of data would allow you to see what we want to do in the
future. >> Okay. >> And this isn't my opinion. And this was the board of assessors looked at it in the assessing department and this is the recommendation they're making to you. >> Okay. >> I'm fine keeping it at its current rate. Um Brian, does the finance committee
look at it look at this at all or is simply the board of assessors and select board? >> Mark is shaking his head. No, >> they they haven't reviewed it. Um they did okay. They did approve it and and saw the results of it in the fall when we discussed it.
Okay. Do we want to take a vote then? I'll have any Does anyone have any other thoughts on that? No. Okay. Can I hear a a motion? I would move to set the fiscal year 2027 exemption amount under section
one to 100% of the amount of the Massachusetts circuit breaker income tax credit pursuant to section three of the acts of 2024 chapter 263. >> Can I get a second? >> I'll second.
>> Thank you, Rebecca. Any discussion? Okay, let's take a vote. Voice vote starting with Travis >> Snell I. >> Stevens I. >> Thomas I. >> Riola I. >> Vieier I.
>> Okay, we'll continue at 100% then. >> Excellent. Thank you. >> Thank you. Okay. The next agenda item is uh a it's a report out on something that I led as a it was a goal for last year's
select board um going back hundreds of years. Literally people have left money to the town to disperse in various ways. And so the handout that you see in front of you is a summary of
a file that Sandy put together for us. and it's the approximately 20 funds that people have left behind to benefit other citizens of Carlile and lacking any sort of formal framework or process for
dispersing these funds. They've just been sitting there collecting interest. So, we'd like to see them do some good. Yes, Travis, >> are these all of the funds that we have or are there more that aren't on this sheet? keep them. >> These are the trust funds that we have,
not gift accounts. >> Okay. What what's the difference? So, the gift account is >> I think you can spend a gift account down to zero. Correct. The trust account, the principal must always remain. >> All right. >> So, the what I what we wanted to do
today was there is a um presentation that was in your packet. um is it possible to bring that up because some of the items in there um will help guide our discussion. So we formed a trust fund administration
working group. Um this is five members from around town and a non- voting member Jeffrey Katowski from our COHS director. And then we had good advice coming from Sandy, from Kelly, and from town council. This is the
charter that our last select board approved, and it's basically that we're going to create a process, but not actually disperse any funds. And the um select board approved the charter, we executed. Next slide, please. This is
the PE piece of paper that you have in front of you. Recognizing that it's a little small, I thought it'd be nice to have a handout and the different groups that you see there. The first piece of advice from both U Sandy and town council was you want to group like funds
with like and then what you're going to do like the advice was to ease the bookkeeping burden. We would consolidate those and then we would need to get approval from the state attorney general that we can indeed consolidate these
trust funds and then appoint some sort of um mechanism for awarding them out. Sandy, do I have all that correct so far? >> So far, yes. >> Okay. >> I was told I was told to remind you that the language here is that you're
recommending >> We are recommending these. We are recommending that we group these these this is >> not telling the AG what to do. >> No, exactly. Yes. That we are only requesting this is what we would like to do. Um okay, next slide please. >> When when that if that were to happen,
do those names go away? Um for the individual names of people who've >> you know I think it would become a um I don't know. The short answer is I don't think so. But I think that eases the b the bookkeeping burden, right
Sandy? How do we keep track of the names or do they go away? >> I think we can rename them. Um maybe >> somehow put all three names in there, you know. >> Yeah,
>> cemetery funds green and cemetery fund or something to that effect. And one of our goals with all of the accounts in town because it's very clear when someone makes a gift what the gift is for or when they create a trust what it's for and then hundreds of years pass
and it's not as clear to to people like me Sandy Kelly and yourselves what maybe the intention was. So not only are we going through the names and what they're for and trying to do these recommendations but also taking notes and putting them in our financial system so that future people understand. So all
of the names would be captured in those notes and it would be clear where they came from and then it would be up to future uses to make sure that it was communicated that these were gifts from these people. >> Yeah, that that's thank you. That was kind of my question because I think a lot of people give these gifts with
naming intentions, you know, and I just hope there's some mechanism to keep, you know, some record of that. And the hard part is if you lose the notes or you don't have them, right, >> then it says something like clock fund and you're like, does that clock still exist? Can we use it? Right? So, we want
to make sure we're doing both, >> right? We were lucky in that we did have the legacy documents and what a a large part of what this working group did was read through some of these historic documents. Uh, one of those school funds dates to 1793 and it's written in, you
know, the old ye old longhand. Um very >> that's fascinating. >> Yeah, it's really amazing some of these documents. Um so we did read through them and try to honor the intent but they are you know they are lumped into basically what they were um uh intended
um to be for. So just let's walk through the funds if we could. We're going to march through the I mean the next one just says the next slide is just a discussion of the library funds. The library trustees exist to manage their endowment. So they
are very they they have their finger on the pulse of their four funds. They are using those for the renovation. In fact, at our very last meeting, we voted to accept a gift of almost a million dollars out of their endowment. Uh and some of those funds come from these trust funds. So we're not at all
concerned about the library. They did vote at one of their February meetings to consolidate these funds. So they are off and running. Um no other concerns or discussion I think on the library funds. Now the next category, next slide please, is the cemetery funds. Um the
cemetery we we did correct an action at our last um the annual town meeting. Um we did have some funds that were incorrectly applied. Uh we voted to correct that as part of um you know one of the votes. And you know, the idea is
when you buy a plot, you know, part of it, you know, I think is $150. I think that amount even got voted up, um, goes to a perpetual care fund. So that is that first line item is for the Green Cemetery only and the second line item
is for the original Lichfield cemetery across the street from Fern. So these funds actually cannot be combined if I understood it correctly. Is that right Sandy? That the three cemetery funds need to remain dispared
but I believe the other two could be. >> So we were talking about it with Gordon Means and I mean I guess technically the Lich he he thought that since it was specifically for the Lichfield cemetery and the other one is specifically for the green cemetery. But if we lump them together and just, you know, say for instance, if it bought a piece of
equipment, it could be used to service either cemetery for instance. Right. Right. >> Okay. >> Yeah. >> So, um, in any event, what we were suggesting on that one, what the working group suggested is that the cemetery
funds, all three of them be under the advisement of the is it cemetery commission now? How are we calling them? >> Committee. >> Committee. um and that as part of their annual report they recommend out um what the next you know dispersement of funds
is. So if you see there there is a total of what are we looking at here about $8,000 that can be spent that's available to be spent right now. So theoretically, you know, when this works its way through the system um they would be making a
recommendation to the select board as to how to spend the $8,000 that's available to be spent on cemeteries. We figure that is the committee that is closest to the need and they have the best visibility over what needs to be done. And that same pattern follows throughout all of these funds. So the various
scholarship funds which is the next slide, thank you very much. Is uh on the the pink block right in the middle of the page. Um that has the most funds to be spent right now. And those funds we had one that was a little bit odd. It
was t labeled as a loan and this is probably the um that Robins loan is the only one that we're really gonna we voted to sort of like override that. We we don't think that it should be a loan anymore. It should just be uh a scholarship, a grant. Um we we're not
looking to get repaid. We're not going to be chasing anyone down asking them, you know, to pay us back. So it's um you know again if if all gets voted this way this we would like these to be all you know scholarship funds for people who
are going into undergraduate studies or are in the midst of their undergraduate studies. Um these school >> Yeah. >> Um that Robins loan was initially set up if they could if they could pay it back
pay it back, but it did not have to be paid back, >> right? >> Um >> and since we're not in the bookkeeping business of trying to keep track of all this stuff, it would it would be practically impossible to try and
um from our perspective to try and keep track of who's paying what loan back, >> right? >> So to do away with the loan part of it and just make it a scholarship fund would be a really positive thing. >> Yeah. Yeah. All of this is, you know, to
ease the bookkeeping burden and to, you know, just make it more practical. um clarify the you know the dispersement process make sure we have a logical framework that meets you know OML and is uh all above board. Um so the
scholarship committee we we went round and round on that one. We talked to the school committee um you know um they took input from the all the superintendents. We were trying to get a
feel for who in town already exists who can in a very uh fair and reasonable fashion, you know, give out scholarships. And there is a um entity that exists called the scholarship fund
of conquered Carile. I don't know if you guys are already familiar with that um but they've been around for decades. and they um they did vote last night to make Carile an affiliate member. And what that would mean is if if we so chose um
you know every year once a year, say in April, um we would send a check to their fund and then they would see that it gets awarded to a Carile student who is graduating from high school or is currently in their undergraduate studies. uh and that would be the only
two criteria would be that they are a carile resident and that um there is financial need. So they had a great presentation to us that talked about their vetting process and how they would award out funds. This is um a really together organization. We were very
impressed with everything that they do and um all of the funds that they award. So they have 11 affiliate members now if I'm remembering the correct the numbers correctly. Um but the idea would be that this these funds are all to go to college. Um when we did ask the school
committee what scholarships they they might have you know that you know we wanted to get the school committee involved if if it made sense and they said really it would just be for like u travel abroad to go to the Quebec trip or the Puerto Rico trip and I don't think that's quite it doesn't really honor the intent that these um you know
that these um scholarships had in mind. So we thought that the best fit was the scholarship fund of conquered and carile. Um okay the next slide please. The public grounds funds you know some of these reading through them were very
um amusing. The green sidewalk tree fund was to plant more shade trees in Carile which I thought was um you know great fun. the clock fund. We um we did just pay out an expense what was it last month or so or last year to repair the
clock. Um so what you know what we were going to do is just take that and and my understanding is the clock does not need to be repaired but once every few decades it's it's a long time. So what we were going to suggest is that those funds just you know go to be
reimbursed um back into the clock repair that was already was just spent. The three remaining funds under the green category the you the public spaces um what we were going to ask to do is that um that those funds be uh allocated to
the DPW for tree care. Um I think that um you know the DPW is already um you know I would say underfunded and in need of um more resources. So that makes sense
there. The last category, the blue category was for um financial assistance. And there we took a nice presentation from Jeffrey Katowski who wrote up a proposal on um how the COHS
would evaluate in an anonymous fashion people who had submitted for temporary rent or fuel assistance. And then he had a process there that showed you know which parties were involved and how the decision-m um would be made. So the last
category that blue category I was going to we were s this working group was suggesting that the um COHS would be closest to the need and that they would be the best positioned to allocate those funds out. So, same thing as um
mentioned in the other categories, they would make a report out to the select board once a year as part of their annual report saying this is, you know, the amount that's to be spent and here's how we think it ought to be spent and here's how we're going to disperse those funds. So, with that, the next steps on
this whole process are to um present so we're presenting our findings and recommendations to the select board tonight. Um, we do not take a vote tonight, but we are going to direct the staff, meaning Gretchen and Ryan, um, to
work with town council on next steps to reach the end goal. And then town council ensures that the state attorney general is amendable to all of these uh, or to consolidating the funds. And, um, and then once they agree, the select
board will take a vote and then it goes finally back to the attorney general again for formal approval on their side. So this is a long process. Um I think I started working on this last fall and I thought oh well this is you know funds to be spent. How difficult can that be?
But there's a lot of nuance. Um there was a lot of research in both in terms of you know bouncing ideas off of Sandy and town council and reading through all the original documents. Um and then you know just in general speaking with all the committees in town. So yeah. So
these this slide that you're seeing right there shows the working group's final recommendations. Um and so if that's if the no again no vote, but um what what we're recommending is that the um uh
uh staff continue to work on it with town council and get us to the uh the end goal as Gretchen put it. So any questions on any of that? What are you looking for from the select
board? Is this just education or >> this is so far it's education to let you know what the proc what what the working group came up with because if you recall this was a goal in last year's for last year's select board and um as part of the charter it said the working group
was going to report out periodically to let you know how progress was being made. So I think during the le you know in my previous liaison assignments I would mention where the working group was at and we were always you know hip deep in documents relating to scholarships or we were meeting with you
know the school committee or you know the cemetery committee. So we we met with many committees in town. Um what Ryan is showing there is Jeffrey's um output in terms of policy and process uh recommendations.
So it sounds like the state has a big say in this as well. So really until the state has their look at it, there's nothing for the select board to vote on. But I do want to get any sort of questions or comments so that we make sure this has, you know, the spit shine
on it before we send it to the state. >> Hi Christine, can I just make a comment question? >> Yes, Scott. >> First of all, thank you to you and the the working group for pushing this forward. These things are always more complex and timeconuming than we think they're going to be. Um, in this case, I
just want to confirm that uh between the executive office, Ryan, Gretchen, and Sandy, and Kelly that it sounds like they're all aware and on board with these recommendations. I just wanted to confirm that and see if there were any concerns uh coming out of either of
those departments. So, the only thing I wanted to comment on, >> if you could speak up, Sandy, it is hard to hear you over the >> Can you possibly? >> Yeah, that's better. Thank you. >> Hold on just a second, Scott. >> It's going to make me come up here.
>> Um, the only thing I want to comment on is that a lot of these scholarships were very specific as to um who disperses the funds. So as long as the working group is understanding that if you give these
say the um the green um public grounds and the tree if you give that to the DPW they still have to come back to the select board for your approval as far as >> they'll just make a recommendation to you as far as what you want to use the
funds for. >> Right. So the the process would be each of these committees are going to present once a year as part of their annual report and as part of that report they'll take into account the dollars that are available available to be spent
and they'll make a recommendation to the select board and it's up to the select board to approve. >> Okay? >> And that's going to be across all these categories except uh the library does not do that. >> Right? And
you know the public the green ones were a little I don't remember those having a stipulation. Right. >> So the green public grounds one um says it can be used annually with town appropriation. >> Oh that's >> depending on the interpretation of that
from the AG's office. It sounds like you have to go through town meeting. >> Right. Yeah. That one's even >> so that would be >> right >> something to look into when we >> contact the AG's office. >> Right. Right. Okay. Well, however the determination comes back, obviously
we'll follow it. So, okay. >> And then the um scholarship funds, I'm not sure what will happen with those. Some are the select board makes the decision and then the Robins loan
says it is the school committee. So even though that um CCS group make might make the recommendation the select board or the school committee would have to have the final say in those I believe.
So the yeah the se the school committee we went round and round with them on this. We asked them what they would do um to award and by the way the working group's concern with the scholarships were we wanted to make sure that it was not
uh artificially like limited to students who only went to CPS or CCHS that it really needs to cover every student in Carile whether it be homeschooled, private school, uh vocational school, what have you. And there was there is no committee that you know oversees this
and you know we talked to I don't know several parties in town. That one in particular, it's I I get that it says it can be spent by the school committee, but it also says it's for loans for college. And the school committee said their charter, you know, we max out in
8th grade and then it's they I mean no, the regional school committee as well, but the they they didn't have any need for scholarships other than um you know like these trips abroad which didn't you know that's not loans
for college. So either you violate the purpose or the who can spend. >> Yeah. >> So um here we have you know one of those inconsistenc we on that. >> Sure. Yeah. Yeah. I mean when we spoke with Tom before you know he seemed to say you know
bend you know all of these to fit and make it simpler and consolidate. So that seemed to be his advice to make it as easy as possible. Um, and then he he did have some good advice that I wanted to relay out to the select board for future reference. He thought it would be
valuable to stand up a body that can coach people who want to leave funds to the town in the future. And the idea being that they would coach them on not only to maximize their gift, but also to make it not narrowly spec, you know, so
narrowly focused. And Tom having such a great sense of humor. He gave the example of people want to leave $1,000 to the betterment of German shepherds. And you it's just it's too specific. You want to leave these things as open-ended as possible. Um and for that you might
need some coaching uh for future towns people. So we did not take that up. >> Christine, just a quick question to that point. Do we have a policy for what we accept? I mean, we it's great to have generosity, but you can see all the problems things can create if we don't
have a a process slashguidelines for people to give money to the town going forward. >> So, we did start to delve into that topic and we immediately got um a lot of push back by the way from you the various members of our working group are
of course very involved and they said, "Well, what about the library? What if you want to donate to the COS? Now you've got this new competing body in town. So it um it didn't really go anywhere within our working group. If the town, you know, I suppose if the town wants to stand up a a group to
specifically drum up charitable donations, we can take that on as a cause as as this this particular recommendation was sort of a comment from town council. Um it was not a specific part of the charter from the select board. So we dropped it rather
quickly after looking into it. We agreed it was a great idea, but then you know it does kind of feel like uh everyone's competing for the same um small pool of donors. >> There may be a distinction too. I mean people give money to the town for
specific one-time use and say here please purchase a drone or purchase you know whatever it may be whereas these are perpetual funds and so you know perhaps I know for many colleges have minimum thresholds to establish a perpetual fund because of the exact
reason that we're talking about which is the administration of these can be very difficult when you're talking about a thousand dollars and then you say well this is going to last a hundred years and you know it's just it's a little different than than a certain magnitude. So maybe the select board or somebody
should consider that as >> the problem is though that that these trust funds were set up people left this money to the town in their wills. >> Sure. >> And so I don't know how you would say well we're not going to accept your
money because it's not >> it's too too narrow or you know >> or too small. That's the face. That's why we have going forward and paying $5,000. >> Right. >> So, hence Tom's comment on, you know, you need to cultivate these gifts and I
get that. We do appreciate that. But that again, that was not part of the charter from the select board to the working group. So, we offer it as, you know, relaying that comment out um from town council. So again, the next steps here are, you know, to put this out to
staff to work it with town council and um, you know, is there are there any other questions from any of the select board members or >> my only again it was a comment was just that I hope that there's a mechanism to keep some of the names behind this just
because people you know obviously gave because they said, "Oh, I'm so and so and I want to have this." So, not that it has to be every single name and all, but if there's a way to and I think Ryan answered that by saying we would you'd work, you know, to have that. I think
it's important. >> Yeah. Okay. Any comments from around the phone? >> We're running pretty early actually. >> Yeah. So, a couple takeaways that I think are important is we do get the occasional request of the select board
to accept gifts or to set up gift accounts. And one thing to be wary of is is people do try to use the town in order to set up functions rather than to develop a for um a nonprofit or or a charitable donation account because it's
cheaper, etc. And there are processing costs of this. and then 100 years, 200 years down the road, you know, you're dealing with with some of the the consequences of that. Not that we don't want to take money, but you do have you do have to accept gifts for that reason. So, there are times where you would not
want to accept a gift or create an account that that might cause a problem. Second, the for me knowing about these counts is really important. So um in the budget process you will have departments, groups or
whatever asking for certain dollar amounts to be added perpetually to the budget and and sometimes these are better options. So asking departments etc to exhaust funds that are available is is often better than raising taxes for that for that purpose. But um it a
lot of departments and boards like to have reserve funds in case things happen, right? So having a policy where you have to use these first is a way to reduce tax impact that may or may not be popular. And then uh these policy recommendations I've talked to to Tom
about this a lot. The steering idea is is for this reason. So the master plan identified ways that we can accomplish some of the town's goals and projects without raising taxes necessarily and that is one mechanism. So if someone is looking to give to the town, identifying
priorities for donation would be really helpful to say this would be your maximum impact for the community etc. So it's worth when all of your priorities in time maybe having that discussion based on what you just said because I was asking about that relative to a
threshold for a perpetual fund or something like that. Is that a a policy that the select board or the town could enact or do we have to accept every any dollar? So if someone says I'm giving $10 for perpetual this fund, does the
town have to accept that? >> We would tell you not to, >> right? So we don't have to accept. So we could come up with a policy of how we want to do this and we could do that. >> Yeah. >> Or guidance. >> You could do it. you know, every website out there right now, you know, it always
seems like in the upper right hand corner there's always this like donate now or you could have >> you could put that on the website town website. >> People don't feel like they donated enough to town but uh yeah, that could be I mean the library we helped that was a a big part
of the trustees effort while you know we were fundraising, right? We rewrote the web page and we have guidance for every contingency. Maybe we develop similar guidance for the town. Um, okay, Sandy, did we cover everything?
>> I think so. >> Have we had any new funds recently? What's the most recent? >> The most recent attempt was the cultural council's donation account. >> Yeah. Not a trust fund. >> Not a trust fun. >> No, the Vivian Chapet one was like 2018.
I think that was the >> And that one I was gonna comment. I should have Sorry. come back. >> Yeah, that one was a split. It was interesting. All of these have their idiosyncrasies, by the way. >> So, the Viven Chaput was set up, it was
a trust fund set up to make a memorial um for her. And my notes say that this old house contributed $18,000 as well to this account. There's like
$3,000 left in this. This can be completely spent. Um, but you know, it's supposed to be for the Vivian Chap thing and nothing else. So, to
get rid of the account and spend down the account, we could buy some bushes or something. I don't know. Um, but that might be a way of getting rid of using the I don't want to say getting rid of that doesn't sound nice, but using the
funds um in a way that would honor the reason for that in the first place, but also, you know, would add to the beauty of Carlile as well, >> right? Yeah. So, what Sandy said was um yeah, there was a donation from this old
H. So this the Vivian Chapet donation was twofold. There was a scholarship fund that was from this old house and then there was um another tanch of funds that was meant to build this memorial to her. The memorial has been built and as I understand it is right out back.
>> Um so now you know now what to do with the rest of the fund. So, we were um having checked the box on the memorial side of the fund. Um our working group was going to suggest that the remainder of the funds be allocated to the
scholarship portion of her um need statement. >> But there really, if you read her thing, there really wasn't a scholarship. That's just what they called the fund, >> right? >> Very strange. >> They called it the fund, but then the description does not say, >> right? There's nothing about
scholarships in the description either. So, >> it's a very odd >> and town council might have some >> Okay, >> maybe they could >> if they have guidance scholarship maybe we can put it to that, you know. Um,
>> we did we did consult town council twice during this process and um each time Tom's guidance was very clear. Simplify simplify simplify. Um, and you know, as long as it vaguely had to do with the original purpose, you know, honor the
original intent as best as possible, but simplify. Um, so anyway, we we thought we were trying to honor the intent. I mean, someone was thinking scholarship at one point. They called it a scholarship fund, even though the language doesn't describe that. >> Yeah. >> Um, okay. And then Kelly, are you on for
this part of the discussion? >> I am. I'm here. any any comments, suggestions on this topic? >> Um, I would echo, you know, some of Sandy's concerns. Um, you know, you mentioned the school committee for the SC um, you know, the Robins loan, they
were the intended um, distributor, I guess you could say, for um, those funds. So even if the my thought would be that even if you utilize this other um foundation to help make the determination and recommendation of who would receive the
scholarships which I think is a great idea um that one may not be able to be combined. I don't know what the AG would say. Um, but because the appoint the authority to dist distribute the funds is a school committee versus a select
board, that is a differentiating factor. They may want to keep that one separate for that reason. So, the school committee may still need to have that final say on those funds. >> Okay. >> They wouldn't necessarily have to make the, you know, the original decision and determination, but the recommendation
would come to them to then be approved. Yeah, the the thing is if it were awarded by the school committee, it would not be honoring the intent for the purpose. That's the thing. So, >> I mean, one way or another, something's got to give,
right? >> So, okay. I think that's it for that agenda item, guys. So, just wanted to update the select board on what that we'll report out. I guess Ryan, next time you have uh
movement on this from staff and town council, you let us know. >> Sounds good. >> Okay. Thank you very much, Sandy and Kelly. The next item on the agenda, we're running a little early, is police chief goals. >> It's good. It's exciting. We're running
early. >> I'm sorry. >> It's exciting. We're running early. >> Running early. Yes, we're good. Uh, as long as no one is not here because they're thinking we're going to turn on at 8:30, but no, that's that's just select board discussion. Correct.
>> For the police chief goals. >> It is. Yep. >> Okay. You want to kick us off? >> Yes. So, there's a couple reasons for bringing this before you tonight. The first we have a vacancy. Uh Chief Amandola was sworn in last night as the
Bedford new chief in Bedford and of course we thanked him already for his service and you know how I feel about his service to Carile and what he did. We had a a small gap here since there is an appointment that you're going to be asked to do later. So, I appointed
Deputy Chief Booth as the acting police chief from midnight last night until whenever you decide to appoint a new one. Uh, unless you wanted a different action, which we discussed and we sent you as far as information. However, we we are recommending Chief Eandola before
he left. myself, Aubrey, and staff are recommending to you that we make Deputy Chief Booth the interim chief for an evaluation period and then decide whether or not you would like to do a a full search or to appoint the deputy chief as the permanent chief. The reason
we're doing that is there um hasn't been an an internal candidate in a while. We wanted to make sure that you were comfortable with the interimm process. Um the last time we did this, it was it was a very big search. We fired hired an outside firm. There was a lot of public involvement. So given the the change here, we wanted to make sure that
everybody was comfortable that we weren't just putting someone in place. However, if you decide to do something different or uh speed up the interim process, etc. That that's what we're here to discuss tonight. Also, during Chief Mandola's uh contract negotiations, the board identified a lot
of goals that they may or may not have for the police department and the chief specifically. So, I'd like to incorporate those into our evaluation of any interim chief and the potential hire for of a permanent chief to include the search process to make sure that we're meeting your intent with the with the
police chief. This is your appointment under the current bylaws, any future TA bylaws. Uh, this the police chief is the appointment of the select board. So, you have delegated your authority to me. The TA bylaw isn't in effect yet. If it was, then you couldn't delegate that
authority to me. This is your appointment. So that's all really confusing. So I could say that again if you need me to. So the interim appointment is yours. I do believe I have the ability to appoint the acting and then the permanent process is something that I want to discuss with you tonight. So that's a lot of windup.
What we're recommending is that we appoint the deputy chief for a term not to exceed seven months. That's a weird number. It's because the holidays come at the six-month period. We don't want to think about that right now because summer just started, but this would put us right into the holiday season, and that that's not the best
time to be doing searches or to to entertain you with long uh interviews and that type of thing. So, this would be June 25th to January 2 June of 2025 to January of 2026. >> No, >> 27. Yeah, you're right. I was thinking
that as I was saying it. speeding up time. And during this interim assessment, we'd want to assess certain performances. And the performances that I would be assessing are uh things that are not a huge surprise to you, but I'd like to go over. So, first is financial management,
understanding of the budget, and understanding the role um I would say a consumer of the budget as a as a sergeant or or patrol officer to the executing of the budget and everything that goes with it. That includes liaisoning with the finance committee and yourselves and the finance team to
make sure that strong financial management controls are in place. Next is union relationships. We've built strong relationships with the union thanks to Chief Amandola worked with myself and Aubrey and our town council. We want to make sure that union relationship stays strong. And I will
tell you I met with the entire union to make sure that they were comfortable with our transition planning just the general flux of changing chiefs. It is a I'm being slightly hyperbolic, but a traumatic event when a chief changes um and they gave unanimous recommendation
of of Deputy Chief Booth as their as their next chief or an internal candidate. Um next I' because of the discussions we've had as a select board, I'd like to to talk about community policing and what that means to the board and and what it means to be an officer in in
Carlile. So we would uh elicit that information from the chief informed by this discussion tonight and and any goals you have in that sense. Next I'd want to talk about leadership development. So identifying strengths and weaknesses and the deputy chief himself and then coming up with a plan
to increase those strengths and increase those weaknesses with with his own knowledge and then also a development plan for officers. So he's already in a leadership position and has done a great job professionally developing the people under him. now as the chief that would be magnified. And last is project
continuity. You know, the one big project with the renovation that's going on right now, but also involvement in the the CAD project, which is a big expensive project in town, the discussion about the regionalization of dispatch, which is both an HR issue and
a structural issue, and then helping with the U fire project and the coordination of of public safety. So that's what I would want any interim chief to to be assessed for if um you were going to hire an interim and then if you're going permanent
we would want the same the same focus and then the evaluation of the interim if if deputy chief booth is to be this the selection it would be to establish goals in this first month those conversations have already happened can't just transfer authority in a day
or two without having some goals after a couple months or the end of summer, we would do a progress review and I think right there you would know whether or not we were um thinking about doing a search or or happy with the progress that's being made. The midpoint evaluation would then I think be a
decision point for you with a final recommendation being made no later than than January. So that is the process that I would I would like to give now why we are recommending deputy chief boot. So first uh we had an extensive
search during the deputy chief selection process and chief booth rose above his peers to be selected for this leadership position. The reason why he was selected for that is he was cited many times as already operating in in that type of role. When he was a sergeant he went above and beyond and has dedicated
himself greatly to this department and earned the trust of his peers. He was promoted to sergeant in 2013. So he has more than 13 years experience uh in leadership in the department and um I don't I can't think of another officer now given some of the change in the
department that has more experience in Carile. His family's from Carile. He wants to stay in Carile because um of not only the time he spent here. I think he became an officer in 1999 >> here in Carile, but also because um this
is where he wants to finish his career, which I which I think is important. and uh he said what I think is great of any leader that he would be happy to continue his career as deputy chief or would love the ability to have a chance to be the chief of the department as well and either way he's willing to
serve Carile. So that's the type of person that uh we have developed as a leader and is the type of person that I think should be given a shot to lead um if not in an interim or the permanent position. So those are our recommendations. Again, it comes from
Chief Amandola, myself, uh, Aubrey, and the HR department and, um, all the people that have been involved to include the union. So, I'd like to discuss your thoughts on the interim appointment, your goals, if uh, you agree with the recommendation on the interim side and
then generally goals for the for the chief and what you would like to see in the next chief position since we have this major vacancy. And like usual, we get to have these HR discussions awkwardly in public because of the way uh municipal government works. And I do
think the deputy chief is on. He is. So if you'd like to talk to him directly or ask any questions, we can do that as well. >> You know, my sense is um he's a great candidate, obviously qualified.
Wouldn't we want to see him through a full budget cycle though? you know, have is, you know, take us through the full spring budget cycle. I'm wondering if instead of seven months, we make it a full year. You think seven months is I mean, you can you can in seven months time you see that they can manage to a
budget. You staying on budget, great. But you want to have the full budget play out in the springtime now. >> So, I I don't think that's wrong. the the reasons for not doing a full year um because I think the reasons for doing a
full year are self-explanatory and strong but the reasons for not doing a full year are we don't plan to to backfill the deputy chief position because we don't want to do a demotion if you decide to promote the chief >> additionally the entire organization will move through a promotion cycle um
if there is a internal promotion to chief so I do believe that we would have angst is is the wrong word, but folks would be antsy if uh everybody was operating at a position above for longer than than half a year. >> That doesn't necessarily outweigh what
you're saying, which is a true evaluation would take you through an entire year's worth of work. So, the recommendation of seven months is trying to take into account the need to have a full assessment with the needs of the department to to have some functionality. >> Okay.
What are the rest of the board's thoughts? So in January, the idea would be that we decide whether or not we'd start a full search or >> sounds like we'd have a sense before then, right at the midterm. >> Yeah, I like that we can all talk freely
in Carile. If he's terrible, like we'll know that immediately it so I think we'd start talking about and I've said this to him and I hope he's laughing. >> Um we would start that search sometime in the fall. If it was looking like this was the right decision, which again I think it will be, then we we don't have
to wait until January. We can we can either do an appointment or start a process. But the seven months gives us time to make that decision and make sure we're doing it correctly. >> Scott, what do you think? >> I think that the plan makes sense. I I
defer to Ryan and his conversations on this. Um, you know, I think certainly given our experience with uh, Deputy Chief Booth and the addition of the next seven months, we'll have a very good idea of um, his ability to perform the
chief role by January. So, um, I'm in support of the the plan Ryan laid out. >> Dave, what are your thoughts? I definitely see the full cycle thought, but I, you know, being being an employer, I also, you know, that would
just be a long time of everyone just sort of >> waiting, >> holding. Yeah. >> A hold pattern and it's almost too long. >> Um I I mean, I like the se the seven months. I think it's appropriate. >> Okay. And one just a quick comment for one thing we can do is uh the capital
planning is frontloaded now. So that aspect of the budget should be fairly complete certainly by January. And I think on the operating budget side um you know knowing knowing the timeline I think FINCOM can also uh work with uh
Deputy Chief Dun on the budget piece so that by January a lot of the work should be done from at least a budget planning maybe not the actuals for the current fiscal but certainly the budget planning process for the for this follow on year should be primarily done at that point.
>> Okay. And now Travis, you were a liazison to police last year. What are your thoughts? >> I I'm fully supporting this plan. I think it's it's a good plan. Um, you know, we've been in a we've had a great
process over the last, you know, since since really, you know, our new town administrator joined where we've really tried to institutionalize certain practices and get get a handle on a lot of what's going on in the town. And I
think that this is all part of that, you know, interrelated um where we had a new police chief. I was actually the chair of that committee that um was made up of of residents of Carlile and we you know were very fortunate that we ended up
with Chief Amandola and that worked out very well and um you know I think this is a this is a logical plan going forward. So >> okay, we have no votes on this, right, Ryan? uh not during this this section.
>> Okay. >> But so so just to understand so you the your assessment criteria um are what what is the next step then if we were it sounds like we're
supportive of this. So you are going to manage that assessment and then come to us you know with at the various intervals and then the select board reviews that how how do you envision that? >> So we've as you can imagine already started talking to deputy chief booth about this because we have to continue
to run a police department. >> However we'd like to create some reasonable measurables so that there's actual data for you for you to understand and it's not just the creation of the FY28 budget. It's also the execution of the FY27 budget. Um to
be frank, he'll have a little bit of a cushion assuming um no emergencies in the police department because of the lack of backfilling of some of the positions which should allow pressure to come off the FY27 budget and focus on the creation of the FY28. That has to be
turned in by November. So we'll have a pretty good indication whether or not he even likes budgeting at that point because we'll have dug in dug in so deep in 27 and 28. In terms of the other planning, it's can you develop a plan? Um, can you take that information and
and share it amongst your peers, colleagues in the in the region and understand uh the needs of Carile specifically? I I think that'll be clear when when we set some measurables. And then um the last part will be to make sure that we that I relay that information to you. So like I did
tonight, I will make a recommendation one way or the other. Of course, I'll talk to the deputy chief. it's if it's a negative recommendation, if it's positive, um we'll make that recommendation to you and we'll have data to back it up so that the community knows that we are serious about this position and its importance in the
community. >> Yeah. And we'd like to give him, you know, some opportunities to come present to us in that period as well. Um you know, if if we're just to go back on the interim appointment goals, we have a fairly new select board here.
Um, I know I would be interested in having like a a state of the department presentation. Um, you know, he obviously knows the department like the back of his hand. Sounds like that's been the propoundonderance of his career, if not his entire career. Um, so, you know, I
have some ideas that I thought of while I was trying to think what I wanted to know more about the department. Um, so it's just an assessment of policies, the equipment. Uh, I assume everyone's they're all up to date on their certifications and accreditations. um emergency operation plans and mutual aid
agreements, technology um so just you know whatever he considers under the state of the department but I would love to have a state of the department report to the select board so um and you know with the idea that the outcome of that is you know what's his
assessment for strengths risks and recommendations I think that would be um good to help us come to determination as well Um, so any other
inputs on goals? >> The assessment was kind of the goals way you set this up. So that's good. The only one that seemed like it was I mean most I wouldn't say they're totally internal, but you know, financial management and union relationships are,
you know, much more internal, but the community policing. And I was just curious what how how do you measure that or what is that you know what what are the what's what does that mean? >> Yeah. When we were doing the the negotiations or discussions with Chief
Eandola, it was clear that the focus of the initial part of Chief Eandola's career here or time here was on structure, stabilizing the department, working on future leadership development, which did result in this recommendation. But what was also clear
was the board had different different ideas of what community policing might be. Some of the things that came up were cyber security discussions, discussions about interactions with the community, how how things should happen in terms of outreach in the in the police department, body cameras, all the
different things that are that are news in municipalities across the across the nation. So, the police also have an idea and a definition of what community policing is because it is a very specific term in the policing community. So what I don't want is for them to
think they're doing community policing very well and for the select board to think that their community policing is not is not good for Carlile. So we should define what community policing means in Carile and have a plan going forward. I don't think it's fair to for the deputy chief to come up with the
perfect community policing plan for Carlilele in six months, but a a plan for what that means and a back and forth interactive discussion with you would definitely set set a good tone. It would make you feel comfortable that he understands both what policing should be
and what the select board wants from it. >> Yep. >> So, we were going to do that anyway, right? Like Chief, that was one of Chief Amandola's goals. So, we get to just see what Deputy Chief Booth would do. And I would hope that he would reach out to the previous chief and other chiefs in
the area and and come up with a good plan. I know he will actually. >> Yep. Great. Okay. Uh and then you had permanent hire considerations. I think we've already kind of crossed that off. Um any other
topics or discussion on the police chief goals agenda item? Item number five. Did we need a motion on this? I know you said you have the authority to do this, but you didn't to to have him to have him as the >> You have to appoint the interim. >> What?
>> You have to appoint the interim. That's the next item. >> Okay. >> Uh just two closing things if if we are indeed wrapping up here. First, I think that deputy chief booth is qualified to be the the chief in Carlile right now. However, I do understand that that this
is an important position to the community on par with the town administrator or the superintendent. This is one of the key positions in town. And given that there there hasn't been an internal candidate in a while, I I do think this interim period helps um
people understand that this was just as deliberative a process as a full search would be. A full a full search would be accepting resumeumés from from chiefs or or lieutenants or others who are interested in being a chief. Maybe hiring a consulting firm which is
important but also expensive to help you do assessments or walk through resumeumés and understand what that is. Putting together a a community board to assess candidates and then coming up with a candidate. The the good side of that is you tend to get great great candidates. Um the downside is you might
not get a better candidate than an internal candidate and u there are cost considerations there as well. So um that's what a full full thing. So if we need to do that I just want you to to know that that's what that's going to look like here in the community. And
also I I would ask that you think about how we are are messaging this process as as just as serious as we'd be doing for a nationwide search. We just happen to have the right person >> in our own department. >> Yeah. Yeah, and I mean always a fan of promoting from within and when we have someone who's so experienced and has
spent so much of his career in Carlilele um you know obviously a commitment to the community um personal as well as professional. So yeah, it's I think it sounds great, very logical. >> But to that end, I would encourage the public if you have comments on this
process to reach out to members of the select board or to to uh provide any comment on the process. >> Yeah, you might consider an ask the chief session, invite the public. >> There there you go. It's good format.
Okay. Any other comments, questions, suggestions on this topic? >> If not, we're going to move on to >> I am probably just a quick process. I am probably going to hop up at this point. Um >> I have a good >> I have a few minutes. If there are any
Ryan, if there are any particular appointments that were kind of key for the select board, probably have 10 minutes or so. So, the next item is the appointment of the interim police chief. You should
>> I'd like to stick around for that. >> Okay. So, is that just a vote? I don't have my packet up. >> Was there a motion? Do you need a motion on that one? >> There is. Oh, yeah. There is a motion. >> There is a motion. Yeah.
>> Uh 34 34. >> Oh yeah. >> See Ryan or Oh, I have the old >> in front of me. Sorry. >> I've called up the motion if you would like to make it. >> Thank you, Travis. >> Sure. All right. If anyone else I I move
to appoint Andrew Booth as the interim police chief until January 31st, 2026. >> 27. Thank you. Thank you. >> I want the year to change. >> Thank you. 20 to until January 31st, 2027
or until a permanent police chief is appointed. >> Can we have a second? >> Second. >> Thank you, Scott. >> Second. >> Thank you, Travis. Okay. Any discussion or deliberation? >> Okay. Hearing none, why don't we go ahead and take a voice vote starting
with >> Okay. Snell I. Stevens I >> Thomas I >> Viola I >> Vieira I Okay >> great >> great thank you very much
and with that we will move on to FY27 volunteer appointments and for this are there any Ryan or other select board members that you want the full board to discuss or is it okay for me to hop off at this Right.
>> I I can't answer that question, but >> I I was not able to go through the 300 pages in full detail. >> That's fine, Scott. Yeah, we got it. Thank you very much for participating on vacation. >> Sorry to miss this piece of it, but >> No, no. I'm sure there's a lazy river
with your name on it somewhere. >> Oh, no. Going to visit some family. So, >> okay. Very good. >> All right. Thank you everyone. Scott, we'll see you next time. Yep. Bye. Okay. It was lengthy, wasn't it? Okay. So,
starting with >> So, Gretchen will be joining us in a minute if you have any specific questions or she can take you through the packet. >> Okay. Well, let's I mean, I was just going to say let's just start going through the packet. The first one up is the planning board. They didn't they had a different
format than the rest. Maybe we come back to them. Starting with the affordable housing trust. We see the slate there. We have the select board member liaison appointed. Thank you, Rebecca. Um, did everyone get a chance to read
through the bios. I do know it was lengthy. Okay. >> It's a great way to know all our residents. >> It is. Yeah, it is. >> And nice to see that there's some
continuity with David continuing on as a member at large. >> So, there is a motion at the bottom of that. >> There is. So, we do need to move to appoint Rebecca. Um, can we get a motion to take care of that?
>> I move to appoint Rebecca Vieira as the select board representative to the affordable housing trust with a term to end June 30th, 2027. >> Thank you, Travis. Can we have a second? >> Second.
>> Any discussion or deliberation? >> Okay, why don't we go ahead and take a voice vote or do we need to do a voice vote now? We're done. Yeah. Yeah. >> Okay. >> All in favor? >> I. >> Any? We're good. Okay.
And then there is a movement to >> I move to appoint the fiscal year 27 slate for the affordable housing trust is presented pursuant to confirmation of residents.
>> Do we have a second? >> Second. Thank you very much. Any discussion or deliberation? >> Is Gretchen on? >> She's booting it up. It'll take a minute. >> Okay. I was just curious, did we confirmation of residence was that still
an open thing or did we did did the last did our policy did we confirm that with our policy? >> Our residency res >> policy stipulates that they be on the census, right? And that they so they're basically a voting member of Carla. They vote here. They pay their car tax here.
They live here. >> I just Yeah, I'd forgotten. I know we talked about that. I don't remember if we we voted that in as a policy then. >> Yeah. When was that, Ryan? Didn't we vote that in? >> That was in the winter. >> Yeah. >> Dark months. >> All right. >> The dark months.
>> Do we have that? Did I say that right? The residency requirement. >> Yeah. That they complete the census. Yeah. >> Yeah. Okay. >> Okay. >> Okay. And that is it for the affordable housing trust? Yes. >> Is there >> anything before we go on?
>> I don't Do we need Gretchen to escort us through this or can we I think we can walk through. >> Did we need to vote on that or >> Yeah, I don't remember. Did we just vote? We did a voice vote, >> but I don't think I moved that and then was there a second. >> Was Dave seconded?
>> Okay. >> Any discussion or deliberation? All in favor? I >> I >> any nos? >> Okay, >> I think we're good to go. >> Okay, agricultural commission.
It looks like the current membership is also the FY27 slate. So, we have John Lee, Margie Finley, Misy, and Andrew Rogers. We do have a vacancy there. Obviously, a lot
of opportunity here for folks in town looking to get involved. >> I'll make a motion to appoint the fiscal year 27 slate for the agricultural commission as presented pursuant to confirmation of residents. >> Can we get a second?
>> Second. >> Thank you. And any discussion or deliberation? >> Okay. All in favor? I >> I >> I any nos? >> Okay. And the eyes have it.
>> The board of registers. >> There's no change. >> No change. >> No change on that one. >> So, we have a vacancy there as well. Here's where I would value Gretchen's leadership. Does she Is she on? Gretchen. >> Gretchen. >> I just I just sat here. Hi. >> Hey. Sorry. We're running a little early
on in our agenda tonight. She's quite the chairwoman. >> Um, yes, new chair. Yay, new chair. Uh, so the board of registars actually has some Massachusetts general law around it. Um,
really it's an entirely different appointment process. Uh, we include it here just because it has traditionally been included in the like fiscal year appointments in Carlile even that's not the way that it's supposed to be done.
Um really the two party committees are supposed to give a list of people uh to the town clerk and then from there one of those people would be appointed. Um but that also is a process that's
supposed to like happen in February and no one wants to do this. Um if anyone is interested that'd be great but it's really like a very it's a very different process and uh we would be informed by the town clerk if someone is interested
in being on the board of registars uh and one is willing to serve and is um uh eligible to do so. We did have an we did have someone who was interested um sometime last year if I remember correctly, but they had not lived in
town long enough because you have to live in town like nine months or something and be a registered voter in that municipality for for something like nine months or a year before you're allowed to be on the board of registars. Okay, that's what I was going to ask
what eligibility criteria are are and what are the what exactly is the responsibilities of the registars? What are they doing? >> Yeah, so good question. Um in Carile there they don't have a lot to do. Um it
because we're a small town so generally the registars if they're available will help sometimes uh prepare for elections. So that can be preparing ballot preparing mailed ballots. Um other things that the town clerk's office
might need help with. Um their primary role if it happens which in so I think has only happened in Carlilele a couple of times. If it is found that someone is registered to vote or is saying that
they live in Carlile and they don't and uh it is we are given like the town clerk's office is given evidence that this person doesn't actually live here um and they should be removed from the voter role then if they do not elect to remove themselves from
the voter role after a nice letter that says hey we were told that you don't actually live here and here are all of the reasons why um if we think that you should remove yourself from the voter role and put yourself in your municipality, if they choose not to do that, they can call a meeting of the
board of registars to sort of go over the case and determine whether that person should be a voter or not. >> Okay, got it. Yeah, I could see how that would be hopefully a very sporadic request. Um, >> yeah,
>> generally like not great divorces is where that comes out. >> Yeah, there was a a line of questioning that we had a couple months ago. Uh, I remember Barney specifically asking this question where, you know, she wanted to
have language on the ballots that said, you know, what a pro statement would look like and what a con, you know, statement would look like. and Ashley was uh you know on the line and she was saying she'd have to look into what the state said who could write those up because obvious for obvious reasons
that's you know that could be hugely pivotal. Um and I don't remember what the answer was on that. Ryan or Gretchen do you do you guys remember? >> Yeah. So that's the adoption of a mass general law that allows you to print pros and cons and it is a deliberative process. So
>> a person has to say that they're going to write it. They have to be accepted in order to write the opinion and if usually a town says if if no one is willing to do that or is nominated to do that then town council writes it. >> Oh, I see. >> Either way. >> Okay. Yeah. I was wondering if that might be an area where these uh the
office of the registars get involved but um sounds like or the board of registars but it sounds like maybe not. >> They have a role in recount oversight. >> Okay. >> Roles also. >> Okay. A recollection on that too wasn't it wasn't so much the long I mean we've
seen those in the the periodicals or whatever where they have the pro and the con and there's a long paragraph. It was more just a clarity on things like the debt exclusion vote that says a vote for this is this and a vote against is this you know one sentence just for clarity
is that >> that's not allowed. >> That's not allowed. >> Yeah. >> Okay. Well then there's the answer. >> Okay. And that is probably five more minutes than the board of registars has ever gotten during this select board meeting. So, okay,
celebrations and veterans committee, we have no change. We still we have a vacancy and you know what a nice way to get involved, right? Cemetery committee. Okay, we did have a couple of changes recently on this committee. We expanded
the board from three to five members and we have oh we do have one vacancy and the committee is recommending the addition of Rebecca Madden Sturgis. So we do need to vote that in. Can I have a
motion? >> Move to appoint the slate of the cemetery committee as presented pursuant to confirmation of residence. >> Great. Can I have a second? >> Second. Any discussion or deliberation?
Okay, we'll do a voice vote. All in favor? >> I. >> Any nose? Okay, eyes have it. Scroll through all the bios. Okay, we're on community preservation
committee. So, we do have a select board representative that was uh Rebecca kindly raised her hand for that one. So, we do need to vote that in and then we do need to vote in the remaining slate.
But let me make sure uh Gretchen or there's a lot of blanks here on this slate. What's >> Yes. So you have to appoint the historical commission, the conservation commission, the housing authority, and the recreation commission before they can vote for the representative.
So you have to do this step tonight before those bodies can tell you who is going to be on the CPC. >> Okay? >> Because you haven't appointed their full body yet. Does that make sense? It's like they can't reorganize until you appoint them. >> I see. Okay. And it's because the
planning board is elected. We're not appointing them. Correct. So, they're already on >> and they had their meeting last night. >> I see. Excellent. Okay. Okay. So, can we get a motion? >> Sure. I'll keep doing all this if unless anyone wants to interject. >> You're the new Barney.
>> I am the new Barney. That's right. I move to nominate uh Rebecca Vera as the select board representative to the community preservation committee with a term to end June 30th, 2026. >> Seven. >> Seven. >> Seven. >> That should be seven. Sorry.
>> Yes. I'm just reading. That's not good. All right. >> Can we get a second? >> Second. >> Thank you. Any discussion or deliberation? >> Okay. All in favor? >> I. Any no votes?
Okay, the eyes have it. And we have another motion. >> I move to appoint the slate of the community preservation committee as presented pursuant to confirmation of well do you is that true Gretchen? You'd have
to confirm these residences. I mean >> not these particular ones. >> Addie wouldn't because she's >> Addie is elected. So like that's already taken care of. and Karen unless she's moved in the last like 3 weeks. It's that like I check for those things. Um
>> Okay. Pursuant to confirmation of residence? >> Yeah. >> Okay. Thank you, Gretchen. Can we get a second? >> Second. >> Any discussion or deliberation? Okay. All in favor favor? We'll do a voice vote. I
>> I Any votes? Okay. The eyes have it. Okay. And we are moving on to >> Hey, Eric. >> Hey, Eric. >> We're running a little early tonight. Was there a particular agenda item you
were hoping to catch? >> On it. >> On it. Okay. Conservation Commission. I know they've just reorganized so they have a Looks like it's just a couple new members. Okay.
Okay. Can I get a motion on the conservation commission? >> Um I'm still scrolling because I >> Okay. And then maybe we I mean I feel like we've just visited with these folks. So maybe we if there's any discussion or deliberation first, let's take that up front. >> Got it.
>> This is a very experienced commission. I move to appoint the Conservation Commission slate as presented pursuant to confirmation of residents. >> Do we have a second? >> Second. >> Any discussion or deliberation?
>> Okay, we'll do a voice vote. All in favor? >> I. >> Any no votes? Okay. And the eyes have it. I have to say whenever I scroll by these bios the experience everyone's so high achieving
it's a great town to be a part of right >> yes >> okay and we did note that there's a disclosure that Anthony Kazooi is related to Maddie And I assume he will recuse himself. He goes
forward and says that. Okay. Conservation Restriction Advisory Committee. >> Yep. I'm still scrolling too. >> Page 79 of the famous,
>> right? Yes, we're on crack. Okay, got it. So, the current membership. Okay, Gretchen, is this a similar situation where once we move to a point, they will fill in the blanks?
>> Yes. for the for the trails committee um and the conscom that is true. So crack also wants to redo their charter. >> Okay. >> And has told me that they are working on redoing their charter which might also
shift their membership a little bit. Um I'm not sure but they meet in mid June. They also have not provided anything to me that says like they have voted on this slate. Um obviously they don't need to approve the the representatives,
right? Um but technically they haven't. I assume that everyone's fine with Ken continuing. Um it seems to be like the same group of people pretty consistently. So I don't think it would be a problem, but they have not told me
that like yes, this is what we this is what we want um as a group. They have not told you that this is what they want as a group. >> They haven't made a recommendation. >> They haven't made a recommendation. >> So, we're still going to move to a
point. >> It is up to you. >> Well, I don't understand. We have Ken Hart is the only person and then obviously Chris Gagas is on the planning board, so he's elected. And then the others rep I don't
I don't follow as to what we're how we're appointing them. >> So, you could appoint Ken and Rick. Um because technically in the crack charter, it does not mention anything about the con the Carlilele Conservation Foundation and that is who Rick is
representing. I imagine in their new charter they will codify that because historically there has been a CCF member involved in crack. Um, but Rick and Ken are the only two people who sent in
applications. So Nancy, Meline, um, who are the other two like at large members did not send in applications. Um, so I don't know if that means that they want to take a break or if they just didn't pay attention to an email or didn't get an email. Like any of those
things are possible. So >> yeah, >> it looks like there's seven members and so they were appointing three. They wouldn't even have a quorum, >> right? >> Yeah. Mhm. >> So, maybe we hold off appointing. >> Yeah, let's hold off on that one.
Gretchen, can you make a note that when they do figure out their >> charter and their membership slate going forward, we'll go ahead and move to appoint that time. Does that make sense? >> Yes. >> Okay.
Okay. Physicist. So many great qualifications here. Council on Aging. >> Yeah, >> that were you. >> Yep. Yeah. Council on Aging. And here we have a big board also very
experienced. Anything we should know about the Council on Aging and Human Services? Gretchen? >> Um there were a few more applicants than there were spots available. So two of the applicants are spouses who wanted to
serve on a board together. Um, and for a couple of reasons that can be difficult. Uh, we we do have a another board where a husband and a wife serve together. Um, but it can be difficult just like OML kind of reasons.
Um, so we don't encourage it. Uh but you the select board has not made a policy one way or the other as to whether like people who share a household can serve on the same body. Um but the COS
determined that this was their preferred slate. Just by way of historic context from the select board perspective, the only time we we we discussed this relative to one other issue where where one candidate
said, "I will only serve if you put my spouse on." And we thought that that was inappropriate relative to a demand on that. But other than that, we haven't had a issue. >> Okay. >> Okay. Any thoughts, Rebecca, Dave?
>> Nope. >> Nope. Okay. Can I get a motion? >> I move to appoint the uh Council on Aging and Human Services uh slate for
2027 is presented upon pursuant to confirmation of residents. >> Do we have a second? >> Second. Any discussion or deliberation? Okay, let's take a voice vote. All in favor? >> I.
>> Any no votes? Okay, and the eyes have it. >> Wow. Lot of lot of resume. We're just going to keep scrolling on this one. Oh, here we are. >> Cultural council. Is that the next one? >> Yep.
>> Yes. Cultural council. >> Gretchen, what do we need to know about the cultural council? Um, they're pretty they're odd, but they're pretty standard. Um, so because they're odd group,
>> they're an MGL group, so they can have as few as five members and as many as 22. >> Oh, I see. >> That's what I mean by they're odd. >> Um, and then he apply also to the cultural council. Um but
his cultural so the application in which he also applied for the cultural council came in after the deadline. So the cultural council did not um include it in their review at their meeting where they voted to recommend this slate.
>> Okay. >> So do we want to hold off? Um, do we need to hold off? >> No, you like if if he is interested and if the cultural council is interested, they can add a member at any time,
>> right? >> Because they can have 22. So, >> all right. >> You know, I remind you what the asterisk stands for. >> Incumbent. >> They're the incumbent. Okay. >> Technically, Mark Levitan is is kind of
also an incumbent. Um, The Massachusetts general law for cultural councils requires that you can serve two consecutive terms I think and then you have to take a break. >> Right. Right. Yeah. That's what >> So he's coming out. He's coming back after his year break sort of. >> Okay.
>> They put term limits on. That's interesting. >> Isn't that funny? Yeah. For cultural council, >> not on themselves. >> Okay. Can I get a motion? I move to appoint the 2027 slate for the
cultural council as presented pursuant to confirmation of residence. >> Thank you, Travis. Do we have a second? >> Second. >> Is there any discussion or deliberation? Okay, let's do a voice vote. All in favor?
>> I. >> Any no votes? Okay, and the eyes have it. Okay. Diamond Park. Nothing. Nothing needed. That's just for your knowledge. >> Okay. >> Yes.
>> Okay. ESC. >> Gretchen, what do we need to know about ESC? >> They have a couple of vacancies left. Um, that's kind of it. Glenn Reed's going to come back. Everyone's excited about that. Uh, and then there might be
someone. Oh, they also, so they actually have, if you scroll one more page. Um, they have redlinined their charter. So, they want those changes in their charter. You can separate these two
things. You can say that we're going to talk about all of it next time. For the membership, the thing that they're getting rid of is the two associate members. um the two non- voting associate members. So, it doesn't really change anything for the slate that is
presented because there were not enough applicants anyway. So, they didn't have any associate members in the slate because there were no applicants. Um so, removing those wouldn't make a difference uh whether you choose to look at the charter this week or in the
future. >> Okay. Do you guys want to present your charter or what? Walk us through anything or what do you want to do? >> If you have questions about it, it's up to you next time. >> Yeah, because it's not it's not technically on the agenda. So, but do
you have any comments on the volunteer appointments? Anything about your board? >> I'll take that. So, uh we have >> Why don't you go ahead and step up and >> I should know better. >> Yeah. >> Introduce yourself. >> Introduce yourself. Eric Ballis, Low
Farm Road, co-chair of the environmental sustainability committee. Apologize for forgetting that. Um, so we have a couple of openings. We have um Christina who has uh finished out her term, her normal three-year term. She's reapplied. And we
have Glenn Reed, who left the committee uh previously in in this past fiscal year due to personal reasons. um and uh he is applying to come back in in a another three-year term. And I just want to say a couple words. So Christina has
been a long-term contributor, leads RTSD, phenomenal contributions to the entire effort. Uh Glenn similarly um from the beginning, I think actually, and when he did step away, um he actually still followed through on all the obligations that he had signed up
for, including a heat pump um workshop for the residents. So, um, the committee as a whole voted in favor of, um, endorsing both of those two candidates. >> Okay, >> great. Can if you don't mind, Christine,
may I ask can >> can you can you just walk us through tell us about the your charter and you know the background of what what you're trying to just so we have a precursor even though we may not vote on. >> Happy to. If I could ask for uh the
other co-chair to uh join at the table. Hi, Christina Christ him road co-chair of the environmental sustainability committee. Um the original charter was drafted at the inception of ESC and uh when everyone was still trying to figure
out exactly what the committee was going to be. Um and so now that we're entering our fourth year, I think um it seemed like a logical time to sort of reassess um streamline some of the language um includes m some master plan language
that we've been working under but actually was not included originally in the charter. And just to clarify um some some aspects that were a little muddy. Um so in essence um the charter hasn't changed that much but it's just a little
clearer. Um and we've incorporated um the master plan uh recommendation to incorporate uh environmental sustainability into m municipal decision-m. So >> okay. So, in general, the board does not um like we don't weigh in on things that
are not on the agenda first off, and then even if it were presented to us tonight, we would want to sleep on it, of course, deliberate on the next meeting. So, give us a chance to read this, think about it, and then um come back. In general, if I understand correctly, the environmental
sustainability committee was originally founded as an advisory group to the select board. Um and so that's what you know we would be um looking for you to you know if if we incorporated this as part of our decision- making you know obviously we'd want you guys to socialize what the environmental
sustainability uh you know aware decision is what sort of data do you collect and what do you you know when you push us information to you know inform our decision- making what sort of data sources and resources
do you guys have at your disposal that you'd be drawing from >> want to start or >> you can start. >> So um so on one side of it um we we roughly divide it everything in the world's connected right it is >> but we have the sort of the natural environment as an
kind of a a big category and the built environment. In the built environment a lot of the information that we that we work with is guided by what's happening at the state level. um you know and in the big scheme of things it obviously rolls up to the federal level but the
for example the state of Massachusetts has a a 25-y year or 2050 decarbonization plan and a pathway to do that they have funding associated with that the uh green communities and climate leader programs are part of that and so one of the things that we do is
we collect um a lot of opportunities when you say information there's sort of data there's all sorts of things but we we look for um and work closely with town staff, Sarah Waspman in particular, for example, to identify opportunities for uh Carile to benefit from the funds
that are available largely at the state level, but also federal when it's when it's available available. Um, we I might be jumping around a little bit, but we we look for performance and economic data related to solar, right? of solar
owned municipal buildings or uh heat pumps. The difference between um heating from fossil fuels versus air sourced heat pumps versus ground sourced heat pumps, first cost versus operating cost, um stability of of the cost structure, things like that. And in the in the
climate leader application, as an example, we provided um analysis and data to both the select board and to FINCOM to understand what it would mean over this 25-y year horizon as Carla would embark on on the decarbonization
path that was part of the climate leader application process. >> Okay, >> so that's some examples. Uh yes, we also uh work uh with regional entities uh with sort of our counterparts in some of our neighboring towns. Um we uh bring in
um sort of uh best current practices uh for conservation. Um and um we we're really trying to strengthen um communication between uh committees com between departments uh because environmental sustainability actually
affects almost every aspect um even in ways that people may not think it does. Um so we're trying to break down the silos. We're trying to have input. Um and thankfully I think we've been welcomed um with our advocacy voice, if
you will, um on decisions just sort of across the board. Um and we we try to sort of bring a middle ground um approach um to ensure that environmental sustainability is a consideration.
>> Consideration. >> Yeah. All right. Do you guys ever collaborate with any of the other groups in town? And I'm thinking here specifically. Go ahead. Absolutely. Yes, >> that's a that was thanks for I we should have mentioned that more. >> Yes. >> Yes. Um quite a bit actually. Um a
recent example would have been the MBTA process. >> Sure. >> Um where we played a a very I'd say a significant role in providing additional information. The the planning board had an incredibly difficult job for sure. Yeah. >> And so when it came to things like the
impact of traffic, right, we we were able to provide some data that we were were able to uh ascertain from the state in terms of traffic flows through the town on major arteries. um the airs the other information related to. So, we also were able to uh incorporate some
environmental um natural environment aspects um in some of the language in in um some in the bylaw and um so that it could be uh less less negative impact uh environmentally um >> while still accomplishing right what
>> yes while achieving um the goals but um also um having considerations of well if we actually have this language versus that language it have a a slightly negative uh less negative impact environmentally. Um so there was a lot of um communication um
>> going forward. I know the transfer station action committee has an ambitious goal to reduce uh solid waste in town. Yes, that would be like an opportunity where you guys would get involved and advise us on >> we we already we do that. That's a collaboration. It's almost been from day one. >> Yeah, we have a great working
relationship with them. Um they have a liaison to us. Uh he comes to a lot of our meetings. We work a lot uh in fact um we have um started discussions but it sort of got pushed on the back burner um of a way to address um the disposal of
invasive plants which can be a huge issue uh in in how to address invasive plants in general. And so yeah we have like ideas moving forward and we work really closely together. We've done collaborations with conscom and and you know
>> so we actually make an effort to um >> have members of the ESC participate as you know just observers but that you know to >> yeah lison to other committees um we have uh seats on certain other committees like the safety committee
>> um and um I think there's a number of different ways that we try and do it as much as humanly possible including the select board >> and we also collaborate with regional entities and they'll have an example. It's on the board right there uh with ORS. Um so we we're um a sponsor of an
event that they're having on the 13th to uh remove water chestnut, >> right? >> Um and so it's you know we're we're trying to um find ways that um >> to work with entities that further our work plan, our mission. Okay. >> And I should just say our mission our
the two main focus uh areas of our mission is to um advocate to you and to uh incorporate um in in decision um across the town, but also justformational outreach to residents
and so to try to adjust habits and um >> yeah, >> so those are our two main overarching um missions and of course other things come into play on. >> Thank you very much. >> Thank you. >> Any well any questions before they
leave? Okay, great. Thank you very much for all you do. >> Thank you for coming tonight, >> for your time. >> Okay. And Ryan will um revisit their charter on another date, on another agenda. >> Okay. Okay.
>> Finom did we vote on the Yes. See, >> I'm glad you mentioned it. >> Uh, slate. >> Okay. >> I don't think so. Do we vote on the C slate? We didn't. >> You did not. >> Oh, >> okay. Thank you. Okay.
>> You mind have you hold up? You mind reading? >> Do we have a motion on that reading? >> The motion? Yeah. Um, the motion. >> I move to appoint the environmental sustainability committee slate uh as presented pursuant to confirmation of residents. >> Second. >> Thank you very much. Is there any
discussion? We've already discussed. All in favor? >> I >> Any no votes? Okay, the eyes have it. And now on to fin. >> This maybe Gretchen could clarify this.
>> Gretchen, we have two vacancies here. >> Yes. Um, so the only additional applicant was William Luther, uh, who applied for a lot of things. um because he's great and he's very interested in serving town. Um
but he applied for a lot of things and with how the bylaw for the finance committee is written um and also just like the logic of ethics. Um you can't serve on the finance committee and then also serve on another board where the
finance committee would have oversight of a budget that you would be expending. Right? So that like actually kind of turns off a lot of things, right? Like he would have to resign. He's currently on the affordable housing trust, William Luther. Um he would have to resign from
the affordable housing trust in that case because like they have a budget that's determined by the finance committ, right? Like you can't be on the finance committee and really be on anything else. Um and when I informed him of that, he was he told me that he needed to think about it a little bit,
which is totally justified. Um, but he hasn't let me know what his preference would be at this juncture. Also, Fincom hasn't really met again to let me know that like, oh yes, we have voted that Mark Bernstein should be re-upted, but I
kind of assume that they're fine with Mark being re-upted. And then, yes, you have two vacancies. >> Okay. >> Okay. I'd like Mark Bernstein even if the finance committee doesn't. So, um I'd be happy to make a motion. I
move to appoint the finance committee slate for 2027 as presented pursuant to confirmation of residency. >> Do I hear a second? >> Second. >> Is there any discussion? >> Okay, let's do a voice vote. All in
favor? I >> any no votes? >> Okay, the eyes have it. >> Historic commission. >> Historical commission. Gretchen, what do we need to know about the historical commission? >> Uh, so Sarah Smith is the planning board
rep. Uh historical commission also a little odd because in their bylaw it's written they can have three alternates. Um they have a lot of vacancies they have but like two two of the vacancies are in
the alternates which um it's an up to three alternates. So like that's that's a little weird. And then they have one vacancy for a full member. >> Okay. Um, but Colby and Annette both agreed to reup, but Annette staying at as an alternate. She didn't want to to
be a full member. >> And William Luther applied here, too. >> I think so. Yep. Mhm. Yep. Yeah. >> But he did not ultimately make the slate. What What happened there? They didn't name him
>> again because he like has not informed us if he wants to be on fin more than he wants to be on anything else. >> Oh, I see. Okay. >> It's basically just like not included because I don't know what he wants to do. >> Right. Right. >> So, the thought is that we're going to
once we understand what he wants, he'll come back and we'll just do a separate appointment. >> I got it now. >> Yeah. I was thinking one of these he would ultimately be named this late, but no, that hasn't been done yet. Okay. Mhm. >> Um >> I'm happy to make a motion.
>> Yeah, I don't think there's any anything we need to deliberate on this. Why don't Yeah, let's have a motion. >> Mo I move to appoint the historical commission slate for 2027 as presented pursuant to confirmation of residency. >> Do we have a second?
>> Second. >> Is there any discussion? No. Okay, let's take a vote. Voice vote. Uh, eyes. >> All in favor? Sorry, I couldn't.
>> Any no votes? Okay, the eyes have it. Okay, that's it for fincom or historical. Gosh, I'm tired. land stewards. Is that
>> Can I just ask a question here because like so I went back and we have William Luther. We had confirmed him on the >> slate for the affordable housing trust. >> His his term on the affordable housing trust wasn't finished.
>> Okay. >> Yeah. >> So then he couldn't do unless he resigned. >> He'd have to resign. >> Okay. Yeah. All right. you have to resign from the affordable housing trust which like I think was part of why he wasn't sure that he wanted to do that. >> Okay. So we are just on hold then. All
right. >> Yep. >> Okay. >> Thank you. >> Okay. Gretchen, we're on the land stewardship committee. >> No change. >> Uh there's no change to the land stewardship committee because you already did it. >> Yeah. Okay.
The MFC looks like almost the same. We have one member swapped out. Okay. And Travis is on there, but we don't officially need to move to appoint him to that. >> I think
>> he's not there as your representative. >> I'm there as a member of the So >> kudos to you. Okay. Okay. >> I think that's a I've forgotten the reason. I think that's in the charter, isn't it? Or there's a reason. No,
>> there a select board member is not included in the charter. It's just that you they had a vacancy and you volunteered to fill it um >> in perpetuity. >> And then you you revolunted you volunteered again last year. You decided you'd keep going.
>> Oh my gosh. It was it was a legacy thing because I think um prior to that >> Kate was on it. Yeah. And >> Okay. Okay. Any discussion on MFC?
>> You want to make that motion, please? >> Okay. Can we have a motion? >> Uh I'll move to appoint the mun municipal facilities committee slate as presented pursuant to confirmation of residents. >> Do we have a second? Second it. >> Thank you. Is there I guess no
discussion. Can we take a vote? All in favor? >> I >> I >> Any no votes? Okay, the eyes have it. They're scrolling, scrolling, scrolling.
>> Police board police station building renovation committee committee. No action. Excellent. Okay. reccom. We have a couple vacancies there, huh? Gretchen, do we need to know anything special about the reccom?
>> Nope. Just that there are vacancies. Um, if anyone would like to go help them, >> there also only one year vacancies. It would be done in 2027. >> Yeah. >> Okay. Okay. >> Do you have that? >> Can we have a motion? I'm still looking
for um Go ahead. >> I move to appoint the Recreation Commission slate as presented pursuant to confirmation of residents. >> Do we have a second? >> Second. >> Thank you. Is there any discussion? >> 142. >> Thank you.
>> Okay. All in favor? Let's take a vote. All in favor? >> 41. >> I >> I >> Any no votes? Okay. The eyes have it and we are on to
>> miss that >> safety committee. Okay. And here we need to appoint someone to from the select board. Dave had volunteered. Thank you Dave.
So we're going to do this in two parts. We need a motion to nominate Dave to the safety. I move to nominate uh Dave um Thomas to as select board representative to the safety committee
with a term to end June 30th, 2027. >> I'll second. Thank you very much. Any discussion or deliberation? Okay, let's take a voice vote. All in favor? >> I >> I >> Any no votes? Okay, and the eyes have it. And another
motion to appoint the slate as >> Yep. >> I move to appoint the safety committee slate as presented pursuant to confirmation of residency. >> Thank you, Travis. Do we have a second? >> Second. >> Is there any discussion?
Okay, let's take a voice vote. All in favor? >> I. >> Any no votes? Okay. And the eyes have it. And next, town meeting studying committee. Now, I was under the impression that there's no
Yep. No action there. Okay. >> What is happening with that? Is that disbanded or >> It's going to be >> Do we have to disband it as a active select board? Okay. >> But it's not done yet. Wayne's still
going to debrief us. Is that right, >> Ryan? >> Yes. So, they've missed their deadline, but they will be coming to you. >> Yeah. Okay. >> Okay. >> You don't need to extend their term. Is
that done? >> From what I understand, they're just going to bring their final report to you. They're done. But if that's not the case, then we can we can reappoint them. >> Okay. Trails committee then is that next? Right. Right.
Does that sound right, Mark? >> That sounds right. >> Mark's a member, so makes me feel better. >> Okay. Trails committee. Gretchen, do we need to know anything about the trails committee? >> Not really. You expanded their
membership. So, now they have extra associate members. Um, in their request, they also requ like requested that their frequent volunteers be noted. they have been noted by staff. Uh and therefore those frequent volunteers are covered
under the town's umbrella insurance. The most important thing um yeah other than that it's a lot of people are interested in the trails committee. Um so that which is why they expanded the number of associate members uh because a lot of people want to go hang out with the
trails committee because they're cool and they help the trails. It's great. >> Yeah, it is great. I appreciate all the recent blowdowns and how they cleaned it up right away on the trails I walk on. Um, so are those all associate members that you're talking about? The friends
of or the addition that are not here? >> The the associate members are the ones that are labeled associate. So that's Adam, Sarah, Michael, and Kath Hardcastle. >> Okay. >> And then they have three vacancies for the associates. Okay. >> And then the others are just not listed.
They're just >> Yeah. So, they're included in the email. It's really that they you don't need to appoint them >> um as anything. It's that they have been noted by the town that they are frequent volunteers >> and that's fine.
>> Okay. >> Okay. >> I I that's new to me. That's why I was ask I'm curious about this. Gretchen is so when you talk about they're covered under the town's insurance. So they're by being just on the email list, they're now considered, you know, something.
>> It's really the responsibility of the of the body that is running the volunteers to keep a list of those volunteers. Um but if if you are doing work for the town in most cases,
most usual cases, uh our insurance would cover the the action of the volunteer. Um so if they like, I don't know, accidentally broke something when they were working on a trail, insurance would
cover that, right? Um, by I mean accident I I I meant I meant that not in the bodily harm kind of way. I meant like accidentally like break I don't know a a piece of the trail while they're working on it. Um so yeah it
it's just a recommendation of our insurance company that the groups that have frequent volunteers have a list of those volunteers that is in the minutes of the meeting of the body. So like it's
more important that those names are in a trails committee meeting minute in trails committee meeting minutes than it is that it like come to you. >> We don't need to list them. Okay. Thank you. >> Yeah. >> I move to appoint the trails committee
slate for 2027 as presented pursuant to confirmation of residency. >> Thank you Travis. Do we have a second? >> Second. >> Is there any discussion? Okay, let's take a voice vote. All in favor? >> I
>> Any no votes? Okay, the eyes have it. >> A lot of pages to go through. >> A lot of pages on this one. Okay. Transfer Station Action Committee. Is that the next? >> Mhm. >> Okay. Gretchen, do we need to know
anything about this committee? >> They have the two vacant associates. Um but other than that they they did not they could could not meet in time to give you a formal vote that recommended this slate. But the two
incumbents were there and um a couple of the members including the chair met with uh Jeffrey Arsma. I hope I'm pronouncing that right. Um and they think that he will be a good fit. So they like had a conversation. So I think it's it's set
to go. >> Okay. Great. Can I have a motion? >> I move to appoint the transfer station action committee slate for 2027 as presented pursuant to confirmation of residence. >> Okay. Do we have a second? >> Second.
>> Is there any discussion? Okay. Let's take a voice vote. All in favor? >> I. >> Any no votes? Okay. The eyes have it. Okay. The youth commission. Okay.
Gretchen, anything else about the youth commission that we should know? Nope. They're they're another MGL, so they could have up to 21 members, but they this this group has been working together really well for the last like year or two. So, they would like this
group to stay this group. >> Great. Okay, >> perfect. I move to appoint the youth commission slate for 2027 as presented pursuant to confirmation of residency. >> Do we have a second? >> Second.
>> Is there any discussion? Okay, let's take a voice vote. All in favor? >> I. >> Any no votes? Okay. And the eyes have it. Okay. And the zoning board of appeals.
>> I have an error. I'm sorry. >> Okay. So when I copied over, I should have deleted Eric and Emanuel because their terms are up in 2026. >> I see. So they're
>> and they're Yeah. So it what's left right now is Jay Lee. >> Jeez. >> Is the only member, >> correct? So like there there were no the only applicant was William Luther. Um, so like maybe encourage him to join the
CPA. Uh, but again like he can't like serve on multiple things if he wants to be on FINCOM. So it it's that I was still waiting to hear back from him for that. Um, but yeah, so like currently it's it's only Jay Lee. Uh, and then there
would be two vacancies and Eric I have not received another application. So Eric and Emanuel haven't indicated that they're willing to serve again. Um neither has Ian as an associate for the ZBA. Um
it it is written in there that an associate can serve as a voting member, which Travis knows better than I do. Um having been on the ZBA, but yes, currently your ZBA is a little anemic.
Well, you you need a you need this board. There are things legally that come before the town that people want an appeal. And so, >> um I'd be willing to volunteer to be a member of the zoning board of appeals.
>> Very good of you, Travis. We don't need a select board design. So, you just be a member at large. Is that right? >> Yeah. Yes. I'm not a liazison. I'd be the actual member. >> Okay. Gretchen, did you get that? >> Well, you could you could you could
amend it. Someone who could make a motion would amend. >> But there still would not be a quorum, Travis. >> Well, what about Kyle? >> Two. Well, two people would be a quorum technically, right? Because it's a three member board. >> Okay.
>> Yeah, I don't remember that that true. I >> could Kyle be persuaded. It's a five member board, but three constituted the quorum. Maybe I'm wrong about that. >> Perhaps Kyle could be persuaded to be a full member, >> right?
>> Well, I think we're going to have to hold off on that, but I'm You can put me down for that. >> Okay. Well, thank you, Travis. >> Okay. So, we'll revisit that as an agenda item for another time. Okay. Okay. And with that, we are Man, somehow now we're two minutes over for TA
report. Ryan, you're on. >> All right. Thank you. >> That was a lot. >> That's a lot of work. >> Yeah. >> Marathon. >> Yeah. And just seeing some of those committees and knowing the work they do, it's incredible that like you have zero
problem filling the T-AC and the youth commission. I mean, it's just it's amazing volunteerism. So, I do appreciate that. But you're here for the town administrator report. So I'll begin that now. We're holding a town administrator coffee hour June 16th right outside. It's not going to rain
next week 10:00 a.m. And we're looking for any residents who want to come in. I usually get a few and I'm sure people have uh some comments and thoughts about town meeting or anything coming up this summer. In terms of our human resources report, the the main item here from Aubrey was
the appointment request for Deputy Chief Andrew Booth, who you did appoint tonight. And it was just noted he was a longtime member of the department and uh more than two decades of service to the community, having begun his police career in 1999 and uh promoted to
sergeant in 2013. So, a leadership position for more than 13 years. We also have a new summer fund co-director joining us this summer, Jean, uh, who has been an education professional for 30 years with extensive experience in program development, student supervision, and team leadership,
including creating the senior project at Maynard High School and co-developing its advisory system. So, this will this position will be assisting Holly with the summer fund program. It was a a service and resident request, and it comes from the funding fees from summer
fund. So it is is not a budget hit. We also made an offer recently to a DBW laborer position. So that is the vacant position that we we hope to fill. Still have to pass physical examination and drug test for the CDL licensing. So uh not finalized there. And we do need COS
van drivers. So if you know people who like to do good in the community and drive our fun vans, let us know so we can have someone do that. Uh Aubrey also would like to thank the select board for its commitment to employees by approving the latest version of the personnel policies on May
26. This has been done and communicated to the staff and now we get to do the harder ones and discuss that as we were waiting for our new our new select board members. So we're going to be discussing personnel policies which is riveting and exciting and we're happy to have you do it with us for department updates and
information. State budget update. The Senate passed its version of the state budget which includes a significant increase in local aid. more than we projected in the budget that went to town meeting. There still has to be the consensus budget between the Senate and the House. So, we don't know where those
numbers are going to fall, but if they do stay at the Senate level, then our state aid is higher than projected. So, it would lower the tax impact we presented at town meeting. Uh that does increase our confidence in our projected average tax bill increase. And additionally, we're tracking several
earmark requests that are under consideration in both the House and Senate budgets, which would allow us to not have to spend free cash on some of our capital items, and we're hoping that those go through. Examples include the walkway and um wall projects at the
school. If we didn't have to spend uh MFC money or capital money on that, then we can get other projects done or return the money to free cash. Thanks to our great conservation team, we recent recently received news that the Commonwealth's going to fund the inspection of Cranberry Bog Dam number
one. They already are and have completed their inspection of Curve Street Dam. And spoiler alert, it's not good. But combined, these grants save the town nearly $14,000. Um, I will note that you will be talking a lot about dams in the coming year. So, I will try to get you the information
you need for both Curve Street and dam number one. We did receive a clean single audit. The single audit is required for the town when we spend federal funds. This is heavily managed by Kelly. Um it it is Kelly's focus and the credit goes to her
for us getting this this clean report. The reason why we need this is this is the last year of uh ARPA spending. The ARPA was a great benefit to the town, but we have we have run out of that great benefit. And since we're closing that out, in addition to the money that
we spend on the federal school lunch program, we need the the single audit. However, next year we don't think we'll need one. So that's just one more requirement that we we don't have to fill, which is nice. You were noticed of an environmental sampling. The Golden Environmental
Consultants were testing um water on town property, mainly the library and the um center center garden. Why Why can't I think of that? >> Center park. Center Park Garden area and this is rel related to investigations
for the Ferns project which we have discussed and and you have supported. Also, the transfer station action committee is um requesting or adding signs that request that residents don't dispose of food waste in the regular trash. This was a conversation that you had with the TAC a couple times this
spring and they took a a picture of it and they put it in my report for you to look at. They were just notifying you that that's up now. So you understand uh it was recommended that they bring that to you. And the Western Street Culvert. So some good news in capital. We received final confirmation from
engineering team that the Westford Street culvert repair project has received a certificate of compliance from the conservation commission which means we do not need to do the expanded project which would have been many hundreds of thousands of dollars. So that's good. We'll continue to monitor it to make sure it's a good solution. But I drive over every day and I'm
thankful that it's working. for capital project updates. The elev elevator modernization project which was now approved two town meetings ago is um is starting on June 17th which is next week and it will be followed by work in the town hall in the library. Uh the
order of that will be dependent on the library renovation project and when it makes sense to go into that building. The school's going first so that that repair can be done before the school year begins. So they're ready to start and we'll end it before the school year begins. Hopefully that doesn't speed up the summer. Uh we're coordinating with
the library as I said to make sure that we are um timing that with the renovation. And then for town hall for any functions that happen in the second floor, we will have accommodations in place for anybody that needed the elevator in terms of accessing services. So we're coming up with a plan for that.
For our annual road maintenance project that's going out to bid next week u before the end of the month and is due back July 7th. So we'll know how many roads that we can do. The primary bid includes, and this is not new, this is a published report, but Heel Road, Poke Road, South Street, West Street, and
Judy Farm Road with uh alternate bids including the Ottabon Lane drainage, North Road, Indian Hill, and Autumn Lane. Um, we do not think with the reserves of chapter 90, the money that we need to reserve for the connected Carlile project and the U mount approved
at town meeting that we'll be able to do all of that. But we're hoping that the bids come in uh low and we can accomplish all of that. And lastly, for these capital projects, the connected Carile sidewalk project, we did not receive the final design grant for the sidewalk. It would have been our third
grant for this project. I guess the three was too many. But this project connects Church Street all the way down to to Stern Street with sidewalks. And it is going to start now that we know the funding solution is going to be chapter 90. So that design work will begin at the end of this month
culminating with construction documents and a bid which will allow us to see how much of the 600,000 in grants we've secured so far will be able to accomplish our sidewalk project. We're also working with the Diamond Park group and the CPC to understand how we can
maybe close some of the funding gap that we anticipate with ADA accessibility and connection to those projects and also we are coordinating with the historical society to make sure that we do not cause any problems or damage with the historic backs stop in the ball field.
So this is a multifaceted project >> that's historic. >> It is the back stop. It is the brick one. The stone one >> really >> and we are not to touch it. >> We will not. >> We will not. >> All right. CPA projects Diamond Park.
This is going to be on your radar this year as the subcommittee finalizes their work with Lula Architects on the design of the new toddler playground. This has been coordinated with our engineering team so that it connects to the sidewalk and we expect both to maybe begin next next summer after these design processes
are done. assuming that there is a positive vote and design for for you to consider through CPA funds at the next town meeting. So, uh you should expect us to provide you significant updates and maybe a presentation from this from this group uh after it gets approved if
it gets approved by the recreation commission. So, that that is going to be a big part of your town meeting in the spring. Also, I've I preface this a little bit, but the cranberry bog dam number one. Um, I did review these repairs with Megan, the temporary repairs that were done. If you go and
look at it, there is matting down that is >> netting >> netting that is keeping the erosion in place. So, what happened was they took a really big compactor and they uh cleaned up all the burrows. They added soil and material and then put the netting in there so that the dam can be at least
stabilized for now. there was significant burrowing to the point where um none of the engineers nor the the contractors were willing to to work on the dam. So, the temporary repairs were the ones that were visible and that we can see, but there is still more damage in there. So, we're going to need the
consom is going to need to hire an engineering team to discuss the dam and its future. Um, and I would expect this to be a significant talking point in the coming year and a significant expense as well. All right, building construction
projects. Speaking of expense, uh the police station renovations, the final contaminated soils are gone. The dirty dirt is finally gone, allowing the contractor to complete some of the foundation work. Once these are in place, we expect construction to accelerate quite a bit.
um weather conditions and the discovery of contaminated soils have impacted the schedule resulting in what we think will be an anticipation and extension of the completion date, but we do think the project remains within its contingency budget. So, more time, but uh not necessarily a ton more cost for the fire
station renovation. With voter approval now secure, the project team is going to work with uh the OPM to finalize our contract. I saw a version of that today. So, we should be able to sign the contract by the end of the month and start with construction, which is expected to begin in August. Believe it or not, it has been a long project.
Design time headed into construction season. For the DPW renovation, we uh we intentionally pause design depending the outcome of the town meeting and the election. With that complete, we will start introductory design meetings with the selected architect and the DPW
building committee, which Travis is the chair of. The resulting conceptual plans and project direction will be brought before you so that you can understand where the project's going before we start the actual design and construction document and bidding in anticipation of
the 2027 annual town meeting. Lastly, the library renovation. Uh we looked at contracts for this as well today for both the temporary space and the construction project. the library will you will start to see moving trucks moving the library to the temporary
space moving other items into storage and protecting some in place while the construction starts. So that's going to be a significant impact in the community. Martha and I talked today about how to communicate that because programming will continue. It's just going to be in different spaces around town.
All right, some employee recognition first. If you go upstairs, you'll see the Eagle Scout project. Um and plaque where it labels all of the Carile Eagle Scouts in addition to being, you know, um, humbled by how many people are Eagle
Scouts here in Carile. Al did take that and and update it. So, it's one of the things he does around here is is updating our plaques and making sure that they are all good to go because residents do like that. >> Uh, Stephen also wanted to recognize Al for his ongoing support at the police station. He comes in on weekends and
holidays. uh he came comes in on Monday holidays a lot to finish the lobby floor here in town in town hall to make sure that it's good for for and presentable and he does this all within his limited part-time hours. So um you know he doesn't charge us more. He just comes in
when when it's necessary providing excellent service and he's just one of the people that works around here and makes this place nice and not a lot of people know that and we think they should. >> For reference is Steven Caneri. >> Stephen Y >> we got Steve and Stephen. Aren't there new members? I don't know. I have no
>> Ah, that's right. Steven Canary, our facilities director. And then for Chief Eandola. So, I just I was texting him tonight. He was appointed last night. Um, we're going to have we're going to have lunch because I missed his his goodbye lunchon on Friday, but I I'm pretty sad to lose a talented department
head, but I'm excited for his future and glad he's staying in the region. In just three years, he was able to stabilize and modernize a small town police force, building a sustainable structure that was less reliant on part-time service without adding uh additional costs. So, this will assist the town in years to
come as it'll help us with recruiting and retention. He also brought in animal control resources, a donated drone, several community initiatives like cones with a cop, which is very popular, and of course, Athena, who might be the most popular member of all of town staff. So,
the future of the department is bright thanks to his work and his help with in increasing our professional development to include tonight the development of our new interim chief who we're excited to have. Some upcoming topics for you are your select board goals and many of
the capital projects I just mentioned are also going to be a significant part of your agenda in the coming months. We have some approvals or a approval for a rotary sign for you. Those are always in my town administrator report. And just so you know and so the community knows
any sign that goes in the rotary we u make sure that it goes through the approval process and meets your standards and if it doesn't we do remove them. So um there are occasionally rogue signs and we do deal with it. So if you see rogue sign let us know. It's one of my favorite things to do take rogue
sign. Also it just gives me excuse to walk up there. I really do like it. Um and one motion for you. I'm asking you to entertain. The Andre family is looking for a town space to hold a memorial for Carl. Um, and I linked his obituary for those who who don't know
Carl and his impact on the town, but they're looking for either June 27th or July 11th to use the patio over here. And because it's not a town function, it does require your approval if you'd like to grant it. >> I'm happy to be the sponsor or any of
us, I'm sure, would be. I read that and I was very touched that his family wanted to make that happen >> and it sounds like there's been a delay of some sort. I don't know. >> Yeah. And and we don't necessarily know why, but there was. Yeah. >> Okay. No worries. Yeah. Yeah. Put me down as a sponsor or Travis. Sounds like I didn't know him. So, if you know him,
please. >> But do we need a motion from the select board? I'd move that the Andre uh to allow the Andreon family to utilize the Clark room patio on June 27th or July 11th um for
the memorial service. >> Is that sufficient? >> Second. >> Can we have a second? >> I'll second. >> Thank you very much. Is there any other discussion on this? Okay, let's take a voice vote. All in favor?
>> I. Any no votes? Okay, the eyes have it. >> The last part of my report is just some topics coming up at your upcoming select board meeting. The town meeting debrief that the moderator wants to have with you is scheduled for your next meeting.
Also, I think that the town needs to have a discussion about vocational school with the school committee. they're pretty and and reasonably distracted by the um interim superintendent appointment process right now. But with with the opportunity for students to go to vocational school and
the costs that are related to that and the service that that might be necessary for some students, I do think the select board and the school committee have to have a conversation about it. Um it's been two years that you've been trying to. So I think this gives us the impetus to actually make it happen. And then the MVP group is going to make their final
presentations to you. This is several recommendations about vulnerabilities in the town. The first one that we are attacking is covert vulnerability. We did apply for a $600,000 grant to address to design some coverts for repairs to make our our money more
efficient in terms of covert replacement and repair. But Julie's going to come in and talk about MVP generally and some items that will be coming onto your capital plan or radar and topics in the future. >> These are only physical vulnerabilities. >> Vulnerabilities related to climate change. Yes,
>> I see. >> There's also social vulnerabilities as well. So, it's anything that may endanger the social or physical structure of the town due to climate change. >> Okay. You know, go back on your vocational schools, Ryan. We absolutely need to have a discussion there. Do we
ever at any point talk to the vocational schools themselves? Sounds like I'm really curious as to why they suddenly are accepting students when they had a stated position of not ac or or do we looked forward to our school committee to bring that information when they come?
>> I I think you should be having that conversation and and also who's managing students that go to vocational school although I'm happy to help there. I don't think the town administrator is the best person because of the educational component of it because I don't understand I'm not an expert in
that. Uh funding is my thing, right? Um but the which superintendent or or how they're doing it is important. And then um should we be looking at a regional agreement? Again, I'm not saying we should or shouldn't, but if there's going to be a lot of students, then
there has to be a costbenefit analysis done. >> Yeah. Okay. >> Okay. Anything else? >> That's my report. Welcome to the new members. We talked to them about agenda and and all things Carlile, so we're excited.
Great. Okay. Last agenda item for tonight is item eight, review of warrants and minutes. Where somehow I've managed to scroll all the way up. >> Mark, you can't bail now. We're so close.
Good night, Mark. Okay, what do we need to do here, Ryan? >> We have to approve the minutes for May 26th, I believe. >> Yeah, the warrants. Who's signing off on those this week? >> Uh,
>> Scott signed off on them this week. >> Does he get a docu sign then or what? How does that work? >> These are from last week. >> Oh, I see. He's already signed off then. >> Yep. >> Okay. We include them for your for your review, but you do delegate that responsibility to I think Dave, right?
Dave, you took that on. >> Yes. >> Okay. >> Oh, no. Scott, you're the >> Scott and me. >> Scott and Rebecca. >> Yeah. >> Totally got that wrong then. >> Okay. And >> I was going to say I'm just >> So, can we get a motion to accept the
minutes? I move that we approve the minutes from May 26, 20 26 for the select board meeting. >> I'll second that. Thank you very much.
Any discussion? Okay, let's take a voice vote. All in favor? >> I. >> Any no votes? >> You can vote even though you haven't attended. Just so you know, as a policy, it is no problem. >> It is true. Yeah.
>> Okay. Uh, any no votes? Okay, the eyes have it. Thank you very much. And I think that's the evening, right? Can I get a motion to adjourn? No. >> Any community input? >> Community input. Thank you very much. >> Oh, we are not. Actually, I got to flip
the page. Huh? That's what's going on. Liaison reports, too. >> Yeah. Well, >> any liaison reports? We're good. Okay. >> Oh, but we looks like you have a community member. >> We do have community. Okay. Is anyone on the line or Christina community input? have a clarification question if I may.
Christina um so we were under the impression that uh members of the same household could not uh serve on the same committee. The reason I'm asking for clarification is because we have the spouse of one of our members who has expressed interest and
we said no that wasn't allowed but we do have a vacancy and this person has actually been very helpful to sustainability day and so can we say yes go ahead and apply and go through the process and sort of leave it in your
hands to decide or is it a no or >> I don't know that it's a hard no Gretchen you were saying this introduces complic applications, but there's not a what do we have a policy? >> There's there's no policy against it. Um, and Susan and Scott Evans serve
together on the Celebrations Veterans Committee. Um, so they're the only other that I am aware of where where two people in the same household are serving. Um, it Yeah. So, like you can run into some some funky gray area just because of the
OML stuff. Um, like if you're in the same household and you happen to talk and then if uh spouse one then talks to another member of the body
and uh so I'm going to use you guys um and just pretend that two of you live in the same household uh cuz you're a five member board. So, it makes the math work. So, if two of you live in the same household, uh, and then and one of you is Christine, and then Christine
goes and talks to Travis who's outside of her household. Well, now we have a problem because you've deliberated with a forum, right? So, like if you tell another member about a conversation that you had at home about a thing about the
public body or an item that came before the public body and then you go tell that to somebody else on the border committee outside of a public meeting, then like you kind of walked into an OML problem because you kind of deliberated with a quorum, >> right?
it like would somebody catch it? Maybe, probably not. Um would it like really really come up that often? Again, maybe probably not. So, it's the like do you want to just issue a like, hey, be aware that you could run into this
problem. be extra careful about talking about anything um any item that would should come before the public body with a public body member outside of a public meeting especially because you live with one. So like if you talk about it at home you really shouldn't talk about it to
anybody else. >> So ESC pillow talk is what she's saying. >> Yeah, >> I think education is a helpful part there. So, we just educate people on it, but I we are short of volunteers on many of these committees. And if that was helpful, I don't see a problem personally.
>> Have them submit an application then. >> Okay, we'll do. Thank you so much. >> Absolutely. Any other community input? Okay. Hearing none, can we get a motion to adjurnn? >> So moved. >> Second. Okay. 9:56 p.m.