Alright. Good afternoon. We'll call this regular meeting of the Carroll ISD Board of Trustees to order on 02/22/2026 at 5PM. Our first agenda item is executive session. Therefore, we will adjourn two executive session in accordance with Texas government code five five one point zero seven one, five five one point zero seven two, five five one point zero seven four, 551076, and 551-0821 at 5PM. Alright. Good evening. We'll call this meeting back to order at 6PM. Our first agenda item is the opening prayer,
pledges of allegiance and moment of silence. Will you all please rise? Heavenly Father, we come before you tonight with grateful hearts. Thank you for the opportunity to serve this community and students of Carroll ISD grant us wisdom, discernment and unity as we carry out the responsibilities entrusted to us. We give special thanks for the accomplishments we celebrate this evening. We are grateful for Johnson Elementary recognized as Campus of the Month for the leadership, teachers, staff, students, and families who work each day to create a culture of excellence on that campus.
We thank you for our super substitute of the month for the dedication and flexibility that help keep our classrooms strong and supported. Lord, we celebrate our all star, our All State choir students who have used their talents and discipline to achieve at the highest level. May they continue to use their gifts with confidence and humility. We are proud of our robotics team for their innovation, teamwork, and problem solving skills, preparing not only for competitions but for bright futures ahead. And we recognize our wrestling team for their hard work,
perseverance, and determination. May their commitment and resilience continue to shape their character both on and off the mat. Lord, bless our students, teachers, staff, and families. Guide this board in making decisions that honor our responsibility and reflect what is best for our children. Help us lead with integrity, courage, and compassion. It's in Jesus Christ's name that we pray. Amen. Amen. Miss Williams? Good evening, doctor Glenn, president Brian, and board of trustees. Sorry. I'm tall. We have a few amazing third graders from Johnson Elementary. They're gonna introduce themselves,
and then they're gonna lead us in our pledges. Hi. My name is Naira. My favorite subject is math. Hi. My name is Mary Cameron. My favorite subject is writing. Hi. My name is Brynn. My favorite subject is math. Please join me in the pledge of allegiance. I pledge allegiance to the flag of The United States Of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Please join me in the pledge to the Texas flag. Honor the Texas flag. I pledge allegiance to the Texas,
one state under God, one in indivisible. Now for a moment of silence. Thank you. You may be seated. Let me get this back up here. So super excited tonight to share a couple of our third graders from miss Duncan's class, and a little bit about what they do in music class. So over the years, our our students learn different instruments so that, hopefully, they're leaving Johnson with a variety of instruments sort of under their belt. In third grade, they learn the ukulele. They learn some percussions, and then they have a crowd favorite, cups. So I know we've done the ukuleles in the past. So tonight, they're gonna be performing a cups song. So Excellent.
Please enjoy cups by miss Duncan's cups. And Thank you, miss Williams. And, all the Johnson third grade students, thank you very much. That was very good. Parents, you're welcome to stay or you can, you can, it's gonna be an invigorating, meeting. So, feel free to leave, or you can stay. We have to sell all over it. Thursday, I guess, The who? I don't know where the goose is going. What was that? Okay. It was what? Oh. Alright. We'll continue on with, recognitions, item 4.2. We are going to recognize tonight the Dragon Super Substitute of the Month.
Miss Williams, you're up. Alright. So How do I? Tonight, I'm honored to recognize RJF's super substitute who really is just a part of our staff, miss Lacey Witt, or as her students know her, miss Lacey. Missus Witt cares deeply for each of her students and consistently goes above and beyond to support them academically and emotionally. Her Her classroom runs smoothly because of her patience, knowledge, and calm leadership, and her students feel safe, supported, and valued every day. Lacey doesn't have to be here. She chooses to be here. She's been here literally all year, I think, because she loves kids and she loves Johnson. She stepped into a long term kindergarten role in October,
thinking it might just be one month, and then it was two, and then it was three, and then now here we are, finishing strong. She's always been a part of our team. Beyond her work with students, Lacey has been a positive and collaborative addition to our kindergarten team. She's servant hearted, always willing to lend a hand, share ideas, and support others whenever needed. Her steady presence has brought comfort to her students, but also to her teammates during a very difficult season on that team. Her teammates shared how grateful they are for the consistency and love that Lacey provides, describing her as kind, patient, and deeply committed to meeting every child with understanding and care. And I know I speak on behalf of our entire campus when I say that
we're very fortunate to have Lacey as a part of our family. Tonight, it's my privilege to recognize miss Lacey Witt as our JES super substitute. Lacey, your dedication and compassion have made a lasting impact on our students, our staff, and our school. Thank you for loving our dragons so well. Congratulations, and thank you, miss Williams. Our next, recognition is item 4.3, and that is the Carroll Senior High School All State Choir student, miss Levy. Good evening. I'm Casey LaVie, the director of choirs for Carroll ISD and the head choir director at Carroll Senior High School. Tonight, it is my pleasure to introduce two incredible young women who earned the honor of
being a part of the 2026 Texas Music Educators Association All State Choirs. The audition process to become a member of the All State Choirs began in September 2025 when over 17,000 high school musicians across the state of Texas first auditioned, many of whom had been working on the audition music since June, our carol students included. After four rigorous rounds of auditions from September to January, two of our carol choir students were among the top 12 singers in our area and among the top 500 singers out of 17,000 in the state of Texas.
Wow. In the state with Maisha Jaiswal earning placement in the All State Treble Choir and Aditi Srikanth earning placement in the All State Mixed Choir. Aditi is now a two year All Stater, having made the All State Treble Choir last year. Both of these students had a fantastic week of rehearsals just two weeks ago. Dinner's on the San Antonio Riverwalk, some good road trip talk with me, and they got to perform in a really beautiful concert Saturday, and they're, culmination of all the work that they did with these outstanding clinicians. Throughout the entire audition process, Carole Choirs also maintained one of the highest retention rates across the DFW Metroplex of
advancing students from each round with a 16% retention rate by the final round. Aditi and Maestro have not only worked incredibly hard, but have worked relentlessly while balancing all of their academic obligations and extracurricular responsibilities. One of them coming from one after rehearsal, one of them going to an engineering award ceremony after this. We are so so proud of them and the honor that this brings to our program. They earned this prestigious accomplishment, that only a select few across the entire state of Texas can claim. Congratulations again to Aditi and Misha for for representing Carroll Choirs as members of the
twenty twenty six Texas All State Choirs. Congratulations. You guys can stick around. We'll get a picture after we, recognize everybody. Next up on our schedule is item 4.4, and that is the six a UIL robotics state runner-up. Miss Swedler. Thank you for having us here. We're really proud of these robotics teams this year. We've had a a grand tradition of excellence at the UIL championship for the last several years. And these guys and gals have risen to the occasion, and, I'm really proud that they've been very competitive at every tournament that we've been to
through this season and then had a great day of competition at UIL. UIL, came home runners up, but we're extremely proud of, what they did that day. Also, the teams are competing this Saturday at the regional tournament, and this is where they're gonna have the opportunity to qualify for the VEX robotics world championship, which is gonna be in April. So, they've done some really awesome things this year so far, and then we're looking for them to be equally amazing this weekend as well. So thank you to the board for supporting our students and our teams. I also wanna say thank you. Andrew Blunt is our assistant coach this year for robotics,
and it's been a great help having, him as part of the program as well. So thank you for your support and, really proud of all of these students. Congratulations. Thank you all. If you'll stick around, we'll have one more recognition when we get some pictures. Okay. Next up on the agenda is our last recognition of the evening item 4.5 which is, our wrestling team had a wonderful year this year. Coach Hathaway. Alright. Thanks for having us. We, had another awesome year. Our, our boys team took, took third of the UIL state championships. We had, two state champions, that are here today,
but Keegan Saraki and Dylan Oda. Keegan won his second state championship, and Dylan won his third state championship. Dylan was also voted the, state outstanding wrestler. It's a first time in program or first time in our school history that that's ever, anybody's ever won that award. So pretty pretty cool honor. We had, eight state qualifiers on the boys' side and, one state qualifier on the girls' side. Three state finalists were, we're missing one state finalist who's on a college visit, Luke Berger. And then, our girl state qualifier was also regional champ, Cora Hayes,
is also on a college visit. So, they're they're off looking at wrestling at the next level, so excited about that. And, and then we've got we had a great team. Like I said, we had nine nine total, eight, eight boys and one girl that qualified for state. One the boys won their twelfth consecutive district championship, and took we're state runner-up at the, state dual tournament. And like I said, took third at the, UIL state tournament. So it was a great, great all around, performance by everybody and, got a lot of kids that are coming back and, very excited about the, about the future.
Coach, you had a remarkable season. You also got an award. Correct? Tell us about that. Yes. I was, inducted into the Texas Wrestling Hall of Honor. Yeah. And, coach Salazar, district assistant coach of the year. Coach Haddock was a regional assistant regional assistant coach of the year. So, we all got a little love for the in the post season. So we'll end that. Thank you, coach. We would like, Jeff, we wanna have them just stay and we'll take a picture. One more. Okay. Oh, yeah. That's more like Your seats? Thank you for coming. Alright. Our next agenda item is public comments.
There's one speaker tonight. We'll give, him three minutes. Miss Shelton, will you please call the first speaker? The first speaker and only speaker is mister Tim Schutz. I didn't think I scared everybody off. You cleared the room. I cleared the room. That happens. My name is Tim Schutz. I've been a resident of Southlake for forty years. Doctor Glenn, president and board, thank you for your continued commitment in keeping our schools physically safe, including investment in the new security building at the senior high. However, while we work hard to keep threats outside our buildings,
we are doing far less to address the crisis inside them, one that continues to have significant impact on our students' mental health. To make sure we are aligned, current policy and state law allows students to bring devices to school but require them to be powered off, stored out of sight from the first bell to dismissal, including class, lunch, passing periods, and even the school buses. This law is a step in the right direction based on my own observation and conversations with students and teachers. Enforcement across the district appears inconsistent at best.
I would like to see the report detailing enforcement activities and the number of violations since we began the school year. We're a school. I'd like to see what grade we'd give ourselves. To be clear, phone is use is down in the classrooms, and most teachers deserve credit for doing it. But during lunch, during passing periods, phones are everywhere. Often in plain sight, with teachers walking by not saying a thing. Those moments matter because that's exactly when students are most vulnerable to social pressures and consistent digital stimulation.
We must do better. No research is observing the opposite of this. I appreciate the work miss Petty is doing to reduce unnecessary screen time. We've talked about that for over a year. That effort is critical, and I encourage the district to continue pushing in that direction. We must address artificial intelligence. As of today, I could not find a single document on AI in the CISD website. I did not see it in the five year plan item. Finally, I would like to thank mister Stewart, who is talking later today.
But BYOD devices can be tricked just like phones. They act like phones. They are phones. We need to fix that problem. It's supposed to work on all student devices. If we are serious about student safety, we must recognize that mental health is just as essential to security as locked doors. Three times more high school students commit suicide than get shot at a school shooting. As you know, CISD is truly succeed when my daughter comes home and says, dad, what have you done to my BYOB MacBook device?
Thank you for the time. Thank you, sir. Alright. We'll move on to item number six, which is consideration and possible action on personnel report. 6.1, consider and take possible action on personnel report. Trustee Yeager. I move that the Board approve the personnel report as presented in Executive Session. Second. We have a motion to second. Any further discussion? All in favor? Motion carries seven to zero. Thank you, Trustee Yeager. Moving on to item seven, which is the president's report. We'll start with item 7.1, which is committee reports. Trustee Stacy, I know that you had one. I have two.
We had our district advisory council meeting on February 10, and we appreciate all of our committee members. I feel like that's a large one, so we really appreciate everyone's input. Our agenda for this particular session was professional development, eye align days, and our, instructional lead learners on the elementary level, elementary level and our district improvement plan. We spent probably most of the time on professional development and really engaging the committee on what they're looking for now, in terms of professional development. And then we really talked about the eye align days with,
with our instructional lead learners, really just trying to take a deep dive on are the eye align days actually doing what they're supposed to do or do we wanna, you know, do we wanna look at something different? And the committee was kind of unanimous and they really loved when we did district days of learning, which is something we did a little while back. And so I know after this year, we just had an eye line day. They're gonna start looking at that on the district days of learning and how to kind of incorporate that into the day and what is beneficial versus what isn't. So that that was a great meeting, really trying to get to the root of what we're trying to accomplish,
for the district. And then on the seventeenth of this month, we had our special programs meeting, and we we always talk about kind of two goals that we're going forward as we're kind of coming to the end of our strategic plan. Goal one objective three is always talking about, our our compliance and we are still 100% compliant, with TEA, which is great. We also talked about, this was not part of strategic planning, but we talked a little bit about vouchers. Is miss Parsons here? And so I may just have you come up here really quick and talk talk about, you know, obviously we have a new law that talks about vouchers and getting them evaluated.
And I didn't know if you wanted to come up here and just kind of give a little brief overview of what that's actually looking like for all of the districts across Texas. Yes. Thank you. So what it's called, it's called the TIFA. It's what a new acronym in special programs because we needed one more. And it's the Texas Education Freedom accounts. So that is what is known as the voucher. So what how we are involved in this process, the voucher is $10,000 for per student. But if the student has a disability,
they can get up to $30,000 And so that could be in turn sent to the private school. So where we come in, the special education department, is we are part of what is called child find, which is federal law. And so we have the duty to find children who may have a disability. So if they're in a private school and they haven't been in a public school, oftentimes they don't have that, evaluation report that you do if you attend a public school.
So parents are contacting us saying they would like their child evaluated, and it is our duty to do that evaluation. We have forty five school days to complete that evaluation. That's part of federal law. And then we have thirty days, calendar days, to have an initial f I I mean, IEP meeting, the what we call the ARD meeting. And so excuse me. The, the window to apply for the Tifa, money, it was opened February 4.
Fourth. Thank you. And it closes on March 17. Well, it is sometimes not aligning with those forty five school days, and so there's a lot of misinformation and misunderstandings misunderstandings between families and and us right now on when we're gonna get that all completed. So did that answer your question? It it may be something that we need to look at. We may need to do another take action Dragons here coming up. You know, obviously, when when laws get passed,
they don't really it's not necessarily aligning with the windows that we actually do have. And so with the applications coming due and we still have the forty five days, it's really it's missing. We're missing some opportunity. That's exactly right. And miss Parsons, correct me if I'm wrong, this is also an underfunded mandate by the state too. We receive a small reimbursement but not nearly enough to cover our district's expenses. Exactly. The evaluators that are completing these evaluations are highly trained, very well educated people. And, we are in Texas are in a shortage of diagnosticians,
school psychologists, speech pathologists, and they're hard to hire. And so, we the state is providing districts 1,000 per initial evaluation. But if you if I really sat down and saw exactly how much it was costing the district to provide this evaluation, it's much more. Well, and that doesn't start till next year. Right. We we don't get it right now. We we'll get that next year. So no. So thank thank you for sharing that. Okay. So that is definitely something that we talked about. So we may wanna look at another Take Action Dragons here pretty soon.
Can I speak on that? Yes, please. So, the good news is we may not need to do a full Take Action Dragons. Miss Parsons did a great job. We had a meeting with the Texas Education Agency to share how it was showing up for districts and to kinda help them understand. So they're going back and looking at things, so hopefully we'll have some direction coming out. But we'll continue to partner and see if we can create change. Which is great. But again, we still have 100% compliance on our window that we have that forty five days and then thirty days. So we're still 100% compliant there. And then we ended up having to change, when Ms. Parsons came in,
we had to change one point three point two because what we had on there from our strategic action plan was not a measured growth outcome. So we changed it to where it was a measured growth outcome. I don't know if y'all remember that. And so we the map, our new map testing, has become very valuable, especially in our special education department because when we got we now have our beginning of the year evaluations. And from getting that, we can actually pinpoint to the TIC what is going on. We can, align all the way across the grade level.
And this is for our teachers too because we did talk about this in our district advisory committee. The results of that are actually gonna be very beneficial for our teachers, being able to really pinpoint if there's something being missed or something that we're doing well. And so it was really exciting to be able to go over that particular growth measure from the beginning of the year in special education, and our kids are doing really great and our staff is doing really great, but it's going to help us get better in some different areas. So we're excited about that. Excellent. Thank you, Trustee Stacy. Is that it? President Bryan, I have two there were two committees that met in the last month.
The first one being the policy review committee, Trustee Reese and I both serve on that committee. We had a really good attendance. It's a pretty large committee. Mr. And although we've made a huge And although we've made a huge amount of progress since the beginning of the year, you can imagine how controversial it is that students can't use devices during the year. There's more we can do all the time. One of the main things that the law requires is that from bell to bell you can't use it. We went a little beyond just bell to bell and we actually said you can't
use devices on the buses as you're being transported. And the committee had some discussion because we have some latitude I'm sure there'll be a formal recommendation come back later but said maybe we shouldn't do it on the buses because they're not really doing instructional time. So we can consider that in the future. Let me ask you real quick, Trustee Lane and maybe for Doctor. Glenn, how does that work? So the Committee recommends that we change our policies, is that going to go to the district and then you guys decide whether or not you want to bring it to the Board? No. I mean, if it's a recommendation of the Policy Committee, we'll work with legal to refine what the actual language would look like and then
we bring it to the Board for consideration. All right. Thank you. The second policy item that we talked about was digital assignments and even tests. And there's some frustration with parents that the test when it gets graded it just is right or wrong the questions are right or wrong and there's not really comments made on the digital versions. And so parents kind of want some more feedback for their students and students about why they got a question wrong or comments and I think the district is going to look at ways that maybe they can improve that process.
So let me stop you there because I thought that we had made significant strides and move into paper on testing. I think semester test. I never heard. It's just semester test? I think so. You're talking about Trustee Lane, you're talking about just the routine assignments. Yes, students and parents, I kind of want to have more feedback about why they got a question wrong. And there was some discussion about how timely the test and assignments get turned back because if too much time goes by then it just gets lost in the mix.
But district is going to come back and tell us if there's ways they can make improvements. The second committee was SHAC. So this is Student Health Advisory Committee. Trustee Jaeger and I both serve on that committee and we were there. Ms. Petty and Mr. Nickel facilitated it. There were two staff in attendance and made presentations, Brandy Stewart and Lindsey Kokenzie. And Brandy, they mainly talked about training and we do a lot of training and a lot of it is required by law. And just to kind of go through what Brandy,
talked about was mostly what we would call like physical related training. So stop the bleed is our program on if somebody gets a cut, how to make sure that they get a tourniquet or they get the blood to stop. Asthma, we offer albuterol and epinephrine as ways to treat those things and training on how to use those tools. Hands only CPR and also a new requirement that HB 7,908 brought, which was training required for substance abuse.
And Ms. Kukinze covered four types of what are basically mental health related training. So we require the law requires that all staff be trained all staff that interact with students be trained on kind of signs for mental health issues. I know we talk about it on a regular basis, but there's a really cool program that we have called the Hope Squad. It's to teach middle school students how to identify if a student is potentially considering something as serious as suicide.
And, their that program, the students they nominate their peers and then those individuals who get nominated they get some special training. And I guess the one last training again was on it's SB nine on prevention of violence and sex trafficking. And so really informative, really good meetings in both cases and we'll look forward to the district making recommendations about constant improvements. Thank you, Trustee Lane. Thank you three for being at those.
Do we have any other committee reports? I have the student and staff list committee. Trustee Bottom? So there were three strategic imperatives that we looked at. The first was creating opportunities that develop resilience and conflict resolution. So classroom management was something big that our teachers had identified. And there was a number of goals that we've kind of put in place. So partnership with Region eleven behavior support. At a district level, we've launched the district behavior cohort and that has also been implemented at a campus level as well. And then also, in alignment with House Bill three,
we've started rolling out the state mandated mental health first aid training. So this has to come from the state. We've already got our many of our high school teachers were starting to roll it out to the lower levels as well. Another strategic objective was to, look for opportunities to implement and expand campus leadership programs and then increase student exploration. And there was a lot of successful things, so college campus, college application, meetings with parents to talk about course selection. There's been a lot of work towards helping expand that.
But, probably the the biggest initiative was School Links. So that was a new program that was rolled out. School Links is where they do a little bit of, you know, what kind of college is good for me, what does my future look like. And, we've had quite a few, so 2,514 unique student logins. There's been, 19,000 total logins. So it's really been achieved at those higher levels. But now we're looking at it in those middle schools to say, you know, you have to pick your courses starting now. Maybe we should start exploring that at a at a lower level. Yeah. And then the final one,
that I know has been really important for this board was implementing intentional vertical alignment and setting aside time for, eye aligned days to make sure that, you know, from grade to grade, those teachers are talking, that they're pulling the ticks through, and especially as those campuses, you know, you kinda move from one campus to another to make sure that there's continuity. But especially now with the changes that we're gonna have with our school consolidation, we're keeping this on for next year because it's gonna be critical to that vertical alignment. So those are the two things that came out. Excellent. Thank you, trustee Bottom. Anything else?
Alright. Just wanna say thank you, trustees for the time that you spend outside of this boardroom, in working with our community on these very, important initiatives. So, I'm not sure everybody recognizes the fact that, we all, spend many hours outside of this boardroom, outside of our board meetings working, on behalf of this district and on behalf of this community. So thank you, trustees, for your time and efforts. We'll move on to my president's report. I just have a few items that, that I'll read through. First of all, good evening, everyone. As we move through this school year, I wanna take a moment to highlight something very special taking place across our district,
our year long USA Two Fifty initiative honoring the two hundred and fiftieth birthday of our great nation. Throughout this year, Carroll ISD is proudly recognizing America's semi quincentennial by celebrating the values that unite us: freedom, service, civic responsibility, and appreciation for those who have built and defended this country. You'll notice special USA two fifty signage displaced here in our boardroom, on every campus across the district, and at Dragon Stadium. These visible reminders reinforce our commitment to honoring our nation's history while preparing our students
to lead its future. This initiative is about more than banners and signs, it's about instilling an appreciation for our country's founding principles and encouraging thoughtful civic engagement in the next timely, and This page is designed to provide accurate, timely information and to address misinformation that may be circulating on social media, in the legacy media or within our community. Our goal is simple, to create a trustworthy, easy to access resource the community can rely on when questions emerge. Lastly, we also want to remind our community that we have added a donation button to
the district website. For those who wish to support Carroll ISD financially, you now have the ability to contribute directly to contribute directly to the district's general fund or designate your gift to a specific campus or department. We remain tremendously grateful for a community that consistently invests in our students and staff. As always, we remain committed to excellence, transparency, and putting our students first in every decision we make. Thank you. Now, I'll turn it over to Doctor. Glenn for his superintendent's report.
Thank you, trustees. I'm proud to begin by sharing that Carol ISD continues to perform at an exceptionally high level across all areas, academics, fine arts and athletics. Tonight we have the opportunity to share in the success of our robotics team who finished second in state. What Ms. Schwedler didn't acknowledge is that she has won the state championship five years in a row. Wrestling finished third in State, the Boys team, both of those contributed to our Lone Star Cup points and this weekend, our Boys and Girls Swim teams both finished third and fourth respectively in the State.
So regardless of the activity at Carroll ISD, we remain a place where achievement is high and the kids always deliver what's expected. While we celebrate success, we are also planning for the future. Our administrative team has begun preparations for the twenty six-twenty seven budget. As Trustees requested earlier this year, our top priority in this upcoming budget cycle will be staff raises. We are working diligently to develop a responsible financial plan that reflects our commitment to recruiting and retaining the very best educators and support staff.
We anticipate bringing forward a detailed plan for, Trustees to consider in April. We are also communicating with families about the upcoming feeder pattern adjustments as we prepare for the planned closure of Durham Intermediate in 2027. I want to emphasize that the changes are minimal and straightforward. Beginning next school year, Carroll Elementary will no longer split between intermediate campuses. All Carroll Elementary students will feed entirely into Eubanks Intermediate and Dawson Middle School.
This is a positive change. Keeping Carroll Elementary students together as they transition to Intermediate and Middle School simplifies the process for families and ensures classmates can continue their journey together. Additionally, students currently in fourth grade and below, again fourth grade and below, who are zoned outside of district boundaries will also feed into Eubanks Dawson. This includes Staff Kids, Westlake, Parts of Keller, First Responders, etcetera. These adjustments help shift enrollment toward Eubanks Dawson which has greater capacity and will need
to accommodate more students when Durham closes in 2027. Again, these changes are intentionally limited in scope. They are designed to be simple and strategic allowing us to balance enrollment while minimizing disruption to families. I also want to remind families that transfer options remain available. Any family who prefers to attend a campus other than their zone school may apply for in district transfers. Following spring break, we will host parent meetings specifically for elementary families to provide more detailed information about
intermediate campus changes and answer questions. In closing, Carroll ISD continues to thrive because of this community's unwavering support. We are proud of our students' accomplishments, committed to supporting our staff, and appreciate this school board being intentional in planning for the future. Mister president, that is your report for February. Thank you, doctor Glenn. Appreciate that. We're I know we're all looking very much forward to April to see what the district has come up with in terms of, staff compensation. And if and and if you can, doctor Glenn, I know that, you mentioned the transition from closing Durham to,
where we're going to to go in the future, but, I just wanna make sure that the community knows that we are gonna involve community, in this transition. Can you just mention maybe some or all of the committees that we've decided if you have it on you? Yes, absolutely. And so something else you'll see rolled out that we discussed is part of the Tiger team's recommendation is transition teams. And so we're gonna have transition teams that involve not only staff members but also trustees, parents and community members and they'll be set up in seven specific areas.
Curriculum, facilities, transportation, naming. We call it a naming committee but essentially we're trying to honor the legacy of the Durham family. That building is gonna be closed as well as Eubanks and Dawson. Special Programs, HR and Employee committee because we're going to have to look at how we're going to move staff around. We want to make sure that our principals are involved in that as well as all six through eight programs. Keep in mind as we transition from a five, six, seven, eight campus structure to six through eight, We want to make sure that we protect programs and we're investing in the correct programs.
And so, we look forward to having parents, community members and staff members involved in those discussions and you'll see sign ups for those committees begin after spring break. And that will be the same process Doctor. Glenn is we've used over the summer for committees staffing committees from the community. We'll send something out from the district. They'll be able to apply and tell us why they want to be on a certain committee and then we'll go through the selection process. Absolutely right. And that will include parents and community members and staff as well. Okay. Thank you, Doctor. Glenn. Okay. Moving on to our information, portion of the meeting,
item number nine, nine point one, technology department report. Mr. Stewart, you're up. Yes. I just wanted to give you a quick overview of of technology and where we're at. I don't really wanna read all the resources to you for you, but as you can see from the list, there's a lot of, hardware and technology in the across the district that that we support and and with, these individuals. And so I'm I'm really thankful. I I can't say it enough that, I have such a great team of of of people in technology that manage all the different equipment, all the different servers, all the different online resources.
I got a couple of them here with me. Donnie is our technology coordinator, heads up the the Technicians group, and John Salazar, our director of infrastructure, who heads up engineers. And so just great group of guys that have have a lot of experience and do do a wonderful job maintaining this equipment. So, if you average out our help desk tickets across the year, we average about 40 a day and 650 a month. Granted, like, August and September, we get close to 2,000 tickets in those months, and then June obviously has a lot less. And so, our most common ones are hardware repair for student laptops.
That is one of the things that's been nice about BYOD as more devices have shifted to personal equipment that has, reduced repairs for the district and reduced costs costs and also reduced, the necessary staffing at times too with with that that blessing of of BYOD. Mister Stewart, can you go back to the previous slide to Sure. Tell us what which positions here handle those, help desk requests? The most common ones, it generally starts with the campus technicians. Okay. So they're kinda your frontline people that that make the route. We have three of those in the district, and they they spend,
half days on each campus. So each campus has two half days times in the rotation. And then if if it hits, if it gets a more complex task, they'll reassign it to one of the other guys in the district to be kind of a tier two or tier three support. Okay. Some of the current main projects that we have going on is, firewall replacement. Our current firewall's seven years old and has reached end of life, and so we're piloting several different firewalls. We're replacing, Wi Fi access points throughout the district, and we're utilizing e rate funds to assist in the cost of that. Can you explain what that is?
The e rate funding? Schools and libraries across the nation get a percentage of refund of costs for e rate eligible access. So e rate eligible items are items that help students get to the Internet. And so wireless is one of the ways that they get to the Internet. K. And so the government rebates USAC, part of the government, rebates us on those purchases. And so we get our discount is about 30% on those purchases. So while the costs, would be slightly over a million dollars for all the wireless access points,
little boxes in every classroom, it costs it costs off about 30% of the cost with And that's funding coming from the state? It's federal funds. That's the federal funds. Okay. Good question. Thank you. Some other projects, we have MFA, which stands for multi factor authentication. And so as many people are used to, when they log into their bank or something, it gets a text code and they enter. So far, crucial systems, our staff members, when they log in to Skyward, for instance, it texts them a code to make sure that they are who they say they are. It's kind of the best protection cybersecurity wise today.
As well as EDR extended detection response, to increase cybersecurity protections on our servers. We're also implementing a new help desk solution this spring. Another resource that, process that we have in place to make sure that we're using the best instructional resources, when a teacher or staff or, principal wants to buy a new instructional resource, they put in a help ticket into our ticketing system. It gets then reviewed by, curriculum instruction for content and safety and by the engineers group for compliance with legal requirements and SPED for,
accessibility. It then, gets added to the list of approved resources for you all to approve. And once those have been approved by all those different individuals, then a PO can be put on and it can be purchased. So it's Fully vetted before it goes to use, and our classrooms for instructional use. Here are a few of our key systems. Canvas is kind of our online classrooms for tracking assignments, you know, what do I have, do, when. Parents can also create, there's a parent app for Canvas, so they can see, hey. My fifth grader's got a test this Thursday, and my tenth grader's got a test next Wednesday and make sure they can be
best prepared for that. Mister, I'm so sorry. Yep. Can you go back one slide? Sure. So this is the normal process. I do have awareness that sometimes PTOs will purchase different resources. Is that going through the same process or have PTOs, are generally not purchasing technology resources. They're generally purchasing other things. If they do, the ideal process would be they would make that donation to the school district and then they would go through this process through the regular purchasing process. Yeah. I was just gonna say this was this was an issue when I got onto the technology committee and Mr.
Stewart was very helpful. We had it definitely hurts when it comes to horizontal integration. One elementary school, for example, and PTO means well, but if you're donating, let's say, software or even maybe some I don't think it was just software. I don't know if it was hardware, and it's not in compliance, then all of a sudden we have one school that's getting maybe these extra resources, another one that doesn't. So, we're out of the efforts of trying to have horizontal alignment. And so, one of the things that Technology Group has done a really good job of is reminding each of the campuses about our goal for that horizontal alignment and that everything
comes through for purchasing through technology. Are you seeing that are you noting do do you have examples of that happening? I mean, there was I mean, I think there was an article recently about how PTOs purchase all technology for our campuses and whatnot. So I just want to make sure that if that's happening that we've got Yes. And one of the things we talked about and this was a previous administration was that's not the role of PTO, right, buying instructional material. They can say, hey, we'd like to have this. That's the role of admin. Maybe we can level set at the principal level and just make sure.
Are you aware of any instructional technology being purchased outside of what we provide? I know that used to be very common since a year and a half ago when we had that large committee. I'm not aware of very many I'm not aware of any resources, instructional resources that have been purchased by PTOs since then. Right on a check-in? There might have been some donations that came in, in which case then it would follow the process. I'm assuming this would be happening more at the elementary level. Some of the stuff that's harder, like, a printer might get donated. No. Not something like Educational software.
Okay. We could let me know what it is, and I'll I'll try to track that down and see It's not what it will do. Yeah. I mean, it'd be out of policy. Yeah. Thank you. Yep. Google is our collaborative environment, so Google Docs for education. It also lets us be a little more safe too in that, while they can collaborate internally at pre k through eight, there's a walled garden, and so the external world can't reach in and collaborate with students at pre k through eight. A. But we open that walled garden up when it hits high school so they can do things like scholarships and and activities they need to do with the outside world,
so it's extra safe. Lightspeed gives us the ability to, detect cyberbullying better and self harm notifications, as well as gives teachers the ability to look at screens, and it filters, devices both when they're at school and at home. Seesaw is kinda like a Twitter, like a secure Twitter for education. So if if the teacher student's been working on this work, the teacher factor authentication goes through, and it makes it much easier so that students don't have to learn 30 different websites and different passwords and everything. They just go into one place. Skyward is, as you know, our student information system where grades and transcripts are told and our help tech taking
system. And here's how you can get our assistance in various ways. And I did wanna say, it was mentioned earlier about cell phone usage and violations. I did contact with the high school principal, and he said it's it's it's improved a lot. In September, there was, 212 violations, and in January, it was down to 32. So students are getting the the hang of it and understanding, hey. This is we don't do this anymore. And so those violations have drastically decreased since the start of school. So any questions? Thank you, mister Stewart. Any questions? Yep. Just one question.
On the multi factor authentication Uh-huh. Is that an app or a text message that will come through the next two days? It does it either way. It's not for students because Oh, okay. They don't have phones. It's for all the staff members. And so with the staff, they can choose an SMS text, which sends them a number that they tape in, or they can use, like, Microsoft or Google Authenticator apps. Why wouldn't students We'd like to get them there, and there's a PIN option that we might get there, but they don't have cell phones. And usually, the cell phone is the key to the multifactor. So there's kind of like flops out.
There's pros and cons to not having cell phones. So it's kind of a necessity at this point. If you don't have multi factor authentication, you're vulnerable. So something to think about. And that's why we're not too far away from these. Though we want to. Yes. We can only get so far. You can bring that up in the legislature. It is the best security today, multi factor authentication. I just I want to commend, Randy's leadership this year. We know that his program, I guess over the last few years at its peak he had about 31 employees under his leadership staff members taking on more responsibility.
And that takes leadership. And staff members taking on more responsibility. And then that takes leadership. Everything rises and falls on leaderships. We appreciate everything you've done from a technology standpoint, Randy. I have one more question, if I may. One of the things that this board and trustees here, some in particular have been involved with staff. They've done a great job and that is with the academic dishonesty Mhmm. And the task force that was set up to look at it. Because as the technology keeps changing and evolving, we have to change and we've upgraded actually our student handbook and policies.
Could you just talk a little bit maybe about your role? It was brought up by a public speaker earlier even. What more can be done? We know with BYOD, certainly financially, you were talking about the efficiencies on your team too. But what can be done to try to stop those gaps when it comes to academic dishonesty? Sure. There is less control of a device that somebody else owns than a device that we own. That is the reality. If if I I own it, I have complete control over it. And so there's there's more practical,
traditional methods of, yes, the teacher needs to be up actively monitoring the classroom, and and it is moving more towards, as you guys mentioned, more towards pencil and paper testing. There is still, the Respondus app that they the students can put on their laptops as well as it goes on district laptops. And when the Respondus app's on there, it locks the student into the test. And so that's one measure they can use. We also try to block AI tools and restrict them. So it's tools like, Google's Gemini. We have it configured such that if you ask it like,
hey. What's the answer to this math problem? It's not gonna tell you the answer. It's gonna tell you the steps to get to the answer. And so we try to use technology as best we can, to provide various ways to help use modern tools like AI in constructive ways without just, giving the answer away so that there's still the learning in the process. We've had a couple years now with the Chrome devices, which is from five to eight. Can you give us just a Sure. Those are those are kind of the ideal tool in a lot of ways, because they're the most, locked down and that, the Chromebook is really essentially the Chrome browser,
and so there's not lots of programs and softwares and VPNs that can install on that computer. They just get the Chrome browser. And so we can lock that down really effectively through the Chrome management tools and say, nope. You only get this, and we can we can filter it very easily. And so at grades five through eight, yes, that's that's, much easier to to maintain consistency and and lock down the phone. So even for a parent looking to buy a device for their kid as part of BYOD, a Chromebook would be an affordable option that would be less likely to get a kid into trouble down the road?
Yes. You can get a Chromebook for a couple $100 to $300 easily. Thanks. Alright. Thank you, Trustee Yager. Anything else for mister Stewart? Okay. Thank you, mister Ford. Appreciate you. Alright. Next up is 9.2, TEA grants. Ms. Petty? Good evening, President Bryan, Doctor. Glenn, trustees. I am thrilled to be here tonight to go over with you some of the grants and some of the allotments that we have been awarded. As you know, Pete, there have been there's been lots of conversations about have we applied for grants, how are we getting grants. And before I get into the presentation,
I just wanna make sure that everyone understands getting grants can be very challenging. A lot of these grants go to low socioeconomic communities. And so we do not qualify for these grants. Before we got the prep mentorship allotment, there was a grant out there and unfortunately it was more for the low socioeconomic, so we did not qualify. So, a lot of times whenever people are like, Well, why didn't you apply for it? Well, we didn't apply because we weren't going to get it. So but we are thrilled to be able to say today that these are the
grants that we have applied for and that we have gotten. So as you can see, we have gotten a we have gotten a strong foundations grant for $160,000 So this grant is designed to help school districts strengthen early literacy and mathematics instruction in the foundational grades. It provides funding for high quality instructional materials, professional development, instructional coaching, and implementation support aligned to evidence based practices to improve student outcomes. This was a great grant that we got. We've already had a couple of meetings.
Our staff was invited to participate and they have chosen to do so. And and we're hoping to improve our instruction. Great timing on this one because we are in the middle of a math textbook adoption right now. So the timing could not have been better. We also got a computer science APSI grant. Our computer science program is growing by leaps and bounds. We continue to need to hire additional staff just because our program keeps growing. So the nice thing about the computer science APSI grant is this grant will it
supports our teachers with their, professional development during the summer. All of our advanced placement teachers are required to attend an advanced placement training every three years to stay current on college board's philosophy. If their program or if their content area is coming up for a revamp, if the if their if college board's changing the test, they have to go then too. But this grant will help our teachers. They will go. They will get professional development. They will learn some instructional strategies that will help their programs as well.
This one also, expands access to high quality computer science coursework for our students. So we're excited about that one. Our our prep mentorship allotment is a great program. This will help our our new hires, our zero year teachers and our first year teachers. We are thrilled to get this because we have not had money scarce, and it's hard to be able to find enough funding in order to be able to help our staff. And as HR will tell you, that is the greatest area that we need funding in.
We need to retain the staff that we get. And it's those first five years, if you lose them, that's when you usually lose them because they don't feel like they're prepared to stay in the classroom. So, we are thrilled to be able to get that as well. The ones that are that follow are from our special programs. We have got a preschool grant for $54,000 The other ones are more of our federal programs that we've gotten. We've got our idea B, IDEA B preschool, Title I, Title II, and Title III funding. So as you can see, we are applying for all the grants and the allotments that we can.
We are doing everything that we can to bring in funding. And so we appreciate your support on that. And if you have any questions So, Ms. Petty, it looks like just the the short math, this is about $2,000,000 in grants that we've received so far this year. And I know there's other grants out there you're still looking at, like the lasso grant, which could add to these totals? Yes. That is exactly right. Thank you. Miss Petty, I appreciate this presentation and it, 2,000,000 is is a lot. And I'm assuming that there is many, many grant opportunities out there both on the state and federal level.
As a district, and I'm assuming it's out of your department, who who do we have, is and maybe it's you that, writes these grant applications. Do we have anybody dedicated to to finding these grants or finding these opportunities that may be out there that may not be, you know, plastered on, you know, the headlines? How how does that work? Do not. Okay. We already have a very small staff. And so my staff, we are the ones who are looking for these grants, and we are applying for these grants. So they do take time. K. Trustee Bonner?
Is this something that you know, we've got a lot of committees in place. Is it something that some of those efforts could be, you know, put on to any of the committees to to kinda help support? I know we've talked about that in the past. I just don't know the appropriateness of that. Yeah. Absolutely. That's something we can look at. We know we have, parents and community members who always want to pitch in and help and this is a very educated community where people are eager to go out and partner with the district and support the district. So that's definitely something we could look at. As Patty said,
obviously we streamlined administration. So when you look at the top half of that list before you, that's her team. The bottom half is Ms. Parsons and her team kind of takes care of those IDEA and title grants right now. So any help that we could get from people who have experience in these fields that were willing that might be willing to donate their time and talents, that would certainly be appreciated. It would be greatly appreciated. Thank you. Thank you for doing this. I know we've talked about it for a long time, but maybe we can connect and That's a great idea. Thank you. Thank you, Ms. Petty. Anything else for Ms. Petty? Okay.
Thank you. Yep. Okay. Next up, item 9.3, our budget update. Mr. Park. Doctor Billing, president of Bryan, trustees. Good evening. I'm here tonight to formally kick off the fiscal year twenty six, twenty seven budget planning process with you all. I'll go over the calendar, just, some initial, revenue and expenditure assumptions that, we've, started with, and then just talk about next steps and and answer any initial questions that that you may have. So if you look at the calendar here, we are, early in the in the budget planning process.
So we'll take the next couple months to, begin our zero based budgeting, efforts with with all the campuses, and and departments. As we've known since, November or December after the VATRE passed, you know, we've been for the past several months, frankly, but, you know, going on through through March, we'll we'll continue to, project out, you know, what kind of salary and and and staffing, you know, raises we can give. And then we will start scheduling, meetings with our departments, in early March, to start that, zero based budgeting discussion process.
Mister Park, could I just stop you right there? Because, zero based budgeting is super important to this board, and we appreciate you diving head first in into this. What have you found? I know you haven't been here for too long, but, are are people buying in now to this process? How how is this working? Are you still having to, you know, fight to get, people to, you know, embrace this concept? Or just kind of in general, how is it working in your opinion? I I will say, our staff, departments, and and campus principals, they've all been been very gracious, through the process, especially me coming in kinda midway through the budget planning process last year.
You know, they were very helpful in, making and acknowledging that, you know, we are in a deficit and and working, as a team, to give up where they needed to give up and and, you know, requesting that they keep, XYZ where they needed to in order to fully implement and execute their operational goals. So overall, I think it's been a great process so far. We understand that rightsizing and analysis of their operational budgets has to continue just because we are declining enrollment.
And so I think everyone has that as a underlying baseline, for their understanding going into this process. And I think, again, this year, we will look to minimize our non payroll budget as much as possible, with the understanding that that if there are kind of, you know, one off pilot type type things that that they wanna try, you know, I wanna be able to, give them the opportunity to to explore something that might pay dividends in the future. Well, I appreciate that, mister Park. It it means a lot to us that,
you're spearheading this effort. And thank you, doctor Glenn, for supporting mister Park in this this area. And it's not just about because we're in a deficit. I hope it's changing a culture here in our district and the fact that, we're gonna get out of this deficit business at at some point soon, but we're gonna continue zero based budgeting. And that's how we stay out of the deficit. So, hopefully, we are changing that culture. You're leading that effort and change that culture to make sure people understand this is not a short time deal, that this is a this is a permanent deal and a culture change that we're gonna continue in this district. Yes,
sir. K. Thank you. And moving on to April, those are when when the when the local preliminary property values come out. So once once that's published, we'll have a better understanding of of, the revenue projections that that we can look, forward to for the following year. And then along with that, we will present to you, the the initial proposal for for our salary, raise and, equity adjustments that that's, HR and and I will, bring forward to you. Mister Parker, have you received anything from Tad, today suggesting that we're within tolerance,
because I know we're outside. We're the only district in, our region outside of tolerance last year. Yeah. So Okay. The the, state property value study came out in in late January. And, in Tarrant County, Us and Azle ISD were were the two districts that that were out of, Grace, out of the, 10% ban. And so, in in year one, Tad has, stated that that we have been given Grace. And so, you know, our our, state values will will, stay, and so we are thankful for that.
I am I am in discussions with, mister Bobbitt, at, TED to to possibly appeal, and see if and see if we we may be able to get within grace. Okay. But but that those just those talks are ongoing. You're on top of that, sir. Thank you. Appreciate that. Sure. And then moving on, later later in the year, June, we will adopt our budget, and then the fiscal year will begin July 1. Certified property values will come out in July and then we will work to adopt our new tax rate in August.
So some key revenue assumptions initially, we are projecting from our demographer, we are projecting an enrollment of 7,694, which from our snapshot date this year will be a decline of 184 students. I do believe that might be a little high. So, you know, in our in our estimates, we may we may try and and and target a slightly lower number. And and we're working with, with mister Nickel and and HR to to kinda get get get the right projections for for each of our campuses. Tier one tax rate,
as you know, is determined by the state formula. And every year in the formula, there are provisions to, compress the MCR. And so I expect that to continue. How much, we are not sure yet. But that that really will depend on on, how much property values growth we have. So, what we do know is that since the VHA passed, our tier two tax rate, it will be at point zero eight once again this year, from the from the point zero five, that we had before the VATRE was passed. And the other biggest change, is that the SPED,
funding weights will be will now go under this new intensity based services model. And so I believe the, TEA commissioner is is, still working to determine what those what those, tiers are and then also what the weights are associated with those tiers. So, you know, we will await kinda what what is published and then and then, plan accordingly with that. Thank you. Yeah. Let me just yeah. I just wanna touch base on that. That's big for us. Right now, locally, we fund a lot of our special ed programs. And so the increase in special education funding will allow us to stop subsidizing that
program quite so much. So we're really counting on TEA doing a good job as they deliver that model to us in hopes that we'll be able to free up some of our other capital to use on programs that we'll need to support as we lose enrollment. I think that was a big time bonus out of this last legislative session for us and thank you Trustee Baudel and I know you worked on that with some of our legislators down in down in Austin. I just wanna take this opportunity to thank the community again for passing our VADER, which has helped tremendously. It hasn't solved our deficit problem,
but it sure has helped out, in many ways. And I know that we'll see that in April when the district recommends a compensation plan, for our teachers and staff. And just a quick question for you before we leave these bullets. Mister Park, you said that $1.84 was probably high in your mind. What do what what are we looking at, in terms of what what's the number that you're looking at in terms of enrollment to build our budget, for next year? Do you have that number yet? Well, I think, initially, when when, just, you know, informal discussion with, mister Nickel, I think I think we're somewhere around the 76, 60 ish range,
76, 70. And, again, none of us know what Right. The addition of school vouchers is gonna do, and so that's kind of an unknown. It shouldn't affect us too much, but but that's another factor that that could, further decrease our enrollment as well. So just something to keep in mind. Yes. I would think from an enrollment standpoint as we look at graduating a class of it's Snapshot, it was 700. We know we graduated some seniors, so it's slightly below that now. And, you're bringing in a class of about four twenty,
four thirty kindergartners. If we bring in another class that is between that four hundred and four fifty range, that will be a net loss of over 200 kids. But we see kids add to other grade levels, right? So in second, third all the way up until eighth grade, we know that we're going to add about 100 kids. So I think it's reasonable to assume that it will likely be over 100 kids. We're not going to make up the entire 200, but we'll probably see about half that in net loss. And just to close the revenue assumptions, these other areas of our local budget that we have control over,
you know, facility rentals, our sponsorships and advertisements, student fees, transportation and child nutrition fees. Those are all things that that we will examine as this budget process continues. Going over to the expenditure side, we have an understanding about 80% of our general fund budget is is is going to our payroll. So, continuing our rightsizing efforts as we as we lose students, is is paramount. Again, the proposal for, staff equity adjustments and raises, you know, that's that's a top priority. So, that just continues to emphasize, how important rightsizing is.
You know, if we're, trying to give a bigger piece of the pie, to to to each staff member than, you know, cutting the pies more ways, you know, it's it's a it's a it's a math that doesn't solve itself. So, the other part, departmental budgets, the other the other about 18%, 19%, continuing zero based budgeting. And then also, after the initial evaluations, meeting with the campus, I'm sorry, department heads to to really talk about where we can save, what what we can do without, and then and then coming to a mutually agree agreeable amount for their budget. And then the the last little portion,
it's on us really pretty pretty small amount, but but the campus budgets, we will review their their pure per people allotments and then adjust where necessary. Is that how we do campus budgets? Yes, sir. So we have a template based on based on a per student number. And then every year, depending on what their enrollment changes, from year to year, we will we will adjust that. And it varies like the elementary threshold is different than the secondary because it costs more to educate a secondary kid. Yes. Correct.
Is that the way they do it, in most in most districts? Okay. They they don't why don't they do it on a, like, a based on need rather than based on people? Well, so I mean as far as like a need on a campus, we would address that. This would be like a campus budget, so the principal determining like from a supply standpoint how much money they're going to get for the allocation of paper, right? And so we base that on students because it's if you have more students, you may need more supplies, paper, those sort of things.
Yes. For example, at the high school level for CTE, we we we provide an additional amount per student. For for fine arts, we provide an additional amount per student. And so the that that total number you see at the high school level, which is which is bigger per per per student than the elementary, it it encompasses all those adjustments. Sounds like basic allotment calculation. Correct. Okay. Next step is just summarizing what we've already discussed. You know, we'll continue to conduct the budget meetings. We'll provide campus allocations and and enrollment projections,
examine our staffing, and then prepare the proposal for for the board. And we will track legislative updates and await the property value studies. Any questions? So, mister Park, that'll come, at our our workshop in April or our regular meeting in April? We plan on presenting the informational item at the workshop meeting. Okay. And then, and then we will work towards towards that. When do we what what month do we approve? Is that, June? We will we adopt in June. Yes. We adopt in June.
Yes. Okay. Thank you. Any other questions for mister Park? Okay. Thank you, sir. Thank you. Thank you, mister Park. Okay. Moving on to our discussion and action portion of the meeting. Item ten ten point one, consider approval of RFQ of for property broker services. Mister Mooney. President, president Brian, doctor Glenn, board of trustees, I'm presenting to you, we would like to publish the request for qualification for property broker services to help to facilitate the sale of surplus property owned by the school district. The district may retain one or more qualified licensed commercial real estate brokers,
entities, and general real estate services for Kale ISD, not limited to 80 One's Shady Oaks Drive, Southlake or this is more for Durham. Yeah. So trying to get ahead of the Yeah. Ahead of the curve on this, though. So what's the what's the time frame for this? When are we gonna get it out? And when is it gonna close? Well, we get this done. It will advertise it for two weeks. Our plan with doctor Glenn is to Yes. Let me speak to that just for a second. So the RFQ is we look for broker services. Everything we do with the sale of land, we want to be as transparent as possible.
Selling governmental surplus property is, as you know because we've been going through this, it's time consuming and, there's a lot of steps that we have to take to legally be able to sell property. So the first thing that we wanna do is we wanna do an RFQ for broker services. The Durham property is about 30 acres and so that's a large, very valuable piece of property. And so we want to make sure that we put it out on the market. We want to make sure that we put it out on the market more than the required two weeks, right? So we're going to go well beyond that threshold.
But for these broker services, what we're looking at is posting it for three weeks, seeing who may be interested in trying to work with the district to sell this property. Once we get those RFQs back, what we will likely bring you is a declaration to sell surplus property at the time where you declare, the Durham property surplus. We'll also ask you in that resolution to assign it to a broker. Then it will post the required time probably over the required time, very similar to how CIS was done.
And then you'll have the opportunity to review any and all bids and accept a bid or reject any and all bids if you don't feel that you've been offered a price that you believe is fair. By law, you'll have to take a price that is over market value. You cannot accept a bid below market value. But if you get one that is over market value that you believe is fair, you'll have the opportunity to consider that once it's been declared surplus and sell it. And then as we've discussed, we'll put those monies into a high yield account and try and use it to
generate revenue. The reason we are doing this early is because it's going to take about a year, right? We have two pieces of property that are under contract right now. We know that as we work with the city, it just takes time. And so whoever buys this is likely going to have to go through the process of securing it with the city. Mr. Mooney, will you give the Board an update on the where we stand with the property behind this building and also the CIS property? Yeah. The property behind us, we call it the old Dragon Street Stadium property. I went before the Planning and Zoning Committee last week.
It was approved for, a plat revision, a, as you see, a special permit use and variances. All that was approved. Next week, I go before the city council to have that approved. So at that time, we should be able to move forward with the closing. We are haggling a little bit with the sale tire with, that sale. But besides that, that that's ready to go. OCIS 11 01, Carol. I'm I'm in constant contact with touch mark. Probably two of the last three days I'm in contact with them. They they did a a complete redraw of all their drawings.
So where they thought they was gonna go to PNZ in March, he told me it looks like it's gonna be May now. If they go in May, the earliest they're gonna go to the council is in June. The the city has some off times in there. So if they miss those times, it's gonna slide back and slide back, and we're gonna Yeah. Well, they missed July. They don't have a meeting in July, so they need to That's true. June and June The June And Mike and I talked about that Yeah. Recently. If he misses that, then we're getting to that one year thirteen month period that we may be looking
at. They're still very positive about moving forward on it. I know they're doing some analysis on some things because they're mechanic property, But, they they seem very, very positive the way it is. So, mister Boerne, is there a reason that they gave for redrawing everything? Some of it had to do with analytics of what their their what their, McKinney property. Most of it was I was with the CEO when we when we walked through it in December and like CEOs do. He wanted he wanted it facing a different street and this and that. Okay. And, there there's just some things that have that he wanted or the their committees wanted
just to be totally different. Got you. Thank you. Anything for Mr. Mooney? Okay. Can we get a motion? Trustee Yeager. I move that this board approve the RFQ for property broker broker services as presented by mister Mooney. Second. Motion is second. All in favor? Motion carries seven to zero. Thank you, mister Mooney. Alright. Next up is 10.2, consider approval of local board policy changes. Mister Nickel? President Bryan, doctor Glenn, and board of trustees. I'm here tonight to, present for your consideration some board policy updates,
that were recommended to us by t. These are the same policy updates that I shared with you the last time we met. I'm gonna go through some of the highlights and answer any questions that you may have. There are 11 policies altogether. The first one I'm gonna look at will be board policy CH. This is a policy that is informed by Senate Bill twelve and eleven seventy three. And this legislation does not require, but it does permit for an increase of the superintendent's spending authority to $100,000.
I'll go ahead and go down to CL. CL is, informed by senate bill eight, and this is the bill that is known as the bathroom bill. This is where we have drawn up signs to post in locker rooms, based on the new provisions to make sure that we don't have anybody of the opposite gender going into a gender specific locker room or bathroom. And so this just outlines the exceptions in which that would take place as far as maintenance, custodial or if we have like team meetings, things that need to take place in those locations.
Now, let's skip down to FFG. FFG is Student Welfare Child Abuse and Neglect. This makes some adjustments to, the way we report misconduct, and it talks about, improper student teacher relationship, explicitly reportable. It also talks about that the timeline is reduced from forty eight hours to twenty four hours as far as the mandatory reporting. And, it expressly names, like, student teachers and, board of trustees as being mandatory reporters. Talks about also the, process by which we notify our our parents in public.
And then the last one that I was gonna talk about is policy FDA. This has to do with our inter district transfers. And this is language that I think existed at one point. I'm not sure at what point, in some iteration of the policy that it changed, but this is already how we're doing things in practice. This talks about if we have a student who is in district and they become a non district, student, they move out and they are a junior, that, their senior year we don't compel them to have to leave the district if they've already been here during that time. It also allows them to finish the semester,
if they're they're currently in. And so if it's a freshman and they move out of district in, you know, January, we don't tell them they immediately have to leave. They could finish out the semester they're a part of. Any questions? Thank you, mister Nickel. I know you went through all of these policies at our last meeting in detail. Appreciate you highlighting a few of these that are all of them are important, but these are probably more three or four of the more important ones. So I appreciate appreciate you doing that. We have any questions for Mr. Nickel? Okay. Trustee Yeager. I move that the Board approve the local policy changes as presented by Mr.
Nickel. Second. Motion and a second. All in favor? Motion carries seven to zero. Thank you, mister Nickel. Thank you. Alright. Moving on to our last agenda item, which is the consent agenda. I know we have several donations. Trustee Yeager? We do, president Bryan. As we've talked about, at many meetings, this community, the excellence that we have in our school district is not possible without the generosity of our community, in particular, the parents that support the students in the programs. So it's, with great joy that I, share some of these donations. From the Special Programs PTO, generous donation of $5,000
From the AP boosters, a generous donation of $6,210 $6,210 From the Dawson Middle School PTSO, a generous in kind donation of $11,421 From the Durham Intermediate School PTO, a generous donation of $7,444 in kind. From the Carroll Athletic Booster Club, a generous donation of $3,800 From the Dragon Cheer Booster Club, very generous donation of $25,000
From the campus PTOs and the Booster Clubs, in kind donations that have been from, I think it's January 2024 calendar year through this year. So that's two years. This is going back just to let everyone know in our efforts to be transparent that between the Tradition Club, the Johnson Elementary and Walnut Grove Elementary, we have had an incredible donation tally of in kind $978 $7.85.
And that just tells you again what type of generosity we have. I know many people on this board are part of booster clubs, but, if anybody would like to see this, this has all been posted. And, thank you to the members of our community. Yeah. Thank you, Trustee Yeager, for making that announcement. And it is, it is amazing. Our district could not run, without the generosity of this community. And, we appreciate our community and the investment they put in our students in this district, every day very much. So I move to approve the consent agenda as presented. Second. Motion is second. All in favor?
Motion carries seven to zero. If no objection, we will adjourn this meeting at 07:35PM. Thank you, board.