etc. >> Heather Griffith, real estate broker, anon at large member, former nonprofit director and neighborhood president. >> Mike Cyar member Nicole Sprro,
>> Sunshine Mason, Pedmont Housing Alliance, >> Maline Metsler, Office of Community Solutions. >> Antoine Williams, Office of Community Solutions. And that is everybody in the room. Is there anybody online? Okay.
Um, mesmerizing footage. >> Um, all right. Agenda. So, updated 202526 meeting schedule. Is that you, Antoine? >> 2025.
>> Are we doing Should we do minutes first? Oh, no. That's next. Let's Yeah, actually let's do the minutes first because that way it'll give Joy a little more time to get here just in case. Uh so there are two sets of minutes
included November 20th and December 18th 24. Take a couple moments uh to review that and see if there's anyone has any comments or corrections. It was a long time ago. What feels like an entirely different
world. There are that transcript always been generated. Am I just missing it for the first time? >> It's always been there. >> There's been some updates. I don't think it's always been there. No, >> I don't think so either. I thought >> And it's so I'm surprised how accurate it is.
>> It's doing a great job. >> It's like save transcript. >> Yeah, please. to me. >> All right. Uh I would entertain a motion for approval of both sets of minutes unless there moved in. I was attended
both meetings. So >> first and seconded. Um any commentary? Not all those in favor? >> I. Any opposed? >> Any extensions?
John sales abstains. Okay. Um next is the meeting schedule. >> So just for a quick discussion on the schedule. Um it captures every Wednesday, every third Wednesday of the
month. There are no overlaps. >> You have Sorry, you have a sheet. Sorry. Sorry. Yes. Thank you. change too. >> Um there are no overlaps for holidays yet except for in January we have some overlapping weeks with um grants
committees and whatnot. You all don't have to, but it would be kind to staff if you could consider maybe skipping that month. Um >> sorry, which month? >> January. >> January. Oh, I see. I see. >> Um 2035
supposed to start. Well, everything before the line is what we're currently in. >> Goes 25 to 26. >> It's by fiscal year starts in July. I think she's saying these dates should be 25 instead of 24. >> Oh, yes. April 16th.
>> Oh, yeah. Correct. Correct. Yeah. >> But all the dates that you're showing above the line, even though they say 24, they're all the ones that are currently scheduled. >> Correct. Correct. Yes. Um, I was going to, my computer died, but I was going to also highlight some
just some patterns for us in terms of attendance. Um, for the whole year, there's only been about two meetings, maybe three, where we had a full full outside of that, it's been
half and some combination or another. So uh you will have within your discretion to even set your calendar like on the quarterly every other month uh is a consideration for you as well. your hope for attendance because there is uh the reason I wanted to highlight
it is that if there is three absences or more or something like that um your seat with the exception of CRA uh which is written into the ordinance um >> and and is also
>> pain oh yes >> is there anyone who's at risk of that three if you look back over the last year >> we want to call them I know that I have definitely I've had some sick kids
>> and there's there's actually there's language that allows for those to be excusable, but we have to communicate that beforehand. So, um, so I guess then, um, is there either a change in frequency or a change in the
date or time that would make it easier for more consistent attendance for anyone who may be asking the question? Yeah. >> Can CRJ have the flexibility for it to be CRA with Kathleen? You got to make a motion
>> and we can make the revision to the resolution. >> Okay. I would greatly appreciate that. >> Okay. >> You need to name a proxy >> because council codified it that way. You all have to you make a motion to approve it personally. Yes. Change it.
>> I'm in here. the what you >> I would love to make it so either Kathleen which is the deputy executive director of the housing authority can fill in when I'm not able to come and she comes to the meeting so if I'm not here she's she's always either in person or online
>> Mr. Chair, can I move that um we um um recommend to council that they include Kathleen um um Glenn Matthews um as a um a member of the hack and >> I would not do it as name. Can you exactly
>> the executive director or designate? >> Yeah, that's what I'm as uh because the spirit of the ordinance is for it's assigned to the organization but the way they forgot that little clause or designate. Can we make that for all the organizations that have a slot?
>> Push forward. >> But you don't I mean >> but you're actually you don't have a slot. >> You don't have Yeah, you're assigned to >> you as an individual slots like that, >> right? There aren't any other organizations. Correct. So, okay. Well, >> city council, I guess,
>> right? But he's also a non- voting member and part of Yeah. So, I move that CRA's representative uh can designate um um not a proxy, it's a um an alternative
>> an alultimate representative to serve or to attend meetings. >> Second. >> Any discussion? >> All those in favor? I >> we'll wrap that up and then with
Uh, aside from that, are there any other suggested potential changes? Again, either frequency, day of the week, time, I um I might suggest that we do have the dog days of summer and we might want to look
at some of those meetings with not exactly to cancel them, but to acknowledge they may be. So just be knowledgeable about that. You know, hey, we might we might cancel one. >> Can you looking back over the last year,
did we not have quorum at any one meeting? >> Yes. Yes. >> It was like just one though. >> And do you remember which month that was? >> Um >> was it in August for example? >> I think it was closer to August. >> Summer, some summer time. >> I think it was later than I don't think it was the summer though because I think
I was there for it and I was out or something. Was it after we did the NOA? >> The governor's conference. >> November. That's a good point. >> Let's let's actually that on that note, let's all spend just a couple of moments to look through your respective calendars and see if there's any, you
know, potential conflicts that we can predict. >> The governor says in November is November. >> Yeah. >> I'm gonna have jury duty in July. Well, >> you'll never get picked. >> That's a record.
>> The last time I got close to me and picked, I was looking at the law firm and I said, I got a eight figure relationship with that lawyer over there. You're not going to put me there. >> Uh the governor's house and conference is normally the third week, right? You
go back >> which is the same as hack. >> Yeah. Um do we want to consider an alternative date for that particular meeting? >> Possibly. And then also I think the month before didn't the housing
authority doesn't Virginia housing have something too? >> Yes. >> Virginia housing alliance tax credits. >> Yeah. >> October. >> So the idea would be to bump it a week or something like that >> and maybe consider a different day other than Wednesday. >> The housing credit conference this year
does not conflict in October. The housing credit conference is the fourth week of October. So the only seeming conflict is the governor's conference which would be on the 19th, November 19th, >> which I would suggest that if we're going to do anything, we back it up
because yeah, it's 26 today. Right. >> U Maline, do you have the days in November when the city's closed? >> Um just the 11th and um like the next week, but we're not going there. So the week before though, the city's closed on
Tuesday the 11th. Um, I can look at this room calendar, too. >> So, what would folks think of I'm think I'm hearing Tuesday the 18th instead of Wednesday the 19th. Is that what you're saying? Or were we saying going back to November 12th on Wednesday? >> That was I would suggest the 12th.
>> The 12th. What do folks think of the 12th as an alternative? >> Wednesday. >> That is Wednesday. Okay. So, >> this room is free. >> So, >> uh can you lock it in now?
>> Um I think you just have to reschedule that instance for the meeting because I can't I'll just send a meeting invite for it. >> Just hold it. >> Yeah, >> that's for me and then I'll reset it. >> July, I'll be on vacation the third
day. Do you want to know about individual I'm guessing you were sort of looking >> Yeah. >> for like big conflicts like housing >> unless we know that like for example let's say in July there are four people that we know are going to be gone that particular meeting.
>> Correct. So you know in advance we're not going to make quarm. >> Right. I think it's more like summer focused like I don't you know that's where there's likelihood of more significant overlap. Hey, Joy. >> Um, I'm ready to rolling English whenever you like. >> No, continue.
>> All right. Um, I would likely be gone that particular uh Wednesday as well. So, that's two. I don't know if there are others. >> Which day is it? >> This is July 16th. We're looking at the calendar proposed calendar dates for next year, Joy.
>> Okay. I one thing we could do they've the these are all the these will all come to us as calendar we can go through and in accept or decline >> yes >> and then um you can see whether there's
a problem that we can or do we have to set these right now >> well if you all agree to do that and then I can I can just communi communicate back out to the group where there might be a weakness in terms of Last year it was September and December where we had five members and I think
one of those was not >> quite he doesn't >> yeah that that for example that September I will I have I wouldn't be here there's probably persistent confidence there but that's true for everybody also just for
the record I'll say that we did bring out the idea of moving to evenings if not immediately maybe one day >> you want to consider that or >> to a later date. Well, it's not a bad idea for in terms of people who don't
have flexibility in their work schedule >> people who are to come on to the hack >> who we might like to join the hack >> could be something we do midstream but just want to remind everybody that we talked about that. >> I think I like that idea.
>> I thought you might. >> What does that look like? five to seven or >> you can determine in advance one of these meetings to have happen in we can put it in civic clerk that way and that can be your two evening meetings or whatever um or you all can play it by
month of month I don't it's up to this far in advance would be >> yeah it's helpful for my schedule to know what the dates and times are >> but I'm not a working I'm not currently I have obligations.
>> Would evenings be challenging for anybody else? >> I'm absolutely agnostic. >> Uh >> it is >> for my schedule. >> Uh Wednesday evenings would likely be hard for me. >> Yeah. >> If we were to stick with Wednesdays, >> Mondays, Thursdays,
Tuesdays would be challenges. >> We have Thursday redevelopment meetings. Monday either council board or CRA meeting and Tuesday we have agency meetings. So >> except for days >> and Wednesday we have housing. Yeah. >> So yeah,
>> sounds like John would prefer even >> I think Kathleen would have the same challenges right now. >> We could also consider uh you all have subcommittees. If there's something that that requires unique focus, you can target that for evening meeting so that
it can go back up to the group if you're not going to be at that next meeting. At least your input has been provided. >> Sure. >> Okay. So, I think we're I'm hearing we stay with noon to two. We've made one uh suggested change on
sorry it was November 19th to change it to November 12th. >> Yes. >> Are you January recommendation from staff? >> Um >> what was that one >> January 21st? We just >> staff has cancelled that one earlier.
>> It's actually 22nd but >> earlier I think might be worse. >> Yeah it might be the holiday and all that. Yeah. Um I'm okay with that. >> I move we I move we uh scratch the January meeting other hand.
>> So the two changes are scratching January should be 22nd but scratching the January meeting and then changing November 19th to November 12th 2025. >> I'll amend my motion both of them. >> Second.
Any discussion? All in favor? >> I opposed. >> Maline Antoine, someone's gonna send around a revised meeting for that 19th so we can all respond. >> We're going to cancel this one that's in
there now because we have pack members from >> and she calls me from New York every so often screaming at me, >> Abigail. But so we're gonna they never sent them all. Okay. >> Create a new one. >> We all go through and we all sort of vow to go through and accept which I just
did. >> Yep. >> But um I see that there aren't any invites for next um calendar year. So all good. >> Okay. Uh onward landlord risk reduction
program. I'm not even sure where we left off with that. Believe it or not, guys, it's been about three months since we've all been together. Uh, so I think the general direction was to have staff put together a quick sketch
of research. You all discuss it sort of in context to where the city left off. Um, so some general information has been provided. I think it starts on what pages after the amendments. Yeah.
But we also have the benefit that one of your current counterparts here was with the city at the time where this was being discussed and might be the authority on sort of those background uh discussions. But um you know all jump in where you
want to. I think Yes, where where I'm sitting at now in the information I have and because we've already started a budget conversation and if this requires money, it's likely not going to happen until like tail in or where we find extra change. Um that
you a consider the timing and b maybe this might be for uh something that we flush out on the subcommittee level and then make a recommendation back up to the the hat. I'd um
I would point out that it's sort of landlord risk reduction adjacent based on my this last round of Cath and Hops and now CDBG. I think I'm up to
five or six requests that somehow touch on eviction prevention programs and, you know, getting people in type programs and helping out with with. So, I think that there are I think we've got a siloing and dup duplication problem that
I think the city can address because there are a lot of I've lost track of how many of them, but there are like six that we considered for some sort of, you know, eviction prevention, blah blah blah blah blah, security deposits, all that sort of stuff. And I would suggest
that if the city can come up with a solid two-pager. >> You mean to give like a program guidance or policy? >> Well, if we can just establish a program to to obviate the need for everyone else trying to come up with a landlord risk
reduction fund themselves. I mean, I'm saying that we try to coordinate this a little bit with the with the players who are trying to establish it to see what they need. And is that for the city to administrate or to pitch for proposal for organization to administrate? >> I'm just I'm just trying to consolidate efforts. I don't you know one way or the
other. >> You may not be able to consolidate efforts based on um rent cost right now and um um a lot of other stuff. So I think it probably need to be flushed out a little bit. Your idea need to be
flushed out a little bit more. >> Yeah. And I don't think there's always a duplication in services even though the name may be the same. >> So an eviction diversion program like this is really focusing on um the conditions and physical conditions of them taking care of the unit where our
eviction diversion program focuses on not only housekeeping but it's also focused on reertification, the service of the piece of your residence, nonpayment of rent. >> Um and so it's everything that could lead you to the path of eviction. And so
yes, there could be some duplication in some, but not all programs are the same. >> Yeah. Well, I I don't disagree. >> And this program is only focusing on >> on this one thing. But I I think just what I guess I'm saying we should address the impact of things that are next to it. Like all right, well, this
is a bit, you know, this is about security deposits, too. This is about um this is about wear and tear. This is there is an inspection component of this for the wear and tear piece. if there's somebody actions on the under and I'm just thinking that maybe we want to survey even if formally amongst
ourselves okay who's doing this type of work and trying to do this type of work and where are we with it so that we're so if the city steps in and says here's our ordinance it's something that people can attach to instead of being just one more thing in the shower that's what I'm >> who all is on your um um CBD task force
who's on your CBDG task force Um, Cathy Carr, Lisa Torres, new gentleman came in from uh came in from Belmont and his name just flew out of my head. Um, and then there's another member who was not
present. Yesterday was the first meeting. And who else is on it? Yeah, I think we're we're at five people, four of which were present yesterday. Okay. >> I >> I'm sorry.
>> No, it's okay. It's okay. Um I've had this is obviously anecdotal, but I've had two voucher holders now in a home and I've It's a I would say it's amazing how many programs they kind of channel
to get money to the landlord. It's like city social services department, the Haven, a private church, um like the school they're working at. Like it's I think it would be helpful. I mean, I
don't want to speak for anyone, but >> it would be helpful I think for even that like tenant who's like hurdling cat like yeah >> to have like a centralized and you know she's always like oh I'm sorry they ran on funding here so I'm going to go here. There is a centralized there is a
centralized place that folks can go to get rent relief other than what the state have but they're only limited and you have a certain maximum that you can get within a year. So folks is going to go somewhere else if they're in need.
The city has a guideline. It was much higher during COVID and now it's reduced where they would do they will help. Um I'm not sure if they helped with um down payment I mean um security deposit but
other places like members of people who are members of certain church will have certain member it don't help the whole community. Yeah, and I think that's the key point is that the struggle that the providers have is that we tap into five
different sources each of which has their own requirements and limitations around who it can serve, how much, what type of it's not it's not a provider problem, it's actually a fun problem. >> Yeah. uh and if there were a central like and this is something I've this is a little
bit of a sort point but if there's a place to centralize and talk about coordination it's on the fun side not on the provider side >> I I I just think that for me it's a touchy subject because I see it every
day and when folks is getting ready to get booted out they end up in my lab okay or Miss Green's Right. And we have to try to figure out the common goal is
not to make them homeless. >> Yeah. >> I'm just thinking because, you know, I'm I'm being patient, but I know I'm like, man, I don't think many landlords would be. Um, and I think that
like it's hard for her to navigate all these different programs, right? And so, I don't know what would it look like if the funders would I mean, I >> I don't know, but I but I I do want to put I mean, I don't how much time. >> Sorry. >> No, it's okay. I just like I want to
make sure we get through the the goal of this specific topic and around the the fund itself and then we can put Yeah, exactly. Like we may be time later this this meeting or maybe it's a conversation for the next step, >> but let's focus in back on the the risk
reduction program. >> Can I ask a question about what's in front of us? Yeah, please. >> So, is this simply is has this changed since the last time we looked at it or is this just a um >> Okay, so that I'm sorry on page um
18 that version is the last sketch or draft that was being contemplated from the city. You had did an update before council. So I can listen to some languages or something. He did some soft effects. And this was the last um and
this is consistent with the red line version that Phil sent me as well. Okay. So whenever you were tinkering around the edges with this, this was the last product of that effort. >> So the status of this because I read this and it's a fascinating document. I don't know who penned it or but what is
the status of this? >> It's unadopted. >> It's unadopted. Yeah, that's why we're talking about it today is to see whether or not we want to recommend adoption. >> It was formally funded. That money's since gone, but >> so but yeah, that's where we're >> this went through a hack process.
>> Yeah. >> Um long process from introduction of the idea and it was called something different. um to the idea of with we were sort of we started with the with the idea of um and I think this came from something that Joy brought to the
hack that too many people with vouchers were unable there was no there wasn't enough absorption of vouchers people were finding all sorts of and the with the lack of a source of income protection um statute in the from the general assembly a lot of folks with uh
with vouchers were having a hard time finding places to live So what we we were looking at regulation versus incentives and we sort of landed on this incentive program for landlord to make it such that that it it actually was a benefit for them to accept this and and
as I'm reading this I I think I'm trying to remember where our heads were six years ago or whatever when we're debating this >> but the idea was to um to actually um provide an incentive that's over and above what they statutoily can require for security deposit. So they can
essentially they're guaranteed if they if they forego the security deposit. I think what this does is allows them to to fall back without having to take someone to court >> uh two months worth of of you know the basically doubling of a month's rent
which is more than I think they're allowed to charge the security deposit. So the am I remembering that right? Those >> I thought we allowed them to charge what they could charge with the security deposit which was two months. Right. >> Right. There was a maximum, but it was up to it wasn't like an automatic. There
was still an inspection process and everything else. Okay. >> To justify the claim. >> Gotcha. What we wanted to do as we looked through this was to make sure that this wasn't something that was feckless. In other words, that it was something that actually would provide enough incentive for landlords that they would do it.
>> And the the addition sorry, the additional idea was to ensure that like also to be as an efficient use of resources by having a guarantee. It wasn't that we were deploying massive amounts of money in security deposits that were sitting in bank accounts across all the landlords. It was instead
it was a guarantee program recognizing that much of the time it would not actually be utilized or for someone who lived in a place for five years it wouldn't even be you know it would just be sit there as a guarantee. >> So now we can actually get a data point. Nicole, I'm wondering from your experience as a a private market
landlord who wants to rent to voucher holders, would something like this provide enough incentive for you to utilize it? >> I was just going to ask um so yes um often voucher holders have young children who just to be blunt do cause more thing destruction which is okay but
>> um but another thing is the haven is providing security deposits. Um I think that for me I think this would be a better thing because of the higher increase in the sec like you like you just said
>> but why for like why not also allow the private like the private keeping of the security deposit right like sorry I'm explain this like um >> why can't you hold it in escrow >> yeah why can't you hold um a security deposit in escrow like normal and then
if there's damage damages above and beyond that security deposit, then this kicks in. >> Well, one of the points of this was that the security deposit itself was a huge impediment to getting in in the first place. >> It seems like everyone goes to the
Haven. I mean, I don't >> and I would s submit that, you know, a $75,000 commitment from the city as a reserve fund is going to save the Haven money if they're not having to kick that stuff out. everybody doing this. >> Yeah, I think the the idea was that it was intended as uh in the sort of like
engineering space like a diversity of um requests upon that. So like out of 10 different people, 10 different households, you know, one might have no security deposit pulled down because they were they, you know, the unit was just fine. Another might have 500,
another might have 2,000. Like kind of depends on across the spectrum. But the idea is that um you by having 75,000 set aside in a fund, you could leverage the ability to have say effectively $300,000 worth of security deposits without having to put that money actually on the
table. It's intended as a cost efficiency measure. >> I see. >> Sure. >> And and and one of the things with with the problem with the Haven is that everybody doesn't get served and there is a minute process that they have to go through.
>> That's why it's always been really late. >> Yeah. because they they they have to call a the homeless line and then somebody will call them back and then after that they have to answer all these questions
before they get in the database. And so what happened in between that is right the right now doesn't get dealt with because they have to wait and they say 24 to 48 hours sometime it's 72 or
more hours because we have to call them back. So something needs to be tweaked with that. If you are calling the the emergency homeless line and nobody's calling you back within 24 hours. The other to your point about it being the emergency homeless line, there are a lot
of circumstances where this is just I'm just trying to get into an apartment here. This isn't like it's not a homeless particularly. It's but I I need the security deposit money from somewhere. >> Yeah, they're homeless. >> Right. Or they're going to be homeless. >> Yeah. Right. Right. So that's the line
they call because then what's supposed to happen on the other end, they get a case manager who works with them to find a place and then they'll pay the first month rent or and the deposit, but it's a roadblock getting through that.
>> Yeah. And it's often late. >> How much does does anyone have any idea sort of orders of magnitude how much the Haven has to basically take out of basically how much is the Haven funded every year for this? How much money do they have out every year? And what's their source of funding? Because if their source of funding is, for example,
and I don't I don't know if it is, I don't think it is, but if it's the housing fund, this is essentially saving money from the housing fund that can be reallocated to the Haven to do other homeless prevention >> activities. You want before we jump in, I want to have an answer to that because I want to provide some clarification. I
just looked at the details here and there's a little bit of clarification I want to provide, >> but I don't think anyone knows offhand. I don't know buried in the calf. >> We have to conserve to their hop application calf their their award agreements because I don't I don't have
>> I don't know it off the top of my head either. All right. So the way that this is currently proposed is it's actually up to three months rent not two but uh the other thing that's important to note is that the fund could be can be used for damages that kind of thing but it
can also be used for payment of acred rent including reasonable charges for late payments. >> Security deposits cannot >> Right. Exactly. That's that was part of the reason like to make it sweeter from the perspective of a land owner property owner is that it would they would want to take this because they it can cover a
crude rent. It can crude uh amount of damages that if the landlord suffered by reasons by reason of tenants non-compliance damages are charges provided uh as charge provided in the rental agreement etc. So maximum of three months periodic rent under the rental agreement notwithstanding paragraph one no more
than two months can be used to fund the payment of acred rent. >> Uh that's where I got my two. >> So they it is it is intended to be more than what a normal security deposit can do which would make it more appealing ideally for landlords. >> So I I you know somebody who's in this
world a bunch I think it's great. I can see a landlord who's not really in this world to be like oh gosh I've got to go through a city process. what does that look like? I'm relying on the city and you know they're intimidated by that. But then also if you're not giving the tenant the security deposit deposit
directly, it gives a landlord an excuse not to rent to them. Do you know what I mean? It's not because they have a voucher. It's because they're not they can't pay the security deposit. >> Um the city's paying >> the city's not paying. That's providing a guarantee. It's a guarantee.
>> If they would need to use it for something, the city would pay for it. to pay for it. >> Yeah. And they're not allowed to use that money that's supposed to be sitting in escrow. They're not allowed to take that money and utilize it for >> it would require education of landlords. >> Most definitely. >> And a reductionist and a reductionist
process for the application. We I mean there there's got to be some sort of efficiency of tying it to to vouchers somehow to make it more or less automatic so that any one hunting for housing with the voucher there would be a >> simple fourcolor explanation but I do
want to highlight that there are like we we debated this is back five six years ago so I'm like as I'm looking through this I'm refreshing my memory we debated pretty heavily around okay so if if we're providing this sort of backs stop what is the skin in the game for the
tenant um so that they don't just skip out and whatever. And you know, most people that not going to do that, but there are there are, you know, risks of abuse if it's not structured well. And we we debated back and forth what the right strategy was. But what's in here
um is that in order to qualify, a tenant must one, receive rental assistance through one of the qualified programs or a similar program approved by the program administrator. Two, complete an approved in-person resident tenant intake and education program for our signing lease. Essentially like a what
does it take to be a good renter kind of program. Three, complete a move inspection, which you know, you want to know what h what happens anyway. And then four, the resident uh or the tenant um has to participate in a financial
coaching program or contribute 10% of one month's rent over a 12-month period to the fund. Um so there's like a little bit of skin in the game, not overly burdensome, but some level of of co-articipation in that. So that's where we land. I'm
not sure that's still where we want to be, but that's what's in there. >> Did we discuss sort of a one and done? because I'm not sure I I seem to remember we discussed well look I mean the other thing is is that the hazard is is that if the city has to execute on this you're out of that program but
there there are cons for that too >> that's number four they'll be disqualified yeah so we did stick that in there >> if there's more than $1,000 >> I I have a question um I actually own a couple um investment properties and as a landlord I'd want to know that like
let's say the tenant like breaks a window that typically would be on the tenant to repair that window. So, how what kind of assurance are we going to get as landlords that things are going to be taken care of that need like if my
dishwasher breaks, I pay, I take care of it, but like if they did something to damage my property that it needs to be >> addressed by them. The way that I read this um so the the you the funds can be used for acred rent the payment of amount of damages that the landlord has
suffered by re uh reason of the tenants non-compliance of the you know code of Virginia less reasonable wear and tear other damages or charges as provided in the rental agreement. So if there's something in the rental agreement that specified that if you know there is
undue damage that would be covered. >> And then what's the process to get reimbured? Like how long does that take? Nice. >> Yeah, it's a good question. We didn't really talk about that. We did we did um there's an administrative entity whether it's a city staff person or we also talked about the idea that this would go
out for RFP for some nonprofit to potentially administer on behalf of the city. >> I think that would be very important to >> uh it does see the funded administrator will release payments within 21 days following its review. Dot dot dot dot dot. >> It says 10 days to review and 21 days to
pay. So just >> okay 10 days to repair just for clarity. So if a month >> Yeah. So if a tenant break if a window cracks on one of your you expect them to repair it or the cost of it >> I would expect them to repair but what they don't >> if they did it
>> they did it. >> Yeah. >> I would expect them to repair it >> because I would think that there are a lot of landlords who there are a lot of landlords who say last thing I want is some tenant making a decision of property as to who's going to replace this window. I'll replace the window and
assess the damages of the charges, right? I mean, there's that's the other way to look at it. >> I remember when I was a tenant, I had to practically break my landlord's arm. Like, it's white. It just looks terrible. All >> that's just an example something >> more >> different. Yeah, I have that question as
well. Is the timing is the reimbursement only happening at the end of the lease? >> Yeah. Or is it happening? >> That's the important question. Happening mid lease. you keep track of everything and then say paying for it to prepare for you. Yeah, I think it's I think it's a one shot unless it's something unless it's
something where you call up the program like uh >> I have a real real problem which is probably going to graduate to some other services being needed, >> right? >> Yeah, I would think it would be at the end of tenency. >> Yeah. Unless there's some very particular reason. >> So I you raised a really interesting
question. I want to kind of play this play out that scenario and make sure I understand that we got this right. So, let's say a a tenant comes in, they break a window, $1,500 window. Um, is there an incentive in this for them not to pay out of pocket to fix it?
In other words, does this give people sort of license to not sort of be a normal tenant whose responsibility is to fix it? I don't stop attached to it, which will have a requirement that the window would need to be fixed.
>> What if they don't have the funds to do it? Well, the landlord would have to fix it and then build the tenant the tenant and build the tenant at the end. That's when you would collect it from the landlord. But the risk reduction fun >> I'm thinking as point is that does that
incentivize the tenant to then take better care or not take care? >> Well, I think that the only the the >> right now with the way it's structured like the tenant can be disqualified from further participation in one of three ways. One, if in the event the landlord
accesses the fund for acred rent, um, not repairs, but like if they use it, then they're no longer eligible. Two, in the event the landlord accesses the fund for damages exceeding one month's periodic rent or $1,000, whichever is greater, may need to look at that number. >> In the event the tenant fails to comply
complete financial coaching or contribute to the camp. >> So, can I then talk this through with that? So, I think I think maybe to answer my own question, you go in, you break something the landlord says you need to fix it. And typically speaking, and this is
what's with voucher voucher program says is you need to fix it. If not, you'll essentially be it's essent it's like the equivalent of a lean. You'll be you'll be build at the end of the process, right? >> The penalty here is the landlord says you have to fix it. And if they say, "Well, I'm not going to fix it because
Charlottesville's going to pay for it at the end." the basically the recourse is that they won't qualify for this again >> at the end of their term. Is that am I getting I have that right? >> I think yeah, but I think either option
if if it went the first way, they could still potentially not qualify for the program. Again, a lot of folks are going to have a problem like if they're accessing these funds, they're have a problem paying a $1,500 bill anyway >> on top of their rent. Um I I I would
suggest that the sort of game the system piece of it is is is a very minor error that we need to think about >> if it comes up and then we you know either in the either the management administration of it or go back to city
council and say okay so filed under a great idea that didn't work is this paragraph change it. See, there's other things like with all these funding programs, >> if someone damages their unit, they could lose their assistance. So, is I think that's enough
>> like that. That's enough of a carrot there to I mean, you lose your voucher, you can never get a voucher again. >> Never. >> That's a big that's a big thing >> that could be >> and that actually happens. Like we had someone who damaged a unit about $10,000 and he lost their voucher.
>> So, it happens. Uh, and I think that may be enough to scare folks. >> I just don't want to sort of structure the program as an I with an eye towards, you know, this idea that there's going to be a gaming that requires all that attention on it. I mean,
>> so I think really >> I think first you would have to follow your contract with what's in the contract as the lease. That's the first thing you would go with. This is this is beyond this is something else.
But so in in my mind just from renting um every lease I signed if I if we some there were things that were wear and tear that the landlord was responsible for and there were things
that if if I did or my kids did it, they fix it and they charge me. It's an addition to my rent. It's not saying to the res the client you have to pay for it. as part of the >> and then if they don't pay for it that's when you start looking if they don't pay
for what you have paid for it that's when you start I think you should start looking at maybe what this policy is saying but I think it's what's in the lease you have a contract >> and presumably part of this part of a lease you know would incorporate a
reference to this as well right because the lease is >> it was it be I wouldn't say Okay, I wouldn't say that. >> But what would need to happen is an addendum would need to be signed with the city or whoever administering this program, the tenant and then the landlord. >> Yeah, that's right. So, it would be
incorporated >> because it would be your lease. What's in your lease, what you say is your obligation, what you say is my obligation, right? And if I can fulfill that obligation, then you go to the next step. I don't think you fix it and said, you know, if
it's broken, you gonna tell them, oh, you fix it, but they probably can't. They don't have the money for it. >> Okay. So, if we're if we're comfortable that this isn't creating perverse incentives and there's enough teeth in the in the um rental agreement and in the voucher in the voucher agreement and
potentially losing this going forward. Then I can circle back to >> question. How you doing? I ain't seen you for a while. But that wasn't a question. Um, so is
I'm just wondering, do we have enough bar that landlords don't abuse this? >> Yeah, because landlords I I I would say so because landlords aren't getting the money. The money is sitting with the city or the administrator. There's a pre-insspection, a post inspection, and
the administrator has the ability to be involved with those. >> Yeah, that's that's >> the pre-insspection is very important. >> Okay. So, that's and and yearly. >> Yeah. Pre-in >> pre-inspection and >> no, yearly is not in here. But the voucher program requires >> do inspect
the house. >> Yeah. It's only yearly. >> It's only yearly. >> Yeah. >> You can request more often, but >> based on the lease. >> Yeah. >> Yeah. >> Yeah. >> So then I guess I go back again. So if we're comfortable that this isn't going to create perverse and it's and it's and
it's covered um elsewhere, then the question goes back to I don't want to put words in your mouth, Nicole, but sort of the implication of Nicole's question. Is there enough in here for the landlord? Right? And so if you're a landlord, let's say you're going through the process, somebody breaks a window and they say, "I didn't break that
window." And you said, "I you did break that window." And they said, "Well, how are you going to get out of me?" They'd have to file suit, right? If there's a disagreement, this this basically instead of a landlord having to file suit, they just go to the city and the city is the arbiter of this. Would that
be would that be an incentive for landlords? Nicole, >> I just might be >> or is that too obstru? It's it's >> again like the problem is that the rental market is so tight that it's like
why a lot of landlords like well why don't I just lease to someone that I don't have to deal with all this make it easy >> barriers >> um which is sad but I don't know how to get around that. Um, >> yeah. Originally, original originally back at the end of 2017 when Stacy
started pecking at this, part of the thinking was, and this is when we had the backlog of vouchers as well, is what can we do to get landlords comfortable with the concept of section of of
voucher in the first place? And this would be easier because they would feel better about having the entire city backing >> the the idea was for it to strengthen the voucher acceptance, not actually undermine it. >> Yeah. >> What's the state of that issue right now?
>> Has it changed out? Um are vouchers being leased up? How many are >> vouchers? Voucher lease up is a problem, but it all depends on the person themselves. So like every person has different challenges. So, uh um looking
at your your credit score, um income, a lot of folks still require three times income even though, uh there is a source of income protection out there. >> Um criminal history, a lot of folks are looking back 30 years at what someone
did when they were a teenager. >> Really? >> Yes. Like an assault from 15 years ago impacted someone in public housing moving to a voucher unit. So, uh, all of those barriers are really a lot of the challenges. Now, um, vouchers get leased
up. We have, uh, all of our funds are fully obligated plus additional $400,000. So, we had a shortfall last year and we're expecting a shortfall this year because the voucher amounts, rents are skyrocketing. >> And are those HUD vouchers only or is
that also CERT? Um that's mostly um HUD SIS wrap is like we can't grow anymore in that program. It's it's >> fully it's fully >> yes unless we're adding additional funding more people but um SIS rap is is
up there but they're not seeing a shortfall. HUD program saw a big shortfall last year. So this isn't going to solve like the underlying problem is that there's just too few housing units and that makes the landlord way too powerful in the market. >> Yeah, probably. >> So this is not going to fix that.
>> It's not going to fix the problem, but it's going to solve one side. >> Exactly. I think like as more housing units come online, which is there are a lot of housing, you know, units in the pipeline. um the for those units that
are kind of um considered luxury now when when maybe they shouldn't be. This will be helpful for those because there'll be less people interested in those and voucher holders will have more a more competitive say in those. So I hope this becomes more relevant as renters get more power in the market.
>> Well, more apartment buildings are being built so that that will shift. >> Um can I just circle back to the security deposit question? So, can, and this is a legal question that I don't know the answer to, so I'm sorry. Can you can we codify that the guarantee
from the city for the security deposit will satisfy the security deposit requirement so it doesn't give landlords another reason to not accept a voucher holder? Does that make sense? >> Codify it or just put it as a condition of the lease
>> because there's an addendum. >> That was part of the addendum. >> That be part of the addendum to the lease. It's like Yeah. I mean would if you want access to these funds o landlord you have to acknowledge that there is no >> so right now there seems to be the haven or there seems to be funding that is
giving people security deposits specifically for whatever reason I don't know all the background but it seems like a lot of people have security deposit money from some place where we're saying well let's reallocate that money to this then those people aren't going to have security deposits to give
to landlords they're going to have this guantant guarantee from the city, which I think makes sense, but it gives the landlord an excuse not to rent to that person, >> right? Because >> I don't know if we're saying don't give money to the haven though. >> Yeah. Yeah. We're not >> I think this So, I see this as strictly
being something totally different than security deposit. I see this as looking at reducing. So, when you're talking the landlords about, hey, why don't you rent to voucher holders? Just really be really blunt.
They tear the unit up. This is supposed to fix that. This is This is not just a security. This is Oh, they tear the unit up. We don't agree. I don't agree with that that that model because you can be rich and tear up a unit. Um but that's what we hear from landlords. So, I think
this addresses that. >> So, can you accept a security deposit in addition to the guarantee from the city? >> This would say you cannot. So that's what that's what I'm that that tension I think would give landlords an excuse not to rent because they're always looking
for excuses not to rent to about >> but they have that excuse now. >> Yes, >> they have that excuse now. This is and try to get those folks. This is not going to be a silver bullet necessarily, but it will get some folks across the finish line where previously they' have said no to say yes. So, these are for
the landlords that are right there at the door at the door seal, but they have that little concern about my unit. And so, this is supposed to ease those concerns, not for the landlord, >> pause one second just because I have to head out to bring my dad to the doctor's appointment. I'm going to hand over the meeting to Joy. One thing I was going to
suggest before I go is that I know like I didn't have a chance to reread this before this meeting. There are parts in here that I had forgotten from six years ago or whatever. One suggestion is that um we do either we have a subcommittee kind of like re revet this kind of like we did with the
land bank and kind of make suggestions for updates because inevitably there are things we need updated >> or we all of us read it and then come back together and go sort of like section by section next time. The other thing I would suggest is back then I
have like I don't uh when we constructed this >> the Haven wasn't administering down payment assistance as an example. It might make sense to connect with Owen and to sort of understand how what he thinks about this and get that input in the meantime as well. >> Well, I agree that's the fundamental
question I think I have now because we solved something the rationale we solved something eight years ago that or six years ago that's no longer necessarily rational. very very specifically that that families weren't able to come up with their security deposit. That was the reason why we did this.
>> Um uh and now there's been since that time we came up with this, it was never it never got put into action. The Haven is now spending some specified source of funding on a security deposit that ultimately doesn't it may be more attractive to landlords, but it actually
isn't giving landlords as much security as this does. we should revisit that rationale, but I don't think we can because it may be that if if the haven's working just fine and they say we got plenty of money from a source that is outside of the city that can't be
repurposed for something else, then we'd be fixing something that isn't broken. But my guess is that the haven is is having to obligate a certain amount of money that could be going to the direct service. And if we could solve that by replacing that without without creating this other problem of having landlords
saying no, I don't want to do this. We then that's a big thing. Let's say it's I don't know half million dollars a year. >> And to be clear, it's not just a haven like the FOC. We've done down payment like down payment. We've done that as well which takes away
from our ability to do eviction prevention for like rental assistance. So there's clearly a need unlever cash. >> So my add my add on before we look at this whether and to what you said before we look at this either in subcommittee or back as a hack is for us to quantify that because if we're spending $50,000
of city of we're obligating 50 to $60,000 a year of city money and saving nonprofits in the city a million dollars well then it's a no-brainer and still getting the same amount of uptake then it's a no-brainer >> and I also think it would be important
at some point to get the feedback of the organizations listed for whom this would be applicable. We can't do it independent of >> Dan saying >> you mean landlords were >> no there's this listing of organizations
for that would you know their clients would qualify for these for this arrangement and I just think we if this is as old as you say it is I think they just need to contact all of them and get their feedback if they want to
participate if they think it's a good idea Yeah. >> Has the hack in the past invited people directly to meetings? >> Somebody from the haven, somebody from support works? >> I'd be fascinated to talk to somebody at the >> not to mention somebody would presumably
need to be administering this program. So that also might give us a good opportunity to get people familiar with it and maybe one of those organizations would have some interest. That's that's the part I found confusing about RFP and is it the city or is it a nonprofit
organization that's the administrator and I just found the >> same deal we were with the land bank. We we hadn't figured that out yet. >> Well, it's written here like there's going to be an RFP for somebody to administer it. So that would to me like you're not letting on the city to administer.
>> We only had one staff member at that point. I think >> I don't think our position to administer program if you want things done in 20 minutes. >> That was I don't want to say it was self- serving on your part, but you're just like I I do not need this on my plate.
>> It was one there was no way that was going to happen. >> Yeah. >> So, I think we I think we want to evaluate capacity and I'd like the city whether they could actually even take it on. >> And um >> I think that's I think that scoping that and that mission is kind of a
subcommittee meeting. Let's figure out what questions need to be asked and go ask them and then report back. >> I think we're asking the questions now. Rather maybe we can save a step instead of having a meeting to ask the questions. I think the questions that are coming up are um how much is being
spent on uh >> security deposit >> security deposits >> and how much of it recirculates >> when people move. So we'll need to find out from the haven from PHA who else John admin John or Joy do you know administers
>> there's a city of social >> yeah social services does it >> page 18 there's a list of boards >> that's what I said that was the >> but they're not all the ones who administer >> but the I know that international rescue committee they were on that
to help fund their eviction organizing sometimes >> the And then what's the um we have two churches that we've been working >> regent is one
>> regent has money to >> you could go to the housing resources guide recently launched by tomorrow organizations >> this is specifically for people who are giving out who are providing funding for
so far I have Um, uh, Haven, PHA, social services, IRC, uh, potentially the the calf doesn't have its own program. >> No, we're giving money to other >> VO. Anybody else?
>> Home to Hope. Home to Hope. >> Home to Hope does that too? Yeah. >> Uh, fountain fun or is that just >> fountain funds? Those are all loans. >> Just loans, right? churches. >> Yeah. Private churches and you have some philanthropist that does it too for
interfaith ministries >> does. >> Yeah. >> And then let's put miscellaneous for the spare >> philanthropist or charge or something here or there. >> And so let's let's quant as the chair I think I still am of the subcommittee.
I'd like to that be the first question. Let's quantify what the what the challenge is. Um >> how much Yeah. What is it? >> So we understand what the return on investment is so that we then understand how much head space we want to take up
and create an a new program. Um once we do that I think we can then I think some of the other lingering questions I think the idea was let's bring in the >> Yeah. Well this list is at the on page 18 that's at the top of this. I mean I would just think we want feedback on at
some level from know veterans families she IRC you know what I mean to see how they feel about >> yes >> so the bash is going to be CRA because we administer that the VA programs
veterans affairs support housing >> okay >> so that's the second question is what the what are the people who administer rental assistance assistants think of this idea. Is there anyone on the landlord side? We haven't really talked about
>> Emily drive this because she what she knows is that there's like a few landlords that are known for evicting there's only a few. So, she would be a wealth of information on this. >> I do have u some questions. We did a soft survey of folks who were kind of
around as this was bubbling up. Um, so I have some feedback from Misty Graves, Todd, and Emily Drifus around some some of some questions. It's not the questions you all have been asking on the deep, but I can share that with you. But she's definitely one to Nicole's
point. You definit? >> She administered. She helped with the city program. But I think it's a great idea asking landlords. Missy Chrissy >> asking landlords is there I mean who would we go to to I mean we could ask
him a felony of landlords to come in or or should we ask the association of realtors or who who >> I think we asked is there a certain type of landlord that's target landlords. What about like RPI, Real Property? They're a big property
management company. Just have Doug come in and >> Well, the real question would be all of these folks that they're providing security deposit >> um assistance. They're writing the check to somebody. There's a landlord. >> Yeah. And the city just gives gives out
like $800 to a new if you're a new approved landlord. So, we had a program where um or we were trying to get folks leased up into units where if you were a new landlord, never rented a voucher, a unit, a voucher order before, we would
give you an automatic $1,000 upon signing up, right? >> And then if you brought in a second unit that was also a new unit, no history with the uh supported assistance on the report, we give you 500 for that second year. That program went away in 2022
after CO 19. County still has that program and they do really well with it. >> We were not we don't have extra funding to set up an incentive program, but that incentive program works >> because it gives folks actual money. >> Yeah.
>> Would you um instead of asking folks to come in, is your group responsive to a simple survey like three, four, five questions to give you all the insight you need? >> Yeah. And we also have the um the landlord check-ins. Okay. So, we do those quarterly and then meeting anybody semianual ones with the county a
partnership between all of our landlords. >> Yeah, the landlords are the same. We have the same landlords as as our remote county there. There's no difference. >> How many landlords do we have in Charlottesville that do this? >> We print out over 300 different vendor
checks for the HCV program alone. >> That's way more than what I thought. Yeah, >> we have a lot of small small landlords with one or two units and then of course we have those mask ones. >> So what's so where we where we headed
with this? >> I I think Antoine's on the right track here. I think we should put together a set a series of surveys that we can send out where we can get so the like the I don't know that we need to bring in all of the providers of >> of of >> that's good
>> of um no not the list all the providers of security deposits I think we can do that with the survey >> because I think we want to know like how much are you spend >> right >> right right >> and where does and where does your what's the source of this funding >> um then I think it's a different set
Listen, the different set of questions like landlords I think that would sort of be an explanation of what this is and then a kind of a general question would you would this be interesting to you why or why not >> right and then um >> I think maybe specifically in the case
of the demographic that John's talking about >> well I think it's both I think it's both because I think you know those those are folks who are already accepting vouchers I think the question would be for them the question is would you be interested in this as opposed to what they're
getting now which is Haven >> as opposed to as opposed to the new folks would this incentivize you or the folks that you manage properties for to accept voucher orders? >> I think it I think it's definitely both
because as much as they're already accepting it now they have that cash in hand. That was kind of sort of the question I was asked, Sunshine. As we go through our redevelopment, we're switching over to tax credit properties >> tax credit. The banks, Virginia
housing's used to seeing security deposit money in account. They look at it monthly to check to make sure, hey, security deposit money is there. The reserve accounts, the operating account is functioning properly. And so if that's no longer there, >> do they still have that same assurance? >> Accept this as a >> Yeah.
>> In lie of Yeah. If the city gets a call from somebody or a landlord and says, "I want to know more about the voucher program." Do we have any documentation about those callers to be able to contact them?
>> So, if the city gets it, they typically send it over. The voucher program is not a state program. It's a housing authority grant program through uh the federal government, federal government assistance. And so, yes, we give them a lot of information. We also have uh new
landlord packets and new like tenant client packets. So if someone wants to come in and get information, if they are a landlord, want to be a landlord, we give them the new landlord package. Uh and then for tenants, we have information online and we also have the information. Our office is literally
right around the corner. >> Is that online to use the landlord package? >> Uh let me check. I think it's on your website. And to qualify that hungry did some digging on that >> that'd be to qualify the cisrap is a
different program that that is city but they the housing authority administrates that. >> Okay. Yeah. But I was just thinking somebody might call the city first to say I want to know more about the voucher program and then I understand that would get referred to you. But I
just wonder if anybody has the documents of those callers that we might be able to contact. We're not retaining that. But as soon as we get a referral, we pass it along to John's team. >> Yeah. >> Gets it out of >> We've lately been getting a lot of the uh online referrals. So, so those get
tracked a little bit more. >> General sense the civic one. Well, I get them. I can track them because I think they automatically come to me most of the time. >> We don't get a lot of >> Yeah. Then I get some directly. I guess you can click housing authority. Yeah.
From the website. I did not know that. But yeah, I can see. >> So here's here's a question about process for for you Antoine. How much are we allowed to communicate? I can't even remember how much we're allowed to communicate digitally. And the reason I asked that bracket that question I asked that question is that I Joy asked me how
we go forward. I would suggest that um is that we somehow maybe you and I take the input that we've heard so far and put it in the form of some draft surveys, right? >> And then circulate those surveys to see if we're asking the right the right questions to the right people and once
we have those right, then we send them out. >> We can do that. >> Antoine is the nexus for that. Yeah, that works because he's just sending out information. >> But then you're getting input from people. >> So then that just comes back through me. But you you can leave everybody here's
>> secret sauces. You're addressing Antoine in your email with the recognition that everyone else is there on copy, but it's coming to me. >> Yes. >> So if it's okay with you feel joy, you and committee members
feel confident that that is a way forward that we'll take this conversation. >> Everyone is comfortable with this. >> I'm comfortable with it. >> Yeah. So you and I can can when I start seeing you yelling at Phil back and forth in emails. >> No, no, no. We just go to each other's offices next door.
>> Oh, you are next. >> And I used to have a cane to >> Yeah. >> You guys put the soda can against the wall. And >> so we'll So we'll do that >> and then at our next meeting we will >> either that or what do y'all think a subcommittee meeting or just bring this
back to the full meeting? I'm fine either way. So I I would only suggest that in terms of the timing with spare change in the budget being we don't want somebody else to scarf up the spare change. >> Is there spare change or I am not in
charge >> cuz I had heard I thought I heard he was going to find money towards the end of the year. I didn't hear it was trans so I thought we had a longer longer run. >> I'm not on that team's >> Yeah. So
>> you can come to there is a forum because the council >> then you're fine now you can >> well there okay to that point from from some recent uh changes that that might be some that's already probably being
pre-programmed. >> Yeah we might have been faster rather than slower to get to demand of it to be set aside. >> Yeah. But I don't think I think that's money that's already been set aside in the past that they're wanting to spend, not money to continue to set aside until a program may or may not be up and running.
>> Like this isn't something we're going to be running tomorrow. So even if they set aside $50,000 in the budget this year, it's we're not going to be >> How long did the last 75 sit there? >> You say you got time to the next budget cycle. It was gone. >> Okay.
>> Yeah. >> So you say we have time? I mean to work on FY27. >> Yeah. Plenty time. >> Okay. >> Not 26. That train >> I find this very impressive. I mean I this long predates my involvement with
>> I I think this vision this approach is is really impress I find it very impressive >> and I think John's take it was the fourth rewrite of that more or less from the >> it was it was almost done. If CO wouldn't have happened, this would have been made.
>> No, no, it seriously it was done. It went to city council. We had all agreed as a group. It took a while for us to get there. But we got there and then COVID happened. City sent everyone home. And then we started building how do you keep staying your mortgage? How do you
stay in your house and not get evicted? So, we focus on those programs. >> We need to promote it to to landlords this program. >> Oh, yeah. >> Yeah. There was a plan for advertising and marketing. It co happened and it went.
>> So next steps is to for you and to get together do the survey for that. That's for that's what's going out to the organization you all right. We're going to make sure that reads but we're going to send it to the team first. >> Yeah. I don't think we need to meet until we get the >> So next month. So we'll put this back on
the Jed for next month or is that too late? Well it's gonna happen this fiscal year. I don't think it's going to happen next. >> All righty. So, we can put it on >> next month. >> Next month agenda. >> All clear minds. >> Well, you could, you know.
>> Okay. Go ahead. >> When you get closer to July, in terms of those who shake couches and find the loose change, >> it might be some around, but I think this time around, >> are the couches? >> I don't know. They won't tell me where they are. So, >> okay. Um, I think at least if you start
drafting and get this final, you put the paper in front of the the dollars this time because I think the dollars got approved quickly and then you did your diligence and then we just didn't co happened and you didn't catch up. Is that right? I think the I think the the hardest thing for city staff, council, and us to think about is who's going to
administer it and that will take a little bit of time to set that up. So, I don't think that I'm not sure that that can time with this budget cycle. But I also don't think I think if we stand it up. >> John said an administrator. >> Say this. >> John was here. He said administrator and he was only a team army of one. We are
army of one plus one in housing. And I still feel a little bit the same way. I'm reluctant to take on new programs without finding the capacity first. But just want >> so you didn't you didn't change fund administrator for a reason. I think
the previous discussion you know was concluded that >> let's let's find somebody else who has a similar hon >> so Shayla Washington thank All right. So, um, >> so we're clear. So, number four on the
agenda is next meeting. Um, it's not March 19th, but April 19th. >> April 19th. >> Wait, April 16th. 16th. >> April 16th. Okay. >> 2025. >> Yes.
So now we can go to public comment. >> I want to add something um not to this agenda but because of the reschedule and the change of agenda. It didn't get picked back up but you all have were supposed to take up hack election for
officers last meeting. >> Okay we will do that. So we can we do can we do that? Um, next meeting. >> Well, the thinking was that you would make people would put their names in the hat and then in the next meeting you would vote. >> Okay.
Put your name in the hat. >> I put your name in the hat. >> I like you. >> No. if y'all comfortable because sometime I miss meeting because I'm at a conference >> out there >> and with sunshine as the as the
>> deciding is this a formal nomination >> formal nomination for chair and then co-chair >> the formal nomination would happen at the election right I mean we're just putting people >> Yeah. Yeah. You're not electing right now. >> No put names.
>> We ain't voting on anything. Um um all right I candidates are >> you okay with being secretary still >> you're wonderful you are good >> you are like >> well now that he knows about this transcript >> yeah now that the transcript is here I
would maybe this is an offline discussion um yeah I would be curious I know like y use AI I don't know if that's working out for you or not but I would like not just for me but maybe future secretaries making it a little less time.
>> I mean, that's awesome. >> Yeah, Zoom has a transcript. >> Yeah, this is an upgrade that that's what's been me so long for logging on. They changed something. >> My impression is minutes. The intent is to have something more digestible than a transcript. Is that
>> you have text? >> But I I believe that AI could summarize the transcript. >> I think that's a capability also. >> Yeah. >> Yeah. There is there is an automatic capability right there. >> I mean, I also I mean, couldn't we also
>> couldn't we also have minutes that say the board or hack discuss the landlord risk reduction fund and for a full transcript, click here and just copy that? >> You don't have to do verbatim minutes. >> And that's what I would suggest like massively compress this topic. discuss
this topic at full transcript press. >> I think that's the way I would want to go is experiment with summariz more than >> once again I went to the charlesville.gov and went to hack and the minutes the last minutes that are
available listed there are >> so >> June of 2023 >> they're not on the page anymore they're within the calendar event that same where the same place the agenda is is where the minutes are now >> okay but I'm just saying >> I just went to charlesville I >> okay
>> it says then maybe we need to take out that portion that says >> Sean tubs does always >> then it goes >> you know then I went to housing advisory committee and >> and they are posted where they are supposed to be and where they're required to be posted. >> First Sean Tubs, I understand your
point. >> Taking notes of that. >> So we will work on that. >> Please I can take the page down and we're still going to hear complaints about I can't find your >> or say where instead just say
>> you can't even tweak it. Don't take the page down. >> But it's obsolete. We're not uploading. It's from that's previous administration previous >> take it down link it. No, because it's in a separate system. >> That would be too easy. Look, go to the
calendar and go back and >> also if you all are going to submit names for your recommendations or defer this whole topic to your next meeting and figure it out. There you can mic that's my uh my solution. Mike,
>> I'll second and then we can just hold them. The motion can be out there and we can hold that motion for a vote. We can also take if that motion doesn't pass, we can take alternative motions at the next meeting. >> Yeah. >> Up to you all. >> All right. >> Can I ask one more question before we go? >> Sure.
>> Um, what about the ADU manual and updates to the zoning ordinance? >> I have no update on that right now. >> I don't either. >> So, for the next meeting, you want us to read this and then we're going to go through each section. Is that what we're going to do? >> Yeah, that's what that's that's what
Sunshine suggested. going to have a survey and give more information over survey data. >> The survey. Okay. >> And and again, if the survey data is shows that there's no need for this, we'll have a very short meeting. >> And who's going to do the who's going to send out the surveys?
>> Antoine. >> Antoine and I will work on initial draft language. Then Antoine will send out the draft language to everyone to comment on directly to Antoine, not to the group. >> Okay? And then um Antoine will um we'll um we'll collate all those responses and
bring that back. We'll look at the the new draft. Well, we'll look at those. No, I'm sorry. He won't bring that back. He'll send that out and then he'll collect the data and bring that to the next meeting. >> Yeah. >> Okay. Good. >> Yes. It
>> may I have a motion to adjurnn? >> I move we recess to the next meeting since we got an open motion. We don't adjourn, we recess. But yes, I vote to do that. >> So you want us So you So you want me to say
>> that I need a motion to recess? >> Well, I move to recess. >> Oh, you move second. >> Second it. >> All right. All in favor? >> Since we're adjourned, I move to Spencer Phil for me. >> Take a number and stand in line.
>> I'm number one. That's good. Good trouble. >> Good trouble. Good trouble. Good trouble. >> What? So for redevelopment, a UV. >> Yeah. She uh was an intern with us a
couple years ago and then we actually end up hire L. those. Are there any cities that just I thought I would have gone to a is what I thought. Find his own.