Oh sir, maybe back to top. Oh, grab a chair. We can add another table on the end. Okay. All right. It is 6:30.
Um, chair of the PCB. Um, and roll call. Mr. Miller here. Mr. Fry present. Dr. Dobson here. We cannot the agenda because we don't have
an agenda which we would proceed with. We cannot approve the minutes from May because we also don't have to announcements. Um those of you know that we have had four resignations for various reasons and the
lack of form. I have Mr. Gonzalez communicated with a sense of urgency to city council that we need and I see you had a response from Mr. Payne Council Pay to not only post the need for members but to extend it and
make that more known to the public. He was actually on six o'clock news, a nice little blur about for members and a link to our to application on railways. Um, but we will proceed until we have
new members of a non votingless organization. Do you have announcements, Miss? No, sir. That was actually it. Um it was the issue that in fact we did get notified by the clerk of council's office yesterday about the um announcement for the various boards which included ours. Um we just want to
make sure that people note that the deadline for application for this board specifically is right now uh set at July 18th. Was that the extended deadline? No, I know that councelor Payne uh communicated to you and I that that they
can ask for an extension if they for whatever reason don't receive a sufficient number of applicants that they'll be willing to or he I guess they would be willing to consider extending that. But for now at least we have we have something out there posted and we um the um provision of council to
open it to non-residents uh is still in force. Yes, sir. Any other announcements? Okay. Um any board member activity uh or feedback?
Um as far as the only thing that's pending um and it was pending from prior to uh former chair Paula's uh resignation was that Dr. Dobson had prepared some recommendations as it pertains specifically to flock. Um unfortunately
um there was never the opportunity to vote on that. So, that would be one of the items that we could we should make a priority um just as soon as you have a quorum would be to forward those recommendations to the chief or to ask for counsel or reach out to possibly the city manager's office to see if those
recommendations can be forwarded to the chief absent you all formally voting on them. Um so that's a possibility because it would be a shame for that work that he did to go to waste. The only other pending uh item that we had prior to uh Chair Polo resigning was that I had
asked uh Dr. Dobson if he would do a presentation for us. It was based essentially on a question that was uh made by one of our um community members uh Kate Frillley and it deals specifically with police officer encounters and that kind of Dr. Dobson,
could you just kind of refresh their memory as to what that was about? Yeah, the um uh one of the comments from the previous meeting was about um uh paragin the adoption of parag which is one of the um AI assistance tools um
a lot of police departments use and I think uh Charlottesville is in the process of uh getting comfortable with and finalizing contracts with or some some form of that I need to understand better. But
that was reversed actually. Yeah, it's longer. It's been deep. Yeah, for now. Oh, very interesting. But still still there's there's always going to be this I think anxiety when it comes to you know um AI assistance or any kind of
technology assistance for for police service um you know and uh it's a subject that I am not only doing research on um teaching about thinking about uh uh etc that I I also have a lot
of uh ambivalence about it myself but I think that there's a lot of information that can be helpful for folks who um aren't really sure what that what that looks like um and what what to kind of feel attention to and and um that was
some of what what I was hoping to kind of speak on was just giving folks who are interested a little bit of understanding my perspective at least. Um was it not a peer-reviewed article also? Yeah, I I al yeah I published a peer-reviewed article on on on what I
believe is the uh approach that people should take um to reducing um bias that could occur with the use of AI assisted tools. Um and um again I'm I'm someone
who's who uh uh believes in the goods and the bads of everything. So, this is really a kind of uh it was a a piece that was written to say here's what we could do to address some of the challenges that might occur um while
trying to use these these tools to the best of our ability. Um uh so that that was that was essentially what I was I was going to be talking about. Um but I think that conversation could go just about anywhere. um whether it's during a meeting like this or honestly even um
portion outside of this. Um so that's that's about the summary I think that and so Dr. Mr. Fer, what I had what I would suggest under the existing circumstances, it doesn't really need a vote um because this is a reality in law enforcement and something that we're
eventually going to face um and it's already actively being utilized um by a lot of departments in the city and AI specifically um the the IAP has um had discussions and written papers about it as well. So this could fall under training for the PCO indeed.
And so he is of course a subject matter expert. So it would fall under the uh compliance with the ordinance. He could do it that way. Obviously could be recorded and shared um not only with all of you but with the community as well. Yeah. I wonder if we could even though
we're still not vote on it go ahead and getting that scheduled not at this meeting but in another time and place that works for folks when we do the fall and it can be but we we've done as you all already know we've done training as part of the meeting itself. Yeah.
Um it would be up to Dr. Doson to say how much time he needs, but if it falls within an hour or less, then it could certainly be incorporated into your monthly monthly meetings. So, is that a possibility? That would be
in August. Um September. Yeah, I'd say either August or September work well. Yeah, September. Yeah. Yeah, that's the So, let's see and get it planned. Um, couple other announcements. I don't know if you saw the interview with the
chief on the news this evening, but two points that jumped out at me. One, he said that CPD would not be cooperating with the feds on any immigration enforcement. It's not their job. They don't intend to irrespective of what the governor's order. He sort of threw down all that. And then
he also and the question was raised in light of the concern about enforcement and the possible role of flock in that um would he be willing to um eliminate flock you said if city council requires additions it's kind of an
offense okay that's a lot to process um and I understand the concerns I really do yeah so just wanted to share them right Well, so we've done a considerable amount of work as it pertains to flock.
Um, there's a large portion of flock that's that's spoken about in our annual report. Um, it certainly has its benefits. Um, one of the concerns that was expressed obviously is whether or not we were going to be utilizing the system to engage in any type of um, searches of
plates and and and vehicles whatever on behalf of immigration, which as far as the CPD is concerned, they have not. He has shut down all access to reinforce that he's and he did and we can confirm we can confirm we we check regularly. Um
so when the matter was first brought up at a council meeting I had uh reached out to Mr. Walker and asked him can you do a search for the last 30 days to see if there's anything regarding the flock system that's being utilized by ICE or on behalf of ICE or anything like that.
And we did find evidence that that that was the case. not on the part of the CPD ever on the part of agencies that had access to flock systems throughout the state uh and from outside of well no never from outside of the country but just within the state it's just within the state within the state of Virginia and so then when we we immediately brought that to
the chief's attention he then uh asked Mr. Walker to do a search that dated back to the 1st of January to which we saw additional uh searches and he immediately shut it down. Yes. So, um, it would be a, again, I I I'm hesitant about giving an opinion one
way or the other, but, I will say that there are other benefits that we have seen from the use of the flock system as it pertains to crimes that occur in the city of Charlottesville. Um, there were shooting uh, incidents that were resolved a little bit quicker because of the flock system. Uh, an issue with a
missing child uh, was resolved as a result of miss as a result of the use of the flock system. So, it is not without its benefits. Um and I hope that you know whoever the decision makers are involved that they consider the entirety of the situation um before we shut it down completely. I think the concerns have just ramped up
given what's going on with any other thoughts about that Kyle? Yeah, I was going to say that um you know I especially after going through the policy a lot and and having small quibbles here and there and and again I hope that uh someone gets to see those.
Um, but uh, you know, I really liked our policy as it pertains to Charlottesville PD. You know, I really really liked it and did that's I I didn't have many edits or that I felt were really significant. Um, however, even with the
best policy, this is the problem with with any kind of tool that's private or outside, that company still technically can come up with their own deals with other individuals or people. Um, as I'm sure some of y'all have seen um
happening in different cities across the country. That was something that I um I wish that I had thought a lot more about even though I don't think it really affects again what what we're kind of advising um as it as it relates to the
Charlottesville Police Department. It's just something that makes it even more challenging to to think about how do we use these these tools, right? Whenever somebody can say or in block can say I can now give this information to whoever I want even though your policy within
the city says you don't have to do that. No I think that issue and I apologize for interjecting but I believe that issue has been resolved if you look at the law that went into effect. Um I believe there's a piece in there that discusses uh what they can or cannot do with that information. and Flock. Uh we
met with Flock and we've been meeting with Flock uh uh frequently as a matter of fact and they advised us they were in the process of tweaking it at the time to ensure that they were in full compliance with the state law uh by July 1st. So a question I guess for both Miss
Gonzalez and Dobson, are you are you comfortable with the with the lock box that's been put around it for for Charlottesville? I'm comfortable with it. I can say that I'm comfortable with it. Um, but like anything else, you know, I understand the concerns. They're legitimate
concerns because again, you when you're talking about what the federal government is doing with respect to enforcement action, I'm not going to sit there and tell you that it's not impossible. Um, but I can tell you that as far as locally, what we're doing with it, um, and whether or not, again, I don't know
what that would look like. They would have to bumrush to police headquarters, uh, and and force them to to access it. I mean, and they don't have to. And here's and here's the thing people don't understand. As long as there's another agency within the state that they can access, the fact that one
department doesn't allow it, it yeah, it's it's yeah, they can access it from from other jurisdictions, they just can't access our immediate information. Um, unless they come here specifically and go through our system specifically. Um, but I I'm comfortable with the steps that they've taken. I'm even more comfortable with the stringent
requirements that were set forth in terms of the state law. Um, so I mean it should allay some people's concerns a little bit, but you know, one of the things that we talked about recently when Mr. Walker and I were doing an interview with IMA, um, IMHO
um, was that there's so many other ways to access our information, so much easier ways and so much more accurate ways to get a lot more from us. um we have had data breaches and and again I can count like in the last decade how many um letters I have received from
various institutions whether it's credit card companies, department stores um your health care providers where their information you know our information where they stored in their systems were breached so our information is out there um cell phone systems is an easier easier way to track us than than even
the flock system. So I think again I understand what where people's concerns are and the more technology that is available the more people are going to be concerned because it's all out there but there's so many other ways for us for for law enforcement to get what they need that has nothing whatsoever to do with flock and that I mean Alar County was sacked
last week I mean you know so so their stuff compromised I was at when I was at the Rose Hill community associated meeting where the chief was and people were complaining about clock he said you have one of these he said we can we know everything we need to know about you where you are where you know who you talk to. He said, "If you're concerned
about privacy, get rid of your smartphone." Would that bother you? Yeah. Because again, like with you have PC, all you have to do is get a get a a warrant for the, you know, from to have the provider provide everything that is you need. So, but but I do understand it's not like I'm going to be dismissive of the
concern. There is a legitimate concern. So, ongoing conversations. A couple other quick announcements. meeting with council snook tomorrow to again um discuss the problems with the ordinance in terms of how this functions or does
not function at least that's quing that he was receptive to to meet and so we'll see what happens and then I've got a request just to meet with the chief just to touch base after the chair um
knowing just to sort of reconnect Any other announcements? Monday. Monday. Yeah, Monday. Yeah, we're on to Monday. Right. So, we have the meeting with the uh at the request of the chair of the NAACP. We were asked to meet with them uh Monday evening with their executive
board and Mr. Walker. Yeah, I'm curious. I didn't know it's going to be radio high street at the hospital building. It's I can't think of the name.
It's called the I use GPS every day and I can't think. We have the information in our Yeah, it's we have it in our calendar. We have it in our calendar so we can share it. Yeah. Happy 6:00. Yeah.
And we had it for 6:45 on Monday, correct? That's what we have is posted. Okay. I just got an email from Mr. Mendes. He said he can't log into the live stream. Is it streaming? Did he register? He has to It's not because there's something going
on with Boxcast and that is out of my wheelhouse. So he'll need to he should already be registered for the Zoom itself as a panelist. So if he can find that registration email,
he can just click web to go. Yeah, he can. I don't see why not. Could he? Does he have the ability to just text a question if he has one? I mean, it's not I think it's up to them. I don't know if it was way through them.
He's not in it. That's oh to show up to speak every day but 6:45. Yeah, but at 6 o'clock. So I mean we we do have at least one person in there who gave us a heads up that they did want to speak. So okay when we get to that meeting we'll
certainly um um so we now are at matter by the public. We have somebody online. Caroline we can three minutes see if she's
I can keep track of time. Yeah. She was Can you hear me? Yeah. Hi Kate. Hi Kate Freley Charlottesville. Um two things. Maybe it's on your website but whatever Dr. Dobson's recommendations were are they on the website? I haven't
seen them about flocks. Flock are they? It sounds like you were going to pass them along. It' be nice if the public could see them in that process, too. Do they have to be voted on? So, no, they would again remember the board never voted on the recommendations. We never got that far.
So, again, right, but if you're going to pass them along, then the public ought to be able to see them, right? Right. Correct. Correct. But again, one of the things that I said is for Dr. Frasier to reach out to either the city manager there or maybe the city
attorney's office or the city council to figure out is there a mechanism in place for us to forward those recommendations absent them officially voting on them? Can you put them on the website on your website even if you haven't voted on them and even if they go don't go forward?
As far as I as far as I know from previous questions that I've asked, the answer is no. But I I can I can confirm that. because they're considered working documents. Okay. The second thing is that um in the past, if my recollection is correct,
when there were vacancies from resignations from the board, those positions were to uh continue the time frame for that person's. So if somebody only had six months left
to their term then the person who was applying when so the website none of the websites that I could find say which of those positions what the time frame is for any of those positions.
So a person applying would not know whether they're applying something for something for whatever is it three years you you usually are on or months. correct is is is correct that three years is the term. Um and if you
come into a term that is I think right more than a year in or something like that you are entitled to run for two additional terms. Um but I guess my I can reach out to the clerk of council's office to find out why they haven't posted the um the expiration
dates of of the existing terms. They have the description of the term or the position, but they don't have the when it expires, right? Well, at least uh three of the four positions are again were very very recent. They were only appointed in
February, right? So, right. But one of them wasn't I I think right one of one of them was was one year into it. So, they still had an additional two years left. Mr. Poland,
Miss Mr. Pola and Miss um McBride were appointed in the same time last year. So they were a little over a year into their term. And then the more recent resignations, those were all individuals that were appointed um in February of this year. So they they were only two months
two months. Yeah. Two months into their term when they left. It's just it's not there is all I'm saying. Okay. Again, that's we don't control that, Kate. So, we will bring it to the attention of the clerical council's office to see what if anything we can do about that.
In in the um somewhere Yeah. Somewhere a long time ago when somebody's appointed, it says their appointment date. But anyway, so when you announce their resignations, you would have known what their
thing was. It's on the website. On whose website? on the it's publicly available com where it lists the um on the board. Yeah, where it lists the board. It has the the term dates, right? But not the people who left.
I will let you. I mean, if I had looked at it before they resigned, it would have been there, but they're not there now. I see. I see they're taking Yeah. Okay, that's all. Thanks, Kate. We'll follow up. Yeah, we could we could also send Kate an email with what the expiration dates the
original expiration dates for their terms were if she needs that. The any person applying needs to know how long their term is going to be. Oh yeah, that that'll be made that will be brought to their attention during the process, right? But it would be good to know
before you apply. Okay. Again, I will bring it to the clerk of council's attention. That's outside of our control. Thank you. Okay. What else? Caroline board's bumping report to city council.
Was that report to us item seven? What is that? Says boards report. That's your reports. Remember we had the discussion previously. Um again, if you
guys haven't had any activity because last month's um meeting was canceled, then you don't really have anything. But yeah, you don't. But I wanted to give you and Mr. Walker a chance to speed on the annual report and any other items that you have for us.
Sure. And one thing um one thing I was going to say first is I know it's been a couple months now, but we talked about tracking time spent on the board and I see there was 26 submissions in there. I know we've kind of like gone away from it since we haven't seen each other, but it's still active, still live. I have
the data. Um, and so if you need that link again of like where to go to track it, I think I sent an email in May and I I'm happy to send it again and just yeah, we can download that into a kind of like a spreadsheet kind of thing and if you want to change it to make it into
something prettier, we can. But um there was 26 submissions. So that's that's good. Yeah. And the whole purpose for that just to remind you know members of the public that might be watching why that was done is because there was a concern about um how much time you all devote um to this
process to kind of give the city council an idea of exactly how much time is being spent in and the categories they're being spent in. Um I will say this and it it's somewhat on topic. Um, one of the questions that was raised during our town hall was the reason was why you all were not compensated for
serving on the board. And so, councelor Payne was good enough um to advise us via email of the reason for that. And so, there is actually Virginia code that discusses that. And because this board is not considered an advisory board, you don't fall into the category of the
boards and commissions that they have the option of compensating some way. It's not a mandatory obligation for them to compensate you, but they have the option if you're considered an advisory board, which you all are not. Um, one of the recommendations that I was going to make um would have been to, I guess,
urge you all or ask members of the community or special interest groups that have a concern as it pertains to that specific uh subject to maybe lobby. Uh that would be maybe a good subject that you all can present to to the state assembly at for their next session is whether or not um police oversight
agencies in the state of Virginia can be considered advisory boards and thus be compensated in some way. Can't hurt to ask, right? So, just to uh provide an update on that on the annual report, we are um
literally everything is done on it. Um it's been read and read over dozens of times um edited, checked over, over and over again. The only thing that is left is like replacement of a couple visuals, about five. I I did about nine today and
I have five left. Um just trying to fix a couple things that we noticed to make things as perfect as possible. We figured at this point we might as well make sure it's as perfect as it can be. Um it was just a formatting issue. The content was all there. It's just a formatting formatting to make it more um visible.
We wanted to change some sizing of of some of the visuals uh like the labels on charts and things like that. So I will likely have that finished in the morning by the morning. Since I did nine today, I definitely could do 5:00 in the morning. And we're going to get this
thing posted on the website as well as send to each of you um by email. And I don't know if there's anything else we're doing with it right away, but we do have a presentation in front of city council. I believe on the 21st it is. It's whenever their next meeting in July is.
Yes. Um, we're just waiting for confirmation in terms of just the specific time that we're going to be asked to make that presentation and the duration of the presentation. It won't be very long. It's my understanding that it is part of the city manager uh report. So, it may
be like 10 15 minutes. Uh, but we can kind of like highlight some of the some of the more important parts of the uh of the annual meeting. And Castle will each get a copy. Yes. Um well so yeah so when we produced our previous annual we forwarded it to
the then chair he then forwarded it to the council we can either forward it if that is your what you're you're asking us to do or we can send it to you and you can forward it but if you authorize us to forward it we can forward it just to show you really quickly kind of
what it how it's set up. Um, there's title page. I'm zoomed in as as much as I can without cutting too much off. Um, but come on, go to the next page. And it's gosh over 100 pages in comparison to last year. We were
somewhere in the 70s. We're somewhere in the vicinity of 110ish 12ish somewhere there about. Yeah. 112 content pages. And the reason it we we ultimately made it as long as it is is because we really wanted to dive into some of the areas that were just kind of briefly mentioned in the
last time. Um so some of the larger sections include looking at the police department's budget and breaking out various elements of that and trends over time as well as internal affairs cases. So for the budget, I think I go back four or five years of data. Um, and then
for the internal affairs complaints and allegations and the outcomes, um, that goes back 3 years. So, the goal of this one was to provide a lot more detail and information. Um, sorry, I lost my voice a few days back and it's still coming
back. But also to really source out everything very well. Um, every source in here is linked. Um, and so every anyone who accesses this report from the digital side can click on these links and go find what what we're referring to. Uh, we're also building a digital
appendix so that the items that we refer to instead of extending this document even further, we just have the appendix items will be posted on the website and then the document references those and you can go and see those items. Um, and so just to give a quick overview, it's
got like a a letter from um, Mr. Mendes, who was the chair at the time. This is for 2024. Table of contents. You can see a little bit about how it's broken down. There's four main sections. One that focuses on the board as a whole and the the work of
the board, the members of the board, um summaries of board meetings, and decisions that the board made. There's also a focus on the office of the executive director. So, that kind of mentions things like um the fact that I I was hired during 2024. Our internal
budget is reviewed pretty in detail as well. Professional development um and also goes into detail about some of the systems that we use and have access to like flock. Um and then sorry and then also there's a big section on the police department
that includes their budget as well as all the internal affairs case information. It is at a broad generic level. There's no nothing in there that would uh identify individuals um who are part of that as well as officers. Everything is just general but deep
enough where we could show trends and connections between correlations between data. Uh and then lastly the last section is about outreach and community events and engagement. So all the different things that board members as well as as um Anz and I have
participated in um just shared there referenced there and includes a section on media media coverage as well. So anytime that the board has been specifically addressed in 2024 in a local article, local news source is also
listed there and sourced as well. Um, so it's pretty comprehensive and and hopefully it serves as a guide in the future for the board to dive in deeper to specific things. Um, there's a lot in the complaint section and the and the budget section that really could could
be a source of more research and questions and things like that. Um, we try to focus on being factual, objective. We're not making value statements in in here. Um, when it comes to the data, we're just saying here's what the data shows, you know, and here
here could be a reason why, here could be another reason why. We don't know. This could be a topic for more research. Um, and then finally, one of the other large portions that extends over each section. The each section ends with a overcoming challenges portion. And that
portion really lays out the challenges the board and the office have faced not just in 2024, but extending before that. and really ways that um ways that we perceived they could be overcome uh and
solutions to them, recommendations and solutions to those challenges. Right? So each each section that talks about the overcoming challenges outlines what the challenge is then it makes very specific recommendations on how it is we can overcome those challenges essentially to correct them.
Um and just to show like a couple little highlights really quick, there's a history of the board section. It is very brief, but it tries to capture kind of from start to finish the history of the board, how it how it um sort of got off the ground and rolling and kind of a timeline of of events.
Now, this is as far as we were able to collect from the sources that we have. There certainly are additional sources, especially from community members out there who we we would like to talk to in the future and and get more detail from. I think that's important. So it was brought right it was brought to our attention at the town hall for example
that you know what we thought was the catalyst for change here actually extended further uh further back further back and so yeah so we learned a great deal the more we interact with the community the more we we learn about the history and we were
actually provided um few months ago with documentation from individuals that were uh actively participating in the creation of the ordinance from its inception provided us with a ton of documents to show that what it is they actually wanted to uh happen but unfortunately
did not happen according to them. So they actually showed us what their initial intent was and and the documents that they submitted and what they were hoping um the how they were hoping the ordinance would actually read. So we also have like the member profiles uh quick little bios and photos of
everyone. So um this again that was this is of 2024 through the end of December. Um, and then just one other thing I just wanted to show really quick. Sorry, I'm kind of flipping through pages quickly. Um, we have board attendance is listed there as well, just kind of and how
people participated, whether it was remote or in person as an example. Um, whether we had public comment and how many public comments, which are actually also summarized in here as well. Um, we thought that was important. We thought so that the people would understand that we are in fact listening
and a lot of the recommendations that I've made uh and that Mr. Walker has made are stemm specifically from the comments from the public. Yeah. So this is an example of like some of the charts related to um our internal budget gives some information about our
budget. This is probably the least in-depth because our budget is not very large. The police's budget section is much larger um and much more in-depth. Um, but you can even see here what was recommended for fiscal 26 in the next budget fiscal year. All the
changes by line item that were recommended and the amounts. Um, and so there there's quite a bit of good detail in here. Trends over time, how things have changed. Um, just different line items and how they've changed over the years. So I'm going to skip one more time ahead. I
apologize. I just wanted to get to So this is uh like where the internal affairs cases are discussed. that actually lists every internal affairs case from the Department of Internal Affairs and the Police Department um that they received. And some of these correlated with us, which I I list
separately when there was a correlation between a complaint that came in through the PCOB and then ended up through uh investigated through them as well. Um but this table lays them all out. It just gives the the number, the dates, um what the allegations were and what the
uh outcomes, the findings were, unfounded, sustained. No specific ties to any particular police officer. So there's no identifiers that could link any specific case that we're talking about to to an officer or set of circumstances. So that's all in there. And then it goes
really into a deep dive of the data and the trends over three years. is we had the data back to 2022 gives really just broad data and then a lot of trend charts and graphs with explanations. So these are what I was referring to when I have about five of these left to replace
just to improve some of the visual itself. Um and each one of those uh sections he includes a section that talks about exactly how to read the graph like you know how how to understand what it is you're looking at in in very specific detail. So there, yeah, there's there's
a lot here and that's why I don't I won't go through it, but there there's quite a bit of detail in these. Um, and this is actually an example of one that I'm fixing just because I don't like the way it looks with the way it's cut off and making some edits there. The borders, the lack of borders, the lack of borders bothers him.
So, Yep. put this into a format. It'll be both digital and we're going to have it printed copies as well. So, we're going to do both. Yes. Yes. Um, and so yeah, there's there's a lot in
here. It extends pretty far. And then we go through all of our cases that we receive specifically. This is in this section right here. And we attach the internal affairs case number if if it was handled by both. Um, and some there's some details, very generic details about actions that were taken um
by Miss Gonzalez and myself in relation to each of these and what they were about. And then finally, it goes into the police department budget. That was kind of one of the last things I wanted to show you. Um, I'm still fixing a couple things in here, so none of this is finalized. Just wanted to show it, but
really breaks down some budget items and trends over time and looking at their budget and giving some specific details as well. Um, and then lastly, I had mentioned the Sorry, I'm I know don't get a we we do
have some memorials in here. Um this this was um someone you had worked with quite often I think in the in the past. She's over was uh got restster an oversight professional um with a great deal of experience um an attorney by trade,
a wonderful woman who we lost last year. And then we also have Mr. Fleming in here as well. U so prior board member for those who don't know. Uh and then community engagement events. We have all those listed, every event, when it was, and kind of what it was. And we also have a
source link to that event's information page if they have one. Um, so those are all in here. And then the, like I mentioned, the media articles are in here, too. So these are all the media publications that related directly to us. Um, sometimes we're mentioned in other stuff related to the police
department. I skipped over those because there's a lot, but this is really just focused on ones that focused on us. Every source is there. And yeah, that that kind of gives you that broad overview. So, I just wanted to show you it's definitely going to be able to be published tomorrow, be sent directly to
you in the digital form, and we'll work on getting printed copies made as well. We're going to try to get them bound, I think, so they're nice, high quality copies. Our intent is not to print too many of them, uh, obviously, but if you all have a request for a specific number, then
let us know. [Music] Yeah, that's impressive. Yeah, impressive was the word that I was that's I know that's a lot of effort and work that's gone into that. And I think the next challenge is going to just be how do you get people to be able to
parse what what is in that behemoth of a a document u and not only just people in the community but also board members, future board members, police, you know, just about anyone who could really utilize all the work that you all put
into that. So I think part of our hope and I appreciate that um for sure. I think part of our hope was also that that would help f trigger or focus thoughts and questions and ideas of like, hey, let's let's spend a meeting just focused on this one topic and let's dive into
this more and let's let's get some more detail and research prepared for that and maybe maybe that could generate some public interest. Good. So that was the thought at least behind it. Hi. Well, just to have the documentable, I mean, to community members, to
stakeholders, I mean, I think it's terrific and I think it's just it's just exactly what we need at this point when we're struggling to reconstitute this council to get the word out. And we struggled over not extending the
uh challenges uh section uh too much because again, we only included a brief overview of the most I guess commonly discussed issues. um as it pertains to our ordinance, but there have been many recommendations uh concerning uh why I feel anyway that the ordinance needs to
change and it isn't based on anything uh frivolous. It's not it's it's essentially based on me attempting to implement some aspect of the ordinance but met resistance. So, I mean, as it pertains to, you know, whether or not we
have subpoena power, in actuality, it it required me to actually request a meeting with the uh chief justice in Charlottesville to have a sit down. We had to submit questions in advance. Um, as well as a copy of the ordinance and when we finally sat down with him, there was there we probably walked away with more questions than answers to be honest
with you. Um, so there was a lot of concern. So we we met with the Commonwealth well I met with the Commonwealth attorney very briefly to ask very specific questions pertaining to a to a section that's contained in our operating procedures on how it is we're supposed to address um the
possibility of a criminal complaint um his response differed immensely from what it is we have in our in our procedures. So what it tells me is that a lot of what was put into these documents um the individuals that were responsible for actually complying with that were never conferred with um or
maybe there were different parties that were in those positions at the time but they just don't they don't align. Um so so that is an area of concern and the problem is still this. We still have two documents which is the ordinance specifically that I'm addressing and the
operating procedures that require the creation of additional documents before we can do the work and it's unnecessarily burdensome when there was a lot easier ways for us to address that. And the bulk of what we tried to do and
we tried to highlight that in our two two 2024 um annual was to show that again there were different ways for us to do it. This is what I recommend to fix that. Um but there are still things that we're not in compliance with that are outside of my control.
Any other questions for this? Thank you again. Looks like a PhD dissertation. We spend a lot of time sitting across the table from each other just talking through sections back and forth constantly trying to get it both
accurate, factual, and meaningful. Right. Make it valuable. Exactly. Great work on that. And I'm I'm going to keep saying that and keep thinking about that as as we keep engaging with the document. Um, you know, so really truly
great work. I hope I hope it just makes it easier for the use. Honestly, if nothing else, you have a template now for future annual reporters. Right. Yeah. The 20 that's why and hopefully that's why I understand it took the time it took. The 2023 one was more of a rush job and it was older
information that, you know, it wasn't as directly relevant. I wasn't, you know, here and um, we had less just recorded items and data. So we did a lot of work in 2024. Yeah,
I saw some actions and I can thank you. Um any other matters vote for journment unless there's anything else? One question. Yes. You know, you plan on having anything
far set up like you would last year, not this year. As far as I guess getting out, you mean community outreach? Yeah. I just wanted to know. I mean, I heard I've heard that that's
Okay. So, I'm not making any long-term plans obviously. Um hopefully Mr. Walker will be here. I don't anticipate being here beyond next month. And so we we we are keeping tabs of all of the community
events that are happening. Um so and that is that that will and is the intent. Okay. So we have been doing the work. We have been ordering uh we have things to distribute uh who will be here to to
participate in those events obviously um that that I can't tell you. Um there is a calendar of events. I know I I this this computer that I got from the city I'm having problem with it again. No I I I'm sick of this computer. I
think when I I decide to go, I'm going to sl this is make the third time I think I went to get this thing. Maybe we can ask um for them to maybe replace that with one of the other ones that we have sitting there. Because I can't I once I set up a
password in this state thing I know I'm not kicked out of it again because I know you have to do it every so often. But I mean, I get it today. Two days later, I go and get in it and I can't get in. I mean, we can submit a a ticket, but we
would need to know from you when you can go with the with the laptop to maybe it if it would work, I would like to join and that way I'm cuz you know, I used to work in this area. So, I'm I'm flexible. I just have to uh
just make sure I don't have anything going on. Yeah. Yeah. Well, I'm happy to be to your convenience and join with you. That way, I'm hearing what they're saying as well. Yeah, I don't know. Those four time I go back over again. I have a suspicion. I know what the
problem is, but I won't I won't assume. And it's not it's not related to user error. It's not it's not that's not directed to you, Mr. Dylan. I can I can get on my computer they do what I Yes, sir. I think I mean um on the other thing uh
that I I was going to say that u I don't know but this meeting they're supposed to have a meeting tonight for about the shooting was over uh fill it I was supposed to attend
um I was hoping that my um president of NAACP would go but he didn't So anyhow, um I was asked I was requested to come by some people public, but I
I need to get and do a little bit more investigation into this before I could commit myself to something. You know what I'm saying? So uh maybe request to sit down with a chief with the chief, right?
That's it for me, sir. Thank you. Thank you. We off the time check, though. 7:18. 78. Still 7:18. We're closing out the meeting at at what time?
Thank you.