Um this is the June meeting of the police civilian Charlesville police oversight board. I'm Jeff Frasier the chair. Um the other members are identified by their main boards. Uh let me just briefly go
over the rules. Uh we we adhere to respectful conduct. Treat other attendees with courtesy. Listen actively. Avoid any interruptions. Refrain from personal attacks on time for language. During public comment for which there are two periods. Please wait for the designated time to
provide your comments. You can do that either here in person or online. There's a threeminut time limit. When you speak, please state your name, your organization, affiliation, and whether you're a resident of Charlottesville, Al County, or another jurisdiction. We will
not enter into dialogue during public comment. We won't be responding to questions. You're free to make comments. If you have specific questions, please direct them to the office uh during working hours. And you can also submit them to our um email address which is pcco
charlesville.gov. Um so I would like to um let's see we have to call the role please. Sure. Mr. Walker. >> Uh Mrs. Lynw Kelly. >> Mr. Lefave >> here, >> Dr. Frasier, >> Dr. Dobson
>> here, >> Mr. Fry, >> Mrs. Reeves >> here, >> and Mr. Vaughn >> here. >> And I just let you know, George um Mr. Dillard indicated he would be away this week. So, >> that was expected. >> Okay. >> Um I would like uh to uh get a motion,
if you'd look at the agenda, I'd like to get a motion to approve the agenda for tonight. >> Thank you. Second. All in favor? >> I. >> And then the minutes of May 14th, which Mr. Walker included in the packet. I don't had a chance to review them in the
email. Any changes, additions, exclusions. And I get a motion to approve the main. >> Second. >> All in favor? >> Mr. Walker, you have a couple of announcements.
>> Yes. Um, I know I've mentioned this all the time, but the calendar link I've been I've been starting to update it again. I always add everything that Sergeant Thomas sends out so we know about when CPD events are happening. Um, so we can potentially join in on those. Uh, today um um Dr. Dobson and myself
went down to um the Rabana River, joined on the community walk. Like one of our missions, I'm going to talk about this later, is just to really start attending regularly. Uh that's an area that I've always wanted to do better at. Um, but just collectively as a board, um, just so you know what's going on with the
police department and those events, the calendar is updated. Al, oh, it also has my dates when I'll be out of office for the next couple weeks. So, I'm doing some some time at home, some time here, trying to keep a balance and keep my wife happy. [laughter] >> Um, so the other thing I was going to
mention is the IT security training. Some of you may have not caught it and it I do blame myself for this because like I wasn't paying attention well to this either because of everything. Um but I think three of you are currently deactivated. Uh >> and I we'll talk after. Um but uh
>> it's a very Yeah, it's a very easy uh thing. It's it's you probably have to stop by the office and I'll just call it. They'll reset your password and we just got to do the training right then. Super short. Um, it's just like an annual security training. Again, my bad
because I didn't send any reminder or anything because I wasn't paying attention. So, um, no no hard no feelings on that. Um, and then the ride along reminder, you know, I sent the form in the last email. I'm happy to provide a physical copy, but that's
another goal of my my own as well as hopeful for the board to get on some ride alongs with the department. Um that's I think an important part of our understanding of all sides and objectivity um understanding what an officer is going through when they're on
the on the call. So um the form if you fill it out and send it to me, I will then just initiate an email with Sergeant Thomas and we can coordinate from there. It would be good to have some dates and times ready to go so that I can just forward those to him um and just get you talking to to Sergeant
Thomas who will get you get you scheduled. So, and um you know, this is something that's been on the agenda for a couple months. If if folks would really make an effort to get that done by the end of uh end of June, if possible, July at the latest, it's really important. It's a really valuable
experience. And it would really um you'll find it very informative. So, let's make it a priority if we could. Please >> check the weather for days that are not 98 degrees, >> 110 degrees, >> although they got to be out there. So supper in that >> you really want to understand you got to
do it on this hey good condition. >> That's what I was going to say. >> That's what I was going to say. >> Full uniform. Right. >> Can I pop in real quick too? >> Yeah. So, I was just going to mention that um yeah, so for the Ravana trail um
walk that we did today, um even though it was brief, you know, just like an hour and some change, um [clears throat] it was really helpful to just get more context to a lot of the interactions that happened, a lot of the uh whether
it's just kind of the challenges of the public as well. Um, so I think even just beyond like yes, it's nice to get out and do outreach and get people to understand what the PCOB is and that that sort of thing. It's also really important for us, I think, to get out
and understand the context in which police are interacting with the public. That makes sense. Um, so that whenever you hear uh, you know, someone is uh, reacting a particular way um, you actually understand that context a
little bit better. Um, so this is just like a little bit of again it was just one hour but I thought it was really useful and I think that is almost it's like essential for us to all be doing that or else we're going to be operating with just about no contextual knowledge
on anything which is not good. >> Yep. Anybody else have announcements? I >> I was going to ask that. Anyone else announcements? >> Please check the calendar. There's a bunch of stuff upcoming. Um, and the more we can get there, the better in terms of our community outreach. Uh,
first a public comment. Anyone here? Remy, anybody online? One person in the online audience you'd like to speak, put the raise hand icon. Chair, there are no hands raised. >> Okay. Thank you.
>> Thank you. >> All right. Well, I'm very pleased to welcome our chief, Chief Kasis and some of his staff. Um, and he is going to and they are going to share with us sort of an update on the technology being used by
the department and um I have some questions for you chief. So, >> absolutely. >> Take it away. >> Well, first for first foremost uh chairman Fraser, thank you for having us chairman and and the board Mr. Walker. I'm going to just introduce some members of my staff that are here. U I'll just
start with Captain Tony Newberry, captain over our professional standards, Lieutenant Ronald Stamons. He is the lieutenant within professional standards as well. Uh to my right is Jonathan Sed. He is our uh he is our software guru call him. Um so I've asked him to come
talk about this stuff because I am not a software guru. Ashley Mo is also a software data guru and um so she works in our in our u in our area that is all
things data really. So and then uh Lori Saden is our u crime analyst who um kind of runs our constant meetings works with our investigations on uh intelligence and um and kind of putting all the data together. So,
>> welcome all. >> Absolutely. And and they're they're great. They are what I believe probably some of the best in the business and u I'm lucky to have them uh working with us. Um I wanted to come and talk. We've we've talked a lot about um technology.
You know, there was the conversation and the whole thing around flock and license plate readers and that's still a very big conversation and but when we talk about data and and intelligence uh not intelligence but um but u
you know just technology in general it can be a sensitive topic right and it's just constant balancing act of making sure that we have the most up-to-date technology that we possibly can that is out there to help us do our jobs and do them more efficiently and effectively
while also balancing the privacy rights of folks and not being too overburdensome with it. And it's a delicate balance. I will tell you and I I say this anytime I have a conversation um when it comes to policing just in general, I feel like as a profession, we
have to be very careful that we're not moving faster with this technology than our communities actually understand it, >> right? And and so I think opportunities like this are key to one uh let me explain to our oversight body. What do
we have? What are we using? What is the you know what what are things that we have that we're not using? Um and and kind of what of our what are our needs? What are some of our challenges? And I'll just start by just saying we talk a lot about evidence-based policing. In
order to do that, we need evidence. In order to do that, we need data. And we need the data to actually tell us something and make sure it makes sense. And you'll see it towards the this during this mostly towards the end of it that that's a big challenge for us because we have data. We have it all
over the place. Problem is having it make sense and and bringing it together. That's a real challenge for us and we are very far behind when it comes to that piece. So, um I will stop but and um we're kind of going to kind of go right down the line here. We're going to
start with Jonathan. and he's going to talk about Axon, which is our probably our largest piece of technology that we have, and it it there's a lot that kind of falls within that Axon bucket. >> And then I'm going to have Ashley talk about our records management system,
which is not Axon, it's a totally different system, and our CAD system. And then we're gonna have Lori talk about the different crime analysis software stuff that she uses and has which is also a different system and she has to kind of plug and play all our
other systems. So you will see the complexity of it. With that I'll shut up and I'll turn it over to Jonathan and let him go ahead and begin. >> Thanks Chief. >> Yeah. >> Um hey everybody again I'm Jonathan say um I'm going to kind of go through this a little fast and feel free to stop me
and ask any questions. So there's lots of technology we use through Axon right now. Um this is all based on what we currently have. We have bodywn cameras. We have dash cameras which is the new fleet 3 system. We have virtual reality training headsets, drone first responder
program, community link link, also known as my 90, and then Axon standards. So I'm going to go through each one of them. Some of the things we use them for, some of the things that we're not using them for as of right now. Um first one, bodywn cameras. Everybody knows they're recording the interactions the
police are having with uh the community. Um some cool features that Axon built into these body cam uh cams I think are cool is there's AI features now that's built into them. Um these AI features you have the Axon assistant, the
translation and then policy chat. So starting with the Axon assistant if officer just ask random questions like where am I right now? Let's say they got lost, don't really know where they are for whatever reason, they were just in a foot pursuit. They could ask their body cam, where am I? Their body cam would actually tell them their location in
real time. Um, that's just one feature of the the assistant feature. The translation I think is the best out of all of them. Um, whenever you have someone that isn't English- speakaking and speaks, let's say for example, Spanish, uh, the officer would be able
to speak in English to the body cam and the body cam will translate that to Spanish in real time to the citizen. And then also in reverse, so the citizen will be able to speak in Spanish, body cam's going to pick it up, and then the body cam's going to relate that
translation in English. Um, there's over 50 uh languages that it's translating now. There's German, French, um some of the Arabic languages, those are a lot more difficult with dialects, but there's over 50. Um and then the last one, very important, is the policy chat.
So again, we're currently not using these features as of right now. Um the policy chat allows us to do a import of all of our policies and then the officers will be able to ask a body cam about the policies in real time. So let's just say they have a question. and
there's a individual they just arrested for drunk in public, for example. Um, if they want to know when that individual needs medical treatment based on the policy, they could just ask the body cam based on policy, when do I need to provide medical treatment? Obviously, if
there's obvious injuries and so forth, officer should be able to do that. But just if there's any random question, they're going to be able to ask um, and the body cam's going to relay what the policies say, what our policies say. Can I just chime in on the body cams for a second before we go further? So, and and I think a lot of people don't understand
that our body cameras are recording all the time, even if you hit it. And I say that because when an officer gets out of a car, turns their body camera on, it automatically goes back 30 seconds, right? So, it is constantly recording
that data. And I think there's there's a misconception out there. >> Dash cams too, Chief. >> What's that? >> Dash cams also doing >> I believe they do. Yeah, they do as well. They're always recording as well. And they go back, but it'll go back 30 seconds when once it's turned on. Um, and the data, correct me if I'm wrong,
the data for this, all of this are held in um AWS CES compliant servers. So that's Amazon Web Service servers or um that are CES compliant. >> So that was my question had to do with encryption, Jonathan. Highest high level of
>> Yes, it's all stages compliant. So, um, it's top-of-the-line servers that Axon uses. Uh, I mean, they're a worldwide company, so they harp on security of data, and our data is our data. So, nobody else could access our data unless we give them permission. >> But it's linked to a server somewhere,
even in real time if I'm on out on the street, >> but it's still it when it goes from me to the server, it's it's all encrypted. No one can tap into that. >> That's accurate, sir. Is there a margin a margin of error when it comes to translation as far as
dialect is concerned? Um even in a place um like where I'm from in Baltimore, the east side to the west side speak totally different language. >> So is there a margin of error when it comes to dialect or check and balance in in place for um those many languages that have those kinds of nuances by region?
>> So uh long answer short is no. But we have seen testing of the body cam. We are going to be doing testing of the body cam to audit it. We're going to have policies in place where we have to routinely audit the body cam. Uh the
translation features. So um and chief, correct me if I'm wrong, but we're going to we're going to do it starting with a testing phase where there's officers, let's say for example, we have a Spanish speaking officer. They speak fluent Spanish. They're going to get the service turned on first. We're going to have them go out and use that service speaking in English, but they're going
to be able to understand what the other individual is speaking in Spanish and they're going to go back and audit their body cam and real and say yes, a body cam was accurate or no, the body cam wasn't accurate and they're going to report back to me and I'm going to report that data up the chain. >> So, we do have some measures in place to
ensure that it's accurate. >> What are the obstacles to making some of these other features active? You said some of them more active. >> I'm sorry. obstacles to said you explain translation stuff but things like why why is the policy option not
>> so it's just a matter of making sure our policy is drawn up make sure it's >> right process of of writing policy is also important make sure that's done correctly you all obviously would be would would have a chance to review that as well um and then just just
implementing it um we want to kind of move slow when it comes to especially the um translation piece of it. So, we'll use like do that as almost as a pilot with Spanish speaking officers using it to make sure we understand what the accuracy is of what what we're getting. Um the policy chat is an easy I
think a lot of that is going to mostly be just uploading the data of our policies in general. Um and um the axon assistant again that's something we'll probably implement shortly as well. I don't see too many issues. >> Chief, we'd very much like the
opportunity to look at those policies. >> Absolutely. >> Down the pipe on that. >> Absolutely. >> When it comes to the use of artificial intelligence um concerning these systems, is there wiggle room for
we what we know about AI right now is that a large portion that's being used, including during with AWS, is biased. It's racially biased. um it's regionally biased um and it's biased by country as well. So the information we may get back
is not always accurate. Um what are the checks and balances in places to make sure that um the systems that we use or are listening to to guide us while we're dealing with our citizens are going to keep them safe. >> So again, that's when our policies go in
effect and also auditing this data ensuring it's accurate. Um, I would not want to put any technology out on the streets for the police officers to use that we're not certain that it's going to work properly. So, I totally understand your concern about the AI features. Um, what I will say is I use
this feature myself testing it out and stuff and it it works very well. I can't guarantee 100%. And I don't think anybody can, but um that's why it's so important for us to audit the the body cam footage and make sure that the language is being translated properly and also the policy chat and the the
Axon assistant making sure the stuff is working properly. But we have to use it to be able to do that. >> Yeah. Because a lot of citizens hear AI, they think I robot. They [laughter] did. And [clears throat] look, AI, I will say and and again, I'm still learning about the AI is really in like all of this
stuff. Like there's like we couldn't have a if like I don't think you can get a body camera that doesn't use AI now, right? I mean, it's this is this is it, right? So, >> it's real conversation, you know. Um, and the whole AI stuff is going to
continue to progress in in different ways. And so, we just got to stay on top of it. I think uh sound policy is very important and uh appropriate oversight. >> Yeah. And and we'll have some input on that for sure.
>> I may betray my ignorance of uh AI generally, but is does Axon own the AI model that it is using or is it plugged into one of the the bigger players? >> Yeah, it's plugged into one of the bigger players. Um still going through the secured AWS servers, but it it they basically have a partnership. Um it is a
closed language model. So it's not learning from our data. Uh which is always a good thing, right? We don't want our data used for other agencies or any other entity. It's a closed learning model. So our data stays with us. Nobody else gets access to it except us unless we give permission for that.
>> All right. >> You know which which they're using which AI system. I'm sorry. >> I don't know the uh I know it's chat GPT. I just don't know which model. I want to say it's the most updated one, but I I don't want to give you wrong information, but I know it's chat GPT.
>> All right, I'm going to keep going. >> So, the next technology I want to touch base on is the fleet 3 system. So, the fleet three system is the dashboard cameras on all the patrol vehicles. So, right now they're recording footage. Officers when they engage them
themselves, they press the button, they engage the lights, sirens, bodywn cameras where they pull their tasers out and activate their tasers. It all engages the fleet 3 camera and it automatically starts recording. Just like the chief said, it does go back 30 seconds in recording time. Some of
>> I apologize >> also or video with you. >> Yes, >> both. >> Both. >> Um, so the new technology that we just got, the things that we're not using on it is the ALPRS, which is automatic license plate readers. Um, these are
cameras that are in the vehicles. They're not stationary like the flock system was. They're in the vehicles. Uh patrol officers driving through the streets. It's scanning tags and only giving hits on certain uh things. For example, someone that's armed and dangerous and there's already a be on
the lookout into in the computer system, somebody with active uh restful warrants, somebody that's not licensed driving, stuff like that. It's uh meaningful things that it's going to alert the police officer if it uh
catches a license plate. Right now, that system is turned off. Um, but it does have the ability to do that >> and it's included in what we've purchased and so there's no like cost. >> Does council have to approve that getting turned on, chief? >> I would probably ask them to or
something just because the conversation around ALPRs in general, whether it be flock and all that. I I think that would be the appropriate and responsible thing to do. >> And and one of the things about Axon is their data. Again, that data doesn't go anywhere except Charlottesville and
other agencies. If they want to see that, we have to give them permission and our policies would dictate if we do turn it on. >> And the the other piece, you got to remember the data, it's the same. We're already the using Axon. That's our body camera. All the body camera footage will
be go would be going into the same AWS C compliant servers that uh we already have. How accurate is the location features uh or the geolocation of fencing with that when you come to officers who are on the move? >> What do you just mean the location of like their vehicle?
>> Not just their vehicle, but when they're out of the vehicle, maybe in pursuit, maybe, you know, changing from one scene to another, transferring from one group to another, how accurate is the location? That's right. >> Yeah. So, the fleet camera is only going to pick up location of the vehicle. Now, the body cam also picks up location. So,
as long as they have their body cam on them, we're going to know where they are at all times. >> Do they have the option to turn the body cam off? >> No. >> Thank you. >> That actually leads into a question I have, which is, so it's very charging from the community. Um, this is mainly to chief copious. Um, body cams, also
the fleet cams, they're not just monitoring the community, they're also monitoring the officers. Okay. um how just generally speaking, how would you say Charlottville officers have engaged with that, reacted to that, felt about that? Because I, you know, I know stories of um
there's a this is a while back, but a major police force would not turn on their their their location services because they the police union wouldn't allow it because they felt that they were being overmanaged. Um that's yeah what's
happening here but you're talking to officers who are dealing with this and they also have concerns about AI and being tracked and all that. So >> yeah it's a great question. So I could tell you I've worked at other agencies so I was in Alexandria where I spent most of my career warrant and here and I
will tell you that I I think if you ask most officers they probably wouldn't do this job if they didn't have body camera. I think it's it's to that point I could tell you I I I would not work the street without a body camera. There's no way. Um it's just the
it's just such a wonderful tool. I I'll be honest. You know, it's it's just something now that is just embedded in our culture of of law enforcement is that you have a body camera, you use it. and and you know for us it's for for the officers I think if you ask most of them
um you know if there's a complaint filed or something like that you know James has has access to to our body warm camera system he reviews stuff it's just you know you you get answers right away and and I think that's a that's a key to it you know um so no we don't in my
experience I have not ever had any push back from anyone wanting to uh wear body cameras um probably about 15 years ago when we first before body cameras, we had um like these locators in our cars or whatever and yeah, everybody started
like losing their mind over it because oh my god, sergeants are tracking what we found was the officers were tracking the sergeant more than the sergeants were tracking the officer, >> right? And so and so it's just you know that's look these phone everybody carries a phone you could I mean I think those days are probably behind us and
that it's just an accepted piece of the job now a good question. Thank you. >> All right. Next uh we're going to go over the VR the virtual reality training headset which is probably some of the most coolest technology we would have.
Um, so the VR headsets great for officers trainings, uh, community engagements. Um, when it comes to officer training, it it provides a realistic training. Uh, it it puts officers in the scene of certain scenes that we choose. We get to dictate the
training that they get. They're able to use their tasers, firearms. These aren't real tasers or firearms. They're they're like fake gaming ones, but they feel just as real. and they're able to utilize use of force training in a safe environment. Um, and then obviously the
community engagement aspect of the VR headset. This allows the community to put these on and see what officers have to deal with when it comes to the verbal stuff they deal with, just talking to people and also the use of force um aspect of what the officers have to deal with. >> Are you currently using it, Jonathan?
>> Yeah. So, we just got our new set of VR headsets. We're about to do training next month with an Axon rep. they're going to come down and do the training for us. Um, if anybody's used VR here, it's it's kind of easy, but it's also it could get you sick a little bit. So, you got to do some training on it. Um, but
we do have them and we we do use them. Yes. >> Does it have any physical feedback when you're using it? >> Like feedback? >> Um, I know that the tasers and the the weapons are not real, but do you feel something when you engage with the VR?
>> Yeah. So, um, something cool that they did with like the the firearms, they're not real firearms. There's no projectile that comes out of them. They're actually white, I believe, in color. Um, but it does when they pull the trigger, it does give them a feedback of them pulling the trigger physically on the on the
firearm. And it it also gives that feedback through the VR headset. So, if somebody decides to shoot in a shoot or not, don't shoot situation, they will be able to feel that. >> Awesome. Thank you. >> Yes. >> All right. The [clears throat] next uh technology
we're going to go over is the drone program. So, currently we have drones. Um we have drones through our special response team. They're miniature drones and um they're able, for example, let's say there's a hostage or a barricade situation in a house or any type of
building, they're able to fly this drone in the building instead of putting one of our officers in danger or even the suspect or the victim if it's a hostage situation. They could fly the drone safely into a building, maneuver around corners and into small rooms. The drone
is probably about that big. Um, and it's very good quality, and they're able to talk to the suspect or the victim and, uh, have that two-way communication. They're able to get a layout, a blueprint of the building if they need to if officers do have to enter. >> There's a visual, Jonathan.
>> Yes, there's a visual screen. Yes, sir. Um, and we're also able to stream those visual screens to our computers at a command center or something like that. Um, so yes, there's the ability to see it all in real time. >> Yes, sir. >> Uh, did do you have a policy for when
that will and will not be used yet? >> What is that? The drones >> with the SRT team. The SRT. Um, I >> I believe it's in their SOP. >> Yeah, the policy for that's written before. Yes. >> Yes. Yeah. And then there's also the
standalone drones that we have are we also have a drone team separate from the special response team and they get called out for various reasons. Missing individuals, endangered individuals, wanted subjects that ran from the police officer, you could fly a drone up and
you could get a little bit better of visualation uh from an aerial view and it's just much safer for the officers. Now, the program that we don't use currently, but we do have is our drone first responder. It's the DFR program. I
don't know if anybody ever heard of that before. It's new technology. It's been out for a few years now. Um, so basically we we receive three drones and these drones have housing and it looks just like that picture behind you. in that top part of the housing, it closes
so the drone stays secure and then when we decide to fly it, it opens that housing. The drone goes up and flies to the location of the call that we have. So, there's a lot of great tools that we could use for this DFR program and lots of agencies throughout the country are currently using them. They're using
clear calls where officers weren't really needed. They're used to gain intel before officers get there. For example, somebody calls 911. They see an altercation happening outside their apartment or something. Um, they might think they saw something in somebody's hand, could be a weapon. They don't
know. They're frantic themselves, seeing something happening in front of them. We can get a drone there, most likely faster than a police officer. And that drone can scan the area and also visually see if there's any weapons. There would be a pilot behind it that could tell us, "Hey, I don't see any
weapons in anybody's hands." That's going to give the officer real time feedback before they even get there, which if any of you guys have done ride alongs where there's uh a crisis situation, the officers, they want to know that stuff before they get on scene
because it changes the whole game of the call, right? It changes how they're going to respond to that call. If there's a weapon, they need to make sure the scene is safe and everybody's safe first. If they know there's not a weapon, yes, they make sure it's safe, but they don't have to worry about that weapon being present. Um, and again
going back to being able to clear calls, there's so many times that we get calls where there's just somebody walking down the street and somebody sees them and they think they're suspicious for whatever reason. You could imagine what those calls go like. This drone could clear that call if somebody's just walking down the street. There's no reason why we take that resource of a
police officer off the street from doing routine patrols or talking to citizens on the side of the road or anything and send them to a call that's not really necessary. And then what is that going to look like to the citizen that they're getting called on where they have to engage with a police officer that they
probably don't want to engage with. So the drone can be used to clear calls also. Um this again is new technology. We do have it. We just haven't implemented it. >> Is the plan to implement it? >> Uh this would be something I would also speak with council about too. Yeah. So
the other piece of is, you know, we have we have the anchor team which stays incredibly busy. And I think we want to get to a point where we not only just have an anchor team, but that we also have a team that doesn't have a police officer on it. >> Okay. But right now, because when you
are responding to a mental health case, you don't know what you're responding to. They they are very dynamic. You have no idea. A program like this would allow, you know, the call comes in, you get very very limited information on when you get a call from dispatch. They
that team that can go up and say, "Okay, well, I don't we don't need a police officer to respond to this. We need this to respond, right?" So, and and even now, you know, absent that team that we're talking about, it may be something that fire and rescue needs to respond to,
>> you know, and this could and it could prevent a police officer from having to respond and be there. And so it really is, you know, the the agencies there there are, this is something a lot of agencies are going to. I think Fairfax County is just rolling theirs out, their their first um their drone first
responder program. Um but it's it's very effective, especially >> cost effective, chief, in terms of officer time versus drone time. >> Well, that's another question. I've been getting that question a lot lately about how many officers do we need on a department and all that kind of stuff. you know, this is something that could
help supplement staffing in a big way, you know, um, so, you know, when it comes to efficiencies and costs and all that. So, it's a bigger conversation before we were to implement something like this, but, um, I do, you know, um,
I'm always hesitant to try to take the human factor out of things because I think that's important as well. Um, but I also want to make sure we're sending the right resources to the right places. And more often than not, it's a it's a police officer going to do something
that honestly could be another resource. So, >> the um drones are a really hot topic, especially when it comes to law enforcement right now. And um what I do know is that in a lot of the smaller schools um just like here at PBCC, they
do have programs that provide grants for people to train and be certified by the FAA to f fly these drones, but they often get cancelled because of low enrollment. Is there any initiative for the police department to help engage our community and in maybe looking at that
as a career path? Yeah, I mean we have our our drone pilots are certified the ones that we currently have and like I like like Jonathan said, we use it our special respon response team uses it. So, you know, I give you an example for like a search warrant on a house or
something like that, right? Before we, you know, back in the day, we roll up, you know, knock on the door, nobody answered. You have a search warrant and you're breaking in the door and you're running in the house and we all know what happens sometimes, right? Right? I mean, you know, we could talk about those cases. And so now when we have
this type of technology, you know, we could send a drone in for say, okay, is there a threat, right? Knowing before we even go in. And so, um, yeah, there's there's a lot of uh good uses for it. And we've we've had a lot of success
using it for major events, you know, we we could put them put them up so we know where we need to be and when. And so, um, but yeah, we we currently have certified pilots, but um, but yeah, we could always, you know, if we were to implement something like this, at least the first responder program, we it would
be something we could look at. >> Thank you. >> Two questions, which I think I know the answer to. >> Okay. >> Which is I would guess that the drones are capable of doing two-way audio. >> Yes. >> The other one is, has anybody looked at comparative response times for getting
an officer on the scene versus getting a drone in the air scene? Yeah, it's going to depend on distance obviously for the drone. So, we have three of these housings and drones depending on where we put them within the city if we do utilize them. It's going to depend on that. So, I mean obviously if a drone
can get there in a minute and the officer I don't know what the response time >> 3 to 4 minutes is about the response time. That's still every second counts. >> Yep. So, you're you're looking at a drone. Let's just say for example it could get there within a minute compared to an officer getting there in 3 to four
minutes. the drone can scan the scene and the other person on the other end of the drone uh controller can see what's going on and relay that information within those two or three minute laps to those officers. So, um yeah, I mean a
drone is always going to be able to beat out an officer unless the officer for whatever reason is right there when the call comes out. Obviously, the officer will beat in that aspect. >> The drone operators, are they also sworn personnel? >> As of right now, yes. They don't have to be.
>> Yeah. >> Question. >> Yes, ma'am. >> So, the drone is only put out if there's a call. It's just not wandering around in the air. >> And we get to choose which calls it goes on. >> So, it's not every call unless we decide that. Um, but yes, that's accurate
>> and that would all that would be built into our policy as well. >> Would that be the shift commander chief that would make that call? it. Well, it depends how we built we don't we haven't built out our drone first responder policy because we're not using it. >> Um but yeah, I could I could see that
being in there. Um you know, there obviously lots of lots of nuance that would be uh put into a policy for that. >> I have an additional question on two-way audio. uh the two-way audio is it with the is the way of you know you have
house drone officer outside the house and then the drone operator could be you know theoretically anywhere is the audio going to the drone operator or can the officer who's like standing outside who would be prepared to go inside or
whatever can they be the person talking through through the drone >> so the I'm sorry just to confirm you're wondering if somebody else who's not operating the drunk can and talk. >> Good drone. >> Um, I would have to get back to you on that. I I I know as of right now microphone
and speakers built into the handset uh controller for the drone. Um, that's interesting. I I didn't even think about that question. I will find out and could get back to you guys about it. >> I think it would be relevant was it because you said like they don't have to be sworn officer as well if they're, you know, suddenly doing hostage
negotiations. >> Yeah. in a situation with the SRT deploying a drone. I I believe it's in the policies that SRT operator is probably the one that's going to be utilizing that and their sworn personnel. But when it comes to the DFR program, I'll look into that. I'll get
back to you guys. >> So, the next technology we're going to talk about is the community link my 90. Um, so this is more of a community engagement and also an internal engagement uh basically app we use. So
we could build out surveys and questionnaires and we put those surveys and questionnaires out to the public and internally um uh talking about internally first. For example, uh let's say the chief wants to know the officer's morale, how everybody's doing, certain things like that. the chief will
be able to build out a survey and send it to the CERN officers and uh get their feedback. It could also be anonymous. Um so the chief could just send it out to everybody and anonymously the officers, sergeants, lieutenants, so forth, they could give their feedback back to the
chief. Um but the biggest thing about this is also the community survey. So right now we're currently using um >> guardian score. Guardian Score. And uh with Guardian Score, it has the surveys built in onto the the cards, the business cards that the
officers hand out. We're going to be able to do the same thing. And then we could also customize the surveys to whatever we want the community to answer, like whatever questions we want the community to answer. And um we build those out in uh my department. And obviously everybody's input is given.
and we'll be able to print those on the back or the front of the officer's business cards, the QR codes, and citizens will be able to scan them with their phones just like they're doing with Guardian Score now, and it immediately pulls up the feedback screen and they'll be able to answer the questions and give their feedback on
their interaction with that officer. Um, also the acco, anybody that they had an encounter with from the police department. So the last thing um is Axon standards. So Axon standards right now officers they write multiple reports in there use
of force weapons compliance um anytime there's any incident like that they they have to go on our evidence.com and fill out one of these reports and submit it and it goes through the supervision of the police department and then IA and they review everything to make sure it's in with compliance within our policies.
The um biggest thing I wanted to talk about was the EIS system which is the early intervention system. So we started using the EIS system uh recently but it basically tells our IIA department when something is going on with police
officers and when they should intervene. For example, if there's a certain amount of external complaints, let's say citizen complaints on one sin officer, our IIA department will get notified of those complaints, the multiple complaints, and be able to intervene early to see what's going on and see if
there's training that needs to be involved with that officer or policy change or just having a conversation. Um, we have different categories. You have the internal complaints, external complaints, uh use of forces, vehicle accidents, vehicle pursuits, and all of
those it's based on a metric. So like use of force, um if it's I believe it's three within a six-month period, if an officer has three within a six-month period, it will give an alert to our internal affairs to review that officer's body cams and so forth. find out what's going on, see if there's a
training issue that we're having or a policy issue and see if we can get some early intervention on that also before a mistake has happened uh later down the road. >> And I will say this, the early warning system is something that this body brought up when I first got here. It's something we've been working towards.
Um, and it's, you know, it it's a great it's a great program because it it it'll identify trends as well. You know, I mean, there could be, you know, the officer may have three or four uh use of forces in a in a certain period of time and and we get an alert from the system.
Hey, got to look at this. And and it could be that they were all just fine. They were all within policy and and reasonable, but maybe there's something else going on in that officer's life, right? Or maybe and and it's an opportunity to bring the officer in and say, "Hey, you know, these are all within policy, but hey, something going
on." they received a certain amount of complaints for rude and discourteous just, you know, they could have something going on at home. Who knows? So, it's really a a great way to just stay on top of it and to identify things early on until it's so so it doesn't get to a point where it's too late.
>> Whose job? >> Sorry. Um, who whose job is it to do the kind of data analysis of of what's going through the uh early >> lieutenant statement? Our professional standards folks back here. >> Yep. >> Captain Newbury. Okay. So the data would
go to them chief and then they would sift through it and make some intervention if appropriate or recommendations. Okay, >> that's correct. [clears throat] That answer your question. >> Absolutely. >> That the kind of thing that is triggering frequently or is it very >> We just started it running, right? Yeah,
it's we've had it for at this point maybe a month since we were able to go live because the the Axon part actually took a while to build out because you had to build out each form and then the the metrics for you know what what the thresholds are. There's also a kind of
an umbrella uh metric system where okay, you haven't hit this many. You haven't hit your limit on use of force. You haven't hit your limit on complaint or accidents or pursuits, but you've done like one of each in this. So, we have that built in, too. So, it's like
overall performance. So, um you know, and we get notified in a at least a small group of us with within the department and command get notified when they're close to the threshold. So we can even head it off before they actually cross over. Um but yeah, up to
this point, nothing's been triggered yet. >> So Captain, I was that was my next question. So it's too soon to see any data. Too soon. >> I just to jump in really quick. That's a policy an early intervention system that we have um and the board could take a
look at to see what the policy says. >> We want to do that. Yeah. So >> yeah, absolutely. We'd love to get your input and if there's any recommendations there get rolled out. probably like to have a look at it. Yeah. >> Yeah, no problem. >> Might learn some things over time as it's used for a longer period of time anyways. So,
>> yeah. >> Um I'm assuming we're at the Okay. >> Well, this is just the end of the Axon piece. So, we have two more. >> Yeah. Um so, quickly I I was just going to say I think one form of like oversight is you know looking at this
technology and saying is it aligned with the kind of appropriate service that you know the community is looking for. um but and kind of just you know having opinions about existing technology but I think there's another form where it could even be uh pushing folks like if
you didn't have any of this like whole suite of uh resources pushing you to get those things um and so as I was thinking about even just that um I was starting to think about you know there's so much in terms of records management which I know we're about to get into um where
you could even use early uh kind of detection to see, okay, these are the kinds of calls these people are going on that have details in them that are that, you know, lead to people feeling very very mentally unwell, right? And I think
that that's a way that you could really even if you could find, you know, or use some sort of technology to be able to really get the most out of your record system, right? I think that would be amazing because then you would hopefully be able to also have some early detection there or even a lot of the
other things that you were mentioning. >> I think Dr. Dobson, I think you're speaking to exactly what I'm going to speak to at the end of this. >> Yes, you're speaking my language. >> Absolutely. >> Next. >> All right. >> Tyler, any other questions for
>> questions for Jonathan? I'm done with you. >> Thank you. >> No problem. Thank you. >> All right, Ashley. Oh, sorry. Let me pull it up because I don't have a full That's okay. It's up there. You go. >> Okay. So, I'm going to talk about Tyler
Technologies, which covers our computer dispatch or CAD, the records program, and then the mobile um dispatch, which is what the officers use, CAD. Um so, streamline dispatching. The our CAD
system allows us to suggest the closest available units. It also suggests personnel based on the type of issue. So whether that's medical, police, fire, now we have a mental health response. So that's really helpful. And then it suggests priority based on severity. So
we're making sure that we're um utilizing time and personnel correctly. >> Actually, is that coming out of 911 or does it happen here? Um, so it's actually >> so um
>> the big um CAD system is housed within ECC and then we have a smaller version of it in every officer's car and actually on their phone so we're all on the same sheet of music. Um, so then this allows us to have improved
coordination. Um, as you all probably are aware, we're in a triad with UDA and Admiral County. So, we have access to know where everyone is using um AVL, which is automatic vehicle location. And there's also location on their phone, as
we've already discussed, body camera, and within their cars. So, wherever they are, we know where they are, and we can get them like if somebody might not have um a blood hound to track a missing person, but UVA does, we can utilize those resources in the middle of the
night. Um, so that helps OT and just uh improve services for the community. Um, the other thing that we can do is put in things from public works like if a street is closed off, different hazards in the moment so that we're responding
as quickly as we can. Uh the other thing is that since everybody has access to it through their phones or on their personal computers, we can get feedback from investigations, forensics, records personnel who all have out source
systems to uh input data into that specific call if they're looking at it. Um >> does that have to be requested Ashley? >> It does officer. Okay. uh not requested by the officer but you have um each one of us has different rights within a
system. So like it not anybody could do that but um like if you >> what triggers it so that if I'm out there and you know investigation says something relevant how does that get triggered so I get that in my car? >> So they would put it in there's no the
officer doesn't have to ask for it. So it would have to be relevant information. It's just like the radio very critical at that time information. But if you um know of a suspect or >> the software would dump it in >> and so it would be a real incident log. >> Gotcha.
>> Uh so it reduces human error because again since it's a system built out if a call comes in it reduces if it's a medical call what type of questions it asks. So um we're not inputting all that or the incident number into each field.
So all of that makes the data more easily tracked and we're not um having human error by typing all of that over and over again. Um the other thing about having those comprehensive incident logs is it enhances our reporting and
compliance like um for instance we have to have a missing person in from the moment they call to when it's inputed into the last system is two hours which sounds like a long time. However, we have to get every piece of their um not
only police history, medical history, it has to go if it's a juvenile, we need to notify the school superintendent, all of those things. So, it keeps us honest that that's happening within that time frame. And then those uh incident logs later are used as training pieces to um
prepare for future emergencies. we see what we did well, what we could improve in the future and um keeps us honest that way. Um finally, it increases the safety of first responders. So knowing what help we have access to and how fast it can get there. And then also from the
officer wellness side, analyzing the types of calls they go on. Um, a lot of times if you're dealing with severe domestic violence or calls with kids, we want to be tracking that type of information to make sure we're uh sharing the wealth with that and making sure all our officers are healthy.
>> Okay. So, >> it will be really resource intensive. >> Yes. Is there anything that takes the names of people who are calling in and then checks with the database to see if officer Jones is on duty and he had a
call from that person two weeks ago. So do you check with officer Jones to see if >> so to Dr. Do's conversation mine. So um not like that not not right now. I mean CAD may have if officers have been at that system before. or if they were
dispatched to a specific address before that might come up in the CAD notes dispatch notes as to the address, you know, how many times you've been to that address, but not in great detail. The great detail would be like the records management system, right? Or in um
another S, you know, it's it's kind of all over the place. So So it's not really um operational at this point, but at the end I'll talk about how we can get there. And I'm thinking that wouldn't necessarily change who you send to respond, but it might ping the
officer who had prior knowledge and let them communicate with officer who is is responding to say, "Okay, this guy was really nice and easy to deal with or okay, this guy was high as a kite on." >> Absolutely. And there are and there are programs out there that do exactly that. We'll talk about that.
>> Yeah. >> Actually, another question. On one of my ride alongs, the officer was pulling a a hard copy out of their visor with a bunch of codes to put in. Is that still have to be done manually or does the system code it for them? I mean, how do
you know what I'm talking about? >> Yes. >> Uh, yes and no. So, there um are things that the system will prompt, but you still have to have a human deciding some of those initial. Okay. Um, and that's based on how all of our data has to go
to the state and federal agencies and there's different reasons for that, but yes, >> thanks. >> So, when you're looking at a document management system, there's a lot of features that you want to look for. So, data management on a day-to-day basis, how are you handling that data? How easy
is it to input for the officers? How long does that process take from input to validation by a supervisor so it becomes a full record? searching features, how easy is it to retrieve the data that you put in? We'll focus on that a lot in the future. Um, and again,
how long is that process? Integration, um, how well does your car CAD RMS system work with thirdparty vendors? Pretty much every um, enterprise record system on the market is a conglomeration of smaller companies that they bought
up. So, how do all those programs work together? And at the same time, every uh government agency always has a huge budget. So, >> we're working with we had a grant money this year to buy this small portion,
then the next year we got to buy this one. So, we're always like merging all of these things versus like the Ferrari version of whatever you can buy at the time. Um data analytics, how can we use that data? What does it tell us? Um, and how easy is that to change what we want
to look at and track? If the city council wants to track how many people are wearing a purple shirt on Tuesday, like how can we decide that today versus like is that a long-term decision? Um, collaboration tools. How can we use our
data to help other entities? Uh, right now we're having um an unhoused population issues within the city. I think we know like how do we get those people services and how do we work with uh
social services, the courts um and probation and parole to maybe track risk individuals and move them to diversion programs instead of things that have punitive damages, stuff like that. So >> um the other thing we want to make sure
is that any system reduces um redundancy. We don't want to be doing the same thing over and over. There should be a history tracking of every snapshot of a record. So, how do we house all of that? And then at the end of that, how are we both keeping and
eliminating records as required by law? So, we're not supposed to keep things forever. We're also we need to keep them for as long as they're administratively useful, right? Okay. So, now we're going to go into mobile CAD, which is what the officers
use. The great thing about our mobile CAD system is that it's very uh userfriendly and it has an intuitive interface. We have um touch computers that officers can work
within um it's continuing to receive vendor support from Tyler um so we can upgrade to different things. We're about to do that right now. And um it provides redundancy which is a good thing in this
area to our um lurm sit system which is the records management that uh is housed inside the police department and that's good in case one system goes down we have the other >> chief I assume this is taught to the officer during field training. I mean
it's there has to be a learning curve for this. >> It is it yes it's field training and postacademy training. >> Okay. Um some challenges with the mobile CAD is if you look at this tiny little picture in between those uh light task
bars that's the amount of space that we have data architecture to work within of how many fields we want to track. So while we can customize it, we can't have an officer go through 80 pages of that. That would not um be helpful. The other
thing that we're reduced by is the capacity. So everything in a CAD system has to be based on time because that's how we get to um everyone quickly. So it's not going to come back if you search for something with a thousand
options. It's going to come back with 25 so that um it's not taking up the memory and space for more critical issues. Um, and so that this houses what you need right at that second, but you're not doing any sort of data management or
data analysis with this program. What we use in records is called learns and that dumps all of that CAD data and then officers uh reports and any other information from investigations,
forensics and all puts it into this one system. So theoretically it's capable of storing virtually unlimited amounts of data. However, we'll talk about the challenges. It's a certain type of data. Um obviously it's a central records
management system. So everyone can look at it. That's the benefit of it. You might have to click 900 clicks to get to what you want, but it's there. Um and so it can provide advanced analytical capabilities when regional data is
available. So that's one of the challenges of it that I want to talk about. >> Is the search function pretty effective with that? >> No. No. So >> I've used it some. Yeah, it is. >> It's it's a steep learning curve. I have to >> Yeah.
>> So one of the things that makes me a little bit crazy. You probably can't see this, but there's no age range to search from. So if I know somebody's specific date of birth, I can put that in there. I have to go into the back end of a system, create basically a database to
then pull a bunch of data births so that I can get an age range. And I can do that in my job because I have a cushy office job. That is not something that an officer has to do in time or even my records personnel. They're entering
warrants. They're answering the phone. They're going to the window and we don't have endless staff. So that's a huge problem. The other thing is that like the specificity that you have to search within things. If I want to look at something like a cross tattoo, that's a
very easy tattoo to look up. We all know what a cross looks like. If I put cross arm, it might not look at for it unlet if somebody put in the tattoo as cross on forearm. Most data systems today would be able to match those. Um, but
this is not what we have right now. Is this just antiquated software? Is that what we're dealing with, Lori? Okay. >> It wasn't good when it was new though. >> When in like 2000, >> 1980 software any any companies what they do,
no matter what company is, we it's they give you a system, you purchase it, you do it, and then within you got to get the upgrades, right? And then everything it's it's a nightmare. Honey, >> any any plans for AI to help organize that data?
>> Oh, I'm Oh, there's stuff out there. >> We're gonna I think we're gonna talk about that, too. >> Yeah. >> Um, is this the same thing as like global? Like sometimes I hear on the scanner like you couldn't find this person's um driver's license number, but they'll say I found it global and say that. Is that different from that? Is
that the same? >> It is the same program that we're talking about. So a lot of times um in CAD they need accurate information but we can put in on the learn side of things partial information. Uh we work
with some clientele who are loose with the truth but there's usually a piece of truth in there. So we'll be looking at partial date of birth or um partial names and so that person's feeding that information. However, you bring up a good point about global subjects. So,
one of the things that's really ineffective about this system is that they have what they call global vehicles or global persons and that means that we have had an interaction with them and UVA or Almar County has had an interaction with them and then we've
both vetted that information. So, they consider them to be a global subject, global vehicle, whatever that is. That sounds great except you have vulnerable portions of the population whether that's so socioeconomic they might not have a car
they might not be traveling so we're not getting that data that way um they might be a student who doesn't have any interaction with they might be somebody who's just passing through and like for my job with um community policing uh
requirements that I am required to report to state and federal agencies of like how many interactions we're having with people and that's whether they get a ticket, whether we're just talking to them. I have to justify why we're having that interaction, right? So, if I can't
even pull their um age because they're not a global person, we're the only person who talked to them. I have to go in and manually look at that record and do that. So just for a month, that's a couple hundred lines of data and that's
a lot of time. Not that I'm not willing to do it, but yeah. >> But to your point though, I mean that's just inefficiency. Like everything you're talking about is inefficiency. And yes, if again oversight, right, we're supposed to be looking at the things that seem really inefficient. That seems pretty bad, not only for your
experience as an employee, but for the safety and well-being of the community. Um, and so I I know that there's probably a lot of people when they think data and they think advanced data and they think police, they get a little anxious. But I think the in these cases, this is just a case where there's so
much more efficient kind of alignment of services that could be happening that is not happening because you or your team has to do so much work just to get to the point of identifying the human being that an officer is standing in front of. And by the time you do that, that person
might be like, "Well, I I put them in cuffs because they couldn't get an ID out." Right. Right. >> And so, so it's like that's the kind of stuff that I'm I I hope that uh as we, you know, really pull together great oversight, we can really hold y'all
accountable for doing really efficient work um and pushing y'all to do that. And Ashley, would it be uh just unwieldy to migrate all this data to a new more efficient system were you to be able to afford it? >> That's not a smile. >> I think uh I think that's the
conversation that Dr. Dawson and I were talking about at the end here. >> So what >> there's a lot of efficiencies that are available and there's a lot of software out there available programs >> to do this and a lot of places are. >> This sounds like so >> what's missing is the permission for the
city to print its own money. [laughter] There you go, Andrew. >> So, while we've all sort of griped about this current record system, all record systems on the market kind of are CAD systems first and then records and data
analysis later. And so, they're not the best of breed in that in any way. So, most systems work like ours, which I equate to a ski lift. that decides who gets on together, the path it goes, and where it ends up. What we want to have
is a third-party system that treats all the data pieces like a Lego, and then we can build what we want, how we want it, and therefore it's customizable. >> Yeah. >> And Axon doesn't have this capability uh as one of their pieces.
>> They do. It's very new though. Um and Richmond PD is actually looking to use them. So the the thing with us is because we share an ECC and a CAD whatever we do UVA and ALMAR they all so
we have to all three have to really agree >> when you say agree as in >> we have to use the same system >> like you would have to and would do you collectively procure it or do you have to individually decide >> yeah it goes through ECC
>> they procure it but they're doing it on everybody's behalf >> the LMS is something that ECC owns. >> We own it, too. It's a regional contract, basically. Think about it like that. All of us are in the same contract, but ECC actually holds the contract themselves, and we pay into ECC
for them to pay for that contract. >> So, uh, next slide. There we go. >> Okay. So, um, ideally in the future, we'd like a fully integrated platform connecting police, dispatch, jail, and
the court systems. Obviously, whenever you go into a regional contract, some people win, some people lose. Honestly, the jail probably involves the most in this system. There's things that we would like in records. Um, I do think we
did well with the CAD system. However, I would like in the future, and we'll talk about lots of ways with AI that we can do this, but to have a better optical character recognition program, which is how we turn static data into actionable data. Right now, everything's sort of
flat. So, it's we all went to Greece and had pictures. We're looking at a slideshow of this many people and trying to analyze that data. That's not real efficient, right? So, we want each piece of that to be flexible. um and able to analyze it. And then um
another feature that I would like is a robust auditing system. There's portions of our system that we can't audit right now. And that makes it very difficult from a supervisor's point of view to figure out a where training needs to occur, how we're keeping us accountable,
how we can report that out to you. Um that's a huge issue. And then we need to be able to build in analytics to give you all information and be able to change that at a drop of a hat rather than something that we built seven years
ago trying to make it work today. >> Okay, question. >> No, this was the last slide. >> Gotcha. Okay. So, if Lori, if you could just talk about from a from a crime standpoint, kind of what you're what
you're using and what are some of the challenges you're seeing about putting stuff together. >> So, I use everything that they used to. I can go through Axon body cam footage. I can go through uh learns, I can go through CAD mobile, I can I can go through all these programs and I have to
I have to go through everything everything to get to one place. Um, some of the challenges Perfect. >> Yeah. Uh so some of the challenges uh include uh exactly what uh Ashley had originally that we don't have the
ability to really search our data the way that it should. We have something called the document narrative search. Uh it will not let me filter out by other agency. I can filter by date. I can't look at call type. So I have like a request for um somebody who is
committing burglaries. I could search just by uh you know they kick the door in. Like if I know that that's exactly the MO I'm looking for, I can search there, but I can't I can't search beyond that. I can't say okay I can't search
well beyond that. I have to search in each individual. I then have to make sure it's the right call type by going into each um component that comes up. It's um it's a hindrance to to to what I do.
It really is a challenge. Um, one of the things that I do is we do a comstat every month and we pull uh the data. I've so far spent um a week and a half cleaning the data to get it together.
I'm almost done with it, but it is it is taking more time than it should. So, one of the things that we're bringing in is um data automation and vis visualization. And these are standalone products kind of like an Excel where
it's it's it's a fancy Excel where we can pull in our data. It's not housing it. It's not necessarily like I don't know how to best explain it. It it just is taking our data and spitting it out pretty >> uh making it easy for the chief to use,
for command to use. Uh that will hopefully save me eight days of work. Um, this is, uh, I've I've been an analyst at a few agencies now, and this is the most effort I have to put into
data analysis, and it takes away from me being able to do crime analysis, looking for patterns and trends and and identifying suspects and helping with like cell phone record analysis and things like that. Um and that and again the built-in
analytics and real-time dashboards just having that that flow there um is just really helpful. The officers can go in and say okay I work this week what's my what's the preferred time of day that I should really be out there and exploring
and um not having that workflow from the system um is puts us behind puts us at a disadvantage. Thank you, Lori. So, kind of the if you notice the big theme here is we have a
lot of different stuff. >> Um, and it's really difficult to make it actionable, right? We we talk a lot not only within the police department, but within the community about taking data driven approach to stuff and and we have a bunch of data, but if if we can't use
it, if we can't operationalize it, it's really no good. um we're spending a ton of time um just searching for stuff. You know, the fact that you can't search an age, it's it's just boggles my mind. And and the the frustrating piece of it is there there
is s there are systems out there that you can use that are out that are available and and that a lot of agencies UPD I mean you know the conversation around Paragrin. Okay. >> Yeah. >> UVA uses Paragrin. They share the same system and data we do, but we we don't.
We had a grant for it. For one reason or another, we don't use it. There are other systems out there. There's a system called force metrics that other agencies use, very effective, and it's it it again uh fuses our systems together so that we can operationalize
data. What what you were talking about, Dr. Dobson, about, you know, an officer going to a house, right? They could they could go to a house and they could in that force metric system they could pull up a um that address and it'll say everything that's happened with who
there and they could see very quickly like hey you know what the the you know what really needs to happen here is there you know there needs to be maybe some mental health services need to come here or um domestic violence ser you know like you can tailor your response
based on data and it's real time. Um the city of Rowan Oak uses that program. They actually were down there today looking at it. Um and so there there are systems out there we can use. Um I'm not going to give up on this because I think
it is very important that we are able to give tailored responses to the to the very complex and nuanced issues our officers are asked to deal with in real time. And if there's data out there that
could help us do that, shame on us for not using it and not operationalizing it. And so, um, we're going to we'll keep trying to find the new ways to do it, educating the community on what we want to use and, um, and speaking to to this body and council. But it is, um, it
is a frustrated a a frustration of mine and of my staff that, um, it takes so long to just prepare for a comat meeting. you know, some of this stuff is just so basic that we should be able to to do it and and that's it's a real problem. So,
but any questions? >> Um, data system as well as the system itself has been problematic like a data system. Do you have like SOPs except for your officers so that you don't have like if
for example like one officer might describe a suspect is wearing a blue top but another might describe it as a navy talk like how do you >> how do you solve that >> and that that is >> of training officers >> and that is a challenge how we we talk about it all the time right like how are we classifying a crime and how is it you
know one person may say this is a disorderly conduct call the other person may say that's an assault and like you said the data is only as because what you're putting in it. Um, we just have to stay on top of that. Ashley does a very good job with that. I mean, these reports, they there's a review process for every report and piece of data that
is submitted by an officer and multiple layers and and they'll change them regularly. >> I think that's where AI and computer technology systems help so much though because a lot of times it's a time issue and a personnel issue because a the most
data dump we get is from an officer's narrative. It's where they're really concentrating and putting all of that stuff in. But right now, and how most record systems work is if I want to know this person is the aunt of this person and this is their child, you have to
link all of those in the system individually and tag them. That takes endless amounts of time. Whereas the computer system like he's talking about does that link analysis automatically for you. So those are the type of
efficiencies we're looking for. No. Yes sir. >> API programs that integrate you know pull everything together which I think is coming out of AI if I'm not mistaken. Is that something that is applicable here? >> So yeah as a chief spoke about force
metrics. >> Those are API programs. >> So they use API to get the data out of our systems. So basically the AI reviews all the data and then that's how there's the search feature. >> Okay. Um, and the AI doesn't only review like the name and the date of birth and
the address, it also reviews, just like Ashley was saying, the narrative of the reports. So, it also will be able to search just basically anything and whatever that topic is, let's say they search an address, everything from our
data that has that address relevant will pop up on their screen using some of these systems that Chief explained. Because it seems to me in terms of our role providing oversight that we could go to council for instance and say listen we've looked at this we've looked at the inefficiencies we've talked to
the chief we've talked through spoken and we really want to make a case to use council as an oversight board for for some of this technology. Yeah, I so I I've said this before, right? Like I I think the most the the most important
stakeholder all this is our community, right? And so I look at this board as a bridge between the police and the community. You right, you are that independent. >> I mean I was not aware of some of these inefficiencies till tonight and >> they're significant. They are significant. >> This is this is unacceptable
>> and we but we can't discount the concerns in the community. I think we need to do a better job of explaining it. >> Messaging and optics. Absolutely. But I'm just saying that, you know, there's got to be a better way to to skin the cat. >> Yes, ma'am.
>> Who was selling the solution? I want to know who are the players that are selling a solution because this ob this problem obviously didn't just happen. You've had this this this traffic jam with data for a long time and there are considerations and companies that are being considered, but who's selling?
Who's on the floor selling it to you? What do you mean that to unfortunately has a solution for the sol? Well, there's a lot of I mean there's a lot of even Tyler has solutions. Um we talk Axon I mean there's a lot of companies out there. I mean at the end of the day
until the government starts building these systems. I mean that's what the private industry is for right for making these solutions. And so there's a lot of them out there. You know you typically look at what other jurisdictions are doing and using that are that are testing it. You typically don't want to
be the first to do it right. So, um, you know, but so, so there's a lot of lot of ways and there's a lot, like I said, there's a lot of companies out there doing this stuff. It is a it's a it's a it's a business. >> Have you given yourself a timeline to to close this business is part of the
business? >> Not yet. Because I think process matters and how we do this matters, right? Like getting speaking to this body first, I thought was very important. Agreed. um and you know speaking with the community and then um getting to a point where we're ready to go in front of council and making sure we have the right
stakeholders in the room when we're having these these conversations and we can't be afraid to have the difficult conversations. >> Um and be and be considerate to people's concerns as well. I get it. >> Yeah. and and like Rory's point um was
brought up, you know, okay, what if there's bad content that's going into these narratives and then this is what we're basing some of these like quicker, more efficient turnarounds in technology on. I mean, that's well, Captain M, but you know, that's what that office is
for, right? Is also for that oversight to to say, okay, let's look into this and make sure that's being done at a high quality. Um, and there's obviously there's ways that you could use the board to to do something similar um and come at it from different perspectives, but the alternative again was just
spoken, you know, I thought really well and articulated really well, which is there's going to be so many more dropped balls along the way because it's just so timeconuming, resource resource intensive. uh it's probably going to be more
errorprone than you know someone saying having two different perspectives on you know uh a narrative. Um that's my that would just be my one perspective but um >> I would also think the opportunity cost the more time this takes the opportunity cost would be tremendous.
>> My gosh. Yeah. >> Yes indeed. >> I mean I I'm not going to not to scare the the police department but I mean I'm sure that's really hard for just uh employee satisfaction as well. I mean that's that is tough. Like so I mean there's a lot of challenges that I think come with this sort of thing and my hope
is that a really superficial view of this that isn't from the people that are in this room honestly that are really putting a lot of time and effort into all this perspective and are only reading at the superficial level of oh technology that's scary I don't want it.
um who can take a deeper dive and really think through this and about how it's going to affect the person who again is interacting with an officer who can't look up the information they need within seconds and so they take the other route that's not going to be good for that community member
>> officer's going to be fine probably for most most cases um but I think the community needs to understand there's so many more harmful ways that not adopting this kind of technology is going to have >> if I jump in just really quickly. Um,
>> same sort of same sort of concept in education where we wanted to uh it came from education, you know, and and we wanted to make sure that this thing is working in other schools districts before you start messing with it, >> you know. >> Um, but also just like trying to get
your hands on things that tell you more information about what is going on with, you know, in that situation students, but in this situation with your community, with your employees, with with everybody. But if you think about the same conversation that they're having about efficiency is true for us
for the same thing. >> Yeah. >> If if this oversight entity is going to be able to engage in real time data and accountability and oversight like this we everybody benefits from that at the same time.
>> Um and that accountability and transparency piece is just as critical on this side of the equation. So, you know, I mean, I my perspective as a single individual in the office trying to support this board is these type of
tools help me help you. Yeah. Too >> and I and I and I will say and I've committed to this board and I've committed to Walker um I have no problem he has he has more access to police department data systems, correct if I'm
wrong, than any other oversight body in the common. that statement is in my annual report. Okay. >> And and I have no problem with that because number one, he's a city employee, right? And so he has to be trusted with with that data. It's some of it's sensitive data. Um but there's
it's important for folks to to for you all and folks to s to know that we're responsible with that data that we are responsible. was going, you know, again, I don't want to talk about flock too much, but you know, that whole conversation, that pilot, there was not one case of
misuse, not one during that pilot, right? So, and it's because Mr. Walker had access to it and could see what just like our body cam stuff. So, um I do think it's important I think it's important for this body to to be involved in it as well. But and and I'll just I'm going to speak openly just to
say it will be frustrating if we all are very you know we have this kind of uh board statement that is we've reviewed these things we think this is really uh you know this is the appropriate way to go and then it's basically ignored. uh
you know if that this the way the system is supposed to work is collaboration like this where we're all sitting in the same room we get time to talk about it and then we come to a well-informed decision with all sorts of different diverse dis perspectives um that it would be very I think frustrating to see
something a little similar to how Flock happened where the the board had a statement that was made about the quality of the service and it was >> seemed like a little bit le uh not used. So I'm just speaking >> seem that way.
>> So why yeah kind of building off that point. I think the the question for us as a board is is is therefore how to get buy in from the community, how to communicate to the community that >> we're not, you know, we're not bringing Robocop here. We're trying to make it so
that people are safer >> and that that's not necessarily a question for the police department. you guys do community engagement, but we're kind of here at the company that >> um >> and that's maybe not the conversation for right by this very moment, but that's something that we need to >> It's so important though because we
we've done a terrible job with our messaging and we have seven years to prove it, you know, of of of inaction and community push back because we haven't and and and part of what we're doing with our ordinance revision with council is
trying to do a better job with our question and why this is a an improvement, not a backslide, but that's applicable to this question too, Chief. >> Yes. >> Well, I appreciate all of what you all are doing. I I do appreciate the time to
be able to bring my staff here and talk about this important topic. As you can tell, my folks are very passionate about it >> because they want to do the good work and they want the tools to be able to do the good work that this community asks them to do. >> Thank you. >> Anything else? All right. Thank you guys. Thank you all.
>> Everyone's ashoc. >> Yes. >> Well, thank you. >> Thank you for coming. It's awesome. >> Anytime. Anytime. >> Thank you. A lot of time to plan this one. So, >> you guys are good fill in there. Just >> But do keep surprised of of you know, >> we will once we get to that point
changes, software roll out, just whatever. >> Is it okay if I email you the answer to your question about the two-way and then you send it to? Okay. >> Absolutely. >> I'll get that to you most likely tomorrow. very much. >> Thank you guys. >> Great. >> It's okay. There was a version in our
best. >> I have B2 B3. [laughter] >> All right. >> I just was going to mention the other thing was just >> filler just because we don't know how long this was going to take. I mean, they're important items, but they don't
have to be talked about tonight. something. >> Yeah, I was just gonna me I I think this is just a kind of reiteration that I think we should really take uh take it serious to take on different sort of uh initiatives within the board. Um so
James and I are talking about a few different things um ourselves, but you know even just this this conversation here, I'm sure there are a lot of things that y'all were like, man, I that sounds really important and I really want to work towards that. I think put your stake down and actually, you know, get
into it, I think, and get into a little working group of uh of a sort. >> Yeah. >> Um and I think that's how we're going to be the most useful is really kind of separating into little pods and being able to do work rather than trying to get into these large groups because it's hard with all the schedules, right? Um
but uh one of the a few of those things that just I'll just mention it um uh that James and I were talking about at least were uh top of mind were outreach obviously um you know getting out to the public. Uh we actually uh talked about something today that's technology
related um that I think is pretty exciting thing of almost this vision of a kind of like trust map where you can look at the the map of Charlottesville and then kind of see almost like a heat map of where the trust is low in police and where it's higher and to fill that
map. That means we actually have to go out and talk to people. Um but that was an exciting thing. And then um I'm also really interested in in now that the SRO are going into the to the fall um they're going to be going through training this summer um I would love for
us to be a part of some some version of that. Um >> yeah I was going to ask if we were going to have a chance to meet them since they've been >> I only got to meet one of them at Healthy Streets um very briefly but I my guess is that and one of them also had a baby around the same time as James did.
So uh I think uh you know he's proud he's at similar rivals. Yeah, distraction. >> But I I think it's probably one of those things that we could proactively sort of act ask out uh >> that I think. >> Yeah, I'm sure that she we had also suggested us meeting with Dr. Gurley
too, superintendent of >> Yeah, and we would like to follow up with that and see if we can invite him to maybe our July meeting. know we can reach out and see and >> and you know he doesn't have to and and I'm happy to do that but um as chair but um you know we don't need him the whole evening but it would be useful to have
him just Q&A about how he envisions the roll out of the SRO's because there's still a lot of buzz about that >> or how we could you know how the board could partner help or support or >> and just let him know you know that if there's an issue that arises you know we are there to provide oversight >> well I think we should even be more
proactive personally [clears throat] I think we should we should almost come up with a way that we are going to hold them accountable towards that high standard because they're not going to we don't want to wait until something bad happens and we're going to say oh yeah that was bad like we want to we want to
be able to keep people know help the SRO's know that they are and I'm feel like more comfortable saying this without the police here but that they're being watched right by someone outside of the police department and that's only to keep them to that exact same high
standard that the chief wants. that everyone in schools wants, which is they want their their kids to be treated extremely well. Yeah. Right. And they want them to not feel like they're being surveiled, but that they actually have this mentor who is who's there to attend
to their safety. out. That's what that was talked that at that school board meeting >> and we have to hold them out about that surveillance versus surveillance issue in the schools and and who they're you know who's watching the watcher and whether or not the kids are going to be policed >> and and I've had concerns about that
that the policy regarding the SRO's is too broad and too vague and you know there's not specificity in there about hands-on and things like that which ultimately would could come back to us and so I think we need to take a a look at the policies and procedures that the department in cooperation with Dr.
Gurley's office have generated because my cursory look tells me it's they're inadequate >> and too broad and too general. >> I think it goes back to something you bring up a lot when it comes to the policy. No, no, no. It's this is this is a highlight of something you bring up a
lot which is that >> the pol theou I from my reading has a lot of stuff in it. a lot of like vision of how they view it, the data they're going to collect, things like that. >> But it gets back to how do you define a lot of these things? >> When does something fall into this
category, that category, or or crosses this line or that line? And that's a that's a really difficult human thing. >> That's what I call a plague of vague. >> Yeah, there you go. >> You get into salad that it looks like a full document, but when you're reading it, there's no meat. >> That's right. >> It's not. But and it's not to discount
the the a lot of work that they've done. >> Oh, no. Great work. >> But >> the specificity is important. >> Yes. >> Because it's like comes back to the action. It's hard to know until you actually >> anticipate every action, but you can certainly have have specificity around, you know, hands-on, you know, um calling
in backup. I mean, you know, things that >> there's so much things that you can have concretness over. Exactly. That is uh I that is that's quite literally what I do for for my research is bringing specificity and concretness to vague terms that people speak on like trust
and respect and all that concern >> of yours. >> Yeah. The two officers that have been that have been selected >> um if I'm not mistaken this will be their first time on an SRO team. I >> think that's right. So we're not even going to they're not even going to be able to answer a lot of questions because they're still going to be
training for a while and getting to know and they're only two for this entire region. So >> one for each school >> one for what's each school though. I mean >> middle and high the middle and high >> middle and high. >> Charlotte still a really that's a lot of kids.
>> It is a lot of kids. I think that's probably because of the push back that it got watered down. >> Yeah. I mean, and you know, we didn't take a position on that, and I'm not sure we should have, but I mean, look at the numbers. >> They were they were when I was on the on the uh the radio show, they were coming
strong in those comments. >> Yeah, I I watched that. They were Yes, >> they were hitting hard and didn't even a lot of it didn't even go up, but because a lot of it was redundant, but um they were coming hard in the comments. Um a lot of people are already on such edge.
Yes. because of the perception of what this could be. Yes. And not understanding what it is, who is going to be protecting whom. >> Yeah. And but that's where again I think we have a lot of power here to to be the be among the first to state what those things are, how we're going to to
operationalize all these these things from the police department to make sure that they that we at least have some data to say here's the way that here's the quality of service that they have. Right? even in the beginning. That's important. Those are those are the first moments some kids might be in school,
right? So like every moment matters. They need to be held to that high standard constantly. So we I think that's that's at least my summer kind of thought is is we got to figure out that because it's coming fast. And we really >> don't want to let the community down
when it comes to making them feel like they didn't just send two officers in to their schools to, you know, do whatever to the kids, right? I mean, even in even in middle school, when you consider they start middle school in the sixth grade, that psychological jump from the sixth grade to the seventh grade is
gargantuan. >> We literally needed to have a support group >> with the psychologist just when our kids were in elementary school because those emotional um and those learning transitions are so huge for how they treat authority. >> Having taught sixth graders and eighth graders have I just got rid of the last
one. >> There's a big difference between those two. It really is. >> When you go to a go to a middle school dance, you know, the sixth graders are like this and this other ones towering over >> seventh graders. >> They got beards. >> But you know, if we are going to be the
voice and the eyes of the ears of the community, we have to be it on this issue because it's it's it's a it's a live issue in the community realm. >> Agreed. >> It's a loop of a a good feedback loop of relevance, but also the more work we do, the more relevant become, the more relevant we become, the more work we can
do. So I >> hopefully soon we can have a second person in the office. I'm hoping you know uh I don't have any new information on that but that will help um and this board kind of determining um collectively like with me what >> that job
>> the kind of needs we have you know what additional needs based on the direction everyone's going. Mhm. >> So to that point, just >> begin to think about that in terms of we can pretty much define the role of the number two person who's already been
budgeted. So think about what does that mean? >> What does that mean? >> And both people right now, >> why can't we take off? >> I don't make both salaries. >> James' play um because um you know, we have some we have some wiggle room there and I think we ought to take advantage
of it. >> Yep. Um I think we have a the possibilities for where we could involve essentially endless. >> Yes. >> So we have to be planful about where we pro prioritize are being proactive. >> Yes.
>> Otherwise we'll be stuck in reactive motion forever. >> Yeah. >> Right. And there's a gazillion roots we could take to your point Andrew. Well said. Um, okay. Jason, do you want anything about uh >> I just wanted you to look at that bottom
one really quick and just say the um the board opportunities and training. These are just things I wanted to throw out, keep in mind of things we could do. Um, so I sent a list of events in the last email that we've done in past years, but uh some we already brought up what was this other event that
>> healing the healing healing. >> Yeah, Dave healing. So like if there's event always a try to be at such an event, you know, but if it just is like, hey, I and or the two of us want to go do this thing, can we just get a time to get into the office and get the stuff?
We can do that, too. Um there's plenty of stuff in there. Tables, there's a tent if you paint pain pain in the butt to set it up, but um so yeah, let's let's try to do those things and figure out like where what events are better, what are you know, I could tell you about the ones that we've done in the
past and how those have gone, but like one important one is National Night Out. >> Yeah, it's huge. >> So >> James, would you u mention the U training requirement for the board and that we have to plan for that as well. Yeah. So that the training stuff I I just put that on there as board retreat
andor training because we talked about the board a board retreat possibility which could coincide with training during that. >> It could possibly training. >> Right. Right. So it could be a little bit of different kinds of things but training could be a component of that. Um but there's a lot of different
options out there. So like bring paying to have um some sort of professional expert um person that you know works in this field professionally in different topics or oversight in general that that's an option. Um and so that's just
something to be thinking about and you know share with with uh with Jeff or with myself of like hey what about this? I was researching this on the internet. What do you what do you think about this? Like let's look up stuff. You know, we've used Nicole in the past because they're the national organization, but there's there's a lot
of other stuff out there. There's another group called Law Group, and they produce a lot of good trainings. Um, we have an account with them. >> Okay. >> Um, but you can pay for training from them. >> I'm I'm having been u subjected to some of the Nicole
tapes in the past. I'm not a fan. It'll put you to sleep. But I think we can look at better options that really wouldn't be used. like it's fulfill the requirement just you know >> yeah exactly yeah but let's go beyond just fulfill the requirement make it >> val let's make it something worthwhile
so think about what that might look like please let James or me know uh you if you have a particular area that you think would be relevant or useful or interesting I know Alb's got some experience with motivational interviewing that uh you know we might want to bring somebody in to talk about
anyway there are lots of ways we could go so >> and in terms of like a retreat date I I mean, you can start looking at calendars and stuff, but I would be thinking it would be like early fall. >> Tropical. >> Tropical. >> You mean local?
>> Charter a plane to the Bahamas and do a weekend. >> Yeah. With the >> with the money left over prices, >> the money left over from not funding the number two position. >> That's true. That's a good point. That's how Enz got all the stuffed animals. [snorts] >> So, I wasn't around for a while.
>> One one observation. Please because this is some of the best minds that I've ever met this room right now. And the question is how do we prioritize? Because we come up with all these ideas. >> Yeah. >> And then we throw them out. And I think Yeah. >> How do we prioritize? I think it's
important for us to make a list of number one, number two, number three and focus on one thing rather than Yeah. >> shoot out a bunch of ideas all at once and then shoot out a bunch of ideas. And no criticism of anybody at all. It's just that how we can be more productive. >> Well, there is a document that exists to
do that exact thing, which is the work plan >> because the work plan sets that table. There's a table in it. Now, maybe it's not in a good format right now because it's not really set on priority, but the whole point of that is to say like here's how this board goes about doing
work and here's the things we're working on and here's the actual actions that need to be taken as it relates to that item. >> Yeah. And what I think was proposed before was this idea of making it communitydriven. So we listen to the community, hear what they their biggest concerns are, focus on that um for the
the next period. But given that we're backlogged and not having done that for the whole year, I think there's some pretty salient ones um that seem persistent. One of which is immigration, another one is school safety. I think
those two things in themselves probably will take enough uh of our time um for the next month or so while we're still doing outreach and getting out and listening to people and and building what the next big concern is going to be. Um but that that's that's kind of my
my vote for what to focus on. Um it would be the again schools are coming up and immigration's been a loud challenge by just about everybody for the whole year. I don't think immigration situation as far as what we can do about it is
likely to change rapidly in the near future where school is about to happen. >> Yeah. I think the only the the push back I'd give on the immigration is just that um so James and I actually came up with a a a idea of how to um try to hold the
police accountable for some of the things that they had from a city memo. Yeah, it was from the from the um city attorney's office. So, there's a memo the city attorney's office sent out about what is the city's stance toward this type of situation, these types of
immigration related situations. >> So, the police have to figure out how to apply this into their work, right? Because this was just the standard memo that went to everybody. >> Yeah. >> So, like there there's a gap there that the board could fill. >> Yeah. >> Exactly. >> Exactly. Um, so that was kind of the
thought was maybe helping them operationalize some of their the the ways that they would actually handle their work as it comes to immigration because right now they're just kind of going off the cuff and that's not that's not right. So I think if we can we can make it so that they have they're
following that standard that was set by the the city manager or city attorney's office, whatever, um, then that seems also appropriate. But those are just my two votes. You know, I know it's not as much of an issue here because we have a super small airport, but um with the uh
the games going on and everything in New York, there've been multiple reports about immigration and ICE being in um in disguise in a lot of these airports around here and it's it's it's bringing up a lot of new feelings of anxiety and terror people. >> Interesting.
>> Mr. Walker, do we have any um update on the status of the review by the city attorney and um Marty on our ordinance? >> No, not yet. I and I haven't I haven't really had time to reach out to them because I had to all of a sudden flip to the annual report. Okay.
>> But that's where we are with the ordinance changes that's under review by both city attorney and our outside council. >> Yeah. So, there's two things that are on my like immediate radar, which is that plus uh some budget spending before the year rolls over at the end. So, like
>> it's we're kind of in a place where there's like certain things we could get if there's things that are like quick office type things or like >> we talked about like an easel whiteboards like that that might be beneficial to the board to have like one of those like >> have it in the office. >> Let's try to get some of those things
now. Um, well, maybe a microphone we've talked about and like a better camera with tripod in case we're in certain >> The camera's great. We need a couple different lenses, but the camera's great. >> Yeah. So, like there's just like those kind of quick things maybe before the end of the year if you think of stuff that might be beneficial to the board. Um, I was going to reach out to the
company that does like the shirts and stuff. >> You mean the fiscal year? >> Yeah, the fiscal year rolls over uh July 1. So, >> time. >> Not that we're like eight days. >> PCO car PC. [laughter] Yeah, good. Yeah, good luck on that.
>> Yeah, >> but like that's Yeah, those are the kind of things on my radar when I'm here um intermittently is like wrapping up the fiscal year and then checking on the status um >> outside council. >> Yeah. And I'm I'm also going to mentioned it on there. I'm going to also start to kind of create my work plan
because my work plan goes from July 1 to June 30th. Um, and so some of that's gonna, you know, I want to share a draft with you guys and like get your feedback on like, well, no, James, we think you should be doing more of this type of thing or that. You know, some of that's answers to my boss and those bosses city
manager's office level. But >> you'll say that's the goals. Did I miss that sometimes? The goals for 27. >> Uh, would it related to what? >> I mean, are you going to send you just you said overview, but do you have something written that you could send >> of mine? Yeah. >> Yeah. I will
>> goals for us as well or >> Oh, that's that's for decide. >> Well, been what 18 days? Would you say 19 days? >> Well, well, you don't have to operate on a fiscal year. You that this is where it's like goes back to that that 2026 work plan, right? So, like let's dust
that off and see what was in there and how it might need to be reshaped to focus on priorities or reclarify how things like what things are going to be worked on and how. Um I think like Dr. Dobson and I when we were before half you know when we didn't have forum some
of the work that like we were talking about and with and Dr. Frasier on these monthly meetings is like or weekly meetings is like how do we build just some of the foundational layers. Yeah. >> And then just okay now we're throwing a lot of ideas and stacking them on top but now there's a cleanup process that has to happen too I think. And it is my
hope that that uh assuming the legal review of the ordinance is not too problematic that we have first and second reading and vote by end of August on the ordinance. >> I'm Yeah, I'm hoping it's before that. But >> I am too, but that's the outside limit. And then at that point, it's my
understanding we can start lobbying the city manager to approve uh listing the position for our number two office person. And then and then then the then things are really going to open up. Yes, the or between absence of a quorum and then getting this ordinance thing done.
We've been pretty bogged down. But I think you know we got a quorum board's running great. Super pleased with the board and then get this thing nailed down and then we're we got smooth sailing with lots of things to think about prioritizing getting SRO's some of
the stuff we heard tonight. We're going to be doing I want to do a heavy review of some of this software stuff. I think Jeeoff, you know, more than anybody, it's it's been slow, a slow process over the years of, you know, steps forward and steps back, but like even >> there were years where we did nothing. >> I mean, and I sat on this board and
just, you know, we did nothing. I mean, we just talked around stuff forever and, you know, that's just unacceptable. Well, I hope that as much as 2026 so far has been a little bit of like getting some things in place that we're getting
to that over the hill of like being able to implement um >> the ordinance was a big part of that, right? The quorum was a part of that like >> kind of everyone kind of starting to get up to speed and feel, you know, what this is and >> and getting our new members who are really stepped up in each other.
>> Yes. >> Yes. So building the culture of this board >> to me. I'm seeing like we have a like a lot of pathways as a collective uh board and office to take. So it's all it's all good stuff. But I'm not I'm not going anywhere unless they want me to go
somewhere, but I don't think we do. So >> did we ever hear about communications about each of the studios? >> Uh I haven't checked, but we we I Yeah, that's just that's like a >> Remind me. Yeah, they want us to. They they want us to. So we just need to talk to
Yeah, I'd be happy to build a plan around it and maybe do some community forum, >> which a shout out to you. You you were on in my humble opinion, which I've done a year ago or so with and >> um they they threw out a lot of PCOB questions for you. Um even though that wasn't really like the main focus of the
>> but you you did a really good job, I think, of like keeping things at a high level, but also like that's something where we could follow up on some of those questions. That's a great indicator of, you know, uh, Charles and Max are asking like the kinds of questions that the community is interested in. So, like, let's prepare
some well written response to those types of questions. >> And Max from the inside knows the questions to ask. >> Yeah. Yeah. She's got her hand on the pulse. So, um, >> and I'm welcome back anytime. >> Yeah, let's do it because I don't anyone else. Did we send the link to everybody
that could watch that? Uh, watch >> I forget. I can send it. It's welling. I mean, I really thought you did a bangup job. >> Thank you. >> Should we do we need to go to second public comment? >> Is there still somebody online? I doubt
>> anyone there any that wants to speak >> and then we can >> attend if you'd like to speak at this time, click the raise hand icon in the Zoom. >> It's interesting how >> Nope. >> No.
>> Okay. All right. Thank you. >> The priorities have to do with listening to the community and yeah, the squeaky wheels are the ones that are going to come out and talk to us, right? How do we listen to the people that aren't the squeaky wheel? >> We got to go to them. They're not going to come to us. >> And how do we go to them? >> I mean, >> neighborhood association
>> do things like we did today. >> Sometimes it's all a matter of asking, >> asking, can we come talk? Yeah. I mean, there's there's lots of ways to get there. So, just so you know, like that's kind of like where my shift is going to is like that's I'm gonna really dial
that part up. But >> yeah, >> the board and board members need to dial it up too of like >> just reaching out to people. So >> yeah, >> the key thing is though, like actually capturing bringing that back >> like not not just having it out in the
void, but bringing back what was said >> and who said it if if they want to share stuff about themselves, right? Like >> was it a religious group? Was it a um a nonprofit organization? Are they representative of this area of the city
or this demographic group? But also knowing like what they said. Um that's the key piece that like this office I I want to try to support you but we have to have some sort of process for bringing that all back in right um >> that data. Yeah. for that.
>> And so we've kind of laid some of the foundation of that through some of the initial documentation, but you know that that's where we have to just do it. >> And and to shout out to um Rury, he's you know, you went to that the Sinberas event, had some good conversations, made
some connections. Um like that's the kind of stuff to follow up on that >> have those meetings. >> Mr. Dillard suggested we can have a return meeting with NACP. >> Yep. That's another another group that has invited us multiple through them I think because they're well connected you
know we can r you know say can you get me in touch with your church group or your civic organization or the Elks or who you know your neighborhood you know we can use that to create >> a network >> a network of outreach all right um
no business can I give a motion to adjourn second all in >> favor we thank you so Terrific meeting