crushing some of those fruits. >> Oh my god. [laughter] >> [laughter] >> and then ate each of the other flavors. But >> the accusition accusations I don't know.
Are we going to be able to go? I asked Well, I asked for a different >> is one minute. >> [snorts] >> How was the evening with joy? Yeah, I saw that. I don't know. It looked amazing. I got to go.
Me neither. Um, hey Kathleen, save the date for the Halloween spectacular. My favorite day every year. um at West Haven. Uh October 24th.
>> Okay. >> Is that a What day is that? It's a Saturday. Nice. >> Is this the City of Promise one? Which one is this? >> This is the Prolific and City of Promise one. >> Yeah, we work with them. We'll start our
I want to start collecting Halloween costumes earlier to try to get more. No matter how many we get, there's never enough. >> There's never enough. >> All right. Well, >> we're still figuring out the trunk or treat date.
>> Yeah. Well, Halloween is actually on a Saturday, but we thought that would just be too much. >> Mhm. >> That'll be enough things. >> October 24th. >> Yes, ma'am. Um, okay. I will go ahead and call the meeting to order.
Commissioner Moss >> here. >> Commissioner Hicks >> here. >> Commissioner Rosenbliff >> here. >> Commissioner Auror >> here. >> Commissioner Payne. >> We have a qu. >> All right, we'll take a moment of
silence. Okay. Um, first up this morning we have board elections. Um, I believe our open position is vice
chair. Uh, since Commissioner Rosales, although I guess you guys could impeach me and somebody else could be the chair. That's also an option. Um so um looking for nominations for vice chair.
>> Um I nominate Gillette [laughter] as vice chair. >> Do we have to second that? Second. >> Second. >> Okay. >> I don't think you can second yourself. >> I don't think so either. I was just asking. >> Um so is there a second? >> I second. Yeah.
>> Okay. Uh so a nomination is in fact a proposal to fill in a blank in an assumed motion that Gillette Rosenlith be nominated or be elected to the specified position.
>> It's a little hard to hear you. >> Oh, I don't like Can you hear me now? Can [laughter] Can you hear me now? >> Yes. Okay. Okay. So, uh are there any
other nominations for vice chair? Okay. Um if not, the nominations are closed. Um I guess a roll call for the election of
Gillette to be vice chair. >> Commissioner Moss. >> Yes. >> Commissioner Hicks. >> Yes. Commissioner Rosenbut. >> Yes. >> Commissioner Aor, >> yes. >> All right. M motion passes. Uh I don't
think we have any other open. We had a treasurer at one point, but we haven't had that in a while. So, I think that's it for that. Okay. Uh general announcements.
Um, the next board session is going to be on Thursday, August the 13th at 6:00 p.m. Our next regular board meeting is August 24th at 6:00 p.m. Redevelopment Committee meeting every first Thursday of the month from 3 to 4. Safety
Committee every third Wednesday from 12:00 to 1. Resident services committee quarterly on the second Tuesday of the month at 1:00. Um just a general announcement. Um an additional food pantry was added by
Prolific um as of Friday on Riverside. Uh so so we're making our way around. Um I don't know how many that is at right now. Um, we've got it Mickey, Madison,
South First Street, 6th Street, West Haven, Riverside. So, uh, so yeah, so that's good news. Um, I mentioned to Kathleen the
annual Halloween party uh at West Haven with City and Promise and Prolific will be on October 24th. Time to be determined. Um, any other uh announcements from other commissioners?
>> No. Um, one thing we were looking to discuss and I don't know if we need Mr. Sales is a board offsite um targeted for September. >> Um,
>> and that that would also require I think Deline. >> Yeah, I think so. So, we can follow up on that, but just know that we are going to be looking to have one. Um we'll just need to figure out uh dates. >> Mhm.
>> Um and the focus sorry the focus of that will be um on reviewing and updating the board bylaws. Okay. I will now open it up for public comment followed by far comments.
Good evening. My name is Annette Will Cox. I noticed there's some nice new changes going on and I for two years I haven't seen the Wells Fargo bank for me
to do my have a checking account. It it closed down for two years ago and I missed it. And on Belmont Avenue the I always wonder if I have any questions.
I will try to ask Chris for those of you who know Chris Jensen. Ask to Chris if he know wrote knows something about what's new buildings going to replace
Belmont Mark which was just got closed down because of the size issue eventually. fully. >> Thank you, Miss Wilcox. >> Thank you.
>> Hi, I'm Emily Drifus and um I'm an organizer with the Legal Aid Justice Center and on the FAR Advisory Council and I just wanted to let people know that FAR board elections are now underway starting tomorrow. Last month I was here talking about the nominations
and we got a lot of nominations which was very awesome including several from the scattered sites and smaller sites. So that's a good sign. And um West Haven Community Day is Saturday starts at 10 with the resource fair and I wanted to
give a shout out to Commissioner Hicks for his recent media work. Um he always does a great job with that. So, it's wonderful that you're carrying that message out there. Um, and lastly, wearing my legal aid hat, I wanted to
ask if a communication has gone out to all the residents yet to inform them of the rent receipt policy change because they got a written communication, as you probably remember, a few months ago, maybe two or three months ago, saying
that no rent receipts would be provided. but um have since agreed with legal aid that uh people are entitled to at least proof of payment before Yardi can um send a receipt
and we've been asking to have that communicated to residents so that people will be reassured. Thank you very much. >> Thank you. >> Thank you. >> All right. Thank you. >> Okay. Next um up seeking approval of the
board minutes from June 22nd. There a motion. >> Motion. >> I get a second. >> Second. >> Commissioner Moss. >> Yes. >> Commissioner Hicks. >> Yes. >> Commissioner Rosenl.
>> Yes. >> Commissioner Aoric. >> Yes. Great. That passes. Um, the draft policy for education reimbursement. Um, I don't know who's supposed to talk about that.
Okay, I guess we can table that for now. Um, what about the draft minimum rent policy? >> Okay. Okay.
Um, housing director update. Good evening to the board and everyone that is there in person. Um, so I guess I can start with Emily's question regarding the rent receipt
policy uh process. It wasn't a policy. It was a rent receipt process change. Um, all the residents have been notified. In addition, we are having um town hall meetings um two floors at a time for residents that perhaps can't
read and don't understand the notices. That's going to be happening this Thursday in addition to the monthly um uh I'm sorry, the monthly meeting with the residents association there in the
building. Um, [clears throat] and so, um, it's it's going fine. We haven't had any issues, um, and everyone is getting what they need, um, as far as that process change.
So, I'm going to jump over to the report. Um we just want to um highlight tonight the um the decrease in TARS um which has been pretty
significant um the large amount of assistance that staff resident services and PM worked very diligently to get um in the last month in the amount of 26,740
um which is extremely high for this time of year if you know anything about funding um and with all the policy changes with the um current administration. So we are excited about that um and continuing to work on that
um with the EDP program rent as well as other issues and concerns. Um let me jump over here. We also wanted to highlight, as Emily said, uh, West Haven Day is coming up.
Um, we also have scheduled, um, Crescent Hall's beautifification day. We did not leave them out. Um, we wanted to be a little more intentional about their beautifification day because they don't
have a lot of outside. Um, so this year we will be um, of course the painters will be painting um, the hallways and common areas, but we're still asking for volunteers and partners to come out um,
so that we can give the building just a good cleaning, cleaning stairwells, furnaces, um, those things that don't necessarily get cleaned every day. Um the residents are super excited even though they're not required to attend. They are just excited to have that
attention. So um that is going to be September 11th from 9 until we finish. Um again, we won't be doing painting. We'll be doing more cleaning. Um but if you can join us um on September 11th at 9:00 a.m. It's a Friday. um come out and
help us with um press calls as we close out beautifification days for 2026. Um also uh Mr. Sales asked me to highlight the um previous round of uh unlawful
detainers that were filed. Um if you look, you can follow the stats. um 11 filed and going through the process we only had one um that we got judgment and
possession of. So we were able to um either divert or continue 10 of those. Um and so I think we are seeing the process work. You know, our goal is to have zero to file zero, to have zero of
anything, but um you know, there's a reality that we face. Um but staff has really stepped up. Resident services has been extremely helpful um as we mitigate not only rent issues, but um
housekeeping issues. um a lot of mental health issues coming to the surface um during this time of year um especially in our aging community. Um and so uh we are just happy about everyone working
together to mitigate those things. Um we had another staff member get certified um with their public housing um cert occupancy certification um in the last month. So, we're excited to see staff moving towards really um
taking the courses, passing the exams, and getting certified um and knowing the work um the technical work that they do every day. That's so important when you are working in the communities that we work in every day. Um
upcoming safety meeting on August 12th. If you would like to be added to the invite for virtual or you know anyone who would like to be added, please email anybody. You can email Miss Carrie, myself um a member of the property
management team. Um we'll be happy to add you or whoever you're recommending um so that they can be involved or join us in person. Um we had our second annual South First
Street um community day which was a huge success. Um and with South First Street phase 2 coming online um we look forward to next year being even bigger um for South Street and the scattered sites
joining them. I believe that is everything that we wanted to highlight. That was a mouthful tonight. Um, so does anyone have questions? >> No questions. >> All right. Thank you.
>> Okay. HCV program manager update. >> It's going to be me. >> Okay. >> Good evening. Sorry for my tardiness. We have not had much change with HTV program. We're still at a 427 participants for a half of 479,000.
The wait list is still 1,727 families. Uh it says one unleash unit. That's cuz someone is searching with the voucher, but we have not pulled from the weight list. Uh the mainstream program is steady at 32. That program has a capacity of going to 40, but we are
shortfall and so that p that um vouchers are locked at 32 right now. Uh, South First Street, I mean Crescent Hall, sorry. Uh, 50 project based vouchers. We have two vacant units. Uh, South First Street has uh 23. That means we have one
vacant project based voucher unit. Um, the crossings has 16 occupied units. So, they have about I think six, no, five vacant units, I'm sorry. Uh, EHV enhanced vouchers, we have three. And so, that number is going to continue
dropping as families come off the program. uh the EHV program, you currently see that there's 10 families. Those 10 families are going to roll into the regular program as of this month. And so next month, you'll see that program will drop to zero and those families will
roll over to HCV. Uh tenant protection vouchers, we have eight families under tenant protection vouchers and seven under tenant relocation vouchers. We currently have four VASH with the capacity of one. Uh we have 16 foster youth uh vouchers
leased up with nine open. Uh in portable vouchers we have 16 ported vouchers for a total capacity of 612. And for eight uh cyra we are at 65 families for a hap capacity of 71,000 which is slightly over our average that
we are shooting for is 70,000. So, we're spending more than 90% of the money that we received from the city on HAP. Uh we have uh two new emissions. Those were in the project based voucher programs and 12 uh folks that are
searching that are already in the program looking for new homes. Uh that is all I have for HCV. Any questions? >> Questions for Mr. Sales? >> No.
>> Okay. Uh, resident services update. >> Good evening everyone. >> Good evening. I'm just going to share real quick on the screen. Um, oops, that's what I meant to share, but West Haven Community Day is um going to
be this Saturday and I really encourage everyone to attend. It's going to be at um starting at 10:00. See, and we have um we have quite a few um folks that we know well that are going to be in the dump tank. Believe
Mr. Sales is the very first one in there. Um so, we're hoping to see you all. Um I've attached some materials. Um I had had a few people ask what it looks like some of the things we're using for door knocking and outreach. So, I just attached some materials for that for the
eviction diversion program. Um we have some new staff. Um, Rico Harris is one of our new resident service coordinators and it's been adapting more of a boots on the ground model where he's just in the neighborhoods a lot every day and um, we're seeing a lot of traction from
that. We also have a Vista um, that we've been awarded who starts on the 10th and she's going to be working really closely with Katrina and I with grants and development efforts. Um, her name is Camila Lightfoot. She has a um
bachelor's in computer science and we really are hoping to have her look at creative ways to be looking at our software and um other systems to train staff in some ways, but also look at how we can get more data from our eviction
diversion program and other efforts. Um the next big thing I just wanted to bring up is we're going to be launching donuts at the bus stop. Again, school starts on the 12th. It's our way of welcoming kids back to school. We have warm donuts and crispy cream as well as
um bananas and fruit and juice and water. Um if anyone's interested in um joining us at these events at each site, um please let Mr. Sales know and we'll get the times to you and locations. Our youth program has four field trips
this week. They're going to Richmond, DC, and two trips to King's Dominion so they can get all the kids there. Um it's everyone's really excited about it. Um we're renting a 15 passenger van and also using the minivan. Um the kids
really wanted to go to the International Spy Museum in DC, so I'm really excited to hear about that. It's an immersive program. Um and then the um trip to Richmond involves the science museum and David Busters.
We're um continuing to work on meetings um with residents to talk about what kind of activities they want in their spaces and how we can best assist with that. We're working um our one of our um part-time staff, Zoe, um has helped us
draft an emergency plan and this fall we're going to be rolling out um community meetings on that. Um she's also been working with the fire department with that plan. Um we're also going to be partnering with um property management on a fire
drill at Crescent Halls, which is part of that. The um so resident services is continuing to work on partnerships um for addressing what to do when violence happens in our community. Um we've had
some staff with boots on the ground with it, but we're also just looking at, you know, different ways um to approach prevention and also just to be there when things happen. And the other big thing um is we've
started planning meetings for the 2027 2028 annual plan. Um they started in June. We're having a resident advisory board meeting tomorrow as we're working on planning for that. But at the same time, we have an amended version of our
current plan, the 2026 2027 plan that was posted July 1st. The public hearing for that will be held as a hybrid meeting at the West Hub Center on Tuesday, August 18th at 5. And at the next board meeting on Monday, August
24th, we will be bringing the amended plan to hopefully be approved by resolution um to the board to then be submitted to HUD. Um we're not we anticipate posting our plan that we're just starting to work on at the end of October. So, two things happening at the
same time. Um any questions? >> Just one. the the new form for the EDP, the sign up is really a good idea. Is it going to go out with late notices with rent? Is it when they meet with staff or what's the plan?
>> When they meet with staff when they meet with staff. >> I started using it a couple months ago and um we were short a few people, >> but we've um now adapted it and almost everyone has their own version. >> Cool. Thank you,
All right. Thank you. [clears throat] Thank you. Okay. Finance update. [clears throat] Good evening everyone. Uh just a couple things to highlight are since the last time I spoke to you, the audits for
South Pursuit phase 1 and Crescent Halls have been completed. Um clean audits, no issues on on either property. Uh since we just finished our first quarter of our fiscal year, we've done some budget to actual comparisons. Um throughout
public housing uh was actually a lot better than I uh expected. We um had a little reduction of what we projected tenant rents to be. Um some of this is due to some turns you know taking a little longer. Uh however in some properties they performed better than we
expected. So our total variance is only about 5% uh across the board. And expenses uh we've reduced those quite a bit. This is probably due to like, you know, keeping a little better eye on everything in maintenance and, you know,
a stricter PO system and um trying to reduce as much waste as possible with our smaller budget. Um, but anyhow, that's all I got. Any questions? >> Thank you. Okay, we will now um move to close
session um be it uh resolved uh that the Charlottesville Redevelopment and Housing Authority, the authority will convene in a closed meeting pursuant to the Virginia Freedom
of Information Act as amended the act to discuss the following matters which are specifically exempted from public disclosure by the codes section uh referred to below. Personnel matters involving the assignment, appointment, promotion, demotion, performance,
salaries or resignation of employees of the authority as authorized by section 2.2-3711A1 of the act and consultation. There's a big bug and I'm e >> it's a lantern fly. I'm supposed to kill
it. Yeah. >> Oh, [laughter] [laughter] okay. >> Sorry. >> You've done your environmental duty. >> Um, okay. And, uh, sorry everybody, that got weird. Um, consultation with legal counsel in briefings by staff members or
consultants pertaining to actual or probable litigation where such consultation or briefing and open meeting would adversely affect the negotiating or litigating posture of the public body as authorized by section 2.2-3711A7
of the act. Uh, can I get a motion to move to close session? >> So moved. >> A second. >> Second. All in favor? >> Yes. >> All oppose. Okay. If we go somewhere
All oppose. >> Okay. Um >> I got here a couple minutes late, so you might worry about this. For the two draft policies, where those things >> we're tableabling those to the next. >> Mhm. >> Um okay. Uh I will open for public
comment. All right. Uh with no public comment, that concludes our agenda for this evening. Can I get a motion to adjurnn? >> Motion. >> Second. >> All in favor? >> Yes. >> Yes. >> All oppose.
Motion. >> [laughter] >> Oh, quick question. I know we're out of the meeting. Um, >> can folks let us know your availability to walk >> uh or do a tour of South First Street
phase two? Uh we just received the first set of units like 23 units in the community center and so we'll be starting to lease up next week. So would be good to get you guys in there before we start moving families in. >> Uh but the community is beautiful. I
mean >> it looks great. >> It is looks amazing on the inside and outside. Can't wait to families start moving in. >> So that would be this week ideally.