People could apply. >> You could apply. >> You know, one one is just saying >> I'll bring all you you all the handmade soap you want if you come be on the board. >> Is that a promise? >> Yes, >> I'll start baking more. >> It is a promise.
>> That was too easy. >> Um, yes. So, we do need a resident commissioner and then a non-resident commissioner. And I think there was one resident
application and no non-resident. So we're nice. We're fun. People should be on the floor. >> 100%. >> Um. Yeah. So, and Michael has a conflict. >> Yeah. >> I don't know if he emailed all of us.
>> I think he did, which you're not supposed to do, but this is Michael. Michael, >> follow the rules. >> Um, okay. Yeah. Although it is all business, so he didn't tell us any
tricks or anything. >> No, it's all about the budget. Um, so there's that and then Victoria also. >> Yes. And we will add that to the minutes.
>> I guess it's something we >> talk about, but I don't know that it changes it. Um, oh look, look, there's little Maria. >> Do we have the the meeting ID for I have a I have a student who's trying to get into the Zoom.
>> Uh, and she's saying the meeting ID is not correct. >> Uh, you would get a special link from the city. >> Okay. >> It is. >> So, did she have to register? >> Yes. >> That did she attend online? >> Thank you, Maria. voice.
>> I have a student who's >> trying to go online >> and watch online. >> Hello. >> Watch on the city's YouTube page. >> Okay. >> Without register, >> okay, >> you can it streams live and on their Facebook page.
>> Um goodness. Yeah. What is >> I know when I got the I opened the 138 page PDF and I was like, well, I'll be skimming this, but I did actually make it through. All
right, so this is this is us, all four of us. Okay, I will call the meeting to order. Uh, can I get Are you ready for a roll call, Maria? Okay, >> Commissioner Hicks
>> here. Commissioner Rosenlick >> here. >> Commissioner >> here. >> Commissioner Dallas >> here. >> We have the >> Thank you, ma'am. >> All right. We will take a moment of silence. Okay.
Um, our next, uh, board working session is on April 9th. Um, we are also, um, now I'm going out of order. Uh, it says 10th on here, but it's the 9th. Um, because it's on Thursday. Uh, we are also going to
have a special board meeting next Monday at 6 PM. Um, and then our next regular board meeting is Monday, April 20th. Uh we have the redevelopment committee meeting every first Thursday of the month from 3:00 to 4:00. Safety committee meeting
every third Wednesday uh 12 to 1 and resident services committee every second Tuesday at 1:00. Um any updates from commissioners? Yes. Um, I have an update which is that
I brought a group of students to the uh CRA and to FAR and LAJC on this past Friday, the 20th and um it was amazing. They had an amazing time talking to uh
current and past residents of um CRA as well as um Brandon gave a presentation on um redevelopment which was awesome and Kathleen spoke with them and um they just I think everybody had a magical a magical time and maybe most of all me
but um definitely um have to say thank you a sincere thank you for giving us you know two and a half hours of your day if not if not longer for for some of us. So, thank you so much. Awesome.
Any other uh commissioner updates? Okey dokie. Um do we have any public comment at this time? All right. far comments. Hello. I hope y'all are doing great. Um, so biggest thing we have coming up that
I want to plug is our internship graduation. It's going to be April se Friday, April 17th at 6 p.m. at City Space. Um, this is going to be a great way to celebrate all the interns and the hard work that they've been doing all year. Um, so if you're interested,
please come. Um, we've also been working on voter registration as part of our far voices far votes initiative. Um, so we just did voter registration at Crescent Halls with pizza. We're going to do voter registration at South First Street
this uh Saturday at uh 12. Um, and then we're going to do April 4th at West Haven at 12 as well. Um, additionally, we're also planning a spring resource fair. um date is TBD, but it hopefully
will be sometime in May. Um and we're also looking to have our next power lab. Um so yeah, we have a couple events coming up. Uh also working on uh flying some information about SRO's. Um and
yeah, so but most important thing is the internship graduation. Would love to see you guys there. I know the interns would love to see you guys there. Um so please come if you're available. Thank you. Thank you. All right. Next, we have the um approval
of the board minutes from February 23rd. >> Could we approve it with a comment? >> Yes. uh just for se if we could approve it with uh a correction to section 11 just for the roll count at the end just to um include uh
relevant last names. out. >> Okay. >> Can I have a motion to approve with that update? >> Motion. >> A second.
>> Second. Commissioner Hicks, >> yes. >> Commissioner Rosenliff, >> yes. >> Commissioner Roar, >> yes. >> Commissioner Redales, >> yes. >> Okay. Um,
next up we have the um public hearing for um the CRA 5-year capital fund action plan. So, welcome Brandon. And um this
officially starts the public hearing for that. >> Hey everybody. Um hopefully they'll put these slides up, but I believe they're in your packet as well, so you might just have to follow along. Um I'm not
going to take up a bunch of your time. I'm Brandon Collins. Um I'm your redevelopment coordinator for CRA. Uh I handle a lot of the resident engagement. Um and our capital fund plan uh involves a lot of resident engagement. uh and is
really probably the closest thing to participatory budgeting that CRA does. Um so I'm always excited to talk about CFP. Um so uh was at your work session went way in depth about the capital fund plan
but you know in a nutshell it's a annual pool of money that comes from HUD in the form of a grant. Um happens every year we rely on it uh but we do have to be eligible for it. Um, and just always good to note that at
some point your senators are going to be on TV and they're going to make a big announcement that all this money is coming into public housing for Charlottesville. That's capital money, right? It's not new additional money. It's money we rely on. So, um, people always ask, "What do y'all do with that
money?" Well, it's the capital fund is is what that is. Um, so, uh, we'll go into the specifics of what eligibility is, but, um, we're wrapping this up. So, today is, uh, your public hearing. Um,
we, uh, started working on this back in the winter on, uh, just getting the information together in order for a draft of the plan to be published. We published it on February 6th along with the public hearing notice.
um been polling, wrapped up the polling at about 2:00 today. Um we met with West Haven residents briefly about their piece of the plan. Uh presented to the board of commissioners work session.
Uh we met with the resident advisory board which is FAR um on the 19th. Uh and we uh wrapped up resident meetings at the Parallel Track, Mickey Drive, uh yeah, Mickey Drive, Madison Avenue, Riverside Avenue. Um we wrapped those up
today. Uh and we're having the public hearing. Um we expect to have any written comments from the resident advisory board hopefully by Friday uh in time for you all to approve the plan on
March 30th, 2025, which is next Monday. Um, so real quick, to be eligible for uh the annual distribution uh from HUD, uh, it does come in a grant form. In order to get that, you have to have a five-year action plan, and that's
what's in front of you. Um, that's basically a look ahead to show that you're using your money correctly. U, you have to have a five-year action plan. You have to have a 45day comment period, which is wrapping up. Um you have to consult the resident advisory
board which we did uh last week. Uh any written comments from the resident advisory board we have to provide a written response in our submission and and to the RAB uh have to have a public hearing which is what we're doing right now and we have to have board of
commissioners approval. Um so what is in the plan? Uh this first slide tells you um basically there's kind of three chunks. Um it used to be all the amps would get
a piece of the capital fund and money was spread out all over the place because things were falling apart. Now we have redevelopment on a lot of those sites. Um so they are no longer in need of capital funds. So we're we're looking at just these three sections. One is
authoritywide which is uh things that benefit the whole housing authority. Uh one is AMP one which is West Haven uh for which we're looking at over a 5-year period 1.3 million and that's going to be a transfer and I'll briefly
talk about that in a sec. Uh and then AMP four, which we sometimes call the parallel track, uh is your scattered sites, Mickey, Madison, Riverside, and the single family homes. Uh 62 homes altogether. Um and over five years,
we're looking at $4.6 million uh for that. One thing to note, we don't actually know how much we'll get annually until HUD tells us and it's subject to proration from Congress, but we look back at previous uh numbers to kind of estimate what we think we'll be
getting. Uh this next slide kind of breaks it up by those three categories um with a total and then what the annual amounts are for those. Um but we can just look at them category by category. Um
authoritywide we've got uh three things. Uh one is a management fee. 10% you're allowed to use 10% uh in order to manage the capital fund. Um that goes into basically um salaries for the team which
is uh quite a few of us. So uh it just kind of gets spread around. Um career training opportunities. This is for residents. Um and we're allowed to use CFP funds for um career training uh for residents of which we've been doing uh a
little bit here and there. Um this puts money uh aside for career training. And then of course staff training um which uh HUD particularly when they do their inspections and stuff if they audit us they may find things that we need to improve and we need to make sure we have
funds to train our staff to to meet those things. Um, West Haven. Um, we talked to residents about this. So, West Haven will be undergoing redevelopment. As you know, um, HUD does allow you to transfer some
of your capital fund into operations. And so, this is uh, just a straight transfer into West Haven to make sure that they can make it to the point of redevelopment. Uh, it's a few years out before, you know, shovels hit the ground. Um, this makes sure that the
things that need to happen uh get done and that there's funding there to make sure that people uh have a livable situation at West Haven uh until they hit redevelopment. And then kind of the highlight of the capital plan and has been for a while is
the parallel track. Uh so this slide in blue uh is your five-year plan. and it's just the easier way to look at it than the than the HUD submission form that you all have have received as well. Um, it's hard to look at this without
looking back to 2024. So, I'm actually going to skip ahead um to the orange slide, which was your old 5-year plan, but that also added in 2024. So, in 2024, uh, in December, uh, we received notice from HUD that we
received a $1.4 million grant. um specifically for interior renovation items um that was uh in support of an idea that we had had a few years back but didn't really have the money to pull it off and now we do. Uh so we have uh
embarked on a uh on a lengthy process unit by unit uh full interior renovations at the parallel track sites. Uh so Mickey Madison Riverside and including these single family homes and it includes uh all these wonderful
things you see on here which are um uh well let's go back to let's go to green. So this is your uh just 2024 through 2026. And this is why, you know, we have to consider 2024
uh when we're looking at 2026. Um and beyond. Um so you can see bathroom modernization. That's everything in the bathroom, fixtures, vanities, floor, shower, surround, um sink, everything. Uh same for the
kitchen, new counters, uh new new uh there were appliances that had already come in under a different effort. Um new fixtures, uh new sink, uh lighting, uh replacing the interior
doors, interior painting, uh replacing all the floors. And uh because we're doing this unit by unit, there's a relocation for uh each family um for about 2 weeks, maybe longer, maybe shorter for some. Um and so we are
allowed to use money for relocation for these CFP projects. So, um that bleeds into your blue slide, which is your five-year plan. Uh, and you can see in 2026, which is where we are, is really
finishing up the interior renovation. Um, it's going to take us probably two years to complete all 62 homes. Um, we've been working with residents, uh, monthly for a couple years, so they're pretty in tune with what the plan is, and that really helped us. But kind of
the next big thing after the interior renovation is going back to the outside and looking at replacing backyard fences uh and installing awnings, potentially full porches. Um we've got some work to do with residents throughout this year
to determine if they'd rather just get a quick awning install on their on their uh entrances or whether they want to embark on a bigger project. Um, and that moves us into a full replacement of all
hot water tanks. Uh, that's a an upgrade uh for efficiency as well as other things. Uh, but that will also support an effort to install half baths in some of the downstairs uh uh of some of some of the homes. Um, that's still a little
ways out. Folks are really excited and into it. uh that will be a massive project that will take a lot of time and a ton of money. So, um that's still pushed out, but it's moved a little closer to reality. Uh and then looking all the way out uh year five um parking
lot uh over overlays and resurfacing. So, that is really your plan. We we wrapped up some polling. The polling really is just a gut check um to make sure we're we're actually right or not missing anything. and uh
and and we are and I think in the slides you received it's got uh not the complete poll. I finished the poll today and updated the numbers and just a quick glance nothing's really changed. The priorities are are still there um with folks being very excited about the half
bath showing that we also have a lot of work to do uh between the porch covering and a full porch. Um, I can say through some of the resident meetings and conversations that folks are kind of leaning towards just a quick install of
some awnings or coverings. Um, and then, uh, you can see a couple of sort of sight specific things. Um, uh, the repaving uh, or parking improvements are a little more, uh, of a priority for
folks at Mickey Drive. Uh, and uh, there's one item on here that's actually going to be covered under operations, which is the tree trimming. Uh, and they'll be on a schedule for that. I think that's as short as I can make it. Um, it's a great process. We're caught
up on the numbers, which makes it easier for the rest of the team to plan these things out, uh, and make, uh, good budgets. um through through the next few months, they'll be updating some of the past numbers from previous years to see where savings are realized uh and how we
can apply them to uh future projects or the ongoing interior renovation project. Um and everybody's super excited to get the renovation project going. Uh it's already underway. Uh we've renovated two homes at Rich Street. Um they are this
close to finishing up the hotel unit which is just a unit fully renovated um for the first family to move and we can renovate their unit. So that's all I have. The rest is a public hearing and we'll write down anything that anybody says and we'll include any responses if
anybody has anything to say about it unless you have questions. >> No questions. Thank you Brandon. Uh, so I'll open up the public hearing if anyone has any comments on the capital fund.
All right, I think there are no comments. So that concludes the public hearing piece of this evening's meeting. Okay. Um, next up we have resolution
number 1501, um, authorizing and approving the issuance of up to $7 million multifamily revenue bonds for Kendall apartments. So, uh, I'm going to start by introducing it. I have Delphine Kins here to help and we also have Mandy from
PHA to actually introduce the project itself. >> Okay. Um so Delphine a couple months ago gave a training on the different duties and roles that a housing authority can play in the development of affordable housing from being the developer itself
or also acting as a condo issuer of bonds. And so right you all have seen a lot of us acting as the developer but in this case we are acting as the issuer the condo issuer of the bonds. And so, uh, PHA came to us, uh, probably about
six months ago initially, uh, to discuss if we were interested in this partnership, uh, of us issuing the bonds. Uh, CRJ would not have any liability of paying back the bonds. That would be the responsibility of the developer. Uh, and so, uh, we saw this as a great opportunity to assist that
project with getting to, uh, a start line to actually start building. And so, uh, if you guys don't have any questions from that point, I'll give Mandy the opportunity to actually introduce the project. I will say this is a multiplestep process, starting with you guys, then going to city council for
approval, and then coming back to you guys for final approval before we can move forward with issuing any bonds or moving forward with submitting the application for bonds. The city should have the slots. We'll make sure they put them up. >> Hi there. >> Hi.
>> Hi. >> Um, I guess I'll wait and see. >> Just give us a couple minutes and we're messageing right now. Hey Caroline, can you display the PHA uh presentation for Kindle She's working on it.
>> Okay. said she's working on it. >> It's not essential. >> Oh, there we go. >> Oh, wait. That's not >> so exciting for a moment. >> Try to talk about these slides.
Brandon did such a good job. >> You want to try to talk? Yeah, Caroline, it's not that one. That's Brandon's presentation. She just completed that one. >> Can you forward forward it to her? These ones, right?
I can just go ahead. I mean, and then if the pictures come, it'll be more interesting. >> Okay. It's only five slides. So, um, good evening. My name is Mandy Burbage. I'm a real estate development manager with Pedmont Housing Alliance. Um, and
I'm here to give you all some background on Kindlewood and more specifically phase 3B, which is the subject of tonight's resolution. The Kindlewood property is jointly owned by Pedmont Housing Alliance and National
Housing Trust. Uh both are nonprofit affordable housing organizations with an extensive track record of affordable housing development and preservation both locally and regionally. Um we acquired the property together in
2002 when it was at risk of being lost as permanently affordable housing. At that time it was 150 section 8 garden style apartments um with roughly 1970s era construction.
Piedmont Housing Alliance and National Housing Trust are 50% owners of the development entity which for this phase is FC3B LLC and that's the way we've structured it for each phase of redevelopment. So
we're fully partners on all phases. In 2016, PHA and NHT undertook a resident le planning process to redevelop the 12 acre property. Are you all familiar with where it is? Okay, I
thought you were. Um, a resident advisory committee was formed to ensure that resident voices were centered throughout the process. And that advisory committee continues to exist today. But just to give you a little bit of background on the process, it began
with listening to residents and what their priorities for redevelopment were. And those priorities included providing a ladder of affordability uh on the site so that residents could move up without having to move off site, eliminating the stigma that had
historically been associated with having a Garrett Street address, contributing to increasing Charlottesville's stock of affordable housing and introducing economic opportunity to disrupt cycles of poverty that have led to social and
economic isolation for residents. So they came up with four core principles that would guide redevelopment. Number one, um, and most important was zero displacement. Oh, good. Um, so we're on slide three.
One more. Uh, actually slide the next one. Yeah, that's great. Thank you. Um so zero displacement was um enabled by a build first approach. We were fortunate
to have open land which was the site um that we used to build the first phase of re redevelopment so that we could have new homes to move residents into before we had to start um tearing down any existing buildings.
um robust authentic resident engagement in all decisionmaking tiers of affordability and more than housing which is about each phase including something including housing but also including something
that fosters resident well-being and economic opportunity. So on-site services, places to gather, opportunities for wealth building. So the end result was a four-phase redevelopment plan. You can see um the
four phases reflected on the screen. Um at the end there would be four up to 400 new units and 150 of those would be replacement units for the original section 8 families. Um and it would be 100% affordable.
Um so where we are in the redevelopment process, we completed phase one in 2023. We are currently under construction on phase two and we'll be completing that in October of this year. And then the
plan is to start phase three once we have relocated the residents of phase 2 into their new homes. So roughly early 2027 is when we're hoping to get started. Next slide, please.
So phase three um is broken into phases 3A and B for financing purposes but um from a construction perspective it will be constructed as a single phase and that phase will include 79 rental
units 50 of which will be replacement units for the last 50 of the section 8 um replacement units. We also are going to be well in partnership with the Piedmont Community Land Trust, there will be six affordable home ownership
units, which is the kind of light blue building on phase three. Um, and then the 3B project, which is the one we're seeking the 4% bonds for, includes 24 over2 town homes that are spread across
the red buildings there, building 9, building 10, and building 11. So, the last slide, which is the next one, that's a rendering of the design of what that two over two town home uh
apartment style looks like. Um the units are stacked and um that was important to residents because they wanted it to kind of feel like a residential scale, but they wanted to achieve density that allowed them to bring on more housing than just the replacement housing. And
you can also see in this uh rendering the city park that two of the three buildings will have frontage on and that will be completed in phase three as well. So that is kind of a snapshot. I'm happy to answer any questions or turn it over
to Deline if that's what's supposed to happen next. >> Yes, >> I have a question. Sorry. Yeah. Um if um residents are moved between the levels of affordability, will the of like kind of like you know most affordable tier of
affordabilities maintain that most affordable status and like that unit will be then replaced by somebody who needs that most affordable status. >> So let me make sure I understand your question. If if a resident wants to move up into a different tier of
affordability, then yes, their unit would be then available for someone who's on the waiting list for Kindle Wood. Okay. >> Yeah, that's right. >> Thank you. >> All right. Doesn't look like there are any more questions. So, Deline. Um,
>> yes. Thank you, Mandy. So, as uh the board is familiar, um this process is a conduit issuance, meaning the Charlottesville Housing Authority does not have an ownership interest in the project itself. You are acting as a conduit issuer, meaning you're issuing
the bonds, but you're not using your own money. These are revenue bonds that will be paid back through revenues generated by the project itself. The real interesting component when you're a conduit issuer is that you're
partnering you're partnering with a developer who is using other sources of funds to basically accomplish your mission. So it's very complimementaryary to what you want to see happen in Charlottesville and it's all happening without using CRA dollars. So obviously
that's a great plus for you and for the community. The use of tax exemp bonds will allow this phase of Kindlewood to also use low-income housing tax credit equity. So really a great way to leverage multiple sources of funding for
affordable housing. Um as John mentioned earlier, this is not the only approval um for this project. In order for CR to issue bonds, city council also needs to approve the bond issuance. This is part
of what we call a tougher approval. So in your packet you will see that we will provide after this meeting and assuming the board approves the resolution, we will provide to city council several documents including a copy of the
resolution from tonight as well as an affidavit that we published in the newspaper a notice that this hearing would take place tonight. And then we also provide additional documentation and a proposed draft of the resolution
to be considered by city council hopefully in early April. Once we have city council approval and we will work with the developer and with bond council on the preparation of documents and we will head to closing. You will see this
project one more time as a board right before the closing takes place. And at that second meeting, we will request uh your approval one more time. But at this point, all the documentation will have been drafted, the bonds will have been
approved, and the project will be ready to close. At this point, it would be appropriate in this meeting to formally open the public hearing to see if there are any comments from the public specifically on the bond issuance for
the f the third phase of Kindle Wood. So, it is 6:35 p.m. and we will reflect that we're opening the public hearing to receive any comments or questions from members of the public. And I I'm not sure if anyone is in the
room or signing up online or in person to pose a question or to make a comment. >> Nobody is in the uh nobody is signing up in the room. There's there's people in the room but nobody's signing up. >> Okay. Do we have a way John or Maria to
verify whether someone online has submitted any kind of comment? I don't see any in the webinar chat room. Um is there any other platform where people normally submit written comments online? >> Nothing on Zoom.
>> Okay. Thank you. Um then if it's acceptable to the board, we can close the public hearing on the bond issuance. It is 6:36 p.m. and the record will reflect that we did not receive public comments on the bonds. Are there any
comments or questions from commissioners? >> No. >> Okay. And as John mentioned, you will not have any liability um on this project. So again, a a wonderful
financing tool to encourage and promote the development of affordable housing. If there's no other comments, then I will let um John move forward with uh the motion and second for the vote on the resolution. Thank you.
>> Thank you. Um is there a motion to approve resolution number 1501? motion. Is there a >> second? >> I'll second the motion to approve resolution 1501. >> Commissioner Hicks, >> yes.
>> Commissioner Rosen, >> yes. >> Commissioner Aor, >> yes. >> Commissioner Roales, >> yes. >> All right. Thank you. Um, okay. Next, public housing update. >> Good evening. I'll be uh providing this
update. So, we currently have 1,400 families on our wait list in the public housing program. We issued 127 non-payment notices this month. We had a total of 831 visitors
in our offices. Uh between the 0 to 30 days late, there's a total of $88,000 is owed to the housing authority. Uh for the total tenant accounts receivable, it's a total of $234,000. Uh we've received $15,000 in assistance
this month uh to help families that are delinquent. Um there we've also are tracking the meeting attendance and we're going to be working to try to improve. We're going to be connecting with FAR to try to improve uh the amount of attendance in
some of our meetings. Like the safety meeting has had really low attendance. It's been more staff and partners uh probably the last quarter or last 6 months even. Uh and so we're going to be working to try to improve that attendance and I think it will once uh
gets warmer and we're doing it outside folks will uh naturally come because they see crowds. Um I did uh see that email earlier and I'll uh say we're we will do some research on the zero income changes and its current impact. Uh, I
did briefly pull up Chicago Housing Authorities website and I see that their minimum rent for uh, public housing for income base is $75 except when exemptions hardship exemption exists. We currently have the hardship exemption
already. And so families who are at minimum rent and have zero income can qualify for that and make their rent zero dollars. And so we already have some things in place uh for that, but we will look into that a little bit further and bring something back to you guys. But I did want to correct that Chicago
Housing Authorities minimum is $75, but they had that exemption for hardships, which we also have. Um that is all I have on that report. Do you guys have any questions for me? I'm sure. >> Yeah. Um I do. Thank you. Um, so one
question is I know like residents at Crescent Hall in particular are worried about security. So I'm just a little concerned that like is there like I don't know is it is it like I the security meetings are they at different locations every time? Is that part of what's going on or is it like is that
the same location? I remember there being a conversation about like we have some security meetings for some sites that are separate from others but I don't remember the details. So just I'm sorry I forgot. >> Right now it's a agency meeting for all residents. >> Oh, okay. >> Uh but once we go back to the spring and
we can open it up, uh that's what when it will change. Previously we rotated at different sites. >> Uh South First Street is one of the sites where we actually have a large enough community center that's actually >> Yeah. That's a beautiful sector. Yeah. Yeah. Yeah. >> And so that's where the meeting has been
hosted with the virtual option. >> Okay. Got it. Got it. Okay. Because I know like I've heard I've heard about concerns. So, that's good to know. Um, and um the on the eviction stuff, um, I I love the idea of the like zero payment for the the lowest if we can yeah do
some more research and I'm also happy to see what I can find out about that too. But um I'm also wondering if maybe and I know I'm asking a lot in terms of like data collection, but like is there a way for us to understand like once we file something in court, what like how many
families are at that point willing to come to the table or like how much mediation can happen after that filing? because I think we got so much great information about the kind of before process and like the fact that people are making touches and those touches have some success but not all always and
we're working on improving that success but I wonder if there's a way to kind of measure the success like after those notices have been sent and then for us to kind of and by us I mean I obviously know that you all are the ones who are doing most of the work so I will acknowledge that um but to kind of come
up with like a strategy for you improving numbers on that piece of things as well. >> Yeah, I think we could easily and I can't give it to you right now, but >> No, that's fine. Yeah, >> by the next meeting, we can come back to you and tell you, hey, we filed this many, but this is how many actually went
through. And I think when we gave the last eviction report that was in there, that information we filed, like right here, we filed uh 36 of them for non-payment of rent and two for other issues, compliance issues on the site.
Um, of that 36, I would say probably 10 to 15% of them will be processed. So, you're talking three or four evictions. >> Uh, because when those 36 notices go out, >> that's when we get a lot of engagement
for folks to come in, come do a repayment agreement, okay? to come in here to sign up for re um uh uh eviction diversion assistance either from Pathways, a church or another organization that Kathleen's department is helping them with. >> Okay. So that
>> get you that information. >> Totally. Like it's so it's good to know that that you know it's like not ideal that that it takes that you know that action for things to shift but that action can shift things in terms of coming to the table and like you know bringing people
into an agreement where they're not facing homelessness quite quite so quickly at least if at all. >> Yeah. Um that is always the case. Yeah. Uh unfortunately, a lot of our families will only engage with us at that point >> after they've received the notice.
>> Yeah. >> Uh and I will say it's probably because CRA has not always followed up, right? >> So if you send a notice and then don't follow up for that notice, you do it continuously that notice becomes >> we'll believe it when we see it, >> right?
>> And so it's these things when it happens, folks come in and we don't close the process and say, "Hey, we're not going to work with folks once we file." We continue work with folks doing repayment agreements, helping them sign up for assistance. It doesn't stop. >> Okay. And so it's it seems like okay,
there's like hopefully this program will start to spread the word a little bit that you don't have to wait till that last minute like final scary deadline. >> We rather you not wait because it cost us money to file. >> Right. Of course. >> So we spend even more money at that
point when initially we're only spending money on printing. walking to your door to deliver it or sending it in the mail. >> Okay. >> When we go to the court process, we're doing all those things plus paying the court fees, >> right? Okay. Yeah. So, like some strategic visioning once we have a
little bit more data over a little bit more time. Um, but this is good to know. Thank you. >> No problem. Anyone else have questions? >> No. >> All right. I'm gonna be presenting the HCV report as well. >> Okay, thanks.
>> Having fun. Uh, so, uh, pretty consistent here. Uh, there's a couple things I wanted to point out and you probably would have only caught it if you looked at the last report and then compared this report. Um, so last month we did some cleanup in the HCV program.
Uh, we had I think I've been mentioning several times we had housing authorities. They owed us money. Uh, and they owed us more than what residents owed us. And so we had to do some clean up begging for housing authorities to pay us for the voucher program. Um we
were not able to get $373,000 from housing authorities. So we ended up absorbing it. Uh so HUD can pay it >> cuz we've already made the paid made the payments to these landlords. Um some go
as far back as 2017. We made these payments to landlords, but the housing authorities have never made the corresponding payment to CRA for making that payment. And so, uh, we put those, uh, vouchers down on our books to count those payments and so HUD can reimburse
us. And so, we're looking for that payment shortly to come for that reimbursement. It was a total of 11 vouchers absorbed. Uh, two of the individuals were no longer in the voucher program. And so it was a total of nine that will actually be impacted on what you receive monthto monthth.
Those two that are no longer in the program, the payments that were made on their unit were still legitimate at the time that they were in the program. So since it took so long to clean this up, they've exited the program since 2017 to now.
>> Uh for those families, uh we do still have some money that is owed by some housing buildings and all this information is in your reports. I'm sorry the pages are kind of fragmented uh but they are right after the HCV report. >> The first page on that is the actual
amounts that are owed to us from housing authorities. So in 2025 we have 36,000 that we are we believe we will collect. We've talked to these housing authorities. They've engaged uh they're looking at ways to repay it. Uh you'll see our mall is the highest of them each
year. Uh in 2024 we are owed 24,000 uh which we believe we will collect based upon engagement with those housing authorities as well. And then in 2023 Orange County owes us 846 hours which we also believe we'll collect.
Uh I want to bring this to everyone's attention because we've made statements in the past that we are not absorbing vouchers. We are still not absorbing vouchers. We only absorb these vouchers to clean up our books because if we did not, we would be owed this $373,000
that we will not receive. It would just be a a negative that's there that we'll never collect. And so we need to clean up the books if we want HUD to reimburse us for those costs that are rightfully were expended years ago. And so we've put that in VMS, which is the HUD
system, uh, for the voucher management voucher program. And so we're just waiting to collect on those now. Everything else about the program is consistent. I just wanted to acknowledge and highlight that item um because uh it it is an impact.
>> Thank you. >> Thank you. >> Do you want to do resident services to Kathleen? >> Good evening everyone. I'm Kathleen Matis. Um I my report's not too long. I'm just some updates. Um we um staff heard some
new ideas around um the eviction diversion program when attending the National Low-Income Housing Conference in DC this month. Um in addition to advocating on the Hill, we reconnected with some advocates from New York doing social media campaigns to encourage their fellow residents to pay rent and
avoid eviction, which gave us a lot of ideas. Um the the eviction diversion program is stressful for everyone involved. Um I often hear from my staff because sometimes they're trying and trying and then they only are having the person come to meet with them the day
before the court date. Um and that's you know makes the situation really hard for everyone. Um so we're we're constantly looking for new ideas. um because we know we need it's something we have to pivot pivot pivot on because it's never going to be
the same thing that always works. Um another update, the resident service committee has gone to quarterly. The next meeting is April 14th, but we found that worked better for um all of our partners. Um there's just a lot of meetings and um everyone seemed to agree
that would be a good compromise. Um it's exciting. the FSS program that we restarted a few years ago just had its first graduate. Um we had a celebration for them and we're really excited um for um the voucher program too. It
counts towards our um minimum of 15 graduates we still had left. So it's nice for Cap. Um our staff are um going to be visiting a food pantry in Stanton on April 1st. This could possibly be a model we could look at for some place
such as Suffer Street phase 2 and just we want to just see it the day it's in action with residents and just get some ideas of how they're operating. And then we're also going to be once our nonprofits up um applying to be a member with the food bank.
We submitted an application for Youth Build grant through the Department of Labor. Um, for anyone who doesn't know, um, Youth Build is a pre-apprenticeship program and we also have been doing a lot of paperwork to, um, be a location for that. There's job training,
education services for youth age 16 to 24 who left school without a diploma. Um, it's about a little over a million dollars for 40 months. It would involve hiring a project manager, case manager, and um working with VCW for a job developer and a lot of other
partnerships with the city schools as well um and PBCC. I just wanted to talk just a little bit about our youth program. Um it's a new program. We've been really excited um as it's being built out. Um we're using a positive youth development framework to
alleviate violence um which is also about alleviating gun violence. And this is through um activities throughout the community. Um the program is focusing on strength and support to youth um in developing character connections,
competence, confidence, and contributions to foster a broad sense of community and collaboration. Um they've been doing youth beautifification, which is where youth are working on different sites. We're gradually expanding it to all sites and they do get a stipend. Um we're also
doing um youth and family events. There's a program called Youth Link where as we're um working with the young kids on trash pickup afterwards there programs for the teens. Um and we're also looking at mentoring opportunities with that. And as individuals show up,
they kind of earn points and we look at field trips and we've had a few field trips to movies and other locations. Um, as a result of that, we are really looking at youth incentives. Um, when we wrote the grant, we um put in a a pretty um hefty food
budget, and that's been very successful. Um, and we're going to try to do that whenever a grant allows it, but that is not very often. Um, we just had a field day event um with UVA's Orthodox
Christian Club um and it was really successful. It was sitewide. at West Haven. Um we're also working on a running walking pilot event with Prolific and Ragged Mountain. Um we have um gotten some funding from the
city to help us do some choreography programs this summer with Mr. Proverbs for anyone who knows him. Um he's um a lot of fun. And we're looking at working with Sam Leech for some financial program events for youth. and we've been doing some
tableabling events as well in partnership with our Ross program. Um, one of our challenges is always with um, self-determined programs or we're asking residents um, what they'd like to see us providing and making sure that
when we're asking that or bringing the programs in that um, we're making it approachable for individuals who haven't had the opportunity to learn how to read or write yet or are just are English learners. So, um we've been working a lot on that. Um right now we have nine
full-time staff, five part-time staff. Um we have year round around usually average about two UVA interns. We are working with KUP year round now. Um we always have KUP with our youth program and we um have KUP that um partners with
Joy on on West Haven Community Day. We have been awarded a Vista who will be starting this summer and um we're having them work this time with our development efforts and getting a nonprofit off the ground. Um we just have one grants
person and um we're really excited that the Vista will be able to help in that area. Um, one of our part-time staff who was a UVA intern, Zoe, um, who's also an EMT, has been working with us since her internship on preparing an emergency
plan and disaster response. She just had the fire chief review it, and it was really great. He took it from being a really long document to a much shorter document, which we were all really excited about. Um, and we're hoping to have that ready to start having some community meetings about it. Um because
I know especially Crescent Hall's is really eager to look over it with us. Um and that's all I've got for you. Any questions? >> That's awesome. >> That's a lot. >> That's a lot. >> Thank you.
>> Thank you. Um All righty. We will open it up again um for public comments. >> Should we read Victoria's thing or no? >> Read Victoria's statement or no?
>> No. Okay. >> We're not supposed to. >> Gotcha. John acknowledged it though. >> Mhm. >> I got questions. I back up. >> You do. You do have to get up and state your name and your address. >> How you guys in the car?
Um John, I got a question. Why did y'all have to absorb so much money from people that owe y'all? Why wasn't that a lawsuit or why y'all can't get the money back? Why you just got to be like, "Okay, we got to take care of that." I don't understand that part >> because So once the money becomes a
certain age, they are not the housing authority. They closed out those books years ago in some cases. So the ability for them to open up and then pay us slim and none. We argued with them for months about getting the payment and they said they're not. So we reached out to HUD
and HUD has made the recommendation that we put it on our books and absorb it and so HUD will pay the difference cuz we've already paid it. So the money's already been expended. >> So it's not like a lawsuit or something, you know, like that's like saying you owe me some money and that's okay. You
get away with it cuz we going to take care of it anyway. And if they know, like you said, if they know they're going to get a, oh, it don't matter a slap on the wrist. You know what I'm saying? Like that's just a piece of paper at this point. If they if they know that then city 2017 all the way to 2026 they they give you a dollar.
>> Yeah. So has means of going in and taking it from other housing authorities but we we wouldn't have any means but our field office has the ability. So like if it's a housing authority that's in the state of Virginia, not all of them are in the state of Virginia. They could go in and remove money from their
books to give to us to cover that cost but they choose not to. That'll be a hard decision. >> So HUD will take care. It gets into to the how the the money moves with HUD. It's not like >> I owe you money. >> No, I'm just saying. >> So like what I heard I think what I
heard, just please correct me if I'm wrong. What I heard was you saying that you guys have to absorb someone else's bill, a bill that they didn't meet you halfway on. Am I right? >> Yeah. They were supposed to pay it. They didn't pay it. So the agreement when someone ports is you can either absorb
it or bill it. when you absorb it, they become your you're a participant. You're responsible for paying the rent uh in administering that voucher, right? >> When it's build, you are responsible for administering it, but the Alpha Housing Authority receives admin money in the payment for it. So,
>> so they have to pay you. >> How can they say no? How can they tell you no, they're not going to pay? uh they could not have the money or it's so owed it's debt that they're not going to pay because they say, "Hey, you should have came after us years ago for that
money." Which is also what what HUD suggested. >> One more question just cuz I'm curious. Um look, for real, um don't they sign some type of a paperwork agreeing with that party and you when they when you go to sign lease that they would pay it? >> Yeah. So that was legal. There's
absorption paperwork that you sign, but if housing authorities transition people in rows and it gets missed and no one says, "Hey, you owe us this money," then that's how it goes on and gets complicated. >> They called you a slip. >> So, I think all right,
>> I'm going to bring it back. But, >> okay. No, no, I'm good. I'm bad. You hear me? All right. Okay. >> Yeah. Thank you. >> Thank you. >> Thank you, Angela. >> All right. That concludes our agenda for this evening. Um, can I get a motion to adjurnn?
>> Motion. >> Second. >> Second. >> All in favor? >> Yes. >> All oppose? >> Motion to journ. >> Thank you everyone. Have a great >> UG. >> Yeah, I'm touring.
>> Yeah, I'm touring you. We're doing a whole gall. We're going to join you on Friday on Monday and then we'll do College of Charleston. >> University of South Carolina University. >> Yeah. So, it's >> Yeah, you're right. It's actually
>> spring break and we were supposed to have gone to J but then >> oh that Monday the day. Yeah, we were supposed to go and then we had school because of ice and actually they originally had a half day and so I didn't feel that bad but she