the city council meeting for Monday, May 4th. I call this meeting to order at 7 o'clock. Would everyone please rise for the pledge of >> allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. All right. Elise, will you please call roll? >> Council member Hatfield here. Council member Bennish here. >> Council member Chevlin here. >> Council McGrath >> here. >> Mayor Huburn here. All right, that moves us along to visitor presentations.
Seeing that we have no people in our audience, I'm going to go ahead and move on down. Oh, wait. I skipped a step. Uh, adopt the agenda. Does anybody have any additions or corrections to the agenda? Otherwise, and entertain a motion for us to adopt the agenda.
Motion to adopt the agenda. >> All right, we have a motion from council member Benes. >> Second. >> A second from council member Hatfield. Uh any discussion? All those in favor say I. >> I. >> Opposed. >> All right. Agenda is adopted. All right. Now it moves us along to visitor
presentation. And we still have no one in our audience. So I'm going to go ahead and move off of that and move down to the approval of the previous meeting minutes. These meeting minutes were from uh April 20th, 2026. Does anybody have any additions or corrections to the minutes?
>> Motion to approve previous meeting minutes. >> All right. So, have a motion from council member Hatfield. >> Second. >> And a second from council member Benish. Any other discussion? All right. Hearing none. Um, all those in favor say I. >> I. Opposed. >> All right. Minutes are adopted. All
right. So, then that moves us down on our agenda to our consent items. these items uh receive little to no uh discussion. Um although we can certainly pull something off the consent agenda for a larger discussion or does anybody
have any questions on anything in the consent? >> I just had one quick question on 7F the Oakidge. Have we heard anything from them or it's still their >> uh what we've heard uh most recently is that there's another hotel that's
looking at the property. >> Um our understanding now is they're going through sort of a market analysis. U but I think they do have some kind of a letter intent of intent in place while they go through that process. >> Okay. >> But nothing firm unless there's anything else I'm missing.
>> That's in summary. But that person out of Georgia or whatever is completely out now because they were going to start the parking lot in June supposedly and then >> Well, right. That's kind of the >> um I don't know the exact
>> legal or contractual status between that group and the current property owner. >> Okay. >> Um I I doesn't seem like they're moving forward. to your point, they haven't executed on anything that um was laid out in theou um and there's some reasons
um you know in the staff report as to um you know why we view that they're in default of that at this point. So I think for good, you know, to be straightforward um to continue at least our end of the bargain and be um straightforward um you know to move forward with the step makes sense um
>> to you know to make sure the agreement is where it should be which I think in our opinion is dissolved right. >> Yeah. I've been seeing I mean I've only been up to Costco like 20 times over the weekend but um I've seen police up there a lot again and I don't know if that was just because they're sitting there you know just to manage traffic or to be
there if needed or if there's stuff going on but it just made me think like oh they're not >> there has been stuff going on. Um there there's been uh it's a rather continuous issue with uh kids coming from other
communities and uh going in there >> uh sort of urban explorers I guess you call them. >> Uh so the the police have been up quite a bit to the property. >> Okay. Yeah. >> What's what's the status on the owner the building owner on getting back? I
saw the email, but I saw your email reply. What's What's the status? >> He has not You mean to get together for a meeting? He has not responded to that. >> I I will reach out again, though. >> Yeah, I appreciate that. >> Y >> Okay. Yeah, that's why I just figured
things were not happening and yet I see the police up there are happening in the wrong order. So, >> yeah, I agree that the wrong things are happening. Yeah, thank you for the update on that and I appreciate you putting this on as we had that discussion to kind of make
this step when we saw that there wasn't any progress happening on that. It's very unfortunate. Um, and I would yeah, I think it would be good for us to have a continuing conversation with the property owner over there so we can
figure out what's going on and stop trespassing from happening. All right. Any other questions in regards to uh anything on the consent agenda outside of that?
>> All right. I'm not hearing anything else. Uh does anybody have >> motion to adopt consent items or >> approve consent items? >> All right. Council me or motion from council member Shlinlin. >> Second. >> A second from council member Gro. Any
other discussion? Hearing none. Um, all those in favor say I. >> I. >> Opposed. All right. Motion carries. Consent is adopted. All right. That moves us on to our action items. These are fun ones tonight. First action item is 8A, items related to the design for
the Chesca Library. >> Uh, mayor and counselor, the items in front of you tonight, uh, there's actually multiple actions uh, to take for the uh, for the library uh, project that we'll be undertaking. uh some of them we've talked about, but now we're actually officially taking action for
them. So, I'm going to turn it over to Elise uh to talk about sort of three separate actions that uh that we're requesting that the council take tonight. >> Uh thank you, mayor and council members. Uh what as Matt explained, uh there's kind of three components of the actions
that we're looking for tonight from you. Um just to start out um we this is the third of four building projects and we are in comparison to the previous two building projects starting the design
earlier in the process because of um we we do have Carver County participating as part of the process because they will operate the library but additionally it's a it's a more public building than we have um you know the public safety facility. Yes, it's open to the public,
but it's generally for staff use the same way with the uh municipal services building. So, we're taking additional time to incorporate different committees, which I'll talk about some more, as well as additional public engagement. So, that's the reason why we're starting the process now rather
than later as we have in the past. Um just as a quick reminder um this is responsible for the capital cost of the construction of the building as well as the maintenance of the building. Um while um Carver County is responsible
for the operation as well as the furnishing of what happens in the building. So if you turn the building upside down, what falls out of the building Carver County is responsible for. No, I did not make up that analogy. I think Matt has made that up before. No, I didn't make a Shane Finner and and
Wakonia made up that analogy. I thought it was a good one. It's it's easy to picture what falls out. >> Yeah. >> Uh so I I want to start a little bit how we're approaching um how as staff we
plan to approach the design of the library because it is a little more complicated. So in the past as part of the design for the public safety and the municipal services building, we've had just generally a staff design group made up of um you know different folks from
each department. Uh here we plan to have two committees. So the first one is a library task force committee and this one would be generally eight elected and appointed members um that would guide the library task force and the plan is
for that committee to meet four times throughout the design process um at different strategic points as we get in that design. So concept um kind of that preliminary design before construction documents and that sort of thing. um
their role is to review that design work and ultimately what they will do is provide recommendations to the city council to you all as we get through the process. So the task force that uh we are recommending the makeup would
include one county commissioner and commissioner Lisa Anderson has already been appointed by the county board that happened a couple weeks ago. one city council member, one library board member who has been identified as Amber Barker who currently sits on the library board,
one friends of the library member, um Jim Wangan, and he has already been um chosen from that group, and then four at large, and we'll we'll talk about that a little bit later on this evening, that we are looking um for uh direction from
you or approval from you to go out and solicit for that task force for those four at large members generally we're thinking they are Chesco residents or business owners that have a stake in what happens here. Um so tonight
specifically with the task force we're asking the city council to appoint one council member to be a part of that library task force and then we also um would like um your approval this evening to go out and solicit for task force
members for the library. Additionally, you'll hear from Nate about the downtown master plan and soliciting for task force members for um his uh project and that we would look at doing it um together so that uh since they're both
kind of downtown and we may have people that want to serve one or both or they're just interested in serving on something. So, in addition to the library um task force, we have a staff design group. This would be made up of um city and
county staff members. So, two Chesca Library staff um and Carver County Library staff. So, that that's Jody Edstrom and Kevin Spencer who you met at the last uh meeting. One Carver County
administration, so Nick Tavi, the assistant county administrator. Uh two CHASA administration, which would be Matt and myself. um to Chesca building maintenance um which would be
uh Brian, John and Nick Hartwig and then um community development which would be Nate. We'd probably also bring um either uh Liz or Ashley into the fold too as we go through the entitlement process so that um we are being efficient in our
time. And then RJM as a representative as a construction manager and they have uh participated in our design groups before and have provided very valuable input as we've gone through. >> They're particularly valuable in uh two
two things. First of all, uh being able to help us uh design a building around what our budget can handle, uh because they do all the cost estimations for it. So, they can be a real resource to the architect to make sure that they're
using current construction uh pricing. Uh and I think the other part of it is u both uh buildability buildability of whatever an architect designs uh because sometimes it can be impractical. Um, but also then, uh, the maintenance,
long-term maintenance of the building is what what's going to be, uh, the best materials, the best things to make sure it's a long-term, uh, facility. Do we for this? So, not that they need to be on the staff design group, but for this building in particular, I think
it's important that our communications team is like very in the mud of it to say, so they kind of can really tell that story because it's really easy to say we need a police station. We need to expand public works. You need your roads plowed. Like those
roads are or roads those buildings are very easy to say we need this. I think the library the I can't speak tonight. the library is a different story almost. So I think having our communications team really in touch with that, not that they need to be on the staff design group, but I would assume probably
coming to those meetings and things so they can >> for sure telling the story, but then also uh like Alise said, we're going to have quite a bit of public engagement in this. And so if we have that, we want to make sure people show up and have the ability to, you know, make their voice
heard as far as what they'd like to see in the library. So >> yeah, for sure. Perfect. >> So that encompasses uh the committees that staff is recommending um having as part of the design process. And again,
everything as we continue throughout this process, everything will come back to you all as the council for approval. um and that'll be done at various times as we have brought forward in our other
uh building program. So, additionally tonight, um we're asking for council approval to go out for an RFP for architectural and engineering services. Uh so, a RFP has been developed. Um
generally, it's similar to what we've used in the past. However, it is, you know, specific to design and construction services for the library. And so, we're looking at architectural engineering, space programming, schematic design, and ultimately
construction documents. We would like this architect to be on board throughout the entire construction of the facility through design through construction. Uh so the RFP timeline that we've set out is if you approve this tonight, we
would issue that RFP starting tomorrow and then um those submitts would be due then in 3 weeks on May 26th. Um and then we would as that staff design group, we would interview architects the week of
June 8th. So it'll give us a couple weeks then to >> Can I ask a quick question? How would we put an RFP out if we don't know what the design is going to be or what we're looking for? So the RFP is is mainly for professional services. So what they're going to need to do is they're going to
need to demonstrate to us that they've worked on public library projects before. So it's more looking at their qualifications than it is an actual design. >> Okay, that makes sense. >> Uh so we will do interviews the week of June 8th and come back then to you all
as city council uh at your June 15th council meeting. It is fast, but this is a very similar timeline to what we've used in the past and it's very manageable as we look at kind of that overall timeline. So, we
would immediately begin that that concept that space programming really spending some time with the architect looking at what do we want this to be that that really basic design and we would envision that kind of goes through the end of this year. It's a It's more
time than we've provided in the past um for our facilities projects, but this one we're we're starting with maybe less information than we've had before. >> And just because I wasn't on the council when these buildings were approved,
>> MSB opens next year, next >> fall of 27. >> And this is supposed to break ground right at the same time. >> This one would be spring of 28. >> Okay. So we do have time to run through this here and still Okay. >> Yeah. That's it. Uh it's giving us
plenty of time. >> Okay. >> Yeah. So then Yeah. So that's just the concept design would take us through the end of this year. All of 27 would be then that detailed design. Um as we do with any developer, we require of
ourselves to go through the planning process. >> And we all know how long Nate takes. So >> we need a year for that. Okay. Got it. >> Make sure it's a very well-designed facility. >> Good. >> Okay. Yeah, that makes sense. >> And so then we would go out to bid, you
know, generally as we have for the other um facilities in late January, early February, come back to you then, and that's in 2028, I should say, two years from now, and then begin construction >> about this time or end of May of 2028.
>> Okay. >> So, it's that every two years that we've been talking about. >> Okay. Um so really then kind of the recommendation for tonight is we're looking for the council to um do three
things. Um issue a request for proposals for architectural and engineering services for new library. appoint one city council member to the library task force and then authorize us to advertise
for applications from community members for that library task force. So with that, happy to answer any more questions you might have. Um how often
is the uh task force going to meet? Not the staff, but the four times. >> Four times. That's what we've outlined to the architects. >> And these meetings will typically be in the evening, maybe two hours or so.
>> That's that's kind of what we're guessing at this point in time. >> Okay. Just want to make sure that >> it's going to be the latest process that we went through that would be comparable is our city hall plaza where we brought that back to
you at sort of concept phase. more you know more of the design development phase and that's that's how I sort of envision uh this process is you know you'll initially provide input about what's important for to you for a
library and then you know second one they'll come back with concepts >> you know and then based on that feedback then they'll come back you know next time so it's it's really sort of taking through the process making sure that that group is sort of giving input first before it actually goes through the
staff design process. >> Sure. >> Okay. Yeah. >> All right. So, we have a few things in front of us here and I think uh the one that we need to have a discussion about is who would be interested in serving on
this task force? >> Oh, yeah. I would. >> All right. Anybody else be interested at all? >> All right. >> I'm happy to serve as a backup because I think it's really important that you're there. So, I think if you're not going to be there, feel free to tap to come in
your place because I think that's the biggest thing is this. I said it before kind of this building is not going to be something all of >> you're passionate about, Michaela. Cuz I'll let you. >> No, no, >> it's just cuz you're already doing this all transit. I felt like I should >> No, no, you can absolutely do it. I'm just I'm just affirming like getting to
chat with Kevin Spencer now. happened two years ago, like how important this is to our community, neighboring communities, and just being on the council long enough also to understand that it's important to be there. So, I'm just offering as a backup. Absolutely. >> That it's important for someone one of us to be there and then I'm happy to
serve as a backup. >> Absolutely. >> Yeah. No, I mean, I think that that sounds really good and that's that's why >> unless somebody else wants to be a backup. Sorry. >> So, >> or unless anybody else wants it. I was just raising my hand that I have interest, not that I need to have it. So, >> no, I think this will be an opportunity
for you. Um, it's a fun way of being able to do something >> like outside of the these walls and interact and kind of get input and everything. And you've got young kids and I think that's a good perspective. >> Yeah, I agree. This is going to be a fun one. >> Yep.
>> And I do think having uh kids is going to really help. >> That's what I was thinking. We use Chan Hessen a lot and Eden Prairie, which is I know Henipin County, but also just, >> you know, the time commitment. I I'm fairly busy, but the time commitment doesn't seem too
huge, whereas like Southwest Transit was kind of a big one, so I didn't raise my hand right away. But >> I think most likely you will lay out the meetings right from the get-go. Correct. >> That is correct. We'll work once we have an architect on board, we'll be able to
really kind of hone in when we think the the exact month it would be. And then I really like to work hard because it is a fairly small group finding a day and a time that fits for folks. So that's my goal in all. >> So once they get those established, just
plug them in and anything that you see on that calendar if you're like I can't I can't make this one then tap um make Yeah. Yep. Tap her and then um that way we have cuz it's always Exactly. Cuz like when we did the community center
task force, there were two of us. So it was between council member G and I. And so the nice thing was if one of us couldn't make it, there was still somebody that was there to kind of because usually what you do then is when you're at a council meeting is you give a report back of like what happened and
everything. So but that that is perfect. That will work great. >> Um okay. Wow. I'm so excited. >> Lowkey jealous that you guys Yeah. But I'm very excited. Um, and so this is this is a great first
step. Um, or continuing step, I should say. Not maybe not the first, but a continuing step. Okay. Uh, any other discussion? I know that was one of the things that we needed to figure out, but it I think other than that, we probably Yeah, just need to
>> have a motion put forward. So, uh, anyone want to make a motion? I'll make a motion to approve issuing a request for proposals for architectural and engineering services for the new wait yeah for the new it says municipal that's what's throwing me off new
library building and appoint council member Chevlin to the library task force and authorize staff to advertise for applications from community members to serve on the library tax task force. >> All right, we have a motion from council member Hatfield. >> I'll sec you go ahead. A second from for
council member Benes. All right. Any other discussion? All right. Well, hearing none, all those in favor say I. >> I. Opposed. >> All right. Motion carries. All right. Chas library underway. All right. That moves us down
to our next action item, which is also just as fun. 8B, initiate the downtown master plan update process. Uh mayor and council members item in front of you tonight very similar to the last item in that we're uh trying to start the process uh for update our downtown
master plan. This was something coming out of our strategic planning sessions uh talking about the need to since the last uh downtown master or the the downtown master plan we have in place now was developed back in 2012. We've gone through and checked off most things
that are on there. We really need to look at what's the next step. So, I'm going to turn it over to Nate and he can sort of explain in detail what we're looking for. >> Thanks, Matt. Council members go last August. We held session walked
through a lot of the strategic objectives that were set in the current master plan which was done in 2012 or that was when it was adopted. Um and you might remember like Matt was saying a lot of the things that were identified in there as uh strategic initiatives and
priorities have been have been either completed or you know substantially uh moved forward. Now there are some things in there that uh we're still working on. So, um I think at that time the council was thinking that a lot of the the broader objectives and the vision for
downtown still feel relevant. Um but the question is how should those be applied um looking towards you know the next 10 15 20 years, right? Um, and so since that time, since that work session, hearing council's interest in moving forward with the downtown master plan
update process, um, we've worked with HKGI, which is the consulting firm that, uh, led or helped to lead the the current downtown master plan. They've also done our last few comprehensive plans, and they've done the design for
the streetscaping downtown and many other things. >> City Hall Plaza. >> City Hall Plaza. Yep. most recently. And so knowing that rep that um you know we've got that working relationship and that institutional knowledge and history that they hold um through doing all those projects staff feels it makes
sense to continue working with them on this project. Um so that it'll be led with or you know working with HKGI Jeff Miller over there um the staff person would be the point person. He also was one of the point people uh at the previous downtown master plan and has
also helped us with our comprehensive plan. Uh he's bragged to me that he feels he has a PhD in CHASA at this point. So um >> he also worked for Chaza. >> He did work for Chaza. Yeah. Early in his career. Um so that's who we've worked with to
put together the scope of work that's part of the packet this evening along with the timeline. Um kind of broadly speaking, the timeline suggests that we would formally kick off the process in June. Uh work through
phases of the project. Um we would look at existing conditions, prepare for conversation um around progress made much like we did last August. uh look at doing a marketing um a market study for downtown to understand how Chaza
differentiates itself in the marketplace um within the city and also regionally. Um then we would start looking at the vision guiding principles how we want to update those or reapply those looking towards the future. The plan also looks
at exploring um you know concepts for downtown. The last plan uh focused a little bit more on the infrastructure side of things. So, we came out of that with our, you know, to redo all the streetscapes downtown or, you know, all the streets downtown. We came up with Fireman's Park as a catalyst project.
Um, City Square West is a catalyst project that we're working towards. Um, and some of those things. This one, I think we need to see what the process and where it guides us. Um, but I do think there's potential that it's not just um, you know, physical things, but
also looking at kind of that social policy um, you know, type things. So, how do we activate downtown? How do we better partner with the downtown business alliance? Um, you know, some of those questions I think become to come to the table um this this go around. So, those are some of the topics that we um
anticipate working through. Then we would move into uh drafting the plan and uh looking at hopefully March next year, early spring next year, late winter as a target to hopefully have a final plan to adopt. Within that process, um, we're
proposing to have a task force. Uh, and I can walk through the makeup of that. We would envision it's a pretty broad net that we want to cast and we want to involve, um, you know, a number of groups that are both in downtown and have interests in downtown. Um, we're
suggesting two city council members, but we can, you know, I'd leave that up to you to talk, you know, to think about if you'd rather have one or or whatever, that's okay. um member of the Heritage Preservation Commission, the Planning Commission, Parks and Rec Commission, um up to two downtown residents, two at
large residents. So, the plan with that, like Alisa was talking about, is to advertise for those along with the library, and then folks can choose as to whether they're interested in one or both. Um and and then we'll go through that process simultaneously. uh two members of the Chesa Downtown
Business Alliance. Uh we're thinking the chair of the Southwest Metro Chamber of Commerce um could be someone to invite. Uh representative of Southwest Transit. And then we look at some of the institutional uh organizations that have a strong presence in downtown including
Carver County uh school district, St. John's, and Guardian Angels. and having representatives from each of those groups um with those being large property owners. All of them have talked about changes to their campuses um or to their property that they have downtown
um in the future and so you know thinking through what that could mean and how that influences downtown I think is an important part of the conversation. Um, so far we're just identifying the the groups. Um, and I think a next step out of tonight would then be to go and begin to recruit the
people for those groups, assuming you're all on board with what we've identified. Um so that that task force we envision meeting about four times through the process um providing those key points of of of input and direction um to guide um
as we work with HKJ HKGI and staff to um you know work on the document and the details of it. We're looking at three or four um public outreach opportunities. Um, we would look at River City Days and pairing with that uh Latin uh the Latin
food and music night um and having a presence there. We also think it could be advantageous to think about joining the the Halloween trick-or- treat event that happens downtown um to capture that audience. Um and then looking at
potentially maybe like the state of the city um event if we do that again early next year um as an opportunity to get input for folks there. Um so those are the the public engagement opportunities and we'd supplement that with online. Um so there's probably you know opportunities for survey and other
interactive uh points of feedback that we would work through as it's relevant to the stage in the process that we're in. So with that um I can take questions. There are three decisions in front of you. So, one would be to approve and authorize the city
administrator to assign the scope of work with HKGI and that document is part of the packet tonight. Um, appoint the two council members or the number of council members that you feel should be part of it to the task force and then approve the task force membership list and authorize staff to begin uh
recruiting and advertising to fill those. >> All right. Just to clarify, you said for this task force as well, four meetings, correct? >> Correct. >> Okay. >> And it would be the evening. >> Evening. Yep. Probably couple hours. >> Couple hours. Yep.
>> Okay. Just >> making sure. >> Yep. >> Laying it out there. >> Want to know what the commitment is that sense. >> All right. So, it sounds like we have discussion about this as well. And this one um can have two. Uh I personally think council member
Hatfield should be one of them because she is our leaison to our downtown business alliance. >> Yeah. Yeah. I would love to spend it. I've spent the last Well, I've lived downtown my whole life also. >> Okay. Well, that qualifies
>> built in me. Um, but yeah, also just getting to hear and see the perspectives of the business owners and kind of an evolution over the last seven and a half years. The downtown business alliance I sat with seven and a half years ago is so different than today and it's been really interesting. So, um, and reading
through our last master plan, just how much of it has been accomplished or shifted, but how there's still, um, a feeling and a desire even from the community to do more. So, I'm I'm personally really excited about this. Um, and even just this past weekend
being downtown and seeing the vibrancy that's so much already there and um, how we can better tell that story. I mean, there were women walking around from a church group but out to the shops and smiling and you could hear them two blocks away just chatting and it was
just you could feel it. So, um, excited about this for sure. So, I'd love to fill one of the spots if that's an option. >> Okay. Also, I'm I just also wanted to note um I'm really excited about HK KGI working on this because I really do
think they really understand CHASA and downtown Chaza. So, I think they're a great fit and they do a great job. So, I'm also wanted to share my support of that. >> Okay. Um, any other
discussion or any >> I mean, if you make think it makes sense to have the library part of that because it's going to be downtown, I would do both. But I if somebody else wants it, it's biting off more than I maybe want to chew with such a big famil. But if it makes sense, I will do it.
>> Yeah. I mean, I'm willing. I don't know how the mayor role of a mayor serves on one of these. Um, downtown economic development is very important to me, but I don't want to take away from giving an opportunity for
somebody else. So, I don't know where either of you fall because I'm more than willing to say I'm good, but I'm also willing to step up if you guys are like, Ash, it's not something spread so it fit in with my work
schedule. >> Yep. I know your work evenings so. Yep. Nope. That's understandable. And I know you coach. >> I do, which looking at that schedule, it only really be the June one because you get later into the year basketball seasons, more practice during the week versus games. That's a little bit of the
>> the difference. So, I certainly could, right? I think it's in my ward or downtowns in our ward, but I also understand having a representative and we represent the whole city in general. So, um I know I You certainly can. I I don't really have an issue with if I I
know you're passionate as well. >> YEAH. BUT I DON'T have to. I like, hey, I kind of want to do it, but pain this year. >> Yeah. So, I it doesn't matter. I mean, I'll defer to you. Like, I'm fine either way.
>> If you feel like you want to take it on, >> go. >> I think I can take it on. Okay. >> I can do that. And if if that changes early, I'll be back. >> Just let me know. I think that's fair. Yeah. Yep. That works perfect. So, all right. All right. >> Yeah. I'm not concern and like I said, the June one's the only one that gives
me concern once we get into kind of the winter months. >> Sure. >> The week schedule during the week gets easier to manage because I can mispractice. That's fine. >> Yeah. >> It's the games during the gets harder. >> No, you can be his backup just like Michael. >> Yeah, I think that works nice to maybe have you as a backup, too. >> And yeah, just let me know. I can always
be a backup, but I think that that's perfect cuz >> I think Council Member Gro too brings a like another perspective. Mhm. >> I think you would have been great also, not to be clear, but I do think it is like now that the conversation's here, thinking about, >> you know, it is downtown's part your
ward, more of it's mine. Um, but >> um but also just like it's a different perspective. You haven't I think you've maybe been to one meeting just to see how they go, but it's a you have you're not as close to it, whereas I'm a little closer to it. So sometimes, you know, you can get you miss things. So I think
it's an interesting and exciting perspective to have. So >> yeah, I think it's good. >> All right. Very good. This has worked out very well. And then you're Yeah, I think we'll be good. >> I think it'll be good. Yeah. >> Awesome. >> All right. Motion to approve and authorize the city administrator to sign
scope of work and appoint council member Hatfield and council member Gro to the downtown master plan task force and approve the task force membership list to authorize staff to advertise for applications from community members to serve on the task force. >> All right, we have a motion from council member Chevlin.
>> Second. The second from council member Benes. Any other discussion? I know we have the president of our downtown business alliance. Would you like to say anything or are you just kind of here just as in an observer role >> part of the day
people will say this >> um I was involved in the 2009 2012 process kind of up to my neck. So I'm very familiar with that document. I think the process that you're going through is exactly the right process.
All those voices made it a better better downtown at the end of the day. So, um, keep up the good work with that. >> Awesome. Well, I appreciate you coming tonight. I was like, I don't know if he wants to say something, but I'm going to give you the opportunity anyways. >> Um, wonderful. All right. Well, uh,
otherwise, any other discussion? And otherwise um all those in favor say I. >> I opposed. >> All right. Motion carries and we have some leaison to the revitalization of the uh or the update to the mass
downtown master plan. All right. Perfect. Well, that moves us along on the agenda out of the action items and onto the bills. Does anybody have a question on a bill to I don't think I do.
>> Motion to approve the bill. >> All right. So, a motion from Council Member Hatfield. >> Second. >> A second from Council Member Shelon. >> All right. Um All right. Roll call, please. >> Council member Hatfield. >> Yes. >> Council member Bennish. >> Yes. >> Council member Shaplin. >> Yes. >> Council member McGrath.
>> Hi. >> Mayor Hubard. >> Yes. All right. Bills are paid. All right. That moves us down to other business. Uh, Council Member Hatfield, >> buckle in. >> Oh, boy. >> I've got a list. I always do. Okay.
Taste of Chaska is coming up, which is always It's like all I don't want to jinx it. It always seems to be a very beautiful night. Um, Fireman's Park >> hot. >> It has been the last few years when there was rain a couple years ago, I think, too. So, we're hoping for just a
nice breezy. It's been a cool May. So that's Wednesday, May 13th. Um that's happening. Uh and then uh it's drinking water week. So that's pretty exciting. And we just we're off of a win at the
state fair for having the best water. So thanks to our water team. >> That sounds less exciting than drinking beer a week. >> Yeah, I did bring water tonight in celebration. Um, the free yard cleanup is happening. Very
exciting. Again, this year we got to do a full month. So, you can the whole month bring your yard waste to Dakota Prairie Composting off of 41 there by kind of the old entrance to the Renfest. Um, it's all the information is on
social media or the website, so you can check it out there. But the whole month, that's always nice cuz when it's just one day, sometimes it's too early or you're doing something else. So that's very exciting. Are we doing it again in October? Somebody asked me on that. >> Or the >> the drop off. Yeah. Okay, perfect.
That's what I told them. So I'm glad I was right cuz I have to go find them. Correct it. >> And if not, they're all going to be dumping at your house. >> Right. Pulling up to my backyard. Um, another fun event that happens in May, Cop on a rooftop, is May 15th from 6:00
a.m. to 11:00 a.m. Again, the police department is partnering up with the Eden Prairie Police Department because they're not awesome enough to have their own Dunkin Donuts, so they come hang out at ours, but it's all in support of Special Olympics in Minnesota, which is a very amazing organization. So, go on down to Duncan. They usually have like a
coupon for free coffee or dollar off coffee or donut or something. Um, but the real fun part is getting to donate. Usually we do have a race to see which council member gets down there the earliest and uh donates money. So I'm just saying I have lost a couple of
times to former council member Wong, but I now that he's gone it'll be me. So you can see if anybody makes it earlier. >> Okay, challenge accepted. >> Whoever gets there first takes a picture and puts it on social. >> That's the challenge. >> Okay. Um, speaking of the police, I just
want to congratulate the Chasa Police Explorers. Um, they uh competed as a former Chaska Police Explorer. I can tell you that's always a really fun thing to do. I was especially impressed. Uh, Parker, he took second place in report writing, which is by far the most
uh boring of the competitions. So, that's pretty impressive um that he and it's actually kind of hard, too. So I would say congratulations to him. Are you still please explore? Did you were you up there or down? Where down?
>> I don't go on the >> Okay. Um it is a lot. I >> sounds like there's a story. >> My kids keep me too busy. >> Um so yeah, congrats to the police explorers because that's always a really
good time and to take home an award. It's actually really hard. So, I joked about report writing, but like it's stiff competitions. A lot of really good police departments and sheriff's departments uh show up to with their explorers and compete really hard. So, it is actually pretty impressive when we
win and that's great. Um, also just wanted to talk about Christmas in May this past Saturday. Uh, it was I think in my like top couple Christmas and May's it was just a really beautiful day out. I worked at a house with the Chesa
football team. And when I tell you we left from um St. John's to head to our houses, by the time I pulled up to the house, there were already football players out of their cars and shoveling rock out of the landscaping beds. And I was like, "Whoa, the captain hasn't even
told us what to do yet." And so they were just on it and all day. They had a lot of fun, but they worked very hard. And so it was a lot. It was really fun to get to see those guys in action. and they're just such good kids and their coach does such a good job of instilling just what it means to be a community in
them. So, it was really fun to do that and um get to help a homeowner. Um it is really truly one of my favorite days. Um, and it was just like beautiful out and and uh nice and just really enjoyed it. And um got to work with council member GRA and former council member
Wong and it was just um a good time there too to to be running in the vehicles dumping off brush and um things like that. So always really grateful we're invited to participate in that. So thank you for always inviting us, Matt. Um because it is
>> Thank you for doing people. >> Yeah. So really that it really truly is one of my favorite days of the year. So, um that was Christmas in May. Also, um after that got to go, uh we had we have a lot of things going on with businesses downtown. So, I wanted to welcome
Revitalizing Veterans Dreams. Had their ribbon cutting, not this past weekend, but the weekend before. >> Um so, welcome to them. Faith Woven, I got to go to their grand opening on Saturday after Christmas in May. >> Wow, I forgot. >> Um >> good for you.
>> And she had a great opening. the community really showed up. Um I was there towards the end of the day and she was like, "I'm sold out of everything." And it's it was just really fun. Um and then also just uh wanted to thank uh Linda from Linda's Seller. She's officially all moved out and uh Rust and
Luster will be moving into that space and opening believe I saw on social media May 14th. So um there is a new nail place across the street. There's when I say there's a lot happening downtown, I'm not joking. Um and then yeah, so very excited to welcome those businesses. We'll get to
>> Biography as well. >> Biography Apparel. Yep. >> Yep. >> Yep. They've been um I don't know when they officially open, but they've got their sign up and everything. >> They had their open house last weekend. >> Okay. I missed that. Um but yeah, genuinely a lot happening. We'll get to
welcome another business here soon. Um probably in the depot. That'll be exciting. Um, so yeah, just really a great weekend downtown. Um, and then also just wanted on the final note, last thing is just a happy
Mother's Days to all the moms. Um, very special moms. My mom helped me on with Christmas in May. She always shows up un a little bit unwilling to get up at 6 a.m., but always does it to um go do that at Christmas and May and show up for everything. So just happy Mother's
Day to my mom and thank you. Um, and I also just want to shout out there's several businesses having fun Mother's Day things happening. Um, so I know Southern Social is doing two brunches or a brunch and a dinner buffet. And then Jones Coffee is doing a fun Mother's Day event. And I'm sure there's others. Um,
but those were the two I saw most recently. So, lots to do next weekend, but definitely celebrate your mom. So, that's it. I'll shut up now. Thank you. >> Great report. Lots lots happening. All right. Council member Ben. Well, Michaela literally said everything. I was
>> Well, so sorry. I'm so sorry. I should go last. I should go last. I >> I didn't have anything, but I did want to echo the happy Mother's Day to all the moms out there. So, thank you to my mom, my wife, and the mother of my boys.
So, um as well. And yeah, happy Mother's Day this weekend. So, >> all right. Short and sweet. That's great. >> Yeah. >> All right. Shepherd. >> Uh uh you know, I'll just follow along with short and sweet. I don't have much. Um happy Mother's Day to all the
mothers, especially those like mine who are no longer on the ground, but they were instrumental when they were here. >> Uh Council Member G. >> Yeah. Uh I'll start with Christmas and May. I'll echo what was already said. You know, it's a great experience. Um,
uh, it's fun because my kids think I'm cool because they let me drive a awesome yellow vehicle that makes me feel neat and cool. Um, I did laugh. I told the story. My youngest uh was going to get up early with me uh in my early just for those on the record like we have to be
there like 6:15 earlier than we get up for work uh on the weekend. So, it's great. And then he decided if he ended up wanting a sleepover instead, he still was going to come. He didn't want to let me down. and he joined us a little bit later and I said, you know, he's 11, so this is take a look at Grace. What do
you look forward to most when he said, >> I like the pop and the food in the cooler. And I'm just like, you know, I just laugh. I'm going to be like this proud dad when we're like helping other people in the community. It's just like really specific like they have good fruit stacks when they come. I'm just like, all right, I'll take it. If it
gets you here, if it gets a rake in your hand to see good in the community, I will take that. >> Wait, did your son come or no? >> He did. Yep. came like 9ish, I don't know. He >> He came for lunch. >> HE CAME FOR LUNCH. >> Kicked kicked the friend out, said, "You're woke up. Sleepover's over. Time
to go home. I got to go help my dad." So, no, it was good. Um, but no, it is great to see just, you know, and I've worked on several houses now that have been the opportunity. I think I've done it every year except one and then I think I was a runner on the Friday to get stuff because I think had a baseball
tournament once. So, it's just good. Um, again, it's one of those events to me that defines what we feel when we say best small town, right? Like we're not a small town. We've had lots of conversations about that. But things you can do as a community that make it feel you support your neighbors rally. I was
telling my my mom on mother's mother wishing her happy mother's day as well what I was doing on set. She's like, "Oh, and my mom similarly probably could use some help at home and maybe I she'd be guilted into going doing that as well as a good son." But she said, "Oh, I wish they would do that amount of video." Right? And I was like, "Yeah,
you should get you should get that because you're right. Like that would be a great opportunity for her." So, you know, it's things that other people look to and say like, "That would be really cool in our community." So, cool for that. Um, I do want to I got a couple I did get an email that I wanted to bring up a couple things. Um, this individual
who emailed me had a couple questions that I can just want to fill in the blank on the record a little bit because I think it's good reminder. The first issue was about something we haven't talked for in a long time. Uh half council hopefully you'll enjoy this garbage collection. So the conversation
being about citywide garbage collection. So recall I recall that we we last did a survey in that community survey >> and I believe that ultimately showed support that there really wasn't support for community city-owned
trash services >> like a unified collection contract. >> Um so some of that and that that is a statistically relevant phone survey that's done every so many roughly >> about every five years. every five years. I mentioned that because the individual was kind of like, well, who asked? Because it's true. The point is
sometimes when you do surveys like that, if depending on how it's set up, loud voice describes to the top. And so, how the person was curious like, well, how did we come to that? So, hopefully the person who emailed me, I will send an email back to them, too, but hopefully they're listening tonight or watch the recording. >> One one real quick thing on that. So,
uh, we've asked that question now for the past few surveys and the data hasn't really changed much as far as, uh, there not being support for it. Um, it is one of those really interesting issues. Uh, we we've brought it up at least two
times, maybe three times, uh, over the years in in work sessions to talk about it. And each time the council sort of said, uh, no, I I don't think we want to do that. the cities who have decided to do it. It's become one of the most political issues that they've seen in
their communities, which is it's sort of interesting because >> people like the power of choice. >> They do like the power of choice. It's interesting though because I mean there is no question that things could be done much more efficiently. Our roads could be uh preserved longer
without garbage. Multiple garbage trucks drive on each week. There's all kinds of logical reasons to do it, but most communities when they try to do that uh get a lot of resistance and a lot of times they get sued too >> because it's not a fair monopoly or it's
a monopoly. It's not a fair market. >> Yeah. >> So, it's it's not uh very common in uh in cities uh to do that. But there but it makes a ton of sense to do it. So, it's it's just but it's been a community preference.
>> Yep. Yeah. And I appreciate adding that because that was some of the questions the person brought up was like well wear and tear on the roads and the taxpayer. So again not denying that that is a addable reason to do it just as that feedback uh has not been because of city choice and competition and that type of
thing. The second thing that brought up I think more of just a observation this person wanted to bring to attention. Um I'm seeing frequent large trucks cut through Fourth Street to turn on 41 instead of going to Chesca Boulevard and 341. And then just concerned about the
additional wear and tear on the road as that, you know, kind of that that cut through there because there used to be a median there to slow down traffic. It doesn't appear to be that now. I was trying to look on the map. I I'll copy >> Fourth Street. >> Yeah, it says I'm seeing a freaking large trucks cut through Fourth Street
to turn on 41 instead of going to Chesca Boulevard >> and turning on to 41. >> See where we typically see the cutthroughs is people coming off of 61. >> Oh. Down to Hickory >> and going down Hickory Street. Is that what they're talking about?
>> Going down Hickory to First Street. That's the most typical one that we see. >> I could see if they're coming >> from the west. >> If they're coming from that way and moving this way, I could see where Fourth Street would be a cut through >> uh if you didn't want to go through the
next light uh up. But um yeah, I I don't know that we see as much cut through coming on on Fourth Street, but definitely Hickory and First Street. >> Okay. So, just sharing that I I think there and it's valid. I think I think the reality is is that people either
it's a shortcut or not a shortcut perceive go through there. Um you know, certainly. Um, >> well, I think one of the things too is we have to remember that this is a long time ago, but Fourth Street didn't used
to be curved like it is now. It used to Fourth Street used to to terminate at Hickory Street and then you had to turn right to go up that way. We uh we curved that road and connected it up to 61. Uh
and then uh sort of the final part of that vision was getting Savannah Road uh completed so that we had a western collector that brought people into downtown. Uh so I definitely think there's a lot more people that are using Savannah and going down into downtown
that way as opposed to turning on 61. >> Um I mean I know I know you I know you and I do it every day. So, it's uh from the Clover Ridge neighborhood. >> Also, there are delivery trucks that sometimes it's hard to tell, but um
there are delivery trucks that service the businesses in the downtown community. So, you know, they're using these streets in order to do that. >> In addition to that, Fourth Street and Second Street are part of our municipal state aid system. So they are roads that
are intended to, you know, carry some, you know, a higher level of traffic >> and they're actually built >> hood street, right? >> They're actually built to a higher standard than the neighborhoods. >> Okay. Um, >> I think that's all I have.
>> Great. >> So yeah, shout out to all the mothers again or those who play a motherly role, right? uh just as important as well. And I will get home soon, mom, to help you out as well. Shout out to that. >> You said it. >> I said it. It's It's going to be on
YouTube now, so hold me accountable. >> All right, for our 1.2 million listeners, um Elise, do you have anything, Nate? >> Uh Christmas in May was awesome. That was a lot of fun. And um I personally
enjoy how much that's a been woven into my family. >> Um, you know, my two girls have been doing it. I think one is now 12 and the other's about to turn 10 since I think they were three. Each of them is kind of when they started. So, I've got, you know, memories of them in their
fivepoint uh, you know, safety seat sitting in the truck, right, and doing that thing and having their naps and all that kind of stuff. So, it's a huge confidence booster for them um, just as much as as it's a big uh impact to the homeowner. um has been just as big for
for my girls and their connection to this community. So, I'm thankful for that opportunity and happy Mother's Day. >> Wonderful. Uh Ka, >> I want to touch on what what Nate said too about Christmas in May being sort of
a generational thing. Uh I mean, I've been participating in Christmas and May for probably 26 years. And the I think about the people who we sort of have in charge of things right now. I remember when they were kids helping their helping their parents. I mean Mike
Pornney uh he runs Dave's project. Let's not let's not kid ourselves who who runs what. But Mike Pornney when we first started doing this was I think he was probably in middle school, maybe elementary school helping his dad out. And now he's running a project. I look
at my boys, uh, you know, I I remember Christian when he was probably four or five years old. Um, he loved the dump truck and and being in there. Uh, and Will the same way. And then I look at Will this year, I had to cut out at like
2:00 to catch a plane and um, you know, I just handed the key, literally handed the keys to the water tower over to Will and said, "Will you're in charge of making sure everything gets back uh, in its place." and he just showed up because that's become ingrained as part
of of of what they do. So, it is really cool over, you know, this was 30-year anniversary to see the the generational uh type of giving that's happening and sort of what we're instilling in our kids uh as as they grow older. So, it
it's pretty rewarding. Uh so, really big thank you to everybody for uh everything. It really was a great day. And then we have one more project that we're actually doing each year. Uh we've sort of taken on a a tradition now with city employees. We do one more house. Uh
so this Thursday, uh we're actually doing one more house down in Riverview Terrace. Uh a number of different things. The homeowner has had some really just tragic hardships happen in her life and just needs help uh with
stuff. And so we're putting on a couple of uh uh the the deck and front stairs are sort of falling off. So we're putting on new uh stairs going into the house and doing landscaping and making it look nice and it's really become sort
of a part of our organization too with our employees to to do that uh as part of our wellness program. So um so just it it's cool. I enjoy every part of it. It's it's a favorite uh thing that uh um
that I participate in each year and and just really thank everybody for for everything. Uh otherwise, just uh want to make sure you guys pay attention to the schedule for uh May and June. You'll
see we have five Mondays. And I'm assuming that you guys would rather have a meeting on June 29th instead of the Monday after the 4th of July. weekend. Uh, so we're going to have three Mondays in June and then we'll have that Monday
after the 4th of July off. So, >> you guys got my email, right? >> Yep. I got yours. Yeah. >> Okay. So, you're up first meeting in June. June 1st meeting. >> All right. >> I'll read my Robert's rule.
>> Yeah, something like that. >> Order. >> Order. >> I do that. I'll be thinking about you as I photograph all those T-ball kids. Um, >> I'll do T-ball. I'll switch that. >> You'll switch capture T-ball
>> where they swing their bats and they nearly miss each other. >> Injuries. >> Um, all right. Uh, >> that's it. >> Okay. Like I kind of cut that into that. Okay. Uh, couple few things on my end. I
want to welcome um Officer Jeff Martin to our Chaza Police Department. I had the opportunity to swear him in. Um Officer Martin comes from St. Louis Park and he has a family that is um ingrained in law enforcement and it was really
great to meet some of his family, a lot of support there from both our police department and fire department, but also his own family members as well. So, welcome. I also attended the Southwest uh Metro Chambers lunchon for uh first responders. So, congrats to our CHASA um
retired firefighter Stephanie Filleris. Um she had an award, one award. And then also uh our Chesca officer, Van Dalan, won an award as well. So, and then also the other communities of uh that uh were
presented as well. And uh Matt, Elise, and I were able to head over to the Capitol last week, >> two weeks ago. >> Two weeks ago, >> uh and testify. Um I was able to testify
on the uh TIFF extension in the House Tax Committee with Representative Ree. Um, and so we'll see what happens from this session, but I mean we have both the extension bill heard in both the Senate and the House as well as we had the both the bonding tours which makes
us eligible for bonding dollars and we'll see if the bonding bill happens. Um, but it could and that would be great. So fingers crossed. Um, Cubs home opener is this Sunday. So, if
you are wanting to do something fun for Mother's Day, I will be throwing out the first pitch with uh County Commissioner Anderson. >> I think it's at 2 o'clock. >> Aim high. >> Aim high. >> I didn't I didn't I didn't uh
>> mess up last year. Um >> so, but now I've jinxed myself and I probably >> If you're going to fail, just fail big. >> Yeah. >> Um Yeah. Uh fail big. Just make a real wild pitch. Uh, and then I can't remember Michaela if you mentioned this.
Chesa Bike Rodeo. Did you type in that? No. >> Okay. So, I saw I was snooping on your screen. >> No worries. >> I saw it. Uh, Chesca Bike Rodeo uh is on May 11th. It's a Monday, next Monday. It's hosted by the Cub Scouts. It's over at Veterans Park from 5:30 to 7. And the
really great thing is they have all different stations to learn about bicycle safety. Yours truly gets to go up on a ladder with a watermelon with a bike helmet and drop it and then take off the helmet and drop it and then you know you get to see what happens to the
watermelon which is >> suspenseful. >> Always very discoura Yeah. >> It did. So um I mean that is a really great demonstration to to say wear your bike helmet. So, uh, so yeah, so that's
happening. And then just also a recap of Christmas in May for myself. I don't know how many years. I know, um, maybe seven years or something like that. But it's just such a powerful day. I always like to think, you know, we talk about community and a lot of times in here we
talk about community in a geographic sense, right? But community is people. And and what's really fun and fascinating is um, people come from all over to help out. you know, they're not just always from Chaza. Some people hear about this event and they want to be a part of it and they live in a
neighboring community or even as far away as I think one year I met somebody from Crystal or Golden Valley or something. And so helping people helping neighbors helping neighbors is a powerful thing and people are drawn to that and to see the transformation
happen not only in just the physical or uh architectural or landscape transformation but just also the transformation that happens in those homeowners is so powerful to see the relief. Um the couple I was over on Second Street and I was talking with
them and she was like, you know, we have just really wanted to get a new ramp, you know, and we got this plus all this other, you know, they painted the whole exterior of the house, either the landscaping, you know, all these sort of things. And so it's just so powerful to
see um the goodness of others and to see the community really step forward and like you said teach you know the value of of helping one another to our youth. Uh I think that's really powerful. So I'm just grateful. It's one of those days where I get up you know at 6
whatever am I have to work that evening usually because this coincides with an event that I'm always kind of tied to in the evening for work. and I would not have that any other way. Um that that is something that I will always block off on my calendar to make sure I help out
with because it's it's just a great event. Uh all right, next meeting will be for the council. Um oh, and happy Mother's Day to all those care providers out there. My mother would she probably watches these meetings and she'd be like, "She didn't
wish me a happy Mother's Day. Happy Mother's Day, Mom." >> Right. Um, no. Happy Mother's Day to all those care providers out there that um give selflessly. You know, you lift your kids up on your shoulders so that they can stand tall. So, all right. Next
meeting for the council is May 18th, although we do have an EDA meeting following this, which I'm sure Mr. Keyord is very excited for. >> All right. >> One more thing before we end because someone else said it. It was just Mayor Huff's birthday a couple days ago. So, I
want to make sure that we make sure I have Well, thank you. Yes. 44. And I my bones the day after Christmas and since it was that day felt every bit is 44. Thank you. Thank you. All right. Well,
with that, I would uh entertain a motion to adjourn the city council meeting. >> Motion to adjurnn. >> All right. Right. So, a motion from council member Gra and a second from council member Chevlin. All those in favor say I. >> I opposed. Council meeting is adjourned
and I am going to get my agenda up as we roll into the next one. I'm assuming, unless Michelle says otherwise, I'm safe to go right into
uh calling the meeting to order for the Chaza Economic Development Authority um for Monday, May 4th. Here. Uh Elise, will you please call roll? >> Commissioner Heatfield >> here. >> Commissioner Benish >> here. >> Commissioner Shlin >> here. >> Commissioner Gro
>> here. >> President Howard >> here. All right. Next, we have the adoption of the agenda. Does anybody have any additions or corrections to the agenda? >> Motion to adopt the agenda. >> All right, we have a motion from Commissioner Hatfield. >> Second. >> A second from Commissioner GR. All those in favor say I.
>> I. >> Opposed. All right. Motion adopted. All right. We have approval of the previous meeting minutes. We actually have two meeting minutes for up for approval here. Um uh one set from March 30th, 2026 and the other from April 20th of
2026. Does anybody have any addition or corrections on either minutes? >> Motion to approve meeting minutes from 3:30 and 420. >> Okay. So, a motion from Commissioner uh Chevlin. >> Second.
>> And a second from Commissioner Benes. Any discussion? Otherwise, all those in favor say I. >> I oppose. All right. Motion adopted. And then that moves us along to our discussion items. First discussion item 5A, adopt resolution 2026-37
authorizing issuance and sale of bonds for series 2026A. >> Uh Madame President and uh commissioners, the item in front of you tonight is in relation to our municipal service building. Uh so as you know, we
uh have levy dollars uh to uh pay for uh the costs of construction. Uh but part of it is we also then need to actually go out and sell debt to uh to pay for the actual construction itself. Uh so the item in front of you tonight is basically it's a parameters resolution.
So what it's doing is it's sort of setting parameters around which we allow our municipal advisors to go out into the market uh to sell uh the debt um and you know give them some ability to negotiate uh basically as we're uh going
through this. Um these will be lease revenue bonds uh and they're actually be issued through the EDA not through the city. Uh so the building will actually be uh the building and site will actually be deed over to the EDA as opposed to city. Uh we'll go through the
term of actually paying back the debt and then when the debts uh paid off then we uh basically deed the city from the or deed the site from the EDA back to the city uh as a city asset. Um the sale date uh for uh the the bonds
for this would be Wednesday, June 10th. And uh so we can expect then that at that next meeting on the 15th that we'd have uh representatives from Baker Tilly coming and giving us the results of the uh of the sale. Um
the we have a pretty good sense about where the the interest rates are going to be uh for this uh and we actually uh had uh standard reports out uh today uh to actually do uh ratings uh calls. So
they you know we get rerated for each uh issuance that we do each year uh with these buildings that we're going through. But uh I'd say about every I don't know seven eight years uh they'll actually do a site visit to and it's really basically they want to see
that um you know we we tell them about you know what what have we seen as far as increase in values in the community and you know those types of things but they really want to see it for themselves to see you know our industrial parks and the different projects we have going on uh you know the vibrancy of our commercial districts
those types of things that uh helps give confidence in the market as far as selling the bonds. So, uh that happened today and >> I don't think that they'd have been pressed this year with the public safety and Costco and all those new things coming in. >> Yeah, that's and especially with our new
>> not to say Costco, but just that >> well that that's a huge indicator of economic uh you know success. But then also our industrial park too are, you know, the the industrial parks end up being a big deal. Uh because it really
shows that there's a diversity of um diversification of of types of properties that are taxed in the community and it's not just residential properties that bear the burden, but that that gets spread across others as as well. Um but yeah, so tonight uh the
the uh uh the motion or the the action or recommendation that we're making is to adopt uh resolution number uh 26 uh 2026-37 uh which is uh basically the parameters
resolution for uh for the sale of these bombs. >> All right. Does anybody have any questions for staff? pretty good explanation and excited to continue to keep moving forward with this. So, this is one of
the steps. All right. Uh well, if there are no questions or discussion, uh I would entertain a motion to adopt resolution number uh EDA 2026-37 authorizing the issuance of the lease revenue bond series 2026A.
>> So, moved. >> All right. Motion from Commissioner Benes. >> Second. >> A second from Commissioner Hatfield. Uh, any other discussion? All those in favor say I. >> I. >> I. Opposed.
>> Right. Motion carries. All right. Move us down to 5B. Approval. Approve downtown building improvement program loan application from Keyport Properties LLC for 3115 Chesca Boulevard, the historic Chesa. Uh, Madame President and
commissioners, uh, the item in front of you tonight is sort of an exciting one. Uh, I'm sure Dan's excited. Uh, uh, we're definitely excited to, uh, uh, to see this. I'm going to turn it over to Elise, uh, who will talk just a little bit about our storefront loan program
and and, uh, what this would entail for this building. Uh, President Commissioners, yeah, as Matt mentioned, um, we've had this, um, building improvement program, loan program available for a number of years since about the mid9s or so. Uh, about three
years ago, the program shifted to allow both the front and the back. Originally, the program only really focused on the front of the building. That was changed to focus on the back with the addition of the PO. So, um, really with that that change, it's actually spurred a lot of
interest in the program as well as, you know, new property owners and new businesses coming in. So, we have received a request from Mr. Keeport for his building uh for a loan for exterior renovations for the uh historic Chesca
Depot building at 3115 Chesca Boulevard. So, as you may know, this building was built in the late 1800s as a train depot and is a very prominent landmark here in downtown um and remains close to its
original appearance still to this day. Uh in 2005, Mr. Kart purchased the property and established the Dolce Vita Wine Shop. Um, as you may know, the interior was damaged unfortunately by fire uh last year and that interior
restoration efforts are underway. And additionally now, um, Mr. Keep has um, uh, found a new tenant for the wine shop. Uh, at your last council meeting, you approved the liquor license for
that. Oh, um, excuse me, the um, >> uh, the tobacco license. Sorry, wrong one. You will see a future liquor license application, >> I would assume. >> But as part of that, um, with the change
in tenants, Mr. Keyboard is proposing exterior improvements and a refresh of the landscaping as well. So, uh, he's proposing, and I'm sure he can talk about it a little bit more, as well as to repair and replace the front entry door to match the existing, remove and
replace the north and southside freight door windows to match the existing, remove and replace the stuckco around the entire building to match the existing, and then landscaping and addition and additional exterior repairs to concrete and stair railings.
Um, so anticipate those renovations to be completed around July 1. And following that, Cheetah Computer Services will return to their office space. So they have been there for a number of years. They will return to that office space. And then Excelsier Vintage, a new wine shop, will move into
the former Dolce Vita uh space. Uh, just as way of background, Excelsier Vintage has operated for over 25 years in Excelsier. They have prominent location on Highway 7 if you've driven that area >> and have extensive knowledge of wine and
spirits and um have indicated to staff their excitement of being in the community. So it'd be um great to have someone in there. Uh so loan details. So the total project costs are 65,800
as with this program. It's a 5050 match. So, uh, the owner will match at 3,2900 with a loan of 32,900. And then we break down that loan, um, with that change in the, um, the loan
program a few years ago. So, $16,450. So half of that loan amount will be uh issued as a lowinterest loan repayable over 10 years and then the other 14,650 will be deferred and forgivable
um deferred at 10% annually for 10 years. So if the property is sold prior to that 10 years that remaining amount of the forgivable loan will be due upon sale. Otherwise, if they continue to own within 10 years, then that portion of
the loan will be forgiven. So, we're looking for a motion to approve um the loan request for Keyport properties this evening. And Mr. Keep is not audience to answer any questions. >> Does anybody have any questions for staff or or Mr. Keyport?
>> No, I think this is exciting. that's such a prominent corner um and was certainly so heartbreaking with the um event that occurred there. So, it's it's exciting to have um some new life coming in there and to really um like I said,
it's such a feature downtown and um you notice it and it's such a cute thing, too. So, um I think that's very exciting and very supportive and glad we have programs like this in Chaz. I think often people are like, "What is the city doing?" And it's programs like these that um are a way we get to help
businesses so much. So excited. >> Uh yeah, I mean uh would you like to speak? Come on up. >> Thank you. Yes. Um, I guess you know that it's tragic what
happened to the building, but every dark cloud has a silver lining. And the silver lining here is this is an opportunity to rejuvenate that building. I mean, the inside, you know, with with smoke damage, basically every surface has to be addressed. Um, so there's a
lot of work to do on the inside. It's it's shocking to me how expensive that is, but fortunately insurance will cover the biggest part of that. Um, but I I look at this then as an opportunity to say, "Well, let's take a look at the outside." You know, it's pretty easy when you have a building for a long time to just kind of let things go another year, another year, another year. But,
but this really is an opportunity to accelerate some things that need to happen anyway. Um, and and this kind of a loan program really makes it possible. So, um, so I'm I appreciate uh the city supporting the my business in in this
way. I'm happy to answer any questions. >> Does anybody have any questions for No, no questions. Just appreciate you being a longtime business owner and building owner and being so active and supportive
of our downtown community. Um, you know, it's just it's great to have, you know, your history and longevity. um and then just have, you know, that um support, you know, for other like incoming businesses and and things. So, uh it's
nice to see the reinvestment back in that building and and into downtown. >> Thank you. >> So, yeah. Yeah, I I echo Council Member Hatfield's uh uh words in the sense that it's so great that we have these opportunities
uh laid out for business owners to take advantage of that they can kind of do a refresh and help offset some of the costs um to make it available. So that uh you know sometimes these these things can be very cost prohibitive. And so
it's nice to be able to have that 50/50 match and then even have, you know, 50% of that then be a for a forgivable loan and the other one be something that can be paid back with a low interest over 10 years. I mean, that that's, you know,
um, in most circumstances, you know, depending on the dollar amount and everything, that's um, can be pretty doable for for business owners. So, giving that opportunity. So, >> yeah. Wonderful. All right. All right. Well, if anybody has anything else to
add, otherwise I would uh entertain a motion to approve the downtown building improvement program loan request for Keyport properties to begin the work at 3115 Chesca Boulevard and authorize the assistant executive director to execute
the necessary loan documents. >> So moved. >> All right, we have a motion from Commissioner Hatfield. >> Second, >> and a second from Commissioner Gra. All right. Any other discussion? All right. Hearing none. All those in favor say I. >> I. >> Opposed.
Motion carries. All right. >> All right. So, that moves us along to other business. Does anybody have any other business pertaining to the EDA? No. All right. Well, then that uh with that, does uh anybody want to entertain
a motion to adjurnn? >> Motion to adjurnn. >> All right. We have a motion from Commissioner Shin. >> Second. and a second from Commissioner Benes. All those in favor say I. >> I opposed. >> We are adjourned. Thank you everybody. >> What do we need to do?