all right uh good evening and welcome to the chasa city council meeting on Monday March 3rd uh can I call this meeting to order at 7 o'clock can I have everyone stand for the pledge of allegiance to the flag of the United States of America to the Republic for it
stands one nation God indivisible with liy and justice for all uh okay Elise can you call Rob please here herec here here here all
right uh we have an agenda in front of us um are there any additions or Corrections on the agenda otherwise I would entertain a motion to ad the agenda so moved all right motion by council member Gro second and second by
council member Hatfield uh any discussion otherwise all those in favor say I I I opposed all right genda is adopted next we have our visitor presentation uh do we have anybody in the audience there's
nobody in the audience um anybody here to uh present okay with that not happening it looks like we have nobody here let's move right along and uh when next on the agenda is approval of the previous
meeting minutes so uh we have the meeting minutes for February 24th uh are there any additions or Corrections on uh the last meeting minutes all right otherwise I'll
entertain a motion motion to approve minutes all right I have a motion by council member Benish second and second by council member Hatfield to approve the meeting minutes uh any discussion otherwise all
those in favor say I I I oppose all right um meeting minutes are approved and then next we have the consent items so um any uh those are items that need little to no discussion we only have one
so really little discussion on that uh if is there any questions or anything along those lines otherwise I'll entertain a motion to approve the consent items just a thank you for the individual stepping up on the chair and vice chair it's always a important role and it I probably didn't think the
individuals I think last time we had some other chairs and vice chairs appointed and accepted that so just a thanks yeah that's that's a wonderful mention there so was there a motion in that then I would make a motion to approve consent
all right second so I have a motion by council member gr and a second by council member chevin all right um all those in favor say I I opposed all right that is adopted okay so next that moves
us right along to our action item so AA authorized negotiation of contracts for architectural and Engineering Services and construction management service services for the municipal service building turn this phone over to Elise
okay U mayor and Council as you know we talked about a little earlier tonight uh you authorize on January 27th at your council meeting to go out for an RFP for Aral Engineering Services related to the municipal service of building so that
RFP was issued January 29th just a few days later um to give you an idea uh they were due three weeks later on February 19th and we received a total of 13 proposals so wonderful that was uh staff
we were very excited to see that much interest and and we we knew there was a lot of interest um just to kind of give you some ideas of the activities uh that we were doing in between that time we had a pre-proposal meeting in early February uh we had 40 people in
attendance the MSB break room if you've been in there um it was full stand only so um we knew there was a lot of folks uh interested and during that time also was want to share that we as staff took a tour of
four Public Works buildings um some of them were built uh or designed by different architectural firms but it was just to give our staff an idea of things that they liked things that maybe they would not want to see included um and
gave us a chance to talk with their STS as well um so we toured Andover blae Chan hen and wood so once the proposals were received actually last Monday and I want to give huge kudos to our design team that we
have involved so folks from Public Works electric water and sewer our mechanics um our planning uh folks they reviewed all 13 those proposals in about 38 and
then we met um as a group to discuss and narrowed those terms down from 13 to five which then they interviewed last Wednesday and Thursday um so again those inperson interviews were with the five remaining firms we had an hour long they had 15
minute um to give us an idea of who they are al they would approach the project and then we have 45 minutes um worth of questions that we had U prepared so throughout that process we've considered a number of factors as to who um we
might want to work with they included the strength and experience of the team and in particular experience on public works or other industrial sorts of projects previous projects um their understanding and approach to our particular project um in involvement of
the architectural team throughout the process so not only through the design but through construction how they would remain with us and then the ability to complete the project on time and if our budget was with recent so V so tonight
uh we actually have Andrew Cooper here from ortell ortell was uh The Firm that our Design Group um came to consensus on as the The Firm we'd like to go with um so maybe actually I'll let you come up
Andrew and tell us a little bit about ortel and some of the projects you've done and just share a little bit more of the council even mayor council and grer I'm the president ofex um I actually just J over here from Carver because I was
presenting space needs to their Cil receiving glad we could do this all in the same general faity and that's on their Public Works facility their public facility as well um so um at at ortell we've been around for 29 years and Jeff ortell our founder really saw a need
within Public Work facilities they were dark bunkers uh generally not people spaces but people work in there and so he saw a need there in over the last 29 years we've been really focusing on on
this particular typology U many of the buildings that were toured by staff were on U us as a firm done and me personally as well have done so I've been with a firm for 22 years now and uh the bulk of
our work isn't been ground and designing these facilities so uh when the RFP came out there was a no something going after hit hard and really think about your project and uh super excited to
help me staff was this move was full and 15 minutes of presentation and 45 minutes of questions I was thrilled with that because I wanted to hear what st's concerns were be able to address that our design was really excited with the
questions if he exited we talking good questions awesome questions I'm so glad those were good questions they were they were great and really looking forward to you guys the best possible project awesome wonderful uh so as staff is recommending
tonight uh we would recommend that you authorize um authorize staff to negotiate a contract not only with ortel but also with RJM and just to kind of speak a little bit more RJM is currently our construction manager you met many of
them this evening on your tour of the public safety facility they are a construction manager um and as we've learned throughout the process with the public safety they are a huge benefit to us it's essentially kind of they're um they're acting on our behalf um they're
with us from design through construction so they understand where we're coming from and they're able to you know share that expertise out on the site to F so we're recommending in this project moving forward not only again with the
construction manager but with r JM and we've talked some about if it's possible having some of the same staff work with us throughout the process because they know us we know them um so really the next steps um if we move forward this
evening with ortell as the recommended architect is in the next two weeks we hope to have that contract negotiated um and and signed then we'll we'll get going right away on that space kind of looking at that space
programming and that schematic design um moving through then design development June through September um we'll continue to to meet like I said um we have 18 to 20 of us involved you know representing
different things um continuing to work with Orel work with RJM and then we look at contract documents from October through January 2026 and then go to bed early 2026 so this follows a very similar timeline as what we do with the
public safety facility I do want to know as part of this process we don't have you know particular dates identified it will be required to go through the planning process as we would expect any private developer so to go through concept plan preliminary and final and
so you will get to you get to see Andrew and his team back again throughout all those you know steps as well as any other you know work sessions we make them to with so again tonight um we are recommending that the city council have motions to two motions one to authorize
us to negotiate a contract with ortel and one to negotiate a contract with so happy that answer this all right does anybody have any questions for no questions just this is extremely exciting I took a look at your website
um beautiful buildings I think that's exciting you I always want to if we're going to do it we better do it well um and certainly this architect seems very experienced in public works I mean there's a whole boatload on their website you can post a million pictures of which has fastic like it's nice to be
able to kind of look at what the product is um going to look like or potentially look like so uh also good diversity in portfolio like they're not building to same building 18 times over everyone seems to fit their community and so that excites me is that our building is going to fit our community so I think it's
just exciting and then RJM those guys are the nicest now having done two hour two tours and getting to just um see them work and how passionate they are about it and um just how how much they enjoy working on the project I'm excited
to work with them too so I I have just one question um and that is will they design building to look similar to the new public safety building so that there's like a chasa I mean is that part of the plans that you give them or it's probably
more if if we designed it to look like the public safety center on the site that it's in it probably wouldn't work right oh uh because it's within it's on the southern end of the industrial park uh U on the chass creek industrial park
and so is it going where it is today over by Sunset Park Oh I thought it was going there so be down the road yeah it's down the road and and at the end of industrial park and so if you were to build a building like the public safety building there it probably wouldn't fit in um so part of what they'll have to do
is look at sort of the context of what buildings are around there there's also some residents that on the west side of the site there's not many there's six I think six residential no I thought it was going at the Sunset Park spot so okay okay being just down the road it would be weird if the two City buildings
do look like each other honestly most people I mean this site U and Brian can probably speak better better than I can but this site like from a logistic standpoint is really good I mean it's it's well connected to downtown it's well connected to resta community it's
like the it's a it's a perfect site for efficiency but most people are never going to see this building um that's it's just sort of the it's sort of like now I most people when we say go to the you know MSB they go to the water treatment plant yeah um because they
just don't know it'll be similar here is that you know the I think the bulk of our efforts going to be is how do we make this building as usable as possible yeah which you know obviously we just saw the public safety building it was amazing so that's
yeah Brian do you want to say anything that's correct thanks Brian Podium you want a Podium you got to go you got to go to the podium otherwise you know this by now YouTubers won't be able to to hear you no it's a very
centralized location for us so we'll be able to take off it's about the best location good goodful motion to approve oh okay well I I've got a I've got a I got a motion from council members shelin anyone want to second that I just before the second
I would just comment yeah IO thing I just I pulled it up and I pull it up again the website it is nice to see those buildings and it is unique and I like the idea you talk about how you fit for the city because like right I look at some of these pictures on here and I suspect that that building may be very visible right you have a big sign City
public work which fits that space versus we have to think about like well okay like how much does that make sense to your point where it's probably not a location where it's a you know it's that visible versus like the public safety C when we have that very visible and having that piece so I I really like
that I like the fact that they that you know if there's one thing this this opportunity here in the conso has really taught me is there's cool people doing cool things for areas and spaces like I want to know like this is a specialty that's that's super cool because it also
means that they know what they're doing it's not just like well we build buildings we probably can figure out how to do a public you know like I would have never thought that there was be a specialty there it makes sense because they're unique but it's just that really makes me think you know they know what they're doing too because we're in good hands we're in good hands it's not just
like well we build buildings and we'll figure out how to build that building right and by farel had the hands down best experience with Public Works buildings there was a pretty cool one on your website I looked at it I don't remember what city or
anything probably FR it is recorded testimonial I know yeah right I I appreciate that just to address a couple things with the Aesthetics and it's not the the new building that site yes there he's right there's going to be but you still want
to use a pattern language so that it's that it's a city of CH didn't look like it could go anywhere else it's definitively buet so and we will be coming back and forth with you and through the plan commission to make sure
that that is still the all in the drive is this is exciting um I mean I'm I am extremely excited uh I was going to touch on that yeah uh to kind of back up a little bit
with our building Improvement plan uh we have you know four buildings that we're working on we are in construction on our Public Safety campus and this is the second build so it's really fun to get this part started and in the process of even
preliminarily as we go through and we evaluate each building we look at what is going to be the most efficient use of dollars and what we found was that the current site that our Municipal service building was on it was going to be way too expensive to move the power lines
interesting um because of the wetlands that buffer that site and so uh this um this other site was was in perfect proximity um and we were receiving significant dollars and doing
that as well so and we can keep our old facility for some of the I don't want to call it cold storage because it's not be C but it's for more of those things that we don't need on a day-to-day basis so it might be seasonal stuff so we might put our lawnmowers up in you know the uh
existing Municipal service building during winter time so that they're not getting in the way and flip you know we might be moving the blades down into the shop in the summertime and moving everything else up so it offers us opportunities to um to be to use that
space too so it doesn't just go to waste yeah and it and it is a usable space in that and I think it's the best use of that space because where that site is located it's really not conducive for like another development to come in and be there
a lot of times you you'll see cities they if they're disposing of a site they might go out and try to sell it to a housing developer things like that this site because of the wetlands and the power lines and everything don't I don't know that you'd
see somebody if that site was vacant right now I don't know that you'd see somebody want to buy it go out and buy it yeah so um so it is it's very exciting to kind of see this first step happen and um and and get the ball
rolling on it and we talked about the timeline and it was great to see all the interest in it so that's it's wonderful to see uh yeah that's everything on my end I'm excited so we have a motion on the floor does anybody want to second that second
okay so I have a second by council member Benish any other discussion anybody want to uh chat about otherwise all those in favor say I the PO same sign all right oh wait but we had two motions didn't we yeah okay
ah okay that was for RJM no that was for ortel ortel so this okay so I have I would entertain a motion for RJM to be the uh Consultants the project man project manager thank
you wasn't on that page okay all right so I have a motion from Council member Hatfield second and second from council member gr all right any discussion on um RJM having the contract for con construction Management Services all
right all the okay so all those in favor say I I oppose same sign right that motion carries as well all right so that moves us right along uh to bills anybody have any questions on a bill at all thank you for coming in I'm glad the
timeline worked out and this was live so you can watch it on YouTube and be one of our viewers uh anybody have a question out Bill all right well otherwise I will this is this feels like a blast from the
past gonna gonna call roll I see that but let's get a we'll get a motion in a second first so all right who who wants to make a motion to pay the bills motion to pay the bills all right motion from council member gr second second from council
member Benish all right guess what Nate roll call please council member gr I counc member counc yes council member Benish yes counc M Hatfield yes and H yes threw me off
starting on yeah you went backward she goes down she always goes this way that's what I always did I guess I didn't s right I I'll be more prepared next it's like whoa yeah oh W well we you know what we
managed to get through that together though so all right did it feel good like RH a bike right still got it there we go all right well this moves us right along to other business uh what
did I start with last time oh I'll start with council member Benish I haven't started with you guys yet um I don't really have much um but in light of recent uh tradition my youngest son has a birthday this week on the 6th you'll
be turning 11 so happy birthday to Eddie I hope you have a wonderful day and I will see you next time happy birthday happy birthday Edie all right all right or how about you council member shovin I um don't have a
lot either but I have a daughter who has a birthday before our next meeting so my oldest my She'll always be my baby goose but her name is Grace and if we can just say happy birthday to her I hope that she has a fantastic finished to kindergarten and just is continues to be
the kind wonderful child that she is oh happy birthday Grace you know Goose was nickname for my son as well it's fun that you use that uh all right council member Hatfield yeah I don't have anything but to say um happy Employee Appreciation week so this is the week
that we all celebrate just how much we appreciate our employe and that's very true of the city they are all just so integral and I think we talked about in a work session before this like how many of our employees are just doing amazing things and um people
just don't know that but they really keep the city running and so many of the things we just take for granted and enjoy they do so thank you to all our employees they do an amazing job absolutely all right council member gra
you're up yeah just one um a little bit of similar tone to that one you know I'm reflective as uh I'm coming off a lot of basketball games like I we chose a state tournament and then there's still some older kids play um I think some the
reason I live in chasa for a lot of reasons but the reasons I think people choose to stay and have lot connections is a lot of the associations the sports the people they get involved with the commity they make and just taking a moment to appreciate um those who volunteer here to coach and help lead
those things um this is a little self- serving because I coach my son but it's really not for me uh cuz I'm just an assistant but right there is it just it that doesn't happen by accident right as parents We Trust our we trust these people and we get to drop our kids off
for hours during the week and they they learn valuable skills and and you know really I think a lot of coaches focus on growing them as people versus just out of the sport you know I think team sports uh individual sports with team sports to really help build that
Community how to work with other people how you know I find myself a lot of times with conversations with both my third fourth graders and sixth graders about I talk about character building opportunities right you didn't win the game that you thought you're going to win how do you react right that's a
character building opportunity um to the point that my kids get sick of me saying that but that's it's true like life doesn't always go the way you expect so how do you respond um you decide you're done playing for the day and you decide to lose the next game and go home or do you go out there so just a shout out to
all the associations because we're kind on that wrapping up of some of those associations for the wintering into the spring and all the people who volunteer on boards and coaches because that does play a huge part in building community
in the city um I can definitely tell you there are cities that do it right and I definitely play a lot of schools and in spaces that maybe there's some cities that don't always do it the greatest um so it's good to to uphold that and say thank
you that's all I have okay uh uh the only thing I was going to mention I put a picture of the new fire truck uh in the our new ladder truck which it only took three years to get um
but uh um the reason I bring it up is uh we don't have I put in here that we don't have a work session we before the next council meeting we may set it up where maybe like a half hour before the meeting that people could come and see the ladder actually go up in the bucket and experience it so I'll get back to it
as far as timing on that but the one thing I will point out about this is that anybody who has watched our old ladder truck get deployed would understand that for it to be counted on as a rescue
vehicle uh it just can't be because it takes so long to deploy um you end up with all the apparatus you have to put out on the ground so it doesn't tip over and the pads and all this past stuff it's more of a defensive truck or has been more of a defensive truck to uh
make sure that you know if fires are on one house they're not spreading to another that type of stuff so it's been very good for that this truck's different this truck takes 30 seconds uh to deploy it's got everything uh for the pads they already on there so they just
go down down uh the uh firefighters are able to get in the bucket as it's going up and so this is one that truly could be a rescue vehicle um so so that just shows you the technology difference I mean
200 two was when we bought our our that's 20 years that's yeah 20 years ago and so over those 20 years things have changed quite a bit and it's expensive no doubt but it is a they are very pleased with the way it's uh in their
initial training with how it's deploying and just how quickly they're able to get this in place so um so I'll get back to you on uh timing on that but it's sort of fun to go up in the the bucket and check things out that's cool awesome Kristoff you got
anything all right all right Nate nothing to add all right I got to go up in an Excel uh bucket those ones are scary uh it was interesting uh I
have had to photograph something and I I got to go up it's uh where the Arboretum where their Red Barn is they had a barn coil at one point in time there anyways yeah was not terribly scared of heights but it was pretty high up so uh
the only things I have are so you mentioned the new fire truck that's amazing it's so fun I was like how long ago did we just side on that I think it was during the times when we were we were on Zoom for our Council meetings it was at the end of uh end of the pandemic
so we would have still been on Zoom so just felt felt great yeah uh are you I don't know Christmas and may are you still looking for applicants okay so Christmas and may they're looking for homeowners uh applications for folks
that maybe can't financially or physically do work on the exterior or Landscaping of their home um and one of the biggest things I always say to to point towards things that that can really help people is if if like maybe
they're not as mobile as they used to be and having a ramp to get into the house a lot of times people are still trying to struggle getting upstairs and stuff we've built lots of ramps uh to get into properties um one of them was a cool one where we uh somebody who actually was on
our Planning Commission years ago very active in the community he ends up getting seral paly and and was confined to a chair well he loved being in his backyard but couldn't get in his backyard uh and so we built a ramp and then he was able to get out there and enjoy the birds and stuff like that so
um so if you're thinking about people you know in the community that's that's how I always try you know tell people think of people that that maybe their life circumstances have changed where it's hard for them to to be in the house that they're in so um but definitely if
you have any people let me know and then uh myself and then Mary Monti and Kevin Wright usually go out and meet with them and and talk with them about it and mark your calendars to volunteer y on May 3rd it's G to be good weather this year yes
it's it's a lot of fun to be a part of it so um okay uh I I had the opportunity I was invited to the VFW to celebrate their birthday their birthday on on
February 20th um and so uh it was it was wonderful to be out there and and meet them um the commander Billy he talked a lot about what they do for the community as far as the how they raise money and how they you know give it away and
they're looking they're they're always seeking opportunities to give away money which is not something that you hear every single day um so I I've said i' pass the message along if you're you know in the community your 501c3 they they they want to they want
to hear from you so um and then the chasa community center carnival is this Friday March 7th from 5:30 to 7:30 at the community center it's free and the theme is dinosaurs and Michael is taking your son so oh yeah you are we we're
we're going to have to work that out aren't we um and then yeah we have our Employee Appreciation breakfast so very exciting for that hopefully the weather doesn't create a lot of hamper on that happening um with with folks with workers well other than they might be
out plowing that's what I'm saying I we want to appreciate them and then they're out working so um but otherwise the last thing is just our next we're back on track again our next meeting is um Monday March 17th P's day so yeah
everyone wear green yeah exactly uh all right so otherwise anybody have anything else otherwise I'll entertain a motion to adjourn oh one more thing I have something things I read your building inspections report Mr citt over there
nice job it was it was great to I mean you guys couple years of an influx of applications and just to see and just to see where your Trends were um you know kind of moving forward with what what's
coming up this year so uh great job to to all of you in the planning department and a lot of hard work yeah I give a lot of credit to the building inspections team because there you know they're at they're at the front of all of that right alling ISP they have activity
volume of that has been M really um the last three or four years now um and you know they come in every day for provide a lot of good customer service it's not that
uh you know providing positive feedback Building Inspections team which I that really is um but our our group tends to achieve that so yeah a lot of credit yeah no they do great work so
thanks for providing that that was was great read so awesome all right well then now I'll entertain a motion to adjourn all right uh motion by council member Hatfield second and second by council member Benish all those in favor
say I I all right meetings adjourned thanks everyone