Excuse me. Forgot to mute my mic. Okay. Good afternoon and welcome to the board of health meeting of January 12th, 2026. Pursuant to Governor Healey's March 29th, 2023 signing of the acts of 2023
extending certain CO 19 measures adopted during the state of emergency suspending certain provisions of the open meeting law general law chapter 38 section 20 until June 30th, 2027. This meeting of the Chattam Board of Health is being conducted in person and via remote
participation. Please note this meeting is being recorded and will be available shortly hereafter for scheduled and on demand viewing on any smartphone or tablet device. If anyone else is recording this meeting, including the use of IIA note-taking apps, please notify the chairman.
Every effort will be made to ensure that the public can adequately access the proceedings as provided for in the order. A reminder that persons who would like to listen to the meeting uh while in progress may do so by calling the phone number 158-945-4410
conference ID is 1 194120804 pound or join the meeting online via Microsoft teams through the link in the posted agenda. While this is a live broadcast and simal cast on channel Chattam TV Xfinity channel 1072, despite
our best efforts, we may not be able to provide real time access. We will post a record of this meeting on the town's website as soon as possible. Now, I'm going to turn the meeting over to our vice chair, Carol Boyce. It shall be the policy of this board to conduct its meeting under the open
meeting law so as to encourage public participation whenever time permits and as part of the agenda item discussion. >> All right, we take a
>> Okay. So we'll take attendance and when I call your name say present. Ronaldot >> present. >> Joanna Kale >> present. >> And myself Carol Boyce.
And we can now open the meeting. >> Okay. >> Did you want to say anything or >> Sure. Um we're we're going to start the meeting with a board of health um reorganization. Uh we've had several um so the audience knows we've had several
uh resignations of board members this month. Uh Dr. Noble Hansen, Dr. Dick Edwards, and John Beckley and Ron Bowman have all resigned. We're sorry to see them go. So we're going to we have our two alternates who we're hoping are
going to move up to permanent full-time positions and um reorganize the board. So I'll turn that over to you. >> Okay. Um, do we have to vote to >> I think
Oh, >> if I might you guys don't have a quum because you're not appointed yet. >> Well, they are appointed. >> I mean, they're alternate members. >> Okay. So, um, you have three members out of a five member board. >> Yeah. >> Yes. Then you can Yes. So, we did check.
>> We're going to do it formally tomorrow night. We're going to uh, you know, appoint or approve the appointment. your recommendation of Joan and Ron ascending to full membership. Okay. >> Yes. >> And then Carol Gordon a week from tomorrow night um is we're going to appoint her.
>> Yes. >> Okay. So, we'll have four members and and and if I might, let me I I would like to say something if that's okay with Carol. But, uh you guys have done a great job and it's I'm concerned and obviously disappointed at the at the um resignations of the of the four members
that have been so strong and such stalwart members of the board of health for a number of number of years. Um it's it's unfortunate. Um I feel poorly about it. Um, but I also feel as though what the select board kind of asked them to reconsider or just take a look at was
was was okay. Um, it's okay for the board of health to to receive a request from from the select board as do many other boards and committees, every other board and committee in town. Um, I'm not disparaging any of the members that that resigned. Again, wonderful service
during COVID for years. uh just loyal loyal service to the town and really thank them profusely and you guys profusely and really do hope that you stick around. Um we need your talent, your experience and and your loyalty and commitment as well. Um I've been the
leazison. I haven't been able to get to a lot of the meetings because I work full-time until February and I've tried to get to the ones that I I could I could get to reasonably and we'll certainly am available for as a resource and um you know as a you know as a
member of the board of the select board. So anything you want to communicate back and forth you can do through me and through Judy and obviously through Jill as well. So hope you stick want you to. Um, and I just want you to know that uh
the whole town and the board especially appreciates all your efforts. You guys have done a wonderful job. >> Thank you. >> Thank you. >> Okay, so we have four items on our agenda. >> Um, and the first is a variance hearing
for Monoy. >> Did you want to do the reorganization first? >> Oh, do we do that? >> Yeah. Yeah, we do that first. >> All right, then we're going to do a board of health reorganization discussion >> and members resignations.
>> Well, we just kind of had that discussion. So, right. Um, I think we you um these two Ron and Joanna were going to step up as full-time members and you would presumably take the
position as chair and then nominate one of you can nominate someone else for vice chair. So >> do that now. >> Sure. Yeah. Y >> All right. Well, I'll nominate Ron to be the vice chair. >> I second. >> Vote on it.
Okay, >> Joanna. >> Yes. >> Okay. I vote yes. So >> I vote yes. >> Welcome as vice chair. >> We're now reorganizing. >> Now we're reorganizing and you're they'll make we're making this recommendation to the select board to
permanently put you as full-time board members. >> And as I understand it, there's going to be a fourth member. Um there are some uh Carol Gordon who was previously a alternate is um has requested to come back to the board. So she is going to be
appointed by the select board or presumably appointed um not not tomorrow but the meeting after. So >> well that would be good. >> Yeah. So we'll four and then we'll we encourage folks um if anybody's interested to apply for uh a open seat
on the board of health. Okay. >> Not yet. They have to vote chair. >> Oh, right. We have to vote you as the chair as well. >> Oh, okay. >> Nominated. >> Go ahead. You nominate I Carol to be chair. >> Okay. >> Second.
>> Second. >> Okay. >> All in favor? >> I >> I >> I. >> All right. So, >> Carol's chair. >> Ron is vice chair. >> Okay. >> Good. >> Okay. Thank you for doing that.
>> All right, so now we can move on with the variance hearing. We have for Monoy Rips LLC 47 and 53 Little Beach Road, Clark Engineering. And
I think David Clark is here. >> Yes, David Clark, Clark Engineering on behalf of Monoy Rips LLC. So, um, pretty confident that the three board members have never seen a shared system.
>> No. >> Before. Um, >> I don't see them that often, David. >> You don't? Um, I think the last one we did was uh with a um three watts on the air. That was I think was five years ago now. Um, so we're asking for two
separate things. One is a variance to rebuild the septic system on the property. We meet of all all title five requirements and we meet all local requirements with the exception of setback of the leechfield the coastal dune
and um the system as designed is superior to the system that's in the ground. uh the system in the ground was granted variances and it actually passed a title five inspection when the current owners
uh bought the property. Um but in the redevelopment of the property um we thought it best to upgrade the system to include IIA technology. So that's one thing that the existing system does not have is a treatment system to reduce uh
uh nutrient inputs into uh groundwater and the the abuing uh estuaries. So that's the first thing is the variance. Um we're actually reducing by having a shared system we're reducing some of the variance that were granted
the last time. uh 47 Little Beach Road uh has a septic system that uh um in a basically a concrete vault in front of the house right against the road. So, not only does it it doesn't meet the setback of the leeching field or the
septic tank to the foundation of the building, it doesn't meet the setbacks to the street. Um so, this new system will will uh alleviate that. Um second part of what we're asking for is a
shared system. So under title five um every septic system shall be located on the property that the property of the facility that it's serving with the exception of a
shared system that's permitted in accordance with title five. Um so uh what the state is looking for in a shared system is assurance is that there is a mechanism to maintain the system.
Um so an agreement between the two property owners that uh is recorded at the registry of deeds that they both agree to abide by. Basically it's a homeowners association set up to operate and maintain the septic system.
The second um part of all the documents that were that were submitted in conjunction with this is that uh that there's um an easement granted not only to one property or both properties to
have use of a system located partially or totally on another property but also the easement more importantly is granted to the board of health. Um so that the board of health has the power to enter for some reason if one of the entities
does not perform um the board of health has the power to go onto the property do inspections and and order repairs if necessary. And uh the last part of the shared system document is is a funding
mechanism. So, an escor account has to be set up um uh with the board of health named as one of the uh account holders uh so that the board of health if need
be has access to funds to repair or maintain the system. And uh that financial assurance um starts with um an annual uh deposit into the
account. Um basically what we do is uh we project the replacement cost of the system over 30 years. And so there is a annual contribution into the fund along with the annual operation and maintenance requirement for the system
that goes into that fund. So in the case that uh one or both parties don't perform there are funds available that the board can easily access and have a legal right to access uh to see that the system is either repaired or or inspected and and and
maintained. Um the the documents as far as the shared system easement uh and the covenant um come right out of title five. That's not something we invented. Um, comes right
out of title five. The state says you shall use this format in creating these documents and you just plug in the owners of record. Uh in fact uh it's it's almost the same document um that was used in u 1996
when Bill Hammet late attorney Chadam did a shared system for uh the Scolop Terrace Oyster Drive properties that are on the other side of the swamp that's near this property. That was the very first shared title shared system in
Massachusetts and even predates the 1995 code. Um, and the state basically worked back and forth with attorney AMT to come up with this language. They liked it so much they put it in title five. Um so as
far as the state's concerned shared systems are are somewhat routine so long as you follow the requirements you use their templates for the uh shared system documents which we have. Um it's no different than a title regular title
five system. It's just the state requires these extra documents to ensure that one owner doesn't decide to uh not participate in the operation and maintenance of the system. >> So,
any questions or >> I I have one question and that is so I I think there's a pretty rigorous compliance system that's been set forth. How do how how is compliance actually measured?
>> So it it's it's quite similar to any IA system in that um the IIA typical IIA system has to be um inspected on a quarterly basis and u and tested once a
year for the first two years. Um, Barnes County has set up a monitoring um know the exact words for it, but uh it's a portal where all the towns on the Cape submit their uh inspection reports and
uh there are staff at Marsville County Health that um red flag systems that either aren't performing properly or haven't submitted the required inspection document uh for that quarter. Uh and then they notify the local board of health.
>> So if there was if there was a failure to comply, Barnstable would notify us about that then, right? >> Yes. Yeah. I mean, Judy's very familiar with it. Uh I I'm You have to be a you have to pay a subscription to be part of the portal, which which I don't do
because I'm I'm not a system operator. >> Right. So, all the system operators, they um pay $50 per system um to the county and they have to submit all the documents and the operation maintenance requirements to the county and the
county keeps track and if something is not being um renewed or monitored, they let us know and um we get involved. I do have a question though, David. Um does this still need to go to the state for approval? >> It does not. I I checked with uh DB and
uh and they said no. Uh they put this back in the hands of the local approving authority back in 2008. >> To confirm that, I went online and you can you can see all the the permits that are issued and they stopped about that time and uh there hadn't been another
one issued on in Barnesville County since then by the state. Um right. In fact, the one we did on on Widow Road um didn't get state approval because like I said, they they remanded it back to the
local approving authority to permit it. >> Okay. I couldn't remember. Um >> so I called Yeah. >> Yeah. This is not unlike any other IA system except like David said, it's a shared system. So, there's an easement. Um,
>> and it's for five bedrooms. >> There's three in there's three bedrooms in 53 a little beach road and two bedrooms in uh number 47. And you have the existing proposed floor plans, >> right? They're not allowed to increase
the um number of bedrooms of the flow uh because of the request for the variances. And they've also reduced the size of a leeching area by 50% um with the IIA system. They can do that, but they can't add forward to the system. >> Okay.
>> So, >> all right. So, we can take a vote. >> Are there any question? Oh, in the audience. >> In the audience. >> I see one hand up. Um is this Elaine? I'm not sure if you had a question on
this or something else. I have a question on something else. I'll wait till later. >> Okay. Thank you. >> Okay. All right. Do I hear a motion to accept this plan?
>> I'll I'll make a motion to accept the plan >> and second. >> Seconded. Would you like me to read the conditions? >> And Judy will read the conditions. So, it's quite a long list, but the applicant shall restrict the property to the approved bedroom counts. Two
bedrooms at 47 Little Beach and three bedrooms at 53 Little B Beach Beach Road and shall record these restrictions along with any variances granted by the board of health on the deed at the Barnesville County Registry of Deeds. The applicant shall submit the appropriate documents required for
shared system in accordance with title 5 310 CMR 15 2 point 290 to 293 including but not limited to a description of the form of ownership together with relevant legal documentation a description of the financial assurance mechanisms proposed
to ensure effective long-term operation of the system a copy of the proposed insurance policy and a copy of grant of a grant of title five covenant and easement and the operation and maintenance manual. All of those, by the way, were in your packet. Throughout its
life, the system shall be under an operation and maintenance agreement. The onm agreement shall be at least one year with any mass certified operator of the appropriate grade that has received training by the company on the operation of the system. Effluent from the system
shall be monitored quarterly for the first two years. The F1 shall be field tested for visual examination of color turbidity turbidity and F1 solids F1 pH to determine the waste water is between 6 to9 dissolved oxygen BOD total
alkalinity uh and I said turidity. Um in addition a lab test of the effluent for total nitrogen to meet the performance standard of 19 milligrams shall be collected and analyed by by a certified lab. Water meter readings are to be
provided with the semiannual with the quarterly report. Um if any of the field tests or lab tests fail, follow-up test shall be shall be conducted by a certified lab and an evaluation made by the operator within 30 days. After the
required two years of quarterly testing application can be made to the board of health or its agent for review of possible modifications of the monitoring requirements. The the applicant shall sign a covenant with the board agreeing to comply at such time as the town of Chadam through its board of health and
or board of water and sewer commissioners directs the connection of this property to whatever wastewater management option is specified in the wa in in this watershed for the in the comprehensive wastewater management plan. This co covenant shall be recorded at the Barnesville County Registry of
Deeds. A title five inspection must be conducted of the entire system every three years in accordance with title five. Pumps and pump chamber must be inspected annually. Copy of all executed deeds, restrictions, covenants, and easements as well as the O and M
contract must be submitted to the health department prior to final approval of the permit. This approval is granted pursuant to uh state environmental code title five and the town of Chadam's subsurface nitrogen loading rigs and is valid for one year from the date the
board of health approval. The permit must be issued and work commenced during that one-year period. >> Okay. >> Okay. Now we can vote to approve the plan >> with these conditions. >> Juan,
>> I approve. I vote >> and yes. >> So, >> all right, >> it's approved. >> Thank you very much. >> Okay. >> All right. The next item on our agenda is a request to reduce or wave the
short-term rental fines for Teresa Wall 322 Old Harbor Road. And is there anyone here? >> I believe she's online. >> Oh, she's on. Okay. >> Hi there. >> Hello. >> Hi.
>> I don't know if you can see me. >> We can hear you. Can you say your name? >> Teresa Ball. Thanks so much, Teresa. Welcome. >> Okay. >> Okay. >> All right. And >> we have Karen. She can >> Karen, did you want to give a little history about this?
>> So, Miss Wall's property was brought before the board of health for their November meeting. Um, she it was voted to be fined. She was fined for, I believe, 13 days before registering and she'd like to contest those fines.
>> Okay. And she has registered. >> Yes. >> For the 2025 year. >> Yes. >> Okay. When is the 2026 year registration open? >> It opened on Thursday, I believe. May 28th
>> in this month. >> Yes. >> Okay. So, she'll have to register again. >> And she may have. I just haven't gone through all of the renewals yet. >> Okay. Um, what we've done in the past
is reduced it to a one day fine. >> Um, >> did you want to hear from Miss Wall? Do you want to let Miss Wall talk? >> Y'all, how are you? I am so sorry. I just um wanted to let you know that our
mailing address had changed um, believe it or not, five times within the last three years. and I had mail being forwarded in circles and it's finally now sorted out, but I missed the initial notices and several of them. So, upon learning about this, you know, we
promptly handled it and we will renew every year going forward. So, apologies for my delay. >> Okay. Asking for forgiveness on the fees, but I certainly can understand.
>> All right. Um, any questions or >> No, I'm I'm glad it got resolved. I mean, it was never our intention to be punitive, >> right, >> with this, but really just to get people registered as quickly as possible, and it sounds like that there were certainly
were some extenduating circumstances here. >> All right. Well, like I said, in the past, we we have reduced the fines to one day. Um, >> so do we take a vote?
>> You should make someone should make a motion and take a vote. >> I'll make a motion that we reduce the fine to one day. >> All right. And >> second it. >> Second. All right. Let's take a vote. Joanna. >> Yes. >> I agree with it. >> All right. And I agree with it. So the
fines have been reduced to one day fee of $200. Thank you board members. >> You're welcome. >> Thank you. >> All right. And uh next item is another request to reduce or wave short-term
fines for David Ginter, Six Warren Street. And David here or >> Yes, he's online. >> He's online. Okay. Hello, Morgan. and and I'm his wife. I'm here, too. I'm
Meredith. Hi. >> Okay. Um, and what are the circumstances? >> So, similar. Um, they had act previously registered for 2024 and did not renew
for 2025. Um, after outreach, we brought them before the board in December and find them. um they've since rectified it and after 12 days and have requested a reduction in the fines. >> Okay. Is this a similar issue with
mailing addresses not being up to date and all of that? >> I did notice that the email addresses have changed from year to year, but I'll let Mr. Ginter speak on that. >> Uh yes. Um that was absolutely part of the problem that the email addresses had
changed. Um the the other thing that um we I I thought I had registered earlier in the year. I don't know if it's uh because we've gone to a real estate trust that something had changed or if just the paying of the fee uh through
Stripe. Stripe can be pretty weird at the end. It asks me to log in and then it sends a verification to a a phone number that isn't mine. So, I was very careful to follow up. I I've already signed up. Well, we signed up for 2025.
I've also immediately signed up for 2026 as well um as soon as I saw the notice come through from Karen. Um so it it was purely uh a mistake um you know on my behalf certainly to have not um make
sure that the um closure had happened on the um application for 2025. Uh, we really didn't know until um the envelope got mixed in with our Christmas cards and and my wife opened that with
the Christmas cards and we were just shocked to find we we couldn't understand what the board of health uh was finding us for. You know, we were going, did the garbage get dumped? We we just we didn't really know what was going on. We do apologize and um you
know similar to Teresa, we we've got this marked on our calendars for every February uh to make sure that this gets done. >> Okay. >> If it's any consolation, he got in big trouble for not following up on the
submission. >> This is true. >> All right. And yeah, >> as as we said before, our our goal is not to be punitive, but just to get everybody registered as quickly as we can. >> So, >> do I hear a motion to reduce the
>> You do it this time. >> I move to reduce the fee because of circumstances. >> Yes. >> Okay. I I second that to reduce one day. >> One day. Y >> Yeah. So, we'll reduce the fee to one day. Um, and can we have a vote on that, Ron?
>> Uh, I agree with that, >> Joanna. >> I second. I agree. >> All right. And I agree. So, the fine will be reduced to one day. >> Thank you very much. >> Thank you very much. And just from a practical perspective, how do we go
about paying that fee? >> It will be mailed to the town clerk's office. I will send you an official letter telling you exactly how and h how much. Um, it should go out in the email by the end of the week. >> Okay. Thank you very much, Karen.
>> Okay. Thank you. Thank you. >> Did you give that to me? You give me the second. >> All right. >> Okay. All right. Our next item
is a discussion or the select board transmitt of a vote memo regarding rubbish haulers affidavit form. Um so as you know the um board of health
had voted to uh have an affidavit um put on the annual uh renewal of the rubbish haulers license uh confirming and and having them acknowledge that the rubbish that they haul to our transfer station is um only from Chattam
residences or business and that's in accordance with our solid waste regulations. Um a notice was a letter was sent to the haulers in September. Um and then an email was sent in to remind them of that
um upcoming requirement that not only the renewal but at the transfer station we were going to ask that um the rubbish hall is sign with each load as a similar um affidavit. Um, when the email went out, uh,
um, the owner of Millie Trucking, uh, reached out to the select board about their concerns and the select board discussed it at their December 23rd meeting. Um, and they asked that we, um, we take this up again and consider uh,
some type of a waiver or condition. Um, we did license Millie Trucking so that they could continue to operate in 2026 without the need to sign the affidavit, but we did agree um to have this meeting today. And I invited um the the haulers
to come. Um so I think if any of them want to uh get up and talk, that's would be probably the best way to start this. Unless you have any questions for me. >> No. All right. Does anyone want to speak?
>> Yeah. >> Hello, this is Lisa Barrows from Barrows Waste Systems. >> Oh, >> what? >> Okay, could you just wait? We just have one person before you. >> Okay, no worries. >> Thank you. >> My name is Graham Millie from Millie
Trucking. We've been a Chadam's disposal company since 1928. Um, we are resident taxpayer. Our business uh pays taxes here. Our property's here. Our warehouse is here. All our trucks are registered here. And my employees live here. Um so I'm speaking in regards to the transfer
station affidavit limiting us from disposing of trash from out of town, which is roughly 5% of the trash we haul. And the majority of it uh comes from the Monoy School District. Um, and so more or less I'm here today to hopefully have a discussion with you and
kind of find some common ground on what if we could rework the wording in this um to perhaps benefit the local haulers while achieve whatever goal it is you um had in mind when creating that
statement. um in if it's to limit these large out of town corporations from dumping large trucks at Chadam, I certainly think that's a great goal and I can stand behind that, but I don't think um
limiting our small local business at the same time has to go hand inand with that. Um, so like I said, I'm just here hoping to open the discussion and uh perhaps maybe a reworking of of that phrasing, something along the lines
maybe that it's just taxpaying haulers that can utilize the Chattam Transfer Station. It would kind of accomplish the same thing if you guys are trying to limit the large out of town haulers while, you know, promoting local businesses to thrive. >> Any questions? No, I I don't have any a
question. I have a couple of comments though. I I think you what you said about limiting uh large haulers ability to dump trash was exactly why the affidavit was put in place. It wasn't to
deal with with Millie or with Nickerson. Uh, and I guess I feel kind of bad having listened to the select board meeting that there was a perception that the board of health was not on the side
of small business owners. Uh, and I think that's absolutely incorrect. I'm I'm a former small business owner in Chadam and I don't think the board would ever do anything to impede your ability to work as a small business in Chadam. I
think there's lots of room for compromise on this to make sure that it's in your best interest as well as the board's best interest. So, I I guess I just wish that when when we sent out to you and to Nickerson uh requesting
comments on the affidavit, I wish you would have gotten in touch with us >> because I think if that would have happened, and that could have happened, you know, at any time in December, we never would have gotten to this place because we would have been more than happy to come up with an appropriate
compromise to deal with your needs and Nickerson's needs. >> Yeah, I I hear you. we must have missed something along the line because I mean once once it was in our lap that's when you know we went to the select board. So >> and in fact the way in which this all
began really was related to the possibility that large haulers were dumping uh into the cadam. I I know there was a discussion at the select board meeting about odor and those sorts of things. that was never really a major
reason for why we went forward with this. There was a concern that was actually brought to us uh by people saying that, you know, they were concerned that because of the low fees in Chadam, Chadam was being used as a dumping site. So, >> and that certainly could could be a
possibility with these larger haulers. I I we did we did do an analysis and as much as you found out, you know, it really wasn't a big problem, you know, and and the what you're getting from Monoy High School is not a big problem either, but so I I I think there's
plenty of ways for us to come up with an agreement that would address our needs as well as your needs as well. >> Yes, for sure. Yeah. >> Yeah. >> Thank you. >> I just want to say I agree totally. I wish you had come to us sooner because I do think we could have worked out a solution before getting to this.
>> I agree. I agree. I wish I wish so. >> And and the board never said how much trash smells different than chav trash. >> Um >> that was mentioned on the select board
meeting. >> You have to have a little levity from time to time. >> Can I ask the question? >> Yeah. Um I I presume one of the reasons why you bring Monoy High School's trash to Chattam is because the fees are less >> more or less. We just dump our trucks in
Chattam because we spend the majority of our time in Chadam. Um you're you are correct in that Chadam has the lower >> because that was one of your arguments with the selectman was that this was going to put you out of business if you had to dump it in. >> Correct. If we were if we were forced
to, you know, say dump half our track, all our har witch or all our out of town trash at a different facility that's double the price, it certainly would affect our out of town pricing. And at that point um you know, increasing our out of town pricing would put us um way
out of even a competition range with um corporate haulers. It wouldn't even be a question. I mean, corporate haulers, it would be a slow bleed, but corporate haulers could severely outperform us >> in those markets. >> So, I I'm just thinking for the future.
I know the town is um much lower and and is discussing the fees moving forward. And that's not our perview. We don't set the fees, but um we're probably going to have to be raising them somewhat close to what our neighboring towns are collecting. So, >> yep. >> That's going to be have something that
your business plan is going to have to be looking out for in the future. >> Yes, it's certainly something that's on the horizon that we worry about every every day. >> Yeah, because the town of Chadam is losing money. >> Yeah. >> From what I understand and I know >> from the numbers that >> Rob is here, our DPW director, and
>> and you know, he's easily can answer questions about that, but >> um just something to think about. Um, and I also just wanted to say that if the board sounds like they're willing to work on this, um, but we do have regulations that clearly state that we
will not take any out of town waste. So, um, I have put together some suggestions for them on how we can move forward and perhaps um, develop a revision in our regs for a waiver um, that you would have to request to um, we're not going
to change. it can't happen today because it has to change the reg. So really nothing could change until we do this. Um but I think uh at least my understanding is that you you feel that it is a small amount of trash that
you know it's not a huge problem at this point but on a case-byase basis we could offer waiverss. Well, I think we could definitely offer a waiver for the Monoy school system.
>> Um, in addition to the Monoy school system, are there I'm I'm assuming, but correct me if I'm wrong, that there's not much else uh noncham refuge that you're hauling. Um I kind of got into this a little bit with the selecman meeting,
but a lot of it is um it's out it is like Harwitch residents that are directly related to Chadam. I have many um business owners who you know own a restaurant in Chadam and then I will service their house in Harwitch. Um the chief of police, he is the Chadam chief
of police. He lives in Harwitch. I service his house. Um it it's more or less along that those kind of lines. >> Okay. But again, I I think the reason why all of this started was there was a concern that there was a large influx of refuge coming from non-Chadam sources.
>> Yeah, it's roughly our 5%. >> And I I think we've all kind of been convinced that that is not the case. >> So I think probably if we did something along the lines for for you and also for Nickerson of we just would like to maintain the status quo.
So I mean if if if the situation were to go forward the way it currently is I think everybody would be satisfied. LB it we have to deal with the regulations >> and then and then if you got >> and if there were new clients coming in >> yeah if all of a sudden I started
bringing in 20% more >> yeah NSET high school or something like that then we would have to deal with that on a casebyase basis. >> We have other people. >> Do you want to take someone else home online? >> All right. Um, >> you are you all set? Do you hear
anything? >> Yeah, unless you have any further questions. I think I >> No. What about um >> Thank you. Anyone online or >> We had um someone from Barrows. Was that Briana? >> No, it's Lisa Barrows. >> Lisa Barrows. And then I'm Briana. And I
do want to talk when she's done if possible. >> Uh let's do Lisa next. I just wanted to say we do go to the Chattam dump, but we only empty trash from Chattam and I'm barrels waist systems and we do have a few trucks, but
it's all Cadam trash and residential and maybe one or I don't even think commercial. It's all residential when we're that's it. So, we have a small truck. It's not a big big huge truck. So, I just wanted to make sure clear on
that. And we don't have a problem with signing any affidavit or anything because we don't bring any other trash in. >> Can I ask Lisa? I do notice you have some dumpsters. Do those come to Chadam. The the um >> No, they go >> commercial. See?
>> No. No, they do not. >> Okay. I guess who was next online? Um, I think that was me. I'm Briana. I'm with Kavosa Disposal. We currently do not dump in Chadam. Um, but I just wanted to point out that we support the
small guys like Millie and um, if Chadam needs like hauling services of material out of there or anything, we're happy to be part of the solution. Um, it's really tough when you have a trash truck and the best way operationally to handle it
is to get all the trash into one load. So, if Milliey's going just out of town and then coming back into town, um I would just say obviously it sounds like you guys are going to make an exception. So, that sounds great, but I just wanted to give our vote of uh we hope that you
do make that exception for them and that we wouldn't be a problem for you guys because we're not dumping there. >> Thank you. >> Um let's see. I see. Was there any other haulers that wanted to speak?
Um, I see John Hoggrren. John, did you have something you wanted to say? >> Yes. Good afternoon from Florida. Um, I had spoken to Millie and some about this because when you if they're contributing, let's say 30% of volume
for the for the facility and they have 5% of that is is out of town. We're talking what 2% of the total volume. So, it's a really small amount. And obviously if we're losing money, you know, if we're charging 90 bucks a ton
and we're having to pay, I don't know, 130. Yeah, obviously we're losing money, but it's not that much. So I would say that if you parted the regulations, my suggestion, one of them was that instead of saying, you know, you can't have any
out of town trash, that we would allow them to have out of town trash as long as they also had a contractual relationship with the same customer in Chattam. In other words, it couldn't be a strictly Harage customer. They would have to be a Harage and Chattam
customer. Um, that would be one thing. The other thing might be to, you know, if you wanted to have some sort of minimal additional fee and say, "Okay, hey, you know, with this load, we went to four people in Harwood, so we'll give
you like an extra 12 bucks or whatever, you know, or something like that, maybe to offset that cost difference, you know, that we're having to sort of because if the taxpayers are sort of subsidizing in one way right now, some of that difference in in cost, you know,
that would be a way to to handle that maybe in a nice somewhat easy way. So that's just a couple of things that I had ideas on and so on. So that's all I believe. I think that's it. I don't remember anything else at the moment. Thank you. >> Thanks, John. >> Thank you. >> Anyone else online would like to speak?
>> There's somebody over here. >> Let's go to the to the mic, please. >> Brian Phillips, 374 Orleans Road. Um, I guess my first uh question is is when I was looking uh to find this meeting on one website it said this meeting was starting at 4 and then the other website
said it was starting at 3. So I was kind of un wondering how that worked uh procedurally. Um and then uh it's my fault that Ben's not here because I told him whenever I saw something come up in one of these meetings I would contact him. I left my phone up in Boston so I apologize for
not getting a hold of him or else he would be here I'm sure. Um, and I would just ask that you guys um could do whatever you can to help support our local businesses because they do a really great job and um they're an intricate part of the community. Thank you. >> Thank you.
>> Um, the meeting was posted for 3:00. Uh, our usual time is 4, so I'd have to look and see what he's referring to. Um, there could have been something left off. >> It didn't change. It was the one with the the website with the pictures on it
said four and the website with like the blue writing said three if that >> yes >> helps. >> I don't know about pictures. We'll look into it. I apologize if they've had some confusion. We I'm I'm sure the board's not going to make any firm decisions. So, there'll be other
hearings on this topic moving forward. So, hopefully people will get their chance to be heard. I see one more hand. Was there anyone else? >> It's Lane Gibbs. I wanted to speak.
>> Hi. Go ahead. >> You can go ahead. Lane. >> Elaine, are you muted? >> All right. I'm sorry. >> Uh, yeah. I'm I'm asking about what prompted because I didn't understand Mr. Dykin's explanation. What prompted the
resignation of four members of uh the board of health? Was it prompted? It sounds like a question or something was asked by the select board to them. I I I don't understand. They were a very um important board. They did a really
good job. Uh, and there's no explanation as to what happened. Um, so I I I guess I would like to get more clarity around that and why they resigned. I assume they gave explanations as to why.
>> Um, I I can respond or Mr. Dens wants to. I I I think that the um the chairman originally resigned uh because he he felt that he didn't want to lead this
discussion. Um he felt that the select board didn't support our decision to go forward with the affidavit. Um it was and and other personal reasons as well. Um and the others kind of followed suit.
I beyond that I I don't I'm not comfortable really expressing their words. So u but it was it was definitely based on this this discussion on the transfer station >> and the fact that the select board heard it before the sele before we did
>> the concerns. >> They heard that at a select board meeting or through emails. I took up the discussion about the transfer station affidavit um at the December 23rd meeting.
>> Okay. So, that goes back to the prior discussion. I don't see why people are not willing whether your local trash haulers are not willing to sign an affidavit and and what follows where there could be an audit. Um I have watched these
trucks come in. They're bringing stuff from Haritch. one truck will empty and fill up that entire room. And to hear it said that, oh well, it's only 5%, but we pick up, you know, the police chief or somebody lives in Haritch, so we pick up
his personal trash. We should not be taking, we've turned into a regional transfer station. Haritch is sending their trash to us because they're saving money. The Chattam taxpayers are paying for it. That is unacceptable. Our rates are going up. We're the ones that bear
the burden. We're also the ones that are are spending $8 million to renovate the place. And it's going to be in the same condition within 5 years if you don't get a handle on this. That's that floor is not going to stay the way it is. It's
going to be full of garbage. I I mean, I can't believe how much comes out of one truck. It fills up the entire room in there. And so, everybody should be signing an affidavit. They should not be afraid not to and then we have to deal
with why we're getting trash from all these other towns because they're saving money. They don't want to haul it off caper to Falmouth and they've admitted it and we become a regional transfer station and the taxpayers of Chadam never bought into that. We never said
that's what we wanted to do. So, you know, I'm really disturbed that it it that there has been such a shakeup because we had a very strong board of health. they knew what they were doing and they all resigned because they were
not being supported. So, you know, I I I don't understand why people aren't willing to sign an affidavit and um I I hope that that is looked into and we stop other towns from taking advantage of us
because they are. And again, we're spending $8 million on that place and it's going to be in the exact same condition it is today in five years. Thank you. >> Thank you, William. >> Thank you. >> Um I see >> we we we are not running a regional
transfer station in the town of Chadam. We are not. We're asking the select board asked the board of health to take a look at our regulation regarding the affidavit that two of our local haulers that have been here for generations asked that we take a look at because
they were uncomfortable signing it because a dimminimous amount of their trash comes from Haritch. That's what we're discussing. There is no regional transfer station in this town. We settled that. We heard from Barrows tonight. We heard from Kavosa tonight.
Come on. We're trying to help out some local businesses. >> One of the haulers, local haulers did sign the affidavit. It's only one that refused. >> That's correct. And and and I think, you know, under duress, you know, what are
you going to do? So, I I I think I I I applaud Graham for coming forward and saying, "I can't sign this because I I pick up trash and highways." I mean, so we've got an issue and the select board is asking the board of health to help us out with an issue, support the local health. >> One the one thing that I would say,
well, first I completely agree with you. We are not a regional transfer and we've we've done an analysis that clearly demonstrates that. The second point is that and again this is why I I wish that uh Miley would have come forward to us
before your meeting because we never heard the issue with Monoy High School. We thought it was just a few here, a few there, you know, something very, very minor. This is this is something different. And I think that if we would have been appraised of that prior to
your meeting, we probably would have at that time considered reddrafting the affidavit to deal with that and not not make it so completely black and white. >> And I agree 100% with you. And yeah, totally agree. >> Change.
>> Thank you. So, >> um, I see, uh, John, did you have your hand up again? >> Yes, I did. For one really quick thing, and that was Judy, when you opened your the statement, you said from Chattam residents or businesses. Well, we both
know that during the summer, the bulk of Chadam's trash is not coming from Chadam residents because there's a whole lot of people, including me, who have rental buries who are getting trashed courtesy of our visitors. So, you know, I think
this is where it gets kind of fuzzy because the little tiny bit of trash that might come from a year round person compared to how much we get from our visitors, I think it's kind of insignificant. So, thank you. >> Thank you, John.
>> Okay. Um, no one else. >> Anyone else want to speak? Any questions? Okay. Well, the board can consider a request for a waiver
um of any of the applicable regulations herein. In all circumstances, the granting of a waiver shall be at the sole discretion of the board. It shall be the burden of the entity
seeking a waiver to determine that the granting of a waiver is warranted due to a good cause, hardship, or municipal benefit. That's language that the town council um we had a discussion with him regarding
potential uh amendment to our regulation and putting that type of language in there um so that we could uh rectify the situation with Mr. Millie and and anybody else who felt they needed a
waiver to bring a a small amount of waste from out of town in. Um but again this if the board wanted to move forward with that we have to change the regulation which means we have to make the the actual change add this to it and
then have a public hearing um and then vote on it and have a um and and have it printed in the paper advertised and then at that point we would have to have um Mr. Millie come back to us with a
written request. um with his uh reasoning for the for the waiver request. >> So the idea would be that Millie and Nickerson would sign the affidavit of it as it currently exists
and then request an a waiver. >> Right. I at this point we took the affidavit off the um the application so it's not there. So, everybody who's licensed now, some of them signed it, some of them have not. I think two did
it after the after I took it off. Um, we could put it back on, which I don't know is going to help for this year, but um with some language that says unless you have uh a conditioned waiver that allows
you to take a a certain amount more from out of town with, you know, approval by the board of health. Um, as far as the transport station affidavit at the gate, that's something we can discuss whether we would want to go forward with that. Um, and then I think more discussions
with with um Rob Philly would probably be he didn't he didn't seem to have an issue with it before, but if that's something we want to push or not, it's up to the board. >> So, should we continue this for further? I think >> that would be my suggestion.
>> I think we I think we really need to maybe at our next meeting go hard on what would be required to deal with the regulations as they currently exist. I mean that seems like job one. >> Uh it seems like we're okay for haulers
now in 2026, right? Y >> they they have permits. So, >> right. So, we're basically going to pause the enforcement for now >> and kind of going back to status quo the way it has been. >> Well, I know this has kind of gone in a
in a rather disjointed way, but from where we started last year where there was a cons a strong concern that we were being treated as a regional transfer station to where we are now. I mean, we've learned an awful lot in the last
year. So, I think we've learned an awful lot that makes us feel a lot more comfortable about where we are right now. And I think we've also come up with a good approach to dealing with our two local haulers. So, it's not it's not all
uh a problem. There are some successes here. >> I agree. >> All right. So, should we um have a motion to continue this to a future meeting?
>> I'll I'll make a motion that we do that. Yes, >> I'll second it. >> All right. >> Actually, the sooner the better. So, >> and we'll take a vote on that. Ron, >> I'm in favor of that. >> I'm in favor. >> All right. And I'm in favor. So, this
will be um >> on a future meeting. >> Yeah. When's our next meeting? >> At the bottom of your agenda. The next meetings. >> Uh, February 2nd. >> Second. Okay. >> So, what I can do is u make some suggested wording changes per town
council's recommendations um in the right section. And hopefully by that point, I've had a chance to talk to our regional solid waste coordinator um from Barnesville County, Carrie Parcell. Uh she we were supposed to talk today, but she got she couldn't. She had
to cancel our meeting. um because I would like, you know, look at the regs as a whole as well and possibly do some updating of them because they are quite old. They haven't been updated since 2008. But that doesn't mean in the meantime we can't do this quick change and get this going.
>> Sounds good. >> So, >> okay. >> All right. >> All right. >> Thank you everyone. >> Four four o'clock. Today was an anomaly. We usually meet at 4:00, but they um I don't know who's
coming in after us. >> Planning. >> Planning is in here at 5. >> 5 today. >> 5:30. They come in at 5. >> 5:30. Yeah. >> Okay. >> Okay. >> And so now we can move on to any public
comments or future agenda items. I think we have our hands full with what we have on our plate right now. We still have our um bedroom definition discussion um which we tabled today. So between these two, I think we've got two things. I don't see anything from the
public here. >> All right. >> Hands raised. and the reading of the minutes from December 15th, 2025. >> Did you want to mention >> I did. I let Caroline. >> Okay.
>> You can vote on them. >> Diane was just saying that um not all the members that were at this meeting are are here. So, but we can vote on them unless anybody has any concern and wants to go back and re relook at the meeting.
>> All right. Um, >> do I have a motion? >> I'll make a motion that we approve the minutes as they are written. >> All right. And a second. >> A second. A second. >> All right. So, we'll take a vote. Ron. >> Uh, I approve. >> Joanna. >> Approve.
>> And I approve. So, the minutes are approved. >> All right. And can I have a motion to adjourn the meeting? Ah, go ahead, Joe. >> I make a motion to adjourn this meeting. >> I second it. >> All right. And a vote on approve. Uh,
I'm in favor of it. >> I'm in favor. >> All right. Yes. So, the meeting is adjourned. >> Thank you everyone. >> Thank you everyone for your