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good afternoon everyone welcome to the February 20 meeting February 20th that's a good start meeting of the chadam finance committee pursuing to Governor he's March 2923 signing of the acts of 23 extending certain covid-19 measures adopted during the state of emergency suspending certain provisions of the
open meeting law until March 31 2025 this meeting of the chadam financ committee is being conducted in person and via remote participation every effort will be made to ensure that the public can adequately access the proceedings is provided for in the order reminder that persons who would like to
listen to this meeting while in progress may do so by calling 508 945 4410 and enter conference ID 504 2858 pound sign 945 4410 enter 504
2858 pound sign or one may join the meeting online bya Microsoft teams to the link in the posted agenda this is a live broadcast and simcast on chadam TV and despite our best efforts we may not be able to provide realtime access we will post a record of this meeting on the town's
website as soon as possible and therefore we are going to continue our work on the warrant we're going to focus on Airport uh articles and have a presentation today on the
proposed uh Center for active living Renovations uh so that I'll call the role Tommy Don I see him Tommy can you hear us Frozen Tom Tommy's froze uh Barbara here John here Joanne here Andy here
Kristen here Tracy here Eric yes and the chair is here welcome everybody Carrie do you want to start us off or we're going to go straight to Terry how do you want to do it um sure so um we're going to be going over the airport Capital
articles um in the amount of $59,750 for FY 2026 um and then after that we're going to be going over the center for active living expansion and renovation article
at 193 Stony Hill Road thank you Carrie just a quick question for you on uh the Agenda Report you provided to the select board on February 13 you note that the 59,000 and change will have a 1-cent impact on the
tax levy isn't that actually less than a cent isn't like 610 of a cent doesn't a I mean just for the record doesn't aend any roughly rais hundred plus thousand yes it's actually less than a cent yes this is like half correct it's yes it's like half of a cent I just want to
clarify that thank you yes you're welcome Jerry welcome thank you hello again uh Terry whan projects and operations administrator I'm here today in my role as the airport commission liaison I believe uh chairman Harrison
is on online uh as well um to answer any technical questions but I'll um just do a quick overview of the uh airport requests for uh FY 26 and has been the practice for probably the past five six
years um maybe even longer we've been breaking out the airport capital requests outside of the the capital plan so for this year uh for for up upcoming FY 26 there are three projects that have
been identified in the airport commission so on a five-year basis with in concert working both with uh the FAA and mot they agree upon um a five-year AIP you know the equivalent of a um airport and that's what it stands for
airport Improvement plan um CIP so these are the projects that are they were noted as oute projects um excuse me in the previous year um uh budget book so this year there are three projects the first being a design permit bid for the
main apron reh Rehabilitation the second project is drainage improvements and pave the parking lot and the third project is nav Aid Replacements and I'm going to do just show a couple of quick slides of what those might entail but I think the big message here the details are in the
um the capital plan sheets um basically these the uh requests here are for the 5% local match and then their State uh kicks in another 5% and the the feds kick in 90% of the total project cost so
it basically leverages um the remaining 95% of the total project cost and like I said uh any of the attendees from the airport commission can answer maybe more than the technical questions but just what are these projects so the when we're talking about the main apron here
this is a a quick graphic from the uh Airport layout plan and the inset to the right here has um more of a blowup so this is if you're driving along George Ryder Road just before the um the maintenance hanger building that's the
area you see uh again you know it's a paved area and periodically needs to be um um updated this is the first pH of the project and it needs to be done to excuse me FAA and state standards so this first project is basically funding
for developing um the design doing the permitting and the bidding and then there'll be a subsequent uh request for the actual Rehabilitation uh the second project is um again I just highlighted here quickly so you have a sense of what area we're
talking about so um basically directly across from uh from the an PD complex here so we got the Annex Building where we are right now over here um and the PD so the existing parking lot uh area for
improvements are here to to pave that add some drainage and make some other Corrections so that's been something that's been as you may or may not be familiar with the it's basically a gravel surface that poses some maintenance challenges and um it handicap accessibility will be improved
there as well uh as part of that project and then the navade replacement for and again this where I'll defer to pilots on more of the the technical but basically um the the primary um lighting uh Precision approach path indicator lights
so those indicate um planes too high too low um coming in so key key to safety those are in need for Replacements the newer products are LEDs um and and better performing both El um uh electric use wise and uh in general and same
thing with Runway end um identifier lights so those are um as you can see here kind of um just basically another indicator for Pilots so they know um pilots who may be unfamiliar with the airport as well for safety and then this
project also involves with you may or may not be familiar with the airport rotating Beacon so that's um on top of the building and then also some improvements to the uh wind wind cone own and and sock location so those are
the you know kind of the highlights of the project and if you have any detailed questions um someone from probably the commission could answer them or I can give it a shot as well but I think this year they're pretty straightforward projects um from uh both
the planning and implementation standpoint TR thank you Terry any questions for Terry Eric please uh thank you Mr chairman uh Terry on the first one um I know that that's just for the design um and permitting for for that
project um for it looks like I think if I'm reading that right th this portion of it is 375,000 um with all the match included in there um any sense of what the the actual Project's going to be
just for a flat area like that it seems like a lot for design costs just not knowing anything yeah so there's othere ments in there as well with um a drainage um and I think there's some maybe even some gate workor involved in
that too uh but yeah it's the the the FED specifications and and bidding for better or worse have um higher levels of of specifications and and requirements so that's the the um estimate that they've uh programmed so again they they
really determine the um the the total project cost uh Terry I see the that Huntley Harrison the chairman of the airport craft commission is with us and his camera is on Huntley is there we go Huntley is there anything that you'd like to add to Terry's explanation
please yeah just to just to uh chime in on that the total cost of the project uh is in FY Federal FY 27 and uh for the rehabilitation of the
main apron and the total cost uh that year is the FAA portion is 2,250,000 the total cost of the project is 2,500,000
with local share of 125,000 for FY 27 so the design bid uh and permitting piece is first uh which is uh the
18,750 does that help and and if I can add it's it's about aund per of the plan it's over it's about 152,000 square feet uh of of area so if that's provides any context for um the
scope and scale of the project thank you Terry Barbara please thank you Mr chair um Terry I'm just wondering about the lighting the LED lights they have some really extraordinarily bright LED lights and they have some lower warmer ones do you
have any idea which kind are going to be um put up and are they going to run all night long or only when planes are coming in so the papies are act actuated so that's the four light uh As I understood those are actuated as a plane is coming
in uh maybe Huntley can help me out on the reils the runway again I I I'm not sure if those are actuated but I think and then to your second question your first question I apologize the on the uh you know any of those requirements
would be to whatever the FAA specs are for for safety so uh we could get to that answer unless Huntley knows that any thoughts on that I see Tim just came on let him answer that okay thanks Tim uh yes uh thank you uh as far as the
the lights go for the papy and the reals lights um their brightness wouldn't be any different than what we have now they simply would be led function to reduce maintenance costs um and yes both those lights would only be come be coming on
under the pilot controll lighting which basically means it's triggered by the pilot of the airplane that's approaching the airport at night and they're set to a timer they turn off after about 10 minutes so they are not on all night thanks Tim Kristen
please um my first question at least for now is um on the parking project is there are you going to be um integrating green infrastructure in the storm water management or is this going to be a typical pavot
and I'm hoping the first yeah no my my my understanding is the the the former that again that's to the higher standards and specs for for the FED requirements so that's would be whatever pre you know sediment reduction will be
part of that is my understanding so the feds are going to stipulate green infrastructure notar green infrastructure but a their level of of um again you know I don't know what's going on at the federal level so maybe I shouldn't speak to that
but in our past experience they have abided by whatever executive orders or um directives are in place for for for Paving or or other types of projects so we don't have control or a say in how
the storm water is managed in the design could we ask the I mean can the town say we want to incorporate green infrastructure design and the management of storm water at the site yeah I mean I'm I'm saying yes we can ask that question and I would defer to Huntley that the commission make that
request to you know not only the consultant but FAA as part of that and Huntley I don't know if you know the answer to that I know we we had talked about it a little bit on we were seeking the other grant for the charging that was definitely part of that was a
slightly different program so that was going to be part of um when we were trying to um piggyback the charging stations and the parking lot upgrade as part of that project so we again we were in in more not say more in control but
the the scope was driven by what we were requesting from the grant uh but this one again we'll we'll do our best to to make that request yeah when when this comes up for uh review by the airport commission I
will certainly make sure that our consultant knows that we want to address any kind of green infrastructure that we can with the uh repaving of the parking lot well not repaving the paving of the parking lot because it's all grael um
and and that the the the proper drainage is there and so on uh we we have a pretty good idea of what it should look like from a previous project that we were looking at uh with and Samson uh so
yes I will make sure that uh when we come in front of I don't know if conservation would be involved but either planning board or whomever needs to address this uh repaving uh that that
will be part of the uh part of the plan yep Joan please thank you Mr chair I'd like to stress what uh what you just said and that is if we're spending the people are spending this kind of money I think
maybe we should add some language in there uh the money depending on the design the town wants and I think the town should decide pretty quickly about what design they do want how much green and uh what's required to make this the
way we want our airport so I have a so we're not we're not at that point yet well well okay this is just letting you know and the taxpayers know who are going to vote on this in the spring what we think would
be appropriate to protect uh our airport as uh well as we can and hoping that when we're investing money the airport will look like what the citizens of chadam would like for it to look like I have one more question please Mr chair
please uh I sort of got lost in the funding on this first it item between the federal uh Federal uh fiscal year 27 and our
fiscal year 26 we're appropriating for this particular part of it the 18.7 th000 uh for our part of this and does that
prompt does that go in with the federal FY uh 27 expenditure or how does that work I didn't understand your first explanation Hunley if you want me to take a to a stab at that so what what
what the chair was referring to so this you look at this as a phase project so following up I think on Eric Eric's question and comment so this this FY 26 request uh is for an our fiscal year request but this is a federal fiscal
year 26 project so their fiscal year starts in um o October o yeah right October one so uh this is the first phase and then I believe the chair was speaking out the second phase which would be the actual request for funding uh for
implementation so this is just for the design permitting and bidding where we will as the chair indicated and and you know as Kristen has indicated you know request as part of the design effort so that we look at the grain infrastructure
and from that will come the more definitive estimate after the um you know there's consensus on the the the concept plan effectively for for the design so if that helps it's the second part of the project is where then the as
the chair pointed out the the dollar value they're carrying for the implementation of the project that that would be a phase two yeah so maybe we should have put a phase one and phase two here to make it a little more clear that does help explain it thank you you're welcome Barbara please thank you
Mr chair um and Terry I think you said the entire cost is going to be 2.5 million and 2.25 is going to be paid by the FAA and 125 is going to be paid by chadam who pays the other 125 so the
state the so mass. Aeronautics so that's the the you know on the traditional airport AIP projects there were some anomalies during covid and different funding available but the the traditional funding mix is that the feds pick up 90% of the total project costs
mot picks up 5% and then the locality picks up the remaining 5% for the um entirety of the project so great thanks yeah so it's it's again it's um very um advantageous to be in
the grant the grant program um and part of the AIP pro project good and we hope it doesn't change based on what's going on inh as as of right now this is is what we're
we're um is already programmed at the federal and state level so hopefully it's Tracy please I was just going to offer up anecdotally as somebody who is neighbor to this activity having
happened before it does it sounds like a lot for what is essentially a you know looks like just a piece of asphalt but at every turn when I've witnessed them doing the runways or different taxiways and and
spoken to them about it it is really complex totally different than the the strategies for drainage and the actual compounds that they're using it's not regular asphalt it's a totally different material with all kinds of different
needs so I know it sounds like wo that's a lot but it's a whole lot of engineering that goes into each surface of on an airport that's helpful thank you Tracy Christen please guess in just a clarification about my earlier question about green infrastructure
being in included I was mostly concerned with the parking lot I assume that the the the um Runway is is more engineered specifically for its purpose yeah so the apron so you know there's a pre-existing
Swip uh and all the other requirements so those are all aspects that go into uh you know any pavement impervious they're either upgrading maintaining or adding so that's also part of the the the broader um planning as well to keep all
the EP meet all the EPA requirements as well so that's Again part of the um you know and the permitting again I know that the number does look big but uh this is also covering Federal permitting so under meepa NEPA uh federal and state Pro U permitting at the higher level as
well so that's why that number is is a little bit higher than you might see if um you know we were doing the the project totally on our own for a municipal building but because it's in in this world and and some of those other
additional requirements they're not complexities but they're just other uh things that need to be signed off by multiple um agencies as well as part of the process as an unrepentant fan of chadam airport uh um I think it's essentially
the deal of a lifetime that we put 5% into the development and maintenance of these infrastructure and safety most importantly safety projects if we think about what it's going to cost to replace the Tipping floor at the the transfer
station this is a pretty good deal um Terry or Huntley do we have any insight into what's going on in Washington whatever that may be today uh and all of this I Huntley and I had a conversation last evening about the
upper air inflation building U project being put on hold because the Noah budget's been frozen any implications for this kind of stuff that we're aware of not I've heard yet I don't know we like I said we'll have to wait and see and and uh hopefully uh the project
won't get doged yeah okay thank you um Carrie a question for you and I note the town manager's on as well perhaps for for Jill as well do we have kind of a broad sense of the perspective impact on of the
activity at a federal level of what may happen to projects other than this uh in town and if if if the answer is no then I that's fine but I just I've been curious about that um so as of right now I haven't heard anything different we're
just kind of at a standstill waiting to hear from the government um the last I think email that we received was um it was basically undetermined at this
time um so we're just still waiting I know Jill's on I don't know if she has any further information than what I have currently Mr chair yes please I don't have any um further information but what our federal Representatives have asked for us to do is to compile
a listing of our grants uh and federal funding and provide it to them which I think were just about uh in the process of finishing so that they could Advocate on our behalf but I I don't have any news whether the grants will remain available or not okay and I'm sort of
just thinking through projects obviously we have personnel with fish and wildlife and things like that but the primary primary project would seem to be the iron and manganese P fast treatment facility on training field is that that was a Biden infrastructure plan
funding I think is that kind of the big one or there others yeah I'm not really prepared to talk about that right now but we can certainly get back to the fincom with with that listing I'm not sure if we've already received funding in advance um but nonetheless let's I don't want to
misspeak so let's I appreciate that thank you okay good further questions for Terry regarding the airport okay Huntley thank you Terry thank you you're welcome you're welcome and now we're going to turn to
the nomadic wanderings of the center for active living as I described it on Tuesday night Leah Terry who's doing this Terry Leah I can I'll just do a quick real quick overview I'm going to turn over to Leah real quickly and then um and then I'll go through kind of the project
overview uh Leah can just provide some um some context here again on on use and um um things that are terrific thank you advancing here um
second here we go no okay sorry about that here we go so yeah so again just just real quickly Terry whan again and and Le lacrosse is here as well um for the community services director and you're right finding a
solution to the wandering project here so again just real quickly um you know Le go over some items um SE Valu space need highlights and how the new proposal meets the the needs um um and and she's got some great uh pictures and can talk
to that and then I can do a quick schematic design overview if for committee members or the public that's not familiar the total project budget and the implementation schedule and questions and answers and you know we can go along and if you want to break in or do them in segments or have us run through the whole thing uh we'll we'll
take your cue on that but with that I'll turn it over to Leah Leah Andor Terry Andor Cary or somebody uh can we just get a quick summary of Where the select board is on this have they voted uh yes they so they voted on Tuesday I think yep all in
favor um $5 million use of free cash for this okay that's helpful context thank you you're welcome Leah welcome good afternoon thank you Mr chair um so I think last time we spoke for the budget presentation I shared these numbers with you but just to recap um in
2024 we had just over 1,400 members or 23% of Chatham's yearound population of um six excuse me 66 00 plus and the total program signin were 4,519 so those 1,400 Plus members came
to program um a total of 4,519 times so we've grown um and used 2022 because that's when I started um here and when I started we had those five positions um that you can see and now
here we are in 2025 and we've grown um we have the same all the same except for now we've added a an adult Behavioral Health clinician we have a do day program director in the two program AIDS so
we're we've grown to meet the need um and we're we're pretty tight in there but we're we're doing it well Le am I correct in understanding that the two program AIDS are each halftime positions they are each halftime positions yes they are both 16 hours a week so they're
only there when the day program is running thank you and that's all so this I think really says all that I I would like to um get across today and that is this is one of two of our program spaces on the left and as you can see if you're
looking from the door when it's empty it looks huge um and it does when I'm there and I'm looking at it it's empty it looks huge but as you can see the picture on the right during um our our New Year's luncheon that we had and as I said before that is apple cider the
glasses that is nothing else so just so you know um but that is less than 20 people in the same room right there so that gives you an idea and as you can see in both pictures that pole that's there that obstructs it looks like it's
nothing but like adding another table in there for to be able to have more people um and as you can imagine our lunches are our most popular program and we we always have to cut them off at a certain number in order in order to fit in there
so I hope that gives you a a really good idea on the left is our second program that's our media Lounge on the second floor and again it looks nice and big um and it is when it's empty but if you look to the right here this is 15 people
in the room for a bingo game so you can see how tight it becomes you have Anna in the background our programs coordinator standing on a table just to get a picture of the group for the newsletter and what makes this room um
so on inefficient right now is the the two you can see the slanted ceilings in there um so we can only use and if I can step away a little bit here but from here to here and that's
it I didn't see if you move that way to the right ah there it is okay thank you Terry so the um unusable space the usable space is only between here and here and still not
going there we go there and there um today we had um the heat go off in the dining room and and is being fixed so we had to move the day program upstairs and we had to put barriers hanging from the ceiling on either side of there so that
none of the participants would wander towards there and hit their head so those are our two program spaces our usable program spaces that we have right now so the need for this expansion not expansion but renovation is great we think those rooms can be that room can
be great with space um if those if the Dormers are if if the room is adjusted to to meet the needs this is the lower level this is the basement and this is not a pretty picture or two um and but it it is what it is right now that's our
storage space and it's there's quite a lot of room down there but because you see if you could see all the Lolly columns to the left here and if you see in the picture all the way to the right the same columns in the sagging ceiling it's not fit for use for programming
right now um even though you see the beautiful wooden floors in what used to be the exercise room it's completely unusable right now that whole um lower level there and could be where you see the chairs in the middle when Terry gets
into the design plans that would be where um new restrooms would be put in we cannot use that space downstairs because legally it we have to have restrooms down there and there are none so we we that would there would be two restrooms there those columns would be
removed the ceiling would be raised slightly um the air flow would be much better and and would be able to have that entire lower level for the day program space there's an accessible um walk out basement that walks right into
where the drop off would be and it would with those three even just those three uh moves in expanding the use of the dining room expanding the footprint of the dining room excuse me we would have a fully functional um Center for active
living and and now comes the rest um of Terry's presentation but there any questions on that at all no thank you very much thanks leam Terry over to you please thanks I'll stay here and Leah might want to again if you have questions on how the again
the The Proposal uh you know ties into programming uh Leah can uh attest to uh or um provide much more information on that as she worked closely with the architect on the H how it works with the programming so again some of you may or may not have seen this but this is
basically the uh the revised schematic concept plan that was um endorsed by the select board and just what Leah was going through just some so here in the you know setting the stage if you will for um you know re re-expanding the
building and reconstructing the building um you know these structural elements that were are kind of big barriers to providing uh really usable space so these are just showing that um so the existing um footprint of the of the base basement area so in the red area is
indicating uh what's um you know the main structural components here that will be um address to help meet the needs again it carries through on the um the main level or the first floor here as well with the column and and Leo was
showing the picture in the uh the dining room so um that's uh you know kind of the the foundation if you will for uh the jumping off point to make um U much greater improvements here and then again as as Leah pointed out some of the
constrictions with the the uh roof uh and some other aspects that I'll go through shortly here as well with um some of the expansion so these plans show so the yellow here is
showing um expanded area so um and again you know we the charge or the overriding design directive here was to to minimize expanding the foot print um and doing it very strategically uh to um as le as
we're talking about the basement level here to accommodate the um support adult supportive Day program and Leah mentioned um the addition of of uh the bathrooms here which are not here now to uh support that and clearly you can see
the multi-purpose rooms the the dash lines indicating the structural beams in here that would make that free and clear uh we are also um a key component here to improve the usability or service ability down here would also be integrating window wells
for the lower level to get more light in in the building uh and you know some benefits you'll see uh probably these expansions are driven more by what's happening up top but you know some storage as you can see there was a lot of materials there needing storage uh so
they gain two storage rooms here and I'm going to transition to the next level um the um the new egress stair so that's something if you're familiar at all with the building um on the the Western elevation there I it's basically um you
know a wooden deck structure that's leaves a lot to be desired it's open to the weather um so and with the code changes um you know as we're increasing um you know getting into the building the dollar values you know trigger the need for developing the fire egress
there so that that's uh kind of um you know through all three levels um you know it's somewhat found space underneath but the egress stairs uh for this uh first floor uh and the second floor carry through as Leah
mentioned as well with the um we're able to expand the multi-purpose room a little bit uh get some square footage here so um this building would excuse me this um this room would you know as Leah mentioned is
their most um highest volume use U or attendance room um and as part of um you know meeting Ada and other code requirements a slight reworking of the the the
vestibule here Associated ramps uh from the from the parking lot improving access um to the building um additional handicap parking right next to the building building and there again be some beneficial some storage here there's also a
reconfiguration of of the office space here again to address some of the uh the numbers I believe that Leah pointed out for for changes in staff so that we were able to accommodate or shouldn't say we were the designer and Leo were able to
um come up with a good solution here that we didn't need to do a footprint expansion uh and finding workable space um along those lines and Leah you know if if if I'm missp speaking just chime in uh and again Here's the the the
second floor so with the access stair requirement uh driving some of this there's an opportunity again to add a new office again along the lines of uh matching the the current staffing needs there's also a reconfiguring of the
existing um basically it's a former Lounge type of location so that would be yet another smaller multi-purpose room the addition of um Dormers in the U existing activity room that LE had the pictures of the um the computer uh
training so again a little minimal bump out here but to get headspace uh and a similar um functionality over on the Eastern side of the building as well um and then in concert with the reconfiguration of the space if you've ever been over there for meeting with
the COA board of directors it's it's a somewhat U uh limiting room for that can I add something to that Terry sorry yeah just I I I just want to add while we're on the screen so that little space across from the activity room that is a
new multi-purpose room that is um actually right now my office I had to move from downstairs to upstairs to accommodate the new staff on the main level also to the far right what was our conference room we had to give up that conference room to make an off office to
accommodate new staff as well so um that's our our public office so when we have our shine counselors when we have attorneys come in uh or or the VNA nurse that's where they meet in that private office now so we don't have a conference room there's no employee break room
there's you nothing like that and the day program on Tuesdays and Thursdays takes up the dining room for the day so the only program we have space we have on those days is the upstairs so we've had to postpone or limit any programs on
Tuesdays and Thursdays to accommodate so I just wanted to make that point thank you thanks Leah and again she she's very well versed in all the the again how obviously the programming uh will interface here with the proposed changes
and with the again just for some quick you know um sense of what you know the changes are so with the minimal expansions um uh let me get this now so if you remember the yellow areas so
we're looking uh from Stony Hill towards the the front of the facility so uh to the left is the West um Western um facing here so we have you know this is new minimal the uh the new Dormer here
uh Dormer here the reconfigured um entry way so those are the the general areas of of um expansion how they how they look um in the um in the elevation view so again looking at it from behind the building um the this is
where the now um where the egress stairs would be so again undercover um not a wooden surface not exposed to the weather for for exit or egress in an emergency and this one again kind of
shows so we're looking from the U uh what would be the current uh sloped parking lot so there's you can see a ramp here primarily to serve um the access to the the kitchen area and
special events um and again this this SP now uh is basically enclosing the um um emergency uh egress stairs and in if you looked at any of the staff reports from the um uh previously uh
presentations for the uh select board so here's just a summary chart that um you know shows um we had the architect just do a quick analysis on the gross area square foot breakdown so um to the the
left block of uh the chart here uh we've got the existing gross floor area breaking it down by usable area and then area devoted to co uh to code required access and egress uh he did a breakdown as well as the area that was added and
then the total um you where we wind up with the end of the day with the building so if you recollect uh I believe the we were at about 10,165 for for 1610 so we're sort of in the in the same ballpark with the the
gross floor area with you know minimal um you know a 22% increase in air area um and that you know with only and this is again over three levels so you know 2,000 square ft so again modest or will qualify it as modest but
you know a a a minimal area for um you know the designer was able to find some great adjacencies working with Leah and economies in the reconfiguration without having to expand further and leads me to
the site plan here as you probably all know this site is very constrained too so we're trying to balance parking and the design um uh additions here and actually this graphic shows it probably better than I just explained it with the you know the front edition um and the
the other additions uh here so the um the proposal here is to basically formalize and build out uh the parking so if you're familiar with the existing site on the um Eastern side here um you know there's a grass area but basically
we'd be um capturing all of that area um and formalizing parking so that you're maximizing the parking be leveling off in the front here actually introducing parking in the front um in the end of the day um while there's 22 spaces that
are existing you know there's more on the site but it's not formalized so at the end of the day you know we're looking at uh 47 spaces and improved uh locations for uh handicap parking the the bus circulation here so with the and
I think I failed to mention the the uh basement access um for the uh supportive Day Care adult support Day program would be uh down here so with the Bus drop off um and um again maybe not the the
easiest movement here but this would be marked as a bus Zone so that and they the they did check to make sure that the buses that they use can make this movement to to do a drop off and then um head head back out so that that's kind of a new element too that uh making that
um and I think I probably need to go back to that because I and I apologize I missed that with the at the basement level here um you you can see um we have a very formalized entrance you know Ada
accessible smooth and then um you know meeting the surface requirements and then also uh uh from above it here you can see that it also has this uh Portico and roof as well for for uh the the clients um using the um supportive
daycare um and this you know and in if you want to stop there on the design and we can talk about the budget or I can just go through a couple more slides and we can take all kinds of question questions but we can go through the design ele so why don't we take some questions on the
design before we tuck into the budget um Tracy to begin not necessarily a question but an an observation as somebody who had really hoped that we had would have gotten you something more substantial in previous iterations um
just in case the folks that are watching or other board members aren't really familiar with the existing space I think that the photos that you showed were uh overly generous in terms of the space as having been in the space and and trying
to be present during lunch or functions it is yeah it that made it look much more usable than it really is um and so I'm glad to see that there's at least a modest increase in the spaces that you have is
there still no access for someone to from up to the third level that is handicap um from the outside do you mean or from the inside we have the elevator
yes so we do we still have the elevator in the same same location okay I just wasn't sure I had seen it it would be updated in this correct yeah modernization so the elevator would be basically rebuilt the shaft and the components not the the the working components would would be upgraded as
part of the this project as well that's needs to be done every 30 to 35 years anyway as uh normal practice Barbara please thank you Mr chair um my sister got the spatial relations Gene and our family so I'm just wondering is there
room for the bus to turn around when it gets in there and come back out it doesn't have to back out it doesn't have to back out that was one thing that they tested right in there great right so that's why they marked it as as you know Zone here so that to discourage any parking so that
they could make their their movement out of there and um come up the hill face face up I see that selectman the Castro his hand up but let me go to Kristen first
please um so questions again about um storm water management I don't know what level we at with design but if that's going to be incorporated and do we need 48 space 44 spaces whatever 47 spaces
Trying to minimize I I would hate to see this be a sea of asphalt from an appearance standpoint never mind a functional standpoint um so anyway curious at what we we could look at that so we we don't have the design yet but we will be looking at that that is something in in
this iteration you know we didn't have funding to do the strong concept we would normally have an engineering design if you did catch the select board meetings last night uh or Tuesday night excuse me um you know Town manager we are looking at maybe accelerating that
design so you know we've had some discussion around the edges about impervious pavement or other and there were some comments about that yeah so definitely you know this is maximizing for for pavement so whatever um but we have had some discussion about maybe
incorporating some impervious pavement here at least on the um the the western side uh may maybe we can do it here so um that can be part of our discussion as well if we umk look at the and along the
same lines of best what um do we know what um the expectations are uh for energy usage are we doing solar panels and you know are we making an effort to be yeah well we need to do that for you know part of our our analysis for with
the new with chapter 35 I think of the BW that was past so we we will do that as part of analysis you know as we've been doing in in you know we'll look at opportuni to do that through other Grant programs once we do that you know in this case we're sort of I want to say
it's limited but you know we're sort of you you're constrained somewhat by the um configuration and orientation of the building but we'll look at that and take care of any uh take advantage of any programs that we can do that hopefully either through CAC or caply compact with
little to no cost to the town you know and being a host type of thing and other components you know U CH you know electrification the building and and any other incentives that we can uh take advantage so we we do need to do that now as part of um you know that
narrative on um I believe it's chapter uh chapter 35 of the the chadam bylaw for for capital capital projects I see that Tracy's got her hand up but let me just jump over to selectman the Castro case Dean is something pres thank you thank you thank
you Mr chairman I I do have some comments but I'll defer them and until after the committee members have completed their comments and questions I just wanted to suggest that it might be helpful uh because I don't think we saw a slide on this to show uh Terry uh the
the slide that depicts the front of the building as designed because it's a I think it's a rather pretty pretty uh site that would be helpful for the board thank you Mr chairman P Tracy please I was just going to ask um Leah if she
wanted to comment on on parking because I know that it has been quite an issue when there are um special events where all the cars are going to go and if that was part of the desire to increase the number of actually designated spots and
if that was going to be sufficient yes um thank you for that question it's it we do need increased parking for sure um if we have more than one if we have one program going on all the parking space are full when we have
multiple as it's now the staff have to every day we park on the the grass median um in between so where the condos are in the back of the building you pull in this driveway and it and it loops around we park in the middle on the median um which we don't we don't really
have a choice for um for the parking we also um if we do have plenty of days that there's multiple programs going on and then it's completely full also in our um Terry if you don't mind to the the parking
lot I just want to to illustrate if you see um Mouse okay uh by number five if you could so those spaces right there um three of those top spaces belong to the condo and they say visitor on there and
if any of our participants Park in there they'll get a note on their window asking them please not to so some of those spaces belong to uh even though it looks like we have plenty the some of them belong to the condominium and same thing on the opposite side as well so
where number seven is I think Terry right um this in the middle yes so they do have some of those are their their designated spots yeah now if I could just speak to
the you know the broader question of need too so that that's something you know for the the program program space which is comparable to the space needs program you know we were over 60 some odd spaces even with uh 1610 we were a you know cutting that down so that's you
know for the activity level that's the need that's been identified and then I don't know if Lee if you mentioned you know or if they're multiple concurrent events or high exped events that similar to even other proposals that there might need to be shuttling or off-site parking
to to accommodate the need there so that could be things you know parking at DPW isn't that far away for a shuttle bus pickup that they could incorporate into their programming so that's again you know there's some tradeoffs with staying on this site you can't you can't
maximize convenient parking but it's going to hit a lot of and again I I would not dare to put a percentage on it but this will hit you know probably a lot of the programming but on larger programming events special events
they're most likely going to need to do um off offsite shuttling or encourage car pooling and all of those types of um things yes and I and I apologize Tracy because that you did ask that specifically for special events and I didn't address that we've had a good
relationship with the shark Center and so if we have a special event like an open house or an art show or something like that where we're expecting a lot um the staff the board members volunteers they park at the shark Center and actually walk up um which is not not a a
bad walk at all um but we that's where we park to allow for everybody to use the spaces John please just curious what this design what's the capacity of the building um we have those don't we yeah
I I don't have that handy from the from the the code capacity perspective um I don't know if I have that handy right here but I do remember Kurt addressing that um at the select board meeting and right now the maximum
like for instance in our dining room the maximum that we can have and it's super super tight is 30 and he did talk about the possibility of 55 to 60 in the dining room thank you yes yeah but we can get you we can get to those numbers
for the entire entire building yeah again I think the focus was on the uh multi-purpose room room Kurt's response but I we can get that from the the code calculation from the architect yes yeah I don't think we got the total capacity
to answer your question good good question but Kurt will have it because he all right good further questions from the committee if not we'll turn it over to selectman necastro Dean thank you Mr chairman um ter Terry
do we have that picture that I was referring to the front of the building from the street yep we have it up right now okay all right I see it um that's that's what it's ideally will look like um and I think it looks a lot better
than than it does now I just wanted to say a couple of things I I I um obviously support this I I will take the credit or the blame whatever people want to throw at me for for instigating this back in um uh the early summer of last
year after 1610 failed um but I'm not here to um Advocate to you on what to do that's your your call I just wanted to tell you that um the the as as was mentioned earlier the select board
unanimously voted to put this on the warrant with 5 million for coming from free cash um and uh the other night uh one of our members was away um and let me just briefly address
the free cash um if we didn't have the $1 million available in free cash I would be supporting this with a borrowing um it is not my intention to to support free cash because I want to avoid a two-thirds vote uh and I don't
think that's the position of any member of the select board but the money's there uh this is an important project that has been as the chairman said your chair says um wandering around for a decade I've been liazon to the Council on Aging board for for 10 years I just
wanted to tell you some of the things that that drive me to support this proposal and I'm speaking just for myself first of all let me commend our staff the town manager Terry and and Leah and our outside consultant Kurt rber for the job that they did uh and I
know that Leah especially worked very closely with her to identify what the program services and needs were so that he could re re-engineer this building to accommodate it I think that um uh it's this proposal is going to improve ADA
compliance and there are numerous safety enhancements and privacy enhancements that are in this um proposal we're getting rid of ceiling obstructions now there there goes the telephone let me just I'm sure it's a stray
CL sorry about that um so the um if if any of you remember the on the SEC when you toured the building I think some time ago on the second floor there was what used to be a meeting room for the council and aging board but you
couldn't fit too many people in there because you'd bump your head on the uh the ceilings so those are going to be removed those those difficulties the LOI columns are being eliminated uh and we're getting a larger use of these
program rooms additional parking to accommodate um the needs of of of the programs and services um and I think overall it's a very effective and reasonable use of this
space on property that the town currently owns and the price of it is half of what we were asking town meeting to approve for 1610 mainstream and for um um and it was more expensive also not
not quite half uh twice the cost over on on Middle Road some years ago uh so there's a lot to be said for this it's not ideal um I supported 1610 Main Street um it didn't pass as everybody
knows and um I think the town really needs to bring this to a resolution and that's those are those are the things that some of the things that that drive me to to be frankly very excited about this proposal again just speaking for
myself but I'm if anybody has any questions from the perspective of the select board I'd be happy to answer them we also have um I don't think much was said about this but there is a very good plan that Leah has worked out um with uh
Jill and Terry uh and Amy Howell who um is the Deputy um in charge of the community center to have a transitional program uh and plan to accommodate the time it's going to take to do construction in this building and it's a
very tight construction schedule uh and hopefully it can be met and um so we'll see where this goes I just really wanted to offer those comments and and I'm available if there are any questions thank you Mr chairman very good thank you Dean appreciate that Erica my question is actually not for Dean but
for for um Leah and and Terry so on the construction time frame um using the Community Center so are there costs associated with that and are those baked into the to the number that we're looking at yeah so I'm pulling up the you know
as as um selectman necastro just uh select board U member necastro just referenced the you know the the tight Progressive schedule here so we um so I'm just pointing that out first uh in that um you know lays out this tight
schedule and is very heavily dependent on the temporary relocation and and the great work that Leah and Amy have done on accommodating that but even though we're saving a lot of cost there from earlier projections we had a temporary
relocation we are carrying U uh $150,000 for temporary relocation in the in the budget and we bumped up some of the contingencies to if there's a need and we're thinking there's going to be need to rent trailer space in particular not
for programming space space but for for office accommodations so that we're not maybe doubling or tripling up office space in the community center so and then also carrying dollars for maybe other fit up or you might remember Eric
from you know the the move and um with um the temporary relocation associated with the construction of this building you know a different it needs that come up uh and those types of things so we we have a line item in there in the budget um and I can go to that uh and point
that out as well so in actually it's kind of hard to see in here but you know we do have uh in the um uh you know $150,000 Broken Out In Here for the temporary relocation for it Furnishings you know maybe there's some
uh items um desks or things that make um the the transition or implementation of the programs to minimize disruption on the citizens different equipment and trailer rentals in particular we bumped that up a little bit based on some comments and and digging into it a
little more deeply over some of our earlier presentations where we we're probably really going to need to consider that um but it's not as expensive as I know there was a comment last night about some of the values we were carrying before but uh for temporary relocation when we looked at a
scenario of basically a um you know kind of a swipe and replace on site but we were carrying basically program space as well in that so this is just so this number is not as high as that number because we do have a shorter
um you know we've got about we're hoping you know 9 10mth construction schedule that was a longer construction schedule and we're not using trailers for you know we're not Envision using trailers for programming space and everything that comes along with the ramping and
everything for that so we're we're you know more confident in this number but you know we won't know exactly until we dig into it and that's why we did bump up uh these contingencies a little bit and then even with the select board vote of the you know when we looked at the
revised budget uh and then bumping the Total Tan tan excuse me total annual town meeting article request to to 5 million to hopefully uh you know cover any of those unanticipated items that we might run into so that's you know with the best
but like I said if Leah can talk more about how that might happen but again I think with the work that they've done um and their plan on how to accommodate this has really shaved over our earlier
estimates on what temporary relocation might cost all right thank you Terry U Joan please thank you Mr chair this has been a long time coming and Leah you have done a great job at presenting the
people of chadam with a place for their seniors that we can be proud of and we've needed that for a long for a number of years now and this seems to fit the compromise to me that everyone's been looking for and thank you for your
efforts in managing to put something together that will provide for our needs our seniors needs and yet is acceptable as far as the cost for the taxpayers thank you thank you okay further comments questions
Barbara thank you Mr chair I'm very excited about this um aggressive schedule of construction do we really have hope that it could happen yes yeah and if you want I I could speak to this a little bit more too so what and and this goes to the
benefits of doing the free cash article as well has benefits for us to be able to accelerate um items to to to to to make this happen and to meet uh very tight schedule here so for for you
know in the early Parts here now that we have a project that's on the warrant we're basically going to be putting out rfqs as soon as probably early next week maybe even Monday or Tuesday morning to get the designer and the uh OPM on board
as we're required to with projects over $1.5 million to get that going and as I mentioned we we're having some internal discussions of maybe accelerating um some some of the uh design work for the the the site plan so that we have you
know better numbers and confidence uh as we get closer to going out to bid so that as soon as so we might have some money to start even earlier now but then you know if if the town meeting approves it basically the next morning or the next because we're on Saturday but on
Monday morning we'll be you know going into full-on design here to meet that uh Target of having a the project out to bid in July and then have the contract issued um you know in August here and start construction hopefully as early as
um Mid August to to you know first week in September and then run the nine to 10 months and then have the occupancy so that's that's our schedule but the the free cash article um you know factors in here as well with having that not having
to wait to July 1 is is helping us to um implement this schedule but there's there going to be a lot of work up front here even well in advance of town meeting to get a lot of these pieces uh you know going as quickly as we can and
then ready to go literally upon approval to go full Full Speed Ahead so that's if that's hopefully um you know puts some more context on this schedule but it is it is dense but that's that's a key component here of us where where we're
hopeful that we're we're going to do everything we can to make this happen as quickly as possible so we don't add another year of escalation and costs and and those types of things to do this while we have the momentum um and and to just keep it moving and and get it done
and so that not that I don't like coming here but hopefully I never have to come back for the Council on Aging or Center for active living um at Future meetings so we will clear our calendars for June 12th 2026 right and that date is also to not
conflict because again our our overriding desire here too is to minimize with the um and Lee can speak this more but with the the program the summer programming at the community center for the the probably their biggest um programming with the summer I
don't know the name of the program but the the kids the kids program the kids program and that's that's why we're we've timed this um Terry and Kurt have been so great um in in listening to to our needs and the needs at the Community
Center because it's so important to us that we don't interfere with the the camp program over there in the summertime um too many people depend on that so we're hoping to be out before the kids get in um and to move in right after they leave and to get out before
they come back that's our hope it it it may not happen but we're um as Dean said that we are Amy and I are meeting with our entire staff starting we we're already meeting bi-weekly but starting in March we're meeting weekly and we
have a whole schedule agenda schedule of what we're tackling for each meeting and what we're trying to resolve with each meeting the staff has come together they're on board they're actually excited to have the opportunity to work together in a building um and so we're
you know we're trying to look at the positives in all this and we're we're going to come up with a contingency plan if it does go after but um you know the Amy has has been fantastic and the staff there of making us feel welcome and
saying you know if it has to go longer we're going to work it out so it's really been it's been it's been nice so good thank you leam thank you Andy I'm hoping Terry that um you already thought about the permits that
are necessary for this and the kind of timeline that may be required for that those approvals yeah so I that's why we're we're trying to um again get our handle on those baked those in in the early part before we even issue our our um and
that's why we really need to get the OPM on board but we're really looking at you know we don't have any jurisdictional per you know uh Wetlands jurisdictional permits so whatever requirements are for for site plan review this is not in the hbdc to the best of my understanding so
you know basically you know a site plan review if it's if warranted uh determined and basically building permit so and that's why the the benefit of having um you know the Architects were skilled in that would needs to be um
addressed and again it's sort of already in here so that we shouldn't have any surprises with the and that's why I was pointing out the egress stairs in particular you know that those considerations have already been looked at in the concept so that these are this really um you know the framework for for
the filing uh and the development of the big packages so we get that going ASAP as soon as we're ready to file no thank you no I I felt confident somebody had thought of it but I had to ask yeah no no it's it's it's great to ask and as you see that when the schedule here
there's a lot going on so that's that's and it's not reflected in here but that's um definitely are within our plans here to so that when we go out to bid everything's Perman and basically you know it has to be to
start construction um you know on on on this schedule Eric please uh this might be a question for Jill from a process standpoint um so in in the scenario that this goes to town meeting and and passes and the free free cash concept um is is
approved for for the project and x amount is is approved if the bids come in high what would be the process following that um do you have you Jill have the the ability to just use more free cash or is there how does that
work maybe maybe I'll I'll try and Jill can jump in so we we're as part of um you know as we've been talking in developing the bid specs and and probably going to have a lot of alternates and options in here too and opportunities for Value engineering and
we're going to try to you know um basically knock all over the 5 million you know there might be some opportunities here and there for the site plan excuse me the the site or or Paving you know piggybacking on other Town contracts but but we're we're going
to do everything we can to to to get as much as we can under that $5 million if we do need to come back for more money and we had to stop the project then that's would be challenging from the perspective of you know pushing back the
project escalation and all of those types of things so to to meet this schedule it would be hard to come back I'm just speculating you know if we're not getting the bids until July to have a special town meeting say to ask for additional money between basically in
the um last week of July first week of August um would be that alternative but we're hoping we're not going to have to go there so just for the the sake of clarity it just wasn't carried away in on the specifics of Eric's question of can we spend more money beyond what town
meeting is authorized for the project the short answer is no but Carrie yes that's correct so um if it does go over which we're anticipating that it's not going to go over and we do have some other fundings some from other things for like the design and
engineering and we might have other funds for the paving and stuff like that um but if it does go over 5 million we would have to go back to town meeting and and that's that's just uh we can't spend more than what's approved yeah I
just wanted to be clear on that okay further questions all right well there's I'm I'm somehow in the back of my mind I'm thinking about a Winston Churchill quote about hope there's a lot of Hope being Express here I hope this all works out as I think I said on well I know I
said on Tuesday night uh this committee has been broadly supportive of without the specifics of this approach um I think it address I think we think addresses some of the concerns expressed by town meeting over the three trips to the plate so far so hopefully the fourth
time is a charm and we can get this done so uh Leah thank you thank you Terry thank you very much you're welcome and then I think we're going to go we want to do a little some little article work what do we what do we want to do I I note I have to be a little cautious because thank you thank you thank you
thanks um Carrie I mean I know there's some some articles in the package but I don't necessarily see Clarity around the agenda for discussion on some of these articles so I wonder if we're not safer tabling these for the moment we well it's up to you I didn't
put details in the packet I just put the ones that the select board has already approved yep um I'm happy to consider them I just I'm I'm mindful of not Viola violating the open meeting law since there's no specifics on the agenda
regarding article discussion for manual warrant or whatever I'm pretty sure we put it on to vote oh it's probably not on this one let me go look hold on one second yeah no mine ends with senate for active living and then optimistically adjourn
hold on John please um the online agenda does have a vote on warrant articles yeah see I thought I put it on I printed an old one okay I've got bad information all right good all right well what do you want to tuck into oped sure I know that
Joanne had asked for um the what is it the score she asked for something the scorecard or the estimated tax rate um we are still currently working through that um so I'd
hate to give you something that is not ultimately completed yet um but I do have figures for um like obviously the amounts if there was like the for the ambulance it would be 3 cents on the tax rate I don't know no I
I think ultimately what we we would like to see is what I think you kindly provided us last year at our request which is just a summary of kind of the cost of all these independent warant articles um so I wouldn't expect that that would be ready presently because just beginning the process okay some
respects Mr chair the reason I asked for that is that I would find it difficult to vote on an article without knowing the ultimate cost would some would I vote on that article and not on another because of the tax rate right so I think
asking for understood so I think the guideline that has to kind of guide guide us until this is all finalized is essentially a penny on the tax rate raises $100,000 so if we have a $300,000 ambulance it's going to be three
cents if we've got a $3 million project it's going to be 30 cents but that'll presumably be debt funded and it'll be advertised over time etc etc correct but I think that that's how without having the certainty yet that's how we really need to think about some of these
things okay so do we want to vote on some of these do you want to um I don't want to I me yes let's so some of these things are pretty straightforward we've seen them before I think if we can dispense them I'm happy to do that but if okay there's some reservation you know the committee wants these things to
marinate uh I'm happy to marinate go for it all right so we have um other post-employment benefits which is the the opep liability trust appropriation in the amount of
$150,000 and this is funded through um the overlay Surplus which was approved by the um Board of assessors okay motion to support $150,000 annual OPB allocation from the overlay Surplus moved thank you second
Andy's got the second Tommy and support yes Barbara yes John yes Joanne yes Andy yes yes Kristen yes Tracy yes Eric yes home run nine to nothing okay
next fire department ambulance um fire department ambulance this is in the amount of 410,000 um so roughly four cents on the tax rate right or three cents
yeah roughly four cents roughly do you want to tell us anything about this um the fire department has requested the purchase of a new ambulance in the amount of 410,000 um this is for um obviously they
purchase V uh ambulance typically every six to S years with an approximately 100,000 miles of T of on it um let's see what else do we got on here expected
delivery of expected delivery date is August of 202 27 because it's been taking a long time for them to build the ambulances so we still have one that was previously approved and we're still waiting on delivery for that one so hence we still need to make sure that we
have these in our our Fleet Andy article Andy thank you Andy second second okay Andy circulated uh to me last week earlier this week a really interesting article from New York Times New York Times regarding the
consolidation essentially the private Equity driven consolidation of the fire truck and ambulance manufacturing capacity in this country and we've gone from large number of regional players and a couple of national players to I think three now national players and the
resulting one of the results of it uh quite apart from special dividends to the the to the limited partners um is an extraordinary wait time for new ambulances and Fire Equipment you know 3 four five years in some cases uh since
everyone was essentially custom designed and custom built so I think this is prudent for us to stay ahead of that curve and if we're still waiting for one we approved a couple years ago I think it'd be smart of thinking for us to move on this so You' got a motion Joan I
think question please uh tell me again why that is uh we don't consider leasing for these large vehicles I don't know why they don't consider leasing but I wouldn't consider it because they put too many miles on them is probably why they don't consider
leasing I wonder if there's even a leasing program available for I don't know special like that essentially they're being custom built according to whatever the the individual fire department's requirements are right so yeah Mak didn't didn't we didn't we lease a a fire truck at one
time like the large one anybody remember that but me no I do remember the chief saying that they had looked into leasing before and both he and Jill had said that it never seemed to work out that that financially
and otherwise it was best to purchase okay thank you I didn't get further details thank you okay we have a motion in a second for the questions or discussion on the proposed article if not we'll take a vote Tommy D yes
Barbara yes John yes Joanne yes Andy yep Kristen yes Tracy yes Eric yes chaires in favor nine to nothing thank you thank you our annual allocation for dredging the amount $400,000 car for um this is for raise an
appropriate $400,000 for the purchase of paying costs related to dredging within chadam waterways including costs for engineering permitting and construction um this is an annual request second second comments or
questions if not Tommy D yes Barbara yes John Joanne yes Andy yes Kristen yes Tracy yes Eric yes shair support nine to nothing Child Care Voucher Program Child Care Voucher Program um to see if the
town will vote to raise and appropriate the sum of 175,000 to fund the chadam child care Voucher Program through taxation um this article seeks funds for the chatam childcare Voucher Program currently administrated by a third party
funding approved for an FY 2024 annual town meeting which was 125,000 so this is um they're increasing their funding by 50,000 for um FY 2026 sorry that should actually say
2025 I got to fix that it's good thing these are drafts all right motion to support So moved second second comments questions for Gary all right Tommy support yes
Barbara yes John yes Joanne yes Andy yes Kristen yes Tracy yes Eric yes chair in favor nine to nothing establish a revolving Fund in Ms Us's General law chapter 44 section 53 e and a half only the state of
Massachusetts could come up with Section e and a half it's like Hogwarts um writer's Cove respit adult supportive Day program sorry Carrie that's okay it's okay I get it um so this actually doesn't require any funding so there's
no implication to the tax rate we've went over this during the presentation this is just this is would be new funds to the town and this is the time to actually set up a revolving fund for the respit program um and the spending limit would be
$50,000 for the first year so the whole purpose would be to segregate These funds and dedicate them to the ongoing adult pay program relative to and these funds would be what individuals pay to participate in the program yes the fees
that would be charged to participate in the program would go into here yep pram free question please and Carrie we currently have people paying for this right the program that we have right now is funded through a grant okay so the
participants pay nothing I don't think they pay anything I don't know if Jill knows up but I don't think they're paying right now really oh yes I think they do well they pay if they go to oray they pay yes I think it's $60 a day mhm I do well I think we better check on
that because I do think they they're uh have to pay well let's put that on our list I mean clearly setting up a a involving fund anticipates that there's going to be Revenue coming into it from the participants corre start paying for this that's what it's for I it's and it's for
new money coming into the town so and if somebody presumably if somebody's paying now it's just going into the general fund if somebody is paying I don't think Jill's online um they pay towards the Orleans program
this is a new program by the town right now it's currently funded through the grant but if somebody is attending at at chadam CFL let's just put we'll put on the list let's get an answer Dean Dean's here I'm
guessing that it goes to the general fundan hand is up let's see if um I think they the new it just started she's back a few weeks ago so I I think the payments are coming in at $75 or whatever it is I I assume they're going
into the general fund I don't know if this article uh would apply retroactively to segre segregate those funds insert those funds into the special account I suspected the intention is that it do so oh we have le Leah just walked into the room so why
don't we thank you Dean but why don't we turn to to the expert hi Leah welcome back oh thank you very much so um I don't which question can I ask can I answer for you all is is there anybody currently paying a fee for the daycare
program yes for the resit the resit program yes to whom do they pay it so actually we haven't received payment yet we've only sent out for our first billing cycle so we would we were to be honest with you what we were going to do was bring that to you when the payments
received right so in other words it's going to be payable to the town of chadam correct Carrie is going to put it into F general fund until town meeting until town meeting yes okay that was on okay I didn't think they were paying yet that was easy yeah I thought it was
funded through the grant no they're still they're still paying and it would um but we haven't received any payment yet okay well that makes sense then well hopefully you were upstairs otherwise that would be the fastest trip between sty talking out there and we were just
talking out there so any other questions I can Christian has a question please yes thank you just for clarification so the grant we received last year year was for the staff to cover the Staffing correct so the grant for the first year was the the Grant I call it for the
first year the grant covered one year of expenses for the staff their benefits um food the cost of food because we are required to provide a healthy snack and a lunch for each participant each day
and for all the program supplies and also for the enrichment programs like if we um you know field trips that sort of thing so that was what what pays for for the first year so the this uh revolving
fund where the town has graciously committed to paying for the staff um for the program this revolving fund the $75 per day will go into this revolving fund and that would pay for the food the supplies and the enrichment programs
thank you thank you very much that's just what I wanted to clarify again so Le just a a quick question pursuant to something we discussed last week and and spoke to the select board about on Tuesday uh in terms of kind of cost recovery rates the $75 relative to the
kind of total cost prospectively per individual do we have a sense of what that total cost is we add in Staffing and benefits yes I don't I don't have it in front of me it will not cover the salaries right um it will but it will I we did number we did figures
based on the number participants and what that would cover but it the the $75 per day the way uh the way we got to that figure is that fully covers the costs of those enrichment programs in the food okay terrific all things being
equal yeah of course teric thank you uh okay uh motion to than you appreciate it very much maybe we should get a healthy snack motion to support the establishment of a revolving fund for
the adult supportive Day program so moved second thank you uh Tommy support yeah yes Barbara yes John yes Joanne yes Andy yes Kristen yes Tracy yes Eric yes chairs in favor okay thank you I'm glad we got
that resolved water department operating budget water department operating budget to see if the town will vote to raise an appropriate and or transfer from available funds 5,4 $ 47,800 indirect costs and overhead and then the
general fund transfers 400,000 back to the water dep department and that is um for mainly flushing of the fire hydrants okay do we have a motion to support the water department operating
budget move I'll move all right Tommy got this Tommy got it and then and's on the second um comments or questions for car this does not constrain any future changes in water rates right we are currently looking at water rates I know
I understand that but by approving this budget we're not constraining that future water rate I can't answer that question we would need water rates approved to have this budget in place otherwise we're
going to be going we would be using their fund B bance to pay for their budget okay maybe I was chasing my tail on that no I mean it's a it's a good question and I guess I want to parse the
answer just a little bit you're passing this article presently would be predicated on currently existing water rates yes so any increase in those rates what whatever the effective date would acre
where to the general fund no they water RIS the water Department I guess of course of course yeah um selectman Castro has a hand up toan well I was about to say pretty much the same thing Mr chairman uh the I'm leaz to the water and sewer committee uh my understanding
is that these this amount of 5 million is predicated on the current rates and any future increases in rates which we do anticipate or some kind of a realignment and rates those funds would go back into the water the water Department's General
funding okay thank you that help no not good all right so we have a motion on a second any other comments or questions there being none Tommy support yes Barbara yes John Joanne yes Andy y
Kristen yes Tracy yes Eric yes chair supports nine to nothing carries in a roll okay I think there's only a few more somewhere you need to be no yes here all right article 20 Capital
Sewer Department Capital Improvements repairs and upgrades please um so this is funding through the Wastewater Capital stab stabilization for $1,700,000 for the system repairs to the original sewer collection there's
$170,000 for the harbor Pump Station I believe that's supposed to be new so I got to update that um 700,000 for the replacement of the dentification filters air D
nitrification got it he had this issue last week I think I said that wrong I think I think you're back on I I think I'm I need sewer collection in the amount of 170 stage Harbor pump in the amount of 700,000 and then the dentification
filters I still got it wrong in the amount of 200,000 okay uh um I move to support this thank second I'll second thank you uh comments or
questions youan please yes I'm now I'm at the stage where I think we should do a little talking about the tax rate again what this doesn't implicate no this is funded through the Wastewater Capital stabilization fund so there's funds already in there there's about
$4.9 million in there once this gets funded there'll be around 3.9 and I think we're getting another um payment from harwitch I believe soon that's right I I almost forgot about the the the payments yeah from har thank you
you're welcome Andy please um this at least what I have in front of me is label draft yes it is a draft it just doesn't say draft on the with the watermark I just wrote it on there it also is blank with regard to the select board recommendation um they just voted
on this the other day I assume to support they voted the full yes all of them okay all right so they there their recommendation was unanimously in support yes good because I wouldn't want
to lead them no I only gave you ones that they've actually already voted on okay yeah and to be clear they supported the identification yes um they did and it was um
fully supported for um Corey was not present at the select board meeting Tuesday night yeah for to nail Barbara no yep Carrie um I'm doing this from memory so it could be all off but it seems to me I saw a
schedule of the payments due from harch and the dates they were received and the one that was supposed to be received in June of this year did not show that it had been received have we received that payment June of 2025 for 2024 20 yes we
have okay thanks you're welcome okay further comments or questions if not support Tommy Don yes Barbara yes John yes Joanne yes Andy y Kristen yesy yes Eric yes cheers in favor n to
nothing article blank transfer station improvements yes and this was also um voted on on Tuesday yep and fully supported fully supported okay can you walk us through it please um yeah to see if the town will raise an appropriate
and or transfer from available funds the sum of 3,400,000 for the purpose of paying costs associated with the redesign renovation construction and equiping the town's transfer station located at 97 samur Road um and this is
3.4 million would be funded 3 million from three free cash and 400,000 would be funded through the tax rate okay thank you motion to support what I'm at the that point again let's get a motion to support it first
and we'll ask for comments I'll make the motion to support all right thank you Joanne yes um now where are we versus last year's tax rate so far somehow that's important to me I I know it it's aggravating to some people
but uh so far what we have voted how does that reflect on what increase to last year's tax rate to this year's tax rate I think it's important for our viewers let's yeah so let's walk through
it so the OPB from the overlay Surplus no impact on the tax rate no impact Okay ambulance 410,000 so roughly 4 cents yep right yep I'm I'm I'm GNA let you all sum it up for me so I don't have okay four cents somebody keep track
of this cents $100,000 eight Child Care vou have one cent yeah let's call that two5 let's call that two cents okay two cents 10
cents nothing for the nothing for that revolving fund water department operating budget not on the tax rate not on the tax rate um uh sewer Capital Improvements includ ification uh that's stabilization so
that came out of their pocket so 10 cents in total so far and that's on top of where do we stand versus last year's tax rate of 3.47 so if we add 10 more cents for this that's 357 okay thank you all very much
you're welcome but I just think there's got to be some people out there watching us that must be interested in this as well yeah 100% thanks a lot yep totally agree so uh we have an we have a motion uh questions Barbara please do we have a
way to limit this because um I'll tell you my problem with it is initially it was supposed to be a couple of million dollars less than it's turned out to be and unfortunately I missed the meeting that we had on the last day that we had a meeting um where it was discussed and
there were like $70,000 worth of change um change change orders yeah change orders which seemed like a lot to me after an increase of a couple of million dollars already so hopefully this is the last time we're going to do this more more
hope the um so you know so it's an interent question Barber because I raised I I don't remember where Rob Rob's figure was but I I thought it was perilously close to 3.4 it's like 3.3 s or something and I was wondering
if if uh haven't we already spent over a couple million dollars though doing oh yeah you know whatever so Al together right yeah so I mean from the original bill that was passed by town meeting the part for the transfer
station was much less than we're ending up spending on it yes you I can figure that but this has come down substantially from where what they presented microphones this has come down substantially with the with the redo configurations that he was showing
us come down quite a bit from where they had started with what they had initially asked for in addition to what had been given but the point is taken is it's will it end up being much more I think
in Rob certainly felt the the the heat of that it had gone over so I don't think that there would be a lack of caution in that regard and and relative to the change order in the meeting Rob made the point he actually
reduced the contingency because partions of this had already been bit out and he was very comfortable with the number as it was and he did it he had a I don't remember what they were but the the change orders were you know unexpected but they were things that were kind of
outside of the the his control so okay yeah but I think to your point I I think we're ultimately Carrie can probably correct me but we're we're approaching if not exceeding a $7 million project ultimately um yeah let's see um we've
got yeah it's about 7 million yeah back in the envelope so thanks y okay okay further comments or questions yeah all right all right support Tommy yes Barbara
okay somewh begrudgingly John I guess so Johan yes Andy yes Kristen yes Tracy you bet Eric yes sure all right 9 and nothing sorry we
obviously losing our minds here a little bit today all right that's what we got I think it's about time we adjourn this meeting promptly um I'm not quite sure what was in the air filter today but I apologize for our
lack of professionalism towards the end of the um all right uh thank you Carrie thank you everybody motion to adjourn second anybody thank you Tommy support yes
Dare I ask Barbara yes John yes Joan yes Andy yes Kristen yes Tracy yeah Eric yes I guess so nine to nothing all right thank let's
wrap this thing up [Music] oh [Music]