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Uh, good evening. My name is Art Sprew. I'm chair of the planning board. This is the Town of Cadam Planning Board hybrid meeting, June 8th, 2026. And it's 5:00 PM. Please note this meeting is be this meeting is being recorded and will

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be available shortly hereafter for scheduled and on demand viewing on any smartphone or tablet device. If anyone else is recording the meeting, including the use of AI note-taking apps, please notify the chair. I don't see any notice.

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Pursuant to Governor Healey's March 28, 2025 signing of chapter two of the ATS of 2025, extending certain COVID 19 measures adopted during the state of emergency suspending certain provisions of the open meeting laws general law chapter 3A

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section 20 until June 30th, 2027. This meeting of the Chattam Planning Board is being conducted in person and vote participation. Every effort will be made to ensure that the public has adequately accessed the proceedings as provided for

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in the order. A reminder that persons who would like to listen to this meeting while in progress may do so by calling the phone number 508-945-4410 conference ID 58674 377 hashtag or join the meeting via

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online via Microsoft teams through the link in the posted agenda. While this is a live broadcast and simo cast on Cadam TV Xfinity channel 1072, despite our best efforts, we may not be able to provide real-time access. We will post a

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record of this meeting on the town's website as soon as possible. I'll begin with a roll call vote. Warren Chain, >> Warren Chain, present. >> Bob Worcher. >> Bob Worcher, present. >> Uh Charlene Greenhall, >> present. >> Frank Sheer,

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>> present. Uh Bob Doulis and Katherine Halpern are are not here today and Arts Brew I'm present. Uh let's begin with the minutes. April 27th, 2026. I think those were included in your

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packets. Okay. Any comments or questions? >> I had one minor on page five right in the middle where it says uh Miss Greenhild withdrew her motion. Mr. Dubis withdrew his second to my motion. >> Okay. Okay. And I already let Annie know

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that. >> Okay. Any other comments? >> Um, >> well, Bob has indicated his being absent, >> but also seconding the minutes. >> That should have been Mr. Dubis. Good catch. >> Yeah. Right.

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Okay. So, with those uh uh uh modifications, uh do I have a motion to approve? >> I move approval as amended. in a second. >> I second. >> All right, do a roll call vote. Warren >> approve. >> Uh Bob,

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>> abstain. >> Uh Charlene, >> approve. >> Frank, >> approve. >> Arts and Artsboro, I approve. Uh we're going to defer the May 5th minutes because they were missing from our packets. So we'll

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>> actually I I had the minutes, but that's fine. We'll defer them. I I most of us didn't get him in our packet, so we'll just uh uh push that to our next meeting. >> Right. >> Uh next is uh site plan approval uh change

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of use 400 Main Street. That's uh Chadam Condominium. Uh if you could introduce yourself and tell us about your application here. >> Hi, my name is Kristen Mueller. I am the

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property owner at 400 Main Street um condominium and we are requesting approval of a change of use from food service to retail um at the uh what has been the

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cafe unit for for many years. Um the last several food service establishments have sort of just struggled to gain traction at that end of town. And I've made the decision as the property owner to stop trying to force a square peg

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into a round hole and let a retail um tenant go into that space. There is no commercial kitchen. Everything that was in there prior was literally just plugged in anyhow. So aside from a three bay sink, there's nothing in the unit that actually

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identifies it as a food service establishment in the first place. Uh Christine, do you want to summarize overview? You received a new um uh a new uh report from me in front of you today, hard copy. Um I had the um parking

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spaces, I don't know, from another application or something like that. So, we've counted that there are 30 spaces on site and we've kind of gone over um what some of the uses are in town in in this uh complex. Um, but I would ask you

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just to kind of go over what's in each space so we can calculate that we have the appropriate number of things. Um, I did put a note in your in your reports that um, there is also a building permit application. The owner is going to go over that there. There really isn't an

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additional explanation. So, I always look just so you all understand. I always look at other open permits and things like that. So, I always look and see if there's some additional information. In this particular case, it's not something that was necessarily needed for the building permit application, but it's it's just standard

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policy, and I put it in there as a as a placeholder kind of thing. Um, the thing you should know about this property is, so it's 392, 394, and 400. Um, and it is split >> 392 is the house in the back, right?

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>> I am 394, 400, and 402. >> And 402. So, is that is the one in the back a totally separate? >> Yes, it's an exclusive use condominium owned by a separate owner. >> But it's by a separate owner. Okay. And there seems to be some issues with uh some of the GIS mapping and things like

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that online, but >> and there's separate parking with that. >> Yes, it has a garage, it own driveway. And so and I'm not quite sure then where exactly the line across uh for the zoning purposes because this is classified as GB2 and that whole parcel is is

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>> that is residential. The residential zone starts like the the back left corner the the the >> the northwest corner of my parking lot. Um where it is yellow in the back in in in your top

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right corner. Um that is the your top right corner where it is shaded yellow. Um the dotted line that crosses through the middle of the property is where it changes from a commercial zone to a residential zone. Those parking spaces

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back there were approved when this site plan was approved um to be counted as part of the um count towards the commercial use of the property. >> Okay. >> Um and they were part of that. I don't know if it was a special permit or what was issued at that time when when this

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permit was issued. >> And the other thing I would say about this parcel, there is also the overlay for the historic business district commission. So if there's anything to do with signage or anything that like that would have to come up to them. I would just tell you to there is a point of No,

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that's okay. That's fine. In case you need it. >> Um Okay. So um yes, 392 is exclusive use. the e except for their driveway, all of the lined parking spaces on the property pertain to the commercial

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units. Um 394. I don't know how to make this thing work, but I'll try do my best. Um Oh, there it was for a second. Yeah. Um Oh, there it is. Okay. So this little

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shed is actually 394 main. Um when we condominiumized the property, each build structure on the property had to be considered its own entity. So this building is considered its own entity.

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It is currently vacant and in all likelihood will move forward being used as um storage, but it may someday be a space again. it is not currently occupied by a tenant. Um so with that

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402 is a freestanding unit. There is an art gallery in there. Um the this uh north corner is Gustari Gourmet um retail food related uh items not not prepared

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food but cooking stuff. Um next to them on this corner is a candle company. In the middle there is a clothing retailer and then this space right here is the one in question um the cafe and then the

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front corner front east corner is a law office that is only occasionally occupied when they have a closing in Chadam. On the back corner we have Wes's barber shop and then next to that um the bike shop

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and then there's two apartments upstairs. Um the the eastern apartment which is over these units is um a two-bedroom apartment and then there's an apartment over on this side that is a one-bedroom apartment. And both of those were existing on the

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most recent site plan that was approved. there. Um, in terms of the changing, let me ask a quick question. Is this plan representative of what actually exists on the ground? Yes. >> Because the other plan we have does not match this at all. >> That's correct. The the other plan, I

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think, was an existing conditions plan, and this was uh the approved plan. It has 30 parking spaces. >> Okay. >> I did go out there and verify myself. Actually, there's probably a few more than 30 out there. >> So, these plans when I put them in your

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application, they were from the the files that we had. That's what we were working from. Um, I guess uh they probably need an explanation of what the retail is that you're proposing in that other space, like what kind of retail. >> Sure. It is um Cape Shark, who's an

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existing Chattam business. They have a space here in West Chadam that they are keeping um but it would be an additional downtown location for their clothing. Um and so they have a lot of employees but never more than one or two on site

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at any um given time during the the workday, which is actually probably less than the employees that were on site for any of the food service establishments that have been there uh prior.

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Okay. Um, we'll see if uh there's any questions from board members. Um, Warren, any comments or questions? >> Um, well, I think you by by saying who's going in there, you may have addressed my concerns. I was going to find out if we knew who it was and see if there were

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any issues with unexpected numbers or quantities of delivery trucks and trash that needs to be dealt with over and above what's there or >> um other things that might be consequential to whatever the retail business there was. Um there can't be a

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whole lot of inventory storage space. I guess there's probably a little little cubby hole in the basement or something for >> There is space in the basement that they will be using, but because they have they currently have a warehouse. They have their store in West Chadam and this store, they will be using basement

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storage on my property, but again, no more or less than all of the boxes of cups and plates and utensils and all the other things that any cafe ever had there. So, um we do have on-site recycling and garbage pickup um regularly scheduled with uh Millie

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Trucking. So, that all goes um fairly frequently anyhow. And any food establishment was going to be producing a lot more trash than um >> Yeah. Well, as I say, once you indicated who was there, that basically made my

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questions u moved really. Um, is this likely to be a long-term lease or are they trying this out? So, the next time we have a different, you know, we'll be back to food service or who knows what next? >> Uh, um, they do intend to stay for a

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while. We are right now signing a short-term lease because it's the middle of the season and neither one of us wants a lease that starts in June or July. Um but um I I don't really have any intention of it ever going back to food service based on my experience over

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the last five or eight years since COVID really. So um I think that this is probably the best use for the property, especially in line with what else is on the property. Um people can do a lot of things at once if all of these varied businesses are all in the same place.

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So, I think it's >> Are the business hours likely to be much much the same as what Gustari has and the candle company and the bike shop? >> Yes, I think they will be. They they may be open a little bit longer because they their hours in general are they they

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have kept longer hours, but I don't none of my tenants really stay open all that late because at our end of town, we don't get the same foot traffic that um you know downtown does. And so most of them, several of them close by five or six. Nobody really stays open past eight

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o'clock. Yeah. >> Um and in the summer, the sun's still up then. But yeah, I don't I don't anticipate them staying open past like, you know, >> but my only the reason to ask the question was the food service one hasn't done well. So that's not lots of customers driving in and out and they

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tend to be open very early in the morning >> when the retail stores in there are not open >> and they would tend to not have a good you know a lot of traffic when the retail stores are open. So now it's going to be retail pretty much all the time. So you'd actually expect more cars

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on site at any one time than for a failing food service that's busy early in the morning. Well, and they were I mean they were all busy enough but just not or busy but not busy enough. >> No other questions. Thank you. >> But anyhow, yes, I I I don't anticipate there'll be a drastic change. Our

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parking lots always been sort of been busy all day because we get all of the people who don't want to pay across the street or drive around town. So, we spend a lot of the day telling people they can't park in our lot, you know, to go shopping downtown anyway. So, the lot's always full.

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>> Well, that was going to >> Go ahead, Bob. >> That was going to be my concern. Yeah, >> it's still got a lot of potential for people to park there. >> Y >> Oh, there's signs on just about every place, but it says that you're not supposed to be parking here.

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>> That's all I >> um Charlene, >> I have nothing. >> Uh Frank, >> no questions. >> Um no, my only comment is I went out there and looked at it. It's a very uh nice, clean, kept upto-date site. uh

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your uh uh your uh trash is all enclosed in a container there. I'm I I think it's a great place. I have uh no other comments, Don. If there's any other comments from the board, I um have a motion to approve.

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>> Do we have any public? >> Oh, excuse me. Thank you for reminding me. Yes. Any public comment on this? I don't see any hands raised. Nothing in the audience. All right. Do I have a motion to approve? >> Mr. Chairman, I move that we approve the

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site plan um with the following conditions. One, the physical features and data shown on the definitive site plan 400 Main Street dated March 12, 2012, 2012 and revised April 30, 2012

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represents the approved design and layout on uh the subject property. any deviation from the specific use and layout constitutes a violation of planning board approval unless it is reviewed and approved by the planning board. Two, no additional exterior

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lighting is proposed for this project, but if any future proposed exterior lighting is required, it shall be downward casting and shall be designed so as not to illuminate areas off the property. Three, no signage is proposed as part of this application, but this does fall within the historic business

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district commission's local um designation area. So, any proposed signage or alteration to the exterior or of the structure requires review and approval by the HBDC. Um, I find that

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the proposed retail establishment meets the necessary criteria and requirements for approval pursuant to the protective zoning bylaw with the conditions as stated. >> Do I have a second? >> I second. >> All right. Do a roll call vote. Warren

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chain >> and chain. Warren chain approve. >> Barbar, >> I approve. Uh, >> Charlene Goodall, >> approve. >> Frank Sher, >> approve. And Arts Brew, I approve. >> Thank you very much. >> Thank you. Uh next uh application is again it's

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site plan approval change of use 1615 Main Street. This is uh Chattam Moods. Uh do I have someone online who is >> we see two um are you on for um Victoria

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Clark and Greg Clark. Are you online for this project or for a future project? >> We can't really hear you. >> We're online. You The address you said was uh was it 1410 Main Street? Is that what you said? >> No.

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>> 1615 Main Street. This is Chattamoons. You're up. >> Yeah. That's not That's not our property. >> Okay. Okay. >> Okay. Then we'll have to wait a minute. >> So, we have no one here to speak with regard to this. Um, I did have uh reach

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out to the applicant via email the other day. Um, I did get a bounce back of that email. I tried again to send it out. Um, we have a number of outstanding issues with regard to this one. So, I would advise you to um notify me to contact

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him again and um uh I I will reach out via phone and um and you should continue this application. I would uh so move that and that this be continued to no sooner than 5:00 p.m. on June 20 22nd.

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>> All right. Do uh roll second, please. >> I'll second that. >> Um do a roll call vote. Warren chain >> approve. >> Bob, >> approve. >> Charlene, >> approve. >> Frank Sher, >> approve. >> Art Sprew, I approve, too.

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>> All right. And next we have um a pre-application conference for site plan amendment change of use. This is 776 Main Street. This is Chattam Productions. Uh if you could introduce yourself and

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walk us through your project here. >> Hi, my name is Victoria Clark. I work for Chadam Productions. Um, and so what we have presented to you right now is so 776 Main Street currently consists of two buildings. The for the Washington

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Taylor House and the former Monoy Theater. We are proposing to put an addition a small addition on the Washington Taylor House uh which would create four commercial retail spaces on the first floor as well as two rental

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apartments incidental to commercial space on the second floor. We are looking to put an addition on the former theater to create a restaurant. Um the designs in front of you we have presented to and received approval from

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the HVDC on. We worked with them on this design over quite some time. So physic design-wise it matches all the details of the existing structures and um we worked with David Clark for of Clark Engineering to come up with this

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proposed site plan. Obviously this change of use requires a lot of parking spaces. I believe the site plan shows 135 spaces where under the um guidelines of the use I believe we only need 114.

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I know on the site plan we do not show um where the dumpster would be located. We were um we have an idea of where we would like to put it, but obviously this is just a first draft of the application that we wanted to present to the board to get feedback about how best to move

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forward with this site plan. >> Okay. Um Christine, perhaps um you can give us a summary of your your uh assessment here on this. >> So again, um this is a pre-application. Uh this is a requirement for a full site

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plan review that like this type of uh project would present itself. Um it is a multi-use complex. Um they they like they said they've already gone before the HBDC. Um and uh the Cape Cod they've uh at that meeting the Cape Cod Chronic

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Chronicle presented uh they wrote a report about it afterwards or an article um and that saying that the um the applicants intend to go before the ZBA for a special permit to allow for apartments on the second floor of the

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Washington Taylor House. Um there are still a number of things uh with regard to this development. I would say um this was the former Annabel Lane subdivision that many of you had sat in on at one point. Um

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uh that didn't end up going going through. Um but that's where I found a lot of the property files on this. Um the property has been vacant since 2018, it appears. Um other than Cadam Ford storing um vehicles there last year. Uh

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um I guess you know one of the biggest things that you need to consider with an application this size and art will bring it up is whether or not you feel it it's necessary to have a full public hearing for something like this or not. But so that will be a decision that you'll pro be voting on tonight. Otherwise you'll

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just be giving um input or feedback as to what you see on the application. I did provide you in the report the normal criteria that we go through for site plan review just to give you an idea of some of the questions or some of the things that you should be looking for. >> All right. So, comments from the border.

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Um information you like to share with the applicant. Um why don't we begin with Frank? Frank Sharer. Um, >> well, the uh I guess we'd be looking forward to seeing a lighting plan uh which we don't have here. Um and other

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plans. I mean, the a landscaping plan, you know, all all those normal things that we would see in in an application >> we don't have yet. >> Uh pre-application generally doesn't get into that detail. Oh, we'll need them. Absolutely. That's >> I have a list myself that I'll >> Okay.

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>> highlight. >> Charlene, you have any >> uh just reiterating um what Frank said, whatever is required as part of the site plan. >> Yep. >> We need to see everything. >> It um >> also so this was an approved there is an

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approved subdivision for this. Yeah. >> That's going to have to be rescended, >> right, >> before the board can even act on the site plan. Yeah. >> In my opinion, >> y >> um or done concurrently anyway because we need to do away with all the the the

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road and the the property lines. >> That's correct. >> Um I'm not going to steal the thunder of one of my board members. >> Um regarding the ball field, um I I look forward to to being able to review the

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full plans once they're in. >> Okay. Uh Bob, >> I really don't have anything extra. Okay, Warren. >> Uh, my thunder. I don't put it in that category. Um, from prior discussions and

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input from various u interested parties in the town, there clearly is um interest in focusing on the um the connection to the ball field. Uh the the proposed site plan that I see seems to show the parking lot going uh as close

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to the property line as as possible. You know, probably 5t away, small retaining wall. Um which would be obviously above the level of the field. I've got a couple of suggestions for the applicant and that would be to consider um the

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fact that you're going to have lots of people with headlights on uh after the ball uh after the sun goes down and all those headlights are going to be shining right at home plate and uh every and the ball players out on the field. Uh that's

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not a good idea. Um I also believe that um you're in a situation where uh past experience is that the ball players out there find it quite easy to be lobbing baseballs uh well into that parking lot

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and uh that raises issues with respect to damage to the automobiles that might be parked there. Um, so I would suggest that the applicant consider some sort of a landscape plan um andor fencing, something that would in fact mitigate

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the risk of um of damage to the automobiles parked there from stray golf flying baseballs, but also uh would u screen the playing field from the the headlights which would be uh from every

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car going in there after dark and that's uh most of the games are always played at night and certainly the large largest part of those games is when headlights would be on and they'd certainly uh be when there would be foot uh car traffic there. As a matter of fact, many of

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those parking spaces might be taken up by people that are looking to go uh to the game. So, um I would be very interested in seeing the definitive um applicate application um paying attention to uh those

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particular issues uh with respect to screening and protection to the parking lot from um and protection for the ball players from the headlights. Um I also am not the expert on drainage here, but we're going from a situation where the

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current um property is essentially um wooded. Um therefore less of an issue with drainage than would be created by having a parking lot which is literally half of the total site. So we've got

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acres of collection of storm water which has to be dealt with. And I'm not the one to say how, but the application really needs to, I think, consider that because it's certainly going to come up as a question um as to how to keep that storm water on site. Uh but I don't have

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any other questions than than that. Thank you. >> Okay. I just have some items that I think uh highlight for your attention during the final um detailed plan submission. Um,

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storm water management was an important one. There's a lot when I went out at the site, there's there's a lot of uh undeveloped area of this this property. And so the increase in imperous runoff is significant. Uh, I suggest you talk

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to your engineer about uh exploring different ways to uh reduce that amount of imperous area. And I suggest perhaps looking at alternative um impous materials for the parking

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spaces. Maybe the main aisles and that can be uh of of pavement. But uh maybe if you had pvious for many of the other areas that would reduce the amount of u collection from from imperous runoff. Uh

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it's up it's up to you working with your engineer. But uh if you have this much impervious area, you're going to have some major um underground infrastructure systems. Um the other thing is uh separate out your buildings and your downspouts from

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your collection system. It reduces the amount of size for them. Um go with separate little um drywalls for that. That's perfectly acceptable. We've uh with our with our uh board with the way we approach things.

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Uh the lighting I think was important one that Frank had mentioned. Uh landscape plan the existing we asked for on the for our in our site plan uh submission for existing conditions is um

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anything any tree existing tree that's 4 in or larger uh should be documented on there. There's a lot of trees on here and with a lot of parking there's a requirement there's going to be extensive requirements of replacement trees

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um with uh the number of parking spaces. So I think you need to document what is existing out there so we get a handle on that and how that is going to compare with the number of trees that you're proposing as replacements.

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uh the um uh the re there's retaining walls that you have there. I understand the reason for that. Uh I think it's going to be important to understand your grades on this because if I remember the subdivision plan, there's a significant

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change in grade. Um, I'm I'm going to be looking at the grading plan and how that in the contours and how that is going to be uh uh mitigated from any kind of uh runoff offsite.

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Construction details of those retaining walls. I don't know the the heights of what they're going to be. You have a retaining wall in the front along Main Street. I'm not quite sure what that retaining wall is for cuz the entrance is that great and the sidewalk's that grade. I'm not quite sure why there's a

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retaining wall there cuz I I I would need to understand your grades that you're proposing or contours. Um let's see what else did I have in here. Oh, and there's going to be need for uh utility

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services. So, um please identify all the utility services underground is what where our requirement is. Where are the connection points on those? those coming uh from Main Street or elsewhere. Uh identify the routing for all of those.

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Um that's uh that's about what I had as headlights. I mean uh head up head up areas that I think they should pay attention to as part of your design. I know um David has done some uh other

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submissions with us with some storm water management systems, but I think this is uh one that might tip to looking at other methods of uh trying to mitigate it rather than just collecting it and and infiltrating it.

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U so I would say unless there's any other comments or questions to the board. Yeah, we got Warren. Um just to amplify the comments made earlier about the lighting uh plan. Um I didn't mention it because it has been mentioned

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uh and it's important but um along the lines of um the balling being next door I would strongly encourage the applicant to get input from uh Steve West or the uh the Chattam AS uh with respect to their feelings about the lighting for

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the parking lot because all of that lighting is going to have a significant spillover um into the ball field >> and Um there may be ways to mitigate that. Um but the point being that the lighting plan for that particular

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parking lot would be very different and perhaps unique from any other parking lot in town >> and it would be best to find out whatever there are in the way of issues before they come forward with a definitive u proposal. >> Um it also occurred to me that there's

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going to be a huge increase in the traffic on depot road. Yeah. >> Um so any aspects with respect to entry and exit from depot road into this site um would be best to be anticipated. Um

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and um will certainly come up once we see a definitive uh site plan with respect to um with respect to those uh features. Um >> I think that's a good point uh about traffic uh to depot road. Um we did look

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into that especially with Annabal lane but uh when you're talking about 135 vehicles that is something that I think we're going to need to have some sort of an analysis done on that uh more so than just with a civil engineer. Appreciate if uh you can reach out to a traffic

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engineer who can do a analysis on on this and the impacts to um depot road and also the intersection which is right nearby. Can um can go ahead Bob expand on that? I I see the depot road entrance and

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exit. I'm a little confused as as to whether there's one on Route 28. >> No, >> none at all. >> Not that I see. >> Yeah. Okay. I just want to be clear that there because I couldn't see. Oh, it's a skinny little entrance there on the on the

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>> But it would be important to understand the circulation. If somebody exits, they go they go left uh on on depot or right on depot. they they've got one or two routes to go to and it's going to make a lot of congestion at certain certain intersections close by.

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>> And then there's the the section of of um parking that's on the the I guess it would be the east uh southeast side where it's parallel

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um two two parallel um lines of of traffic. Is there enough room to turn around and and go back because that's what you're going to have to do. >> That's that's a good point. Yes, I see that there. So, circulation is going to need to be

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looked at. Certainly, we don't have the details and dimensions to understand what it would be, but that would something we we we always look at circulation on on site. >> And you're going to need a couple of um handy at least a couple handicap. And I

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I think when you're at over a hundred, there's more than one. I think it's at least two handicap spaces. Yes. >> And And whether there's going to be any EV chargers in there for 130 parking spaces, I'd sure like to see at least one or two

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>> Mhm. >> chargers. >> Uh Charlene, you had something else. >> Um it does show preliminarily six um uh disability parking stops. Okay. But uh excuse me. I think this is definitely

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going to need a public hearing. >> Okay. >> Full public hearing. >> Yeah. Uh any other comments for you, Frank? >> I've got one one other one with respect to the traffic analysis which you had suggested. One aspect uh that has some

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bearing I think is that there are events um Fourth of July parade uh uh first night come to mind where uh currently depot road is shut down completely um but it's shut down in a way that um um

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uh wouldn't affect any um any traffic um that but this particular proposal would be in the area where depot road would be shut down completely which would mean access to or from this parking lot would not exist. >> Yeah.

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>> Um that's not large numbers of events uh nor is it necessarily particularly long periods of time but um I think it's something that needs to be factored into the the uh traffic analysis um for this particular site and that involves input

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as well from um from the fire department >> fire department and also police. I believe they would they would have in injecting during those events and that and on how they would address this. >> Yeah. >> Um >> well, we have two things that we need to

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make a decision on tonight. Uh we don't have to really vote on this plan. Um but one is um we need to notify or make a decision of whether we think a public hearing is warranted and a site visit by the board members. So, um I think we

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should do these separately. I I believe, right? >> Yeah, >> I think it's easy. I think we need both. >> Both. Yeah, I agree. >> So, so do I. Okay. So, >> I I would hesitate to do the site visit until we have a more defined plan.

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>> I agree with you. Yeah. I I would say that should be considered after we did a final plan and have an understanding of it and then we can schedule a date for that >> and the and the public hearing >> and well the public hearing if we go

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ahead with it the application when it comes in there's you know a certain process that we're going to have to go through and say okay it's going to be on this date is the earliest date based on the application. So, uh that's that's

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something that um the applicants going to have to consider on this. >> So, when you're ready to finalize and something has to be um in order for this uh preliminary conference to uh to be effective. It has to be filed within

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four months. Um the schedule for the planning board meetings is available online. Um, I typically need um to be in the paper the three Thursdays before, so it's two before the meeting, but it can't be the one closest

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to the meeting. So, I need a little bit of time there. Um, so keep that all in mind. If you have any questions, you may contact our office and we can give you the details on that. Okay. >> Um, and then when you're ready to submit the application, then we can also schedule the site visit at that time.

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>> Can I can I speak? I actually had my hand raised for a while. >> Sure. >> This is great. Great clock. I thank you for all your your comments and questions and I just did want to give you some feedback on some of those because we do already have the answers to to to se several of those. So, for instance, the

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um along the ball field, it's tough to see on this size drawing, but we do show a complete row of trees being planted there. We also are putting a fence planning to put a fence over there. We we we know the same issue that you you brought up about the car headlights. So

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we we intend to put or propose to put a fence and then trees behind it on the field side so that it would make sure it blocks any chance of direct light coming through the area. The issue about the pvious impervious the intention is not

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to have it paved asphalt. The intention is to only have the areas where the handicap parking is and the fire lane be asphalt and the rest of it will be stone so that we will not have as big of a uh

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underground retention system. Okay. Um the question about the trees and the replacement, we know we were taking down quite a bit of trees. We are planning on putting trees up around almost around the property. So,

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we we will have no problem being able to meet a replacement number on the um on the trees to answer that issue. The question about the retaining walls, it yeah, it's it's very difficult to see this plan in this size, but they do show they're all they're all kept under 3

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feet tall as required. and and the reason why they're there. So, for instance, out on Main Street, the grade from the ground, the existing ground into those spaces right now, you step up about u four steps. So, we have to make

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them all handicap accessible. So, that's the reason why they're designed to have those the little retaining wall on the front and a little on the sides so we can meet the handicap accessibility with the sidewalks that we put in. Okay. But those grades will be defined on the

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definitive plan. Obviously, uh we will get a traffic study performed so that we can show uh the impacts that this project will have on the local traffic. Okay. But I do appreciate your comments. And then the other question, we we um we

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may just come down, we may take down the trees now. That way there will make it easier for a site visit when you uh are ready to do that. So, we have the we have the authority to take down the trees. We don't have any issue there with the town on that. There's nothing

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protecting them. We've had this conversation with them in the past. So, we may come down and take down the trees. >> Excuse me. Um I am I've been here a couple of years. I have not run into this. I want everybody to understand that the planning board

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only received one site plan. We did receive another a few of the um architectural plans, but we did only receive some one site plan. Um I would suggest that you get the application in prior to doing the work on site to clear

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out the site since there are since we are talking about the size of the trees and things like that. Um, as a as a precaution, I I wouldn't probably be doing that until until the until the planning board sees the actual application come forward and it's been

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discussed. I mean, >> well, we we will have we will have further discussions with the town about that. Obviously, that's that's um that's that's fine. We we can have discussions on that. Um if you're going to go with um impous material in the parking area,

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need to deal with uh how um and safety for the vehicles as far as you know um uh bumpers and that to make sure that they only advance so far um in their spaces because it's hard to identify them. I I think that's a a logical

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approach on your part if you that's that is what you're proposing to do. >> Yes. Correct. Okay. Uh, I don't know if there's any other comments or questions, but maybe we can have a a motion uh for a for the board to hold a formal public hearing

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for this uh site application >> and a and an on-site >> and an on-site meeting. >> So moved. >> All right. >> Second. >> All right. We'll take a vote on that. Warren Chain, >> approve. >> Bob, >> approve. Charlene Greenhall, >> approve. >> Frank Sheer,

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>> approve. an art sprew I approved. So just bear that in mind when you make your application that it's going to be a period of time after you do file all the documents. >> Mhm. >> If you'd like to discuss anything any further, you may contact the um community development office. We can set

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up a meeting with the the um director of community development if you want to kind of go over anything um as you move forward with your submission. Okay. >> Okay. Thank you. >> Thank you very much. Have a great night. You, too. >> All right. Uh, let's see.

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That just leaves us with some correspondence and >> Oh, excuse me. 170 Vineyard Avenue. All right. This is a >> So, this is a request from the um DBA for comment. This is something you have

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um commented on a couple of times before, a driveway within the conservancy district. they have come in with a whole new application and a whole new development. Um, basically the driveway is not changing though. So, I have sent given you a copy in your package of what we submitted the last

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time and I would like to just change the dates and the appropriate um things in there based on the uh the vote this evening. Um but basically it's the same same driveway, same location, the house and some of the other things that you do not have any purview over

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are changing. >> So just so the board members understand um when this application came >> n um this uh this application when it came before us previously I recused myself because I was uh the butter on this. I

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was on the uh this is a common area for the Oyster River Hills Association. I was on the board then. I am no longer on I haven't been on the board for over a year now. So I'm no longer have a conflict associated with that. Um I live

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far enough away from this. >> That's funny because your name's on this original letter. >> Yeah. But um I do have some comments on this. Uh but uh I'll let I'll see if the other board members have comments first. >> I I was going to make a motion.

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>> Okay. Um a couple of things. Um I don't have any issues with the driveway, but I think I'd like to recommend um a couple of things because there seems to be some conflicting information on here. If you take a look at the building plans

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and the site plan, you'll see that the square footage that they note for the structure is different. It it is it's confusing of what is the actual square footage. I think they were talking about the

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footprint of the building being 1489 square ft. That was the previous one. The new one is 139 square feet, but the site plan shows it as 1489 square feet. I'm not quite sure what they're voting

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on as far as a board is concerned. It's certainly not part of our purview. I think that would be um I would recommend that that be clarified by the ZBA with the applicant when they uh make their decision on this. Uh it doesn't affect

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the driveway that we're looking at. And the only other thing I would like to request because we've been trying to uh address this is there's a a garden shed which is on on the association's property.

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Uh it was actually permitted. Uh but they built it on the wrong piece of property. Uh supposed to have been removed. It's never been removed. And it would be wonderful if they could put a condition on there to remove the garden shed. So

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>> art the um I I seem to remember that the only thing that's in front of us is whether there's an unobstructed flow of water. >> That's all. And I'm saying that that's the only thing that we can make a comment on. But we can make other recommendations if we so desire.

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>> As long as it's clearly just recommendations offside. Sure. That's all I'm saying is there's some conflicting square footage information about on the site and the building. Not quite sure what is the footprint that is being applied for this time. That's all.

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I mean, this is this happens. It happens when you have an architect and an engineer and the two are not connecting and there's conflicting information from one plant to another. But I think it's important that the ZBA get notified of

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this. Otherwise, what is what's what is the building footprint that they're actually approving? >> Does it say on here though that the existing shed is to be removed? It's so tiny. >> It does. It does say that. It's always said that since day one.

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>> I mean, it is technically on a different piece of property, so they can't really condition that it be removed, but it should be gone. >> Yeah. If if we decide that we don't want to make that comment, that's certainly fine with me. I mean, >> I think >> it's not it's not hurting it's not

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hurting anybody. It's in a common area that is uh 50 feet away from the road. >> That's the association's road. >> I I do think that it is appropriate that a proper site plan that the site plan is appropriate with what's being requested,

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>> what's being requested, right? >> Excuse me. Um I'm happy to make a motion that we send a positive recommendation with the condition that the driveway shall be constructed of a permeable material and shall be constructed in a

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manner which permits the unobstructed flow of water. And also um I would uh recommend to the the zoning board of appeals that they ensure that the site plan is appropriate with what the actual request is because there seemed to be some conflict.

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>> Yeah. Seconded. >> All right, we'll do a roll call vote. Uh, Warren, >> approve. >> Uh, Bob, >> approve. >> Charlene, >> approve. >> Frank, >> approve. And Arts Brew, I approve. >> Excuse me. I just didn't understand who

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said they seconded it. Was it Frank? >> It was Bob. >> Bob. Okay. Sorry. >> All right. Now, I think we're at at the end. All right. Um, as I mentioned and I sent in in a in a um memo to the board members, I think it

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was one of our previous meetings in May, we have quite a few things on our our plate. We need to work on them with specific people taking lead on some of those. Um, I think the there's an opportunity as an open meeting in in the

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22nd of June. Um I would like to put on the agenda have a discussion about the draft uh storm water and erosion control regulations that are um this is be a discussion. It's not intended to be actually voting on them or but if

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there's any kind of uh information that needs to be understood uh uh clarified or whatnot um they would give something for um uh for Christine and I to work on to resolve before we hold a public

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hearing on it. But I looked at this as it's I don't know when we could get it on there because the other ones are going to take precedent on this and I'd like to slip this in wherever I could. So that would be uh the only thing that I >> I just want to clarify um the reason

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that that has come back to the top of or back to the the surface is because we were looking at the MS4 permit with natural resources and um >> the DPW and some of the things that that were noted as places where we could make some improvements were with regards to

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our storm water regulations and um erosion and sediment control. And then we also have always been trying to get them back in alignment with um some changes that DPW had made per the state requirements um last December. So that's why that um

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the only other thing I would say to you when you go back to correspondence and notification um we did receive a chapter one a chapter 91 um uh notification regarding an emergency

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project that had had to happen on 97 I know I'm not going to say it correctly. >> Talipi. Tippy. Okay. Um, I feel it's very very important that if I'm signing a notification form for all of you that you are aware of what happened so you do

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always receive these in there. I put them under notifications, I will always call them out to you going forward because you know when a storm comes and some of these things are turned upside down. I don't want you to be aware of some of the things. Again, this was something that is after the fact, something that had to be done for

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emergency purposes. Um, but I'm not going to sign the form until you've all been told. So, now you've all been told. Okay. >> Um, I I did have a um meeting with natural resources director and um DPW uh

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director about that MSR4 permit. And there is an extensive review that was done by a consultant that was hired by them to deal with this MS4 permit. And there was a lot of identification on it. Our regulations that that I've

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identified and put forward are the ones that we sort of are responsible for to update which we have and all of these need to be at the same level. So this takes us up to where the DPWs are. It focuses pretty much the same criteria

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that the DBW has, but what it does is it identifies site related work and subdivision related work of what has to be done with stormwater management and nothing special there. It's identifying that the applicants need to comply with

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the stormwater handbook by the DP D. out there. We're not uh putting there's some specific things and and criteria that we're putting in there and that's probably the things that we should look at next next meeting. We can make any adjustments that we like there um uh on

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that. But really this is just set setting the stage that says that if you're going to make a submission make it according to the stormwater handbook which we don't have that criteria in our regulations right now. Okay. Any other comments, questions by board members?

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>> I I just need to tell you I won't be here next time. >> Okay. >> We'll have plenty of opportunity because we're we're not going to be uh uh doing any voting on this. This is just flushing through the first pass on this. >> Okay.

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Uh do I have a motion to adjourn? >> So moved. >> Second. >> All right. Do a roll call vote. Warren, >> approve. >> Bob, >> approve. Arlene >> approve. >> Rank >> approve >> and Artsboro I approve. And the time is 5:56

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p.m. Thank you.