e e e e e e [Music] [Music] good evening and welcome to the May 20th 2024 meeting of the planning board of the town of chadam my name is Katherine Halper and I'm chair of the planning board of the town of chadam uh this meeting is being uh conducted in a hybrid format both in person and by remote connection and I'll give you a few points on that in a few moments um also this meeting is being recorded and will be available shortly Hereafter for scheduled and On Demand viewing on any smartphone or tablet device if anyone else is recording the meeting can you notify the chair I'll give you a few seconds in case you're connected remotely I don't see any hands raised so we'll go ahead so regarding the hybrid format pursuant to Governor Healey's March 29th 2023 signing of the acts of 2023 extending certain covid-19 measures adopted during the state of emergency suspending certain provisions of the open meeting law G 30 a20 until March 31st 2025 this meeting of the chattam planning board is being conducted in person and via remote participation every effort will be made to ensure that the public can adequately access the proceedings as provided for in the order a reminder that persons who would like to listen to this meeting while in progress may do so by calling the phone number 1 15894 4 54410 and the conference ID number is 30778 303 pound that's 30778 303 pound you may also join the meeting uh in the link on the post on the agenda that's posted um on the town website using Microsoft teams while this is a live broadcast and simcast on chatel TV which was formerly channel 18 despite our best efforts we may not be able to provide for realtime access as I mentioned we will post a record of this meeting on the town's website as soon as possible so before we begin let's do a roll call of the board members art sprw Arts Brew presid Warren chain Warren chain presid Bob wsha Bob wsha present Charlene greenhalge Charlene greenhalge present Frank Sherer Frank Sherer present Bob dupus Bob dubis here this is Katherine helper I'm also present um is there anyone on the board uh who needs to recuse themselves from any matters on the agenda tonight um I just wanted to mention that on the 97 Samurai Road the uh the transfer station um the applicant engineer is Weston and Samson my daughter works for Weston and Samson uh she did not work on this project so I'm not sure that there's any issue with with my participation yeah I don't think so Katie you're in agreement yes thank you yes um but thank you for the disclosure we do appreciate that all right so let's move on with our first agenda item uh that are the is the minutes from April 22nd you did receive a a second draft from our secretary Annie which includes the second page um any corrections additions to the minutes I have there being n n could I have a motion to approve the minutes as drafted Madam chair I move that we approve the April 22nd 2024 meeting minutes and may have a second to that motion I will second it Frank thank you art sprew art sprew approved Warren chain Warren chain approve B worter Bob W approved Char Charlene greenhalge Charlene greenhalge approved Frank Sherer Frank Sherer approved Bob dubis Bob dubis approve and this is Katherine helper I also approve thank you so the next item on our agenda is a site plan review for 309 Orleans Road uh this is a site plan Amendment um do we have someone to present on this project could you kindly introduce yourself this is a change of use thank you hello I'm David El one of the co-owners of uh Elwoods Raw Bars and I'm Tanya khil also co-owner of Elwoods Raw Bars okay please did you want to present or shall I can just put pull out some high highlights from the staff report um um we're pretty much here to um have our seating amended from 20 seats to 33 seats inside inside only okay um I do know that on our application we listed two picnic tables we would like to remove those picnic tables from the count okay um so was it just two picnic tables outside and then there was also a mention of a standing area let's see yes six whiskey barrels um two four-person picnic tables are taken out and what about the standing patrons outside is that still included that's still included okay all right great um so it's just uh expansion of seating inside to 33 seats I'm just going to quickly with the board look at our staff report um the one issue where is it about parking I think it doesn't change the parking requirements um and this again is a parking lot that's a large parking lot that Services several establishes establishments in that one building is that correct yes um our operating hour is at 3:00 to 8:00 maybe 8:30 so during that time the chadam park which is right next to us they close at 2:30 and chadam works um they're much busier during the the morning times and day and it tends to drop off at night um so not much um traffic there and then the liquor store to our other side um you know less activity than during the day so okay great um so then just a quick review of referral responses um no comment from Department of Public Works no file filing is required with zoning board of appeals police department and fire department no comment received um Health Department I will review that because that that is changed by the fact that you're removing the picnic tables but the health department says the approved total seating capacity for the business is 33 seats um this is with the understanding that the septic system in use is only for the Raw Bar and will not at any time be connected to the coffee shop should their system fail um in addition the outdoor area is conditioned to take out only single use paper and Plastic Products only um so these standing areas that you have outside does do those meet this requirement that the health department stipulates yes and we we actually have our inspection tomorrow morning at 10 o' um so part of the reason we're here when we first came before you last fall um at that time we hadn't determined with the Board of Health what the septic regulations and that's why we had put 20 seats at the time and then found out it was could be in fact 33 Okay so that's how the seating changed okay good um hbdc uh certificate of appro appropriateness for the proposed patio area area was issued on April 17th 2024 uh the property is outside of airport commission jurisdiction also outside of of um Conservation Commission jurisdiction um and select board approved the liquor license um which included both indoor and outdoor seating so with that being reviewed I'm going to ask the board uh if you have comments or questions art um just a clarification when I was out there and I looked at it um I think it was Friday last week I noticed the area that you're showing on your sketching here where you have the picnic tables which you're no longer uh putting but you had the five whiskey barrels that was all excavated out it was it looked like you were going to put some um hard Hardscape surface in there and some something else I wasn't quite sure um is that how is that changed now based on the removal of the picnic tables it's it's actually it's not changing there's seashells being spread and then we um will have pavers so it's handicap accessible um that will be I think we're going five four feet wide four feet wide that will go in so there'll be seashells on other side of the pavers M and then there's a um a 4 foot high white picket vinyl fence that's going to go around the um the border of that well the only reason I'm bringing that up is the the site is severely under for their green space area and you know some of the least in the other side where the perk is there's some green space that was put in there um is there something that you could look at and explore as part of this I mean I'm not worried about conditioning it or anything but I think it would uh add uh something to this because we're just removing removing removing and now we have more Hardscape area or inan and uh built area and the condition for green spaces getting reduced so when we um we're laying out the fence um because the fence has to angle at two sections and there's an area of about maybe four or five square fet that we were going to do some plantings okay um we could also consider maybe hanging some hanging plants off the the fence M um uh anything would be uh helping Improvement um I just uh like to grein it up as much as you can sure excuse me AA y the green space for for that project is out back they have probably almost uh 3/4 of an acre of green space out back yeah I know I know what you're saying in the front it's a little tough right um the front the front is tough you're right um when I was looking at the plan that uh east Southeast had in here they they show that the requirement is 60% for green space and um they're uh about 20% uh under that so the requirement is 25,000 square feet of green space and and provided is only 11,000 so they're they're way short so I'm not expecting this project to do much to mitigate that all I'm saying is is any kind of plantings would be helpful and beneficial so it's uh I'm not going to put any criteria on it but it's just something that I would like to to help improve the area a little bit uh similar to the way the perk is that's all uh other than that I don't have any comments okay great and you're all right Arthur with not including that as a condition but as a request of the applicant I I would say so I mean it's it's there's not a lot of space in there and I I'll take the uh applicant's word for it that they're going to try and do something with it we we also do have two um they're like these bins 4 feet high 3 feet high that that we're filling with flowers to that large Planters that's what I was thinking might be the best idea rather than hanging good yeah okay thank great good um Warren questions comments um I don't have any questions thank you thank you sha Charlene I have no problem with what you're doing the only problem is on the site plan provided you can't tell where this is going to be that's true I had a little issue you know I was trying to fit the little sketch plan that you provided and I appreciate that but it it it doesn't fit in with yeah um no that's a walkway no that's that's where to the right of the walkway yeah match it up with the picture it it's it's not entirely clear really like I said I don't have a concern with it at all yeah why didn't yes show us with the pointer that'd be great your face the site plan that you have up there where it's listed as shells um a few years ago that area was shells and I believe rose bushes um you can walk up there which were um just show us this the shape where it is front of you so there yes so here so here's the walkway going in to the park oh wait you they can't they can't hear you because of the microphone so maybe if you could point at then if you could narrate yes on the mic okay so yeah the walkway um okay so the what he's pointing at now will be the 4- foot fence going around um where it's listed as shells those shells are no longer there um the rose bushes are also no longer there um when the Netflix series came in to do their their series last summer they ripped up what was there and then grass was put down um the grass was not working um due to pets um using it as their playground so the grass was taken out and that's when it was determined that we would put the seashells back in so that area where it says shells um which is a somewhat of a triangle um where the shells are will become a paved walkway and then seashells will be on either side okay thank you I have absolutely no problem okay great Frank no questions thank you Bob dupus no questions all right um so I think what I want to propose I want to ask for if there's no further questions no question from the public can we have a motion uh to approve the amended site plan with our three standard conditions uh as included on the staff report um Madam chair I move to approve the amended site plan with conditions for the proposal to extend the restaurant use to 33 indoor seats based on the fact that the applicant meets the necessary requirements and criteria for approval pursuant to the protective Zone bylaw with the conditions as our standard conditions our three standard conditions good and may I have a second to that motion Frank Sher will second thank you arts sprw art sprw approve Warren chain Warren chain approved B warter Bob word chapter approved Charlene greenhalge Charlene greenhalge approved Frank Sherer Frank Sherer approved Bob dubis Bob dubis approve this is Katherine Helper and I also approve thank you so much for coming before us thank Youk you best of luck thank you all right so the next item on our agenda is 97 Sam Ridder Road um this is a town of chadam product um project I'm sorry um Rob failey our DPW director um is overseeing it and the engineers are Weston and Samson and I believe we have representatives of Weston and Samson here tonight to present the project would you like to begin with your presentation and please introduce yourselves sure my name is Nick Ames I'm a civil engineer at Wesson and Samson also have Rob failey yeah Rob failey director of public works thank you thank you both for being here thank you for having us and I appreciate the uh remote participation option um I'll share my screen right now provide an overview of the project all right if that's showing up for everybody um so Westman Samson is working with the town of chadam Department of Public Works on some improvements to the transfer station which is located at 97 Sam Rider Road it's an approximately 80 acre parcel of town own land it includes the transfer station which I'm sure you're all familiar with as well as the closed landfill and then it also includes the wastewater treatment facility so transfer station employees currently use an approximately 350 square foot area inside of the Tipping building and just a recap there are three buildings on the transfer station property right now there's a tipping building right in the middle where waste is dropped and and managed there's a small 1200t garage building which is currently used for storage now on the north side of the there is a maintenance building which is also used for storage so right now transfer station employees use this 350 square foot area inside the Tipping building as a breake area and office area um it's severely UND sized for use as both um and due to the proximity to the waste handling floor there's persistent odor issues in the Brake Area additionally the employee restroom is also partially blocked by utility pipe and there's just overall insufficient storage space at the transfer station so to remedy these issues the town is proposing to demolish the 12200 square foot garage building and replac with a larger 3,500 ft garage building in roughly the same location uh the garage building will have approximately 2,000 square ft of garage space to provide storage area for transfer station equipment and vehicles um it'll also have about 1,500 square feet of administrative space which will include brand new staff facilities it'll have an employee kitchen a breakroom uh restrooms and storage closets and the building will also include a mezzanine on the second floor for additional storage of miscellaneous transfer station equipment or DPW equipment um the existing garage building I can go back to the existing conditions plan located right here it has an existing uh 1,000g diesel storage tank it's an above ground tank located directly adjacent to the building um this is just used for feeling of transfer station equipment so prior to demoing the building this tank will be removed and it's going to be replaced with a brand new double wall steel above ground fuel tank which will have you know leak alarms everything and you know that's required under Mass fire code and then uh the tank will be located on the north side of the site going back to our proposed conditions plan this is going to be located up here uh and to improve upon existing conditions it's going to be offset from the existing Maintenance building by a minimum of 25 ft as opposed to the existing tank which is right next to the existing garage so in addition to the new building um we're going to be including about 5,000 square ft of pavement replacement um some existing thing uh paved areas and compacted gravel driveways will be removed and replaced with uh L and seed on the west side of the building and then it also includes new utilities to the building um water sewer electrical and gas the sewer facilities for the new building is going to be a uh septic leeching field under existing conditions the the employee restrooms are red to uh a septic chamber and a a leeching chamber as well it seems to be a bit undersized compared to uh current Mass plumbing code so this new system is going to be designed uh in accordance with today's standards um connection to the existing Municipal sewer system UPG gradient is cost prohibitive to the project so we have submitted a septic permit to the chadam Board of Health um and the existing parking facilities at the transfer station are going to be re used there's pave parking right across the way um and ultimately we're not increasing overall parking demand um this new building is going to be used by existing transfer station staff and that's pretty much it um so that's an overview of the project we have a lot more detail in our planning board application um I can feel any questions that board may have all right um why don't we start with art um uh this this might be something for I'm not sure the uh engineer or U Bob Farley uh you know when we saw the plan at the um annual town meeting it's it was a much more comprehensive plan than what is shown here obviously some of of the uh funds were not approved for subsequent phases but it would be helpful if there was a comprehensive plan even if it's preliminary and could change for us to uh have on file to reference so we could understand how this all ties in not just with this particular project but perhaps to subsequent phases um obviously they'll uh any runoff that comes from here is going to go into that subsequent phase so it would be good to understand um uh the grand scheme about what the project will all entail it has really no effect on on my comment here but uh I I think it would be helpful our because I don't believe uh our board has ever seen any kind of plan uh in a preliminary form or any other way uh as as far as uh what what the whole scope of the project is from a site perspective um so so yeah this the the site was evolving the building was kind of always um the the footprint uh where it is now where it's proposed now it has the size has increased slightly um but the recycling area and the whole um the rest of the layout has been in flux and primarily because of the bid prices that we received last summer so um so it is in uh kind of a stage where it's it's not ready to be shared just because there's there are too many things that are changing uh even as we speak MH okay all right so uh as as far as this particular plan is concerned um I noted that you have um a PE encasement on a water M and trench dams um quite a few of them is there some contamination that you're concerned with uh in this particular area while you're uh using these type of materials and products I don't see anything wrong with them I'm just uh asking that from an uh understanding question about what's what what have you found underground that called you to uh want to use that materials fortunately we haven't found any contamination at the site um there is the closed chadam landfill directly adjacent to the building so we permited this project through Mass d solid Wass to regulates both the transfer station and the landfill so part of what they look at and regulate and protect against is landfill gas migration which primarily mean the main hazardous component with landfill gas is methane so with methane it can travel through utility corridors that are backfilled with gravel it can act as a preferential pathway so to protect against that um we're proposing to put in trench dams um in addition all of the plumbing inside of the building is going to be designed in accordance with mass plumbing code which protects against sewer gas migration back up through sewer pipes so it includes you know PE traps and everything um um additionally I should note there is a soil gas well right next to the existing garage building uh we haven't seen an exceedence a reportable exceedance of methane in that well ever I don't believe the last time that methane was detected uh was well over 10 years ago so we we aren't seeing evidence of methane migration from the landfill but in addition to be extra careful and this is one thing Mass DP Solid Waste wanted to see we are including a subslab gas management system it's kind of like a radon system you'd have underneath your house so it's perforated PVC pipe that goes below the the concrete slab above the PVC pipe and below the slab is a uh impermeable Vapor Barrier and then that piping is red to an active uh blower system on the roof so if there is any methane that accumulates underneath the building it'll be managed by that system okay thank you I I I think I think this is all good design I was just curious on on U on uh this is my understanding why you would use these materials and thank you for that uh you you note in your letter that there has been a conditional approval received from Mast on this dated March 1st 2024 is that something that you can um submit to us so that we understand what the D's um approval and what what proposed site that was related to so when we actually see a site plan we can make sure that our you know review uh and issues complement that and don't contradict anything that they have to say absolutely okay yeah we can submit that to you thank you um when we get to the building now um this building I believe is a little bit closer to the roadway than the previous one and there's a canopy that sticks out in front that's 4 foot that sticks out and it's about eight a little bit more than 8 ft above the ground um there's pavement it goes all the way up to this um we have vehicles that are going by the existing roadway was 20 ft wide this is more like 27 ft because you're going Paving all the way up to the face of the building um it almost leaves it open for any kind of large truck vehicle uh Fire Equipment you even show a route where it gets real close to there there uh the bards are close to the building they're not sticking out out in front of of where the canopy is to protect it so I I think there needs to be some protection done there or something that would limit vehicle ability to come too close to that canopy and sort of snag it and rip it off it's a cautionary thing I mean you have Ballers there anyway I just think you need to have them situated a little bit better than what you have shown sure uh let's see you know from a storm waterer perspective I note that you have 11 downspouts and splash blocks out there everything runs off into the pavement and then it runs down is there any reason why you can't consider putting in dry Wells uh to capture some of this so it's not uh placing storm water runoff on um the uh payment surface which you know could be traveling with vehicles or somebody walking uh there uh the reason why I I bring this up I'm not quite sure if that's a metal roof and if you have some pre-treatment requirements that you have to do with that metal roof um but I it just doesn't make sense to me that you have 11 downs spots for this building with everything uh on Splash blocks WEA without any uh uh some attempt to try to infiltrate it is that something you could consider I mean ultimately all runoff from this area is going to be infiltrated everything um I mean a portion of this runoff is going to run off by a she flow over to the existing recycling area into the catch Basin system um ultimately everything ends up in the infiltration based on the south side of the site um regarding the roof I believe masty in the storm water handbook they see roofs as clean runoff so I don't think there's any type of uh treatment requirement for roofs um part of this design up through this area here um this is all compacted gravel under existing conditions and in addition to replacing the building there is a paved driveway as well um now this compacted gravel surfaces the the runoff curve number is very similar to Pavement it's only slightly less so the intent of this design was the almost offset um The increased runoff that we're going to be generating by the new building um so as proposed uh any minor increases from this area I mean we we did a storm water design of uh basically the whole site to capture all runoff that's going to that Bas and to accurately model uh the total amount of runoff that's going to be accumulating we're not seeing any increases in that Basin uh either in the peak flow or in the ponded elevation in the pond um so that's that's the intent of the design um I I think the ones in the rare are fine I think you're right that that could hit with a splash block or however you want but the ones that are in the front you have five of them four or five of them in the front that go directly to Pavement it would be helpful if you could just um put those into dry Wells rather than uh continuous run off cuz you know how roofs are they they continue to drip and drip and drip long after everything else happens uh just this is a suggestion now when when you did your storm water you're saying that's going to be the the uh all captured in the um recycling area I assume that's a subsequent phase that will be seeing later on from and probably that's where you're going to do most of your storm water management um because you say you're going to re infiltrate it and retain it um I mean the D requires you know 40% TSS removal and oil water separation especially if you're going to have an infiltration Basin not a detention Basin but you have an infiltration Basin um you're looking at a sediment for Bay in your in your Basin to capture anything that you can't get by catch Basin collection removal or manhole removal so is that that something that you should think about uh for that subsequent phase it's not something that affects this project uh again I'm looking at this from a larger picture perspective because I don't know what you're doing elsewhere I'm assuming that this from this site's going to be captured in a proper way but it means everything Downstream has got to be set up and meets the DB requirements those are the only uh uh comments or questions I have on this thank you great thank you yes as part of the oh sorry go on no go ahead I was just going to say as part of as much as I can say about the next phase um the design for that phase does include uh deep sum catch basins um which do provide a level of treatment prior to discharge to the Basin but I should note this Basin in the south side of the site is uh drastically oversized for current flows um this isn't a typical uh small Basin you might see at a gas station or something like that this this Basin is enormous and um you know based on conversations with transfer station staff there typically isn't any uh significant ponding within that Basin um so I just wanted to flag that thank you Warren comments or questions um the only comment I have is that again I really really would have appreciated having at least a proor of the total site plan um this isn't my Power Alley anyway so I'm not going to over over question things but without seeing the entire site plan it's difficult to comment about the kinds of things that might be of interest to me um but again that comment's already been made so I don't have any other questions now thank you great thank you Bob wter yeah this is outside as well but um as a a municip a municipal building there is a bylaw that requires that the building get a uh Net Zero bid and to compare to any other potential bids um I'm just wondering why there's no solar on this roof for one so if you're if if the if you would like you can come before my other committee the energy climate action committee and we can discuss it at that time yeah good point you're welcome to reply if you'd like but not obliged yeah I would need to discuss further with our design team okay great thank you um I'm just going to ask a question based on the comments that have come up so far um because there seems to be some concern about the limited site plan that we're looking or the restricted area site plan that we're looking at and what you're working on without the whole uh the entire site plan the entire project plans design being completed so obviously you need to feel confident from your side that whatever shape the rest of it takes that what's being proposed here will work so without the knowledge of the whole it's difficult to feel completely confident approving the part but you as the designers absolutely need to have that confidence so could you comment on that point sure yeah so we last summer and fall of 2023 we were doing the design of both phases one and two concurrently um phase one being the Redevelopment of the overall recycling area in phase two being this garage building so this design for the garage building and the associated site work including the septic Paving utilities Etc was all done at the same time as the phase one so they they do Jive um this the the phase one I mean right now we're looking at this site plan application as an independent project because as Rob mentioned the phase one is still in flux just based on the available funds the town has um but if you were to look at the phase one design that went out to bid this past fall uh this phase two design we're looking at here fits right in uh the new pavement the you know particularly uh when you look at the the the One Design I don't want to get too much into it because as Rob said it is in flux based on where we can save money in certain places um but a lot of this Paving through the existing recycling area is going to stay and there utility poles zoom in there are a few utility poles right here so this is really where we're looking to interconnect the paving regardless um the fa the phase one limit of work ended up here around the building so there's really no phase one work in this part of the site to begin with they really intersected uh as part of the you know water utility work and then we're the pavement ties in here so all this to say we are confident that this design we're looking at here is not going to cause issues with the future phase one Redevelopment of the recycling area okay good thank you um Charlene I think we're with you I have no comments all right right and Frank um my only comment is that this is a project that we need to do it's it's very valuable for the employees but no other comments okay thank you and Bob dupus can I ask I ask can I ask you to show me where the drainage is going to going to eventually go for that uh in front of that building or on the side of the building for all the water than so you can see the grading um everything sort of sheet flows down towards the existing recycling area there's a network of catch basins there's two in the recycling area here as well as um a catch Basin down here there's a grade change between this grade out retaining wall and where this catch Basin is so it catches everything that comes from the uh existing pad where the compactors are and everything that kind of sheets off of the landfill as well we're going to get some infiltration up here but for the most part drainage from the site gets into this system and then it's discharged um it's kind of hard to see it's it's sort of off the page here okay but you can see how the grading is it's a large infiltration Basin that sort of looks like this and it's that's fine understand that so you really don't think that another catch basing a little closer to that building to catch the water there would help and then pipe it into the existing I mean based on the grading um well the grad the grading makes it go down the go down the asphalt all right yeah so I I I think it would be a little better if you did stick a basin in somewhere to catch some of it and then outlay it underground the other thing is there a sidewalk around this building no no no so the pavement goes right up to the building correct so all those drains come down and go right on to the pavement so when they walk out that front door they're going to be walking on ice in the wintertime and and when the snow when the snow uh melts on the roof it'll be coming down in 1 two three four five six places in the front and and unfortunately we have a bylaw that that all commercial buildings and all buildings residential this doesn't qualify but all have their downspouts go into a uh uh a leech uh field or a leech Basin or a a um a rain Garden so I'm sure with all that space you could probably get a rain Garden out of it but I I'm not I can't approve this building with with seeing the drainage uh come out onto the onto the road where people are driving around with garbage and a lot of little old ladies in the winter time coming by and a lot of old men like me going around it so I I'm I am not going to put my approval on this until you fix the um which which is a mandatory thing for our board to do uh in any other building and since there's a lot of public people in this area that are going to use this I think it's a hazard noted okay a discussion for me thank you all right so do we want to add that as a condition Bob and I would yes I would like that okay so for Annie's benefit and our benefit could you formulate the condition um Bob and art I'll ask Bob and art yeah I I I think there should be something done about it like art says the back doesn't bother us right but the the side where there's going to be a a drivein in a garage on the uh let's call it the West Side okay and in in in front of the building where everybody everybody drives in front of that building building and in the snow and ice um the water will wash the Salted sand away uh and and I don't I think it's a hazard especially for people walking in and out of there the workers I can't approve it when our bylaw says you will deal with it okay so so you want to say on the and I think this we can afford it in this town inste of lawsuits I I think the building that's we're looking at right there in that picture that I think that's the East face and the South face have down spots that go right directly onto the pavement all right and so those are the two faces that yeah see see the single garage door a try yes please charene those those two faces are the ones that are um critical yeah those are discharging right out into the pavement okay so Charlene simply said additional drainage shall be installed to limit the runoff on the pavement on the pavement so we're not even going to specify the East and the south is that no any any that go on pavement I think should be taken care of run off on the P that's why I just left it on the pavement put the east side is going to come around it's going to come arounded down in front of the building right okay yeah so that's condition number four Annie do you I I actually had this was my condition number five all right based on what Arthur said regarding um a copy of Mast d letter all right I added that as four okay and underground out of the way drainage would be five okay I just want to make sure so Annie do you have those two conditions yes um and Arthur uh just one other uh question that I had on the um relocation of the uh 1,000g fuel tank I think it's going toward the North and of the site uh I assume that some dispensing pumps are associated with that um that relocation is that true yes yeah it's a whole TurnKey system so it has the tank and the dispenser attached to it already Okay well my understanding is is uh just like you see at every gas station um the there needs to be a concrete pavement underneath this asphalt pavement is not allowed so there has to be a concrete Pavement in that dispensing area there was no details of that on your site plan so I just want to flag that and make sure that that is included as part of your design yeah yeah the the fuel tank will be on a concrete pad but so does the the dispensing area too that has to be in concrete too not not asphalt the you're talking about where a piece of equipment would sit right if you pull a vehicle up and you take just like you do in a gas station and you got you got a hose and you connect it into your fuel pump and you and you click it on that whole area there where you're dispensing and your vehicle has to be concrete to take a look at it they don't they don't allow an Nal payment okay Aur that's a state law yeah I believe so yeah okay great so we don't need to condition that because it's a state law that that's fine with me would you like to condition it yeah it's a state law okay great um any other comments from the board we've added two conditions so we have a total of five conditions Mr dubis yes just would like him to know all all the lighting is downcast am I correct sorry could you repeat that all the outside lighting is downcast um I would have to confirm with our architectural team I would assume so you mean point it down towards the pavement yes correct and that's one of our standard conditions yeah I believe our standard lighting detail is all downcast yeah I can confirm with our architectural team thank you yeah okay great any other points especially points that we feel we need to add as a condition art yes um I just like to uh clarify the language on point one where they refer to uh referencing the Western semson plan dated April 15 2024 represents improved design and layout on the subject property um I want I want to make sure that we that since the applicant was very specific that this is a limited site I think that we should reference that as the general building and its immediate um site improvements around it oh let's condition this to just this limited area and not the whole site um I I don't want to have subsequent boards taking a look at this and saying that we signed off on on the site and that's not what we're doing here we're signing off on a 3500 foot building and a few thousand square fet of uh pavement around it and that's about it so could we clarify that too yeah I good idea that's fine um so you want to add that to the wording of of our standard condition number one just um either replace subject property to for General Building and and immediate site improvements around or write a separate sentence either or and the O and the moving of the oil tank and and the movement of the oil tank right for General Building and surrounding site and and the immediate an immediate surrounding site surrounding site and movement of the oil tank right so that would be uh a phrase at attached to condition number one after dated April 15 2024 represent the approved design and layout for General Building and immediate surrounding site and movement of the oil tank relocation of the oil tank rather than subject property which tends to mean the entire property is that acceptable to you also Nick okay yeah all right great and then we we have our two standard conditions next condition two and three three is about all exterior lighting condition four is regarding uh a letter a copy of the letter um from Mass D dated March 1st 2024 and condition five is about the additional drainage um and can we restate that for the for the down spouts for the down spouts the that discharge to payment area yeah great is that satisfactory to the board any other points we need to include all right and Annie you're clear on great all right so with all that being said if there's no other comments or requests from the board or any questions or comments from the public I don't see any hands raised um I'm going to ask for a motion to approve with the five conditions as stated um for the proposal to demolish the existing storage garage and construct a new storage garage with administrative staff space based on the fact that the application meets the necessary requirements and criteria for approval pursuant to the protective zoning bylaw with the five conditions as stated they would normally say so moved however yes however um I if if the board is happy with this the conditions I totally agree with my motion would be to to approve the amended site plan with conditions for the proposed for the proposal to demolish the existing storage woo building and construct a new storage Garage in administrative staff space and to relocate the existing diesel tank to the North End of the site based on the fact that the application meets the necessary requirements and criteria for the approval pursuant to protective BW with the five conditions as outlined by the chair great thank you and do you make that motion I did make that motion okay great art sprw second all right great art sprw uh art sprw approv waren chain Warren chain approved Bob wora Bob worter approved Charlene green held Charlene greenh approved Frank Sherer Frank Sherer approved Bob dupus Bob dupus approve and this is Katherine help and I also approve thank you very much um Rob and Nick for joining us tonight and thank you for going ahead with this project thank you all for your time thank you everyone great thank you um next item on our agenda is 456 Main Street uh this is a site plan Amendment and are you Mr Rogers okay could you kindly introduce yourself and describe to us what you're requesting change of use for buffies thanks to the uh board for having me today um thanks to the Community Development Department for uh all their help along the way um so um I purchased uh Buffy's ice cream in the spring of 2022 um became pretty clear pretty quickly that the existing uh Refrigeration both the refrigerator um walk-in refrigerator and freezer and the inside of Buffy um was inadequate to support uh the business um I'm going to assume that the um uh notes that I sent along were um were reviewed I'm sure um so I'll summarize the project uh in summary there are four objectives we um will build a storage platform to be placed at grade um on top of cement blocks along the rear of the structure this has already been completed um the platform uh further extends non-conformity on the East lot line um due to the irregular shape of the lot um in the requirement to help facilit uh facilitate incoming and outgoing deliveries um the final size of the platform uh as presented um results in a new non-conformity along the rear uh lot line um the second objective is to install on top of that platform um an external 11x14 refrigeration unit um so uh this takes the refrigeration that's on the inside we're moving it to the outside on top of the new store storage platform um new units um they will have uh compressors that utilize the footprint of the existing compressors uh so those won't uh be um uh any new space there uh they'll run more quietly more environmentally friendly grid friendly Etc um objective three is to install um some fencing uh along the western side of the new storage platform um that will provide some screening from uh existing picnic table seating um and make that look nice do some plantings there as well um and then the fourth objective uh is to install some downward facing lighting to ensure proper nighttime uh illumination and to improve safety both for um staff and customers uh in that area um and that's the summary uh of the project um as I think uh you guys have in the notes um this has gone before the hbtc and uh the zoning board of appeals already and I look forward to hearing any comments from this board okay great and just let's take a look um so the one issue and I understand it a lot of this work is already done it's already completed so um yes the storage platform has already been um built um I uh had some advice from a prior Council that um this could be considered a patio um and uh the the town uh did not see it that way so this was built um I take full responsibility for uh for that part of the project putting the cart before the horse a bit um and uh so yes the platform is already constructed okay let's take a look at the referral responses DPW no no comment yet uh and you did go before zoning board of appeals on March 28th and you were granted a special permit and dimensional variances no comment from police or fire department Health Department wrote with no concerns regarding the installation of the elevated pad and Walkin freezer as proposed hdbc issued a certificate of appropriateness on July 19th 2023 and the property is outside the jurisdiction of airport commission and Conservation Commission um the one point that is uh comes up is the parking situation um the use requires a total as you'll see in your staff reports a total of eight spaces and currently there are zero spaces but it's been that way for a long time so I just as with many properties downtown somehow or other this works out can you explain to the board how this has been working out where eight spaces are required and zero are provided for all the years that that has been the case um so I believe that the last the last review of the site plan was in um 200 uh 2001 um and at that time there was um an extension of the existing building um so ever since then um it's been operating the same way there may have been a time when um the prior owner cleared some space along the proposed court at the rear of Buffy um that runs uh um between us and the um uh the dormatory that's run by CBI um and there are some uh non I don't know what the right term is uh there's there's parking back there that's used um but they're not official um spaces they're it's it's um uh it's on the right of way so um and that's been the same way for uh for some time ever since um long before I bought Buffy in 2022 um and you know yes there's and this particular proposal makes no changes to any of that so this is reviewing basically reviewing um and getting uh you know um you guys are taking the opportunity to review the current state or the the existing state since um the early 2000s yeah and what the Board needs to consider is do we want at this time which should have been done before but at this time do we want to to Grant a waiver for the eight parking spaces um so with that being said I'm going to just go to board comments and questions are do you want to start okay um if I recall we had an application for the larger building just to the west of this this was a few years ago and we ran into a similar y questions and concerns on this obviously these buildings in this local have been in this state for a long period of time um the the parking situation was sort of add if it wasn't addressed as part of the original application it should have been so I'm I have no problem with uh using the same um way we approach that project with this one and uh toh go ahead with a waiver um I I've got to get credit for this property though I mean he's got a deck in the back there but he's got a beautiful catch Basin right in the middle of the property so I'm all set it makes civil engineers happy that's good um Warren comments questions um yes I've been down there and I think what they're proposing makes imminent sense with respect to the uh the parking however uh the plan that we've been given does show a a gravel parking area um that it looks to be on the property um and therefore um it may have an easement on it for others in the um in the private way there to use it not sure but um compared to many of the buildings on Main Street the parking in in behind here is uh is huge um and is uh little known too I don't know many people know that you can go in there and park if you're lucky um but because that parking area is there um I I have no problem at all with having a waiver for okay the spaces are not marked and so but it's four to five cars anyway that can be there so that's all than okay great um Bob wfter yeah just a couple just a just a couple real quick questions um the refrigerator is going to be outside or the freezer's going to the um it's a it's an 11x14 unit it has both a walk-in refrigerator and freezer and how are you going to keep kids from walking into it in the middle of the uh um there will be a fence um the fence will run um from uh adjacent to the building into the back um so uh the the the way that the the public uses the property um obviously they come in and they uh get delicious um you know cadams uh only um you know homemade ice cream they and then they go eat outside on the picnic tables but the other use is to go from Main Street through the property um through the arbor uh Archway that we have back there to the unnamed way and sometimes um to the public um restroom that is in uh the park uh G Park um so they're walking through the only way you could get in um to the area uh where the freezer will be is if you go out and you come around um and loop back onto the platform there will be a lock the the there will be a lock on the freezers um you know during hours when we're not open um and then in order to get into the um freezer when we are open they would have to come almost into the almost into the property itself so um as with you know situations um in in all over town and in every town um there is going to be trouble that uh one can get into uh um if you really uh try um but you know I think the the primary way that we keep people away from that is is by having that six foot fence that runs alongside of it yeah I'm more concerned about the uh accidental entry as opposed to the malicious entry that's your problem if somebody gets in there to steal it but I don't want a little kid walking in there yeah and accidental entry could you be more specific about kind of the concern scenario I just the fence sounds right and that you you know you're not going to have some kid whose mom is not paying attention wander off with the ice cream and walk into a freezer Y and get stuck in there right you can't get stuck in um okay well you can't but you yeah yeah um I mean there's a dumpster back there that they could also fall into we're going to try and prevent that as well but no I think um I you know I hope I hope that the the difficulty in kind of going around um prevents that and you know the the handles are um if you're strong enough and tall enough to open it you would be strong enough and tall enough and hopefully smart enough to get out of it by pushing the yeah okay hopefully is the uh so you say it's going to be uh an improvement over the old one all all new refrigerators and freezers would be an improvement are you actually going to make it the highest Energy Efficiency I I suggest you contact Mass Save and and get the rebates that would be available if you um so I have uh received uh rebates for replacing um our air conditioning and HVAC with uh with a heat pump um I don't believe this qualifies but it's a really interesting question and I'm shocked that I haven't looked into that yet but the um the equipment that we're getting has to be very you know uh of the highest quality and you know because um it's at a very low temperature especi you know the freezer especially um um but I will uh absolutely look into um you know making sure that none of the options have changed with regards to efficiency and Equipment uh since um this was initiated over a year ago okay um and it's a great point I appreciate that and are you shutting them off in the winter or are they running uh we're open year round okay um where you know we have a a year round wholesale business for the ice shadam ice cream bars um and we're we're delighted to be open year round and also um serving coffee because chadam has a a is a coffee desert in the winter so we're glad to provide that service as well no it'll be running year round it is um it is quieter than the uh prior equipment um certainly more energy efficient 20 years you know 23 years does a lot um quieter more efficient it also pulls energy from the Grid in a cleaner way um and we we all know that that's anything to help out the Grid in chatam is positive my only other comment is I I'm not sure where you pulled that picture of that of the down the lamps the lighting you're going to use but uh it probably uh be Hooves you to also look at that in terms of new new technology it make sure it's LED and yes it probably doesn't have to look as ancient as this it could a little bit more um point point taken point taken thank you okay Charlene um just a clarification you said a six foot fence your plan says an 8ot fence it does um and um I apologize for not updating that that was reviewed with both the8 feet is too tall tall yeah uh six feet is is the tallest um so it will be six feet tall and um the actual plans State uh will state that as well Y and hbdc is already approved six feet cor you can't go 8 feet correct perect and this is a selfish question on my part do you have any non-dairy alternative Frozen conc for those of us who cannot have dairy we now have uh you can go tonight to Buffy and get a um all dairyfree Almond Joy ice cream oh okay and uh one of our ice cream bars uh is also Dairy and gluten-free oh that sounds great glad like I said it was selfish on my part it's hard to find that um yes we were delighted to meet all of the um requirements of our friends that have um allergen resistance or limitation dietary constraints yes dietary constraints thank you and in that note I want to ask about your solutions to our coffee desert oh um so very quickly without taking too much of yes um we had people coming in in my first summer um where can where can we get coffee in November of 22 I bought a an espresso machine we sold five ,500 coffees last year so wonderful dark roast coffee um it's uh Cape uh it's Cape Cod coffee um beans we do as much locally as we can I'm delighted to be their partners and um I suggest coming in for an apagado which is a couple Scoops scoops of ice cream with an espresso pour over thank you for indel me thank you so Frank do you have questions or comments um just just U not not anything major but all right um the refrigeration unit is inside it's coming outside um yes um we there was a a 5x5 um walk-in refrigerator on the inside there was a 5x5 walk-in freezer on the inside um Not only was it inefficient and the equipment old um and creaky to say the least um the space was inadequate um especially given the um you know the economic changes that have happened uh from 20 from 2001 till now requires that well let me let me break in if I could the the question that I had was noise because oh yeah it's now outside and although it's quieter it's still going to make some noise how much noise will it make um so the um the the compressors uh for the prior units were outside okay so the platform there's a little platform in between the two buildings that is being utilized for the new equipment as well um and that doesn't replacing equipment doesn't require any zoning or um uh any other approvals and as it as it turns out the the compressor for the freezer was replaced already last year because the the PRI one broke down um so the new equipment has been running um I asked my neighbor on that side tell the Cod to come over and take a look at it and make sure that I've been keeping my neighbors as up to date as I can and I think we both agreed that it was running more quietly than the the prior unit um and then secondly on the on the lighting um again the picture is shown here is is not down Ward facing I presume you can pivot pivot those so it will be downward facing yeah um um we will we will absolutely get uh LED you know lights and that are energy efficient they will be on a swivel our main objective um and we're going to have them high enough because there are some shrubs back there that are about 8et high and so the the actual lights have to be higher than that which will allow us to point them more downward um because the areas that they have to cover um um are the um uh there's another there's I think there's another picture that has numbers on there but if you can see at the rear of the um of the property see if we can find that quickly yeah right um one of those pictures has a one and a two on at least it does in my deck yeah I I think I've seen it it was it was on the corners correct so um um the staff at night as you can imagine is uh is is bringing trash from the building out to the dumpster which is on the private way right um it is not lit so uh this one of the improvements um will be uh making it safer for staff we have a friend that lives back there um you know uh big raccoon I don't know if I've ever seen a raccoon that big before so this will make it a safer Journey Back to the dumpster and secondly um again we have um we have the public uses this to as a has a cut through so at nighttime um whether there's there's seating back there existing picnic tables or or walking through it'll make it much it'll make it much more well lit um than it has been and and those lights being very high will be very careful at making sure they're pointing down and not towards another property right um these are suggestions so it's not going to make a condition or suggest it be a condition but um how bright are the lights going to be um it's a good question um if you have suggestions or a standard that I should uh follow well typically nowadays we go with lumens not Watts because it's a better measure y um 100 watts would be 1,600 lumens so I I don't know how how many assume it with an incandescent bulb how how how many watts would you anticipate needing um honestly it's not a question I can answer right now um um but um again I think what what we'll do and I and you know I me a kPa I did not take a lot of time uh to choose the picture of the light um but but what I envisioned because what we do have some um lighting there now and it has the um you know the projection uh that comes out and it makes it more of a directed light um so we will have lighting that has the um the ability to turn it more into a a lighting that lights up a a more specific defined area my my my only suggestion is that um uh we have to be sensitive to the fact that because your light is high it will in fact probably go outside of the boundaries of your property um and it ought to be lit clearly uh for security reasons but balance that against not putting it a too bright a light um and also in terms of color you know there there's light that is kind of incandescent which is perhaps um oh 7 27 Kelvin that would be the normal way to look at it okay uh a an incandescent light is around 27 uh but a bright objectionable fluorescent light is going to be around 4,000 right so you want as low Kelvin temperature as you can okay do okay okay yep I appreciate that that will be done my suggestions yep I appreciate that I would actually um suggest that you get you look at smaller lights that are spots not floods and that you set them out so that they cover the path that you want and just the path sure you won't necessarily have to put them at 8 ft because of the uh you know that that they're just little components and they're cheap and they'll run you just run a line out there and you put it on a motion and photo sensitive U yeah uh controller so it's only on when somebody's actually wants to walk out there we will have um we will the raccoon is going to be one of those people um well they have uh obviously they have the lights uh where you can set it such that it's not that sensitive that it comes on when a when a how many 25 lb raccoon but um we will have motion um sensors um and one of the thing we have the um electric running along the fence one of the things we had considered um which I'm absolutely willing to reconsider is lighting that comes in from the top of the fence post um and that would be I think um create a better ambient situation perhaps than uh overly bright lights that are higher up so um I appreciate all of all these ideas good is that it Bob dupus I just have a couple of questions you answered one you have your your dumpster is uh in the back uh on Courtway could you point out where it is um you can see it says trash right there um there was a a a a cement um pad that was poured um a number of years back prior to my ownership um that is utilized by both uh the tail of the Cod and so is that more on the upside of the picture we're looking at um if you can see in the upper leftand corner I'll go point I'll go point to it I are conscious of people on the so I won't say anything but okay thank you thank you so as a ad as a point on a parking I think that he has two parking places there so if we're going to if we're going to say we're going to uh relieve a a couple of them I would say that we we if there was eight necessary that we could relieve six of them yeah um that's for later uh I I have an issue with as I think Bob did uh or maybe anyway about when you're open that some young person can get into your freezer okay and I I think that you should have some kind of an alarm on it uh that course a little kid I don't think he can open it but at least some a younger person open it maybe doesn't have the strength to push it that it could have a a red some on the inside that that either set a sound off in the store or or a light flashing light in the store just to be safe because uh uh that's the one of the number one things is people suffocating in a freezer and I'm I I approve the freezer and where it is and everything what you're trying to do I just uh being outside being in a busy summer with with all the people walking back and forth and back and forth it would be easy for a young kid accidentally to stumble into that and maybe not have the pressure to open it uh so an alarm maybe uh might help um I can look into the I would hope that before you close it up you do a thorough check of it um might be too late yes what about a c camera what is it a camera inside the freezer so that you can monitor I I think it would Frost over that's the problem that's true and someone would have to watch the camera yeah all the time um we are like as I mentioned we are going to have locks on the external entry uh entry it's not it's not when it's locked that it's that we worry about it's when you're you're going to be busy people going to run back to grab some grab some ice cream and and and walk back so during that time they're not going to open they're not going to open it with through a lock they're G to open the it's going to be open they're G to open it close it so I'm saying that one of the things that we could do um with the lock is keep the lock um on the on the hand on the you know through it not not locked and that would prevent that would help that definitely definitely that's that's absolutely something that we could do and that would just be our processes to okay take the lock off go in come out put the lock you know back through the the hole listen I agree even a snap do they do we make them with a keypad because that would solve all your problems that would yeah I don't know if I've I don't I just noticed that that's one of the number one things for young people to get into and and uh get stuck and we will absolutely make it a part of obviously our process to check it every night when we leave um oh yeah so anyway so I I think uh I think you're doing a good job everybody I've talked to likes it I knew the former owners they uh yeah they had a lot of fun there David uh stopped by a couple of days ago it was nice to see him now do you give him free ice cream oh he has carlan as does Tara um I haven't seen Ian yet okay um so Bob did you want to add a condition that we add um a keypad or a a lock for the freezer safety I I don't I don't think we can do that yeah um okay all we're trying to do is make make him just do the best he can uh whether it be a snap lock or a keypad or something that they just can't yank the handle out and get in not not that that's going to stop them but at least it will help determine it and by you know by some slight chance the door doesn't close that some got in there and when people are busy and running back and forth and getting ice cream I mean it's really easy that one of your employees just sort of closes the door and runs not and it's not meaning to it just Happ but it's actually of a little bit open and then somebody wanders in there and checking it at night it's going to be too late you know if they get stuck in there so but I I'm I'm more thing the parking I think we can we can wave the way we wave six spaces rather than eight so it means so on that gravel parking area do you have at least two spaces that can be clearly defined so I don't think we do um they're if not on my property okay um is the way that that line runs um and if if any of you were over there we still have it staked off um that corner where the trash is from that corner over to the the bushes on the on the bottom side yeah you can see it in the right there U pretty well um where it says gravel parking area um I don't know off the top of my head what the dimensions are of a parking spot this is only 10 ft I have looked at it um and I I think we have the width but not the depth not the so we can't really Define parking spaces there that was my sense of it so I think we're going to have to wave the eight spaces if we wave well I I think that we should not take action on it just leave it the way it is okay that would be the easiest thing then it's there's no uh leave it the way it's been it is pre-existing non-conforming correct it is but it's coming before the board and we're reviewing it and in my opinion the waiver should have been granted 20 years ago so I do think the board does it make you happy yes it would make go I move I move we wave the eight eight uh parking places it's not the it's not yeah it's not included the waiver was not granted officially before so they probably made that decision before but I think since it is coming before us now it would be better to consider it and I would recommend granting the waiver since it's been working for such a long time somehow or other do you want a a vote on the waiver aside from because it's not really a condition it's a waiver not a condition it's true and we usually do vote on waivers separately so I move that the board authorize a waiver of eight parking spaces I'll second it thank you so much Arts spr artart sprw approved waren chain War chain approved War chter award chter approve Charlene greenhalge Charlene greenhalge approve Frank Sherer Frank Sherer approved Bob dupus Bob dupus approve and this is Katherine Halper and I approve so the board approves the waiver of the eight parking spaces so now we want to consider um the approval of the amended site plan with our three standard conditions uh would someone like to make the motion I move that we approve the amended site plan with conditions for the proposal to expand the restaurant use to allow the installation of a ground level deck and freezer unit based on the fact that the application meets the necessary requirements and criteria for approval pursuant to the protective zoning bylaw with the conditions as outlined okay thank you and a second to that motion I second thank you art Brew Arts Brew approved Warren chain Warren chain approved award cha award cha approved Charlene greenhous Charlene greenh approved Frank Sherer Frank Sherer approved B dupus Bob dupus approved and this is Katherine Halper and I also approve thank you very much for coming for the board have a great day next time bring samples yes all right um great so the next item on our agenda uh is our long range planning initiatives and again we'll have a discussion and review of the West chadam Neighborhood Center you have in your packets included um the draft bylaw as it stands now with all of the revised language Incorporated uh that we've had recently reviewed by um Town Council it's still is shown in red uh on the draft so we will begin our discussion uh with any outstanding points that the board would like to uh bring up we also I think in our last meeting we also Al considered the use table um as well as we went through all the items in Red so we just I'm hoping tonight that we can just reach the an agreement on the final draft because we would like to move forward with the buildout analysis and the visuals and so on uh from this point forward so um Katie and Gloria maybe I'll ask you first if there's any points for from your side you'd like to bring up about the draft before the board sure thank you madam chair um so we provided um a revised draft um there are some additional believe the items um in green on the screen were additional um either additions or deletions made by our housing and sustainability director Gloria mcperson here tonight um one item I also wanted to point point out um the board had asked regarding um in this bullet point here um the word comparable um you had requested us to look to um other state laws or other areas to see what we could find um what we did find is the Bo comparable was used a lot but we added um that comparable in quality materials and finish and finishes um so that the um units distinguishable yes comparable to an indistinguishable from right and indistinguishable from so um so we did add additional indistinguishable from I think really helps yes okay great great and you know the the hard copy that I have I don't think it shows I don't actually now that now you're saying that I for some reason yes that didn't make it into the track changes so um we did have that yeah okay we'll we'll Supply the board with an additional copy of that okay so maybe that was the only change other change that happened um the change in green was the only other change besides compar the addition of comparable and indistinguishable from do you want to review what was changed since I think in the hard copies that we have do not include that do you want to go through your changes you deleted that one statement right looks like there's some additional that is not yeah I I can't tell if it's a deletion or if it's an addition well there's been a deletion and then an addition deletion will have the strike through okay but we don't have that in our copy have it in our our hard copies do not reflect what's on the screen oh and it doesn't have the notes either no no no oh then I don't know what to so if you could review all of that for us because it's not in our hard copies okay I'm just I'm just going to go over my copy I don't even remember I think I made these changes like the day after the meeting or something um trying to get it out of the way um okay so page one no changes page two um under section four procedure um we had wanted to specify that it was the zoning bylaw and not quote unquote this bylaw which is the West chadam I remember that yes good is that there oh my God I can't even say contrast isn't great um okay um page three under definitions um we had CH I don't even know if these are old or new changes these are old changes okay the deed restricted okay so what change what changes am I doing just the it was that page that with the green on it yeah well but it's the the den really it's the density so I have I have other changes with notes here so let me go to okay so let's go to page four at the bottom where it talks about yearound rental units yes um there were some oh so it does have my comment there um I checked the board of health definition I checked the state uh do definition um and they're not word for word the same but they're basically comparable um so I felt pretty comfortable just leaving ours referencing um the CMR that's the um you know the tax code for that um it's not in conflict with the board of Health's regulations okay um yeah um I think I also the board of health definition of a short-term rental is very similar to and not in conflict with the language in the CMR cited here I wouldn't change it um and then I guess I asked should there be some specific limitation on subletting note that everyone who rents has to use the unit as a primary residence a minimum 6 months plus one day there was that talk going back and forth about whether we should um uh you know limit subletting um I don't know if anyone still has thoughts about that I didn't well come to any conclusion here I I I think you you already do not allow subletting under under the language because it says yearr round rental units are housing units that are rented by the property owner so it can't be a year round rental unit if it's rented by a tenant to a subtenant okay okay okay I'm happy with that so I'll just take out that little little note then um I'll next just before we get too far along um not to be an English major here but once we've U defined our terms like affordable housing or um the the qualified households um I think the initial letter of qualif of household ought to be capitalized but then subsequent use of the term qualified household ought to again be capitalized just for the syntax other wise if it's not capitalized it means it's not part of that definition okay which raises the question of well then what is it so yeah I'm fine with that we can that's just a general comment just for syntax and the use of the defined terms later on okay um we'll take a pass through and and try to make sure that those kinds of things are consistent okay um any other can we look through well yes go ahead a qualified household and it it may be that I've missed it but there's a requirement that one household member occupy for 10 months but there's no requirement if it's not a least unit it's only that only applies to least units is that the intention I don't I think it only requir it doesn't I don't think it it applies only to least units I'm not sure it doesn't the only there's only one sentence that deals with that right and it says at least one household member must occupy the drawing unit for at least 10 months of each 12 month least term to be a qualified household so it doesn't seem to deal with the owner situation uh individual or family who rent or set of individuals who jointly rent it does talk about a I think we did discuss households yeah I'm wondering and then the year round ownership units is its [Music] own I think we discussed adding um or 12E or 12 Monon calendar year so that included both I do have that here that's um see we just don't have the we it's not in the one I have so so I'll let me read out let me read out loud what I have here so qualified household an individual or family who rent or set of unrelated individuals who jointly rent a yearound rental unit on a lease of at least 12 months and who all occupy that unit as their principal residents or who own or jointly own an occupy a year-round ownership unit as their principal residents at least one household member must occupy the dwelling uh unit for at least 10 months of each 12month lease term to be a qualified household okay but we have to say 12- month lease term somehow we have to also address the ownership situation but it does but it does say also um or who own or jointly own and occupy a year round ownership unit as their principal residents right but what is the requirement for an owner to have a member of the household live in the house it's it's the same so everyone who lives there out of every calendar year out of every 12-month lease term but if they they don't have a lease oh they don't have a lease okay or or calendar year well we have to say for owner we somehow have to specify for ownership you may want to rework calendar year okay and month term per calendar year for ownership units yeah now I understand what you're saying yeah we just yeah okay got it me okay and are there other so all those ones in green in in green or in blue I I apologize Madam chair when when I attached this it obviously attached a previous version um for the packet so I apologize but I must say Madam chairman that my eyes aren't good enough to read that yes okay so perhaps there could be another distribution somehow yes yeah no we should definitely do that I'll make updates again after this meeting and then we'll distribute that so before we get to the green on page five at the bottom thank you uh before we to Green on page five at the bottom um I added is it there I added some language plus a note um specifically that there has to be a description of how the value of the payment in Le is calculated this was previously proposed I'm not sure why it was cut out like we had a long conversation about this about how we were going to Cal calulate the you know average cost of a unit in a development and ultimately I hope you guys remember this was probably back like maybe like October of last year or September or something like that um we decided that the average cost of a unit and this is the language that was added the average cost of a unit in the development shall be determined based on the value or values provided in the building permit application applications um and that was something that we had actually vetted um um staff planning staff with um J Briggs the building inspector uh Building Commissioner as a you know just to make sure that it was a reasonable way to estimate it um I I don't I don't know why I got dropped out but I think it's really important if you're going to talk about an average um cost of a unit that you have some sort of metric for determining that average cost um and I just went back to what we had talked about previously so so what does the green state in that last line on page so that's not page five that's on the screen oh it's not no I I think we do need to go systematically through everything that's green on the screen yeah I'm going through all my changes some are green some are blue well all of all of my changes on my document are belue sorry okay what so yes you don't mind I'm going to go make some copies I'm G to go print everybody oh thank you so much I think that would help thank you um should you want to take a break we could take a break can we discuss the um what Warren said um I think we should have Katie and Gloria both present for that discussion so I think a better idea would be to take a break I move to take a break okay second all right should we do a roll call Vote or can we all vote I withdraw your motion and just the chair yes so let's take let's Katie need 10 minutes to make them or okay let's take a five minute break so there'll be no discussions of any business um planning board business during the break e e e e e e e e e e e e e e e e e e e welcome everyone we are we've returned from our break and we are back on the air so hold on one moment um no no this is not say comparable and indistinguishable yeah right I think that is the only only change that was made in May okay we still need the right copy all right thank you everyone we've returned from our 10-minute break and we want to resume our West chadam Neighborhood Center discussion however what's come to my attention um is that the correct draft was not included in the board's packets and the most up toate draft was not available to the board um the public or the public so we I think what we prefer to do is postpone this discussion um make sure that the board members and the public have the correct most upto-date copy of the draft which would be dated May um and that the board has time to review that and that at our next meeting and can you remind me of the date of our next meeting I'm sorry I don't have June 10th June 10th at our June 10th meeting um that we would review uh that we' continue with this discussion once the board and the public has the proper time to review the most current draft with all the corrections so I'm going to propose that we do that um and I think even without we could go through the changes um but I I almost think it's better simply to postpone our discussion with the once we've had time to review the correct uh update most upto-date draft all right great and can I get a sense of the board are you all in in agreement with that course of action all right yes ma'am yes all right great I think everyone's in agreement so I think that being said we might be able to move on to um a motion to adjourn the meeting unless I should ask for any public comments on any matters that have been discussed tonight uh that anyone have any comments I don't think we have have any public so so yes I I think since we're postponing the West chadam Neighborhood Center discussion I could have a motion for June unless Katie do you have any updates on our um proposals for the uh buildout and and so on any updates for us the RFQ for the buildout analysis is is out um okay we're hopeful to get some responses um the first week of June I think it was June 6th was the request for responses okay great great um great on that note Madam chair I move that we adjourn this meeting thank you may I have a second Frank Sher I will second that thank you Frank so arts spr arts spr Pro Warren chain Warren chain approved Bob wsha Bob W approved Charlene greenal Charlene greenhalge approved Frank Sherer Frank Sherer approved Bob dupus B DUIs and this is Katherine hel and I also approve that we adjourn tonight's meeting uh let's note that the time it looks like 7:21 thank you everybody for participating and enjoy the rest of the evening and our next meeting will be June 10th and we will resume our West chadam Neighborhood Center discussion at that meeting thank you so much [Music] a for