##VIDEO ID:dT9YcF0tDmA## e e e e e e e e e e e e [Music] [Music] [Music] [Music] good evening chadam welcome to the uh December 17 2024 meeting uh joint meeting of the chadam select board and the chadam affordable housing trust fund board please note this meeting is being recorded and will be available shortly Hereafter for scheduled and OnDemand viewing on any smartphone or tablet device if anyone else is recording the meeting please notify the chair I don't see any such notification do you see any from the public Kathy okay we'll proceed uh pursuant to Governor Healey's March 29 2023 signing of the act of 2023 extending certain covid-19 measures adopted during the state of emergency suspending certain provisions of the open meeting law General Law chapter 3A section 20 until March 31 2025 this meeting of the chadam select board joint meeting of chadam Select board and chadam affordable housing trust fund board is being conducted in person and via remote participation every effort will be made to ensure that the public can adequately access the proceedings as provided for in the order a reminder that persons who would like to listen to this meeting while in progress may do so by calling the phone number 1 15894 54410 conference ID 203 386 491 pound sign or join the meeting online via Microsoft teams through the link in the posted agenda while this is a live broadcast and simal cast on channel on chadam TV Xfinity channel 1072 despite our best efforts we may not be able to provide real time access we will post a record of this meeting on the town's website as soon as possible um I and I will note that um uh the town manager uh Jill Goldsmith is participating remotely with that I'll establish a quorum of the select board Mr necastro present uh Mr dykin Mr Mets and Mr Shell is present and I note that uh uh Shireen Davis is not here this evening she was unavoidably committed to uh a work um uh unbreakable work commitment um and now the um uh affordable housing trust fund Board of uh trustees um of directors sorry uh Mr Shell is present um Mr Avery present Miss mcland present uh Miss schneberger present Mr oppenheim present and Mr Bean pres okay we have a quorum of both boards um I'll summarize the agenda for the joint meeting and then I'll come back after the affordable housing trust fund board adjourns to summarize the the remainder of the uh select board's um um agenda tonight we have three items on the joint meeting's agenda the first is a presentation from uh Penrose Mr Rio STI and Union Studio the architect um Mr Paul otaman um who will give us an update of their um progress on the uh Main Street and Meetinghouse Road Housing Development uh projects uh our second item of uh agenda item will be uh considering release of executive session minutes um mostly of the affordable housing trust um fund um Board of of uh directors but we also have um some mixed in there of the select board and we'll try to get through that uh very quickly and then finally uh we have a report um from um a walkth through uh of the um of 251 coll Road uh sorry sorry uh that's not 127 old Harbor Road um findings from uh a staff walkth through uh which has been conducted um in in uh two separate situations uh and um I I want to mention before we um get to that uh that we're doing that jointly here purely for the efficiency and the convenience of having the information coming from that um that presentation for both of these boards um there is no implication that anybody has jurisdiction over that property other than the select board at the present time so with that um I will invite um Mr STI and Mr adaman to the um to the U deis and uh ask you to present your uh your your information and welcome both of you thanks for being here we appreciate it thank you thank you Mr chair and board for having us um we have some colleagues remote we'll be running um a presentation uh and uh Paul and I will present we also have some other colleagues online to help answer questions if for some reason Paul and I um aren't able to answer uh so I think um so I'm here tonight to give you an update um on the projects since um the designation from the RFP process um next slide please Joe we have a pointer now oh thank you okay I think most of the board is familiar with the team and the background on this project from the RFP process um this is still the same development team uh that was presented um during the RFP process with uh Union Studios as the architect horley winon is a civil engineer Inova who is our sustainability and energy consultant they're also owners rep construction management um and Crowley Catal is the landscape architect Nei is our proposed general contractor at this time and of course uh Penrose management company that's a affiliate of penr we self-manage our properties um since the RFP as we've gotten Farther Along into the development process we we've added some team members we've included um teron as a Geotech engineer um we've also brought on board Marine Kavanaugh from palal that's public archaeolog archaeological Labs as a historic consultant uh for help specifically with the Main Street property which is in the historic district uh next slide Joe okay this as most of you familiar the two sites highlighted in in red um we're still maintaining what we propos in RFP which is a collaborative approach reaching out to stakeholders um to to hopefully create a development that um takes a lot of input in and is a development that the town will developments that the town uh will be proud of next slide Joe Paul okay that was quick so um I won't Bel labor our credentials Union Studio architecture and Community design were based in Providence with a small office in Philadelphia and over the years we've been very active in on the cape as we presented to you a few months ago next slide please in which we were uh commissioned by commun um the Cape Cod Commission to come together and work on a community resilience by Design and from that we published a missing middle uh booklet that really highlights the opportunities that the cape has to increase housing with some moderate density that's sympathetic and compatible with uh Cape Cod communities uh looking at accessory dwelling units in the backyard to smaller walk-ups buildings that are 6 to 12 units within a structure and that's very compatible with uh the communities here we did a road show to Orleans East Ham Falmouth hyanis and sandwich next please and then could you keep uh yes bring the data up with the slides these are examples of of our findings where where you see the architecture that is a a larger building but has a density that we are proposing and considering for both sites and that it's it's not a for a foreign density to the Cape Cod and the the uh the surrounding communities on the right is a project in hyenas that we completed a few years ago called C Captain's row next okay I think this is back to me so uh this is a list of um who we've reached out to and been meeting with since the designation this is ongoing this is continuing um but today we've had multiple meetings with Town staff including uh multiple different town departments including fire conservation uh this morning we presented to the uh historical commission um the there's uh there's actually a couple other ones I I think that we missed putting in here but this is uh generally uh what we've done to date so far in terms of Engagement and Outreach um to get input to uh further along our design before we uh come up with a more final set of plans to submit for comp permits um we want want to get as much input and saying before it hits the comp permit um you know public hearing process uh it's better to work things out prior to that uh in in our uh our belief is uh next slide Joe please okay this is U some information we have included in here this was more pertinent to the meeting we had this morning with um the historic um we've submitted a PNF to mass historic um for their uh approval of going forward with this development on Main Street which has the um structures that this specific uh Cottage the main Cottage is a Form B so it's on the mass historic uh website and uh is in the historic business district there's other there's three other uh smaller Cottages behind it that due to their age are falling if they haven't fall under the uh jurisdiction of the historic commission yet they will be pretty soon um we filed a PNF with mass historic specifically because we'll be applying for federal and state subsidies and in order to get those uh there's a NEPA process where um you have to reach out to different agencies including Mass historic to get their approval before state or federal funds get committed um uh to the project next slide Joe and these are the three smaller Cottages I think most people might be really familiar with the property at this point um uh next slide Joe and some sheds actually something that came up earlier today that we'll be investigating um it was a suggestion from a member of the um historic commission was to figure out uh there's ways to re uh reuse or donate um these structures uh before they're demoed and I think there's actually one shed that's in pretty pretty good condition next slide Joe this is an overview of of Main Street property showing uh the existing structures this slide a little more relevant to mass historic but you get an idea of you know really why we couldn't save most of the structures it just we we had we tried to make uh the site as efficient as possible to maximize the amount of units that could work and still be able to include Green Space amenities and parking and didn't really lay out uh well at all and and none of the buildings could be reused uh feasibly next SL Joe please okay uh this is the RFP presentation design um I'll hand it over to Paul I think since most of you I expect are very familiar with this we'll briefly show you some of the updates we've made since then and those updates are really the result of that list of meetings uh we showed earlier yeah so uh Paul would you like to start with this slide sure yeah so as oops can we go back or back to that list Joe yes this one so some of the updates we uh have made and incorporated into the plan are adding additional parking along the interior roadways that are parallel spaces that are along the common green we're we've added room for future parking should the need to rise at the tail end of the t-shaped roadway Network I'll point out in a minute behind a couple buildings there's six additional spots uh that we have also repositioned buildings so that the three-story portions of a few of the buildings that we're proposing are further away from neighboring structures and property lines we've decreased the overall length of the community building along Main Street there was a comment at the our interview that it felt like the community building was too long and too large to be along Main Street in relation to the other buildings so we took a second look at that and now made it less long but deeper and pushing some of the program toward the community uh uh green we've also then increased the road width to accommodate vehicle access mainly emergency vehicles we had proposed 22ft Drive Lanes or roadway widths we're back up to 24 based on uh feedback from the town and then finally we've identified potential roof locations for solar panels uh to uh put those on the best roofs with the best exposure and the best roof layout next please this here is showing the revised plan uh here this salmon color area of each of these buildings which is one I can't even read two this one or the two middle ones we've we rearranged the position of these buildings they're all the same that you saw six months ago but they a couple of them are in different locations so that these taller habitable three-story portions are away from neighboring structures and we've also taken sort of this uh townhouse style building which is only two stories and put it where this guy used to be here because it's a little bit closer to that neighboring uh building uh the additional Park working spaces that could be used should the the neede toise is right here right now it'll be proposed as uh landscape or just grass we'll probably move this tree over so that it can we don't have to take it down in the future likewise over here but we've dashed in areas for future potential parking along here is those par parallel spots I mentioned before on either side of the common green and playground the let's go to the next one please this is showing the the sort of the hierarchy of the ridge lines the red line showing the the three-story ridg line structure so here the the blue is the lower Ridge of that those larger buildings that are the twostory U volume and then this here this is the one that is a single story and that's in green next the solar availability is pretty straightforward with the yellow the uh the dark yellow being the most optimal solar uh exposure to the South and then with some lighter yellow some for some Western uh possibilities Western exposure next this year is the community building as we presented in our RFP I won't dwell on this long we'll go to the next one to show the changes there where you can see it shrunk from left to right but top to bottom we push the program back toward the common green where this is Main Street but this uh the purpose of the offices is it has a frontage to the main street as well as Vantage points to the community green the community room still spills out onto the community green and the fitness room looks out onto Main Street with you utility access off on the side driveways next we haven't changed anything on the architecture other than we've really started to get into the floor plans designing them to the pen Rose standards take making sure they're accessible for the mass Massachusetts architectural accessibility board uh requirements so we've really dived into developing these uh technical drawings for the uh com comprehensive permit next next next next this year's the o old oh okay I was just going to say this is the old uh community building it's about 10 feet shorter on either side so there's little less Frontage onto Main Street next I think we'll go to meeting house next please so this here's the RFP presentation where we have a one way and one way one way in one way out Loop Road you can see that the three story volumes are toward the corner along the property lines but we've uh switch those around the community or the management space is still at the center um and I think we I should point out that we've gotten the site surveys completed for both sites so now we're really getting into the engineering with horley Whitten group and then um Crowley cell will be right behind them working on the landscape plans but that's really going to significantly give us a lot more information to make these plans real and really re fine-tune the parking the sidewalk layouts and the building design relative to Heights yeah I just add one thing to that um the survey for this specific property took a lot longer I I think it took four different visits from the surveyor to do the get the topographical information just because it's such a difficult site um so we just recently had received um the survey data from the engineer for this one so uh the Main Street one has is a little further ahead right now because we've got that service survey done a couple weeks before the survey was able to be completed so right now the civil engineer ory Whitten is working on Main Street um shortly we'll start working on uh the Civil design for this for this property when speak about the autter abing neighbor there and the access that we're working with them to resolve that access thank you Paul um we we um commissioned horley whon when they did the survey and uh to get the toppo information to also let could I get the pointer please to also go all the way up and get the uh and Survey this access all the way up to where it meets it Meeting House Road to um to come up with a better design to rebuild this so it can be Spilled Out so so the um abing neighbors here can take a left or right onto Meeting House um so we've had Communications with two of the abuts the direct abutter and then the other AB butter uh that uses this access um so now that we have that information in because you know the this is this really is where what we we've been calling the Ravine is where it's really difficult but we think we found an area where it works to to have a much nicer uh entrance um or exit on to Meeting House Road and I think it also works for DPW for the U Future sewer hookup as well so there may be uh some coordination efforts there um and and thus eliminating the current access road that go serve the property that's right that's right here great next please again the roof lines as we've uh proposed and modified them to get them away from the property lines and you can see where the the higher Ridge lines are next identifying the solar potential solar uh exposure on the roofs next and then the architecture again is hasn't changed we're in the technical drawings and advancing those very much to true to the design that we've presented next and next I'll take the pointer um so today um in addition to the surveys um we've had we commissioned Hilman um to produce uh phase one esas on both sites and a hazardous materials investigation of the existing buildings on Main Street that is complete um and teron uh who's a Geotech engineer um for test borings um and Geotech reports on both sites um you know for the most part we we haven't got all the information back but the Cape is mostly Sandy soils um but you know there we're not expecting any structural issues there with placement of the buildings um but it will affect um sort of the drainage plant so that drainage information is important um Teran also had a very difficult time on the meeting house property as well so that's why they're behind schedule behind uh well behind the schedule for Main Street um because that uh um needed multiple visits as well and I think they have to come back one more time um they had difficulties getting their equipment onto the site because of the Ravine and the access we wanted to make sure there was no blocking of that acccess road for the Neighbors um so the they figured out a very the least intrusive way to go in and get their borings they're uh I think they're coming up the bike path with the ATV and using a chainsaw to just um get a path to areas where they can where they can move the um drill and uh and and do like a minimal um uh effects on the site you know uh we didn't want to do any excavations or taking down any trees or anything like that so I think it'll be close to unnoticeable when they're done all right uh next slide Joe and updated timelines um so we're we're working to get a uh uh design Further Along on Main Street although we're we're working on them both together Main Street will probably will likely be the first one that we anticipate being at at a a set of plans that are good enough to submit for permits we're expecting that to happen in January um we do have the executed LDA on on Main Street meeting house um it's unexecuted yet um I think there's it's there were just a couple last uh outstanding items with the with the attorneys we're hoping to get that wrapped up before the holiday and I can go through these items too uh what this shows um is an assumption so of uh submitting the comp permit application for Main Street in January and the comp Perman application for meeting house in March um so that you know there may be some overlap here um we we understand that you know uh it's a lot of work for a board to be have to review two comp permit submissions at the same time but hopefully this makes it a little easier uh with the idea to get permits in hand to be able to um be qualified to submit um in the next funding round the next full funding round um for the state hlc um and that'd be funding for the lowi income housing tax credits primarily as well as other um Federal State funds like home and housing stabilization funds uh and then we expect so this tax credit application there's no guarantee you you get the award your first time but this schedule is based on the Assumption if we're fortunate enough and it is unusual but it's not unheard of to get an award from the first application um that would be this June 2026 um which is several months after the application date we would look to um submit a final building permit set that same year to start construction within uh have a financial closing on the construction financing and simultaneous start on construction uh 6 months after an award and we have an assumption here on the um construction schedule that's something you know when when we work with the contractor and final set of plans and final pricing we we push um what what we're assuming here is um what's probably likely a 16mon um construction schedule and we typically what we found is it's typical uh to lease up a building of this size with this many units in this location about 6 months what's not shown on here year um would be uh the marketing and Lottery Outreach that that would happen while we're still under construction usually between 90 and 60 days of when we expect the first uh TCO to come and and so like what would likely happen is these buildings would probably be phased would probably have some buildings be delivered and get tcos a month or a couple months before the last buildings um we we would have um so we would start advertising for lottery 90 to 60 days before the first TCO probably have the lottery 30 days before the first TCO and um that would give enough time to start um pre-qualifying qualifying applicants Post Lottery um so they can move in quickly uh upon um tcos or cosos hopefully permanent cosos next slide show oh that's that brings us to the end so um if the board has any questions or more than happy to answer thank thank you um select Court Housing Trust uh David yeah on the on the tax credit applications um I know getting through you need your whole comprehensive permit I believe to apply is that correct that's right so if you get through when you present uh Main Street which will be ready first I assume uh if that gets through and you past your February I think it's the February when you can apply isn't there some possibility of of a later second round that year yes yeah there's typically well the past several years what has been the case is uh the state has what they call shorthand a mini round it's usually in October M usually to be invited into the mini round you typically have to have already submitted a full application in their in one of their full rounds first so um if we submit and we're not successful um we would be trying to apply to that very next mini round which would be that same year but instead of a February that would likely be on October and that would if if that occurred and you were lucky enough to get it would that accelerate the construction schedule on on the Main Street property well I don't think it would accelerate the construction schedule the construction schedule will sort of be what it is depending on when it or you mean it will accelerate the overall schedule yeah well I'm saying in other words instead of starting you would you'd theoretically be able to start 6 months earlier then uh because you you're you're counting on not getting your tax credits until 26 that's right so you'd be able to theoretically start Main Street if it was approved and maybe be six months ahead of ahead of the game yes potentially yeah I don't I don't want to PR I'm not I'm not looking for I just want to understand the process okay thank you anybody else K you just a couple of question just a couple of questions um really simple one um the additional parking spaces on Main Street do you have a number on those what you what you potentially were adding was it we have I believe it was 1.3 spaces per unit I think before we were at 1.1 spaces per unit one okay so we could if Joe can you skip back to the RFP proposed see in there site plan well she's got it in here so they went from 63 to 76 we're currently proposing 76 from 63 okay great thank you that's the numbers you're looking for all right great um so on the back to the tax credit application when you when you apply for those you obviously not going to you you don't you assume you're not going to be ready for the 20 February 25 round you're shooting for the 26 round for both properties to go and you apply you see what happens if you got awarded one would you start on one or would are you waiting for both of them if the second one you have to wait for the the mini round or even the next year is that hiccup in the whole schedule yeah it we would prioritize Main Street so if if Main Street got the award that's a project we could probably go forward with start with if it was meeting house I I think we would need Main Street to also be awarded to start together to um to be able to have those economies to scale which we sure are okay if one got if the first one got awarded was Main Street you'd move ahead on that okay um and the other question just I know that um there's been some public uh sentiment about uh access from the um uh the bike pa uh working on the bike path from the bike path throughout 28 and making that more accessible for the public considering the increased volume of residents and and traffic is that something that's being discussed at this point we wanted some kind of a pathway from on that shoulder there yes yes what we've been discussing um it it's not on the meeting house property it's uh a kitty corner yeah on the on the other Town owned property to get a safe accessible crosswalk over yes okay I know that was a concern of a lot of folks and the other thing is um uh the deed restriction permanently deed restricting these houses to year round occupancy is that being discussed at this point or is there any um anything being done to address that at this point we yes there there will be under the tax credit program you can't have um short-term seasonal leases so um if there's not one from the town there will already be one under the tax credit program and would that would that would carry even in the case extreme probability of a bankruptcy or something that would stay with the property the deed restriction uh that is something I would probably have to have our attorney address I can find out an answer for you okay I think I know what the answer is but I don't want to say it then not okay that was that a big concern for a lot of folks here in town so okay those are all my questions thank you okay anybody else thank you very helpful appreciate it great oh do we have somebody oh I'm sorry uh Mr Buckley yes thank you Mr chair um do I uh is the uh the same type of buildings at both properties is did I get that correctly they are similar but uh planwise but architecturally they'll be a little bit different okay okay same architectural style I should say yes okay then then the I have a a suggestion uh that would apply to both properties and that would be um uh that there be if they they would look more like a neighborhood as opposed to an apartment buildings if they had different siding on them so that they look more like tow houses so you had as you look at the picture that's on the screen now you can see that they there's places where there's um where you could have different colored sighing or even you know could be different could be a white cedar shingle or white collaborate sighing or another color not purple but something that Sly fits in with um with Shadow's colors let's say and um and and like I said get that it looks less like a Housing Development if there's some variety in those uh different elevations that's my suggestion and I'm cons also um is there a place I I do remember hearing about on another meeting about uh plugins for electric vehicles and that made me think later on there might be um has there been any thought to um the electric vehicles that only have two wheels electric bikes and I'm concerned I guess is that if you I've seen we've all seen I had stories of bikes being stored in apartments and catching fire so um I noticed there's a spot you said for extra parking and so I just like to suggest maybe that could be a place for uh electric bikes or the sort that sort of uh vehicle too and uh the other part is that I uh the community building has uh you said you redesigned it but I think what we're looking at now is the old design and I guess I wanted to make sure that it looked uh more like there was a front door or something I see something in this drawing but I don't know if it still exists in the new design so that it looked um I don't know more you know so that didn't look like the the butt end of a building was on Route 28 so it looked a little bit more um inviting so I but I haven't seen I don't know what that drawing is so maybe that could come up at a later date and the other last thing is there's a tree I I'm glad you showed a picture of an overlay of the Cottages because I I did live there for 7 years and I was particularly concerned that one particular tree which would make a great living Christmas tree if it could be retained it's probably about 75 ft tall and I noticed that it could po it looks like from the drawing that I'm seeing tonight that it might even be able to be kept it's in a parking space right now but if that was made a little island then it might be worth one parking space because then people could actually look down the street and see this large green you know established tree as you know and made it make a look a little bit uh more settled than you know uh clear cutting the whole place so that's my suggestion thank you very much thank you thank you uh any other comments from the public oh U Jeff yeah I'm I'm pleased to hear that you guys have been paying some attention to the access for the abuts I just how's that is that conversation over or is it continuing or what's the deal sounds like you have a a workable solution I just it was a major issue here um just want to hear about it thanks well it's recently just just started you know we needed the information from the civil engineer and the survey to be able to understand what we could couldn't offer and that's what we're determining now because we didn't want to propose stuff that to find a later for some reason wouldn't work so um that's something we're we're currently working on and and and I and to have a much better idea and discuss with them the proposed uh improvements there prior to uh to submitting a uh for a permit to to the zba super thank you good thank you and any Gloria please I have to ask you to go to the podium um Gloria Hicks I'm one of the abuts on the um easement um and I just like it the whole easement is never on the plan so if you have you talked about you have an idea that you think it will work um what is what does that idea look like is all I want to know we've been talking about this for like a year now and um like what ideas do you have for how that is supposed to look uh our idea can I get you to step to the micro sorry real sorry he Gloria nice to meet you in person not over email um a paved a paved driveway um that would for each a butter for each yeah so it would be starting with your neighbor Cory's property right and then come down to yours um it it actually the access way ends up actually on a third person's property as well it would be pulled back a little bit from theirs so here's my question you've thought about this you have a plan in mind but we can't see it oh we just got the survey information so we can't the Civil will be drawing it up soon okay because the problem has been which I've consistently talked about is the access that we have now doesn't work so for us to continue to share all of that and the initial proposal had everybody coming in out of the end of my driveway which is just not going to work um we're already backing up pulling out reping in um I had to back up the entire length of that easement this week because somebody had pulled in um it it's a constant problem so if that was the initial proposal um I would like to see what other designs you've come up with to make that different Joe could you put the meeting house site plan up because you can't see it on what you just showed us he yeah I know but uh was going to I mean I've I've always asked for it to be included so that we can see what you're talking about you've got the baker's access but mine yes is off as per usual so that's a problem because you're talking about the whole easement do you know what I mean the whole thing to look at the whole project is simply what I'm asking for yeah and we will have that shortly okay this surveyor was out there I think we just saw a draft of it last week and it includes all that information okay this was preliminary this was based off like Google Maps I think something so we didn't have all that information but but we will and so future plans will show that I just want to clarify too um the proposed um residents for here would not be going up there at all no that that's been made very clear from the beginning I understand that okay have you been are you going to speak to each of us the abutters about this or like how how is this going to work our plan is um once we can get something on drawings that we know could work and works with um we could get curb Cuts would be then to present it to get your input and my input okay so it is a negotiating kind of thing or just input or well yes I mean it would be your driveway we would build it okay all right all right I'm looking forward to seeing the plan thank you thank you thank you thank you uh yes sir John hu of chadam um just a question on you brought you brought it up this the lottery is that a standard form for the state or town or is that something that you're going to work with the town on this lottery for ownership or rentals so uh it is a requirement of um the state with the funding programs we're going through and um the state has certain requirements and how it's run and how it's done um it would be run by the property management company we intend to have um a uh preference in there that would be a preference for people who live and work and chatam um because of fair housing regulations it we do have to go to the state to get their approval on what that is um what we'll be asking for is a 70% which is usually the maximum that they allow for a local preference um the preference in the lottery is only for the initial lease up only so um once the lottery is done um there's different people will get a different number so it's not first come first serve there's this application period and then everybody's put together in a pool and it goes into the lottery system and everybody gets assigned a number and then the numbers get chosen now it's usually done electronically it used to be done with actual ballots in The Ballot Box but now it's done uh on a computer program systems um when that's done um uh the applicants will all the pre- lottery applicants will get a letter with their lottery number and then uh the leasing staff starts working down the list and the way it works too is sometimes just because somebody might have a higher lottery number than the other doesn't necessarily mean that they won't get a unit because different people will be seeking different types units and we'll qualify for different units there might be a person ahead of somebody in the lottery but needs an accessible one-bedroom and there might not be any available so it goes down the list um and then at the end of the lottery everybody from there ends up um going onto the initial wait list and then Post Lottery applicants come into the weight list behind the people who were in The Lottery but didn't get a unit okay and do you work directly with do you work directly with selectman or the housing board uh when you're doing this no we don't um we um we'll have a public information session on on how we run it um but uh it's run by the management company not not the town all right and you said the preference is 70% you you hope for 70% yes that's what we'll be asking the state to allow that's is going to rely on some input from the town the town has to provide the state with justifications on on why the preference is is needed um but it I think in most cases especially in a community like chadam it is um so it there's a high likelihood that that the 70% would be approved a recent project in Orleans um received the 70% preference okay so so we're pretty confident in that okay all right thank you welcome thank you um yeah go ahead Carolyn I just I just want to add to uh the this previous gentleman's question just to let you all know that the photable Housing Trust the partnership for Community Housing Partnership will um be engaged in a vigorous campaign to let the public know when the lease up two years prior to lease up making sure that we let our community know what eligibility process is who needs to sign up trying to help the community get on that list and fill out their applications so we get as many people in our community in the lottery as possible so when we get closer to that we the town will be engaged in trying to get educate the community as to what's involved in that process so nobody will be be surprised when it happens um so we'll be doing what we can but they'll be running the actual Lottery just so you know thank you anything else well thank you very much very very helpful and um do it as fast as you can great well thank you thank you for your time try get this back so our next item um is um a little bit of a challenge but I hope with some help from my uh friend Mr necastro uh and the members of the affordable housing trust board we can move through this pretty quickly uh we have I didn't count them but I'm guessing it's about 30 or more sets of uh executive session minutes that come from select board meetings affordable housing trust board meetings um and the complicating factor is that uh the affordable housing trust board meetings were at a time when the membership of that board consisted of the five select board members and two um appointees um from the public uh that board now consists of the six of us uh here plus Shireen Davis but it is the same board so um I I I first of all let me say I've read all the minutes I have one one correction on one set of minutes um and um I have also read the opinion that we got from Town Council with regard to who is competent to approve the minutes um and I will tell you you are competent to vote on the minutes whether or not you were um a member of the board at the time or you were present at the meeting so for this purpose I'm going to be asking the um affordable housing trust board members and approving minutes of the affordable housing trust board um from times prior to their membership on that board uh to accept um what I hope I'm going to get from the left side here which is um comments from the select board members who were members then but are not competent now to vote on those minutes but who can say that they don't if they if true they can make Corrections or they can submit whatever thoughts they have on it but give us a factual basis for the affordable housing trust board to vote on it so with that uh I'm going to PA and the other thing I'm going to do is gather these together in in groups so that we're not doing 35 separate um roll calls um Dean do you want to help me with that yeah thank you Mr chairman uh so I reviewed all the minutes as well I think I was present at each one of these meetings um as a member of the select board or the affordable housing trust and they basically fall into three categories um there are those minutes that are purely minutes of the select board that have nothing to do with an affordable housing trust there are those minutes that are minutes of the affordable housing trust that have nothing to do um with the select board and then there were there's a category of minutes of meetings that were essentially U meetings where both boards uh met jointly but um separately voted to go into executive session so for those me meetings that apply only to the select board uh which would be if you look at the list um items one A and B and then at the end items four uh 3A I think is a select board only did I say that three three three three a B and C are also select board only I read a differently uh maybe I'm wrong I thought they were I thought 3 a andc were purely affordable housing trust I'll take your word for it and I base that determination on how the minutes are character self characterized go ahead go ahead go ahead and then the U the category for the select board in also includes four a and CC the categories for the um affordable housing trust only are one um G through n and 2 a through e and 3 a through C The Joint categories are uh one C through F what that would mean is that um for those that relate only to the select board then the vote should be by the select board for those that relate only to the affordable housing trust the vote should be only for the affordable housing trust for those that relate to both boards there would have to be votes of both bodies and the vote would be to uh both approve and release the minutes uh to the public um and I think they can be lumped together we don't have to vote on each of them separately so with that in mind and I will say say uh and I I think my colleagues to my left may offer comment as well I I've reviewed them all and um there may be a stray um proofing at it or typo but I I pretty much ignore that information um what is important to me I think and what is important legally is do the minutes convey what happened so I'm I would approve every single one of these if I were voting on all of them so I have no problems with them so um if you you want I'll put a motion on the table you want to hear from other members I to help the affordable housing trust board I I'd like to invite the other members of the select board who were there to um offer essentially the big picture do they fairly convey the meeting uh the sense of the meeting and do you have any corrections in particular yes sir um to that question there's no substantial concerns that I have with the presentation of the minutes for for what was my memory serves me as what we what was discussed and was presented on on paper so content content wise I think we are perfectly fine and I don't have any major Ed edits on the minutes good thank you very much yes sir same here typos but nothing of major import whatsoever and I have no edits whatsoever for these minutes so I'm I'm ready to go so I I'm going to offer one CH edit which is um on item two Meeting House Road acquisition of the property for the August two minutes that was a meeting of the affordable housing trust board uh as recited in the um introduction but the vote at the end uh uh let me find it just to be to D August 2nd um no I'm I'm yeah I'm talking about uh 2D right I said uh okay here we are I have it um the introduction recites that it is a meeting of the affordable housing trust fund Board of Trustees um but the Roll Call um does not include the members of the um of the the public members of the affordable housing trust board which would be Megan's story at the time and I believe um yeah uh you were also Bruce Bruce Bruce Bean was also a member so that I think that correction needs to be made but other than that um to the extent I have factual information excuse me on both motions you're saying yes yes okay unless they weren't present well it says they were but it says they were present it says they were present y so that's that's the one change I would propose to the minute the official minute taker or minute amender and with that yeah Dean I and I having heard your recitation I'm inclined to let you offer a motion and then just take a vote of everybody on the board on both boards and take that as an approval and release of all the minutes for both boards all right I'll start I'll start with the the um select board meetings so I move that uh the select board approve and release the following um sets of minutes under item one A and B so that's March 16th 2020 and May 7th 2020 and uh under item four a b and c September 16th 2019 March 8th 2022 and February 28th 2023 that's the motion second okay all those in favor Mr Mets hi Mr Dyk hi Mr uh necastro hi and Mr Shell says I so those are taken care of next and I am I move that the select board approve uh and release the minutes of the following meetings um under item one CDE andf so that would be November 17th 2020 January 5th 2021 February 9th 2021 and February 16th 2021 second um all those in favor uh Mr Mets I Mr dykin I Mr necastro I and Mr Shel say I so the rest are all for the affordable housing trust I'm happy to propose a motion and and propose the language for the motion and maybe one of the members of the trust somebody over here to offer it have seconded so we'll start with the ones that are the affordable housing that are that are the joint meetings so those are the last three that we just voted on four I guess under item one November 17th 2020 January 5th 2021 February 9th 2021 and February 16th 2021 I I the motion would be to move and approve those to to approve and release those so if someone from the trust wants to offer that motion I I need somebody to adopt the motion so moved and now I'll take a second uh Mr Bean yes uh Mr oppenheim yes Miss schneberger yes Miss mclen yes uh Mr Avery yes and Mr Shell says yes as well and the final motion would be for the affordable trust Housing Trust to approve minutes that relate only to that board and they are as follows under item one would be G through n so that would be March 2nd 2021 March 23rd 2021 May 11th 2021 May 18th 2021 June 8th 2021 September 21 2021 December 20 2021 June 7th 2022 and under item 2 2 A through e that would be December 20th 2021 February 10th 2022 May 10th 2022 August 2nd 2022 and October 4th 2022 and then under um items three it would be a through C and that would be uh December 20th 2022 January 3rd 2023 February 7th 2023 so the motion would be to approve and release those minutes can I get somebody to adopt that propose that motion so moved second and okay all in favor Mr Bean yes Mr oppenheim yes uh Miss schneberger yes Miss mclen yes Mr Avery yes and Mr Shell says yes I completes it that takes care of the minutes good job thank you very much and thank you very much to my colleagues to my right here for your cooperation and support um the next item that we have on the agenda and I want to repeat what I said this is purely for efficiency to make sure that we have this report one time for everybody who ever might have any relevance for it um at the moment and for the foreseeable future the select board has exclusive jurisdiction over this property and with that I will turn it over to Katie uh to introduce Mr bricks thank you Mr chairman so um at a previous meeting um the select board had requested that town staff uh do an assessment of the property or the structures at 127 Old haror Road um there were two site walkthroughs by staff uh one was I believe July of 2023 and then one more recently um I believe December 10th and our Building Commissioner J Briggs is here to provide an overview of those uh s sidewalks and his assessment of the structures good evening Jay Briggs Chad and Building Commissioner welcome thank you for being here thank you um just a little background as you know uh Maran Nickerson Ellis will donated the property uh to the town it was accepted by the town in 1971 um a building permit was pulled around 1979 for interior renovations to the structure and the Water and Sewer Department had offices in that building for roughly 30 years um the building has been vacant for roughly 15 years at this point uh I went with other Town staff to look at it for the first time in July of 23 and um you know for a vacant building of that length of time it it was in some poor condition but there was some good parts to it as well um the only change from 23 to the recent visit was that the oil tank had been removed uh the first visit revealed that the oil tank was in the basement and uh had a large quantity of oil in it so uh was determined to have that removed I think fire inspector Richard Chevy was key in in getting that removed at no cost to the town so in going through the property starting in the basement it's an older the house is very old it's got a foundation made up of brick primarily and and poured concrete and some Block it's got minimal head room maybe 6 feet um it's not a lot of floor space not a lot of Headroom what you'd expect to see in a structure of that age um a lot of electrical equipment in the room I'm not sure exactly what all of it is the heating system was a forced hot water system fueled by oil which was uh recessed into the floor somewhere what uh probably due to the Headroom issues uh the stairway that goes from the basement to the first floor and the first floor to the second floor runs lengthwise from front to back in the house uh on the first floor there are three rooms on the left-and side which would be the south side of the house I believe uh you could tell that they had been used as offices it was horsehair plaster walls covered with paneling very popular in the 70s um the at the back had a combination refrigerator stove um sink which you don't see very often but uh no use of of any kind most of the windows were vinyl replacement windows probably put in around the same time and set renovation um the opposite side of the first floor uh where I imagine a kitchen had been in the rear of the prop of the structure uh is wide open from front to back there are two means of E on that level you've got the front door which is under a covered porch and then out the rear of the building there is a uh a little vestibule um leading to the backyard if you continue upstairs to the second floor Straight Ahead there are two bathrooms Straight Ahead there's a bathroom with a pull down access to get to the attic um and another bathroom with a full tub on the right of that one open area with open Rail and balls uh surrounding the stairway very low rail at that and then what were two bedrooms at one time uh again on the south side of the house up in the attic there are some floorboards that run front to back and there's a double hung window on each each Gable end of the structure so if the building were to be renovated and restored it would be uh quite an undertaking I I never say that a building can't be renov ated certainly can it's just a matter of feasibility if it's worth the money that it would take to do so um I'm open to any questions that you have at this time yeah thank you thank you Mr chairman I just this was my agenda item I had requested this because when the first uh walkthr took place we had not heard anything back on it uh and I appreciate you going back there um I wanted it on the agenda because um the town has to decide uh what we're going to do with this property it's been um dedicated by town meeting to housing and uh there are some test fits that are going to be undertaken I know that's in process that came from Carolyn presenting the recommendation of the um affordable housing trust which we approved um so I thought it was important for us to get a kind of a baseline as to what this current status of this Pro property is um uh and I don't know what we're going to do with it and um had some conversation with the town manager about um the problems in in the building um in both structures and um we would need to get some kind of a cost estimate if we're going to consider renovating this building as opposed to demolishing it and I had inquiry from at least one citizen about that um so I uh that's why it's here um and ultimately it will be for the selector to determine the process going forward um but I think we'll probably um we're probably going to defer on that determination until we we get the the test rits back but I thank you for for the report I um went over there yesterday obviously it didn't go inside the building I have been there in the past when it was the water department um and it doesn't look great um I think if were my own property and I was considering doing something with it I don't think I would uh put put a lot of money into that particular structure at least not the um the the house um I couldn't see much inside the um the barn because it's loaded up with um Town paraphernalia anyway thank you that's that's all I wanted to say thanks ston anybody else here um yeah go ahead Bruce uh I got a chance to look at it and not sure when year couple years back and it was my inclination at the time looking at it that it could be renovated for more than it would cost to replace do you share my a lot of times that's the case we don't know what's in the walls once you tear into it um it would be a substantial gut I think inside and out in best case it would be almost as much to renovate as to place and when you open up a can of worms you usually find worms that's what that building looks like I would agree that you'd you know you'd be limited if you worked with the existing structure the basement to begin with is is not very useful for anything no so well I I I I guess I you closed your remarks with you can you can fix anything for money that was the the sense of it um and and I I wanted to ask immediately well do you have an opinion as to whether in this case this is something that in and I don't want to put you on the spot but you know we had you do the work I'd like to know what you think um about whether you think it is likely that it would be a practical thing to attempt to um in effect save the save the the the building um for money for a substantial amount of money and while I'm at it I I guess the question is um Can can that Foundation that you described do you think support um a renovated structure that would be a useful uh Improvement we would need a structural engineer to take a look at that and decide that determine that but um again you if you wanted to spend enough money but I think you're kind of limited by what's there now if if you decide to keep it and renovate it um it's going to qualify as a larger than 50% renovation probably with some changes to Windows and interior layouts and it'll need to meet current code for all of those changes including the uh mechanical systems within the building as well okay I I think I think we that this horse is pretty much taken care of um do we me new code would be a new Foundation to meet current code well I mean you'd want a structural evaluation depending on what the was going to transpire with the rest just for the for the height wouldn't you need well it wouldn't be able to be habitable space at the current height it's too too short we out the hores expired run it out of you Jay just my opinion we got you well that's what we that's what we asked you for right that's what you were doing there um all right I think that's I think we've got yeah go all right Dean just maybe this question is directed to the housing director is this in an hbdc District or or Katie I I do believe it is so that that board would have jurisdiction and they could deny a demolition if they wanted to they yes they do have that Authority all right thank you thank you sir thank you appreciate your help uh um okay uh with that I'll take a motion from the affordable housing trust board to adjourn that meeting uh and a second second okay all those in favor uh Mr Avery hi Miss mcland hi Miss schneberger hi uh Mr oppenheim hi uh Mr Bean hi and Mr Shel says I as well you are adjourned at 6:45 um turning to the the remainder of the select board meeting um quickly we have um one set of minutes we have public announcements and agenda requests we have public comments on the agenda uh on the business agenda our business agenda consists of um a report from the monoy Regional School District um Capital Improvement plan Middle School sighting project update from Mr McMillan and perhaps also Mr Carpenter um we have a request to consider a license to enter and use Town rail property uh we have a request to consider a temporary uh temporary closing of establishment and establishment holding an annual liquor license um we have um several licensing renewals including common victuals Auto CL auto dealers classes 1 two and three entertainment automatic amusement and movie theater inke Keepers and inke Keepers and lodging houses and then finally we have the town manager's monthly report and I'll remind folks that the town manager is online but I think Katie is going to present that monthly report so with that I will entertain a motion on the minutes of December 3 motion to approve um second uh any comments Dean just one um edit on page seven at the very bottom the sentence that says it was suggested that the chamber be reminded I would rather have it read the chambers's members be reminded I think that's what I said or something along those lines that's it okay I just had a couple myself on page six um under uh item two ports and Company first paragraph um I I think that sentence where it says she explained she missed we knew that the question was why and I think she explained that so I would say she explained why she missed the application deadline um uh on page eight um I would like to um re recast the um the last line at the top under item v the first uh paragraph that begins Miss Middleton I would recast that U second line to read as follows waiver of the applicants being present at the meeting in view of the center's long-standing practice of conducting these events annually perfect I think we had a reason and that was it um and then in the motion paragraph uh beginning Mr dykens after and right at the end after 4:30 to 6 I would put a semicolon and say and to wave the personal attendance requirement and then um that's it good uh we have a motion in a second Mr Mets hi uh Mr dykens and Mr nastro hi Mr Shell says I uh public announcements and agenda requests I I'm going to start I just want to note um we we received a request I think it was at the last meeting but in any event regarding the um the flashing caution signs at the Middle School uh those are Mr failey got up and said he would get it done before the end of the year and I'm pleased to report that he got it done before the end of the year they are up and and working um there will be no select board meeting on December 24 or December 31 uh in view of um the holidays and our next meeting will be on January 7 um on January 7 25 the select board will host a joint meeting with the Council on Aging Board of Directors for a presentation on the final revisions to the center of uh for active living options 1 a and 1B which were the blue option uh Renovations following the presentation there will be a community Forum on the proposed renovations to the center uh for active living and the public is um enthusiastically invited to come and and participate any other um announcements Andor agenda requests from the board uh from the public I don't see anybody in the room anybody online no moving next public comments on the business agenda uh Miss Gibbs uh thank you elain Gibbs uh yes I'd like to comment on the monoy school district repairs that are needed I reviewed the packet and I cannot believe the condition of the middle school and how and how it has been allowed to deteriorate those pictures are incredibly disturbing as well as the analysis that was done as to what's going on in there the degraded insulation mold growing on the interior windows rodent infiltration we all know that leaks have been going on in that building for some time our children should not have been exposed to this and these repairs should have been done years ago uh I think we've all known again that there have been problems we've seen the leaks ourselves uh I think this is another example of how we don't take care of what we have this was through the fire station was true of 127 old Harbor it is true of the community center it needs a lot of work and it's true of the schools um this needs to be a priority the way the uh schedule looks it looks like we're going to be doing sort of Patchwork things here and there over the next five years this has to be a priority that I don't think children should be in that building uh we don't take care of our homes like that we would never allow that kind of rot to continue and to have those kinds of things happen so I hope that this becomes a priority Above All Else these are our kids in there otherwise close the building down knock it down and we'll put up a new one it's it's unconscionable that our kids have been living in that environment thank you thank you Miss Gibbs um any other comments from the public I don't see any others do you Kathy okay with that um we will turn to the business agenda the first item up is the um report from Mr McMillan and Mr Carpenter welcome thanks for being here good evening thank you very much I'm Michael McMillan school business manager from onay Regional School District Scott Carpenter superintendent so we have some slides and we'll address some of the points from the previous speaker so these slides are are kind of give an overview of our entire Capital plan with uh one item specific for the chattam elementary school so now that with under the new Regional agreement that will be assessed directly to uh the town of chattam uh so our capital budget process that we follow we go through A needs assessment each building we priori prioritize items see funding so that's kind of where we're at right now and once we get through approval then we go to implementation uh so just real quick we did do our sort of needs assessment our buildings are in generally in good condition however some major components are reaching the end of their useful life we do know that the middle school and chattam Elementary School have the most immediate needs and related to what's already been raised we have been facing some indoor air quality challenges at the middle school particular over the summer I just wanted to highlight kind of the age of our building components and this is what's kind of a giving us cause for concern and desire to move quickly and move ahead with a lot of these items so I've kind of highlighted some of these items in red and then I've also some of the ones in red which are nearing the end of their useful life and likely to come up in the next few years and then also just that whole box in red over CES are items that are the responsibility to chat them under the regional agreement formula and sort of the things that you know the things I worry about the most are things like boilers I because you know you can't you can't keep the building open if the boiler fails so trying to make sure we keep up with those repairs and maintenance and the district has done you know it's a credit to the facilities team they've done a great job in maintaining some of these this equipment you know I the boilers are you know aged but they're still we have them maintained at least once or twice a year they're tested they're still working efficiently and effectively so although they are old they're not the immediate most priorities but they're within our 5-year plan and then obviously you don't care so much but harit Elementary School have their own column of a concern and items that they will be addressing directly in the years to come just give you a real quick update since we're here some projects that we have been working on and completed this year we've we have been replacing Florine at the middle school and at chattam elementary school we replace uh carpet with tile we've had a sort of multi-year project to do that we have uh uh We've upgraded the cameras security camera system at the high school with new displays in classrooms for teachers to work with we've made some improvements to chattam elementary school Courtyard up the phone system at the high school has been updated and as has some of the communal furniture and we have Press Box ongoing at the high school and that's funded not from the general fund that right now is funded Community preservation funds and from donations siding projects which we're going to talk about we have actually it's not ongoing anymore but just almost complete the installation of a new rooftop unit HVAC unit at harch elementary school and I'm going to mention the Middle School roof is now on the docket so I just wanted to highlight some of the major projects that we have on our list over the next few years so we are looking to do and so we are actually looking to try and do the entire Middle School sighting next year so we're not patching in fact the original plan a few a couple of years ago our original plan was to patch but what we were finding is we were spending so much money patching every year it just made more sense to go out get the whole project done and be paying the debt every year instead of paying to patch it and it would be you know similar impact on our budget with the Middle School roof and I'll talk a little bit more about that in a moment but that's the following year and then we would look to get the Middle School boilers before we had start looking at the chattam elementary school roof and siding the high school field and track we know is a is in increasing need of repair maintenance and ultimately replacement and then beyond that the chattam and Har Elementary School boilers so I mean even this is an ambitious project timeline to be checking all these projects off every year but you know the idea of pushing many of them much further down the road makes us a little nervous so I did so that's the major ones and these are ones that really involve debt which is why they're highlighted then we have some other ones I do have an erant arrow there which I'll explain a moment but we have a other items which are other capital projects which would not necessarily include and it would not require debt and the ones almost all these arrows are right but these arrows are projects that are assessed directly to the towns except there's a mistake in that one Arrow that's pointing to the Middle School boilers in FY 28 but these are other projects we think we can check off okay so that's kind of the longterm well the kind of short medium to long-term plan the FY 26 budget is it's actually a little lower than the costs we had budgeted for fy2 partly because we have these Big C capital a big debt projects coming up but we're looking at continuing to replace flooring and carpet sorry replace carpet with a tile at chattam elementary school and the middle school and hopefully that will be us finished with chatam elementary school but the middle school will be ongoing we have some ongoing repair of exhaust vans on the roof and that serves to maintain air quality in the building we have a vehicle that are custodians and facility staff use for high school and they share it with harch Elementary School we actually have two vehicles right now both are barely Road worthy so we want to get rid of both of those and replace them with one vehicle and then uh harbage elementary schools so just jump one harbage Elementary School we need to replace smoke alarms and each year we contri we pay $50,000 into a capital stabilization fund and the idea is if something disastrous ever happened midye we'd be able to draw on that fund to without impacting on the general fund so the chattam elementary school Florine we have carpet in some areas you know it's not super hygienic and we would like to replace it with PVC tiles which just a bit more comfortable and uh Pleasant to work with uh they're also easier to clean each year and they in some cases under the carpet we have asbestos containing materials like mastic more SL glow which is encapsulated right now so it's not dangerous but obviously when we start pulling things up we have to Abate it so it means we have to go through proper procedures and protocols in order to remove that material and put in non asbestos containing materials so that's why you know you see that price is a little more expensive than you might expect for what we're doing and as I say we have one area left in chattam and then we'll be all done harch Elementary School you don't guys don't care so much about that but we're just these are the sort of smoke alarms which are Beyond they're no they're no longer produced so we can't get parts or Replacements so we'd like to start upgrading all of those all right so that was a quick caner through our FY 26 plan any questions yeah please um on the elementary school so are you going to go classroom by classroom it says in FY 26 you're going to do one classroom on the yeah because we're pretty much done with classrooms it's it's almost complete almost all the classrooms now at chattam are tiles we've been doing it for a couple of years okay and these are soft tiles so if a child Falls yeah so they're much to be honest they're much like these tiles here we had we we use most areas we use these PVC tiles you see them schools all over the place you'll recognize them we have started to use rubber which is a little softer and it doesn't have this this nice shiny Sheen that you get with the PVC Tails but they don't need to be buffed every year so they're a little easier to maintain a little more comfortable so he we're using those going forward in and so so the $40,000 that that will be part of Chatham's assessment directly all right so given we were here we thought we be useful to talk about the siding project as well and so when we last came to speak to you we had we had estimated the cost of the project would be around $25 million so we'd had a general contractor come in and give us you know eyeball and he said around $2 million and we thought we'd be safe and add another $500,000 on and you approved that and we went to town meetings and got approval for the debt of that and it was included in our fy2 budget so with that approval we then engaged a architects who came out and did the design uh they came out and did well a feasibility Ser sort needs assessment on the building and started to work on the design and then they estimated the actual cost and it's more like 6.3 million not 2.5 so so we're back to explain how we got here and what the building looks like and the findings from the architect when they completed this project so I'm just going to present some information that the architect actually presented to our uh school committee so they gave us this photo this is just one picture of the side of the middle school and they just highlighted some of the issues they found you know loose shingles missing shingles you can see uh lyen and mil milu growing on the tiles which means there's water in there so we see rotted trim you can see where birds have been pecking away at the trim uh Missing cap trim at the top and worn and peeling paint and then we are seeing evidence of water filtration you see buckled shingles and staining below cells and then as a result in we're seeing interior water damage staining a increased risk of [Music] mold and then you know so they did so those so part of the job of the architect was really to see so what are we going to find when we start pulling off the siding so that we are prepared with their design to ensure that if we have to replace a lot of materials we have that included in the budget so they did do some cuts into the side of the building uh they found so one of the things they found was around the windows they weren't properly flashed and so we're seeing water getting into the building it's because in some cases it's because of the deterioration of the tiles but actually seems more often it's because the windows weren't properly flashed in the first place so we did have a vapor barrier which seems to be quite quite well holding but actually in some places it's there's just no flashing and so the water can get in through the windows the windows themselves and that comes up the windows themselves are still functioning I mean they're old but they are still functioning we don't have they're not failing so this does not plan does not include replacing windows and then you know so we do see some damaged W insulation some rodent INF evidence of rodent infiltration but not not live rodent infiltrations so from what we can tell there AR there isn't any at the moment a oxid you know rusting because of the water and uh gaps in the vapor barrier in some places and you can see that's causing some a rotted sheathing and uh some places there's absent Water and Air barriers and so yeah so you can see it's not not great pictures of what's going on right now in the outside of the building so the project a scope from The Architects is to demolish all the existing siding replace any rotted sheathing replace any insulation that has to be replaced and then install uh new building wrap and new sighting your trim uh replace down spots and so on when necessary so F replacement of the outside of the building and so the estimated construction costs are 4.8 million plus an additional 30% of soft costs which get you to 6.3 I mean I mean the actual within the bit within the documents the base replacement of siding is about $25 million it's just everything else so it's all your you know design fees and project management fees I mean some additional like in replacement of insulation and so on so and just and and construction costs increase with every month that you wait so um so all those things combined to give us this higher rate and the other thing is when our original plan was like okay well if the bid comes in a lot higher we will just phase over a couple of years so we'll do like maybe one side and then the next year we'll do the next side and The Architects have advised against that because they're just the mobilization costs of getting up and running to do quarter of the building is almost the same as the entire building so you just have this escalation of costs as you try to phase over multiple years so that's why we think it's much better just to go ahead and replace the whole thing at once so that's a side in was there any I'm going to go on to a thing about the roof but is there any questions of the sing Jeff go ahead yeah thank you Micha Scott um yeah major concern obviously we want to fix it as as quickly as we possibly can how how any idea of the plan on the timing when we be be doing this work um is this summer only or are we going to phase it into the fall or work year round I'm very interested in that yes so we would like to start it as soon as possible into next year but it will be take more than a summer so it's going to be into the school year anyway but I you know aim to have it completed before the Winter Stars there's really no avoiding because it's it's such a large project yeah exactly right we may have to you know sort of move some classroom spaces to sort of and you know the nice thing is it's a big building and we can you know we do have the flexibility to move some classroom spaces around so you know when they're working on one face of the building we can move away from that while you know they finish that and then they'll be working on another face and we can move classrooms away the building is 30 years old just about I mean I'm not I'm not convinced that it was built very well when it was built I I don't know but the the flashing issues were causing a lot of the damage here and you know if you have a backwards flashing or if it's not or no flashing then it can cause holy heck Years Years Later a lot of damage so I think one of the other advantages at least these days is you know the state requires you to have project managers that are ensuring that you know that we have Architects that are working up construction docks that would have you know what is the appropriate state of the art approach to you know to flashing and every other aspect of a siding project or roofing project and a project manager that would be holding you know the Builder accountable to that spec and we've got the roof being done the next year yeah so the go ahead Mike because I I can talk about the roof project so we were we have applied to the massachusett school building authority and we have been accepted into their accelerated repair program okay so under that program they reimburse 30 and you know a portion of your project and our percentage reimbursement rate is 37.324 start that over the next month or so and then just by the way the timing has worked it wouldn't be possible to get it done in this summer which is why we're going to wait and do it in the following summer because that is a project we believe we can do over the summer and then just for some quick Clarity while the state will be reimbursing 37.324 of a roof project the state doesn't reimburse for sighting projects so you so the sighting project you know the Two Towns are responsible for the entire cost of of the siding project where the state splits the cost partly well that's good news I mean it's we've been accepted into that yeah yes and remind us how where the capital is dispersed here split up between the towns so it's based on Foundation enrollment yeah okay so similar to the operating cost yep just wanted to be reminded yeah thanks and uh the timeline this is just a quick you know but this is the msba m so the msba is Massachusetts school building authority so they're quasi governmental organization that gets like a penny on the income tax so they get on sales penny in sales tax so they get uh constant Revenue in order to fund school projects and they do two projects they do construction so build new builds and repair projects and the repairs are either Windows roofs or boilers essentially is what they msba will fund so we got into do the roof project uh so we're right now we're kind of into the actually I think I put right now we're in this prerequisite requirement so we hope soon to start in that scope definition so they just it's quite nice they just assign you uh OPM and a designer a project manager and a designer they'll take us through the first phase of the project we'll get hopefully get the procurement done next year and be good to go with construction in FY 27 so we will have we will have to come back to you into town meeting to get approval for the debt to do the roof so that will be the kind of we'll go through right now we'll be doing feasibility study get the proposal and then we'll come back to you for that sorry one quick question and I I've been around long enough I really should probably know the answer to this one but so we have the sighting projects which we're going to eventually go out to one vendor to perform that and we'll have a roofing we go to one vendor um I mean there are a number companies that do both siding and roofing and is there any cost savings if that were awarded to the same company yeah so mobile mobilization crew cleanup I mean there are some companies that have done some pretty big projects on the cape who can tackle both those elements so I don't know is that been considered at all yeah so we have considered it and as we get into the I mean we're kind of twin tracking them at the moment and as we get into the feasibility study in the roof we'll see if it's a possibility to roll in it just gets complicated because the msba don't fund any of it so as soon as it becomes one project then determining which so if you have a designer what portion of them is working on the sing versus working on the roof because they're going to reimburse you for the roof but not the side in so it gets complicated in that way and also I think it you so I mean the short answer is yes we're going to keep looking at it over the next couple of months the other thing I'm unless it was really obviously a significant saving I'm an just about postponing the siding any longer so if we're not going to get the roof done for another year I'm worried about just postponing the siding for another year did you guys tell us a estimated cost for the roof or yeah no I don't I don't have an me give my track record I'm nervous to give you another number but yeah all right yeah just thought I'd asked yeah okay uh yeah Dean go ahead you're going to be coming to um the town meetings this coming May yes for both the siding and the roof justce siding okay thanks so I just one last slide just quickly so in terms of the budget impact for next year so we have an estimate for the so actually just a quick update we refinanced the high school loan so this is just debt so I talked about Capital earlier but this is purely the debt we refinanced our high school construction loan this year so have a saving going into next year on our payments for that we just got a better interest rate uh we didn't actually we have budgeted a portion of we have budgeted funds for the feasibility and design study for the sighting this year so our first debt payment is actually we estim only about $50,000 more on the budget so and that we will not have any cost related to the middle school next year because we're going to get much of the preparation the height sorry the roof next year we'll get much of the work done this year in the budget we have so actually the net effect on the budget when we come to you will include the debt and it's actually going to be slightly lower than fy6 25 because of the refinancing of the high school so one thing our Treasurer is looking at so he'll oversee the borrowing he's looking at doing short-term borrowing for fy2 6 so that when we go with the roof in FY 27 and we know the total cost deciding he'll combine it sorry he'll combine it and hopefully get a better rate on our on our debt and that's it so any other questions any other questions okay yeah I could just quickly share that uh when we return from the holiday break perhaps the the next thing that we have on our agenda related to the building is we've you know we've have reached out to get volunteers to have sort of a a building uh you a a building renovation committee that would focus on the siding in the roof uh one of the first orders of business will be walking that group around the outside of the building and the inside of the building to really have everybody understand the why um you know which you know it's it's a I think the Architects said it well in their report to the school committee you know from the road the building looks really good when you're 10 ft you know when you're 10 ft away from it you start to see the blemishes and you know and I think the same thing we want to go address the address the inside of the you know you make sure that the you know the water isn't infiltrating and you know creating situations on the inside as referenced by Miss Gibbs uh after that uh the building committee would be sort of charged with vetting the uh people that respond to you know be project managers so ultimately they would make a recommendation of the school committee on the project manager for the project and then there are different sorts of uh Alternatives that we need to go in mold do we you know do we reside the building you know so it's sighted in natural cedar shake and pine trim you know do we go that route uh which you if it was in a historic district may be a good thing but clearly it didn't last 27 years or do we look at you know synthetic products that might last longer and you know and last you know 40 50 years you know so those are things that the building committee will have to you know to have to weigh in on and again it's a it's a group that has you know four of the members of that building committee our builders in our two towns we've got people that are professional project estimators um so I I think we've got a good group to help guide us in U making some good decisions yes I know one member at least maybe a couple but are you splitting up between Chad and harage folks yes so we have uh we have four uh we actually have five people that we've reached out to from harch and chadam uh we need to get a legal consult on whether whether a finance committee member from Harwich and a finance Committee Member who's part of the five from each town can be on our building committee and also be on a town finance committee but uh uh but from chadam I think I can pull it up here we have uh uh Bob Stell from Stell construction uh Tom Reed uh who is a retired a retired head of schools uh Peter Troy who you who's somebody who uh who was on the former building committee for the chattam Middle High School uh John Marsh who's a builder um and then I've reached out to Eric Whitley who's on the fincom but also has some great expertise to bring to the table when it comes to HV AC yep yep great good that sounds like you're doing great okay thanks so the next time you see us we'll probably be talking about the entire budget and we're in the process of developing that now with our school committee okay thank you very much thank you appreciate the input uh next we have an application for a license to enter and use real property Katie do you want to walk us through that sure thank you Mr chairman um again Katie dunan director of Community Development um I believe Mr um Bill May is here if you would like to um step up to the podium uh Mr Bill Mayer is from the chatam inn and they are undergoing a renovation project um their site is somewhat tight and they are requesting to use a portion of the Eldridge garage parking lot for two storage containers I think they're 20 ft in length each 20 ft by 8 ft so hopefully we can put them alongside each other on the Southeast corner of the uh the lot um we need these units for May I jump in uh we need these units for uh storage of our incoming equipment the new construction materials we have new furniture coming in uh we need to store those for the project because a lot of that starting to roll in right now and running out of a little internal space um we're remodeling the uh the kitchen the dining room the lobby and the bar and we have materials coming in for all of this and it's uh um I think when things were starting to get planned out I just came into this about a month ago I think what happened was when this started to get planned out nobody thinks ahead pardon me of what we're going to use to to store it and it just got bigger and bigger and bigger so we're also installing a a uh they call it a suite it's a big stove system that's going in the kitchen and uh so we need a place to store all these things and we're asking for permission um of partial use of that of that plot only on the gravel we don't plan on putting anything on the storage units on the tarm matat or anything like that and we plan on keeping a low profile um questions Dean go ahead yeah um thank you uh are these going to be closed units or are they going to be open uh they're going to be closed units uh with locks um they're like a shipping container um that it's going to get dropped off right there uh they'll be be able to open and close a two doors and um so hopefully the trucks can pull up and we can offload into those you're looking for two of those please yes um so Katie are we do we have any concern uh concern about any potential damage to the the paved area of the T of the property as they move these in and out um I assume they're pretty heavy if I may I'm I'm I'm sorry I didn't know if you that's all right I was ask so I had a conversation with our DPW director Rob failey um and we you know we came to the determination that we would really we want this on the gravel area we do not want any containers placed on the paved area because the pavement is still you know fairly new um and we want to make sure that there's no damage to the pavement um DPW director didn't see any concerns for the deliveries of the um yeah I was just wondering if it is I you can talk on this too but if it is still soft is the actual uh driving over the pavement with these heavy units going to present an issue with the PVE paved area and we should specifically ask that question of Mr failey I guess we can certainly do that do you have any comment on that sir yes I do sir um these containers will be coming in empty it'll be lighter than a tractor trailer so they're just going to come right in drop them off and leave um we plan on on being way off the edge of that tar M there um off in the gravel uh and and just placing them right there the only thing we would have to do is keep uh just pull in a vehicle offload they're not going to be huge tractor trailer trucks as we don't have a lift gate or anything like that or an offload ramp so um the plan is for them to bring us things in small smaller quantities like box trucks and so forth okay um the other thing is I saw yesterday or the day before there was a legal opinion that that was circulated I guess and has been made public from a Town Council relative to an application that the in has made to uh the zoning board is is that related to this project um is this work going to be delay is the work going to be delayed until the issue was whether there was a variance or a special per requirement and um the attorney for the Inn was arguing that there was a it only needed a special permit the I don't know what the board has decided and that's that's there for them to decide but is this part of that project I believe so sir we um we did a apply to have shutdown if that's what you're referring to for about a month uh and I think it has something to do with the liquor license I'm not so sure but we did receive approval from the town for one of those applications yeah we did that last week I think on the liquor license what what's the story there is can you Enlighten us a little bit sure so the so the in is actually applying to um increase the height um they do have approval by the historic business district commission but it has been determined by The Building Commissioner that they would need a variance um for um an increase in height of the structure and so um they are before the zoning board of appeals in January um but I don't know again if this you know first floor renovation project um is specific to what they're requesting at this point in time because they they wouldn't necessarily get building permits that quickly um for the additional renovations if they were to receive their VAR my only concern is um that and and I don't want to Prejudice the the the case before the zoning board the application for the zoning but my only concern would be whether um um any delay in that process or as that process precedes whether that's going to result in these units be being on the Elder's garage property for longer than the month or two that we're talking about it may not be because if this is related to the first floor it's just one floor isn't that I think I failed to mention the dates um basically it would be from present time until through February um the end of February maybe a week into it that's all we need it for uh for the internal renovation okay should only take one month for the actual renovation but just a couple of questions on that document if I me on and I can on on the license itself um and I think the chairman may have something as well on page one the second whereas first two weeks of February we should probably put 2025 in there um and on the second page um under the indemnification provision um first line holding the town harmless we should add in the various categories of indemnities that were proposed for the license that we didn't agree to on the fish Pier last week I think which included um agents and contractors or officers whatever it was employees Etc from Kathy everybody related to to the to the lease on the termination provision in paragraph 10 uh I think there's an error there it says 30 and that is 10 so should be 10 in both instances the yeah and then the final is in the last um 11f I think they took this from the the fishering fish per this license a this license may not disrupt leaseholder operations um I would suggest uh and maybe this is irrelevant because of the time of year when we're going to be doing this it's not going to be in the summer when we're parking but if we want something in here it would say the license may not disrupt it should say it may not disrupt contractor operations that would be mad's operation or Visitor Center activities at the premises that would be my suggestion there's no harm in putting in and I think that's all I had on it I think Mr chairman I think I'm done yes Cory well I was just going to go back to the terms of the license because we we would started on January 2nd I think is the recommendation to to avoid the New Year's Eve um festivities and any any conflict that would have and it's set to February 15th so if this whatever else is going on with Renovations or work on the project um that delay well this contractor this documents says February 15th um and it would could be terminated and I believe there's a type open because it says paragraph 9 it should be paragraph 10 shouldn't it be yes good catch I know you're you're working to your license so um I think without you know just change that one typo where does it say on uh item one terms of the license it says uh unless otherwise terminated by the parties as provided for in paragraph 9 it should be paragraph 10 right I got thank you you have [Laughter] one for Cory 788 for I'm 50 years out of law school so I'm in foret something now and then throw me your bone once in a while do you have anything je do Corey good job and I'm comfortable with this I mean I think the timing is okay um I I do not think there's any chance that it could be conflated or conflicted with any variant that that's yet to be approved in the construction that may or may not result there from so I'm very comfortable with the with that that's rather I won't go into it but it's pretty involved so that's not going to happen overnight believe me so I I just have one question about the operational features so you're going to put these boxes or containers down people are going to deliver stuff you're going to put it in there and then you'll come take it out as you use it or need it or whatever it will will the uh apart from somebody coming in uh presumably in a truck and delivering stuff the removal that's is that also going to be is that going to be how how's that going to be done is that mainly people coming in taking out what they need and walking it next door or basically sir yes um logistically it's a it's a little crazy because the parking lots as you can see is if you know it uh is right next to our driveway and then you have the building so logistically it's a little difficult to put those those units along that driveway still have thoroughfare and and I also have to drop off a big dumpster which is actually the U the plan would be if we're approved to put the dumpster in that driveway the 14 Y and then have those two units um off in the corner parking lot and uh I think to answer your question uh things are going to be taken out um and as it gets empty we're going to call on the trucking company and have it pulled out of there so but when you say taken out somebody's going to come it's a you're going to carry it across the the way into you're not going to use basically the only Cho a vehicle or any any kind of a a machine to move the stuff to to the to okay that's all I wanted to ask um on one note though at the very beginning of the project um we do have a a crate coming um they they they won't encroach the uh it's going to be a wheel crane it's not going to have tracks or anything they're going to come in and just grab our our our suite they call it it's a 2,000 lb Suite they're just going to uh bring it in through the back door of the kitchen and then they're out of there but that's on your property uh yes sir yeah that that doesn't affect the town property well um logistically would be trying to come up with a plan it' be easier to come from the lot and go in uh and and then they'll get right out of there anything that we plan on doing we definitely plan on reclaiming right um and and putting everything back yep okay it was so I I just have I uh I have two additional uh or maybe three uh two additional changes on the license Katie in um the paragraph seven the insurance requirements third line I think we should say in um we should say CH the town of chadam as an additional named insured I think that's the language that we usually see um and then one line below that there's a reference to the contractors's employees um I I I well I guess um no it should be the it should be the lenses employees this this is including employees and those of person and those persons uh other than their employees in other words we're we're we're focused on on our employees not um not theirs um and then in paragraph 11 item c i i it's Express approval you know that's sort of the opposite of implied it doesn't necessarily mean written I think we're better off if we just say Express written approval and then finally um with all due respect to you uh Mr billm um the this your your title is maintenance manager maintenance manager and and we're contract this says we're Contracting with you on behalf of the chatam in I I I'll leave it to Katie and I mean I meant to say contacting I'm a typo I apologize it may have been a typo uh I believe is it the letter that I had written sir yeah okay I think I meant to say contact contacting instead of Contracting I think it's a typo sir yeah I'm I'm this this says I I just would like somebody and I'm going to leave the thought you you can execute it but um that the P the person we we want to be contracting with the the corporate entity that is the chatam in I'll leave it at that can I ask another question yes sir please so I'm only asking because you brought up the issue of the crane and they're usually heavy items heavy objects so you'd be trans if you went and used the lot for the crane you'd be transporting that again over the paved the newly paved parking area it's not going to go on that we're not going to approach the uh newly paid area it's going to we're going to come in through the stones um the gravel just going to drive right up uh to the edge where the where the uh partition is and he can move his boom and uh bring the uh unit in and we're going to stuff it through the door you have to travel over the paved area to get to the ground um you may need to travel over it um they uh but I just don't want to see sure we can have them go around uh or whatnot I have to take a closer look at the at the I just don't want to see ruts there and if I know you this obligates you and I know you said that you would repair whatever whatever damage that might be but I don't want to see you know patches of new new asphalt on this nicely um designed property as you know um and the the other question is uh so I guess staff Rob and yourself could talk about that with the lensey are we satisfied the with a $1,000 license fee and $1,000 security deposit is that sufficient where where did that number come those numbers come from so just looking at the um the security deposit was a based on a conversation with um with Rob failey we were talking about you know any type of landscaping that may get damaged any type of replacement of the gravel um that you know he thought that $1,000 would be sufficient to cover any damages um in that regard uh the $11,000 um was a suggestion by the town manager and that came um you we we can charge a fee um we've had fees in the past for other uses of town property um so it was just a number that was um suggested by the town manager okay all right thank you yes sir Cory just for clarification to Dean's point about the crane you mentioned this is this this crane is not a track this is going to be one with tires so basically inflatable tires which would probably have as much mass and a weight is like a dump truck basically so they're big vehicles but if their tires to I don't think they're gonna chew up the parking lot yeah okay yeah Katie and if I could Mr chairman just to um let Mr uh bill Mayer know that we were suggesting that if you would call me and um probably myself and the DPW director would come out and have a conversation with you about the best access points and um I think that would be uh make us feel a little bit better about where things are going absolutely that makes you feel better okay can I see you after this to get your information and so can I take a motion if we are so inclined I move that the select board approve the license to enter and use real property at 365 Main Street for two 20 foot containers for the month of January and the first two weeks of February it's Jan 2 2025 to February 15 2025 I'll second that I just just had a question um was the Le was the license run by Town Council he has seen this form um this had been not right not this specific license but we can certainly do that before well I only asked that because you know we had a number of edits to it and I I think we probably have cleaned it up satisfa I'll be honest with you I think I'm not going to press on that I was just curious as to where it came from yes sir may can I make one amendment that we start January 2nd just to have Belton suspenders oh yeah no he did and and and it that's how the it recit my apologies I just want to make sure the license itself recites January right no I'm just looking at the suggested motions oh the motion I'm sorry he did say January 2nd thank you I apologies sorry Mr one more one more item is I think we would like to amend the license to include the potential for the crane um once we have that discussion on site I think we should add that um use in there because it's not technically in the license I I think that's a good suggestion and I think you should nail down how it's going to access and where it it you know where it's going to travel essentially we'll do that so we understand that okay we have a motion and a second a second uh Mr matters hi Mr Dyk hi Mr necastro hi and Mr Shell says I thank you thank you Mr bilar thank you sir good luck with your project thank you um okay uh next we are going to hear from the licensing agent on a couple of different things uh and I'll let you lead us through it shaa thank you very much hi good evening uh shaa NE licensing agent the first item for the board's consideration is the temporary closing of an establishment holding an annual liquor license this one in particular is for Knots Landing from March 16 March 16 to April 16 2025 yes sir so thank you Mr sha um they this establishment comes before us every year pretty much and I have no problem with this uh the the regulations talk about the application being in submitted by November 30th this one's a little late can can we wave it should we include that in the vote uh you you certainly can they're your regulations so you can certainly do that unless there are other comments I'll offer a motion go go ahead I move to approve the temporary closings of not Landing from March 16th to April 16th 2025 and wave the request deadline second all those in favor uh Mr Shell says I Mr necastro I um Mr dykens and Mr Mets hi thank you next next is the annual renewals of common vict and Sunday dessert licenses uh a number of the the lenses have returned all of the required forms and payments um some which are mostly seasonal businesses have not yet I would ask that the board uh approve as recommended those that have returned and conditionally approve those who have not yet return their their forms and fees yes and for the record I will recuse from the Comm because two of them are mine okay um any discussion okay I'll take a motion do you want to take these separately please I'm not going to read them all I just want do you want to why don't we just do more that I I move that uh we approve the um 2025 renewals of common vular and Sunday dessert licenses is recommended by the licensing agent second all those in favor uh Mr Shell says I Mr nicastro I uh Mr dykens hi and Mr Mets with the two exceptions are you going to ex abstain all together since I combined it you probably are abstaining all together fine I'm going to recuse myself I'm not I'm not concerned with the outcome done done um okay next case next one are the class one two and three auto dealer renewals um all the businesses have returned every um all the required forms and fees so um you can just approve all three all three dean do you want to do Mr chairman I move that we approve the 2025 renewals of class one class two and class three Auto licenses as recommended by the licensing agent second all those in favor Mr Mets hi Mr dkin Mr nastro and Mr Shell says I and next are the entertainment automatic Amusement which are pinball machines pool tables Juke boxes and movie theater renewals again all of the businesses have returned the required fees and um documents so they can be um renewed in full Dean I have a just a question on um there was three item three um establishments that we've heard um from Neighbors about either act actually or potentially concerning the entertainment licensees have we had any complaints or I have had no document complaints on um I believe appliers I was thinking of applia The Squire and Dogfish Taco was just in recently Dogfish again no no documented complaints to the police department The Squire had a couple but they were addressed and were primarily um regarding the patio and not necessarily the entertainment inside okay um and and if we do Grant the renewals if anybody does have a complaint that can be brought before you first and then it could be brought before us if you wanted to bring if you feel that a public hearing is necessary sure okay so Mr chairman I move to approve the 2025 renewals of automatic amuse Amusement entertainment and movie theater licenses as recommended by the licensing agent second uh all those in favor Mr matters I Mr dykens Mr nicastro I and Mr Shel says I and finally for inke Keepers and lodging house renewals the these ins do not hold um liquor licenses which is why they just hold a a single in license and the lodging houses um we actually have one additional I believe there's one additional this year um for the I'm excuse me I'm sorry 1547 is a new owner that was the master Mariner property formerly I'm sorry which one master Mariner formally okay thank you okay Mr chairman yes sir I move to approve the 2025 renewals of inkeeper and lodging house licenses as recommended by the licensing agent second uh all those in favor Mr Mets Mr dykens and Mr necastro Mr Shell says I thank you very much before you leave can I display my ignorance and ask what's the difference between a lodging house and an inn the in uh lodging houses are for longer term um I don't have the definition in front of me it comes under the Board of Health regulations okay thank you sure thank you um we next go to the town manager's report which I think you're going to do Katie yes Mr chairman thank you um so as always there is a lot of great information um provided by the departments in the report um a lot of information relating to you know numbers of permits um actions that boards and committees have taken um and you can find those um stats throughout the report um a couple of items to note um as you saw the um Police Department was doing uh Toys for Tots collection and that was through December 15th and my understanding is that they had a a fantastic response uh with the number of um toys that were collected this year um there's also a notice for some um Timeless Tidings gift wrapping service um and which is a volunteer run holiday gift wrapping service for chadam seniors aiming to spread joy and ease during the season um and that's sponsored by the friends of the COA uh that happens at the center for active living on Mondays and Fridays from 1: to 3: um and that a first come first serve basis um we also have some notable um anniversaries coming up in January uh we have Ted Keon our Coastal resource director with 27 years Jerry friend uh DPW heavy equipment operated with 20 years um you know moving down the line a lot of um of you know years of service uh Sarah Clark our Central Permitting planner with 17 years and um most more recent hires Amy Howell our deputy director for Community um services for recreation and beaches has been here two years we've got Eric finnen a transfer station gate attendant um with one year as well as Michael mcken a DPW ground and laborer with one year uh we we also have a new hire um for the Department of Public Works as a grounds and laborer with Matthew Ames and we have two notable promotions um Sawyer bangston at the DPW was promoted to the projects and operations assistant and at the um Council on Aging um Alexis wlar was promoted from Department assistant to Department coordinator and that I'm happy to answer any questions questions just a comment just pumped to see uh somebody getting hired in DPW parks and grounds that's great Matthew eams good to see good need him okay unless there's anything else I'll take a motion motion to rej Jour Mr chairman second uh all those in favor Mr Shell says I Mr necastro I uh Mr Dyk hi and Mr Mets we are adjourned at 7:47 good night chadam [Music] [Music]