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yeah we will um good afternoon Cadam welcome to the April 15 2025 meeting of the Chattam Select Board please note this meeting is
being recorded and will be available shortly hereafter for scheduled and on demand viewing on any smartphone or tablet device if anyone else is recording the meeting please notify the chair i don't see any such notification
so I'll go ahead pursuant to Governor Healey's March 28 2025 signing of the of chapter two of the acts of 2025 extending certain COVID 19 measures adopted during the state of emergency suspending certain provisions of the
open meeting law general law chapter 30A section 20 until June 30 2027 this meeting of the Chattam Select Board is being conducted in person and via remote participation every effort will be made to ensure that
the public can adequately access the proceedings as provided for in the order a reminder that persons who would like to listen to this meeting while in progress may do so by calling the phone number
1508-9454410 conference ID 203386491 pound sign or join the meeting online via Microsoft Teams through the um the link in the posted agenda while this is a live broadcast and simalcast
uh on Chattam TV Xfinity channel uh 1072 despite our best efforts we may not be able to provide real time access we will post a record of this meeting on the town's website as soon as possible first order of business here is
to take uh establish a quorum mr meadows present mr dykens Miss Davis Mr michelle is present and Mr niccastro present i will take a motion on the minutes motion to approve second uh all those any
comments well how about that um uh the uh Mr niccastro I mr shell says I miss Davis I uh Mr dyken I and Mr meadows I so we are
awaiting one of the key people for one of our public announcements so I'm going to ask if anybody on the board has a public announcement or an agenda request of course not um anybody in the
um in the audience here in the room yes sir mr dbor see if you can stretch it out a little bit real soft good evening i'm Steve Dbor i'm here on behalf of the uh Independence Day parade committee and um a couple weeks ago I
was here to announce the um the theme for this year's parade and tonight I'm here to announce the grand marshall um we selected that last night it was very difficult we got a lot of nominations and it's good to know that there's so
many people in town that are so well thought of to have somebody else nominate them um the problem is it made our job a little more difficult because we had such a such a good list um so um after some deliberation
um we came up with uh Betty Haner as this year's um grandma so I think she's actually away on vacation i tried to reach out to her today um I think I got a a text back
from her husband i'm not sure who it came from um so I think she knows about it but as soon as she gets back um I'll make her aware but uh that's it and then um we're we're going to move on the next step now is um
the participants so we're going to open up um the applications I believe on May 15th and that'll be from May 15th to about June 15th we'll be accepting um applications to be in the parade okay sounds great okay have any questions any
questions here no okay okay um thanks very much have a good evening um so we do have one other announcement um if I I I don't know whether it's Jeff or Corey that's going to make it with respect to uh a renewed
request for um interest in running for the school committee jeff or Yeah thank you and Corey uh announced it last week and we'll just reaffirm the solicitation for anybody that might be interested in being on the regional school committee the Monoy Regional School Committee very important position um we would solicit
names uh if a person is super interested um we can generate a writing uh campaign if you will if there's one one one person interested if more than one then we get together with the school committee and and appoint someone so anyway we are soliciting interest in our regional school committee extremely
rewarding experience and an and and re really fun time so anyway please someone preferably a a young parent anyway thank you very much thanks thanks um I don't know if I offered the opportunity to the
uh online audience to make any announcements or agenda requests anybody online okay well um I'm going to proceed slowly um we as perhaps most people know
Ted Keon coastal resources director is um going to um be retiring um our senator whom I'm told is walking in the door uh and our uh representative
um Hadley Luddy uh are here personally to present him with uh certificates and I think I'm going to turn the the floor over to Jill to do the retirement announcement and to be the stage
director for the rest of this thank you Mr chair so uh we're here tonight to recognize Ted Keon he's our coastal resources director who is retiring at the end of this week and I do have a town proclamation to uh read
on behalf of the select board as well as a certificate of appreciation and then uh we do have uh Senator Sears legislative citation recognizing Ted's great years of service as well as Rep lety who is here tonight so Ted do you
want to come up here please as I always say it's very bittersweet uh for retirements ted has done such a phenomenal job with the town and he's been such a great uh member of team Chadam that goes beyond natural
resources and coastal resources so first I'm going to give you I'm going to present a certificate of appreciation and just know you're not taking any of these home with you tonight we're going to have them on display on Friday and then you can take them home and enjoy them with your family um so this first
one is a certificate of appreciation to Theodore Ted Keon for your 27 years of service to the citizens of Cadam congratulations on your retirement uh on April 18 2025 so thank you Ted and here's your certificate
[Applause] yes one more and this is a little longer this is the town of Chadam proclamation and resolution whereas we wish to express special recognition to Chattam coastal
resources director Theodore Ted Keon and to honor him for his distinguished care career in public service and whereas Mr kean served in the Army Corps of Energ engineers Philadelphia district and began his career with the town of Chadam
in January of 1998 most recently serving as our coastal resources director in the department of natural resources and whereas Mr kean has represented the town of Chadam on various regional and county committees and boards including including the Pleasant Bay Alliance and
the Barnes County Dredge Advisory Committee an alternate to the Cape Cod National Seashore Advisory Committee and whereas Mr keon worked with and support of the Massachusetts Office of Coastal Zone Management on behalf of the town and
with the Massachusetts Rapid Response Coastal Storm Damage Assessment Team and whereas the Cadam Select Board and Cadam Town Manager wish to express their appreciation to Ted Keon for his outstanding performance of his duties
managing Chadam's coastal resources waterfront infrastructure and maintaining one of our most precious resources and whereas this proclamation is presented to Ted Keon to serve as a reminder that although he's retiring he will always be remembered as a value
employee dedicated to public service and working specifically to resolve our sand problem now therefore we Jay Michael Shell select board chair and Jill R goldman Town Manager and the the Select Board do hereby present to Cadam
Resources Director Ted Keon this proclamation on behalf of the select board the town manager and all Cadam citizens as a testimonial to your to his faithful faithful and dedicated service to the community and with our best wishes for continued success and
happiness in the future thank you to read that [Applause] do you would you like to say a few words sure and then we'll invite our our
legislative delegation up as well um I'm not sure I solved the sand problem i don't think anybody can solve the sand problem um it was real challenge coming here coming out of the federal government
going into the municipal type of uh governmental system was a big change uh it was actually a lot of fun because as I indicated to Tim Wood when he was sort of getting my background and so forth
with the core you start a project and it takes decades before you see anything working in a system like this you see a problem you work with folks you come up with a solution you go through the regulatory process when needed and then
usually you actually do the project in a matter of months to a year 90 Bridge Street maybe more a few years but it's satisfying to really see things come to fruition and and and address problems so that's really been a a very valuable you
know experience for me um I don't know how special I am but I know that Cadam's special it's got special issues it's a special community so it's been really fun to work here thank you very much [Applause]
senator Seir and Replety would you like to come up and present the citations great thank you nice to see you thank you okay so I don't mind going first uh but I have a citation signed by the speaker
of the house uh on behalf of the house of representatives thanking you for your 27 years of dedicated service to protecting the marine and shoreline environment of Chattam and we wish you the very very best in your retirement thank you for all that you've done thank
you yeah absolutely uh and we uh and we too have a uh citation from the state senate uh do you want to read this or do you want it official i probably should no no no no we just read one um officialation being known in
the Massachusetts legislature we we'll do plural um we'll place Senate with legislator master's letter extends its congratulations to Theodore Ted Keon in recognition of your more than 25 years of service to the people in the town of Chadam culminating in your tenure as coastal resources director and be it further known that the Massachusetts
legislature hereby extends its best wishes for continued success this the citation be duly signed by the president of the Senate attested a copy thereofmitted by the clerk of the senate signed by uh Senate President Karen Epilka tested by Michael Hurley the clerk of the court and offered by me today on uh actually it says April 18th
but it's April 15th uh but anyway that's your official day but thank you your work is is very timely actually we think next week the governor is going to file a coastal resilience bill um that probably is going to be borrowing and looking uh
from a lot of the good work that's happened here in Chattam across the region so uh your legacy continues thank you for your service and there's a letter of support for another grant we're gonna be coming after real soon keep it up thank you do I have to turn these back to No those
are until Friday thank you very much thank you yeah for um I want to say something okay um under the heading of let me start
with uh on Friday at 8:30 I think it is uh we have a um a farewell coffee for Ted and that's at um is that's here is it not yeah um so everybody's welcome to that um under the heading of
announcements maybe a couple of words from the senator and or and and the representative uh just in terms of news that's relevant to us here in Chadam uh we'd welcome a few brief comments
sure i'm happy to just say a a few quick words and then let uh the senator provide more of a a background and and legislative update but I just wanted to say hello because for many folks uh I may have met you on the campaign trail but may not have seen you yet in my role as rep where I've been in now for over a
hundred days so that's exciting so just saying hello to you all and the whole community um and making sure that folks know that um I am readily out having office hours including this Friday at the uh Eldridge Public Library from 1 to
2:30 p.m uh we're regularly putting those announcements up on my website and also sharing them in the Chronicle and other places so fe feel free to please reach out to me um as I um learn the role and um get to work uh with the legislature this is a very busy time of
year obviously we're about to go into budget week there's a lot of anticipation around what lies ahead um but I am really eager to represent our seven towns and thrilled to be working with you all so I just wanted to say a quick hello and sort of reintroduce myself or introduce myself to folks I
had not yet met so thank you and I will pass it off to the senator to give sort of a broader legislative update about some of the our priorities and and issues that we're facing uh sure thank you um thank you Hadley 100 days um 100 day uh 100 days I'm
celebrating um at least those 100 days uh but Hadley's really hit the ground running and been um an extraordinary partner uh to me uh to our whole Cape Islands delegation which we work in a very strong collaborative bipartisan uh manner to uh address the challenges
facing the region uh so a number of updates um related to both uh implementation of a number of laws that have been passed and then some things that we're working on uh uh coming up ahead um the first relates to housing and the housing crisis um and and and I
should start off by saying a real kudos to Chadam um for for really being proactive especially in recent years around having um just real a lot more momentum around addressing the scope of the challenge that we face um the reality is that towns like Chattam and towns across Cape Cod and the islands
are going to have to figure out a way in the years to come not just to subsidize housing for um people of of low income and below you know below uh Aramdan income and we should say we had a fantastic tour uh was it two weeks ago or last week i don't know we're doing a
lot we had uh housing secretary Ed Augustus here on the Cape uh and we did a visit to the Chattam Housing Authority and and um talk about a well-run um well-maintained uh extraordinarily well staffed uh housing authority um
that is not true of all of the housing authorities on Cape Cod um so we are very grateful uh for the warm reception here in Chadam um and you know you folks have have been clearly doing a lot in recent years and I think it's really um been welcome to see and I think really
meeting the moment around the challenge we're going to face in in in the years and decades ahead where we're going to have to find a way to subsidize housing for most all year round working people who don't yet own a home or going to inherit a home um and it is a tremendously difficult task for um for
our small towns and so what we have been aiming to do um over the last several sessions is to really bring significant resources and tools to towns like Chattam to meet this challenge um and I want to briefly talk about the seasonal communities policy designation um that
was contained in the affordable homes act affordable homes act is a $5.1 billion investment in housing in Massachusetts governor signed it into law in August um host of investments in housing 50 policy initiatives including accessory dwelling units by right other
statewide policies and programs included in that was the seasonal communities designation um this goes to towns like Chadam um where 35% or more of the housing stock uh is seasonal you automatically receive uh this designation and within the designation I
don't know if folks have heard of the gateway cities designation ever um this is what's um a number about midsize struggling cities in Massachusetts receive and there's a whole host of policies benefits um things that they're able to do that they couldn't otherwise do uh so seasonal communities is a very
sort of similar framework it's a toolkit uh and so what we did uh the governor first filed included seasonal communities in the base bill uh that she um filed the house supported it the senate expanded on it um and it was uh
it sustained in in in the final bill um so what we did is we took sort of a whole host of um home rule petitions right chadam has had a long-standing home rule petition to establish a year-round housing trust right to have the ability for the town to provide
subsidy for um housing above air median income right an increasing need chadam's been a real leader here at Chadam the third community to really follow suit wanting to do what Antucket and Provin has done what seasonal communities does is now you don't have to go through that home rule process to establish a year-
round housing trust you're able to do it um you don't have to go through a home rule process to uh have year- round occupancy restrictions year on deed restrictions in perpetuity currently the town could do it maybe for about 30 years um but not more than that um seasonal communities is going to enable
a town like Chadam to provide housing for your municipal workers uh the law provides basically the authority for the town um to be able to do that uh without running a file of federal fair housing uh towns are also able to
um uh um deed restrictions uh municipal housing um and uh there's a number of other policies that are that are included in there um this is really great stuff you guys asked us to do this i think you're going to be voting for
this at your town meeting um the one the uh one slightly controversial piece uh it's not controversial it's just some people don't like it uh is um seasonal communities are able to uh raise the threshold of their um residential
property tax exemption that threshold currently is set at 35% a seasonal community can go up to 50% in my neck of the woods in the Outer Cape we've heard um uh some feedback let's just say from our um friends who are fortunate to own second and third and fourth homes um and
uh but really this is a a local option a decision that you could make we we really see the the residential property tax exemption as a tool that you know towns may look to you know in the years ahead say you have a really big cost associated with this example is not
going to work for Chattam because you invested in sewer but say you had a really big sewer project you needed to finance that you could use residential property tax exemption um so uh this is a huge policy victory it's arguably the biggest thing we've gotten done for Cape Cod and Island towns um since the
establishment of the Cape Cod Islands Water Protection Fund uh which SHAM has has benefited from um there are two uh bylaw requirements under seasonal communities everything else is optional um but the two bylaw requirements are uh
adopting a bylaw for uh a tiny homes they say allowing smallcale ADU um and also a a provision around under the ability to use undersiz and merger lots for year-round housing um these bylaws are not do not yet have to be in effect
uh and basically the town will have time to to write bylaws that that meet your needs when you look at the housing crisis right there's no one silver bullet that's going to fix this and so what seasonal communities is really designed to do is to give you tools to have a year- round housing trust that
can provide subsidy for um you basically below market housing uh for year- round people um those year round occupancy restrictions the ability for municipal workers um you know you could you could actually use housing dollars to uh do a
bianual housing needs assessment if you want to you know getting funding for that can be difficult um and those two bylaw requirements so this is a sort of a significant policy opportunity um for Chadam and for um most all towns at least on the lower all towns in the
lower and outer Cape um so more to come but uh let us know if you have questions on that this is a very exciting opportunity uh on wastewater um we continue to do uh you know really continue to to work on this issue to Cape's water protection fund of course to date has awarded over $240 million in
other people's money um to subsidize wastewater projects across Cape Cod um Cadam of course has mostly benefited from being able to refinance your debt from the existing sewer but this is helping projects in Harage this is helping projects in Orleans um and this
has been a real gamecher uh the now challenge that we have is the state revolving loan fund um which is you know how often these projects are financed uh the draft um intended use plan uh put a cap of $50 million on projects and
wasn't allowing projects to be carried over uh Hadley and I um with the rest of the delegation worked to really flag that concern and in the final uh intended use plan carryover is allowed um we are able to to circumvent those caps i think we are going to continue to
see challenges in wastewater financing um in the years ahead there's some uncertainty certainly what happens from federal resources um and really the state program is is overs subscribed um in part you know the Cape Islands Water Protection Fund has made such a difference in getting Cape Towns to
follow the suit of Chadam chadam was a an an early leader in wastewater um but uh you know I think that's been an exciting development um and then just a few updates it is April 15th which is uh tax day uh for those of you who haven't
filed um your taxes uh but I do want to provide a bit of an update that uh last session we did historic uh $1 billion in um tax relief for working families across Massachusetts and there's a number of provisions that I want to make
sure the board um and the general public is aware of uh the first is a a good landlord tax credit this is something I authored with Senator Lydia Edwards this is a local option property tax exemption that towns can make available to property owners who rent their residential units to income qualifying
persons um that qualification can go up to 200% AMI so this is really intended to be um a local option property tax exemption that um in incentivizes and also sort of thanks uh long-term you
know landlords who are renting you know year round uh it's a tool there um I mentioned the residential property tax exemption increase uh the senior citizen circuit breaker tax increase uh this actually the Senate led the way in
doubling this um the from $1,200 to $2,400 um and so this is something that uh senior citizens can rely on um who are struggling with property taxes uh we also doubled the senior property tax volunteer program um and we're working
to fix the veterans uh property tax workoff program that's that's from a municipal perspective of course the broader tax relief package um you know doubled in earned income child uh tax credit uh doubled other tax credits and and and um actually another piece was uh
a tripling of the title five septic tax credit and applying that tax credit to sewer hookups um probably small comfort to to Chattam residents who've already probably did this five or 10 years ago um but again really making the difference around trying to continue to bring investments in wastewater so um
that's a A brief update um you know we continue to monitor and work towards uh you know being nimble and responsive in a very difficult and uncertain and chaotic uh federal government uh the Senate in these last weeks has launched
a response 2025 where we are advancing um policies that uh defend our residents that protect our values and that lead Massachusetts um this week we released uh actually legislation related to health care um I expect you will see us
move forward in a number of other areas uh prohibiting offshore drilling we're concern I'm very concerned about offshore drilling um coming to New England uh we're very concerned about uh book banning and bookb attempts massachusetts the fourth largest for fourth highest number of bookbs uh in
the country is in Massachusetts um we've actually been at the Elders Library twice um with librarians who are very concerned about this and a whole host of other things we'll be working on so um really appreciate your service and partnership uh if there's anything you all need help you know we're we're we're in good touch on a number of issues um
but if there's anything we need you know you need assistance with um I do want to mention I don't know if this issue has come up in Chadam because I don't know how much built environment you have in the national park um but there was some question about the statewide by right
for accessory dwelling units and that conflicting with national park um national park uh building standards and bylaws this is mostly a problem in East Ham Turo and Wallfleet um but in the final regulations implementing this
at the state level it basically says that any federal law or you know rules sort of supersede so in the instance you do have parcels or properties that are located in the national park here in Chadam um I I'm not sure if you do you might have a few shacks uh but they they
they would not be able to build an accessory dwelling unit so just wanted to provide that information in case you were asked thank you that that's very comprehensive we really appreciate it um and thanks for coming thanks on behalf of Ted for your being uh here to to give him your
certifications personally very much appreciated thanks have a nice evening thank you um Shireen you wanted to make a comment uh I did it when Ted was still in the room um so I'll just I'll just send it to him
personally thank you okay all right um thanks again to the legislative group our next uh item on the agenda is a public hearing can we get a a reading of the the notice please sure town of Cadam
Select Board public hearing notice is hereby given that the Chattam Select Board will hold a public hearing on Tuesday April 15 2025 at 5:30 p.m in the large meeting room at Town Office Annex 261 George Rider Road Chattam and remotely via Microsoft Teams platform to
consider the transfer of the annu annual all alcohol beverage package store license from Eric and Eric I apologize if I do not say your last name pon all right senior doing business as Cadam Light Liquors eric Pian senior manager
to Portide Liquors Chattam Inc doing business as Portide Liquid Liquors george Metri manager for the business located at 303 Orleans Road North Chattam all interested parties are encouraged to participate sign the select board
thank you uh and do we have um Mr metri here to please step up to the podium good evening good evening welcome thank you hello i'm his wife Zena hello welcome as well can you just tell us a
little bit about uh the transfer and what you're doing and so forth so just a basic transfer um Eric is going to be the mentor uh and we um taken over the
store um this is not the first store that we owned um we kind of know what we're doing a little bit and with Eric's help I think it's got to be a great uh move thank you thank you any questions
from the board uh Dean yeah I I have no problem i'm supportive of this i just as Sha I um noticed that in the application on page two there are a couple of questions that need to be filled in on citizenship and residence those boxes weren't checked hi
yes we'll we'll um review the application before it's forwarded to ABCC thank you very much good luck anybody else mr chairman I move approval of the transfer i I I think before we do that I appreciate that but I think we have to
offer the uh uh and are delighted to offer the public an opportunity to to inquire or comment anybody here in the room uh online i don't see anybody there either so Mr dykens Mr chairman I move
approval of a transfer second all those in favor mr dykins i uh Mr meadows i ms davis i mr niccastro hi and Mr schill says "I thanks very much good luck." Thank you and we look forward to your
success thank you uh next is um I believe public comment uh sorry what chadam Wells mr fail
thank you Mr chair rob Faley director of public works um I'll briefly go over the status of wells uh for the month of March so uh wells have been running primarily three to five hours per day and the water storage tanks did not hit
the lowle alarm this month uh the training field weld project uh is coming along nicely the interior the exterior brick work has begun um the doors and window frames have been installed and the green sand filters have been
installed as well uh for Mil Pond Wells 10 and 11 so well 10 we're getting closer all the time um the energy environmental affairs office has been working with town council and we are working through the final edits we are going to do a title search just
to clarify land ownership where the conservation easement sits because it wasn't um exactly 100% clear so we just want to make sure we have all the eyes dotted and tees crossed before we move forward question yeah um sorry so Rob you think it's going to be online for the summer
i hope so well it's April May June i mean yeah I I think we should be although we are seeing some you know low levels of POS creeping into well 10 too i don't know if that has to do with the drought conditions we've seen recently um that was an early 2025 test that we
had done on that well um so we'll it remains to be seen okay thanks um just water sampling all the uh all the samples came back free of bacteria um just our ongoing station
maintenance and system maintenance um everything is is moving along nicely uh um Viol is doing a great job of keeping up with things and um same with the meter readings and compliance um big thing uh
started in March we started a onap is the title of our newsletter um so it has important information for residents of Chattam about the the health of our water and just kind of timely reminders for you know hydrant flushing things of that nature that we're doing around town
so just it's going to be a monthly uh newsletter that we put out shireen how how do folks get the newsletter is it an automatic to all the water users by mail or email i believe it's on social media and we also put it on our website okay
thank you so this is uh our our monthly comparison with March of 2024 um nothing out of the ordinary we're about a million gallons lower than this time last year which is about 5% um no major anomalies or
anything like that um that I've noticed and again this is just a graphical representation of the same uh March 25 is in the pink um other than some daily fluctuations things are um pretty consistent with last year a
little bit a little bit lower and I think that may have to do with some of the cooler weather we've been seeing in March again same thing here march 2025 is in the red um just daily fluctuations and this is the sheet that
shows what each well has contributed to C Chadam's water over the past month um average of just over 500,000 gallons per day um you can still see that uh consistently South Chattam
wells are the uh the big contributor to Chadam's water and and the the hole there in for um the other wells uh other than Mill Hill 10 and 11 so we are still doing um seasonal
maintenance um before we get ready for summer so we shut wells down on occasion just to do some some maintenance on the cleaning and things of that nature thank you Rob mil roads 10 11 that's just 11 so the the Milh Hill road site is just
11 there you record correct that's correct that's they kind of average around 2 million gallons each well even if you take South Chadam divided by three i mean it's interesting and they're they're not pumping at capacity now we're only just doing several hours a day so got it yeah three to five is
nothing is it okay and here again is a bar chart just showing the same level of uh effort um this is our year-to- date information see we're already at um 45
million gallons by the end of March and again this is just the year-to- date information the level of effort for each well uh this is our five-year comparison um again it's a little low um
this month compared to previous years um I think it may just be due to the weather um you see our pumping hours are a little bit higher and I think it's just because we don't have all the wells up and running you're doing seasonal maintenance and things of that nature so they may be pumping a little bit longer and here's our observation well
data i put some red lines on there so if we look at um this was taken in April 9th when this report was done um carried across the vertical red lines or April 9th for each year approximate and the
horizontal red line is where we are uh today so you can see that we are in a pretty drastic deficit even for some of those drought years 2021 and 22 we are still recharging at a slower rate than we have in the past 5 years so that's uh
a little troubling um we are seeing a lot uh more rainfall now in April um but we'll see um it it is a little concerning i wanted to put it out there for your attention we'll discuss it again in a few more minutes
and this is for Brewster which is again more of the bell weather of uh water levels on this part of the Cape um we are very low uh from where we should be um we are recharging but it's um you can
see in um 2023 we have already started the seasonal decline this time of year in 2023 so my hope is that we continue recharging before we see any seasonal decline we really need that graph to tick upwards quite a bit to get into a
place where we're uh at a comfortable water level uh Rob do you know if 2022 was sort of a weather like drought scenario at all i believe it was 20 two is that when the tail end of 21 and 22
was the big drought year okay all right thanks i'm sorry remind me again the horizontal line is that's that's where we are today or or as of the date of this report on April 9th got it got it so there's a lot of words here i'll just
summarize briefly so the uh the Massachusetts drought task force met on April 8th uh to discuss drought conditions um all of the Cape and Islands have not really this and this sorry let me preface that with this only goes through the end of March so they're
taking a look back doesn't include any of the precipitation we've seen in April so far um so every area in Massachusetts has improved except for Cape and the Islands um we're holding steady but we're not getting worse and we're not improving um so they left us at a level
two significant drought um soon as vegetation greens up a lot of the water that does fall that would normally recharge the aquifer is going to be drawn up by vegetation so there's a point where we have to start making some difficult decisions i had this discussion with the
water and sewer advisory committee yesterday um they're going to make a recommendation um and formalize that recommendation that I'll bring to the select board at the next meeting but I just wanted to get it on your radar um this was the drought matrix that was
discussed um you know we're at a level two significant drought but we are not pumping anywhere near 18 hours per day um so so there's probably a little bit of nuance there where we may be able to play with uh some of the restrictions
that we may place but we just wanted to get it get you folks talking about it and thinking about it because it is something that we have on the tenative agenda for April 29th and that's all I have unless you have any questions any questions no thanks thanks Rob okay
thank you so now um I will uh I'll invite public comments but I before I do that I'll I'll just quickly run through the business agenda we have an Arbor Day proclamation we have a consider a request for use of the town hall
basement on um on New Year's Eve we have a one-day entertainment license a series of one-day entertainment licenses and alcohol permits um u there I don't know there about 10 or
12 of those uh we have um a request for removal of restricted parking in front of 513 Main Street uh we have a recommendation for an updated parks and re uh parks and beaches and north beach island rules and
regulations uh we have uh proposal to adopt um town facility use policy first read um we have housing development test fits for u the former Ellis property at
127 Old Harbor Road public comment will be invited and allowed at that point uh although if anybody feels they don't want to stay that late you can make your comments uh along with the other public comment uh and then finally we have one
committee appointment to the e economic development um advisory committee so I will invite in the room to begin um any public comments on the agenda yes Miss Timson
good evening ladies and gentlemen i'm Anne Timson Stage Harbor Road Chadam i'm here to voice my and my neighbors concerns about business agenda item C referring to a total of nine entertainment and in some cases alcohol
licenses at the Atwood Museum here is a bullet point list of problems we as stage harbor property owners are faced with if you allow all of these licenses to be approved number one in the past these Atwood concerts were performed in the
afternoon we request a return to that schedule and no nighttime concerts our street is zoned strictly residential we have over 10 children 2 years old or under just in the block around the
museum and many a few years older than that they are not on adult bedtime schedules the hours for these concerts are too late for little children number two we request no amplification whatsoever for any concert even with
insulation in a recently constructed home and all the windows shut the music that is amplified is loud enough to interrupt conversation and sleep our street is zoned residential not commercial amplified music one night
after another in July and August more than once a week is against our zoning laws in my opinion we put up with the huge overwide double-decker buses that park on the street in front of the museum but we cannot support
amplification it belongs on Main Street in a commercial environment in past we have had to recede our grass after the Atwood events and try to dig out the ruts that attendees leave on our front lawns we request no parking on our
private property we like to keep our streetscape attractive for those who live here and who walk and bike the loop every day concert parking also leads to a danger to people on bikes and walking
there are plenty of rentable locations such as the community center or the beach club where these events could be held and they would provide legal parking spaces for all this select board has stated they want to support young
families settling in Chadam stage Harbor is a family street many young families with small children have invested in this area because it is a beautiful rural area if you allow it to become a
commercial event destination you will lose those you most want to attract please consider change of time alternate locations and the number of concerts in one week or even throughout the whole
summer thank you very much thank you um any other comments um on the business agenda okay um we'll start with the um Arbor Day 25 uh
proclamation um does Joan have a comment oh I'm Oh you have a comment oh forgive me you have a comment oh please sorry it's okay joan Craig I'm not speaking for the traffic safety committee i want to make that very clear i'm speaking
again before you as a citizen i live on Indian Hill Road and I am in support of removing the parking situation in front of the restaurant um I'm sorry I don't know the address um that you have on
your agenda um I speak for many people i speak for some businesses um I am not a professional with regards to where we can have some what I call cutth through
um areas on both sides of Main Street so that individuals who are picking up or dropping off can slide into that area and then leave as can um uh vans etc that might be dropping
off packages to the retail retailers just the other day I was downtown and even though there was an area close by that an individual could have gone in to leave the car or the van there was um a
UPS and or it may not have been UPS but it was one of those male vans that was double parked on Main Street which is also a danger that we're all aware of um I feel very strongly as I mentioned
the last time we spoke about this that um all businesses deserve to have some priorities not just that particular area i also feel that three parking spaces is
not appropriate i think uh when you look at those areas and some of the end what I would call the end units um that then have and I don't know the correct term but it's yellow markings
that show no parking that maybe we could do something with those at corner units so that people could park drop off pick up etc i have uh a family who did park in front of the establishment in the
hours that it wasn't allowed to go into that particular restaurant they were told they had to move the car or it would be towed that restaurant lost a very nice family they have said they will never go in there again because they felt it was not appropriate i don't
think any business has a priority in this town and I would like to see it be fairly spread out on both sides of the street so that there are areas both at the beginning of Maine and further down on Maine on both sides that individuals
can pick up drop off as can um vans mail services etc thank you thank you um any other comments online i don't see any others
um so now we can go to the um Arbor Day proclamation mr dan good evening my name is Dan Young from Friends of Trees by proclamation Arbor Day will be April 25th and this will be Cadam's
14th chattam has a Tree City USA designation and we can all be proud of this to earn a designation cities must meet four standards established by the Arbor Day Foundation
first have a department responsible for Chadam's trees we have this second have a tree care ordinance we have a tree bylaw third the town should have budgeting and expenditure commitments
for tree care we have this as well fourth have an Arbor Day proclamation and hold Arbor Day activities cadam has and continues to satisfy all four standards
we have an opportunity to build on this designation we can increase our urban canopy and prevent its reduction whether these trees are along our streets on residential properties or other townowned
land j sterling Morton who originally proposed Arbor Day said quote "Other holidays repose upon the past arbor Day proposes for the future," unquote so let's celebrate Arbor Day and
as advocated by J sterling Morton look toward the future by planting trees and protecting our existing trees thank you thank you any questions somebody want to make a motion in the spirit of Jay Morton was it Jay
Sterling Morton sterling Morton great name i move to proclaim Friday April 25th 2025 as Arbor Day in Chattam Mass second all those in favor mr niccastro i Mr shell says I ms davis i mr dykins hi and Mr meadows i read the proclamation
um yeah i Let's Huh the clerk read oh you're going to make her read it it's fine i'll read it no I think it's important that the community hear it so we usually do read it that's my job uh 2025 Arbor Day proclamation for the town of Chadam whereas in
1872 J sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and whereas the holiday called Arbor Day was first celebrated with the planting of more than a million trees in Nebraska and
whereas Arbor Day is now observed through the nation and the world and whereas trees can reduce soil erosion caused by wind and water cut heating and cooling costs moderate temperature clean the air produce lifegiving oxygen and
provide wildlife habitat and whereas trees in our town increase property values mitigate the impacts of climate change enhance business areas beautify our community boost mental health and are a source of joy and spiritual renewal where there wherever they are
planted now therefore we the select board of the town of Chattam do hereby proclaim Friday April 2025 as Arbor Day in the town of Chattam Massachusetts further we urge all citizens to celebrate Chattam's Arbor Day on April
25th by planting a tree sitting beneath one or taking a walk in the woods or in one of town uh Chattam's beautiful parks appreciating trees for all they do for us our town and our planet thank you thank you sir thank you good evening
uh motion and a vote we have to vote well we did it we will do it again i'll I'll consider the motion made i need a second second all those in favor mr niccastro i mr shell says I miss davis i mr dykins i
again and Mr meadows i thank you thank you i I think Arbor Day is solidly established at April 25 uh next case we have a request for use of the town hall basement uh meeting
room for uh first night chat miss Sanulu good evening yes my name is Bunny Sanulo and I am here representing First Night Cadam and we would just again like to request the use of the town hall basement meeting room for event space for Wednesday December 31st
from 2 to 10 thank you i I think we hashed this one out pretty thoroughly last year but if there are any questions otherwise I'll take a motion i think they're really on their game uh I move approval second all those in favor for Mr meadows
hi Mr dykins hi Miss Davis hi uh Mr shell says I and Mr niccastro hi thank you thank you very much you're all good okay um so we have a series of um
entertainment and alcohol um license applications mr wright executive director of the Cadam Historical Society welcome thank you very much good evening everybody um uh I appreciate taking the
time to hear us uh and thank you very much for your concerns uh I duly noted uh just so everyone knows that of the concept that we are proposing for 2025 we've reduced them from nine down to six
uh five of the four of the six are going to be indoor concerts one of which will be at St christopher's so there's only three concerts indoors there are two concerts that are planned for outdoors um I do know that there was a mistake on the form that I filled out the one on
the 22nd should be the 21st Monday the 21st we had a a conflict with with the artists so we had to move that july 21 in July 21 yeah don't feel too bad we had a brochure bro print printed and it's got two different dates so I
have to deal with that nightmare but uh so yeah we have that uh we are no longer using the Cape Destination buses for the two outdoor concerts uh we've been donated two of the vans from uh the COA uh so the size won't be uh as
as well uh an issue um to be perfectly honest it is an outdoor concert where we have seating for 100 people it starts the outdoor concert starts at six o'clock and is usually done between 8 and 8:30 uh
before it's a real evening event it's more of an early evening event um and uh so hope you'll uh consider uh continuing this it would be our fourth year doing uh that event uh the other event that we have uh
is our annual gala it's our largest fundraiser uh evening to remember that's on the 19th of July again that will be on uh on the on the front lawn uh we will be having uh buses and trolley service for that
event as well so hopefully we'll reduce the amount of parking uh on the street and so on there will be a police detail to uh reduce that amount of traffic at the actual museum for that night uh we do are looking for also entertainment
it's just the uh um uh jazz trio same ones that played last year bart Weissman and his jazz trio will be performing so it's not extremely uh ruckus music that's playing at the evening to remember and it's uh on the 19th of July
as I mentioned before uh the other thing that I want to bring up is on um May 6 uh we were collaborating with the Cape Cod Hospital Auxiliary uh and having a to put together a benefit concert uh that would be performed at St
christopher's uh and that's to uh raise money for cancer care services at Cape Cod Hospital and the music program at the Atwood uh museum Chattam Historical Society uh that one is uh again in
indoors uh not on our property uh and it's a really we think it's a really good cause uh we're having uh wine donated uh for that event from Chadam Light Liquors uh and uh we have some uh really good talent coming to try to
raise money for a really good cause so that's what I have for you today questions uh Dean yeah thank you i should just mention I'm a member of the historical society but I am not an officer or director or trustee and I do have a
standing disclosure form on file with the town clerk um I just wanted to make sure I understood i was a little bit confused um by the way that one that you had corrected wouldn't that be August 21 not July 21 no July 21st is
a No July 21st is a Monday so it's the 20 We have a outdoor concert on July 21st and July 24th yeah one of the It's March 22nd I believe on the Yeah one of them says um that the date of entertainment is the
20th um it says it says February 20th which was an error right so whatever it is I'm sure you will you and Shauna will get that corrected yeah but that date was repeated twice so I'll leave that for you and Sha to
straighten out so uh so uh I just want to get to the the number of concerts that are going to be outdoors on your lawn how many of those will be two two outdoor concerts and when will they be july 21st and July 24th okay and those
will run from 6:30 to from 6 o'clock till 8 o'clock oh different on here yeah it's a little different in the the Our memo says 6:00 to 8 so I'm sorry 6:30 to
8:30 so 6:00 to 8 is the correct so the gates open at 5:30 the concert starts at 6 um and then they run around an hour and a half to two hours usually yeah the one on the 24th says 6:30 to
9:30 so those are those are the wrong times okay i apologize i just turned 65 i'm losing my marble so the um and and those outdoor concerts the entertainment will one of them was a jazz trio uh the the first No the jazz trio is is
complimentary music at our evening uh to remember event on the 19th okay which is Saturday the concert on the 21st is the um the piano men um it's a band that tributes to Elton John and uh Billy Joel
will that be amplified uh that will be amplified yes the other one will not be amplified so all the concert all the concerts will be amplified yes outdoor concert at your concerts last year did you have amplification we did did you
have any complaints that you're aware of not that I was aware of no okay [Music] um Okay i don't have any other So I I just for I I've noticed Dean is working off of I think the agenda and I've been looking at the staff memo and they're
not consistent so I'll check with Sean well before we vote I think we're going to have to agree what the times are and I would suggest we use the staff memo because that seems a little closer to what he's been saying than than than the
uh the agenda but we need to So just if I may well other questions well all right you go ahead if you We need to get the times right before Well I I was going to go through and and just clarify top to bottom but I just have
one question about the piano concert yes is it under a tent at all Kevin yeah both of those outdoor con Yeah all three events on our lawn Evening to Remember and the two outdoor concerts are under a tent do you have the capability of putting up um you know clear sheets on
the roadside or to be able to buffer noise at all possibly i'd have to check with the 10 company yeah okay all right if I may I just want to run through what we have so that we're all on the same page and I'll do it slowly
the first one is May 6th from 6:30 to 8 at St christopher's Church yes next is June 26th 6 to 7:30 at the Atwood Museum that's indoors correct okay indoors um
July 19th from 5 to 7:30 at the Atwood Museum that's our evening too remember correct also indoors that's outdoors that's our That's our gala okay outdoors um now you've given us July 21 july 21st
right from 6 to 8 at the Atwood Museum i believe it's from 6 to 8 yes okay july 24 is that indoors or i think he said those were outdoors the 21st is an outdoor concert kevin are you sure it's
it's six i'm getting confused here myself um so it looks like the only typo I'm seeing is the July 24th i mistakenly wrote 9:30 instead of 8:30 july 21
according to the application is 6:30 to 8:30 and July 20th so maybe it's the in maybe the outdoor concerts are gates open at 6 and they begin at 6:30 and then the indoor concerts it it's 5:30 the the
doors open and the concerts start at 6 is that what you had Kathy i think it looks like Yeah so I apologize I'm getting mixed up myself so yeah all indoor concerts they begin at 6:00 with the gate the doors opening at 5:30 the
two outdoor concerts would uh gates would open at six o'clock and the concerts would start at 6:30 my apologies well I I we we don't have that distinction of indoor outdoor other than what you've
told us and so I guess it would be helpful if we could just clarify what the times are so we're we're we're going back the 21st and the 24th are 6:30 to 8:30 correct okay um both of those are noted
as outdoor concerts okay um the 7th of August is 6:00 to 7:30 at the Atwood Museum yes that's an indoor concert okay the 21st of August is also 6 to 8 7:30 at the St christopher's Church that's
correct okay and September 11 is 6:00 to 7:30 at the Atwood Museum correct okay well I think I mean I I That's indo That's indoor yes yes
okay um Mr chairman so I'm showing three outdoors the 19th of July 19th is the annual gala that's not an actual concert so okay but it has music it has music it has the uh white Bart Weissman trio correct is
that amplified yes I believe so but it's more background music because we're doing auctions and and stuff like that all right thank you for clarifying but you're right it's three outdoor not two okay all right are we all squared away
with the entertainment aspect here the only I just have one question please in terms of parking um is there parking you park on Stage Harbor Road or is there parking elsewhere there'll be there'll be parking the goal is that we'll let people know that we'll have a a free
transfer um from the middle school for these concerts and that you know we will have some parking in our parking lot uh we allow people to sort of park on stage harbor in front of the museum so that's where we go i I would just you know and with respect to the
neighbors I would just strongly urge and and incentivize folks to park you know at the middle school and get busted in especially for your gay life that's a big deal that That's a That's a big event um Yeah it is a big event and it's been you know and we're roughly anywhere
from 200 to 225 people so it does become an issue i understand yeah yeah i mean well you have to respect the neighborhood and so you know I would say you know you got to park at I would say park off site and get bust in oyster Pond oyster Pond even um Yeah and and
the only other comment I have is is I understand it's a wonderful asset in town that's great but the the live concerts outside that are amplified and there's no way you can do 6:00 to 8 rather than 6:30 to 8:30 or just just again with respect to the to the neighborhood 8 is you know just with
respect to the neighborhood yeah I can take a look at that and definitely if we need to change it to make them earlier in the outdoor concerts we try to do that my my strong proclivity would be six to eight for the amplified music outside that that's all i mean I'm not I don't want to hamper your operation i can make that happen it's a wonderful
asset okay they just have to you have to you're in a neighborhood thanks okay so we're going to go for the 21st and the 24th we're going back to 6 to 8 we'll make Well yeah okay thank you all right with those
clarifications I hear a motion are you going to take up the alcohol permits oh well I I I was going to do the uh Let's do the entertainment the entertainment okay first all right uh Mr chairman I'll move approval of the
entertainment licenses uh with the modifications that you just pronounced that we've discussed yes here yes second all those in favor mr nick Castro hi mr shell says I miss Davis hi mr dykins and Mr matters hi okay
um now the uh just to run through the alcohol uh permits saying are they no they are not the same there there's one edit versus the agenda July 19th should be 7:30 5 to
7:30 and then the date change July 22nd to July 21st all the other times are correct and locations are correct it was just and we're we're looking at the staff memo Yes okay good
okay um Mr chairman I move to grant the four special one-day alcohol licenses as outlined in the staff report to Kevin Wright executive director of the Chattam Historical with the one amendment the one amendment that's July 21st rather
than July 22nd second all those in favor mr matters i Mr dykins hi miss Davis hi mr shell says I and Mr the Castro i uh I think we're good thank you very much very much appreciate it okay thank
you next um we have the uh proposed removal of restricted parking in front of 513 Main Street katie welcome thank you Mr chairman
members of the board katie Dunovan director of community development um there was a request brought to the board on September 10th of last year to have the restricted parking in front of 513 Main Street removed uh the select board
at that time had requested input from the parking solutions working group who did hold a meeting on October 18th um they they are in favor of that recommendation um at that meeting the working group also had recommended that staff look at other potential areas um
as mentioned by a previous speaker earlier um to look at other areas along Main Street that would work for pickup and drop off or short-term delivery parking um as we are still awaiting the traffic circul traffic traffic
circulation and parking study from the Cape Cod Commission staff um feels that it's best to wait to see what those recommendations are before recommending any further changes to Main Street at this time so our only recommendation at this time is to remove the restricted
parking in front of 513 Main Street any questions or comments before you make a motion if That's where you're headed do you have a question oh I I I just want to note for for the record i'm sorry i have a comment oh please please no I just think it's a matter of parody
and fairness um um the um you know CO 19 pandemic gave rise to this you know to this spot and I think it's it's time um you know we kind of level the playing field for all the establishments downtown i I I think the establishments
and I'm not talking in particular to this establishment but they have parking out back for employees and for managers and owners and stuff so maybe there could be something worked out behind the building and for for picking up i I'm making it up but I just had some thoughts today thanks well actually you're not because when he was here to
speak to that that issue was raised um he didn't entirely dismiss it as impractical but um he was he he was happier with what he had at the po at that time but that that that was that
suggestion was made y um I I I have one I just want to lodge a comment uh on behalf of the uh committee for people on uh with disabilities um they've asked me to note that they have for some time
been seeking um a drop off point in front of the orphium which involves apparently I'm I'm not fully apprised of what the details are but it may uh in it certainly will involve uh one or more
parking places but um a curb cut but there seems to be a fair amount of of um sentiment that that is something that would make life a lot easier for folks with disabilities who want to go to the Oreium so I I'll just leave you with
that um suggestion or recommendation from the committee but also with my um uninformed endorsement i'll put it that way sure thank you Mr chairman and we've had conversations um with folks in the past and had advised them um you know to
bring forth any uh requests to the board um as you are the authority making those recommendations um in those decisions so I'm happy to um look at that when we look at uh what other recommendations are made by the Cape Cod Commission um and with the park sol parking solutions
working group and bring those back to you as well yeah and that was the context in which I was invited to make the comment was as you are looking at the other opportunities please include that one great thank you so anything
else uh I'll take a motion uh I move to direct the Department of Public Works staff to remove the restricted parking in front of 513 Main Street second all those in favor uh Mr niccastro hi mr shell says I miss Davis
hi mr dykins hi and Mr meadows hi thank you very much okay next um we have a recommendation of um updated parks and and beaches and
North Beach Island rules and regulations um Amy Howell welcome good evening okay so you have in front of you uh updated uh beach rules and regs uh
while the goal is every two years for the parks and rec commission to review them due to COVID and staffing changes these have not been reviewed since 2018 uh so we looked at them last fall uh with the parks and recision over fall
meetings and winter meetings and what you have in front of you is what they have reviewed and recommended the majority of the changes are just focused on the department configurations the town uh has done uh and the select board
so you can see all the highlighted um differences uh which again is just really uh updating the correct names of departments um the only additional rule in REGGG you'll find uh at
36 is the no launching of drones on public beaches so that was the only additional rule that was added to this questions sheree um Amy thank you um there's one thing that that isn't in here but it's one thing that's been like
a thorn in my side a little bit um has been that um the pickle uh pickle ball courts at Stepping Stone Stone yeah Stepping Stone Road oftentimes we drive by and the pickle ball players are parking their cars in the basketball
court and there was an incident of one father that wanted to play basketball with his child and he went to play basketball there and he couldn't because there was cars parked there is there any way that that could be included in any regulations or somehow addressed maybe
it's an agenda item for park and wreck i don't know but I've just I I think I've called it to your attention through Jill a couple of times and I just want to make sure that that's taken care of so everybody has a fair chance at all at courts that are in town yeah absolutely
and and as I think you're aware of we have a friends of pickle ball group and we meet with them regularly and that actually just came up because we are looking at uh starting member play will come at the end of May so that came up uh and what we're doing is we are working on putting together a parking uh
plan that will then go in front of the parks and rec commission and then we will present to um the select board as well so yes we are aware and we are working on that okay great thanks for being proactive on that and I really appreciate it jeff um Amy great job i certainly agree
with the no launching of drones i did have some potentially stupid questions too um uh and it's I guess it's been longstanding in in these rules and regs but I just want to get some clarification i guess no children under 13 years of age may attend any beach unless occupied by an adult well what if
a a child 12 wants to go fishing at schoolhouse i mean from the shore i mean is 13 an arbitrary cutoff i mean 12 year olds like to fish 11 year olds I mean I don't know i just I used to fish at 12 you know i I don't know yeah yeah it
seemed really restrictive to me so I think the goal of that again with all of these two is is they're there I think the important thing is too is like no one's going around you know hunting for for violations um they're there kind of as a tool um so that if something is
happening um and it's inappropriate that we have these rules to fall back on um 13 um as you said that's been longstanding so I'm assuming that the logic of that was they felt 13 was responsible enough at a beach to be by themsel um you know but I can tell you
if if people are if children are following the rules and and there's nothing happening I I don't I wouldn't expect you know um a comp a complaint or town staff to to ask for I mean they don't even have ID so Gotcha Amy i mean it's it's it's my bad but anyway I have
one I have one more this is a North Beach Island general rules and regs use of rafts tubes inflatables blah blah blah no kites are permitted now I got to tell you once in a while people fly a kite out there on North Beach it's a fun place to do it's a fun place to do it
and they're easy to fly there so I mean again I it's for So the the whole point of a no kite flying and you're going to see it at a lot of beaches right if there's no one out there on the beach no one's going to go up to them the purpose is if you're in a crowded area and people are flying a kite what that can
do is then when they lose control and it can come crashing down and hit a patron and injure them so that's really the purpose of the no uh flight kite flying no kite flying um but I can tell you again you know if if on a nice windy day
no one's out at the beach no one's no one's going to go and enforce the rule it's it's therefore you know if its conditions are are there that it's a danger to fellow patrons gotcha thank you Amy nice job
bear with me anything else do we need a second reading did we make any Do we make any edits that need require them i haven't heard one no uh I move to approve the updated parks and reccks and North Beach Island rules
and regs as recommended by the park and rec commission i'll second that uh I think that was Corey um all those in favor Mr meadows i uh Mr dyken hi Miss Davis hi Mr shell says I and Mr
niccastro hi thank you um so the next one we have is the adoption of town facility use policy amy How welcome back thank you um so kind of another policy that uh has been around
for a long time uh and town staff uh so the community services department and the town manager's office last fall um after uh reviewing the current town policy worked over the fall and winter months to draft the policy that you have
in front of you and really the goal is to just streamline the process we as staff have just felt that communication wasn't the best um or I should say the proper communication wasn't getting out for you know everything that would be
required for an event whether it's coming in front of the select board for an entertainment license or a license to sell on town property or permits for signs um we thought it was getting kind of lost in the process and so um together we wanted to draft a policy
that we felt would really streamline the process and so you have that in front of you there's kind of two parts to it um so I'm going to start with the form part um so our prior form was one page um and
so as you see now you have two pages and then obviously a fee structure um but we feel that the new form allows us to collect a lot more information uh about the events uh which again then is going to allow us um to uh know what the event
is and be able to send it out to all the proper uh departments commissions boards you know for approval for the um for that specific request uh and then the second part uh is just the facility use
policy so kind of the rules and rags of using um town property i I have qu I have on the location um private function up to 50 participant side of this
um maybe I'm confused but um maybe you can clarify hopefully like Harding speech I've know there's two very popular events that occur there one was happened last Sunday and then Again Monoy does a towny party how is that how where does that play into the
restriction of an amount of people that are going to attend an event yep so um we labeled it private events so that really is more like weddings um you know birthday parties um sometimes dinners that those type of events and if you see
below that table it has public events uh fundraisers and that would go um under that category so those would fall under those which automatically would need select board approval where like a wedding you know 25 person wedding at Hardings would just go you know to the parks and reccomission and wouldn't
necessarily come to the select board great thank you so but is the you're you're saying you don't want any weddings that are more than 50 people yes yeah okay yes yeah just following up on that so does
that mean like on at Chase Park the Festival of the Arts how do where does that fall so that would fall under a public event fundraiser so there's no So there's no table under that um because all of those are going to come to you guys um obviously it's going to go you
know through the park and rec commission and any other departments or anything but ultimately it would fall under your purview okay okay what about what about the uh Kate Cool Park um the Shakespeare Festival it's the last couple of summers public another public event okay with
that in mind does uh looking at your form um so um the the first matrix up at the top on the first page that has matric matrices um so we're talking about private events
here for example large event 41 plus people $300 375 does that apply to an event like the um the two that I just mentioned or there's that would apply to
all um to all events um and then obviously if a fee waiver was requested that would be So do we do we charge the Festival of the Arts do they We do not uh yes we do right now actually yes what about uh It's $100 what about the Shakespeare Festival do we charge that
shakespeare does not no no i would hope that that could continue to be free i mean they're providing a free public Yep performance um I just had um a suggestion on page three of the rules under paragraph
three i think uh I would insert the at the very beginning the word neither so neither the event sponsor nor its representatives shall cause or permit any damages otherwise it looks as though the event sponsor affirmatively causes is asked to
is allowed to cause damage just insert the word neither okay and then on page um this page five on the indemnification provision at the
bottom um so we're holding harmless the officers of the town i assume that includes the select board if not we should include the word officials or something like that and after the word employees I would insert in the second line I wouldert agents slash agents
comma contractors so all of its officials officers and employees agents contractors that would be my suggestion to cover us i think that's it i didn't have anything else thank you
mr chair uh I I'd like to just open it up a little bit about the private events the again at the uh at the beaches and the park um I'm just thinking of a wedding uh at Cape Ghoul Park where
people show up for a 10 or 15 minute ceremony and and then move on to something else um I find the number to be quite small for um for an event you know for Chase for Cape Cape Gold Park and then I find that
the beach numbers are kind of arbitrary i I guess Amy when you guys were doing the matrix on this and figuring out the number was it based on some like parking or uh accessibility square footage of the beach or however what were you
thinking when you came up with like a 10 for Forest Beach versus um 20 uh 15 for Cole Cove which are you know so parking was a huge part of the process and as you like Forest Coch Kate Gold all of
those you as everyone knows the parking is so limited um and then so aside from parking and and it's really just trying to balance you know our recreational facilities with these special event requests and then also keeping them open to the public for recreational use so we
rec it's a hard it's a hard line it's a hard balance and so for our for this is what we came up with but is obviously open to um you know suggestions what if you um did shuttle services only to the beaches for private events you know as
an you know to to welay that sort of parking onus that might come up and that an activity be limited to a specific area of the beach i I'm just thinking that you know my I remember my niece had her wedding
at Harding's Beach we had more than 50 people we were there half an hour right and then we were out one of my friends got married on the beach the same thing i just think it's such a beautiful thing that we get to have an experience where people get to experience i I wouldn't
want I don't know how many you get requests for that a year that might be a question that would help me inform me okay yeah yeah and I mean Hardings obviously is is much bigger so you know it it can accommodate more you know Coco Kako Cove Forest all them you know 25
people can quickly overwhelm that whole beach too so again um we're maybe not necessarily with Hardings especially if we could put them in a specific location as you are suggesting but some of but that was you know the reasoning is just um you know and even Ridge Rididge um
you know it's a little bit larger so I can accommodate a larger number of people but especially those smaller beaches what we didn't want to happen is pretty much an event to be able to just take the whole the whole um area up um you know we've gotten you know comments or complaints about you know a family
being out trying to you know enjoy the beach and then a whole event comes out it just kind of overtakes it so it's you know it is a hard balance for sure i guess my I guess my only question Amy is how many requests have you had that are in the ballpark of this number of
participants has there have there been requests for Harding Speech for Private Functions in excess of 50 people every now and then um it's rare that they do go above that um most of those events for that are over 50 are the public
events and the fundraisers um so um it's another reason why we kind of you know we we haven't gotten these large requests not to say that they haven't happened sporadically over the years but um just as a general comment I'm just kind of echoing what Shireena said the the numbers look low they just look low
i mean I wouldn't want to not have someone's someone wants a wedding in Harding's Beach and has 60 people to say no to them oh you've got too many people i want you want to we want to expand access in the in the use of the use of the beach and the enjoyment of the beach and for personal moments you know okay
yeah go ahead Corey just a quick question so based on your observation of you know the Monroe requests that fall into these scenarios there doesn't seem to be particularly an issue there may be some there may be some parties that are
looking for a higher volume so is there anything in the language or or should be there be something put into the document um that frankly would just allow a waiver of some limit you know some you know waiver basing on the exact you know parameters of the events the time day
the dates you know whatever that would allow flexibility on a case-byase basis yeah absolutely i mean and and just like if someone was requesting a fee waiver so we can add it maybe below the table um you know waiverss you know upon and if someone comes forth with a 75 person
we're adding a parting speech and it fits our Right we can we can Yeah we can do it so right yeah yeah i I think I echo that i think that's a good suggestion and just one quick question on the fees have these fees changed since a lot since Yep so um let me go to the You walk us through that a little
bit so I'll start with the um I'm sorry Amy before you leave that I I want to make sure I understand was the suggestion that the waiver comes from us or from from them both I would assume i would I would probably run it through the whole do the whole system like we knew so anything
over 50 comes back to us is that what you're saying yes or if they're requesting a waiver it automatically has to you know after it goes to the rec commission would come to the select board recommendation for the park and wreck comes to the select board like every everything else the process for everything else recommendation for park
and wreck comes to us for you know waiver okay okay and I this may make this question that on this topic which is why I'm interjecting it I was going to ask you if parking were irre if if you had no parking considerations
whatsoever would you would you do is 50 the right number for the numbers you have here are those numbers for for some of them they are well we feel they are um you know no I I I I understand um you know again like those smaller beaches like Forest and and Pleasant and even
Cole um you know they're not very large you wouldn't want to put 75 people on those beaches you know so and if we have a waiver process here I I I think that's fine um it's a good idea okay thank you sorry next you were moving on please
yeah sophie so um so I'm going to start at the first table y um so the arts and crafts um fee the only thing that's changed from that um is
that we created the the main difference is we created these different um kind of groups as you can see resident nonprofit nonprofit and then non-resident business uh every art uh and craft fair that we've had um specifically on the front
lawn of the the community center is where they've typically um taken place have been that $500 um so typically $1,000 a day so that has been there that did not change what we did do is just add um you know we since we added those
two other um columns we created fees kind of off of that um and outside of that every um event has always just been $100 um and so again when we're doing these fees we're trying to um just weigh
the impact that these events are going to have on that facility and kind of how we um came up with the fees um we did add the electric utility fee of $25 it's pretty common place uh although the park
and rec commission um voted to remove it from the nonprofit column um as you can see and then which we kind of started to do in the last couple years with businesses and um classes and programs that are run on town property i mean
you've seen it with Wicked Wavy that's come up um and we've you know done it with some of our rec programs but basically to move any business that is running or program that's running on town property they will have to enter a license agreement with the town um and 20% of the re revenue would go towards
the town um so that was kind of already starting but uh we just wanted to put it officially onto the table um the community center fee structure uh again we just added uh we kind of just
changed the the table around um if you see the resident so the resident we added Cadam nonprofit to that um those fees all stayed the same that's what they're currently at um nonprofit we did add that column so that would be a nonprofit outside of Chattam so um
they're still getting a little bit of a break but um not the uh Cadam nonprofit rate and then non-resident in business um we added that column um and then the last fee structure is the athletic facilities
um again we added currently it was just $40 across the board um we have never charged local youth leagues um resident so we read resident use and nonprofit leagues uh have already have always been charged $40 but we then we added
forprofit league and non-resident column um to $60 and then veterans field lights um that is remain the same they get charged $40 per hour of use mr ch yes the only the only question I have Amy is that the time frames
um how do they line up with what we're charging so a non-resident business allow the folks that come in in front of the community center they're they're there longer than four hours so are we charging them 600 or a,000 bucks yes yep and that's what they've been charged for
the Okay past $1,000 so we just they've been charged $1,000 a day so when we were breaking this down we wanted to make it just kind of simp uh simplest wow simple across the board and so we broke it into you know the $500 so that the fee remains the same but we've just
kind of broken it down to kind of be consistent uh with the four-hour block so it didn't change the price per day it just kind of shows different because it's in a 4-hour block okay thanks thank you
Joe ju just I'm a little slow that that these numbers then are hourly rates they're in so it depends on which one you're looking at um so in the first table they're all in fourhour blocks um at the community center so before you
leave that so it's $500 for four hours yes okay okay typically most events um are not lasting longer than four hours yeah no that's fine i I I just wanted to I was trying to gloss what uh Jeff had been asking um go ahead
um the community center this is the structure of the way it's been so we didn't change that okay so the community center one and then the athletic facilities um that's the way it's been as well we didn't change that one okay thank you
what do you want to do Mr chairman this is a first read so I um I think the board has given some suggestions and I assume you would take them up with the park parks and recck commission and then come back to us yeah yeah and I I think
that also may give us a chance if we get any public feedback on the subject that would help too okay okay all right thank you thank you thank you good um
okay next we have um the test fits for the former Ellis property at 127 Old Harbor Road i think uh Gloria McFersonson will present that the housing and sustainability director
and public comment will be allowed alongside of the board on this presentation so Gloria welcome there so just to clarify I will not be presenting i'm here if there are any questions that are chatam specific but we have our consultant team from
UTIL here um to present the three refined con uh concepts that the select board had requested at a prior meeting okay good do you want to reintroduce them
though Gloria um sure from Util is um Tim Love and Courtney McCracken who will probably be doing most of the presenting thank you thank you no offense Tim no that's fine um ju just just to set the stage here
um we had a meeting with this group um with some early uh alternatives um and actually quite a few of them to talk about uh some of the design and planning issues um raised by different
configurations of um um uh uh building types uh driveway access um orientation and spacing of the buildings really with an eye on uh zeroing in on options that
would best fit into the existing kind of neighborhood context um and and scale um uh so there were aesthetic and design considerations on the one hand and on
the other was um a good discussion to land on how many uh residential units uh uh was uh would would be the most appropriate given the effort and the initiative to
do this um and the larger goal to help address some of the kind of regional housing crisis and uh provide more um attainable housing in the town so um I I think the design issues
and the density or the number of units were the the kind of focus of the conversation last time so based on your um uh specific feedback on how to weigh those issues Courtney is going to review
the three test fits we landed on awesome thanks Tim hi everybody nice to see you all again just as a quick refresher I'm Courtney McCracken i'm an architectural and urban designer here at UTIL and I've been working as the project manager and main designer on this project uh we also have Jesse Yang
here who's been serving as an adviser on this project as well uh I'm just going to share my screen for you guys okay I can see in the bottom corner it looks like it's sharing but let me know if um you guys can't see anything uh just to touch base on what Tim was
saying earlier we met with you guys at the end of February and we presented at the time 12 um initial test fits to which we then refined it to three different scenarios based on the feedback that we received from you guys
and from the feedback that we received we kind of went back to the site um via Google Earth and kind of looked at the existing context just to better understand the scale of the of the existing buildings and their relationships to the street um and from that we refined our test fits a little
bit more and brought the overall height of the buildings down they were a little bit higher before they were more so uh two stories with um an unoccupiable um roof on top and now they're more so one and a half story buildings so they're a little bit shorter um which
helps kind of again unify the street so just to go over quickly um the couple things that we're going to show you guys um I'll refresh you guys on what the existing conditions look like just so you understand that um and then we have three scenarios and what it's what's
important to remember is there's a difference between unit numbers and building numbers which I think was um kind of a big part of the conversation last time so first scenario is five units which is spread out between three buildings which we're calling the single single duplex duplex uh scenario two is
four units within three buildings which is single single duplex and the third scenario is four units in two buildings which is two separate duplexes we also have kind of a typical floor plan for the units um that we can go over quickly and then each of the
different scenarios has uh site axons and site plans um and additionally has street views that we've set up for you guys so with that I'll get into the existing conditions let me know if the size of this screen is is working and if if things are legible um the text is not
so much important but if you're wanting me to zoom in a little bit um into the images I can also do that so again this is the existing conditions of Old Harbor Road we have an existing like two and a half story home and an existing barn
with central parking and in this existing home we are presuming that there is two bedrooms um in in the home and that the the barn is not currently um occupied with any any bedrooms just to go over it quickly
here is the size of the lot which we assumed is slightly over uh 40,000 square feet with the um existing building setbacks for the site and like I was saying before we actually do have um street views that we set up so this
is the street view for the existing conditions um if there's any questions as I go feel free to to pause so that um you kind of keep questions fresh in your mind so with that I'll get into the first scenario one of the things that was discussed last time was the option
of keeping the existing home in hopes that it would be able to be reused as a two-bedroom home um and it could be refurbished so this option shows that where the site is split into two sites that are slightly over 20,000 square
feet each this of course does require a special permit um to have more than one duplex or one more than one unit um on each site but this was specified last time that this is not of of a concern for the project so all of these would require a special permit um just for
everyone's reference so again this is five units four new units and the existing home and there is one uh one bed duplex and one two bed duplex on the site so I can zoom in quickly to show that these two bed duplexes are on the
north side of the site when it's been split into two so this has kind of grouped parking with two separate curb cuts where the existing home has tandem parking and the new duplexes have this grouped parking here where each of the units gets two parking spaces each and
again this is the one bed duplex and this is the two bed duplex and I'll go down to the street view i can also zoom into these floor plans if anybody's wanting to see in a bit more detail but those are just showing that we were able to get everything to fit appropriately so this is what it would look like on the site at eye level so
again in the back we have the existing home we then have the one bed duplex in the middle and the two bed duplex closest to the camera and just for to get everybody kind of oriented this right here is the school that's in the back of the site just so you understand the proximity of everything um and this
is one of the existing neighboring homes that's in the the foreground of the view the next option is scenario two which is a single single duplex so this option has two single family homes and additionally a duplex at the north of
the site and this is also having the parking be split into um two separate parking lots so this example shows a new two bed unit at the very south of the site a new three bed unit which is situated very close to where the
existing home currently is so um this one can always be flipped out for the existing home if um that home is salvageable and a new two bed duplex um to the north of the site and again this is splitting up the parking so it's assumed that the parking for the duplex
would um be here and then the parking for the two homes would be here which would be interconnected with um pathways between and then again we have um our floor plans for the units just to to kind of show you how those are working and then the street view so
again in the back we have the new two bed home the new three bed home and the new two bed duplex the third scenario is duplex duplex so this is the least dense of the options having only four units and two buildings
on the site um so this this option here has um only one curb cut so all of the parking is kept together um where it has a new two bed duplex and a new three bed duplex so for a lot of these options we were trying to make sure that there's um a variety of different
um density or bedroom options for all of these duplexes and homes um but we were able to fit um three bed duplexes at the very north of the site with this option again we have um the floor plans for each of the
duplexes and the street view which we have the new two bed duplex and the new three bed duplex and that's what we have ju just one uh comment if you go back to one of the aerial views maybe as the last
option courtney I I think Yeah I think if the town were to issue a request for proposals for the site um it's very important that that RFP include uh design guidelines uh design
standards as requirements because you'll see that um for all of the the development scenarios that Courtney is showing you uh the building masses have been broken down um into two masses when
it's a duplex so that it reads like two houses that join together with very specific decisions about how much those building masses are offset or turned to 90 degrees um there's also uh a decision
about where um the roof line um uh uh uh where the roof line starts which is actually pretty close to the second the to the second floor which requires shed dormers to make that upper floor work
and that um uh that that maximum allowable size for a shed dormer and um some of the roof pitch requirements should be in the the requirements for the RFP too because um you want to control
um the way the building volumes the building masses are um handled by um whoever responds to the RFP and don't not not just to let the market decide itself self or a developer so um some of
the work that we've done in a way is helping us understand what those requirements might be so now really that's it dean can I just ask two very quick questions i might have something later on um on the scenario two if you could put that
up yeah for sure i'll zoom for you it that where that where the cursor is right now that's a pretty wide space what is that supposed to be so so this is this would be open space currently the rhythm of the street kind of has like large breakup spots between
um the homes and obviously like when you're looking at um I I want to say I I was talking about this last time as well um when you're looking when you're actually like on the street you're not seeing where the division of the lots are so if you're at at the street level you're not necessarily going to know
that this is one large lot this might appear to be three separate lots to the naked eye um but it was just an opportunity to kind of break up the site a little bit um there's there's always an opportunity to you know move this option closer and have the parking be
combined for the two so there's only one curb cut you know you could al also move this house a little bit further to the setback line but um you know having having this breakup of the site here is not uncommon for you know what's going on with the existing context yeah it was
mostly a conte it was mostly a contextual response uh looking at the rhythm of structures on both sides of the road mhm um I will say I forgot to say this this time but I remember I said it last time when we came when it came
to fitting the buildings on the site we were doing our best to make sure that we were um designing around the existing trees um so actually a lot of where things were placed came with maximizing um not having to take any trees down as
well and did you say you you lowered the the height of these structures from what was proposed last time is that what you said yes so I can I can go back um to show you quickly what they looked like last time but essentially the actually I'll go maybe to down here might be
easier to to read um so essentially last time um and Tim was kind of saying this about um having the roof pitch but last time it was full two stories with a pitched roof that kind of just like sits on top
which is considered a full twostory building whereas these are considered more so one and a half stories because of the shed dormas that are required to get the proper headroom um so they're a little bit shorter than what they were um and and they're not literally a floor
and a half they Yeah they're like a a floor and four fifths because you lose some floor area on the second floor but they're still functional for bedroom floors okay just in the They're just technically called half stories my final question has to do with scenario one if
you could put that yep so I'm I'm assuming uh given what given your explanation uh on the prior one as to the open space that if you look to the I guess the south of the existing house that's also intended to kind of
keep an open space feel is that that's right yes for sure and also with with this scenario here um we were we were asked to do the two duplexes and due like where the existing home is right now you can't fit a duplex on this you
know side of the site um and you know if the existing home is not here you could probably fit you know a duplex here but this this scenario was specifically asked to um keep the existing home so this yeah this might be this might be a scenario where with two lots it's a it's
a single family house on the parcel on the left and and and then that could either be the existing home or a new uh single family home and then there's two duplexes on the the the parcel to the right so I was that's how the that's that's how the option would be framed in
RFP if this was the favorite option this uh this is the only one of the three that has five units i was going to ask um is is the reason why you have four plus the house so as to be able to make it
economically feasible for a developer to come in and preserve that house by having um an additional unit on the um on the two two other structures but was that part of your reasoning although you
did say in add in lie of Yeah preserving this house you could you could put a new house there yeah I think I think certainly an additional unit um changes the the calculus a little bit for um
that single house parcel makes it more and that might be Yeah that might even be a condition for having five units to save that house if that's something that the okay that this group prefers or the public but it might it might be a it might be an incentive to to preserving
that house okay thank you very much if I could add it's also very efficient with 40B so that was part of the other consideration so you have a an existing house on its own lot and then the other half of the parcel would have to be developed under 40B which requires 25%
affordable so one out of four so if you built three units on that side one out of three would have had to been affordable and if you built two one out of two so it just makes sense from the numbers so uh that actually almost completely answers the question I was going to ask
which is the reason to split the the the lot is is to accommodate a 40B on one side and and a single home namely the the existing home on the other is that right correct okay are we assuming that existing home is
going to be remodeled or could we also substitute if it was financially feasible by a developer with a new home you you could definitely feasible or it could just be a new um single family home constructed there after a demolition but you'd have
to go through um the historic um historical permission I think for that yeah cory um quick question just for scenario one if we did an RFP for this I'll preserve my comments a little bit later down i just want to play this one out um you got two separate parcels
would the RFP require that the respondent developer whatever um work on both parcels or would they be in those scenario be like I'm interested in parcel A but parcel B doesn't you know interest me i I'm not interested how what what do you foresee the mechanics
is it all or nothing or is it A and B um I don't think any decisions have been made there are pros and cons to each of those approaches okay okay one decision is going to be the status of the existing structure what what what
our final position is on that and you know so yeah I think I I think if you if you disagregate them um then a project proponent might only um submit for the single family house
but that single family house in a way might drive some of the might cross-subsidize some of the the duplex projects so there's some consider considerations there about um the economic drivers of the entire project
yeah and I think I think that it's possible that both halves of this project could attract um very different developers so it's possible and potentially reasonable to um ask for um them to be developed separately although I don't I don't know if I would I don't
know if I would make that decision for a developer well but I mean I I if if our objective here is you know some sort of I won't even call it affordable just some sort
of housing that somebody who's not really rich can afford i I'm not sure I understand how a developer looks at the the the single family alone the the single home alone as um something
they can do that would that that would advance that objective um I don't have a specific answer for that but it's in the back of my mind that if the town accepts the seasonal communities designation then a year-round restriction might be possible
and that would be um potentially more attractive to a developer for the for the single family home well but I I don't how did I mean it's going to cost them something to build the house and that that isn't going to be changed by the seasonal community's designation
well I think that the gap between the sale of a house with a year-round deed restriction versus a house with an afford affordability restriction is um is pretty big so it's it may it may balance out that you could develop a
house and sell it as a home ownership model um as long as it's not restricted for affordability but year round okay so I I want to come back to the comments you made Tim that about the need for the
RFP to include some pretty detailed design requirements i think you probably put it in a slightly more um informed way but um I I the the question is um are there any um
uh detriments from the town's point of view or a project point of view as you get more and more detailed in your specifications around uh design and and and the like no I think I think
um you said it more efficiently than I did by the way um I I think the design requirements as a condition of the RFP um could be a fairly simple recipe which
is maximum building volume before you need to break it into two volumes um a roof pitch range and um uh uh you know the the the building height and um
the way the roof the roof sits relative to the second floor and then some some fairly flexible dormer requirements and um I think wi with that recipe and then the other review that's going to happen which will get into some of the more um
kind of architectural vocabulary aesthetic issues is um I I think the results would be successful um and uh you know the the the value of an RFP process is
that you can put conditions specific to this project in there that would be harder to generalize across the whole town let's say in terms of design standards maybe getting baked into the zoning in the future so um uh uh I think
the development community that's likely to respond to this would wouldn't be surprised by some of those uh dimensional requirements i I think the other thing that's come up that might be worth considering is um including in the
framing of the RFP um a a couple of options and just for argument sake maybe all three options that we have in front of you and let the development respondents choose one of those
adventures um uh based on their own perspective about what makes sense from a permitting and an economic standpoint um but the town could still decide based on those choices that development teams make um
based on the ability to execute maybe the quality of projects the developers done before and the choice they make um you know the town would then still have a choice about about which option to pick um and so if if you're undecided about which of the options is best it
might be smart to let the the market v vote if you will if you're comfortable with that so just to follow up on that the the the the the core of the RFP would be we want you to make a proposal that gives us
essentially um a menu of choices represented by these three scenarios and and we'll pick one yes okay well each so each developer would come up with their own scenario i think that
it's unrealistic to ask a developer to put in a proposal that includes a range of options so you would give them the range of options and say "Here are some of the things we're looking at give us a proposal that would work for you but it has to have some sort of you know nexus
with what we've we've done in these test fits." So but again the the the process would not necessarily yield the the all three alternatives from which we could choose it depends on
if three developers responded and each had exactly my question is is we would have to have three developers each one of which chose a different Right that's right alternative okay i mean it would it would say something about the economic feasibility if three developers all came up with the same rough rough
idea then you'd have a a pretty good idea of what makes sense for the site from a financial um and development perspective and and just to repeat the question I asked uh a minute ago if we basically
gave them these test fits and said we want something that looks like and for the moment I'll assume that we're going the menu and options route we want something that looks like one or more of these three
things that's that doesn't create any issues from from from our point of view yeah there are no legal issues to that i I think I think but I I I don't think it would just be looked like it would be um you know it would either be the
subdivision of the two parcels with it would be it would be more specific than that the the the menu would um be it's either two parcels with a single family home on one and duplexes on the other or or or you would spell that out with some
specificity and then you would have the design standards and the pictures in a way would be the consequences of the of the intersection of the parcelization the number of units on each parcel and then the the volumetric requirements
okay um Oh yeah Caroline go ahead hi thank you carolyn McCullen i'm chair of the community housing partnership um I just I just have a couple of general thoughts um I I like the one this scenario here that's up on the on the on the board right now and a couple of
reasons um one is throughout the years of trying to get this parcel forward and listening to the public's um affinity for that house even though we we recognize that sustaining it is going to be uh another issue whether it's a
single family whether it's that house that gets rehabbed or a house that's is replicated in some way to to to speak to that style that we can honor Mrs ellis I think the community is expecting something like that um so I really like
the idea of having the one house there however it it remanifests itself is I'm I'm open to whatever the costs are uh to be most reasonable um so splitting the site that has to do with the 40B being able to have that bigger house that the
the the the main house there might be able to be offered at a higher price point if we just do the deed restriction and then doing the 40B over there where you only have one that's at affordable you get a nice range of bedroom sizes that we're not really offering another
out there in the community i mean this this one really speaks to a lot of what the community needs and what the community expects as much as I'd like to put more more units on this property it's one of the easiest developed properties that we have in terms of you
know it's level it's not tree you know there's not a forest there um it's nicely located in the town i understand that we have to be considerate the expectations of the voters who gave us this property um so I think that has a nice density it doesn't overwhelm the
site it's in sequence with every those uh pictures that you had were from street level it really syncs up with the neighborhood so it offers a density the best density but it doesn't overwhelm it at all and I love the two one-bedroom units and I think then we can honor Mrs
ellis's actual house in some form or another and be able to sell that at a higher AMI um it won't be governed by the affordability we we're not doing a 40B on it or anything um I think when if you issued an RFP with all those other
scenarios I don't know um how supportive the general public would be to see Mrs ellis's house completely no longer there without some form of it still there um and uh I would like to see maybe some
flexibility given in the RFP you know if they want how they want to position but how they want to position those units on that lot or something but I wouldn't want to break up the distribution from lot to lot i like the one and the four i think you really need to lean into that
that's would be my suggestion anyway thank you and thank you for the wonderful work you've done at the UTL i really appreciate the effort that you've made there thank you thank you so much De um just using uh the scenario one as a as a reference and in light of the
comments that Carolyn made what would the public what would the financial contribution be from the taxpayers if someone came if a developer came in and did number one proposed number one what would we what would we be looking for so that's something that we would
probably hash out in the RFP if we had a particular range of affordability in mind so when you do a 40B to get more units one has to be affordable at 80% AMI or below so we know that one of
those units is 80% AMI we could say um you know put a year- round deed restriction on the other three we could say we we want the other three to range in AMI from you know 100% to 200% so an 80 a 100 a 150 and a 200% in which case
the town would definitely have to contribute something to subsidize the cost of those quote unquote attainable units that wouldn't be sold on the on the open market what What about the house the farmhouse um it really depends
on on how we proceed with the RFP so we could say something like we would like this to be um developed at 200% AMI so we would have to figure out like what you could get for market rate what 200% AMI is and the town would have to fill
that gap for a developer right that's what we would pay i I don't have numbers right now off the top of my head that's why I was saying that perhaps the year- round deed restriction um would be a better option because that's certainly going to sell on the open market for
more than even 200% AMI so that gap if there even is a gap um would be smaller for the town to fill if if you if you go the the year- round deed restriction approach can you use affordable housing trust monies or do you are you do you
have to use regular tax money we would have to use um probably yeah we'd have to go to town meeting and get general funds or something like that i mean I think scenario one has some appeal um I don't know if anybody I'm going to say
it in their right mind would rehab that particular house because it it's just to me financially crazy to do that but if someone wants to come in and do it and we should certainly as we just mentioned last time keep that as an option and u we know the historical commission is
going to be looking at that house very carefully so they may want that i would think just knowing that commission if if that plan were presented to them they probably would think it's fine anyway those are my thoughts okay bear with me a second because I want to put something
out there but I want to follow up on a comment you just made because I want to make sure I'm on the right page now was we've had a very long road over this conversation obviously we've talked about it and we've had a multiple difference of opinions on elements of it and what have you you know and you know we've gotten to the point we're like you know let's let's pubate off the pot
let's get this going low hanging fruit whatever well we're learning clearly this is not low hanging fruit there's a big process it takes some time welcome to municipal projects it is frustrating beyond frustrating to get anything done in a town
so you know you know my my my issue has always has been nothing about the housing it's always been about the the process to be honest with you because we got you know we open we got the door open to to develop this parcel and some manner which we will agree or not agree on and uh we're trying to figure how
that goes so I've always been a little bit reluctant that we we went to put a town meeting we got the door open on this and now we're going beyond what the expectation of the voters are you just made a comment about funding so there is a potential on how we approach this that
it would go to town meeting and they would have another I hate bite at the apple but but but it'd be weighing in on this particular project which um I guess would give me a little bit of comfort because I I can't I don't know how many people in town will fully support like
scenario A up or down we don't know that you know I'm not you know we each get our own comments i mean Lord knows we've been getting letters over the last couple months from you know concerned citizens that have various ideas of different concepts for this parcel um
and they're all wonderful but they're they're not on the table right now or they're not on the table period I guess I should say so um you know it's it's you know I I just want to kind of get more into the meat and potatoes of this i I really want to figure out what we're going to do with the building you know I
think there are groups out there that would be very adamant saying "We're going to fix this." Now there's a cost associated with it we know that for sure um but where there's a will there's a way so we got to kind of gauge is rehabbing that building truly in the
cards or is it completely a non-starter um you know and there's also the barn um you know very minor element to this whole package but we do use that so where are we going to rehouse all the stuff that's currently being used there that's going to be a cost to the
taxpayers we're going to have to figure out a facility to put all the beach buggies ATVs and what the the gator or whatever else equipment is in that barn you know it's it's a minor element in this bigger scheme but that's another cost we do we have any concept of plans
for that probably not so probably not but we but we have to do it because remember town meeting converted the use of this property to housing so it's not ultimately it's not going to be used for storage that was a town meeting vote so do we take that second parcel and put a barn on it and keep you know put four
units four one parcel with the four units and one parcel we keep for the town and we incorporate some kind of structure structures that incorporate all our needs i mean we got we can't be very shortsighted we got to kind of think a little bit broader because these
things are going to go somewhere do we consider it on this parcel or maybe it doesn't make sense but we So it was converted from municipal use to housing use so it seems like it would be contrary to town meeting vote to have any kind of municipal use or storage on
it okay fine line with you know what is the expectation of the voters but we were my interpretation was two or two or three units and got a little bit higher on that threshold so we'll see where this thing lands but I just got to get these thoughts out there i appreciate it
thank you we're really early in the the process i know it's been going on a long time but we're really early so this initial test fit was so that people could see different possibilities for what the site might look like but we haven't really dug into what we're going
to do as far as year round attainable affordable we know that if you do more than two units on two individual lots that you have to do a 40B in which case 25% have to be affordable but if we want attainable units then um the funding
source for that would be the short-term rental tax revenue and the special revenue account you also have to go to town meeting for that so we could potentially come up with a project that has a number of attainable units we'd figure out how much money we'd we'd need from town meeting based on a developer's
estimate um and then we would go to town meeting and ask for you know funds to be expended from the special revenue account for short-term rental tax um taxes for attainable housing if we were doing something other than attainable and I threw out the idea of year- round
restrictions um you know then we would have to find another revenue source which would be you know general fund or something like that and again you'd have to go back to town meeting for that will never get a wholly affordable
product um project because um well I mean I guess you could if if Habitat or a missionbased um organization did it but it falls below the threshold for tax credits so we're not going to get any tax credit developments for this
shireen thank you um so I'm really like the idea of the um roof lines of of the designs being lowered and having the dormers i think it really keeps into a a very traditional Cape style you know
house that uh you used to see maybe back in the 70s and 80s that you don't see anymore you know even in comparison to the the house next door that's been rehabbed and and enlarged in over the course of its years um what I do like is
the scenario one and two um about that is that we're um mostly I think I'm agreement with Dean is the scenario one speaks volumes because it does um maintain the existing home whether it is
a rehab or a renovation in the in the liking but the standalone idea um is is really I think would would be really um um sorry it's getting late uh for me um but it would just it it would really
speak volumes I think to the community and as Dean had said to the historic commission as well um and the idea that it could um separate the two properties the year round concept of deed restriction is is also uh you know could
offset this cost um so I think in in in in saying all that you know um maybe scenario 2 might be in consideration as a like look see for a developer to do one or two or give us ideas based on those but really um appreciate the idea
of the RFP having those required design guidelines are really I think really important to in keeping to what we are looking for i know we're not there yet but um I do like the height i mean you I like the scenarios where we've seen the street view and um and I just feel like
it fits really well into the neighborhood and um and it's in keeping with the styles that that that that area um has presented in the past thank you Jeeoff yeah yeah i and I agree um I I
like the notion that it's coherent and it's has historical coherence to at least have a single family home on that lot whether it's the Ellis property rehabbed or whether it's a a a building that's evocative of the Ellis property that is reflective of it and gives gives
kind of honor to it um appreciate the comments uh by the architects on kind of lowering the the roofs and also using um shed shed dormers i think that is very fitting as you as you go along that that um um old harbor road i I am
particularly I wasn't here for the discussion that kind of teed these three options up but I am not partial to scenario two um the single single duplex because I feel as though that the building the the two-bedroom the two bed unit to the south is really has really no parking it's going to be very
difficult for folks to walk back to that parking lot if you will and that that bothers me i wouldn't want to live there so I'm not partial to this to scenario two um I am partial to scenario one because I think it's reminiscent and evocative of what's there now and is a
good fit with the neighborhood really appreciated the comment by the architects on fit kind of keep trees there um and so not interfering with some some pretty nice trees i think that also makes it less of invasive uh to the
neighborhood if you will um so I I do land as well um I'm not an architect but uh I think the single the scenario number one I land there too because of its kind of it's evocative and reminisce of history no matter what we do with that building I think having a single family home in that lot is probably
pretty important um so that's where I land i have uh I'm interested very interested into what the scenarios might play out with respect to how we finance or how the town's role in such a financing um really interested in the year- round deed restriction i think that makes a lot of sense um going
forward and then having we have to have one unit at least for one unit at least for 40B anyway I I I frankly think this is pretty exciting um we've made the statements in many venues um where we're doing affordable uh and affordable and attainable at Buckley and doing
affordable at meeting house but we really do want to do um attainable here and attainable hopefully on Stepping Stone as well and I really think we need to cohhere we need to adhere to that intent um so that's right i'm I'm actually really jazzed about this and I'm really excited thanks
so um I I I'm I'm gonna say the following i I I I don't disagree with anything I've heard from anybody here um that's not a strong endorsement but um I I I think that we we've kind of zeroed
in on something that has the capacity to um at least stay achieve the next step with some consensus um the my reservations are not with what's been said that don't have
anything to do with design or uh the layout the the the site layout i do think when push comes to shove the driveway on the single family side is not particularly workable but that's not a very big deal
um the the thing that is of concern to me is and and Jeff sort of adverted to it but um you know can we make this work to accomplish two two purposes purpose number one is that Chadam as such whe
whether it however it's done doesn't spend a ton of money to create um effectively you know one unit that is really um affordable and and the rest of them that are um you know a stretch for
all but people that are you know at the very very high end of of of needing homes um and And I you know I I can't predict how this is going to come out um I I
will say I I'll be honest i I just you know I I'm not prepared somebody can come in here and tell me they're going to redo the the house they're they're they're going to rehab the house they're going to save it they love it so on and so forth that's the kind of sentiment that people who have untold amounts of
money and own the house and want to keep it generally uh do people who are in the business of developing um residential housing and selling it into some market
somewhere i I I don't really see them as being that sort of an enthusiast for saving a house that's going to be potentially cost more to rebuild than it would be to to to to tear it down and and build a new one um but I'm I'm not
at this point I'm not going to fight that battle um we'll we'll find out when we put out an RFP um I I do app propo what Corey had to say i I just want to note um if nothing else so that um the
proponent and perhaps there are others proponents will know that we at least knew um that they'd made the proposals we recently got a letter from a woman who was a a doctor of education named Kanye Bear i think that's the right way
to pronounce it um uh could be Heert but I'll pronounce it A Bear um who would like to turn this whole site into a some kind of a um a opportunity for learning and and library activities for the kids
affiliated with the the the elementary school or otherwise i'm not quite clear um apppropo um Corey's concerns about other potential uses that we have to consider i I'd like to at least put that on the table if nobody wants to talk
about it anymore that's fine uh I'm I'm not a particular proponent of it and then the other thing is that we we've had there has been floating around um another proposal much much higher density um which claimed um which was brought to
my attention I guess I don't know a couple of weeks ago um that that much higher density but um said that the uh both the barn and the and the Ellis home would would be
um would would be would be u saved and made functional for purposes of the development again I I I doubt anybody has any interest in that but I just don't want to put it on the table publicly so those are my thoughts uh Corey I'll
bite um as far as the higher density scenario I mean no big surprise i think I think I mean I'm a little uncomfortable with going over the two three unit scenario that I thought of when we pitched the town meeting this is gray area for me um I think a much
higher higher density is not something I would want to entertain um or or advocate for um so for me that that topic is a non-starter um I respect all the and as far as the individuals sending a letter about different ideas we've we've got a lot of we we've had a
handful of correspondents provided to us with ideas for the parcel that I think have good merit but they're not part of the conversation right now town meeting has taken a certain position we declared it surplus inventory we're on a path for
housing um I'm not I wouldn't say if the scenarios were different and there were different proposals I couldn't see myself supporting some of the ideas that have been presented i they're good ideas um I think personally I I would you know I believe that the donor had
certain wishes and anything in the process that we can do to acknowledge or you know support or um you know their their intent for for this property um support their wishes or
whatever I would like to do but um they're not on the table that's that's the bottom line is they I don't care how valid they are they're not part of the decision right now so okay Dean yeah I just want to make some general comments i I did respond to uh Dr bear's letter
and I indicated that I had previously as did Corey opposed um trans dedicating this for housing and and I myself at the time I think I at this board said that I thought um this parcel
should be somehow incorporated into um uses that were consistent with uh the school andor the community center uh but I did point out that you know that battle was fought and lost and so my view is at this point our job as a
select board is to come up with the best um uh design for this project uh for for h for housing purposes um I I certainly don't want to get into a
design that is high density and I have sort of felt something in the three to four units would be as high as I could go but at the same time uh one thing that has been consistent with people that have written to me or to us um they
seem to want to do something to preserve this house and so I look at scenario one and I think well you know there's one way of doing it if somebody wants to come in and make a proposal um and the
the um the cost of doing it is is that you have four other units at least on this particular sketch uh and I certainly could be open to that whether that's going to be consistent with what town meeting voted back then um well
we'll know when we have to go back to town meeting and get some money and if they say "Hey you're putting too much here," then that's going to be the answer we're not going to approve the amount of money you're looking for if they're comfortable with it then then
then it's a go so I don't know i I'm not saying I endorse scenario one but of the three that were presented that makes some sense to me i did have one question you mentioned you had a concern about the the driveway on What was that i didn't understand what you were saying
ju ju Ju just the um the parallel parking one behind the other i see what you're saying okay all right that that that's that's a No I just there's got to be a more practical way to solve the parking problem than that yeah I didn't know what you had in mind there thank
you yeah just um Can I interject for a second is that okay um it certainly is yes yeah i I I think the concept of this scenario the one that's up on the screen is uh that it would be a choice
of development proponent to either keep the existing house or build a new single family house but within some dimensional constraints so it doesn't end up being a McMansion right so um I think that optionality would need to be built into
the proposal and maybe a case made for that flexibility um when when this goes to the town um I I think making a condition that that h that house needs to be preserved
um could present some risk to the town because we don't know the condition of that house um uh the code upgrades that would be required and the costs the um the the existing condition of the
utility hookups and things i I I think it would be lower risk for the town to to make that an eitheror i know it might be less popular then with people that have a strong sentimental attachment to that house but um um that that's my
perspective on this yeah yeah jeeoff yeah just one quick question could you not preserve some of the design features that evokes that house as it sits there now and then we could we could I think I think yeah I think our design guidelines that that we're proposing for
the the other two structures that we're showing in that rendering would result in a house that that had the same characteristics you know low roof dormer um uh uh pro probably for single family houses we might have a maximum footprint
to keep the house from getting too large so I I think the recipe of design standards could could achieve that i I'm just going to suggest this brings to my mind the uh the Eldridge garage where we we we we re we I like the word
evocative so were you going to say something Sheree no sorry fine could I just say I was thinking of the the um the fish the fishing um building on West Chadam isn't that a replica of what was there before i I think they did
a a big rehab on that i don't think they tore down i think I don't Especially the barn the barn the barn was torn down preserved one of those structures was torn down and a replica was put up wasn't it yeah that was that was the barn that's the fish but the barn the barn is almost
similar to what was there before okay it was rebuilt i mean redone okay but I I you know just my my comment I've already said it but I just think you know if we give um some historical uh credence or you know to this building and and tie it back into its history
somehow I think would be I think would be appropriate um that's all yeah i I mean the word that everybody I maybe we're a little afraid of it but that honors that um history and tradition and intention
um without um essentially spending um a king's ransom to do it which is just not practical i I think that that goes a long way i don't know if you'd agree but that's my view i think the market will tell us yeah well that too i mean we can put some special design
guidelines just for a single family house like you could for instance because that has a porch in the front you could just require that any house that gets constructed on that lot has a porch in the front for instance like that's not going to make or break a a developer's proposal so you can treat it
a little bit differently than the others um not going overboard and making it unfeasible but yeah you can you can definitely pull out some design features of that of the existing house so what do we want to do next next steps
yeah next step i mean are are we at the stage of of talking about um authorizing an RFP um yeah I I think you could I think that um Yeah
and do we with all due respect Gloria do do we need any help other than you to do that so because so actually I'm really good at like the technical stuff but I would love um I would love help on the design guidelines from UTL for this
personally i mean it's not my decision i have no and this was an unexpected question so I don't know where the funding would come from but I think it would be really useful for them to come up with a series of design guidelines that describe what they've done so that we know that we're going to get
something within those parameters and I also really would like to see some like special a few special design guidelines um if the house is not able to be preserved but has to be rebuilt well I'm going to leap forward here and
subject to better thinking around the table and say maybe it makes sense because it's not only design it's not only guide I mean I if you're going to have help you probably want help not only to get the RFP done but then we're
going to want to hear from them when we look at the RFP so maybe the next step is for you to go work out an arrangement with them that would contemplate all of that and come back to us i don't know how people feel about that but that would be my I think that's fine the next
steps so we're not at the drafting stage yet no because she's going to have to go talk to UTI and and figure out what they can do for us and how much and and but again my view is by the time she comes
back with an RFP we're going to say well why did UTL think this or why did they do that we're we're going to want to talk to them at the same time I think okay so I'm I'm scoping the engagement here a little bit right are we focused on any one scenario
at this point frankly I am it's scenario one okay i mean I can go along with that as long as as long as preservation of the house is an option i I think that's not a mandate but clearly written into the RFP
okay um is that are we all on board with that i am i don't know Mr matters work for the conversation i can work with that conversation okay i mean we're not doing anything all we're doing is asking Gloria to have a conversation with them
although I was trying to save money by asking if we could just give somebody the pictures that we've already paid for and be done with it but I'm I that's not a serious suggestion i don't I don't think the um the design standards and the things
that we would qualify in a way would we're going to reverse engineer the pictures to set the design standard so I don't I don't think it's a huge effort um but but I um we'll carefully scope it with uh
Gloria and um uh we'll just charge you by the meeting well that's fine as long as you don't charge us anymore the length of the meeting is irrelevant yeah by the we'll discharge you by the
minute like like an attorney there you go okay good okay any Are we Are we good oh sure please do carolyn if you're going to comment all the time maybe you could sit closer to the the microphone here
i just uh want to speak really quickly uh to the comments about um the expectation that would only be two or three units and now it's more and that's a little bit you know challenging i just want to point out that we're talking about two onebedrooms and two twobs so that's six bedrooms you might be
comfortable with two three-bedroom houses it would have been the same scenario so it's not even though we have actual units it's still not a lot of density in terms of household size if you factor that in together so maybe that would make it a little more
palatable but thank you thanks okay uh I think we're ready to move on to the next agenda item thanks uh Courtney and Tim uh very helpful we appreciate it thank you so much thank you and thanks Gloria
uh we have one committee appointment uh to the economic development advisory committee um we have um uh Lucia Quinn any thoughts comments or a motion
mr chairman I I move to appoint Lucia Quinn as a member of the Economic Development Advisory Committee until June 30th 2027 unless sooner revoked or a successor is appointed second uh all those in favor mr niccastro hi mr
shell says I miss Davis i mr dykins hi and Mr meadows i thank you motion to adjurnn second all those in favor uh Mr meadows i mr dykins hi uh Mr ms davis
davis hi um Mr michelle says Miss Shell says I uh Mr niccast I I we are adjourned at 8:13 good night Shadam
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