that happened with an agenda packet once. >> So I just hopefully this time it's >> Yeah, there's a Saturday like where's the agenda? I know I didn't get it yet. >> Fortunately, the draft was I could get on my phone. >> Yeah, always give it like an extra 15
seconds after >> you can't answer the first one because too late. >> But if I can get it later. >> Yeah. So you let us know on YouTube. >> We are on YouTube. >> Okay. >> Recording in progress. >> Okay. We are ready to go.
>> Great. Thank you. Welcome back to the Chattam Township Committee meeting of May 12th. Uh we're returning to the public session. We're going to start with the flag salute, please. So please rise. We have the flag to the flag of the United States of
America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. We'll now open the first hearing of citizens. Mr. Lante, would you please provide guidance? >> Members of the public are now welcome to
come up to the microphone to address the township committee. This is an opportunity for any member of the public to be heard about issues which are not topics scheduled for public hearings tonight. Those present may step up to the microphones to be heard. If you are watching via Zoom, you may speak during
any of the public comment sessions by following the Zoom instructions to raise your hand. Whether in person or online, when you're recognized to speak, please mind the following procedures. Please say your name, spell your last name, and give the name of your street. You do not
need to give your street number. All public comments will be limited to three minutes. Rather than use any of your time answering questions, the township committee will wait until you finish speaking before responding. There are two public comment sessions on
tonight's agenda. Each member of the public will be limited to one comment of up to three minutes during each public comment period. Written comments submitted to the township clerk before 3 p.m. today will be read during the public comment sessions. Written comments are subject to the same
guidelines as oral comments and duplicative written comments may be summarized rather than written full according guidelines issued by the New Jersey Division of Local Government Services. And mayor, we do not re we did not receive any written comments for this evening. >> Okay. Thank you. Are there any hands
raised online? >> Uh we do not have any hands raised. >> Okay. And seeing no hands raised in the audience, we can close the first hearing of citizens. Okay, we move on to reports. Uh, Mr. Shaw, would you please lead us through reports?
>> Thank you. Um, I would like to if I could start with our engineer since he is here to answer any questions on the report there are any also just for us to briefly talk about this.
roads. Anything on the report? >> Okay. So, I'll tee up roads. So, um around this time we're talking about capital. Capital is on the budget. I'm sorry, on the agenda for workshop where the goal is to introduce capital at the
next meeting. As part of our operating budget, we put approximately $500,000 in the capital improvement fund in addition to all the other requests that were um partially uh for also down payment for any borrowing for the capital ordinance
that's included in here. Um number of uh roads that we had envisioned John prepares a memo for that. We present it after the capital uh is is introduced and adopted and then we move ahead with that. Um John's memo would have covered
a few roads, but given the limitations of the budget this year, we're focusing on roads with grants and using old capital funds to pave roads this year. Um so that's why there wasn't a specific line item in this capital budget for
roads because we've had Thanksg We have uh capital funds and grant funs to roads uh this year. John's here because uh he and I were talking at our last meeting about whether it would even be wise to pave any roads this year given
some of the uh national and global uh factors. So, John, >> yeah, under the uh New Jersey public contract law, contractors are entitled to asphalt adjustments pricing and also fuel pricing. and we typically um go
through the Morris County co-op. Um and so when you look at the adjustments that are necessary, you look at um when the bids were received for the co-op, which was December, where where asphalt and and fuel flow prices were very low. And you you look at when you actually do the
paving and the DOT publishes an index for both commodities and and you you do an equation and and it calculates what um you know, the search charge that the contractor is entitled to. And so right now we're looking at a pretty substantial char search charge for
asphalt price and then for uh fuel because there's certain items like milling that the contract isn't dialed to it. So um it just begs to question, you know, is this going to be a year that we may want to pass on paving just because the way the pricing is going? Um
it could end up because if the index goes up much higher, we're going to be paying a very substantial amount of search charge for fuel. Um the two roads that we were looking at which are you know feel that are really in poor condition. You know Hiron was was the
top of the list that that's probably the worst road. We were actually looking at maybe breaking the road up into um different phases because it's so long. Um but it but we're thinking that it really is breaking up in phases when that road you know the entire road
really is is in poor condition. We're thinking about just that that was really only road that we were focusing on um you know within um the area but there was one other area Mountain View and and and it's Mountain View you know when you look at the tax map um you know it's
really we were looking at the the access road in in the municipal building you know this area right here from from Myersville down to the corner section it's just it's just horrendous you know the DPW is throwing a lot of patch down we're throwing a lot of money down just to constantly fix potholes so we thought that would be a good
It's used heavily by the seniors. >> Yeah. Seniors and but we were also including not only the milling and paving but also fixing the curbing along that line because the curbing is horrendous. Um so we may want to move forward with the curbing >> those two and river road. >> Yes. Yep. And then and then the third is
um River Road. Um we have a grant um to do River Road. So um what so we do have to um we have a certain grant. we have to bid that project out because of the type you know we're doing some additional basin improvements and things
um we may want to just um authorize and go out the bid get the pricing um because that the index it's already going to be at the high index by time we go out the bid and receive it probably be based on the June index and then and then you know pave in July so the the
difference in price may not be that substantial although we may get high prices we may just look at it and see is the price reasonable and the fact the grand is going to cover most of the cost. You might as well move forward and just complete the project because it is in our best interest to to when we're
working with the DOT, you they look at you very favorably when they receive these grants. They want you to spend the money. They don't want you to hold the money, hold it for a year, and then pay next year. They want you to move and they're doing so. So, you know, it just puts us in in a better light with when we submit our grant applications that we
have just a great track record that you give us money, we spend it, we do it, when we we close the project and move. Um, we may want to just move forward with River Road, get the bids. If the bids come in really high, we can always, you know, go back and and decide to um because we do have two years. It's not
going to be like we have to construct it this year. It's just a good policy to to do it this year if we could. >> So, just to clear that grant is that's the limit. They don't give us more money. >> Yeah. Yeah. C. My concern is, you know, I would prefer to bid that one first
before we commit to doing any of those because if that there is an overage that we have to cover it, that's going to limit how much more we can do elsewhere. So, it would be informative to see what we're going to do with that first, but I do think one
saves money at least like It it could be upwards of 20%. Be paying more. >> Uh the grant money it's well over $200,000 that we have in grant money.
>> No, we were looking more in the range of of um 350 in that range. We were looking at 500 this year. >> We were cutting back. One one thing we can also look at is if we we move forward rever um curbing is independent of you know because we do have curbing
that we can uh implement under the Morris County co-op we may want to just do the curbing and set it up for next year that we can do the curb portion we won't get hit with a search charge on the curbing um so we can do the curbing just prep prep the road for next year to pay or or you know because that that road is
not a substantial uh the one caveat with the um with the Morris County co-op or actually I should say with the public contract law is that the search charges for asphalt only kicks in when you when you when you you use more than a
thousand tons of material and so um you know it's a lot of material but it's it's you know most roads will eat that up you know thing um you know the Mountain View we're only looking at about 300 tons if we just do that alone but under the Morris County co-op the
contractors, they don't want to come into town for less than a thousand because it's, you know, just a economy of scale and they can't honor that price at so low without, you know, doing. So, so I've had the experience. They're they're actually obligated to do it, but they they know they they just keep pushing you off, pushing you off, and
before you know it, it's October, November. Oh, sorry, we missed it. You know, we couldn't get to you. Um, so, um, so that may be something that we we we probably see how the pricing come in for River Road and, you know, we can we can weigh that and We want to just bid that out and do the curbing and the
paving. We can decide that that's an option. Also, >> we'll also give you river% on what the expectation for the others. Yeah, I think it's a good play, you know, get bids on river the
understanding within a tolerable range and utilize. The only thing I'll add with respect to hiron is hiron is part of the turkey ch and that that gathers about thousand runners and a lot of families with babies and strollers that do the walk
the 1k walk. >> So to the extent that the road in such significant disrepair. Um to give that some cons added consideration. Yeah, >> we may not at the end of the day we may not bill and repave it but perhaps
there's some intermediary things we do until prices come back to historically normal levels. But um just something that I wanted to add in there. >> Yeah. Because frankly the the numbers come back with River Road, you know, reasonable. We can even, you know,
because you have because the because the price differential is not going to be that great because we're going to bid it right away and do the work. Um, we can look at the how the pricing comes in and that maybe we go out to bid for um, you know, the Brother roads instead of using the co-op because that one is subject to that change and maybe you know
contractors are maybe more because it's it's the asphalt is just one component. It's it's the pricing of of sharpening our pencil we might get. So we can revisit that. So sorry the prioritization
about Mountain View was so first river >> correct >> money wherever money was up there actually public municipal road that's you know >> very it's a very substantial amount that we're a very long road
>> it's it's a fraction of of you know mountain this paper mountain view is a small fraction compared Most of the funds we would utilize. >> So when you were saying because you said too small to be of interest >> on its own.
>> Oh, so you can buy as opposed to adding any other anything connected to it from I guess I got a little confused. >> No, it's it's just a quantity of asphalt for the contractor to come into town. That's really what it comes down to. It doesn't matter the connection or where it is. It's just volume for them to move
around in town. They They typically, it's an unwritten rule that if it's less than a thousand, it's going to you're going to have a hard time trying to get this contractor to come in because it's just the economy of scale. They they give a price based on they give a very good price, but it assumes that they're
going to just be pushing asphalt out that machine very quickly and get a lot of it done in the day. >> So, it's not necessarily a function of the job, it's the location. In other words, if we bundled >> Oh, yeah. No, if you if you if we bundle
um Well, we if once we bundle and we're over a thousand then then then >> then then you get their price. >> So just to recap right based on the discussion in the proposal is given the fuel and asphalt costs
right now possibility that's going to increase these costs of action is we'll go out for the river road project if we have to that's a state we'll use that how bad or good these adjustments could
possibly be. Uh, and if it is not a huge amount, but not insificant enough, we could still go for here on Mountain View or defer those or decide to go out to bid for those based on the results.
using River Road to gau this year because we do have a threshold that we're now looking at additional bonding. We have a set a set amount of money that we want to utilize this year and go over that. So that may trigger some decisions on what we have
>> the excess capital that you have available. What is the excess capital? Because you said your funding either through the excess capital was uh just under 400,000. >> So there was a cushion. There's always a cushion because there's also work that
does beond. So there's bas and because sometimes like the first year I was here, we did have I remember getting bills from John for other vendors that charges. I think they came a year after
a number of months later, right? So they, you know, they do their calculations and after the fact, a couple months later, hey, by the way, this was the search. So I don't want to eat it all up and then we're getting this extra billion,000.
>> Okay. >> And there was a little bit more than that, but I for road intersection as well. capital money for road projects that comes up. So there was more than 400, but I've already estimate when John
and I have talked about what they thought changes the cost. So we've got that requisition final possibilities on that 2014 road that or is that just
all? >> Well, no, the the um Well, the beauty of that is that that that grant covers 100% of the cost. So, if there's a search charge, the DOT is going to cover it better. Yeah. Yeah. That's that's that's the beauty of those, you know, those federal grants. They take forever to get
through, but you know, they're paying they're paying 100% years. >> Yeah. 15 years. You know, they've already had to increase it because it was the grant was based on the you know, 2014 pricing. And so, >> it has It's gone up
hopefully started to do'll know and >> there there's a commitment from the contractor. We just haven't gotten a firm exact date. Is it going to be June? It's supposed to be right after school. And what's the timeline for completion?
How many does that take? >> He'll he'll move rather quickly. He'll probably be done um by the end of August. >> Okay. >> He moves rather quickly, right? >> Yeah. Yeah.
>> And then including utilities, all that kind of stuff, but that includes the whole Yeah, they're only doing um majority just the sidewalks. The majority it's
outside of the pavement. They do have some curb work and they'll they'll do the curb work, but they're not doing resurfacing. >> It's just sidewalk that will come after >> they'll come after. Yeah. No, I I think next year or this year we may apply for Lafayette as being the grant application
for next year. So might be part of it. >> Um and then on the report also same with Do you have a timeline? >> No. Uh, you know, the author is that you just awarded the contract. So, we're we're waiting to get the contract signed
and and the performance bond insurance certificate that so we're in the process of scheduling that pre-construction meeting, but initially the conversations I had when the contractor was thinking, you know, felt that he can get it knock it out in like two weeks. It's not that big of a project. So,
we'll we'll with regarding when he starts. He'll probably, you know, you know, we're actually kidding around that we're just going to delay signing the contract so he makes sure he's outside of the season. He's doing it in July and just kind of outside of we'll just, you know, eventually do it when he's not
less disruption to programs. >> Well, we have we were at this point last year celebrating getting this road installed and there were paperwork. So, we're good on all the paperwork. Yeah, on the we're good on all the paperwork on the um >> which road
>> he's back to back to LA 2014. >> Yes. Yes. Everything's done. >> Yeah, that's everything is going back and forth to the bitter end. But uh we we're told that he's starting >> celebrating what's interesting make that mistake again.
>> Yeah. All that problem that we've had was really implementing the civil rights program and you have to have certain amounts of of W and MBE um subcon to do it. Um the for this next round of 2016 grant which we should be getting authorization go out the bid for the for
Shpike soon. Um that's completely thrown out. the federal government took all that out. So we don't have to worry about the civil rights and and the subcontractors, you know, prepare because that's where we bid this project four or five times because their subconsc contractors weren't filling out
the civil rights forms properly. So throwing that out, we may just be bidding this once and maybe that's next year. >> You know what's disappointing is that the DOT will not look at the 2000 because the 2018 grant it we have a
preliminary design. The DOT can start reviewing it, but they refuse to review it until 16 is started. just you know just a horrible policy. You know they really should have joined those two projects and pushed them together and and just had it as one large project but
you know they they kept it separated because the same designer that do a designer is designing 16 is designed in 2018 join those together but sometimes common sense doesn't prevail.
>> I actually You have another question. >> Your punch list. >> Yes. Does your panel missing on the touch? >> That's not the cont. >> No, Rich. Yeah, Rich. DPW put that up. Yeah. >> Yeah. So, they put that up.
>> That was never there. >> It was never there, but I thought they did put it there. >> So, that's it has nothing to do with that project. It was that was not part of their >> And that's the same thing with those putting the volleyball nets in 8 ft of water. >> They're in the same depth of water.
I'm not sure why >> somebody >> I emailed you about that. >> They shifted horizontally at the same depth. So it should com >> person that made those comments also got the same answer for
>> well they painted the frog and they started going the pool. So >> they painted the frog >> kind of committed. >> Yeah. So, while we're on that topic, let me ask a question. Um, because the other question I got, and I did send it to Z, but I just want to make sure. Um, the it sounds like we're not going to need the treads anymore.
Remember those roots that used to be on the sidewalk? >> That's that's up to the county pool. >> You don't need them. You don't need them from the beginning. They weren't encouraged to be used. That was that's that's uh based on they were there because of
>> there was no entry stairs and you got railings like so they aren't needed because even they shouldn't be entering from them using them. So that's why when we were talking about this you know designing this whole thing that was the idea was that we're put it one or two more entry points
>> two more points >> and improve the stairs so that way They should not have to install them. >> Okay, I get that. But then, you know, kids are kids running on this. So, you mentioned maybe the paint has to the It
does have some sand in it. It's it's it's but still it's slippery. It's not going to be conditioned out there. We did it exactly the way the Colony Pool wanted it. We put the slopes back. We know everything that we had with that concept we did
built it the way we said we were going to build it. >> So that's that issue is still there. >> Kids jumping on the slopes. >> You should not be >> should not be but >> so regardless of whether or not
you know whether there's grit in the sand or I mean grit in the paint or we might have to put the treads on there because even though we don't want them on there we start having slipping and fall. I think you just enforce >> don't go on this
>> inviting them to use it, >> right? Then they're going to think that you are using it for the operator. >> I mean, it's painted nice blue. make it look like it's part of the pool and sort of inviting you whether you put the people
walking. >> Yeah. Okay. >> Whether the treads are there or not, that's the John, it's good news to hear that the walls all done. >> Yeah, we were sweating. have to admit we were sweating because we had to uh you
know because we were watching the weather weather very diligently because we know that the paint had certain amount of time it had to cure before we could start filling it and then we had to fill it for a certain time so that we have to sample it before we're going it was you know we were we were biting our
teeth on that one just >> I appreciate everything >> it was it was it was a good contractor that's what I have to say he was very responsive. As soon as the We have a horrible winter, we were really hoping that he can get more done, but when the winter hit, it hit. He had to stop, but
as soon as it started getting mild again, he was he was right there doing it. So, you know, luckily we got a good contract. >> John, did you want to talk about Rivermont? >> Um, yeah. So, um just very quickly, so so I I think part of along with the
redesign, um as far as signage for that intersection, um it appeared to be that we're going to revert back to the original signage, which is, you know, the standard octagonal red stop signs for the two for >> Central. So, we can look at different
types of stop signs there. Just a flashing stop sign or something along those lines. They're relatively solar ones are relatively expensive. >> Yeah, I think that that would be additive. >> Okay, good to see everyone. >> Take care.
>> Thanks. Uh under administration uh next meeting two resolutions are anticipated requested from you. would be to authorize RFP for affordable housing. That's for the uh site next police department as part of the fourth round.
We discussed that a draft was circulated. There were some questions. Um we just want to make sure that Tiana and Kendra perspective finishing touches to put on to that. I gave you a glimpse of what other changes are to come, but are there
any other items in there that you want to address or Yeah, I I agree. Um I think yeah, we we can put it in there about the deep restriction. It's somewhat implied because of the um requirement that it
comply with the uniform um housing affordability controls, but I think it's worth it to put it in there specifically. So I'll I made a note to add that. The part about whether or not we I struggle with it. Um the whether or not we had and that we're going to
contribute because um for executive session because I'm >> um because in when you're putting out a proposal, you want to give the people who are going to be responding as much information as possible, right? you want
them to have as much information as possible so that they can respond and give you the best proposal possible. So, um with that in mind, you want them to know what the township may or may not be
willing to um contribute to the project. Um but by the same token, we want to know what they're going to be able to bring to the project, right? So it's almost like a chicken in the egg with this project which is where I'm strugg
I mean to the extent that the project or any project is is self standing right so it merits internally sort of warrant project have developers say it I'll take I'll do it so I mean you never know
and to your point before if they are experienced affordable housing developers they don't know there's an expectation >> so okay I'm I'm remove the language that's that's funny it was a struggle
when I was thinking it through because my inclination is always to put as much information as possible. Do you want them to be able to respond? >> It was section one township anticipates contributing funds from the township. I mean,
I don't I don't think it's as offensive only because we've both in our plan, this plan, last plan, the resolutions, the ordinances, it's kind of expected that that's going to happen regardless. And I think it's a good thing to
actually put in there so that way, you know, when we're comparing, maybe we put that as part of the requirements, what they're telling us, how much they're expecting, right? The person saying, "Well, we're going to expect a dollar from the township and then they come back, we're expecting a
hundred,000 from the township." That gives us criteria to evaluate how much are they actually anticipating us to contribute because I think it's it's unreal to think that we're not going to contribute anything. It's no really in any project and even just from
preliminary conversations, um, every project, whether it's a big developer of a large project or even a small one, is expecting some sort of contribution because they know it's 100% affordable housing. It's not going to be possible absent funds. And so if we put that in
there, but we tweak it such that they have to say, okay, what are you asking for from the town? That's an evaluation criteria for us to then decide, okay, we want this person or that person. And for them to really show a full accounting of, okay, here's how much money we're
willing to pitch in and here's what, you know, where the gap is. to give us a more complete picture of their proposal. >> Yeah. No, I get it. >> I was even and I, you know, ran the gamut. So, we already asked for the proform with the total development cost
and source of funds, right? So it alludes to that anyway, but it's not >> maybe rather than saying the township anticipates contributing funds, put in that portion says specify, you know, how much you're requesting or
>> I would Yeah, I would prefer that as opposed to upfront, >> right? >> Because I think we're, you know, it's it's a given that >> that part of the criteria is how much, >> you know, how they can structure this in a way because if they're really good at what they do, they hopefully have a
myriad of financing sources, funding sources. So, yeah. So, the expectation that's part of the decision and their ability to come up creatively. >> Okay, I think we all >> does that help? I think that sentence
out and then putting that init. >> Was there anything else in the RFP? One thing I just wanted to make sure that everyone's on board with is the plan is to subdivide it and them to do the work once they Right.
>> Okay. >> Subdivide from the police stations, >> right? >> Yeah. But the expectation is they would maintain the property. So right now, >> they would own the property, right? >> Yeah. >> Yeah. I guess what I'm getting at is
it was three acres for green. I thought they was separate two acres now I'm thinking about it. But the point being if they build on you know quarter of an acre they're still maintaining the surrounding whatever it is maintain.
>> Yeah. Whatever. I mean we'd have to it would have to be subdivided and we tried to obviously do it in a way that it's it's conforming bot or whatever all these things and then that whole parcel is their responsibility for maintenance operate because the way it's structured
>> and for funding purposes for them to secure funding and all this stuff they would need to own the land. So, um >> I guess the piece I'm missing is what is it subdividing from? Because I thought it was >> goes around Green. No, no, the police
could hold on >> because I really thought we had done that when originally when we had Arbor Green, I thought we were doing the three acres and then we took back two and the two is the park site and then we would have
never granted them the three acres to begin with. Just a little closer, >> it does. I know that it We have reviewed it. I know Kendra, John and I look at we know it does need to be >> subivided. What we had done in the past.
>> So the question though and you know actually kind of came up with I'm not mistaken predated me though just around when I started with group homes. It was sort of the sequence of I think that's also part of asking, you know, it's got to be subdivided. Also, who's going to
do the subdivision? Because I think some somebody uh at one point that was an issue, you were talking about that with homes. We there was some later negotiation to have them be the ones that came to the planning board to do the subdivision rather than the township
and our professionals doing the subdivision. It was on them. Does anybody recall that? >> Yes, I I recall that. And I'm putting just trying to address it that essentially >> it's them they're going to get the subdivision obtain the subdivision. It's their responsibility and
>> because they have to get the site plan approval anyway. So they're going to get a subdivision and site plan approval and then we you know then we can pay the property and then they construct. So this is Arbor Green and >> so there's Arbor Green that's kind of
envelope. It's the donut hole and there's the police department and then there's the skate park. So Yeah. >> Oh, got it. >> So, it wouldn't need to be subdivided. >> Okay. >> So, I should know the answer to this
question. I don't. But by subdividing, do we trigger any issues with the DP as far as our grandfathering rights >> for the development? >> Well, yeah. No, at least from what John and Kendra had discussed and John that
it shouldn't understand what you're referring based off of the wetlands and what >> John. >> Okay. >> Anything else? >> No, those were the I wanted to make sure
that that was clear that we were not going to lease. We were going to subdivide title. It just makes it so much easier. I mean, we don't want any of that muddies the water for us and I don't know for funding for them. So, I
thought that that would be better. Um, and then there's other technical things that >> um but that was that was a big thing. And then, um, >> no, I didn't have any out of the 30 years in there. So, it's
clear right there. >> I appreciated having all your questions and then you can see the helpful >> show. I'm in professional services. I know
you're talking. >> Um, all right. Uh, so we'll hopefully have the resolution. uh will be accompanied by a final draft though the next meeting and then the other one is the cost of living adjustment for the nonun employees that's the annual
resolution that we do and um I will send last year's numbers plus the resolution from last year uh what that looks like but it's consistent with what we've been doing previous years it's budgeted know every
I tried to anticipate and this is for very few employees like the non just so you know the total impact of this um is
only $64,000 $64,468. Um what this resolution does beyond just the kind of typical 3% cost of living adjustment um there are a few changes outside of that and that is um reclassifying
over the years some of the sub code officials and inspectors in the construction office. Some were hired as hourly some were hired at a set rate salary for again parttime salary and over the years their number of hours
that they've been working required shift has increased over the years and so their rate has just been calculated based off of that stipen. So since I've been here all the new ones have been hired as an hourly. So I'm trying to make it consistent. So that's why you'll
notice a new section at the end of this draft which is all the sub inspectors listed as the only substantial change outside of there was an addition of which was called video camera operator supplement
or something like that. Um I came up with a title for it. Uh we've got Alex as you know she's our she's listed at the beginning but because the land use boards have started to want to teleise and uh you know utilize live streaming.
Um we bounce back and forth between sometimes who's available. So that is an hourly beyond the initial kind of township committee meetings. So that's was added there. Uh and we also added the crossing guards
as well. So that was something that's come up in recent years. So we've included this as well. Let me know. But I will send you that resolution. questions on that.
And then moving on, uh, library capital project. Um, deputy mayor, was there any updates you want to provide to the committee? I know that the next meeting we're looking to have the library present. >> Yes. I would like to have the uh the
opportunity for the library to present um what they're asking, what the plans are, and bring everybody up to date so that um the community can deliberate steps specifically to a couple things,
the library itself, the participating municipalities, etc. So that we can really get everybody very important quickly. So next meeting would be so ready to present
questions moving on clerk's report no questions were received construction building report also received no question there engineering we covered
finance uh capital ordinance. So, uh next meeting, excuse me, for May, uh 24th, we're I'm sorry, 26, we're looking to introduce the capital ordinance. Uh this
capital ordinance um is going to be a borrowing ordinance. Okay. Uh we did set aside money. I'm sorry. No, this one is not a borrowance. I apologize. Uh this is all capital improvement fund. Um we're trying to
minimize how much we borrow uh as last year and coming years there's major expenses coming up but this is largely public safety and public works ordinance. The bulk of it is for our fire department and police department and the remainder for some equipment for
continue their landscaping and snow operations as they do. Any questions on that? The resolution that follows that is to the capital budget. Every year, you know, we do the operating budget. We
include a rough estimate of what our capital for the next couple years. And then once we firm that up after department heads, finance committee, we narrow it down, solidify that, we amend the capital budget to reflect what we're
going to be doing. So that's followed. It's still a moving target. Yeah. Well, so the the paving though because we've got old capital funds set aside. So that you know uh we got that
that's what we're using for this year. >> Yes. >> So this is firm unless you want to change anything. >> See just a question as a matter of planning and looking down the road. Um >> I you know I highly appreciate we make
commitments uh for substantial investments on on for public safety. um over the next several years and I'm not quite sure what that is whether it's three or seven as we um uh as as we take on more debt.
Do you look at what the cumulative debt service obligation is over the next I don't know seven years particularly. So I vision sort of this like you know big bulge in the snake kind of working its way through and you know over the next seven years um when if and when these
fire trucks come online um uh thankfully we don't have to put any significant money down but when when they do come online I think we we have to have the money to pay for it. um what that debt service obl the cumulative debt service obligation looks like because I think um
in it may get pushed out by year it's like 5 5.6 5.8 million and then every other year something like close to a million and a half two million in total. I thought it was something like 14 15 million but that might include uh this
sewage treatment stuff too. I can't remember if I rolled those numbers. >> Yeah, >> that's different, right? That the financing on that is through the I bank. What's it called? Yeah. No, it's the I you're right. Yeah, we do look at that both in the finance committee. One
of the tabs of the workbook is essentially hold that schedule. So, we look at hold that schedule through the life of every uh every note and every month. So, we look at those. We also have some I believe next year some dropping off as well. So, we were always
looking at what that is and that's why it's also good to try to level you want to look at how you keep that level and that's why this year talking about finance like what am I shifting from this year to next year I met with some
departments and you know they didn't get everything they want I said listen we got to try to keep it within this range for this year next year trying to keep it within that range you know same fire department and they're all cooperative there were actually some things that were requested that were on target for
this year but then we look at okay by the time you get the apparatus specked out and designed and get a firm quote and all these things when do you really need that authorization. So we do go through all of that and do some projections and look as I said for the
next looking for almost 20 years out based on all of these Debbie and with bond council our financial advisor and our also looking at when's the best time to roll over notes and the best time to bundle them for for bonding. So,
>> we don't have anything burning off in the next couple years. I don't think >> I think we drop it off next year. >> Okay. >> Okay. >> But that'll be coming on just around the same time. We authorized the two apparatus. I think
that's what you authorized them, but we haven't financed them because we didn't want that money just sitting around. We don't need to until we'll probably sometime next year for at least one of them and that's
going to work out when so when I'm asking submit the requests for the next seven years and Debbie we're looking at okay what is it you need next year and what can be pushed off so we can try to keep that
level it's not always perfect and sometimes can't control it, but we do. Thank you. Question. Um, one thing that came to my attention tonight, uh, that's not on
your agenda, like say it's fairly easy. PC card, if you call a PC card, the purchasing card, it's essentially like a credit card, but it's not. Uh, it's almost functions like a debit card with a lot of controls. Um,
managed and heavily regulated by the state. We can't just go to American Express and say we want a credit card. We go through the state's vendor. Uh the state bids this out. They have vendor that has to follow regulations. We have to adhere to all these terms. So the we
bank of America just started that two three years ago brought that in. It's helpful for things like Zoom's recurring uh you know charges, the website, the domain charge, all the things that are tech based that we just can't uh you know otherwise it requires an employee
putting on their card and requesting reimbursement. So we got that card. Bank of America lost the contract with the state. They just notified us today that the deadline is the end of this month I believe and so we have to get set up with a new vendor and that new vendor is
US Bank. Um, so if there's no objections, then I'd like to add a resolution. We have to do a resolution to now sign on to the new. So if that's okay next meeting on that, I will try to get you.
Um, police report was provided. questions received anything we will be based off of a discussion we will be having an ordinance for the next meeting to adjust the table organization department we'll provide some information on that
>> maybe I missed it under administration you have resolution >> that's like what contract is public works anything there. Okay. Uh under that we'll have a resolution discuss resolution to
authorize contract with a licensed operator utility tax collector fairly routine resolution for outside redemption. Any questions there and tax assessor? Any questions? I know Glenn's
been including updates on the tax rebalance report that going well. Good good entry rate. >> They've completed 67% of all the property inspections hoping to be completed by end of August. And 65% of
those have allowed >> We know I don't what's what's normal these days? What's typical for them? >> Yeah, I'm just curious what's >> um that might be also related to um people that aren't home and they're circling back now.
So, I don't know if that's first pass rate versus >> second detail. >> It sounds very positive. From my perspective, why I say it's good, it's just that given that we had a late start because of the winter and
given our timeline, I would say almost ahead of schedule because you know we had time to wrap this up by the fall inspection and where we're at right now in May. >> And uh just a reminder, so those
letters go out end of October, early November, >> I believe. >> They didn't have much of a window because then they have to respond pretty quickly by the end of the year. They have a challenge. I think the preliminary letters are
going out November 10th with the new and then that gives them an opportunity. >> I just very There are no further questions. Then that concludes the workshop and then we
just have one last second. >> Okay. I'd like to open the second hearing of citizens. The same rules apply as previously stated. Mr. Lant, do you have there any hands raised? >> Uh we do not have any hands raised on Zoom. >> Okay. No hands raised in the audience.
So we can close the second hearing of citizens. Is there a motion to move to executive session? >> I have a second. >> I'll second. >> Mr. Al Perowitz. >> Yes. >> Mr. Troy.
>> Yes. >> Mrs. Eel. >> Yes. >> Deputy Mayor McHugh. >> Yes. >> Mayor Roland. >> Yes. >> Motion passes. And I do not believe that we're doing any action following the executive session. Recording stopped.
>> Thank you, Alex.