Uh, good evening. I'm Arts Brew. I'm chair of the planning board. Today is the uh tonight is the planning board hybrid meeting on February 9th, 2026, 4M. Please note this meeting is being recorded and will be
available shortly thereafter hereafter for scheduled on demand viewing on any smartphone or tablet device. If anyone else is recording the meeting, including the use of AI note-taking apps, please notify the chair.
I don't see anybody. So, pursuant to Governor Healey's March 28th, 2025 signing of the chapter 2 of the acts of 2025 extending certain COVID 19 measures adopted during the state of emergency suspending certain provisions of the
open meeting law general law chapter 30A section 20 until June 30 30th 2027. This meeting of the Chattam Planning Board is being conducted in person and via remote participation. Every effort will be made
to ensure that the public can adequately access the proceedings as provided for in the order. A reminder that persons who would like to listen to this meeting while in progress may do so by calling the phone number 508-945-4410.
conference ID 5559 793733 hashtag or join the meeting online via Microsoft Teams through the link in the posted agenda. While this is a live broadcast and simoc cast on Chattam TV
Xfinity channel 1072 despite our best efforts we may not be able to provide realtime access. We will post a meeting a record of this meeting on the town's website as soon as possible. We'll begin with a roll call.
Uh Warren Shane >> present. >> Um Bob Worshhatter >> present. >> Charlene Greenhall >> here. >> Frank Sheer >> here. >> Dubis, >> Dubis here. >> Um Katherine Halpern is absent. And Art
Sprew, I'm here. All right. Uh before we begin, um is there any item on the agenda that anybody has to recuse themselves? >> Bob, any item on the agenda you have to recuse yourself.
>> Oh, said I heard you. Why? Why do I? >> 97 Samurai Road. >> 97 >> Transfer Station. >> Transfer Station. >> Oh, sorry. Yes. [laughter] How come I didn't read that out here? I apologize.
>> Okay. And I also need to recuse myself from uh the transfer station slate plan approval. Um we'll begin um with uh the the working session. Um this is being uh
postponed until the next meeting on the 26th. All right. Um >> February 23rd. >> 26th I think. Anyway, >> whatever. Two weeks from tonight, >> two weeks that would be 23.
>> 23. Okay. Um Christine and I uh attended aformational session on Monday for this and there was u uh from people from the Cape Cod Commission and several from the state. They >> I was on that too.
>> Oh, you were? Okay. Um we were given an update on this. There was some interesting information toward the end. Uh what's when the question was asked when the regulations were going to come out, they didn't say anything. Uh didn't define it specifically and then lo and
behold by the middle toward the end of the week, the final regulations came out and they were different. Um, uh, Gloria, who was helping us on this and she wrote the memo, said there was enough things in there that she she thought didn't
feel comfortable in just jumping into it without digging into the details of it. So, she requested the additional two weeks for us. So, uh, uh, provided everyone's available, we're going to do this workshop at 4:00 two week in two
weeks. Same agenda as what we have today. So we'll just postpone that discussion. We'll just go right into the next item though. Uh let's begin with the minutes. Approving the minutes as January 12th 20 26th. Do I have any
comments or adjustments? Yes. >> Uh yes. And I already got in touch with Annie about this. On um page two uh the third to the bottom paragraph that starts Mr. Chain. Um I actually withdrew my motion after discussion. So I
suggested to her that the following be added at the end of that paragraph and further dis after further discussion u Miss Greenheld withdrew her motion to allow for a new motion at which point Katherine then made a motion and uh also
on the vote on that um it just needs to read 6 uh10 rather or 510 rather than 600. >> Okay. Uh, any other comments? Okay. Do I have a motion to approve?
>> Mr. Chairman, with the changes as recommended, I move that we approve the meeting minutes of January 12th, 2026. >> And do I have a second? >> I second it. >> Okay, Bob. Uh, Dubis will second. I'll
do a roll call vote. Warren, >> approve. >> Uh, Bob, >> approve. [clears throat] >> Charlene, >> approve. >> Frank, >> abstain. Um uh >> approve >> and Artsboro I approve. Uh next is a site plan approval for 97
Sam Rider Road down of Chan. And I think Bob and I will recuse oursel from this. Um hi, I'm Charlene Greenhelge. I'm the vice chair of the planning board and I will be acting as chair in this matter. Um we do have four members present so
this will require a unanimous vote. I just want to make sure that the applicant is aware of that and if they are comfortable with that before we continue and this is 497 Samurai Road. This is the uh transfer station site.
>> Right. Thank you madam uh chair. Uh Rob Philly, director of public works. Um yeah, I don't think we have much of an option here. Um but yes, we are comfortable with the uh with the unanimous decision. >> Okay, with that um we will move on. Again, this is for 97 Sam Rider Road and
this is for um amendments to the existing transfer station for the redevelopment of that project. The floor is yours, sir. >> Well, I just wanted to um so you know, you have the application packet uh with your agenda items, and I'd like to
introduce Nick Ames, who is with Weston and Samson. He is the uh lead uh for the design engineer for the uh transfer station recycling area remodel. So I'd like to introduce Nick. >> Thank you, Rob. Appreciate that. If it's
acceptable to the board, I will share my screen so I can pull up the site plans from the application as I talk through uh the proposed project. >> Is there any way you can make that bigger? >> I mean just you know eliminate you do full screen.
Yeah, sure. >> There we go. Thank you. >> All right. And uh I can zoom in on certain features as needed. Uh but as I provide a description of the proposed project, feel free to interrupt me if um anybody has any questions. But the
overall purpose of this project is to increase the operational efficiency of the transfer station, improve safety for both the workers and the users, uh reduce crossing traffic patterns and also replace outdated infrastructure at
the site. So as far as schedule is concerned, our plan is to bid this project this winter with the intent to mobilize a contractor to the site in the spring so that we can complete as much work as possible uh before the summer
rush really starts around Memorial Day um and then uh ultimately finish up the project by fall of 2026. So, we've prepared a construction phasing plan, which I'll run over in more detail towards the end.
Uh, but we intend to continue construction during the summer while fully maintaining transfer station operations for users. Um, and like I said, the final paving for the site will probably be one of the more disruptive activities. So, we would anticipate
completing that in uh fall of 2026 once um the population of the town drops drops down a bit with all the the summer folks. So, I've pulled up an existing condition site plan here just to give folks a refresher on the current layout.
So, right now, um, traffic enters the site off of Sam Rider Road, which is on the east side of the of the facility. And as cars enter, they'll either take a right lane onto the truck scale if they need to be weighed or proceed left over
to the scale house. Now right now the scale is separated from the scale house by a travel lane which can lead to some operational delays uh just given the difficult communication across a travel lane between truck drivers and the scale
house attendant. And then vehicles will generally kind of crisscross whether they're lead leaving the scale house or coming off the scale. Uh folks will usually go up to the tipping building to drop off household trash. And there's also a large concrete pad in the northwest
corner of the site which is used for difficult to manage waste items which are things like mattresses, scrap metal, fish nets, things of that nature. And then after folks are done with those drop offs, they'll generally travel down to the site or the south side of the site where the existing residential
recycling drop off area is. And then abudding that to the south is the swap shop area. And then finally, yard waste is typically dropped off near the composting area on the south side of the site. So, one thing about this existing
composting area, we've done some geotechnical investigations at the site which have identified a wood waste disposal area that's below the composting area. So according to historical records, this access road for
the transfer station used to be an access road for the landfill which the site to the west. And apparently back in the 1960s, the town had excavated out a bunch of fill from this area and then backfilled it with wood debris. So
stumps, logs, sticks. Um so [clears throat] the project design uh really was trying to limit the required excavation within this area due to the high cost associated with just the excavating as well as management and
off-site disposal of debris. Um storm water flows at the site generally sheet to the south to a large detention basin on the south side. The existing residential dropoff area does
have a series of catch basins and pipes which route storm water to that basin. And then along the northern part of the site, storm water is generally collected by leech and catch basins uh which then infiltrate to the subsurface. But our
limit of work really does not go uh further north than this kind of slope line here. Um, so jumping into the proposed layout, before I start talking about the sequencing of construction, I'd like to
just run over the layout which is shown on sheet C104 of the application packet. So, similar to existing conditions, access will still be made off of Sam Rider Road. And as vehicles enter into the facility,
signage will direct them either to a right lane or a left lane. The right lane will be for vehicles that do not need to be weighed. They can proceed directly up to the scale house without stopping where they can check in. The left lane will be for vehicles that need to be weighed where they'll stop and
then they'll be directed onto the scale with a traffic light. There'll be traffic lights on either end of this landscaped uh island here. And the two-way traffic onto the scale will be controlled by the scale house attendant. He'll have a switch inside of the house
there uh to swap the lights. The scale has been relocated on this drawing. It's its existing position is a bit further to the northwest. and the new scale location will be right next to the scale house, which will be a
huge help for operational efficiency, especially for vehicles leaving the facility. That's often when they'll need to check in with the the gate house attendant, complete payments, um get weight slips. So, the fact that the scale is right there, um their driver's side door will
be right next to the scale house window, so they can be easily and quickly processed out of the facility. The new scale house itself will be a fully modular scale house building. So, it basically gets entirely fabricated offsite, delivered in a on a flatbed.
It'll have air conditioning, heat. Uh, it'll have a small bathroom with water and sewer utilities. Um, and the bathroom will also help with operational efficiency that the attendant won't have to run to one of the other site buildings to use the restroom. So, it's a huge convenient convenience factor for
the the staff out there. And then finally, there will be a license plate reader system which will be constructed on a pole at this east end of the the landscape island here. And it'll have a monitor inside of the scale house building. So the license plate reader
system, it'll actually interface with a software that the town currently has now. It's called Town Hall 247 and it'll help with tracking permit holders um and you know assisting with revenue collection. It can also be used
to flag you know if there are users that maybe have a history of delaying their permit renewal or disposing of things incorrectly. It just helps you know track the overall operations at the site. So once um
actually before I move on to the east, there will be a new parking area just south of the scale for transfer station employees. There'll be 10 spaces. Generally there are eight staff members at the site, but during the summer they'll typically bring on two uh seasonal employees as well. Um next to
the parking area will be a new shade tree. We received a list of acceptable species from the tree warden. Um, so we're planning to go with a red maple for that shade tree. So as vehicles exit the scale or complete check-in at the
scale house, they can either proceed north to the tipping building for MSW drop off, municipal solid waste, or household trash or to the existing difficult to manage waste pad. Those two areas will not change as part of this
project. Vehicles can also proceed to the west to the new residential recycling dropoff area. So, this new area will have a counterclockwise traffic pattern
and it will be split into an east and a west dropoff area which will mirror each other and a central operations area in the middle. There'll be two modular block retaining walls on either side which will provide a great separation between residential
users and operational traffic. The walls will be about four to 5 ft tall. They'll have handrails for fall protection. At the top of the walls will be concrete sidewalks with a 6-in vertical granite curb and ADA compliant curb cuts. And then at the base will be reinforced
concrete pads for the containers and compactors. the retaining wall that's out there now, the existing uh reinforced concrete wall will remain in place. The handrail will remain as well for fall protection. And then we'll be adding in a wooden vehicle guard rail at
the top as well, just to protect vehicles traveling in this this through lane. So, one of the big things that that we'll need to talk about tonight is the the parking at this new residential dropoff area. So, the permitting plan
set that we submitted shows pull-in lanes on both the east and the west sides rather than stripe parking. As noted in the application cover letter on the east side of the dropoff area, the
two interior lane widths and the spacing of the 88 curb cuts were designed such that this area could be striped for angular or perpendicular parking in the future. and the curb cuts will align with the required access styles for ADA
parking spaces. In discussing further with uh Rob at the DPW, we're now proposing to include that angular parking on this side. So, it would be nine parking spaces with uh two ADA
spaces and we can provide that updated drawing sheet to the board uh for review. But based on our experience with similar sites, pull-in lanes and parking, actual stripe parking spaces each have their own pros and cons. We've
looked at it at other transfer stations in Massachusetts. We've talked to other transfer station foremen um to gauge their thoughts on the pros and cons of each. Generally with pull-in spaces, it has much better traffic flow and operational efficiency, which might be
counterintuitive, but it does move users through the facility at a faster rate. It also eliminates the need for reversing into travel lanes, which can help reduce, you know, fender benders. Um, and it's ultimately from what we've gathered is it's better for high volume
periods. The downside is that it can result in folks being blocked in uh during heavier periods, which can lead to user complaints. Um you know, you think of the the pickup area at Logan Airport during a busy night. Um it it's
a complaint that we've heard at other sites, but again, it really does help move folks through the facility faster. Whereas strike parking, it can be more comfortable for uh you know, lighter times, um quieter times of year. So ultimately what we would like to do is
have pull-in lanes on the west side and then have stripe parking on the east side just to provide flexibility uh for users. And I think it would also be, you know, beneficial to have ADA spaces with access aisles for those curb cuts. And
then just south of the drop off area, we would have new sheds and collection bins for clothing, books, universal waste, food waste, paint, waste oil, and charitable redemptions. There would be a new waste oil shed on an existing
concrete pad, which would have new tanks for, you know, double wall tanks for collection of waste, oil, and filters. We would also >> interrupt you real quick. Where are those to be located? That was one of my questions. you know, the waste oil and and batteries and that kind of thing as
well as um you know, clothing and books where I for the life of me I couldn't figure out where those are going to be located. >> Sure. So, the waste oil shed is right here. The tanks for the waste
oil itself and the filters are actually very small, so they can fit inside that wooden shed. It would be put directly onto a concrete pad. Um the the the waste oil tank is really a turnkey system. It's a double wall steel tank
sits right on the pad. Um has a you know port with uh spill containment at the top. Um and then charitable redemption sheds are right here. We're proposing to remove the existing tractor trailer out there. I'm sure you're all familiar with
it. It's it's a bit of an eyesore and is not necessarily suitable for children to be sorting redeemable items. It it also does extend onto the landfill cap. Um so it' be favorable in the eyes of D to get that out of there. So we would provide
two charitable redemption sheds, one for sorting and one for storage of the sorted materials. Clothing bins would be next. clothing trailer, food waste shed, paint shed, universal waist shed, books. Um,
the newspaper would actually be included as part of the mix paper. So, that can actually be removed. Are there any other questions on locations? Uh just what is the anticipated access if somebody is has
just dropped off their recyclables and now wants to go do those things? Are they going to stop their car in front of each one of them and block traffic? Are they going to I mean how is how's that anticipated to work? >> Yeah. So they would pull in. So there'll
be two lanes. Um one for traveling, one is a bypass lane. So folks would just pull up, hop out, put their materials into the required bins, and then move along. So the stopping at these locations should be relatively quick. We do have two, let me uh remove some of
these markups here. We do have two parking spaces here and here for the charitable redemptions as that can be more of a long-term, you know, a couple hours on site um type of activity. So those parking spaces would go right on top of
this existing reinforced concrete retaining wall and we would put in a wooden vehicle guardrail at the top there to protect vehicles. >> Only two [clears throat] two spaces there. >> Yeah. [clears throat]
>> Is and that's the swap shop. >> No no no no. that that would just be for um you know if a couple members of a local you know boy scout >> or you know hockey team wanted to come and sort some materials they could. >> Uh the swap shop has been relocated
which I'll get to in a few minutes here. >> All right. [clears throat] So, as vehicles rotate through, um the paved driveway area would be expanded to the southeast using
some imported fill um in the detention basin here. And then we would also have imported gravel fill for a new yard waste drop off area in the same general location, but it would just be a stabilized gravel surface dropping off of brush, leaves, as well as picking up
finished compost and wood chips. And then as they move up, signage will direct users either to go left if they want to circle back through they forgot something, go straight onto the scale or right to either exit the facility or
stop by the new swap shop area. So under existing conditions, the swap shop is right next to the recycling drop off area. And um we've heard reports from staff that it can get very busy, especially during the summertime. So getting it away from the recycling drop
off area will just help alleviate some congestion. And this new area will have 13 parking spaces including an ADA compliant space with an access aisle. The existing swap shop area has about 10 parking spaces if I remember correctly. Um so we' be
increasing the number of parking. It would be a nice new wooden shed with a uh weather canopy structure. And I should mention we are proposing three of these. It's a coldformed um pavilion structure basically. So it
doesn't have walls. It's really just a roof to protect volunteers or transfer station staff that are out there from the elements. We also propose two on either side of the drop off area uh if needed for staff to stand under to sort
glass um or just help people, you know, hit the the buttons on the compactors. Um so after hitting this new swap shop area, folks can then just jump into the exit lane to leave the facility.
Um [clears throat] so our followup drawing sheets show the proposed grading and utilities at the site. Um the utilities will include drain,
water, sewer, electrical for the water utilities and sewer that's shown on sheet C 108. The water utilities will be modified as required to avoid conflicts with the new retaining walls. We'll also be putting
in two new um yard hydrants that will allow transfer station staff to clean off the retaining walls and the concrete pads. There will also be a water utility hookup to the new scale house as well as a new hydrant um approximate to the
scale house and the composting area. There will be a new sewer line running from the restroom in the scale house over to the septic that was recently installed as part of the garage building project. That septic system was designed
in anticipation of connecting this new uh restroom to it. So, it's sized appropriately. The pipe would be a class 150 PVC pressure pipe sloped at minimum 1% um to convey flows by gravity over to
the septic system. And then we will have a storm water drainage system which is shown on sheet C106 with backup calculations included with the application. In the drop off area, we have a series of catch basins and
piping which convey storm water to the existing detention basin. Elsewhere on the site, we're really following existing drainage patterns. And a big reason big [clears throat] reason why is because of the difficulty
and costs again associated with um digging into the wood waste disposal area. So from the access road, we're going to allow runoff to sheet flow down into the basin. And then up at the swap shop area, we're proposing two new
leeching catch basins in some existing low-lying areas to capture runoff from smaller storm events, promote infiltration. during your heavier storm events, you know, 25 h 100redyear events, uh we expect those would get um overwhelmed and in that case runoff
again would just follow existing drainage patterns and sheet down to the basin. So we provided runoff calculations um for the 2, 10, 25 and 100year storm events. The calculations include two points of
interest. So one is of course the detention base at the south side of the site and then we also analyze the trailer pit which is this lowlying area of the site because we are doing some grading at the top of this slope here. So the calculations show that there's really no
change in peak runoff flows down to the trailer pit. Um it does show an increase in peak runoff flows down to the detention basin. Um, but we've shown that the basin capacity, even during the 100red-year storm, it still has several feet of of capacity for storage. Um, so
we anticipate even with the grading into the basin, the reduction in capacity, you'll still have plenty of capacity and infiltration ability to manage those flows. We've also included a hydroflow analysis which is a CAD extension that
models the pipe network and shows the hydraulic grade line through that network um to show the adequacy of the selected pipe sizes as well as the number of basins. We've provided um vehicle movements through the site for residential users,
commercial and operations um packer trucks and rolloff trucks. the the truck we used is actually about 3 ft larger than the largest packer truck they they typically have at the site. And then we also have turning movements for the Chattam Fire Department's ladder truck.
And then one of the final things I'd like to touch on before opening it up to questions from the board is the sequencing plan which is shown on sheets C102 and C103. I think C103 shows a pretty good idea of what we're trying to
accomplish here. So, when construction starts, we plan to keep the existing recycling drop off area operational while we fence off the east side where there's the access road that comes back
up towards the scale house. So, we'll fence that off and construct the eastern side of the dropoff area first, as well as the swap shop area up at the the east side of the site. So, once we jump over to the west side
where the existing drop off area is, this would be used as a temporary drop off area. So, folks can still come through, hit the scale, go by the scale house as needed. They would turn down into the operations lane, which would be a temporary travel lane, travel in a
counterclockwise direction back up through um [clears throat] and drop off their materials. We could use this area here for other bins, yard waste area for bins as well as needed and then exit the facility. Um once this
west side is completed, this whole area could be opened up for use. And then the last piece would really be doing truck scale relocation, scalehouse installation, and final paving along the access road. Um, which would need to be
carefully done ideally um you know uh scheduled for Wednesdays when um you know it's it's shut down to residential users, but a lot of this work will likely need to be done during uh during fall after Labor Day when the usage rate
goes down. So, at this point, um, I'm happy to open it up to the board, uh, for any questions. And, um, yeah, I really appreciate you all having me on to, uh, present this project. >> Uh, before we go to board members, Christine, is there anything that you
would like to provide for us? >> No, I have Well, other than that, I have given you um a draft statement of conditions to kind of work through. Um, my concerns about the phasing appear to have been answered. Um, I did recommend
in your staff report about asking for more um pavement markings or signage. I wasn't clear about that bottom corner, but other than that, that's pretty much it. Uh, Warren.
>> Uh, thank you. Um, first, could you show me where your license plate readers are going to be located? >> Yes, sir. One second here. All right. So, the license plate reader
system is going to be on a pole right here. So, there'll be a conduit that runs back from this pole into the scale house. And there'll be a monitor in the scale house. The pole will have two cameras, one pointing this direction for vehicles
entering and then one pointing this direction for vehicles leaving. >> Okay. Um that being the case, um will that system be used for
identifying um residents that are there to drop off trash that have uh the appropriate stickers on their car, so to speak. uh or will you still have a a
person who will be monitoring that? >> It can be used. >> I could take that. >> Sorry, Rob. >> Um so we would like to uh phase out transfer station stickers. Um that we'd still have beach stickers in town, but we'd rely on people registering their
vehicles online and it would be a license plate reader. >> Okay. Can I can I just ask a real quick question? >> All states don't have front license plates, do they? >> They in Massachusetts they >> they do, but half >> would read the front and the back.
>> Okay, that's why I was going to say >> so we work with a vendor read the back >> on Logic and they have set up and transfer stations all across Cape Cod. Um so we'd be using a similar very similar system. >> Okay. Can I I
>> with regard to that the swap shop that's way at the beginning. Who's going to be monitoring that? How are we going to ensure that? You know, >> that's my next question. >> I stole your thunder. >> That's why I asked where the license plate reader would be.
>> So, this would be a transition period um where we would have plate reader and stickers for a period of time, probably about a year and a half while we're under construction. Eventually we would have the swap shop issuing their own sticker. >> So we would do that uh as part of the
sticker office at you know for the town. >> So the swap shop is going to be in in the h you know it be required to monitoring stickers. >> They would be. Yes. >> Oh I'm sure they'll be happy to hear that. Um and in the meantime
how would that be handled in this transition period? Really all next season certainly. It's Yeah, we still have stickers all through uh for next season. So, it would be a trick, >> but you don't have to go by anybody who would see the sticker to get to your swap shop.
>> Correct. So, so vehicles parked in the swap shop would have to uh the swap shop volunteers would have to verify that they have a swap shop sticker on their car. >> Okay. Have they been advised of that? >> We have we have alerted them of this.
Um, so actually the the swap shop falls under the purview of the transfer station. So, um, we'd have to educate them and, uh, and train them as well. >> Okay. I I've got some issues as to how
that's really going to work. Um, um, the license plate reader I think's, you know, genius in general for the whole site. Um, but it really is there a way to have that license plate reader
um before you get to the entrance to the swap shop? >> There's really >> Oh, go ahead, Nick. Sorry. >> Oh, sorry, Rob. Um, on our signage plan, we do have do not enter signage right
here. So, even if somebody is coming into the site just needing to use the swap shop, they will need to drive past the license plate reader and circle through in order to access the swap shop. >> Okay. Uh in the transition period, but I
thought the whole idea was to not have people cycle all the way through to get to the swap shop. The bigger task is for the operator of the gate house to be able to verify every vehicle with a sticker on there. So, it relieves a lot of that additional task uh that the the
gate house attendant needs to do. Okay. Well, I'm still confused then. Um but I the light the license plate reader is, you know, a terrific idea. Um and but it
um it is not currently the case that the swap shop is welcoming those that are not residents. Correct. >> That's correct. >> It could allow somebody to have just a swap swap shop sticker also that may not have a transfer station sticker.
>> Um well, I wouldn't be in favor of that either. Um I mean >> that's really not this board's purview. No, it's not our purview, but I still wouldn't be in favor of it, but >> those are all things we still have to vet a lot of the details. >> Um, yeah. Okay. Well, I I'm not sure.
I'm comfortable with what happens in the transition period or or afterwards, although I do hope that there could be a license plate reader system that would be before you get to the swap shop. Um,
and you know, as opposed to after the swap shop, because just because you have a sign up there, trust me, the the people that are there operating the swap shop don't have time or an interest in trying to be looking at every sticker
that comes in or license plate or whatever system is put in place for them to do. Uh, you'd need an extra person there to do that. um which just doesn't work. Put it that way. Okay, that's comment number one about the swap shop.
Since I'm on the swap shop, I'll just continue. Um I don't see any dumpsters in there uh in your your plan. And there clearly needs there currently is at least one frequently more than one
dumpster in there because stuff ends up being chucked by the staff or by whomever. Um and there's no place at all in there for that. Um so then I noticed too you've got one
shed in there. Currently there are two. So you have half as much space. One of them is CDs, DVDs, books, and the other is, I don't know, clothing and kitchen wear and stuff like that. Um, so all of
a sudden there's only half as much space. Um, and therefore very little ability to segregate it between the the way it is currently segregated. Um, you've got the same I'll call it the
tent. Um, that's the same as there now. Um, so that that's neither better nor worse. Uh, I've often thought, gee, if we ever redid the swap shop, couldn't we get rid of the tent because it's, you know,
everything that's out there is out in the elements. Um, but okay. Um, but just a comment, but having going from two sheds to one, uh, suggests to me that somebody's going to have to get rid of a lot a lot of
stuff that they currently have. Um, next comment I have is um that there's really absolutely no space anywhere there for uh the furniture, garden f chairs,
bicycles, uh skis, uh beach toys, and things like that which uh currently u are housed really at the very south end of the swap shop area.
And u certainly in season it's a very robust um uh and and highly um uh highly active area and there's no place for any of that here. Um, and
so that either suggests the decisions been made that you're never going to have any furniture or beach, you know, or uh patio furniture or bicycles or anything those types of items which are
um oh, I don't know. I would say they take up at least as much space as the uh as the two sheds and the uh and the house or the uh the tent. Um, let's see what else. Um,
you indicated you've really got three more parking spaces than currently, and I would take uh I take issue with that. Um because there's a rather large area that's grasped I must admit but um
gee I've seen u I don't know I haven't taken count but certainly many more than many more cars than you have parking spaces for there uh especially when one of them is handicapped. So, you know, that's not
going to be used that much and and really there's no easy space there for just dropping off things. You sort of have to park to to do any drop off. Um, and there's no area for that per se.
Um, and again I go back to there's no dumpster area. So there's nowhere to put the trash there or the items which are I don't know upon review the staff decides they they go into the dumpster because there's always been a dumpster or two
there that are reasonably full every time I've seen them. Uh, and so unless someone's figured out how that's, uh, going to be done away with, uh, I've got a problem with not having one.
So, all of those suggest to me that there's not enough parking. There's no way currently to determine whether you're eligible to go in there. There's no drop off area. The um, the weatherproof space has been cut in half.
Uh the tent has not been replaced by something that might be a little more accommodating. Um there's no dumpster. There's no area at all for uh putting out the um uh
patio furniture, beach chairs, bicycles, etc., etc. that are always there all summer long. Um and the parking is there's no overflow area. Uh so I've I've sort of got uh a real problem with
the design of the shop swap shop area. Although I hardily endorse the fact that it's now been taken out of the area where um where it currently is which as you say you have to drive through everything just to get there. Um and
having it where you can just go drop stuff off is you know a much better idea. Um, okay. So, enough comments on the swap shop. I have a um I have some comments too about uh the the um the new
the recycling areas. If you could go over to those to that screen again. Um C 104 and the Yeah, there. Um I wasn't sure I understood exactly what you're now planning to do with parking.
So you say on the east side, I think you said you will have striped parking. So that's where you would have, you know, parking lines and you would pull in and then back out to to leave. But on the west side, >> that's correct. >> On the west side, it would be sort of
just you just pull up in a lane and and presumably you'll have two of the three lanes [clears throat] for essentially stopping um and then one lane for people going through. Is that correct? >> That's correct. Okay. >> Um,
>> be something like this. These these red lines I'm showing. So, the middle two lanes >> here would be occupied by striping and then the outer two lanes, you'd still have two travel lanes. >> Two travel lanes. Okay. So, the thought was with the angled parking that people
possibly with mobility issues or they may have uh decide to spend a longer time uh they would have the option to park and not be in anybody's way if somebody was just dropping off something quickly and wanted to pull through. >> Well, I hardly endorse the u uh the
efficiency factor of of that and increasing the the amount of spaces that are available there with access to drop off bins. That's that's the good thing. Um what I have real challenge with is a safety factor.
I mean currently where you pull in once you have a parking space um you can walk to literally every bin you've got up there including newspapers and uh uh and and um disposable waste
and batteries and fluorescent bulbs and uh all of that stuff. um you can walk to on a sidewalk. You whereas currently you either have to get back in your car and drive and therefore have to park twice rather than once in the area or you have
to just leave your car blocking traffic and then cross two or at least one lane of of moving traffic in order to get to those other places. um and crossing, you know, have
requiring everybody who's in there recycling to cross an active traffic lane in order to do anything suggest to me that you've got a problem. Um somebody's going to get hit. Um, it's it's also a good long way from where you
would uh likely be dropping off your stuff uh to where these new locations are at the very south end of the facility. Um and that raises my last observation and that is that the the
current proposed layout um is essentially going to make it um much less efficient for the the um facility staff to assist people who need help. Um,
and that's, you know, handicapped people or people who don't really know what they're doing or don't know where to take stuff. Um, and they're extraordinarily good at providing such assistance. Um, offering it up even when
not requested, but certainly when it's requested, uh, to help carry the stuff that's needed to wherever it's going. Well, if they have to uh go much further under your design than they currently do, that's not efficient.
Um, and it also means they have to be crossing active traffic lanes. Um, which isn't good. Um so um um I I see the efficiency of the traffic
flow, but I don't really see the efficiency that >> [clears throat] >> u is there for the user because you frequently are going to not want to walk all the way around across those traffic lanes. You're going to get back in your car and therefore have to park twice
instead of once. Uh, and if every car going in there has to park twice, that's not efficient compared to what you've currently got. And I I really have problems with essentially requiring that anybody there to get to those drop off
places for yard um well, including yard waste, but also book drop off, clothing drop off, paint paint shed, etc., etc. Having to cross active traffic lanes both directions in order to do that. Um uh whereas currently they don't have to
do that. So anyway, those are my comments, Bob. >> Well, they do have to do that. If you're dropping off clothing now, you'll walk across the the lanes to get to the clothing. So, >> okay, I'll grant you I'll grant you that
one. And unfortunately, if I'm parked on the west side and I've got clothing, I'm not going to get back in my car and walk across the street and park again. I'm going to walk across the street like I do now. So, I mean, it
it's much easier for me to carry the thing across the street than to get back in my car, get out of my car, get back in, you know, and all that. So, um I think there's a little there's a lot of tradeoffs here. Um
I I do think I do think the uh there are this is tricky because there are people who back into their spots because all their stuff's in the back of the car. Uh um so pulling in front means I still
have to walk around somewhat, maybe get into close to traffic. I and and I I still have to back out into traffic. So, I'm not sure how how that uh how that really is going to work better. I I
defer to the people who have spent a lot of time at other uh transfer stations that could perhaps give us a uh a picture of one that's working and show how it's working because I I'm having a hard time thinking that this is actually
going to make make it more efficient or or or quicker to do it this way. Um I other than now you have twice as many place you have twice as many uh places
pretty much to to to park that will that is that is truly an advantage over the the old way. So I I I do like that. Um, I I just think that maybe maybe we need to uh maybe need to
address some of these issues a little bit better. Um, that that's all I have for that. Could we go back to the swap shop area there? Um, again, if this is me and I'm going to the swap shop, I don't, but if I did, I
would come up and take a left across those four lanes and pull into the swap shop. So, and I I don't think you want that to happen. So, I think you need to have some kind of uh temporary, you know,
barriers across there so you guys can get across when you need to. But the average person has you you really do want to force them in past the the hut anyway and then make show them how to turn around at make it real clear with
signage how to turn around and go just to the swap shop. And if you did that, then everybody that entered would have to have would have a a license plate scan and you could then uh it would
force people who have uh out of out um cars to that weren't eligible for either the the um you know the the the dumping or going to the um transfer station. You
could either charge them if that if that's applicable or say sorry you can't use any of this and you have to go out. But once they're in once they go past there you don't know whether they were just for the dump uh
for the swap shop or the dump. So anybody that gets past that could go to the could say I'm going to the swap shop and then they could just go over and dump their stuff off. So, I think there's an issue here with with uh how you how you regulate and
keep people out of where they're supposed to be when there are different levels of service that are being um paid for and that uh you know have different stickers or different entry requirements. So, I don't know that
we've we've solved that one. Um you I obviously you still have to go by a person and and that person can stop and say, "Hey, um you know, you you can't go here. You can only go here, I I guess." And then watch them do it. Uh the other
thing is I come in with my my um mattress and stuff. I need to be able I I would still do it like I do now where I pull up to the window and pay. So I don't think that's a big issue. But somebody needs to to um make it clear
that those extra charges and stuff have to be collected at that point and if you want access to that third point. So there's a lot of there's I think it all be done. I I think the the flow makes a lot of sense. I think the control
strategy needs a little bit of of tweaking, but my big issue is you cannot let people come in and make that left across that three lanes of traffic. somehow you're going to have to put some barriers up there that would not allow that to happen.
>> Um, could you clarify again for me what your intention is because I thought the whole idea to keep the swap shop out there was so you would do exactly what Bob is saying he definitely doesn't want to have happen. >> Yeah, that was our original intention
was to separate that traffic. So, um, you know what traffic is like sometimes with summer volumes. Um, there tends to be a line of vehicles queued up at the gate house. So, we figured if we can separate swap swap shop traffic early in
that line, uh, it would be a benefit to everybody. >> Well, I recognize there is a [clears throat] safety issue with crossing and making that lefthand turn where your license plate reader is going to be to go into this swap shop. um you know that's a that's another
that's a safety issue. I add that to my list. Um but not [clears throat] not doing that and requiring anybody heading to the >> gentlemen one at a time and and >> but the idea of having anyone who is going to the swap shop having to go all
the way through the entire system past all of the uh recycling bins and everything else just to come back right back out again. >> Okay. >> I think they got that at this point. But my concern is you're coming in on the right hand lane. You're crossing a
parallel traffic lane with trucks that are going to be pulling forward from there and you're crossing those two plus the one that's coming at you. So to me that that is a a problem. So maybe you have to at
the very least you have to have it that se that that uh second lane of entry be for people that are going to the swap shop and and make it very clearly marked that this if you're going to the swap
shop left lane and then you turn left that that might solve it. But right now, the regular traffic comes in on the one above that and would then be cutting across all both of those. Anyway, that's it. Otherwise, I love it.
>> Frank, >> I I I think it's great. Any problems with it? Um, it's a major improvement from what we have now, clearly. Um, but I I think that uh I am concerned about in
particular the safety issue for the pedestrians because right now um it's very convenient. I I think you're getting comments from the four of us up here and we're all power users of of the
transfer station. So I think they are voicing real concerns. Um those comments that have been made that are related to safety of pedestrians uh I think should be taken seriously. Um that's my comment.
>> Thank you. Um I apologize. I have things on my phone and on my paper. I am glad to hear about the additional nine parking spaces to the east of the recycling. I agree with Bob that a lot of people back in. I my husband's going
to go nutty when he has to go to the dump from now on. Um sorry, I still call it the dump um of that generation. Um and we will need to see revised plans at some point. We have to figure out that
show me I understand how the trucks are going to come in to go to the scales. Can you show me the path that they will follow to then get back to the scale? Because all your arrows are showing one way, but you mean I know they're going
to have to go the same direction. So, if you could, you know, zoom out a little bit and show me the path that the commercial vehicles are going to take to go into the trash area and then back out
of the trash area once they've disposed and back on the scale. So Nick, that's up to the tipping floor. >> Yes. [clears throat] >> Sorry. To You're saying to the tipping building and then back out, >> correct? >> To the scale, >> right? What What is the flow of traffic
for a commercial vehicle that's going to be using the scales to I understand the enter? How will they then exit from the tipping building? >> Sure. [clears throat] So, they would exit the scale. They would take a right
up here onto the existing driveway area up to the tipping building. Um, unfortunately, our site plan's cut off there. I may have to go to this parcel plan. Um, bear with me one
second here. So they would follow [clears throat] this access road up this way. They would tip they would drive out similar direction they do currently
and then back on um going back to the oh gosh sorry the layout plan. They would drive down this way in front of the garage building and then take a lefthand turn back onto the scale. If they're going down to the operations
area, they would follow the travel lanes down this way and then hook down into here and then proceed out this way. >> So that operational area is only for the commercial vehicles and for the staff of the transfer station. Correct.
>> That's correct. >> Okay. temporary uh while the phase >> understood under I'm not even going to the temporary because that you guys are going to have to do whatever you're going to need to do to make it work. >> Um you may have the best laid plans here
but you may discover it's not going to work that way and you're just going to need to do what you're going to need to do during the transition and I think that's understandable. Um let me just go to um
so on one of the plans back to uh the residential access into the tipping area and then exiting out of there. I saw a stop line somewhere on one of the plans. >> Maybe this line.
I'm not sure why that's there because right now you you you go north to get into this tipping area either back in or you pull your car in and then you proceed north, swing around to the left and come back
out again. So what is that stop sign for? >> There's parking in this area here right now. So if someone were to drive in, drop off their MSW through the windows here, and then
drive out and they look to go down to the recycling area. >> So it's no longer going to be one way cuz right now it is completely one way when you dump your trash at this dipping building, >> right? I think it's it's pretty narrow currently and there's no other way into
it. So here uh just after the the gate house, there's an entry way to get to the tipping building. those those um southern windows which are I think there's only four of them which are typically only open in the in the summertime. >> Um so that's generating two-way traffic at that point. It'll be a little bit
wider than it currently is. >> Um with regard to the swap shop, I I share some of the concerns that have already been mentioned, so I won't go into that anymore. Um I am concerned with the pollin lanes.
I I know it works in other communities. Um uh Dennis has been doing it for years. Um they also do the the license plate reader, which people fought tooth and nail, but it works really really well. Um,
if people park too close to one another, if people if there's two rows of parked cars and then people trying to maneuver through in between other vehicles, I'm just I'm a little concerned with that.
Um, we do have a older population here in Chadam um than they do in in Harwitch and and also in Dennis. So, I'm just, you know, I'm I'm just a little bit concerned with that and and I can say
that I'm of the older generation now because I tip that scale myself. Um >> if if I may. So, uh so with uh Nick's design, um it is relatively modular. So, if we were we were to try the pullthrough lanes and for some reason it
didn't work out, we can always regress and put in, you know, striped parking spaces, >> which it's flexible that way. I like that flexibility. Um, definitely there's going to need to be more traffic and directional error
arrows and signage. Um, I mean, right now I've had to go to the transfer station a couple times since the snow and sometimes you can't even see the markings on the ground. Um, you know, I think you guys have done a terrific job
with snow removal so far this season. And by the way, the staff at the transfer station, they're awesome. Um, uh, but there's going to need to be signage and not confusing either. You know, it's got to be simple and and and
obvious. Um, also, that's got nothing to do with this plan, but just to the north of the tipping station building, you have a huge drainage problem there. I was there last week or the week before and you know going out continuing north
to go left to go back through there was a giant puddle there and I can only imagine it's a skating rink. Um and just uh one other thing in your cover letter which was extremely detailed so thank you for that. Um you re you made
reference numerous times to attachment three. That's great, but unless you tell us what sheet you're referring to, attachment three is the plans it, you know, it's really difficult. So,
if you say, you know, refer to attachment three in the future, just let us know she sheet plan sheet we should be looking at. Um, I think that is all I have for now. Um,
>> I have one more. I was just going to go back to the board before I go to the public. >> Yeah. Um the small metal um drop off, is that going to be in that corner on the
way in now for off in that island there or >> Sorry, did you say metal drop off? Yeah, there's a there's a there's a dumpster and when you f first pull in, it's a bit of a problem because you got to park your car
>> in in what is really a traffic flow and get out and then come around and throw the stuff into the dumpster. It's It's sitting right um >> sitting right in the island, right? When you when you pull in. Yeah. It's not in a great location. >> No, it isn't. But it we need you need to
have that before they go to the dump to the to the dump area because otherwise everybody's just going to throw their stuff in the dump. And uh so I'd like to see that you find a nice place for that because it is it is a worthwhile
>> I've heard the staff uh I've heard the staff sorry >> Warren >> um I've heard the staff explain why they have that uh metal dumpster drop off where it is. It is because they need to have it within eyesight of the uh guard
who is checking stickers because the experience has been that people take um water heaters in particular, all sorts of giant things and stuff it into wherever the metal drop off is which are inappropriate and create tremendous
extra work um to get them out. And then also um it it's also people do that so they can avoid paying the costs of having those things dropped where they're supposed to be. So that's why it is where it is. Um but um you're right,
it does need to be somewhere. Um there needs to be some ability for town residents to take small metal things for which there is no recycling bin at the moment uh to drop them off. And so a dumpster like that needs to be placed
somewhere in your loop. Um I would ask only that there be some consideration for whether there could be a sidewalk somewhere such that once you are dropping off your recyclables. You wouldn't have to necessarily walk down
through a traffic lane or across those traffic uh lanes to get to all of the other bins including newspapers, clothing, uh the oil shed, uh uh
fluorescents, bulbs, batteries, etc. Um, if that is not feasible, then I certainly would suggest that it be highly um highly on your radar screen to have
clearly marked maybe even um well maybe even with with Ballards uh cross street cross traffic, you know, uh in order, you know, this is where you cross and so drivers can easily see where pedestrians
are being told to cross uh and pedestrians can see where they're supposed to cross. Um but again I I would I would like to see there at least be a sidewalk that would be um
um again on the very far west and the very south all the way around that U shape so that you could without having to walk through right down a lane of traffic or cross the traffic you could get to all of those other bins uh on the
sidewalk. But if not, at least have very clearly marked crosswalks to get from where you're leaving your car to get over to where those bins are. >> Any other board members at this time? Okay. Um, is there anyone in the public
either on Zoom or whatever we call it or in the audience who would like to speak? Seeing no one, um, what is the board's pleasure Um um I'm
thinking we need to see some revised plans before we can render a decision myself. How does what does the board feel? >> Uh well, I certainly think many of the
issues raised here uh are at a at a level which are going to require something different than what's shown on the plan. So yes, something that shows what's different is appropriate. So yes,
>> um I would defer then to um I'm terrible with names. I'm sorry. From Weston and Samson. Um how Nick >> Nick, thank you. Nick, >> you know, what what do you think would be your timeline for a turnaround to get
plans back to us? I would hate to say two weeks and and you know you not be able to do what you need to do and have it on our agenda for no reason. Um so what >> I I would be comfortable with a two-eek
turnaround. Um but I would certainly defer to Rob because >> uh keeping >> I want I want Rob's buying as well. >> Right. Keeping in mind the two weeks is really only one week because staff needs time to re-review
what is submitted >> and >> and that would put us on which which meeting? >> Um the two weeks would be February 23rd. A month from now would be March 9th.
>> So Nick, I'm away the president's week. So that would it would probably take you a week to get something to me. I would imagine. I think we shoot for the early March. >> March 9th. I I'm actually going to be traveling, but I will
wherever I am, I will >> be on electronically. >> Okay. Yes. Because we will have the same referrals, I mean, recusals. I would also say to you though, everybody, that March 9th is the date of our public hearing for the ADU bylaw.
So, I'm fine with doing it, but I'm just warning you. And I would say um any revised plans that we get, it would be great if we could have a PDF set of the plans and then maybe just 11 by 17s because there was an issue trying to
distribute the 24 by 36s. In this case, we would ultimately need one set of plans for the the file, but like large scale for the file, but not for every member. Well, Nick, would you be able to get plans to me in say a week?
>> Yeah. >> So, I think we just need >> Well, if you're certainly >> Well, I can I can My review is pretty quick. It'll just be some coordination with Nick ahead of time and then um
>> providing that all the changes are agreeable. >> Well, so I don't think there is a problem with putting it on for the night. Although I think the 9th is fine. >> I'm just worried about our timing, our bid timing, and it pushes us further into the spring and Okay.
>> We won't be able to break ground the spring if we push it too far. >> Yep. >> So, do you want to aim for February 23rd? >> We can shoot for that. We'll know at least a week in advance whether we can meet that or not. >> Okay. And if you do know, don't wait until the last minute. At least let um
staff know so that they could put a note on saying that it would then be continued. So, I would entertain a motion from someone to continue this matter to February 23rd, no sooner than
4:00 because we start at 4 that day. >> Yes, that is correct. We are starting that meeting at four. >> So, move >> second. >> Uh, roll call vote. Warren, >> approve. >> Approve. >> Frank, >> approve. >> Charlene, I approve. Thank you very
much, gentlemen. >> Thank you. Thank you. >> And now we're just going to wait for the chair to come back and Mr. Dubis for our next matter. Okay.
Next uh is 564 Main Street. This is the uh library. Uh Terry. >> Yes. Good evening. Uh Terry Whan, projects and operations administrator, town of Cadam. I'm just going to do a quick uh setup here for um turn it over
to our um the town's engineer um design engineer on this project. So for some context um in in the package um we included um the original approval um for the site um site layout here back in
2019. Uh this project has um kind of a long arc um as we um moved into COVID um and other projects that were in in the queue for the library were uh the order
was changed um and um focused on some interior uh projects and shell projects. um as we've uh reconnected with this project and reworked and refined really um elements there. Um we have we don't
have any uh layout changes to the um to the parking lot that was approved, but there are some details that we've refined over the uh time period here uh and some uh grading changes and some other elements that um Sean Riley from
Tai and Bond will go through. And then also what's happened over this time frame. Um again I know I think there were only a couple members that were on the board at the time of the original approval. Uh the project itself was limited within the um um property
bounds. The project has now been expanded. Uh we were going to piggy back on other projects that were going on um separately but now they're all uh as there have been changes in those. So the the project also includes work
um in the layout now uh it was in part of the project u before but it was going to be handled through separate projects. Now it's all within one project. So the the the sidewalk uh work on um on Main Street um and then
also the repaving of of Library Lane uh are included in the in the project. So with that, I'm going to I'll turn it over to Sean. um John Riley if that's okay with the chair and he can run you through all the the details and specifics of the refinements for uh this
refreshed approval. Thanks. >> So, so at some point um there was a submission that was made in 2019, correct? >> Correct. >> Uh there were some plans I was on the board then this is in my early days though uh my memory isn't that good. uh
eventually I would if you could tell us what if there is any difference you know [clears throat] after the summary here if there's any difference from the previous plan to what is now just so we understand that >> sure >> well this thing may have stayed the same and this item >> absolutely and Sean's going to do that
and again most of the refinements are things that were there were a couple of tweaks after like the dumpster wasn't part of the original proposal but we have that we have a fence around it and and [clears throat] elements like that so Sean will run through that and we can fill in anything else that any other
questions you have. >> Great. Thank you, Terry. For the record, Sean Riley with Time Bond, if I could share my screen, I'll walk you through and recognizing that not everyone um was on that original group uh that reviewed
these plans just to give you a high level overview of um the purpose of the project. Uh mainly, it's to provide handicap accessibility uh from Main Street where none exists. Um and to improve the rear parking lot access
egress, um the handicap space in the rear parking lot is uh essentially in the middle of the parking lot. So you have to cross a travel lane and then go down the street uh on a a quasi elevated paved sidewalk uh to get to the door to
get into the library. Um other parts of the project, landscape improvements, as Terry said, the um the main street walkway and sidewalk was one of the main uh parts of the improvements along the streetscape along with a seat wall
design, uh a monument plaza for the existing monument, um for planting improvements, uh benches, bike racks, uh outdoor spaces. So, that was the um the goal that we
were tasked with originally. And I'll jump over to the plan that was approved. This is the one that was approved in 2019 for the layout. Uh the yellow markers uh the arrows delineate the new accessible route that's proposed from
Main Street to the the side door of the library and also uh improvements to the rear parking lot with greater access and circulation. A much uh wider turning radius is almost 45 ft between uh the
backout spaces. So a lot more um movement uh available within the parking lot. We've moved the uh handicap accessible space to a sidewalk that's directly in front of it. Um with the sidewalk at the head end of the spaces
with a guardrail behind it. And now we have an elevated um walkway from that handicap space that migrates to again the side door. We added a um paved drop
off for deliveries um so that they can pull off to the side and eress uh into the side of the um the library. Also, as part of that original u design,
we incorporated light poles at the corners for greater uh visibility. Uh for safety, we added this uh book bin drop off location. Uh the original has it uh over
in this area here where you come in, you stop in the middle of the parking lot, get out, drop off your books, and then uh make your way out. The new one incorporates it right into um the traffic pattern. So you pull in, you come around, you pull down the handle, you drop your books, and you
drive out. Um we added in we maintain the same number of parking spaces that are there now. But you can see the the difference in the egress and traffic pattern. um where this was a a single direction
coming in and out uh with with backup uh only having about 25 ft between the backup of the spaces and um no sidewalk available to get uh from the parking lot to to the side door.
Uh the monument plaza and a wider sidewalk was part of uh this project to add a wider sidewalk, 6ft sidewalk along the front with curbing. Uh there's a monument plaza that um you can walk into
at grade and uh a seat wall was added all the way along Main Street. So for any of the the parades um or people can just come and and sit on the edge of the sidewalk while people can walk by and eress uh
past them uh along the sidewalk. We leveled out areas uh and are flattening out areas out in front of the library for um spaces for uh people to migrate and also for educational um
groups to go outside and and have learning areas and we leveled out the area on the sideyard uh for the same thing. So, uh children's activities can be held outside. really it was just a a major site improvement project was the
was the goal of uh what we did back in 2019. The changes that we've done from 2019 to now really the the significant changes the general layout has remained
the same. You still have that uh arcing circle leading out to the street. really as Terry said, it's really just a refinement of what we did and really taking it from uh the schematic level to the design level to the construction level. Um so we've got more refined
grading. We uh have more detail on the handicap accessibility and the handicap ramp that leads out to the back. Um we've got a more defined stroller drop off shelter. Uh all these were incorporated in the original design.
um the benches, uh the bike rack, uh all part of the original design. The big changes are we added in um a new crosswalk across Library Lane. So, we have handicap accessibility across Library Lane uh with detectable panels
uh striped um access across Library Lane. And from the detail that we provided, you can see that we're creating a uh a level crosswalk across Library Lane where one does not exist now. We also incorporated taking a look
a late look at the sidewalk. It made sense to replace that section of sidewalk out in front of Cape Cod 5 and to make it wider uh than it is now. Right now it's only about 4 ft. Uh and we're going up to the six feet and again uh taking advantage of uh the handicap
accessibility requirements and adding uh the detectable panels uh within that sidewalk in the uh the rear. The significant changes we added a trash enclosure uh that wasn't there previously.
And we also decided uh after taking a closer look at the drainage and the age of the drainage to uh since we were doing all these improvements now to to really um take advantage of this and and replace the the drainage uh that's in the rear parking lot. So we have a
drainage design that wasn't there before. Um we were looking to utilize the the uh previous system, but now we're just going to uh to replace that. Those are the big changes. the if you look at the landscape plans um that we
provided really the only changes in the landscape plans are that um there is just more detail on those on those landscape plans. Then I'll just bring up the two different plans. So on the left is the the previously
approved plan and on the right is the um the revised plan. And you can see the um you know the changes in the walkway. There's some minor changes in the where the walkway jog, but uh essentially it's the
same design, same layout. The rear parking is the same. Um, and really you can see the the planting plan was just refined uh for a potential maybe future generator in this area. Um, and just
more detail involved. We added a fence uh down along the um the southern line to provide uh a little bit of privacy for those uh youth groups that go outside and use this uh outdoor space.
Um on the details that were approved for the uh the streetscape for this is for the main street uh sidewalk and the uh memorial plaza. On the left is the
original uh design that was approved by the planning board. Uh, and below is the original book bin shelter that was approved and the stroller shelter that was approved. And on the right hand side, you can see that we just have uh
much more detail uh involved with um the final design. You can see the seat wall. It has a granite cap on it. It's a brick um seat wall with a granite cap flanked by the two uh light poles. light poles
uh were in the original design as well as you can see over here. Uh and the light pole fixtures are the same uh that were uh that are on site now. Uh they're to mimic those same uh lighting fixtures.
So with that, I will open it up to any questions that anyone has. Okay. Uh let's start. Uh, Warren, do you have any uh comments or questions you'd like to ask the applicant? >> Um, well, I I really like uh I like the original design and I like the new one
even better. Um, my only concern, it's not a concern, it's just a question given that there is um um residences on all sides of this. I've become a little more sensitive since we approved this initially to lighting and I would defer
to Frank over there as to what kind of comments might be appropriate for the appropriate concerns um for you know intensity uh color um and so on. Recognizing this is a place where you really need to have a lot of lighting
given its access generally at night and uh frequently um frequently for uh for children as well so they can be seen when they're approaching and leaving the library. But again, I'm I'm not the right one to say what it ought to be
only just sensitivity to it. >> Okay. Um Bob, >> I don't have any additional um comments. >> Charlene, >> uh I really have nothing. I um I'm glad to see the the changes that are being
made. I think they're really important and I think it's going to be quite lovely. I actually designed that back parking lot when I was the assistant town planner back in like 1989, but it wasn't it didn't look like what it looks like now. [laughter] Believe
you me, there have been a lot of changes made. >> So, the book drop was not where it is right now. But anyway, uh no, I think these are great improvements. >> Uh Frank, >> um I see you've added a fence uh where the kids come out. What What will that
look like? What would that fence be? >> Yes. So, if I can, I'm going to defer. Uh we also Jay Elmstead, the landscape architect for the project is and I think Jay wants to respond to that. So, I'll let him if that's uh okay, but through the chair. Yeah, that was a request from
the um from the library staff to create some privacy in there. The plan is that it's a 6 foot tall solid board fence. There's there's um so and it goes about 58t long and it's going to be actually a
cellulose product that doesn't rot. So it will have a it will have a white finish um but six foot tall. So, it's going to be cellulose and it's going to be white. Is it going to be correct? Is is it that
doesn't sound attractive, but can can you show us a sample of what it's going to be? I mean, >> I I I could look up a picture. I don't have one on the board right there, Sean, but I could
>> It's a big fence. That's why I'm Yeah. >> Yeah. It does blend in with there's there's landscaping on both the we're not um it's there's landscaping on the Cape Cod 5 side. So, it's not really visible from there. I mean, it's
visible, but there's landscaping in between where their drop where their uh overhead parking area is and um customer service. >> Well, I I for one would like to see what the fence is going to look like. Um,
so, um, >> does HBDC have to approve this fence? >> They do. >> Good point. >> Yeah, we're we're in the process of getting that approved and we're going back, uh, next um, >> okay, >> Wednesday. >> Good. We're relying on that. Um, on the
lighting, the um, I think there's a consensus on the board to try to avoid u commercial white light. And I see that if you look at the specifications of the of the lighting,
you can set it to go up to 5,000 Kelvin. Um, can you go to a light fixture that doesn't go that high that for stops at four or four two or something like that?
>> We we have it uh specified for 2700 Kelvin. So, it's going to be more of a yellow and it's matching what's there out in front of the library now, but it's a 2700 Kelvin light. >> That's fantastic. But, but the light
itself in the specifications apparently can be set to go to 5,000 Kelvin. >> It has to um I believe it's it's set with the the the bulb that you purchase. And the way we specified it on the plan,
we've specified a 2700 Kelvin bulb. >> Okay. Very good. That's it. >> Um Bob, >> hang on. Show me where the fence is. >> I think Sean's highlight. Sean, can you highlight the fence area?
>> Sure. >> Yeah, Bob. He's yellow. >> All right. I mean, I'm not I'm not opposed to a fence, but a white plastic fence I I I don't know about you guys. Have you ever seen them around town? After a while, they turn orange. Uh is
this sprink is this going to have a sprinkler system? >> Uh there's going to be a temporary sprinkler system to get this plants established and then that will be taken out. All right. >> So, it'll be on the surface. Um, again, this is a s this is not a vinyl fence
that has that's reflective. This has uh we can paint it any color. Um, but it it it's basically it's like wood, but it won't rot like wood. And then we can paint it any color we want. We can have it go away green. We could have it a
kind of a dark neutral gray. >> This this fence is how how how long is this fence? >> 58t. >> It's 54t long. All right. So, >> and six feet tall. >> I I got a question. I like to go to the bank there and they have a wonderful
view of of the uh of Main Street from the Ter. Um this does this block their view. >> It is across from the tea window. >> Okay.
I Is there any way to make it lower? [snorts] that I'm happy to discuss that that the staff >> I just think >> the library staff wanted six feet but we could make it five >> is pretty high that's that's all >> I mean do do you have a rendering a drawing of it
>> you know what I mean >> let me try to pull up a picture of what it might look like >> is it okay if we get a comment from the representative from the library on the fence >> sure go ahead >> Amy Andreasen director at the Eldridge Public Library so The reason for the
fence is because on that side we're going to try to do some children's programming, story hours, book groups, that type of thing. And there the fence would um separate the area where we will have people and the drive-thru for the
bank. It's it can get noisy over there and then just be able to contain the people who are doing the programming. And so when you say view of Main Street, if you're pull if you're pulled up to the window at the bank, you can still
see Main Street. You basically just wouldn't be able to see into the library. >> That's fine. >> Okay, >> that's fine. I I just uh >> Yeah, it's if you were pull if you pulled up to the bank and the bank windows here and you're pay here and facing Main Street, the fence is Oop,
sorry. The fence is here on the right. >> All right. Uh the other thing is I think I think the improvements to the parking lot and stuff I was on the board before. I think this is a much better arrangement. The only thing is like you said the
fence white vinyl fence I I I hope you paint it a different color. That's all I ask. >> It's not vinyl >> and HBDC will tell them what color it's going to be. >> Well to me if it's not wood is it's not wood. It's plastic. Right.
>> No. Well, no. It's hard. It's It's like a hearty board. >> Believe me, I put You can't tell the difference. >> You can't tell the difference on the house if you put it on your house as a as a siding and it and you wouldn't be,
you know, you can't tell the difference when you walk on it at the at the beach. >> Okay. >> You're walking on that. All right. Well, we'll see. >> It's not plastic. >> I'm in favor of it. I just [laughter] had a few questions. I mean, it's been a long time. I went by the library the other day wondering, gee, you know, there aren't they supposed to do
something here a little while ago, so I'm glad it came up. >> Okay. Um, I just have a couple of uh questions and clarifications. Uh, I just want to confirm the existing parking lot is patuminous. Um, I think I
found one small spot where it says that this is going to be a patuminous parking lot. Uh, that is correct. Okay. >> Just one >> correct on both. Um, what I'd like to see is for our file, I see details of your storm water design plus any kind of
details on the structures. Um, uh, are there any other new underground utilities that are being proposed as part of this work? >> There are some um, receptacles that are going to be going out into the lawn areas so that they can have uh, access
to plug in uh, whatever they need to plug in out in the front yard. But other than that, no. >> Okay. All right. Um, our usual request is to have an asbuilt after the project is done by civil engineer and in particular at least the as built for the
underground storm water system. We want to understand what was actually built to what depths and things like that. Um, let's see what else. Oh, uh, the, uh, dumpster. What kind of enclosure is around that?
>> Believe that you that's a a black aluminum fence. So a kind of a dark colored fence that we picked metal versus wood because it in case it got dinged by removing the um the dumpster.
It would stand up a little bit stronger. >> But that would be colored probably a dark charcoal color. >> All right. Board is board members are comfortable with that. I'm I'm okay. just one of the Let's see. I think that's the only questions that I have.
All right. Um, if there's no other comments or questions from the public, I guess we can uh have is there any kind of other conditions that the board members would like to add to what is proposed by
uh >> so I had listed out on your um on your staff report and in the draft statement of conditions the um the individual plans because we did not receive a full plan that um
uh so that's why that's why it's listed out this way. Um so the plans that you have in front of you that you received in your package are exactly what we have. Um and then like like um Art had explained, we'll need an asbuilt and then um he'll he's going to need the um
one set of the storm water eggs. >> Yeah. And the other thing like a a cross-section of what type of puminous pavement you're putting in there, any kind of, you know, base that you're doing. >> Sure. >> Um, again, for our files for the record, so >> Yep. >> when somebody digs this up 20 years
later, they they know they'll know what was approved. >> Yep. That was Sean's good. >> Yep. >> They're already developed. >> There we go. Thanks. >> So, do I have a motion to an approval for >> Mr. Chairman? I move that the board
approve the um site plan review with the standard set of conditions also including that a cross-section of the parking be provided and I started jotting the other one and lost my train of thought. It would be um design um the
design for the stormwater system. >> Design for storm water system >> and the details >> and details um for the proposal for the townowned Eldridge Public Library because the application meets necessary requirements and criteria for approval
pursuant to the protective zoning bylaw with the conditions as outlined. >> I'll second that one. >> Okay, we'll do a roll call vote. Warren >> approve. >> OB >> approve. >> Charlene >> approve. >> Frank >> approve. OB >> approved.
>> And Harts Brew I approve. >> Thank you very much. >> Thank you very much. >> Okay. Um, next item on the agenda is uh lawn and long range planning. This is
in your packet. There was an update to the accessory dwelling unit after the comments that board members had. Uh Christine is going to um walk you through any kind of changes that we're proposing. This is what is put going to be put forward as part of the public
hearing >> on the March >> on March March 9th is public hearing. >> Okay. Um I am going before the um select board tomorrow night >> to request their referral back to the planning board. Technically there are a number of things that have to happen as
a result of the attorney general's um guidance that we have to follow. So the first thing happens is we request that they give us a referral of the bylaw that has been put forth. Um so they will get a brief presentation tomorrow. Uh that will be um followed by a more
formal presentation after the closing of your public hearing um on March 20 on March 17th, I'm sorry. um at their meeting on the 17th when they actually closed the warrant. Uh in the meantime, um like Art said at the beginning of the
meeting, we did receive the seasonal communities um bylaw from the state or the regulations I should say. They technically are not part of the ADU bylaw in any way, but I know that many of you have asked to understand all of that um as we move forward um in go in
going with the ADU bylaw. So you will have that presentation next week and then the follow uh the next meeting and then the following meeting like I said you will have the public hearing. Basically what we're doing is we've got one bylaw. So we're replacing um section
19 of the PC of the particular um section of the ADU of the bylaws in general um section 7 and um we worked with town council and with the building commissioner and housing um the whole group in community development worked
together on this bylaw. We brought it to you. Um, we did go before after that meeting in January, the beginning of January where you all discussed your concerns. We did bring those concerns back to town council for review. Um,
one or two of them were accepted and then some of the other things could not happen because of the state guidance. So the thing that you have here now in front of you has anything that we could do that you had requested um and then omits anything that we couldn't do as as
a result of what you requested in early January. The other piece of this that will happen and we will go through all of this in great detail at the at the um at the actual public hearing is on the appendix the schedule of uses. So that will kind of explains the the basic things of
where we put in the permitted at the beginning. Basically, it's the top line that changes the top line of that of that um use table that you look at. Uh and so those are pretty much the main things. Um
I would say to you um like I said, I have put together a presentation for the for the 9th that are and I will be going through over the next couple of weeks. Um I'm current currently going through it with Katie. Um again, some of the
things that you asked for we could not do as um council explained and then we did what we could. So I don't know if anybody has any questions about anything that they've seen it. I think with your packets over the the last couple of or
the last month and a half, two months, um we've kind of gotten repeat of many material. So, uh, I will send out clean things, you know, clean writeups or whatever over the next few weeks just to clarify. If anybody has any questions, just reach out to me in the meantime
because I can address some of those in the staff reports or the memos that come forward to you. >> Okay. >> One of the things that I um was drilling into and trying to understand here on this is um the the law that was passed
stated that it accessory dwelling units are are are allowed as of right in any zoning district that is single family residential is allowed. So I was wondering well what happens with the um
SB and the GB districts those are allowed but it's by special permit but they're still allowed single family residential in there. So if that happens, an accessory dwelling unit is allowed by right in there. Now
we'll get into some different nuances of this once we get into the West Jan Maywood Center. And that's why I think that's important to understand how this law and the regulations may affect some of the changes that we're looking at. And you'll probably see this flush out a
little bit at our next meeting. So there's elements of what we have there that are not allowing single family residential in in the West Chapman neighborhood center and maybe some of the other village centers as we move forward with this. So is that something
that is important or not for this for our particular um uh advancement of that bylaw. So, all of these things and I think there's going to be a couple of other items that are fleshed out at the um meeting next uh
two uh next uh two weeks Monday on the seasonal communities piece that I've been looking at and I said, how does this affect or should we be adjusting the B West neighbor bylaw to at least
accommodate this, allow for this or to address things that it does or does not do. So, I think this meeting in two weeks with Gloria is going to be very important for us and I plan on asking a lot of these drill down questions of Gloria. She's the best one to help
answer them for us and maybe that will shape what we would do uh with with the West Chadam Neighborhood Center bylaw after after that. The um uh occupancy piece has always been a big
element for us and that was one of the things that will was leased with the ADU was not was kicked back by the uh town council associated with the ADU but there might be other nuances of it that we still can apply to the West Chanu
Center. So I'm going to be inquiring about those aspects of it with Gloria in two weeks. Any other comments that the board members want to make before? >> Great job. Thank you, [snorts] >> Frank. >> Yeah, just this is very minor, but uh
short-term rental is a fine term and it says uh as defined in MGL 64G, but when you go to use schedule, it says ADUs minop usage short-term rentals. I think it can delete as such term is
defined because short term rentals are defined to that to be that reference or you don't you don't need it twice. >> I'm sorry I didn't hear which piece of it you want to delete. >> Okay. I have to ask ADUs may not be used as short-term rentals period. You don't
need as such term is defined because if you go back to the definition of short-term rental it already says that. >> So you're saying delete it from the table. No, I would delete it from C3. >> Oh, from C3. Got it.
>> Just stop it at rental. Period. >> No. >> Okay. So, we that is one of the things that we had asked of town council, I think, already, but I will verify that. And he said we couldn't. >> Well, no. The only You're just saying it twice because short-term rental is a
defined term. >> It's short-term rental. >> Okay. I I will ask again just to make sure. That's fine. >> I'm not saying take it out or make it different. But I'm just saying don't say it twice. Yeah. >> Okay. Okay. I will ask that question. Thank you.
>> Um by all means look through it. We'll we can still drill down into this uh when we have the public hearing on the 9th. >> I have only one other question. >> Oh, sure. >> It seems like uh we've come to 31 consecutive days or less on the definition of a short-term rental.
That's the best we can do >> for the ADU. Yes. >> Okay. Warren. >> Um I was going to [clears throat] echo that same thought that Frank had, but also my other principal concern here is that the uh the bylaw
um ensure that ADUs and are the same principal owner as the principal residence and that they not be permitted to be in corporate ownership. um such that >> so we had asked that question about if they could be in same ownership or if
they have to be in same ownership and we cannot say that they have to be in same ownership. Um I will ask the question about corporate but we did get guidance. >> Yeah. Yeah. I I guess that that's a good way to explain it.
>> Okay. >> Boy, I want to look at that one again because I thought you could you were required to have it in the same ownership. No, >> you go to the schedule. >> Y adu shall remain in common or single ownership with a principal dwelling
unit. >> Yeah. >> Is that the point we're making? >> Yeah. Yes. >> Well, that's in here. >> That's what I thought. So >> yeah, I thought that but I've seen so many different comments that I just wanted to reiterate that that's
>> so they can't be condoed, >> right? >> I don't think they can be condo, right? And I think that was the intent of what the ADU was all about because there'll be another another owner on a piece of property. Two owners.
>> Now I'm confused. I will ask the question again just to verify. Sorry. >> I don't have it in front of me. >> And it's it's somewhat related and I'm not totally sure where I come out, but the other piece of that was that they have restrictions on uh principal
residence and ADU being, let's call it, uh packaged up together and owned by a corporation with the purpose of renting out not only the house but the ADUs as a business. Yeah, I it's underneath C6
and that so I I think it's got to be single ownership. So that's what it says >> right there. Okay. >> Yeah, I did confirm that in there. >> You're right. So, no, no uh separate
condominiums or separate corporations own in it unless they own the main unit. Right. Okay. Okay. Uh if we're all set, motion to adjurnn. >> Mr. Chairman, I move that we adjourn the meeting.
>> Second. >> Okay. Okay, we'll do a roll call vote. Warren, >> approve. >> Bob, >> approve. Charlene, >> yes. >> Frank, >> approve. >> Bob, >> approve. >> Art sprew, I approve. And the time is uh 55.
Realize there's