that this meeting is being recorded by Chumsford Teledia for later rebroadcast. On tonight's agenda, uh the first item is um we have discussion and questions and deliberation and recommendations of
the FY27 capital improvement plan. So, first I wanted to start out by thanking all the members um for sending your project funding recommendations to me on the worksheet. That's very helpful every year. And so as a baseline for tonight's discussion, the small Excel sheet that
you see on the screen contains in the funded column 17 projects um totaling 5,778,890 and these are all projects where that received four or more votes. Um so I
thought that's a good place to start and I'll just open it up to the committee. Um, what one thing we could do is consider adding since this is a little below the the initial target, we could consider adding some projects that um I just want to open up to the committee
for discussion if anybody would like to >> There was one open question, John, from the last meeting regarding whether we could fund studies through the capital. >> Yes, thank you for reminding me that, David. So, I did reach out to bond
council and since our last meeting and they did respond back and he did indicate that we can it's a permissible use we can borrow to to fund the study for the locker rooms >> and I think the school roof too, right?
>> Yeah. Is the school >> the school roof is on there? >> Yeah. Yep. >> Just I have the here if you want to. Yeah. >> So, one thing I wanted to just throw out there and I'm interested in people's
input is there are three projects that received three votes out of the and were five members voting this year. Um, so there's the and these are projects on your sheet. Uh, project number 10, the public works six wheel sanding truck for
350,000. Then there was a detail project project detail number 13 which was a rack body truck for $135,000 also a public works project and then project 18 was the backho for the cemetery department that
was the $165,000 project and just to if you recall um that was the one where the cemetery was willing to reimburse the town over 5 years for roughly half of the half for half of the cost of that project. So, um, we can open it up for discussion.
Those three projects that receive three votes, um, those would that's those add up to 650,000. So, if we did add that in, that would bring the total of all the projects to 6,428,890.
And then if you subtracted the recaptured funds, the net amount to be borrowed would be 6,279,731. I just want to open up for discussion and see what >> I guess it's it's a matter. Do we want to keep it at the six number? If if we want to keep it at six, then we could do
the 135 and 165. That's 300 right there. That gives us a 59. Or if we want to go over, then we can add that third project. >> Yeah. And >> I thought we were targeting 6.2 after recapture, right? >> Yeah. Yeah. Just around 6.2. Um, and I
did, you know, just said just in looking at our our non-excluded debt service and discussing with the town manager, we felt we could go, you know, we always try to set a target, but we thought since you're bonding for over, you know, usually 5 years for vehicles and equipment, sometimes 10 years or more
for the facilities projects, we thought it was reasonable to, you know, we we always try to set a target just so people have some expectation, but we can be a little over that target if if needed depending on the need, capital needs of that year
>> and truly with the payback from the cemetery 6.2 because you get 80,000 back, >> right? >> That was that's what >> that's kind of where where I was headed is it it seems like with those three
additional projects, we're still at a reasonable >> funding amount. I mean, it really, at least for me, it was hard this year because all of the projects are compelling. All of the projects are well
justified. It's if if we defer something, it only is deferring the problem until next year. >> Yeah. Again, I have no problem with adding in those other three projects.
where fiscally where we're trying to be at. You know, if we want to stay six, if six 62 is a number we can live with, then I'm I'm okay with that. >> I mean, >> I do have a question about one of the projects. >> Sure. >> That didn't really get um any votes, maybe one is number 17,
>> the ADA walk on the common. I wanted to know if um by by not doing it, it would maybe open us up to any potential liability. I mean, I walk it all the time. It is pretty narrow. Are we
somehow um legally out of compliance? I mean, I you know, everybody knows we have a lot of events on the common. So, I'm I'm wondering if we should consider >> So, I mean, technically, I guess if anything's not compliant, it's always a risk. Yeah.
>> Um, but I think what we're somewhat protected in that as long as we have a plan to upgrade because also on here is like even though sidewalk improvements, that's not funded. So, we try to target 25 to 50 a year. >> Um, we could probably do the panels. That's just the panels, then you do the
sidewalk replacement, too. So I think as long as we have a plan to work on it, I think it offers some protection and we will go forward with the design of it like that's in house so we can get it designed. >> The demo would be um also done. We can't do the demo obviously until it's funded
but I guess we've try to bring the project cost down as much as possible by doing the design. So I mean maybe it's something that's available like through a free I mean maybe we find an opportunity at a later point but we'll design it to get it more ready. Um but yeah, it's always a it's always a risk.
Anything that's not compliance a risk, but we I mean we un it's just the nature that there's going to be those risks across town. >> Sure. Okay. >> And we will go through and we still patch it. It's not crumbling. >> No, it's not just in good condition. So we do we do go through and we patch it.
So since it's not on here, we'll make sure we patch it in the spring. >> Um >> it's just it'd be great to do the project, but I can see that there's other needs, too. >> Yeah, other needs for sure. Okay, >> I'm glad you called that one out because that happened to be the one project that I think I was the only person to to vote
for. >> Um, >> I agree that we need a plan to deal with it, right? You know, we we focus on making sure that our facilities are inclusive and available to all. And
like you pointed out, the town common's a pretty >> important place to do that. But in in light of all of the other priorities, >> right, >> it's really hard. >> It's really hard. >> And I mean, if there's all this there's
if there's any opportunity for money available in the future, I guess we'll have it more readily available. So, because you could probably still make an argument that it could be sidewalk. So, like if for example, we had an excess of sidewalk money because bids came in low, could we fund it? So, I guess there's always a chance. Obviously, we will
always want to fund it, but yeah, >> I guess we'll keep that. We'll we'll move forward with the design this winter. I want to design it this winter just to get it designed. Um and then we'll once we have funding, we'll be able to put it out. >> Okay, sounds good. Thank you.
>> And and when you when you're mentioning the public work stuff, I did want to mention um was interesting. A number of members um voted to fund the road improvements and but not the project a sidewalk improvements. But I did want to say we have other options in that in that most f just about every fall we
have free cash available when we come to town meeting. So the plan would be to try to address some of that like we've been doing supplemental funding in recent years at fall town meeting >> for this one too I think that we would look at is uh when we do a roadway
project there's some ramps that are not compliant. We obviously we don't want to go past those because oh we don't have fun and we want to address it. So, I I'm going to have to just look to see how to fund those. >> Um, which I think we can um with within the budget maybe we have is we'll be we'll be doing the minimal amount that
just to to get through the roadway rate project. We always try to do you know an extra 2550 more. So, I'll still try to address those. Um, but understanding that this the funding isn't there. Um, we'll just have to push some of that. But we have a back a huge backlog of
sidewalks. We'll just have to that will push All right. Thank you, B or Darling. Did you want to add any input into the plan? Okay. >> Um I think it makes sense uh if we have the capacity to spend the 6.2. I think
it makes sense. I concur. >> Right. Thank you. Okay. So, I'm just going to I'm going to I will add these items in on the spreadsheet just so people can see. >> So, it's the sixwell sander. >> Yep. projects. >> You have it. It's good.
>> 10 13 18 >> 10 18. >> And what's that total bring you to? >> It'll be to 6.2, right? >> 6.2. >> It's 69 >> 64 before. >> Yes. >> 6,428
>> 8.90. And then when you subtract the recaptured funds from that over >> the net amount to be borrowed would be 6,279,731. So be just over 6.27 million. Okay. And all I have all for the for those that may be watching I have all
those projects added on the spreadsheet. So, if that's acceptable to everyone, I'd entertain a motion to approve the cap the capital improvement plan as presented. >> I move to approve the FY27 capital plan as presented.
>> Okay. I have a motion by Dennis. Do I have a second? Second. >> Second by David Brazlow. >> All those in favor of the motion, please say I. >> I. All those opposed. And Darlene's non voting under the charter, unfortunately.
So, so that's uh be 5 to zero. All right. Thank you everyone. And then next on our agenda, we have minutes from two meetings. We have um the November 13th meeting
and I sent those out to everyone. We also have the November 19th, so we'll take them separately. So at November 13th, um Bart had not joined the committee yet and Cindy was unable to attend. So we have So we'll still have um we'll have three
>> Dave or I >> Oh, >> I was >> I was here and Dave was here. >> Okay. >> Dave, >> you and Dave. >> All right. >> And >> All right. All right. So, does anyone have any corrections for the minutes of November 13th? If if not, I'd entertain
a motion to approve the minutes as presented for November 13th, 2025. >> I make a motion to approve the minutes from our meeting of November 13, 2025. >> A motion by Dennis. Do we have a second? >> Second by David Breza. All those in favor of approving the minutes, please
say I. >> I. >> I. >> And so we >> Yep. So we have I'll put we have two two abstensions for Bart and Cindy. And then for the November 19th, 2025 minutes, hopefully everyone had a chance to read
those. So for that, everyone was in attendance that day. Does anyone have any corrections or um if not I'm sorry. Oh, >> okay. If I'm sorry if not, I entertain a motion to approve the November 19th
minutes as presented. I make a motion to approve the capital planning committee meeting minutes of November 19th, 2025. >> A motion by Cindy. Do I have a second? >> Second. >> Second by Bart. All those in favor, please say I. >> I.
>> I. >> All those opposed. A motion carries. Those minutes are approved. That brings us to our public comment period. Uh don't seeing anyone wishes to make comments. Um
I just want to thank everybody um for your work this year. Um especially in developing the plan. Um I know it, as one of the members said, this year was definitely more difficult. We had a lot of worthy projects. So I appreciate everyone's input and help. Um
unfortunately with costs going up and our buildings getting older and things I think um the next few years will also be difficult but I appreciate everyone's input. If anybody else wants to make any comments or >> I think it went smooth this year with
everybody kind of prioritizing and all you know >> yeah it was helpful to have the prioritization numbers from Dr. Lang and also Christine made life a lot easier. All right. Well, I appreciate everyone's help. If um if nobody has any other
business or comments, I'd entertain a motion to adjurnn. >> A motion to adjurnn. >> Motion to adjurnn by Dennis. Do I have a second? >> Second. >> Second by Cindy. All those are in favor, please say I. >> I. All those opposed. Thank you. We're adjourned.