Uh good evening. Uh the time being 60:06, we're going to call the meeting of the Parker School Building Committee to order. Uh we're running a little bit behind tonight. We're waiting for a member, but um he's he's still running a little bit late, so this is the call to
order. Um we uh for everybody's um information purposes, we're going to go a little bit out of um sync with the agenda this evening just so we can get some members um get some votes done and get some members out of here. So um with
that, I'm going to turn it right over to um the David and let's do the approval of the meeting minutes. Um well, I can do that. I'm sorry. Um so approval of the meeting minutes. Everybody should have gotten a copy of the meeting
minutes I sent out yesterday. Um, does anybody have any comments or questions or changes necessary for any of the meeting minutes? Um, the only thing I picked up on and it was very well done or just um,
Ms. Kendall spelled differently throughout. So, >> um, so maybe next time we'll get that right. But um, but u, but other than that, I don't have anything. And so is there any other further commentary or discussion with regard to the previous
meeting minutes from May 21st? Seeing none, I'll entertain a motion to approve those minutes. >> So moved. >> I have a motion. >> Second. >> I have a second from John. Um any further discussion? Seeing none, all in favor?
>> I would abstain. >> Yeah. >> Two. Two. >> Two. Okay, thank you. Um, approval of monthly project invoices. Any um comment or discussion on the project
invoice? I'd entertain a motion that is written at the bottom of the screen for anybody that so cares to make a motion. I'll I'll make a motion to approve the May 26 uh 2026 invoice package number 13
in the amount of 94,84 is issued and presented. I have a motion from Jay. Do I have a second? A second. Second. Um any further discussion? Seeing none, all in favor? I >> opposed. Unanimous. Thank you. Um the
next thing that we're going to jump into because we're trying to get quotes done early and this um construction delivery method review will require a vote this evening. So with that I'll turn it over to David and let them um um speak a
little bit about that and then we'll have a vote when we're done. >> All right. Thank you Pat. Um so tonight we're here to revisit the discussion of the construction delivery method for park administration building projects. At our last meeting, we provided a detailed overview of the two available development methods as you design this
build under chapter number 49 in the construction manager risk uh chapter of plan 49. Uh that presentation reviewed advantages, disadvantages, risks, the considerations, procurement requirements, cost implication. We
select each approach. U because the presentation included a significant amount of information, we did move through the material at a high level with the understanding that committee members have signed to review the full deck after the meeting. Following the meeting, the slide deck was distributed
to committee members so everyone could review the information at their own pace, including those uh who were unable to attend the meeting last month. Uh committee members were also encouraged to speak with colleagues or peers who may have experience with either of the delivery methods and to come back
tonight with any questions, comments, and feedback. Purpose of tonight's discussion is not to revisit every slide. There's 28 slides. This is just one option. Uh but to briefly summarize the two delivery options here and find comments from politic answer questions
and allow our committee to take a vote on a preferred option preferred delivery method, excuse me. Um we do have the full 28 slide presentation within this deck tonight, but it's it's backup. Um if there is a specific slide anyone
would like to discuss, we can uh wise find it and speak to it. So in summary um both the design bid build CM at risk methodology all of these final trade categories still probably bid on a typical school
project those file trades represent roughly 60 to 65% of the direct trade costs. So regardless of the delivery method chosen, a significant portion of the work remains publicly bid. The key difference is how the builder is brought into the process and how the owner can
participate in the award of non filed subcontract. Under the design bid build process, the owner purchases construction based on completed plans and specifications. The general contract is selected through a low bid process after the design is
complete. Under the CMR risk flexes, the owner produces the construction manager earlier in the design process based on qualifications price. Under the CM process, pre-construction services that provided project is delivered under a
guaranteed maximum price with P and the owner in the OPM maintain visibility into bidder interest, bid resellers, scope reviews and award recommendations for the non filed trade scopes. So the bottoming line is this file trades
remain publicly bid on both methods. The real difference is how the builder which is involved how the builder is selected and how much visibility input the owner has on the awards to subcontractors. One of the most important distinctions I believe is most important it's two
methods the bill is procurement process under design bid bill general contractors pre-qualify first. Once the general contractor meets the minimum pre-qualification score, they are eligible to provide a bid. From that point forward, the award is driven by
the lowest responsible and eligible bid or bidder. That means the contractor that means state contractor who may barely pass the pre-qualification threshold can still be potentially awarded the project if they are better.
The pre-qualification process is a good and I'm not dismissing it but it is essentially the threshold gate under the CMR risk process. The selection process is different. The owner first pre-qualifies CM funds uh evaluates
technical proposals price proposals project approach staff and logistics strategy free value cost control approach etc. The selection is based on qualifications and price not just low price amount for the project of this
size and for the time that distinction that risk s at risk gives the owner discretion to select the best partner walker public bidding for the five trades and for non five trades the owner has direct implement with that summary
we'd like to open it up to the committee for any final questions comments discussions before we move into a formal vote on defer delivery method. If CMI or not chosen, we technically don't even need to do a vote. We would just stay in the traditional process.
With that, I'll >> to >> So, my first question, David, is if we did um proceed with CMR, um what would the process look like um
as far as what this committee is um um obligations are at that point? So if um the will of the committee is to move forward with going with the CMR process, um I would ask for um a vote tonight uh
to move forward with the CMR process. Uh in conjunction with that motion, I would ask that the motion include authorization for Leo to file the CMR application to the IG on town's behalf. Um
>> it should be done sooner later. >> Correct. We would like to have it done sometime in July and it would probably occur prior to our next meeting. So hence I would uh the motion I'd like it to be all wrapped up. Uh in addition um
not a requirement for the application but HI and I would highly recommend it. All of our previous applications uh to the IG also included in a CM selection committee. It's not a requirement for the application but again we feel it
makes the application more complete. Uh the statute reads that the composition of the CM selection committee needs to be one rep from the owner uh excuse me one rep from the owner's project manager, one rep from the designer of record and at least two uh
representatives from the owner. Uh says at least two. I wouldn't recommend four um but um the norm is to typically have to know obviously two or three uh and I know that there's been some in
discussions on that composition but uh >> I'm let you comment on the next if we go in that direction. >> Sure. >> Uh so that would be kind of the the um the next step for this committee to move forward. >> All right. Um >> so let me ask what the next step is for
design bid bill if we if we select that path. >> Um there's no motion no vote for tonight just um we're just continuing to move the forward. >> Okay. >> Okay. So um
I think I think it it warrants a discussion between us just so we can hear where everybody's coming from on this. And I'm going to start because I'm very familiar with both processes. Uh being in the business, um I I've performed at both
levels. Uh not on a project quite this size, but um but I am very familiar with it. And so my opinion and my vote tonight will be to go CMR. And the reason for that is um and you can if you
read some of the bullet points there, you know, um complex projects usually warrant these types of things. This will be a complex project in many ways from a monetary point of view getting approved and then we're going to be working on a site that's occupied by a current
school. And there really needs to be some real deep focus and thought that needs to go into um making sure that we protect the children while we're working on that same lot so to speak. Um the other thing
CMR does uh for me is uh you if we do design bid build it's typically set up through state laws on public work in my opinion to be adversarial at best. Um,
and by that I mean the general contractor may necessarily may sit there and go, I'm just bidding the paper. And ghost in the business know what I'm talking about. Um, and when they bid the paper, they bid exactly what's on that paper. And if
it's missed um by the architect or an engineer or somebody of that like, then we suffer a change order for that. and it kind of opens up exposure for us uh construction manager at risk. Conversely,
um if uh general contractor or construction manager is looking at the plans and they see something that should be reasonably inferred by the plans, they're going to include it. Are they going to put it in? they're going to add some additional contingency
to help you know their process along. Um so further to that the planning that we are allowed to do if we can bring a a construction manager on early is just tantamount to a successful project here.
uh because we are in a in a tight condition on a tight lot and um you know we've got a couple of really strange things that go along with that lot like river has streams through the middle of it and so on. So, um, for my purposes, I
think with a project this size, um, I know I will be voting for, um, construction manager at risk tonight. And, uh, I just figured I'd open up that then and say thanks. So, I'll open it up to discussion to the rest of the
committee and any questions or comments or anything like that. Yeah, you know, but with a lot of what Pat set up to support the CLR in simple reason that building is no longer brick and mortar, you're done. It's highly
technical. Uh uh the system all have to work together. So the ability to bring in construction manager early on in the process all this to understand the system in place and on top of that we
would bring somebody in. We can look at the qualifications that's going to fit the role better than just this mo uh open baseline. We want something that's got a little more experience that could problem solve that can troubleshoot. We could red flag issues
or in designing. Uh so I I'd be supporting CM on that as well. I've also spoken to somebody that's involved in a school project in the state that three years out for completion. If there's a design bid built and the lawyers are
already in the back burner folks are going home things are getting pointed connect the system work like they should occupy sets things up and taking stuff out is great stuff building uh they're struggling. So with CMR and the ability
to bring back contract early at the end at least contentious environment we're here have this discussion when we build that it's a more work of wonder
it's a colle >> anybody else >> I guess I was thinking about this originally thinking design bid build because it's something I'm very familiar with I've also had experience with CM at risk and in some of those projects maybe I'm not going to name those projects
they go as great um and I always think design bid bill but also just seeing in the presentation how the industry and the MSB is trending towards the CM at risk I think it is given this is one this is probably the largest project that we'll do I'm my vote is CM at risk
but I guess I feel comfortable with design bin bill but given the the risk and the largest of this project my vote would be CM at risk >> thanks excuse me, [clears throat] a couple things for me. Um, I would also be comfortable with same at risk. Um, there
is something to be said for again bringing someone on earlier in the process as opposed to, you know, waiting for the the fall bits later. I think left field um as our project manager, I'm very happy with them as a project manager. I think we've got a rockstar design firm to an AI3. We've got two
great firms we're working with. um you know our project manager was also recommending uh you know basically through the presentations the CM at risk the superintendents that I've talked to who are in the middle of projects uh and again the CM at risk thing is relatively new in in school projects or municip
projects go ahead >> the projects that I worked on previously in my other community you didn't have that option it was all just design bid builds uh and again I' I've seen the flaws to that right so we were involved in litigation and you know sometimes you don't get exactly what you're hoping for you end up, you know, value engineering
and and basically not getting a product that you thought. So, I do think um just this is a complex site, too. This isn't going to be a straightforward build because of the fact we're going to be building so close to an operational school. Um the site does have
constraints with the wetlands, with the stream running through it. I don't think even the demolition of the old school is going to be, you know, perfect. There's a lot of room for error in that as well. Um, so I think that the CM just gives us another um layer of protection, another set of eyes early on kind of looking at
that. I know there's a little bit of a premium, but there's also the unknown cost if you don't do that uh that can spiral out of control through change orders, things like that as well. So given the size, the magnitude, all those other statements, I do think at risk is the uh makes the most sense for this
project. >> J, anybody else? >> Uh, I agree as well. Uh Ty touched on something uh uh about changes is being able to adjust the break thankfully uh
the CF if something does go or that's a changing wheel and uh you know having the partner approach to that uh you could find a a solution to change or use
a paint after that you know the town has a direct sale to address some books to uh go to and a fight over a jani. So I think that's uh that's really important instead of bringing a project home. So
this I would back CM or so >> John I was just going to say the for me the thing that tipped me towards CM at risk is the um the information we received about that you could have a a general contractor that's basically just barely
qualified. But if if we didn't have enough and we've all seen in public bidding sometimes you don't have the documentation. you know, the person may not be the best qualified, but you don't have enough to reject go. So, I wouldn't want to see that happen or a significant investment like this. And to that point,
John, um, myself having been played a role in just about every major project done in this town the past 25 years, I can tell you from my experience that we've not done a project in that 25
years where we haven't had to get attorneys involved, you know, and it just makes it different in West Adversarial if we have somebody that we're working with up front. So, um, we've seen it all. We saw it on the original school projects, uh, the crazy
stuff that, um, the the the things they try to pull to keep home spending money to save money and so on. So, so I agree. I um, we've not had a project at all in the past 25 years here in town that we hadn't had to u get legal counsel
involved. So, uh, for those purposes, I think that manages that risk. It's well coin I used to have a lot of beh it it manages it but it doesn't prevent it. It created it just gives you a
better way up to be able to to speak to an address and have them address and that doesn't mean we couldn't end up in court. Did we? >> Yeah. I want to be careful that we're not saying that we're doing CM at risk because we don't think there'll be any any issues or any any any contests or
any question marks or any legal involvement. We're saying that this might be the path of lesser resistance, >> right? and less risk for the town >> where the construction manager assumes more risk because of the role in place.
>> Anything else? for my right here extinguish all scales. uh segment build the change orders oftent times rail pushes exit only our spending capacity uh the center
of risk we brought that contractor in earlier they were into the material things faster they were able to have so it was much smoother uh transition you came across to there may be things that are these builds that
>> other builds process after deploy for ambulance to um purchase it or discontin that. So you see the inside that we have better success again.
He got called over which says P1 and uh J to he and to one of your points. So construction manager at risk would also allow you to do what they call early
release packages. So if we have kitchen equipment for in for instance is a big deal these days and it the lead times are horrendous on on those types of things. So we could literally have an early package come out given to the
contractor once you have somebody on board and then go ahead procure that ahead of time such that it's hitting schedule right on time. It it just allows you to view coordinate that much and clay that which
are very thank you. Anybody else? >> S just listening to the room. I I do have prepared motion. Uh he would send a screen read, but I can make the motion question. >> If you want to read that, I'm sure somebody would give us a So then we
could go from there. There should be motion to recruit Parker Middle School project received the CMR chapter working on a instruction methodology. In addition, we authorize selected field the IG and CMR application to the IG the
town. >> So moved. >> Okay, we have a motion. >> Second. >> Second from Dennis. Uh any further discussion on that? >> Seeing none, all in favor? I >> opposed.
>> Unanos. Excellent. Thank you so much. So now uh before we finish this discussion, so we talked a little bit about the the process um for filing with the IG. Um it does require a subcommittee to uh to go
about the business of um uh bringing forth the construction managers at risk and reviewing their provokers and so on. So the Jay uh and John, David and I have all spoke um over the past week or so and um so it does require
somebody from the uh project management firm, somebody from the architectural firm and then two reps from the owner. We're not limited to two reps from the owner. We could go up to the maybe one more, but I would suggest that we stay away from six people and five at the
most. So um so without speaking to the to the project management and the architect I think at this point we've assumed that uh actually well we've assumed that myself Jay and John would be on back selection committee along the
member project manager if that's the will of this committee unless you do think that we should have an additional member or something like that but we thought that that those five would be appropriate. There would have the superintendent school. We'd have the acting town
manager. We'd have the chair um who has experience in this and obviously our professionist. >> Um uh I don't um I don't know that we have to take a vote on that, but I think maybe it's a good idea to take a vote on that and just
approve that uh subcommittee if uh we need to take >> we do need to take a vote. Okay. So uh if everybody is okay with the selection we construction manager selection committee being John Souza Jay Lang myself being a member of the potential
project manager if that's um acceptable to everybody then I would entertain a motion to approve that makeup of that subcommittee >> and I can read the motions of someone here we go so motion to establish can
such committee be as follows at Malone Jay Lonster as representative from the bracket saying and represent from >> sorry. >> Okay, we have a motion from Tim. >> Second,
>> second from Brandon. Thank you. Any further discussion on that? Seeing none, all in favor? I opposed. >> That's unanimous. Okay. Um with that I believe we've completed um the necessary
votes this for the evening with the accepted accepted exception of adjournment which you won't be here for but uh but uh so we're all set with the votes and I think the next item on the agenda then will be the uh mass school
building authority uh PSR submission I would just say our staff was super exciting to to be consulted and um you have some um you can be helpably enthusiastic and a lot of buy in from the staff for sure and seeing what could
be you know so excit okay um Community outreach. We can do community outreach that are you going to follow up with sustainability review or we already kind of >> but we did have an integr. >> Okay. Okay. So, okay.
>> Thank you. Goodbye. >> Thank you. [snorts] >> Thank you, John. >> Thank you, John. Have a good night. So um this slide and uh AI treat back um provides a high level road map the
outreach to all boards. Uh now that the deferred auction is advancing to the MSBA board on the 4th of June project will begin shifting from option evaluation to more public education and preparation for approvals. uh summer
period July and August is really about building tools that would be utilized for fall. That includes keeping the project website up to date, preparing clear project information, developing cues of updating cues, organizing
presentation materials and showing resume coverable [snorts] place to find accurate integr October. The focus will move forward community education. During this time there will be public forums stakeholder meetings uh opportunities to
explain the project need and referred auction the LSP process schedule estimated next steps to local pro uh the goal is to make sure the public understands the project a form final cost assertion becomes the main target
focus uh November is when the cost conversation becomes much more specific at that point project budget anticipated in the state reimbursement local share estimated tax payment impact would be better defined down that is when the town be provided cost and
taxation to the residents trip assembly in January the focus shifts to local approvals including town meeting and the valley folk during that period this official project team's role will continue to be factual and educational
uh explaining the project the approval processation entering ing questions. As a reminder, the project team's role is to provide sectional information on child disease while the advocacy affect to be handled
separately. And um their goal is to advocate that's a recap what the game plan >> any questions comments I do have something to add. Um and this
came up last minute. I apologize. I probably should be doing the heads up, but Jay Connie and I were speaking and uh you know I know that I'm being told that there's quite the July 4th event which will happen on July 3rd uh at the
common um and yeah uh to [laughter] help to help with a single page white tar and some um so I don't know if anyone has any thoughts around, you know, they could be an
opportunity for a ride and it would be neutral. Um, just factual. Um, so food for body. >> Typically, it's a it's it's the the third has the boots on the common. So there there multiple boots. I don't know whether or not those have all been
secured at this point in time. Um, but uh that would be an opportunity to get the information out there, not necessarily in a in a handout type of way, but actually with a location that people could go to and discuss as they're going through the fair because it is very well attended and this year
especially will be very well attended. >> I think that's a great idea. Yeah, I really do. I And if we could get a booth there to have a couple of story boards, if you win, we'll win. Yes. some information >> or and as Lando just to start to uh and
even you know giving out all the information that we have today >> here's our preliminary cost projection. >> Here's our website you know check website you know um yeah and and actually put a piece of paper that has
you know the little QR code they make so they can just go ahead and look it right up on the phone and and that type of thing. So I think that's an excellent idea about >> we won't have a meeting again before July 3rd. So how do we go about um
um putting it all together um >> or is do we want to just have a small group of people customer work starts to work that and maybe uh see if we can't u um
get a boost. um so to speak or something like that. And uh and I don't [clears throat] even know I mean if we did a booth do we have to build a booth do we or is it just we put some cable out there with
>> someone volunteers >> tables pop up >> different must have a tid a lot of support. Yeah, I mean because sometimes you have to Yeah, >> I I would um I mean I would offer a
couple of hour fly time, but I think we could all kind of step up and you know just take uh some time frames um over the third. Um I won't be in town for the fourth, but I can do some time on the third if if it's um necessary. And I
think we all like to, you know, be able to sign up. I think the third is actually probably the most valuable, you know, more valuable than the fourth because everyone's kind of moving during the parade. But um why don't we offline? I don't mind reaching out to see what we could do about getting a booth who could be involved and things like that. I can
circulate an email to the group and then if there's people who are interested in having a little side meeting, we could always I don't think it's controversial. So we could always just, you know, meet and kind of put something together. But maybe it could be sign boards. Christina's mentioned maybe we could have like the display of um you know what was there. we could have different
people who were kind of knowledgeable about the process of where we're at just popping it in for different periods of time. It is the the big one with 250, right? And you get a ton of kids and families there. So, it'll be a great time to kind of engage people. But, um I think we could do that. And um again,
justformational purposes, have a little postcard that has the QR code as well. People can, you know, direct them to the website after, but I think that would be a good u good thing. >> So, the third is three weeks Fridays. So it kind of >> I'll get I'll get on it tomorrow. I'll
get an email out before Friday. >> Is there typic sorry inter is there typically where we would ever I mean smaller projects sometimes we collect email addresses to let people informed. I guess we're not going to really do that because it's townwide, right? Is it something in other communities you would
collect email addresses for people that are interested to keep them informed or we just do we just direct them to a QR code? I mean I do it for smaller projects like we're we're doing Main Street. We want email addresses. I just don't know. This is townwide. So >> So from from my experience, an advocacy
would set up tick and boom. Yes. A website where someone could this, you know, it's their prerogative, their initiative to like provide their email address. >> That's typically how I've seen it done.
Um I um I I from a um campaign finance law standpoint I mean that my opinion was the probably safest because the advocacy was obtained sticky email address
>> um because I'm not an expert >> will [snorts] inform not recruit. Yeah. >> Correct points. Yeah. Whereas you are quoting the website. Yeah, sure. The website has all the factual detail and post
>> and like that's their parameter that we want to click. ever just let like website see very pictures. So it's just meaning and presentations but we can also adjust
the website at least by a cover page I think for plans or more things. Um, would that be a good opportunity to solicit advocacy in kind of conviction?
In other words, have a signup sheet maybe for anybody willing to sustain the advocacy group and maybe that's where we really start to form that that group and maybe some of these or jump in and say,
you know, yep, I'll take a leadership role or you know, and other people might just say, yep, I'd love to help. Then um >> like if you like I like the idea. Let me work offline with um Troy and David a little bit and I'll do a little bit of
research into like what we can and can't do um because there may even be something that like the OPM could collect for us, right? But it's not us directly collecting it. Yeah. >> Um so let me figure what we can do on that and I'll provide an update to the whole group as well over the next couple of days. But um
>> even within like our school groups, I think we'll be able to push information out saying here's what we're looking for. if you're interested, here's the group to to connect. Um, we've started to kind of lay a little bit of a foundation for that. Okay. >> Um, and I think we'll have more water to say probably come July and August as we're kind of queuing up for the
satellites where we have that cool. >> I'll shoot you an update on that, too. >> Perfect. Perfect. >> I think that's a great idea. I really >> I like the idea of the um >> the third though. >> Oh, yeah. Yeah. >> What was it? I like the idea of the third John and ready
to drag all but >> um Okay. Yeah. >> Any further discussion on that? All right. So, we'll talk offline over the next couple of weeks. Um, I'll try to
update everybody as we get closer to so everybody has kind of an idea of what to expect and then um there might even have to be some kind of signup sheet where we you know I'll take >> you know two to four 4 to 6 you know that type of thing. So
>> um okay there's no further comments. >> Um are we showing no dates? P. No, >> that's more opinion. >> Yep. That's um your own Russ. >> Go ahead.
>> And I have a couple items to add. >> Okay. >> Just ga. So as part of the return comments uh from the MSBA on PSR uh submission get fixed return comments uh happy to uh inform everyone that these
uh additional and center points for um the we'll call it the maintenance classification um that the town received 1.75 additional points um it ranges from zero to two is the maximum I'd have to say um
you we we allocated in our analysis that we provided to John I plugged in 1.5 because >> typically it's around 1.5 um but 1.75 is probably one of the highest or it's definitely I think I might have seen one
eight in my career but I mean it's uh kudos to you know like uh to to the staff um DPW just for Ron you know doing great M so so thank you so And then the next item I wanted to talk
about July 16th meeting. Um you know a lot of people travel um you know we still need the meeting because we you have to keep our trajectory and decision pathnik. Um but I wanted to see if we could get uh you do we have a call you
know would it be do we have a quum for in person and if that's the case it could be in person. If not, I would respectfully ask we can just make the entire meeting virtual but not do a hybrid. Um the because of my lack of
technology when we when I've had experience doing a hybrid of inperson and hybrid, it's usually a technology hiccup where you just pick in person and that's it for the you know virtual and so it works. So food supply.
>> Let me ask the question then. Is there anybody in attendance this evening that um sees July 16th as a problem? >> Yes. Are we okay? >> We are going to be the one then. >> Uh I mean if because we still have a
portal um yeah >> at that point. So I think if we can just meet in person I think we're going to be better off. I agree with the hybrid situation doesn't work. Um I know I'm in town. I talked to Jill's here and if everybody else is here um I think we
will just be gone one member. So if everybody else can make the 16th I think that's the most that for us to um keep moving the right direction. So >> perfect. >> Thank you. >> Excellent. Excellent. >> Sure. We'll be back at the school department that night for that one.
>> Yes. Yes. Okay. Um is there any further commentary, discussion or anything? uh with regards to what we spoke not seeing none I would entertain a motion to adjourn
second motion and a second Jill all in favor I opposed thanks everybody thank you They're singing.