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Video-1: youtube.com/watch?v=c-R7ZkwzVbk

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So, if everybody's had a chance to review those minutes, I would uh entertain a motion or first I guess is there any comments or discussion or any changes that are required by anybody?

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Okay, seeing none, I'd entertain a motion to approve the meeting minutes of March 19th, 2026. >> I make a motion to approve the minutes of our meeting on March 19th, 2026. Motion by Dennis, second by Paul. Any

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further discussion? Seeing none, all in favor? I opposed. That's unanimous. Thank you. Uh the next item is approval of monthly project invoices. And we'll turn that over to left field.

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>> Thank you, Pat. Um so this slide is just um again the condensed uh budget. It's part of the packet that Hamdi sends out. uh you know it's a little more um uh expanded but uh for the purposes of of the slide deck we condense it and you

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can see that we've expended about uh $800,000 so far. I'm rounding um unspent is about $920,000. Um you know the budget is 1.8. Uh we're anticipated uh cost of completion still at 1.8

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As we move forward into schematic design, at some point during schematic design, you know, we will do kind of an audit scrub of the budget to see if there's any savings. If there is any savings, we'll start reporting it, but

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that's a ways away. Um so, um that's it for this. It's really at this point, it's kind of just uh more of an accounting um you know, expended versus unspent. And then the next slide for the invoices, we have uh the invoice period

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ending uh March 31st, 2026. Um this is invoice summary number 11. We have a periodic invoice from left field for $20,859 and then a progress invoice from AI3 for

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$141,12.32 for a total of $161,971.32. We have a motion on the screen if someone would like to uh make that motion. Make a motion to approve the March 2026 invoice package number 11 in the amount of $161,971.32

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as issued and presented. We have a motion from Dennis. Uh we have a second from Jim. >> Any any further discussion? Seeing none, all in favor? I >> opposed. That's unanimous.

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>> Perfect. Um the next item is schedule overview and school committee meeting update. >> At this point, we'll pass it over to AI3. >> Thank you. So, as we uh look back at March, uh we have progressed uh since we last met with you in March, we have

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progressed through the uh PSR process and we are approaching our submission. We have been advancing the PDP designs and going through the estimate process, which um you've seen in order to fill out your matrix, but we'll review a little bit later. And um as we if we

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submit the PSR at the end of this month that will close out modular 3 module 3 >> when >> when I just want to stay open-minded um when we submit at the end of this month um we will close out module three and that will finish what we call step

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two and we will move into our step three and module four which will be the schematic design process. Uh looking into our anticipated action items um over this past month, we have worked with our final draft of the educational program and have reviewed

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that with the school committee uh who approved that uh this past Tuesday uh unanimous vote and we are here today to discuss the approval of the PSR to be submitted at the end of this month. on

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April 28th um is when there would be a potential additional uh school committee meeting. Um any additional comments could be brought to there as needed and on April 29th that Wednesday is when we would submit to the MSBA. Looking ahead to May, um we have

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identified as either the 13th or the 20th would be our presentation to the facilities assessment subcommittee uh part of the MSBA process which we would review the uh presented preferred option. Um this is part of the MSBA process. We have identified the two

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different dates. Um we anticipate likely going on the 20th although we are prepared to present on the 13th as well. Either date uh works within our schedule. Uh we just anticipate based on the number of projects in the queue right now and the phase that we're in

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that we'll likely get the later date. Um when we convene on May 21st for our next SPC, we will review an overview of the schematic design. We will have an introductory uh kickoff into the discussion of project delivery method as

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well as our sustainable design and potential path to net zero. Um at the end of May going into early June is when we have targeted the potential for our first round of programming. We will coordinate any of these meetings with the superintendent and the principal to

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meet with the staff and faculty uh to go through all of the individual spaces. What would be really helpful to get this done before the end of the school year is this first round of information really informs the progression of the design. Um having all of that

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information before the staff disperses uh for the summer is really helpful as we progress throughout those summer months. And um we would have the potential of a June SBC meeting uh that would uh be dependent on this committee

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and that schedule. Uh if we do have that, we could continue to potentially either extend the conversation of project delivery method potentially identifying which path we want to take. We could also extend our conversations on the massive energy pathways and start

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to talk about proprietary items and how that fits into the scope of the project. At the end of June would be um the MSBA board meeting which would be when we would get the approval on our PSR submission.

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Are there any questions about schedule? Okay. So, as I said, we've been working on our PSR or the preferred schematic report. Uh this one's only a 500page report. Uh so significantly smaller, still a very robust report. Uh where we have narrowed

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down to the options that were identified within the PDP process. Um there's still a lot of duplicative information from the PDP which gets folded into uh this report um as well as expanding on uh the

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designs as they as they have progressed. Um, this too will become available on the project website um once it's been submitted. So, as I mentioned, we did receive our estimates um from PMNC on April 8th, and these are the results. A majority of

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them stayed roughly the same. They've all decreased slightly. That is uh very typical with this process. As the designs become further refined and more detail is added, we can all sharpen our pencils a little bit as we look at the estimate and trend down, which is

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exactly the direction we want to go and very typical for this process. >> Are there any questions about the estimate? >> I actually have a question for John. Um, based on these new numbers, would you want us to update the analysis I

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provided to you? like I don't know three four weeks ago or >> Yeah, that would be good. I mean I have some of it's gone to print for town is it the town the estimate for town meeting that you're referring to or >> the um um the uh probable MSBA reimbursement.

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>> Okay. Yeah. You I mean >> you know because this number I you know it's we we have a new number now. >> Okay. Yeah. That that would be great. >> Okay. >> Y >> I think David you provided for um grade four to six option.

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>> Yep. Uh so there's a about $9 million reduction for the ocean, >> but we can update the >> Okay, that's that would be great. >> So as we look at this compared to the other MSBA projects within this timeline, we are tracking uh the average

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cost per square foot has dropped slightly um but we're still right on track with the projected average of MSBA projects, which is exactly where we want to be at this early phase of the project. So um thank you all for filling out the evaluation matrix. Uh left field has uh

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taken the effort to compile all of those results and as you can see identified in all the bold numbers and in the yellow column uh option A2.2 new construction um was the most favorable had the highest score. In fact all of the new

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construction options as a total were the top three with a 2.2 2 the grade 4 to6 configuration um came out as the most favorable >> and that will conclude our update. >> Any comments or discussion uh related to

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any of that? Anybody surprised by the option that got selected or anything like that? I didn't think so. Um okay, thank you. Um so the next item we're going to discuss is um I don't I don't know do you does left field have

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anything more to add towards the uh selection of the option or um >> no I just want to you know thank everyone for uh you know all the work that was was put in um you know from AI3 um and then um you know the evaluation

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criteria and then Hamdi getting it to everyone and everyone getting it back to Hamdi. Um I I have to say I mean Hamdi was the nucleus but um on other projects that Hamdi and I have done or I've done um uh it wasn't as clockwork we'll say.

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So uh thank you um because we've in the past had to um chase a few people but it it seemed like it happened uh swimmingly well. >> Yeah, I was probably the latest. So I was probably the latest one my fine

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>> stuff going on. Um but thank you. Um okay, so I guess we're ready to go to the vote um to select the preferred option. >> So the motion, >> um so we're we're we're going in. We're uh we have a prepared motion. Um I do

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have to do a roll call vote on this. So, I'll be going to each member um uh specifically and um so if there's no further discussion as to what the option is or how we got there, then uh I would entertain a motion at this point.

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>> Sure. Uh make a motion that the building committee having reviewed the option study during the preferred schematic report phase as presented by the project team along with the evaluation criteria, comparative scoring, and committee discussions hereby votes to recommend submission of preferred option identified as A2.2. to the Massachusetts

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School Building Authority as part of the PSR. >> We have a motion from Dennis. Can I have a second? >> Second from Brandon. >> Okay. Any uh discussion, comments, or anything like that?

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>> Seeing none, we'll >> I just have one question. >> Okay. >> Does this align with like what the school committee voted? Did the school committee vote the other night for the same option or >> We don't vote for the option. We vote for the gray configuration >> and it was the 4 to6 >> 4 to6. Yes.

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>> And just um can I >> Yeah, please. >> As way of process, the um the school committee took two actions on Tuesday evening. One was um basically um authorization to change the grade level configuration because right now our elementary schools are K to 4 and the

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middle schools are 5 to 8. So this fourth would be coming up into the middle school option. So they and we had been talking about this and four to six was the preferred option for the school committee. So uh that kind of cleared the deck for this um action tonight and then they also updated the um education

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program. Um, so we had submitted that under the PS PDP phase the first time, had a bunch of questions that came back, put our revisions into it, and now they've approved that to be submitted with the PSR and that has basically been whittleled down to identifying the four to six option because it originally was

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a clunky document to read because it had, you know, 56, 456, 5 to8. So now it's been streamlined to really support the 4 to6 option. So yes, that was something the school committee was um in agreement with. Great. Any other comments, discussion?

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Seeing none, um, we'll go to a roll call vote. Dennis, >> I, >> Brandon, >> I, >> Paul, >> I >> I Matt, not I'm sorry. >> Hi, >> I >> I

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>> I >> and I. So, that's unanimous. Thank you all. Okay. Okay. And then the next item that we're going to vote on is um vote to authorize left field and AI3

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to submit the PDP to MSBA. And we have a motion prepared for that as well. So um Dennis. >> Okay. Make a motion that the building committee hereby authorize AI3 and left field acting on behalf of the committee submit the Parker Middle School preferred schematic report as presented

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the Massachusetts School Building Authority for review and consideration. Have a motion by Dennis. Can I get a second? >> Second. >> By. We have a motion and a second. Do we have any further discussion, commentary,

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anything uh related to that motion? Seeing none, we'll start around. Dennis, >> I >> Paul. >> I Christine. >> Hi. >> Hi. >> Hi. >> Hi. >> Hi. >> Hi. >> Hi. >> Hi. >> Hi. I that's unanimous as well. Thank

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you all for that. Okay. Screaming right through. Um I don't see anybody um from the public in the audience. So uh we don't have any we're not we're not on Zoom tonight, I don't think. So

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>> I think we're good there for public comment. So, uh, before I call for a, uh, motion to adjurnn, is there anything else? Any other areas of concern or problems? Um, other than >> I just got a copy of the motion that he made.

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>> Yeah, I uh, I'll give you this and I actually wrote who made the motion to second and unanimous. So, >> I got you. I got you. Um, >> all one update is uh we'll be on site Monday for the Parker school to do this

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uh soil excavation. So that's happening this Monday. >> Okay, excellent. Um and that works off your vacation week. So >> that worked out very well. >> Okay, perfect. Perfect. Um okay, well if there's nothing else um

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>> maybe just to say one real quick, please. Yeah. No, just um kind of a thanks because um to get to this point has taken um a considerable amount of effort staff-wise. Um obviously the school building committee, the school committee's put a lot of work into the u the ed program. Um Linda, our assistant

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superintendent, we have a small group working to really kind of compile that. That is a lengthy document that a lot of time and effort has gone into. So just to thank you for everyone's u support kind of getting us to tonight to this vote, which is significant. Um AI3 and left field have been great to work with along the way. Um, so I'm just excited

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to kind of get to this point, but thankful for all the cooperation and collaboration we've had. Um, and looking forward to the submission. >> Excellent. Excellent. Thanks, Jay. Um, you know, before uh we finish up, um, I think I'd like to just have, uh, left

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field kind of more for the viewing audience at home just to kind of where where give us a quick explanation of where we are right here tonight, what we've just done, and then what happens over the next one to two months. Other I mean, I know we we've gone over, we have

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an understanding, but for really for the uh, viewing audience at home, just um, how we how we transpire from here. >> Sure. Um I'll provide you know my thoughts and then you know um kind of yield to to AI3 if they have different

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thoughts or similar but um again this is the biggest I think one of the biggest milestones because you go from depending on the project uh I think you know on here we had 14 options and we went from 14 to seven now to one. So now that um

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you know we have selected the option um I'm going to say uh you know knock on wood um that uh it's approved by the MSBA um you know you have an an option that now you can go out to the public uh and you can educate the public about it

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rather than um you know in addition to educating the public that of the the breadth of the study that you did you now have you know the study that was done and this is the solution that uh the committee has um you know decided to uh move forward into it's um I'm going

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to say it's an extremely robust schematic design process um within the industry. Um on the private side, not the public side, I'd have to say uh the public side MSBA schematic design

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process is more robust than the private side. It it's it's um the idea is to you want to turn over every stone because once you go to town meeting for the vote um you never want to go back to town meeting to ask for more. So you know

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you're really turning over every stone. Um you might not you might not uh know exactly uh what the costs are going to be but you have costs allocated based on the um you know analysis that's going to be done. Um, and then as as Chris

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indicated, um, there's there's going to be a lot of refinement to the design. Um, you know, the layout um the layout can change and be massaged, but um, you know, we really push that when you submit it for schematic design as best

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as possible, the layout is 100% locked in. uh we know that once it gets approved and it goes into um design development things get massaged and adjusted but um it's um it's an important phase what you know the next phase schematic design and again as

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Chris uh said we're going to be looking at uh building systems and determining what systems are going to be uh part of the project um the mass save rebate uh different procurement methodologies either going CMR or design bid bid build

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design, bid, build, and um you know, that could be a two-hour discussion because um it's um there's different opinions and it's uh subjective on your past experience and so forth, but we'll be tackling that. Um so, still uh a lot

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to come throughout the summer. >> So, we're we we're making submission to MSBA um now that we've selected an option. And so we'll expect uh a meeting with them and then we'll ultimately have an approval from them

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for the option that we've selected and then at that point we move into schematic design. >> Correct. So the the FAS meeting um that is scheduled for either uh May 13th or the 20th as Chris said, we think it's going to be the 20th. um that is a

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meeting with um select members of the MSBA staff and a few members of their board and um it's essentially like a a uh premeating to the MSBA um and there will be um certain

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questions they'll ask um if there's a very prescribed presentation slide deck that has to be done and it has to be 15 slides no more. Um that slide deck has already been developed. That's going to be submitted as part of the package on

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the 29th. And um at the conclusion of that meeting, the um facilities assessment subcommittee that is partly the MSBA staff and board members um they can't guarantee approval from the board,

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but they will say something like we're going to um recommend approval, but they can't guarantee what the board action is going to be. Um, from my experience, I have never left an FAS meeting and then

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had a surprise at a board meeting. Um, I don't want to say that the board meetings are ceremonial, but it's kind of like a uh a uh pre-check before you get to the MSBA board gate, we'll say. >> Okay. >> Can I just question? you you mentioned,

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you know, um now that we have a project now educated public, what's sort of the strategy going forward in terms of educating the public from your part, our part, you know. >> Yeah. So, um we AI3 and left field, we've talked about

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the next forum. Um and do you mind if you could pull up that conventional calendar image? >> Yes, the next one. >> Um and Chris, correct me if I'm wrong. believe we talked about maybe the 25th. It would be the the day after the board

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meeting. >> Yeah, >> possibly. >> There was this discussion of um looking at that day of the 25th. So, it was post the board meeting. Um we also talked about maybe the second week of June um where it would be before the board meeting and official approval. It would

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be after the FAS when we have sort of as David described that sort of pre-check um and a good feeling about where we stand. Um it all depends on sort of where that lies with the school schedule. Um meeting earlier in June might have a higher staff. Um might be

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less of you know vacation schedules as we get closer to the end of June and people start to disperse and it's harder to gather that attention span. Um but within that time frame we believe would be a good time to circle back to the community, start discussing some

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advancements in the exterior design, some of the landscape, maybe some u material ideas for this facade um massing evolutions. uh just to get um people sort of excited about uh the design as it's going to progress through this schematic design

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being that once summer hits uh we probably won't really be able to circle back and get a good community out turning until uh we return in the fall and September and then we're only about a month out from submitting schematic design >> and um we have discussed um some ideas

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with AI3 about um uh how we can assist with um education. Uh we have to be very careful on this side of the table where you know um we educate the public but um the other side of the table you advocate. Yes.

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>> So um but uh we you know we can definitely share um you know what uh we've seen work uh in other communities. Um so it's it's uh it's on the to-do list. David, do you typically see

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like strong advocacy type groups in other communities? I mean, it would probably behoove us to um >> be putting the word out for for for anybody that is willing to step up and >> yes,

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>> and start that uh advocacy so so to speak. Um the the biggest challenge we see is um social media where um um uh individuals who use social media uh and it's um it's sometimes fake news and uh

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we start uh you surprised I know >> and uh and we will we will remind everyone to go to the project website because that's kind of the place of truth. booth and um you know we

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typically will start um kind of enhancing the project website with FAQs and um you know certain fact versus fiction and so forth. So uh I am not on social media but um for people who are on social media social media if you see

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things taking uh a certain uh it has its own train and it left turn um you know I've seen other committee members uh they will cut and paste and they'll go to the website to grab real data and then post it on social media. So we we I

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feel that it's always good if there's um uh individuals who can police social media um to keep an eye on that >> point. I think we have uh two town meetings right before the uh special election >> spring and fall. Yeah,

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>> those are good opportunities to inform the uh voters. which we will do. And and you know, for and again for the viewing audience at home, this is all of this work is being done in an effort to bring a vote to town

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um early next spring, I guess, um for lack of a better term, but uh but we would uh first quarter next year, we'd be coming to the town for a vote on this actual project and and have the work complete. So, um, >> while I think about something the

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advocacy group or whatever it is may want to do is the biggest turnout or event that's going to happen in the town that would pertain to people voting on this project will be the November state election, you know, which is November 5th or whatever that date is. And the best what the advocacy whatever that

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committee is, they might want to do is catch people as they're leaving the polls that day and just have like a flyer and just say, "Hey, FYI, you know, we're the town is advancing this project. will be coming for a vote in the next few months >> cuz think about it that that's the biggest, you know, you'll probably have a 60 or 70% voter turnout. There's

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really nothing else comparable to it in the town in terms of connecting with people. And again, if you can at least get their attention before the holidays, >> then like you said, when you start make making that big push after the holidays into the vote, you kind of already, you know, got a pos, you know, got a head

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start and a and a sense of, you know, the the framework is already out there. So just whoever that is or whoever talks to don't my advice would be don't lo don't lose that window because again don't want to bother people when they're going in but you want to catch them as they're going out and then just you know that way they leave with something and

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and then that way it kind of increases that awareness because as you know the hardest thing for all this is getting people's attention and what better group than those who actually vote in a state election which would certainly be everybody who would at least come out into a town election for the most part.

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So, I just offer that thought. >> We may also want to explore um even a booth at at the Fourth of July. >> Fourth of July. Yeah. >> Um it's going to be a good idea. Large turnout >> the fall fest. Yeah. >> The fall fest too. Yeah.

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>> Great idea. >> And the professional team is more than happy to attend those booths, be there with uh different imagery, uh plans, facts, and help answer questions. Um, as David said, we'll work with you guys to develop a plan of sort of how do we roll

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out information. Um, an educated community who feels confident that they know all the facts of the project. Um, is going to be your most opportune ability to have the vote go the way in which you're hoping it will go. Um, and we do recommend sort of thoughtful

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pacing of um, sending out that information and how often you interact and share that. um you don't want to start so early that you fatigue the voters. We start come out too close to when we've submitted SD that um we're too far away from the vote and everyone

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gets sort of fatigued to forget by the time you get to the vote. Um so just being mindful and we'll help work with you to sort of um create an idea of sort of what information gets released when uh to help support that. >> Perfect. No, that's really helpful. And um and and I'm I'm probably I don't know

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how many maybe we just add one more agenda item so that we just like touch base on this type of thing each meeting if if we only spend two or three minutes just to say hey you know this is what we're working on. We have a vote coming

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you know first quarter 27 etc. and just just just to keep putting it out there. You know, occasionally I do get a you know, hey, what do you guys you know, are you are you getting there? You know, and it's like, well, you know, tune in. We're we're meeting once a month here. But um but by the same token, I think it's important to just have a quick

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discussion to um keep throwing out ideas and those are two great um two or three great ideas right out of the gate there. And that's the type of thing I think we should be starting to think about and talk about as well as um helping all you folks do. You know, >> we've also found it really helpful when you offer tours of the existing

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facilities um so that those in town are reminded of maybe the tight conditions or um touring your existing elementary schools to show the sort of modulars that students are in now. All of the the reasons why this project is important.

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uh looking forward. You have extremely well-maintained buildings, but there's a lot of capacity issues that um you know, allowing the community and those who maybe haven't had students in the district for a long time to be remembered sort of what those conditions are can be really helpful, too. >> Yeah. And I think and to that point, I

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mean, even a quick tour of Parker Middle School and, you know, uh, anybody that's my age that, you know, might have to, you know, go down that long set of stairs and then crawl back up those stairs and, you know, all the ways that you get around classrooms to get to other classrooms. I mean, it's it's

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really chaotic when you when you look at it and it's and it's surprising that we still have a school like that. Sorry. >> It's unique. It is. Yes. And it it is probably one of the most unique schools I've ever seen and worked at actually as a kid. So

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>> Pat, one thing to mention too is AI3 has prepared a uh a wonderful um town meeting update uh slide deck as well. >> Yes. Yep. Um and we're excited for that, you know. So I guess we'll be presenting that and um that's a week from Monday. >> Yep. >> 27th

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>> um for that. So, uh, uh, and, um, just to touch on that, um, how do you want do you want us just to kind of review the the slides and get back with any information or are we locked in at this point or what are we thinking offline if you want and just I mean slide deck is a slide deck.

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>> Yeah, I saw that it came through the presentation piece and how we want to present that. We can talk offline if you want. Okay. >> So, we'll do that the 27th. >> Okay. Excellent. >> I just throw two quickies out. Um, I know you had mentioned possibly doing the meeting in June and if we were going to do another community meeting, I

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definitely would year on the early part of June. Our last day of school is Monday the 15th. Um, so we're really going to lose people after that. And then even, you know, we'll have people in the district that week because everyone's still wrapping up their stuff, Friday the 18th, and I really think we're going to see a slide right

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after that. So maybe that week of the 8th, um, if we wanted to do a public session, that would be the time to do it. Do we want to make it on 11th? Like we can >> Thursdays. >> Yeah. Thursday, Alex. Like we can start with the

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building committee meeting and then uh do the forum. >> I think that's probably the only date we'd be able to to do it if we're going to try to catch people before schools out. >> Since the meeting on the 18th, we have

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both on the 11th. >> Why don't we do that? Uh I mean uh what's the committee's will? Is everybody okay with meeting on the 11th instead of the 18th? >> Okay. So be it. So we will >> pause. >> I'm going with that.

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>> Let's go with the 11. >> I agree. >> I think if we did the 11th >> and then do the public session 10 June >> and then we're on for the 21st. Okay. >> Next month. >> Yeah. >> All right. Okay.

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>> So, go 21 and then June 11 instead of 18. >> Perfect. >> If everybody's good with that, we'll >> do that then. >> And congratulations on your retirement. >> We'll have Paul back by popular demand. >> Yeah. >> Special guest. >> Yeah. >> Retirement was just town manager, not

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this committee. >> I wholly hold it by the position. >> Okay. Um, anything else for discussion this evening? Seeing none, I'll entertain a motion to adjurnn.

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>> Motion to adjurnn. >> Motion by Dennis to adjurnn. Have a second. >> Second. >> Second by Brandon. All in favor? I >> opposed. Unanimous. Thank you.