we'll call the meeting to order jumpster Tele Media is live streaming this meeting and is also recording this meeting for later viewing and with that uh we'll get started so uh the reason that we're here this evening is to um finalize our our subcommittee selection
and get a full board vote for um the um for hiring our new OPM Left Field LLC so with that um that is the company that um the um subcommittee elected to go with
after interviewing um four um um four firms and uh Christine took the honor of u providing some good notes on the initial meeting so I'll uh I'll let Christine and Jay kind of talk a little bit about that process and how that went
for us i can get started um so yeah we in the initial process we received 12 proposals from the um in response to the RFP um those proposals were reviewed by the selection committee um made up of um
myself um superintendent Lang Mr cohen um Brendan and um Brian Curley and Joanna um so we individually reviewed them there was a criteria in the RFP to review and each individually score um
when we met we came with those individual scores um those were kind of put together in reviewing to see who rose to the top um we talks uh talked about all of those scores and all the proposals um and from there we
shortlisted four firms um from those four firms we then went through an interview process that was about a week later um and we had uh questions for each of those firms um they were within an hour both an interview and questions
session um and so through that process we um ultimately selected left field okay anything to add u no Christine did a nice job summarizing i think just in general um from my perspective I was
very happy to get 12 proposals um I think it was good that we ended up um even though we didn't have to based on the timeline we still accelerated our request for services we put it out at the same time two of the other districts did as opposed to waiting until the larger group did a month later so I
believe that was helpful the 12 proposals were all sound proposals i mean there were 12 very good firms that do business with the MSBA in Massachusetts um I thought that was good we had four that kind of based on the very prescribed scoring kind of floated to the top um again the interviews with
the four firms were um excellent we had asked them to make sure that they bring people who would actually be assigned to our project to the interviews and and to address that you're actually seeing like who the boots on the ground will be um which is often I think um telling and just helps you better kind of provide um
a little bit of overview of the company and how they're going to approach the project but um I thought they all did a very nice job and then after um again we had to do additional point rankings of those four um individuals from the subcommittee and I appreciate everyone's time um doing that um called references
on all the different firms to vet them and in the end um left field kind of rose to the top as the um the preferred group to recommend to the full school building committee um to serve as the OPM for the project um I think after that discussion ultimately just so the
group knows what happens um if we uh agree to have um them be proposed as the OPM at the May 12th um school building committee meeting with the MSBA they would be brought forward as a recommendation to the school building committee that would then be finalized we would have a contract in place with
them within a day or two later and then we then shift on to the next phase of the work which is to bring the designer on board but uh between now and and May 12th everything will kind of be finalized with regard to the OPM and then that will be our representative to be on board and help us through the project thank you J okay so having heard
all that um is there any questions or discussion on the uh process of selecting this uh of the subcommittee or anyone else uh on the selection of left field as the uh finalist one thing I'll note which I think be helpful
is one of the things about left field when we looked at their materials and background is they had a successful project at Bara High School and the tings elementary school uh nearby and the project manager who beyond that you know the lead is lives in the town of Actton so I think it was very helpful to
know that one they have experience in this area and they almost sort of almost have like a it almost is like a culture a subset that they like working in this area so that was very encouraging because I think you know what do we see from council's perspective we we see two nearby very successful projects uh and
and people who can be very responsive to us um and so you know I I think it like I said on paper they look good but then when we sat with them in the room it was even more confirmed that uh and and certainly the reference checks as well checked out so we're we're it was you
know a real clear choice that everybody ranked them number one and you know so it wasn't like you were kind of torn it was like not and again it's not speaking to the detriment of the others it was just they they really think it's going to be a good fit and I do have their initial submission
and their meeting submission if anybody wants to peruse that um we can have a look at it right here um any other questions or discussions okay well seeing none I guess we can go right to a vote and we have everybody here this evening so we don't have to do
roll call or anything which is which is good for a change so uh I would entertain a motion to um vote for Left Field LLC uh out of Boston Mass um potential new OPM for the Parker
Middle School feasibility site so I'm going to make a motion make a motion okay make a motion to accept Leftfield LLC to serve as the OPM for the Parker School Building Project second second from Christine okay um all in favor i
and I'm going to call that unanimous okay great thank you very much okay um it's good to have these guys uh on board now we can get back to MSBA and uh let them know that we've got the successful vote and this was part of the process as well getting the successful vote before
we uh uh get their final approval so I'll bring this to the select board for formal action on Monday evening but I know I've got one vote already yeah I think you do i think you do so um so uh we can move on to next steps in future
meetings um so as much as um I'm willing to speak here um so next steps we'll be getting um actually so April 24th we're going to have a meeting here and they'll actually come and um join us so left field will
be joining us on the 24th um they'll start to prepare agendas for us and things like that of things they want to talk about one of the big reasons I know that they were hired was because of their marketing expertise so um we saw that it's very favorable so if they want
to go ahead and u you know start to move in that direction we felt very um very easy that uh sure go ahead so um with that um once we get them on board we we do have to get MSBA approval and once we
get that approval then we can go ahead and start the uh designer selection uh process so April 24th will be our next meeting and uh Jay yeah no um again they did a very nice job with the group I think with their presentation what we've asked them to do is come in and do like
a little smaller version just so that the full school committee can receive that um they did a very nice job of kind of laying out how they approached the project um talking about uh the different three options we're going to look at um how we need to kind of think a little bit differently about the three different options just because of the
size and the scope of the projects and like where they could potentially go um they had some things that they had already flagged with regard to the timeline for the project and like when we would actually think about potentially going forward with townwide votes and things along those lines so um at this meeting on the 24th we needed to
get them officially voted on board first but they would come they'd prepare an agenda um again go through the little detail of their project i'll email because I do have it electronically i'll email if and if I can't get it I'll just send a link because I know it was wicked big it was very large but we could probably send we could probably have
some type of access to SharePoint or something if people want to download it if just so you can get their whole proposal ahead of time but they will kind of walk us through that night and actually then kind of talk about next steps because um it's a little procedural at the May 12th uh meeting that one really should fly well um but
then again we execute a contract within a day or two and they want to hit the road and try to get the designer on board so they're already preparing the request for services for the designer they're going to lay out a whole timeline with regard to that because that'll kind of hit the streets and we have to go through this whole process again to now get a designer on board
ideally have everything wrapped up by the end of August so that the school year starts and really in September we're going out quickly to um to start this work um as Pat indicated they they are very good um they very good recommendations and references with working with communities to really
figure out what you need in a community um they're a group that stressed several times um you know they kind of help you control the project they're not looking to overbuild something they're not looking to you know underbuild that it's it's kind of right sizing for a community which I think is important um
one of the things I think we all appreciated also was they are truly just an OPM firm so they are really just a project manager firm they don't do the design work they're not you know architects by nature they have a lot of um people on their team that um are the
more trades technical people who are really going to help to make sure in the end whatever product we get is going to be serviceable by the town again we don't want to get a product that we can't you know service and have all these crazy contracts to maintain so just their whole approach was nice but I think it'll be important for the whole committee to kind of hear that and walk
through the timeline with them and then um start to discuss kind of more regular meetings going forward um but they'll actually be an active participant in that and they'll help kind of set the agendas and set the um the vision going forward i might add Jay mentioned um May 12th as
the date that's uh as a date that's the date that we will um meet with MSBA to get the final approval far left field so that's the MSBA meeting and uh we will go from there so any other uh questions on next steps and
meetings okay we'll move on to meeting minutes um so uh Vivian Merrill is um has been recording the um meeting minutes remotely for us and uh we'll do so going forward so I I sent those a couple of days ago to anybody and um any
corrections or comments that anybody would like to make regarding those meeting minutes seeing none I'd entertain a motion to uh approve the meeting minutes of January 8th 2025 make a motion to approve the minutes for our meeting on January 8th 2025
second second from Jim all in favor i opposed that's unanimous okay um I put uh the next item on public input in case there was anybody here i assume once we really get rolling and
people start to get more wind of the project and so on that we will have people showing up so um I I uh thought better of putting public input at the beginning i figured we'd put it at the end uh after discussion unless that becomes uh um a little bit or anything
like that but uh so at this point we'll leave that at the end and um if there's nothing further or no further questions on anything we've gone over this evening I would entertain a motion to adjurnn okay motion second all in favor i
opposed unanimous thanks everybody