CMCSS schoolboard study session May 15 May 5th. Coming to order. Item number one on the agenda. Surplus property safety and health. First read. Board. According to administrative policy inva002, all surplus property
shall be presented to the board of education to declare it surplus and authorized disposal if deemed appropriate. Tonight's request was made by our safety and health director about an icemaker from a nursing clinic that was deemed unfixable and replaced. He is asking for
it to be clar declared as surplus to be properly disposed. >> Item number two, 2026 2027 student code of conduct updates. First read, Vice Chairman Bryant, Chairman Lineer, Dr. Luna Veter. Tonight, I want to take just a couple brief moments to share
with you some proposed changes for the 2627 student code of conduct. Uh within your packet, you should have received a one-page uh outlining of the student code of conduct, the PowerPoint presentation, as well as a revised
version of the student code of conduct. Looking forward to the 2627 student code of conduct. One area that I'd like to draw your attention to again this year is the process through which we go through uh to make sure that we are tapping into all of our stakeholders to
present uh to gather as much information as we possibly can uh for proposed changes for the student code of conduct. As you can see by the screen in front of you, uh November 14th, we started with our department chairs sharing out and asking for any updated changes that
needed to take place for the coming year. Uh December 4th, we sent out a survey to principles and assistant principles. Also, January 5th through February 15th, we sent out uh communitywide to all stakeholders uh a
survey for uh uh to receive feedback for the uh coming year for the student code of conduct. The 26, we had the student uh high school student advisory meeting in March 26 26, elementary teacher comm uh communication group. April 13th,
level directors. April 22nd through the 27th. We then gave those proposed changes back out to our principles and assistant principles for review. On the 23rd of April, we met with Middle and High School uh teacher communication group. April 27th, uh proposed uh went
over the proposal with the senior leadership team, which brings us here together tonight. looking at proposed category one changes. Uh there are just a couple of recommendations. Uh within the category one tardiness, uh the recommendation is
there in red which we would look to revise the portion that says a parent is contacted, email, text or phone call after the second offense. A discipline referral is submitted upon the third and and any subsequent offenses for the purpose of disciplinary consequences. Tardiness resets at the beginning of
each semester and that is an update just advising families uh as a reminder that it is updated each semester. Proposed category 2 changes uh under cell phones and electronic devices. Nothing is changing within that that was
proposed last year or that went into effect last year. However, with advancing technology, we are having to take a look at uh other electronic devices in the way of wearable uh eyewear that does access internet that does uh film and record. Uh so you'll
see that there's quite of an extensive update here. Uh that is an addition to what we've had in the past or that we implemented last year. The explanation expands to read, "Use of cell phones and other personal electronic devices during the instructional day is prohibited.
Students will be expected to turn their phones and any other personal electronic devices off or put them on silent and out of sight for the entire instructional day. Students are prohibited from the use of their phones or personal electronic devices during the instructional day. This is the new
portion here. To protect student and staff privacy, maintaining structural integrity and assessment security, and to ensure compliance with FURPA and applicable Tennessee law, students are prohibited from unauthorized audio or video recording and photo photography
during the instructional day. Electronic devices include but are not include but are not limited to all existing and emerging technology devices that can take photographs, record or play audio or video, input text, upload and download media, connect or to or receive
information from the internet and transmit or receive messages, telephone calls or images. Examples include, but are not limited to, smart devices, watches, tablets, glasses, headphones, earbuds, gaming systems, audio and visual video recording devices.
The new part, the expanded part, any eyewear or wearable device containing electronic components capable of audio or video recording, live streaming, wireless communication, internet connectivity, artificial intelligence assistance, or display of digital
content, whether or not the device contains prescription lenses are prohibited during the instructional day. and use of the devices or any n or on any national, state or local assessment may be considered cheating, constituting
an additional offense under cheating, plagiarism and forgery, unapproved use of artificial intelligence. Another change in category 2 that was recommended by administration was to move profane language used in remarks to an adult from a category 2 offense to a
category 3 offense. Further explanation was developed for category 2 offense skipping or leaving class without permission to read willfully refusing to attend and participate in the assigned classroom and/or leaving classroom without permission being out of the assigned
area or location without approval or remaining in an approved location beyond a reasonable or designated amount of time without authorization from the person in charge. A new category 2 offensive was brought to our attention uh a need was brought
to our attention uh to help with administrators being able to classify appropriately and to address behavior as inappropriate physical contact under category 2. This is a minor offense with the same uh required u parent guardian
contact range of consequences are the same for category 2. Also, the explanation for this offense is engaging in non-aggressive unwanted physical contact with another student that is momentary in nature does not result in injury and does not significantly
disrupt the learning environment. Proposed category 3 changes under encouraging, promoting, and urging and furthering fights. the addition of the word instigating and an update to the explanation. Initiating, provoking,
encouraging, or contributing to a fight through words, actions, or conduct. This includes taunting, inflict, inciting conflict or recording, broadcasting, or posting fights in a manner that promotes or escalates the incidents. Again, this is to help our administrators be able to better
monitor and better address students uh who do not want to just u move away when an incident takes place, but who by their presence alone helps to uh encourage and promote fighting. Under vandalism under category three uh
change is proposed to add student parent guardian are responsible for restitution for damages and under explanation adding the words or guardians to make sure that is consistent with the way that it reads in the upper portion as the category 2 offense inappropriate
physical contact minor. Under category 3, we wanted to add inappropriate physical contact. Uh, this would allow for addressing behavior that's slightly more aggressive than the category two. You'll read in the explanation, engaging in intentional or repeated physical contact with another individual,
student, faculty, or staff that is unwanted, disruptive, or violates personal boundaries, including any physical activity directed towards student towards staff, but does not rise to the level of fighting or assault. There's a lot of gray area there that was left previously to violation of
school rules. We just defined it better for our administrators to be able to address it with our um students and with our families. Category 4 proposed changes, just a couple here. Category 4 offenses have two possible range of consequences. The
first is the choice of a remand to alternative school for either 30 or 90 days. This allows the administrator more discretion to ensure that consequences appropriately address the behavior. The second range of consequences is a 90-day remand to alternative school. These are
offenses like activating a fire alarm where the maximum consequence is the only option. So that 90 days is the only option. So the arrows there indicate that 30 or 90 days on some of the offenses and some of them will be 90 days only. The other addition to
category 4 comes under confer with level directors. Uh we've put this with each of the category 4 offenses. We want to make sure that our admitted buildings are speaking with the level directors in what they're referring uh so that we can help maintain that consistency
uh throughout the district. And finally, down there at the bottom, uh you'll see our standard OC23 or our standard uh state code. Uh and we have put the state uh what the uh the state offense code and the verbiage is that goes along with
this. This helps our administrators as they are um putting these and entering these into uh power schools so that they align with the state codes. Uh under category four weapons and dangerous instruments. Only one quick
change there folks. We added uh 3D printed weapons as well. uh with the advancement of technology this has actually become a thing this year uh to make sure that we are addressing the development and bringing in of 3D printed weapons.
Proposed bus and zero tolerance changes uh out of school suspension will only apply to the major offense of fighting on the school bus. The other major bus offenses will be handled by suspension of bus privileges or removal of bus privileges for extended periods of time.
Uh this was u kind of an oversight into 25 uh 26 uh where uh each of the major offenses had received the same uh the same descriptor as the fighting. But now we just want to make sure that fighting is the one where the principal has the
discretion uh to suspend a student as well as remove them from transportation or remove them for a period of time from their transportation privileges. zero tolerance offenses uh confer with level directors. We have that now stated
on each one and also that there is a the code is actually written out uh for uh easy access for administrators to be able to see. And that concludes proposed changes for the 2627 student code of conduct. Are there any
questions? I don't see any. Thank you. Item number three, June 26, budget amendments. First read. >> Good evening, board. Get over here. Um just go for our year end um budget amendments. We have starting in revenues under state
revenues, we increased that by just under 519,000 for the Tennessee paid parental leave for our teachers as well as $9,000 under other direct federal revenues for the junior solar split grant sprint grant, excuse me.
Starting with our expenditures, a lot of these are just payroll and uh benefit projection increases. Um, as you can see under regular instruction, um, $2,734 298 for that, as well as $6,450 under supplies and materials for e
textbooks for the middle college. Once again, under alternative school, increases for payroll and benefit projections. And then under special education increase for payroll and benefits as well as for the prek entitlement grant just to get those matched up to what we
have in e plan as well as an increase in supplies and m materials for 16,82 to in regards to the prek entitlement grant. Moving on to uh vocational education. That's $73,000. It was moved to align
with the innovative school models grant to match e plan that was moved over to 72230 uh for vocational educational support under health services. Once again, an increase for our payroll and benefit projections. And the $2,791
that was moved over from 72520 function uh human resources to cover just professional development cost for uh coordinated school health and health services. Moving on to other student support. Um part of that those funds, the thousand
dollars went towards the junior solar spent sprint grant for contracted services and the remainder over at supplies and materials. And then just we had to make a correction to the December amendment we had for the STEM supplies and for early learning supplies for elementary
and then $15,000 increase once again for that correction from the December amendment. Moving on to regular instruction support. Um part of this was for the camp invention supplies and materials just to move to the new program code and to correct the object
code. And then once again a correct correction to our December amendment. Some of those funds for the U camp invention move from contracted services over to supplies and materials. uh $14,000. Uh that was just to provide additional safety equipment and camera
upgrades for our schools as well as moving funds uh for tuition and fees for the pipeline program. And once again, the correction to that one amendment. And then under alternative school support, payroll and
benefit projection increases on special education support. Uh the highlights are the increase in the sped travel cost, not only just because of the increased number of people attending, but just the increase in cost itself.
And then um decrease by $5,000 for uh we moved those funds for PCG services under vocational education support once again where I mentioned to 73,000 that's where it got moved from the innovative school model grant as well as the payroll and benefit
projections. And then under technology, just moving 52,000 out of supplies and materials over to equipment just for uh to cover the increased prices for items like our AD HR badge printer and other
hardware that we use through technology. And then lastly, an increase of 262,400 for just uninsured losses. Um go to my notes real quick on that. That's just mainly uh invoices written off and other items that we have under
there as far as claims go. And then the last page is just benefits, projections, increases for all three of those departments. And then under human resources, um the biggest share of that 161,000 is for the personal leave buyback and as well as payroll and
benefit projections. And then a decrease of the $2,791 where we move that to the other function that I mentioned earlier. And on maintenance of plant an increase just basically due to cost of materials
needed in there for lubricant antifreeze and tires of 9,445. Another increase for benefits and that is all for GP overall a decrease of 21,508.
Moving on to nutrition had an increase of 9,14 in revenues just for state matching funds that were awarded for FY26 and the only adjustment we have is just additional costs for vehicle maintenance mainly for lubricants under uh for supplies and materials.
transportation. The only adjustment we have is just payroll and benefits reconciliation. A decrease of 310 in salaries, an increase of a,510 in benefits. Under we had to make this one what you received yesterday did not include this.
We didn't get the summer allocations from the state until yesterday and Kimmy worked hard to get us this information. The only adjustment was we moved $1,200 out of supplies and materials under regular instruction and moved that over to the other student support. That's
just to cover the SRO's for this summer. And then lastly, our amendments for our federal projects. Just reallocation of funds for consolidated admin, title one, title nine, title three, and IDEIDA. And then increase in revenues and expenditures
for title two and title four. Y'all have any questions? >> Chris, >> so uninsured losses who somebody didn't pay us. >> Hold on just a second. Get back to that
page. Um, that mainly is potential liability claims. If we have any costs for OJI or anything like that, we've added money just in case we have to pay that before the end of the fiscal year. as well as for like I said earlier we
had items that we have to write out that extend be write off that have extend beyond two years other questions think we're good >> thank you number four county commissioners comments
and board members. Mr. Garland, >> doc, excuse me, Dr. Lun, I have a question concerning uh what was talked about when we talking about students uh the students a if a child is intimidated to the point where they can't take it no
more, how is that handled in our code? >> So, there's a variety of ways. Um first it would be check to see if it were something like bullying which has it its own separate u process otherwise we do
have some categories within there that's basically other conduct. So if students are basically taunting teasing if it's something that is not specifically stated we still have a variety of things that we can put as other conduct and still receive discipline. Well, we I
asked the question because I had a couple of parents contact me and stated that their child got suspended because they defended themselves from a child child that was bullying them. Uh maybe the teacher didn't see it, maybe it wasn't on tape, I don't know what it was, but I think that is something that
we really need to be uh very conscious of. And the last thing I want everybody to understand that I was down in Nashville at a rally today. This is not political. This is serious. Uh, right now it's impossible for a person of
color to actually claim that we are being discriminated against because of redistricting. And it don't make no sense. Uh, yes, I know what you to say. I know that you don't want to hear this, but the bottom line, we need to hear it because it's
happening. And I believe that it's going to happen in Tennessee right now. It's happening in Nashville. That's why I was down there and not walking around looking at my polls. That was more important to me than whether or not I'm going to be reelected for the next four years. We as people,
as Tennessans, we have a responsibility to make sure that anyone that we send to any office. They're there for the people. And when I say the people, that includes all of the people. And we do have politicians that are not in office
to support all of the people just like we have school board members that are not here to support every student. They're here to support a party. But I assure you that uh that we will get through this as a nation, as a county,
as a state, as a as a p as people. But it's going to take all of us to make sure that we get this right. It got to be gotten. It got to get right. And it I don't know why I'm saying this right now, but it touched me so much to see
all of those people down in Nashville uh that's talking black, white, brown, all colors, nationalities. That's what Tennessee looks like and that's what we need to be uh perpetuating here as board members when
we talking about our students. And I asked that question, Dr. belong there simply because I've had several parents that say that their students fell into that kind that that under those conditions but yet and still their child was expelled but the person that
was doing the taunting nothing happened to them. I just asked the question for that reason. Thank you. >> As always send me any specifics and you know we'll dig into it. >> Yes ma'am. >> Anybody else? All right, Dr. Luna Veter. >> Good evening, board members. I want to
begin by thanking the county commissioners from the budget committee who met with us today to advance our school system budget to the full county commission next month. I never want to take for granted the collaborative relationship that we have established to ensure we're meeting the needs of the school system while remaining cognizant
of budget constraints for the county. I greatly value the meaningful conversations and thinking outside the box collaborations that we have held to maximize re resources while minimizing the funding. In honor of teacher appreciation week, I would like to take
a moment to recognize all educators in CMCSS who invest in our students every day. Research has shown that teachers in the classroom matter more to student achievement than any other aspect of schooling. Educ education is often a
profession that receives intense public scrutiny without nearly enough compensation or appreciation. I would encourage everyone to reach out to teachers this week to thank them for their dedication to students. Vice Chair Bryant, this concludes my report for tonight.
That concludes our