##VIDEO ID:1KkAtWW8byA## okay good after or good morning rather it's been a long day it's already afternoon for me I guess uh it's 8:30 I'll go ahead and call today's meeting of the Clay County Board of Commissioners to order our chair is out of the state so I'll be taking over for for him uh looking for an approval of the agenda so move second we have a motion offered by commissioner beay a second by commissioner ebinger to approve the agenda any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign carried the next item is our citizens to be heard is there any individual wishing to address the County Board on any item that is not on the agenda administrator Larson have we had any correspondence in regard to this we have Madam chair uh within your packet there is a uh a letter that uh from a citizen in Clay County who wishes to have part of the part of the record for today uh they've received a penalty for for non-payment uh and unfortunately based on our policy which is also included in your packet uh not uh not U receiving a tax statement is not a reason to hold or request a hearing before the board and so um we've had discussions with the with this owner uh both the auditor's office and myself uh but they asked that this parcel or excuse me that this letter be placed in uh as part of the uh part of the uh record that concludes my report thank you administrator Larson in regards to correspondence with the auditor's office was there any sort of returned postage letter that came back to Clay County uh no there was there was no letter that uh was returned okay any discussion from the board um Madam chair yes commissioner evinger U Steve has there been a uh a third party does our mailings for us uh yes was there any followup with them to see if this was a genuine an issue that could be identified my understanding is that uh there was there is no record that the letter did not go out okay uh they my understanding is the um the citizen has paid uh has paid the uh property tax and was has yet is yet to pay the fine for the penalty administrator Larsson do we need an official action on this uh we do not because uh technically it does not meet uh meet our standard uh for for a hearing any further dialogue from the board we'll make sure and add this into the minutes any further dialogue was there any other correspondents uh no Madam chair okay next item on the agenda agenda today is an approval of payment of bills and vouchers I move to approve second I have a motion by commissioner karnov to approve a second from commissioner beay any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign motion carried the next item is the minutes presented in the packet from the January 7th 2025 meeting move for approval motion from commissioner ebinger to approve the minutes second and a second from commissioner Bearer any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign the motion carries item two today would be the request approval of the surface Transportation Block Grant application we have our Highway engineer Justin sorum with us this morning good morning good morning yes so the first item I have is requesting approval of the stbg application through metrocog so through working with metr Cog and the other agencies in Minnesota we were able to prioritize a project to receive federal funding so this project is on casassa 3 from Casa 18 to casassa 22 this would be a millon overlay so in the past whenever we received Federal funding funding it was always through the ATP and just approved through the 5year plan process but with the new processes and being the TMA and whenever Federal funding is received through Metro that you do have to apply for it in this manner so that is why I'm bringing this forward and then this project is also on our 5year plan thank you Justin any discussion from the board Madam chair I have a question motion to approve by commissioner no I have I have a question okay so did we so we have the federal funding as long as we apply for it um so there is a prioritization um meeting with all the different agencies and this project was identified so as long as it meets everything and is approved through both the TTC and policy board it would get funding and then do you when do we would we have to spend the money or when would that project that it would be fiscal year 27 so are either 27 or 28 it is a little bit of a different process as you highlighted with the TMA classification now Metro Cog is working through what the different requirements is with that new classification so I appreciate you being on the TTC to help keep us up to date on that yes commissioner kov and just a followup to the TM that actually gives us more opportunities does it not for yes so this would never be an opportunity for a project like this in the past just since it was all through the ATP for the city of Morehead now Dorth and us do have a chance at getting these funds board wishes or dialogue yeah it certainly moved to approved the the uh moving forward the application for Mill overlay for CA three and uh from Costa 18 to Costa 22 okay we have a motion to approve from commissioner krainov second and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I I oppose same sign request granted thank you the next item is item number three the request approval of the final contract voucher for sap 04- 626- 032 yes so this is the final contract voucher for the project number you mentioned this was a Mill and overlay project on CA 26 that went from from casan 19 which is the highway that goes into averil to trunk Highway 75 uh just over 9.5 miles Knife River materials was the contractor and I think the project turned out really well this was the second of a three-year project on cassa 26 and the final amount to be approved today is 3,636 422 and the original bid was 3,672 3 $ 6340 Madam chair yes commissioner may I would like to recuse myself from this agenda item okay commissioner bear will recuse himself Justin I think out of all the calls I get on roads this is probably the road in which I've had the most calls over the years I agree I think the project did turn out really well it really has quite an effect on not only citizens but uh product headed in and out of the County so I appreciate the work done on this and I'm excited for the next year and it's also uh exciting to see an approval amount less than the original bid amount board discussion Adam chair I move for approval uh final contract voucher for sap o14 D 626- 032 in the amount of three million $636,500 the agenda today is the request approval of the final Grant voucher for sap 04- [Music] 601-8122 CA 26 this was the project that was graded two years prior RJ zaval and Suns was the contractor and I think the project turned out very well and we did receive a lot of Citizen compliments on the final product the final amount to be approved is 1,437 5347 and the original bid was 1,460 22973 thank you I just want to clarify in our membo on the agenda it does have the request approval for the original bid amount oh you're asking for the final voucher amount to be approved at 1,437 0 5347 yes that is correct all right board discussion Bo discussion I'll make a motion to approve the final contract vouer for SCP 014 6108 in the amount of 1,437 5347 I'll second it we have a motion to approve from commissioner krainov to second from commissioner beay any any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I I oppose same sign motion carries thank you thank you item five on our agenda today is a a request to replace an eligibility worker position in the financial services department we have our social service director Quinn good morning good morning chair Commissioners I'm here this morning like you said to replace an eligibility worker in our financial services division um what isn't in your packet is this due to a a passing of one of our staff members for those of you that might have known it was Jenny Swanson um I just wanted to say a few words in honor of if you don't mind um she started her employment with Clay County uh we're 8 days shy of her seven-year anniversary U so it's kind of a Bittersweet thing here um she was a member of our adult team will always be remembered for her lovable quirkiness and unwavering positive attitude towards life uh Jenny was a strong advocate for her clients and a true team member she was the first to help uh she was always the first person to introduce herself to new employees was a big presence and will forever be missed uh the position she held was responsible for determining eligibility and maintaining a case load of Health Care programs uh happened pretty quickly um it was a medical illness and it took her fast so it seems kind of Crash to be here to ask you to replace her however that that's what needs to happen um her case load responsibilities really can't be absorbed by absorbed by existing staff without negatively impacting Service delivery and compliance with our state and federal mandates in this program uh not filling her position would result in pretty significant delays in service provision and would adversely affect those we serve risk those compliance issues that are tied to funding streams uh this position really is critical for meeting state and federal mandates which directly impact our ability to generate Revenue through these programs um I would anticipate some backfill so that that is a part of my request uh reason I bring that up is I want to talk about the the cost impact as well uh Jenny was at uh grade 14 step 8 uh is it is anticipated that uh however internal movements would look we the replacement would be grade 14 step one um this position does generate approximately half of the salary in ffp um I did attach a 2025 wage calculator in there for your review however we are I am anticipating a cost Savings of $3 31,42 for the 2025 budget with those changes I guess with that I'm requesting the motion to approve the replacement uh of the eligibility worker position position with backfill and for i' yield any questions thank you thank you Quinn I appreciate you giving us uh a bit of a tribute for the work that she had done I just want to extend my heartfelt condolences to not only the family of her but also our staff we're quite a close-knit family here at Klay County and so I know that her loss has really been felt throughout your department and through other departments so I just wish your team um comfort as we mitigate through this so I apologize thank you board questions I'll mute for approval of the uh replacement of the eligibility worker position with financial services and backfill thank you we have a motion to approve the request from commissioner ebinger including backfill second and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I I oppose same sign carried thank you Quinn you also have item number six on the agenda today which is a request approval to accept two funding sources for the Family Resource Center project thank you uh yes um Madam chair and Commissioners if you remember I brought uh Megan from creating Community Consulting to the board back in August of 2024 to provide an update on the Family Resource Center project I'm here today to give you another update as well as request a motion um very excited to say that we've been actively pursuing grant funding for this project uh and just last week uh I was informed that we received two separate grants and confirmed receipt of both of those uh really we we sought this funding for the development and implementation of a Family Resource Center it's part of our strategic efforts to improve family well-being strengthen Community connections and promote Equitable access to Services the first grant is through sour Family Foundation uh the total award is $18,350 that's a two-year Grant uh it supports the initial phases of the Family Resource Center development including stakeholder engagement hiring key staff and building the family Advisory Board to ensure that the work of the Family Resource Center is community-driven uh the second Grant is through DHS uh the community or Family Resource Center Grant uh the total award is $687,500 that is a three-year Grant um that is to provide the family centered culturally responsive navigation Services These funds will support planning Partnerships and the development of a Family Resource Center to better connect the families within Clay County to services and promote stability and well-being um again I was notified last week that we got both of these funds which was super exciting to hear I think it prevents represents a unique opportunity for Klay County to transform access to critical Family Services build a stronger more connected community and promote promote fairness and sustainability for families experien and challenges uh caplp is a critical partner in this uh and they have decided to partner with us play a critical role in the implementation of this project uh through the Grant application and and our work plan their key responsibilities will include hiring and onboarding staff they will hire the staff that will work in the Family Resource Center uh the main title is a Family Outreach coordinator as well as a family Advisory Board coordinator they will hire those positions within 60 days of receiving the funds they will manage the recruitment training and support of these key roles uh they will also lead the family Advisory Board uh through grants that were previously received we do have an operational family Advisory Board already uh so it's exciting to see that as well family Advisory Board will help inform the core team about decisions that are made regarding the Family Resource Center project uh Capal P will be the ones providing the culturally responsive navigation Services through this Outreach coordinator and will deliver relationship based navigation services to families this includes connecting families to Services making warm handoffs and addressing barriers such as Transportation language and accessibility uh secondarily uh creating Community Consulting will provide partner coordination for the project they will oversee the development of marketing Outreach and sustainability plans however we did build in that this also includes transitioning this coordinator role to another Community member or Court team member once identified um before the end of the grant period ends uh I did attach draft contracts for both caplp and creating Community Consulting for your review uh upon approval of the receipt of these funds we would sign contracts the steps outlined in the work plan will begin caplp does have the Family Outreach coordinator position posted on their website and is just waiting to hear back from what happens today uh this project is fully funded by the sour Family Foundation Grant and the DHS Family Resource Center Grant covering all development and implementation costs there will be no direct impact on the social services budget save for my time as a court team member and a small amount of admin time uh just to be transparent we did build into the grant about $14,000 of revenue for Clay County to offset the cost that was our best guess over the next three years um I am looking again for uh to approve a motion to receive both the sour Family Foundation Grant and the DHS Family Resource Center Grant totaling $95,600 to support the development of this project but with that I would yield for any questions thank you Quinn on the up yes St Madam chair Commissioners maybe Quinn before you before you take any questions uh when you presented before the the uh this board provided some insight as far as how operations would look like uh can you talk a little a little bit about maybe what that looks like now versus when we spoke earlier thank you appreciate that um yeah so I know at the very beginning of this project we were really looking at a physical building and I just want to ensure the board that our discussions have moved away from a brick and mortar Building Concept um and really move towards something called a hub and spokes model so obviously with caplp being the person that's going to hire the staff that does the work uh that cap LP will be home base if you will however we're going to have agreements with all of our partners on the core team to be the spokes on the Hub um for example reach and Holly would be a partner member once Agreements are signed and the Family Outreach Coordinator would be able to go to reach and provide these navigation Services there uh We've partnered with the Morehead Public Library to establish a few days a week where the Outreach Coordinator would be established there at the library and any other court team member that wants to enter into a formal agreement can become another spoke in the hub and spokes model so rather than having one physical location that really limits the ability to serve all of Clay County we've kind of moved into this Hub and spokes model to be able to get everywhere with the same project thank you thank you for answering that question board I would like to have these in two separate motions uh given their two separate organizations I think it's important to accept the grants if the board wishes separately any questions from Quinn commissioner krainov uh no real questions but I just want to say a big thank you to you and all the people that have been been involved in this I've been uh behind the scenes on this and part of the core team um I'm very excited about um cap LP being the Navigator I think it's totally a natural fit in things that um they know not only somewhat do now but just even to just make it so much broader and so much more accessible to uh many other people and and it was exciting a couple months ago when we had a stakeholder meeting to see how many other entities want to become part of this so I see it growing and and pretty fantastic at $795,000 to make this happen it's tremendous so with that I'll make a motion to approve uh I'll make the first one if you like then for the sour Foundation Grant of $18,350 we have a motion offered from commissioner karnov to approve the sour Family Foundation Grant second and a second from commissioner EB or any further discussion for the record I would like to note I know commissioner Campbell had had some concerns about a physical brick and mortar building I'm not going to speak for him but it seems as though you have taken some of the concerns and questions from our previous dialogue and and implemented them into a plan going forward I know commissioner kraban and I both serve on cap LP and I couldn't think of a better uh entity in the community to help be that connector piece as part of of the the work going forward so I'm really um I'm really encouraged by that so thank you any further discussion any further discussion all those in favor of the motion signify by saying I I I oppose same sign motion carried the next item would be the state of Minnesota DHS community resource center Grant I'll make I'll make the motion for the DHS community resource center Grant in the amount of $687,500 to help support and develop the implementation of the Family Resource Center project we have a motion offered from commissioner bear second and a second from commissioner ebinger any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign request granted thank you item s this morning would be in a request of approval to purchase Eagle view aerial imagery we have Mark Sloan from our uh GIS and Communications Department morning Mark good morning Madam chair Commissioners uh I'm here today along with a couple of my counterparts uh the request I'm um bringing for you for today is to purchase a uh aerial imagery from Eagle View as and then to use repair and protection Aid funds to pay for that imagery I have with us with me today the county assessor who will answer any questions we may have about how that uh product may be used and I have our Planning and Zoning director who is our expert on riparian protection Aid um this this is a uh aerial project that will cover the entire County and it includes standard aerial imagery which is the stuff you've seen lots of times before but it also includes oblique imagery which is images taken from a 45 degree angle which allows our staff the ability to measure the height of buildings and those types of things uh when we started talking about the need for this um it it became uh the question always come up how do we Finance it and one of the things that became available was the repair and protection aid funds uh we had a meeting as staff a year ago and talked about whether that money should could be used for imagery and we thought that was a good idea and actually 11 months ago I was before you and we at that time contracted for imagery which was flown in April of last year standard aerial imagery uh we're back again to tap uh the repair and protection aid funds again um just one of the questions that came up the other day about it that right now as of December 31st 2024 we have 92,84546 yet this year so it put us almost a million dollars in the fund so there's a sufficient dollars of available to finance this project and the committee has met and determined that U aerial imagery is a good way to use those funds in accordance with the Clay County procurement policy as we reached out and got uh bids for three from three contractors for the same type of product and we basically are recommending selecting the the lowest bidder which is Eagle View at $133,000 uh which will be paid back over a three-year period thank you Mr Sloan I think for the um board members it's important to note I believe the riparian aid is in the Planning and Zoning budget line items so we do have our Planning and Zoning director here we did meet as part of the I don't it's not necessarily the county-owned property per se but the right buffer strip committee I I would guess so representatives from The Soil and Water Conservation District were also part of that dialogue commissioner be and I were part of that dialogue as well I think there's some um you know we've always tried to figure out what the best utilization for these funds would be and understanding that obviously the state didn't give These funds for counties to just sit on them and not not do anything with them we really did see a benefit for the original use which was to help our um land use departments uh utilize that as a tool uh for their their work as well we did US highlight some cost savings for staff and a variety of departments with the utilization of this uh imagery any questions yes commissioner Ginger yes Mark um what is the projected refreshing or renewal of these photographs and is the fund going to be enough to maintain keeping all this current uh yes uh the this contract with Eagle View is a three-year contract which means we pay for it over three years and then there' be imagery flowing every third year so we'll do it in 2025 then again in uh was it 2028 uh so that and that depending on how else we determin to use those riparian protection aid funds we're not even using half of our allocation each year so it even if we were to continue this contract we would still continue to grow that fund very good thank you additional questions commissioner kov maybe just a followup to that is the um future um to to follow it up if you to use your words is there is is that something you would anticipate we do another contract I mean is that yes there's a benefit to it being ongoing absolutely and and this isn't the only imagery we do we also do our Metropolitan imagery which is we do our eight largest cities in the county every third year which uh for this cycle will be in 2026 we do that in conjunction with the city of Fargo and uh so we are because the issue with aerial imagery is it's current the day we take it like last year we flew on April 4th of of 2024 but everything changes so we try to figure out how do we collect imagery in in a cost effective way that we can continue to to know what's going on out there so we're trying to get these projects to kind of overlap yeah thank you commissioner bear I have just one comment to clarify yeah it's it's flown one time in three years and we take three years to pay for that one time flying and just to clarify that right and this contract is for that onetime fly yes if we'd want to do it again in three years we have to have an sign contract yes and and one thing I should mention about this contract is actually uh we are not the end the actual customer this is being purchased through the Minnesota county computer Cooperative they are the actual contract holder and we will just become a licensed user and they'll collect our imagy Force which actually saves us a tremendous amount of money another item to note is the committee did talk about how we share this information and who has access to this information we encourage them to work on a policy so that we uh did have um cons some Consolidated consistency in who is who's has the opportunity to access it any further discussion board wishes I will make a motion to use riparian protection aid funds to be used to pay for this project that cost is $133,200 which is payable 44340 each year for the next three years second we have a motion by commissioner be to approve the request a second from commissioner ebinger any further discussion any further discussion any further discussion all those in favor the motion signify by saying I I I oppose same sign the request approved thank you thank you item8 today is a request approval of resolution 20256 for public employees retirement Association perah future qualifying part-time police officers or deputies we have Anna Mo our HR Director yes good morning Madam chair and Commissioners um I'm here this morning to request approval for resolution 2025 d06 which would formally authorize Clay County to enroll our eligible variable hour deputies into perah so um we currently have six deputies three of the six are already rolled in the police and fire fund with perah we recently learned that a resolution is required so that we can remain compliant um the last resolution we could find was from 2021 which is no longer sufficient or excuse me 2001 which is no longer efficient because it listed specific Deputy names instead of the position as a whole uh there would be no additional budget cost as this is already budgeted um and yeah that said I will leave that open to questions thank you Anna any questions in regards to what is been asked yes commissioner Iger yes Anna is uh these positions we've already paid in to pair for them and there's no hidden cost on this we just need to renew the the the the letter yes that's correct so um the three deputies that are three of the six are already enrolled in perah it's been our practice forever um we just have to renew that resolution or create an updated resolution okay thank you any questions yes commissioner I would move the uh we uh approved resolution 2025-the resolution 2025-the same sign carried thank you Anna I appreciate it item nine today would be a request approval of the Clay County Land Development ordinance update the contract Amendment we have our Planning and Zoning director Matt Jacobson with us this morning good morning good morning Madam chair and Commissioners yes I'm here before you today to um request a contract Amendment with srf Consulting for our Land Development ordinance um part of uh the ordinance update has been for our Shoreland ordinance and um this year we every two years we get funding from the um from the state in in the natural resource block grant for Shoreland activities uh this year um we typically get about $2,900 um this year uh they bumped that up a little bit to around $44,000 so we' be like $8,400 um over a 2-year period and uh my request today is to use some of that funding um to help fund the um the or Shoreland ordinance update in review process so our Shoreland ordinance will have to go through um the DNR for for review they have kind of a process in place for that um there can be some back and forth there and and and some considerable effort involved in in making sure that that ordinance uh meets all the Shoreland rules of the state um and it is up to date that I'll turn it over for any question questions thank you Matt any questions from the board mam chair I have one question so this money would be just used for the Shoreland portion correct all right to overlook it to yep correct any further questions wishes from the board yes commissioner C I'll make it I'll make the motion to approve the contract amendment number one with srf Consulting for the Clay County Land Development and subdivision ordinance update in the amount of $2,988 have a motion to approve the request from commissioner bear second and a second from commissioner kbn any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I oppose same sign carried thank you thank you do you want to give a brief update we're a little bit ahead of schedule would you mind I know have some conversation but uh just to update some of the board members on where we stand with that yeah absolutely so um right now we have essentially the ordinance drafted the Planning Commission reviewed the first four chapters of the ordinance at their um December meeting and they plan on reviewing the chapters 5 through eight so the latter chapters um at their meeting on the 28th um and then at that time I think I I would ask for if they want an additional opportunity for review um or if that's something that we can take to to the board I know there was some discussion about having a work session um or work group uh for you all to get a chance to to dive into the to the ordinance a little deeper and um have some discussion and ask questions about that but it is it is essentially we do have a draft um there are some additional notifications we'll have to go out with the Shoreland Shoreland piece to the to the DNR um as well as the flood plane that's a little bit different process and then our feed lot changes as well um I anticipate that the flood plane and the feed lot um review should be pretty uh easy and straightforward just because they essentially mirror the rules of of the state so that's kind of where we're at with with the ordinance update I know we talked about having a work session in the coming weeks it might be worth adding an agenda item to just talk a little bit about that highlight um provide the redline version as commissioner C cell had referenced a little bit of some of the more sub significant changes so that the board has an opportunity to weigh in understanding it's a huge ordinance I understand that yeah and I know just looking at like a we've been doing track changes versions and it can get pretty complicated to look at so we do have uh table at basically show a summary of all of the key changes um to to the ordinance that might be easier for for you all to review and I can I can provide that to and I plan on providing that to the study Review Committee as well because I want to keep them we um keep them in the loop on that as well I think it is helpful that because of the work that commissioner bear had with the planning department he also served on that study review piece so uh I do want commissioner Eber and krainov to have an opportunity to weigh in with their insight as well y absolutely so um the last chapters um how long do you rough what's the timeline on that do you feel possibly um it would the the last chapters would just essentially is they're out right now um they would just go to the Planning Commission um Planning Commission can review and make any any comments or changes on them at their January meetings so the reason for the question if you're talking about February 4th is had enough time for that part or or is that rushing that you know I don't either way whether it's part of the fourth meeting or one after but I I do think I'd be strongly in favor that we take that time to go through it it's a lot and and to that um the board chair has the opportunity uh the power to set work session and so when commissioner Campbell hears the feedback from that Planning and Zoning meeting maybe he realizes or wants to call an additional work session um Madam chair I I did uh when we set the work session for February 4th I did talk with uh with the chair and certainly would confirm with him he'd indicated if there was any other items that uh that would benefit from the full Board hearing that he would be open to that okay great okay well Matt maybe you can work with our administrator on on seeing what makes the most sense yep absolutely thanks all right thank you thank you is Rory presenting the next two items I think he's yep there he is there he is good morning Rory the next item on the agenda today is a request approval to purchase replacement laptops all right thank you good morning Commissioners so every about uh four or five years we replace laptops and uh we're on a another cycle here this year uh we've received five quotes uh the best or the lowest one coming in from by speed in the amount of $12,950 uh the others came in Shi at $16,490.73 cdwg $7 $240 $ 17,24 Best Buy at 8,969 180 and a B&H Photo at $119,450 60 so the ask today would be to uh request approval to purchase the by speeed laptops at the lowest amount questions from the board I have question Madam chair so are we replacing all the laptops is it what percentage is it um we we have roughly 800 machines so these 150 that they'd go throughout the whole year um we we don't just replace them all in one month or two per se okay but uh so they they kind of stretch year and you're replacing them pretty much every year but just a different chunk right yep yep so yeah about every four or five years you know that whoever gets a new one out of dispatch in four or five years they'd get another new one all right then another question what what do we do with the old ones um right now we we use Mota recycling to destroy the hard drives out of them and then we recycle the the unused ones or the old ones does that does that cost the county money or do we receive money for a little bit we've we've tried to do the auction in years past and it's they've always it's been hit or miss with the public that comes that wants them they're they're old they're pretty dated so we we found it just instead of us spending the time wiping the hard drives which takes sometimes four five hours per machine it's just not a not a good use of our yeah technology Services staff's time so we we just uh choose to recycle them so to that because of the staff time involved we likely save money on uh yeah yeah overall if you think if you factor that in yes questions from the board noted in the memo I do see that it's uh something that's been budgeted through internal service yeah sorry yep yep internal Services y so we we do have the funds for those commissioner eer i' just make a motion to approve the purchase of the new laptops through BYT speed the amount of $12,950 a motion to approve the request in the amount of $12,950 from commissioner ebinger second and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign request granted thank you item 11 today is the request approval to purchase replacement desktop PCS yeah so uh same thing just desktop PCS we uh this would also be coming out of internal Services we we received three quotes uh by speed did come in at the lowest for this as well so this would be 60 new uh desktop PCS and we try to get five six years out of our desktop PCS kind of stretch those as much as we can uh they're a little more powerful than laptops and that's why they last a little longer you know especially without the mobility of the desktops and the the wear and tear and that on that front uh so the three quotes we received uh by speed came in lowest at $ 47,9 40 uh B&H Photo $66,500 and cdwg at 53760 so we asked to purchase the lowest cost light speed questions from the board I'll make a motion to approve the purchase of the new desktop PCS from right speed for $ 47,9 40 we have a motion offered from commissioner karanov to approve the request in the amount of $47,900 I'll second that and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I I oppose same sign request granted thank you so much R the next item on our agenda today would be committee reports commissioner kraban offs thank you madam chair um going back to uh last Tuesday the 14th that afternoon I think all of us uh attended this meeting uh with the Clay County EDC Eda um appreciated the reports from that we received from each of the entities um that were with us are representing Morehead dillworth Barnesville and Holly we have discussions about things and updates that their communities were involved with uh we had a great presentation then by our own Jackie uh on the County website and how she's working in on enhancing and building the website to um uh work with the counties uh the county um and also these cities um bringing more a greater highlight to BU potential business growth and and uh uses that are involved in in those places anyway I had a very good discussion um I'll talk to that point and um if others want to share about other things um you can do so on the 15th uh on Wednesday uh it was one or two calls we had U what our prtf group updates with uh R heer um again further updates what's going on and our state legislature and and also um just a reminder the public right now um uh there's a disagreement in the House of Representatives um um uh between the Republicans and the Democrats as to the legality of the session um that's still ongoing however uh in the Senate they've uh come to an agreement to move forward with their business as uh using co-chairs u in our work uh working with the prtf we are working mainly through Senator kek is our lead who Lees uh reaches out to other senators and um uh that are involved with our our um human res or excuse me um health and human resources and uh to that uh we had another meeting on Friday and we reached I reached up Senator CET and uh tomorrow um commissioner uh Mojo myself and uh administrator uh LaRon are going to be going down to St Paul to meet with Senator cek and other Senators to keep our in to try to get this moving down the pipeline around U Senators that can help us U Move This U trying to get the bonding for the prtf so excited about that trip and that conversation to come in the afternoon back to Wednesday on the 15th I had the historic historical and Cultural Society finance committee meeting went through the U uh really the end summaries of our uh 2024 uh we were uh the um uh group or excuse me Society was um uh up about 10% in advance uh in admission and up about 38% on donations so they're doing very well it was good to see a good uh balanced budget um with a little bit of gain so um crudles to them and thank you to the public for um being involved with the um historical and the cultural Society really appreciate it on Friday I had updates uh with uh Quinn Jer that we just went through on the uh Family Resource Center the grants that had come through we talked about that in detail and then also I just want to give a little collaborative on our Clay County collaborative updates on that uh we're going continue to move forward with reaches our new coordinator and looking forward um analyzing the our funds at this time uh 30 30 roughly $30,000 uh is going to be put out now that uh is due to the um Early Childhood initiative group and that money instead of going to directly to them will go through uh West Central initiative and uh there will be the fiscal host for that money so that's my report thank you commissioner kbov commissioner bear uh on January 6 I went to Hagen Township they had a public meeting to discuss their zoning ordinance I went there with our Clay County engineer and our planning director just to give input on their zoning draft ordinance which they passed at their zoning committee and now it goes to the town boards for their final approval on January 14th I was part of the buffer program committee where we discussed the brarian aid protection fund to for the purchase at aerial imagery we also discussed meeting quarterly and to discuss the best utilization of the funds in the rip perian protection Aid fund which is about after this year be close to a million dollars Jenny was also at that committee with myself so she has anything else to put in add she can and then we also later that afternoon we met with the EDC Eda and I thought Paul did a good job explaining what happened there and then later this week I will be heading down to St Paul for AMC new commit commissioner training so that is all I have thank you commissioner beer commissioner ebinger thank you um on the 21st I'm sorry on the 14th uh I also attended the quarterly County EDC Eda meeting which has been covered well by commissioner kraban off it is good to to that we're consistently meeting with our uh rural uh EDC Eda groups and getting some input and really what's going on in those communities is really important for us to know and there's a lot of good work being done by by those cities uh on the 16th I attended virtually the Clay County suicide and Subs abuse Coalition um had a presentation by Dallas toughy of first link on what happens when you call 988 uh first link uh service of 17 counties in Minnesota and all of North Dakota uh just looking at their call load for 2023 and 2024 see an imp uh increase of 60% and 59% respectively so things uh on the U 988 line they're really growing and the uses is is uh moving ahead at a pretty pretty amazing amount uh we had discuss disc on the bylaws they have a draft for bylaws for the Coalition uh that we're looking at and a discussion briefly uh some questions about the debacco ordinance we covered what we know at that PO at this point on that uh later that day I attend the West Central Regional juvenile center uh Advisory board meeting uh we reviewed the uh the budget up to this point uh had updat dates on uh Youth and Corrections we had a looked at some of the videos that are coming in uh with the new video systems we've got uh discussed they're looking for a second nurse in the nursing update the contract we had was withdrawn and we're going to hire employees now to cover those positions and a brief look at the audit on the food service and that completes my report thank you commissioner evinger last week I also attended the buffer program committee we discussed potential uses and collaboration I appreciate having varied departments and The Soil and Water Conservation District as part of the dialogue as well I think that's really important overall I feel like we've been really um cautious to spend any of those funds barring any litigation I know that's initially why we didn't start spending or didn't spend those they were reserved in case there was a a large litigation but as we're kind of past that now that potential um looking at vital ways that we can utilize the funds I appreciate attending also the Klay County Eda meeting I really feel like we're gaining some traction and making sure that we're all on the same page and how we can advocate for our joint projects together given where we sit at so many boards that overlap that Wednesday attended a a dialogue with uh commissioner karanov administrator Larson rep Keeler kind of a take a pulse where we're at Where Do We Go From Here what's our our best strategy as we've talked for a long time this is not a partisan issue this is not a partisan project this isn't brought forward by a specific party so how do we work in the best way to educate as many voices to and uh Advocate that needs Statewide I also attended a prtf uh study meeting uh really kind of dialing in with that the cost for the facility is how we ask for that going forward there could be some additional bed space that opens up but how does that uh reflect the dialogue that we have statewide I appreciate Solutions and staff being part of that discussion as they really are the driving force but behind dialing in what the needs is needs are rather I was also attending last week Wednesday and Thursday the Red River Basin commission's land and water Summit in Grand Forks I really appreciate the opportunity to attend that uh that um conference really feel like the cultivation of Partnerships and resil resiliency and sustainability in the Basin is part of so many conversations that we have with our uh varied Partners I was able to moderate a session uh with uh more engineering on the Wetland banking 101 we talked about restoring fish passages in the Red River Basin from Ted Roode from Houston engineering he was able to present that one of their fist fish passages in the Otter Tail Watershed has resulted in spawning of um what's the the the big sturgeon the sturgeon the um and it takes 20 years for those fish to become spawning age eligible and it really is fascinating to see the video of that um if you've ever seen the exhibit in uh duth of sturgeon uh it really is a huge huge feat for us to have facilitated that so that was exciting and then Steven slick from a2s gave a presentation on our West Central Regional Watershed District the update there where we stand really great buyin from folks in Canada and Minnesota and North Dakota alike so I thought that was really beneficial to have the opportunity to attend that that day I uh came back quickly to attend the Metro Cog policy board meeting uh we did have uh good reports from the year end and then the quarter quarterly uh quarter 4 update we had a great presentation on the Morehead safe routes to school plan uh good Insight from the community I think as we are next to a school I think it's important that we're also aware of some of the caution that those folks provided uh it was noted several times being next to a courthouse was concerning for parents as they sent their kids to walk to school Robert ask being across and and also being across from a jail I think from The public's perspective we were really deliberate in the design of the new law enforcement center uh to take those concerns into account and the sallyport offers uh seamless transition really for those folks uh with transportation and um we will continue to work as members of this community to hear your concerns and make this the the safest Community possible so I appreciate hearing those uh feedback components and then we did have Board elections it is uh rotating into Clay County being the chair and the City of West Fargo being the chair Vice chair of that organization so we did did have those rotations Friday I attended the call uh with representative Keeler again um on strategy and moving forward I will also be going down to St Paul this week W tomorrow through Friday to take part in a variety of discussions uh at AMC but also at the capital I'm pleased to say that we have several uh different uh individuals that have uh put us on our C on their calendar to talk about our project and that concludes my report administrator Larson thank you madam chair I participated last Tuesday in the buffer committee meeting uh which is was well covered again I think one of the discussions that we talked about I don't think that what has been discussed is that we're going to meet on a quarter L basis rather than as needed basis uh just because of the additional items that have continued to to H come up with this issue uh participa in the Eda EDC want to thank uh the committee uh for for their commitment as was mentioned I think that this is a positive step forward and we appreciate uh appreciate all of the efforts of people's attendance on the 15th uh met with representative Keeler and the prtf which has been addressed uh that afternoon we had a prtf owners meeting uh and non-secured detention uh facility we'll be looking at bringing that before the commission uh to kind of provide an update here in the near future uh they worked on uh the the uh um I guess the outline footprint exterior of the building and I think think you'll be pleased with the work that's been done I participated on the 16th of the MCC jpa prep meeting there's a meeting coming up uh this Thursday uh also met uh on that afternoon with Sheriff EMP on a series of issues uh uh including a STS program kind of go into that with my next item on the 17th participated with AMC uh at our MAA legislative session during the legislative session we uh AMC puts on a u meeting about every two weeks every other Friday where we talk about what's new we heard an update on uh on the issues that that are happening at the capital we also spoke uh uh considerable amount of time on uh the governor's proposed budget uh I think that I sent an email out to last week I think there's several concerns uh that have been noted with the with the budget uh from the governor uh in that it's been proposed as a cut but really what it is it's about a $200 million shift uh from from state government to County government uh and so again there's some significant uh challenges concern that we would have if that budget were to move forward uh while there is some additional money that is coming through other programs overall it would be a it would be a shift away from uh County dollars for the other programs added um uh also that things that are not no longer included AMC worked hard to have cannabis Aid uh through the taxation uh of the of the products being sold uh the state was looking at roughly 13 million next year $4 million 26 unfortunately that is no longer in the governor's budget that would go to the general fund uh and uh as was mentioned earlier the STS program uh sentenced to serve uh is up for consideration to be potentially potentially cut to within that budget and then just lastly we've been we've had some discussion upon repan Aid um this morning uh there's a push uh from corn Corn Growers Association to to have that buffer Aid removed and and reallocated so uh something that we'll have to continue to watch and just a note drug court there's a Drug Court graduation tomorrow afternoon just across the hall at 1:30 for those interested uh and our intergovernmental Retreat is next week Friday uh for those who are still interested registration I believe is still open but uh we'd like to get those final numbers as quickly as possible that concludes my report thank you administrator LaRon a clarification I believe the drug court graduated is next Wednesday or next Wednesday next Wednesday at 1:30 Jackie do you have anything for us I did see emails uh in the last couple weeks making sure if there's anyone that wants to attend the legislative conference make sure that you work with staff to get signed up for that so that you can be part of that vital discussion anything else if not we are adjourned for --------- ##VIDEO ID:OYCyAMG9PGI## e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e he said that okay good after or good morning rather it's been a long day it's already afternoon for me I guess uh it's 8:30 I'll go ahead and call today's meeting of the Clay County Board of Commissioners to order our chair is out of the state so I'll be taking over for for him uh looking for an approval of the agenda so move second we have a motion offered by commissioner beay a second by commissioner ebinger to approve the agenda any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign carried the next item is our citizens to be heard is there any individual wishing to address the County Board on any item that is not on the agenda administrator Larson have we had any correspondence in regard to this we have Madam chair within your packet there is a uh a letter that from a citizen in Clay County who wishes to have part of the part of the record for today uh they've received a penalty for for non-payment uh and unfortunately based on our policy which is also included in your packet um not uh not receiving a tax statement is not a reason to hold or request a hearing before the board and so um we've had discussions with the with this owner uh both the auditor's office and myself uh but they asked that this parcel or excuse me that this letter be placed in yeah as part of the uh part of the uh record that concludes my report thank you administrator Larson in regards to correspondence with the auditor's office was there any sort of returned postage letter that came back to Clay County uh no there was there was no letter that uh was returned okay any discussion from the board um Madam chair yes commissioner evinger uh Steve has there been a uh a third party does our mailings for us uh yes was there any followup with them to see if this was a genuine an issue that could be identified my understanding is that uh there was there was no record that the letter did not go out okay the my understanding is the um the citizen has paid the has paid the property tax and was has yet is yet to pay the fine the penalty administrator Larsson do we need an official action on this uh we do not because uh technically it does not meet uh meet our standard uh for for a hearing any further dialogue from the board we'll make sure and add this into the minutes any further dialogue was there any other correspondence um no Madam chair okay next item on the agenda today is an approval of payment of bills and vouchers I have move to approve second I have a motion by commissioner karnov to approve a second from commissioner beay any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign motion carried the next item is the minutes presented in the packet from the January 7th 2025 meeting I move for approval motion from commissioner ebinger to approve the minutes second and a second from commissioner Bearer any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign the motion carries item two today would be the request approval of the surface Transportation Block Grant application we have our Highway engineer Justin sorum with us this morning good morning PR okay thank you Justin any discussion from the board Madam chair I have a question motion to approve by commissioner no I have I have a question okay so did we so we have the federal funding as long as we apply for it identified so as long as it meets everything and is approved through both the TTC and policy board it would get funding and then do you when do would we have to spend the money or when would that project that it would be fiscal year 27 so are either 27 or 28 it is a little bit of a different process as you highlighted with the TMA classification now Metro Cog is working through what the different requirements is with that new classification so I appreciate you being on the TTC to help keep us up to date on that yes commissioner kov and just U follow to the T that actually gives us more opportunities does it not for yes so this would never be an opportunity for a project like this in the past just since it was all through the ATP for the city of Morehead now dillworth and us do have a chance at getting these funds board wishes or dialogue yeah it certainly moved you approved the the uh moving forward the application for Mill overlay for CA 3 and from C 18 to ca 22 okay we have a motion to approve from commissioner krainov second and a second from commissioner beay any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I I oppose same sign request granted thank you the next item is item number three the request approval of the final contract voucher for sap 04- 626- 032 yes so this is the final contract voucher for the project number you mentioned this was a Millan overlay project on CA 26 that went from Casa 19 which is the highway that goes into averil to trunk Highway 75 uh just over 9.5 miles Knife River materials was the contractor and I think the project turned out really well this was the second of a threeyear project on cassa 26 and the final amount to be approved today is 3,636 4212 and the original bid was 3,672 36340 Madam chair yes commissioner may I would like to recuse myself from this agenda item okay commissioner bear will recuse himself Justin I think out of all the calls I get on roads this is probably the road in which I've had the most calls over the years I agree I think the project did turn out really well it really has quite an effect on not only citizens but uh product headed in and out of the County so I appreciate the work done on this and I'm excited for the next year and it's also uh exciting to see an approval amount less than the original bit amount board discussion Adam chair I move for approval uh final contract voucher for sap 04- 626- 032 in the amount of 3 million 636,000 any further discussion Jackie you'll make sure that commissioner bears recused from this any further discussion all those in favor of the motion signify by saying I I oppose same sign carried thank you the next item on the agenda today is the request approval of the final Grant voucher for sap 04- 61- 008 Justin yes so this is the approval of the final contract voucher for the paving project on Casa 1 from casad 20 to CAD 26 this was the project that was graded two years prior RJ zaveral and Suns was the contractor and I think the project turned out very well and we did receive a lot of Citizen compliments on the final product the final amount to be approved is 1,437 5347 and the original bid was 1,460 22973 thank you I just want to clarify in our membo on the agenda it does have the request approval for the original bid amount you're asking for the final voucher amount to be approved at 1,437 5347 yes that is correct all right board discussion board discussion I make a motion to approve the final contract V for SCP 014 6108 in the amount of 1,437 5327 I'll second it we have a motion to approve from commissioner krainov to second from commissioner beay any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I I oppose same sign carries thank you thank you item five on our agenda today is a a request to replace an eligibility worker position in the financial services department we have our social service director Quinn good morning good morning chair Commissioners I'm here this morning like you said to replace an eligibility worker in our financial services division divion um what isn't in your packet is this due to a a passing of one of our staff members for those of you that might have known it was Jenny Swanson um I just wanted to say a few words in honor of if you don't mind um she started her employment with Clay County uh we're eight days shy of her seven-year anniversary U so it's kind of a Bittersweet thing here um she was a member of our adult team will'll always be remembered for her lovable quirkiness and unwavering positive attitude towards life uh Jenny was a strong advocate for her clients and a true team member she was the first to help uh she's always the first person to introduce herself to new employees was a big presence and will forever be missed uh the position she held was responsible for determining eligibility and maintaining a case load of Health Care programs uh happened pretty quickly um it was a medical illness and it took her fast so it seems kind of Crash to be here to ask you to replace her however that that's what needs to happen um her case responsibilities really can't be absorbed by absorbed by existing staff without negatively impacting Service delivery and compliance with our state and federal mandates in this program uh not filling her position would result in pretty significant delays in service provision and would adversely affect those we serve risk those compliance issues that are tied to funding streams uh this position really is critical for meeting state and federal mandates which directly impact our ability to generate Revenue through these programs um I would anticipate some backfill so that that is a part of my request uh reason I bring that up is I want to talk about the the cost impact as well uh Jenny was at uh grade 14 step 8 uh is it is anticipated that uh however internal movements would look we the replacement would be grade 14 step one um this position does generate approximately half of the salary in ffp um I did attach a 2025 wage calculator in there for your review however we are I am anticipating a cost Savings of $31,250 for the 2025 budget with those changes I guess with that I'm requesting the motion to approve the replacement uh of the eligibility worker position with backfill and for i' yield any questions thank you thank you Quinn I appreciate you giving us a bit of a tribute for the work that she had done I just want to extend my heartfelt condolences to not only the family of her but also our staff we're quite a close-nit family here at Clay County and so I know that her loss has really been felt throughout your department and through other departments so I just wish your team um comfort as we mitigate through this so I apologize thank you board questions I'll move for approval of the uh replacement of the eligibility worker position with financial services and backfill thank you we have a motion to approve the request from commissioner ebinger including backfill second and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I I oppos same sign carried thank you Quinn you also have it item number six on the agenda today which is a request approval to accept two funding sources for the Family Resource Center project thank you uh yes um Madam chair and Commissioners if you remember I brought uh Megan from creating Community Consulting to the board back in August of 2024 to provide an update on the Family Resource Center project I'm here today to give you another update as well as request a motion um very excited to say that we've been actively pursuing grant funding for the this project uh and just last week uh I was informed that we received two separate grants and confirmed receipt of both of those uh really we we sought this funding for the development and implementation of a Family Resource Center it's part of our strategic efforts to improve family well-being strengthen Community connections and promote Equitable access to Services the first grant is through sour Family Foundation uh the total award is $18,350 that's a 2-year Grant uh supports the initial phases of the Family Resource Center development including stakeholder engagement hiring key staff and building the family Advisory Board to ensure that the work of the Family Resource Center is community-driven uh the second Grant is through DHS uh the community or Family Resource Center Grant uh the total award is $687,500 that is a three-year Grant um that is to provide the family centered culturally responsive navigation Services these funds will support planning Partnerships and the development of a Family Resource Center to better connect the families within Clay County to services and promote stability and well-being um again I was notified last week that we got both of these funds which was super exciting to hear I think it prevents represents a unique opportunity for Klay County to transform access to critical Family Services build a stronger more connected community and proot promote fairness and sustainability for families experiencing challenges uh caplp is a critical partner in this uh and they have decided to partner with us play a critical role in the implementation of this project uh through the Grant application and and our work plan their key responsibilities will include hiring and onboarding staff they will hire the staff that will work in the Family Resource Center uh the main title is a Family Outreach coordinator as well as a family Advisory Board coordinator they will hire those positions within 60 days of receiving the funds they will manage the recruitment training and support of these key roles uh they will also lead the family Advisory Board uh through grants that were previously received we do have an operational family Advisory Board already uh so it's exciting to see that as well family Advisory Board will help inform the core team about decisions that are made regarding the Family Resource Center project uh caplp will be the ones providing the culturally responsive navigation Services through this Outreach coordinator and will deliver relationship based navigation services to families this includes connecting families to Services making warm handoffs and addressing barriers such as Transportation language and accessibility uh secondarily uh creating Community Consulting will provide partner coordination for the project they will oversee the development of marketing Outreach and sustainability plans however we did build in that this also includes transitioning this coordinator role to another Community member or Court team member once identified um before the end of the grant period ends uh I did attach draft contracts for both caplp and creating Community Consulting for review uh upon approval of the receipt of these funds we would sign contracts the steps outlined in the work plan will begin caplp does have the Family Outreach coordinator position posted on their website and is just waiting to hear back from what happens today uh this project is fully funded by the sour Family Foundation Grant and the DHS Family Resource Center Grant covering all development and implementation costs there will be no direct impact on the social services budget save for my time as a court team member and a small small amount of admin time uh just to be transparent we did build into the grant about $14,000 of revenue for Clay County to offset the cost that was our best guess over the next three years um I am looking again for uh to approve a motion to receive both the sour Family Foundation Grant and the DHS Family Resource Center Grant totaling $795,000 to support the development of this project but with that I would yield for any questions thank thank you Quinn on the up yes Steve Madam chair Commissioners maybe Quinn before you before you take any questions uh when you presented before the the this board provided some insight as far as how operations would look like uh can you talk a little bit about maybe what that looks like now versus when we spoke earlier thank you appreciate that um yeah so I know at the very beginning of this project we were really looking at a physical building and I just want to ensure the board that our discussions have moved away from a brick and mortar Building Concept um and really move towards something called a hub and spokes model so obviously with cap LP being the person that's going to hire the staff that does the work uh that caplp will be home base if you will however we're going to have agreements with all of our partners on the core team to be the spokes on the Hub um for example reach and Holly would be a partner member once Agreements are signed and the Family Outreach Coordinator would be able to go to reach and provide these navigation Services there um we've partnered with the Morhead Public Library to establish a few days a week where the Outreach Coordinator would be established there at the library and any other court team member that wants to enter into a formal agreement can become another spoke in the hub and spokes model so rather than having one physical location that really limits the ability to serve all of Clay County we've kind of moved into this Hub and spokes model to be able to get everywhere with the same project thank you thank you for answering that question Bard I would like to have these two separate motions uh given they're two separate organizations I think it's important to accept the grants if the board wishes separately any questions from Quinn commissioner krainov uh no real questions but I just want to say a big thank you to you and all the people that have been been involved in this I've been uh behind the scenes on this and part of the cor team um I'm very excited about um cap LP being the Navigator I think it's totally a natural fit and things that um they not not only somewhat do now but just even to just make it so much broader and so much more accessible to uh many other people and and it was exciting a couple months ago when we had a stakeholder meeting to see how many other entities want to become part of this so I see it growing and and pretty fantastic at $795,000 to make this happen it's tremendous so but then I'll make a motion to approve uh I'll make the first one if you like then for the sour Foundation Grant of 8,320 we have a motion offered from commissioner kbov to approve the sour Family Foundation Grant second and a second from commissioner ebinger any further discussion for the record I would like to note I know commissioner Campbell had had some concerns about a physical brick and mortar building I'm not going to speak for him but it seems as though you have taken of the concerns and questions from our previous dialogue and and implemented them into a plan going forward I know commissioner kinof and I both serve on cap LP and I couldn't think of a better uh entity in the community to help be that connector piece as part of the the work going forward so I'm really um I'm really encouraged by that so thank you any further discussion any further discussion all those in favor of the motion signified by saying I I I oppos same sign motion carried the next item would be the state of Minnesota DHS community resource center Grant I'll make I'll make the motion for the DHS community resource center Grant in the amount of $687,500 to help support and develop the implementation of the Family Resource Center project we have a motion offered from commissioner bear second and a second from commissioner ebinger any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign request granted thank you item s this morning would be in a request of approval to purchase Eagle view aerial imagery we have Mark Sloan from our uh GIS and Communications Department morning Mark good morning Madam chair commissioners uh I'm here today along with a couple of my counterparts uh the request I'm um bringing very you for today is to purchase uh uh aerial imagery from Eagle View as and then to use repair and protection aid funds to pay for that imagery I have with us with me today the county assessor who will answer any questions we may have about how that uh product may be used and I have our Planning and Zoning director who is our expert on right and protection Aid um this this is a uh aerial project that will cover the entire County and it includes standard aerial imagery which is the stuff you've seen lots of times before but it also includes oblique imagery which is images taken from a 45 degree angle which allows our staff the ability to measure the height of buildings and those types of things uh when we started talking about the need for this um it it became uh the question always come up how do we Finance it and one of of the things that became available was the reparan protection aid funds uh we had a meeting as staff a year ago and talked about whether that money should could be used for imagery and we thought that was a good idea and actually uh 11 months ago I was before you and we at that time contracted for imagery which was flown in April of last year standard aerial imagery uh we're back again to tap uh the reparan protection aid funds again um just one of the questions that came up the other day about it that right now as of December 31st 2024 we have 92,84546 yet this year so it put us almost a million dollars in the fund so there's a sufficient dollars available to finance this project and the committee has met and determined that uh aerial imagery is a good way to use those funds in accordance with the Clay County procurement policy as we reached out and got uh bids for three from three contractors for the same type of product and we basically are recommending selecting the the lowest bidder which is Eagle View at $133,000 uh which will be paid back over a three-year period thank you Mr Sloan I think for the um board members it's important to note I believe the riparian aid is in the Planning and Zoning budget line items so we do have our Planning and Zoning director here we did meet as part of the I don't it's not necessarily the county-owned property per se but the right buffer strip committee I I would guess so representatives from The Soil and Water Conservation District we also part of that dialogue commissioner beay and I were part of that dialogue as well I think there's some um you know we've always tried to figure out what the best utilization for these funds would be and understanding that obviously the state didn't give These funds for counties to just sit on them and not not do anything with them we really did see a benefit for the original use which was to help our um land use departments uh utilize that as a tool uh for their their work as well we did US highlight some cost savings for staff and a variety of departments with the utilization of this uh imagery any questions yes commissioner abinger yes Mark um what is the projected refreshing or renewal of these photographs and is the going to be enough to maintain keeping all this current uh yes uh the this contract with Eagle View is a three-year contract which means we pay for it over three years and then there' be imagery flowing every third year so we'll do it in 2025 then again in uh was it 2028 uh so that and that uh depending on how else we determine to use those riparian protection aid funds we're not even using half of our allocation each year so it even if we were to continue this contract we would still continue to grow that fund very good thank you additional questions commissioner K maybe just a followup to that is the um future um to to follow it up as you to use your words is there is that something you would anticipate we do another contract I mean is that yes there's a benefit to it being ongoing absolutely and and this isn't the only imagery we do we also do our Metropolitan imagery which is we do our eight larg cities in the county every third year which uh for this cycle will be in 2026 we do that in conjunction with the city of Fargo and uh so we are because the issue with aerial imagery it's current the day we take it like last year we flew on April 4th of of 2024 but everything changes so we try to figure out how do we collect imagery in in a cost-effective way that we can continue to to know what's going on out there so we're trying to get these projects to kind of overlap yeah thank you commissioner bear I have just one comment to clarify yeah it's it's flown one time in three years and we take three years to pay for that onetime fly and just to clarify that right and this contract is for that onetime fly yes if we'd want to do it again in three years we'd have to have a sign right contract yes and and one thing I should mention about this contract is actually uh we're not the end the actual customer this is being purchased through the Minnesota county computer Cooperative they are the actual contract holder and we will just become a licensed user and they'll collect our image for us which actually saves us a tremendous amount of money another item to note is the committee did talk about how we share this information and who has access to this information we encourag them to work on a policy so that we uh did have um cons some Consolidated consistency in who is who's has the opportunity to access it great any further discussion board wishes I will make a motion to use riparian protection aid funds to be used to pay for this project that cost is $133,200 which is payable 44340 each year for the next 3 years second we have a motion by commissioner be to approve the request a second from commissioner ebinger any further discussion any further discussion any further discussion all the those in favor the motion signify by saying I I I oppose same sign the request approved thank you thank you item eight today is a request approval of resolution 20256 for public employees retirement Association perah future qualifying part-time police officers or deputies we have Anna Moore our HR Director yes good morning Madam chair and Commissioners um I'm here this morning to rec request approval for resolution 20256 which would formally authorize Clay County to enroll our eligible variable hour deputies into perah so um we currently have six deputies three of the six are already rolled in the police and fire fund with perah however we recently learned that a resolution is required so that we can remain compliant um the last resolution we could find was from 2021 which is no longer sufficient or excuse me 2001 which is no longer efficient because it listed specific Deb names instead of the position as a whole uh there would be no additional budget cost as this is already budgeted um and yeah that's it I'll leave that open to questions thank you Anna any questions in regards to what has been asked yes commissioner Iger yes Anna is uh these positions we've already paid in to pair for them and there's no hidden cost on this we just need to renew the the the the uh lad yes that's correct so um the three deputies that are three of the six are already enrolled in perah it's been our practice forever um we just have to renew that resolution or create an updated resolution okay thank you any questions yes commissioner I would move that uh we uh approved resolution 2025-the resolution 20256 second from commissioner ebinger a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign carried thank you Anna I appreciate it item nine today would be a request approval of the Clay County Land Development ordinance update the contract Amendment we have our Planning and Zoning director Matt Jacobson with us this morning good morning morning good morning Madam chair and Commissioners yes I'm here before you today to um request a contract Amendment with srf Consulting for our Land Development ordinance um part of uh the ordinance update has been for our Shoreland ordinance and um this year we every two years we get funding from the um from the state in in the natural resource block grant for Shoreland activities uh this year um we typically get about $22,900 um this year uh they bump that up a little bit to around $4,000 so we' be like $8,400 um over a two-year period and uh my request today is to use some of that funding um to help fund the um the or the Shoreland ordinance update and review process so our Shoreland ordinance will have to go through um the DNR for for review they have kind of a process in place for that um there can be some back and forth there and and and some considerable effort involved in in making sure that that ordinance meets all the Shoreland rules of the state um and it is up to date that I'll turn it over for any questions thank you Matt any questions from the board Madam chair I have one question so this money would be just used for the Shoreland portion correct right to overlook it to yep correct any further questions wishes from the board yes commissioner count I'll make I'll make the motion to approve the contract amendment number one with srf Consulting for the Clay County Land Development and subdivision ordinance update in the amount of $2,988 have a motion to approve the request from commissioner bear second and a second from commissioner Krab any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I oppose same sign carried thank you thank you do you want to give a brief update we're a little bit ahead of schedule would you mind I know we'd have some conversation but uh just to update some of the board members on where we stand with that yeah absolutely so um right now we have essentially the ordinance drafted the Planning Commission reviewed the first four chapters of the ordinance at their um December meeting and they plan on reviewing the chapters 5 through 8 so the latter chapters um at their meeting on the 28th um and then at that time I think I I would ask for if they want an additional opportunity for review um or if that's something that we can take to to the board I know there was some discussion about having a work session um or work group uh for you all to get a chance to to dive into the to the ordinance a little deeper and um have some discussion and ask questions about that but it is it is essentially we do have a draft um there are some additional notifications we'll have to go out with the Shoreland Shoreland piece to the to the DNR um as well as the flood plane that's a little bit different process and then our feed lot changes as well um I anticipate that the flood plane in the feed lot um review should be pretty uh easy and straightforward just because they essentially mirror the rules of of the state so that's kind of where we're at with with the ordinance update I know we talked about having a work session in the coming weeks it might be worth adding an agenda item to just talk a little bit about that highlight um provide the redline version as commissioner C Kell had referenced a little bit of some of the more sub significant changes so that the board has an opportunity to weigh in understanding it's a huge ordinance I understand that yeah and I know just looking at like a we've been doing track changes versions and it can get pretty complicated to look at so we do have uh tables that basically show a summary of all the key changes um to to the ordinance that might be easier for for you all to review and I can I can provide that too and I plan on providing that to the study Review Committee as as well cuz I want to keep them we um keep them in the loop on that as well I think it is helpful that because of the work that commissioner bear had with the planning department he also served on that study review piece so uh I do want commissioner Eiger and krainov to have an opportunity to weigh in with their insight as well y absolutely so um the last chapters um how long do you rough what's the timeline on that you feel possibly um it would the the last chapters would just essentially is they're out right now um they would just go to the Planning Commission um Planning Commission can review and make any any comments or changes on them at their January meeting so the reason for the question if you're talking about February 4th is that enough time for that part or or is that rushing that you know I don't either way whether it's part of the fourth meeting or one after but I I do think I'd be strongly in favor that we take that time to go through it it's a lot and and to that um the board chair has the opportunity uh the power to set a work session and so when commissioner Campbell hears the feedback from that Planning and Zoning meeting maybe he realizes or wants to call an additional work session um Madam chair I I did uh when we set the work session for February 4th I did talk with uh with the chair and certainly would confirm with him he' indicated if there was any other items that uh that would benefit from the full Board hearing that he would be open to that okay great okay well Matt maybe you can work with our administrator on on seeing what makes the most sense yep absolutely thanks all right thank you thank you is Rory presenting the next two items I think he's yep there he is there he is good morning Rory the next item on the agenda today is a request approval to purchase replacement laptops all right thank you good morning Commissioners so every about uh four or five years we replace laptops and uh we're on a another cycle here this year uh we've received five quotes uh the best or the lowest one coming in from by speed in the amount of $12,950 uh the others came in Shi at $16,490.73 40 $17,250 Best Buy at $18,990 and B&H Photo at1 $1,451 60 so the ask today would be to uh request approval to purchase the bite speeed laptops at the lowest amount questions from the board I have question Madam chair so are we replacing all the laptops is it what percentage is it um we we have roughly 800 machines so these 150 that they'd go throughout the whole year um we we don't just replace small in one month or two per se but uh so they they kind of stretch the year and you're replacing them pretty much every year but just a different chunk right yep yep so about yeah about every four or five years you know that whoever gets a new one out of dispatch in four or five years they'd get another new one all right then another question what what do we do with the old ones um right now we we use Mota recycling to destroy the hard drives out of them and then we recycle the the unused ones or the old ones does that does that cost County money or do we receive money for a little bit we've we've tried to do the auction in years past and it's they've always it's been hit or miss with the public that comes that wants them they're they're old they're pretty dated so we we found it just instead of us spending the time wiping the hard drives which takes sometimes four or five hours per machine it's just not a not a good use of our yeah technology Services staff's time so we we just uh choose to recycle them so to that because of the staff time involved we likely save money on yeah uh yeah yeah overall if you think if you factor that in yes questions from the board noted in the memo I do see that it's uh something that's been budgeted through internal service yeah sorry yep yep internal Services y so we we do have the funds for those commissioner eer i' just make a motion to approve the purchase of the new laptops through BYT speed a out of 100 $12,950 a motion to approve the request in the amount of $12,950 from commissioner ebinger second and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signify by saying I I oppose same sign request granted thank you item 11 today is the request approval to purchase replace bement desktop PCS yeah so uh same thing just desktop PCS we uh this would also be coming out of internal Services uh we we received three quotes uh by speed did come in at the lowest for this as well so this would be 60 new uh desktop PCS and we try to get five six years out of our desktop PCS kind of stretch those as much as we can uh they're a little more powerful than laptops and that's why they last a little longer you know especially without the mobility of the desktops and the the wear and tear in that on that front uh so the three quotes we received uh by speed came in lowest at $ 47,9 40 uh B&H Photo $66,500 and cdwg at 53,723 purchase of the new desktop PCS from right speed for $ 47,9 we have a motion offered from commissioner krainov to approve the request in the amount of $47,900 I'll second that and a second from commissioner bear any further discussion any further discussion any further discussion all those in favor of the motion signified by saying I I I oppose same sign request granted thank you so much Rory the next item on our agenda today would be committee reports commissioner krainov thank you madam chair um going back to uh last Tuesday the 14th that afternoon I think all of us uh attended this meeting uh with the Clay County EDC Eda um appreciated the reports from that we received from each of the entities um that were with us are representing Morhead dillworth Barnesville and Holly we discussions about things and updates that their communities were involved with uh we had a great presentation then by our own Jackie uh on the County website and how she's I'm working in on enhan and building the website to um uh work with the counties uh the county um and also these cities um bringing more a greater highlight to B potential business growth and land uh uses that are involved in in those places anyway I thought a very good discussion um I'll talk to that point and um if others want to share about other things um you can do so on the 15th uh on Wednesday uh it was one or two calls we had uh with our prtf group updates with uh ref healer um again further updates what's going on in our state legislature and and also um just uh a reminder the public right now um uh there's a disagreement in the House of Representatives um um uh between the Republicans and the Democrats as to the legality of the session um that's still ongoing however uh in the Senate they've uh come to an agreement to move forward with their business as uh using co-chairs uh in our work uh working with the prtf we are working mainly through uh Senator kek is our lead who Lees uh reaches out to other senators and um uh that are involved with our our um human res or excuse me um health and human resources and uh to that uh we had another meeting on Friday and we reached I reached up Senator cek and uh tomorrow um commissioner uh Mojo myself and uh administrator uh Lon are going to be going down to St Paul to meet with Senator kupek and other Senators to keep are in to try to get this moving down the pipeline around Senators that can help us uh move this U trying to get the bonding for the prtf so I'm excited about that trip and that conversation to come in the afternoon back to Wednesday on the 15th I had the historic historical and Cultural Society finance committee meeting went through the um uh really the end summaries of our uh 2024 uh we were uh the um uh group or excuse me Society was um uh up about 10% in advance uh in admission and up about 38% on donations so they're doing very well it was good to see a good uh balanced budget um with a little bit of gain so um CRS to them and thank you to the public for um being involved with the um historical and Cultural Society really appreciate it on Friday I had updates uh with uh Quinn jger that we just went through on the uh Family Resource Center the grants that had come through we talked about that in detail and then also I just want to give a little collaborative on our Clay County collaborative updates on that uh we're going continue to to move forward with reach as our new coordinator and looking forward um analyzing the our funds at this time uh 30 30 roughly $30,000 uh is going to be put out now that uh is due to the um Early Childhood initiative group and that money instead of going to directly to them we'll go through uh West Central initiative and uh there will be the fiscal host for that money so that's my report thank you commissioner kbob commissioner bear uh on January 6th I went to Hagen Township they had a public meeting to discuss their zoning ordinance I went there with our Clay County engineer and our planning director just to give input on their zoning draft ordinance which they passed at their zoning committee and now it goes to the town board for their final approval on January 14th I was part of the buffer program committee where we discussed the brarian aid protection fund to for the purchase of aerial imagery we also discussed meeting quarterly and to discuss the best utilization of the funds in the rip perian protection Aid fund which is about after this year be close to a million dollars Jenny was also at that committee with myself so she has anything else want to put it add she can and then we also later that afternoon we met with the EDC Eda and I thought Paul did a good job explaining what happened there and then later this week I will be heading down to St Paul for AMC new commissioner training so that is all I have thank you commissioner Mayer commissioner ebinger thank you um on the 21st I'm sorry on the 14th uh I also attended the quarterly County EDC Eda meeting which has been covered well by commissioner kraban off it is good to that we're consistently meeting with our uh rural uh EDC Eda groups and getting some input and really what's going on in those communities is really important for us to know and there's a lot of good work being done by by those cities uh on the 16th I attended virtually the Clay County suicide and Subs abuse Coalition um had a presentation by Dallas Tuffy of first link on what happens when you call 988 uh first link uh Services 17 counties in Minnesota and all of North Dakota uh just looking at their call load for 20123 and 2024 see an imp uh increase of 60% and 59% respectively so things uh on the U 988 line they're really growing and the use is is is uh moving ahead at a pretty pretty amazing amount uh we had discussion on the bylaws they have a draft for bylaws for the Coalition uh that we're looking at and a discussion briefly uh some questions about the debacco ordinance we covered what we know at that at this point on that uh later that day I attend the West Central Regional juvenile center uh Advisory board meeting uh we reviewed the uh the budget up to this point uh had updates on uh Youth and Corrections we had a looked at some of the videos that are coming in uh with the new video systems we've got uh discussed they're looking for a second nurse in theur nsing update the contract we had was withdrawn and we're going to hire employees now to cover those positions and a brief look at the audit on the food service and that completes my report thank you commissioner evinger last week I also attended the buffer program committee we discussed potential uses and collaboration I appreciate having varied departments and The Soil and Water Conservation District as part of the dialogue as well I think that's really important overall I feel like we've been really um cautious to spend any of those funds barring any litigation I know that's initially why we didn't start spending or didn't spend those they were reserved in case there was a a large litigation but as we're kind of past that now that potential um looking at vital ways that we can utilize the funds I appreciate attending also the Clay County Eda meeting uh I really feel like we're gaining some traction and making sure that we're all on the same page and how we can advocate for our joint projects together given where we sit at so many boards that overlap that Wednesday attended a a dialogue with uh commissioner krainov administrator Larson rep Keeler kind of a take a pulse where we're at Where Do We Go From Here what's our our best strategy as we've talked for a long time this is not a partisan issue this is not a partisan project this isn't brought forward by a specific party so how do we work in the best way to educate as many voices to and uh Advocate that needs Statewide I also attended a prtf uh study meeting uh really kind of dialing in with that the cost for the facility is how we ask for that going forward there could be some additional bed space that opens up but how does that uh reflect the dialogue that we have statewide I appreciate Solutions and staff being part of that discussion as they really are the driving force behind dialing in what the needs is needs are rather I was also attending last week Wednesday and Thursday the Red River Basin commission's land and water Summit in Grand Forks I really appreciate the opportunity to attend that uh that um conference really feel like the cultivation of Partnerships and resil resiliency and sustainability in the Basin is part of so many conversations that we have with our uh varied Partners I was able to moderate a session uh with uh more engineering on the Wetland banking 101 we talked about restoring fish passages in the Red River Basin from Ted Roode from Houston engineering he was able to present that one of their fist fish passages in the otter taale Watershed has resulted in spawning of um what's the the the big sturgeon the sturgeon the um and it takes 20 years for those fish to become spawning age eligible and it really is fascinating to see the video of that um if you've ever seen the exhibit in uh duth of sturgeon uh it really is a huge huge feat for us to have uh facilitated that so that was exciting and then Steven slick from a2s gave a presentation on our West Central Regional Watershed District the update there where we stand really great buyin from folks in Canada and Minnesota and North Dakota alike so I thought that was really beneficial to have the opportunity to attend that that day I uh came back quickly to attend the Metro Cog policy board meeting uh we did have uh good reports from the year end and then the quarter quarterly uh quarter 4 update we had a great presentation on the Morehead safe routes to school plan uh good Insight from the community I think as we are next to a school I think it's important that we're also aware of some of the caution that those folks provided uh it was noted several times being next to a courthouse was concerning for parents as they sent their kids to walk to school robertas being across and and also being across from a jail I think from The public's perspective we were really deliberate in the design of the new law enforcement center uh to take those concerns into account and the sallyport offers uh seamless transition really for those folks uh with transportation and um we will continue to work as members of this community to hear your concerns and make this the the safest Community possible so I appreciate hearing those uh feedback components and then we did have Board elections it is uh rotating into Clay County being the chair and the City of West Fargo being the chair Vice chair of that organization so we did did have those rotations Friday I attended the call uh with representative Keeler again um on strategy and moving forward I will also be going down to St Paul this week on tomorrow through Friday to take part in a variety of discussions uh at AMC but also at the capital I'm pleased to say that we have several uh different uh individuals that have uh put us on our C on their calendar to talk about our project and that concludes my report administrator Larson thank you madam chair I participated last Tuesday in the buffer committee meeting uh which is was well covered again I think one of the discussions that we talked about I don't think that what has been discussed is that we're going to meet on a quarterly basis rather than as needed basis uh just because of the additional items that have continued to to H come up with this issue uh participated in the Eda EDC want to thank uh the committee uh for for their commit M as was mentioned I think that this is a positive step forward and we appreciate appreciate all of the efforts of people's attendance on the 15th uh met with representative Keeler and the prtf which has been addressed uh that afternoon we had a prtf owners meeting uh and non-secured detention uh facility we'll be looking at bringing that before the commission uh to kind of provide an update here in the near future uh they worked on uh the the uh um I guess the outline footprint exterior of the building and I think think you'll be pleased with the work that's been done I participated on the 16th of the MCC jpa prep meeting there's a meeting coming up uh this Thursday uh also met uh on that afternoon with Sheriff EMP on a series of issues uh uh including a STS program I'll kind of go into that with my next item on the 17th participated with AMC uh at our a legislative session during the legislative session we uh AMC puts on a meeting about every two weeks every other Friday where we talk about what's new we heard an update on uh on the issues that that are happening at the capital we also spoke uh considerable amount of time on uh the governor's proposed budget uh I think that I sent an email out to last week I think there's several concerns uh that have been noted with with the budget uh from the governor uh in that it's been proposed as a cut but really what it is it's about a $200 million shift uh from from state government to County government uh and so again there's some significant uh challenges and concern that we would have if that budget were to move forward uh while there is some additional money uh that is coming through other programs overall it would be a it would be a shift away from uh County dollars for the other programs added um uh also that things that are not no longer included AMC worked hard to have cannabis Aid uh through the taxation uh of the of the products being sold uh the state was looking at roughly 13 million next year $34 million 26 unfortunately that is no longer in the governor's budget that would go to the general fund uh and uh as was mentioned earlier the STS program uh sentenced to serve uh is up for consideration to be potentially potentially cut within that budget and then just lastly we've been we've had some discussion upon riran Aid um this morning uh there's a push uh from corn Corn Growers Association to have that buffer Aid removed and and reallocated so uh something that we'll have to continue to watch and just a note drug court there's a Drug Court graduation tomorrow afternoon just across the hall at 1:30 for those interested uh and our intergovernmental Retreat is next week Friday uh for those who are still interested registration I believe is still open but uh we'd like to get those final numbers as quickly as possible that concludes my report thank you administrator LaRon a clarification I believe the Drug Court graduation is next Wednesday or next Wednesday next Wednesday at 1:30 Jackie do you have anything for us I did see emails uh in the last couple weeks making sure if there's anyone that wants to attend the legislative conference make sure that you you work with staff to get signed up for that so that you can be part of that vital discussion anything else if not we are adjourned