--------- all right good morning everyone it's 8:30 I'll call this morning's meeting of the Clay County Board of Commissioners to order for Tuesday January 28th our first item will be the approval of the agenda move for approval second we have a motion in a second for
approval any further discussion seeing none all in favor signify by saying i i o the same motion carried all right we'll move into citizens to be heard do we have any citizens to be
heard that's not on the agenda nothing Mr chair all right I just want to give a a welcome to a newly elected commissioner from Becker County Phil Hansen is here today observing welcome all right we'll move into the
next item the approval of bills and vouches I'll make a motion to approve the bills and vouches right second we have a motion in a second any further discussion seeing none all in favor signify by saying I I oppose the same
sign motion carried approval of minutes from January 14th move for approval of the minutes second a motion in the second any discussion seeing none all in favor signify by saying I I oppose the same
sign motion carried all right moving to item number two request to hire juvenile counselor position in the secure unit good morning James good morning Mr chair Commissioners I'm here today to request
permission to rehire an open position that we have in our secur unit um the position is in our 2025 budget um and is necessary for quality and safety in the programming M
chair yes um is there a need for back fill on this or potential need there actually might be might yes I would request that thank you commissioner all right so we have a request to fill a vacancy along with for
counselor along with backfill I move we fill the position with backfill all right thank you I will second that have a motion in a second any further discussion I have one question okay yes is this a new position
this position is has been there for a long time it's just it's just not staff that's correct that's all I have thank you all right any other comments questions all in favor of the motion signify by saying
I I oppose the same sign motion carried thank you right thanks James all right next we have our Minnesota de an update on emerging deer issue morning chair and Commissioners
morning Rob bayen I'm the area Wild Life supervisor out of Detroit Lakes um yeah this is a kind of an emerging issue here in Clay County um I think yesterday you guys got the news release that the DNR put out at 3 pm
saying that a case positive deer was found uh by Holly it's the first case we've had in Clay County to this point um but yeah so I'm just kind of here to fill you in I'm I'm guessing CDB's been the news for a lot of years in
Minnesota um closest we have is up there north of Pearle by climax 50 some miles away um in the short term probably not going to do a whole heck of a lot here you know right now we're not talking Sharpshooters or anything like that this you know at this time um we'll see some
expanding testing efforts this fall more than likely during the regular firearm season try to do a bunch of testing see if we can see how you know prevalent this disease is in that area the unfortunate part is it's probably in the highest deer density area we have it's for privacy concerns
we don't reveal like the land owner it was shot on but it's real close to the state park there so that core heavy deer area there commissioner bar in your kind of District m in the zone I hunt in the zone you hunt so yes un unfortunate for
sure um any any questions I guess I could could answer at this time um just one what what does the public need to know about this awareness uh both potential Hazard of of
consumption and other things so this there's been no cases where this is actually jumped from Deer to humans so I mean there's a very low risk you know of that um you know CDC does recommend if you do Harvest a deer that tests poos you should not eat that deer just you
know for safety concerns um but you know the big thing is is try and see how prevalent is on the landscape um can we can we knock in the shorts I we haven't proven very effective at uh um getting rid of this disease we've proven effective at
delaying how far how fast it spreads but um yeah it's not an easy uh thing to tackle for sure more than likely we're going to look at um probably um a feeding prohibition here coming up for the for the county that probably be the first step you know anything we can do
to limit that Nos and nose contact with deer so people artificially feeding deer hunters you know your mineral blocks in the in the that's usually the first step so but uh a lot of things to talk about here in the next few months I have a question for commissioner B how how long
does it take once you take a sample from the deer to send it what's a turnaround on that when we're when the DNR is doing it and sending it to our Labs I mean it's as little as a week to 10 days the problem is like in this case this was um a hunter shot deer that the uh the
hunter brought into his local taxist said hey yeah get it tested well taxist we have partner taxist doing this for us but sometimes they hang on to that sample for weeks or months so we didn't even find out about it until 1 of January or so so but it it's pretty
quick I mean you know I mean those of us who want a heart you know eat our meat right away yeah it takes a little bit of time but it's not we're not talking month are there any um once once a deer is infected with this are there any obvious signs that are there that people could
be watching out for it varies um you know they can be infected for six months a year and Sh and shed these proteins and you know and and and contaminate other sources so when it when it gets to that final stage the deer look like they're starving to death they're skinny
they're drooling they're walking around and I guess that would be one comment too is that the public and by all means if they start seeing deer like that by all means give us a call problem is usually the Predators get them before they get to that point and you don't really see that you know end case scenario you know the coyotes or
something are going to pick off them sick and wounded individuals does that stay just in the deer I mean like coyotes or as far as we know yes I they can coyotes and others can spread the disease but they don't aren't susceptible to it like a
influenza or something like that that we know of that a species barrier stuff so one more question sure yeah you do you plan on changing the limit of deer we can shoot in that zone or probably something we will look at to try increase Harvest a little bit put some
pressure on yes um we'll kind of I get a lot of calls in that area around the state park that we have a very high deer density and that's true the problem is it's not very uniform across the permit area but yes I think um keeping some
added pressure this fall um would probably be a a first step yes and is it mandatory to sample once you shoot a deer or in the in the past typically it's just on that opening weekend of firearm season we're trying to get the most bang for our bu with staff dollars
and stuff like that but we'll have um you know anybody from the public we can get we have mail and kits that we can give out to the public to get their get their deer texes so you know it' be a PR campaign I mean I think most hunters know that it's around the state it's just not been in their backyard so I
think we'll hopefully we'll have some good response to figure out where this all is and then the state park I don't know if you guys probably know this that they're redoing their master plan for the state park so I've been in contact with Brian there on you know what this
means going forward you know I'm sure there'll be a discussion point there you know with the state park all right any other questions oh appreciate apprciate your time yeah thank you thank you all right next we have a request for approval to provide a letter of support
for the mor Center M Redevelopment tax increment Finance District to extend the eligible expenses from 5 years to 10 years we have Lisa here with us today morning Lisa good morning commissioner Campbell other
Commissioners um I am here for a letter of support you probably saw me about this time last year um the request is um to extend a tiff District which in statute is five years in length the
buildout period so the period for which we can build um new development that that contributes to paying for the costs of the development within the district and um we have a very large tax
increment District um it is almost 18 acres and it's going to be dens sits in our Urban core and um we believe we will need more than five years to fully build it out because it's complex and it's um
there's new Street that have to be built there are multiple multi-story buildings and so it's about the size um 10 times the size of a normal tax increment District in Morehead so um we put this
bill forth last year it's a it's a pretty common request across the state and um the unfor and it passed both the tax committees in the house and the Senate unfortunately there was no tax bill
passed last year and so we are returning to the legislature to ask again and the request essentially Remains the Same but um so I want to freshen those letters of support so that we have all our ducks in
a row um when we get a hearing on this matter but I'd be happy to answer any questions that you have the briefing sheet that you have is last year's briefing sheet um it will have new bill numbers and and we will probably be updating the Milestones because we have
made progress on the project already there the first taxable building is under construction where the parking lot of United sugars was and Kevin bartram's building that be the home of downtown Chiropractic with multiple stories of
housing above so we're excited about that the progress on the library and there's a lot happening in downtown yes commission Mo try three there we go thank you Lisa for um helping lift and coordinate our resolution of support that we ask the
city of Morhead we really appreciate the city helping us with this and and and too as we have discussions at the capital this certainly makes sense only because maybe I'm not as up to speed on tiffs and maybe the public as well um is
there a reason um in the strategy to ask for a tiff for the entire 18 Acres or is there an option to to splice that out understanding timing is is tricky when you're working with so many different developers it is tricky but this is not
a single building project we can't um divide the project into neat even though they'll be on certain blocks the Tiff will pay for the cost of of acquisition demolition of the Morhead Center Mall it
will pay for the costs of the street installation and all the utility work and so that cost um has to be divided between the parcels so it makes it's it's the expense of the the Tiff and the
the nature of the the entire Redevelopment area that makes it appropriate for um you know for for doing one larger District rather than individual districts when we do a Greenfield development or kind of a
pocket area development the a a smaller um bite makes more sense and then just um in in response to your your general question uh commissioner Mojo about um what the public needs to know about tips
so a basic understanding is we take the existing value that remains taxable and then the new value of the property of the buildings and improvements that are made on the property is um captured to
repay the costs of the Redevelopment for a period of time so the the the time period that we're asking for an extension on is just that time to build it out not necessarily to extend um the
time period to to recapture those costs and um while I'm really hopeful we can get this passed at the legislature this year we all share the frustration of what happened last year and not having that Bill come out um you know I I think Greater Minnesota needs to make
our voices even louder um given the State of Affairs in St Paul um because not passing things and and uh uh acting e effectively on it really puts a lot of us in a bind and not having a a bill with this included would really hurt
Morehead in the future development so hopeful we can get this past the Finish Line anyone else all right along with the agenda in the agenda packet there was a proposed letter and I'm assuming
that you've all read that and we're looking for approval to send that letter of support Mr chair I'll offer approval of providing a letter of support for the more Center Mall Redevelopment Tiff District to extend the eligible expenses from 5 to 10 years second have a motion
and the second any further discussion any further discussion seeing none all in favor signify by saying I I I oppose the same sign motion carried thank you all very
much do you have the original letter you want sign now or we just we'll just send it I suppose is that okay thank you thank you all right next we have our bid opening for Let's see we got to wait till 9:05 for that though Lisa I know you'd said said we're going to do a
Google Drive for the flood um piece and I don't believe Steve and I were able to find it could you resend that to me so I can update the legislative conversation it is in the appointment from the chamber oh okay perfect thank you all
right uh we do have to wait wait on the bid opening so we can go to committee reports commissioner moal are you ready to start your I'll take a stab at it I don't have my cell phone and apparently I need that to log into my computer but
uh um last week uh a series of conversations and meetings um highlighted by uh a trip to St Paul for legislative work on Wednesday uh administrator Larson and I presented to
all of the um current board chairs Vice chairs and admin staff that attended the AMC leadership training we talked uh with members from laap parl and Blue Earth County on mitigating big issues items of Crisis planning for long-term
projects and general communication I really appreciate the opportunity to work with AMC and our colleagues around the state on that um learning from each other on on progress and how we can apply that back to Clay County that day we had a Full Slate of
meetings at the capital meeting with uh not only our local Clay County house uh representatives and Senator but also uh working with uh additional appointments particularly to update them asking for support of our prtf I know Becker County
has supported that so we appreciate that initiative and also talking about uh flood mitigation asks we did have a meeting with Senator papis and that is a huge um step forward in our capital
investment uh question um but also uh we were able to secure we now have over five Senators that will sign res uh sign on to the bill of support um understanding um the current state of legislative affairs down there makes it a little tricky for those of us to um
coordinate how that will move forward but also uh met with representative Joy representative bur burkel representative backer uh the next day we met with representative um Murphy um and then Senator abler Senator Hoffman Senator
Johnson and Senator papis and cek so I think I covered all of those uh the next uh day I had a MCC jpa meeting that we um were able to take part in uh we there was a closed session on that and we came
out of um that with an agreement uh the next day I was is um also still in St Paul for those meetings uh was able to present on a panel with AMC on new
commissioner school on um understanding a healthy work life balance and feel like a little bit of the kettle black talking to those people about that as I'm still 10 years into this trying to figure out what a healthy work life balance is but appreciate the opportunity to share my perspective
anyway and also appreciate this board's patience as I know that sometimes you've had to uh attend meetings with little Mojo kids part of that so I appreciate that uh I am also really excited to update you that I've been um appointed
chair of the AMC research committee and with that then that um serves an as an appointment to the AMC board of directors and Friday we had that uh meeting I was really excited to take part of that certainly um AMC is trying
to figure out how best to mitigate Uh current issues at the capital and um from their perspective uh AMC and the counties will continue to be available to provide insight and input and information whenever asked so um
understanding they might not be official committees or capacities but it's our um it's our perspective that we'll continue to work in that capacity and we also had a update from Blue Earth Homeland Security emergency management so I appreciate that perspective
yesterday I attended the Lakeland Mental Health Center board meeting in Fergus Falls our new Clay County lay member Noel Harden was able to attend that uh they are that organization is ending the year in really strong fiscal um capacity
their margins were about a 7% margin last year while the revenues were still about $400,000 less than what they'd anticipated they understood that that was likely something that they would see coming one thing that Lakeland is particular particularly concerned with is um the change of voucher
reimbursement uh particularly with Medicaid waivers not only from the federal government perspective but also the uh State allocation could really um pose a challenge for them going forward it's hard to budget that um not knowing
exactly where what will be uh reimbursable expenses what won't be so um they're going to continue to monitor that and internally have kind of a a marker of what they think it could be like um in the past when there's been issues like that those things have
addressed um been financially addressed in August often with a payment so um obviously that's a a challenge for them but uh besides um the conversation with having um several legislative update um cover issues um I was not able to attend
a flood mitigation meeting with the DNR in the city of Morehead on Friday I think it was and so commissioner evinger uh was able to uh tune into that so he can provide an update going forward but just for the Public's perspective the city of
Morehead and Clay County are working really hard on the legislative ask for the diversion funding I know that was a topic of interest at the um finance committee and the greater Divergent board last week um it's challenging uh this state of Minnesota funding is
vastly different than the state of North Dakota and so it's it's challenging to um relay that message in St Paul um but I'm excited that uh C County Commissioner Tony grinberg diversion chair will also be joining me on February 10th with a member of the core
and Jason Benson to help um U bridge that gap of of understanding at the capital and then furthermore uh the last piece is that the Buffalo red Watershed district is part of our legislative ask on the flood piece um had a long conversation with Christine and their
engineer there um it seems as though we need to update the um Watershed board again on what funds are being asked for from the state understanding there could be some pause in Minnesota projects because of funding um So Christine had uh encouraged us to present on that
February 10th meeting also I thought it important that we asked the Watershed district for a letter of support uh for Clay County the city of morehead's efforts in asking for funding at the state level and then that will
then um Loop in their um lobbyist Joel Carlson who will be able to do some of that work too so I think that covers my reports thank you commissioner bear on January 21st commissioner Mojo asked if IID sit in on
the solid waste advisory committee she might want to add to this after I'm done with mine where we had an update on the doors at the transfer station all four of the doors have been replaced but we're waiting for longdistance sensors to pick up trucks 60 to 80 ft away so they would automatically
open with that we also looked at options on who is responsible for paying for those doors and if there is legal action that would need to be needed going forward we had a great discussion on those topics we also discussed Morehead giving their oneyear notice op out of
the agreement in partners with the transfer station and what options the county has going forward with that then yesterday I was at the West Central Regional water district meeting where we elected officers for the year we elected the same officers we had previously we
also passed a memorandum of inclusion that will go out to all the cities in Zone 3 where we'll be asking for a financial commitment to be used for planning purposes we also discussed a me memorandum of understanding that is
between P County Board West Central Regional water district and Marshall pulk Water Board Water System to have a shared goal to ensure PK County residents can obtain access to a cost effective rule for a cost effective and Rural
Water and on the other subject we talked about was the finances of this group we are out of money the 300,000 are all three counties put in so far has been used and we are looking we've been
looking for we have not found another funding source through grants yet so we're stilling looking there's an EPA Grant out there that we're waiting to be handed out that could be in the next 6 months or longer but right now we're going to need some more money if this
project wants to move forward so we might be look coming back to our County boards in the future to ask for some more money to keep this project rolling stepan slick with ae2s engineering thinks it would take another $400,000 this for this water district to
be established with the court signing off on it so just some food for thought there and then also last week I had the opportunity to go to down to AMC new commissioner training in St Paul there were 67 new Commissioners there in the
state and we learned about County County how County government runs and on the first day we learned about ethics and open meeting laws the second day was more about the what a county commissioner does and property tax taxes and budgeting and then on the third our
very own Mojo was part of a panel about balancing our commission Commissioners role with work and family it was very informative it was a great three days of networking and learning and that is all I have for my committee reports right
thank you commissioner eringer thank you last week um on Wednesday I attended Morehead uh or the Metropolitan flood diversion authorities Finance meeting um usual business approval bills
and financial report Approved Cash budget uh recommendation it was sent forward to the uh board as a whole uh had a discussion about uh a contract with jod Smith who is
going to work uh for North the state of North Dakota um getting her um lined up to assist with uh property issues that come up in the next nine
months and thereafter U suitable remuneration for if she has to come back in uh for any Court proceedings uh took action on some contracts and that completes that meeting uh Thursday we had the diversion
Authority board of directors meeting and here it is um we had a uh several actions we took on approving contracts uh the
uh main part or main focus we had during the regular agenda was to discuss again the remuneration for Miss Smith and uh the co-directors presented the new classification of compensation
metrics uh for approval and then we had a uh update on on the on the uh cor of Engineers projects and we uh approved the the uh cash budget for
2025 we then went into a closed session regarding updates of status of ongoing compensation events uh claims and for negotiation updates uh particularly in light of the Attorney General finding on the public meeting necessity for the uh
the boards that handle the those discussions and that that completed that meeting later that day I had the library board meeting we uh swore in three new members Ben Grimsley from Becker County Clayton Briggs from proon and Emily Moore from
the city of Morehead um director's report discuss the progress on the Morehead library Lake Agy Regional Library headquarters building project uh H and and uh still waiting for some feedback from the city
of Morehead on what the monthly rent will be uh that's going to be necessary for preparation of a budget or for determination of uh a cost that would uh we we'd be able to budget for or a
facility that would meet our needs uh we approved committee board assignments and um that wrapped up in when we just had General business issues and on Friday as commissioner
Mojo indicated we had or I covered a meeting with the uh several members of the uh city of
Morehead and four members of the DNR uh primarily the individual that we F that uh I spoke to was a new member who I think is has oversight on the DNR
they didn't get me into the meeting till after introductions been made but Matt Bowman and then three other staff members also present was uh Miss bod and uh Dr Zimmerman we have a lot of uh funding issues that
we want to bring to the uh State Legislature and the primary focus I think that we started the meeting off with was uh the agreement that that Morehead $16 million ask would be primary to this there was some
indication from um one of the DNR members that potentially smaller requests from the county uh would be uh desirable because they they in no way have the funding to address the overall
cost of these Pro projects and I did bring in that three of the projects that are on the list right now are scheduled to be worked on next year uh there was a suggestion that perhaps a smaller ask if we break our
requests in and not treat it as one request but break it into smaller requests could possibly be funded that would lead us to uh do we would we actually turn down a $200,000 even
$100,000 uh funding approval from the state because it would be for us and not for the city of Morehead so that's a discussion we'll have to have down the road but I think it was clear that that's a discussion that has some potential to H to occur so we'll keep
that in mind and that completes my report report all right thank you me to talk really briefly on that yes commissioner M uh thank you commission Mr chair uh with you being gone last week there was a quick it wasn't an official SWAT
committee meeting but it was a meeting as reference by commissioner bear uh to discuss what to do with those doors particularly um understanding that they're being replaced and they're quite large where to put them store them so it was just a brief conversation on that and then an update on the the dialogue
that we'll have today right thank you was the bid closing at 9ine so we're good to go y all right come on up Justin our next item is the bid opening
for sap 014 634-0320 [Music] so it goes from Felton to the piler 7 miles to the West um Engineers estimate on this project was 2 m 79,80 we did receive seven bids all bids
have a bid bond in the amount of 5% the first bid we received was from dunck Incorporated was 2 million 72255 645 2,722 55645 second bid was from border states
Paving their bid was 2,437 $799 36 2,437 79936 the next bid was Anderson Brothers Construction uction their bid was
2,274 5673 2,274 5673 next bid was from RJ zaveral and Suns Incorporated their bid was 2, 97,1 10055 2,
97,1 $55 next bid was from Mark San and Gravel Company their bid was 2 M77 38840 2,773 18840 the sixth bid was from Knife River
materials their bid was 2,496 16880 2,49 66880 and the final bid was from Central speciales Incorporated their bid was 1, 84660 1, 84660
110 that's quite a difference yeah it's about a million dollars between low bid and high bid so I was able to look at numbers just briefly so the mixed price that we got on this I haven't seen that mixed price since preo so that's it's really good news um I always try to be
fairly conservative on my estimates and being were the first County in District for to open a Paving job this year it kind of unknown until now what mixed price was going to do Justin on the
fiveyear plan how did how did we arrange for the payment on this what which pots of money were we Casa regular Casa regular so and so we had we had committed of our casa funding then we had committed $2.7
million I actually believe it's 3.1 um so when I do The Five-Year Plan estimates I'm building off an Engineers estimate and then once I actually design the project then I'm fine-tuning it more and more so there is a pretty pretty good chance here and I by Highway
tracking next week I'd like to have the kind of an update to the 5year plan there is a chance I might be able to slide another project in this year because of that price I would think we're saving a million dollars we might be able to do something else yep and like I have mentioned before I always
have that one project kind of waiting out there in case this does happen so very good any other questions of Justin if not do we have a motion to approve the oid nobody
rush I'll make we're in shock I'll make a motion to approve the bid of 1,846 10601 from Central spe uh
Specialties I'll second that we have a motion and a second then of course that would be subject to any potential but that should be all resolved very yeah so we strictly do online bidding in the past we'd always do subject to any errors in the bids which is when we had potential for paper mistakes but this is
all electronic so they're all right well we have a motion in a second any further discussion seeing none all in favor signify by saying I I oppose the same say motion carried thank Youk you all right our next
uh we'll finish our committee reports um I will go next I of course I was gone all last week but the week before I did want to mention that on the 15th we did have our prtf non-secure
meeting and that was basically a final meeting that we were having that was going over uh the most recent costs I think you're going to hear more about that today and I think ultimately we're going to probably be in a position now to uh for you and for commissioner Mojo
and commissioner krainov to use in St Paul that gives us a little bit more fine-tuned uh numbers for the project I think we should hear that today right Steve all right okay um and then on the
14th uh I just wanted to mention that I also attended the uh EDC a quarterly discussion meeting which I'm sure you probably all reported on last week so I will not and then
on the also on the 16th we had the West Central Regional juvenile center uh quarterly meeting I'm assuming commissioner abber had given a report on that last week okay
um we did have a few new Comm Commissioners uh on that this year and so we went in a little more detail about three about the reporting on that but other than that that operation continues to
be very well run yesterday I attended excuse me I want to just make sure yesterday I attended the West Central Regional juvenile or West Central Regional water uh meeting in Hallstead which commissioner bear
reported on uh we did have several conversations significant part of our our conversation was on the funding piece and right now we're we're close to being in a good
place but as of yesterday's meeting that $300,000 is just about out and there is that money that out there um that's been delegated it just isn't distributed yet and that can also be used for planning dollars but until
that's distributed uh and that's those are federal funds and until those are actually distributed if we don't potentially come up with something the Project's going to just sit on until those funds can get
distributed um we do have the ability with those funds to be re ured um so if if it ends up being I think the conversation was going to lead to that each board each County was going to go to their board to talk
about um you know maybe advancing some money and we what their first uh suggestion was was $150,000 between the Three Counties and that would take them through June I think it
was and then we one thing that I mentioned I don't want to have to keep going back to my County Board every so many months saying we run out of money I just and so and that's where commissioner be reported that the full amount to actually get this done is anticipated to be about
400,000 we certainly are we're hoping that we would never have to advance that kind of money between the Three Counties hopefully uh we will have those federal funds we also had a meeting that uh commissioner bear and I
had along with um administrator Larson with C with West Central initiative and they are working on on finding some resources for us as well that can be used for planning dollars and they are they're committed to it and
they felt fair Fairly strongly that they would be able to find some some of those funds for us through some various grants um so at this point there's there's no ask today but you know just from a standpoint if we were to go with
the $150,000 through June and we were to advance that based on our per we at 39% Klay County be looking at about $58,700 ask and so the more that goes up you
know the higher that number gets but um we we've had conversations we had a uh commissioner barar and I also had conversation with the folks in Holly they seem to be very receptive to this
and uh about the future and they're they were looking at at it as more of a water resource and maybe to expand their territory to be able to uh provide some water to some of the rural
areas around Clay County which is a good thing because we do need the suppliers as well to make sure we have significant water for everyone so that that's that's where that stands right now uh we might have
this well we're probably going to have this on the the board for next week between now and Thursday we'll probably come up with some information to be able to provide that would suggest
maybe putting some funds in there up to a certain dollar amount with the idea in mind that that would be reimbursed when those other funds are received and that concludes my report um
Steve thank you Mr chair uh last Tuesday participated in the solid uh waste meeting which has been uh addressed already by our commissioners uh on that afternoon I participated in a regional administrator uh web meeting I talked about the upcoming legislative session
uh paid family leave and any Union negotiations that are happening uh in our region uh on the 21st presented with commissioner moo uh at AMC for the new board chairs appreciate the opportunity uh to to be down there uh to do that and
also then uh met with several legislators as was addressed by with commissioner Mojo and and commissioner kravinoff on the 27th I participated in the West Central Regional Water District board which has been covered by both of our commissioners committee portfolios uh yesterday I met
with sheriff empting on a series of issues within the sheriff's department and Correctional Facility also worked uh on uh updated MMB documentation as we move through uh what our ask is as an it's kind of moved from a prtf to a
non-secured Detention Facility uh so it is the request from from legislature uh and from the MMB documents and so I'll be moving uh moving to work through that to try to get that in by by the end of the week uh yesterday we had a meet and greet uh Jesse Armstrong has started our
HR coordinator benefits with the transitions that have been happening uh in the HR department uh and so uh so that was good to have her on board starting and so she's working with Anna uh to get up to speed with Clay County uh just to follow up maybe a
little bit on commissioner moo she did report that she's been been appointed to the AC AMC research my understanding is that AMC covers mileage and pum for that but I I still think it would be important that uh from the board's
perspective that there's a motion to uh approve that so we can add that to the committee assignment I'd make that motion second you have a motion a second is it so is that is that like an ad hoc member of the of the full
um I guess I haven't heard of I I support it I'm just I'm just because you you said would you become part of the board of directors correct so um uh one thing so uh there's a technology working
group there's the research group there's um extension I mean it's just part of it um similar to like the policy chairs the policy chairs all get appointed to the AMC board and technically because I'm
Vice chair of envir ironment natural resources I'm always already kind of an alternate for the main board but um president Slavic appointed me as the chair of the research committee um that I think in Jill Sur Meier's absence they haven't met here for a month but when
Jill was there when items of mutual interest started to Bubble Up they would um put that group on it to maybe research specifically for the entire okay all right any other comments questions
all in favor signify by saying I I I oppose the same motion carried all right just two other quick things as you guys are certainly aware through the budget process uh the board was asked this year to consider uh a combined request for innovate 28 with the the chamber in
Greater Fargo Morad Economic Development um there's also been discussions through this process of of uh concerning to make sure that Minnesota's uh needs are represented and so I did receive their request uh for the
$185,000 uh between the joint request normally I don't bring this before you but I did want to uh make sure uh from the standpoint that this board feels comfortable with making that payment Mr chair yes thank you Mr chair uh well one I just historically when those typically
come in is this the time of year that we typically get that bill generally in the past we've we've received them later in the year okay um just my soap box maybe um I've raised several concerns about the
visibility of Minnesota um getting any benefits from that group and while I certainly appreciate the partnership and we we H and hummed about this during uh the budget cycle I'm a little Cur concerned as to why the bill is coming
so much earlier and to um to that I just really strugg with our cost per wear if I go back to my 4 each days of what we're investing and what we're getting um I personally would like to see us hold that payment for a while or maybe send a portion of that payment um again
because I've attended enough of those um events put on by that organization and they continue to say live in Fargo or work in Fargo and um and any media that came out of it um basically showed off
Phil County uh basically you hide you know you know jump over Clay County and the only Minnesota benefit is the Lakes Country which we all can agree that's great but uh when you're paying into an organization you like to see something fruitful that benefits this side of the
river yes commissioner every i u I'm on that board and I'll just be candid uh after four years of discussion and promises that there would be an employee with a Minnesota presence
promises that there would be more interaction with deed um I don't think the state of Minnesota or Clay County are adequately represented uh to the extent that it
gives us return on on our investment and the discussions have been many and and uh the leader certainly the chamber is of value uh in particularly at the at the
legislative level and at the ability to bring together our local electeds uh to confer and to have dialogue along with our the public in Clay County I think they serve a a vital
role the EDC I I do not see a return on investment there and I don't know if it's to the extent that we want to change our budget I'm uncomfortable with sending the entire
180,000 is it or 85 185,000 to the EDC I know there's matching funds from the state of North Dakota and that may be the issue but um I think we we might want to hold off on payment of
this I I I I don't know if the dialogue will be fruitful but again there's not much of a return on investment and I think maybe it's something that we might want to address again that's my two cents and again I'm
on their board and I go in there and I do not hear anything that is in reference to Minnesota I've talked to some people with with some of our larger businesses this side of the river you feel the same
way going back to the uh presentation that was presented by and the the presentation was done by the chamber Shannon full um and it was it was the chamers request that we this year that we do
this joint dollar amount to one entity um for that purpose um the things that we're we're talking about today are things we knew then and you know I think we put a lot of faith in in the chamber because the
chamber has been very helpful for us in all of our issues that we're doing commissioner no moo knows that well sering serving on the legislative group that's there you know and so you know so we we basically did that $180 some th000
knowing full well of what's been discussed today in terms of the EDC um you know I think if we want to hold off on the payment for a while I think I think that's fine I you know
I you know we made we made a commitment I think probably more so at the voice of the chamber for this than we did through the EDC um you know so I I don't I don't know
what new new things have come up where we wouldn't make the payment that we didn't know you know in September and again in December when we finalized our budget that that we know all know now in
January um you know I I still think we need to have an investment into um what the chamber does and so how how we worked that out it it was on us that based on the chamber's
recommendation that they used to be a separate payment to the EDC and a separate payment to the chamber the chamber is the one that came to us and said combine those this year for us so that they can Implement whatever it is that they're doing what do they call
that innovate 28 innovate 28 yeah so you know so you know and my support of that was based on the chamers um request and suggestion and what we should do so
um but I mean if you want to if you want to delay payment um I don't our budget doesn't say it has to be paid by a certain period of time it just it's in there so if we just want to give direction to
Steve to tell our auditor to hold off on payment I don't know why we're holding off other than the fact that you know we normally pay it in the fall know that's choice you guys can
make again as commissioner mooso observed also it's pretty toned deaf at the EDC right now um I don't see that getting better but we do have a
commitment uh the chamber has been a great partnership I think the the desire to send this to the EDC as a result of uh matching funds available through Cass
County uh or from the state of North Dakota via Cass County and uh I don't have a problem with us completing in it this year but this is going to take a long discussion next
year and it's going to have to bring them to the table and not with the thought of improvement because I've since I got elected four years ago I've had some promises that things will get better and that there'll be more representation more return on
investment that has not occurred they just had a 3 360 evaluation of the EDC from a third party vendor and I express my concerns once again to them U this may be something we want to
visit next year I mean I guarantee you in next year's budget and a contribution to EDC may be appropriate at some future time there may be a reason to be part of that partnership but right now we're one of their major contributors and we do
not get a return on that investment and with the entire amount going to the EDC where the Lion Share should have gone to chamber um that's even more frustrating but that's how the chamber wanted it it's commissioner Campbell
indicated so you know I I suppose we can delay it and pay it when we normally pay it but uh we could also and I'll be happy to be part of those conversations have yet again another conversation with the EDC leadership with Joe and see if
there's something uh at least let him once again hear our concerns and see if he has any any feedback for us and I'll be happy to be part of that or even arrange it
Steve I one comment commissioner bear maybe we should invite the EDC and the Chamber to come and give us an update on innovate 28 and see how those dollars are going to be spent or what dollars they have been spending before we pay that bill just so we
all know what they're doing well I I I think that's okay for on behalf of commissioner you didn't get to you weren't part of the presentation that was done during the budget cycle when when they were here talking about innovate 28
and Mr chair yes commissioner you know I certainly appreciate the conversation I think it um well it may not be anything new the reality is there is nothing new that says in the time since they've come here they've done meaningful work to
elevate the Minnesota presence I will say the chamber does phenomenal work they're facilitating uh vital discussions weekly with Klay County on legislative asks um you know I I certainly would be okay sending half of the the amount now if
they do have uh funds in in planning for any matching or legislative days coming up I know we have the Morad area day um you know that could be something and then um you know in communication to Joe
say there the Clay County Board still has heartburn we have a new member that would need an update you know that's maybe maybe the the best way to um resolution maybe or um understanding that North Dakota and Minnesota is
apples to oranges I I am vast ly aware of that it's not anything new to us but I think there are um vital components to each state and community and and maybe that's that's a good approach to it I I I just want to
remind us we you know for the outside agencies that go through the budgeting process they all get their commitment from us in the budget process when we approve the final budget they're told they're going to have this money and they make their plans based on that and
that's exactly what the EDC and the Chamber is doing and we we made a commitment and I have a hard time with us not honoring that commitment that was made um but having said that you know um going through and paying half now and
half half later and and getting exactly what uh commissioner be has maybe suggested an update as to what's going on with innovate 28 and get him more in line with it I think that would be appropriate but at this point if there was a
suggestion that we don't pay it I I would not support that I would have a problem with that as well it's the County's credibility and it's it's In fairness it's the operating budgets of two organizations that do one does great
work for all of us and the other does great work for the state of North Dakota so you know I think we need to maintain our integrity on that but at the same time I think we need to be aware of the issues and we need to make
them aware but I think uh commissioner bear is entitled to uh an update from them Mr yeah Comm Mo Mr chair if I might offer direction to our administrator to send half of the payment that's been
requested now and just hold that second allocation until a later date a motion yes okay we have a motion second you have a motion and a second any further discussion if I if you would and instead of dropping this all in Steve's lap since
we have portfolios if one of you would let Shannon know that we probably need a an update I will call Joe and let him know and they can get together and get with Steve and and uh find a time if that's
agreeable uh just um based on your motion commissioner Mojo we're talking about doing half now and I'm assuming half later I yeah and that was in my motion okay so do can
we what if they say Well when is that if they have Financial commitments of their own they maybe want to know when the funds would be coming are we good with setting a this a September time frame they're used to getting it later in the year correct generally we've yeah
received it in the late summer early fall and then other other organizations S I mean get it split as well from the outside agencies yeah the the only the only other concern that I have with that is and commissioner eringer touched on or maybe it was commissioner Mojo is
that that that $185,000 might be part of some matching money that they get out of the state of North Dakota and is there is there a deadline on what needs to be received to get those matching dollars so do they have to submit the
that they've received the full amount to get the full amount or if we if we delayed the second half and these are things I don't know but if but if they if we delayed the second half uh is there a situation where though that second half payment would
then not qualify for the matching funds that's the issue that I if we leave the second payment to be determined that would be leave us flexibility in addressing that if that's a need all right okay well we do have a motion in a second
um Steve I I guess I would if I would like to see maybe just reach out to Shannon and and maybe find out if there is a time period on those matching funds when they have to be received and then we can incorporate that second payment later
but all right any other discussion on the motion seeing none all in favor signify by saying I I oppose the same sign motion carried all right then just the last thing I had was a reminder that we have our intergovernmental Retreat Friday uh Clay
County is the host this year and so it'll be at the law enforcement center registrations at 9:00 a.m and the start of the conference is 9:30 that concludes my report thank you all right we we will move into our 9:30 item we have an update from clein
McCarthy Architects on the predesign of the non-secure facility project we have Ryan here today morning Ryan do you want to take a couple can we take yeah sure yeah let's uh let's take five
minutes okay we will move on to our 930 item an update from Klein McCarthy Architects regarding the pre-design on the non-secure facility project good morning Ryan good morning thank you Commissioners for having me today uh I'm
Ryan Weber with Klein mccarth The Architects and I'm here to to give an update on the predesign for the psychiatric residential treatment facility and non-secure juvenile facility uh what this is is is a request
for funding to the state for a building project essentially so I've been working with a committee here with the board with Commissioners Campbell and commissioner Mojo and Steve and and Darren and a few other people on the from the county and we've uh developed
this report which is um the necessary kind of Step that the state requires in order to seek funding for a grant for a building project um if you're unfamiliar with what a psychiatric residential treatment facility is uh it's a basically a facility for
juveniles that deals with exactly what it says psychiatric residential treatment so um what what sort of led to this was there was discussion from between some of the Commissioners and the House of
Representatives um particular I don't know remember which which one specifically but um there was a very very large need for this type of facility um in this in the state currently there is a you'll see in
there's an article and I'll kind of uh in the report it talks about it um but there was an article that was written that basically says that Minnesota places 50th in the nation for the number of beds that of this particular facility
type so um it it's basically the Commissioners were um the state reached out to Commissioners to basically look into this and see if they would like to partnership with them on a facility of of this type I believe um so we were
then tasked to do a pre-design for that for a prtf um in the process of that we put together a program we put together some floor plans developed the N the types of spaces that were needed developed the relationships
of spaces and looked at both a new facility for that as well as some remodeling and so we looked at the Human Services building as a potential spot at one time uh we looked at a new new building off site and the conclusion was
made um kind of through discovery that the current juvenile center first floor which currently houses the non-secure juvenile program um was perfect for a prtf it had the the correct character had the
durability um all the characteristics and met the program very very well as it existed um whereas some of the other facilities that we looked at for the health like the Health and Human Services building for example didn't
have those characteristics and would have needed substantial work in order to meet the program um and then the cost of a new facility of this particular type would be a more expensive building type because it had to be you know masonry
durable um steel construction which tends to raise the prices of of that type of facility uh so the discovery that the juvenile center would work was was kind of a a blessing but that meant
they had to then look for a new location for the non-secure juvenile program which was in there so in order to create the space for the prtf um moving the non-secure juvenile out was necessary the good news about that
though is that the non-secure juvenile could be built with Wood Construction didn't need to be quite as hearty and actually wanted to be more of a residential character um so so it was it's a little bit more economical to build that type of
facility than to build a prtf so we kind of shifted gears we decided that uh for for the committee's direction that we would place the prtf into the the non-secure juvenile program or non-secure juvenile um space space in
the the juvenal center um it was also looked at and reviewed by the health the department of of health and the solutions Behavioral Health which is the organization that's going to be running the facility for the county and they they loved the space
that was there they said it would you know they almost said they could just move in tomorrow and it would be ready so um you know obviously we it actually needs a little bit of cosmetic work and and a couple of little changes to the to the building but more or less that facility works
so shifted gears to a new nonse juvenile center and uh there was a need also expressed that the existing facility was starting to outgrow the space they had um they were they had moved for example
they had moved the the female um transitional living space into the the Human Services building um and that wasn't an ideal location for that so what we've come up with now is a
proposal for a 40 bed um non-secure juvenile center uh located in the northwest corner of the campus kind of in the parking lot behind the LEC and uh it's going to be a about a 30
32,800 foot facility uh like I said for with 40 beds uh currently I think there's 32 but so it's is growing a little bit in order to provide some extra space for those for those
facilities um and so here we are today we've kind of worked through the plans we've developed the program now for this for this other facility with the hopes that we can that the county can actually um serve a bunch of different needs that
they have not not only for the you know the potential for a p the very desirable prtf program but also um expanding and being able to grow their non-secure juvenile center as well and actually
bring in some programs um some other programs like a qualified residential treatment program as well back to the to the um facility that they had um lost because of changes in rules
so basically here today say we're we're about 95 98% done with this with this report there's a couple of little things I want the committee to take a look at we did do some adjusting over the weekend um even between now and then on
some of the financing numbers just to making sure everything lined up and was was accurate uh the state wants to make sure that you know this line here matches that line there um so we kind of went through and and just did one big pass through it again of the report and
made some some last minute changes so I I will present to you guys a new version of that I don't know if there's if there's really any action item for you today on this but just wanted to let uh the Commissioners who hadn't been able
to see this an opportunity to see what kind of what's been going on behind the scenes um and present to you this building so um would you like me to walk through the plans sure yeah please do so the facility that they're proposing
is a twostory facility it's got about 20,000 square feet on the first level and the rest of the space 12,000 something on the second level it consists of five housing PODS of eight beds each there are three on the first level so there's actually
there's four on the first level there's one pot of four of sorry one pot of eight on this side one pot of eight on this side and then for um some specific specific needs programs there's two PODS of four on that the bottom then there's
support spaces in the middle mechanical there is a garage so they can bring people directly in if they need to from a vehicle without you know having to go outside or letting them outside um then there's a
there's also a front lobby so visitors can come if parents and and other people need to visit a juvenile who's here they can come in the lobby there's a Reception Area a lot of the program had to do with
various spaces um Community or not Community but uh conference rooms and therapy rooms and things classrooms program space that's interspersed between the different floors and and locations so juvenil who
are there can readily access them they're kind of interspersed keeps keep supervision better as well um there's a lot of daylight in this design part of the requirements are are to provide lots of windows so there's a lot of natural
light coming in which was another desirable thing for the program second level has two more of those housing pods as well as classrooms in the middle so there's there's three classrooms there's one that's divisible
into two rooms or could be expanded into a Lar larger room there's an indoor wreck facility um through the design we were able to kind of capture some attic space and raise the ceiling in in the classrooms and the wck room so we have
taller volume spaces where those are desirable um and then I'll just speak to a little bit of of the character of the building um design see if I can find
the exterior Ryan they're actually going to be in the other section for PDF okay yep that one there we go that Alexandra Paris from our office
speaking helping me out um so what we were asked to do by the committee was they they didn't want to see this as an institution um and have the character of an institution they really wanted it to
to feel like a residence so you'll see here in these images we've Incorporated traditional gabled roofs uh sloped roofs um residential type of materials on the exterior with siding some some Stone to
dress it up um and then some characteristics that are that are more more residential so um as I kind of walk around the building this is is kind of the view from the Northwest so this is sort of
facing the the street along I should have shown a is there a site plan in here that's probably on another sheet go there first oh yep if you go down a little bit more there oh it is on there okay give you an idea of where it's located first um so you can kind of see on the
site we're taking up the parking lot um that's just west of the LEC and developing that so so there's a front on on Ninth Street and then another front on 9th Avenue the front entry is kind of off of 9th Avenue on
the county property with parking around side on the East this is a some of this is existing parking so it shows up more as new but it is existing already kind of going back to the images
um so the front has sort of a overhanging porch feature which is a more inviting sort of residential kind of look to it um see I've Incorporated some chimney features which kind of dress dress it up
a bit but they also do serve of a function from the mechanical standpoint they can use those for ventilation so think the exterior elevations give it a little bit of the character that it's got with the gables and and various kind
of things part of the goal was to mass it down as well to more of a residential feel so on the side of the building that faces the street there is a on story portion there are a couple of one-story
portions on the ends to kind of bring it down even further um in scale to more of the a traditional residential size I guess a single family that's kind of what they're proposing to do this report I don't know if you want
to go into the financials at all on that yeah maybe in a minute I um just going back to early on in your conversation in terms of the prtf and how that all came about I I remember Ronda Porter for years has been coming to this board talking about the need the need
Statewide for a prtf and and then with commissioner Mojo's work on some of the um mental health committee she's on recognizing those needs I think this really became an opportunity here um in the Northwest part of the state to
provide that um then in terms of the non-secure um the second floor as you talked about it there the second floor in this one is really designed for the transitional housing uh so on one side we'll have the transitional housing for
the male population and on the other side it'll be for the female population one of the benefits that we have here and Ryan touched on it recently is we we just opened a female uh residential treat or um
um transitional housing piece in the family service center which was the former detox facility uh by incorporating that into this facility we will also free up about 5,000 square ft in the family service center which will help meet the future
demands of Public Health and and social services without having to look for additional space for them as well so um overall I think it's a it's an excellent plan I just you know when we start talking about the and I really like the
more of the the outside appearance of that when we talk about getting away from an Institutional setting for these kids we got to remember in the non-secure unit we have a lot of kids there that have done nothing wrong you know they're they're some of
them are there as a result of what their parents have done not what they've done and so to to put them in a in a what might be appearance of a confin setting just isn't good for those kids so and
the whole idea of this is we're trying to and even the ones that have have caused some trouble we're trying to get them into a position where they're we can transition them back to public life in a positive way so I really like that
um you know the appearance that that gives for that purpose commissioner aringer yeah we had discussed uh one point uh having the 10 to 13 year old kids that need some secure confinement
we can what in 20026 28 27 27 we no longer be able to keep them over into the in the Juvenile Facility have we got some hardened that's what those four and four are the four and four are first floor on the
first floor yeah they'd be able to Y put kids in there that need some some kind of controls they'll have a little bit more heavier construction area for for those kids they're more likely to potentially create issues sheetrock's
not a good idea she Rock not a good okay okay yeah so that's that's been incorporated into the design more more abuse resistant materials in those yeah I think one of the do you want okay go ahead sorry sorry Mr chair I think
one of the other benefits that Ryan touched on is is the qrtp eligibility yes and so Quinn Quinn is here today and then he he'll he can tell me if I'm wrong but from a from a licensing standpoint things changed on
the state level so because our non-secure is is in a facility with the same address as a Detention Center we then became uh became ineligible for for eligibility uh for the Youth in that non-secure Facility by moving this
outside of that building uh Quinn would be a and his staff would be able to be eligible to uh to ask for those dollars again depending on the kids that come into the facility that could be anywhere between $250 to $500,000 annually uh that the county would be able to receive in for
eligibility that they're currently not all right do you want to move into a little bit the financial side then I think there's an interest here and I know we have some Commissioners going to St Paul it would be good to provide them with that information to the uh cost estimate page
here as part of the process we rece received some professional cost estimates um we actually got a couple from a different couple different companies and this report we're using the gerz construction services estimate um
that there are estimates for both facilities both the remodel of the prtf space as well as the um the new proposed non-secure juvenile center facility um the asking price that the
commission yeah can you if you look at the very back last last two pages so this basically is a breakdown of of um various materials that are involved in a in a construction estimate so there's you know the big list at the
at the talk that at the top that talks about bid packages are all of those materials um that are used in the building um and then the the bottom portions where it's sort of broken out goes from a construction cost and then adds sort of what we call soft costs
which are program or or uh project costs that are outside of the con cost of construction itself um so that gets into some of the prevailing wages allowances design contingencies and uh you know
architectural fees site surveys Furniture equipment uh commissioning and then some other technical information as well so you add all of that up and the the total is for this building is 26 mil
3,490 at 330 this has changed since the version that you have in your report um we I I talked with Dan yesterday and and we kind of in order to have it match with the requirements of the state pre-design report we shuffled
a few things around and it changed the numbers essentially so I wanted to make sure that we had things covered in the right places so you'll see a slight change um what number did you say it was 26 what 26
m349 33051 26 with a 26th start date um we're forecasting that that with the design needed um it's possible we might be able to get in the ground in 2025 but it but typically um you're not going to receive
any funding until July or August of of the 2025 um which kind of puts a strain on being able to get design and everything done before it gets cold the same year so um there is an opportunity I think we
could if you know things go go great if you have a a season similar to this past one you could get in the ground by U November and not have any issues but there is you know forecast about a 4% in escalation to move construction into
2026 um and that and actually the I think the commission um or the committee recommends that as part of the report you ask for the full amount with escalation included so the asking price that the committee is recommending is the 26
m349 330 yes commissioner be that number does not include correct so kind of kind of as a way and and I'll let the commissioner speak to this as well um you know it's a joint venture between
the county and the state and and as part of that the county is willing to they they found some other funding sources uh Solutions Behavioral Health also has a grant I believe for some of the the funding of the remodel of that facility
um as well as just County investment in in operational costs of things um the land donation or the the site here that that you you know there's a there's a cost to that attributed so the county is a partner in this um and that and by
showing the the state that the county is a partner they're more likely to to fund the project yeah there's another commissioner BR there's another component to that too and that you know currently non-secure still has a financial commitment on the outstanding
bonds that are in that facility and through our discussions with Solutions we're we're going to be able to absorb that through a a contract with them so um so there's no need to ask for I think that's what
two and a half three million Steve or $3 million that originally we thought we might have to include that in our ask at the state level but because we're able to do that outside of that as that partnership with Solutions and the same with that roughly half million doll and
that that that will be done with separate grants that Solutions as already working on and maybe they've already received a a grant um I don't know there is there is uh grant money available for specifically for ptfs as
well that that they're able to seek um and have been promised either either they received one they've received $1 million from DHS yeah and they've they've already got that Grant that's correct Mr moel thank you I might jump
in uh one thanks to the patients for the board uh this project has um well it's been lengthy it seems sometimes to be fast and furious in regards to how we reframe it based on the feedback that we're getting from the legislature so again thanks to Klein McCarthy and Gertz
and the other uh folks that we've worked with to really scramble to try to get as much of a holistic number as we could in a short amount of time uh you know I we are getting really pointed feedback from the legislature on what is the phased
number what is how do you you phase this you scale it back what's that number and uh the reality is uh this number is pretty all- encompassed for what counties are already spending to help uh mitigate and treat our kiddos um you know having 27 counties signing
resolutions of support um it's interesting that we're almost to 27 million what the cost would be but um you know I I think need to continue to rephrase our conversation at the the legislature that while this is a very high number it's significantly lower
than what building a brand new prtf prtf would would cost uh we're able to increase the bed capacity at the non-secure but also incorporate those prtf beds to the region um and and looking at what the the County's um
budget um for getting us this far is um you know would we love to see this number substantially less yes uh but the reality is there are some pretty strong requirements that the state implements into what the new construction looks like and so we are including those uh
points as a dialogue piece to the the legislature as well what the additional B3 components require how much more that costs is there a way to phase out what that commitment is I mean we're all hands on deck with that uh to the county
it is really important to um reiterate strong that partnership is with our contracted provider and if there's a way to um you know offset the need by a small bond for the county if that means that that um the rent would go to pay
that down I don't know we need to that's all part of the financial dialogue that we need to have given what the State of Affairs is with the legislature I mean we just walk in and they say 26 not going to happen what do you have lower um and I think we need to remain strong
that we're all the state and counties are already spending this on mitigating these kids yeah good points and I I do want to point out that um on the prtf we originally had talked about an
18 bed uh facility we actually uh right away it's designed for 24 and based on um the Department of Health when they came here or was
Quinn's um department when they came here they said is would there be any interest in providing any secure beds uh there are no secure beds in the state of Minnesota and so they asked about the potential for having a a pod sort to
speak and so we've got this design to have six beds being um secure so we made some modifications uh Ryan's made some modifications through and that's part of what that $500,000 is right that goes towards the need to uh make some of
those changes that would then provide that and um State we we told that to our 10 member counties at our at our West Central Regional Juvenile Center and they were all just saying oh we've never heard of that that's that's really great
uh that that they'll have that ability to have those secure beds um this isn't the Clay County prtf this is the state prtf so this is going to be you know when the when we're asking the state to
pay that kind of money um people can come from kids can come from duth to here they can come from Becker County to hear uh anywhere in the state of Minnesota is going to be eligible um in terms
of obviously there's that's all done through Physicians uh that process that takes but it's needed it's needed in the state how many counties did we get signed off on this 27 counties
and 11 tribal Nations there's a reason why all of those folks have signed off on this and um I don't see any other counties in the state of Minnesota stepping up uh to offer to provide this
service and u so I think I we should have a good shot at this I think all right anything else for us Ryan that's it I'll I'll give you guys an updated report and I I'm not exactly sure when you intend to forward it on to
the legislature but uh last we we talked about it last week okay yeah so I you know maybe maybe there can be some sort of a um a document um I don't know we'll work with Stephen commissioner mojo on
providing some little we don't need to go into this level of detail as far as the construction costs but I did want to give you guys an opportunity as a committee and as a a board to to look at the the the you know our final draft before it goes out as
well um was hoping I could get that to you for this meeting but uh one of the early on things just lastly one of the early on things on this when we originally when Ryan originally prepared this uh he had a $500,000 number in there for
the B3 allowance wasn't it isn't that what you had in there originally was 500,000 500,000 correct we did and I and I was very concerned about that number being that because as we've experienced in our other uh facilities those B3 costs just seemed to escalate the more
we got into it uh so that if you notice on there now that B3 number is a million dollars as opposed to 500,000 so hope hopefully that'll help um make sure we have a little bit of cushion there yeah some of the B3 stuff ends up sneaking up
on us later and well we know for sure that we're because of so basically the B3 is largely um based on the energy code and the 2030 um Vision I guess for energy Reliance so a lot of it has to be carbon neutral um
there's Provisions for providing 2% of that via solar or wind um luckily Morehead does have a lot of their power already provided by solar and wind so I think we're able to um hopefully buy some credits there and not have to build
a a turbine or or anything like that um however um the primary heating and cooling system has to be carbon neutral so a geothermal system is is planned um similar to the the detox facility where that was a state requirement so we know
there's a sign significant cost for that um more than a traditional heating and cooling system as well as uh groundwater retention um you know making sure we're not just dumping the water into the river so there's a probably needs to be
a a a tank installed underneath the parking lot to hold groundwater for at least till it can be distributed safely and Ryan why you have why you have your uh deal up can you just do you have that one that showed how that structure fit
on that lot yeah uh just so the board can see that and and in terms of that you'll notice that once he puts that on there there's an awful lot of parking that goes away but we've been studying that whole issue with the parking where that would go and we're confident that
uh what we currently have available will still meet the parking needs um that we would have throughout our for the county campus needs so but it it kind of really takes up that so one question chair that B3 would
cover the geothermal right the geothermal isn't in the bid the B B3 covers the uh well there's there's a it's a bit of gray areas with the solar and thing and the tank we we're not really sure the specifics of that yet because it's very early but there is
yeah I mean the the reason for the the million dollars um even though we are including some mechanical costs and things like that for a similar type facility just want to make sure that we are covered for that uh Steve do you have any to add
while he's pulling that up no and I think the to the other Commissioners I think the the B3 portion when it comes to the thermal the benefit that we found both with this project and out at the resource excuse me the withdrawal management is there's
a return and investment on that it's not just money going out to put up solar for example uh but we uh in talking with Klein McCarthy and and um gerts we've determined that you know there'll be a repayment of that ver of just money going out
so commission just popped in my head so again remind me why we're not covering any more impervious oh than already correct we're what well we're not we're
not creating more impervious you know there's you're not creating any more parking lot if anything right so why would then we need a groundwater containment um well if we're not that's I don't know if I can answer your question I think it's a B3
requirement for for retaining water on site which is different than what you currently probably have for the parking lot okay so there might be this seems odd yeah I mean sorry that was maybe more of a well we we did address it a
little bit I mean we can certainly look at I mean if we get into the details of this thing goes forward we can look at maybe there's some variances or we can explore but okay yeah do you not have that one where you can flop that design of the structure onto the lot it is it's
right there oh is that the building there no it doesn't feel the building very gray sorry oh there it is okay yeah Too Many Shades of Gray on that yeah all right um okay Quinn do you have anything you want to add to to this
conversation if you do you better grab a mic I know you've been on behalf of Social Services in the state sitting in all the committee meetings and yeah I mean you did speak to it and Steve spoke to it a little bit already but to
reiterate the benefit of the qrtp I you know Josh and James are working really hard to make sure that if this goes through the new non-secure would qualify as the qrtp and being able to recapture that lost revenue from the legislative change would have wonderful implications
for social services budget like Steve said $250 to $500,000 a year depending on the eligibility of the children um as somebody that came into this project like you said Rhonda started and so kind of learning from the ground up um I find it fascinating that even initially the
Standalone prtf at 12 maybe 18 bed facility had a very similar price tag so to see the price tag with a new building and have twice the capacity of beds at a prtf was fascinating for me to learn in
how when a project is managed well and designed really well thinking through all of the potential outcomes how we can get twice what we initially were hoping to get for the same cost so that was one of my big takeaways from being a part of this project all right all right I think that
kind of wraps up that thank you Ryan all right thank you all right Steve you gave your report Darren do you got anything very briefly uh we're started the implementation for our onboarding
and recruiting module um and we're also transferring all of our forms from U seamless docs and jot form over to Civic uh plus so that's uh taking a little bit of time I know I'm this probably more HR oriented but uh
Anna has been very busy with uh the new HR coordinator that just came in so I'm helping out a little bit in that area and I sat in on the AMC uh legislative update and the Mac board on Friday so just a little update on those couple
things you Ryan no all right Jackie all right that's a wrap we we're adjourned e Part: 2
e e e e e e e e e e
e e e e e e e e all right good morning everyone it's 8:30 I'll call this morning's meeting of the Clay County Board of Commissioners
to order for Tuesday January 28th our first item will be the approval of the agenda move for approval second we have a motion in a second for approval any further discussion seeing none all in favor
signify by saying I iose the same motion carried all right we'll move into citizens to be heard do we have any citizens to be heard that's not on the agenda nothing Mr chair all right I just
want to give a a welcome to a newly elected commissioner from Becker County Phil Hansen is here today observing welcome all right we'll move into the next item the approval of bills and vouches I'll make a motion to approve the bills and
vouches second we have a motion in a second any further discussion seeing none all in favor signify by saying I I oppose the same sign motion carried approval of minutes from January
14th move for approval of the minutes second a motion in a second any discussion seeing none all in favor signify by saying I I oppose the same sign motion carried all right move to
item number two request to hire juvenile counselor position in the secure unit good morning James good morning Mr chair Commissioners I'm here today to request permission to rehire an open position that we have in our secure unit um the
position is in our 2025 budget um and is necessary for quality and safety in the programming M chair yes um is there a need for back fill on this or potential need there actually might be might yes I would
request that thank you commissioner all right so we have a request to fill a vacancy along with for counselor along with backfill I move we fill a position with backfill all right thank you I will
second that have a motion in a second any further discussion I have one question okay yes is this a new position this position is has been there for a long time it's just it's just not staff that's
correct that's all I have thank you all right any other comments or questions all in favor of the motion signify by saying I I oppose the same sign motion carried thank you all right thanks James all right next we have our
Minnesota deer an update on emerging deer issue morning chair and Commissioners morning Rob bayen I'm the area Wildlife supervisor out of Detroit Lakes um yeah this is a kind of an emerging issue here in Clay County um um
I think yesterday you guys got the news release that the DNR put out at 3 pm saying that a case positive deer was found uh by Holly it's the first case we've had in Clay County to this point um but yeah so I'm just kind of here
to feel you in I'm I'm guessing CDB's been the news for a lot of years in Minnesota um closest we have is up there north of Perle by climax 50 some miles away um in the short term probably not going to do a whole heck of a a lot here you know right now we're not talking
Sharpshooters or anything like that this you know at this time um we'll see some expanding testing efforts this fall more than likely during the regular firearm season try to do a bunch of testing see if we can see how you know prevalent this disease is in that area the
unfortunate part is it's probably in the highest deer density area we have it's for privacy concerns we don't reveal like the land owner it was shot on but it's real close to the state park there so that core deer area there commissioner bear in your kind of
District m in the zone I hunt in the zone you hunt so yes un unfortunate for sure um any any questions I guess I could answer at this time um just one what what does the public
need to know about this awareness uh both potential Hazard of of consumption and other things so this there's been no cases where this is actually jumped from Deer to humans so I mean there's a very low risk you know of
that um you know CDC does recommend if you do Harvest a deer that tests poos you should not eat that deer just you know for safety concerns um but you know the big thing is is try and see how prevalent is on the landscape um can we can we knock in
the shorts I we haven't proven very effective at uh um getting rid of this disease we've proven effective at delaying how far how fast it spreads but um yeah it's not an easy uh thing to tackle for sure more than likely we're
going to look at um probably um a feeding prohibition here coming up for the for the county that' probably be the first step you know anything we can do to limit that Nos and nose contact with deer so people artificially feeding deer hunters you know your mineral blocks in
the in the that's usually the first step so but uh a lot of things to talk about here in the next few months I have a question for yeah commissioner B how how long does it take once you take a sample from the deer to send it out what's a turnaround on that when
we're when the DNR is doing it and sending it to our Labs I mean it's as little as a week to 10 days problem is like in this case this was um a hunter shot deer that the uh the hunter brought into his local taxidermist said hey yeah get it tested well taxers we have
partner taxers doing this for us but sometimes they hang on to that sample for weeks or months so we didn't even find out about it until 1 of January or so so but it it's pretty quick I mean you know I mean those of us who want a heart you know eat our meat right away yeah it takes a little bit of time but
it's not we're not talking months are there any um once once a deer is infected with this are there any obvious signs that are there that people could be watching out for it varies um you know they can be infected for 6
months a year and Sh and shed these proteins and you know and and and contaminate other sources so when it when it gets to that final stage the deer look like they're starving to death they're skinny they're drooling they're walking around and I guess that would be one comment to is that the public and by
all means if they start seeing deer like that by all means give us a call problem is usually the Predators get them before they get to that point and you don't really see that you know end case and er you know the coyotes or something are going to pick off them sick and wounded individuals does that stay just in the deer I mean
like coyotes or as far as we know yes I they can coyotes and others can spread the disease but they don't aren't susceptible to it like a influenza or something like that that we know of that a species barrier stuff so one more question sure yeah you do you plan on
changing the limit of deer we can shoot in that zone or probably something we will look at to try increase Harvest a little bit put some pressure on yes um we'll kind of I get a lot of calls in that area around the state park that we have a very high deer density and that's true the problem
is it's not very uniform across the permit area but yes I think um keeping some added pressure this fall um would probably be a a first step yes and is it mandatory to sample once you shoot a
deer or in the in the past typically it's just on that opening weekend of firearm season we're trying to get the most bang for our B with staff dollars and stuff like like that but we'll have um you know anybody from the public we can get we have mail and kits that we can give out to the public to get their
get their deer texes so you know it' be a PR campaign I mean I think most hunters know that it's around the state it's just not been in their backyard so I think we'll hopefully we'll have some good response to figure out where this all is and then the state park I don't know
if you guys probably know this that they're redoing their master plan for the state park so I've been in contact with with Brian there on you know what this means going forward you know I'm sure there'll be a discussion point there you know with the state park all right any other
questions appreciate your time yeah thank you thank you all right next we have a request for approval to provide a letter of support for the mor Center Mall Redevelopment tax increment Finance District to extend the eligible expenses from 5 years to 10
years we have Lisa here with us today morning Lisa good morning commissioner Campbell other Commissioners um I am here for a letter of support you probably saw me about this time last year um the request is uh
um to extend a tiff District which in statute is five years in length the buildout period so the period for which we can build um new development that contributes to paying for the costs of
the development within the district and um we have a very large tax increment District um it is almost 18 acres and it's going to be dens sits in our Urban core and um we believe we will need more
than five years to fully build it out because it's complex and it's um there's new streets that have to be built there are multiple multi-story buildings and so it's about the size um 10 times the
size of a normal tax increment District in Morehead so um we put this bill forward last year it's a it's a pretty common request across the state and um the unfor and it passed both the tax
committees in the house and the Senate unfortunately there was no tax bill passed last year and so we are returning to the legislature to ask again and the request essentially Remains the Same but
um so I want to freshen those letters of support so that we have all our ducks in a row um when we get a hearing on this matter but I'd be happy to answer any questions that you have the briefing sheet that you have is last year's briefing sheet um it will have new bill
numbers and we will probably be updating the Milestones because we have made progress on the project already there the first taxable building is under construction where the parking lot of United sugars was and Kevin bartram's
building that be the home of downtown Chiropractic with multiple stories of housing above so we're excited about that the progress on the library and there's a lot happening in downtown yes commissioner Mo try three there we go thank you Lisa
for um helping lift and coordinate our resolution of support that we ask the city of Morhead we really appreciate the city helping us with this and and and too as we have discussions at the capital this certainly makes sense only because maybe I'm not as up to speed on
tiffs and maybe the public as well um is there a reason um in the strategy to ask for a tiff for the entire 18 Acres or is there an option to to splice that out understanding timing is is tricky when
you're working with so many different developers it is tricky but this is not a single B building project we can't um divide the project into neat even though they'll be on certain blocks the Tiff
will pay for the cost of of acquisition demolition of the Morehead Center Mall it will pay for the costs of the street installation and all the utility work and so that cost um has to be divided
between the parcels so it makes it it's it's the expense of the the Tiff and the the nature of the the area that makes it appropriate for um you know for for doing one larger District rather than individual districts when we do a
Greenfield development or kind of a pocket area development the a a smaller um bite makes more sense and then just um in in response to your your general question uh commissioner Mojo about um
what the public needs to know about tips so a basic understanding is we take the existing value that remains taxable and then the new value of the prop of the buildings and improvements that are made
on the property is um captured to repay the costs of the Redevelopment for a period of time so the the the time period that we're asking for an extension on is just that time to build
it out not necessarily to extend um the time period to to recapture those costs and um while I'm really hopeful we can get this past at the legislature this year we all share the frustration of what happened last year and not
having that Bill come out um you know I I think Greater Minnesota needs to make our voices even louder um given the State of Affairs in St Paul um because not passing things and and uh uh acting
effectively on it really puts a lot of us in a bind and not having a a bill with this included would really hurt Morehead in the future development so hopeful we can get this past the Finish Line anyone else all right along with
the agenda in the agenda packet there was a proposed letter and I'm assuming that you've all read that and we're looking for approval to send that letter of support Mr chair I'll offer approval of providing a letter of support for the Morad Center Mall Redevelopment Tiff
District to extend the eligible expenses from 5 to 10 years second have a motion and a second any further discussion any further discussion seeing none all in favor signify by saying I I I I oppose the
same sign motion carried thank you all very much do you have the original letter you want sign now or we just we'll just send it I suppose that okay thank you thank you all right next we have our bti opening for Let's see we got to wait
till 9:05 for that though Lisa I know you'd said said we're going to do a Google Drive for the flood um piece and I don't believe Steve and I were able to find it could you resend that to me so I can update the legislative conversation it is in the appointment from the
chamber oh okay perfect thank you all right uh we do have to wait on the bid opening so we can go to committee reports commissioner Mojo are you ready
to start your I'll take a stab at it I don't have my cell phone and apparently I need that to log into my computer but uh um last week uh a series of conversations and meetings um highlighted by uh a trip to St Paul
for legislative work on Wednesday uh administrator Larson and I presented to all of the um current board chairs Vice chairs and admin staff that attended the AMC leadership training we talked uh
with members from laap parl and Blue Earth County on mitigating big issues items of Crisis planning for long-term projects and general communication I really appreciate the opportunity to work with AMC and our colleagues around the state on that um
learning from each other on on on progress and how we can apply that back to Clay County that day we had a Full Slate of meetings at the capital meeting with uh not only our local Clay County house uh representatives and Senator but
also uh working with uh additional appointments particularly to update them asking for support of our prtf I know Becker County has supported that so we appreciate that initiative and also talking about uh flood mitigation asks
we did have a meeting with Senator papis and that is a huge um step forward in our capital investment uh question um but also uh we were able to secure we now have over five Senators that will sign res uh sign on to the bill of
support um understanding um the current state of legislative affairs down there makes it a little tricky for those of us to um coordinate how that will move forward but also uh met with representative Joy representative Burker burkel representative backer uh the next
day we met with representative um Murphy um and then Senator abler Senator Hoffman Senator Johnson and Senator papis and copek so I think I covered all of those uh the next uh day I had a MC c
jpa meeting that we um were able to take part in uh we there was a closed session on that and we came out of um that with an agreement uh the next day I was um also still in St Paul for those meetings uh was able to present on
a panel with AMC on new commissioner school on um understanding a healthy work life balance and feel like a little bit of the kettle black talking to those people about that as I'm still 10 years into this trying to figure out what a
healthy work life balance is but appreciate the opportunity to share my perspective anyway and also appreciate this board's patience as I know that sometimes you've had to uh attend meetings with little Mojo kids part of that so I appreciate that uh I am also
really excited to update you that I've been um appointed chair of the AMC research committee and with that then that um serves an as an appointment to the AMC board of directors and Friday we had
that uh meeting I was really excited to take part of that certainly um AMC is trying to figure out how best to mitigate Uh current issues at the capital and um from their perspective uh AMC and the counties will continue to be
available to provide insight and input and information whenever asked so um understanding they might not be official committees or capacities but it's our um it's our perspective that we'll continue to work in that capacity and we also had
a update from Blue Earth Homeland Security emergency management so I appreciate that perspective yesterday I attended the Lakeland Mental Health Center board meeting in Fergus Falls our new Clay County lay member Noel Harden was able to attend that uh they are that
organization is ending the year in really strong fiscal um capacity their margins were about a 7% margin last year while the revenues were still about $400,000 less than what they'd anticipated they understood that that was likely something that they would see
coming one thing that Lakeland is particularly concerned with is um the change of voucher reimbursement uh particularly with Medicaid waivers not only from the federal government perspective but also the uh State
allocation could really um pose a challenge for them going forward it's hard to budget that um not knowing exactly where what will be uh reimbursable expenses what won't be so um they're going to continue to monitor that and internally have kind of
a a marker of what they think it could be like um in the past when there's been issues like that those things have addressed um been financially addressed in August often with a payment so um obviously that's a a challenge for them
but uh besides um the conversation with having several legislative update um cover issues um I was not able to attend a flood mitigation meeting with the DNR in the city of Morehead
on Friday I think it was and so commissioner evinger uh was able to uh tune into that so he can provide an update going forward but just for the Public's perspective the city of Morehead and Klay County are working really hard on the legislative ask for the diversion funding I know that was a
topic of interest at the um finance committee and the greater diversion board last week um it's challenging uh the state of Minnesota funding is vastly different than the state of North Dakota and so it's it's challenging to um relay that message in St Paul um but I'm
excited that uh C County Commissioner Tony grinberg diversion chair will also be joining me on February 10th with a member of the core and Jason Benson to help um U bridge that gap of of understanding at the capit and then furthermore uh the last piece
is that the Buffalo red Watershed district is part of our legislative ask on the flood piece um had a long conversation with Christine and their engineer there um it seems as though we need to update the um Watershed board again on what funds are being asked for
from the state understanding there could be some pause in Minnesota projects because of funding um So Christine had uh encouraged us to present on that February 10th meeting also Al I thought it important that we asked the Watershed district for a letter of
support uh for Klay County the city of morehead's efforts in asking for funding at the state level and then that will then um Loop in their um lobbyist Joel Carlson who will be able to do some of that work too so I think that covers my
reports thank you commissioner bar on January 21st commissioner Mojo asked if I'd sit in on the solid waste advisory committee she might want to add to this after I'm done with mine where we had an update on the doors at the transfer station all four
of the doors have been replaced but we're waiting for longdistance sensors to pick up trucks 60 to 80 feet away so they would automatically open with that we also looked at options on who is responsible paying for those doors and if there is legal action that
would need to be needed going forward we had a great discussion on those topics we also discussed Moree had giving their one year notice op out of the agreement in partners with a transfer station and what options the county has going forward with that then yesterday I was
at the West Central Regional water district meeting where we elected officers for the year we elected the same officers we had previously we also passed a memorandum of inclusion that will go out to all the cities in Zone 3
where we'll be asking for a financial commitment to be used for planning purposes we also discussed a me memorandum of understanding that is between P County Board West Central Regional water district and Marshall pulk Water Board Water System to have a
shared goal to ensure P County residents can obtain access to a cost effective rule for cost effective and Rural Water and on the other subject we talked about was the finances of this group we
are out of money the 300,000 all Three Counties put in so far has been used and we are looking we've been looking for we have not found another funding source through grants yet so we're still
looking there's an EPA Grant out there that we're waiting to be handed out that could be in the next six months or longer but right now we're going to need some more money if this project wants to move forward so we might be look coming back to our County boards in the future to ask for some more money to keep this
project rolling stepan slick with ae2s engineering thinks it would take another $400,000 this for this water district to be established with the court signing off on it so just some food for thought
there and then also last week I had the opportunity to go to down to AMC new commissioner training in St Paul there were 67 new Commissioners there in the state and we learned about County County how County government runs and on the first day we learned about
ethics and open meeting laws the second day was more about the what a county commissioner does and property tax taxes and budgeting and on the third our very own Mojo was part of a panel balancing our commission commissioner role with
work and family it was very informative it was a great three days of networking and learning and that is all I have for my committee reports all right thank you commissioner Binger thank you last week um on Wednesday I attended
Morehead uh or the Metropolitan flood diversion authorities Finance meeting um usual business approval bills and financial report Approved Cash budget uh recommendation was sent
forward to the uh board as a whole had a discussion about uh a contract with jod Smith who is going to work uh for North the state of North Dakota um getting her
um lined up to assist with uh property issues that come up in the next nine months and thereafter uh suitable remuneration for if she has to come back in uh for any Court proceedings
uh took action on some contracts and that completes that meeting uh Thursday we had the diversion Authority board of directors meeting and here it is
um we had a uh several actions we took on approv in contracts uh the uh main part or main focus we had during the regular agenda was to discuss again the remuneration for Miss
Smith and uh the co-directors presented the new classification of compensation metrics uh for approval and then we had a uh update on on the on the uh Court of
Engineers projects and we uh approved the uh cash budget for 2025 we then went into a closed session regarding updates of status of ongoing compensation events uh claims and for
negotiation updates uh particularly in light of the Attorney General finding on the public public meeting necessity for the U the boards that handle the those discussions and that that completed that
meeting later that day I had the library board meeting we uh swore in three new members Ben Grimley from Becker County Clayton Briggs from proon and Mo from the city of Morehead um director's report discussed the
progress on the Morehead library Lake Agy Regional Library headquarters building project uh H and and still waiting for some feedback from the city of Morehead on what the monthly rent will be uh that's going to be necessary
for preparation of a budget or for determination of uh a cost that would uh we we'd be able to budget for or a facility that would meet our needs uh we approved committee board
assignments and um that wrapped up in when we just had General business issues and on Friday as commissioner Mojo indicated we had or I covered a
meeting with the uh several members of the uh city of Morehead and four members of the
DNR uh primarily the individual that we F that uh I spoke to was a new member who I think is has oversight on the DNR they didn't get me into the meeting till after introduction has been made but Matt Bowman and then three other staff
members also present was uh Miss bod and uh Dr Zimmerman we have a lot of uh funding issues that we want to bring to the uh State Legislature and the primary focus
I think that we started the meeting off with was uh the agreement that that more head $16 million ask would be primary to this there was some indication from U one of the DNR members that potentially
smaller requests from the county uh would be uh desirable because they they in no way have the funding to address the overall cost of these Pro projects and I did bring in that three of the
projects that are on the list right now are scheduled to be worked on next year uh there was a suggestion that perhaps a smaller ask if we break our requests in and not treat it as one request but
break it into smaller requests could possibly be funded that would lead us to uh do we would we actually turn down a $200,000 even a $100,000 uh funding approval from the state because it would be for us and not
for the city of Morehead so that's a discussion we'll have to have down the road but I think it was clear that that's a discussion that has some potential to H to occur so we'll keep that in mind and that completes my
report all right thank you me to talk really briefly on that yes commissioner M uh thank you commission or Mr chair uh with you being gone last week there was a quick it wasn't an official SWAT committee meeting but it was a meeting as referenced by commissioner bear to
discuss what to do with those doors particularly um understanding that they're being replaced and they're quite large where to put them store them so it was just a brief conversation on that and then an update on the the dialogue that we'll have today thank
you was the bid closing at 9ine so we're good to go all right come on up just our next item is the bid opening for sap 014 6 34-32 yes good morning so this this is a Paving project from Casa 11 to trunk
Highway 9 on Casa 34 so it goes from Felton to the piler 7 miles to the West um the engineers estimate on this project was 2,798 5510 we did receive seven bids all bids
have a bid bond in the amount of 5% the first bid we received was from dunck Incorporated was 2,722 55645 2,722 $556
45 second bid was from border states Paving their bid was 2,437 799 36 2,437 79936 the next bid was Anderson Brothers
Construction their bid was 2,274 5673 2,274 5673 next bid was from RJ zaveral and Suns Incorporated their bid was $297,100 55
2,971 10055 next bid was from Mark San and Gravel Company their bid was 2,773 18840 2,773 188 40 the six bid was from Knife River
materials their bid was 2, 49,682 2, 49,682 and the final bid was from Central Specialties Incorporated their bid was1 million
84660 1 million 84660 110 that's quite a difference yeah it's about a million dollars between low bid and high bid so I was able to look at numbers just briefly so the mixed price that we got on this I haven't seen that mixed price since preco so that's it's
really good news um I was try to be fairly conservative on my estimates and being were the first County and District fora open a Paving job this year kind of unknown until now what mix price was
going to do Justin on the fiveyear plan how did how did we arrange for the payment on this what which pots of money were we Casa regular Casa regular so and so we had we had committed of our
casassa funding then we had committed $2.7 million I actually believe it's 3 .1 um so when I do The Five-Year Plan estimates I'm building off an Engineers estimate and then once I actually design the project then I'm fine-tuning it more
and more so there is a pretty good chance here and I by Highway tracking next week I'd like to have the kind of an update to the fiveyear plan there is a chance I might be able to slide another project in this year because of that price I would think we saving a
million dollars we might be able to do something else yep and like I have mentioned before I always have that one project kind of waiting out there in case this does happen so very good any other questions of
Justin if not do we have a motion to approve the oid nobody rush I'll make we're in shock I'll make a motion to approve the bid of 1,846 $
6,160 and10 from Central spe uh Specialties I'll second that have a motion in a second and then of course that would be subject to any potential but that should be all resolved yeah so we strictly do online bidding in the past we'd always do subject to any
errors in the bids which is when we had potential for paper mistakes but this is all electronic so they're all right well we have a motion in a second any further discussion seeing none all in favor signify by saying I I oppose the same sign motion
carried thank you thank you all right our next uh we'll finish our committee reports um I will go next I of course I was gone all last week but the week before I did want to mention that on the
15th we did have our prtf non-secure meeting and that was basically a final meeting that we were having that was going over uh the most recent costs I think you're going to hear more about that today and I think ultimately we're going to probably be in a position now
to uh for you and for commissioner Mojo and commissioner karabanov to use in St Paul that gives us a little bit more fine-tuned uh numbers for the project I think we should hear that today right Steve all right okay um and then on the
14th uh I just wanted to mention that I also attended the uh EDC Eda quarterly discussion meeting which I'm sure you probably all reported on last week so I will not and then
um the also on the 16th we had the West Central Regional Juvenile Center uh quarterly meeting I'm assuming commissioner e had given a report on that last week okay we did have a few new Commissioners
uh on that this year and so we went in a little more detail about the about the reporting on that but other than that that operation continues to be very well
run yest yesterday I attended excuse me I want to just make sure yesterday I attended the West Central Regional juvenile or West Central Regional water uh meeting in Hallstead which commissioner bear reported
on uh we did have several conversations significant part of our our conversation was on the funding piece and right now we're we're close to being in a good place but
as of yesterday's meeting that $300,000 is just about out and there is that money that's out there um that's been delegated it just isn't distributed yet and that can also be used for planning dollars but until
that's distributed uh and that's those are federal funds and until those are actually distributed if we don't put eventually come up with something the Project's going to just sit on until those funds can get
distributed um we do have the ability with those funds to be reimbursed um so if if it ends up being I think the conversation was going to lead to that each board each County was going to go to their board to talk
about um you know maybe advancing some money and we with their first uh suggestion was was $150,000 between the Three Counties and that would take them through June I think it
was and then we the one thing that I mentioned I don't want to have to keep going back to my County Board every so many month saying we ran out of money I just and so and that's where commissioner be reported that the full amount to actually get this done is anticipated to be about
400,000 we certainly are are hoping that we would never have to to advance that kind of money between the Three Counties hopefully uh we will have those federal funds we also had a meeting that uh
commissioner bear and I had along with um administrator Larson with C with West Central initiative and they are working on on finding some resources for us as well that can be used for planning dollars
and they are they are committed to it and they felt fair Fairly strongly that they would be able to find some some of those funds for us through some various grants um so at this point there's there's no ask today but you know just
from a standpoint if we were to go with the $150,000 through June and we were to advance that based on our per we at 39% Klay County be looking at about $58,700 ask
and so the more that goes up you know the higher that number gets but um we did we've had conversations we had a commissioner bar and I also had conversation with the folks in Holly they seem to be very
receptive to this and about the future and they're they were looking at at it as more of a water resource and maybe to expand their territory to be able to uh provide some water to some of the rural
areas around Clay County which is a good thing because we do need the suppliers as well to make sure we have significant water for everyone so that that's that's where that stands right now uh we might have
this well we're probably going to have this on the board for next week between now and Thursday we'll probably come up with some information to be able to provide that would suggest um
maybe putting some funds in there up to a certain dollar amount with the idea in mind that that would be reimbursed when those other funds are received and that concludes my report um
Steve thank you Mr chair uh last Tuesday participated in the solid uh waste meeting which has been uh addressed already by our commissioners uh on that afternoon I participated in a regional administrator uh web meeting I talked about the upcoming legislative session
uh paid family leave and any Union negotiations that are happening uh in our region uh on the 21st presented with commissioner Mojo uh at AMC for the new board chairs appreciate the opportunity uh to to be down there uh to do that and
also then uh with several legislators as was addressed by with commissioner Mojo and and commissioner kravinoff on the 27th I participated in the West Central Regional Water District board which has been covered by both of our commissioners committee portfolios uh
yesterday I met with sheriff empting on a series of issues within the sheriff's department and Correctional Facility I also worked uh on uh updated MMB documentation as we move through uh what our ask is as and it's kind of moved from a prtf to a non-secured Detention
Facility uh so it is the request from from legislature uh and from the MMB documents and so I'll be moving uh moving to work through that to try to get that in by the end of the week uh yesterday we had a meet and greet uh Jesse Armstrong has started our HR
coordinator benefits with the transitions that have been happening uh in the HR department uh and so uh so that was good to have her on board starting and so she's working with Anna uh to get up to speed with Clay County uh just to follow up maybe a
little bit on commissioner Mojo she did report that she's been been appointed to the AMC research my understanding is that AMC covers mileage and prum for that but I I still think it would be important that uh from the board's
perspective that there's a motion to uh approve that so we can add that to the committee assignment I'd make that motion second you have a motion a second is it so is that is that like an ad hoc member of the of the full
um so I guess I haven't heard of I I support it I'm just I'm just because you you said you become part of the board of directors correct so um uh one thing so uh there's a technology working group
there's the research group there's um extension I mean it's just part of it um similar to like the policy chairs the policy chairs all get appointed to the AMC board and technically because I'm Vice chair of environment natural
resources I'm always already kind of an alternate for the main board but um president Slavic appointed me as the chair of the research committee um that I think in Jill sur's absence they haven't met here for a month but when Jill was there when item of mutual
interest started to Bubble Up they would um put that group on it to maybe research specifically for the entire okay all right any other comments questions all in favor signify by saying
I I I oppose the same motion carried all right just two other quick things uh is you guys are certainly aware through the budget process uh the board was asked this year to consider uh a combined request for innovate 28 with the the chamber in Greater Fargo Morad Economic
Development um there's also been discussions through this process of of uh concerning to make sure that Minnesota's uh needs are represented and so I did receive their request uh for the $185,000 uh between the joint request
normally I don't bring this before you but I did want to uh make sure uh from the standpoint that this board feels comfortable with making that payment Mr chair yes thank you Mr chair uh well one I just historically when those typically come in is this the time of year that we
typically get that bill generally in the past we've we've received them later in the year okay um just my soap box maybe um I've raised several concerns about the visibility of Minnesota um getting any
benefits from that group and while I certainly appreciate the partnership ship and we we H and hummed about this during uh the budget cycle I'm a little Cur concerned as to why the bill is coming so much earlier and to um to that
I just really struggle with our cost per wear if I go back to my for each days as of what we're investing and what we're getting um I personally would like to see us hold that payment for a while or maybe send a portion of that payment um again because I've attended enough of
those um events put on by that organization and they continue to say live in Fargo or work in Fargo and um and any media that came out of it um basically showed off Phil's County um basically you hide you know you know
jump over Clay County and the only Minnesota benefit is the Lakes Country which we all can agree that's great but uh when you're paying into an organization you like to see something fruitful that benefits this side of the river yes commissioner every i u I'm on that
board and I'll just be candid uh after four years of discussion and promises that there would be an employee with a Minnesota presence promises that there would be more interaction with deed
um I don't think the state of Minnesota or Clay County are adequately represented uh to the extent that it gives us return on on our investment and the discussions have been
many and uh the leader certainly the chamber is of value uh particularly at the at the legislative level and at the ability to bring together our local
electeds uh to confirm and to have dialogue along with our the public in Clay County I think they serve a a vital role the EDC I I do not see a return on investment
there and I don't know if it's to the extent that we want to change our budget I'm uncomfortable with sending the entire 180,000 is it or 85 185,000 to the EDC I know there's
matching funds from the state of North Dakota and that may be the issue but um I think we we might want to hold off on payment of this I I I I don't know if the dialogue
will be fruitful but again there's not much of a return on investment and I think maybe it's something that we might want to address again that's my two cents and again I'm I'm on their board and I go in there and I do not
hear anything that is in reference to Minnesota I've talked to some people with with some of our larger businesses on this side of the river who feel the same way going back to the uh presentation that was presented by and the the
presentation was done by the chamber Shannon full um and it was it was the chamers request that we this year that we do this joint dollar amount to one entity um for that
purpose um the things that we're we're talking about today are things we knew then and you know I think we put a lot of faith in in the chamber because the chamber has been very helpful for us in all of our issues that we're doing
commissioner no Mojo knows that well sering serving on the legislative group that's there you know and so you know so we we basically did that $180 some th000 knowing full well of what's been
discussed today in terms of the EDC um you know I think if we want to hold off on the payment for a while I think I think that's fine I you know I you know we made we made a commitment
I think probably more so at the voice of the chamber for this than we did through the EDC um you know so I I don't I don't know what new new things have come up where we wouldn't make the
payment that we didn't know you know in September and again in December when we finalized our budget that that we know all know now in January um you know I I still think we need to
have an investment into um what the chamber does and so how how we work that out it it was on us that based on the chamber's recommendation that there used to be a separate payment to the EDC and a separate payment to the chamber the chamber is the one that came to us and
said combine those this year for us so that they can Implement whatever ever it is that they're doing what do they call that innovate 28 innovate 28 yeah so you know so you know and my
support of that was based on the chamber's um request and suggestion what we should do so um but I mean if you want to if you want to delay payment um I don't our budget doesn't
say it has to be paid by a certain period of time it just it's in there so if we just want to give direction to Steve to tell our auditor to hold off on payment I don't know why we're holding off other than the fact that you know we
normally pay it in the fall so that's choice you guys can make again as commissioner mooso observed also it's pretty toned deaf at the EDC right
now um I don't see that getting better but we do have a commitment uh the chamber has been a great partnership I think the the desire to
send this to the EDC as a result of uh matching funds available through Cass County V uh or from the state of North Dakota via Cass County and uh I don't have a problem with us
completing it this year but this is going to take a long discussion next year and it's going to have to bring them to the table and not with the thought of improvement because I've since I got elected four years ago I've had some promises that things will get
better and that there'll be more representation more return on investment that has not occurred they just had a 3 360 evaluation of the EDC from a thirdparty vendor and I expressed my concerns once again to
them uh this may be something we want to visit next year I mean I guarantee you in next year's budget and a contribution to EDC may be appropriate at some future time there may be a reason to be part of that partnership but right now we're one
of their major contributors and we do not get a return on that investment and with the entire amount going to the EDC where the Lion Share should have gone to the chamber um that's even more frustrating but that's how the chamber
wanted it as commissioner Campbell indicated so you know I I suppose we can delay it and pay it when we normally pay it but uh we could also and I'll be happy to be part of those conversations have
you yet again another conversation with the EDC leadership with Joe and see if there's something uh at least let him once again hear our concerns and see if he has any any feedback for
us and I'll be happy to be part of that or even arrange it Steve I one comment commissioner bear maybe we should invite the EDC and the Chamber to come and give us an update on innovate 28 and see how those dollars
are going to be spent or what dollars they have been spending before we pay that bill just so we all know what they're doing well I I I think that's okay for on behalf of commissioner you didn't get the you weren't part of the presentation
that was done during the budget cycle when when they were here talking about innovate 28 and Mr yes commissioner Mo you know I certainly appreciate the conversation I think it um well it may not be anything
new the reality is there is nothing new that says in the time since they've come here they've done meaningful work to elevate the Minnesota presence I will say the chamber does phenomenal work they're facilitating uh vital discussions weekly
with Clay County on legislative asks um you know I I certainly would be okay sending half of the the amount now if they do have uh funds in in planning for any matching or legislative days coming
up I know we have the Morhead area day um you know that could be something and then um you know in communication to Joe say there the Clay County Board still has heartburn we have a new member that would need an update you know that's
maybe maybe the the best way to um resolution maybe or um understanding that North Dakota and Minnesota is apples to oranges I I am vastly aware of that it's not anything new to us but I think there are um vital components to
each state and community and and maybe that's that's a good approach to it I I I just want to remind us we you know for the outside agencies that go through the budgeting process they all get their commitment from us in the budget process when we
approve the final budget they're told they're going to have this money and they make their plans based on that and that's exactly what the EDC and the Chamber is doing and we we made a commitment and I I have a hard time with us not honoring that commitment that was
made um but having said that you know um going through and paying half now and half half later and and getting exactly what uh commissioner bear has maybe suggested an update as to what's going on with innovate 28 and get him more in
line with it I think that would be appropriate I at this point if there was a suggestion that we don't pay it I I would not support that I would have a problem with that as well it's the County's credibility and it's it's In fairness it's the operating budgets of two
organizations that do one does great work for all of us and the other does great work for the state of North Dakota so you know I think we need to maintain our integrity on that but at the same time I think we need to be aware of the issues and we need to make
them aware but I think U commissioner bear is entitled to a an update from them Mr yeah Comm Mo Mr chair if I might offer a direction to our administrator to send s half of the payment that's
been requested now and just hold that second allocation until a later date is that a motion yes okay you have a motion second you have a motion in a second any further discussion if I if you would and instead of dropping us all in Steve's lap since
we have portfolios if one of you would let Shannon know that we probably need a an update I will call Joe and let him know and they can get together and get with Steve and and and uh find a time if
that's agreeable uh just um based on your motion commissioner Mojo we're talking about doing half now and I'm assuming half later I yeah and
that was in my motion okay so do can we what if they say Well when is that if they have Financial commitments of their own they maybe want to know when the funds would be coming or are we good with setting a is a September time frame they're used to getting it later
in the year correct generally we've yeah received it in the late summer early fall and then other other organizations I mean get it split as well from the outside agencies yeah the the only the only other concern that I have with that is and commissioner eringer touched on
it or maybe it was commissioner Mojo is that that that $185,000 might be part of some matching money that they get out of the state of North Dakota and is there is there a deadline on what needs to be received to get
those matching dollars so do they have to submit the that they've received the full amount to get the full amount or if we if we delayed the second half and these are things I don't know but if but if they if we delayed the second
half uh is there a situation where though that second half payment would then not qualify for the matching funds that's the issue that I if we leave the second payment to be determined that would be leave us flexibility and addressing that if
that's a need all right okay well we do have a motion in a second um Steve I I guess I would if I would like to see maybe just reach out to Shannon and and maybe find out if there
is a time period on those matching funds when they have to be received and then we can incorporate that second payment later but all right any other discussion on the motion I see none all in favor signify by saying I I oppose the same
sign motion carried all right then just the last thing I had was a reminder that we have our intergovernmental Retreat Friday uh Klay county is the host this year and so it'll be at the law enforcement center a registrations at 9:00 a.m and the start of the conference is 9:30 that concludes
my report thank you all right we we will move into our 9:30 item we have an update from Klein McCarthy Architects on the predesign of the non-secure facility project we have Ryan here today morning Ryan
do you want to take a couple can we take a couple yeah sure yeah let's uh let's take five minutes e e e e e
e e e e e e e we will move on to our 930 item an update from plan McCarthy Architects regarding the pre-design on the
non-secure facility project good morning Ryan good morning thank you Commissioners for having me today uh I'm Ryan Weber with Klein McCarthy Architects and I'm here to to give an update on the predesign for the psychiatric residential treatment
facility and non-secure juvenile facility uh what this is is is a uh request for funding to the state for a building project essentially so uh been working with a committee here with the board with Commissioners Campbell and
commissioner Mojo and Steve and and Darren and a few other people on the from the county and we've uh developed this report which is um the necessary kind of Step that the state requires in order to seek funding for a grant for a
building project um if you're unfamiliar with what a psychiatric residential treatment facility is uh it's a basically a facility for juvenal that deals with exactly what it says psychiatric residential treatment so
um what what sort of led to this was there was a discussion from between some of the Commissioners and the House of Representatives um particular I don't remember which which one specifically but um that there was a very very large
need for this type of facility um in this in the state currently there is a you'll see in there's an article and I'll kind of uh in the report it talks about it um but there was an article that was written that basically says that Minnesota places
50th in the nation for the number of beds that of this particular facility type so um it it's basically the commissioner were um the state reached out to Commissioners to basically look into this and see if they would like to
partnership with them on a facility of of this type I believe um so we were then tasked to do a pre-design for that for a prtf um in the process of that we put together a program we put together some
floor plans developed the N the types of spaces that were needed developed the relationships of spaces and looked at both a new facility for that as well as some remodeling and so we looked at the Human
Services building as a potential spot at one time uh we looked at a new new building offsite and the conclusion was made um kind of through discovery that the current juvenile center first floor which currently houses the non-secure
juvenile program um was perfect for a prtf uh had the the correct character had the durability um all the characteristics and met the program very very well as it
existed um whereas some of the other facilities that we looked at for the health like the Health and Human Services building for example didn't have those characteristics and would have needed substantial work in order to meet the program um and then the cost of
a new facility of this particular type would would be a more expensive building type because it had to be you know masonry durable um steel construction which tends to raise the prices of of that type of facility uh so
the discovery that the juvenile center would work was was kind of a a blessing but that meant they had to then look for a new location for the non-secure juvenile program which was in there so in order to create the space for the
prtf um moving the non-secure juvenile out was necessary the good news about that though is that the non-secure juvenile could be built with Wood Construction didn't need to be quite as Hardy and actually wanted to be more of a residential character um
so it was it's a little bit more economical to build that type of facility than to build a prtf so we kind of shifted gears we decided Ed that uh for for the committee's direction that we would place the prtf into the the non-secure
juvenile program or non-secure juvenile um space space in the juvenile center um it was also looked at and reviewed by the health the Department of Health and solutions Behavioral Health which is the organization that's going
to be running the facility for the county and they they loved the space that was there they said it would you know they almost said they could just move in tomorrow and it would be ready so um you know obviously we it actually needs a little bit of cosmetic work and
a couple of little changes to the to the building but more or less that facility works so shifted gears to a new non-secure juvenile center and uh there was a need also expressed that the existing
facility was starting to outgrow the space they had um they were they had moved for example they had moved the the female um transitional living space into the the Human Services building um and that
wasn't an ideal location for that so what we've come up with now is a proposal for a 40 bed um non-secure juvenile center uh located in the northwest corner of the campus kind of
in the parking lot behind the and uh it's going to be a about a 30 32,800 squ foot facility uh like I said for with 40 beds uh currently I think there's 32 but so it's it is growing a little
bit in order to provide some extra space for those for those facilities um and so here we are today we've kind of worked through the plans we've developed the pro program now for this for this other facility with the hopes
that we can that the county can actually um serve a bunch of different needs that they have not not only for the you know the potential for a p the very desirable prtf program but also um expanding and
being able to grow their non-secure juvenal Center as well and actually bring in some programs um some other programs like a qualified residential treatment program as well back to the to the facility that they had um lost
because of changes in rules so basically here today to say we're we're about 95 98% done with this with this report there's a couple of little things I want the committee to take a look at we did do some adjusting over
the weekend um even between now and then on some of the financing numbers just to making sure everything lined up and was was accurate at uh the state wants to make sure that you know this line here matches that line there um so we kind of went through and and just did one big
pass through it again of the report and made some some last minute changes so I I will present to you guys a new version of that I don't know if there's if there's really any action item for you today on this but just wanted to let uh
the Commissioners who hadn't been able to see this an opportunity to see what kind of what's been going on on behind the scenes um and present to you this building so um would you like me to walk through the plans sure yeah please do so the facility that they're
proposing is a two-story facility it's got about 20,000 sare F feet on the first level and the rest of the space 12,000 something on the second level um it consists of five housing PODS of eight beds each there are three on the
first level so there's actually there's four on the first silver there's one pot of four of sorry one pot of eight on this side one pot of eight on this side and then for um some specific needs programs there's two PODS of four on
that the bottom then there's support spaces in the middle mechanical there is a garage so they can bring people directly in if they need to from a vehicle without you know having to go outside or letting them outside um then there's a there's
also a front lobby so visitors can come if parents and and other people need to visit a juvenile who's here they can come in the lobby there's a reception area a lot of the program had to do with various spaces
um Community or not Community but uh conference rooms and therapy rooms and things classrooms program space that's interspersed between the different floors and and locations so juvenil who
are there can readily access them they're kind of interspersed keeps keeps supervision better as well um there's a lot of daylight in this design part of the requirements are are to provide lots of windows so there's a lot of natural
light coming in which was another desirable thing for the program second level has two more of those housing pods as well as classrooms in the middle so there's there's three classrooms there's one that's divisible
into two rooms or could be expanded into a larger room there's an indoor wreck facility um through the design we were able to kind of capture some attic space and raise the ceiling in in the classrooms and the wck room so we have
taller volume spaces where those are desirable um and then I'll just speak to a little bit of of the character of the building um design see if I can find thees Ryan they're actually going to be
in the other section for PDF okay yep that one there we that Al Alexandra Paris from our office speaking helping me out um
so what we were asked to do by the committee was they they didn't want to see this as an institution um and have the character of an institution they really wanted it to to feel like a resident so you'll see here in these images we've Incorporated
traditional gabled roofs uh sloped roofs um residential type of materials on the exterior with siding some some Stone to dress it up um and then some characteristics that are that are more residential so um as I kind of walk
around the building this is is kind of the view from the Northwest so this is sort of facing the the street along I should have shown a is there a site plan in here that's probably on another sheet go there first oh yep if you go down a
little bit oh it is on there okay give you an idea of where it's located first um so you can kind of see on the site we're taking up the parking lot um that's just west of the
LEC and developing that so so there's a front on on 9th Street and then another front on 9th Avenue the front entry is kind of off of 9th Avenue on the county property with parking around the side on the
East this is a some of this is existing parking so it shows up more as new but it is existing already kind of going back to the images um so the front has sort of a overhanging porch feature which is a
more inviting sort of residential kind of look to it um see I've Incorporated some chimney features which kind of dress dress it up a bit but they also do serve of a function um from the mechanical standpoint they can use those for
ventilation so I think the exterior elevations give it a little bit of the character that it's got with the gables and and various kind of things part of the goal was to mass it down as well to more of a residential
feel so on the side of the building that faces the street there is a one-story portion there are a couple of one-story portions on the ends to kind of bring it down even further um in scale to more of
the a traditional residential size I guess a single family that's kind of what they're proposing to do this report I don't know if you want to go into the financials at all on that maybe in a minute I um just going back to early on in your
conversation I in terms of the prtf and how that all came about I I remember Ronda Porter for years has been coming to this board talking about the need the need Statewide for a prtf and and then with commissioner M Mojo's work on some of the mental health committee she's on
recognizing those needs I think this really became an opportunity here um in the Northwest part of the state to provide that um then in terms of the non-secure um the second floor as you talked about it there the second floor
in this one is really designed for the transitional housing uh so on one side we'll have the transitional housing for the male population and on the other side it'll be for the female population one of the benefits that we have here and Ryan touched on it recently is we we
just opened a female uh residential treat or um um transitional housing piece in the family service center which was the former detox facility uh by incorporating that into
this facility we will also free up about 5,000 square ft in the family service center which will help meet the future demands of Public Health and and social services without having to look for additional space for them as well so um
overall I think it's a it's an excellent plan I just you know when we start talking about the and I really like the more of the the outside appearance of that when we talk about getting away from an Institutional setting for these
kids we got to remember in the non-secure unit we have a lot of kids there that have done nothing wrong you know they're they're some of them are there as a result of what their parents have done not what they've done
and so to to put them in a in a what might be appearance of a confined setting just isn't good for those kids so and the whole idea of this is we're trying to and even the ones that have have caused some trouble we're trying to
get them into a position where they're we can transition them back to public life in a positive way so I really like that U you know the appearance that that gives for that purpose commissioner abing
yeah we had discussed at one point uh having the 10 to 13y old kids that need some secure confinement we can what in 2026 28 27 27 we'd no longer be able to
keep them over into the in the Juvenile Facility have we got some hardened that's what those four and four are the four and four are first floor on the first floor yeah they'd be able to y put kids in there that need some some kind of controls they'll have a little
bit more heavier construction area for for those kids they're more likely to potentially create issues U sheetrock's not a good idea okay yeah so that's that's been
incorporated into the design more more abuse resistant materials in those yeah I think one of the you want okay go sorry sorry Mr chair I think one of the other benefits that Ryan touched on is is the
qrtp eligibility yes and so Quinn Quinn is here today and then he he'll he can tell me if I'm wrong but from a from a licensing standpoint things changed on the state level so because our non-secure is is in a facility with the
same address as a Detention Center we then became uh became ineligible for for eligibility uh for the Youth in that non Care Facility by moving this outside of that building uh Quinn would be a and his staff would be able to be eligible to uh to ask for those dollars again
depending on the kids that come into the facility that could be anywhere between $250 to $500,000 annually uh that the county would be able to receive in for eligibility that they're currently not all right do you want to move into a little bit the financial side then I
think there's a interest here and I know um we have some Commissioners going to St Paul it would be good to provide them with that information get to the uh cost estimate page here as part of the process we rece
received some professional cost estimates um we actually got a couple from a different couple different companies and this report we're using the gz Construction Services estimate um the there are estimates for both
facilities both the remodel of the prtf space as well as the um the new proposed non-secure juvenile center facility um the uh asking price that the commission yeah can you if you look at
the very back last last two pages so this basically is a breakdown of of um various materials that are involved in a in a construction estimate so there's you the big list at the at the talk that at the top that talks
about bid packages are all of those materials um that are used in the building um and then the the bottom portions where it's sort of broken out goes from a construction cost and then adds sort of what we call soft costs which are program or or uh project costs
that are outside of the cost of construction itself um so that gets into some of the prevailing wages allowances design contingencies and uh you know architectural fees site surveys
Furniture equipment uh commissioning and then some other technical information as well so you add all of that up and the the total is for this building is 26 mil
3,490 at 330 this has changed since the version that you have in your report um we I I talked with Dan yesterday and and we kind of in order to have it match with the requirements of the state
pre-design report we shuffled a few things around and it changed the numbers essentially so I wanted to make sure that we had things covered in the right places so you'll see a slight change um what number did you say it was 26 what 26
m349 33051 2 with a 26 start date um we're forecasting that that with the design needed um it's possible we might be able to get in the ground in 202
but it but typically um you're not going to receive any funding until July or August of of the 2025 um which kind of puts a strain on being able to get design and everything done before it gets cold the same year
so um there is an opportunity I think we could if you know things go go great if you have a a season similar to this past one you could get in the ground by U November and not have any issues but there is you know forecast about a 4%
escalation to move construction into 2026 um and that and actually the I think the commission um or the committee recommends that as part of the report you ask for the full amount with escalation included so the asking price that the committee is recommending is
the 26 m349 th000 $330 yes commissioner bear that number does not include correct so kind of kind of as a way and I'll let the commissioner speak to this as well um you know it's a joint venture between the county and the state
and and as part of that the county is willing to they they found some other funding sources uh solu tions Behavioral Health also has a grant I believe for some of the the funding of the remodel of that facility um as well
as just County investment in in operational costs of things um the land donation or the the site here that that you you know there's a there's a cost to that attributed so the county is a partner in this um and that and by
showing the the state that the county is a partner they're more likely to to fund the project yeah there's another commissioner there's another component to that too and that you know currently non-secure still has a financial commitment on the outstanding
bonds that are in that facility and through our discussions with Solutions we're we're going to be able to absorb that through a a contract with them so um so there's no need to ask for I think
that's what two2 and a half $3 million Steve $3 million that originally we thought we might have to include that in our ask at the state level but because we're able to do that outside of that as that partnership with Solutions and the same with that roughly half million
dollars and that that that will be done with separate grants that Solutions is already working on and maybe they've already received a a grant um I don't know there is there is uh grant money available for specifically for ptfs as
well that that they're able to seek um and have been promised either either they received one they' received $1 million from DHS yeah and they've they've already got that Grant that's correct Mr moel thank you I might jump
in uh one thanks to the patients for the board uh this project has um while it's been lengthy it seems sometimes to be fast and furious in regards to how we reframe it based on the feedback that we're getting from the legislature so again thanks to Klein McCarthy and gerts
and the other folks that we've worked with to really scramble to try to get as much of a holistic number as we could in a short amount of time uh you know I we are getting really pointed feedback from the legislature on what is the phased
number what is how do you you phase this you scale it back what's that number and uh the reality is uh this number is pretty all- encompassed for what counties are already spending to help uh mitigate and treat our kiddos um you know having 27 counties signing
resolutions of support um it's interesting that we're almost to 27 million what the cost would be but um you know I I think we need to continue to rephrase our conversation at the the legislature that while this is a very high number it's significantly lower
than what building a brand new prtf prtf would would cost were're able to increase the bed capacity at the non-secure but also incorporate those prtf beds to the region um and and looking at what the the County's um
budget um for getting us this far is um you know would we love to see this number substantially less yes uh but the reality is there are some pretty strong requirements that the state implements into what the new construction looks like and so we are including those uh
points as a dialogue piece to the the legislature as well what the additional B3 components require how much more that costs is there a way to phase out what that commitment is I mean we're all hands on deck with that uh to the county
it is really important to um reiterate how strong that partnership is with our contracted provider and if there's a way to um you know offset the need by a small bond for the county if that means that that um the rent would go to pay
that down I don't know we need to that's all part of the financial dialogue that we need to have given what the State of Affairs is with the legislature I mean we just walk in and they say 26 not going to happen what do you have lower um and I think we need to remain strong
that we're all the state and counties are already spending this on mitigating these kids yeah good points and I I do want to point out that um on the prtf we originally had talked about an
18 bed uh facility we actually uh right away it's designed for 24 and based on um the Department of Health when they came here or was
Quinn's um department when they came here they said is would there be any interest in providing any secure beds uh there are no secure beds in the state of Minnesota and so they asked about the potential for having a a pod sort of
speak and so we've got this design to have six beds being um secure so we made some modifications uh Ryan's made some modifications through and that's part of what that $500,000 is right that goes towards the need to uh make some of
those changes that would then provide that and um State we we told that to our 10 member counties at our at our West Central Regional Juvenile Center and they were all just saying oh we've never heard of that that's that's really great
uh that that they'll have that ability to have those secure beds um this isn't a Clay County prtf this is a state prtf so this is going to be you know when the when we're asking the state to
pay that kind of money um people can come from kids can come from duth to here they can come from Becker County to here uh anywhere in the state of Minnesota is going to be eligible in terms
of obviously there's it's all done through Physicians uh that process that takes but it's needed it's needed in the state how many counties did we get signed off on this 27 counties and
11 tribal Nations there's a reason why all of those folks have signed off on this and um I don't see any other counties in the state of Minnesota stepping up to offer to provide this service
and so I think I we should have a good shot at this I think all right anything else for us Ryan that's it I'll I'll give you guys an update report and I I'm not exactly sure when you intend to forward it on to the legislature but uh last we we talked
about it last week yeah so I you know maybe maybe there can be some sort of a um a document um I don't know we'll work with Steve and commissioner mojo on providing some little we don't need to
go into this level of detail as far as the construction cost but I did want to give you guys an opportunity as a committee and as a a board to to look at the the the you know our final draft before it goes out as well um it's hoping I could get that to
you for this meeting but uh one of the early on things just lastly one of the early on things on this when we originally when Ryan originally prepared this uh he had a $500,000 number in there for the B3 allowance wasn't it
isn't that what you had in there originally was 500,000 500,000 correct we did and I and I was very concerned about that number being that because as we've experienced in our other uh facilities those B3 costs just seemed to
escalate the more we got into it uh so that if you notice on there now that B3 number is a million dollars as opposed to 500,000 so hopefully that'll help um make sure we have a little bit of cushion there yeah some of the B3 stuff
ends up sneaking up on us later and well we know for sure that we're because of so basically the B3 is largely um based on the energy code and the 2030 um Vision I guess for energy Reliance so
a lot of it has to be carbon neutral um there's Provisions for providing two% of that via solar or wind um luckily Morehead does have a lot of their power already provided by solar and wind so I think we're able to um hopefully buy
some credits there and not have to build a of a turbine or or anything like that um however um the primary heating and cooling system has to be carbon neutral so a geothermal system is is planned um
similar to the the detox facility where that was a state requirement so we know there is a significant cost for that um more than a traditional heating and cooling system as well as uh groundwater retention um you know making sure we're
not just dumping the water into the river so there's a probably needs to be a a tank installed underneath the parking lot to hold groundwater or at least till it can be
distributed safely and Ryan while you have while you have your uh deal up can you just do you have that one that showed how that structure fit on that lot yeah uh just so the board can see that and and in terms of that you'll notice that once he puts that on there there's an awful lot of parking that
goes away but we've been studying that whole issue with the parking and where that would go and we're confident that uh what we currently have available will still meet the parking needs U that we would have throughout our for the county
campus needs so but it it kind of really takes up that so one question chair that B3 would cover the geothermal right the geothermal isn't in the bid the B B3 is
the uh well there's there's a it's a bit of gray areas with the solar and thing and the tank we we're not really sure the specifics of that yet because it's very early but there is yeah I mean the reason for the the million dollars um even though we are including some
mechanical costs and things like that for a similar type facility just want to make sure that we are covered for that uh Steve do you have any to add while he's pulling that up no and I think the to the other Commissioners I
think the the B3 portion when it comes to the thermal the benefit that we found both with this project and out at the resource excuse me the withdrawal management is there's a return and investment on that it's not just money going out to put up solar for example
but we uh in talking with Klein McCarthy and and um girz we've determined that you know there'll be a repayment of that versus just money going out so commission just popped in my head so again remind me why we're not covering
any more impervious oh than already correct we're what well we're not we're not creating more yes you know there's you're not creating any more parking lot if anything right so why would then we need a groundwater
containment um well if we're not that's a I don't know if I can answer your question I think it's a B3 requirement for for retaining water on site which is different than what you currently probably have for the parking
lot okay so there might be seems odd yeah I mean sorry that was maybe more of a well we we did address it a little bit I mean we can certainly look at I me if we get into the details of this thing goes forward we can look at maybe there's some variances that we can
explore but okay yeah do you not have that one where you can flop that design of the structure onto the lot it it's it's right there oh is that the building there no it doesn't show the building very gray sorry oh there it is
okay yeah Too Many Shades of Gray on that yeah all right um okay Quinn do you have anything you want to add to to this conversation if you do you better grab a mic I know you've been on behalf of
Social Services in the state sitting in all the committee meetings and yeah I mean you did speak to it and Steve spoke to it a little bit already but to reiterate the benefit of the qrtp I mean Josh and James are working really hard to make sure that if this goes through the new non-secure would qualify as the
qrtp and being able to recapture that lost revenue from the legislative change would have wonderful implications for social services budget like Steve said $250 to $500,000 a year depending on the eligibility of the children um as somebody that came into this project
like you said Ronda started it and so kind of learning from the ground up um I find it fascinating that even initially the Standalone prtf at a 12 maybe 18 bed facility had a very similar price PR tag so to see the price tag with a new
building and have twice the capacity of beds at a prtf was fascinating for me to learn in how when a project is managed well and designed really well thinking through all of the potential outcomes how we can get twice is what we initially were hoping to get for the
same cost so that was one of my big takeaways from being a part of this project all right all right I think that kind of wraps up that thank you Ryan time all right thank you all right Steve you gave your report
Darren do you got anything very briefly uh we're started the implementation for our onboarding and recruiting module um and we're also transferring all of our forms from uh seamless docs and jot form over to Civic
uh plus so that's uh taken a little bit of time I know I'm is probably more HR oriented but uh an's been very busy with uh the new HR coordinator that just came in so I'm helping out a little bit in that area and I sat in on the AMC uh legislative update and the ma aboard on
Friday so just a little update on those couple things Q Ryan no all right Jackie all right that's a wrap we'll we're adjourned e