--------- Good morning everybody. It's 8:30. We call this morning's meeting of the Klay County Board of Commissioners to order for Tuesday, October 28th. Our first item is the approval of the agenda. >> Mr. Chair, I'll make a motion to approve the agenda.
>> Second. >> We have a motion by Commissioner Bear, second by Commissioner Ebinger. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> Oppos the same sign.
Motion carried. The next item is citizens to be heard. Do we have any to be heard on items not on the agenda? We have none in the audience. Do we have any online? >> Nothing, Mr. Chair. >> All right. We have no to be heard. We'll move to approval
of bills and vouchers. Move >> to approve. >> Second. Motion by Commissioner Krabanoft and second by Commissioner Bear. Any further discussion on the motion. Any further discussion?
Seeing none, all in favor signify by saying I. >> I. >> Oppose the same. Motion carried. Approval of minutes from October 14th. >> Mr. Chair, I'll offer approval of the minutes. >> Second. >> We have a motion by Commissioner Mojo.
Second by Commissioner Bayer. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> Oppose the same thing. Motion carried.
R835 item is a request approval of resolution 2025-28 authorizing issuance awarding sale and prescribing the form and details and providing for the payment of 17,915,000
general oblig general obligation jail refunding bonds. That's a mouthful. All right, good morning. >> Yes, that was a mouthful. Thank you uh for having me again. Um this morning,
Todd Hagen from Ellers and Associates, um your financial advisor uh this morning for the bond sale. Um I was here uh as you know, on September 23rd for the pre-sale report that kind of set the parameters for the bond sale and some
projections on the the savings at that time. And we're hoping for better results as we went through the the weeks um prior to this morning. And um in front of the board then is a sale day report from us. And then um I guess if
you like what you see after I talk about what's in that report, there's a resolution from your bond attorney at Dorsy and Whitney in Minneapolis. Um that would be the action item for this morning. So to get into the sale day report,
um it's short and sweet, pretty easy read. um competitive sale results um in just a summary format. Um there's a bid tabulation attached to that uh final bond numbers with a savings uh
report page on there. There's also a standard and pores credit rating report. And then there's a 30-year just graph of what the bond buyer index looks like as well. And you can see that rates are are
going down um which is which is nice. Um so before we get into um how the bond issue played out um I do want to say that uh Stephen Lori and I and the analysts from standard pores did go
through the credit rating um for the bond issue too. We want to make sure we get it rated. Again you folks are highly rated. Um, when we get a bond rated, it's easy for prospective biders to just, you know, look at the rating because it's a national rating. So, you
know, whatever your rating is is going to be similar to the same rating in some other state, which is which is great. Um, so we did get together a few weeks ago and u talk about that with the
analysts. you were rated a year ago, so we just updated those folks with your 23 and 2024 audits and budget for 2025 along with your economic outlook. Um, so it was nice that way. They do give us their questions ahead of time, which is
great. It used to be a mystery, but now it's not. And they go through them verbatim, so we were um all prepared for that. And then we sent them also some follow-up materials uh to make sure they got everything they needed for their credit committee. Um
the uh they did um come back with a double A stable rating which was affirmed which is what you've had for quite a while now. We also were able to get that AAA state program rating, which
was new in the legislature this year for a bond that's been um state guaranteed in the past. We're able to refinance it um with that same program. Um if it's for an interest cost savings, which is what we're shooting for here this
morning. Um the rating report again it's an easy read but the analyst did note of your strong reserves your very manageable debt burden and continued growth uh in your tax bases positive credit factors. So all good
there. Um so up to noon yesterday because you have such an early morning meeting today. Um they were the biders were kind enough to give us some interest rates. Right. So, so we did again send it out to everyone uh we
could. Um there were three other um large bond issues uh that were not bank qualified, right? Because you're over $10 million. Uh Dworth School District had one for 12 million. Uh Mano School District had one for 36 million and
Carver County School District had one for 37 million. So I think uh you know everybody kind of was focusing on this not big qualified taxexempt bond issues which which was great. Uh no small issuers in the mix. Um you did receive
three bids again up to noon yesterday uh which is respectable. Three is sort of the target minimum target we like to see which tells us that it's a competitive sale. Right. So, um, your three bids were from Bayard out of Milwaukee, um,
with 25 participants. Um, if you look at some of those folks, some actually bid on their own, like a Northland Securities, and, uh, others on there that you might recognize, Oenheimer and those folks. So Baird gets all them together and uh Collers which
used to be Doherty and company um they get them all together and um they take uh whatever they want out of your bond issue and Baird's the lead broker dealer underwriter right for those folks uh they came in at a 2.93% which uh was 37 basis points or 37% less
than our pre-sale estimate uh last month which is good news. were under 3%. It's pretty cool. Uh the second bid was uh Measuro Financial from Chicago at 3.02 and Key Bank Capital Markets
uh from Cleveland, Ohio at 3.04. So, uh pretty tight bidding. Any of the three would have been fine fine with me. Um I I like the 2.93% one the best and hopefully you do, too. Um the difference
between the low bid and the high bid um it's a large bond issue. The interest rate difference is just a little north of 163,000. So it pays to competitive bid these bonds that are easy to understand and highly rated and uh nice and short like yours is. So uh yeah,
it's just a good one for those folks to buy and then they reoffer it to the public, right? Um the savings um that we've got on this is uh $72,000 uh over the life of the 10 years. So I
think um I think Lori likes to see that one. It's about a $70,000 per year savings. Um it's the savings as a percentage of refunded principal is 3.358. I'd like to see it
uh at least at three. Um it's between three and four. It's a good refunding in my opinion. Um so we're we're good there. Again, this bond is not going to be called in until February 1 of 2026. So we've got a few months to invest the
bond proceeds. We uh were lucky. I'm going to say lucky because the federal government has shut down some of their some of their departments, but we are able to invest the bond proceeds for the few months between now and then in state and local government um securities which
are purchased by the feds or from the feds. Uh we got a 4.01% interest rate on that. So um that's going to add to our savings. Um we're 50 a little north of $52,000 of positive arbitrage they call that. So
arbitrage is investing um investing our invested money for a while and we're able to do that um within a 90-day period for refunding um at no uh yield restrictions. So we don't have to keep it uh lower than the rate on the bond.
So that's good. So so that's positive as well. Um I think too uh you know this sold out to the market and the market sort of has anticipated any I think any Fed rate reductions that may be coming here in the next few days or weeks. Um
it's a sale out into the market, not a bank deal, right? So they they've always um been outperforming the banks. Um and so I think it's just a good time to to strike and get this thing get this thing done. um if a person would have waited
any longer, the feds might have shut down that s uh securities um exchange part of our investment strategy as well. So um I think uh knowing what we know now and where things are um I think it's as good as
it's going to get. Um the call date is on 2033 still and uh if you wanted to refinance it again, we're a little south of $6 million for that. Um, so we'd be bankqualified at that point, uh, if we ever wanted to refinance it again. So,
um, so I think that was one of our goals as well. Uh, the size of the bond issue was reduced by 1,645,000 from the projection. Um, we were looking at uh more like 17,915.
Um, but I maybe mentioned um at the pre-sale uh we have been receiving premium bids. um lately for many years now, as a matter of fact. Uh so the premium bid and the reduction in the underwriters profit or fee uh we were
able to lower that by just a little north of 1.6 million. So we've got uh 16,270,000 of of bonds. So if you look at the bid tabulation, um you'll see a coupon rate column and
you'll see a reoffering yield column. And I just like to say the difference between the two is that premium uh that we received. And so by lowering the bond issue down by the $1.6 million where uh we've got 5% and 4% stamped on the
bonds, but again we're paying uh interest on less bonds outstanding. So we're looking at um the the the sort of the real rate that that we'd be looking at or paying is the 2.5 to 3.1 on that column there. So I call that burn
burning down the yield by giving them back uh or lowering the bond issue by some of that some of that money. So So that's good. So we've chipped away at that too. >> Can I ask you a question on >> I think it's a win-win. Yes, sir. >> Reoffering premium. >> Yep. So So right now that we're we're
able to lower our bond amount based on that which obviously means we pay that off earlier, right? uh we lowered the bond issue down. We reamortized uh all 10 years to make it level again. So So we are paying uh
we're paying interest on less on less bonds. Correct. Yep. >> So So if is this the only way you can use the premium? >> Yes, you can keep it, but you can't on a refinancing. That would be an
overissuance. But if it was a new project, the option would be to keep some of it um all of it or none of it. Um which means that you're actually no nothing's free, right? So you're actually going to pay interest on
premium. Yep. Yep. So, my recommendation is if we're not on a new project, if we're not running into a wall of granite or something um and was unanticipated and your contingency is getting eaten up, right, is and you kind of foresee that you need some more money, then you
might want to use it. But nine times out of 10, my clients will will sort of lower the bond issue. I guess I was I was looking at it more from the standpoint if if we're if our mechanism to pay off the bond the the financing of our
projects if the mechanism there u for collections are meeting or exceeding what we need. Do we would we have the ability to use those premiums outside of the project?
>> No. I would use the the revenues that are being used to pay the bonds. I would use those in a different way if you could repurpose that part. I'd stay ahead of it that way. So, keep the bonds on track, lower it by the premium, which we're supposed to do here. Um, I would
take those revenues that are paying for the bonds and I would sort of start thinking about other ways to use those. >> Yeah. >> But you but that's somewhat restricted too by >> it is if it's sales tax or what have you. Yep. there's some restrictions, but uh there's always um you know,
amendments, right? So, um but yeah, we've I've had sales tax. >> That's where I was that's more where I was going with that is >> I see the strategy >> taking advantage of every option that we could have. >> Yep. >> You know, when it comes to,
you know, if we're if we're ahead of the game, can we fit in another project or something within the same scope? >> Yep. Yep. Good question. Hopefully I answered that one. >> Yes, you did. Thank you. >> Thank you. Thank you. >> Yeah. Any other questions? Um like I said, it's a good read um to go through
there. Um probably one of the recommendations I think S&P had was maybe looking at a fund balance policy at some point. Um doing some financial management planning or whatever. You'll see the upside and the downside in the rating report. Um so that kind of gives you just a third party kind of look at
maybe uh what a person might want to work on at some point. Um there's not a whole lot we can do with the e economy uh on their matrix right it is what it is you know everybody tries to help with that uh per capita income um you know
GDP things like that are hard to we can't really control those but what we control what we can control is you know debt and liabilities management reserves and liquidity um and financial performance. So, um, that's something just to think about and that's that's
really the takeaway on those reports is just to kind of think about maybe in a workshop or whatever what more that we could be in control of that would help um our financial status I guess. So, >> based on that is the uh rating that Klay
County receives the double Astable is that is that considered good? >> Yes, it's good. So, before you get to >> Yeah. before you get to a AAA, it's it's double A plus and then it's double A. It's double A minus. So, you got a couple clicks to get to the AAA. So,
yep. It uh that's what I see in most counties is the the double A. I don't see them in the A's and I see very few AAA counties. So, you guys are hovering right in the right spot there, I think. So, you have a broad tax base. um you
know a lot going on a lot different than a city you know that are sort of condensed and they can't really expand much so you guys are counties are pretty lucky that way that you have a broad tax base so >> just a follow up to commissioner camel's
questions on the revenues >> y >> how are those are when are those identified in the project when do you when would you be able to know whether you have these revenues to use or not.
Are there certain periods >> pay the bonds back? >> Well, or other uses. I thought there was something if I understood that correctly. If you see because premiums are higher, correct? >> Yep.
>> Okay. Uh you said there's is there other uses for it? Was the question asked? Yeah, you'd have to go back to the sales tax legislation and see what more you can what fits in that because that's one of the revenues that are coming into if it was property taxes. Yeah, that's one
thing, >> but we have sales tax. There's some kind of teeth in there, right? We're limited to what purpose and an amount and a term I would imagine. >> And I and I guess that was if I can. So that my question >> was around the premium dollars and and
if if we selected >> to use the to to take the premium dollars, we'd pay the interest on those premium dollars as you said. >> Yep. >> But do those premium dollars would we have the ability to use those outside of
the scope of the bond? No. >> No. and outside of the scope of the sales tax requirements >> for a refinancing like this. It it has to we have to lower the bond issue by
any other revenues coming in like a premium. Okay? >> Or it'd be an overissuance. >> Okay? >> If if we kept it, it would be a new money portion they call it. So it' be another it would be a construction portion. So you can do a refinancing and a construction bond at the same time. So
in that in that scenario, you could probably move over that premium into the new project construction part of the bond issue and avoid an overissuance on the refinancing. But if it's a refinancing by itself like this, we've got to lower it or it' be a overissuance. Right. We we'd be
collecting too much money to pay off our bonds. Right. Right. So So another thing um you can do too is you could apply um cash towards a refinancing too. Maybe that's what you're getting at as well, too. So, if you've got, you know, a
bucket of money that's building up and building up, you can, you don't have to refinance bond proceeds to bond proceeds. You can use some cash to help offset that, too. And I'm sure there's some bonds coming up that we can maybe do that with as well. So,
>> well, I I all all this kind of has to do with Yeah. And from my standpoint, what happens towards the end of this project as opposed to today? And you know, for example, we've been we've been very fortunate in Klay County, our sales tax collections have been strong.
>> Y >> and so, you know, what we thought we might need to have in addition in addition to our sales tax dollars, we thought we were going to probably need to put x amount of levy dollars into making our annual payment. We have not
had to do that. So, we've been fortunate from that standpoint. But at the same point in time, when we when we, for example, when we did the correctional center, uh part of our long-term goal was you know preparing for and planning in
the future for an expansion of that if when the need arised you know so the you know so you have an issue with you know our issue is that the sales tax either um you know it
sunsets right when the bonds are paid off But however, if if we if we needed to have the extension put on there, would that qualify then to keep the sales tax going throughout its 20-year
period? >> It it that that's an option. Like so the city of Hermantown has, for example, has always had a had a sales tax when sales tax wasn't a thing. um it was perpetual as long as the trunk sewer lines were being extended because it was a township
back in the day, 34 square miles or whatever. So they we've gone in probably six times for amendments to that sales tax. We've we've financed the city hall, the fire station, a community center with Essentia Health. Um they've since
sunseted it because we've put in trails and everything in there. And so you can go back and add to it. um add more projects to it which extends it but but they don't like to see it going perpetual anymore. They do like that stop date which makes sense >> and I don't
>> from my standpoint I would never want to see us have to extend the the period of the sales tax, >> right? >> But at least be able to add to the current use of it >> and that's an option. Yep. and and
because because I mean if you know seven years from now the board sitting here we might have a sheriff coming to us and saying you know we're we're we're at capacity and we need to expand this. >> Yep. Yep. >> And now if if you're if your everything
is sunseted, you got no option now but your county levy or or you go back to the legislature and try to get us a new sales tax. And what we do is we just we'd keep that sales tax, but we would change the use. We would add to the uses of
>> Okay. So, and this is more for Yep. education >> planning, but we we need to >> increase the amount and put more uses in it. >> Yeah. You need to I I think, you know, future boards need to be aware of that, you know, and hopefully you can >> I agree. >> Yeah.
>> I'm working on one in Crosby right now. So, it's everybody's kind of going back in because there was a mortorium that got lifted this last session, too. So, so now we're all kind of going back in again. So, Detroit Lakes has one, too. We popped on a few years ago. >> I think if the day came and we had to an expansion on our jail and and our
citizens had the option of just finish out the sales tax or put it on our levy, I think I know what the answer would be. >> Me, too. Me, too. Yeah. If you need help with that, let me know. I'll be around for a while. >> I agree. I like the way you're thinking.
Absolutely. Well, that's all I had. So, um I'm up for more questions. Otherwise, we're looking at consideration of that resolution to award the sales sale of the bonds to to be bar. So, >> okay. And that resolution was in the
original packet. >> Oh, >> Mr. Chair, >> it's a lengthy It's a leng It's not like our normal resolution. It's a pretty lengthy >> You don't need to read all the No, please. Please. No. Mr. Chair, I will make a motion to
approve resolution 2025-28. >> Second. >> All right, we have a motion by Commissioner Mojo, second by Commissioner Ebinger. And discussion, Commissioner Mojo, >> thank you. Uh, thanks for being here today. I just want to give gratitude to your staff and our staff. This is a
great savings to realize for a project that still proves such importance in our community, but for us to see a sizable savings, I think is really helpful in times when we're all trying to do more with less. So, thanks for um the work in
in getting us this far and excited to see savings. >> You're welcome. Right. >> Any further discussion? >> I'm all for saving three quarters. >> Yeah. All right. All in favor of the Do we need a roll call vote on this? I don't think we do, do we? >> We do not.
>> Okay. All in favor signify by saying I. I >> oppose. The same sign. Motion carried. All right. Thank you. >> Yeah. Thanks for the business again. Appreciate it. >> All right. Our next item is the approval of appointments to the Klay County Extension Committee.
Good morning. >> Cecilia Amadu, University of Minnesota Extension Regional Director. Um, you may already have the uh names in front of you, but we have Seam Amidi and Rick
Hall as long as well as Alicia Halt. Um Rick Hall and Seham are needing approval for their second term on the county extension committee. And then um Alicia Halt will be needing um to serve um her
first term as part of the master gardener um appointment piece. >> Yeah. Um thank you for that. I I guess that was my question. And I I wasn't sure about uh which how many of them are being reappointed versus the first term. And I
just to just for information purposes, >> yeah, >> I certainly like to see when we're going to make an appointment, especially the first time, that we have some sort of information on that individual. And I have I have nothing.
Uh I I know uh Commissioner Mojo speaks highly of Alicia and I am going to you know I'll trust in in that but I think in the future for um you know when we have when it's our responsibility to to
make appointments I it'd be nice if we could have some sort of background information on them so that can help us make a decision. >> Sure. Um I can certainly do that. We um typically that nomination come from the
master gardeners to us. So they are well vetted from we trust their judgment as to who they're bringing forward but I think you're right it makes sense to provide additional information to the board. So I'll make note of that >> Mr. Mojo. >> Thank you. Uh you know I know we've
we've had some difficulty. We do have an opening uh kind of more towards that community club um type appointment. So, um, thanks for being here to raise visibility for what the extension committee does. I know >> Commissioner Kraban and I serve on that
and, um, agreed now that we have Commissioner Bear here who's kind of new to the appointment world, it it would be fine just to have a little bile write up of everybody because I think it is important for us to get to know the people that are serving in that
capacity. But um my time working with uh Alicia has gone far back before master gardeners. We had kids in preschool together and even during that time she was very active and uh doing significant community education type pieces in the
community volunteering. Uh she is a 4 parent. She has two children in the group and even her oldest was uh lucky enough to receive a leadership award from Klay County Federation this year. So, that's really exciting. Uh, but to
the master gardener component, uh, Commissioner Ebinger might recognize Alicia. Uh, I think Alicia and Lynn, probably just the two of them did a lot of work over a couple summers keeping all of the Klay County Master Gardener plots looking fantastic. So, in the
future, yes, it would be great to have a write up, but I'm certainly excited about uh her appointment to this board. Yeah, >> Commissioner Abiger. >> And just follow up on Commissioner Mojo's comments. Alicia and Lynn worked
on a a lot of the projects together and she speaks highly of her. So, I think it's good appointment. >> All right. We're looking for a motion to approve. >> And as a clarification, Cecilia, Mr. Yeah. >> Uh we are reappointing Seam and Rick to
their second three-year term and then eligibility wise up to three three-year terms. >> Yeah. This so this will be their last term and then um in Claycom we typically sunset that after their third term is >> Oh, so they this is their third their
third term we're appointing. >> No, we're appointing for we have two terms. Three. So they are going to serve another three years. >> Correct. >> Yeah. So, they're allowed two three-year terms. >> Yes. Okay. >> And they just finished their first. >> Yeah. >> Sorry, it's kind of confusing.
>> And is it are are those are those rules established by the U of M? >> Yes, those those rules are established between AMC and the university. It's a statute that governs how we work together with counties. So typically um in some counties the appointment do come
to us and then in some I work with the committees to appoint someone and then we come here to um get that approved by the commissioners. >> Very good. >> I have one question. Yes. How many people are on the extension committee? >> Six. And then we have two commissioners
that are on Yeah. >> Yeah. >> All right. So we had a motion and a second. motion. >> I thought I'm getting myself here. I thought I heard Jenny. >> Well, I thought,
>> Mr. Chair, >> yes. >> I'll make a motion uh to reappoint Shi Hade Hammed and Rick Hall to a three-year term on the extension committee and Alicia Halt on uh three-year term, her first three-year
term. Appoint her. >> I'll second. >> All right. We have a motion by Commissioner Ebinger, second by Commissioner Krabanhoff. Any further discussion on the motion? >> Any further discussion? Seeing none, all in favor signify by saying I.
>> I. >> Oppose the same sign. Motion carried. Thank you, Cecilia. >> Thank you so much. Have a great day. >> Two. [Music] >> All right. Next, we have a request approval of the lease rate increase request for the family service center.
And we have with us our facilities director Joe Olsson. Good morning, Joe. Morning, Mr. Chair, board members. Um, real quick, um, wanted to, um, Alicia and Lynn, you guys spoke of them earlier. If you look, if you look at the monument out front,
they're the reason why that looks so good. Got a lot of compliments. So, wanted to thank the master guard. A lot of work goes into that. So, just brought up in my mind when you were talking. >> It's not you. >> No, no, I don't want to take credit for this. It was definitely those two. So,
thank you to them. Um, yeah. So, I am uh so uh I met with the building committee and um what what we had done at the family service center is we did a a rental rate comparison around the Fargo Morehead area and um what we found out
per square foot is we're we're coming in um pretty low on what what we charge. And um so what what we did is um I presented the the building committee with this um with the spreadsheet here that you have in front of you. And if you see in the spreadsheet there, you're
going to see a highlighted um highlighted tenants. And those tenants are are going to be up for renewal at the um January 1st of 2026. And so um over the over the years, we've done a few increases, very minor 50 cent per
square foot type scenarios. Um I think um by looking at all this um we we feel that we should um get the rates up to where they need to be. I think it's our goal not to compete with the private sector but get it um get the rates in a
position to at least um help out the family service center um operating budget. So, um what what we were proposing here is um we know we're at the end of our budget cycle and so we're proposing that um we do a 4-year lease with um the up
and cominging um leases and um the first first year would be a no increase and then we do a phased in approach of um well currently right now we're at 1375 a square foot on the first floor and 1275 a square foot on the second floor. So
what we would do is um the first year would be no increase. In 2026 um in 2027 we would the rates on the first floor would be$1575 a square foot and then 1475 a square foot on the second floor. And then the 2028 we'd
have uh uh 1775 a square foot on the first floor and 1675 square foot on the second floor. And then we do a final year of um an additional dollar would be $1875 a square foot and 1775 a square foot on the second floor. So this this
um helps out our budget. It certainly doesn't put put away a whole bunch of um capital to fix up the building, but it does help us get where we need to be, we feel. So um the other couple other notes to consider here is um Family Healthcare lease.
We've just entered into a 10-year lease with them. They brought over a million dollars to our to their Fitup project. So, that is a different lease. Um that's a 10-year lease. There is some smaller um adjustments uh increases to their lease uh starting in 2029. So, totally
different scenario there. And then um to note, Cap LP is our biggest uh tenant. They rent over 14,000 square feet. They are not up until 2029. So we had that discussion of um that gives them four years to kind of figure their budget out
too. So um questions for me? I you our building committee did discuss this and this um it certainly kind of keeps up you know um part of what we also have to do is on
on an annual basis those buildings don't cost less to operate them they cost more. Correct. Yep. You know, so if we're when we when see we see rent numbers not moving for 10 years and you have just an inflationary rate of your heat
and your utilities and everything else, then we're we're actually going backwards. >> And so this we felt that this was a a 022 and one was was a good option. Uh,
one of the things that in our building committee that we always talk about too is uh what Klay Countyy's future needs might be u for for ourselves and and that building you know someday might have to be used to completely house
internal agencies that we have. So, >> but in the meantime, I think this is um I think this is a fair, you know, over many years when we've talked about this, one of the things that that we did not want to get in the
way of is we didn't also we didn't want to also get in the way of undercutting, you know, private sector rentals that are out there. >> Um we didn't want to interfere with that. And by doing so, one of the things that we stipulated is is that the
agencies that are in our facility really have a partnership with what we do. >> And you know, so I think that's one of the uh crucial things that we also do there. So that that separates that from maybe somebody who might be going in
some other rental unit in in the city or the county. So So the our building committee did recommend this approval. So I don't know if Ezra wants to add to that. >> I I just add that yeah the building committee recommended this approval and then if you look at productive
alternatives they lease comes up on 2027 y they would start >> with the increase at 2027. >> Yes. >> One reason why we're doing that first year with no increase is because we're already in to the end of October and those leases start January 1. So we just
want to give them a good heads up a year heads up saying that the leases will be rising. So, >> yep. >> That's why that first year is no increase. >> Yep. And to add to it, we're putting it on a four-year rotation here. So, at the end of four years, um we've had leases kind of all over the place every year.
So, this will put everybody close together now so we can, you know, accurately budget. So, >> yes, Commissioner Graboff. >> Yeah. Uh so Joe um you know I don't know what well below means you know where you're at now to where we should be in
current market but >> as these uh you brought it forward have you talked to anybody about ahead of time about what waiting increases might look like? >> Um I haven't told them exact numbers but I have told them it it could be a
significant increase. So okay um but I I um didn't really throw anything out. I told him that we were going to be discussing this and so in the last six months we've had a lot of conversation about that. So I I've kind of given them a heads up. Um >> I I I let them know that I would be um
letting them know a report today. >> Right. And then when they um I I see um maybe I missed it. There are terms, right? >> Yep. >> And there are are they do they vary? >> Oh, as far as how many years
>> length? Yeah. >> Yeah. So, the the ones that are highlighted in yellow now are going to be a four-year term. >> Yeah. Okay. >> Yep. And then um as um Commissioner Bear had mentioned, the 2020 there's only one 2027 coming up and that'll probably be a three-year >> and then uh the goal I think is um to
line them all up into that 2029. So, they're all >> The only reason I'm asking the question when you look at the dollars, I mean, uh and again, you have to be bring it to a current rate or equitable rate. >> Yep. But when you look at the percentages, they're they're fairly big.
So, >> Yep. Exactly. Yep. And I think it's uh kind of why we tried to do it over a course of four years and not just one big. >> And then last question, what uh percent of the building is non-county? >> Is uh non-county. Yeah.
>> Um well, I used to say 6040, but uh we rent about 30 we rent we uh the non-county is 32,000 ft. Just just under 33,000 square feet. So, and I think we have roughly 107 square ft total. So, I think we're getting into that 70
>> 70 30% now. >> Okay. I'm just curious. >> Okay. >> Yep. >> All right. Board's wishes. >> Mr. Chair, I'll make a motion to approve the lease rate increase request for the
family service center as presented. >> Second. >> A motion by Commissioner Bear. seconded by Commissioner Evinger. Any further discussion on the motion? Commissioner Mos. >> Thank you, Mr. Chair. Thanks for the presentation on this and the work that the committee did to look at it. I I
know we've had significant conversation at this board about understanding the clientele or the type of uh organizations that are renting over there and wanting to still make it equitable across the board. But I I do really appreciate you looking at that because you were far below market
average. Um and we also have bills to pay too. And so taking a phased approach so as to not you know really present those organizations with a hardship but allow them time to prepare uh because this type of space is not available
anywhere. >> Exactly. You're correct. >> Thank you. >> All right. Any further discussion? >> Any further discussion? Seeing none, all in favor signify by saying I. I >> I >> oppose the same sign. Motion carried.
Thank you, Joe. Thank you, board. >> Next, we have approval of the Klay County Becker County Partnership for Health Community Health Board. >> Morning, Rory. >> Morning, Mr. Chair, commissioners.
>> Um, I'm here today to request approval for three things. um a an amended joint powers agreement between the counties of Becker and Clay. Of course, that that used to include Ottertale and Wilin um to request
approval for a delegate delegation agreement between the partnership for health community health board and Klay County local board of health and then bylaws from which the uh that will govern the uh partnership for health moving forward.
And so maybe a little history. Uh back in 2014, uh the Minnesota Department of Health established these um community health boards. And so we've been operating as such with uh our four counties since that time. Effective January 1st. As you
know, Partnership for Health will be Becker and Clay. And so we need to update um some of these documents. Um Brian Melton has reviewed them and um both commissioners Bear and Ebinger who will serve on the who are serving on the
uh the new CHB board have uh been part of the board that that approved them. So I'd like to take a couple minutes just maybe cover some highlights, see if there's questions. Um and so if we look at the joint powers agreement first, um note that this is an amended agreement.
Um it's not a new one. And this the purpose is for us to uh to allow us to adopt bylaws to appoint key administrative roles, develop delegation agreements um and complete other organizational duties ne necessary for the transition
of services um from the CHB to our local health board. and those six on page two of the uh joint powers agreement on the top you'll see the six um responsibilities that are spelled out
in in the statute assuring an adequate adequate local public health infrastructure promoting healthy communities and healthy behaviors. Preventing the spread of infectious disease protecting against environmental health hazards.
preparing for and responding to emergencies and mobilizing community resources to address gaps in health services. And so this addresses the uh the governing board composition which will change. And so you can see on page two
that now there will be two county commissioners appointed from each of our two represented counties. That will be for us, Commissioner Bear and Commissioner Ebinger. Um, and those are um one-year terms with no term limits. And then there will be an an atlarge
community member that has a three-year term and um let's see, three-year term. And then it just simply rotates each three years between the two counties. It starts out with a Becker County representative and then you can see how it spells out.
um powers and duties. Most of that detail is in statute 145A. The CHB does not employ any staff. It does have the ability to acquire property in the name of achieving its goals. The CHB shall coordinate local,
state, and federal funding um and manage the dispersement of funds. There are criteria often that come forward from MDH that spell out how those funds are dispersed. Usually there's a formula based on population and need. Um it allows permission of
contracted services. Um and that requires that uh if you look down at H that that we perform a community health assessment which we're in the process of and create a community health improvement plan which which we're in the process of. Um and then
it's uh you can see equal access to services indemnification and hold harmless. And then it spells out the same um grounds for withdrawal as we have had before.
Requires a one-year notification. Um it spells out if there is a termination of CHP how those payments are prioritized for expenses. Um then if I move to the delegation
agreement um this would be effective January 1st and it delegates that certain powers and duties from the CHB to the local health board. And so specifically those are things like um the local health board shall avail
itself of medical consultation services, shall distribute vaccines in accordance with MDH policy, shall ensure proper reporting and control of communicable diseases, shall enforce public health nuisance laws, prepare reports on expenditures, and
provide matching funds as required for local health grants. and then may perform licensing and inspection or enforcement duties under this agreement. Um, we shall perform audits to monitor compliance, consult with, advise, assist or direct the board
of health as needed. Each county needs to have its own medical consult consultant. Um, and the CHB shall designate and distribute CHB contracted funds to public health departments.
Then we have a bylaws that spell out our governance moving forward. >> I kind of have a maybe a technical question. Maybe Brian can help help me understand this. So the previous joint powers agreement we had was with four counties.
>> Correct. >> Yes, that's correct. And so we are doing an amended agreement that brings it down to two. >> So we the original joint powers
agreement with the four entities was never rescended. >> That is correct. >> Okay. So my only question then, so if we're doing an amended agreement to a joint power is that we're four counties
down to two, wouldn't we want to have the two counties who were part of the original joint powers sign off on this amended agreement? >> Maybe I'll defer to Mr. Melton on this. >> If you're talking about the two that are
leaving, are you saying? >> Yeah, >> I don't believe so. I mean, I I think really the idea is that the joint powers of that joint uh agency, if you will, was created. We were able to keep the name and keep that to withdrew
themselves. So, they're just not part of the new amended uh agreement that that one is now rescended wouldn't apply. The new one that has the two would would stay. So, so if the old joint powers agreement was never rescended,
what and the new and we're amending an agreement to just have two, >> right? >> I you see do you see where I right and I don't the only thing I don't know if we have specific I'd have to go back and look exactly if we have language that I mean this is the most current and
anything that was previous would not apply is typically how that would go. So I do see what you're saying. I'm just have to think and maybe defer defer to Rory if we have that language in there that that this is the current one and all other previous
copies or would not have any full any force effect is typically how we would do it. >> And Mr. Chair, this has uh been documented through the minutes and through the motions made by the other partners that are leaving. We're
basically maintaining the same partnership. It's just we've had two members of it leave the documentation we've got here and the actions taken to reconstitute
our organization and a actions taken by uh uh Ottertale and Wilin are documented through Minnesota Department of of Health. Uh and they are there's a great deal of oversight on this. The meeting
Commissioner Barer and I attended with our our Becker County partners to get these documents through the mill have already been reviewed and the MDH was present in that meeting and they've endorsed what we're doing. They've set a
timeline on expectations that they want from us. we've met or exceeded that and uh the the final entity that has the authority over these these uh partnerships is MDH and they're fully
engaged and have have approved uh what we're doing here up to this point. My understanding when you created joint powers entity you you were creating a form of government an entity of government
and that was formed with four and we're amending it to two and I just I you know so if there's if there is some sort of documentation that that shows that the other two withdrew from the joint powers agreement then that's >> probably going to be submitted
>> it's addressed >> sorry I thought their notification to us was the form form of documentation of withdrawal. >> That that was my understanding. Mr. Chair, commissioners, we did receive notification that per per the statute, they have to provide a one-year notice.
That's what started this conversation uh and planning for for what you have before you this morning. >> In in the joint powers, it says this agreement shall be continued from year to year until terminated as provided herein. Termination. This agreement may be terminated by withdrawal from the CHB
of any member county board of any of the joint participants. And we did receive formal notification of that. >> All right. Very good. I just answered my question. >> Commissioner, >> Commissioner Abinger. >> Um, and I don't know if he's completed
his presentation, but I want to just interject in here. This has been kind of a u a challenging environment to reformulate all this and we've had uh great assistance from Rory,
from um other members of of the of the county workforce that have have chipped in to get this through. And I think Becker County's been a good partner and has worked hard with us. It's worth noting
that we're currently uh administered by Rory and his counterpart in Becker County. So until we get somebody hired uh as as public health director, that position is going to be filled by Rory
and he's done a good job of it up to now. So I'm grateful for the work that's been done also by Mr. Melton and his team. So, I think we're moving forward in a good position to to to get this off the ground.
>> All right. Any further discussion? So, we have um three different actions to take here. >> Do you want them, Mr. Chair, in three different actions or all in one action? >> Um yeah, we probably better have them in three different actions, >> Mr. Chair. >> Yes.
>> Uh I'd like to move to approve the Partnership for Health. Uh, community health board joint powers agreement >> as amended. >> As amended. >> I will second that. >> Right. We have a motion by commissioner Abbeer, second by Commissioner Per. Any further discussion on the motion?
>> Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> Oppose the same sign. Move carried. >> Mr. Chair. >> Yes. >> Move to approve the partnership for health uh uh delegation agreement.
>> I will second that. Motion by Commissioner Ebinger, second by Commissioner Bear. Any further discussion? Any further discussion? Seeing none, all in favor signify by saying I. >> I oppose the same sign. >> Motion carried.
>> And Mr. Chair, finally like to approve, move to approve the partnership for health uh bylaws. >> I will also second that by commissioner. Second by any further discussion
further discussion seeing none. All in favor signify by saying I. >> I oppose the same sign. Motion carried. >> Rory, thank you for your work on this. >> Thank you. >> Thank you, commissioners. Have a good day. >> All right. Next, we have a request approval of
resolution 2025-29 urging the repeal of Minnesota's moratorium on nuclear energy production. Good good morning, Mr. Chair, commissioners. As you recall, last uh last week during updates, I provided uh some information that we received from
Gary Gray, the commissioner from Sherburn County, uh requesting the consideration of of uh of a signing a resolution and potentially uh consider joining the Minnesota Nuclear Energy Alliance, which is moving forward the
platform uh uh to repeal Minnesota moratorum on nuclear energy. uh this board uh addressed it saying they would like to have a discussion on it at a board upcoming board meeting. And so before you this morning is resolution 25-29
uh highlighting this board's willingness to uh to push for ending the moratorum and looking for additional ways that nuclear nuclear power could be utilized to to meet the 100% carbon-f free by
2024 legislation uh that the Minnesota's legislature has brought forward. With that, I'd yield for any questions. >> Commissioner Mojo. >> Thank you, Mr. Chair. as serving on the environment natural resources policy group. I think this is important to bring this information and this uh you
know this advocacy forward. I think it's also important to note to this board that the environment natural resources group is going to meet again before co our conference in December because additional platform amendments have come forward in regards to nuclear energy
components uh data centers and uh solid waste management districts and so it is something that a lot of counties are talking about and I think being part of this is important for us as well. Any further discussion?
>> I just make a comment. Uh, you know, I know some people involved in this field and, um, strongly support our advocacy of that. Um, and so that's a comment I want to make. I would look forward to
it. Want a motion? Yes. >> Uh, motion to approve resolution 2529. I will second that. >> All right, we have a motion by Commissioner Krabanov, second by Commissioner Bear. Any further discussion on the motion? >> I just wanted to be known also that I
strongly support this resolution. >> Good. Right. Any further discussion? Seeing none, all in favor signify by saying I. >> I oppose the same. Motion also carried unanimously.
Thank you, Steve. Next we have our 2026 budget discussion. >> Uh thank you Mr. Chair. This is a standing item that we have uh each week as we've uh come close to our December finalizing the budget. Uh at this point
I do not have anything new to report uh from from administration or auditor treasur standpoint but would be open to any questions. Can I I have one question from the bond and just just to clarify it with so we take in more sales tax
than we spend on the jail currently. We're bringing in more sales tax revenue than what the >> than the annual bond pay >> than the annual bond payment. >> That's correct. >> Is there a way to take that extra money and put it into Road and Bridge because you could No, I just wanted to clarify
that. I know you could have a also a sales tax for road and bridge. >> That's correct. But >> we specifically asked the community to support the sales tax for that specific piece. And so uh you had to be very clear in the time and the use and um
that's specifically what >> wanted to clarify that >> some of the there was the direction some of my questions were going this morning regarding the >> um the premium >> that we potential that we had if that could be
>> if we accepted that premium if we could use that in a different form. Yeah that's kind of where I was going with that and the answer that was no. Um and then in addition to that then I was also asking about um you know long-term you know if we do an expansion to the current project
there would that qualify and I think the answer to that was yes but maybe needing to have some modification language to the legislation. All right. Uh, and I I guess we have nothing. I know we'll have a
having a pick meeting today. We have a close session today. Other items that could come up, but I again I if do any other commissioners have anything today on the budget you care to ask? >> Just can I ask one more? >> Yes. Where do we sit sit as of today? >> We are uh we we are still where we at
last week. We're at 4.92%. >> Mr. And just an update on the library that we discussed. Uh some of the commissioners have expressed a desire to see where Becker County is going with this and that apparently will be something they discuss in two weeks. Um,
in the meantime, I'm I'm uh looking into and hoping to get something by next week on what the impact would be if we don't meet the the request for signatory fee on uh cutting
back hours in the county libraries, county, small county or small small cities in the county that have library locations. And I should get something solid on that here this week. Okay. Perfect. >> And good. >> If I can follow up on Dave, uh that
Dave, um what was the additional amount? 15 grand or something in that neighborhood. >> Yeah, I I think the total ask on increase was around 30,000. Uh we agreed to half of that. So, it's 15,000. >> We agreed to a 5% increase. >> Yeah, it's it's roughly it's it's just
under Yeah, just under it's 14,000 and change. Yeah. >> All right. With that, we'll Thank you. move to our next item. Oh, did you have something? >> I just maybe, you know, Steve can go back to his chair, but I think it's important um I had a lot of people reach
out to me when we said the preliminary levy with serious concerns about this board's ability to look critically at the budget. And you know, I I do want to say that this is a a work in progress. We've been working hard at this since
really February when we were looking at double digit increases and even as late as July I think we're looking at 11 or 12. And so um I know our departments and our staff are working really hard to be as frugal as
possible in a time of substantial unknown. So I want to name that from this board. But um the work that Steve and Lori continue to do to look critically um and you know and Darren as well, I'm not trying to short change you, but um you know, I just want you to
know that I really do appreciate the work that's gone into continuing to hear from us where you want to see things level out. And um you know, I know there's a lot of unknown still in the last couple months. Um and we're hearing from the community that budgets are t
tight and uh what we are trying to do is find a way to address the 2026 budget in a way in which our community sees services at the level in which they continue to want. um you know, we we can't go a whole lot further into this
without seeing substantial uh road cuts or a sheriff's department cut or additional pieces that we're hearing from our neighbors are really important. So, um you know, know we're we're continuing to look at that. Um, I I do know that, you know, I've had
conversations with people in the last week that are really concerned about um conservation payments that are not going out right now because of the federal government shutdown, too. So, I know that those NRCS and USDA staff are are working unpaid to try to get those
checks out to folks before their property taxes are due, but um we hear you from the community. Um, we really do hear you and we're trying to do uh a budget in the most um appropriate way,
but it's challenging. So, thank you. >> All right. Anything else on the budget this morning? Next, we'll move into our 9:30 item, which is a >> Yes. >> Oh, sure. Yeah, we can do that.
Um, let's see. Who did we start with last time >> again? >> Okay, Commissioner Mojo. >> All right. I don't even know what the date. What is the date? Is it the 28th today?
>> Okay. Last week, I traveled to Mano and Worthington on behalf of um working with AMC and running for the executive uh board piece. I want the community or the
folks watching to know that um that is not something that I'm traveling or doing on the county dime and paying out of that with pocket. But what was really important to hear from folks in district seven and eight about their challenges with budgets. Uh we there were several counties there that were at 9 and 10 and
11% which is um brutal for what they're looking at with budgets. But you know there I did uh receive some pretty good information that I'm working with departments on on how we can see some savings and how we do business in Klay County too. So it was really interesting
to see and hear those reports. And then also um you know you'll have this report on Friday at our district meeting, but you know how some of these federal components are affecting us countywide. Uh I did see an announcement from
Governor Walls in approving $4 million in emergency uh funds for food shelves. Interesting to see where that will filter through. Hopefully western Minnesota will see some of that. um, you know, remains to be seen, but I attended
the, uh, Klay County legislative group conversation with our lobbyist team on Wednesday as well. Have a really great formulated plan for triaging the outreach there. happy to announce and I think Steve did send this out that we have officially received notice that the
Senate bonding tour will be coming to Klay County to tour our nonsecure detention project. That's a huge huge step for us and excited for that. I attended the land management committee meeting of the diversion authority.
I believe we just had um we approved a sale of excess land recommendation and then also uh discussed the two excess land recommendations and then discussed the Horus elevator site. There was an update there. It was a fairly brief meeting.
And then on the 23rd, I attended the end of the SWAT committee meeting. I know that uh Commissioner Campbell has that covered. and then attended the MCC JPA meeting. Um, I didn't uh advertise
my address since I would be driving, so I didn't participate by voting, but I did hear all of the conversations. There was a project updates and then uh approved a reimbursement request for a land owner. And then in the evening, I
attended the CAPLP board of directors meeting. Um, Commissioner Kavanagh was there so he can report on that as well. But um, one thing of note and I did attend an earlier meeting with HR, the HR committee of CAPLP, but uh, did they're
working in updating their bylaws on how paid family and um, safe and sick time work into their new uh, bylaws. The board did act on some of those pieces, making sure that it's clean going into no January 1st when the law becomes
um law. And then Friday, I attended the uh nonsecure detention PRTF conversation. We were set to present to Senator Clolobashar's team on uh a potential for a congressional delegated spending earmark. um they weren't available,
which is I'm hopeful that means they were busy having conversations in Washington DC to get us out of a shutdown. But um we did have a really great brainstorming conversation with Representative Keeler on how we move forward. And then yesterday I attended the
um excuse me, Lakeland Mental Health Center board of directors. Uh we were at the Morehead site and a great update from all of the Morehead supervisors. Quinn and his team work fantastic with
the work that's going on at uh Lakeland. Uh Jeremy and Brian and the rest of the team work really really well on addressing and collaborating with the school districts and our river project at the jail. Uh, you know, I think it would possibly for those who plan the um
intergovernmental retreat, uh, roundt on some of the work those folks do and they're doing so much for Klay County, particularly with the river project. Um, I heard some successes out of that group that I haven't heard in a while, which was exciting. And, um, then in regards
to the budget, they're looking critically at that. We do need to make a a health insurance allocation change for the budget, but there's a board designated spending fund that we haven't tapped into before and uh Todd Schneberger thought possibly that that
would be an appropriate piece to keep our budget low. So, uh that group is working critically on the budget as well. And I think that concludes my reports. Mr. Chair, >> Commissioner Barer, >> on Thank you, Mr. Chair. On October 22nd, I had a building committee meeting
with myself and Commissioner Campbell were both at. We had project update. The joint highway roof and AC replacements have both been completed and the FSC light replacement project is done and we're working on getting the rebates for
the LED lights in there and we have not gone through our first billing there. So, we have not seen the savings and we'll figure out the savings on that light replacement project. Then we also went through the rental study that we disc had done today already at board
and we also had an update on the LECBCA audit update and we are still working through that. That was pretty much the building committee. And then yesterday on the 27th, I had the West Central Regional Water District regular meeting
with myself attending and Commissioner Campbell. And the final survey was completed and was supposed to be filed with the courts yesterday. And they're having another meeting with the courts on Friday to figure out the timeline with that.
That was pretty much what we had reviewed there. If Commissioner Campbell has anything else to update, he can. But yeah, so that is all my reports. Commissioner Abinger, thank you. Uh
Wednesday the 22nd, I attended the remotely the uh diversion authority finance committee meeting. It was general business uh just some the financial report, cash budget report. Uh we did transfer
$550,000 uh from the P3 contingency fund um to the uh uh to the construction partners in this uh also had uh
ID Bailey. We approved them for uh uh a uh auditing or providing audit auditing services and 2026 draft to the cash budget draft number two was approved and sent forward to the whole board.
Uh on um Thursday the 23rd I attended criminal justice advisory board. Uh they just updated on the progress of moving some of the uh
um probationary or pro probation people into the family service center and into the courthouse and some of the shifting on that. Discussed AI report writing that's going to be introduced into processing and evaluating interviews
uh by the probation officers or agents. Um, and we had a presentation from Brad Bur uh, who's a sex offender supervisor for uh, Klay County and local area and uh, very informative on on the processes
and the challenges they're facing. Later that day, I went to the diversion authority uh, board meeting. Again, that was general business. had a good update on um
on on the project update for both the core of engineers and the diversion project. And we again discussed finance update did bring up the 2026 draft draft cash
budget version two which was included for the members of the board. And that completes my report. >> We I have a request to take a quick break here. You're done with your >> I'm done. >> All right. We'll get to >> All right.
>> All right. We are back in session. Um we'll continue with our committee reports. Um Commissioner Kavanagh. >> Yeah. Thank you, Mr. Chair. Uh so on the Tuesday 21st that afternoon I had the adult mental health monthly meeting. Uh
we had a spotlight uh presentation uh given by the lighthouse. It's a mission over in in Fargo that incorporates our uh whole community. Um they uh talked about their programs. They work in the
way of of addiction and mental health and with actually 27 meetings of a week. So great report and uh or presentation I said should say and then of our group uh there uh of our membership um many of
the services our providers use their um their members are involved over there at the lighthouse. Um that group I just want to report continues to grow. We're over 30 people every meeting now and it's uh tremendous how they um network
among each other and and uh just a really positive group. Uh that evening I was uh part of county planning. Uh we had let me grab my sheet. We had two inter uh use uh interim use
permit for a mining uh uh permit that was approved that was uh over in Keen Township. We had a request for a conditional use permit regarding a 1 megawatt community solar garden in
Spring Car Spring Parish Township that was approved. And then we had two um two uh PL subdivisions that were are going to be brought to us on November 18th. Uh
the first is a uh for a subdivision of um u go to my notes here. Yeah. of a 10 acre um uh subdivision on Highway 75 on some uh prime farmland.
And then um and then the second was a 67 acre parcel um just east of Holly on smaller lake called Lake Maria uh um two miles east of Holly. And so those two um
will be brought to the board for our uh hearing and and also a decision. Uh the next hearing for those two that the um um planning commission uh would have done waved it and had it just come
directly here. Okay. Then uh um partly already uh reported by Commissioner Mojo. Uh I had my um on the 22nd the uh cap meeting. I was part of finance and the board uh
board of directors meeting and uh financially things are in good shape. Things are in order uh in in spite of the u uh shutdown which is really healthy. Um I think the only other notes I really
she talked about the HR. Um I think the other was uh mainly more information that we had uh about the work we're doing. So um on the uh we also that also that day was part
of meeting with our lobbyist um Tom Hansen. We got in the nonsecured facility. He gave us a list of key contacts he's starting to work on. And then also we continue to work on rebranding and recreating uh something
in our message me messaging that will be uh most effective and as mentioned we'll be having Senate monitoring tour on November 13th. Uh also that day I had the historical um culture society monthly um meeting there too along with
just like uh cap uh we were getting into the uh changes in our benefits in our bylaws regarding paid family me uh medical leave and ESST. on um on Friday I had uh I was part of
the uh weekly um PRTF nonsecure facility meeting. Uh Commissioner Mojo reported on that. And then yesterday I had a quarterly well every other meeting uh month or monthly meeting I'm sorry for
the food commission on the steering committee. Uh just want to report that this group has uh entirely uh lost all its funding at this point uh through grants that were coming through uh extension and uh North Dakota through
the um Cass County or federal um uh public health and we've lost our leadership. So um they're both u unfunded and they're they got other jobs. Um so with that the group is sort
of in limbo right now. Uh we we have thoughts of direction that it may may can go. So we're going to be holding two meetings uh this work group two meetings in November and then we will come up with a decision what we think might be
best and that will take place in our uh January meeting and uh either it will uh we'll either other find other pots of money to fund this and or uh possible uh
dissolution um and uh let it that work be taken by another organization. But one thing at a time. Uh that's my report. >> Thank you. On Wednesday, October 22nd, I attended the
Prairie Lakes Solid Waste meeting and we had our meeting in Browerville, Minnesota in Todd County. Uh we went there to see their new facilities that they have transfer station and office building that they have there. Very nice facility.
Um the financing looks good. Our dollar cash dollar amount is about very close to last year's numbers. Um our
Lake County is short 306 tons in deliveries, which is still within that 500 range. Most counties are in the negative with the exception of Wadina County is way over deliveries and so they are cutting back that so that we
can all get pores made up. Um the plant operated at its full amount for the year or for the for the month in terms of what they anticipated for tonnage brought through the facility.
That number is currently projected for the year to be 51,000 tons. He still believes, Brian still believes that we can maybe get that to 54,000 tons. We had some discussion about
um the future what that might be able to do in the future. And I think when we if we can get some of this wet um material figured out and that type of thing in there and I know Commissioner Phil Hansen from
Becker County is really put it out there. He'd like to see us have a goal of reaching 58,000 tons. It's a strong goal, but when I think that if we do some of these things, we might be able to accomplish. And one of the things we're looking at doing is
uh putting in a drain system within the tipping floor there that can help eliminate some of the water. If you all recall, we have that we have that in our tipping floor here at our transfer station and help it can help get rid of some of that. It would go to a holding
tank and then that that liquid then can also be used. Sometimes if the garbage is too dry, it burns too hot too. And so they have to actually use some water to cool it a little bit uh to help. That's all about the steam production.
Um that they got back that same day. We had our building committee meeting. Um, Commissioner Bear did a nice job reporting on on that and we act in on a few things today based on Joel Olson's work here. And then uh we did get a
little bit of an update on the state driver testing when they anticipate um moving into our DMV building. And I think that's about a year out 27 I believe it is.
Um then on the and we also had some discussion about the U Klay County capital improvement bonding uh plan that Joe is working on and that will be
coming before the board probably in the near future. Thursday the 23rd we had our Klay County Solid Waste Advisory Committee meeting. Uh, I think it's really we want to recognize um and thank you to Darren and
Corey for um the work that they did in in creating a certificate of appreciation for three of our county landfill employees who were involved with uh life saving trying to do some life-saving measures for a citizen in at
the landfill. And so I really want to recognize Ross Olsen, Matt Zacher, and Derek Unger for their um efforts and what they um tried to do in terms of a life-saving
support issue that happened out at the landfill. Not all things are uh are successful, but uh these these three employees uh did an incredible um response, quick response to help try
to help with that situation. So, um Corey gave a report on the landfill other landfill duties. Um they were doing a solid they were doing a way study thing that later that day there where they were going to have
a bunch of college students come in and they take the same 100 households each year and they go through all that waste and sort it. I just think it's just Sarah. Do you want to do that? >> Okay.
So they Yeah. So, thank you to those people that do that, too. And I think they try to determine um what goes in there and and maybe where we're missing in terms of how we can improve on recycling or other options.
Um, excuse me. Then I attended the Mid Clay County Joint Powers Authority Board meeting and we had you know it was a very small we got an update on our property acquisition status and
litigation actions and then a we had one landowner reimbursement request which we approved that same day. I also attended the diversion board of authority meeting. Um
we approved the governance policy um governance policy amendment. We re u a really good drone view of the activities that have gone on to date.
Um we did act on some excess lands and that's it on that one. And yesterday I also attended the West Central board meeting. Um continue to work on this memorandum
with um the neighboring watershed has some Marshall Pulk has some concerns. Uh and so we continue to work on an a memorandum of understanding with them on that. Um, the final
survey is done and I believe yesterday afternoon they were going to submit everything to the Lake County District Court in preparation for the a second hearing on that project.
That concludes my report. Steve, >> thank you, Mr. Chair. Uh last uh on the 20 23rd I participated in the county legislative planning meeting that's been discussed uh that afternoon I also met uh with Dan Molly and Payton Mera in in
regards to our weekly white earth meetings uh again that reported last week that participated in a meeting uh invited by the city of Morehead uh based on some of the information that uh that that was provided that day they're going
to have some additional technical meetings and then they're going to be bringing the committee uh back together again as a whole uh here in the next month or so. Um the building committee met on the 23rd that's been well covered also on the 24th and participated in the
MCC JPA meeting which has been well covered. Uh the non-scar juvenile facility psychiatric residential project has been well covered. Also the on the 27th participated in the water district uh meeting. Uh the we also had a meeting
with Rory Beal and Annabelle default on the opioids. We're going to be bringing or Annabelle will be bringing forward a a update on on what her position's been doing and some of the funding questions uh that this board has had. Uh yesterday also participated in the in the bond
sale call with Mr. Hagen who was here earlier today and Lori. again appreciate both of their work uh both their work and their staff to get uh get that item here this morning. Just would uh note it's uh advertised for you guys to if you're interested to participate in the
Red River Regional Dispatch Center ribbon cutting this afternoon at at 4:45 uh as for the citizens as board participated in part paying $1.5 million uh for uh for that new project. And so that ribbon cutting will be this
afternoon. That concludes my report. >> Thank you. Brian, do you have anything to say? Darren, >> uh, yes, most of mine have been covered. I, uh, attended the planning commission meeting, which was, uh, covered by Commissioner Krabanhoff already. Uh,
Wednesday the 22nd, I attended the Klay County Legislative meeting with our lobbyist as well, and the building committee uh, meeting, which was discussed today. Uh, Thursday the 23rd, I attended the SWAC meeting. I did have to leave a little early because I had
another meeting with the UKG MC uh meeting that followed that and then we also had a meeting on paid leave on Friday the 24th. Had a meeting with Kimberly and also attended the PRTF legislative meeting um discussing a
possible informative port podcast making one of those. Uh Monday the 27th had a meeting with Anna and Steve in the morning. Met with Quinn, Anna, and Michelle pending some grievances or a grievance. And I had a meeting with that
guy right there um yesterday afternoon. And that concludes my report. Okay. The record will show the mysterious man you were pointing at. All right. All right, Sarah, do you have anything for us? All right, with that we
concludes everything on their agenda with the exception of our closed session. So, we will be going into close session. Uh followed by that, we will go be immediately adjourned. There will be no action taken based on our close session today. So, I'm looking for a motion to close. >> Mr. Chair, I'll make a motion to go into
close session per the advertised reasoning. >> Second. >> Have a motion by Commissioner Mojo, second by Commissioner Abinger. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I.
>> I. The same. We are in close session. Part: 2
Good Good morning everybody. It's 8:30. We call this morning's meeting of the Klay County Board of Commissioners to order for Tuesday, October 28th. Our first item is the approval of the agenda. >> Mr. Chair, I'll make a motion to approve the agenda.
>> Second. >> We have a motion by Commissioner Bear, second by Commissioner Ebinger. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> Oppos the same sign.
Motion carried. Next item is citizens to be heard. Do we have any to be heard on items not on the agenda? We have none in the audience. Do we have any online? >> Nothing, Mr. Chair. >> All right. We have no need to be heard. We'll move to
approval of bills and vouchers. Move >> to approve. >> Second. Motion by Commissioner Krabanoft and second by Commissioner Bear. Any further discussion on the motion? Any further discussion?
Seeing none, all in favor signify by saying I. >> I. >> Oppose the same. Motion carried. Approval of minutes from October 14th. >> Mr. Chair, I'll offer approval of the minutes. >> Second. We have a motion by Commissioner
Mojo, second by Commissioner Bayer. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. >> I oppose the same sign. >> Motion carried. R835 item is a request
approval of resolution 2025-28 authorizing issuance awarding sale and prescribing the form details and providing for the payment of 17,915,000 general oblig
general obligation jail refunding bonds. That's a mouthful. All right, good morning. >> Yes, that was a mouthful. Thank you uh for having me again. Um this morning, Todd Hagen from Ellers and Associates,
um your financial advisor uh this morning for the bond sale. Um I was here uh as you know, on September 23rd for the pre-sale report that kind of set the parameters for the bond sale and some projections on the the savings at that
time. And we're hoping for better results as we went through the the weeks um prior to this morning. And um in front of the board then is a sale day report from us. And then um I guess if
you like what you see after I talk about what's in that report, there's a resolution from your bond attorney at Dorsey and Whitney in Minneapolis. Um that would be the action item for this morning. So to get into the sale day report,
um it's short and sweet, pretty easy read. um competitive sale results um in just a summary format. Um there's a bid tabulation attached to that uh final bond numbers with a savings uh
report page on there. There's also a standard and pores credit rating report. And then there's a 30-year just graph of what the bond buyer index looks like as well. And you can see that rates are are
going down um which is which is nice. Um so before we get into um how the bond issue played out um I do want to say that uh Stephen Lori and I and the analysts from standors did go through
the credit rating um for the bond issue too. We want to make sure we get it rated. Again you folks are highly rated. Um, when we get a bond rated, it's easy for prospective biders to just, you know, look at the rating because it's a national rating. So, you know, whatever
your rating is is going to be similar to the same rating in some other state, which is which is great. Um, so we did get together a few weeks ago and u talk about that with the analysts. you were
rated a year ago, so we just updated those folks with your 23 and 2024 audits and budget for 2025 along with your economic outlook. Um, so it was nice that way. They do give us their questions ahead of time, which is
great. It used to be a mystery, but now it's not. And they go through them verbatim, so we were um all prepared for that. And then we sent them also some follow-up materials uh to make sure they got everything they needed for their credit committee. Um
the uh they did um come back with a double A stable rating which was affirmed which is what you've had for quite a while now. We also were able to get that AAA state program rating, which
was new in the legislature this year for a bond that's been um state guaranteed in the past. We're able to refinance it um with that same program. Um if it's for an interest cost savings, which is what we're shooting for here this
morning. Um the rating report again it's an easy read but the analyst did note of your strong reserves your very manageable debt burden and continued growth uh in your tax bases positive credit factors. So all good
there. Um so up to noon yesterday because you have such an early morning meeting today. Um they were the biders were kind enough to give us some interest rates. Right. So, so we did again send it out uh to everyone uh we
could um there were three other um large bond issues uh that were not bank qualified, right? Because you're over $10 million. Uh Dworth School District had one for 12 million. Uh Mano School District had one for 36 million and Carver County School District had one
for 37 million. So I think uh you know everybody kind of was focusing on this not big qualified taxexempt bond issues which which was great. Uh no small issuers in the mix. Um you did receive three bids again up to noon yesterday uh
which is respectable. Three is sort of the target minimum target we like to see which tells us that it's a competitive sale. Right. So, um, your three bids were from Bayard out of Milwaukee, um, with 25 participants.
Um, if you look at some of those folks, some actually bid on their own like a Northland Securities and, uh, others on there that you might recognize, Oenheimer and those folks. So Baird gets all them together and uh Collers which used to be Doherty and company um they
get them all together and um they take uh whatever they want out of your bond issue and Baird's the lead broker dealer underwriter right for those folks. Uh they came in at a 2.93% which uh was 37 basis points or 37% less
than our pre-sale estimate uh last month which is good news. We're under 3%. It's pretty cool. Uh the second bid was uh Measuro Financial from Chicago at 3.02 and Key Bank Capital Markets
uh from Cleveland, Ohio at 3.04. So, uh pretty tight bidding. Any of the three would have been fine fine with me. Um I I like the 2.93% one the best and hopefully you do, too. Um the difference
between the low bid and the high bid um it's a large bond issue. The interest rate difference is just a little north of 163,000. So it pays to competitive bid these bonds that are easy to understand and highly rated and uh nice and short like yours is. So uh yeah,
it's just a good one for those folks to buy and then they reoffer it to the public, right? Um the savings um that we've got on this is uh $72,000 uh over the life of the 10 years. So I
think um I think Lori likes to see that one. It's about a $7,000 per year savings. Um it's the savings as a percentage of refunded principal is 3.358. I'd like to see it
uh at least at three. Um it's between three and four. It's a good refunding in my opinion. Um so we're we're good there. Again, this bond is not of 2026. So we've got a few months to invest the bond proceeds. We uh were lucky. I'm
going to say lucky because the federal government has shut down some of their some of their departments, but we are able to invest the bond proceeds for the few months between now and then in state and local government um securities which are purchased by the feds or from the
feds. Uh we got a 4.01% interest rate on that. So um that's going to add to our savings. Um we're 50 a little north of $52,000 of positive arbitrage they call that. So
arbitrage is investing um investing our invested money for a while and we're able to do that um within a 90-day period for a refunding um at no uh yield restrictions. So we don't have to keep it uh lower than the rate on the bond.
So that's good. So so that's positive as well. Um, I think too, uh, you know, this sold out to the market and the market sort of has anticipated any, I think, any Fed rate reductions that may be coming here in the next few days or
weeks. Um, it's a sale out into the market, not a bank deal, right? So, they they've always um been outperforming the banks. Um, and so I think it's just a good time to to strike and get this thing get this thing done. um if a
person would have waited any longer, the feds might have shut down that s uh securities um exchange part of our investment strategy as well. So um I think uh knowing what we know now and where things are um I think it's as good as
it's going to get. Um the call date is on 2033 still and uh if you wanted to refinance it again, we're a little south of $6 million for that. Um, so we'd be bankqualified at that point if we ever wanted to refinance it again. So, um, so
I think that was one of our goals as well. Uh, the size of the bond issue was reduced by 1,645,000 from the projection. Um, we were looking at uh more like 17,915.
Um, but I maybe mentioned um at the pre-sale uh we have been receiving premium bids. um lately for many years now, as a matter of fact. Uh so the premium bid and the reduction in the underwriter's profit or fee uh we were
able to lower that by just a little north of 1.6 million. So we've got uh 16,270,000 of of bonds. So if you look at the bid tabulation, um you'll see a coupon rate column and
you'll see a reoffering yield column. And I just like to say the difference between the two is that premium uh that we received. And so by lowering the bond issue down by the $1.6 million where uh we've got 5% and 4% stamped on the
bonds, but again we're paying uh interest on less bonds outstanding. So we're looking at um the the the sort of the real rate that that we'd be looking at or paying is the 2.5 to 3.1 on that column there. So, I call that burn
burning down the yield by giving them back uh or lowering the bond issue by some of that some of that money. So, so that's good. So, we've chipped away at that, too. >> Can I ask you a question on >> I think it's a win-win, but Yes, sir. >> reoffering premium. >> Yep. >> So, so right now that we're we're able
to lower our bond amount based on that, which obviously means we paid that off earlier, right? uh we lowered the bond issue down. We reamortized uh all 10 years to make it level again. So So we are paying uh
we're paying interest on less on less bonds. Correct. Yep. >> So So if is this the only way you can use the premium? >> Yes, you can keep it, but you can't on a refinancing. That would be an
overissuance. But if it was a new project, the option would be to keep some of it um all of it or none of it. Um which means that you're actually no nothing's free, right? So you're actually going to pay interest on
premium. Yep. Yep. So, my recommendation is if we're not on a new project, if we're not running into a wall of granite or something um and was unanticipated and your contingency is getting eaten up, right, is and you kind of foresee that you need some more money, then you
might want to use it. But nine times out of 10, my clients will will sort of lower the bonds. I guess I was I was looking at it more from the standpoint if if we're if our mechanism to pay off the bond the financing of our projects
if the mechanism there u for collections are meeting or exceeding what we need. Do we would we have the ability to use those premiums outside of the project? Nope. I would use the the
revenues that are being used to pay the bonds. I would use those in a different way if you could repurpose that part. I'd stay ahead of it that way. So, keep the bonds on track, lower it by the premium, which we're supposed to do here. Um, I would take those revenues that are paying for the bonds and I
would sort of start thinking about other ways to use those. >> But you but that's somewhat restricted too by >> it is if it's sales tax or what have you. Yep. there's some restrictions, but uh there's always um you know amendments, right? So um but yeah, we've I've had sales tax.
>> That's where I was that's more where I was going with that is >> I see the strategy >> taking advantage of every option that we could have. >> Yep. >> You know, when it comes to, you know, if we're if we're ahead of the
game, can we fit in another project or something within the same scope? >> Yep. Yep. Good question. Hopefully I answered that one. >> Yes, you did. Thank you. >> Thank you. Thank you. >> Yeah. Any other questions? Um like I said, it's a good read um to go through there. Um probably one of the
recommendations I think S&P had was maybe looking at a fund balance policy at some point um doing some financial management planning or whatever. You'll see the upside and the downside in the rating report. Um so that kind of gives you just a third party kind of look at maybe uh what a person might want to
work on at some point. Um there's not a whole lot we can do with the economy uh on their matrix, right? It is what it is. You know, everybody tries to help with that. Uh per capita income, um you know, GDP, things like that are hard to
we can't really control those. But what we control, what we can control is, you know, debt and liabilities, management, reserves, and liquidity, um and financial performance. So, um, that's something just to think about and that's that's really the takeaway on those
reports is just to kind of think about maybe in a workshop or whatever what more that we could be in control of that would help um our financial status I guess. So, >> based on that is the uh rating that Klay
County receives the doublea stable is that is that considered good? >> Yes, it's good. So, >> before you get to Yeah. before you get to a AAA, it's it's double A plus and then it's double A. It's double A minus. So, you got a couple clicks to get to
the AAA. So, yep. It uh that's what I see in most counties is the the double A. I don't see them in the A's and I see very few AAA counties. So, you guys are hovering right in the right spot there, I think. So, you have a broad tax base.
um you know a lot going on a lot different than a city you know that are sort of condensed and they can't really expand much so you guys are counties are pretty lucky that way that you have a broad tax base so >> just a follow up to commissioner camel's
questions on the revenues >> y >> how are those are when are those identified in the project when do you when would you be able to know whether you have these revenues to use or not
whether certain periods >> pay the bonds back >> well or other uses. I thought there was something if I understood that correctly. If you see because premiums are higher, correct? >> Yep.
>> Okay. Uh you said there's is there other uses for it? Was a question asked? >> Yeah, you'd have to go back to the sales tax legislation and see what more you can >> what fits in that because that's one of the revenues that are coming into if it was property taxes. Yeah,
>> that's one thing. >> But we have sales tax or some kind of teeth in there, right? We're limited to what purpose and an amount and a term I would imagine. >> And I and I guess that was if I can if I can. So that my question >> was around the premium dollars and and
if if we selected to use the to to take the premium dollars. We'd pay the interest on those premium dollars as you said. >> Yep. But do those premium dollars, would we have the ability to use those outside
of the scope of the bond? No. >> No. >> And outside of the scope of the sales tax requirements >> for a refinancing like this, it it has to we have to lower the bond issue by
any other revenues coming in like a premium. Okay. >> Or it'd be an overissuance. Okay. >> If if we kept it, it would be a new money portion, they call it. So, it'd be another it would be a construction portion. So, you can do a refinancing and a construction bond at the same
time. So, in that in that scenario, you could probably move over that premium into the new project construction part of the bond issue and avoid an overissance on the refinancing. But, if it's a refinancing by itself like this, we've got to lower it or it'd be a overissance, right? we we'd be
collecting too much money to pay off our bonds. Right. Right. So So another thing um you can do too is you could apply um cash towards a refinancing too. Maybe that's what you're getting at as well too. So if you've got, you know, a
bucket of money that's building up and building up, you can you don't have to refinance bond proceeds to bond proceeds. You can use some cash to help offset that, too. And I'm sure there's some bonds coming up that we can maybe do that with as well. So,
>> well, I I all all this kind of has to do with >> Yeah. >> And from my standpoint, what happens towards the end of this project as opposed to today and you know, for example, we've been we've been very fortunate in Klay County, our sales tax collections have been strong.
>> Yeah. And so, you know, what we thought we might need to have in addition in addition to our sales tax dollars, we thought we were going to probably need to put x amount of levy dollars into making our annual payment. We have not
had to do that. So, we've been fortunate from that standpoint. But at the same point in time when we when we for example when we did the correctional center >> u part of our long-term goal was you know preparing for and planning in
the future for an expansion of that if when the need arised you know so the you know so you have an issue with you know our issue is that the sales tax either um you know it
sunsets right when the bonds are paid off. But however, if if we if we needed to have the extension put on there, would that qualify then to keep the sales tax going throughout its 20-year
period? >> It it that that's an option. Like so the city of Hermantown has, for example, has always had a had a sales tax when sales tax wasn't a thing. um it was perpetual as long as the trunk sewer lines were being extended because it was a township
back in the day, 34 square miles or whatever. So they we've gone in probably six times for amendments to that sales tax. We've we've financed the city hall, the fire station, a community center with Essentia Health. Um they've since
sunseted it because we've put in trails and everything in there. And so you can go back and add to it. um add more projects to it which extends it but but they don't like to see it going perpetual anymore. They do like that stop date which makes sense >> and I don't
>> from my standpoint I would never want to see us have to extend the the period of the sales tax >> right >> but at least be able to add to the current use of it >> and that's an option. Yep. and and
because because I mean if you know seven years from now the board sitting here we might have a sheriff coming to us and saying you know we're we're we're at capacity and we need to expand this. >> Yep. Yep. >> And now if if you're if you're
everything is sunsetted, you got no option now but your county levy or or you go back to the legislature and try to get us a new sales tax. And what we do is we just we'd keep that sales tax, but we would change the use. We would add to the uses of
>> Okay. So, and this is more for Yep. you know, education, >> planning, but we we need to >> increase the amount and put more uses in it. >> Yeah. You need to I I think, you know, future boards need to be aware of that, you know, and hopefully you can. >> I agree. >> Yeah.
>> I'm working on one in Crosby right now. So, it's everybody's kind of going back in because there was a moratorum that got lifted this last session, too. So, so now we're all kind of going back in again. So, Detroit Lakes has one too. We popped on a few years ago. I >> think if the day came and we had to an expansion on our jail and and our
citizens had the option of just finish out the sales tax or put it on our levy, I think I know what the answer would be. >> Me, too. Me, too. Yeah. If you need help with that, let me know. I'll be around for a while. >> I agree. I like the way you're thinking.
Absolutely. Well, that's all I had. So, um I'm up for more questions. Otherwise, we're looking at consideration of that resolution to award the sales sale of the bonds to to Bar. So, >> okay. And that resolution was in the
original packet. >> Oh, >> Mr. Chair. >> It's a lengthy It's a length. It's not like our normal resolution. It's a pretty lengthy. >> You don't need to read all the Please. No. Mr. Chair, I will make a motion to
approve resolution 2025-28. >> Second. >> All right, we have a motion by Commissioner Mojo, second by Commissioner Evinger. And discussion, Commissioner Mojo, >> thank you. Uh, thanks for being here today. I just want to give gratitude to your staff and our staff. This is a
great savings to realize for a project that still proves such importance in our community, but for us to see a sizable savings, I think is really helpful in times when we're all trying to do more with less. So, thanks for um the work in
in getting us this far and excited to see savings. You're >> welcome. Right. Any further discussion? >> I'm all for saving three quarters million. >> Yeah. All right. All in favor of the mo do we need a roll call vote on this? I don't think we do. Do we?
>> We do not. >> Okay. All in favor signify by saying I. I. >> Oppos. Same sign. Motion carried. All right. Thank you. >> Yeah. Thanks for the business again. Appreciate it. >> All right. Our next item is the approval of appointments to the Klay County
Extension Committee. Good morning. >> Cecilia Amadu, University of Minnesota Extension Regional Director. Um, you may already have the uh names in front of you, but we have Seam Amidi and Rick
Hall as long as well as Alicia Halt. Um Rick Hall and Seham are needing approval for their second term on the county extension committee. And then um Alicia Halt will be needing um to serve um her
first term as part of the master gardener um appointment piece. >> Yeah. Um thank you for that. I I guess that was my question. And I I wasn't sure about uh which how many of them are being reappointed versus the first term. And I
just to just for information purposes, >> yeah, >> I certainly like to see when we're going to make an appointment, especially the first time that we have some sort of information on that individual. And I have I have nothing.
Uh I I know uh Commissioner Mojo speaks highly of Alicia and I am going to you know I'll trust in in that but I think in the future for um you know when we have when it's our responsibility to to
make appointments I it'd be nice if we could have some sort of background information on them so that can help us make a decision. >> Sure. Um I can certainly do that. We um typically that nomination come from the
master gardeners to us. So they're well vetted from we trust their judgment as to who they're bringing forward. But I think that you're right it makes sense to provide additional information to the board. So I'll make note of that >> Mr. Mojo. >> Thank you. Uh you know I know we've
we've had some difficulty. We do have an opening uh kind of more towards that community club um type appointment. So, um, thanks for being here to raise visibility for what the extension committee does. I know >> Commissioner Kabanoff and I serve on
that and, um, agreed now that we have Commissioner Bear here who's kind of new to the appointment world, it it would be fine just to have a little bio write up of everybody because I think it is important for us to get to know the people that are serving in that
capacity. But um my time working with uh Alicia has gone far back before master gardeners. We had kids in preschool together and even during that time she was very active and uh doing significant community education type pieces in the
community volunteering. Uh she is a 4 parent. She has two children in the group and even her oldest was uh lucky enough to receive a leadership award from Klay County Federation this year. So, that's really exciting. Uh, but to
the master gardener component, uh, Commissioner Ebinger might recognize Alicia. Uh, I think Alicia and Lynn, probably just the two of them did a lot of work over a couple summers keeping all of the Klay County Master Gardener plots looking fantastic. So, in the
future, yes, it would be great to have a write up, but I'm certainly excited about uh her appointment to this board. >> Yeah. Commissioner Abra and just follow up on Commissioner Mojo's comments. Alicia and
Lynn worked on a a lot of the projects together and she speaks highly of her. So I think it's a good appointment. >> All right. We're looking for a motion to approve >> and as a clarification Cecilia if Mr. Chair. >> Yeah. Uh we are reappointing Seham and
Rick to their second three-year term and then eligibility-wise up to three three-year terms. >> Yeah, this so this will be their last term and then um in Claycom we typically sunset that after their third term is >> Oh, so they this is their third their
third term we're appointing. >> No, we're appointing for we have two terms. Three. So they are going to serve another three years, >> correct? >> Yeah. >> So they're allowed two three-ear terms. Yes. Okay. >> And they just finished there first. >> Sorry, it's kind of confusing.
>> And is are are those are those rules established by the U of M? >> Yes, those those rules are established between AMC and the university is the statute that governs how we work together with counties. So typically um in some counties the appointment do come
to us and then in some I work with the committees to appoint someone and then we come here to um get that approved by the commissioners. >> Very good. >> I have one question. Yes. How many people are on the extension committee? >> Six. And then we have two commissioners
that are on. >> Yeah. >> Yeah. >> All right. So we had a motion and a second. motion. >> I thought I'm getting myself here. Thought I heard Jenny. >> Well, I thought,
>> Mr. Chair, >> yes. >> I'll make a motion uh to reappoint Shi Hammed Hammed and Rick Hall to a three-year term on the extension committee and Alicia Halt on uh three-year term, her first three-year
term. Appoint her. >> A second. >> All right, we have a motion by Commissioner Ebinger, second by Commissioner Krabanoff. Any further discussion on the motion? >> Any further discussion? Seeing none, all in favor signify by saying I.
>> I >> oppose the same sign. Motion carried. Thank you, Cecilia. >> Thank you so much. Have a great day. >> Two. >> All right. All right. Next, we have a request approval of the lease rate increase request for the family service center. And we have with us our
facilities director Joe Olsson. Good morning, Joe. Morning, Mr. Chair, board members. Um, real quick, um, wanted to, um, Alicia and Lynn, you guys spoke of them earlier. If you look, if you look at the monument out front, they're the reason why that looks so good. Got a lot
of compliments. So, wanted to thank the master guard. A lot of work goes into that. So just brought up in my mind when you were talking. >> It's not you. >> No, I don't want to take credit for this. It was definitely those two. So thank you to them.
Um yeah, so I am uh so uh I met with the building committee and um what what we had done at the family service center is we did a a rental rate comparison around the Fargo Morehead area and um what we found out per square foot is we're we're
coming in um pretty low on what what we charge. And um so what what we did is um I presented the the building committee with this um with the spreadsheet here that you have in front of you. And if you see in the spreadsheet there, you're going to see a highlighted um
highlighted tenants. And those tenants are are going to be up for renewal at the um January 1st of 2026. And so um over the over the years, we've done a few increases, very minor 50 cent per square foot type scenarios. Um, I think,
um, by looking at all this, um, we we feel that we should, um, get the rates up to where they need to be. I think it's our goal not to compete with the private sector, but get it, um, get the rates in a position to at least, um, help out the family service center um,
operating budget. So, um what what we were proposing here is um we know we're at the end of our budget cycle and so we're proposing that um we do a 4-year lease with um the up and cominging um leases and um the first
first year would be a no increase and then we do a phased in approach of um well currently right now we're at 1375 a square foot on the first floor and 1275 a square foot on the second floor. So what we would do is um the first year
would be no increase. In 2026 um in 2027 we would the rates on the first floor would be$1575 a square foot and then 1475 a square foot on the second floor. And then the 2028 we'd have uh uh 1775 a square foot on the
first floor and 1675 square foot on the second floor. And then we do a final year of um an additional dollar would be $1875 a square foot and 1775 a square foot on the second floor. So this this um helps out our budget. It certainly
doesn't put put away a whole bunch of um capital to fix up the building, but it does help us get where we need to be, we feel. So um the other couple other notes to consider here is um family healthc care lease. We've just entered into a 10-year lease
with them. they brought over a million dollars to our to their FitUp project. So, that is a different lease. Um that's a 10-year lease. There is some smaller um adjustments uh increases to their lease uh starting in 2029. So, totally different scenario there. And then um to
note, Cap LP is our biggest uh tenant. They rent over 14,000 square feet. They are not up until 2029. So we had that discussion of um that gives them four years to kind of figure their budget out
too. So uh questions for me. Now I you our building committee did discuss this and this um it certainly kind of keeps up you know um part of what we also have to do is on
on an annual basis those buildings don't cost less to operate them they cost more. >> Correct. Yep. >> You know, so if we're when we when see we see rent numbers not moving for 10 years and you have
just an inflationary rate of your heat and your utilities and everything else, then we're we're actually going backwards. >> And so this we felt that this was a a 022 and one was was a good option. Uh,
one of the things that in our building committee that we always talk about too is uh what Klay Countyy's future needs might be u for for ourselves and and that building you know someday might have to be used to completely house
internal agencies that we have. So, >> but in the meantime, I think this is a I think this is a fair, >> you know, over many years when we've talked about this, one of the things that that we did not want to get in the
way of is we didn't also we didn't want to also get in the way of undercutting, you know, private sector rentals that are out there. >> Um, we didn't want to interfere with that. And by doing so, one of the things that we stipulated is is that the
agencies that are in our facility really have a partnership with what we do. >> And you know, so I think that's one of the uh crucial things that we also do there. So that that separates that from maybe somebody who might be going in
some other rental unit in in the city or the county. So So that our our building committee did recommend this approval. So I don't know if Ezra wants to add to that. >> I I just add that yeah the building committee recommended this approval and then if you look at productive
alternatives they lease comes up on 2027 y they would start >> with the increase at 2027. >> Yes. >> One reason why we're doing that first year with no increase is because we're already in to the end of October and those leases start January 1. So we just
want to give them a good heads up a year heads up saying that the leases will be rising. So, >> yep. >> That's why the first year is no increase. >> Yeah. And to add to it, we're putting it on a four-year rotation here. So, at the end of four years, um, we've had leases kind of all over the place every year.
So, this will put everybody close together now so we can, you know, accurately budget. So, >> yes, Commissioner Graboff. >> Yeah. Uh so Joe um you know I don't know what well below means you know where you're at now to where we should be in
current market but >> as these uh you brought it forward. Have you talked to anybody about ahead of time about what weighted increases might look like? >> Um I haven't told them exact numbers but I have told them it it could be a
significant increase. So okay um but I I um didn't really throw anything out at him. I told him that we were going to be discussing this and so in the last six months we've had a lot of conversation about that. So I I've kind of given them a heads up. Um >> I I I let them know that I would be um
letting them know a report today. >> Right. And then when they um I I see um maybe I missed it. There are terms, right? >> Yep. >> And there are are they do they vary? >> Oh, as far as how many years
>> length? Yeah. >> Yeah. So, the the ones that are highlighted in yellow now are going to be a four-year term. >> Yeah. Okay. >> Yep. And then um as um Commissioner Barrett mentioned, the 2020 there's only one 2027 coming up and that'll probably be a threeyear >> and then uh the goal I think is um to
line them all up into that 2029. So, they're all >> Yeah. The only reason I'm asking the question when you look at the dollars, I mean, uh and again, you have to be bring it to a current rate or equitable rate. >> Yep. But when you look at the percentages, they're they're fairly big.
So, >> Yep. Exactly. Yep. And I think it's uh kind of why we tried to do it over a course of four years and not just one big. >> And then last question, what uh percent of the building is non-county? >> Is uh non-county. Yeah.
>> Um well, I used to say 6040, but uh we rent about 30 we rent we uh the non-county is 32,000 square feet. Just just under 33,000 square feet. So, and I think we have roughly 107 square ft total. So, I think we're getting into that 70
>> 70 30% now. >> Okay. I'm just curious. >> Yep. >> Yep. >> All right. Board's wishes. >> Mr. Chair, I'll make a motion to approve the lease rate increase request for the
family service center as presented. >> Second. We have a motion by Commissioner Bear, second by Commissioner Ebinger. Any further discussion on the motion? Commissioner Mos. >> Thank you, Mr. Chair. Thanks for the presentation on this and the work that the committee did to look at it. I I
know we've had significant conversation at this board about understanding the clientele or the type of uh organizations that are renting over there and wanting to still make it equitable across the board. But I I do really appreciate you looking at that because you were far below market
average. >> Um and we also have bills to pay too. And so taking a phased approach so as to not you know really present those organizations with a hardship but allow them time to prepare uh because this type of space is not available anywhere.
>> Exactly. You're correct. >> Thank you. >> All right. Any further discussion? Any further discussion? Seeing none, all in favor signify by saying I. I. >> I. >> Oppos the same sign. Motion carried.
Thank you, Joel. Thank you, board. Next, we have approval of the Klay County Becker County Partnership for Health Community Health Board. >> Good morning, Rory. >> Morning, Mr. Chair, commissioners. >> Morning. Um, I'm here today to uh
request approval for three things. Um, a an amended joint powers agreement between the counties of Becker and Clay. Of course, that that used to include Ottertale and Wilkin um to request approval for a delegate delegation
agreement between the partnership for health community health board and Klay County local board of health and then bylaws from which the uh that will govern the uh partnership for health moving forward. And so maybe a little history, uh back
in 2014, uh the Minnesota Department of Health established these um community health boards. And so we've been operating as such with uh our four counties since that time. Effective January 1st, as you know, Partnership for Health will be
Becker and Clay. And so we need to update um some of these documents. Um Brian Meltton has reviewed them and um both commissioners Bear and Ebinger who will serve on the who are serving on the
uh the new CHB board have uh been part of the board that that approved them. So I'd like to take a couple minutes just maybe cover some highlights, see if there's questions. Um and so if we look at the joint powers agreement first, um note that this is an amended agreement.
Um it's not a new one. And this the purpose is for us to uh to allow us to adopt bylaws to appoint key administrative roles, develop delegation agreements um and and complete other organizational duties ne necessary for the transition
of services um from the CHB to our local health board. and those six on page two of the uh joint powers agreement on the top you'll see the six um responsibilities that are spelled out in
in the statute assuring an adequate adequate local public health infrastructure promoting healthy communities and healthy behaviors preventing the spread of infectious disease. protecting against environmental health hazards,
preparing for and responding to emergencies, and mobilizing community resources to address gaps in health services. And so this addresses the uh the governing board composition, which will change. And so you can see on page two
that now there will be two county commissioners appointed from each of our two represented counties. That will be for us, Commissioner Bear and Commissioner Ebinger. Um, and those are um one-year terms with no term limits. And then there will be an an atlarge
community member that has a three-year term and um let's see, three-year term. And then it just simply rotates each three years between the two counties. It starts out with a Becker County representative. And then you can see how it spells out
um powers and duties. Most of that detail is in statute 145A. The CHB does not employ any staff. It does have the ability to acquire property in the name of achieving its goals. The CHB sh coordinate local,
state, and federal funding um and manage the dispersement of funds. There are criteria often that come forward from MDH that spell out how those funds are dispersed. Usually there's a formula based on population and need. Um it allows permission of
contracted services. Um and that requires that uh if you look down at H that that we perform a community health assessment which we're in the process of and create a community health improvement plan which which we're in the process of. Um and then
it's uh you can see equal access to services indemnification and hold harmless. And then it spells out the same um grounds for withdrawal as we have had before.
Requires a one-year notification. Um it spells out if there is a termination of CHB how those payments are prioritized for expenses. Um then if I move to the delegation
agreement, um this would be effective January 1st and it delegates that certain powers and duties from the CHB to the local health board. And so specifically those are things like um the local health board shall avail
itself of medical consultation services, shall distribute vaccines in accordance with MDH policy, shall ensure proper reporting and control of communicable diseases, shall enforce public health nuisance laws, prepare reports on expenditures, and
provide matching funds as required for local health grants. and then may perform licensing and inspection or enforcement duties under this agreement. Um, we shall perform audits to monitor compliance, consult with, advise, assist or direct the board
of health as needed. Each county needs to have its own medical consult consultant. Um, and the CHB shall designate and distribute CHB contracted funds to public health departments.
Then we have a bylaws that spell out our governance moving forward. >> Can I have a maybe a technical question? Maybe Brian can help help me understand this. So the previous joint powers agreement we had was with four counties.
>> Correct. >> Yes, that's correct. And so we are doing an amended agreement that brings it down to two. >> So we the original joint powers
agreement with the four entities was never rescended. >> That is correct. >> Okay. So my only question then, so if we're doing an amended agreement to a joint power, is that we're four counties
down to two, wouldn't we want to have the two counties who were part of the original joint powers sign off on this amended agreement? >> Maybe I'll defer to Mr. Melton on this. >> If you're talking about the two that are
leaving, are you saying? >> Yeah, I don't believe so. So, I mean, I I think really the idea is that the joint powers of that joint uh agency, if you will, was created. We were able to keep the name and keep that to withdrew
themselves. So, they're just not part of the new amended uh agreement that that one is now rescended wouldn't apply. The new one that has the two would would stay. So if so if the old joint powers agreement was never rescended
what and the new and we're amending an agreement to just have two >> right you see do you see where I right and I don't the only thing I don't know if we have specific I'd have to go back and look exactly if we have language that I mean this is the most current and
anything that was previous would not apply is typically how that would go. So I do see what you're saying. I'm just have to think and maybe even defer defer to Rory if we have that language in there that that this is the current one and all other previous
copies or would not have any full any force effect is typically how we would do it. >> And Mr. Chair, this has uh been documented through the minutes and through the motions made by the other partners that are leaving. We're
basically maintaining the same partnership. It's just we've had two members of it leave the documentation we've got here and the actions taken to reconstitute
our organization and a actions taken by uh uh Ottertale and Wilin are documented through Minnesota Department of of Health. uh and they are there's a great deal of oversight on this. The meeting
Commissioner Bar and I attended with our our Becker County partners to get these documents through the mill have already been reviewed and the MDH was present in that meeting and they've endorsed what we're doing. They've set a timeline on
expectations that they want from us. we've met or exceeded that and uh the the final entity that has the authority over these these uh partnerships is MDH and they're fully engaged and have have
approved uh what we're doing here up to this point. My understanding when you created joint powers entity you're you were creating a form of government an entity of government and that was formed with four and we're
amending it to two and I just I you know so if there's if there is some sort of documentation that that shows that the other two withdrew from the joint powers agreement then that's >> probably going to be submitted >> it's addressed >> sorry I thought their notification to us
was the form arm of documentation of withdrawal. >> That that was my understanding. Mr. Chair, commissioners, we did receive notification that per per the statute, they have to provide a one-year notice. That's what started this conversation uh and planning for for what you have
before you this morning. >> In in the joint powers, it says this agreement shall be continued from year to year until terminated as provided herein. Termination. This agreement may be terminated by withdrawal from the CHB of any member county board of any of the joint participants and we did receive
formal notification of that. >> All right. Very good. I just >> answered my question. Thank you. >> Commissioner Commissioner >> um and I don't know if he's completed his presentation but I want to just
interject in here. This has been kind of a u a challenging environment to reformulate all this and we've had uh great assistance from Rory, from um um other members of of the of
the county workforce that have have chipped in to get this through. And I think Becker County's been a good partner and has worked hard with us. It's worth noting that we're currently uh administered by
the Rory and his counterpart in Becker County. So until we get somebody hired uh as as public health director, that position is going to be filled by Rory and he's done a good job of it up to now. So I'm grateful for the work that's
been done also by Mr. Melton and his team. So, I think we're moving forward in a good position to to to get this off the ground. >> All right. Any further discussion? So, we have um three different actions to take here.
>> Do you want them, Mr. Chair, in three different actions or all in one action? >> Um yeah, we'd probably better have them in three different actions, >> Mr. Chair. >> Yes. >> Uh I'd like to move to approve the partnership for health. uh community
health board joint powers agreement >> as amended. >> As amended. >> I will second that. >> Right. We have a motion by Commissioner Abbeier, second by Commissioner Bear. Any further discussion on the motion? >> Any further discussion? Seeing none, all in favor signify by saying I.
>> I oppose the same sign. Carried. >> Mr. Chair. >> Yes. >> I move to approve the partnership for health uh uh delegation agreement. >> I will second that. Motion by Commissioner Ebinger, second by Commissioner Bear. Any further
discussion? Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> The same sign. >> Motion carried. >> And Mr. Chair, finally like to approve, move to approve the Partnership for
Health uh bylaws. >> I will also second that by Commissioner. Second by Commissioner. >> Any further discussion? Further discussion. Seeing none, all in favor signify by saying I. I.
>> The same sign. Motion carried. Rory, thank you for your work on this. >> Thank you. >> Thank you, commissioners. Have a good day. >> All right. Next, we have a request approval of resolution 2025-29 urging the repeal of Minnesota's
moratorium on nuclear energy production. Good good morning, Mr. Chair, commissioners. As you recall last uh last week during updates, I provided uh some information that we received from Gary Gray, the commissioner from Sherburn County, uh requesting the
consideration of of uh of a signing a resolution and potentially uh consider joining the Minnesota Nuclear Energy Alliance, which is moving forward the platform uh uh to repeal Minnesota moratorum on nuclear energy. uh this
board addressed it saying they would like to have a discussion on it at a board upcoming board meeting. And so before you this morning is resolution 25-29 uh highlighting this board's willingness
to uh to push for ending the moratorum and looking for additional ways that nuclear nuclear power could be utilized to to meet the 100% carbon-f free by 2024 legislation uh that the Minnesota legislature has brought forward. With
that I'd yield for any questions. >> Commissioner Mojo. >> Thank you Mr. Chair. as serving on the environment natural resources policy group. I think this is important to bring this information and this uh you know this advocacy forward. I think it's also important to note to this board
that the environment natural resources group is going to meet again before co our conference in December because additional platform amendments have come forward in regards to nuclear energy components uh data centers and uh solid
waste management districts and so it is something that a lot of counties are talking about and I think being part of this is important for us as well. Any further discussion? >> I just make a comment. Uh, you know, I
know some people involved in this field and um strongly support our advocacy of that. Um, and so that's a comment I want to make. I would look forward to it. You want a motion? Yes.
>> Uh, motion to approve resolution 2529. I will second that. >> All right, we have a motion by Commissioner Krabanov, second by Commissioner Bear. Any further discussion on the motion? >> I just wanted to be known also that I strongly support this resolution. >> Good.
Right. Any further discussion? Seeing none, all in favor signify by saying I. >> I oppose the same. >> Motion also carried unanimously. Thank you, Steve. Next we have our 2026 budget discussion.
>> Uh thank you, Mr. Chair. This is a a standing item that we have uh each week as we've come close to our December finalizing the budget. Uh at this point, I do not have anything new to report uh from from administration or auditor
treasur standpoint, but would be open to any questions. Can I I have one question from the bond and just just to clarify it with so we take in more sales tax than we spend on the jail currently.
We're bringing in more sales tax revenue than what the >> than the annual bond payment >> than the annual bond payment. >> That's correct. >> Is there a way to take that extra money and put it into road and bridge because you could No, I just wanted to clarify that. Yeah, I know you could have a also
a sales tax for road and bridge. >> That's correct. But >> we specifically asked the community to support the sales tax for that specific piece. And so, uh, you had to be very clear in the time and the use and, um, that's specifically what I
>> wanted to clarify that some of the there was the direction some of my questions were going this morning regarding the um, the >> premium that we potential that we had if that could be >> if we accepted that premium if we could
use that in a different form. Yeah, >> that's kind of where I was going with that and the answer that was no. Um and then in addition to that then I was also asking about um you know long-term you know if we do an expansion to the current project
there would that qualify and I think the answer to that was yes but maybe needing to have some modification language to the legislation. So >> all right uh and I I guess we have
nothing I know we'll have a a big meeting today. We have a close session today. Other items that could come up. But I again I if do any other commissioners have anything today on the budget you care to ask? >> Just can I ask one more? >> Yes. Where do we sit sit as of today?
>> We are uh we we are still where we at last week. We're at 4.92%. >> And just an update on the library that we discussed. Uh some of the commissioners have expressed a desire to see where Becker Cany's going with this and that apparently will be something
they discuss in two weeks. Um, in the meantime, I'm I'm uh looking into and hoping to get something by next week on what the impact would be if we don't meet the the
request for signatory fee on uh cutting back hours in the county libraries, county, small county or small small cities in the county that have library locations. And I should get something solid on that here this week. Okay. Perfect.
>> And good. >> If I can follow up on Dave, uh that Dave, um what was the additional amount? 15 grand or something in that neighborhood. >> Yeah, I think the total ask on increase was around 30,000. Uh we agreed to half of that. So, it's 15,000.
>> We agreed to a 5% increase. >> Yeah, it's it's roughly it's it's just under Yeah, just under it's 14,000 and change. Yeah. >> All right. With that, we'll Thank you. move to our next item. Oh, did you have something? >> Yeah, I just maybe, you know, Steve can
go back to his chair, but I think it's important um I had a lot of people reach out to me when we said the preliminary levy with s serious concerns about this board's ability to look critically at the budget. And, you know, I I do want
to say that this is a a work in progress. We've been working hard at this since really February when we were looking at double digit increases and even as late as July I think we're looking at 11 or 12. And so um
I know our departments and our staff are working really hard to be as frugal as possible in a time of substantial unknown. So I want to name that from this board. But um the work that Steve and Lori continue to do to look critically um and you know and Darren as
well. I'm not trying to short change you, but um you know, I just want you to know that I really do appreciate the work that's gone into continuing to hear from us where you want to see things level out. And um you know, I know there's a lot of unknown still in the last couple months. Um and we're hearing
from the community that budgets are tight and uh what we are trying to do is find a way to address the 2026 budget in a way in which our community sees services at the level in which they continue to want. um you know, we we
can't go a whole lot further into this without seeing substantial uh road cuts or a sheriff's department cut or additional pieces that we're hearing from our neighbors that are really important. So, um you know, know we're we're continuing to look at that. Um, I
I do know that, you know, I've had conversations with people in the last week that are really concerned about um conservation payments that are not going out right now because of the federal government shutdown, too. So, I know that those NRCS and USDA staff are are
working unpaid to try to get those checks out to folks before their property taxes are due, but um we hear you from the community. um we really do hear you and we're trying to do uh a budget in the most um appropriate way,
but it's challenging. So, thank you. >> All right. Anything else on the budget this morning? Next, we'll move into our 9:30 item, which is a >> Yes. >> Oh, sure. Yeah, we can do that.
Um, let's see. Who did we start with last time? >> Okay, Commissioner Mo. >> All right. I don't even know what the date. What is the date? Is it the 28th today?
Okay. Last week, I traveled to Mano and Worthington on behalf of um working with AMC and running for the executive uh board piece. I want the community or the
folks watching to know that um that is not something that I'm traveling or doing on the county dime and paying out of that with pocket. But what was really important to hear from folks in district 7 and 8 about their challenges with budgets. Uh we there were several counties there that were at 9 and 10 and
11% which is um brutal for what they're looking at with budgets. But you know there I did uh receive some pretty good information that I'm working with departments on and how we can see some savings and how we do business in Klay County too. So it was really interesting
to see and hear those reports. And then also um you know you'll have this report on Friday at our district meeting, but you know how some of these federal components are affecting us countywide. Uh I did see an announcement from
Governor Walls and approving $4 million in emergency uh funds for food shelves. Interesting to see where that will filter through. Hopefully western Minnesota will see some of that. um, you know, remains to be seen, but I attended
the, uh, Klay County legislative group conversation with our lobbyist team on Wednesday as well. Have a really great formulated plan for triaging the outreach there. happy to announce and I think Steve did send this out that we have officially received notice that the
Senate bonding tour will be coming to Klay County to tour our non-secure detention project. That's a huge huge step for us and excited for that. I attended the land management committee meeting of the diversion authority.
I believe we just had um we approved a sale of excess land recommendation and then also uh discussed the two excess land recommendations and then discussed the Horus elevator site. There was an update there. It was a fairly brief meeting.
And then on the 23rd, I attended the end of the SWAT committee meeting. I know that uh Commissioner Campbell has that covered. and then attended the MCC JPA meeting. Um, I didn't advertise my
address since I would be driving, so I didn't participate by voting, but I did hear all of the conversations. There was a project updates and then uh approved a reimbursement request for a land owner. And then in the evening, I attended the
CAPLP board of directors meeting. Um, Commissioner Kavanagh was there, so he can report on that as well. But, um, one thing of note, and I did attend an earlier meeting with HR, the HR committee of CAPLP, but uh, did they're
working in updating their bylaws and how paid family and um, safe and sick time work into their new uh, bylaws. The board did act on some of those pieces, making sure that it's clean going into no January 1st when the law becomes
um law. And then Friday, I attended the uh nonsecure detention PRTF conversation. We were set to present to Senator Clolobashar's team on uh a potential for a congressional delegated spending earmark. um they weren't
available which is I'm hopeful that means they were busy having conversations in Washington DC to get us out of a shutdown but um we did have a really great brainstorming conversation with Representative Keeler on how we move forward and then yesterday I attended the
um excuse me Lakeland Mental Health Center board of directors uh we were at the Morehead site and a great update from all of the Morehead supervisor visors Quinn and his team work fantastic with
the work that's going on at uh Lakeland. Uh Jeremy and Brian and the rest of the team work really really well on addressing and collaborating with the school districts and our river project at the jail. Uh you know, I think it would possibly for those who plan the um
intergovernmental retreat uh roundt on some of the work those folks do and they're doing so much for Klay County particularly with the river project. Um, I heard some successes out of that group that I haven't heard in a while, which was exciting. And, um, then in regards
to the budget, they're looking critically at that. We do need to make a a health insurance allocation change for the budget, but uh, there's a board designated spending fund that we haven't tapped into before, and uh, Todd Schneberger thought possibly that that
would be an appropriate piece to keep our budget low. So, uh, that group is working critically on the budget as well. And I think that concludes my reports. Mr. Chair, >> Commissioner Barer, >> on Thank you, Mr. Chair. On October 22nd, I had a building committee meeting
with myself and Commissioner Campbell were both at We had project update. The joint highway roof and AC replacements have both been completed. And the FSC light replacement project is done and we're working on getting the rebates for
the LED lights in there. And we have not gone through our first billing there. here. So, we have not seen the savings and we'll figure out the savings on that flight replacement project. Then we also went through the rental study that we just had done today already at board
and we also had an update on the LEC BCA audit update and we are still working through that. That was pretty much the building committee. And then yesterday on the 27th, I had the West Central Regional Water District regular meeting
with myself attending and Commissioner Campbell. And the final survey was completed and was supposed to be filed with the courts yesterday. And they're having another meeting with the courts on Friday to figure out the timeline with that.
That was pretty much what we had reviewed there. If Commissioner Campbell has anything else to update, he can. But yeah, so that is all my reports. >> Commissioner Abbinger, thank you. Uh
Wednesday the 22nd, I attended the remotely the uh diversion authority finance committee meeting. It was general business uh just some the financial report, cash budget report. Uh we did transfer
$550,000 uh from the P3 contingency fund um to the uh uh to the construction partners in this uh also had uh
ID Bailey. We approved them for uh uh a uh auditing or providing audit auditing services and 2026 draft to the cash budget draft number two was approved and sent forward to the whole board.
Uh on um Thursday the 23rd I attended criminal justice advisory board. Uh they just updated on the progress of moving some of the uh
um probationary or pro probation people into the family service center and into the courthouse and some of the shifting on that. Discussed AI report writing that's going to be uh introduced into processing and evaluating uh interviews
uh by the probation officers or agents. Um, and we had a presentation from Brad Bur, uh, who's a sex offender supervisor for, uh, Klay County and local area and, uh, very informative on on the processes
and the challenges they're facing. Later that day, I went to the diversion authority uh, board meeting. Again, that was general business. had a good update on um
on on the project update for both the core of engineers and the diversion project. And we again discussed finance update did bring up the 2026 draft draft cash
budget version two which was included for the members of the board. And that completes my report. >> We I have a request to take a quick break here. You're done with your >> I'm done. >> All right. We'll get to >> All right.
All right, we are back in session. Um, we'll continue with our committee reports. Um, Commissioner Kraov. >> Yeah, thank you, Mr. Chair. Uh, so on the Tuesday 21st that afternoon, I had the adult mental health monthly meeting.
Uh, we had a spotlight uh presentation uh given by the lighthouse. It's a mission over in in Fargo that incorporates our uh whole community. Um they get uh talked about their programs. They work in the way of of addiction and
mental health and with actually 27 meetings of a week. So great report and uh or presentation I should say and then of our group uh there uh of our membership um many of the services our
providers use their um their members are involved over there at at the lighthouse. Um that group I just want to report continues to grow. We're over 30 people every meeting now and it's uh tremendous how they uh um network among
each other and and uh just a really positive group. Uh that evening I was uh part of county planning. Uh we had let me grab my sheet. We had two inter uh use uh interim use
permit for a mining uh uh permit that was approved that was uh over in Keen Township. We had a request for a conditional use permit regarding a 1 megawatt community solar garden in
Spring Car Spring Parish Township that was approved. And then we had two um two uh PL subdivisions that were are going to be brought to us on November 18th. Uh
the first is a uh for a subdivision of um uh better go to my notes here. Yeah. of a 10 acre um uh subdivision on Highway 75 on some uh prime farmland.
And then um and then the second was a 67 acre parcel um just east of Holly on smaller lake called Lake Maria uh um two miles east of Holly. And so those two um
will be brought to the board for our uh hearing and and also a decision. Uh the next hearing for those two that the um um planning commission uh would have done waved it and had it just from
directly here. Okay. Then uh um partly already uh reported by commissioner Mojo uh I had my um on the 22nd the uh cap meeting. I was part of finance and the board uh
board of directors meeting and uh financially things are good shape. Things are in order uh in in spite of the u uh shutdown which is really healthy. Um I think the only other notes are really
she talked about the HR. Um I think the other was uh mainly more information that we had uh about the work we're doing. So um on the uh we also that also that day was part
of meeting with our lobbyist um Tom Hansen. We got in the nonsecured facility. He gave us a list of key contacts he's starting to work on. And then also we continue to work on rebranding and recreating uh something
in our me messaging that will be uh most effective and as mentioned we'll be having Senate monitoring tour on November 13th. Uh also that day I had the historical um culture society monthly um meeting there too along with
just like uh CAPP. Uh we were getting into the uh changes in our benefits in our bylaws regarding paid family made uh medical leave and ESST. on um on Friday I had uh I was part of
the uh weekly um PRTF non-secure facility meeting uh Commissioner Mojo reported on that and then yesterday had our quarterly well every other meeting uh month or monthly meeting I'm sorry
for the food commission on the steering committee uh just want to report that this group has uh entirely laz lost all its funding at this point uh through grants that were coming through uh extension and uh North Dakota through
the um C County or federal um uh public health and we've lost their leadership. So um they're both u unfunded and they're they got other jobs. Um so with that the group is sort of in limbo right
now. uh we we have thoughts of direction that it may may can go. So we're going to be holding two meetings uh this work group two meetings in November and then we will come up with a decision what we think might be best and that will take
place in our uh January meeting and uh either it will uh we'll either other find other pots of money to fund this and or uh possible uh dissolution um and
uh let it that work be taken by another organization. But one thing at a time. Uh that's my report. >> Thank you. On Wednesday, October 22nd, I attended the Prairie Lakes Salt Waste meeting and we
had our meeting in Browerville, Minnesota in Todd County. Uh we went there to see their new facilities that they have transfer station and office building that they have there. Very nice facility. Um
the financing looks good. Our dollar cash dollar amount is about very close to last year's numbers. Um our Lake County is short 306 tons in
deliveries, which is still within that 500 range. Most counties are in the negative with the exception of Wadina County is way over deliveries and so they're cutting back that so that we can all get pores made up.
Um the plant operated at its full amount for the year or for the for the month in terms of what they anticipated for tonnage brought through the facility. That number is currently projected for
the year to be 51,000 tons. He still believes that Brian still believes that we can maybe get that to 54,000 tons. We had some discussion about um the future what that might be able to do in the
future. And I think when we if we can get some of this wet um material figured out and that type of thing in there and I know Commissioner Phil Hansen from Becker County has really put it out there. He'd like to see us have a goal
of reaching 58,000 tons. It's a strong goal, but when I think that if we do some of these things, we might be able to accomplish. And one of the things we are looking at doing is uh putting in a drain system within the tipping floor there that can help eliminate some of
the water. If you all recall, we have that we have that in our tipping floor here at our transfer station and help it can help get rid of some of that. It would go to a holding tank and then that that liquid then can also be used.
Sometimes if the garbage is too dry, it burns too hot too. And so they have to actually use some water to cool it a little bit uh to help. That's all about the steam production. Um that I got back that same day. We had
our building committee meeting. Um, Commissioner Bear did a nice job reporting on on that and we act in on a few things today based on Joel Olson's work here. And then uh we did get a little bit of an update on the state
driver testing when they anticipate um moving into our DMV building. And I think that's about a year out. 2027 I believe it is. Um then on the and we also had some
discussion about the uh Klay County capital improvement bonding uh plan that Joe is working on and that will be coming before the board probably in the near future. Thursday the 23rd we had
our Klay County Solid Waste Advisory Committee meeting. Uh, I think it's really we want to recognize um and thank you to Darren and Corey for the work that they did in in creating the certificate of appreciation
for three of our county landfill employees who were involved with uh life saving trying to do some life- saving measures for a a citizen at the landfill. And so I really want to recognize Ross Olsen, Matt Zacher, and
Derek Anger for their um efforts and what they um tried to do in terms of a life-saving support issue that happened out at the landfill. Not all things are uh are successful,
but uh these these three employees uh did an incredible um response, quick response to help try to help with that situation. So, um Corey gave a report on the landfill other
landfill duties. Um they were doing a solid they were doing a way study thing that later that day there where they were going to have a bunch of college students come in and they take the same 100 households each
year and they go through all that waste and sort it. I just think it's just Sarah. Do you want to do that one? >> Okay. So they Yeah. So, thank you to those people that do that, too. And I think they try to determine
um what goes in there and and maybe where we're missing in terms of how we can improve on recycling or other options. Um then, excuse me. Then I attended the
M Klay County Joint Powers Authority Board meeting and we had you know it was a very small we got an update on our property acquisition status and litigation actions and then a we had one landowner reimbursement request which we
approved that same day. I also attended the diversion board of authority meeting. Um we approved the governance policy um governance policy amendment.
We re a really good drone view of the activities that have gone on to date. Um we did act on some excess lands and
That's it on that one. Then yesterday I also attended the West Central board meeting. Um continue to work on this memorandum with um the neighboring watershed has some
Marshall Pulk has some concerns. Uh and so we continue to work on an a memorandum of understanding with them on that. Um, the final survey is done and I believe yesterday afternoon they were going to submit
everything to uh the Lake County District Court in preparation for the a second hearing on that project. That concludes my report. Steve,
>> thank you, Mr. Chair. Uh last uh on the 20 23rd I participated in the county legislative planning meeting that's been discussed uh that afternoon I also met uh with Dan Molly and Pton Mastera in in regards to our weekly white earth
meetings uh again that I reported last week that participated in the meeting uh invited by the city of Morehead. uh based on some of the information that uh that that was provided that day, uh they're going to have some additional technical meetings and then they're
going to be bringing the committee uh back together again as a whole uh here in the next month or so. Um the building committee met on the 23rd that's been well covered also on the 24th and participated in the MCC JPA meeting which has been well covered. uh the
non-secure uh juvenile facility psychiatric residential project has been well covered. Also the on the 27th participated in the water district uh meeting uh the we also had a meeting with Rory Beal and Annabelle Default on
the opioids. We're going to be bringing or Annabelle will be bringing forward a a update on on what her position's been doing and some of the funding questions uh that this board has had. uh yesterday also participated in the in the bond sale call with Mr. Hagen who was here
earlier today and Lori again appreciate both of their work uh both their work and their staff to get uh get that item here this morning. Just would uh note uh it's uh advertised for you guys to if you're interested to participate in the Red River Regional Dispatch Center
ribbon cutting this afternoon at at 4:45 uh as for the citizens board participated in part paying $1.5 million uh for uh for that new project. And so that ribbon cutting will be this afternoon. That concludes my report.
>> Thank you. Brian, do you have anything? Darren. >> Uh, yes, most of mine have been covered. I, uh, attended the planning commission meeting, which was, uh, covered by Commissioner Kraven already. Uh, Wednesday the 22nd, I attended the Klay County legislative meeting with our
lobbyist as well, and the building committee uh, meeting, which was discussed today. Uh, Thursday the 23rd, I attended the SWAC meeting. I did have to leave a little early because I had another meeting with the UKG MC uh meeting that followed that and then we
also had a meeting on paid leave on Friday the 24th. Had a meeting with Kimberly and also attended the PRTF legislative meeting um discussing a possible informative port podcast making one of those. Uh, Monday the 27th, had a
meeting with Anna and Steve in the morning. Met with Quinn, Anna, and Michelle pending some grievances or a grievance. And I had a meeting with that guy right there um yesterday afternoon.
And that concludes my report. >> Okay. The record will show the mysterious man you're pointing at. All right. Sarah, do you have anything for us? >> All right, with that we concludes everything on their agenda with the exception of our closed session. So, we
will be going into close session. Uh followed by that, we will go be immediately adjourned. There will be no action taken based on our close session today. So, I'm looking for a motion to close. >> Mr. Chair, I'll make a motion to go into close session per the advertised reasoning. >> Second.
>> Have a motion by Commissioner Mojo, second by Commissioner Abinger. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. >> I. >> The same, we are in close session.