--------- Good morning everybody. It's 8:30. We'll call this morning's meeting of the Klay County Board of Commission Commissioners to order for Tuesday, July 1st. And our first item is the approval of the agenda, which will include the board of equalization minutes from June 17th. Mr.
Chair, I'll offer a motion to approve the agenda. With that, I'll second that. Motion by Commissioner Mojo, second by Commissioner Bear. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I. Oppose.
The same. Motion carried. Next, we have some employee recognitions this morning. Lots of people with guns here. Good morning. First off, uh, Craig Reno, come on up, Craig. Okay. All right. So, uh, Craig has, um,
25 years of dedicated service to Klay County. Gary, do you want to talk? I spoke with Craig yesterday and um he wanted me to let everybody know that he's very appreciative and thankful that he was able to um reach this milestone.
So, thank you. Great. All right. Next, we have Sean Mor. John, congratulations on 15 years of dedicated service to Klay County. Thank you. All right. Yeah, sure. Yep. Well, Sean's been with us now 15 years.
Um, this is to the point now in my career where I've remember these guys when they started and watch them through the training program and watch them progresses their throughout their career and I could probably go on about for 30 to 45 minutes of stories on both Shawn and Eli. But the problem is is they
could go on for about the same amount of time stories for me. So I won't. So I'll just highlight your careers. Um, Sean started with us. He came uh he came from Lake Park as the chief in Lake Park. He's been an excellent employee for us. uh he moved into investigations after a few years of work in patrol. Um and then
he ended up taking over the sergeant's role in investigations and this was the first time we've ever had sergeant a sergeant in investigations. So he had to kind of develop that that sergeant position which he has done very well. Um in another month now Sean's going to
head back and work uh work patrol and have Eli come in and take over sergeant of investigation. So Eli is going to have some big shoes to fill there. So Sean, thank you for your 15 years of service. We're looking forward to another 30. All right, next we have Eli.
Eli, congratulations on 15 years of service. Yeah, sure. I was in Eli's wedding, so I could really tell stories here, but I'll I won't. Uh, Eli's been us for 15 years. He came to us from Glendon PD. Um, of
course, everybody that starts in Glendon does uh, excellent for the sheriff's office, and I speak from experience on that because I started in Glendon as well. but he is one of our sergeants in the patrol division and he also has a lot of other secondary assignments um as far as use of force instructor, a
firearms instructor. He was a former PTO which is a police training officer where he trains our new hires that comes in uh that comes into the department. We're very happy to have Eli here. We're looking forward to what he is going to bring to that sergeant's role in investigations. And again, thank you for
your 15 years and we're looking forward to another 40. Thank you, Sheriff. And we have Susan Olsen, public health. Looks like maybe they got the date wrong or something. Anyway, Susan has had 35
years with Klay County. So, congratulations to Susan for her time at public health. So, All right. Next, we have citizens to be heard. Do we have any citizens in the audience to be heard on items not on the
agenda? Nothing, Mr. Chair. Online. Okay. All right. Uh, next we have the approval of the bills and vouchers. Mr. Chair, I'll make a motion to approve the bills and vouchers. Second. We have a motion by Commissioner Bear, second by Commissioner Evinger. Any further
discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I. Oppose. The same. Motion carried. All right. Approval of minutes from June 17th.
I move for approval of minutes June 17th. Second. Motion by Commissioner Ebinger, second by Commissioner Krabanoft. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by
saying I. I. Oppose the same. Motion carried. Kathy, were you here for the um the employee? Okay. Okay. All right. Very good. Um 8:35 we have a request of low bid for
the joint highway facility replacement project. Good morning, Joe and Justin. Morning. Good morning. All right. So as you recall last week we we opened uh publicly opened the bids
and um attached we have the abstract with all the biders. Uh low bid came in at 400 400,000 438,867 and that is by uh Tecta America Dakotas.
I did a follow-up with them and just a double check and everything looks good with them. We we um also reached out to city Morhead and MDOT. Both of them have approved this in their in in their budgets and um we're looking to award the bid to to Tech to America's Dotas
this morning. Great. Any questions? And this would be uh funded in through fund 19 which um has the funds to do this. And uh the county would uh the county's share would uh be 197,49035
cents. Make a motion to approve the low bid from Techna America Dotas in the amount of $400,438,867 for the joint highway facility roof replacement project. We have a motion by Commissioner
Krabanhoff and second by Commissioner Mojo. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I oppose the same sign. Motion carried. Okay. Thank you, board.
All right, m Mr. Chair, if I could just quickly just uh thank Joe. Uh here's an example. We have a good partnership, a great partnership with the with MDOT city Morehead. Um, this is something where Joe Joe ended up taking on this project uh rather than the state taking
taking the lead. Uh, which uh ended up saving significant amount of dollars for for the county uh the state and and the partner partnership with Morhead. So, just wanted to to to thank Joe for making that extra effort. All right. Thank you. Yep.
All right. Next, we have a request approval to enter into a memorandum of understanding with Minnesota State University, Morehead for their violence and prevention project. Good morning, Sheriff. Morning, Mr. Chair, commissioners. Thanks for having me this morning. Um, this is the third attempt at this uh this grant opportunity with
the uh with with with MSUM. We tried it for three different years. We have not been successful in obtaining this grant. um MSUM is the holder of the grant and if we do receive this grant, they will be the uh folks that end up hiring somebody for the position and such as
that. what our role in this is to be uh to be part of their coordinated community response team and to assist with uh policies and training and things of that nature to try and deter violent uh crimes that occur on MSUM campuses as
well as uh our science center which is located out by the state park. Um this has not this was reviewed by the county attorney's office three years ago. Uh it has not changed, but so this one has not been reviewed uh as of lately, but uh Director Nelson indicated that they were somewhat under the gun trying to get
this in by July 3rd. And uh if given the approval, I will sign it and get it over to Director Nelson right away this morning. All right, any questions? Yes, Commissioner. Um this is Ryan Nelson you're working with on this,
correct? Yep. And will will our local officers get training as as a result of this or if we do need training? Yes. But it's more or less somebody to be to be part of the team to be able to um provide some training to others for um
you know how to respond to these types of calls for service for like for example MSUMM staff and things of that nature. Okay. Very good. And sheriff, I'm assuming you you will delegate somebody and then to be on that. That is correct. It would be somebody from our investigations unit. Okay. Right. That
being said, I'd like to make a motion that we uh approve the sheriff's office to enter into the MOO with Minnesota State University Morehead Violence Project prevention project. I'll second the motion. Okay. We have a motion by Commissioner Everger and second by Commissioner Mojo. Any further
discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I oppose the same motion carried. Thank you, Sheriff. Y thank you. All right. Next, we have a request
approval to fill open juvenile detention worker position in secure detention. Morning, Mr. Chair. Commissioners. Morning, James. I'm here today to request permission to refill um a line 13, a tubal worker position, our security unit.
Um the unit um the position is part of our 2025 budget and part of our state um approved licensing um I guess staffing plan. Um I did if you guys want a salary breakdown between the the new and old I
got that but it's going to be minimum. The person that's leaving is at a step two um will more than likely be bringing in at a step one. Um, I figured we'd have savings of about $3,320 basically of just um health care cost of
the lapse of a month or two two months actually. Mr. Chair, I'll offer a motion to uh fill the open position in the secure unit. Second. All right, we have a motion by Commissioner Mojo, second by Commissioner Abig. Any further discussion?
Any further discussion? Seeing none, all in favor signify by saying I. I oppose. the same. James, before you leave, how are things going in the uh in the new unit over at the It's going great. Um yeah, it's giving them people giving
some young ladies a nice chance to well be safe and um that's the biggest thing. Be safe and then actually have somewhere that they can feel comfortable. So, and what's the population over there? We got four there right now. And you can go up to eight. We can go up to 12, but um
eight is what we where sweet spot would be was where would be the most effective. But yeah, um starting it out um yeah, we we imagine that it'll be filling up here in the next month. Um primarily because we people couldn't be sentenced to the program or until that
the program was licensed and existed. So, okay. It's it it'll it'll fill there. Oh, yeah. Yeah. Yeah. Okay. All right. Well, good. I'm glad it's going well. Thank you. Thank you, James. All right. Next, we have a request approval to replace a registered nurse
position in public health. Good morning, Kathy. Good morning, Mr. Chair and commissioners. Yes, I'm here to request um a position um registered nurse position in our um department. Um
this will be vacated uh the middle of this month. Um and so just uh requesting to replace that position. Um I didn't get a um wage calculator, but the person in this position is at the top end of the scale. So there's at least a $23,000
difference of hiring someone on step uh three if that's a potential where we can I know it's been difficult to um recruit RNs. It's always been a challenge. So we'll see what we can get. All right.
all the needs there. I'll make a motion to uh approve to advertise and hire the full-time RN for public health. Second motion by Commissioner Kavanagh and second by Commissioner Ever. And I'm assuming you want back pay back fill. Yes, please. Will that include backfill
in your motion? Yes. And your second. All right. All right. We have a motion and a second. Any further discussion on the motion? Any further discussion? Seeing none, all that in favor signify by saying I. I oppose the same sign.
Motion carried. Thank you. All right. Um I'll move over. So I just just one real quick thing. Um any any word on if pizzas are being delivered to DT center yet? I did talk with Troy uh last week. He hasn't heard yet if your
um conversations with those pizza places are Okay. All right. Well, we'll keep the call out then. Yeah. Thank you, Kathy. Yeah. All right. Right. Next, we have the county dental innovations program update. Yes. And I'd
like to introduce Jane Newower. She is our coordinator for Partnership for Health in this project. Um she's also she's been a part of our county collaborative for lots of years. And so, but I'll let this is um about this
dental innovation program. So, I'll let uh Jane talk about that. Thank you. have to move. Perfect. Thank you, Kathy. Um, so yes, I'm Jane Newower and I've worked with Partnership for Health on the Dental Innovations project since 19 or 2020 19.
Listen to me date myself, would you? Um, anyway, so our project goals with that program are to increase access to dental care for people who are on Minnesota healthcare program insuranceances. uh there's a serious um lack of access to care for folks that
either don't have any insurance at all or are part of our state insurance programs. And then we've also worked hard on education in our classrooms here throughout Klay County as well as promoting the resources that we do have. So, um just a quick overview of kind of
what we've been working on for the last five years. Uh we have successfully expanded Apple Tree Dentals Clinic from their Holly location. Uh they just on July 1st will be opening a new location in Detroit Lakes that is a rental
building. Um at this time they will be there hopefully three days per week and grow that expansion as they're able to uh secure more staff to do that. Um, we have been really successful with mobile outreach clinics here in Klay County.
Uh, the Morehead public school district works with family healthcare and they provide dental care to kids at the school uh throughout the school year at least once a month. Um, we were able to grow that to the DGF public schools. Um, they started out in Dworth and they've
expanded to Glendon and Felton schools as well in the past two years. So, that's pretty exciting. um Ulle and Hitter Doll we did we were able to get mobile clinics there through children's dental services and then uh Holly obvious the Holly school actually also
has the Minnesota school sealant program which was added just last year and as far as Barnesville schools go we did attempt to do a mobile outreach there in Barnesville and they just felt there wasn't enough need and so we we did withdraw from there for that purpose but
um we had over 5200 00 kids that were educated last year in the schools where we went out. We organized that through with dental hygiene um providers throughout the region and gave them all new toothbrushes, talked to them about the importance of oral health care and
um just taking care of those teeth from the time they're little. And then the other thing that we are currently working on actively is the workforce issue. So, if you know anybody who's uh looking for an exciting career that pays pretty well and has a lot of job opportunities, we would encourage you to
have them look at those dental fields. Um, another good part of the health care fields that um there's just a really serious lack of health care providers in the oral healthc care field um here in our region. So, those are kind of some
of the things we've been up to. just I think Kathy had sent the outline to you um in your packet. If you look on the back page, you can just see kind of how the expansion has progressed. The map on the bottom there is where we started in
2020 and the map on the top is where we're at as of now in 2025. So, I think it's a pretty good visual of what we've been up to and um growing that access to health care for our kids and families. So, any questions for me? Any questions?
All right. No. Okay. Perfect. Thanks. Thank you. Thank you all. All right. We are um a little bit ahead of schedule for the bid openings. Mr. Chair. Yeah. Mark, are you uh is your presentation
15 minutes? Sure. Okay. Or less. Or less. All right. Let's just move on then to item uh 10 on the agenda. All right. Let me switch.
10. 10. Nine is a public hearing. We can't change the time of that. But my budget presentation we can do whatever you would like me to do. Um, good morning. I'm delighted to be here. Today is my anniversary. 28 years ago
today I walked through the doors of Klay County. All right. All excited to change the world. And by gosh, we've done that. Um, yeah. I kept thinking about that day when I showed up here. We had a a single paper map of the county. There wasn't a
thing digital in those days. But so things have changed a lot. My budget was 150,000 a year then. This year I'm asking for $835,928. So it's gone up a bit. But instead of just me, now we have a staff of five. And uh the geographic information system
side um we're doing some tremendous things. And those things that they do, they can't there's other departments that can't do what they do without us. And on the communication side, we're working hard to make sure that information is getting to the right people. So, when it comes to budgets, uh, as a department head, we take great
responsibility in, uh, the the the the opportunity we have to be stewards of public dollars. So, we spend really a lot of time to make sure where we're spending our money is a good place. And we we go through that constantly as as a job. One of the hardest things we have,
especially for some of us like us that work with software and computer stuff, is we're estimating what things are going to be costing us up to 18 months from now. So sometimes we have to guess and we try over time try to do do better with that guessing. But um and then
things come up we deal with. Anyway, my budget is uh as compared to the last year's 2025, there's only a few minor changes. Um, we changed some increase some some training and some travel money just because I have more staff now. I have instead of three full-time staff, we have five full-time staff. And, uh,
the biggest change is going to be in software. We're just trying to keep up with what we're actually expending on our software. Um, software continues to grow and uh, how we use it is becoming more widespread. Our our department is
alike. uh you'll hear later today from technology services is we're similar in that we provide software that supports all departments uh things like the geographic information systems the websites uh the agenda management solutions all those things so it's not
department specific software it's stuff that's spread out across a lot of different users um we actually this year we'll be moving some things that I used to pay for that uh Rory is going to take over because of how just we're just trying to keep things straight structured a little better. But so he'll
have some stuff that I used to have, but that tries to keep my growth down a little bit. Um, so you should have a page that looks sim similar to this. Um, this I printed mine bigger because it's got the bigger text. I can read it. Uh,
but it's uh basically the same as we did last year. Um, for me personally, I keep a great big detailed spreadsheet of every single line item that we're spending. And then I compare that with uh the stuff that's in our accounting system and make sure that uh where our
spending is is accurate and then where we're forecasting is is on on task. Um, one of the things that uh has happened for us in the last few years, as I mentioned before, we're talking about software. Software now is used to be something we would just buy it and now we don't buy software anymore. how we
subscribe to it or we have licenses to use it. So, it's a subscriptionbased system or it's a software as a service or a lot of different ways how that works. But how we pay for that is a little different in that we pay annual fees. Um later this year I'll be coming
before you with a new contract with our GIS software from that firm that will be for three years what we're paying for that for and that's an enterprisewide license for all of our departments to use. Um, but one of the things that software the way software works is and
they've changed made some changes in accounting is how they account for some of that. So what one of the things I get kind of caught up with is a few times is they'll they'll move some of the expenditures we have like say I buy a piece of software in December that's good for the next year, they'll actually
apply some of that expense to the ne following year because that's how it works. So some sometimes it makes my budget look a little off in some of those past years but that's why. But over time it should even out is as that process is place. But we try to have a
pretty good idea of what what we're spending and what we need to do with it. A couple things Mark the um you mentioned the software that you're going to be coming back to us later this year on is is what you're going to come back later. Are you anticipating that and is
that included in your 130? Yes, exactly. We've already talked to them what the pricing should be. you know, we got a proform contract, but so we should be spot on there. That particular software was about a 9% increase. So, and but it's then it's set for three years, which is nice because a lot of
the stuff we have doesn't it changes every year and we don't always know what that's going to be. Uh, we have a couple of things that we had talked about uh maybe buying next year that we did not include because uh we were trying to not have any major new purchases. Um trying
to keep our budgets as low as possible. One of those is uh chatbot AI chatbots are all the rage right now. We've been asked to look at that. We have looked at it. We think it might be useful, but we did not include funding in 2026 for that. And the other one we didn't include funding for is uh something called Next Request, which is a software
solution that makes it easier for us to provide data for public information requests when people are asking for data from the county. It would make that process simpler, but it was quite a bit of money. So, we said, "No, we're not going to do that because we wanted to keep our budget as flat as we possibly
could." So, I'm coming to you with uh I think it's a little under 6% increase, and most of that is staff increases, too. And just a point of clarification again, Steve,
these numbers this year do not include any cost of living adjustments or health insurance premium increases. Thank you for bringing that up, Mr. Chair. You are correct. uh being that we're in in between contracts on both of those uh we do not have anything applied in in those
two areas. All right. Thank you. I I just going to throw that reminder out a few times here during as we're going through this because it's these numbers are going to be different than Right. Yes. So the increases in staff you'll see on our budgets today are basically
steps is what you're saying. That's correct. Yeah. Thank you. Are there any questions? Any questions? I didn't mean to. I just wanted to make sure that our board was aware of. That's good. Yeah. All right.
Well, Mark, you're you do you do a great great job in GS. We hear about it all the time when we go to I've said it before, when we go to AMC to our conferences, everybody there knows Mark Sloan. That Yeah. Excellent. Well, your 28 years of service has brought you
distinction. I'm honored. Okay. All right. So, we have just about eight minutes. Matt, do you um do you want to go through your budget?
Is that uh planning and zoning? Early bird gets the worm. Yeah. Morning, Mr. Chair and commissioners. So, uh, before you is the, uh, proposed 2026 planning and zoning budget. Uh,
looking at a slight, uh, decrease 1.56% from last year. Um, sorry, I'm sad I couldn't couldn't uh deliver that news to our past commissioner Gross. I don't think I've ever You get you get the you get the
badge today. So, well, I just really want to thank I would have said that's it. Yeah, sorry. That's true. Um, really not a whole lot of changes. I think just some things to note with the um revenues
coming in from the we serve as a pass through to the SWCD for the AIS funding and that's been hald uh that's noted in there. um continuing to get the riparian aid funding and that is going uh with the
approximately $53,771 going over to the Buffalo Red WHED district. Um other than that, just kind of looking at uh throughout the year, we kind of look I look at our different line items and look at where things
could be tweaked uh in the in the coming year. And so just looking at some changes with um um just reallocating funds to different categories and not trying to add any anything new. Looking where areas in the past where we haven't maybe spent as much um or it just makes
more sense to to put the to to move the funding around mainly related to like travel expenses and gas and oil. Um, also it if you look at the top too, I should have gone through this first, but we always um tend to overshoot our
estimated revenues. Uh, I think this year is going to be uh the same. There's been probably looking at and thanks to Rita for pulling this up. Um, we're well ahead of of permits um typically where we would be at this time a year for like
the past three or four years now. Um and including in that we have had 13 new um housing start permits in in the in the county. So um that's been really good to see if that trend keeps going um we might end up having a a year where we
have more new housing starts than we've had in the past few years. Um so that's really encouraging. Um, also just looking at in 2026, um, now that our, um, development ordinance
is is updated, looking at some potential new fee schedule for just for violations and some potential for increased revenues there as well. Uh, I just really want to thank uh, the board and um, administration and and Mr.
Melton and our staff for all the support that we've had um since really 2021 with some of the big projects that we've done with the comprehensive plan and the the land development ordinance update. Those were really big projects and really grateful for for the support and getting
those done. Any questions for me at all, Mr. Chair? Yes. Thank you. Uh uh thank you so much, Matt, for the work that you and your department do. Uh you know, I I've said this before. There was a time that I was receiving a lot of complaints
that kind of revolved around the spirit of land management within the county and and property component. And so, um, you really do a really great job of communicating directly with land owners about expectations andor violations or
path to move forward. So, thanks for that flexibility. I really do appreciate that. um in looking at the budget just in regards to state grants. I know that you know there's certainly a lot of talk at the capital about u reductions to those state grants and um you know there
were some proposed and I think there are some smaller tweaks there. I know you communicate with the S SWCD on that, but you know, as I kind of look through your budget, one item that we've talked a lot about is that kind of miscellaneous county-owned property component. And so,
a lot of it ends up being weed management or um mowing and coordinating with the highway and and picking up shingles sometimes. I'm curious about if there was any appetite with the SWCD to
maybe take some of that riparian aid and utilize that5 to $6,000 and take it out of that state grant to apply it to what the county is because a lot of those properties are in those um they were water buyouts. They're kind of along
that vein and um you know I think that might be an option. I don't want to say to seek additional savings in that, but um you know, I'm not on the S SWCD board anymore, but uh I'm not sure exactly where all of those specific pieces are, but if there was a way to carve out
$6,000, I think that would be an appropriate shift to the payment. Um so just food food for that. Yeah. Uh Mr. Mr. Chair and Commissioner Mojo, I think with two with the Riperian Aid funding as well,
some of that being um earmarked or allocated by this board for property management, I think that would be to totally appropriate use and and and I think in a a tricky year, I think that it's an appropriate shift. I also think
that as we prove our case to the capital about how we're working crossjurisdictionally and and and really kind of mitigating the land that they won't let us get rid of. I think that makes sense, too. So, can I ask So, are
you suggesting that the Serin Water would take over that cleanup? I I don't know if I'm suggesting that so much as um taking $6,000 out of that pass through riparian aid number and adding
that to pay for what we're utilizing on line 6820 for the county owned property. Does that make sense? Am I explaining that correctly? So you're you're using 6,000 of the 160,000. So it doesn't change the bottom number any though. It
would it would change what is coming out of the levy because that's that's grant money. So that 6,000 at the bottom comes out of levy dollars. Correct. Well, the 439,000 is levy dollars, right?
That's the Isn't that the net? Yep. Correct. pretty much that's all grants other than the permits that are given 6,000 out of the repairarian 221 but I don't we normally take all of our
revenues and sub subtract our expenditures and those are pass through grants so they they go to SWC so the only only 50 only only 53,7 $771 is passed through right now that
goes to the watershed district. Um the rest of that would stays um with the county, but you are sending that 160,000 from that 5220 state grant
to the SWCD. That that has been staying with the county at this time. Oh, I I'm sorry. I thought that that's the way I thought that it was explained that that was going to the SWCD. I think a portion of it might be. Okay. Yeah. Yeah. So there Never mind. Yeah. So that
either way you look at it, I think the levy is still covering the 6,000, but it would it Mr. Mr. Chair, to Commissioner Mosel's point, I think it would be an appropriate use of that grant funding um to because for 99% of those properties
that require maintenance or um are used as uh kind of dumping grounds for are along right. I agree with that. So, in essence, what we're saying is the $6,000 would come off of here, but the amount
that we would forward in revenues of the grant would go from 53 to 59. Yeah. So, that still is a it still is a net wash on the budget. Just I I just want to make sure that we're clear on that. So, but but it
still it still makes sense to, you know, if they're willing to do that, then then it just takes that hassle away from you to be dealing with it. I think that's an important part. Yes. Paul, so remind me what were the three parts how you
divided divided up that aid the um soil and water. Yep. Then there were two other pieces were there not there was the soil and water. There's um other property maintenance. Um I think the soil and
waters for like uh um like enhancements like pollinator native plant planting things like that. Y then there's the maintenance bucket and then the litigation potential litigation and enforcement. Yep. So I be clear. So, in
doing this, and I agree with it, do we need to be asking um so water? I think that's what Commissioner Mosher was suggesting, right? That we'd be asking them to take over, you know, that um
the cleaning up of that type of stuff, but yet we would transfer additional grant dollars to them to cover their cost, right? Isn't that Yeah. I think however we coordin you know I think it needs to be a dialogue between SWBCD highway and
Yeah. Yep. Yeah. planning and however that works. I just want to not utilize levy dollars for that line item specifically. Just rationalize it with the grant. That's something I'm certainly happy to
reach out to um the SWCD and highway department and coordinate and see if that's something they're willing to take on. Yeah. And all your I just want the conversation. Yeah. Yeah. Well, yeah, I
think that's I think that's good. Um, any other questions? Kudos on the budget. Yeah. Thank you. All right. Thank you, Matt. Thank you, All right. Now, we do have a um
we have two different bid openings and the first one is SAP 014-602-031. Good morning, Justin. So the first project that I have is the SAP 14602031.
If you remember this is the urban reconstruct through the city of Commtock. Um so I did we did receive quite a bit of interest on this project and I did bring the design engineer Chris Carlson who helped us with this project to the
meeting as well. Um we did receive three complete bids. So the first bid would be Border States Paving Incorporated. Their bid was 5,63,18.87. 5,63,18.87. The second bid we received was from
Northern Improvement Company. Their bid was 4,437,267.85.4,43. 4,437,267.85. Then the final bid we received was from Selen Brothers Incorporated. Their bid was $4,434,546.77. $4,434,546.77. The engineer's estimate is on the sheets
that I gave you. I didn't bring that sheet with me, so I don't have that number. The engineer's estimate that you have is 4,795,65 and zero cents. So, yeah, I mean, I do feel really good about that number and coming in, you know, having a July 1st bid opening is
not ideal and seeing something come in under engineers estimate is pretty incredible. So Justin, um, Commissioner Mojo and I along with Administrator Larson were able to attend a meeting that was held
in Comtock along with you and members uh, Chris Bakyard from the diversion authority and and we heard a lot of concerns regarding not only the shape that the road was in but timelines. Do you want to just talk can you talk a little bit about the timelines? I don't
know if you want to. Yep. So, we did kind of leave it open-ended. So, for construction for this calendar year in 2025, from Highway 75 to the railroad tracks has to be completed by September 15th. And that date was worked out with the
elevator so it doesn't interrupt their corn harvest mainly. Um, and then east of the tracks, there is an option if construction goes really well that they can open it, but then it has to be completed this year as well. So, most likely this will be a phased
two-year project with from Highway 75 to the tracks being this year and then from the tracks out to Wolverton Creek next year. And so, in terms of if it were to be a a split project, the portion that's will will there be a payment submitt
based on portions of work completed versus not? Absolutely. So there will be I mean I would guess a few million dollars at the minimum this year. Um I know there is a lot of money in pipe east of the tracks
but if I were to I mean just spitballing you could say $2 and a half million. So be in 2025 and then correct the balance in 2026. Yep. That's not uncommon for two-year projects either. We don't do a lot of
them, but a lot of municipalities will do two-year contracts. And I asked that question, you know, on probably more on behalf of the diversion authority from the financial standpoint there, what they might what they should be in anticipating for 2025 budget versus 2026
budget. Yep. So, I don't know if maybe you will be in contact with contact with Chris or Jason on that. Yeah, absolutely. As soon as we're done here, my intent would be to put together an abstract and send it to him with Steve copied on it and highway tracking copied
on it as well. Okay, Mr. Chair. Yes, Commissioner Mojo. Thank you. Uh, you know, I just want to say that one really exciting to see bids come in so favorably. I know there was some hesitation from folks on the diversion board just in regards to costs and lack
of Minnesota legislative earmarks. Um, you know, particularly, uh, the flexibility that the residents out there have shown just in being patient to getting this done speaks to, uh, what Commissioner Campbell talked about about that meeting. We really had a long, um,
long dialogue with a full room of folks. And two, you know, I think for um, we talk about local economy and not wanting to disrupt local economies too much. There's an enormous grain elevator there uh that has been really flexible about the project that literally came to the
table and said whatever we need to do to make it work to get this done, we're willing to work with our growers. They're they're sending growers to Wolverton right now just to avoid further damage on that road. And and and if you've ever driven a triacle, uh
that's a substantial uh um uh delay and reroute for those folks, too. So, um, really excited about the possibility about this going through. I know the diversion authority had this, uh, full amount of, I think upwards of $5 million in their their budget. I know there was
some question on that, but uh, certainly phasing this through will really really help people uh, in the commtock area. So, thank you. And also really exciting to see a Klay County business get this. Absolutely. And I'm also I also want to just um reiterate not only was it not
only was it um frustrating on the part of all the residents there, the condition of that road um but the importance of the timing of this needing to be done to avoid the other projects that also need to be done. The last
thing that we want to add on to all of our producers down there is maybe a 10 or 15 mile uh detours when they're trying to do their work in the fall. Absolutely. So, uh so this is really important and and I'm I echo um
Commissioner Mojo's comments regarding the grain elevator there. they they they were really concerned in this with this project and they really um really spoke up and I think they really um negotiated a a a good timeline that we just talked
about. So yeah, I think overall this is a a really good deal. Yes, Commissioner Mojo. Thank you. Uh with that then I would uh make a motion to approve the low bidder of Selen Brothers uh for the project contingent
on no errors in the bids. I'll second that. Okay. We have a motion from Commissioner Mojo and second by Commissioner Bear for Selen Brothers bid in the amount of $4,434,546.77. Is there any further discussion on the motion? Any further discussion? Seeing
none, all in favor signify by saying I. I oppose the same sign. Motion carried. All right. Thank you. Next, we have the bid opening for CP014-300-002. Yes. So this is the pavement marking contract that if you remember correctly
through the 2025 budget cycle I did take the money that was previously allocated for the turnback in the city of Morehead and then just turned it into a seal coating and striping program. Um this being the first year we didn't really know what to expect with prices and
there is districtwide HIPP striping that's going on this year as well. So this covers every so everything every county road in the county will be striped this year including railroad crossing signs, crosswalks. So it's a huge contract both sides of it. Um my
engineer's estimate I was I felt extremely high just because I didn't know what to expect. So my engineer's estimate was $292,21246. And we did receive six bids on this one. So, the first bid is $164,43542
and that's Northstar Safety. Northstar. Can you say the name? Northstar Safety. And the amount again. Yep. $164,43542. $164,43542. The next bid is Camco Incorporated. Their bid is 148,4401.
$148,4401. Next bid is Dakota Fence/3D Specialties. Their bid is $142,37.88. 88 $142,37.88. Next bid is Vogle Traffic Services
Incorporated. Their bid is $126,85255. $126,85255. And then the final bid is from Sir Linesot LLC. Their bid is $19,66.19. $19,66.19. And Justin, you So, so was this
primarily striping? What? Just striping on this one. And did when you when you had them bid, was it for a certain amount of miles of striping? It's all based on lineal feet of stripe. Okay. So there's very you gave them a this is how
many feet we want striped this year and so we actually have a plan put together just like a normal project and then a proposal that they bid on. So they're all bidding on the same number of feet of correct. So one and one major thing
here when we put together engineers estimates we base them on average bid prices. Average bid prices are typically on an SAP job or a state project which would have prevailing wage. One of the big reasons in me deciding to or trying
to get this through county funding too is if we use county funding, we don't have to use all of the prevailing wage and Davis Bacon wages that we would normally use. So, I think that's part of the reason that we're seeing lower numbers as well.
And just just when you first started, I thought you said there were six bids. Three. I've only got five. Five. Okay. Yep. Okay. You sure there's not one cheaper than? No. No. I They were good. I was just You It
kept coming down. I thought maybe there was a sixth one would even be lower yet, but No. When I when we first opened bids electronically, it says how many have submitted, so I didn't even count them. I just assumed that number was correct, but it does say five in the top right corner. Thank you. Okay. Yes. Yeah. I
How many miles are we striping with this? Off the top of my head. I'd have to look, but it's so through district 4 um any so we have a county road safety plan that state aid helps us put together and anyone that has edge risk
um highway safety improvement funds cover that. So that was bid out districtwide with Becker County taking the lead. And then this covers every single county road that's not on there. Both center and edge line. So all of Klay County, all our every single thing
everything that's tred will be striped. Yep. Well, no. Everything that's paved will be striped. Yep. Yes. Commissioner here. Yeah. Are you familiar with Sir Lion Lot? Yep. So they do quite a bit of not We've
never directly had them a contract with them, but on a lot of our paving projects, they're a subcontractor to a lot of the big paving contractors. So they've striped a lot of roads in the county. Okay. You're satisfied? Yep. Yeah. No, they do excellent work. They're probably one of the biggest
striping outfits in Minnesota now. Good. Thank you. Yep. Another one more question. Yes, Commissioner Bear. How often do you think this will have to be done in the county? Um, so that is something we're working through. It's going to be we're gonna see how long
latex paint lasts, but we're thinking at least every two, if not every four, but we're going to quadrant off either go half the county and half the county in future years or by quadrants based on what we're seeing for longevity.
And that will go into also when I do my budget presentation next week, I'll bring up the seal coating thing again. We'll be kind of coordinating our pavement marking with our seal coating in the future and taking certain sections of the county.
All right. Any further discussion? So with that, I will make a motion to accept Sir Line A lot LLC for $109,66.19. Second. We have a motion by Commissioner Bear, second by Commissioner Ebinger.
Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I. Oppose. The same. Motion carried. All right, Justin. Thank you. Yeah,
we're good bids today. Yeah, definitely. All right. All right. Right. Next, we have a public hearing to consider amendments to the Klay County Code SE code chapter 6-1 subsurface sewage treatment systems.
All right. So, um start off with a motion to open the public hearing. For a motion to open the public hearing, Mr. Chair, second. We have a motion by Commissioner Mojo, second by Commissioner Ebinger. Any further discussion? Seeing none, all in
favor signify by saying I. I. Oppos. Same sign. Motion carried. All right. Who's going to start this? I'll start. Um, so if remember a few weeks ago I was here, we uh changed how we host the code on our website. That uh new tool has allowed us
the opportunity to make it a little easier to make some code changes, which is why we're here today. Also through that process, we went with all the appropriate staff members and went through the entire code and out of that we had some things we did before we said we didn't need but uh this this time
we're coming forward with some things that they came across. They said you know this is we'd like to change this. So that's what we're here to present today. I've got uh uh Kent and Olivia from uh our uh environmental services. They're the folks that actually do this work and they'll be able to answer any
questions about the changes we're proposing today. Kent, you want to explain? Good morning. Yes. As you can see the we had uh two lines in the code that as Mark mentioned because we were doing
what we were doing while we were here, we thought well this is a good good moment to address it. And uh so as you can see there's a couple of statements that we wanted to remove. Um the first one basically uh weren't sure why we
would be dealing with it or or making a minimum once one pump per year on holding tanks. Um didn't seem like some necessary wordage that we needed in there. And then the second uh is a requirement on the pumpings for the uh
information to be regularly um tabulated and sent to us. And um as Olivia and I talked about it, we it's just something that uh isn't happening and we're not so sure that it needs to and if we would have the capacity to keep up with that
data anyway if it was coming in and what we would do with it. So that was our thinking on those two. Unless you have anything to add to that, Olivia? Um, not really other than, you know, like the We don't need like a schedule to be approved through us for people
pumping. Um, that would just be between a homeowner and a pumper. Um, we don't need that information to come through us because it's so variable how often people would be pumping their tanks. Yes, Commissioner Kavanagh. Uh when you're doing an inspection though,
revisiting a site, they have to pump. I'm just saying for um renewal, you they need to pump it for the inspection. Correct. Yes. Uh currently we have uh you know in our state codes for
compliance inspections. Uh the state has taken the stance of if the tanks have not been pumped out during an inspection, then a full compliance inspection hasn't been done. So I to answer your question, yes, that is part of the inspection. Um, but I would add
to that that it's not something that we require for the tank to be pumped prior to us getting to the site to look at that tank because the scheduling of that between the homeowner and a pumper and our schedule would just be uh impossible. What we have asked is that
the pumpers that are contacted to pump those tanks out will give the tank inspection and then provide that information to us and the homeowner. Oh, as as a condition to the compliance. Yes. Okay, makes sense. And for my background, I think you're what you're
striking out makes total sense. All right. Any other comments regarding the changes? Yes, Commissioner Aberinger. Yeah, having reviewed this, it's pretty pretty evident that uh this is extranuous and it's a good deletion.
So, I'll I'll move to adopt ordinance 2025- We have to close the first. I'm sorry. So, with that, I'll move to close the public hearing or we haven't asked yet, have we? Well, I think we need to ask if there's any citizens.
Anybody else wish to speak regarding this potential change? Any other comments? All right. I move that we move back or move out of public hearing. Right. Second. We have a motion by Commissioner
Ebinger and second by Commissioner Kraov to close the or to open up the public hear or close the public hearing and go back into regular sessions. All right. All right. So, any further discussion on that motion? Any further discussion? Seeing none, all in favor signify by
saying I. I. I. Oppose. The same sign. Motion carried. Now I make a motion to adopt ordinance 2025-06. A second. We have a motion and a second on adopting ordinance 2025-06.
Any further discussion? Commission. Thank you, Mr. Chair. I just made a suggestion that last time when you were here that the county ch the chair the board was involved in it. We're just double checking. Yes. Yes. We checked with him a few weeks back. Great. Thank you. Before we set a public hearing date
and all that. Thank you. That was done. Yes. All right. Any further discussion? Seeing none, all in favor signify by saying I. I oppose the same sign. Motion carried. Right. Yeah, that's a good correction. Thank you. Thank you.
Keep them coming. Mark we'll do um okay so we just uh submitted that ch that approval of that uh ordinance 2025-06 uh you should get a email from uni code and you'll hit approve and then it will go to Steve and he'll approve it and
it'll automatically update the code online. Meanwhile Sarah has a actual paper copy that you'll have to sign with ink because we need that to have the copy. I think I already got something according to my watch. There you are. Something that says approval needed. So,
that's pretty uh quick. Thanks. We're going to take five minutes. All right, we are now back in session. Our next item is our 8:40 item and we're right on schedule. So we will we have a
presentation by Birthright FM and we have Elizabeth and Nicole here with us. Good morning. Which one of you would like to start? All right. Good morning, commissioners. My name is Nicole Sanders. I am the new
executive director-volunteer coordinator with Birthright of Fargo Morehead. Uh I just took took over this position in November of 24. Um let me tell you a little bit about Birthright. Um we've been in the region over 50 years. Um our philosophy is the right for every woman
is to give birth and the right for every child to be born. Birthright um helps any girl or woman regardless age, sex, creed, marital status or economic um who feel distressed by a pregnancy. Birthright is a is a 501c3 nonprofit
which is completely um funded by donations. We are located in the family um service center. The reason why I'm speaking you to you today is because Birthright of Fargo Morehead is seeking financial assistance of $5,000 to help us keep our door open um
which we help the community in um our services. Um your financial assistance would help us purchase diapers, wipes, formula, hygiene products for the infants and toddlers, clothing for children, and other supplies that may be needed. Um, Birthright um helps children
from birth to age five like with diapers and wipes and formula. They come in um and can pick it up monthly. Um Birthbright even provides layouts um that we give to the parents that are expecting a baby. And in the layouts are like diapers, wipes, some clothing, some
blankets, some bottles, stuff to kind of keep them going. Um, as you can see on the sheets that I provided you, um, our numbers have increased, um, since 2022 due to the increase of immigrants that are currently living in the area. Um,
Birthright love, our additional funding would help us keep our families coming in every day for their needs. Um, so on a behalf of Birthright, we would like to say thank you for your time and your consideration.
Um I did send over some sheets um from 22,23 and 24. On those you will see our ethnical groups that we do serve um or that have been coming in and also our other agencies that have been
referred to Birthright. Um it is we've increased um tremendously like 65% from 22 to 24. Um, and also I did give you a sheet on a list of our expenses that we have on a monthly basis.
Um, that might help um, a little bit on kind of what we have to purchase, what the prices are of things that we do purchase. And um, we also have an accountant. Every month we have to pay them. They help us do our monthly
sheets, our taxes a year. Um, we have our rent, we have our internet and stuff like that. And then we also have um like if our volunteers come in and they buy something for Birthright, we reimburse them back because it we feel unless it's donated and they say, "Hey, it's a
donation. Don't worry about it." Um otherwise, we do um re reimburse them for their spending amount uh that they have. Uh, I did not give I forgot to give you this, but as of right now this year,
June 6th, we've already served 440 people. I forgot to give you that sheet. I have it in front of me here. You have it? Okay. Yes. Yes, that is it. So it it's increased I mean a lot since
we went through I went all the way back to 2022 and our the immigrants have been just coming in tremendously. We have I bet you and then our new clients we average we we're only open two days a week so we're only open
Tuesdays and Thursdays and we average about six to eight new clients a week and that's usually immigrants coming in. Okay. Right. Mr. Chair and commissioners, um Liz Ber, family health supervisor at
public health. So, I'm just here to share with you that we are one of those um referring partners um to Birthright because of the families that we serve in the community. Um we've been referring to Birthright for a a long time. Um, I
remember when I first started as a home visiting nurse and was referring families um to Birthright and and just want to say how important it is for families when they reach a point of of not knowing where to turn um for
formula, for diapers, um for additional supports um when their budgets are very very tight to start with. Um, so Birthright has been our go-to as a very important resource in the community for
families. Um, I would say for family health, we refer anywhere from three to five families a week um to Birthright. In addition, um, our wick office also refers families um, frequently um, to
Birthright. It could be anywhere to the about the same numbers as well um each week. Some of those of course are recurring families and then some of those are new families that maybe don't know about about the service. Um so just
wanted to to share that that is a very they've been very important and and the families have very much appreciated um you know their resources and ability to to have that support in the community.
I would also like to add like if Wick doesn't have a formula, they usually come to ask, "Do you have this in stock?" We usually have it in stock. So, we kind of go back and forth. And then Wick will um I'm like, "Okay, we're out of this formula. I'll go I'll like send them to the Wick office to see if they
have it." So, we've been kind of going back and forth a little bit on the formula situation, but just like the other day, um they came in and asked if we had it, and I'm like, "We do." So, I gave them what we had and then I had to go out and buy and replace the cans that they took so that if another family came
in and needed it, we have it on stock just in case Wick doesn't have it. So, and there was a real shortage on that. Yes. Yes. So I when I go I'm like I make sure we have at least four cans of every formula
that we have in stock so that if it if we do go a shortage um we have a little bit of a leeway that yeah we have it they can come get it from us. And this is um this is the first time that that you're requesting
funding from the county. Yep. And I just just for so you're aware when when we do get these requests we hear them and we we still go have to go through the whole budget process. We hear what everybody wants. And I guess I would I would maybe
suggest that similar like what we do with some external agencies that contract with social services that maybe you would put this within public health's budget request. you know, I mean, you can certainly list
it, you know, as that, but I ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra rather than just doing it independently um because most of our other agencies that assist us in other areas, their their contracts through social services, this one would be um in my estimation anyway may just go through public
health. Okay. Yeah, we weren't sure how this all would go. I'm like I'm just going to see how it would work and and I don't know u administrator Larson, what what are your thoughts on that? Yeah, I think that would be fine, Mr. Chair. I think one of the things that they were talking today too is uh there is an immediate need that they're looking for.
And so I think part of part of the presentation today too is about uh bringing forward this uh as to the public uh if there are different ways that people would be willing to to contribute to uh to ensuring that they stay open.
All right. Yes. Uh Commissioner Abiger. Um, and I I'll get to it when we do our reports, but I want the opening of uh silver linings uh uh this week and was part of some discussions about the
needs that people have in our community. We sort of forget it in a community like Morehead where we're fairly prosperous, but there are people with real needs. And I'm looking at this list and it's probably not as as
as frequently as Commissioner Mojo, but when I was a parent and these were things on my list and I was working and my wife was working and it was still sometimes tough to meet the needs of this uh of a of a growing child. And to
think about families with limited resources not having it and the fact that we've got an organization here that's partnering with the county to meet needs. I really think it's something we need to look at and come up with a way to address to give them the
support that they need. Commissioner Be. So if I was to donate, how how how does someone out in the public get a hold of you to donate? So, like I said, we're open Tuesdays and Thursdays um from 11 to 4 on Tuesdays and 11:00 to 4:30 on Thursdays. You can just come on in, drop it off, address,
um public the um family service center, um sweet 103, or you can mail it in to um Birthright, uh whatever our address, 5 715 11th Street North, sweet 103, and it just comes in the mail if you want to
do a cash donation or something like that. Otherwise, you can just drop it off at the office there. All right. Yes, Commissioner Kraboff. Yeah. Um, so over the years, what have traditionally been and or maybe more currently, what
are your funding sources? Right now, our main one is Give a Heart Today. Um, whatever we get from that, we have to budget that through the whole year. We do have a couple uh actually we have one church that donates monthly and then we
have some private ones that donate very small amounts throughout the month. Um that's about all we have is is our main one is is give a hearts and then we have our smaller ones that donate um monthly or on a regular basis. And then uh two
things um just uh then you don't have to be exact just roughly um it was talked about immediate need what was that number was there something comment made that there was or the ask
our immediate need is just the funds to keep open I mean we we got a little bit of of funds from give a hearts but that is kind of littering going down. So, I was talking to our our main director and
she's like, I'm going to give us maybe a year to within the year we'll probably have to shut down if we don't get something somewhere. Well, I hope through public health and others or whatever, um I I would encourage you to
put uh a budget together. Okay. And I'm sure you have something going that would address and kind of show where you're at. and and what those uh you know other funding sources can even work with.
Right. Yes, Commissioner M. Thank you, Mr. Chair. Thank you for your presentation. Uh in regards to uh your website or not your website, but if I Google Birthright FM, obviously it's Fargo Morehead. Is there a Fargo site as well or is this the only site for the Fargo? There
should be a Fargo like a Morehead site. Um, can I use the computer to see if I can bring it up? Yeah. Okay. Uh, if you're like me, you can't text and answer a question as well. So, maybe
I'll wait. That wasn't a zing. That's just my brain. So, while while she's doing that, I maybe Liz, you know, some um you know, I I think you made some really important
comments about how you here's our site right here. a lot of referrals are going out to them and I um that's why I I think it would probably really work better if if they're you know we got to determine
what that value is to public health and you know through that process maybe you can incorporate something within public health's budget for that. I I I just I think rather than going out independently, uh I I just think that's
a better way to go. Okay. So, you have that. Great. So, it looks like um the family service center location is the location for the region and and part of where I'm coming from this is uh the numbers in regards to who who stated
where their residency was. Um you know, there's about 140 150 almost that are not exactly you know we have Morehead at 280 but it's not identified where the others are besides that 90. So, the
others would be um Dworth, West Fargo, Holly. I need that. This is an older sheet. I forgot to break it down, but it is broke down to each each um city, state, whatever. We've got like Holly comes in. We've got one from
Castleton. This is just off the top of my head, Breenidge. And that's that's fantastic. And that I guess goes to my point even more. This is re really a regional office that helps um expectant mothers from all over the region. And so
this isn't just a Klay County issue. This speaks to the larger um larger dialogue. Um and so I think that needs to be part of the outreach too as we're going to other entities to see how we can piece mill this together to make it
financially work. Um, and then my other question is in regards to donations, are you do you take only new e new or gently used? Um, either or. Yep. Okay. And I think that's important too as um families are cleaning out closets as
kids um grow into different sizes to make sure that um they're aware of the need like Commissioner Bear said to be able to drop those off to help. Sometimes though, like in February, we'll get some churches that will do like a crib, fill a crib, and they'll bring those in. Well, those only last
like a month because we're constantly going. Yeah, I get it. Well, thanks for your Yes. Thank you. Thank you for your dedication. And and again, I just what Commissioner Mojo said is this is regional. I think there's, you know,
other entities that should also be aware of this and and help put out that public word. And when I talk about if you know if we're if we start asking for financial contributions on the part of different entities in the public, you
know, I think Liz and those people should base that based on the participation of Klay County residents. Mhm. I think that that's, you know, if we're if we're going to be talking about um funding something with
taxpayer dollars, we need to be able to somehow proportionalize things to what is Klay County, you know, in that ask. So, um I I think that's that's kind of important, I think. So, well, still
protecting the privacy of an unex or an expectant mother. And I I think I appreciate exactly what you're saying, but when we're talking um individuals from one or two from a certain city, I you know, I don't want to specifically go to that city and say, "Well, you've
got one." So, we have we can go through each I mean, we've got them on we keep them like on card stock. So, we can go through each alphabet letter and figure out if they're Clay County, C County. I mean, so it it can be done. It's a big project
for me to do, but it can be done. I think from our standpoint, you know, if if there's something that's put into a budget request for us, how does what are how are your services impacting Klay County residents? It's simple as that. I don't I don't think we're asking for any
breakdown within Klay County. That's not the intent, but just uh something that you know uh gives justification to why we would be um putting funds towards that project or towards that issue. So, but thanks for the input. Well, and and
thank you for your dedication to uh on it, you know, all this the volunteers and and all these young families. We're not I mean, none of us are paid. So, we're all volunteer based and it's with me being in the office, I'm like, I got this. Can I ask one one question? And
and please know that I've been in a situation in my life where buying diapers was really hard. So, I'm not I'm not blaming anyone, but you know, when I look at the list of needs, um understanding your mission is for every child to be born, have the right to be
born. Um and but we're asking for diapers up to size six and when it when things get hard to keep the doors open, have we talked about narrowing? We actually did. Um so, we were doing birth to age five. Okay. And then we docked
that down to birth to age two. Um, but we know some of the two-year-olds aren't potty trained. So, we kind of did it six, size six, and then we get the pull-ups, but we're docking those down to a two 2T 3T size because I know
parents are like, well, we're in the middle of potty training. Can you help? And I'm like, yeah. So, we might end up taking the size six diapers down to size five. Um, but we did I did kind of uh looked it up and did some research and
um usually the size six kiddos are going to be starting to wean out of those diapers or they should be. So, we're hoping we can just go to size five instead of size six, but that's what we are at currently. So,
all right. Thank you. Thank you. Thank you. All right, let's see what we have next. We have the budget presentation from technology services. Morning, commissioners. Thank you. Good
morning, Rory. whenever you're ready. All right, sounds good. I think I will, if you're okay with it, I'll just jump right into some uh some upcoming changes here for the 2026 uh budget breakdown for for next year.
Um a lot of changes. Um for next year, you'll see just a lot of a lot of jumping around. I'm I'm reclassifying a lot of the what we have now from professional professional services down
to software. Just reclassifying what is considered software versus uh hiring a a contractor or a vendor to come in and do things. Uh quite quite a few things. for example, um you know, maybe a piece of software
that used to be traditional software maybe going up to a uh professional services type of solution or vice versa. Um to to start here, uh the main thing I think the kind of the salaries down to the the Medicare
line, I mean, that's pretty typical here, but I'll I'll just jump right into our other professional services line. So o overall it's uh without any new requests here there's uh an overall decrease and if you're looking at that budget breakdown sheet that I provided
um the the one increase is a consolid consolidated communications internet service that's our uh redundant internet connection. Um that is not something we budgeted last year but it is something we did uh add. So that is uh $6,000 a year or roughly about $500 a month. So,
that's something I did to add as a just a built-in increase. And then a new request for that line item would be something I'd like uh each of you to consider is a what's called a penetration test for our internal and
external network. So, what this is is a we would hire a company. We've actually received a couple budgetary quotes where they would work on uh kind of pretending to be kind of the bad guy to get into our network from an external view of our
network and also internal view of our network to see what they can do to break into things uh gain access to things. Um it's quite a quite an expense in my opinion, but from the demos and uh even
even other counties that have done this already, just sitting in on some of the results that they've uh presented, it's pretty uh eye opening to what what they've been able to find even as how secure some of these networks are. Is that the 45,000? Yes. Yeah, the 40. So
the I did 40 to 45,000 because a one year would be 45,000. If you did like a three or fiveyear term, it kind of goes down. So annually you did a fiveyear term it'd be $40,000 a year, you know, for five years. So I that I just put the
range in there. Um it's of course it's security. It's something I would of course recommend, but you know, I'll leave that up to the board. It's uh some something the county has never done in the my 19 years here. It's it's
something I think something to consider, but uh that is that is the the biggest request in my budget here this year. Uh skipping down to the uh I guess the training I just increase it a couple thousand dollars. Just training costs
just keep increasing slightly. Uh the next item, equipment repair and maintenance, uh increase that a little bit, just uh again kind of shifting some some costs or reclassifying some costs from other professional services into equipment repair and maintenance. Um
just reclassifying I think I feel some of these items fit more in this uh repair and maintenance than they did in other professional services. Uh then jumping down to our uh data processing supplies or DP supplies in
increasing that a little bit. Uh if you remember we uh last year we signed a new managed print services contract which saved us quite a bit of money. It actually went down half. Um, and this is to help cover some
additional supplies for staff and then also uh some of those overages for printing. And we get build those overages every quarter. So that's roughly uh about $4,000 in overages per year just based on the you know it's like
threequarters of a million prints per year, black and white and x amount for color. This is just above and beyond what we go over that contract. Um, yeah, the the additional on top of that 4,000 would be the uh just
additional additional hires that we have throughout the year. Uh the MFA key fobs, the duo key fobs, just accessories for devices, just things staff need, you know, technology wise throughout the year. Uh then jumping down to
Let's see. Uh, computer software here. That's a big jump here. Software licensing keeps increasing year-over-year here. Um, one of the biggest ones, of course, is our Microsoft licensing that I think is up
to roughly $270,000 a year now, but it's our kind of our bread and butter for that 365. Yep. Office 365. um our mobile device management to control cell phones, tablets, uh mobile devices when they're out out in the field. Um also
any additional licenses. Um you know, we're starting to dive into some of the the AI licensing as well, just to help, you know, automate automate things, generate documents. Um,
but and that's that's also going to help with the expected growth over the next year as far as staff-wise. And of course, that's that's kind of just an estimate unknown how many staff we're going to hire here in the next year. That's just or additional staff
we're going to hire. Um, part also part of that uh software increase, our remote support software. Uh that's uh $7,000 a year increase. We have a uh secure file transfer software.
Um for a site license of that, that's $2,500 a year, which is uh actually pretty reasonable. Um we have a software deployment which pushes all of our software out to all of our endpoint devices, laptops, computers, phones. Um
that's a uh 3,000 a year increase just based on the licensing I've been seeing or uh quote estimates. Um our electronic signature solution which is signed now that's um which we got to get training here which we didn't do last week but uh
that's $3,500 a year that which was never budgeted. We just added it um the last couple years. Um, another thing is uh the no before our compliance plus module. Uh, that is something that is transferred over from
uh GIS and communications. So that's $6,500 a year. And I'll also jump back a step from equipment repair and maintenance. Uh, GIS and communications. We're also technology services also taking over the video surveillance licensing and maintenance. Uh, so all
the security cameras and so those two items will transfer over from uh from that department. Um, some new virtualization software. We just uh renewed that. That'll be a $8,000 a year increase.
That's uh that's a big one that hosts all of our our server software and server operating systems. And then our MFA solution, which is dual, which you're all familiar with. Um and the anti virus uh the state gets uh their
security grants and that that staggers every year. You know, we started out where per endpoint or per machine antivirus was about $14 per device per year and then it jumped to 16
and 18 20 22 and now it's jumping from 22 which is the 2025 rate up to 32 which is the 26 rate. So, that's a $8,000 bump. Next year, it's going to be closer to 40. So, it's we're we're going to have to start looking maybe at a new new
antivirus solution here in the next year if uh if it continues to climb. And that's just the state running out of funds. So, they're pushing those costs onto the county, of course. So, nothing new there. That's pretty uh typical. Um
let's see. the the next uh the new request for that line for software would be a uh it's called a secure vendor access or a privilege remote access tool. And what this would do, this is kind of a goal I've had here this year,
is any uh thirdparty vendor that we would have allow, this would be kind of a streamline piece of software where let's say it's a a maintenance vendor or a GIS vendor or assessor vendor, they
all use the same software to get into a uh system and it it logs, it monitors, it records. We can limit what they can and can't do. It it audits. Um we can select what time of day they can get in. Um okay, you
have an hour to complete your work and then it kicks them out, prevents them to get in. Whereas, uh now it's kind of okay, we can let you in. We'll we'll watch you. You know, somebody's have kind of has to sit there watch them or, you know, we kind of go in on the honor system. They we give them an account,
they do MFA in or they VPA in. Um, this would just be more of a, you know, we give them assigned access and this is the window they have to perform that maintenance. Um, and then the other thing would just
be a uh a $20,000 increase to uh insert internal services for uh new security camera hardware for next year. Just replacing uh some older older cameras throughout the county. Right.
Any any questions? I know that was a a lot. So, I have a I have a couple. Uh first off, was it was it this year that we implemented the new cyber security position? Uh last year. Last year. Yes.
Okay. Yep. And so this this request that you're doing for your new request, would that work in coordination with our cyber security person? Is is that is that more of a just an additional
approach to cyber security? Right. That would be on Yeah. On top of that. Yep. Extra component to the cyber security piece. Yep. It would work directly with our cyber security analyst, but Okay. It would be a u an external
review of it. Okay. Um, and then I probably not towards your budget, but um, I've asked this question before in terms of um, equipment that we trade in. Um, I just happened to get a new Oh, yeah. top this morning and and I turned
in one that was um, perfectly usable by somebody and I'm wondering what that process is to because right now we're not we are not. No. So any we've been been round and round with
this uh um as far as sale of equipment or giving away equipment. It it really revolves around the statutes that the state provides. And of course there's not there's not a clear answer. Uh some of the statutes
are that I'm finding and have even looped in our uh minilla AMC uh representative. It's it's just not clear. Some of the some of the statutes point to some state equipment can be used or re, you know,
given out to nonprofits or sold or given to agencies. Never have I even suggested that we be selling used stuff. Oh, sure. But there's certainly in my estimation that laptop that I just turned in would
be really beneficial to some young person that, you know, maybe can't afford to go out and buy their own laptop right now or uh within our public library system, you know, offering them that they can
use for the public coming in. I I always thought that maybe the hesitation might be from a security standpoint, but it would be more staff time really. Um, you know, it would take uh you know, we we'd wipe the hard drive. Currently, we we take the hard drives out, we shred
them, uh especially around the criminal justice, law enforcement, attorneys, uh juvenile detention center, just with the content of the hard drive. Um, if we find it's it's cheaper for us staff-wise to take the hard drive out, bring it to Mincota, shred it, pay the dollar per
drive to shred it versus uh spending an hour or two to wipe the drive, uh, reinstall the operating system and, you know, repurpose the device. Otherwise, the device then just goes, you know, pull the hard drive battery out, recycle that, and then send it to uh, recycling.
That's that's the process right now. uh if we were to you know and let's just say a statute allowed um to repurpose these then it would be more of a a staff time thing. Okay. So so maybe may you know if you
could if you could for us because I we we as a board have had this conversation and I think all of us felt if there's a way that they can be repurposed you know for for community purposes that would be a good thing. Could you basically take a look at and and I'm not necessarily
talking about desktop type computers but but these laptop type things that are and again the one that I have today I I've got nothing on it right that I turned in it just it it's old and it you know from from what we need here in communications through our stuff I
understand the trade but could you could you provide us with historically in a calendar year or how many um laptops are turned in and then what kind of you know and what kind of
hours would you expect uh to if we were to do what you talked about that one or two hours of labor? I I to me there's to me that that might still be a investment that's better for a public purpose than
just having the hard drives destroyed and um sending things off. I just there's enough whether it's high schools or I think there's purposes that could be used for that and I I just like to see us
do something with that. Yeah, I I can appreciate that. Let's recycle it to the people who could benefit from it. So, I would say we we probably run through about 100 to 150 laptops every year. Um, and a few hours per machine to uh wipe
the drive depending on if it's a law enforcement machine, which right now we don't track because we just take every hard drive out, whether it's um, you know, public health. And I I think Rory and I think if there's some of those where you would really have concern about, you know, maybe not include those
if there's some of those, but there's no reason the laptop that I just turned in this morning couldn't go to somebody else to be able to be used. That's what it's all I'm saying. Sure. Sure. Um and and I I I agree. So the with that in
mind, would there be something in place that says, "Okay, don't come back to the county for assistance. Don't don't call us to say, hey, yeah, the laptop you gave me isn't working." Sure. You know, absolutely. We're already short on time. That That would be only my own. Yeah.
Oh, yeah. And we we would we could just set that policy. Okay. You know, you you tell us what you'd want to have in that policy and we could do that. Okay. I don't I don't think we'd necessarily be donating something to somebody and then say, "Well, if you have problem, come back and we'll fix it for you." That's
that's not our intent. I think it's similar to what they do with the um uh what's it a the No, the um yeah, the spring vehicle auction that the sheriff's office had. Yeah. Years ago,
we used to uh do the same thing. get them ready and they'd go to auction and a stack of 50 laptops would sell for hundred bucks, right? You know, it it wasn't worth all of our time. Yeah, I get it. I mean, I just if there's a way I I appreciate
what Commissioner Campbell's saying and I I get if there's statutoily if there's some restrictions there. Um, one, can we advocate for that? it to, you know, I do think there's a demographic of, you know, I think about young students that yes, they might get a laptop for school
during the year, but they have to return it at the end of the year. And so, um, you know, if it's if it's something that could benefit all of our communities, maybe. But, you know, you you think to places like Churches United or Bright Sky or
some of these places where maybe these some of these things could go where people could actually use them to maybe be researching things that could help improve their situations, too. I Right. Yeah. But and and again, I think we would probably end up having to set some
sort of criteria who gets them so you don't have to be the Sure. Sure. Yeah. You know, yeah. And I think I think if but I it's it's something I just I just Sure. Put them to good use. I statutes allow. I
think I mean the the five of you are you can you can sure decide that. Absolutely. And we'd be happy to make those accommodations and Okay. you know, well, why don't you spend a little time and then maybe you can come back to us with what you would think you
would have to have, you know? Okay. In addition on here just to deal with that issue. Sure. Yeah. And we'll have to weigh that and see. Okay. All right. Thank you, Ror. Sounds good. All right. Thank you. Anybody Anybody else have questions for Rory? Yes. Commissioner, having just bought a new computer,
um, how many of the of the the computers that we dispose of are not capable of being upgraded for Windows 11? That's an issue I ran into. I wonder there are I'd say right now maybe about 30% of
them are not capable which would which will probably be phased out this year by the end of the year and then um yeah just if that impacts on your equations on on what you want to respond to you know you're wiping it you're not loading a new system on but if it's not capable
of taking systems that are out there now and in the future is probably somewhere wouldn't be worth worth the time. Yeah, we would only we would only, you know, pending if this everything fell into place, we would we would only put on say Windows 11 or whatever is currently
supported and on that laptop. Yeah. Yeah. Y it's also if you said 100 120 you replace a year somewhere around there. Yep. It's not like 120 would be I mean you'd probably be down to 50 or 60 laptops that would actually worth
cleaning and putting out there. Yeah. You know, it's not going to be all of them. True. I I wouldn't imagine it would be all of them. Y but that's 50 or 60 that Yeah. Go to good use. Yep. That's right. Yep. I I'll visit with my staff and see what uh what kind of
restrictions they would have and we'll I'll bring that information back. All right. Well, thank you, Rory. Yep. Thank you. All right. Our next item is a request approval of resolution 2025-17
for continuation of the preference measurement program. Darren. All right. Thank you, Mr. Chair. Something a little less technical here. Um it's that time of the year for the uh
performance management program. Um a resolution. Uh most all of you have done this already. I think uh Commissioner Bear is the only one that hasn't uh been briefed on this program. Uh it's run by the state auditor and each year we
identify 10 or 11 uh items within the departments of uh things that we're going to track each year. And by doing this, uh, we receive money from the state usually in the December time
frame. It's usually about 14 cents per citizen. So in in, uh, December of 2024, we received 9,276 uh, dollars from the state because we participate in this program.
And uh what it is is it's looking back to 2024 and then we report those statistics for uh that 2024 on July 1st of 2025 which is today. So if this resolution is signed today, I'll send this uh to the
state today and then uh by December we will get another um it's usually around $9,200 for this. Um this started 11 years ago, no 14 years ago in 2011.
And as you see on the cover page there, those are the areas that we look at and have been looking at for the past 14 years. Um the report itself basically in June, middle of June, I send this out
to the departments. They send me back their information. I compile all the the data and then put it into this report that we send to the state. Um it's fairly easy because a lot of the departments already track this
information. So it's not like they have to go and search for all the information or some of this information is already online. So we just pull it from from online and then put it in into our report. So, uh, with that being said, um, in
2024, just for information purposes, there was 38 cities that, uh, participated in the performance measurement program and, uh, 26 counties. So, it started off when we started this program, there was a lot more and it's just kind of whittleled
down to a 26 counties now. But I think I still think it's worth it because this will be posted on our website uh for 90 days and then people can track it if they want. If they have questions about it, I refer them back to the department
that is submitting the data because they can probably explain it a lot better than I can. And with that being said, um I'm open for questions. All right, questions. Yes, Mr. Bear. So, we received 9,200 roughly from the
state, correct? What does it cost for us to put all this stuff together to send it to the state? Um, it's mostly just my time and I can put this together in half a day. And how many then you said it's on the online for about 90 days. How
many people actually reach out to you and you put them direct them to the right staff? Nobody's ever reached out to me. So, I would say that's a zero in the last 14 years. If they have questions, they can certainly reach out. Um, I think one of the things that I do
mention in here is that in 2024, we received 86 items that have been submitted for action through our citizens concern form. And I continue to to stress that that that is a great option for citizens that have questions.
that comes to me and the department head and we get all kinds of questions from that. So, um that's kind of our interaction with the citizens and last year it's always been pretty popular. Last year we had 86 people that submitted citizen concerns and it went
straight to myself or the department and the department head that could handle that that question. All right. Any other questions? What are the board's wishes? Mr. Chair, I make a motion to approve to
uh approve the 220 or 20 2025 2025-17 sorry uh to participate in the state performance measure uh measurement program for 2000 2025.
So this report will be due 26. Second. We have a motion and a second. Motion by Commissioner Ebinger, second by Commissioner Kraov. Any other discussion? One one other question with with this do we do we look at other
counties to see how we're doing against them? Is that is like this information compiled to do that or um the one thing about the state auditor is they don't specify these have to be the areas, these have to be the stats that have to be so every county might be gathering
different data. Um, some counties, you know, they have a one or twop page report and it's pretty basic stuff. I think ours is more um thorough and detailed than a lot of the counties. So, it's hard to hard to um look at apples
and oranges. Yeah. All right. Anything else? All in favor of the motion signify by saying I. I oppose the same sign. Okay. Thank you. Motion carried. All right. Next, we have committee reports. We'll
start with Commissioner Mojo. Thank you. On the 24th, I attended the June Klay County Planning Commission meeting. We did have a IUP for a request for Dowing Thomas Farm that was approved. And then there was a substantial discussion regarding Big Iron LLC in regards to a
reszone and possible plat. uh that did receive a recommendation to this board for both of those items. So, we'll be seeing those uh later. We did have updates in um
from Matt in regards to what the department has going on for violations, working through those and again appreciate their department's work on uh being flexible and working with uh those applicants. On the 25th, I attended
virtually the Prairie Lakes uh solid waste authority meeting. It's a pretty long conversation in regards to the financial review. We did have plant updates. Um a discussion on the ash management and
then an update on that uh road project that they're utilizing the ash in. That's really an exciting uh endeavor. talked a little bit about um usage um you know they they would take much more
u but they're just right now uh with the market and what toughies is able to utilize um you know they're I don't want to say we don't want to produce more stuff but they're it's kind of on the demand of what the the steam they need
uh an update on the open meeting laws and then had a long discussion on property insurance and then an additional item came forward in regards to medical waste. Uh, you know, there was a member that was maybe wanting us to take more of that. Um, you
know, I think we need to one keep the safety of our employees uh into account and I think there is other avenues that they can uh take that additional medical waste component. So, Commissioner Campbell was there in person, so he can
add any additional. On the 26th, I attended the Lakes and Prairies Community Action Committee meeting. We or uh general board meeting. We did have a long discussion on the audit review. Uh always a really good update on that. That's a a challenging audit. There's
just so many different revenue streams, but I really um seem to have gone well. Um I Commissioner Kravangh was there so he can add any additional pieces. There was a long discussion there's so many of the revenues that come through capital P
come through the federal P federal um allocation um you know we'll see I think the the vottoarama is going on right now. So we'll see what um when the federal uh budget is acted on what what where there are cuts and how they'll
mitigate the cuts and um what grants will continue. Uh so we'll see on that. On the 27th I attended the silver linings opening. Excited about that opportunity in the area. And then yesterday I attended the MCC JPA
meeting. Did have an update on the property status acquisition status reports and litigation actions. We did uh provide action on a settlement that includes a ring levy to keep a business operable
down there. Uh there was an amendment to a flow easement to allow for a well for livestock grazing on that property and then the board acted on some termination letters uh for construction. uh those land owners are expecting
um not expecting but understood that those would be coming at some point and then there was a reimbursement act shin that went through over the weekend with the substantial amount of rain that was received um throughout the area
particularly in southern Klay County. I did have a land producer reach out that there was some uh land uh dirt that had been piled in a drainage ditch preventing flowing um drainage of a half section of wheat. There was some damage on that. So I did
bring that forward to the board uh for their awareness and then also just to speak of the increased need for dialogue between the core and the um you know the contractors and then the diversion authority and then us as land management uh partners just to make sure that when
we're seeing those issues we're identifying those for quick action now that our soil is um quite saturated uh just to prevent any further losses that way. And I believe that concludes my reports. Thank you, Commissioner Bear. I
only had one committee, Mr. Chair, was with the West Central Regional Water District yesterday up in H Hallstead. Up there, we discussed uh we have an MOU signed with East Central Regional Water District with North
Dakota over North Dakota to supply us with water. Thatou has been signed with both parties. We also had a budget update where we're down to about $92,000 the half about 500,000 that's been put
in from all three counties. We also am also we've switched the fiscal agent to Norman County because of the the grant money that's supposed to be coming in with Norman County and the city of Felton. So then we can have Norman County handle that because all that
money has been transferred to Norman County for this project. And the they're about about 90 days out hopefully to see some of that EPA money coming in. We'll see how that all goes. But now and hopefully the funds that we have can get us there.
That's all the heavy halls have been brought in on that project for to get us through the survey too. So hopefully that money can get us to the EPA grant money. Then we also then East Central Reg Regional Water District bid out some
pipe to go to that big dairy down there and those bids came back very well. So then we also just preliminary he they also built it out coming across the river to Holstead to see what that would be if this project moves forward. and
that those those bids came back very well and there might be more to come on that project. Uh Kevin Kevin Campbell was there also and that is all I have to report on that as of now. Oh, and then uh after that
meeting, I also went down to the city of Glendon where we had another meeting with with the West Regional Water District was myself, Stephen Slick, and then members, a couple other members of the board also met with the city of
Glendon to discuss uh water water usage in the city, if if they want to be a supplier or someone to take in water. So, we met with them and we're gonna go into more detail with them in the future. Thank you, Commissioner Abier.
Thank you. Uh, last Tuesday I along with uh most of the rest of us attended the uh employee picnic which was we're really grateful to our employees and they show up and the attendance was
good and they enjoyed it. We enjoyed it and the pool pork was excellent. So, uh, you know, we're we're grateful for their attendance and for for what they do for us throughout the year. Uh, later that day, I attended the Red River Regional Dispatch Center Board of Authority
meeting. Uh we received the draft budget and reviewed it and it was forwarded uh um it it had been forwarded from the executive committee to us with no recommendations
and uh we did approve that budget. It will be for $294,13463 which is going to be a 4.7% increase. Um but given the nature of what we're doing right now, moving and it's not the capital funds or any of that involving
the new dispatch center, it's strictly operational. And so we have a lot going on at this time and it is u going to be a facility that is a lot more robust and has more terminals and and more employees. So
looking forward to that. Um there was a discussion about the old dispatch center and the the uh best route to take with that. Either use it as a backup center or put it on the market. But simply getting the
technology out of it will be so expensive. That's a major consideration. And so at this time, no action I I believe is is seriously considered until we get uh get the operation going in the new center.
Um the uh got a report on the work at the new center. It's going well. Uh some of the some of the inside work, the walls and doors are going up. Some tech technology is being worked on and
brought in. uh they're going to start installing the call handling uh technology and and consoles in short order. Um and that completes my No, I'm sorry. That completes this report.
On Wednesday, I attended the Greater Fargo Morehead EDC board meeting. It was uh I attended it remotely. It was being held at the new Bill Bell Tower, Bill Bank location downtown Fargo. And
uh Lane Brantner gave a uh a speech on on a presentation on what they did to get that fac that area that building stripped down to the skeleton and then bring it back new, put in new parking.
It's quite a quite a project. We discussed innovate 28 developments on their website and they have got uh business development and workforce uh issues on that
uh and they're trying to get in um updates and keep the the data current. Um the board u development process was discussed. Sagery is outlining that process.
They've been hired to oversee it. Uh they want to have a stronger alignment with vision and strategy and have uh self and peer analysis in there, have more training and retreats for the board. Um,
and just some of the general business. On Thursday, I attended Silver Linings uh opening. Commissioner Mojo was there as well. Uh, very impressive amount of community support that's come out for them.
uh chaplain or chaplain, I'm sorry, Pastor Brooks was there and he and I had a talk about some of the needs that have been met by the community and some of his hopes for future use of a lot out there that they've got. Um
he also uh gave a couple of really good recognitions to the support that he had from the county and from the city of Morhead to get that work done. So, I'm grateful that we're we're at a point to where we're going to be able to provide
housing to 26 uh veteran and senior citizens out there and it's a nice facility. It'll be a dignified place for them to live. Uh later that day, I attended more the diversion authority board of authority
meeting. Um there was a brief discussion on hopes for some funding from Minnesota at that point. We have not gotten uh we don't have the information on that at this point as to whether there'll be any
state funding this this session. Um discussion about a uh board's retreat for September 16th. Uh the technical dispute review board update. All positions are now filled and an organizational meeting will be
forthcoming. Uh we uh Fargo also in the financial update, Fargo made adjustments. Three of the lift stations if they were going to totally replace, they're simply going to rehabilitate and not replace them. There will be a savings on that. We also had a
closed executive session. Um, and I believe we've got up on the calendar, Commissioner Campbell and I have got a special session that's been called coming up this week. And that completes my report. Thank you, Commissioner Kraov.
Thank you, Mr. Chair. Um, and one meeting on pretty long afternoon evening over at CAP LP. Um it started off with the u uh commissioner Mo Jones already already mentioned a little bit but we
had our annual audit and I'm on that committee. So did a deep dive in the audit um that was for cap with all their divisions. They handle about a M programs. They have about a $15 million
um program and uh uh anyway and those funding sources are all uh state uh local and federal. So it gets pretty complex but the audit came out at the highest level of assurance uh and
um praising I guess or maybe that's a little strong but anyway thanking um uh local cap for their understanding of internal controls and and their way of designing procedures to address the
risks. Um also later in in in the meeting that was uh approved that report and the audit and then we another big um a lot of work had been done
uh over there with staff for the 2025 community assessment and uh it was a specimen that was about 3/4 of an inch thick. Uh anyway, this uh assessment
really looks at the the area that CAPLP serves, which is in Clay and Wland counties. The assessments done every three years and it's to identify the cause causes and conditions of poverty in the community we serve and then to do
assessment of our community strengths and needs. And out of that assessment, it really came across that our top needs are needing high quality affordable child care. Uh a living wage uh to draw
people out of uh uh poverty and then along with the shortage of affordable housing and transportation. common things we hear all the time, but um it stresses the point of a problem that's
long-term and our way of trying to find ways to um pro improve upon those needs. Um and I the biggest areas of you know as we're growing uh we know it in our
demographics, we see it we see it in our assessments of our of Klay County. um you know our poverty is uh is elevating and especially in the most part in areas with families of children and then are
certainly our c uh senior citizens. So it's wide reaching so anyway does its part with all all interactions for housing supports education and serving other uh uh adult needs. So with
that, very happy to be part of that group and and uh that concludes my report. Thank you. All right. On uh June 24th, I did also attend the Red River Regional Dispatch Center
um board meeting for the month of June. Uh, Commissioner Eberger did report on the draft budget that was approved by the executive committee, forwarded on to the budget and finance committee, which then forwarded on to uh the full board
for approval. Uh, Commissioner Eringer mentioned that there was a 4.7% increase to the operational budget. Um, if you equate that in terms of dollars for Klay County, it's a $24,413.18 increase. Uh, something that was more
significant than that, there's two components of what which which all entities pay for. One is the operational budget and the other one is the special assessment that's for the new world maintenance and that's outside of the operational budget and that's based on
each entity's number of licenses that they contract with. And unfortunately that number um that percentage of increase is significantly more. That was at a that was a 15.45% increase across all entities.
And again, that's those are those it's kind of like what Rory talked about today. Those are basically software license fees that you pay for. And so for Klay County, that increase um is
another $13,968.87 based on the current numbers that we have. So those will obviously those numbers will be forwarded to the sheriff and they'll be incorporated. As Commissioner Eberinger did say, I think one of the significant deals there is uh
this new FS, you know, we're obviously that 4.7% is a lot has to do with the new facility, but uh we're also talking about having additional consoles operational, which u should also improve the
dispatch times that, you know, some of our rural representatives in Klay county in the past have had some concerns about that. So that should hopefully we should that should really resolve a lot of that. Um
then on the um and I think commissioner did reported on the rest of that meeting that went went on. Then on the 25th I did attend the Prairie Lake solid waste meeting. Commissioner Mojo talked somewhat about that. Uh the issue on the medical waste, it was brought up as a
potential uh and I really appreciate the uh commissioner from Becker County um you know looking at ways where we could increase revenues uh for that facility. this would bring the ability, you know, if we could if we were to adopt that, you know, you could you could probably
see revenue increases, but the fact of the matter is is we're already operating at capacity and so there's really no no room to increase the volume amount that that's there right now. um there could
be the potential for a thousand tons but and then of course we've talked about that in the past and you know even yesterday we or at that meeting we had one person said had had medical waste been part of that process there he would have walked out and I and I think
there's a lot of concern amongst a lot of the employees about the safety issue imagine being on that front front line in a murf which is a materials recovery and all of a sudden you got there and you got body parts parts coming out. I I just it's something that I don't think
we want that to be part of that process. It's it's different if you're talking about some medical waste that are in bags that can go directly to an incinerator where they don't do that. But but um anyway, that was that we we uh did approve the uh property insurance
renewal for the upcoming year. Uh we continue to talk about the ash management. Um and just for uh we did have the a discussion regarding the budget as well
and and I did share this information with Corey. We are anticipating if that budget goes through and I apologize I don't there's a lot of
paperwork here. Um, we did have a potential increase or the increase on tipping fee. I guess I'll have to report that later. It's in your name. Anyway, I apologize, but Corey's got the increase on on what that
would be based on the tipping fee increase of I think it's around 4%. Uh then on the June 26 I attended the diversion board of authority meeting which commissioner Arbinger also uh talked about. Um
the you know the he reported on most of the items there. We get our typical update from project status report from the Army Corps of Engineers and then as well from our lead engineer on the project. G gives an
update and um then we get an update from our finance committee chair. Current chair is Mayor Dardis from West Fargo and he reported that we currently have $340 million in the bank for that
project. Of course, that can go really fast now when we get these milestone payments that are going to be due to the contractors. uh and an interesting point that he brought up that I thought was um really good to hear and I'm going to quote him on this and he said collections are
robust and he's referring to the sales tax collections that are going on that for the project between Cass County and the city of Fargo. So sales taxes are robust in in that financial plan which I think is good news.
On June 30th, we attended the or I attended along with Commissioner Bear the West Central Regional Board meeting that was yesterday. Um, Commissioner Bear report. I think there are some really uh looking at some really good opportunities in terms of
that leg coming across from the dairy farm. And I think we're looking at the potential for a bigger pipe coming through which would even help expand the territory that this project could lead to. Was we're always concerned about
underside. You don't want undersized pipe because then you limit your growth. And not only that, but then the um the bids that have come through on the North Dakota side for the stuff that they're doing that's going to
that dairy, those bids are way below what they estimated. I mean, we're talking, you know, $30 or think in difference in pipe costs from per foot price difference from, you know, previous years. So, there's really some
encouraging news there that could allow us to really um move that footprint further into Minnesota uh in a in a timelier amount of you know ability to move
further faster. Um and then yesterday uh we um along with Commissioner Mojo we had the uh MCC JAPA the Morhead Clay County Joint Powers Authority and Commissioner Mojo did a good job um in
talking about what all we did there and I don't need to add any more to that. So that concludes my report. Steve, thank you Mr. Chair. uh last uh last Tuesday participated uh in uh in the
county picnic. I want to thank all the organization that happened for that and also the people that worked on the uh uh that day and this board for uh for Friday. It's one of my favorite days of the year. Again, we can't do anything of the goal and the vision that this board
has without the work of our employees and we're fortunate to have uh wonderful people. uh the 25th I met with Darren uh and Anna as we continue to discuss insurance opportunities. I believe today is the uh the final day for RFPs for
insurance and so our insurance committee will have some information to look at coming up. Uh worked with Kathy McCay and and uh in providing the update for the Medicare reval uh revalidation uh for both public health and social
services that was submitted last Thursday. Uh on the 25th um we had our first two union negotiations, met uh in between with Darren and Josh Hagum, our labor attorney. Darren may have more feedback on upcoming meetings there. Uh
also met had some ongoing conversations with Quinn as was mentioned earlier with the federal legislation uh that's happening could certainly impact several programs within public health. Uh again, just want to uh to reiterate the the great value that we have in AMC uh in in
information that's provided uh through Quinn uh through his association. Um on the 26th, I met with Dan Molly in regards to the resource recovery facility contract. Uh again, they submitted uh the potential of re being
removed from that contract at the end of this year. And so we're continuing to have negotiations uh of how to best move forward. And so we are in hope uh hopes that the city of Morehead will make a determination uh here within the next few weeks of how they would like to move
forward. Mr. Chair, yes. Can I just briefly comment to that? I really appreciate the work that you're all doing to have those dialogues and conversations. And I think it's important to note that um at the SWAT committee meeting, we did have a greater
Klay County representative talk about the importance of having a timely response uh from the parties involved in regards to how we'll move forward. Um there are enormous financial consequences to some of the decisions
that could happen uh with that. And I just want to go on record and say that um you know in a in a time when we're having department heads coming already to propose percentage increases uh whether whatever the city of Morehead decides uh could really affect uh Klay
County's bottom line as well, not only theirs. And so um you know I'm I'm hopeful that we can have a decision either way going forward. Um, but I really do think it's a disservice to all of Klay County residents to not know uh
at this point in time because I'm already trying to figure out how I'm going to pay my own taxes in the next year. Um, and that item alone is enormous. And so I'm just hopeful that as those conversations can go forward,
um, they can happen quickly. uh because the longer that delay uh is out there um the the more of a chance that the residents don't really understand the full story and how to plan for that situation going forward.
Thank you. Thank you. Uh on the 27th I met with Sheriff Emp on a series of county issues, staffing issues. Uh the yesterday participated in the virtually with the West Central Regional Water District. Again, that's been well covered. some exciting things there. Uh
we had pre-budget meetings uh both for the facilities and the assessor's office. Uh and then participated MCCA JPA meeting yesterday afternoon. And just for our citizens, we will be closed on Friday, July 4th in observation of 4th of July. That concludes my report.
Thank you. And I just want to go back to my report regarding Prairie Lakes. than, you know, just something else when it comes to what Commissioner Mojo just talked about in terms of um our our total solid waste picture and and um
previous agreements that we had and the implications of any changes that could could be could really have u an impact on what we've from the county standpoint, we've always felt was a very fair um you know,
contract when we went into that facility. In addition to that, as I mentioned, uh Prairie Lakes um is basically looking at a 5.2% increase for um 2026.
Um based on um Klay County's 15% membership into that facility, uh we'd be looking at with those tipping fee increases a $24,67251% increase over the previous year into our annual financial commitment to that
facility. And again, that $24,000 goes back to what Commissioner Mojo was talking about. That also goes back into that and h and can have an additional impact on what every um person in Klay County pays
for their solid waste services. Wherever you live, whether you live in the city of Morid or you live out in Ezra's area in the rural rural Klay County, it's going to it does have an impact. Um because we all pay the same tipping fee rate.
Okay. Yeah. So, with that, Brian, all right, Darren. Thank you, Mr. Chair. Uh, I wasn't here last uh week. So, Tuesday the uh 17th, I was at the county board of appeal and equalization. On June 18th, uh I had the
Lauderme hearing for one of our employees. On Wednesday, I also had uh department budget meetings with GIS planning and zoning and tech services which was presented today. Thursday and Friday I was on vacation. Um Monday,
June 23rd was basically getting ready for the county picnic uh picking up supplies. Um also had a pre-budget meeting with Anna and Kimberly, the recorder and the HR. Tuesday, June 24th, uh basically county picnic most of the
day. We we served 354 employees which was pretty good. Um it's about average of what we do every year. Uh the cost was about $1,800 and that tab was picked up by department heads, the commissary fund and the wellness committee. So uh we served a
lot of people for for a small amount of money. Uh that afternoon or evening I attended the county board of adjustment and planning commission. On Wednesday the 25th, I had union negotiations. This was the first union negotiations with
the deputies and the sheriff admin staff. Um and then finished up the report that I briefed today on the performance measurement program. Uh Thursday I worked on Thursday and Friday I worked on some union costing sheets
that I'll be presenting to the board uh in in the first part of August. Uh Monday I had budget briefings for the assessor and building maintenance which I'm sure will be coming to the board shortly and also had a meeting with Anna. Um all of the bargaining units are
scheduled for their first negotiations except for one and I'm hoping that that gets scheduled today. um all of them should be completed with their first negotiations by August 4th and then I'll put together kind of a summary of all of those first negotiations and the um also
just a reminder that and Anna sent this out to all county although it just re u it's for the correctional parah as of today that increases uh the employers increase is to 8.75%
this is for correction only and the uh the employee is uh 10 point I'm sorry the employee is 8.75 the employer is 10.25% 25% increase. That's effective as of today. And that's all I have. Thank
you. And last but not least, Sarah. All right. All right. All right. We are ajourned. Part: 2
Good morning everybody. It's 8:30. We'll call this morning's meeting of the Klay County Board of Commission Commissioners to order for Tuesday, July 1st. And our first item is the approval of the agenda which will include the board of equalization minutes from June 17th. Mr.
Chair, I'll offer a motion to approve the agenda. With that, I'll second that. Motion by Commissioner Mojo, second by Commissioner Bear. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I oppose.
The same motion carried. Next, we have some employee recognitions this morning. Lots of people with guns here. Good morning. First off, uh Craig Reno, come on up, Craig. I'm expecting. Okay. All right. So, uh,
Craig has um 25 years of dedicated service to Klay County. So, Carrie, do you want to talk? Yep. I spoke with Craig yesterday and, um, he wanted me to let everybody know that he's very appreciative and thankful that he was able to, um, reach this milestone. So,
thank you. Great. All right. Next we have Shawn Mor. Sean, congratulations on 15 years of dedicated service to Klay County. Thank you. All right. Yeah, Sheriff. Yep. Well, Sean's been with us now 15 years.
Um, this is to the point now in my career where I've remember these guys when they started and watch them through the training program and watch them progresses their throughout their career and I could probably go on about for 30 to 45 minutes of stories on both Shawn and Eli. But the problem is is they
could go on for about the same amount of time stories for me. So I won't. So I'll just highlight your careers. Um, Sean started with us. He came uh he came from Lake Park as the chief in Lake Park. He's been an excellent employee for us. uh he moved into investigations after a few years of work in patrol. Um and then
he ended up taking over the sergeants role in investigations and this was the first time we've ever had sergeant a sergeant in investigations. So he had to kind of develop that that sergeant position which he has done very well. Um in another month now Sean's going to
head back and work uh work patrol and have Eli come in and take over sergeant of investigation. So Eli is going to have some big shoes to fill there. So Sean, thank you for your 15 years of service. We're looking forward to another 30. All right. Next we have Eli.
Eli, congratulations on 15 years of service. Yeah, sure. I was in Eli's wedding, so I could really tell stories here, but I'll I won't. Uh, Eli's been us for 15 years. He came to us from Glendon PD. Um, of
course, everybody that starts in Glendon does uh, excellent for the sheriff's office, and I speak from experience on that because I started in Glendon as well. but he is one of our sergeants in the patrol division and he also has a lot of other secondary assignments um as far as use of force instructor, a
firearms instructor. He was a former PTO which is a police training officer where he trains our new hires that comes in uh that comes into the department. We're very happy to have Eli here. We're looking forward to what he is going to bring to that sergeant's role in investigations. And again, thank you for
your 15 years and we're looking forward to another 40. Thank you, Sheriff. And we have Susan Olsen, public health. Looks like maybe they got the date wrong or something. Anyway, Susan has had 35
years with Klay County. So, congratulations to Susan for her time at public health. So, All right. Next, we have citizens to be heard. Do we have any citizens in the audience to be heard on items not on the
agenda? Nothing, Mr. Chair. Online. Okay. All right. Uh, next we have the approval of the bills and vouchers. Mr. Chair, I'll make a motion to approve the bills and vouchers. Second. We have a motion by Commissioner Bear, second by Commissioner Evinger. Any further
discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I. Oppose. The same. Motion carried. All right. Right. Approval of minutes from June 17th.
I move for approval of minutes June 17th. Second. Motion by Commissioner Ebinger, second by Commissioner Krabanov. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by
saying I. I. I. Oppose. The same. Motion carried. Kathy, were you here for the um the employee? Okay. Okay. All right. Very good. Um 8:35 we
have a request of low bid for the joint highway facility replacement project. Good morning, Joe and Justin. Morning. Good morning. All right. So, as you recall last week,
we we opened uh publicly opened the bids and um attached we have the abstract with all the bidders. Uh low bid came in at 400 400,000 438,867
and that is by uh Tecta America Dakotas. I did a follow-up with them and just a double check and everything looks good with them. We we um also reached out to city Morhead and MDOT. Both of them have approved this in their pri in in their
budgets and um we're looking to award the bid to to Tech to America's Dakotas this morning. Right? Any questions? And this would be uh funded in through fund 19 which um has the funds to do this. And uh the county would uh the
county's share would uh be 197,49035. Make a motion to approve the low bid from Techno America DOTAS in the amount of 400,438,867 for the joint highway facility roof replacement project. We have a motion by Commissioner
Krabanhoff and second by Commissioner Mojo. Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I oppose the same sign. Motion carried. Okay. Thank you, board.
All right, m Mr. Chair, if I could just quickly just uh thank Joe. Uh here's an example. We have a good partnership, a great partnership with with Mindot City Morehead. Um this is something where Joe Joe ended up taking on this project uh rather than the state taking taking the
lead uh which uh ended up saving significant amount of dollars for for the county uh the state and and the part partnership with Morehead. So just wanted to to to thank Joe for making that extra effort. All right. Thank you. Yep.
All right. Next, we have a request approval to enter into a memorandum of understanding with Minnesota State University, Morehead for their violence and prevention project. Good morning, Sheriff. Morning, Mr. Chair, commissioners. Thanks for having me this morning. Um, this is the third attempt at this uh this grant opportunity with
the uh with with MSUM. We tried it for three different years. We have not been successful in obtaining this grant. um MSUM is the holder of the grant and if we do receive this grant, they will be the uh folks that end up hiring somebody for the position and such as that. what
our role in this is to be uh to be part of their coordinated community response team and to assist with uh policies and training and things of that nature to try and deter violent uh crimes that occur on MSUM campuses as well as uh our
science center which is located out by the state park. Um this has not this was reviewed by the county attorney's office three years ago. Uh it has not changed, but so this one has not been reviewed uh as of lately, but uh Director Nelson indicated that they were somewhat under the gun trying to get this in by July
3rd. And uh if given the approval, I will sign it and get it over to Director Nelson right away this morning. All right, any questions? Yes, Commissioner. Um this is Ryan Nelson you're working with on this, correct? Yep. And will will our local
officers get training as as a result of this or if we do need training? Yes. But it's more or less somebody to be to be part of the team to be able to um provide some training to others for um you know how to respond to these types
of calls for service for like for example MSUMM staff and things of that nature. Okay. Very good. And sheriff, I'm assuming you you will delegate somebody and then to be on that. That is correct. It would be somebody from our investigations unit. Okay. Right. That
being said, I'd like to make a motion that we uh approve the sheriff's office to enter into the MOU with Minnesota State University Morehead Violence Project Prevention Project. I'll second the motion. Okay. We have a motion by Commissioner Everger and second by Commissioner Mojo. Any further
discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I oppose the same motion carried. Thank you, Sheriff. Y thank you. All right. Next, we have a request
approval to fill open juvenile detention worker position in secure detention. Morning, Mr. Chair. Commissioners. Morning, James. I'm here today to request permission to refill um a line 13 a tubal worker position or scary unit. Um the unit um the position is
part of our 2025 budget and part of our state um approved licensing um I guess staffing plan. Um I did if you guys want a salary breakdown between the the new and old I got that but it's going to be minimum. The person that's leaving is at
a step two um will more than likely be bringing in at a step one. Um, I figured we'd have savings of about $3,320 basically of just um health care cost of the lapse of a month or two two months
actually. Mr. Chair, I'll offer a motion to uh fill the open position in the secure unit. Second. All right, we have a motion by Commissioner Mojo, second by Commissioner Abra. Any further discussion? Any further discussion? Seeing none, all
in favor signify by saying I. I oppose. the same care. James, before you leave, how are things going in the uh in the new unit over at the It's going great. Um yeah, it's giving them people giving some young ladies a nice chance to well
be safe and um that's the biggest thing. Be safe and then actually have somewhere that they can feel comfortable. So, okay. And what's the population over there? We got four there right now. And you can go up to eight. We can go up to 12, but um eight is what we where sweet
spot would be was where would be the most effective. But yeah, um starting it out um yeah, we we imagine that it'll be filling up here in the next month. Um primarily because we people couldn't be sentenced to the program or until that
the program was licensed and existed. So, okay. It's it it'll it'll fill there. Oh, yeah. Yeah. Yeah. Okay. All right. Well, good. I'm glad it's going well. Thank you. Thank you, James. All right. Next, we have a request approval to replace a registered nurse
position in public health. Good morning, Kathy. Good morning, Mr. Chair and commissioners. Yes, I'm here to request um a position um registered nurse position in our um department. Um
this will be vacated uh the middle of this month. Um and so just uh requesting to replace that position. Um I didn't get a um wage calculator, but the person in this position is at the top end of the scale. So there's at least a $23,000
difference of hiring someone on step uh three if that's a potential where we can I know it's been difficult to um recruit RNs. It's always been a challenge. So we'll see what we can get. All right.
all the needs there. I'll make a motion to uh approve to advertise and hire the full-time RN for public health. Second motion by Commissioner Kavanagh and second by Commissioner Abri and I'm assuming you want back pay back fill. Yes, please. Will that include backfill
in your motion? Yes. And your second? All right. All right. We have a motion and a second. Any further discussion on the motion? Any further discussion? Seeing none, all that in favor signify by saying I. I oppose the same sign.
Motion carried. Thank you. All right. Um I'll move over. So I just just one real quick thing. Um any any word on if pizzas are being delivered to you center yet? I did talk with Troy uh last week. He hasn't heard yet if your
um conversations with those pizza places are Okay. All right. Well, we'll keep the call out then. Yeah. Thank you, Kathy. Yeah. All right. Next we have the county dental innovations program update. Yes. And I'd like to
introduce Jane Newower. She is our coordinator for partnership for health in this project. Um she's also she's been a part of our county collaborative for lots of years. And so but I'll let this is um about this dental innovation
program. So I'll let uh Jane talk about that. Thank you. Perfect. Thank you, Kathy. Um, so yes, I'm Jane Newower and I've worked with Partnership for Health on the Dental Innovations project since 19 or 2020.
19. Listen to me date myself, would you? Um, anyway, so our project goals with that program are to increase access to dental care for people who are on Minnesota healthcare program insuranceances. uh there's a serious um lack of access to care for folks that
either don't have any insurance at all or are part of our state insurance programs. And then we've also worked hard on education in our classrooms here throughout Klay County as well as promoting the resources that we do have. So, um just a quick overview of kind of
what we've been working on for the last five years. Uh we have successfully expanded Apple Tree Dentals Clinic from their Holly location. Uh they just on July 1st will be opening a new location in Detroit Lakes that is a rental
building. Um at this time they will be there hopefully three days per week and grow that expansion as they're able to uh secure more staff to do that. Um, we have been really successful with mobile outreach clinics here in Klay County.
Uh, the Morehead public school district works with family healthcare and they provide dental care to kids at the school uh throughout the school year at least once a month. Um, we were able to grow that to the DGF public schools. Um, they started out in Dworth and they've
expanded to Glendon and Felton schools as well in the past two years. So, that's pretty exciting. um Ulle and Hitter Doll we did we were able to get mobile clinics there through children's dental services and then uh Holly obvious the Holly school actually also
has the Minnesota school sealant program which was added just last year and as far as Barnesville schools go we did attempt to do a mobile outreach there in Barnesville and they just felt there wasn't enough need and so we we did withdraw from there for that purpose but
um we had over 5200 00 kids that were educated last year in the schools where we went out, we organized that through with dental hygiene um providers throughout the region and gave them all new toothbrushes, talked to them about the importance of oral health care and
um just taking care of those teeth from the time they're little. And then the other thing that we are currently working on actively is the workforce issue. So, if you know anybody who's uh looking for an exciting career that pays pretty well and has a lot of job opportunities, we would encourage you to
have them look at those dental fields. Um, another good part of the health care fields that um there's just a really serious lack of health care providers in the oral health care field um here in our region. So, those are kind of some
of the things we've been up to. just I think Kathy had sent the outline to you um in your packet. If you look on the back page, you can just see kind of how the expansion has progressed. The map on the bottom there is where we started in
2020 and the map on the top is where we're at as of now in 2025. So, I think it's a pretty good visual of what we've been up to and um growing that access to health care for our kids and families. So, any questions for me? Any questions?
All right. No. Okay. Perfect. Thanks. Thank you. Thank you all. All right. We are um a little bit ahead of schedule for the bid openings. Mr. Chair. Yeah. Mark, are you uh is your presentation
15 minutes? Sure. Okay. Or less. Or less. All right. Let's just move on then to item uh 10 on the agenda. All right. Let me switch.
10. 10. Nine is a public hearing. We can't change the time of that. But my budget presentation we can do whatever you would like me to do. Um, good morning. I'm delighted to be here. Today is my anniversary. 28 years ago
today I walked through the doors of Klay County. All right. All excited to change the world. And by gosh, we've done that. Um, yeah. I kept thinking about that day when I showed up here. We had a a single paper map of the county. There wasn't a
thing digital in those days. But so things have changed a lot. My budget was 150,000 a year then. This year I'm asking for $835,928. So it's gone up a bit. But instead of just me, now we have a staff of five. And uh the geographic information system
side, um we're doing some tremendous things. And those things that they do, they can't there's other departments that can't do what they do without us. And on the communication side, we're working hard to make sure that information is getting to the right people. So, when it comes to budgets, uh, as a department head, we take great
responsibility in, uh, the the the the opportunity we have to be stewards of public dollars. So, we spend really a lot of time to make sure where we're spending our money is a good place. And we we go through that constantly as a as a job. One of the hardest things we
have, especially for some of us like us that work with software and computer stuff, is we're estimating what things are going to be costing us up to 18 months from now. So sometimes we have to guess and we try over time try to do do better with that guessing. But um and
then things come up we deal with. Anyway, my budget is uh as compared to the last year's 2025, there's only a few minor changes. Um, we changed some increase some some training and some travel money just because I have more staff now. I have instead of three full-time staff, we have five full-time
staff. And, uh, the biggest change is going to be in software. We're just trying to keep up with what we're actually expending on our software. Um, software continues to grow and uh, how we use it is becoming
more widespread. Our our department is alike. uh you'll hear later today from technology services is we're similar in that we provide software that supports all departments uh things like the geographic information systems the websites uh the agenda management
solutions all those things so it's not department specific software it's stuff that's spread out across a lot of different users um we actually this year will be moving some things that I used to pay for that uh Rory is going to take over because of how just we're just
trying to keep things structured a little better. But so he'll have some stuff that I used to have, but that tried to keep my growth down a little bit. Um, so you should have a page that looks sim similar to this. Um, this I printed mine bigger because it's got the
bigger text. I can read it. Uh, but it's uh basically the same as we did last year. Um, for me personally, I keep a great big detailed spreadsheet of every single line item that we're spending and then I compare that with uh the stuff
that's in our accounting system and make sure that uh where our spending is is accurate and then where we're forecasting is is on on task. Um, one of the things that uh has happened for us in the last few years as I mentioned before we're talking about software.
Software now is used to be something we would just buy it and now we don't buy software anymore. now we subscribe to it or we have licenses to use it. So it's a subscriptionbased system or it's a software as a service or a lot of different ways how that works. But how we pay for that is a little different in
that we pay annual fees. Um later this year I'll be coming before you with a new contract with our GIS software from that firm that will be for three years what we're paying for that for and that's an enterprisewide license for all of our departments to use. Um but one of
the things that software the way software works is and they've changed made some changes in accounting is how they account for some of that. So what one of the things I get kind of caught up with is a few times is they'll they'll move some of the expenditures we
have like say I buy a piece of software in December that's good for the next year they'll actually apply some of that expense to the ne following year because that's how it works. So some sometimes it makes my budget look a little off in some of those past years, but that's why. But over time it should even out is
as that process is place, but we try to have a pretty good idea of what what we're spending and what we need to do with it. A couple things, Mark, the um you mentioned the software that you're going to be coming back to us later this year on. Is is what you're going to come
back later, are you anticipating that? And is that included in your 130? Yes, exactly. We've already talked to them what the pricing should be. We got a proform contract, but so we should be spot on. They were that particular software was about a 9% increase.
So, and but it's then it's set for three years, which is nice because a lot of the stuff we have doesn't it changes every year and we don't always know what that's going to be. Uh we have a couple of things that we had talked about uh maybe buying next year that we did not include because uh we were trying to not
have any major new purchases. Um trying to keep our budgets as low as possible. One of those is uh chatbot the AI chatbots are all the rage right now. We've been asked to look at that. We have looked at it. We think it might be useful but we did not include funding in 2026 for that. And the other one we didn't include funding for is uh
something called Next Request, which is a software solution that makes it easier for us to provide data for public information requests when people are asking for data from the county. It would make that process simpler, but it was quite a bit of money. So, we said,
"No, we're not going to do that because we wanted to keep our budget as flat as we possibly could." So, I'm coming to you with uh I think it's a little under 6% increase and most of that is staff increases too. And just a
point of clarification again, Steve, these numbers this year do not include any cost of living adjustments or health insurance premium increases. Thank you for bringing that up, Mr. Chair. You are correct. uh being that we're in in between contracts on both of those uh we
do not have anything applied in in those two areas. All right. Thank you. Okay. I I just going to throw that reminder out a few times here during as we're going through this because it's these numbers are going to be different than Right. Yes. So the increases in staff you'll
see on our budgets today are basically steps is what you're saying. That's correct. Yeah. Thank you. Are there any questions? Any questions? I didn't mean to. I just wanted to make sure that our board was aware of that. That's good. Yeah. All right.
Well, Mark, you're you do you do a great great job in GS. We hear about it all the time when we go to I've said it before, when we go to AMC to our conferences, everybody there knows Mark Sloan. That Yeah. Excellent. Well, your 28 years of service has brought you
distinction. I'm honored. Okay. All right. So, we have just eight minutes. Matt, do you um do you want to go through your budget?
Is that uh planning on zoning? Early bird gets the worm. Yeah. Morning, Mr. Chair and commissioners. So, uh, before you is the, uh, proposed 2026 planning and zoning budget. Uh,
looking at a slight, uh, decrease 1.56% from last year. Um, sorry, I'm sad I couldn't couldn't, uh, deliver that news to our past commissioner Gross. I don't think I've ever You get You get the You get the
badge today. So, well, I just really want to thank I could have said that's it. Yeah, sorry. That's true. Um, really not a whole lot of changes. I think just some things to note with the um revenues
coming in from the we serve as a pass through to the SWCD for the AIS funding and that's been h haveved uh that's noted in there. um continuing to get the riparian aid funding and that is going uh with the
approximately $53,771 going over to the Buffalo Red WHED district. Um other than that, just kind of looking at uh throughout the year, we kind of look I look at our different line items and look at where things could be tweaked uh
in the in the coming year. And so just looking at some changes with um um just reallocating funds to different categories and not trying to add any anything new. Looking where areas in the past where we haven't maybe spent as much um or it just makes more sense to
to put the to to move the funding around mainly related to like travel expenses and gas and oil. Um, also it if you look at the top too, I should have gone through this first, but we always um tend to overshoot our estimated
revenues. Uh, I think this year is going to be uh the same. There's been probably looking at and thanks to Rita for pulling this up. Um, we're well ahead of of permits. Um, typically where we would be at this time a year for like the past
three or four years now. Um and including in that we have had 13 new um housing start permits in in the in the county. So um that's been really good to see if that trend keeps going um we might end up having a a year where we
have more new housing starts than we've had in the past few years. Um so that's really encouraging. Um, also just looking at in 2026, um, now that our, um, development ordinance
is is updated, looking at some potential new fee schedule for just for violations and some potential for increased revenues there as well. Uh, I just really want to thank uh, the board and um, administration and and Mr.
Melton and our staff for all the support that we've had um since really 2021 with some of the big projects that we've done with the comprehensive plan and the the land development ordinance update. Those were really big projects and really grateful for for the support in getting
those done. Any questions for me at all, Mr. Chair? Yes. Thank you. Uh thank you so much, Matt, for the work that you and your department do. Uh you know, I I've said this before. There was a time that I was receiving a lot of complaints that
kind of revolved around the spirit of land management within the county and and property component. And so, um, you really do a really great job of communicating directly with land owners about expectations andor violations or
path to move forward. So, thanks for that flexibility. I really do appreciate that. um in looking at the budget just in regards to state grants. I know that you know there's certainly a lot of talk at the capital about um reductions to those state grants and um you know there
were some proposed and I think there are some smaller tweaks there. I know you communicate with the SWCD on that, but you know, as I kind of look through your budget, one item that we've talked a lot about is that kind of miscellaneous county-owned property component. And so,
a lot of it ends up being weed management or um mowing and coordinating with the highway and and picking up shingles sometimes. I'm curious about if there was any appetite with the SWCD to
maybe take some of that riparian aid and utilize that5 to $6,000 and take it out of that state grant to apply it to what the county is because a lot of those properties are in those um they were water buyouts. They're kind of along
that vein and um you know I think that might be an option. I don't want to say to seek additional savings in that, but um you know, I'm not on the S SWCD board anymore, but uh I'm not sure exactly where all of those specific pieces are, but if there was a way to carve out
$6,000, I think that would be an appropriate shift to the payment. Um so just food food for that. Yeah. Uh Mr. Mr. Chair and Commissioner Mojo, I think with too with the Riperian aid funding as well,
some of that being um earmarked or allocated by this board for property management, I think that would be to totally appropriate use of and and I think in a a tricky year. I think that it's an appropriate shift. I also think
that as we prove our case to the capital about how we're working crossjurisdictionally and and and really kind of mitigating the land that they won't let us get rid of. I think that makes sense, too. So, can I ask So, are
you suggesting that the Serin Water would take over that cleanup? I I don't know if I'm suggesting that so much as um taking $6,000 out of that pass through riparian aid number and adding
that to pay for what we're utilizing on line 6820 for the county owned property. Does that make sense? Am I explaining that correctly? So you're you're using 6,000 of the 160,000. So it doesn't change the bottom number any though. It
would it would change what is coming out of the levy because that's that's grant money. So that 6,000 at the bottom comes out of levy dollars. Correct. Well, the 439,000 is levy dollars, right?
That's the Isn't that the net? Yep. Correct. pretty much that's all grants other than the permits that are given 6,000 out of the repairarian 221 but I don't we normally take all of our
revenues and sub subtract our expenditures and those are pass through grants so they they go to SWC so the only only 53,7 $771 is passed through right now that
goes to the watershed district. Um the rest of that would stays um with the county, but you are sending that 160,000 from that 5220 state grant
to the SWCD that that has been staying with the county at this time. Oh, I I'm sorry. I thought that that's the way I thought that it was explained that that was going to the SWC. I think a portion of it might be. Okay. Yep. So there Never mind. Yeah. So that
either way you look at it, I think the levy is still covering the 6,000, but it would it Mr. chair and to Commissioner Mosel's point, I think it would be an appropriate use of that grant funding um to because for 99% of those properties
that require maintenance or um are used as uh kind of dumping grounds for are along rip. I agree with that. So, in essence, what we're saying is the $6,000 would come off of here, but the amount
that we would forward in revenues of the grant would go from 53 to 59. Yep. So, that still is a it still is a net wash on the budget. Just I I just want to make sure that we're clear on that. So, but but it
still it still makes sense to you know if they're willing to do that then then it just takes that hassle away from you to be dealing with it. I think that's an important part. Yes. Paul, so remind me what were the three parts how you
divided divided up that aid the um soil and water. Yep. Then there were two other pieces were there not there was the soil and water. There's um other property maintenance. Um I think the soil and
waters for like uh um like enhancements like pollinator native plant planting things like that. Y then there's the maintenance bucket and then the litigation potential litigation and enforcement. Yep. So I be clear. So, in
doing this, and I agree with it, do we need to be asking um Solar Water? I think that's what Commissioner Mojo was suggesting, right? That we'd be asking them to take over, you know, that um
the cleaning up of that type of stuff, but yet we would transfer additional grant dollars to them to cover their cost, right? Isn't that Yeah. I think however we coordin you know I think it needs to be a dialogue between SWBCD highway and
planning and however that works. I just want to not utilize levy dollars for that line item specifically just rationalize it with the grant. That's something I'm certainly happy to reach out to um the SWCD and highway
department and coordinate and see if that's something they're willing to take on. Yeah. And all your I just want the conversation. Yeah. Yeah. Well, yeah, I think that's I think that's good. Um,
any other questions? Kudos on your budget. Yeah. Thank you. All right. Thank you, Matt. Thank you. All right. Now, we do have a um
we have two different bid openings and the first one is SAP 014-602-031. Good morning, Justin. So the first project that I have is the SAP 14602031.
If you remember this is the urban reconstruct through the city of Commtock. Um so I did we did receive quite a bit of interest on this project and I did bring the design engineer Chris Carlson who helped us with this project to the
meeting as well. Um we did receive three complete bids. So the first bid would be Border States Paving Incorporated. Their bid was 5,63,18.87. 5,63,187. The second bid we received was from
Northern Improvement Company. Their bid was 4,437,267.85.4,43. 4,437,267.85. Then the final bid we received was from Selen Brothers Incorporated. Their bid was4,434,546.77.4 $4,434,546.77. The engineer's estimate is on the sheets
that I gave you. I didn't bring that sheet with me, so I don't have that number. Uh, the engineer's estimate that you have is $4,795,65 and0. So, yeah, I mean, I do feel really good about that number and coming in, you know, having a July 1st bid opening is
not ideal and seeing something come in under engineers estimate is pretty incredible. So Justin, um, Commissioner Mojo and I along with Administrator Larson were able to attend a meeting that was held
in Comtock along with you and members uh, Chris Bakyard from the diversion authority and and we heard a lot of concerns regarding not only the shape that the road was in, but timelines. Do you want to just talk can you talk a little bit about the timelines? I don't
know if you want to. Yep. So, we did kind of leave it open-ended. So, for construction for this calendar year in 2025, from Highway 75 to the railroad tracks has to be completed by September 15th. And that date was worked out with
the elevator so it doesn't interrupt their corn harvest mainly. Um, and then east of the tracks, there is an option if construction goes really well that they can open it, but then it has to be completed this year as well. So, most likely this will be a phased
two-year project with from Highway 75 to the tracks being this year and then from the tracks out to Wolverton Creek next year. And so, in terms of if it were to be a a split project, the portion that's will will there be a payment submitt
based on portions of work completed versus not? Absolutely. So there will be I mean I would guess a few million dollars at the minimum this year. Um I know there is a lot of money in pipe east of the tracks
but if I were to I mean just spitballing you could say $2 and a half million. So be in 2025 and then correct the balance in 2026. Yep. That's not uncommon for two-year projects either. We don't do a lot of
them, but a lot of municipalities will do two-year contracts. And I asked that question, you know, on probably more on behalf of the diversion authority from the financial standpoint there, what they might what they should be in anticipating for 2025 budget versus 2026
budget. Yep. So, I don't know if maybe you will be in contact with contact with Chris or Jason on that. Yeah, absolutely. As soon as we're done here, my intent would be to put together an abstract and send it to him with Steve copied on it and highway tracking copied
on it as well. Okay, Mr. Chair. Yes, Commissioner Mojo. Thank you. Uh, you know, I just want to say that one really exciting to see bids come in so favorably. I know there was some hesitation from folks on the diversion board just in regards to costs and lack
of Minnesota legislative earmarks. Um, you know, particularly, uh, the flexibility that the residents out there have shown just in being patient to getting this done speaks to, uh, what Commissioner Campbell talked about about that meeting. We really had a long, um,
long dialogue with a full room of folks. And two, you know, I think for um, we talk about local economy and not wanting to disrupt local economies too much. There's an enormous grain elevator there uh that has been really flexible about the project that literally came to the
table and said whatever we need to do to make it work to get this done, we're willing to work with our growers. They're they're sending growers to Wolverton right now just to avoid further damage on that road. And and and if you've ever driven a triacle, uh
that's a substantial uh um uh delay and reroute for those folks, too. So, um, really excited about the possibility about this going through. I know the diversion authority had this, uh, full amount of, I think upwards of $5 million in their their budget. I know there was
some question on that, but uh, certainly phasing this through will really really help people uh, in the commtock area. So, thank you. And also really exciting to see a Klay County business get this. Absolutely. And I'm also I also want to just um reiterate not only was it not
only was it um frustrating on the part of all the residents there, the condition of that road um but the importance of the timing of this needing to be done to avoid the other projects that also need to be done. The last
thing that we want to add on to all of our producers down there is maybe a 10 or 15 mile uh detours when they're trying to do their work in the fall. Absolutely. So, uh so this is really important and and I'm I echo um
Commissioner Mojo's comments regarding the grain elevator there. they they they were really concerned in this with this project and they really um really spoke up and I think they really um negotiated a a good timeline that we just talked
about. So yeah, I think overall this is a a really good deal. Yes, Commissioner Moo. Thank you. Uh with that then I would uh make a motion to approve the low bidder of Selen Brothers uh for the project contingent
on no errors in the bids. I'll second to that. Okay. We have a motion from Commissioner Mojo and second by Commissioner Bear for Seline Brothers bid in the amount of $4,434,546.77. Is there any further discussion on the motion? Any further discussion? Seeing
none, all in favor signify by saying I. I oppose the same sign. Motion carried. All right. Thank you. Next, we have the bid opening for CP014-300-002. Yes. So this is the pavement marking contract that if you remember correctly
through the 2025 budget cycle I did take the money that was previously allocated for the turnback in the city of Morehead and then just turned it into a seal coating and striping program. Um this being the first year we didn't really know what to expect with prices and
there is districtwide HIPP striping that's going on this year as well. So this covers every so everything every county road in the county will be striped this year including railroad crossing signs, crosswalks. So it's a huge contract both sides of it. Um my
engineer's estimate I was I felt extremely high just because I didn't know what to expect. So my engineer's estimate was $292,21246. And we did receive six bids on this one. So the first bid is $164,43542
and that's Northstar Safety. Northstar. Can you say the name? Northstar Safety and the amount again. Yep. $164,43542. $164,43542. The next bid is Camco Incorporated. Their bid is 148,4401.
$148,4401. Next bid is Dakota Fence/3D Specialties. Their bid is $142,37.88. 88 $142,37.88. Next bid is Vogal Traffic Services
Incorporated. Their bid is $126,85255. $126,85255. And then the final bid is from Sir Linesot LLC. Their bid is $19,66.19. $19,66.19. And Justin, you So, so was this
primarily striping? What? Just striping on this one. And did when you when you had them bid, was it for a certain amount of miles of striping? It's all based on lineal feet of stripe. Okay. So there's very So you gave them a this is
how many feet we want striped this year and so we actually have a plan put together just like a normal project and then a proposal that they bid on. So they're all bidding on the same number of feet of correct. So one and one major
thing here when we put together engineers estimates we base them on average bid prices. Average bid prices are typically on an SAP job or a state project which would have prevailing wage. One of the big reasons in me deciding to or trying to get this
through county funding too is if we use county funding, we don't have to use all of the prevailing wage and Davis Bacon wages that we would normally use. So I think that's part of the reason that we're seeing lower numbers as well. Oh, just just when you first started, I
thought you said there were six bids. One, two, three. I've only got five. Five. Okay. Yep. Okay. You sure there's not one cheaper than? No. No. I They were good. I was just You It kept coming down. I thought maybe there
was a sixth one would even be lower yet, but No. When I when we first opened bids electronically, it says how many have submitted, so I didn't even count them. I just assumed that number was correct, but it does say five in the top right corner. Thank you. Okay. Yes. Yeah. I How many miles are we striping with
this? Off the top of my head. I'd have to look, but it's so through district 4 um any so we have a county road safety plan that state aid helps us put together and anyone that has edge risk um highway safety improvement funds
cover that. So that was bid out districtwide with Becker County taking the lead. And then this covers every single county road that's not on there. Both center and edge line. So all of Klay County, all our every single thing, everything that's tred will be striped.
Yep. Well, no. Everything that's paved will be striped. Yep. Yes. Commissioner here. Yeah. Are you familiar with Sir Lion Lot? Yep. So, they do quite a bit of not We've never directly had them a contract with
them, but on a lot of our paving projects, they're a subcontractor to a lot of the big paving contractors. So they've striped a lot of roads in the county. Okay. You're satisfied? Yep. Yeah. No, they do excellent work. They're probably one of the biggest
striping outfits in Minnesota now. Good. Thank you. Yep. Another one more question. Yes, Commissioner Bear. How often do you think this will have to be done in the county? Um, so that is something we're working through. It's going to be we're gonna see how long
latex paint lasts, but we're thinking at least every two if not every four, but we're going to quadrant off either go half the county and half the county in future years or by quadrants based on what we're seeing for longevity.
And that will go into also when I do my budget presentation next week, I'll bring up the seal coating thing again. We'll be kind of coordinating our pavement marking with our seal coating in the future and taking certain sections of the county.
All right. Any further discussion? So with that, I will make a motion to accept Sir Line A lot LLC for $109,66.19. Second. We have a motion by Commissioner Bear, second by Commissioner Ebinger.
Any further discussion on the motion? Any further discussion? Seeing none, all in favor signify by saying I. I. Oppose. The same. Motion carried. All right, Justin. Thank you. Yeah,
we're good bids today. Yeah, definitely. All right. All right. All right. Next, we have a public hearing to consider amendments to the Klay County Code SE code chapter 6-1 subsurface sewage treatment systems.
All right. So, um start off with a motion to open the public hearing. Offer a motion to open the public hearing, Mr. Chair. Second. We have a motion by Commissioner Mojo, second by Commissioner Einger. Any further discussion? Seeing none, all in
favor signify by saying I. I. Oppos. Same sign. Motion carried. All right. Who's going to start this? I'll start. Um, so remember a few weeks ago I was here, we uh changed how we host the code on our website. That uh new tool has allowed us
the opportunity to make it a little easier to make some code changes, which is why we're here today. Also through that process we went with all the appropriate staff members and went through the entire code and out of that we had some things we did before we said we didn't need but uh this this time
we're coming forward with some things that they came across. They said you know this is we'd like to change this. So that's what we're here to present today. I've got uh uh Kent and Olivia from uh our uh environmental services. They're the folks that actually do this work and they'll be able to answer any
questions about the changes we're proposing today. Kent, you want to explain? Good morning. Yes. As you can see the we had uh two lines in the code that as Mark mentioned because we were doing
what we were doing while we were here, we thought well this is a good good moment to address it. And uh so as you can see there's a couple of statements that we wanted to remove. Um the first one basically uh weren't sure why we
would be dealing with it or or making a minimum once one pump per year on holding tanks. Um didn't seem like some necessary wordage that we needed in there. And then the second uh is a requirement on the pumpings for the uh
information to be regularly um tabulated and sent to us. And um as Olivia and I talked about it, we just uh isn't happening and we're not so sure that it needs to and if we would have the capacity to keep up with that data
anyway if it was coming in and what we would do with it. So that was our thinking on those two. Unless you have anything to add to that, Olivia? Um, not really other than, you know, like the We don't need like a schedule to be approved through us for people
pumping. Um, that would just be between a homeowner and a pumper. Um, we don't need that information to come through us because it's so variable how often people would be pumping their tanks. Yes, Commissioner Kraboff. Um when you're doing an inspection though,
revisiting a site, they have to pump. I'm just saying for um renewal, you they need to pump it for the inspection. Correct. Yes. Uh currently we have uh you know in our state codes for compliance inspections, uh the state has
taken the stance of if the tanks have not been pumped out during an inspection, then a full compliance inspection hasn't been done. So I to answer your question, yes, that is part of the inspection. Um, but I would add to that that it's not something that we
require for the tank to be pumped prior to us getting to the site to look at that tank because the scheduling of that between the homeowner and a pumper and our schedule would just be uh impossible. What we have asked is that the pumpers that are contacted to pump
those tanks out will give the tank inspection and then provide that information to us and the homeowner. Oh, as a condition to the compliance. Yes. Okay, makes sense. And for my background, I think you're what you're
striking out makes total sense. All right. Any other comments regarding the changes? Yes, Commissioner Abringer. Yeah, having reviewed this, it's pretty pretty evident that uh this is extranuous and it's a good deletion. So,
I'll I'll move to adopt ordinance 2025- We have to close the first. I'm sorry. So, with that, I'll move to close the public hearing or we haven't asked yet, have we? Well, I think we need to ask if there's any citizens. Anybody else wish
to speak regarding this potential change? Any other comments? All right. I move that we move back or move out of public hearing. Right. Second. We have a motion by Commissioner
Ebinger and second by Commissioner Kraov to close the or to open up the public hear or close the public hearing and go back into regular sessions. All right. All right. So any further discussion on that motion? Any further discussion? Seeing
none, all in favor signify by saying I. I. I. Oppose the same sign. Motion carried. Now I make a motion to adopt ordinance 2025-06. A second. We have a motion and a second on
adopting ordinance 2025-06. Any further discussion? Commission. Thank you, Mr. Chair. I just made a suggestion that last time when you were here that the county ch the chair the board was involved in it. We're just double checking. Yes. Yes. We checked with him a few weeks back. Great. Thank
you. Before we set a public hearing date and all that. Thank you. That was done. Yes. All right. Any further discussion? Seeing none. All in favor signify by saying I. I. Oppose the same sign. Motion carried. All right. Yeah, that's a good correction. Thank you. Thank you.
Keep them coming. Mark, we'll do. Um, okay. So, we just uh submitted that ch that approval of that uh ordinance 2025-06. Uh, you should get a email from Uni Code and you'll hit approve and then it will go to Steve and he'll approve it and
it'll automatically update the code online. Meanwhile, Sarah has a actual paper copy that you'll have to sign with ink because we need that to have the copy. I think I already got something according to my watch. There you are. Something that says approval needed. So,
that's pretty uh quick. Thanks. We're going to take five minutes. All right, we are now back in session. Our next item is our 840 item and we are right on schedule. So we will we have a
presentation by Birthright FM and we have Elizabeth and Nicole here with us. Good morning. Which one of you would like to start? All right. Good morning, commissioners. My name is Nicole Sanders. I am the new
executive director-volunteer coordinator with Birthright of Fargo Morehead. Uh I just took took over this position in November of 24. Um let me tell you a little bit about Birthright. Um we've been in the region over 50 years. Um our philosophy is the right for every woman
is to give birth and the right for every child to be born. Birthright um helps any girl or woman regardless age, sex, creed, marital status or economic um who feel distressed by a pregnancy. Birthright is a is a 501c3 nonprofit
which is completely um funded by donations. We are located in the family um service center. The reason why I'm speaking you to you today is because Birthright of Fargo Morehead is seeking financial assistance of $5,000 to help us keep our door open um
which we help the community in um our services. Um your financial assistance would help us purchase diapers, wipes, formula, hygiene products for the infants and toddlers, clothing for children, and other supplies that may be needed. Um Birthright um helps children
from birth to age five like with diapers and wipes and formula. They come in um and can pick it up monthly. Um Birthbright even provides layets um that we give to the parents that are expecting a baby. And in the layouts are like diapers, wipes, some clothing, some
blankets, some bottles, stuff to kind of keep them going. Um as you can see on the sheets that I provided you um our numbers have increased um since 2022 due to the increase of immigrants that are currently living in the area. Um
Birthright love our additional funding would help us keep our families coming in every day for their needs. Um so on a behalf of Birthright we would like to say thank you for your time and your consideration.
Um I did send over some sheets um from 22, 23 and 24. On those you will see our ethnical groups that we do serve um or that have been coming in and also our other agencies that have been
referred to Birthright. Um it is we've increased um tremendously like 65% from 22 to 24. Um, and also I did give you a sheet on a list of our expenses that we have on a monthly basis.
Um, that might help um, a little bit on kind of what we have to purchase, what the prices are of things that we do purchase. And, um, we also have an accountant. Every month we have to pay them. They help us do our monthly
sheets, our taxes a year. Um, we have our rent, we have our internet and stuff like that. And then we also have um like if our volunteers come in and they buy something for Birthright, we reimburse them back because it we feel unless it's donated and they say, "Hey, it's a
donation. Don't worry about it." Um otherwise, we do um re reimburse them for their spending amount uh that they have. Uh, I did not give I forgot to give you this, but as of right now this year,
June 6th, we've already served 440 people. I forgot to give you that sheet. I have it in front of me here. You have it? Okay. Yes. Yes, that is it. So it it's increased I mean a lot since
we went through I went all the way back to 2022 and our the immigrants have been just coming in tremendously. We have I bet you and then our new clients we average we we're only open two days a week so we're only open
Tuesdays and Thursdays and we average about six to eight new clients a week and that's usually immigrants coming in. Right, Mr. Chair and commissioners, Liz Ber, family health supervisor at public
health. So, I'm just here to share with you that we are one of those um referring partners um to Birthright because of the families that we serve in the community. Um we've been referring to Birthright for a a long time. Um, I
remember when I first started as a home visiting nurse and was referring families um to Birthright and and just want to say how important it is for families when they reach a point of of not knowing where to turn um for
formula, for diapers, um for additional supports um when their budgets are very very tight to start with. Um, so Birthright has been our go-to as a very important resource in the community for
families. Um, I would say for family health, we refer anywhere from three to five families a week um to Birthright. In addition, um, our wick office also refers families um, frequently um, to
Birthright. It could be anywhere to the about the same numbers as well um each week. Some of those of course are recurring families and then some of those are new families that maybe don't know about about the service. Um so just
wanted to to share that that is a very they've been very important and and the families have very much appreciated um you know their resources and ability to to have that support in the community.
I would also like to add like if Wick doesn't have a formula, they usually come to ask, "Do you have this in stock?" We usually have it in stock. So, we kind of go back and forth and then Wick will um I'm like, "Okay, we're out of this formula. I'll go I'll like send them to the Wick office to see if they
have it." So, we've been kind of going back and forth a little bit on the formula situation, but just like the other day, um they came in and asked if we had it, and I'm like, "We do." So, I gave them what we had and then I had to go out and buy and replace the cans that they took so that if another family came
in and needed it, we have it on stock just in case Wick doesn't have it. So, and there was a real shortage on that. Yes. Yes. So I when I go I'm like I make sure we have at least four cans of every
formula that we have in stock so that if it if we do go a shortage um we have a little bit of a leeway that yeah we have it they can come get it from us. And this is um this is the
first time that that you're requesting funding from the county. Yep. And I just just for so you're aware when when we do get these requests we hear them and we we still go have to go through the whole budget process. We hear what everybody
wants. And I guess I would I would maybe suggest that similar like what we do with some external agencies that contract with social services that maybe you would put this within public health's budget request.
you know, I mean, you can certainly list it, you know, as that, but I ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra ra rather than just doing it independently um because most of our other agencies that assist us in other areas, their their contracts through social services, this one would be um in my estimation
anyway may just go through public health. Okay. Yeah, we weren't sure how this all would go. I'm like I'm just going to see how it would work and and I don't know u administrator Larson, what what are your thoughts on that? Yeah, I think that would be fine, Mr. Chair. I think one of the things that they were talking today too is uh there is an
immediate need that they're looking for. And so I think part of part of the presentation today too is about uh bringing forward this uh as to the public uh if there are different ways that people would be willing to to contribute to uh to ensuring that they stay open.
All right. Yes. Uh Commissioner Abigar. Um, and I I'll get to it when we do our reports, but I want the opening of uh silver linings uh uh this week and was part of some discussions about the
needs that people have in our community. We sort of forget it in a community like Morehead where we're fairly prosperous, but there are people with real needs. And I'm looking at this list and it's probably not as as
as frequently as Commissioner Mojo, but when I was a parent and these were things on my list and I was working and my wife was working and it was still sometimes tough to meet the needs of this uh of a of a growing child. And to
think about families with limited resources not having it and the fact that we've got an organization here that's partnering with the county to meet needs. I really think it's something we need to look at and come up with a way to address to give them the
support that they need. Commissioner Be. So if I was to donate, how how how does someone out in the public get a hold of you to donate? So, like I said, we're open Tuesdays and Thursdays um from 11 to 4 on Tuesdays and 11:00 to 4:30 on Thursdays. You can just come on in, drop it off, address,
um public the um family service center um sweet 103 or you can mail it in to um Birthright, uh whatever our address, 5 715 11th Street North, sweet 103, and it just comes in the mail if you want to do
a cash donation or something like that. Otherwise, you can just drop it off at the office there. All right. Yes, Commissioner Kraboff. Yeah. Um, so over the years, what have traditionally been and or maybe more currently, what
are your funding sources? Right now, our main one is Give a Heart Today. Um, whatever we get from that, we have to budget that through the whole year. We do have a couple uh actually we have one church that donates monthly and then we
have some private ones that donate very small amounts throughout the month. Um that's about all we have is is our main one is is give a hearts and then we have our smaller ones that donate um monthly or on a regular basis. And then uh two
things um just uh then you don't have to be exact just roughly um it was talked about immediate need what was that number was there something comment made that there was or the ask
our immediate need is just the funds to keep open I mean we we got a little bit of of funds from give a hearts but that is kind of littering going down. So, I was talking to our our main director and
she's like, "I'm going to give us maybe a year to within the year, we'll probably have to shut down if we don't get something somewhere." Well, I hope through public health and others or whatever, um I I would encourage you to
put uh a budget together, okay? And I'm sure you have something going that would address and kind of show where you're at. and and what those uh you know other funding sources can even work with.
Right. Yes, Commissioner M. Thank you, Mr. Chair. Thank you for your presentation. Uh in regards to uh your website or not your website, but if I Google Birthright FM, obviously it's Fargo Morehead, is there a Fargo site as well or is this the only site for the Fargo? There
should be a Fargo like a Morehead site. Um, can I use the computer to see if I can bring it up? Yeah. Okay. Uh, if you're like me, you can't text and answer a question as well. So, maybe
I'll wait. That wasn't a zing. That's just my brain. So, while while she's doing that, I maybe Liz, you know, some um you know, I I think you made some really important
comments about how you here's our site right here. a lot of referrals are going out to them and I um that's why I I think it would probably really work better if if they're you know we got to determine
what that value is to public health and you know through that process maybe you can incorporate something within public health's budget for that. I I I just I think rather than going out independently, uh I I just think that's
a better way to go. Okay. So, you have that. Great. So, it looks like um the family service center location is the location for the region and and part of where I'm coming from this is uh the numbers in regards to who who stated
where their residency was. Um you know, there's about 140 150 almost that are not exactly you know we have morehead at 280 but it's not identified where the others are besides that 90. So the others would be um Gillworth, West
Fargo, Holly. I need to This is an older sheet. I forgot to break it down, but it is broke down to each each um city, state, whatever. We've got like Holly comes in. We've got one from Castleton. This is just off the top of my head, Breenidge. And that's that's
fantastic. And that I guess goes to my point even more. This is re really a regional office that helps um expectant mothers from all over the region. And so this isn't just a Klay County issue. This speaks to the larger um larger
dialogue. Um and so I think that needs to be part of the outreach too as we're going to other entities to see how we can piece mill this together to make it financially work. Um, and then my other question is in regards to donations, are
you do you take only new new or gently used? Um, either or. Yep. Okay. And I think that's important too as um families are cleaning out closets as kids um grow into different sizes to make sure that um they're aware of the
need like Commissioner Bear said to be able to drop those off to help. Sometimes they'll like in February we'll get some churches that will do like a crib, fill a crib, and they'll bring those in. Well, those only last like a month because we're constantly going.
Yeah, I get it. Well, thanks for your Yes. Thank you. Thank you for your dedication and and again, I just what Commissioner Mojo said is this is regional. I think there's, you know, other entities that should also be aware of this and and help put out that public
word. And when I talk about if you know if we're if we start asking for financial contributions on the part of different entities in the public, you know, I think Liz and those people should base that based on
the participation of Klay County residents. Mhm. I think that that's, you know, if we're if we're going to be talking about um funding something with taxpayer dollars, we need to be able to somehow proportionalize things to what
is Klay County, you know, in that ask. So, um I I think that's that's kind of important, I think. Well, still protecting the privacy of an unex or an expectant mother. And I I think I appreciate exactly what you're saying,
but when we're talking um individuals from one or two from a certain city, I you know, I don't want to specifically go to that city and say, "Well, you've got one." So, right. We have we can go through each I mean, we've got them on we keep them like on card stock. So, we
can go through each alphabet letter and figure out if they're Clay County, C County. I mean, so it it can be done. It's a big project for me to do, but it can be done. I think from our standpoint, you know, if if there's something that's put into a budget request for us, how does what are how
are your services impacting Klay County residents? It's as simple as that. I don't I don't think we're asking for any breakdown within Klay County. That's not the intent, but just uh something that, you know, uh gives justification to why
we would be um putting funds towards that project or towards that issue. So, but thanks for the input. Well, and and thank you for your dedication to uh on it, you know, all this the volunteers and and all these young families. We're not I mean, none of us are paid, so
we're all volunteer based. And it's with me being in the office, I'm like, I got this. Can I ask one one question? And and please know that I've been in a situation in my life where buying diapers was really hard. So, I'm not I'm not blaming anyone, but you know, when I
look at the list of needs, um understanding your mission is for every child to be born, have the right to be born. Um and but we're asking for diapers up to size six and when it when things get hard to keep the doors open,
have we talked about narrowing? We actually did. Um so, we were doing birth to age five. Okay. And then we docked that down to birth to age two. Um, but we know some of the two-year-olds aren't potty trained. So, we kind of did it six, size six, and then we get the
pull-ups, but we're docking those down to a two 2T 3T size because I know parents are like, well, we're in the middle of potty training. Can you help? And I'm like, yeah. So, we might end up taking the size six diapers down to size
five. Um, but we did I did kind of uh looked it up and did some research and um usually the size six kiddos are going to be starting to wean out of those diapers or they should be. So, we're hoping we can just go to size five instead of size six, but that's what we
are at currently. So, all right. Thank you. Thank you. Yes. Thank you. All right, let's see what we have next. We have the budget presentation from technology services.
Morning, commissioners. Thank you. Good morning, Rory. whenever you're ready. All right, sounds good. I think I will, if you're okay with it, I'll just jump right into some uh some upcoming changes here for the 2026 uh budget breakdown for for next
year. Um lot of changes. Um for next year, you'll see just a lot of a lot of jumping around. I'm I'm reclassifying a lot of the what we have now from professional
professional services down to software. Just reclassifying what is considered software versus uh hiring a a contractor or a vendor to come in and do things. Uh quite quite a few things. for example,
um you know, maybe a piece of software that used to be traditional software maybe going up to a uh professional services type of solution or vice versa. Um to to start here, uh the main thing I think the kind of
the salaries down to the the Medicare line, I mean, that's pretty typical here, but I'll I'll just jump right into our other professional services line. So o overall it's uh without any new requests here there's uh an overall decrease and if you're looking at that
budget breakdown sheet that I provided um the the one increase is a consolid consolidated communications internet service that's our uh redundant internet connection. Um that is not something we budgeted last year but it is something we did uh add. So that is uh $6,000 a
year or roughly about $500 a month. So, that's something I did uh add as a just a built-in increase. And then a new request for that line item would be something I'd like uh each of you to consider is a what's called a
penetration test for our internal and external network. So, what this is is a we would hire a company. We've actually received a couple budgetary quotes where they would work on uh kind of pretending to be kind of the bad guy to get into
our network from an external view of our network and also internal view of our network to see what they can do to break into things uh gain access to things. Um it's quite a quite an expense in my
opinion, but from the demos and uh even even other counties that have done this already, just sitting in on some of the results that they've uh presented, it's pretty uh eye opening to what what they've been able to find even as how secure some of these networks are. Is
that the 45,000? Yes. Yeah, the 40. So the I did 40 to 45,000 because a one year would be 45,000. If you did like a three or fiveyear term, it kind of goes down. So annually you did a fiveyear term it'd be $40,000 a year, you know,
for five years. So I that I just put the range in there. Um it's of course it's security. It's something I would of course recommend, but you know, I'll leave that up to the board. It's uh some something the county has never done
in the my 19 years here. It's it's something I think something to consider, but uh that is that is the the biggest request in my budget here this year. Uh skipping down to the uh I guess the
training I just increased it a couple thousand dollars. Just training costs just keep increasing slightly. Uh the next item, equipment repair and maintenance. Uh increase that a little bit just uh again kind of shifting some some costs or reclassifying some costs
from other professional services into equipment repair and maintenance. Um just reclassifying I think I feel some of these items fit more in this uh repair and maintenance than they did in other professional services. Uh then jumping down to our uh data
processing supplies or DP supplies in increasing that a little bit. Uh if you remember we uh last year we signed a new managed print services contract which saved us quite a bit of money. It actually went down half. Um,
and this is to help cover some additional supplies for staff and then also uh some of those overages for printing. And we get build those overages every quarter. So that's roughly uh about $4,000 in overages per year
just based on the you know it's like threequarters of a million prints per year, black and white and x amount for color. This is just above and beyond what we go over that contract. Um, yeah. And the the additional on top
of that 4,000 would be the uh just additional additional hires that we have throughout the year. Uh the MFA key fobs, the dual key fobs, just accessories for devices, just things staff need, you know, technology wise throughout the year.
Uh then jumping down to let's see uh computer software here. That's a big jump here. Software licensing keeps increasing year-over-year here. Um one of the
biggest ones of course is our Microsoft licensing that I think is up to roughly $270,000 a year now. But it's our kind of our bread and butter for that 365. Yep. Office 365. Um our mobile device
management to control cell phones, tablets, uh mobile devices when they're out out in the field. Um also any additional licenses. Um you know, we're starting to dive into some of the the AI
licensing as well just to help, you know, automate automate things, generate documents. Um, but and that's that's also going to help with the expected growth over the next year as far as staff-wise.
And of course, that's that's kind of just an estimate unknown how many staff we're going to hire here in the next year. That's just or additional staff we're going to hire. Um, part also part of that uh software increase, our remote support software.
Uh that's uh $7,000 a year increase. We have a uh secure file transfer software. Um for a site license of that, that's $2,500 a year, which is uh actually pretty reasonable. Um we have a software
deployment which pushes all of our software out to all of our endpoint devices, laptops, computers, phones. Um that's a uh 3,000 a year increase just based on the licensing I've been seeing or uh quote estimates. Um our electronic
signature solution which is signed now that's um which we got to get training here which we didn't do last week but uh that's $3,500 a year that which was never budgeted. We just added it um the last couple years.
Um, another thing is uh the note before our compliance plus module. Uh, that is something that is transferred over from uh GIS and communications. So that's $6,500 a year. And I'll also jump back a step from equipment repair and
maintenance. Uh, GIS and communications. We're also technology services also taking over the video surveillance licensing and maintenance. Uh, so all the security cameras in the so those two items will transfer over from uh from that department.
Um, some new virtualization software. We just uh renewed that. That'll be a $8,000 a year increase. That's uh that's a big one that hosts all of our our server software and server operating systems. And then our MFA solution, which is dual, which
you're all familiar with. Um and the anti virus uh the state gets uh their security grants and that that staggers every year. You know, we started out where per endpoint or per
machine antivirus was about $14 per device per year and then it jumped to 16 and 18 20 22 and now it's jumping from 22 which is the 2025 rate up to 32 which is the 26 rate. So, that's a $8,000
bump. Next year, it's going to be closer to 40. So, it's we're we're going to have to start looking maybe at a new new antivirus solution here in the next year if uh if it continues to climb. And that's just the state running out of funds. So, they're pushing those costs onto the county, of course. So, nothing
new there. That's pretty uh typical. Um let's see. the the next uh the new request for that line for software would be a uh it's called a secure vendor access or a privilege remote access
tool. And what this would do, this is kind of a goal I've had here this year, is any uh thirdparty vendor that we would have allow, this would be kind of a streamline piece of software where let's say it's a a maintenance vendor or
a GIS vendor or assessor vendor, they all use the same software to get into a uh system and it it logs, it monitors, it records. We can limit what they can and can't do. It it audits um we can select what time
of day they can get in. Um okay, you have an hour to complete your work and then it kicks them out, prevents them to get in. Whereas, uh now it's kind of okay, we can let you in, we'll we'll watch you, you know, somebody's have kind of has to sit there, watch them or
you know, we kind of go in on the honor system. They we give them an account, they do MFA in or they VPA in. Um, this would just be more of a, you know, we give them assigned access and this is the window they have to perform that maintenance.
Um, and then the other thing would just be a uh a $20,000 increase to uh insert internal services for uh new security camera hardware for next year just replacing uh some older older
cameras throughout the county. Right. Any any questions? I know that was a a lot. So, I have a I have a couple. Uh, first off, was it was it this year that we
implemented the new cyber security position? Uh, last year. Last year. Yes. Okay. Yep. And so this this request that you're doing for your new request, would that work in coordination with our cyber
security person? Is is that is that more of a just an additional approach to cyber security, right? That would be on Yeah. On top of that. Yep. Extra component to the cyber security piece. Yep. Um
it would work directly with our cyber security analyst but okay it would be a u an external review of it. Okay. Um and then I probably not towards your budget but um I've asked this question before in terms
of um equipment that we trade in. Um, I just happened to get a new laptop this morning and I and I turned in one that was um, perfectly usable by somebody and I'm wondering what that process is to
because right now we're not we are not. No. So any we've been round and round with this uh um, as far as sale of equipment or giving away
equipment. it it really revolves around the statutes that the state provides and of course there's not there's not a clear answer. Uh some of the statutes are that I'm finding and have even looped in our uh minilla AMC uh
representative. It's it's just not clear. Some of the some of the statutes point to some state equipment can be used or re, you know, given out to nonprofits or sold or given to Yeah.
And never have I even suggested that we be selling used stuff. But but there's certainly in my estimation that laptop that I just turned in would be really beneficial to some young person that you know maybe can't afford
to go out and buy their own laptop right now or uh within our public library system you know offering them that they can use for the public coming in. I I always thought that maybe the hesitation might be from a security standpoint, but it
would be more staff time really. Um, you know, it would take uh you know, we we'd wipe the hard drive. Currently, we we take the hard drives out, we shred them, uh especially around the criminal justice, law enforcement, attorneys, uh juvenile detention center, just with the
content of the hard drive. Um, if we find it's it's cheaper for us staff-wise to take the hard drive out, bring it to Mincota, shred it, pay the dollar per drive to shred it versus uh spending an hour or two to wipe the drive, uh,
reinstall the operating system and, you know, repurpose the device. Otherwise, the device then just goes, you pull the hard drive, battery out, recycle that, and then send it to uh, recycling. That's that's the process right now. uh if we were to you know and let's just say a statute
allowed um to repurpose these then it would be more of a a staff times thing. Okay. So so maybe may you know if you could if you could for us because I we we as a board have had this conversation and I think all of us felt if there's a
way that they can be repurposed you know for for community purposes that would be a good thing. Could you basically take a look at and and I'm not necessarily talking about desktop type computers but but these laptop type things that are
and again the one that I have today I I've got nothing on it right that I turned in it just it it's old and it you know from from what we need here in communications through our stuff I understand the trade but could you could
you provide us with historically in a calendar year or how many um laptops are turned in and then what kind of you know and what kind of hours would you expect uh to if we were to
do what you talked about that one or two hours of labor? I I to me there's to me that that might still be a investment that's better for a public purpose than just having the hard drives destroyed
and um sending things off. I just there's enough whether it's high schools or I think there's purposes that could be used for that and I I just like to see us do something with that. Yeah, I I can appreciate that. Let's recycle it to the
people who could benefit from it. So, I would say we we probably run through about 100 to 150 laptops every year. Um, and a few hours per machine to uh wipe the drive depending on if it's a law
enforcement machine, which right now we don't track because we just take every hard drive out, whether it's um, you know, public health. And I I think Rory and I think if there's some of those where you would really have concern about, you know, maybe not include those
if there's some of those, but there's no reason the laptop that I just turned in this morning couldn't go to somebody else to be able to be used. That's what it's all I'm saying. Sure. Sure. Um and and I I I agree. So the with that in
mind, would there be something in place that says, "Okay, don't come back to the county for assistance. Don't don't call us to say, hey, yeah, the laptop you gave me isn't working." Sure. You know, absolutely. We're already short on time. That That would be only my own. Yeah.
Oh, yeah. And we we would we could just set that policy. Okay. You know, you you tell us what you'd want to have in that policy and we could do that. Okay. I don't I don't think we'd necessarily be donating something to somebody and then say, "Well, if you have problem, come back and we'll fix it for you." That's
that's not our intent. I think it's similar to what they do with the um uh what's it a the No, the um yeah, the spring vehicle auction that the sheriff's office had. Yeah. Years ago,
we used to uh do the same thing. get them ready and they'd go to auction and a stack of 50 laptops would sell for 100 bucks, right? You know, it it wasn't worth all of our time. Yeah, I get it. I mean, I just if there's a way I I appreciate
what Commissioner Campbell's saying and I I get if there's statutoily if there's some restrictions there. Um, one, can we advocate for that? But to, you know, I do think there's a demographic of, you know, I think about young students that yes, they might get a laptop for school
during the year, but they have to return it at the end of the year. And so, um, you know, if it's if it's something that could benefit all of our communities, maybe. But, you know, you you think to places like Churches United or Bright Sky or
some of these places where maybe these some of these things could go where people could actually use them to maybe be researching things that could help improve their situations, too. I Right. Yeah. But and and again, I think we would probably end up having to set some
sort of criteria who gets them so you don't have to be the Sure. Sure. Yeah. You know, understood. Yeah. Yeah. And I think I think if but I it's it's something I just I just Sure. Put them to good use. I statutes allow. I think I
mean the the five of you are you can you can sure decide that. Absolutely. And we'd be happy to make those accommodations and Okay. you know, well, why don't you spend a little time and then maybe you can come back to us with what you would think you would have to have, you know? Okay. In
addition on here just to deal with that issue. Sure. Yeah. And we'll have to weigh that and see. Okay. All right. Thank you, R. Sounds good. All right. Thank you. Anybody Anybody else have questions for? Yes. Commissioner, having just bought a new computer,
um, how many of the of the the computers that we dispose of are not capable of being upgraded for Windows 11? That's an issue I ran into. I wonder there are I'd say right now maybe about 30% of
them are not capable which would which will probably be phased out this year by the end of the year and then um yeah just if that impacts on your equations on on what you want to respond to you know you're wiping it you're not loading a new system on but if it's not capable
of taking systems that are out there now and in the future, it's probably somewhere wouldn't be worth worth the time. Yeah, we would only we would only, you know, pending if this everything fell into place, we would we would only put on say Windows 11 or whatever is
currently supported and on that laptop. Yeah. Yeah. Yeah. It's also if you said 100 120 you replace a year somewhere around there. Yep. It's not like 120 would be I mean you'd probably be down to 50 or 60 laptops that would actually worth
cleaning and putting out there. Yeah. You know, it's not going to be all of them. True. I I wouldn't imagine it would be all of them. Y but that's 50 or 60 that Yeah. Go to good use. Yep. That's right. Yep. I I'll visit with my staff and see what uh what kind of
restrictions they would have and we'll I'll bring that information back. All right. Well, thank you, Rory. Yep. Thank you. All right. Our next item is a request approval of resolution 2025-17
for continuation of the preference measurement program. Darren. All right. Thank you, Mr. Chair. Something a little less technical here. Um it's that time of the year for the uh
performance management program um a resolution. Uh most all of you have done this already. I think uh Commissioner Bear is the only one that hasn't uh been briefed on this program. Uh it's run by the state auditor and each year we
identify 10 or 11 uh items within the departments of uh things that we're going to track each year. And by doing this uh we receive money from the state usually in the December time frame. It's
usually about 14 cents per citizen. So in in uh December of 2024 we received 9,276 uh dollars from the state because we participate in this program. And uh what
it is is it's looking back to 2024 and then we report those statistics for uh that 2024 on July 1st of 2025 which is today. So if this resolution is signed today, I'll send this uh to the
state today and then uh by December we will get another um it's usually around $9,200 for this. Um this started 11 years ago, no 14 years ago in 2011.
And as you see on the cover page there, those are the areas that we look at and have been looking at for the past 14 years. Um the report itself basically in June, middle of June, I send this out
to the departments. They send me back their information. I compile all the the data and then put it into this report that we send to the state. Um it's fairly easy because a lot of the departments already track this
information. So it's not like they have to go and search for all the information or some of this information is already online. So we just pull it from from online and then put it in into our report. So, uh, with that being said, um, in
2024, just for information purposes, there was 38 cities that, uh, participated in the performance measurement program and, uh, 26 counties. So, it started off when we started this program, there was a lot more and it's just kind of whittleled
down to a 26 counties now. But I think I still think it's worth it because this will be posted on our website uh for 90 days and then people can track it if they want. If they have questions about it, I refer them back to the department
that is submitting the data because they can probably explain it a lot better than I can. And with that being said, um I'm open for questions. All right, questions. Yes, Mr. Ber. So, we received 9,200 roughly from the
state. Correct. What does it cost for us to put all this stuff together to send it to the state? Um, it's mostly just my time and I can put this together in half a day. And how many then you said it's on the online for about 90 days. How
many people actually reach out to you and you put them direct them to the right staff? Nobody's ever reached out to me. So, I would say that's a zero in the last 14 years. If they have questions, they can certainly reach out. Um, I think one of the things that I do
mention in here is that in 2024, we received 86 items that have been submitted for action through our citizens concern form. And I continue to to stress that that that is a great option for citizens that have questions.
that comes to me and the department head and we get all kinds of questions from that. So, um that's kind of our interaction with the citizens and last year it's always been pretty popular. Last year we had 86 people that submitted citizen concerns and it went
straight to myself or the department and the department head that could handle that that question. All right. Any other questions? What are the board's wishes? Mr. Chair, I make a motion to approve to
uh approve the 220 or 20 2025 2025-17 sorry uh to participate in a state performance measure uh measurement program for 2000 2025.
So this report will be due 26. Second. We have a motion and a second. Motion by Commissioner Ebinger, second by Commissioner Krabanov. Any other discussion? One one other question with with this. Do we do we look at other
counties to see how we're doing against them? Is that is like this information compiled to do that or um the one thing about the state auditor is they don't specify these have to be the areas, these have to be the stats. It have to be so every county might be gathering
different data. Um, some counties, you know, they have a one or twop page report and it's pretty basic stuff. I think ours is more um thorough and detailed than a lot of the counties. So, it's hard to hard to um look at apples
and oranges. Yeah. All right. Anything else? All in favor of the motion signify by saying I. I oppose the same sign. Okay. Thank you. Motion carried. All right. Next, we have committee reports. We'll start with Commissioner Mojo. Thank you.
On the 24th, I attended the June Klay County Planning Commission meeting. We did have a IUP for a request for Dowing Thomas Farm that was approved. And then there was a substantial discussion regarding Big Iron LLC in regards to a
reszone and possible plat. uh that did receive a recommendation to this board for both of those items. So, we'll be seeing those uh later. We did have updates in um
from Matt in regards to what the department has going on for violations, working through those and again appreciate their department's work on uh being flexible and working with uh those applicants. On the 25th, I attended
virtually the Prairie Lakes uh solid waste authority meeting. It's a pretty long conversation in regards to the financial review. We did have plant updates. Um a discussion on the ash management and
then an update on that uh road project that they're utilizing the ash in. That's really an exciting uh endeavor. talked a little bit about um usage um you know they they would take much more
u but they're just right now uh with the market and what toughies is able to utilize um you know they're I don't want to say we don't want to produce more stuff but they're it's kind of on the demand of what the the steam they need
uh an update on the open meeting laws and then had a long discussion on property insurance and then an additional item came forward in regards to medical waste. Uh you know there was a member that was maybe wanting us to take more of that. Um you
know I think we need to one keep the safety of our employees uh into account and I think there is other avenues that they can uh take that additional medical waste component. So, Commissioner Campbell was there in person, so he can
add any additional. On the 26th, I attended the Lakes and Prairies Community Action Committee meeting. We or uh general board meeting. We did have a long discussion on the audit review. Uh always a really good update on that. That's a a challenging audit. There's
just so many different revenue streams, but I really um seem to have gone well. Um I Commissioner Kravana was there so he can add any additional pieces. There was a long discussion there's so many of the revenues that come through capital P
come through the federal P federal um allocation um you know we'll see I think the the vottoarama is going on right now. So we'll see what um when the federal uh budget is acted on what what where there are cuts and how they'll
mitigate the cuts and um what grants will continue. Uh so we'll see on that. On the 27th I attended the silver linings opening. Excited about that opportunity in the area. And then yesterday I attended the MCC JPA
meeting. Did have an update on the property status acquisition status reports and litigation actions. We did uh provide action on a settlement that includes a ring levy to keep a business operable
down there. Uh there was an amendment to a flow easement to allow for a well for livestock grazing on that property and then the board acted on some termination letters uh for construction. uh those land owners are expecting
um not expecting but understood that those would be coming at some point and then there was a reimbursement act shin that went through over the weekend with the substantial amount of rain that was received um throughout the area
particularly in southern Klay County. They did have a land producer reach out that there was some uh land uh dirt that had been piled in a drainage ditch preventing flowing um drainage of a half section of wheat. There was some damage on that. So I did
bring that forward to the board uh for their awareness and then also just to speak of the increased need for dialogue between the core and the um you know the contractors and then the diversion authority and then us as land management uh partners just to make sure that when
we're seeing those issues we're identifying those for quick action now that our soil is quite saturated uh just to prevent any further losses that way. And I believe that concludes my reports. Thank you, Commissioner Bear. I only had
one committee, Mr. Chair, was with the West Central Regional Water District yesterday. Up in H Hallstead up there, we discussed uh we have an MOU signed with East Central Regional Water District with North Dakota over North Dakota to supply us
with water. Thatou has been signed with both parties. We also had a budget update where we're down to about $92,000 the half about 500,000 that's been put
in from all three counties. We also also we've switched the fiscal agent to Norman County because of the the grant money that's supposed to be coming in with Norman County and the city of Felton. So then we can have Norman County handle that because all that
money has been transferred to Norman County for this project. And the they're about about 90 days out hopefully to see some of that EPA money coming in. We'll see how that all goes. But now and hopefully the funds that we have can get us there.
That's all the heavy halls have been brought in on that project for to get us through the survey too. So hopefully that money can get us to the EPA grant money. Then we also then East Central Reg Regional Water District bid out some
pipe to go to that big dairy down there and those bids came back very well. So then we also just preliminary he they also built it out coming across the river to Holstead to see what that would be if this project moves forward. and
that those those bids came back very well and there might be more to come on that project. Uh Kevin Kevin Campbell was there also and that is all I have to report on that as of now. Oh, and then uh after that
meeting, I also went down to the city of Glendon where we had another meeting with with the West Regional Water District was myself, Stephen Slick, and then members, a couple other members of the board also met with the city of
Glendon to discuss uh water water usage in the city if if they want to be a supplier or someone to take in water. So, we met with them and we're gonna go into more detail with them in the future. Thank you, Commissioner Averier.
Thank you. Uh, last Tuesday I along with uh most of the rest of us attended the uh employee picnic which was we're really grateful to our employees and they show up and the attendance was
good and they enjoyed it. We enjoyed it and the pool pork was excellent. So, uh, you know, we're grateful for their attendance and for for what they do for us throughout the year. Uh, later that day, I attended the Red River Regional Dispatch Center Board of Authority
meeting. Uh we received the draft budget and reviewed it and it was forwarded uh um it it had been forwarded from the executive committee to us with no recommendations
and uh we did approve that budget. It will be for $294,13463 which is going to be a 4.7% increase. Um, but given the nature of what we're doing right now, moving and it's not the capital funds or any of that involving
the new dispatch center, it's strictly operational. And so we have a lot going on at this time and it is u going to be a facility that is a lot more robust and has more terminals and and more employees. So
looking forward to that. Um there was a discussion about the old dispatch center and the the uh best route to take with that. Either use it as a backup center or put it on the market. But simply getting the
technology out of it will be so expensive. That's a major consideration. And so at this time, no action I I believe is is seriously considered until we get uh get the operation going in the new center.
Um the uh got a report on the work at the new center. It's going well. Uh some of the some of the inside work, the walls and doors are going up. Some tech technology is being worked on and
brought in. uh they're going to start installing the call handling uh technology and and consoles in short order. Um and that completes my No, I'm sorry. That completes this report.
On Wednesday, I attended the Greater Fargo Morehead EDC board meeting. It was uh I attended it remotely. It was being held at the new Bill Bell Tower, Bill Bank location downtown Fargo. And
uh Lane Brandner gave a uh a speech on on a presentation on what they did to get that fac that area that building stripped down to the skeleton and then bring it back new, put in new parking.
It's quite a quite a project. We discussed innovate 28 developments on their website and they have got uh business development and workforce uh issues on that
uh and they're trying to get in um updates and keep the the data current. Um the board u development process was discussed. Sagery is outlining that process.
They've been hired to oversee it. Uh they want to have a stronger alignment with vision and strategy and have uh self and peer analysis in there, have more training and retreats for the board. Um
then just some of the general business on Thursday I attended Silver Linings uh opening Commissioner Mojo was there as well. Uh very impressive amount of community support that's come out for them. uh Chaplain or Chaplain,
I'm sorry, Pastor Brooks was there and he and I had a talk about some of the needs that have been met by the community and some of his hopes for future use of a lot out there that they've got. Um he also uh
gave a couple of really good recognitions to the support that he had from the county and from the city of Morehead to get that work done. So, I'm grateful that we're at we're at a point to where we're going to be able to provide housing to 26
uh veteran and senior citizens out there and it's a nice facility. It'll be a dignified place for them to live. Uh later that day, I attended more the diversion authority board of authority meeting.
Um there was a brief discussion on hopes for some funding from Minnesota at that point. We have not gotten uh we don't have the information on that at this point as to whether there'll be any
state funding this this session. Um discussion about a uh board's retreat for September 16th. Uh the technical dispute review board update. All positions are now filled and an organizational meeting will be
forthcoming. Uh we uh Fargo also in the financial update, Fargo made adjustments. Three of the lift stations that they were going to totally replace, they're simply going to rehabilitate and not replace them. It will be a savings on that. We also had a
closed executive session. Um, and I believe we've got up on the calendar, Commissioner Campbell and I have got a special session that's been called coming up this week. And that completes my report. Thank you, Commissioner Kraov.
Thank you, Mr. Chair. Um, had one meeting on pretty long afternoon evening over at CAP LP. Um it started off with the u uh commissioner Mojo Jones already already mentioned a little bit but we
had our annual audit and I'm on that committee so did a deep dive in the audit um that was for cap with all their divisions they handle about a M programs they have about a $15 million
um program and uh uh anyway and those funding sources are uh state uh local and federal. So it gets pretty complex but the audit came out at the highest level of assurance
and um praising I guess or maybe that's a little strong but anyway thanking um uh local cap for their understanding of internal controls and and their way of
designing procedures to address the risks. Um also later in in the meeting that was uh approved that report and the audit and then we another big um a lot of work
had been done uh over there with staff for the 2025 community assessment and uh it was a assessment that was about 3/4 of an inch
thick. Uh anyway, this uh assessment really looks at the the area that CAPLP serves, which is in Clay and Wland counties. The assessments done every three years and it's to identify the cause causes and conditions of poverty
in the community we serve and then to do assessment of our community strengths and needs. And out of that assessment, it really came across that our top needs are needing high quality affordable
child care, uh, a living wage, uh, to draw people out of, uh, uh, poverty, and then along with the shortage of affordable housing and transportation, common things we hear all the time. But
um it stresses the point of a problem that's long-term and our way of trying to find ways to um pro improve upon those needs. Um and I the biggest areas of you know as we're growing uh we know
it in our demographics, we see it we see it in our assessments of our of Klay County. um you know our poverty is uh is elevating and especially in the most part in areas with families of children
and that are certainly our c uh senior citizens. So it's wide reaching so anyway CAP does its part with all all interactions for housing supports education and serving other uh uh adult
needs. So with that, very happy to be part of that group and and uh that concludes my report. Thank you. All right. On uh June 24th, I did also attend the Red River Regional Dispatch Center
um board meeting for the month of June. Uh, Commissioner Eberger did report on the draft budget that was approved by the executive committee, forwarded on to the budget and finance committee, which then forwarded on to uh the full board
for approval. Uh, Commissioner Eringer mentioned that there was a 4.7% increase to the operational budget. Um, if you equate that in terms of dollars for Klay County, it's a $24,413.18 increase. Uh, something that was more
significant than that, there's two components of what which which all entities pay for. One is the operational budget and the other one is the special assessment that's for the new world maintenance and that's outside of the operational budget and that's based on
each entity's number of licenses that they contract with. And unfortunately that number um that percentage of increase is significantly more. That was at a that was a 15.45% increase across all entities.
And again, that's those are those it's kind of like what Rory talked about today. Those are basically software license fees that you pay for. And so for Klay County, that increase um is
another $13,968.87 based on the current numbers that we have. So those will obviously those numbers will be forwarded to the sheriff and they'll be incorporated. As Commissioner Eberinger did say, I think one of the significant deals there is uh
this new FS, you know, we're obviously that 4.7% is a lot has to do with the new facility, but uh we're also talking about having additional consoles operational, which uh should also improve the
dispatch times that, you know, some of our rural representatives in Klay county in the past have had some concerns about that. So that should hopefully we should that should really resolve a lot of that. Um
then on the um and I think commissioner did reported on the rest of that meeting that went went on. Then on the 25th I did attend the Prairie Lake solid waste meeting. Commissioner Mojo talked somewhat about that. Uh the issue on the medical waste, it was brought up as a
potential uh and I really appreciate the uh commissioner from Becker County um you know looking at ways where we could increase revenues uh for that facility. this would bring the ability, you know, if we could if we were to adopt that, you know, you could you could probably
see revenue increases, but the fact of the matter is is we're already operating at capacity and so there's really no no room to increase the volume amount that that's there right now. um there could
be the potential for a thousand tons but and then of course we've talked about that in the past and you know even yesterday we or at that meeting we had one person said had had medical waste been part of that process there he would have walked out and I and I think
there's a lot of concern amongst a lot of the employees about the safety issue imagine being on that front front line in a murf which is a materials recovery and all of a sudden you got there and you got body parts parts coming out. I I just it's something that I don't think
we want that to be part of that process. It's it's different if you're talking about some medical waste that are in bags that can go directly to an incinerator where they don't do that. But but um anyway, that was that we we uh did approve the uh property insurance
renewal for the upcoming year. Uh we continue to talk about the ash management. Um and just for uh we did have the a discussion regarding the budget as well
and and I did share this information with Corey. We are anticipating if that budget goes through and I apologize I don't it's a lot of
paperwork here. Um, we did have a potential increase or the increase on tipping fee. I guess I'll have to report that later. It's in here. Anyway, I apologize. But Corey's got the increase on on what that
would be based on the tipping fee increase of I think it's around 4%. Uh then on the June 26 I attended the diversion board of authority meeting which commissioner Arbinger also uh talked about. Um
the you know the he reported on most of the items there. We get our typical update from project status report from the army corps of engineers and then as well from our our lead engineer on the project. G gives an
update and um then we get an update from our finance committee chair. Current chair is Mayor Dardis from West Fargo and he reported that we currently have $340 million in the bank for that
project. Of course, that can go really fast now when we get these milestone payments that are going to be due to the contractors. uh and an interesting point that he brought up that I thought was um really good to hear and I'm going to quote him on this and he said collections are
robust and he's referring to the sales tax collections that are going on that for the project between Cass County and the city of Fargo. So sales taxes are robust in in that financial plan which I think is good news.
On June 30th, we attended the or I attended along with Commissioner Bear the West Central Regional Board meeting that was yesterday. Um, Commissioner Bear report. I think there are some really uh looking at some really good opportunities in terms of
that leg coming across from the dairy farm. And I think we're looking at the potential for a bigger pipe coming through which would even help expand the territory that this project could lead to was we're always concerned about
underside. You don't want undersized pipe because then you limit your growth. And not only that, but then the um the bids that have come through on the North Dakota side for the stuff that they're doing that's going to
that dairy, those bids are way below what they estimated. I mean, we're talking, you know, $30 or think in difference in pipe costs from per foot price difference from, you know, previous years. So, there's really some
encouraging news there that could allow us to really um move that footprint further into Minnesota uh in a in a timelier amount of you know ability to move
further faster. Um and then yesterday uh we um along with Commissioner Mojo we had the uh MCC JAPA the Morhead Clay County Joint Powers Authority and Commissioner Mojo did a good job um in
talking about what all we did there and I don't need to add any more to that. So that concludes my report. Steve, thank you Mr. Chair. uh last uh last Tuesday participated uh in uh in the
county picnic. I want to thank all the organization that happened for that and also the people that worked on the uh uh that day and this board for uh for for one of my favorite days of the year. Again, we can't do anything of the goal and the vision that this board has
without the work of our employees and we're fortunate to have uh wonderful people. Uh the 25th I met with Darren uh and Anna as we continue to discuss insurance opportunities. I believe today is the uh the final day for RFPs for
insurance and so our insurance committee will have some information to look at coming up. Uh worked with Kathy McCay and and uh in providing the update for the Medicare reval uh revalidation uh for both public health and social
services that was submitted last Thursday. Uh on the 25th um we had our first two union negotiations. Met uh in between with Darren and Josh Hagum, our labor attorney. Darren may have more feedback on upcoming meetings there. Uh
also met had some ongoing conversations with Quinn as was mentioned earlier with the federal legislation uh that's happening could certainly impact several programs within public health. Uh again, just want to uh to reiterate the the great value that we have in AMC uh in in
information that's provided uh through Quinn uh through his association. Um on the 26th, I met with Dan Molly in regards to the resource recovery facility contract. Uh again, they submitted the potential of re being
removed from that contract at the end of this year. And so we're continuing to have negotiations uh of how to best move forward. And so we are in hope hopes that the city of Morehead will make a determination uh here within the next few weeks of how they would like to move
forward. Mr. Chair. Yes. Can I just briefly comment to that? I really appreciate the work that you're all doing to have those dialogues and conversations. And I think it's important to note that um at the SWAT committee meeting, we did have a greater
Klay County representative talk about the importance of having a timely response uh from the parties involved in regards to how we'll move forward. Um there are enormous financial consequences to some of the decisions
that could happen uh with that. And I just want to go on record and say that um you know in a in a time when we're having department heads coming already to propose percentage increases uh whether whatever the city of Morehead decides uh could really affect uh Klay
County's bottom line as well, not only theirs. And so um you know I'm I'm hopeful that we can have a decision either way going forward. Um, but I really do think it's a disservice to all of Klay County residents to not know uh
at this point in time because I'm already trying to figure out how I'm going to pay my own taxes in the next year. Um, and that item alone is enormous. And so I'm just hopeful that as those conversations can go forward,
um, they can happen quickly. uh because the longer that delay uh is out there um the the more of a chance that the residents don't really understand the full story and how to plan for that situation going forward.
Thank you. Thank you. Uh on the 27th I met with Sheriff Empt on a series of county issues, staffing issues. Uh the yesterday participated in the virtually with the West Central Regional Water District. Again, that's been well covered. some exciting things there. Uh
we had pre-budget meetings uh both for the facilities and the assessor's office and then participated MCCA JPA meeting yesterday afternoon. And just for our citizens, we will be closed on Friday, July 4th in observation of Fourth of July. That concludes my report. Thank
you. And I just want to go back to my report regarding Prairie Lakes. than, you know, just something else when it comes to what Commissioner Mojo just talked about in terms of um our our total solid waste picture and and um
previous agreements that we had and the implications of any changes that could could be could really have u an impact on what we've from the county standpoint, we've always felt was a very fair um you know,
contract when we went into that facility. In addition to that, as I mentioned, uh Prairie Lakes um is basically looking at a 5.2% increase for um 2026.
Um based on um Klay County's 15% membership into that facility, uh we'd be looking at with those tipping fee increases at $24,67251% increase over the previous year into our annual financial commitment to that
facility. And again, that $24,000 goes back to what Commissioner Mojo was talking about. That also goes back into that and ha and can have an additional impact on what every um person in Klay County pays
for their solid waste services. Wherever you live, whether you live in the city of Morid or you live out in Ezra's area in the rural rural Klay County, it's going to it does have an impact. Um because we all pay the same tipping fee rate.
Okay. Yeah. So, with that, Brian, all right, Darren. Thank you, Mr. Chair. Uh, I wasn't here last uh week. So, Tuesday the uh 17th, I was at the county board of appeal and equalization. On June 18th, uh I had the
Lauderme hearing for one of our employees. On Wednesday, I also had uh department budget meetings with GIS planning and zoning and tech services which was presented today. Thursday and Friday I was on vacation. Um Monday,
June 23rd was basically getting ready for the county picnic uh picking up supplies. Um also had a pre-budget meeting with Anna and Kimberly, the recorder and the HR. Tuesday, June 24th, uh basically county picnic most of the
day. We we served 354 employees which was pretty good. Um it's about average of what we do every year. Uh the cost was about $1,800 and that tab was picked up by department heads, the commissary fund and the wellness committee. So uh we served a
lot of people for for a small amount of money. Uh that afternoon or evening I attended the county board of adjustment and planning commission. On Wednesday the 25th, I had union negotiations. This was the first union negotiations with
the deputies and the sheriff admin staff. Um and then finished up the report that I briefed today on the performance measurement program. Uh Thursday I worked on Thursday and Friday I worked on some union costing sheets
that I'll be presenting to the board uh in in the first part of August. Uh Monday I had budget briefings for the assessor and building maintenance which I'm sure will be coming to the board shortly and also had a meeting with Anna. Um all of the bargaining units are
scheduled for their first negotiations except for one and I'm hoping that that gets scheduled today. um all of them should be completed with their first negotiations by August 4th and then I'll put together kind of a summary of all of those first negotiations and the um also
just a reminder that and Anna sent this out to all county although it just re u is for the correctional parah as of today that increases uh the employers increase is to 8.75%
this is for correction only and the uh the employee is uh 10 point I'm sorry the employee is 8.75 the employer is 10.25% increase that's effective as of today
and that's all I have thank you and last but not least Sarah. All right. All right. All right. We are ajourned.