--------- end of the workshop's presentation questions will be allowed um public comment will not be allowed if you wish to ask a question please fill out a comment card with your question and hand the card to a deputy your participation is welcomed and appreciated
appreciated um I know we're going to start off with uh our policy review but I wanted to and then we can do our board business but I wanted to go ahead and address right off the Pop um a situation that we
we have taken well has been taken care of now but I just wanted to let other board members now uh one of our board members tried to go to a school um recently and I just wanted to just put it out there for all of us so that
everybody knows um Staff All of Us included that board members are allowed on campus um it is uh I guess the privilege if we call ahead of time and say hey I'm coming I'm I want to stop by or or
whatever pick a date a time whatever but I just want the board to know also that it's just not necessary you don't have to per state statute um and if you want to go with an escort you can if you do not want to have an escort you do not have to either per state statute I just
um as board chair as the district just asked that we be mindful on t testing days uh going into classrooms and touring schools and and being involved I know a lot of um campuses they have quiet quiet campuses and some even have
closed campuses to parents when that that week happens so I think that's all we need to really keep in mind about but I just wanted to make sure that we emphasize that first State statue that we as a board any board member is allowed on campus with or without an
escort and um you are not limited to what you want to see you're not limited to access um you have full access so is there any questions about that no I I would hope we'd be aware of that but I think it's just we know it's
courtesy to try to reach out to the principal make sure we're not test well to be honest one time I was driving by 's Elementary and I called the principal and she was welcome to have me right then it was on the first day of school nobody had stopped by so
to be honest um for the most part I think we are very courteous you know we don't have anybody storm in the building right right and I just wanted to put it out there I mean I know I always call I always email back and forth and stuff um just me in particular but if there's
ever a day that I'm driving by and I'm like you know what I I want to go see them play um or see the Greek Olympics I don't know and I want to stop by I just wanted all the board members to know and be aware that you are allowed to do that if you want to that nobody should be
able nobody should stop you if that's what you want to do um and then also be aware that um you're you're allowed on campus as long as we go through the procedures in the front where we check in we go through Rapter um all of that then you're free to go essentially so
again it's a courtesy we for the most part we do that I just wanted you to know your rights and know that you're allow what you're allowed to do so I do have question on that um and it came about because uh my son is playing uh ball at one of our schools and there was
concerns about having bus transportation and so they were wondering who level two screens that could help if needed and anyway um roundabout because of that found out we as board members do not automatically have a level two clearance so as far as going on campus I think
there will be limitations unless no Department of Education you are a board member you are allowed to go on campus you have zero limitations per state statute does not matter well maybe as a board procedure we ought
to I don't want to limit a board member and state statute the state statute is going to Trump whatever we do and I think that if we have a discussion um because I actually contacted the Department of Education just recently just to confirm um the ins and outs of
all of this ask a lot of questions um and we are well anyways um so when we scan we should also have access to every door as well so that's just a side note but um no um for
clarification I just don't want to limit anyone God forbid and then we just have a discussion that hey it is um a courtesy that we do this but it's not necessary so if you ever want to stop by you can't
say oh well you're breaking your board procedures I I don't want to I don't want to limit anyone in particular elected official board member however you want to view it per state statute this is what it says the Department of
Education has backed us up on this very strongly so I want I just want I wanted to be clear that you are allowed to do this now what we decide to do individually is how we handle it and I think like I said for the most part we' had the discussion of a courtesy call
but you ever just want to stop by and be like hey I want to see what that renovation is doing over there or whatever I mean you should I don't want any of us to be in violation of that Madam chair I just I mean just I want to kind of touch on what M Miss gillus said so recently I'm working my way up to
visiting 22 schools and I can tell you there was some confusion um one time I was told that I wasn't allowed I had to sit um in the lobby until I was escorted and I had made a prior appointment to be somewhere at 3:50 after school was
dismissed to talk to any teachers I just made myself available if they had any questions about policy another time a lady said don't go in there you can't go in there there's students in the library so there was um there was just some confusion around and I wasn't bothering
anybody I was just going to sit at a table and so I do appreciate you checking on that and um because I was kind of feeling bad I'm I would just left the classroom you know I just I just wonder and you probably do have your level too cuz you taught but I'm just wondering if some of that confusion
we've had so much change around security and admittance into the building that I don't I just kind of wonder if it would take a little bit off of everybody's you know stress situation if we all had the level two clearance and it you know what I'm saying at that point it wouldn't be
a are they allowed are they not allowed do you know what I mean per state statue we are allowed and I was going to have um you do you need the do we want to read the State statue or I'm not saying I'm not saying I disagree with you I'm just procedurally for us for everybody to
hear but yeah I mean if we want it would we certainly do that and fingerprint all board members to ensure that I think just as a just as a a kind of reminder there's no doubt that that's what the state statute says but as a common courtesy we all agreed to that in fact
we all signed the the protocols which kind of outlined that so it's not like it's precedented work here everybody signed the document everybody here took Mr alaro who was in an office at that time so unfortunate that the incident happened to you but I feel like we've addressed the issue and we'll continue
to address the issue at our next principal meeting we'll address the the issue that see a couple weeks for that to occur the process involved I do think there's heightened security around schools and so pretty much what we even
raor sat watch he showed up so there there is the need to do that so I appreciate the board's patience as we work through those Kinks and she's right I can tell you the front desk it's like they're letting you into Fort Knox I mean they are super serious about our
kids one lady was looking me up and down and then when she realized what I was there for she came to the media center and said I I apologize I'm just so serious about my job and I do not want to be the one to let somebody in and you know I I was really I was kind of pleased with the fact that she was a
bulldog in front of somebody's house and that's what I mean I think it's more about I don't think they're trying to block your access as a board member I think it's more about there's such a level of who's allowed where and when and why you know well and that's why I think we're going to do the education to say hey all board members are allowed
and I wanted to let all of you know again we have a courtesy we are redoing those procedures cuz we do have a new board member um and state statute trumps any procedure any policy that that we do so I just as a new board member here as
question like even you you know with with the level two and um the Department of Education has said you if you want to go hang out under Port portable and look at it I I don't know whatever you want to do you you you were allowed to do as
a board member so I just want to make sure that people know that as well like um the the staff the principles the uh front desk everybody and I and Mr groski is doing a good job at um or will be
doing a great job at informing everybody at the principal's meeting and I think uh Mr blocker is going to be present there too as well um so just letting people know that this is how how it is going to be and if you guys are are
comfortable getting Level twos I mean I'm okay with that I don't think it's necessarily necessary but I mean we can well and I think overall I mean it's great that you brought it up but we've got the master board coming up review
and discuss and go over why yeah we want to change the procedure so the protocols yeah yeah I just think like you said if you want unfettered access and the state statute allows that I don't think you should be held to any different safety standard than everybody else that if
we're going to be in a place where we could be alone with kids we should be screened just like everybody else is which I think some board members have but I don't know I have it in several counties but I don't have it here s other organizations but I don't
have so maybe we can um Miss Brenda if we can if you can tell us how we can do that set it up make sure all this backg mind thank you I appreciate that so that we can just check that box um and then moving on I I didn't want to take too much time on that but I also just wanted
everybody to know their rights and just to confirm that I did speak to the Department of Education um as well as our wonderful legal legal team over there um that um we are and and just so everybody's aware that we are to be
treated exactly as that um I just need to miss Troutman when I left the district and came back as was a school board member I went and had I was fingerprinted what was that for me my background check wasn't it I think you and I have level twos I don't know that
I think that changed with us it should be Mr Alo as well correct so we we three might have them we've been fingerprinted in check I'll have M Troutman look into who does who doesn't yes and then move forward from there I remember I went to
yeah I thought did okay that's what I thought because I I mean I went to Orange parket that's why I thought we were all level to um anyways moving on so that we don't take too much time on that but I just again wanted to clear that up before we start with niola um
Miss Hansen has asked for just a few minutes to show us that I guess it relates to what we're about to go over so um I'm going to let Miss Hansen Miss Bonnie is going to pull up a couple of sites I know at the last meeting we had
um some great discussion about um oversight procedures oversight of procedures and um what I wanted to show you was in this particular section because now I'm like really focused on Neola and why they do the things they do so I did probably about 20 30 hours of
research on it and I went and looked at other districts and this is the reason so in this packet in front of you in its original form when it came from Neola there are a bunch of um strikeouts and those are administrative procedures and
so I became like I I'm I'm not having any bad casting on the district but they were all crossed out and I wanted to understand was there a misunderstanding as to why they were crossed out or we just the reason we didn't want them so what I started to do was look at other
districts what district is this one this is Bard Bard County so in here when you have Nia's written administrative procedures into this and you can correct me please anytime my point is I wanted to let the board know how that works on the board docks when we get to this
point so this is Bard County right yes and so when you click up there I discovered where it says policy manual at the top the drop- down box you're going to see underneath that other things policies procedures
administrative procedures when you click on these the procedures that are referenced in our policy so if you I mean they're all in here for provar but if you went to the administrative
procedures you would um know you would see a reflection of the policy so the procedures match the policy there's no doubt in anyone's mind if a teacher wanted to know what the procedure was for that it would be there in the case of bravar County it appear appears to me
when I went through the Section that it's only the administrative procedures that were written by niola and there must be a reason that they do that right maybe to help us make sure do you have to click on the policy huh you can this is what ours is going to look like if you haven't look by the way click on the
5,000 student section but that's what I mean to show us the administrative the administratives are in here when I when I looked further could you go to the Leon County link for me please so Leon County which is up in the
Tallahassee area oh no it's not that could you that's going to bring me into hours on no yeah no um I sent a link can you go from my link I'm that's what I'm doing I'm going I'm I wasn't logged in let me see if I can well I'll talk
just for a minute so much to my surprise when you went into lean County every single procedure every single policy has their procedures there student code of conducts in there the procedures match in all areas um can
you just get to their policy if your Link's not working so I'm trying to it's probably you're I wasn't logged in yeah I just Googled Leon County Schoolboard policy
this that one you okay yeah and so see where it says I don't know why we're not in the the board do there's a link there click boards.com okay she's logged in so with Leon County
every single thing that we talk about has procedures you could click on the policy part 1ou like 5,000 and you 5001 the first policy for homelessness and you can go to that mirror procedure in
5,1 whatever and you can see the policy and then you can see the procedures this was what I was talking about at the last board meeting policy the only way it has any meat at all any meat at all is if the
procedures make sure which the procedure part is Mr brasi's responsibility what I'm saying is we all need to be clear um as part of I believe what they mean by oversight is we we have the ability to not only see that
procedure in effect supporting the policies that we write everyone can see that we're all on the same sheet of music so when we go through here um and we see things administrative procedures crossed out
what I'm talking about is we're crossing out the meat of the policy and I know that if I hadn't researched I wouldn't have known that and I wanted the board to know that there our ways for procedure for both half of us to work very closely together
and do have a lock tight um policy and that's done through loctip procedures so okay and it's possible I don't know when we get that far because I know we're real busy right now comes after the policy Happ but I just wanted you guys to know why the procedure was so
pertinent so can I just ask Will Will that are we doing that portion you said after yes it it'll follow after the policies are in place so so the whole year to adopt the policy don't forget it was
this meeting one year ago today that we started process right so it's taken us a year to get to this point where we look at it by the time you form the contract start the process so please please be the plan would be that by June we'd be
totally done we could then advertise and resend the old policies all at one time and all the new policies get adopted at that point the reason why a lot of it struck is because we would then develop the uh the procedure part of that it
does come with a template from theola we would have to do the same thing that we did for this year we would have to deal with that so that would take a little bit of time to I'm just pointing that out to you and it' be different right so can't be done all at once so for example
the procedure for book review is different in Clay County than than other counties and there's many other differences related to Clay so you just can't take the template from the O you then have to work through the process for every single thing that's a
lot okay any question that was it I didn't know if we'd all seen that before so no that was helpful I like how it's organized that finished product I think will be much more uh easy to navigate I know when I've been to fsba trainings in the past and they wanted like I've been
to trainings on policy anytime they went and pulled Clay's policies our old policies it was so hard to navigate and to look for specific things that they wanted to address in our meeting so and it's searchable right in board dos right when you're in those trainings everybody else is just searching the word and we
had to scroll so it's just a way a nicer system it's much much more user friendly for sure all right Neola wants to we want to start um are we good with um since we're not doing so many sections are we good going one by one is that
what youall want to do is that okay or did you have another plan well this is the third of our series of workshops we did the bylaws um in August and done the the HR
policies in January there are about 87 documents here so I I would suggest that we focus on whatever the board members have questions about or comments um just a turn but we can do it
either way I think the majority of them I just some of the ones I was going to ask about were like in the middle too so can we go by like chunks of pages like ask the board do you have any questions on pages one through like I just went
through 1 through 25 and I have n is would that be okay so we're not jumping back and forth whatever maybe 25 Pages at a time if we have no questions does that sound good all right so let's do it that way then so 1 through 25 does any board members have any
questions I don't have any so um you want to put it on the screen or sorry I threw you off policy project revised I don't want to make sure I'm in my own that would take us up to uh
5130 withdraw from the school yes that's you want to do that Mr superintendent maybe just take CH why we go 25 at a time but then it's an odd we'll just go to the next jum so I guess any questions on 11 through 25 which brings you up to
policy 5130 withraw from um I do but I'm trying to find the other the other policy that matches it oh okay so it would have to go in page 16 what I want to bring up but it's on page 45 so I'll wait till we get to 45 and
just remember 16 you only have to wait a minute I know because we'll be right not there there sorry okay anyone 1 through 25 all right 25 through 50 yes yes yes okay
so let's start with 25 anybody got question or why have to go by policy that's what I'm trying to do but hold on my papers are stuck together 51 so do you have any controlled open enrollment
anybody got questions on that what about withdrawal from school no and then wireless communication which I'm pretty sure a lot of okay Miss Gil hon would you like uh Che page 32 um
under the heading High School only skip down to the 1 2 3 4 5 6 7 8 9 10th um break there starting with during after school activities
um wcds shall be powered completely off um my understanding was that after school they're allowed to have their phones on and on them yeah the the addition of the lines when directed directly directed by the administrator
or sponsor so I think I actually have that one highlighted okay because we saw that as a team we said okay that could be a problem yeah but we think there might be times where the the sponsor might direct the students like get a play or something to do to do that kind
of thing where as but if there's no direct that you need to have yourself R and off then they're allowed to do that after school football game or whatever okay that's kind of so we kind of let that slide only because of that last part that says when directed by the
administrator sponsor but I highlight I thought the same thing do yeah I do you feel like that's necessary that we keep that in there because I it seems confusing to me and I feel like we can we can strike that sentence if the board would like to strike that sentence that was the thought would be like if you're
play or some place where you're trying to to maintain a quiet which I still feel like they have the ability to do that don't say if you're silent about it then then there's no um clear Direction about if they need to
turn them off or something like a like it might be a drama play or something I don't know could we maybe start with that instead of tagging it to the end like maybe only when directed by the administrator or sponsor spor students
must have their phones off or just when directed by the administrator sponsor comma yeah just putting maybe that at the front part so people see it yeah only only if directed by must
they have their phones on good catch so I don't want anybody to be overwhelmed by these notes that I have right here for this particular policy um do you have anything else that was it
from that okay um so if you go to the same page page 32 um uh under high school only after where it says wcds is probably the fourth I guess we call that a paragraph as used
in this policy are defined in bylaw 010 and then um in our redlined policy option A was struck out and I want to read it out loud to you because I believe I know the intent of the board from our last conversations
we've had about cell phones while students May possess wcds in school during non-instructional time on school property during after school activities extracurricular activities and at school related functions they must be powered completely
off not just place in vibrate or silent mode and stored out of sight during school hours during after school activities extracurricular activities and on school buses or other board provided now we know that we we allow
them after school from Bell to Bell to use their phones but this first part is exactly what the board was talking about uh when we revamped this policy was it last fall or before school started when
it says to be powered off completely not placed in vibrate or silent mode it's not supposed to be in their pocket in their purse on their desk I know that this board was very very passionate about the distraction of cell phones and student addictions and what it causes
students mentally they should be powered off bravard County does a first hour check they hold the phones up when the principal announces it they see them all powered off they check the dress code and they watch them drop it in their
backpacks when I've been visiting high schools this is a very very inconsistent thing here in Clay County because state law says it can be held behind the teacher's desk right powered off and put somewhere I feel like we need to be very
clear that we're trying to support state law while supporting our beliefs about cell phone as a board and I can tell you the elementary schools and the junior Highs are thrilled absolutely thrilled and I'm I'm working on my way up to 22
schools talking to teachers and every single teacher said keep the cell phones out of our classrooms they are thrilled with our policy what I'm not thrilled about is the directive that they should be powered off and put away and I don't know how you guys feel about that because that's scratched out in this
policy it's there you want to add that back into to where we power them off and put them away that what you're saying okay is where is it powered off and put away did I miss it cuz I've got a lot of markting I think it's in the first section hold on I mean I might have missed it Miss Gil and I spent a lot of time on it last
night I don't know under all students in B it says students may not use wcd during instructional time except when authorized by the teacher right but it doesn't say the actual I'm sorry I
thought I did see that no it's something I promised a whole bunch of teachers that I would talk to you all about it's super important to them to have something very clear so when they're doing this procedure there's no uh this policy there's no
doubt in their minds and um this is happening around the country by the way we kind of got ahead of it but Bard county is not having any issues at all and it is it's helping them a great deal in the high schools and I have to say out at Clay Hill U Miss halter when I go there have make sure the phones are
often in their backpacks and they put the backpacks against the wall much like they do testing um so I feel it's really important that we try to mirror Florida statute on this particular thing Bard Bard has other rules Duvall
they take the cell phones away um you know I I've done a lot of research on that too and when we get to that point we'll be able to maybe have that discussion but uh first the the the policy is so clear that on the first occurrence parent contact confiscation
and return the phone to the student at the end of the day is du's policy so a procedure I mean before we move on real quick do we have consensus from the board to put a back into the policy where it has to be powered off in the backpack and put
away but yeah that's I think we recognize too um we've heard a lot where they put the case on the backpack and they still have their phone on them you know that's there's a lot of little issues it's like
how do you attack it so meard tries to attack it first period I think other districts do as well and then it's much like testing if the student doesn't turn it off there are serious consequences for that and and they learn that pretty quickly like to make sure it's powered off it is nice to hear from the
principles that yeah they do not want them yeah they don't and neither do the teachers like there's I mean even parents I know that the district before when we brought this up they were like you're going to have a fight with the parents and I I have had so many and I'm
talking about parents who allow their kids on their phones all the time teenagers come up to me and say thank you because I know from the time that they're at school to the time that they go home they're not on that device so um people I thought that I would actually
get push back from so I think we have full support on this um it's just how how do we get there how do we implement it how do we become uh how do we enforce it better so um I have consensus here Mr Al do you have
consensus for putting a back in yes you have it with me so if we can direct niola to add a back into the policy if you don't mind now all of a as it stands the last part of it I know M
gilen was just talking about this um and most most of our problems will be taken care of with procedures and I understand that with but this is such a clear directive at least teachers are like if a parent calls it's in their backpack ma'am like this is this is the support our teachers need is this one little
teeny piece can I ask a clarifying question on this regarding that so that to option A then would change some of the pre-existing policy here under high school only um so that
would that's another thing that would be something if option a means that if I'm reading it correctly it would also you would have to go back and um students then would not have access to electronic devices
during lunch break is that correct I think we should keep that for yes me too okay so the way it's written for option A if I'm reading it um it has to be powered off during the school hours
but our policy said at high school they could have it it's another debate right here uh this uh um let's get back we just need to because option A does does roke some other pieces so just so that we know how to write it to present it I
personally would like to do Bell to Bell no no cell phones to be consistent because you have kids walking around the hallway with them you think thinking because I'm not in class I'm allowed to have my cell phone um I I can have it during lunch I can can have it here I can have it there as long as I don't
have it in class and we know as a board that um which our disciplines have gone down tremendously and I do think that this contributes to that um but that's where they film fights that's where they hey can you meet me for your Vape can you meet me here can you do this can you
do that so I personally and I might be the the Lone Wolf over here I think Bell to Bell for consistency purposes um and so I have to voice I'm these it's become quite painful for me to go to all these schools right not the listening and
meeting teacher part but teachers time and time again tell me it's not the policy Miss it's not the high school cell phones at lunch that's not the problem right they were looking for some meat directive right and I agree in my hearts of heart I would love them maybe it make it easier for them to keep them
off all day and not be so tempting to turn it on and then make sure they turn it off after lunch but I really believe maybe in the high school um I'm agreeing with you and this SC which is so weird it's at the same time is I would like to try to honor what some of the teachers
have told me which is it's it's not that policy that's the biggest problem it's the the meat that they need to be able to say the policy states put it in your backpack and turn it off that would seem to be the part of the problem with the teachers although I am in agreeance with
you but I have to say that the high school teachers believe that the actual lunchtime part is not actually the problem so I just wanted to say that on behalf of them so and I'll just point out too high schoolers a lot of times will use their phones for um meal
purchases at lunchtime by checking my school box balances like they have access to all of that um and I don't know I to me the lunch break is the lunch break I I don't have a problem with them using it then and when you talk about enforcement like you said during first period if you do a
check then at the end of your lunch period or when you come back in F period class everybody show me your phones off goes back in the backpack we get back on our way with whatever we're learning um but for their lunch break I mean I but are we going to do that that's the problem cuz you go to high schools and bell rings oh I'm not in class so here
we go you know what I mean and there's I have faith disperse you know there's nobody like hey get off your phone you're in the hallway there there's nobody enforcing that so but I don't think it's the lunch time for that's the problem I just think that it's the I know I know I just think it's the
inconsistency and if you had consistency they wouldn't um have the need or feel the need to pull it out and and do all of these things yeah Madam chair if I could you know one of the things that happens when you
develop a policy is is the procedure part is you know how you implement that and are there problems with implementing a proposed policy that's why you notice that one of the things we do is painstakingly look at that and so um
what I'm hearing the board is powered off and and put away we can certainly do that but I'd be remiss if I didn't advise the board that there is a a sizable amount of parents that want to contact their their students um you know various times that
would be a that would be a departure from from current practice and so so just throw that out there you guys can do whatever you want put that out so the other part is you're talking about consistency is consistency and enforcement you got
to remember though administrators at a school have a lot of things that they're responsible if you want this to be their sole purpose we can do it with 100% Fidelity I'm not sure people would learn the rest of the time but we can do with 100% Fidelity would be like I would
liken it to driving to to work today I was on 17 I probably got passed by 10 Speeders I'm a middle Lane driver by the way middle laner okay I'm not a left laner so watching people go by 10 people
zooming 10 miles off I'm not going to call the sheriff and say how about enforcement how about a little bit of consistency I'm sure if I did and the sheriff then applied all of our resources to that nobody would go a mile over the speed limit but what else
suffers as a result of the sheriff's intense focus on that they remember balance to it I'll do whatever the board wants to do but you got to understand there's balance to it that's why we review all the policies that I look at it so what I'm hearing from the board is
I'd be remiss if I didn't say that because well can I just say one thing to to add on to what he just said because I actually was prepared for you I know you well enough now it's not a bad thing um when you're talking about
enforcement so we have our policy in the parent part at the beginning of the year where parents approve the student code of conduct posters are on the walls in the Halls at every school many schools make a cell phone
announcement in the morning prior to school in their announcements there are as I've witnessed posters up in classrooms I've witnessed many teachers on their Google Slides of the day as the kids are walking in says cell phones off
and away the first slide of the Bell activity daily in almost class all High School classrooms have it on there parents are May aware from teachers in newsletters parents sign parent student
contracts in the beginning of the year that policy is on there this is almost the definition of insanity we have told the kids every day since the beginning of the
year and they know and the parents know the problem is not when we put our foot down it's going to stop we have to be serious about this there is no way all this should be
occurring every single day at schools in every single teachers's room on the walls people making announcements and then the teacher still have to call a parent to write a technical referral because this isn't a discipline referral it's a cell phone referral this is what's infuriating the teachers most
right here and I wasn't even going to bring it up till the procedure part the point is if we give them the meat and we put our foot down and the superintendent puts his foot down people rise to the occasion if not we wouldn't be in a district kids and teachers rise to the
occasion I'm going to give you one example before I quit because I'm very passionate about this when it comes to what's happening to teachers in the classroom that fight should not be theirs nobody should have to tell 30 kids a day to take out their airpods and put their phone away no teacher should have distracted time from instruction
ever for something that is like this other Counties have successfully done this here's my example our new trash collection I'm driving to work today about a month ago it was a disaster there was stuff all over the ground
right and these people Lids were open my trash cans were too close together it was a learning curve it was a hard learning curve these people stopped at everybody's trash can I wrote a note your trash can was not exactly 3 ft apart right and they hung that note on
that trash can today I'm driving down every trash can in Klay County squared away one guy wasn't his lid was open I'm laughing cuz they didn't pick up his trash I am telling you that parents expect our kids to have uninterrupted instructional
time 85% of our kids are doing the right thing every single day every single day 15 % 15% are challenging and bucking the system knowing they can get away with it because others are too busy right teachers are frustrated you call home
parents are frustrated well so and so all these people are letting their kids do it blah blah blah blah blah the entire thing is a complete dark mud puddle everybody's stepping in it nobody wants to get rid of it everybody's stepping in it nobody wants to get rid of it if Clay County can help every single person close their
lid and put their stupid crash trash cans one 12 Ines off the road in four weeks we can do this we are the adults in the room and we need to help our teachers that's all I wanted to say so what what I'm saying what you're
saying is powered off and put away and we certainly do that and for I'm just kind of pointing out the other side of what about the lunchtime problem yeah I'm I'm I'm personally fine I'm not happy I would rather them socialize at lunchtime and no child not socialize you
know that's we want to help but I understand the need now where we're dependent on these cell phones so I'm fine with the high schoolers having lunch don't they get like to miss Gil's Point don't they if
they don't have uh School bucks in their account they get a free lunch for that day anyway and then you know after school they can make sure that would also be a great responsibility thing like oh didn't put didn't put money in
my account so now I got to eat a PB&J today maybe tomorrow I'll remember you know I I just I don't know for me it's consistency and it's um kids talking to each other because when you are isolated when you don't have that person talking to each other we've lost the art of
communication we've lost the you know we we talk about mental health all the time like it has consumed every aspect of every company of every organization of we spend more
money and mental health than when all we have to do is put this down and start having conversations with people um and really getting to know people and really getting I mean they they they help us in a lot of
ways but they also hurt us in so many ways way so I don't know I'm going to say my peace and whatever we decide to do it is what it is but I just want moms to know that I fought for their kids because some have psych issues some are
upset because they take their time to jam out and be by themselves and in the lunchroom and to each his own but I just I think that if we're going to combat more than just phone
um that they should be talking to each other and well and I would hope there would be a good balance at that High School level that they're not on their phone during the entire lunchtime the point the only reason I would the main reason that I would want them to
continue to have it is when they do have to communicate with mom or dad or a sibling um or about a sibling to pick them up you know whatever scheduling is after school I just I would I don't Envision that
they're on the cell phone whole time dur lunch I would hope that they they're not they like to talk others at their table I wanted to ask something I I spoke to several students from high school and some of them are
responsible kids and they have a job after school that they have score after school that so many things happen some of them spend all time in the phone just looking at videos for some other kids they know the responsibilities and they know they have things to do after and they take that time from lunch to
schedule appointments so tell them I'm going to be later have to get our school at this time so I don't want to be able to stop them from doing that I I agree with that and I've been in the High School lunchroom several times this year they're talking to each
other I mean it's not um I think it's a little bit different than maybe what we're imagining um these kids are pretty good at multitasking and usually if they're looking at something on their phone they're sharing it with a buddy it's like a it's a social thing um but
to your point they they use their phones at that age to manage a lot more than just communication some kids are only using it for communication that's negative and I would agree with you on that but those kids can use negative communication sitting next to each other as well I mean it's I don't think you're
going to see an escalation in behavior problems as as far as communication goes just around cell phones um I mean I know where I work I sit with my kids at lunch because I'm monitoring conversations while we're having lunch together so like that can inappropriate things can
happen with or without a cell phone so kind of like feeding into a but okay so before we move on we have consensus to leave it in lunch um and we have um but Skipper hey back in there's
two boxes we don't want to check in option A okay the boxes would be during silence your phone during after school activities so you guys just discuss that right we don't want to check that box and on school buses or other board
provided Vehicles so we allow our students we wouldn't want to we want to get rid make sure that box is not checked right it's just Bell to Bell right with the exception of lunchtime okay like that at high school only High School only okay
so do we have that deal do we have do we understand what we want okay and that's only for high school the the L um the cell phone for the lunch and there's one more thing here you're talking about you want conflicting information in the policy the very last line of the cell
phone policy says students may use School phones to contact parents Guardians during the school day so what we mean is this is probably really going to be a big transition for the the school um is that they would be using like we used to in the old days the
teacher phone or if it was something private they could go to the nurse or I think that's put in there as a way to provide reassurance to parents that we're not going to sequester your student from ever contacting you all right but the proper the proper way to do that would be to use the school phone
and call okay to call or sometimes you have to use the cell phone under the direction of the teacher administrator CU I'll tell you that uh if a student is sometimes involved in discipline event when you use the school fil call home picks up yeah but when you use the
student cell phone they pick up right away yeah sometimes 15 seconds between one another so that's just working out that part of the policy right to make sure we get the best result anything else on cell phones you good with that I'm good okay uh any
questions on attendance um I do and I promise you guys I only have three or four things in this whole packet okay um so if you had both copies in front of you as school board um um I'm I just don't understand the why
we have crossed out every single administrative procedure that is in here so um and this unedited copy if you don't have it right in front of you there's some lengthy administrative procedures in the attendance policy I
imagine those procedures are meant Neola could tell me better to help us make sure we stay within Florida statute so this particular statute is very very specific about treny and attendance um attendance and treny kind of go hand
inand um in your copy 52000 page 35 one two three paragraphs down says in in addition Educators have the responsibility to encourage regular attendance maintain accurate attendance
records and follow reporting procedures prescribed by the superintendent this is the second most talked about thing at schools with teachers they believe they're very concerned about their kids in elementary school teachers
are like oh yeah I call home they have maybe one class of kids all day right at the high school level becomes very um precarious reporting procedures are not the same at every school we're talking about teachers who have 125 130 kids we
haven't assign them you're responsible for attendance what I mean by that in first period that would give them a 25 kids to track on a daily basis but they they actually can't track the kids in every class on a daily basis so in high school this part here about follow
reporting procedures and then we have a bunch of procedures that have been exed out I'm very concerned that and I know for a fact that the way
our procedures are right now with attendance is not really working with our teachers because in high school when you have 125 or 130 kids you're supposed to be tracking all these rules you know 3 days absent in a 10-day period period blah blah blah excused versus unexcused
9 days absent in of a a quarter 10 unexcused absences before the end of the year there's a whole bunch of rules and at some schools teachers are solely responsible for their kids like you have to call home you have to start the attendance referral in some schools some principls actually have much better
directives for their teacher they have certain people if you have a concern about a student they email the the students name and there are people that work on that maybe that's an attendance team I'm not quite sure but we have there's in my so far my visits very
little I want to say Universal procedure that's happening effectively from across our schools let say across high school and so I have concerned that we're striking everything out um in the policy does that make
sense when half the people we should be able to just run reports and I know we can right teachers shouldn't have to be calling home for all these things by the way cell phones attendance some teachers have less than 30 minutes of planning I tell you in elementary 30 minutes of planning you have to walk your kids to
lunch pick your kids up they're getting 20 minutes of planning trying to make copies what I'm trying to figure out is is it advantageous for us to be cutting out like I said the meat where teachers can go in and look that procedural administrative procedure not like what they're doing at the school level but
administrative procedures that help teachers understand exactly what their role is I have a quick question I know when there's an unexcused abs since um parents get a robo call your child was absent today so is there not a trigger
that you know switches on the RO call so the reason why there administrative procedures are taken out because we have our own administrative procedures that we developed and worked with our attorneys for to get to the point of truancy there's a three tier system
there's tier one tier two tier three that includes uh letter that are sent home and of course I always mess up the number of days so Kelly's over here there's three three sets of letters that are sent home in order to be in compliance with the statute then there's
an attendance team meeting at the school level then if a student still doesn't you know of course this whole time we're trying to remove barriers sometimes if people are homeless that we not transport there's all kinds of other stuff you're working on at the same time but eventually if students nod where
parents you know at elementary level it's par issue right because kids don't have the option of driving to school or getting to school when they reach um our tier two then it gets turned over to the district level and eventually tier three
would be going treny for so there's a whole procedure involved in that I think that um teachers contacting um parents for students that are abson is critical part because many times as soon as you as soon as you engage the parent and you
say hey your child's been absent 3 days you know is there something wrong can I help you with something hey he doesn't understand this can you give him help is there tutoring after school is there like the teacher is the front line of what happens with the student and so being involved in the
process of talking to parents about their child's attendance is is like critical to the process and so so with your explanation then why can't we have these superintendent shall develop administrative procedures that why can't we have that spelled out here like this because what you just said is your
administrative procedures well I mean you could say the superintendent will it will have administrative procedures I wouldn't copy me all this no I didn't I said why don't you just put yours here then yeah that's what I'm asking you ask because it's a new policy because we're
going to do that in the administrative procedure section so that's where we'll add that in the ad section what is the purpose of it here what was the purpose intended here from Neola frankly it's just a question of judgment it can be either place these are these
are strictly procedural steps and they could I don't think they rise the level of needing to be in the policy they they should be written down somewhere and should have them in as a place for procedure okay so we can so
here's so I my question is going to be like I want to know the attendance procedures I will then be able to go online admin procedures and I'll be able to see them so even though they're not here they'll still be there because they'll be procedures okay for every
policy say see administrative procedures then so people who aren't familiar with what I just showed you will know where they can go look at them so what if we did something like at the very beginning because you're going to have to write that on every policy just about go admin
procedures so maybe at the somewhere we can way yeah so that they you're going to have to write that if you remember there's a policy in the in the HR section about administrative procedures and we could put it put it
there that the associated procedures for each policy are located and such and such that would be helpful yeah I I that I think the point is is sometimes I mean you're you're talking about a teacher who has a 30 minute planning who now is down to 20 minutes who doesn't always
have time to search and look and do and figure it out so if they knew which I mean that could be part of the train okay perfect that way they know um because what's more important them calling a parents a parent at home or me
trying to figure out a a procedure that I don't have time to search for so and so the last thing is if you guys go to page 36 Part B what's the heading on that it's just uh
B attendance page 36 under excused absences is that it would be the first B second paragraph oh okay do you see it says teachers shall record absences each period of the school day and Report absence excused and unexcused as required by the
school Mr braski is right I wouldn't call home about attendance I'd be calling home about missing work what I'm saying is these two things are separate if you're a high school teacher and you have all level one students and a high absentee rate I'm telling you right now with with a full load of level one and
ESC kids when you have the kids who are most Trent and you have a hundred of them this isn't going to happen I think this is just taking attendance it is but here you would need to say this is under the attendance policy right teachers shall record absentees each period we do
that of the report absence excuse unexcused as required by the school every school has different ways they do this there is no consistency at all and I'm telling you in the High School Mr rosi you were my principal it was I had five
regular I had five regular EG classes full of kids most teachers couldn't handle it are you telling me it might have been my duty to call about absences my priority is to help kids pass and learn to read my calls were not about absences and I'm telling
you this is a sad thing I'm about to tell you guys but this isn't about calling no this is about yeah recording we saying taking it it's the teacher responsibility to call about absences not what this policy says it says here well you just said they should be
calling home about absences we we we send a robo call it's referring to me it's referring to the robo call that's sent to All parents of absence students yeah this is them just doing that responsibility it doesn't include them calling everybody attendance not calling
for each there's no way nobody would would be able to not each absent I'm talking about when you have a kid missing a lot of of school right cuzz I can tell you most of my calls were in support of kids who were failing in support of kids we were trying to get to pass very rarely did I ever call home
and say did you know your student was absent 3 days in this 9-day period right like but the policy that you're talking about be it just says that teacher shall record but if we're requiring them to be the ones at a school to take attendance to be to to do that to to be aware of their attendance and call home when
they've missed too many days it doesn't say that it just no it shouldn't say that if that's what we're doing at the school I to be frank I think the rooc calls used as a way to alert parents I don't think that we can place a definitive to teachers okay we come back to this under
the treny section that's a challenge to do that I do think if if this student is is habitually through it like all the time I think come to upon the teacher using good professional judgment to make that call wouldn't you I had a student that
was absent many days i' be calling about why they're why they're not in school well I think it just to me that's that school to Home Connection if my kids out and my teacher or my kid's teacher doesn't notice or doesn't reach out like to me that's a like that's a are you
paying attention you know that my kids's not there you know what I'm saying like it's kind of a it's a lot harder at high school than just that I wanted to call every kid who had a problems parents yeah obviously I did but 125 130 kids a day it's just I'm just saying and then under makeup for
absences says for unexcused absences each principal shall establish site specific policies that encourage both regular attendants is this kind of like a universal policy with us do we have it's in pupil progression I think it's one day for every day abs and so this is something the principles will hold
consistently so when it says establish a a site specific policy that led me to believe that we have like 45 different policies people progression would be the the uh Universal policy for all district
schools so is that day that wording is we don't mean this then that each principal will come up with their own I looked at it as more like they should advertise that with their teachers and review that with their teachers more so than than develop a site specific policy
because it seems subjectively subjective and arbitrary if every single principal is doing something different I can understand why you would think that yeah but we have something in place that guides that yes people progression guides that all right do you think that wording should be
changed that says each establish sit specific policies when I read that to me it says that they it says that encourage both regular attendence and high academic achievement like I I think how a school leader decides to encourage
that it might look different like maybe in one school it's pancakes with the principal maybe in another it's you know bullet pointing that it broadens more after you after you get past that one no and and I understand that broadens out little but is that the wording is
that I mean it's up to you guys I don't I don't really have a instead of policies you can say strategies I mean I think I feel better about the word Pol yeah strategies probably policy seems and M SK you're right they do all
kinds of different things like to encourage pancake breakfast so I don't want I don't I want to discourage that I think maybe it was the word policy that had me can I get consensus on strategy perfect anything Elsey no
anything that let's go to page 39 absence for religious instructions 41 for holidays 43 late arrival and her own dismissal
just a question not a not a problem um page 43 last we took out the sentence it says the parent of Primary Residential custody shall determine in writing the individuals the student may be released in the care of unless otherwise stated in or by a court order we struck that
and I know that at schools when they pick them up the directives are for each child why did we strike it I think that one of things that happens quite frankly is parents will get into there'll be uh conflicts between two parents and what not school
is not the arbitrator of that there's a court order that would tell us what what we and we don't want to be nor do we want to be involved in that if if in fact the parent gives permission for the child to go home with another individual that should be in writing and
verified in order to make that happen so I think I think this is a challenge for schools cuz we deal with this and JP that's why I asked this is a challenge that that's that's a challenge in today cuz they'll they'll say hey I got
a custody plan um my ex-wife and I have been to to and our custody plan says that like like we don't enforce your custody plan I think both parents have access to the child then they have access to the child the parent or
Primary Residential custody this is why I ask cuz I know this is a big deal at schools shall determine in writing the individuals the student may be released to do we do that through Synergy there's contacts of who can have access to the
so we don't need it ever in writing so if they had a court order it would be this parent's not allowed to okay so Synergy handles it yes perfect um 45 immunization of Health examination I just have one thing on
this um we I had a parent who actually um recently trying to get into schools and whatnot um for the State of Florida we allow um religious and I think philosophical exemptions for
immunizations and I was just wondering if for for Parental purposes if we could add um I think the form is DH 681 isn't that it is that it the Department of Health I think it's
681 um like at the end um you you should have your health examination and to be immunized against such diseases as follows can we put or present dh61 it's the health do it's a religious
exemption but a lot of parents um I well I shouldn't say a lot there's not a lot um but just recently I've actually had a couple phone calls in the last three years that or almost three years I've been on the board about this in
particular um wanting to know what form do they have to get uh we had one who just moved recently out of state who didn't know that um the State of Florida has this form and what is it where do I go what do I do is it does glay County
Schools recognize it not knowing that it's in State Statute and stuff so I was just wondering if we could um I'm pretty sure it's DH 681 the problem is you can't even get the form unless you go to the health department correct we can't put but what I'm saying is is it says the name of the
form correct you know I mean it's um the provisions do not apply if they have an exemption so in 16 it says it there as well but it doesn't say um it
says shall be temporarily excluded oh there but it says I think it one other policy we talked about or have an exemption but it doesn't say what exemption and it didn't say um the exact
form procedural maybe we should put would that be procedural though Miss Skipper I mean it could but I know other schools that are not public schools actually list this in their policy where it says or present I mean even if you don't want to
put the form which I mean I think we should so that people are aware and know that it's dict form would be an option not not required for the no it's an it's required so they'd have to go to the Department of Health to get a form yes so you either get your health C you
either give us your health certificate of all your imization IM immunizations or you give us this form which is your religious extion W for it's a waiver so you have to have one or the other is what I'm saying but a lot of
parents like just recently a parent moved from out of the state was going to give their form from out of state and couldn't because we didn't recognize it because we needed Florida's form so it was a big thing so what I'm saying is if
we put it here or present religious ex however you want to word it but this is the actual form d681 I think the exemption can be granted by the school officials not they don't require that yeah they do they have to have the form you have to have
one or the other you have to have either the help form that hey I've had 75 vaccinations or you have to have hey I don't want any vaccinations well my question but it has to be an actual form it's a documentation one or so it's actually in
another policy 5112 I just found it and it says she's got a searchable document right but that's what I'm saying but underneath years 12 well that's what I'm saying it says religious exemption I just said that but I couldn't remember which one it was
however it doesn't say form an under immunization of Health examination what I'm saying is is we either need to say see this this one or actually put the form because parents are actually
there's a small group of people that actually need this form and want to know about this and shockingly I've had a handful of people ask me about this over the last couple years so I'm just saying as a board whether we
put C policy whatever so they can I mean but I just was trying to make it to where if I'm coming in I don't want to go look at this policy after I've already read where it should be under immunization and health examination I don't want to have to turn to this policy then go to this statute then go
here and here if we just put it here or d681 I now know I got to go to the health department to get it and they do accept this in Clay County schools because it is a what was the policy number that you said it was on 5112 under initial entry
for entrance requ how about we ask Tom for his expertise where would you recommend putting Tom 5112 or or this one immunization and health exam this one this this policy okay okay I guess I'm just hung up on on the
fact that the law allows the school board to exempt immunizations we can't we're it's not it's through the help depart that's that's a d DH rule that's a rule that's that's all that is is it's not it
doesn't govern the school boards but you have to have it to get in the school so if you don't have your immunizations you have to have that form it would be like you're immunizations that would be our policy we put it in yeah okay that's that's
put it the board agrees the health department is who the State of Florida is who actually exempts them not us but the form shows us that they're Exempted so I think be as simple as taking C
where it says initial entry on page 16 it says a child may be exempt from the required health examination and or immunization upon written request of the parent or guardian of such child stating objection to examining and or
immunization on religious grounds or for medical reasons certified by a competent medical Authority so if we took that paragraph you could leave it here I don't have a problem with it being here but then just add it to the immunization and health examination policy from
16 that way in both both so hold on let me get to 16 that would be very good for consistency m i don't have CU it makes sense if they look at at one place so maybe they can't I'm missing pages you're missing
page 16 because then then um Miss Skipper to your point I got 16 but that's weird okay sorry go ahead no I was just going to say to your point though it doesn't reference that you need that Health Department
form so do we want to so which which paragraph or no C who is it that requires that form from the health department is it us or is it the state we do but we have to but here's my thing if we change this policy does that mean we're not requiring that form that a parent
because according to this policy the parent can have to have it to attend school so by the state of Florida correct so then we would have to require it as well so I think then we need to be clear in the policy that they have to have it I because to me a parent should be able to just say we're not doing that I don't think you should have to have
the medical apartment sign off I I'm well and I looked at like other schools like private schools and stuff and it says you have to have all of this or this form and it actually says the form so I looked it up but my question is do
they have to have the form because is that a school requirement is that a district requirement or is that a it's a state re it is a state requirement to fill out that Health Department form so listen what he's saying is that's a Florida rule right so tell me if I'm wrong cuz I look
at this law a lot that's what they're saying that's a Florida rule versus a legislative statute so this would be it is it's aat you have to have it so you're saying it was a rule not a statute Miss Hansen it's a statute so listen if you want if your kid wants to
come to school and you don't want to vaccinate your kid or you want to eliminate the vaccinations that you have for your kid you have to either give me that form you have to give me either the immunization form or that form to be able to attend our schools no I I
understand that but I was trying to figure out what he was saying the difference between what part of that was a rule and what part was statute it's statute I'm almost 100% sure it's statute it is Statue so then we you you I'm just trying to understand
because this is like out of my realm so you guys are saying you wanted to make it easier for parents to to find the form understand their rights to be able to find what they're doing put that in there no problem and it won't break any rules or correct the state wants to give
parents the the opportunity and I'm with that I'm just trying to understand what we're trying to do I wasn't sure who requires the form and they're saying it's the state so if the state requires it then to me it makes sense if they if somebody's coming into our district and they want to know our rules about vaccinations this is the policy they're
going to look at ex so let's put that information in this policy corre to the health department well I mean that's not in here so I then the question is well who do I get the because this person is coming from out of state just recently
and they're like do where do I go for because it's different in their state well this policy all it says is that you need it says um written request of the parent or Guardian that's all that it requires it say anything about I'm just say this that language has been the
school code for many many years okay and they may have a new statute about Department of Health that deals with it more specifically okay so then let's make sure that we have that language I like your idea about referencing if the if we're concerned about the form number changing maybe what we need to just say
is the Department of Health official form there's some statute language here that says 13.22 that's the statute it says um that a physician licensed under the provisions of
uh chapter 458 chapter 459 certifies and writing on a form approved and provided by the Department of Health so they don't say the number but they just say a form approv and provided but the child should be permanently exempt from the required immunization um and this one says per medical reason stated in writing so it
really just references a form provided by the Department of Health and that kind of that's good so can we add that to the immunization policy that verbage and then make sure that in our enrollment policy we also add the language about the form from the Department of Health
okay so let's let's make sure they understand what we're talking about so on page 16 can we what paragraph Was it oh I just let it go hold on was it no it's C oh it's C okay so C under C
on page 16 can we add the verbage for the health department that we were just talking about yes so it should read let's clarify how it should read a child may be exempt from the required health examination Andor
immunization upon uh see you we wouldn't require written request of the parent or Guardian it would be um a child may be exempt from that um upon provision of the Department of Health
form um authorizing relig exemption yeah Florida Department of Health form yeah yeah I think they have two uh forms one for a medical reasons and one for religious extension okay so do we have that Neola yes we do
so then can we take C and that verbage and put it in our immunization policy okay she's got she's looking at be like I got this I'm comprehending everything I'm learning a lot right now well it's not and it's not just immunization it's the
health examination so that way like you said if the form does change about 47 to 75 um okay so 47 use of medications through 75 I have
it on page 499 I don't have a problem with this but I just to me it seemed like it's a change in practice um that children can carry with them FDA approved headache medication so they can keep that on their person they just need a note from
Mom and Dad I think there's actually St recent statute I'm fine with that I just that was something different also do on 40 or 50 do we do this this emergency allergy treatment education training program yes okay I
wanted to know right 50 um we do that for all medical conditions diabetes okay so uh 50 50 to 75 I just have one question question um it would be page 71 student
progression reporting student progress the part we struck out said the superintendent in conjunction with appropriate staff members shall develop procedures for reporting student prog progress to parents this is a real important thing with our teachers um it's not an administrative
procedure it doesn't have to be the exact words that is in this document but I think we should have something here as part of their professional responsibility I think we need to make some claric superintendent
clarifications on how we're reporting student progress to parents so all of that information is contained with the C progression plan and the challenge is right when you take a look at the overall process of doing this is that let's just take the code of conduct was
chopped up into 20 different policy the pupil progression plan is also another document as well as the a manual so that information is all there that's why it was stricken because that would be the latest and greatest but now
people who are looking for clarification this is the thing like sometimes a couple of sentences now they have to come to this policy wonder what we're talking about have the foresight to go find the pupil progression plan um my understanding is
that Synergy actually teachers were showing I've about a couple of pictures from teachers of how Synergy Mak suggestions as to how parent they should report when they should report the progress to parents how should they do it um Synergy clarifies that at the beginning of each year like one one
grade A week or whatever this is actually really important and we're saying it's in the progression plan what does that mean to somebody who's trying to figure it out like they need to we need to tell them they're
going to have to go look somewhere else um this is actually something that teachers talk a lot about what they're supposed to be doing what's the right thing to do what's not the right thing to do versus teacher autonomy and I realized this is too big of a discussion for now but I think we
need to I think take this from niola that we need to develop procedures for reporting student progress or parents and it should be somewhat consistent from school to school there's nothing worse than and I'm telling you this happened to one of my grandkids having two grades
for a whole quarter okay so I think that and I'm not saying we do it now I think this is like a whole special we could do it now but the actual figuring out I've realized after talking with so many people it's a lot more complicated right and I actually see both sides to what what we should
and shouldn't do when are we going to handle that because we definitely need clarification on some kind of what's right for reporting you know and you and I people or people who spent time in the classroom and as principles understand that we are supposed to report progress
on Mastery of Standards right and so when parents do not get the feedback they need we can't run around screaming why parents aren't helping them right so it's complicated all right so they're they're all intertwined this policy the last the next policy on raing uh are all
inter drawing I to report that out the current system of course is an interim report and a report card at at the end uh related to providing that information and of course if a student is deficient along the way the teacher should report
those deficiencies for example student doesn't do any any work in class would certainly cont have from the parent to ensure that the parent knows to to that so there is a procedure in place for for engaging parents for
their students progress I once had a principal though who on Friday would send a note wasn't you it's my mentor once had a principal who would send a note to teachers you need to put a couple grades in at the end of the week like there were back in the day this was
a much different thing than it is today um which resulted in about 20 the goal was I think somewhere between 20 and 25 grades to give a full picture of student learning and I know now and teachers are under duress but I know now that's not the complete picture that many parents
are receiving and so are you saying we can readdress it in a different place I think so I think that you brought this issue up last year yeah and as a result of last year we actually started the year off with with
Baseline guidelines for teachers right you're right teachers um aren't given the direction that one assignment per week at least would seem like a rational amount as well as the amount of time between to cre that as soon as you do that the very opposite thing that you
Advocate B more in teacher autonomy and putting more pressure on teachers becomes things so there's a balancing act there is but student achievement I don't really care either way student achievement is number one if your kid's not performing they need to know it and they do that by teachers making the
attempt to do the right thing by consistently reporting what a student needs and doesn't need so I'm big on autonomy I've talked to many teachers right but almost all of them agree that having some kind of standard across the board where parents have a kid in high school a kid in junior high a kid in
elementary school would not hurt them they're still grading it the way they want still putting whatever assignments they want we're not telling them that what we're telling is we need to have some consistency of reporting Mastery of Standards so you want Focus as to the number of assignments not so much I think this is going to be another place
in time and I think it's a because this one particular thing I've been talking with teachers about rolls into about 10 other things and there's a lot of touchy subjects and it does believe they're not there's some common ground is what I I mean to say and I think there's a lot of
work that we can do to make sure that students and parents when they're looking at their fast testing understand that's a report card and how are we going about getting my kid into the green or out of the red to the yellow so just keep in mind I guess I'm asking the
board at a time when we're not so busy and maybe we could have some forums and talk to some parents and invite teachers and have our newsletter I think this is something we're going to need a lot of buyin and a lot of help figuring out what our direction should be about
what's right and what's not so maybe keep it in mind for later because I know it what I'm thinking in my head is just too big for now so 35 100 yeah 35 to 100 I can't remember
100 to 125 but I have some questions here I don't understand my not so give me one second um 101 yes that's what I'm 5511 I'm just going to suggest when we do the student code of conduct one thing
I liked when researching this um I always pick 10 different counties was they put a little picture of a midsection right and the picture had the side just like a little thing right and the picture had like a not a tank top but a you know the three finger width is
that what we used to do the picture actually was just right in your face and I really just think other than words if we added that because here we cross out repeated violations of this policy at high school I think if we had the picture it'd be easier for teachers to
say um right and then um later on we can talk about maybe um when we get to the student code of conduct how we go about handling that I guess but a picture would help verify and easy to
hang on a wall it's like a little half a body no head no feet it's like just the midsection um and it's just really easy if we had a little picture on the wall the dress code is this like if your bra's sticking out and you don't have three fingers goodbye if you're short is
to short you know it's too short you can look at the picture it says mid thigh it's just a little okay maybe we can do something like that because it's just easy then for teachers and parents to go oh my visualiz it's a visual that is way too short and the teacher's like that is too short because of that it's just a
little picture I can find a copy of it if you'd like but so I have a question um do we need to Define an appropriate areas of the body because some kids don't or some teachers
don't think that like the midsection is inappropriate this says right there in D shirts must cover the shoulder and not expose undergarments in any manner or any part of the Torso I think that's pretty clear and the picture would cover that exact
section and I think Miss Skipper that part maybe is like sometimes other inappropriate things come up and you look at them and you know it's really inappropriate is that what that's left in there there yeah no wow moment it's yeah that's what we used to call them if you have that wow moment it's not in
there just it's it's it means something um okay so that's what I wanted to know also when they when so I guess my question is is when they are in violation of dress code you s into the front office you write them up or you
make them change whatever um you call the parent if they can't bring clothes what do we do you don't provide them anything to cover some schools do I do that remember involved in that or not I
was not back in the day we did have like orange jumpsuits and things I got I got into some uh interesting times I've you believe it or not I think I think the challenge really is is that um let me just say this is a definitive statement
long before I was ever involved dress code was was an issue on people's radar long after I'm dead and nothing but ashes there will be issues with dress coding I I think it's it's in the matter of being as a responsible following the
the code of conduct related to that realizing that you will never ever ever make people 100% satisfied just like when you look at the at the book issue you talk about how some people say well Jesus I wouldn't want my my child
reading that book right it's it's a subject there's a little bit of subjectivity that goes to it that's also enhanced by a person's background I mean I went to Catholic School wear a uniform so I'm um you know even at schools with
uniforms it's a battle yeah it is but I'm just saying like I mean there's a difference between is that ferp length is that not is that mid thigh I don't know think roll rolls the dress up and then
don't forget you're also battling the parent on the other side of the issue right arguing against the school 100% because of of enforcing the dress that's why we have the beautiful policy the child rolls the dress up it's inappropriate parent comes up to the school the dress is down fully and that
that all happened from the time they left the classroom to the time they got to the administrator so it's really not as simple as that I think that our our dress code while there are students that dress inappropriately okay for the most part
is is as effective in today societ can be well I'm just saying if you roll it up then I say well you can't wear that if it's going to ride up I now but I would say our policy is great the way it's written but like to your point
enforcement and it's um another another issue that we've seen Statewide the issue of male versus female dress code and ours talked specifically about universal dress code uh which is very important in
today's society I don't know if you caught on to that correct it's kind of that universal dress code it's not a male versus female thing and the dress code applies after school functions as well no well I recently was at a function
very formal function uh with Clark and I'm asking we have no dress code expectation after the bell rings I think it should be dress I'm aware of the incident that you were referring to last week and so
I'm asking that I really yes but certain conditions need to be if you're at a football game yeah you might have a different dress Cod than before but clearly you shouldn't be out uh with clubing attire uh you know at a
uh had a academic function academic function right so there's a little bit of difference is there any wording like about that I mean I saw something here affecting appearance at school or School sanction activities or events that are or may be disruptive what about
ceremonies what if we put like presentations or ceremonies that way we're not putting the football we have I I realized we can't not I'm not talking about football but there right that's say there are that that's like a sporting event right versus AC EV we
thought about handling that would be to put that out to to all principles relative to events that should be uh ceremonial in nature right we don't want a student going to a national H society and ceremony and they're addressed
totally in inappropriate so you think the principal could take that responsibility before functions and say or sponsors Club sponsors Club sponsor you you need to be in school dress hope this is something parents are teaching your children obviously you would think
not lacking are you saying principles can be responsible for that we don't need to write anything about it I would be careful about anything we write regarding after school hours number one because enforcement of that is really difficult but number two you know I'm
thinking specifically about like kids who do swim team kids who do um cross country like those well sporting events I think are separate the what I was talking about so you're right about that yeah in our 103 this this match is
identif to our recent correct so if I cared 109 I'd like to add language to that that came up after is this tobacco no one was he Dred to 109 okay sorry can I just say something
about 103 did anybody else want to go on 103 um so for tobacco it recently came to my attention that when with vaping right um the general student policy with
the tobacco we actually scratched out the meat of what of the procedure that would help with vaping right and so it's come to my recent attention that not everybody understand our policy and the procedures that should occur so for
instance if a kid is caught with a vape on campus the procedures are different at different schools I can tell you that for a fact if a person is caught smoking a vape on campus where I think that we could get into some serious trouble Mr
brosi is if we do when it comes to Breaking the Law if we do not have lock type procedures so we have three different forces that protect our children is Green Cove Orange Park and the Klay County Sheriff's Office all on board
with the exact same procedures that we are going to use and not just with vaping so let's vaping is one thing you're you know Miss Skipper's um child gets caught with just a vape she was holding for her daughter in a backpack her daughter never smoke that Vape right
are all three of our security forces do they have the procedure because we are not following it consistently and I know that we can certainly coordinate with our law enfor Partners to make sure that all of them are using the same same procedures and
procedures that will be under the administrative procedure SE do that later so that's something that we can I I think really needs to be clarified because when you start treating one person under a different set of rules and another person under a set of rules that's where the problem comes as when
we don't have consistency the way the court enforces that too is another piece of okay so we'll work on it when we do the other part yes maam okay is there anything no actually that's exactly what
I wanted to talk about but you already got it okay yes I had a note for proced about um can we go to 109 what page are we 109 109 I'd like to ask add the sentence on you have nothing to say about bicycles no okay except be careful
out there and helmet the use of Motor Vehicles I'd like to add the statement in there that that reads as following the board shall not be responsible for motor vehicles that are lost stolen or damaged Motor Vehicles are subject to search and
seizure as outlined in policy 5771 I think the additional language would add protection to the board in regard to uh particularly in high school for Drive Motor Vehicles on
campus I'm okay with that um Mr Al you yes so once again the statement would read just so the magic killing lot happens I got to say it twice that the board shall not be responsible for motor vehicles that are lost stolen or damaged Motor
Vehicles are subject to search and seizures outlined in policy 577 and this should District or not board doesn't matter I think the legal entity is the board from State and this is something I'm assuming you
wrote with legal advice so um okay so 125 all 125 and then 125 to 150 I appreciate the in-depth bullying policy and I'm sure that that's a long
conversation we know it has been a problem always will be a problem that we can have during procedures hopefully you can we've talked about you putting that in the Forefront I think last year trying to figure out that if our bullying policy was actually
the best it can be and that's really important to me so 150 to 175 neol you did you do really well this is really good policies thank you when you can flip through 70 pages and um page 161 just a question not a
problem I'm 161 ones I know when I was a kid I was a student athlete so and I have student I have athletes in my family my grandkids I was just curious why we took out um athletes should also follow the athletic code of
conduct is that a formal athletic code of conduct in that sense instead any procedures would be covered under the administrative I mean is it a bad thing though to have an athletic code of conduct that sets expectations there not a separate document
is it something we could um would the board be I mean it would be I guess you not really is it something we can look into because for college scholarships the only reason I ask is an athlete is a whole package and if you were trying to
go to college your GPA is one thing what you're involved in is one thing but the entire package so my granddaughter who's a level temp gymnast they're not really caring she can do the same skills as everybody else she's looking at the whole package what I've learned by watching these college coaches come not for my
granddaughter but for the older girls is they watch things like how you treat your mother how you treat your fellow athletes there's a scoring they do and I feel like that athletes can be held to that standard in sports I really think
that an athletic code of conduct is really really important um to go beyond just the simplicities of attending school um I don't know what anybody thinks about that but there's some really good well-written um athletic code of conducts that extend into that
extracurricular time but I did watch a special about a kid number one recruit in baseball in the world who lost a scholarship because he didn't tell his mother thank you when she brought him a water bottle and then he threw it on the ground after he drank it so these are true stories if you want to look them up
you can about the scale they use but I honestly think we could help develop you know set set some kind of a code of conduct that helps kids understand understand what's going to be expected of them I person just personal opinion I prefer to leave that between the coach and the athlete um kind of at their
discretion since they would be the ones with the kids and you know after school stuff and I don't know when I coached I never talked about it I just talked about who could run the fastest quarter I think we about a general State yeah I think we have we should have the ca because uh athletes people like that
they get fun on life they're role model supposed to be Role Models you are a bad example for for the rest of the people you you just Flor pick it up I think that's a good example it's it's a real example the number one recruit in the country 5 years ago well I I don't
disagree with that I just I know a lot of kids for whom Athletics is what keeps them coming to school and so for those kids who have struggles that we may not even know about I have a hard time saying you know to me their coach knows
them better than than we do and I'd rather their coach be the one to come alongside them and say this is what I want to see in your life this is what I want to see out of you um because you you just well you you're right about that as a high school track coach though I would have loved to have had a
basic athletic code of conduct did I understand so and so didn't show up last night cuz her dad beat her yes we have conversation about her bad attitude affecting the team but what I'm talking about is it's everywhere it's in every College it's in a lot of high schools I mean is pretty much everywhere it's just
basic athletic code of conduct and we do treat our athletes differently like you have to have a great expectation you have to have a behavior expectation so it's I'm what I'm asking for is nothing above and beyond what we already do okay but in in an Essence it's not
micromanaging a coach um a leadership tool it's a leadership tool and makes him a better makes him better I think they do make a better so we have just a general yeah just a
general outline expectations regarding student AC we still have they still G right the states is luckily our athletes have an average of 3.5 but I will point out to you there are those kids who a 2.0 is a major
success and they are rockar I want exactly I I don't feel like it's fair to cheap somebody else success just because it's not to change it I was just making sure I heard it correctly all right
175 did um I just had a question on this did we did we let our um did we consult our performance our um reforming
Arts individuals and to read this that's I just want I was just curious because this is mainly about Productions and and um just like we asked teachers about certain policies I wanted to see if
we Google sorry I was trying to think of this things for like 10 minutes every year Mr Google is in every fiber of these things well that's why I wanted to make sure that like he he was good with this and he didn't have any objections or you know what I mean any that was
just my theory on that 75 to 200 I have just a question about 181 I have one after you is that on there mine's after yours oh it's after yeah I just wanted to know when it came to search and seizures was this policy developed
alongside of like ccso are we on the same sheet of music with them it should be this this is basically what statute says approved by the but I I think the education statute might be different than law statute like
enforcement no are they the same is what I'm asking is this Mr yes so we're we're good on this matching up on all aspects okay go mine was on page 188 under um reproductive health and disease
education I know um our past policy was very clear that it was an abstinence-based program I'd just like to make sure we maintain that language where are you at Oh e e reproductive health and disease education mhm yes and I know we also um
had language about um I and I don't know what exactly I should have the policy pulled up but um emphasizing the importance of family- based reproductive education um as far
as it being absent based but also looking towards marriage so um marriage and family so I don't know what that language would look like I don't know if maybe we could our original policy our previous yeah sex education policy so can we just Implement our language for
the sex education are you with that for original yes I liked our original sex education policy so if you guys are comfortable putting that she's right about that it was a very good um wholesome wording in addition since we are talking about this
we went to training last year there is a program that would support the part of the policy that Miss gilhousen was talking about we all showed interest in it so could we keep it written down or in the back of our minds from my understanding because I remember when we did allocations one year
um we ended up moving the sex education portion into the science class instruction is that correct are we still doing that is it part of science class or is it a separate I don't think we have any certain science class it's not a separate program it used to be and then
we brought it back into the classroom curriculum we could Implement if we wanted to do if we wanted science my point was I don't think we need to change any that I like that it's just part of our curriculum I don't think we need anything SE I don't think it's anywhere right now to be honest it used to be I think very
specifically in that those people that would come in and teach it during science class and that's no longer available to them I think what if I remember right from being on the board years ago when we we used to have nurses and folks that came in and did the instruction and then we switched to it's
covered I believe in fourth and fifth grade standards right through the Florida standards education like that's covered in science class and then the same thing I think or in there a portion of it in middle school as well yes and then again in biology in ninth grade
it's covered well I don't think we I don't I don't think it's exactly like that anymore that would be a point we need to get some clarification on because I remember when I taught sixth grade science I had to tear out the pages that show the female reproductive system and the male reproductive system and I was
teaching 3 years ago so we I think think we really need to get clarification on this and figure out what the board directive might be okay thank you for bringing it up I completely miss it and it's very important and I think that's the sixth grade that the Le goes home
and there's um it's only in sixth grade and it's because it's a state standard I don't know we tore them all out and it was just a a cartoon of a picture of a female want to follow the I had to tear them all out for 2 years so I know need to them out you want to follow the current polic the current policy and
practice I think yeah Miss gier could you write this down maybe for some time when we're not busy that we have this this discussion about but as of right now we want to implement our old staff within this
policy so we got that think all right any more 200 good 200 I just had one question I it seemed odd to me that we had a policy on safety patrol have we always had a no theola
has an abundance of policies and so um that was just one of I kind of liked it one of their policies um personally I've seen safety patrol work really well and I've seen it really be a hindrance so I don't I don't know that necessarily I feel like we
need a policy I think kind of school-based leadership can make that decision if it's a program they feel like they should have or not but that's just my could I ask niola the legalities of why you would have created a safety patrol policy at some point someone wanted to have it
um it's within the poers of the school board to set it up and and this if they if they're going to have it this would be a guideline from why and the standards so we need a policy in order for maybe they were allowing kids to do it
and they like no you need to have older maybe they wanted to set the standard that they have to have maturity you know this is just one that I don't think we need but that's whatever the board feels the board would like to get rid of that be all in favor I would be in favor
of deleting that section yeah deleting it we do a great job with school safety on its own at the school level I don't think need like the big oversight piece to take out safety patrol I I would be okay with Miss Gil's
suggestion Mr Al would you like to take it so we're going to remove safety control what page number was that 213 213 who here I mean it just seemed odd to me we don't like outline Honor Society or any
of the other things that schools do I don't feel if we need that one might be because they were doing kind of risky things like Crossing students or something we don't they would not be doing that but this doesn't keep them from doing it you read it the way it's
written all righty any other questions comments concerns from the board for this section well the overall for me the buling section is always a problem mhm um um I think we put out there what we expect out of the student but I wish
that we could be consistent with how the teachers respond and there just not I would like it's just I think it's something we should look at Miss Clark as well I think we need to look at it when you listen to
kids you know you hear about kids onl stor and I don't think I think we do the best we can but I don't think we're doing the best we can I think there's more we can policy procedures the procedural part I think there's more we can
do is there anything else you want to add all right do you guys need anything from us no we got a lot of comments and input thank you for everything thank you thank you for all the hard work we'll be back
next month with the 2000s and the 9000s I think woo can't wait program community relations okay awesome thank you so much you have a sa trip home and I want to thank the district for reading every
word of that exciting document and helping get it prepared for us um and before we give it over to Mr brosy I wanted to ask any board members do board business do any of you have anything you want to discuss anything you want to bring up anything you want
to talk about um Madam chair would you mind if we took a quick recess let's take a minute recess K Miss Gil I'm so glad I can hear you Part: 2
Mr brosy does anybody want to talk I just have one thing I promise I'm sorry I'm I'm really into these policies it's like you know I I dream about it but um after visiting all the schools and I'm hoping to get to every school by the end of the year I honestly feel like I'm like in a
different bubble now right and so when you talk to people who are actually living the life and seeing the struggles and you listen to them some angry some appreciative most people really appreciative that the board's listening that's really basically what this is about I wanted to talk to you and I don't mean
this in a bad way but teachers are very suspicious people they feel like they don't trust people they just do and it does I'm not saying this is a bad thing as far back as I became a teacher there's a sense of mistrust all right um not so much of
their fellow teachers but other people involved in their hierarchy right and so I've asked about this probably 10 times in my first year and one time since and I wanted to bring up the fact that I think it would really behoove us to have
an outside survey or survey our teachers so we can see as a board what's really important to them it doesn't matter if someone's an expert or not it doesn't matter what I've learned is 3 years out of the classroom and I've lost some
touch that the struggle is harder now than it's ever been and if someone doesn't listen to them they're not going to stay with Clay County we have to authentically listen we have to listen about I'm just going to tell you a couple of things right off the
bat are do we give them an opportunity to evaluate their curriculum Specialists for worth and value that's our money that's a budget thing do we give the algebra 2 teachers I've been talking about an opportunity to share
that they hate they hate the resource they're using for Algebra 2 hate it it's useless for them we pay for that what I'm saying is we need to have like a five I don't know who we would go to where would we get the information but it should be for
the board it should be for us so that we can be connected with the wants and needs of teachers in the attempt to make sure that we have a grasp on why teachers are leaving when teachers quit Clay County there's one form it has three boxes you select one of them and
you leave we don't have a followup why are you leaving how much money you getting paid we know if they're going to go me somewhere else that's about it and so I think it's so important and I'm not saying we spend a lot of money but I think we need to have somebody from the outside ask some really important
questions and perhaps that information could go to the chair to disseminate it to us so that we have it when we make decisions we're all pretty much in touch with parents I would say at this point that you three are more in touch as a parent than I am but I will tell you
we're not in touch with our teachers well I I think um one thing when option we can look at might be not replacing anything that we're currently doing but just in addition doing a Schoolboard teacher survey that would be great directly from the quarterly what if we
get a quarter quarterly survey um and I just your idea whoever takes the seat whatever I think it would be easiest if the information to the chair so that your boxes are whatever and then the
reports made or whatever and then it can be emailed out or brought to the next Workshop or whatever but then we um as a board collectively could come up with questions or maybe the company has questions or whatever as an outside resource but I do think that that is
something that um we should look at that way CU like Miss Hansen said some teachers are like I don't feel a lot of teachers don't fill it out I don't fill it out because I know that they can see who it is and like I you can't you're
right and then I I'm I'm scared of retaliation because I said this this happened and and I'm not doing that to mock them that's not what I'm doing to I'm just I'm laughing because I I hear it so frequently um it's real that it is real it is real they're scared to speak
up they're scared to say whatever and if I don't know maybe if they felt it was different coming um to the board um sounds like every profession right no yeah it does sound like every Prof I mean nurses are the same way Hospital surveys are very common and they're not
usually given by the boss right and so there's a reason for that you really need for people to be able to have um trust in it maybe we could decide what areas maybe we could use the internal audit as a guide like if we find out what three things we're working on maybe we could do it then but I agree with um
Miss gilhousen and it's an excellent idea about like a board survey um we are the ones that in coordination with the superintendent make big decisions and the little people really are not heard I
mean I could talk to 300 teachers out of 2,700 but that's not the opportunity they're looking for you know no I agree maybe we can I'll get with I will just I would just caution that and I'm sure Mr Ros can
speak to this participation in the survey is the struggle so well our newsletter that we're going to do to do um we'll encourage it our just wonder like do we want to incentivize participation in the survey is there a way to incentivize participation you
know what I'm saying like like those are things obstacles that I'm thinking of that we need to be prepared for how we're going to which advertising is one thing but and we're in the process the board's attitude is I mean the what people think about us has changed dramatically I'd say in like the last 6 or eight months believe it or not you
know I started out with two teachers at a meeting and now I'm getting 12 to 14 I really really think just the idea and our sincerity is not fake right and they can see our heart so the idea that we care at that level might like you said
it might not but I guess my point would be I want to hear from those teachers who are happy as well as from the teachers who feel like there's there's areas of opportunity I think we could sell it so the other part of that too is that when you receive results of any survey as you guys know you have to kind
of Val the meaning of that so for example uh a teacher that hates the resources available remember we went through a state statute uh process to get to the point where we pick that resource and sometimes when teachers
actually vote for the resource and the majority won for that resource but if you're on the minority for that resource you're then going to say you hate the resource no they like the resource it was wrong it was wrong book so well that's what I mean thing is the book itself here's the thing if you feel that
way about it your opinion matters too if you on the other side your opinion matters too they all matter regardless of where they fall in the happy Spectrum yeah everyone's opinion value but also understanding why that would be that way why there would be percentage so let's
just take the math resource book and and that wins by a 65 35 vote it would seem logical to me 35 % are going to say they don't like their resource but what if I told you they thought they were going to like it and they don't have an opportunity to fix
that within the same curriculum like it needs to be changed when they realized it wasn't enough practice what if I told you you're right 65% said yes and then they got it and they were like oh this is not it we're stuck with it for the next six seven years you know so that's the kind of thing that it's not
necessarily that they made a wrong decision but they grew into it they taught with it and then bam it was it's not right well and I think we've changed so many things in the last few years I think maybe surveying some feedback on how is the cell phone policy going in
your classroom what would you like to see done differently you know what I'm saying I think just things that when I think of obviously the superintendent priorities are important and he that's why he does his survey every year and I feel like you know we have things that have been important to us and I think we
need to survey to see how effective it actually is and different populations of teachers answer differently the ES teachers will tell you this would be the greatest resource of my life and when we so when we do curriculum we do get some input on that but a group of ESC teachers is going to feel differently
about a really great one-on-one like book they could write in versus an AP teacher or a regular teacher even so I just think that it gives them an opportunity to and then us an opportunity whether we like what we hear or not I mean I I've been in some really
uncomfortable meetings um in the past month and a half and it's okay know I have it down I want to go back to our previous talk about I don't know if it this at the right time but I'm going to say
about cell phone policy I wish we could continue to talk about it a little further and talk to parents not just teachers talk to parents and get engaged with them and see what they think and asking for their input as f as we can we
still have until July to approve policies we have time so we need to make sure the teachers are happy but also parents because they're worry a lot and the world have changed dramatically and safety to them is important and they track their children to the home they
know where the children are we do we actually did a forum I was about to say myself and and Miss Hansen held a forum for cell phones and um we got input through that time before we made the
policy change and we kept um the lunches but out of and that was our biggest Forum I think a lot of people out of the whole Forum there wasn't one objection and it was on every side it was Grandma's it was um there wasn't I don't
know one objection in there that disagreed with our policy that we actually currently have yeah so yeah so we did we held forums we advertised The Forum we um spoke about at several meetings um I mean we could do it again
if you want I mean that's big deal stopping you I think we if you're interested in feedback on that could we just add that to the existing parent survey I I think it's not I think this it would not hurt anybody I'm not
sure how about this can we agree that we would go forward with what we said today and then if there's a change as a result of things happen just so we can get all the policiy going I I just I wasn't like
discouraging it I was just giving you the background prior to um you getting on the board we did there was like a couple Hot Topics that we held for media poliy medum media policy was one cell phone and I can't remember the other
code yeah dress code there was there was a couple things that we we hit but that doesn't mean can't hand it again and that we can't get further feedback on the survey or whatever I just I just wanted to give you the background and the takeway from parents was we know our kids have a problem with their cell phones like they really do the parents
knew and then when we you didn't even have to remind them that in an educational setting that problem becomes magnified so and I think the only thing I would is such uh regarding the survey from the teachers to the school board um
if we're if we're worried about participation our teachers already have so much to do um I'm not sure quarterly is not too often maybe we should do it t little ones you mean just little ones I think just the annual survey would be
sufficient even better yeah I mean we want to get the information soon enough but at the same time I think too and when you do it is important too if you do it the last couple of weeks of school some be you know for this year it'll be a rush towards towards the end
and many of the policies you know would be almost to the point where the advertising has to occur in order to have them in place for the grand school year so there's a timing issue for all that and certainly started earlier but do you think about February timeline for
that like February January January February I feel like we'd get better support and I think that's from hearing from principles around the county lately February seems like a strugg feed on it or big topic coming up and we
want feedback on it then I think that we should have random surveys as well oh sure I'm not saying you can't do that if you were to make a change let's say you get a survey and 80% of the people are like you know we're really hating this part of this policy right if you're only doing it in January I mean to keep in
mind that if we wanted to make a change how long it actually takes to make a change right with the policies where you have to advertise blah blah blah blah blah right and we'd have to pull that policy if we decided to make a change Neola would go through the entire thing by by annually a half each year with
their updates so keep in mind like if if we did a survey in January and the board really wanted to make a change that puts a lot of especially if it's like involves a procedural change it puts a lot of duress on the district to make that happen before the next August so I do think we need to think about the
timing of it and give us all time to react because there's nothing worse than getting feedback from people and then doing nothing with it like it just it takes a year to to fix a problem so I think um I agree with Beth but that we need to be careful about how many we do
but I also agree with Miss Skipper that if there's something that's popping up and very important in emails and you hear people talking about it but I would hope there's emails and that yeah we don't want too much doesn't have to be just done surve they're going to contact us at that point so cuz we're never
going to be able to pick a time or a month that's perfect there's always only talk about three or four things like they're pretty happy people yeah so it's not a lot they're not complaining about anything that we do or the district does in general it's always the same couple the topics so I think we'll be
pleasantly surprised and then we'll learn something too all right well I'll I'll work on that with the district or see what we can do about that that and our our letter anything else that you guys want to bring up just make sure we ask questions that we don't normally ask
them that would be important well we could we could discuss that too we could ask um and that could be done through email through Miss Bonnie or whoever that we need take a notes from them as well as I go so right you know like hey this is the questions that I would like
to be added or whatever you know whatever we can discuss that yeah is there anything else from the board that you want to talk about thing about I all right Mr brosy take a away all right I'm going to go uh rather quickly
through this so I'm going to start right away with the Staffing plan you know that's one of the items in the board agenda the in front of you sent you an email last week and the the itself was posted last week and um so I'm just
going to kind of quickly go through this so you know that uh each year we have a staffing plan that's brought the Staffing plan is brought in March there's a specific reason why it's brought in March because we have to do reappointments in April then we start the post jobs mid April then you have to
fill all those jobs by August believe it or not it takes that long to fill all jobs between April uh 15th and August this year in particular we've got the movement of the sixth graders and some other stuff that's happening which uh
would indicate the timeline has to be adhered to so I would say there's three three objectives to the presentation present you The Guiding principles for how we came out with the Staffing plan as long as well as how we uh determin the Staffing plan and the financial
impact is another piece of that all do I have to do something there we go is that me or you I don't know I hope it was you there's us y y us okay is that me that's you that's you
all right so let's let's talk about why why this is important one thing we try to do is provide stability remember we've got over 5,000 employees so the process can't be done in a short amount of time as I said March is when we go ahead we bring the Staffing plan forward
April's when we reappoint people there's also mechanisms built into the system uh to ensure that we can meet our obligations one is our p teachers are our beginning teachers are aren't reemployed until June as well as our administrators are are
reappointed in June which kind of gives us some some flexibility as far as the reappointment of people if there was some sort of financial urgency that would occur in between there that's already built into the system to this is very fiscally conservative you know one
of the things once you once you develop the needs of the organization you have to make sure you can pay for it it's kind of a basic concept and so you'll see that this this particular package is very cost neutral related to the total cost of the package you must have
balanced the ability or the needs with the ability to pay for it I always say this and everybody in the room will laugh at me when I say this if you were to ask somebody do we need more school counselors the answer is yes if you were to ask we need more custodians the
answer is yes if you were to ask if we need more of anything just name the position they will say yes the key is you have to not only meet the needs of people but you have to balance your financial ability to do that right so so
I wouldn't be surprised if like and they're all smiling because I I start off every meeting by saying we're not adding more people and we're not because you can't afford that and still meet your obligations but you have to but if you
were to ask anybody in the organization ask a secretary of school do hey do you need more secretaries what what do you think the answer is yes they need more of everything right so there's a balancing act that occurs but you'll see this particular package this year is uh
very cost neutral very fiscally responsible it has that flexibility to it the reason why flexibility is so important is that uh it's been 3 months of preparing this to get to the point where you see it uh today we use the
10day count as a way as a way to adjust so if you were to say to me is this package 100% accurate and good to go for August is it 10th whatever day we're coming back to school the answer is
absolutely no it's not the reason why is because needs constantly change so there's mechanisms that are built into to the process by which we make those adjustments one of those is the 10day count in which we do move people from
school to school based on the need and how many uh teachers we have versus students uh and every month we adjust those needs right so I guess what I would point out to you is that this is not cut in stone what we're doing today is not saying this is the tablets on
Mount Si and it can't be changed it can be changed and in fact will be changed many times as those needs develop over time I wanted to kind of hit on the the um the balancing act that has to go there because you might you might think
that we need more of one thing or more of another thing and again it's a balance between the needs and wants of individuals and our ability to pay for it quite honestly uh and then transparency every line is is in the book so what I tried to do in in this
presentation is take this book condense it down to last time I Ed myself 20 minutes we got to give you the big picture of what's happening with with this so you take a look at it how do we develop this one we use we use the goals
of the of the Strategic plan we develop a strategic plan for purpose I always go back to does it fit in with the Strategic plan you can't do willy-nilly stuff on the side there has to be a plan for the district and that's called our our strategic plan remember it's based
on Student Success it's based on uh recruiting developing retaining teachers and talent family community engagement safe and positive learning environment fiscal and operational efficiency those are the those are the five main strategic goals
remember we had Community meetings we had all of that we got to that process we've already because it's one year in we've already done one yearly update where were we with it we do another one this summer year two of it some things have changed over over that time so as
you can see we go ahead and we review that analyze hey or what we is what we're about to do going to be consistent with that and the answer is yes the next thing we do is we review our current Staffing plan how did that work this year so for
example uh enrollment certain schools took off higher than we expected and other schools less students than we expected showed up right so then you have to be dynamic enough to go ahead and analyze how did it work this year so
that you either replicate the successes and don't make the mistakes of last year so that's a process I know that staff that sitting here is excited CU we sit there around the table like this and we go one by one okay let's go to line one
line two uh in several meetings to get to that point once we've done that then um then we analyze our current needs and the analysis of the current needs is kind of interesting right last
year uh the big changes were the conversion to uh from our Police Department to to the Sheriff's Office and also the formation of our Esau program in our district those like the two major items from last year this year
you're going to notice that there's not only shifts at certain schools but also the two major items that are bring to your attention is the sixth grade movement to Lake gbury Jr and hope Le junior high I'll talk more about that later on this presentation but that's a
big thing that that affects a lot of the items within this presentation within that booklet as well as as where we are with our esol program for elll students that's another major thing it didn't didn't really affect the uh the number
although we did add uh a few positions because we were short it really has to do with funding related to that particular program I'm going to talk about on I would just say this you when it comes to the elll students we're up
to just below 2,000 ell students so to kind of give you a a little history of that in 22 23 we had 1100 23 24 we had uh 1,500 and now we're up to
2,000 roughly El students so this has become a thing when you see that pattern you then have to make plans to address that pattern that's what we've done I'm proud of the work that we've done it's been a lot of a lot of work our number one language course Spanish number two
is Haitian Creo and Russian Portuguese Chinese students that are in elll uh services are are have a a scoring between one and a six which one two and three are really developing uh from
everything from no English whatsoever on up to five and six are bridging and then and then uh in essence reaching or proficient in English so the goal of any good program would be for students to be out of the program in 3
or four years uh I I can't even imagine not knowing the language and being in the class right makes it that much more difficult so I said to you if I was giving a class right now or I was giving this presentation in Russian I'm pretty sure nobody speak Russian at the table
you'd all sit there looking at me like as I was speaking russan russan and you'd be wondering what what in the world is going on so put yourself being a student in our school where that's their reality it's the right thing for kids and that's really the goal or the
marker that I always used when making a determination so that those are the two big things so sixth grade movement and El okay okay then we adjust Staffing accordingly we look at all the shifts um
how all the elementary schools combined into Lake Asbury and to Oakleaf and how those numbers worked out we thenjust Staffing based on that many many meetings starting in December uh to to now
entually so if you look at that these are some of the things we use but couple quick reminders maybe Bonnie hit the Staffing model so the Staffing models in the beginning of your book this is for that say Elementary B
top elementary okay there's three different ones elementary junior high high school I just can't see that far and essentially it gives you a number so basically what we've done is you might ask well how do you know like you're going to see that we removed one
assistant principal at an elementary school because there was a drop in enrollment therefore they didn't meet the threshold in order to have another administrator so that was reduced so you have to have a target for someplace that's logical that's scientific that's
that's number based that's rational to kind of set a target for Staffing the Staffing is uh one of the big biggest expenses that we have in the district right so you can see how we do that on this particular uh model Bonnie can you
go back to the uh to the timeline so on the timeline we started back in December doing this and you can see the list of dates and I can't even see that but I can see there's a l of dates up there uh and this is just one
date on the on the whole process that's going on there and we started back in December to get to to get to this point then it goes on to um to uh it being approved and then eventually we go on to
uh reappointments and then the hiring of people for for next school year so just trying to give you a feel for and very short amount of time and overall process what goes into it to get us to to this point okay so what I what we did was uh
we took a look at well how would Staffing have changed this this particular graph shows you all of the elementary schools so if you took this booklet all 28 elementary schools did the took all the elementary schools and tried to make it into one slide that I
thought that would be the easiest thing for the board to see this would be without the six the impact the financial impact without two things without the sixth grade movement and without the the elll program so this slide represents
total overall package without those two things like we said on the previous slide so when you look at this very little movement very little at all you can see uh a movement uh reducing one school
counselor adding mental health counselor uh you could see oh halfway down the page or a little bit more than halfway are the school safety officers that the the board would would like so you can see all of those kinds of things in
there so financially when I look at the numbers to the right and I look at that I say oh my gosh it's virtually nothing like very little movement very fiscally conservative look so you're saying we were that the guardian number that would
be the guardian number that we adding for having them yes for our conversation for each school right now a little bit about the about the Guardians we we don't uh you know publicly talk about where they are and all of that I'm just trying to just trying to give you the
financial I was just curious if that was like how much that costs in order to make that happen another thing that that one has to be cautious of or think about in this overall package is is where's the funding source for that so for
example we added a mental uh mental health counselor on this sheet and the reason why we did is why we need more Mental Health Counselors but the state will has given us more money to do so so
it makes sense there's things that are called categoricals where you have to spend the money on a certain purpose and the state if they're increasing the money in that categorical that's a sign that they want you to they realize that that's a need and you need to hire more people within
there so the funding source is another consideration for adding so if you again if you to ask people do you need more of it whatever it is the answer is always yes but then what might bring it over the edge to actually adding it is where the money is coming from too right and
so when the Guardians come from the one mil and therefore you can see that you have that as a as a funding source mental health comes from mental health allation which uh the governor's budget has an increase in that of course we're still waiting on what what actually does
happen what the governor has set forth that priority so we feel good about that so I just want to kind of bring up the funding piece of it so then when you go to Junior High you see the same sort of thing you can see uh the addition and and subtractions
you'll notice at the at the top it talks about 384 teacher six period allocations in junior high and High School we uh one of the flexibility measures that we have in place is teachers teach what's called an extra 0.128 which is if
you teach five periods a day if you're willing to teach a sixth period we pay you extra in order to do that the challenge with secondary schools is there certification issues in other words if you're certified in fact true
story you're certified for chemistry that doesn't mean you're certified for biology you teach chemistry but you can't teach biology science s is not just science at the secondary world the same would be true for Math and every other subject so what we do in order to provide
flexibility is we pay an existing teacher that's willing to earn extra money for the sixth period so you'll see that funny uh numbers like 384 that's that's 3128 right so that's kind of what that
is you can see um support facilitators from inclusion on that particular one then in high school you can see the same sort of thing notice notice actually that's a
cost savings if you do the math on that at high school at the high school level just looking at that absent the the El teachers Etc um you can see one of the challenges and I was just at a Statewide conference for superintendents we're all talking
about the rise of students with ASD and ESC in general just the numbers across the state we see that as as um continually growing and so the need to support those programs is definitely out there I know our group does a tremendous
job in meeting those needs and I know I'm appreci the choir when and talk about how they're constantly growing uh that particular program in our district we about 21% and many superintendents that was their topic of discussion among many
other things was was supporting uh the increased numbers Statewide almost universally to all districts uh and then you can see our our alternative school we kind of plumped them into another group again if
you look at the financial figure not much I think uh very close to break even in the numbers perspective so Esau Financial impact so when you look at um at this one of the changes that you'd see is the movement
of 27 teachers from federal funds to General funds and initially when we funded the program last year we had additional roll over money yeah if there's money left in a categorical typically the state let you roll that over to the next year it's kind of like
uh because I'm old older than than many was kind of like roll over minutes had when you had minutes to count you know you can use it the next year now of course there's all all kinds of rules related to rollover but in a general sense you roll over so there was
additional money so it kind of made sense for us to use that as the financial vehicle for this for the formation of our ell program so remember we went from a district uh and I spoke passionately about it a year ago we went
from a district that really didn't have a program that was and I hate to admit this that was robust for students like um it was just we were not where we needed to be it wasn't robust at all you know we we did have services and we did
provide uh ways for students to uh to acclimate to the English language but it wasn't really enough it was not good and so this is a necessary thing that we need to do for our students it's the right work I defend I defend anything
that benefits students 100% regardless what anybody says and so this was the right work to do well the right work comes with price tag involved in it and so we were able to uh to fund the other
portion of the program 27 ELD teachers because they're required they should really be under General uh Fund in order to make that happen which is why you see that that number they are the 1
1.7 I would kind of you know also kind of point out that when we're looking at this we're looking at uh virtually all schools impacted or involved uh related to that we've seen some success I mean last year we went
from 25 atsi schools to to four plus the one additional this year so we've seen success we've seen I've seen a lot of growth uh in our district and what people know about this we're at this um
productive for students but it's it's one of the things we started with at the beginning of this school year we half you know half year whatever you want to call February a little bit more than a half year we made great progress we're still not where we need to you know it's
a it's a long process it's not going to happen in one year right but great uh great work being done out there I'm very uh very proud of the work that's been being done but I'm kind of focusing
more on the financial piece here relative to the program oh you guys that that should look familiar to you that's that's the movement of students from from uh sixth
grade to the to the junior high if you recall we had uh Community meetings both Oak wef and Lake Asbury some of you went to different meetings they related to it and remember this was something that is done by 65 out of 67 other counties the
board had voted I believe it was November but I I think it was November that we actually voted uh you know on this particular issue if you really want to look at it from a financial standpoint the cost of construction I think I'm preaching that the to the
choir for for for Bryce and the team the cost of construction is is so high that in order for us to address our two needs our two areas of need Oakleaf and wed Asbury it made more sense fiscally to expand the junior highs with 32
classroom additions out here at Lake Asbury and oaklea and then move some of our our um our needy areas in need of capacity move those students sixth graders there when you look at Oakleaf
it's it's very very easy to kind of see that CU all the Oakleaf schools are cond and so it's kind of like we had the parent meeting those parents left like psych they were happy great my child gets to start doing X earlier right and
so uh at Lake Asbury we did have a few uh concerned about uh their um sixth grader being with seventh and eighth graders but when you look at most schools like you look at our neighbor to the east that has a
K8 environment it's not uncommon uh to do that and we we will respect um that in the practicality of of implementing this particular plan but we've set letters out to those people
we've had Community meetings they know that they'll start to get more information as schools start to schedule right now you're reaching out to the to the to the sixth to the fifth grader that's now going to be a sixth grader coming to the junior I say okay we're
doing our scheduling for next year so I just kind of point that out because you might get some emails or something like that like you're thinking why why is this being brought up now well we're we're planning for next year it's full steam ahead for next year so now we're reaching out to parents preparing them
for for next year um Mr Broski does that excuse me does it affect their um curriculum at all like I know at Lake Asbury they have the um steam program that's the accelerated learning program are sixth graders eligible for that uh I don't think they're eligible for Steam
and same for because pre prees I don't believe so same there they have to wait till 7th grade that okay but they can participate in uh I know I was talking to the to the band U director B instructor they they're psych to have
sixth graders get there a little early right because now you got one more year to get you ready for that uh Athletics would be another area student could shine uh and the but most most districts do this I don't I don't see um I don't
see any problem I I do I do feel for um for both schools now you're heading additional 400 you know people but you can see through the Staffing how we did that I think that's the next well academically
I know everybody talks about the enrichment you get in junior high but academically everything's geared grade 6 to8 including library book so it's it's a natural vertical articulation we should see I believe uh big gains in Reading based on vertical articulation
and close work with sixth graders so I'm real proud um of everybody who made this happen and also could I get a copy of that last slide in color maybe at the school board meeting that one so I could carry it with me sure I don't have a color printer and that's really
nice yes I'll it for you I'll print it and I'll get it for you thank you okay so so like said well how do you do that when you look at the numbers and where they're coming from and so this this particular meeting I think was Miss Tito Miss
picket DR Sanders and sitting there looking at each School drop of enrollment and then of course there's real people attached to it which is why we do it in March in order to make sure that real people have had stability you
can see uh it's almost a wash when it comes to people and and Personnel of course we'll monitor the situation when it starts we can see 39 elementary teachers 39 Junior High teachers and the movement of those uh individuals uh
towards towards uh their schools you can see a lot of work went into that to get to that point still a lot more to do but now we're at the point because uh we're going to post the jobs for the uh junior high earlier
so that people that truly want to be a part of that have first dibs of getting there then there's the movement that then will will create look at it this way I always get asked will people have a job well yes I mean there's more spots
than there are people so that's the way that'll work so when you look at that that's the total Financial impact for all of those you can see some areas like Elementary and high school went down junior high because we're shifting so many teachers over to the to the junior
highs you can see the financial impact is a little bit uh a little bit more in junior high but overall very cost neutral so there's there's the total you could see other than the millage uh you
can see almost inverse between Federal and general funds as a result of the El expenditure uh then the overall Financial breakdown they always like to give it to you in several different formats there's all staff there's
instruction there's supp admin you know said a reduction in in admin increase in Safety and Security due to Guardians uh and federal funds a reduction there since it was transfer General so what can those federal funds be spent on
bunch of stuff like our we wound up um our Esau facilitators are are U move to a u a federal Fund in order to do that okay so so roughly less than half of the total cost
of the program is in general fund and the other more than the other half is in other fund sources okay so we go through painstaking uh attempts to always find another fund source for for that but
there are rules and it's called the um uh supplement versus supplant rule when it comes to Federal programs and how Federal programs are instituted have we moved all of our federal funds into the general
fund no these are just when you we had to move um which positions out of the federal teachers the English language development teachers were moved from a federal fund to general fund because you can't justify that under the rule
related to that we had rollover so we we were granted a waiver because of our roll over in order to pay for it for year one now we have to move those into general fund but we're paying for the rest of the program through federal funds which is well I guess what I mean
when you put it in general fund it's under its own code or its own fund under general fund yes it's just say it's in there but it's separate as a funding source right so in general we we want to uh impact the general fund the least amount okay as as possible because other
monies were given for that specific specific purpose right you wouldn't to give you a crazy example you wouldn't want to pay for mental health clinicians at a general fund when you're given a specific fund to actually do that kind
to okay so the district uh very little impact to the district those are all the Departments with no change and no fi no Financial impact whatsoever so you're looking at that thinking not a lot of change there are a couple of changes
in there and what I did was I took the back part of the book and kind of condensed it to very small amounts of information in Career Tech Ed there's a curriculum specialist that they work through industry SE uh
funding and then in the uh climate and culture you can see the the behavior analyst very necessary we're seeing more and more uh behaviors particularly in younger students
out there uh that um where but is it possible to get I'd like I'm just curious because that's what my masters is in to get a um I guess duties and responsibilities like the expectation I'm curious for the behavior
analyst the functions that they will be making I'm sure you have a Dr sander some kind of a there's a job description for it's online okay we currently only have one so okay okay okay let me know if you need
assistance finding that school Improvement you can see those and then you can see a deletion of of s that the case manager there then an El here's here's the answer to your question u m you can see
that that we removed the 10 e all facilitators but we were able from title one we were able to move the 10 you can kind see the 10.5 6.5 list four but we were able to move it to title three and title title 4 in order to pay for that
still through Federal funding so every attempt is made in order to to pay for it that way then facility and planning you can see the they they moved their secretary to code enforcement from facility and planning Safety and
Security the coordinator position there is for Access Control you know one of the things that that as a result of 1473 the legislation and the Locking of the gates and the doors and all that sort of stuff is there's more electronic
badging than there's ever been before and uh the ability to to monitor that and ensure that access is cut off when it should be related to that I have a question with Safety and Security I don't know um have we followed up with like how
committees and stuff are going over there if anyone has advocated directly for um funding sources for um um mandates for security I know we've
talked about that I know we talked to a couple of our delegation about it so we submitted you know all the things that we talked about in the shade meetings that you guys requested we submitted that information to the state um I'm not familiar with the legal or the lobbyist
side of of how all of that goes but we did submit the the request for that sort of stuff okay I just didn't know if we had heard back from like no I haven't paid attention to so we do we do believe that there's going to be some uh some language changes that will be beneficial
that's the word in the herd until it actually happens you know who knows but superintendent were optimistic last week related to the implementation of that particular Rule and some of those things that um are cumbersome to to implement
especially the after school hours are related to that I think that when legislators attempt to craft legislation they don't realize the impact of the wording that they have and therefore it takes a full year for them to recognize and hear from people that are now
dealing with it in order to make it better so um I'm optimistic that that's going that that's going to ur whether or not there's going to be any additional safe schools money there a slight increase in the governor's budget but as you know uh the actual budget is usually
a split between the house and and the Senate and it's very easy for the governor to to uh put that out it's really the house and the Senate that make that determination related to it so I'm hopeful that we're going to get additional money but not nearly enough
in order to cover um all of the Safety and Security needs just more physical perimeter as well as G and electronic access point it's a huge huge expense yeah I was just wondering if we were going to
get I know some people were talking about but I hadn't followed up so I was curious so there you can see the the changes within the department of Maintenance and transportation very basic um uh changes there relative to to those two
departments so when you you do all the math okay the general fund is impacted 81 Grand the millage is 100 Grand federal funds 188 Grand in order to do that uh I would I would gladly I'll make this statement I'll make
emphatically Klay County district schools does less with more at the district level than any any group and maybe I shouldn't be proud of that but you and ask for more I always laugh because like wow this is a beautiful
facility and it was redone this was the old print shop at one point you walk in there was copying machines around here for those of us that are old and the floor was actually giving out and giving way so part of this remodeling was the fact that we had to we had to do that
because the floor was literally collapsing right so when you look at where our district is the quote district office I came from Oakleaf High School which was a brand new school so I always say I went from the from the
uh the top Heat to the ouse um in a short amount of time cuz we put our money out in schools and when you look at District positions 92% of all district positions and actually School positions hous at the district office but in schools everybody else that 8% is
sitting in front of you right now right there's not a tremendous number of people be glad to uh to vocally challenge or debate anybody on that topic because I'm very proud of the district and the work that's being done by a very small number of people
relative to that you can see not an increase related to that okay so that was kind of that's the shortest version I can give you of that whole book any any uh questions I don't have a question
remember I asked you oh thank you gosh everyone get is just a question maybe DR Sanders you can call me one time you have my number I can give it to you but I I am very just interested in the gifted the addition of the point2 which
Mr brosi explained to me but like how that's going to work with the one extra period or or whatever I'm just interested right now those are actually in elementary and so it's somebody that's already there I can I can explain it in more detail later but those are schools that
have increased their gifted yeah I guess I was interested in the one period left over if you went to like A8 right so we can talk about usually that's a 4 day a week so it's going to be a 4 day week serving kids at the same school all right sometimes that person also takes on
another job okay all right okay so so now I'm going to shift to the agenda I'm going to go very quickly through the agenda many of these items are for our routin and hand every
year we're going to recognize our um Scholastic our contest folks is also state champions also Al the head first committee will give a report to to the board uh that's once a year that they do that and so you'll see pictures of some
of the projects that are doing there there are a couple of special actions at this moment and also the Staffing package is what we just reviewed so that's in the discussion when you go to consent there's uh the
minutes um from the previous meetings Proclamation for the for the fair um the internal audit committee I'm in the process I've gotten commitments from three of the people that you have have called me back to say yes put my name on the agenda I didn't think we should put
the name on the agenda until I talked to them and said hey on the agenda so three of them called me back and they said yes two have a message that I'm waiting for them to call back once it's locked and sealed then we'll have the five names so uh Kelly rro is the only one at the time
that we published this had committed there's two others that have committed so we'll have them all on there by the time we we need them on there we did good work they're really impressive group of people yeah sounds sounds like a good good group and then the Personnel consent agenda next we have the
appointment of the CCA and CA bargaining team um related to that you know each year that we do we do that particular item next we have Elementary student out ofate travel
then we have our career Force uhou which is the next item that you see there then the K12 academic overnight Pace Ami uh they all have their own school calendar that's approved by you guys so
there's the pace calendar then you have school social worker week which is March uh 2nd through the 8th you have proposed allocation changes for 2425 and now we're starting to get to the point where you'll notice there'll be like two allocation change documents one for this
year and then one for next year so miss Hansen was referencing the one for 2526 which was the tws that were added and so uh the need for those tws occurred after the book was published so this would be
the process to to add things from this point forward uh because we don't want to mess with calculations within the book and all that kind of stuff then there's the monthly Financial reports the annual budget amendments the payroll
calendar the normal deletion of certain items then there's bid renewal for gy um gym FL maintenance and our pest control management companies then there's the athletic field maintenance
um Services which was given to uh Agra Pro uh company there then there's the contract renewal for architectural Services there's seven different contract uh Architects listed on that
sheet then there's the uh relocation of portable classrooms and sheds okay that company was uh TNT housing then I'm just going to say I'm just going to hand it the Ops I didn't count these but all the rest about this
is the company that would move um when we move the students and you figure out what to do with the Portables so I think I think think and Bri correct me if I'm wrong you know you have to have a company on on contract in case there is a move for that we we have certain
stipulations of of what we require from movers and in that contract it list all of those stipulations that we require from that particular mover we don't just allow anyone just to come in and pick up a portable and move it out um we have fencing that we have to take care of um
not tearing up the turf not doing all that so all those stipulations are list in that contract this is a long time mover that we've been using for a long time they know the way we do things so um it just makes sense for us to continue where we moving this isn't just
no this is just a bid this is just a bid for whenever we want to move one so this is not just for I was just thinking about the New Movement from sixth grade to yeah it's not it's not just for in the summer sometimes we have more
kids show up at a school than we anticipated we don't have room hey we need to move a portable from school over here it's the cost to to do business to move it and that's all that is will they will they move it and also install it
in yeah this is this is kind of a um just like a housekeeping we've had a bid like this in place for years and years in addition if we were to donate a portable which we are going to do in a couple of them then we require
that individual that's receiving that portable to use our movers also okay because of the stipulations that we have in place so they just can't go out and choose anybody to move the portable they have to use the portable that because of the insurance requirement they have to use our portable
MERS I just want to make sure cuz I thought we were having bonfires so complimenting uh um Ops because the whole rest of the book that you see there is all oper sorts of things everything from the Orange Park High School gym floor to
emergency lighting and communication the Keystone visitors concession stand so there there's a whole listing of things they really have done uh great work and a lot of work as as represented by all the rest of the items that are that are
in this particular book so while just to kind of end end my portion of this while we're doing this last year cell back to cell phones 2074 uh discipline referrals for cell
phones so and then the fingerprinting thing I think you you have yours you have yours you have yours Miss Clark you're coming due this year because it's year five and Miss Gil hous will have to have to get
you in there I'll try to stay out of trouble I want to say I know there was like so much confusion I'm like I did my fingerprint I didn't know that was like some hadn't it some did that's I I didn't know that either so that's it I'm sure so this this that was last year's
referrals yes not this not this year this year uh first quarter was 6 17 good okay so so yeah I mean so I I think the enforcement piece I tried to
make make my my thoughts known on the The enforcement's Happening uh but there's a balance that go that you put all your eggs into enforcing cell phones you can do that but what at what cost the same way the sheriff is not going to put every police officer on around 17 to
make sure they're not speeding there thank goodness cuz then that's when I use she does do that sometimes she puts up stings so I'm just say I'm just kind to point Bal sometimes we can we can set up Ste operations okay are you you good he I
also just want to say too that um when I first started there were I I know you guys have been doing maintenance and updating things and since before we were on the board but that was one of the biggest complaints is we have all these old schools are we redoing stuff are we remodeling like what's going on and um
that's something that I make sure that I emphasize to people how well that you guys are doing um and that we are taking care of what we have and redoing a lot so I always tell them that like Mr Rosy said the majority of the end of our agenda is operations so thank you guys
for doing a great job um it's always nice to walk into something that smells new and hopefully that's something like our newsletter because we know from running you know four years ago everybody's information was 3 four 10
years old and something so we just have to keep people up to date yeah no you're you're not wrong so um uh seeing no questions from the audience and superent you you're good
yes ma' okay and then uh any attorney comments no attorney comments today all right uh any board member comments before we end I have one real quick actually so the 1% millage will be back on the ballot next year for the 26
and I believe the board members jobs are probably to make sure that our stakeholders are aware of the great things that we do with that money on that note the biggest complaint that I'm getting is our description Mr superintendent about what we will spend
the funds on uh people wanted to be very clear what we're going to spend our funds on so I'm going to just give you an example in dubal they did a half cent sales tax for teacher salaries I believe the millage is going to pass under the right conditions and the condition is that
we make absolutely clear of the language that will be on the ballot and I don't know how we actually go about that but the more we add the longer it gets the less trust we have right so I actually
voted no on the first millage because I read all those words going where is the money actually going right and so I wasn't the only one it was very close at that time I think we need to do better job on the language yeah so so I would say that the attorneys will be the ones
that will create the resolution that'll move forward because there's several steps along that process just doesn't show up on a ballot and so you the attorney will bring forward the language the magic language so you'll have an opportunity to look at the magic language um and go from there and change
that so I would say and I said it they want to know what they're they're giving us the money for so I've said it publicly and I'll say it again so everybody can see me so I don't get misquoted uh the mill the mill for School Safety and Security absolutely essential our budget cannot afford the
contract of the Clay County Sheriffs without that yeah that's a fact okay sobody it says I didn't tell people that there you go it's recorded okay so we you definitely want to I believe language is important that I'll be out
there uh you know campaigning and and um and making sure that people know how important this is to the safety of our students uh you know there's no greater responsibility we have that kids safe right and so that's critical to that happening and so I think we
all uh have to bring that forward we have a responsibility to do that because if not then then that's yeah not going to happen it's really important excuse me kind what we talking about so we're talking about the 1 mil property tax is
up in 2026 and the board's going to have to decide whether they want to go forward and bring bring the Mill Forward again and then Miss Hanson kind of brought the language is so important I kind of said the attorneys will draft the language and bring it to us when the timeline
fits for us to look at but I also pointed out without the one mill the contract with the Sheriff's Office disappears so it's very important that we all do we have input on the language will they show us something we can talk about it I mean how's that work uh I
think I think the attorneys will will draft the resolution uh for that and bring it forward and then you can look at the look at the language okay I'm sure you can emphasize your point like I mean um we do have to if you're asking we do have to vote on the language yes yeah
well because I mean there will go with a lot of the language right it's just when we got down towards the end the part about general fund it just got it was so long people thought I think it just depends who you ask well well if you ask people you are correct if you ask people within government that run budgets and
and all of those things yes they are going to say I support that because of x l z but when you when you talk to umot the the common voter y they I mean look at what's going on in the government right now I mean they're going to
question literally everything what do you mean General funds what are you doing with that what what is that General is that going back into your pocket even none of us get paid any extra than what comes from you know our paychecks the hurdle we're going to have to overcome is the language that goes on
the ballot versus communicating to the public what that language means because you have like there's leally use that you have to use on a valid initiative and then there's the portion of it where I think our responsibility we have to talk is to pull that those financial
documents for the past X number of years that we've spent that money here's how it's been spent yeah it's our job and I think that you know our our newsletter will help with that being the public will help with that I think a united front will help with that I think um
when we say united front as well having the sheriff help us if she will I don't want to speak for her um the superintendent I think uh people understanding that hey this is what's required of the state when it comes to to Safety and Security but Klay County
wants to be here but also that it's not a waste being here because um well there's 10 something, voters replaceable right your informed voters are very small group of people the super voters everybody else who votes it's our job to
educate them because they're not in my world my people are not engaged in politics at all and those are the people that have to understand its importance well and you're also going to have a lot of people who are just going to vote against a tax increase out of they might yeah we just need one more vote than
them it's true she but I think a positive um campaign and united front and letting them know that this is um having the Public's trust that this is really where it's going and that this
is what we really do need the money for and you know Klay County an overwhelming majority of Clay County asked us to put their office back into our schools um an overwhelming amount and so when we say that then we you know we're going to
have to pay for it too I mean pay for well people people will question if if it doesn't pass we get rid of the Sheriff's Office what are we going to do so we have to address that are we going back to District are we going to stick to Guardian you know what what are we
required to do legislative wise but I know from talking to people all these years the only issue I see in the wording is when you talk about operations of General funds you know they want to know it's going to Safety and Security so so we can address we do
then we make it clear for them where it's going to go and when we talk about operations people don't understand though that that could be Gates and and all the stuff even though it it lands under Safety and Security like people don't understand
that it's it's Safety and Security is a good uh redoing our front office so that they you know State statue and what is required andu like that and I I try I do try to express that to people I mean we have is our older School 97
years old 97 so um when we're looking at stuff like that um and then half the people I talk to they graduated from Orange Park or or Clay High or middleberg those are the uh first couple of high schools and I'm like well could you imagine if this bathroom wasn't renovated since you graduated so there's
things that um we can do I think um which we all know we we're educated enough to know but um I think like you said verbiage is key this is very the election cycle talking a lot so and I think it might also be important for us
as a board um to maybe have a workshop where we talk about what it looks like if we don't have that funding I think I think we that's the thing we can't just wait and see what happens we need a plan y anyway that's all I had
Mr Al m g m Clark uh hope I think tonight at Oakleaf we've got at 6 o' a concert so hopefully some folks will join me yep I'll be there and if that is it this as a j