##VIDEO ID:Lj5Dk78ku2c## of the United States of America and to the rep for it stands one na indivisible with liy and justice for all okay the school board workshop for January 28 2025 will now come to order um bear with me one minute while I pull up my agenda we will begin with a presentation from us Tak stock and children good morning everyone good morning morning um my name is shaine renolds and I serve as the association director of Team programs with the YMCA I'm here to talk to you all about t stocking children uh by show of hands is anyone familiar with what T stocking children is okay good all right so for those who do not know what TCH stock children children is um we are a state funded program um so it's all across the State of Florida it's a nonprofit organization and it's geared towards and it's started by Educators to they understood that there was a barrier for students to go to college with fin by financial means so we as the YMCA we take over for Clay County and we support the students of Clay County by providing them hope and um scholarship to go to school so we want to eliminate that Financial barrier so that they can too have a uh education Beyond High School I like to look at us as an entity of what Clay County uh board of education is doing for the students uh we also provide them with a mentor um to help guide them and support them through the process of life as well as you know different um challenges that they may be experiencing within school and we provide them with the college success coach our College Success coach give them the tools that they need to prepare for college so the students that we select into the program are underrepresented Youth and they may not have the resources on what do I do after high school some of them don't even have that desire because of their uh circumstances so we want to eliminate that barrier and what that c sucess coach they help them step by step no matter what grade they're in we guide them been um select them as early as seventh grade and we select them um up to 10th grade now and we give them the tools in seventh grade what you need to do prepare for college or postsecondary school cuz we also offered um the awareness of trade school and when they graduate we provide them a 2-year tuition based scholarship to be using any uh school for in the State of Florida so here I also brought Miss Janice she is a big advocate for Tate stocking children she serves as our advisory counsil chair um and I just want to bring her up to share kind of her experience working with t talk and just how we can ask have your support in the uh program across Clay County thank you m Reynolds many of you know who I am and I was always take St take stock well now I'm retired and I have nothing but time and I spend 95% of my volunteer time with take stock the program has been a great program for many of our students here in Klay County we have had some amazing students with amazing Futures uh clay he High has two very wellknown takes thought graduates Dr Ross Jones who is now in with Shan's univers uh University florid shans he's a director of Family Medicine uh Helen Quinn who is also a director with one of the Tak stop programs we have a pharmacist uh Dr Elia that came out of Orange Park High School I've been with the program for a little over 23 years mentoring and also when I was here in Klay County and dubal I was the contact person for the schools I was uh working for so one of our main purposes today is to really get you to know about the program as with any organization change Always occurs and I've been retired almost 3 years and to look at who's at what school I'm like who is that person I don't know that person so more or less a real acquaintance of our administrative staff our guidance counselors and our teachers because those together can build and help us find those students uh I was the contact person for greenvill Springs Jr when I was there I was the contact person for Orange Park Jr uh when I was there and at uh Oakleaf High School and many students are in these schools but they're not going to come to you and say hey my family is social economically Challen one of the key ways that we determine these students number one by free or reduced lunch once you find a student that qualifies in that category that's the key um definer as to will this student qualify from there you look at grades attendance and also their uh achievement on the Florida state exam so with that thank you so I provided for you all um head the table you will have an overview of t St the impact that t St has had on students in the State of Florida as a whole over the last two years and I provided specifically for Clay County the impact that T stock has had on Clay County students um if you would direct your attention to the bottom um since the YMCA has taken over t stop for County we have served over 257 students awarding approximately about $1.3 million in scholarships so again as an extension to Clay County Board of Education as um Miss Janice Tucker stated that your support is needed in just advancing the awareness within the program um within your schools and let them know that this is an entity to support and enhance the education purposes of the students in Clay County um we're here to support we we understand that there are students out there who again don't have the desire or understanding that they too can be successful and with Tak stalking children we want to eliminate that myth and that barrier a financial means that they can to be successful so again with your support just letting the teachers know and I mean the principls know that we are here to support and help I think that'll be very valuable in the uh success of the program here in Clay County and it's the success of our students and we know that's why we're all here to make sure that every student of Clay County is successful and again T thought just want to be a part of that and that is my five minute probably took a little more but that is my spill and I will open up the floor for any questions that you may have anything from the board hard to say it's a great it's a great organization I've seen it firsthand as a principal make a difference in young people's lives uh you know Miss Miss Tucker Miss Tucker and I go go way back and she's good people that's working hard for for students along the way I think maybe a next step is I'll invite you to a principal meeting I you I heard you talking about connecting back with schools that might be a good Avenue to give a a couple minute Spiel to the principles bring to their attention once again to promote program so I just had a quick question how how do we support it the schools know about it schools do know about it our our our guidance folks now called school counselors don't call them guidance School counsel school counselors um know about it as well as our career coaches uh to look for students that would benefit from it and meet the criteria for it and uh do a fantastic job about John Wakefield but many of you know John's been around for a a long time I mean that he's he's veteran in Clay County and does a great job with kids so I think the idea of just promoting it both from both ends looking for the mentor side who can mentor and help out and then what students that are out there that would meet the criteria that we would help you know you've heard me say probably a thousand times it takes a whole team of people part of that is groups and organizations like T stock and and their part their contribution to what we do so we thank you so much thank you well my um cont I do have extra uh impact reports on the back table if anyone would like to review it my contact is on there so if anyone have any questions and as Mr brasy mentioned um mentors we are always recruiting um to have mentors to help support these students and I thank you all for your time thank you so much thank you right our next item is to review um policy development uh with HR so is Miss tropman meeting this one or Tom and Annette from NE hi nice to see you both thank you for joining us morning mam chairman board member superintendent uh my name is Tom Whitmer and with me is Annette Martinson we from Neil Neil is the contractor that the clay board engaged in to help with with the overhaul of the Schoolboard policy manual and we have been working since last well the first Workshop was on the bylaws and that was on June 4th so we've had 6 months of real work and um we're now getting to the point where we were able to start presenting these in workshops to chapter by chapter or groups of chapters may I say here staff that we've worked with has been excellent they've done the work work ahead of time they they they're knowledgeable and informed and really un un Target with these policies um I think in that would agree that Clay is a model policy district for Neola really has been excellent we made great progress what you have today is about 200 documents there are some duplications between the chapters there's three chapters one for administrators one for instructional staff and one for support staff to cover everybody and um there are like I said about 200 policies so rather than try and go Page by Page through each and every single one and spend 15 seconds on it it would I would suggest Madam chairman that it would be more appropriate to have uh entertain questions and discussion about particular topics that the board members may see that they want to talk about um there's there are a lot of duplications because such things as leave apply to all three categories and so those are the same but there's also very individualized policies for certain chapters and the ones probably have the fewest number or the most number of non-duplicated policy so if you see a policy that you're interested in have a concern about there may be a a similar policy same or even an exact policy with the same first number on it it would just be one or three or four but the remainder of the number would be the same so um does anybody have any you want to start off with the 1,000 and just see what kind of questions or or areas of discussion for the 1000 that for the 1 board members were there any I'm yeah so I really honestly I I just want to give some credit um more credit is deserved other than giving myself credit for reading the eight point of the a font um in this entirety twice but I wanted to say that I read this twice because I you know that's our job right policy and I was really really impressed that I had like three things three things that I wanted to talk about I was all also grateful that we had duplication throughout so thank you to everybody who was working on this um we we went through this kind of similar with our section and I I know that it can be very tedious and hurt your brain a little bit so one of the things um if we look at first of all when we strike out something so I want to page eight for instance could could you give us a policy number you don't have the book I will um one30 and it's page 202 I think page eight it says on the top of this document this is just a general question I think I just want answer but it's not really specific yes that's a poli on the superintendent of schools yeah so I see sometimes that we strike out what's lost like um so for instance like the superintendent shall further comply with the following so it says a you know uh pursu to fs1000 1.42 7 that is can you just give us a reference number I'm sorry you may have what was the reference number in the document you mean the not the page but the policy number the it was it's policy number 10:30 10:30 sorry want to make sure 302 page yeah I'm on in our book with that's numbered I'm on page eight but that doesn't help it's it's policy 10:30 one z30 this is a general question it's not really something I want to talk about um one30 when we strike out something that's actually the law why do we do that I'm going back in the a b and c so it references the the statute and then we struck it out I think well first of all it's not necessary to duplicate the law in a policy it isn't in fact it's discouraged by legislator but um that is the law and it those paragraphs appear elsewhere in the Poli policies I believe they're in um I didn't see it but that doesn't mean anything they may have thought would be um they are they are just Bor plate language from the statute it's repeated statute so they must have decided that they didn't want it it didn't need to be repeated again so I would I would kind of add to that if it's in statute you're oblig to follow that we follow all statutes so it's not needed in there as you can see it's kind of lengthy as it is so I think sometimes when making that decision you look at you go is that really necessary to put that into a policy otherwise we would have to repeat all of Florida statute somehow within this world all right so when we strike things out for the most part is it might be somewhere else could be somewhere else or if it's simply regurgitating the statute or requirement of the statute it's not needed because it's in statute already okay so then I have my my first real question I'll give you the policy number uh 1010 what page uh page three in the administrative and so I promise there's only two things that I'm going to want to talk about today and this one's a little bit lengthy because I had to do some research to make sure I understand why I wanted to say what I was saying and so in this original Neola document there was a line that said the board shall retain oversight supervision of such procedures and it really it has been over the last couple of years procedures have been something that that we have gone back and forth on you know should we not be involved in the media procedures should not U maybe we could be maybe times like the media procedures po policy we did vote on adopting the procedures and so I actually had um a little bit of um confusion about this procedure part so I went to the the document which the Florida school laws document and I read the General powers of the superintendent 15 times and I read through the general powers of the school board because I'm trying to understand the relationship I all um the first thing I do understand is that we do have clear powers and I'm not saying um that we don't but I wanted to I have to get this over here too as well so I didn't do this to be like um you know I guess have an up on anybody that's not why I have this pin on today I want to at least let you know two nobility is being Superior to your formal self Ernest Hemingway and every day in this board is and District have done a great job we have looked Inward and found better ways for the last two years since I've been on the board to do things more effectively our website looks beautiful and fresh I mean we have done I would say one of the most highly effective boards in the entire State of Florida and that's because of our working relationship with the district and so together so I wanted to understand together what where this procedure um Falls responsibility for what so in there it said the board shall retain oversight supervision of such procedures well that didn't really mean a whole lot to me because you listen to our what we say and you answer questions as a district but when you go through the actual laws in the book there are quite a few adopt and provide um rules adopt procedures I shall adop shall the school board shall um along with the district adopt procedures at a minimum the procedure must require if you go through and you actually look at the intent of what the law was it became clear to me that both sides the district and the school board have very distinct um responsibilities when it comes to procedure like provide um procedures provide procedures for supplemental powers of duties of the district school board provide procedures use technology um procedures there's we actually adopt policies and procedures is riddle throughout the entire section 10001 which is the powers of the school board in addition um in Section 1 1.42 there are procedures adopted for school advisory councils there are proced I mean procedures is literally in our language it has nothing to do with developing procedures and so my understanding after I read this when you get to the superintendent section it also talks as the executive officer developing rules and Provisions and procedures for us and we both have to work together um the quote that I said to have discussions on this is to develop that deeper understanding that we need to be very very effective when you are looking at um the superintendent's powers it says establish a process for review and approval of districtwide policies and procedures through the formal delegated authority of the school board so I'm asking if this is just to reain retain oversight of supervision of pro procedures it makes sense to me so I'm going to simple in my simple mind this is what it means we develop a policy there's a procedure that makes the policy effective why would we not have at least some oversight or understanding of that procedure and be able to give feedback on procedures because policy is useless absolutely useless without procedures and when I say with useless unless procedures are followed the way they're written that opens us up for lawsuits not the fact that we have procedures that we work on procedures I also feel like I judge for this um organization called incubate debate and the whole concept of incubate debate is to through discourse through discourse to bring out the truth and what is best and in our case it is our discourse procedures and policies and working together that will make us better um and in The Pursuit Of Truth to optimize student achievement and so I really I'm not saying we have any more Powers than we do I'm just saying to strike out the part about oversight is a little bit um concerning to me because we should always be talking about the procedures that make our policies work so and I think there was one more part to that probably some as handsome to be clear you want put the board shall retain oversight supervision of such procedures back into the yeah just oversight yeah okay as it's within our our legal right to do so can um Mr ala what is your thoughts on that I don't have any objection to that M I don't have any objection to it either that was the my understanding that was the previous Neola policy or is that our neol that was Neola so that was just EX M CL I actually have it highlighted as well but I would like to ask the folks from Neola why it was removed is it necessary to put back in is it covered somewhere else there is a policy on proed on the creation of procedures for the superintendent um will come to that it's in the same section it's under it's 103.0103 the proed so Tom if I care just a couple things one just just to kind of understand the um the topic which M Hansen brings out the the oversight meaning hey there's discussion about this and feedback is given from the board to the district about the implementation is totally natural piece of that but let me be abundantly clear the ability to direct staff is it invested within the within the superintendency the board has no authority to direct staff to do anything so when you look at that and you're talking about how to actually Implement a procedure the only person that can Implement procedur is through the superintendent's office not through the board the board has no authority to direct any employee to do any action so when you look at how do you implement a policy it would seem to it would seemed to me that those procedures need to be directed through the office of the superintendent I think that that's well established across the entire District across the entire State I think our attorney could weigh into such a such a such a statement that I just made that's that's a true fact accepted across the entire state it is but this just says oversight it doesn't say we're in charge we're writing them or anything like that so over oversight to me would mean feedback into into into the policy not directing anybody to do anything I don't know how to say that directly but Mr blocker you want to wa I don't think it means to direct anybody it just says oversiz I just want to make sure that we're clear that if we add the language what that means right so it means feedback within the procedure but you can the board doesn't have the authority to direct people when it comes to the implementation also there has been Boards of across the state that if for example the um media policy they have actually included board procedures within the policy yeah so cuz they were very specific on how they wanted it followed that they can that can happen Okay um sometimes procedures are very important to the interest of somebody in our discrimination policies anti-discrimination policy the uh procedures are in the policy because they need to be okay that's where they meet they really meet the definitional rules that affect somebody's substantial interest Mr sure so so just just to draw everyone's attention to I think 10301 I think I understand what you're saying this Hanson you want to see you know that consistency but if you look at at 103.1 the very bottom paragraph it says as long as the provisions of these administrative procedures and handbooks are consistent with board policy so I think that the message here is in the spirit of kind of what you've outlined that the the policies that the board creates the procedure that the superintendent creates are consistent with those policies but that's not directing staff because the way the way yall's roles are set you all have a very unique specific special role y'all are yall are the custodians and the trustees of the district but the but the executive role really falls under the superintendent so the policy or the policies you all create must be consistent or the procedures that the superintendent creates must be consistent with your policies that's that's the oversite piece that there were oversight so you all you all and not saying this happen does the procedure meet the policy strike it out I guess I guess you're having board consensus for us to leave that in instead of striking out well I didn't have consensus to well you have one two three four consensus the board majority have board majority for cons on I have no I have no objection to that the objection would be that that uh as long as we know what oversight what the oversight is the oversight is on the congruence of the policy and the procedure not on the directing of the procedure well it clearly says that you're right in here so yeah I mean there is a distinct difference between totally give with adding that back that at that additional language then so what we do is we I've made a note of that we'll go ahead and we'll add that additional language because there's appear speedboard consensus I mean the additional language that you just said about how oversight is limited to congruency of procedure so it's in State Statute so I don't think you need to regurgitate anything yeah and I think it's well documented here what that means right the board doesn't have the authority to direct that staff the over the oversight is the oversight on the congruence of the policy and the procedure it's not the directing of how procedur is implemented by staff okay so we we can we can make that we'll put that back in M Hansen do you have any further from section 1000 there was something I talked to the superintendent about but I can't find it right now is it in 1000 or is it what was that on social media was under instruction on Personnel not administra 323 323 so we get the 3,000 we can cover all right are you good on 1,000 yeah that's pretty much I mean M will procedures be available yes and because I know that we're not we don't do procedures electronically but do we create things like a standard operating procedure for the policies and available depending on the policy itself how in depth the procedure is available like for example the procedure on books is well established and that procedure is you know available and right not every procedure not every policy or or working in the district has a written procedure if I if I can just just m chair if I can just highlight so the the media policy is an example where the board wrote very specific policies that really triggered very specific procedures there's some policies are going to be more broader yeah and more open to to to application so when youall write a policy that's very specific about steps that in some ways makes it easier for the superintendent to cuz it's taking but then others more more Broad and more direct does that make sense yeah and I think I think that's a classic example of the board and the and the district working together because implementing that um is very tricky those procedures were written directly into the policy on how that would be done and provide clear Direction because in that particular case there were some important information that the board had to clarify that we didn't feel like from the district we we should be the ones that clarify that it's really a board decision like when we went to the um the parental advisory part of that and what that means it was very important to get that from the board because that really fits into the board's Lane of that so you would see that some policies do have some procedures written within that but there is a clear distinction there so I guess that then because of the conversation um on page nine page nine uh one3 0.01 and I I understand the separation of the powers when it comes to the procedures but it seems like we struck out what you just said it it says here um when the content of procedure meets the definition of this rule upon the recommendation of the superintendent the board shall adopt set administrative procedures when in the Judgment of the superintendent adoption by the board is advised the adoption of said procedure shall be recommended by the superintendent so I think I think it's important to note not every uh policy or thing that happens within the district has a set of written procedures for that the procedures are are given to the superintendency or the the district at large if you want to call it that because they have to implement it they would have the knowledge of what can be implemented and what can't be implemented under the policy which is why originates there the oversight of the board is the oversight on whether the procedure matches the the uh procedure itself not on the implementation of it or the staff involved in it or those kinds of things that's the distinction between the two all right thank you you're welcome and just thank you thank you so just one more point I think this is this helpful as we go through this you always want to think when these policies are being written and correct me if I'm I'm wrong we have much smarter attorneys in the room than me you're really writing these policies not for this group it's who reads these policies 5 six seven years from now yeah you want to write them in a way where it's not open to interpretation later where it's a clear spirit so when people are reading a statute or a law or a policy there's Clarity you know lawyers make a living because they're dissecting policies because people disagree on how to apply interpret them so as yall go through this exercise we want to make sure that these are healthy conversations that we're having among yourselves with the superintendent to make sure there's agreeance so later for future boards future superintendent there's a clear understanding of of what what the intent of of the authors of the policy was does that make sense that's why I suggested we leave the language in because there seemed to be a disagreement about what that language meant so I thought if we leave the language in and then further clarify what statute says about what board oversight is we can do that um but if I'm the only one who feels that way if y'all think it's redundant well yeah I think I think we looked at the the overview the overview part and um was we're um concerned that maybe that word would not be interpreted right so Define it see well I mean oversight and direction is two different definition but the the oversight is of the procedure versus the the policy the oversight is not over the direction I know but it specifically states that I just think it's kind of like we're reading too much into this it is what it is yeah perhaps yeah perhaps we are that's what happens when you get like one word everybody focuses on the one word one word mean right well let's use common sense and let's see oversight means something completely different than direct right so oversight of that hey we're we're watching to make sure that hey these procedures that you have aligned with the cell phone policy they're actually being followed because they align with our policy right not saying hey you know um I direct you to go do X Y and Z CU I think that's where it gets blurry because it's not we can't determine if staff are following the policy or are implementing it that's the I mean we can determine that by walking into a school and figuring it out but my point is if you see something like that appropriate channel to the superintendent but that's what I'm saying I think we're just we're reading too much into direct and oversight they're two different definitions and I think we're trying to flip them so but I think it's important to have this discussion so I appreciate what my interpretation of that wording doesn't mean that you that you walk into one school see through three students with a cell phone and then determine that the cell phone policy isn't being implemented that's not oversight two different two different things now we're taking it extrem that's not what I I I think we're again we documented this on it's on video now so it's like so I'm I'm I'm totally good with it I found the other the other piece is in the administrative section that I called you what uh what what page is that um page 78 78 can you tell me what thing it is cuz I bought my notes I didn't BR my book so this will be under 1 1213 student supervision and Welfare I think it's in all three sections actually so if we talk about it once for me I'm done with it um so which which letter is that it is I have an arrow down there by l and m m m is what we struck out so I think so it says administrators are discouraged from engaging or shall not engage students in social media and online networking media such as Facebook Twitter Instagram Etc so that's in three sections so it's administrators instructional and staff um the reason shall not engage is the side that I'm leaning on is because we purchased apogee and apogee was purchased for and Mr can help me probably better with these this language here but apigy was purpose purposely bought for communication Simplicity um everybody will have class rosters coaches Can Am I Am I Wrong Miss Dennison coaches can contact their students it is our app we developed our app we in my opinion as a teacher we should not be on social media with our students and we have provided a way a very safe way in a very effective way for every employee to communicate with parents and students so maybe prior to apogee um discouraged but I believe with apog they should be using AP or we're kind of like fighting each other I mean this is like we purchase something for a reason I don't have to have a lot of words about it but I firmly believe it shall not engage students in social media on their private stuff and it should be done through our business um is that right Miss Dennison so miss Troutman what was the discussion they the reason when we first when we first started having our discussion apy wasn't right that's what I thought okay and also the other discussion that we had is in Clay County is such a close-knit community and because students can be so broadly defined administrators shall not engage students that could be any student MH so and for an easy example like my nephews okay our students if I friend them on Facebook I have violated that policy because they're a student of Clay County well they're also your family so but they're a student of Clay County so because it's so broadly so one of the things cuz we discussed cuz it was brought to us that this was a concern which we all agree is me maybe we could put the word administrators and this would carry to all the other policies administrators shall not inappropriately engage students or can it be like do we have family members or something I mean you know or it could be your best friends you know child like I have a when he was still a senior and he was going he was applied to the Air Force Academy so I pred him because he sought advice on because I went through that process with my other son he sought advice and encouragement and you know and I would give him high fives on hey you're you're doing the right thing and things like that well he was a student I was engaging him not really as an administrator my title was administrator his title was Air Force applicant that was our engagement but that actually would have been violation the way the policy is WR that's very rare I mean it is we have 40,000 students for 2,600 something teachers I don't know how many support staff we're talking I mean that's for me common sense is maybe then Facebook might not be the best medium for that I mean I don't know all I know is we spent a lot of money and app was not there when you went through this originally it is there now and if we put gray area words such as inappropriate that's subjective um in the past we have had teachers using um when I was teaching I know teachers were using social media inappropriately and so inappropriate is a word that I'm having a problem with because why invest in something if we if we're not doing it for the right reasons we invested it for the right reasons I think on very rare occasion I I mean for me I would probably just pick up the phone then and talk to the kid but but I don't know what the board thinks about it but we did invest in something that's very safe for our teachers our students and we created that app to make sure everybody was in that safe ground and when we're talking about appropriate ways to use social media every person is different in that belief and I'm not sure I'll just point out another instance that pops into my mind and I'm blinking on the students last name which I shouldn't say it anyway but we had a student in our district who was very actually we've had several who were very involved politically and in leadership roles at their schools and they use social media to network with me and with you guys and um so in that instance we would be violating the policy to be friends with somebody who is a student at a school on a social media page I wouldn't cuz I really don't have any friends um so no we're talking about people I guess you have media friends but um the thing is though now could contact people like I don't know I I think this is a a very shady maybe what we need that's why I kind of lean towards leaving the language as it is because then if you start to pick it apart and you really want to narrow down you're going to have to get lengthy in your words so that you don't um create an unintended consequence for a policy but legally let's say we have a teacher who does something inappropriate are discouraged it's not illegal to do something inappropriate I mean this is the problem with this language I I think it would be it would be according depends it depend we don't know what in inappropriate is already being handled if if there's inappropriate communication with students that's handled through professional practices through the principles of professional conduct but I do believe and tomette I do believe there is a separate policy on social media you stated that's not part of the haven't we haven't finished with it yet it's in 7,000 check that would more Define whereas this is a broad statement so that all employees know hey it if you're on social media it has to be appropriate and I think as professionals were able to Define that but I don't know what the social media policy is because it was not my section but would that be the more appropriate place to put the details of what should should not yes you certainly could even name the app there's no reason you can't put the name of the app in the policy yeah and say this is a preferred to contact students tied to them or students in their school and to better Define that and so that it's not Broad districtwide and we would do that in the social media policy I don't have that policy so but I he said there is one it seems like that would be the appropriate place to it could be done to Define what inappropriate Mr blocker Mr I see he's right there no iing Bell so um I think what's important is using an example Mrs trowman use so the superintendent you know you have to have some discretion right so and what Mrs Troutman did by contacting uh was it your nephew or your son's in the Air Force correct M I mean does that does that really violate what y'all are trying to do like she reaches out to her son and talks to him the the purpose of this polic is protect children from potential Predators right so there has to be some discretion and that's why you have the super attendant that can interpret that um and and and make that if you know Mrs gilow will reach down to a to a student I mean you know does that really it may violate the words of the policy but it doesn't violate the spirit of the law um you law enforcement courts have found law enforcement has discretion they can make a determination if they make a a stop they can make a determination whether it's a file charges or not so it would be the same thing just because that situation I think a reasonable Observer would look into that and say well I'm answer son or this a Gil how is reaching out to to someone that's part of a political Club this is not a you know some type of predatory practice so I would keep that in mind that that these type of even though it may violate the spirit of the law you know the real purp I'm sorry the the words of the law the real the real purpose between this statute is to discourage students from becoming friends with their teachers and vice versa that's really the purpose so I do I do like what Miss Hanson's saying about G and I don't know if it's if it's uh more appropriate to do that in the 7,000 because we did uh go down that road in order to streamline communication and I understand that and I I'm with you 100% I'm just wondering if if it's better to handle that in the 7,000 section policy versus this one as the board attorney has um I know that other Counties have done that same thing so we can we can do that research sure I was just going to say too um in working with other counties and asking them like they've got an AP or parent square or another type of platform they typically write and they're the district's approved communication tool because if you put in a vendor's name and then in a few years if our contract ends or something's not going with the vendor then we have to come back and do the policy again so typically it is just a District's approved communication tool and then that one we could kind of Define through policies um and then through both um Miss Troutman and Mr Karen's Department we do have acceptable acceptable use of technology and we do have handbooks that explain to teachers and students and staff as well and that is another area that we could when we revise those each year looking at tighten that up as well so maybe it's not so much in the policy so so to speak so if we change different platforms forms but and there's obviously new social media platforms that come out so I always kind of get L naming exactly that stuff and something in policy but looking at our acceptable use documents that teachers and students sign of naming there because those change yearly hey and just one one more laboration what Terry said it's like putting you know Facebook or Twitter well I mean Twitter what is it xn so you can put with the you know you want to you want to have all accompaning terms such as you know social media platforms so there's some a catch all the 7,000 section in these three things to give Clarity on is they would be responsible for the 7,000 section anyway I was wondering this and I'm just thinking out loud here under the acceptable use agreement in which the employee signs that they read that that would see seem like the point that would be most affected which is I assume you're looking at it as protecting um kids that part of it right so it seemed to me that that would be the most effective way because now you've you've allegedly read it and you've signed that that would be the place for the strong language that you're that you're talking about could we also put it in the 7,000 section mode too that way we can cuz I I I agree with you on not naming the the app however I do think it needs to be stated within the policy somewhere so that when an incident happens they can't say well it's not in policy you just had a in your book and that's not the same thing even though we you know using the words District just using yeah just making sure that we put the language within a policy yeah so for I just make sure I've got it you so you're wanting just to use the the um District approved communication Tools in our in the social media policy in the 7,000 so we won't when we meet with the 7,000 we'll make sure that gets in there correct okay that way we can but does there need to be a reference to what we're talking about somewhere in here about C that particular policy for I don't think so cuz we're you would still like if something happened on social media you're going to pull up both policies right probably most likely going social Med can look at it this is a list of all the do not this is very you know you look at all prohibitions they can't do this they can't do that that's a l and so this is just one of the things about discourage from being on so Mr BR for clarity what did we land on that's a great question 7,000 we're going to no but on this particular language are we going are we going to leave it and then just put what we think we need in 7,000 or put shall not inappropriately engage inappropriately Eng or this language either one I'm fine with but I I really think there could be unintended consequences if we just make it shall not cuz I I'm sitting here thinking like what if somebody teaches Sunday school and they have you know what I'm saying like there's a lot of there's a lot of Engagement with students that happens outside of your work duties that you may be using social media and that would not fall under the inappropriate right exactly so that's why I think either shall not inappropriate engage or just you're generally discouraged but I kind of like the inappropriate language better I think it puts some weight more weight to it than the discouraged but Mr blocker are we going to have to Define an appropriate I mean cuz we even though this is common sense to us let's remember that it's not going we don't all have the same capability to carry the same form of com no I I but that's that's that's a great Point um I I think defining terms is always important I mean the Supreme Court has had a difficult time defining what indecency is so sometimes you run that challenge but but y'all can I mean we can open up blackstones you know legal dictionary and come up with the definition of inappropriate and and I'm not saying that in just I mean seriously you all can have a def definition um yeah I'm thinking through some the cases that are out there you have cases where teachers have been texting students you know outside of of school hours there was nothing in and of itself inappropriate but just the nature of an adult communicating with a minor after hours in the evening even if it's about very innocuous things you that probably would make any parent uncomfortable so you can Define you inappropriate you outside professional you can put some language that you know inappropriate plus you outside of of business purposes or Scholastic purposes and they signed the contract so they should know what inappropriate means by the time they sign the the technology contract if you think it's okay for us I'm people what I as inappropriate is not what the next mom may see is inappropriate so that's just why I say that I want to make sure that we're we're okay by putting that and I know it's just one little word but like I said like how I raise my kids is not how most people raise their kids and how I would think that that would be inappropriate to have I like what M Troutman said though what adding it that way I agree with Miss gilhousen and then maybe the technology portion when they sign is more specific like you said the hard language about what is inappropriate because you're right Miss Skipper like I have friends who friended students on Facebook I would never have done that so there is a a divide about what inappropriate is but I think the conception for most a perception for most of us is that we shouldn't really be contacting our students on or friending our students like I think that's the general gist of the thing and I just didn't like that we left it with just discouraged it didn't seem like it was strong enough I guess so yeah I mean if we're if we're legally fine with that we well I think it's fun I would just I would just you when you look at the definition inappropriate adjective and it's it essentially means it's unsuitable so I think you you want to you what's what's inappropriate I think what we all are thinking of inappropriate it's what we think on a global level is in appropriate but then when you get down to to the more specific I think you also want to have some language in there and maybe Brandon you could you could you know lighten this as well our friends from theola but I think you want to you know really Define it has to be we really only have you know everything you all describe these examples really all some type of professional interaction they're really professional these are not personal we're not talking we're not talking about baseball it's your son so that's but you're not talking about like after hours you know it's it's it's it's for for uh you know a a uh you know School related purpose or you know that's appropriate you appropriate School related purpose better to Define that in the other section and leave this I I I think you could I think as long as you define it somewhere else cuz when when you're taking a a a a uh Human Resources action employment action you're having someone sign it by them signing they're acknowledging that they've read the policies they've gone through this they and they're responsible they can't you know ignorance is not a defense to the WW so I think as long as it's defined those categories are defined and really what I'm thinking about the examples are it doesn't have to be inappropriate in the sense the subject matter is inappropriate it's the time and place of of interaction um that's that's really important you know if if a teacher was was texting one of my children after hours at night even if it was about something very innocuous I mean I would find that personally inappropriate others may not but we want to we want to error more on the side of of protection and and and kind of highlighting that so um I think something defining it more along the lines of if it's not school related or or for for a a professional purpose you know or inappropriate and that way you kind of box it in a little bit more do do you mind if we ask we can come up with something do you see any issues with that do you we can do that in the next time we're together I'm keeping notes another option is there's a bylaw on definitions has a whole bunch of put there put definition that that might be helpful as having a definition section that defines that defines us that we can and I bet you'll probably have that I think I've seen that in one of yall's other counties the definition research okay and then would it be in this section it say you know how are I just need some I think we've decided if you guys are all okay with this shall not inappropriately engage students I'll put put it in M we'll put it in M all right let's get consensus is that okay M go Miss Clark yes Miss Hansen yes okay and you want it in all three sections correct same yes yeah we can so that it's consistent this is my last thing I said I had three things and I guess I'll be done and you guys can share yours I don't know um page 113 administrative section can you give me the number into it sorry 1362 let me make sure yeah 1362 from section I don't even know 4 C and for us page 13 paragraph 3 um this is a section about unlawful harassment and I'm not saying I'm with it or against it I just would like some clarification um compliance officers are assigned to accept complaints of unlaw lawful harassment directly from any member of the school district community and we actually struck out conferencing with the board attorney and this is unlawful harassment and we left the superintendent but we took out the board attorney and I just felt like when we're talking about harassment harassment is really really difficult because if you have unlaw unlawful harassment at a school between two members I feel like when it's an unlawful harassment that we have a board attorney for such a such a thing to at least um have a discussion with our board attorney Miss where are you at on this I'm on page 113 at the top but what section cuz I don't have paragraph 3 in 1000 section okay and it it says here um compliance designate a specific individual to conduct such a process in the case of a formal complaint the compliance um officer will prepare after consultation with the superintendent we struck out board attorney and I feel like when it's something like this dealing with harassment which can be very very complicated that the board attorney should have remained in there and that's my last I have I have no problem with handing the board attorney typically if it rises to that level we would contact our labor attorney uh because they have more knowledge of employment law usually so that's why I was struck but I have no problem add attorney the superintendent and legal counsel yeah could say how about legal coun so that way whatever attorney you need to consult you some sort of leg yeah is still superintendent there yeah leave superintendent yes leave superintendent under letter e you're talking duties and responsibil I'm in in C which would be paragraph C3 paragraph 3 um for us is page 113 right above room five yes did you see it it's also in letter e it's also in letter e did you want that section as well let me I haven't gotone that far where do you see letter e or section 4 I don't well my version doesn't have a page numbers e under duties and responsibilities no section four we only have don't have do which is why I might not have seen it well to be consistent do we agree on that I think should be consistent so we're going to use the word legal counsel yeah okay that's that's great so we have board consensus to use legal council added to all this section was there anything else you want to no we have nothing else thank you Mr Al do you have any other no I we already my concerns M CLK well I just wanted to know any need clarification 1030 P um good question I'm looking at my not page seven um the items that have been struck out under C after El o talk about the superintendent having to take the 4 hours of eics how did you get out of that it's in statute that I have to take that's one of those where it's it's I still have to take the ethics like everyone else of course I think sometimes in the process so just to kind of paint the picture for the board you're talking literally I'm going to say a th000 Pages probably by the and and so sometimes in that process you're trying to C down the wording of being too Eary for that so some of the strikeouts are that which is why I kind of Drew the attention to the book and maybe we'll do a better job of doing that say these are the final versions of that if there is some sort of addition needs to be add and we can certainly do that but that's that's kind of WR I still have to do that under the statute I've done mine for this year Miss Clark so I'm good to go and I just want to say that this was so easy to navigate comparing it to how we have addressed policy in the past and looking at our previous documents this was very thank you for your work on that um was there anything else you have this I just had one thing I wanted no got so I talked with superintendent earlier just before the meeting and he was going to give me some clarity on it but um in the support staff section um um where we talk about background screenings which uh it's policy 412101 can you say that again it's 412101 I do it's page 19 page 19 the very last sentence on that page it says the cost of the background screening related to initial employment or Reemployment after a break in service will be born by the candidate for employment um and that Clause is not in the other policies where we talk about background screenings so I just wasn't sure is it only support staff that has to pay for their initial background screening or is it everybody that that cost is passed along to everyone does their initial background screening and I think the reason they put it in the support is because to be honest sometimes we have a support person that we may conclude employment on because of an evaluation or either they just quit and then they come back a month later so just like drug screening and that kind of thing if we've done it for you once and you come back and we've already deleted your prints then you have to you have to pay for that okay well the policy says it's the initial one that they have to pay for it is the initial one okay so okay but do we do that for teachers and administrators as well everybody pays for their everybody pays I wish we could yeah cover that cost especially for our support yes I'm was thinking the same yeah because to be honest it it's quite costly and um I do believe Transportation they Transportation covers it for them maybe that's just something as a board we could be cognizant of and um maybe ask what the cost from our Department would be if we were to cover that for our employees just for the initial parameters for that like a lot of companies if you leave and come back within 6 months you don't have to redo it so this just says break so if you're gone 30 days you have to redo it no we might do something in 30 days yeah it depends on if it's been deleted from the bank from the from the what it happen in 30 days no I know but she's talking about when you delete it or if it's still on file Del we have a time frame when we we us delete after every agenda cuz we have to pay a lot of employees don't we pay for every employee to retain yearly so we delete that makes more s we delete so we don't have to pay the retention fee I'm just talking strictly about the initial background screening when you come for employment and you know you haven't even been hired yet and you have to pay for something out of pocket universally we have to do that as nurses too but I have seen companies where like okay we'll pay for this but if you fail it you you're responsible party but I don't know how they get their money because right we have employees you know what I mean you've already purchased it they failed it and what are you going to build them you know so how are we going to get the money back but it is coming universally like that because I think with that fear that hey what if they do fail their background screen we will I want to say waste a lot of money but that there's potential to do so right and for clarity Miss ker we we do pay for all drug screening right I saw that that's in policy that we pay for about um so that's just a thought that I had and then the other thing I saw in instructional staff um and it's not specific wording or anything I just had a question who the healthcare administrator is that's responsible for background screenings that was specifically in the instructional that's referencing the new clearing house that we all have to move to over the next few years okay just for instructional it's a different all employees all have to fingerprint over the next couple of years okay just odd that they're Health Care what's going to be everyone will be in that so if you're part of the correct me if I'm incorrect In fact we're going to another training on this Friday um it was supposed to be in place the first MH but it's it's being pushed back a little bit but let's say like right now if we have a nurse that's in the system system the state system and they work for the health department they will be in the bank for lack of better word and we will be able to tie them to us so they do not then have to go pay print okay if we have a teacher that moves from Orlando and they're in the new system the Clearing House they will not currently they have to go print teachers we hire from Duvall they have to come print and this way they'll be in the Clearing House we tie them to us we need to tie them to us in case they do something that we get notification right but it prevents like people with DCF okay they'll be in the clearing house so that way in the long run it will help reduce some of that cost cuz if they're coming to us from another area we'll just be able to tie them to the district and they will not have to go reprint but we will have to reprint all employees it started with Healthcare so it was the agency for healthcare ad Ministry OA they call it it's the Clearing House it's started but then other agencies have joined to the deal for the Department of Ed is the I believe the seventh agency to join this group okay um so it makes it a broader umbrella correct correct who they are storing information on and okay so technically you wouldn't have to reprint if you're a teacher from duball where your prints are on file those those print those prints can then become part of clay system right now they wouldn't you'd have to reprint because you're not assigned to us right so this Statewide uh process would then allow you to do that which is actually Fant a big Improvement huge Improvement huge Improvement once we get it all right now you're going be great they're in the right at the height of that like how to reprint everybody God bless you anything that's it for me so mine were just um you kind of already answered it because it was repetitive for state law and state statute so I don't think mine were anything else other than that are we going over each section or are you just doing problems and then everything's good to go asking for just the 1000 right now just 1000 yeah we kind of jump oh I'm sorry that's well yeah we did jump around that's why I was kind of confused are we if if nobody has any other questions for any of the other sections can I ask one question about to follow up on what mson mentioned just for the sake of consistency on policy 1362 I found where it said board attorney do we want to switch to just to be consistent throughout that whole policy just a phrasing of board attorney to legal council under Miss gilhousen suggestion so if I am looking just to give you an example where I see it section five uh 5B under formal complaint procedure there's a lot of reference you tell me where I'm at again real quick 3,000 for a second yes ma'am this is 1362 13 and I don't have a page number I'm sorry I have enough well there were other places okay that actually talked about the attorney was struck so for instance in section 1000 it said after the police report or whatever happens Bo attorney was struck I I really don't think after the event we needed to talk to a board attorney or a legal attorney once it's done so you guys did strike that out and that made sense I mean once they've already counseled with an attorney why bother I think that they certified and we talk we talked to them quite a you do so maybe just change it to like M said legal legal counsel would be okay I just want to make sure you that that was the consensus of the board before we Chang it we didn't want to do that without consensus consistent Mr Al do you cons M do you cons yes I'm just not sure there are some instances when I think it would be most appropriate for it to be the board attorney right so I just don't want to delete the board attorney when it should be the attorney and it's only within this policy just because it started we can assure you that we try to go to legal council here because we We already pay them right attorney we have to pay so our goal is to go to them okay so with that understanding legal council is fine right and and I will say that outside Council follow falls under the umbrella of board attorney their clients on school board there is a court Cas filed to represent C school so it would fall under the board attorney umbrella there's no worries attorney all right is that what we board attorney I'm f with board attorney if it's under the umbrella anyway yeah that's fine sa save you know 30 minutes of going through fine so do you have any other issues in any other section in section one I only had one word in section 3,000 but I don't know what section we're doing right now okay well now since we jumped around that's what I'm saying is everybody done with 1,000 I'm done completely with what I have sorry about that IA B Miss Hansen do you have anything else from any of the sections um I really don't have a problem with this at all but when I resigned you guys asked me to send an email or something right so if you go to 3150 under resignation page 63 for us in section 3000 I just wanted to any person who wishes to resign should submit his resignation I thought as a district we did ask for them to send a resignation right you could change it to must huh you could change it must I mean I was just curious what we do is it a should or shall we because we ask for it but they do not always provide it this is a two weeks notice a two weeks advance notice that's the should part I right so yeah I just want a clarification I thought we were already doing the sh part so and it they do have to give us an actual resignation letter otherwise it wouldn't be a resignation we'd end up if they ended up not showing back up to work we would conclude employment on him as through abandonment so should that read shall submit since we they have to do it and I I would imagine that that document itself gives you guys a lot of feedback as well it says it should be submitted at least two weeks in first L sometimes they submit it to us a the first line yeah I the first line the second line says two weeks I think she wants to change a should to sh I was just wondering if you I'm fine with that yeah cuz I know I did one that's the only just kind of saying they should do it if if they choose to resign right they should do it otherwise they're not resigning yeah what that me require we could the policy could support that I'm good with either how are you going you okay with the should for the two weeks on this yes we could change that to sh yeah I mean cuz they do it anyway that's the only reason I I ask do you do you have consensus on that Mr out there miss sorry we changing Miss Skipper are you laughing at me I'm just trying to figure out how you going to enforce that when they're leaving anyway but they do they do require it okay I don't know how they got they get it CLK I guess I think it kind of goes with the word if they wish to resign then they should do that not resigning you have consensus to change it okay any other Mr ala do you have any other issues with any sections in the 3115 of resignation these L was stri out and employee who returns to employment after resigning shall be entitled to unus sign credit AC acur prior to the time of his her resignation that was St out where are you at sorry 3150 3150 the resignation the first and you want to know why that was struck out yes he wants to know why that section was struck out which can you read that again for Mr I I have it Mr um superintendent the reason if that is all handled on their exit and they get it after a certain amount of time if they come back and they to keep they check on their exit interview whether they wish to keep their leave on the books or whether they wish to be paid out so that is all handled on their exit interview and then it's only good for a certain amount of time there's a time limit on it we don't hold even if they elect to hold it we don't hold it forever if they reti question do you have any other and any other M Clark any other issues with any no I just want to say thank you to the district and the old for putting in so much effort because it was a lot we'll see you again next month so before um is that okay that we did this and we only address the issues and we're good with everything else is that easy for you that's what you should okay so I have a question that want to consult the board on um because I was thinking so we have um while while NE is here because if we decide to change it um I went to well I've been to a couple of trainings and the message has been pretty consistent with each organization from fsba to sbae to um the Liberty institution um we decided to take out Robert's Rules of Order as not adopting them in our first section and I think that it would be a good idea to put that back in as Robert's rules for consistency and something that we can reference and go back on I know none of us are well I shouldn't speak for everybody I know I'm not the best at Robert's rules um I try to implement them because I think it makes our meetings run effectively and efficiently um but they had a wide variety of reasons as to why it would be um a good idea um because when you're talking about things that sometimes may be controversial or things may happen um when we rely on Robert's Rules it makes it to where there's less drama if you will and more consistent um where feelings don't get hurt where um your meetings are going to run more smoothly where um if there's ever a call to question we can always reference it um so I just personally feel that we should Implement that and maybe that's something that we can give consensus on if we want to do that they can change that so that when we get all of this back in front of us it's already done um if not that's up to to you guys but I just I personally believe that we should adopt that put that back in yeah so do you want people to research and think about it and then come back to our next meeting and bring the topic well we can do that or if you're ready to vote we can do it or well I am ready to vote I I read the Robert's Rules and I I think it brings consistency yeah it's a golden standard for hundreds of years that's bylaw 0161 yeah I agree with you yeah I I don't remember the number I was going to pull it all back out um but I was like well you guys are coming today I'll just ask about it M we we wouldn't ask you vote you would just ask for that's what I meant I that's why I I yeah that um I'll just for background why we didn't formally adopt them in years past um we had I remember if it was legal advice or if it was fsba training where they warned us that if you if you adopt Robert's Rules as your formal way of operating and then you break the rules you're then in violation of your own policy at a public meeting and you could have legal issues with that absolutely so i' I've I've seen that St before which because there are times where Robert's Rules of Order is May recur some not appropriate you can simply on motion temporarily suspend yeah Robert's rules for that particular issue then bring it bring it back but that that is that is real and that does happen but 95% of that's applicable you will run into some issues where it's curbing some where it makes it difficult that would simply be a motion um to temporarily suspend that that rule so I guess my my question then would be Mr blocker could you and your staff ensure that if we need to suspend Robert's Rules you'll signify the board that that needs to happen ABS absolutely I just don't want us to get in danger of absolutely maybe we can put some maybe we can put some verbage in there that says you know on on times of necessity um the more can temporary I mean that that goes without saying y'all can always temporarily suspend a board but in the process of IM if the situation arises can you signal the absolutely absolutely yes ma'am does that make sense to everyone right always add rules there's like there's a lot of flexibility with Robert's Rules but it's still very consistent that makes sense so that's why I say that but I agree with that if Mr um Walker would do that because I know that there be time for all struggle I'm not going to lie Miss CLK do you have consensus on that ohry so can we we have board consensus that we want to change it back to that and maybe add the verbiage um that we'll try yeah we'll try uh that uh board what what is it could be subject to Temporary suspend yes Robert's Rules can be U temporarily suspended upon a motion in a second okay approval temporary suspended with the first and second yes ma'am and so I'll it's 0161 just so everyone knows and we struck the option we're going to return the option and strike the other sentence yes ma'am and to elaborate on that as an example Robert's Rules there generally you only have the chair recognizes one person you speak and that's the conclusion of your remarks obviously there are times where you want to come back there might be a healthy discussion might be a public comment so but in the normal course of a board meeting it would be would speak that would be the conclusion that would go around so you could suspend it for purposes of discussion you know it would be you know I move to suspend Robert's rules for purpos of discussion Dialogue on this agenda item you'd be a second you suspend it you then you reinstate kind of a while if you want to have more of a free flowing discussion in a board meeting which you know understand probably not as free point is but you could have a policy issue a lot of public engagement where you want to kind of you know adjust and I'll just say past practice kind of the Habit we're in is that we that is how we discuss things it's a lot of back and forth so that's my concern if we change it everybody needs to understand what that means and so you can't you can't just address another board member without it being your term well that's why I have been trying to be consistent since I've been board chair to directly say Miss Hansen Mr Alo and have the board speak first and then get outside input or have everyone speak and then have additional discussion if need be um but I have personally tried to do that because I think that our meetings when everybody's listening at that point and then two we're running effectively and efficiently at that point that's fine with me I just want to make sure we all understand all right one I I can Cly with Y all kind of like I think I've seen it you know little cheat sheets yall can all have it some of the kind of the key you know top 10 you know I I wouldn't burden youall with reading all frage rules it's quite a it's quite a tone but we can we can give you all um you know some some additional material to kind of review and preparation and I have some that um other um we have parliamentary individuals who came for training I can have maybe Miss Bon can run some copies off for everybody little cheap cheats well and I think since we've all given consensus for master board training it might be most appropriate that we do maybe a Roberts rules refresher so I'm glad you mentioned that there is a lady um her name's uh Barbara Proctor she does specifically she is a parliamentarian and she specifically does this um she can do it via Zoom or she can come here um I know her Zoom cost I I think she quoted was like 150 don't hold me to that um where we can all sit in a board meeting and watch her on the screen or we can have her come in um she's very good I've heard her speak uh like two or three times now and I spoke to her I got her information and she's willing um willing to come if we need to so I think that would be a great idea um just cuz you know we talk about we've been through this training before and we talk about board norms and expectations so if Robert's Rules is our new Norm I think that would be a and she also um she teaches it in such a way that I don't think um it's not as intimidating right it's not as intimidating she also teaches and when I say more than what we should it's not it's not like that cuz that's overwhelming Robert's Rules can be overwhelming but she teaches us things that we may not have known from other um trainings and stuff so anyways I think it's really good I have her information and we can um if that's what we want to do we can reach out to her and find out how much in person is or if you guys want to just use zoom what whatever I also went to fsba training the chairmanship academy and I gave someone at the last school board meeting an excellent cheat sheet and it was just like if this happens you just the chair looks over and this is what you say and it is somewhere and we'll get a copy maybe at the school B to custodian it was two sheets and one was kever it is on card stock so that could be on card stock or maybe even laminated for the board so that we could turn it over the second sheet doesn't need to be laminated but there's an excellent there's an excellent fsba sheet that I gave to somewhere we'll get in we'll get in but I agree with you about um I have been in sessions with Miss Pro and she's so I don't mean this in a bad way dry clearcut like there it she doesn't get ruffled about Robert's rules at all she's just like oh I'm sorry that's not the way it is so it really simplifies it for I felt better about it after listening to her so I think it's a great idea there is a book for Robert's rolls that's rather inexpensive but it is 651 pages I was looking at it for me thinking I want to get schooled up I don't but if you want it you're having insomnia all right well um so I think that's it for niola are you guys okay I just wanted to mention one thing as we have worked these last 6 months the legislature have made some changes and some of them have been with bylaw so I'll talk to the staff and we'll need to bring forward to you a few new bylaws of public participation I'm sure you like to see that and uh but there's not 10 but there are some we want to get so we get your section clean ready sounds good and also the the definitions we can talk about that I've got a list of those over with Kelly make sure thank you I have a question and I don't know if people are laughing at me about this or not but so as a teacher I really want to lay my eyes on the student section I talk a lot to parents I talk a lot to teachers and I don't want to talk about something I've not laid my eyes on I'm not saying I need I need like to make or copies or I just need to wrap my head around what's coming so that I am prepared for constituents I have um my goal by the end of the year is to visit every school and I sit in the media center to get feedback and I just have never looked at it I could look at another County but that doesn't really mean a lot for us they're at the cleaners right now you're the the proposed uh policies I expect them to be to Kelly by February 3rd she will get them copied and be getting them to you so at the cleaners what does that mean that means our production Department goes through them and just like you have now you have both you have you'll just exactly you'll receive a book if in the red line version or we haven't done that yet but we have not it's not completely finished it's just the you by the third it will be to K so we will get yes ma'am right both copies again yes ma'am yeah just as a reminder we're referencing this copy you can see the confusion what page are you on what document are you we're looking at the at the completed version right so I I think that it's important to recognize that this way we can say page 68 and everybody can go to page 68 bring both bring your notes and your I cut out the red line pages and put them in glued them on I'm a teacher so they the sections that are redlined are on their numbers so the numbers will always be straight with me I just want to lay my eyes on them and understand what changes we made and what I might think of that that's make sure you have play okay yes and we'll Courier them out or whatever we need to do to get them to you like as soon as I get I get the word from Anette bnie and I it down we turn around we get because you know state law mentions stakeholders thousands of times right and the only way I can meet at a school with stakeholders and talk about something is if I actually have some knowledge of that something so kind of put you in a prediction U Miss Skip and I um Miss Clark came to one before we have done forums to get parent feedback teacher feedback and I wouldn't be able to do any of that if I wasn't even sure what I was talking about so so yes I spoke with production yesterday and they said that I'd have them by February 3rd okay thank you Mr Al oh I would be interested also reading the students POS yes excellent definitely plus I have kids in the school system all righty well thank you appreciate you guys greatly if you don't need anything else from us we good okay and uh Mr brosi so we're going to review the agenda quickly we do have a lengthy um Safety and Security meeting right after this uh before that so breze through this uh very quickly I think there's only one or two items that the board will recognize as different than the normal things that happen so we need the recognition of all state music people we're also going to celebrate our teacher of the year Amanda Watson and Misty Massie our school related employee of the year our three new purple star schools as well as our report you know under the law Mr Point comes forward and says here here are the findings the details of those findings are going to be released to you in the meeting right after this so that's more of a general statement it's also Career and Technical education months so there'll be a presentation from our CTE Department talking about uh uh career and Tech ad within the discussion agenda there's the public hearing for the policies of procedures manual uh for ESC services so this was 2 months ago that was brought to you for advertisement now the final part of that is the public hearing uh related to that document then the first item is the minutes and of course those given to you ahead of time the employee work calendar uh kind of kind of interesting here for the employee work calendar for 2 years there's been uh confusion because people will will Google a calendar and not find the calendar so we're looking for creatively how do we stop that from happening so you notice the big yellow draft on the document so when they go to an old Google search they'll hopefully see the yellow draft piece and that'll to them to go to the website the only accurate the only accurate information is the is the information on the website you can't go to a previous Google search from 6 months ago and then see a calendar and then go by that calendar so that was our creative way of dealing with that issue if constituents were concerned about it we're going to stamp it with a bit yellow draft so thank you everything will say big yellow draft until it's actually on our website the only accurate place for accurate information is the district website not a Google search that's out there and hopefully they're going to see the big yellow draft and say well maybe this is not the right Gall and then they'll go to the website to figure out the right Gall maybe I have a question about that then yes ma um and maybe you guys can shed some light onto this uh as a mom as as a board member as all the things um why do we have half day in the middle of the week like on Wednesdays is that what you're talking about element professional development days aren they you talking about elementary elementary right I think those those digs are strategic they are strategic I heard that but I didn't I needed you to confirm this so there's a couple factors um some of them occur you know like after Hall like on Halloween because are self the other ones because there is when they have been historically on a Monday or a Friday the absentee rate is so high that it almost is it increases um it decreases our attendance rates for our students and so at least a half day is better than no time at all and sometimes you have a high amount of call outs even though we have procedures in place to reduce that you have call outs from staff people take off students are gone so it's really just becomes lost instructional hour so administrators um have asked we have in the middle of the week then we can schedule in the afternoon especially for like Elementary um which just really is just Elementary the parent conferences and things like that it's so they're more likely to attend a parent conference on a Wednesday afternoon than a Friday afternoon I would add that that decision is made by a whole group of people there's a whole Cal committee I think which which board members on this one actually no we you want to hear my first there's a whole thing it's not like it's not I mean there's actually colored coed how many days I I understand I a great question and we've been asked that before so I'm glad you brought it out well and I had a parent reach out and was like listen if I had it if you had it like on a Friday or a Monday like you were suggesting I could take my vacation time and utilize it or Flex or whatever but because youve put it in the middle of the week like I'm were're working to household I'm trying to figure this and I I totally get it especially nowadays so that's why I was just then it sparked curiosity for myself you know like why are we doing this so yes as a teacher I was very grateful we went to half days on Halloween half day on Halloween was genius half day day after Halloween but everybody come in L stay till 2:30 there you go okay we're on Personnel consent agenda just the normal activities there Elementary out of out of um out of state travel then uh History Month Proclamation Uh current tech ed month Proclamation then there's the uh CTE uh Cape strategic plan every every district has to provide a plan for the state that is our District's plan next is is kind of interesting contract is not um has been recently added there you know we did get $1.2 million from the legislature in order to have a manufact advanced manufacturing program we're looking to expand that to to potentially Orange Park High School and Oakley High School this is more or less the contract to buy the curriculum and the equipment necessary in order to do this at the start of a new of a new program um uh Pasco County in particular has an up and goinging program I know that we're sending people down there to take a look at their at their program but CTE does a marvelous job and this is an expansion of that this is what the contract is for in order to do that and it's for a very highend demand career so one of the yeah one of the challenges with CTE is sometimes people want a program because they like the program but the program has to match the need of the community and that's usually determined needs assessments through folks like Partners like Jack USA as well as our local chamber you can't create a program in which the demand for jobs is not there right even if you like the program and think it's interesting there's ties to that and Alice and Kelly are topnotch and our CP programs are recognized across the state as being top not Mr Ry did I miss it did you did you say what schools you're looking at for the Olea and Orange Park of because I know there's there is large manufactur there are large manufacturers in Green Cove in the industrial parts of the the city there is this something we could eventually expand or would it only remain at two schools potentially I I think potentially expand I I think um if if the board would like I could send two informational videos that are short to you related to both the program as well as some more information about it I know I see Alice lurking Alice Alice would you like to add anything to that so we um are definitely starting with Orange Park High School because they have a current engineering program and a robotics program both have been there for quite a while and are great programs but this Advanced manufacturing is going to take both of those to the next level so that was just kind of a logical place to start with it with our Appropriations um we've invited oakle high school and actually Houston Heights High School to go see the program in action with us um so we're going to get two schools off the ground with our legislative Appropriations and then we do feel like it'll be something that we can get funds for further down the line is going to take some space at schools and you did mention Clay High that was something we kind of considered after we got Orange Park off on the list but um right now there's there's no space clay unless we're going to close something so we're going to start there see you about getting them started where we know we have some space and some great possibilities with the idea of um I can't see it's not expanding it at other places as well so we have a great partnership with st johners State College so Bri is also another logical place because they run some of the same programs at the col level we've actually had some kids who've been going over to St John's and then some dual enrollment after school um to get a taste of that program there so that's that's a how easy is it to get instruction staff for for this program so that that's going to be that's going to be that's another reason why we're starting Orange Park High School we already got some instructors there who are certified in the content um for um either engineering or technology education we also have a robotic teacher at Oakley High School who could be a possibility and we've got a gentleman at Keystone who's doing robotics as an after school club so we B started with we logically hadl that had some interest in it so that we weren't introducing something and didn't have a possible teacher which is you don't have a good teacher the program is never going to take off a thank you any questions good okay next is the uh esy the uh student calendar for exception student education for the summer after that is the adoption uh the approval to advertise the adoption for K5 Ela K4 maap and K and 912 personal finance this is a reminder to use U uh the state bid list for any of those are all state adoptable materials uh there's choices that that it looks at to make sure they're compatible in that way our specialist look at it our teacher look at it then all teachers in essence put their input into it to make that I think I think April will be the month that it would come up for final this is like the fifth step month like a seven step process oh then you have K12 academic services at estate travel uh then there's proposed allocation changes our then our financial documents our monthly Financial reports our budget amendments our deletion of certain item report our bid Awards uh then you have uh another proportionate share mitigation with uh BHB Ventures for 1.5 million asking for seats within our schools in which we don't have enough so it looks like uh 44 elementary students and 27 high school students you may want to look that that might be of interest uh to you that's followed by our educational facility plan then it's followed by a whole slew of Ops work TI Elementary HVAC the uh ride out Elementary classroom Edition that's followed by uh substantial completion for Clay High School's track it's beautiful out there Keystone Heights concession stand long time coming they'll be so happy approval of certification for our fish report pre-qualification of contractors and security lighting at Keystone Heights Junior High School so that completes the uh the agenda and I just going to remind everybody that immediately following we're going next door for Safety and Security thank you and there's no question from the audience no no no further comments thank you so much appreciate the the good conversation and everybody being prepared I thank Neola they did a great they really are you know great folks a lot of knowledge yeah uh across the whole state so when you look at this project this is probably the biggest project ever I could be so bold ever ever tried in County at least 36 years right so this is huge so I appreciate the cooperation realizing that there's a lot of things Ming forward there's always going to be a want to revise something after all of that that's totally normal we're trying to to push forward a massive amount at one time so if there needs to be a policy revision after this is all done we could certainly do that right so that's the thing um I I know we had this thing we could talk about the board business first but yeah I'm just going to mention theair and then we'll do okay I thought we were picking up and no no no no no no we're going to still have a discussion do you have any comments no no all right and now we'll do board members normally we do it at the beginning and I want to apologize to everybody for being late um being a mom is very interesting some mornings and so we'll just leave it at that um but we'll go ahead with um anything you guys want to talk about anything you guys want to share but um I'll do it in order and we'll also just do ending comments as well so just and all you it was just like kind of like word business I was wondering where the status is of the committee for internal audit like if when we were going to decide who was going to sit on that committee and um our School Board calendar is always accurate up until October but and I don't know the legal ramifications as to why we always do December last minute and try to figure out moving up the workshop moving up two workshops in December so we can have an early school board meeting but honestly I mean this is kind of selfish I never want to miss a meeting right and sometimes I have to plan things ahead of time um I missed a meeting in December and I was very straught about it distraught about it so I know that our calendar is accurate I have it here all of our meetings but when we get to December like and January we have a meeting on January 1st on the website and I know that this is our traditional problem is there a way we can have a discussion about it whether we can set it permanently or not but getting our dates kind of squared away prior to November would be I think super helpful for everybody yeah so you do you want us to give you a proposed calendar based on the information that's known the SSB so right now um and I've talked to you about this before but the fsba we have a meeting on December 4th which is during that week um that I will be attending that there's also we have not finalized of course it's a weird time right November December and January I know that we but it would I mean beneficial for for me especially if I wanted to maybe go somewhere Thanksgiving I Don't Want to Miss a meeting ever again and so if we could finalize so little bit November December how about we just do one now for the proposal for it realizing that the has to vot in November on that but it's the same folks are going to be here so it's that's perfect it's kind of like and that will give everybody enough head and start you good with that Miss Bonnie sure okay and then to answer your first question we actually talked about it at the last um Workshop that we were going to pick today so um for our board representative for the audit committee the internal audit committee not the one that um the chairs on so um does anybody have any recommendations any suggestions on who they want for the internal audit person land to meet a little more time okay M Clark um I've been through enough audits I'd be happy to jump in and offer my chance to be on it but if we need more time I think we're talking about the the package of candidates that we were given no oh we're talking about the board representative the board okay sorry yes we can have that discussion I thought you were wanting us to go ahead and nominate who we wanted to put no I think you could just do that privately with Miss Bonnie correct we don't have to you we don't need to bring that to the you get to pick that cuz that's your repres it's like the hatet sales St yeah you can pick who you want to for that so Madam chair I would like to sit on that committee from the time that I learned about the law I've been fully invested I mean really really invested in making sure that the that we do the right thing I've learned a lot about it um took some heat over it and I would honestly all I have right now is the value adjustment board so it would mean a lot to me if uh my fellow board members would allow me to sit there um and I promise you I will not be lazy about this Mr ala who who would you like to we seting on M go do you know that's fine if Miss Hansen wants to do it Miss Hansen thank you you will be the um School Board representative for that for the internal audit it means a lot to me thank you very much so miss bnie we have that you have that I we glad that heard that okay and then do you have anything else just the calendar we got that okay Mr ala I just want to thank you for appointing me to the Stak talking children also thank you for putting in the agenda so they can come and explain everybody what they do and thank provide the superintendent for uh offering them the opportunity to SP from the super I mean scho principles and explain them so they can help those children on the system and get an education thank you for that welome anything else go nothing for me Mr Clark no um I have a few things real quick um before we we take off um first of all I want to say um because I didn't get to say it this morning when St um take stock and children came if any of you have um committees and you want people to come in and speak and give us a quick update I think it was a great idea that they did that um clay Education Foundation anybody who wants to do that um you know quit 10 15 minutes like hey that way we as a board even though we are the liaison for these groups I think it's still a good idea for them to um one get in front of the public and then to just get in front of us and gives us an opportunity to maybe ask questions that we may not even think about you know to to have you ask or whatever so I think that that's a great idea I also wanted to um say that I've been given a lot of thought about how we as a board can communicate um because I hear that communication is is somewhat of an issue and I've tried to wrap my head around some ideas and I've talked to some people and um I think I've come to the conclusion if you guys are wanting to do this willing to do this with me um uh Miss Dennis is probably going to hurt me for this one but um doing a a um board newsletter whether we do it monthly whether we do it quarterly if you have nothing to update your constituents on and you just want to throw a quote out there that's fine too like whatever you want to put on this little flyer and have um have your message get out to parents to teachers to the community where um I know we use in certain schools right now we use Peach star but we we'll eventually use our system um where it will be streamlined to them and sent out like in a you know how they send the email out to alert whatever um our flyer could go out um to every parent to every teacher principal whatever and and it's whatever you guys want to share hey this is what we're working on if we want to do a collective board message this is what we're working on this is what we're doing if you guys have issues with it this is the time to speak essentially because there's so many times where I've heard teachers or or um parents say I didn't even know you guys were moving kids to from sixth grade to the junior high I would have loved to support you on that or I had an objection to that or or whatever the case may be um we could say hey this is what your board is actively working on this is the decisions that are upcoming and what we're going to make um you know it could be as simple as just wishing everyone a Merry Christmas like whatever you guys want to do and if you want to do it quarterly or if you want to do it monthly um it's up to you guys but I wanted to see if you would join in with me on this I think it's best whatever we do we do it collectively just because that's how we govern we govern as one body so I don't I don't think it would looked good if each board member had a blurb I think we need one Collective message um and then my other suggestion would be um let's do it in collaboration with our attorney yep yep Y no 100% I wouldn't want to be like going r or anything but I think just you know if you want to do a monthly update on what the board is going to be talking about our next board meeting um just so that because I know right now you have to go look for agenda you don't necessarily know what the board is going to be talking about unless you're interested enough to go find the agenda so if you want to do a monthly newsletter to the schools or the parents whatever that yeah this is what's coming up at our next four meeting I agree hous go housing collectively so when we had forums everyone was invited all the school board members were invited to attend so collectively I think it's really important because often times when I think about this board I smile like I have friends across the state and it's not like this like we have one of the nicest boards it's always an honor and a pleasure to sit here with you guys um honestly so I think it's really important that this highly effective board maybe gets the word out that we're highly effective and I think that's important yeah because I don't think people realize the the change that's happening is direct and and and does affect them so I think that this would be a good idea um sorry I have notes over here that I wanted to can we start quarterly because monthly seems it might be a lot yeah yeah no that's why I said I what whatever you guys wanted to do depend on what you're W what message you're W to put out there that's why I suggested monthly because we meet monthly so you could start with you know what are you going to build your newsletter on well really all we should be talking about is what we are doing as a board and the only things we do together as a board are the things we do in a public meeting so that's why that's was kind of where my train went that's probably the safest place to start yeah well could it have something like if I hold office hours right now I'm visiting every school but if I go back to office hours could have had that in it as well that's I that's what I would use I would utilize this for is whatever message um you wanted to get out and that's why I said we could do like a collective a board message and then um I don't know put a bubble over here Mich Hansen's office hours for this quarter or this month or whatever um M Mr Al's Town Halls you know what I mean or if we decide to do Town Halls together what I mean whatever I'm just trying to yeah say that we have a collective maybe message together and then we put whatever information well if you're open to suggestions I used to be the yearbook and school newspaper teacher find a good format I'm just trying to think for us collectively how can we um have that positive message be sent out that hey we're not book banners we're not this we're not that we you know this is who we are and this is what we've done and this has been the repercussions of what we've done we now have XY or or whatever the that we're sending that positive message would would be my suggestion um so I don't think it's a good place to lay out um policy opinion on items more like advertising uh the events and the office hours and that kind of stuff because it would be forecasting your thought on a potential vote up ahead it's not well that's how we would do it through legal and I don't think that that would be the intent I think it would I just want to make sure we realize it's more advertising of stud section whatever I mean I would it would totally be legal there's other avenues for us to talk politically or about things like it doesn't need to be in a newspaper Mr oh yeah yeah I'm I'm sorry I clear I was just going to say one of one of the ways we could maybe do it is um you know just if yall do it quarterly we canly probably want you know the some of the staff that works on that to to assist you all because they're they probably understand you know kind of how to put it together a little bit they have canva as well correct yes ma'am but we just do a brief legal review and make sure you know it's not so it's focus on the accomplishments that youall want to highlight maybe not you know referencing a specific because y'all's Authority isn't right when youall speak together collectively as a board this would be more to y'all to highlight the work that youall are doing in the community is that does that make sense right yeah that well that was like my intent but I the only the only thing I wanted to talk about like if like upcoming town halls is what I meant like this is the subject recovering that's what I would I was meaning as far as like what we plan on doing in the you know absolutely should you be present for this if you want you know wanted to be have an input on it is what I was kind of referring to but yeah like if we go to a ribbon cutting for the new buildings hey you know a picture a picture and this is what we've done the last couple months or or whatever you know what I mean just show that um because it's not always advertised on our our Facebook page sometimes it is and then sometimes because of parents having to follow their school's Facebook page their athletes Facebook or their you know their kids club page and it's just so much it gets lost in in Translation with everything so that's just that was my idea so that people know um highlight the accomplishments right that's been going on and in the um and letting them know hey we are present we are here if you need us I'm sorry La should not speak this much in meetings but you know a great highlight might be after yall voted on something like yall have created with the district by far the best media policy with books the fact that other districts reach out I know there's some criticism one or two people in the public but yall actually put it's shocking right but you all created a great policy right with staff so that's something you all can highlight and we have you know calls from other attorneys and other uh just the other day say Hey you know can we we want to understand y recess other boards are struggling and you all have really crafted a great policy so after youall voted that's something yall can highlight like look look at this great policy because there's a lot of misinformation on Thursday nights at gel's board meeting that's kind of brought it that uh during public com so I think that's an opportunity for you guys to to Really highlight the positive that youall done and and and really you know it's it's a very measured process so it really would be the prior like we have an upcoming agenda item that would really be where you want to be more restrained but after youall voted on youall can talk about those accomplishments and does that make sense is that no yeah 100% that was kind of my my intent but um I think it' be a great place to celebrate some accomplishments like just for example in this last agenda where we're um expanding our career in teched Opportunities and we use that as an opportunity to talk about how we as a board support our career and te department and all that they do for kids would it be electronic I mean that's really the best yeah yeah that's what I was saying it would go out nobody prints papers or no no no it would yeah okay yeah to their emails and to their their Facebook P or their little pages and stuff like that so that we would pop up and they could question view it like a flyer so to excuse me wait to roll this out until we have app tog running we have it we we have the website and the app running so we're also so right now we're transitioning from s'more which is our newsletter platform to ap's engage newsletter platform so once we have that you would be able to even have on your um Schoolboard page it would be a way that you could put your archive to past newsletters as well and then it lets people from the community even subscribe so right now we have it where we use our sis to reach parents but then when we get engaged added to that people even from the community could go on to that page and subscribe and it would have a way to Archive your newsletters as well so when does that go in effect I'm looking at Ethan because we're about to be rolling out some of the other geez we start working on that next uh this week yeah I was going to say we're starting the pulling over all the sis information for rooms and stuff this week so we could probably create one for this quarter or whatever you know um collaborate what maybe um Mr Walker would it be inappropriate how would we do this if we had went home thought about what we really wanted to highlight could we send it in a group email or should it be sent to Bonnie and then we I I'm just trying to make it convenient for board members so that they're not having to come in we're not having to it's not wasted time but you know what I mean like spending too much time on this where they can think about what they wanted to highlight email it in and then we put it together yes me it's completely up to you all working with the superintendent one of the things what what I've seen in a prior lifetime is we would have a monthly meeting with the key staff member whoever was responsible for that that could be whoever the superintendent designates and you know whatever we wanted to provide that month was was provided you know usually was you know visiting visiting different places or doing different policy things or highlighting different you know things after the fact so that would be provided some people would just put an important quote or a Christmas message or whatever the holiday was um then staff would have time to collect that to kind of generate a version for for review but all would be done individually with the board member and the staff member that the superintendent would designate as kind of the point of contact to collect that information then you know version because you doing quarterly that allows more time you're kind of in a 90day cycle so there could be you know hey what would you'all like to be in this quarters you know newsletter and and um well that's what I'm saying if they sent that in let's just say um M wants to do CTE um Miss Hansen wants to do the police department what whatever it is they send it in then we collectively come up with a statement and then we can send that statement back out to the board members for approval like hey this is what we've come up with because we board members want to talk about this or whatever get approval and then send that to to the staff who does it I just have experience in this kind of thing um so honestly it's really simplified if you have a little article something you want to say right and you submit it somewhere it's digital they cut and paste it put it onto a document probably Cana because it's very no I understand that but I'm talking about getting the information from us yeah we would send it to that yeah probably uh hate to say this Bonnie but I'm going to designate you as the point of contact that's what I'm trying to figure out so I would I would individually send the email of what it is you would like to highlight to to Miss Bonnie okay Miss Bonnie will be working with um Terry Dennis who will help create that sometimes it's a matter of if you ever look at this sometimes it's a space issue and you got to cut down the number of words in this article in order to make you know so there's some given play there so then can you and I collaborate and then before we put the flyer out we can send it to the board members for approval sure yes in one point we can talk more about this when you have time you might have that you have each board member highlighting something that's similar so as an example I I recall I think it was a 75th Anniversary or 85th Anniversary of the D-Day Landings I think I have the timeline right so one board member had physically gone and visited the side of the field and have pictures from that but other members want to commemorate as well cuz they had a father or a grandfather that served there so the content may be similar but each board member would have their own version of I'm just using that as an example same with the holiday message yall May each have a Christmas themed or holiday themed New Year's related message that you want to put out it doesn't necessarily have to cancel each other out if you know Mrs Hansen Miss Gil house and Mrs Gil house are doing the a Christmas it would be unique to each of Y all so yall could sometimes touch on similar themes um so instead of one newsletter with one voice it would be each Schoolboard member has their own is that it could be if we wanted to do that option but we could do a collective one and then you know if it's a special occasion and you're like hey I want to actually elaborate on this then there would be room to do that my point is is I want us as a board to get our message out and our work and what we support and what we've been doing um and then like I said collectively together or if he said they want to throw out whatever so I just but my my concern was how are we going to do it which now we've solved that issue and then miss Dennis if you'll just collaborate with me and then we'll send it all up sound good is that a great idea okay great so just let us know when you want we'll start thinking about it and we'll go ahead and do like a quarterly one start thinking about things you want to highlight um it doesn't have to go out next week it doesn't have to go out just like whenever we get to it but just start thinking about it and if you think of something go ahead and so you can come up at that like when what months maybe for it to come out maybe like December spring summer we'll give thoughts too as to what strategically might be the best times a year to do that CU I feel like the message would change B B yes it does when it's you know what I'm saying if I come up with something now and it doesn't come out until May I may have would have rather so maybe let's get a quarterly calendar that we would be beneficial likely time to do that we cuz we have our internal one goes out the first Friday of every month and then we do have a quarterly one that goes out to all families from superintendent Broski and it always goes out about a week before the quarter ends to kind of like wrap up what he's been doing throughout and seeing through that 9 week weeks it also also always puts the correct calendar in there as well um every time but then it does feature some of the events that um have gone on during that time period as well so kind put a little bow on the quarter what if we look at our agendas for the past year and kind of see what are we typically celebrating you know in a quarter um we're just align it with the superintendent we're not going to steal your Spotlight are we we do that do it like a week later we can do a week later see for me so to make it like user easy for you I would think you guys could think of cuz I know where you're going with this right you could have like um policy Spotlight section you could have another little column that was like you know what's happening so it there's ways to and I know that Miss Dennison knows what I'm talking about in especially in CA to where you could have like policy Spotlight and you could keep it there every mon every every quarter right and there's something we want a spotlight and you could have Schoolboard happenings like I just went and and strolled through our new building and the pictures are phenomenal I mean I would love for people to see how great our new additions are um it could be something like that what's happening so I would be really comfortable if we could find some areas where we could just contribute to that and make it simple for us um maybe one month you have a a you'd like the spotlight that would be great right so if we had a format like that which not complicated I don't want to over complicate it yeah this is supposed to be super simple and just my my purpose is just to say hey we're here if you need us it's it's whatever and then like I said if if it makes it easy for you to just keep it on his schedule send it out a couple days later then that would be easy I think just you know the biggest accomplishment y'all done is yall just overhauled you're overhauling your policies they haven't been done 30 40 years maybe start you all you know something simple like we are doing the first you know review of of policy that what in 30 40 years you know something like that that's a major accomplishment and each of youall have highlighted that you're not really commenting on the policy because it hasn't been adopted yet just saying the board is and you know educate the public on what yall are what yall are doing with with the district so okay all right well we can talk further on that I didn't want to spend too much time on that I just wanted to throw that out there and see if everybody was good with it and I think we um covered all the other stuff I wanted to do the committee assignments and then um talk about presenting our committees to each other um I went to um additional training and I'm trying to read my notes here and I don't understand what I was meaning because I had so many and it was such a good training um it was very good uh we had Sheriff coming um from down south talk about Safety and Security we had the Department of Education there um there was a lot of things um that I'm going to share throughout so I apologize ahead of time uh some things I learned in um one note that I do have is about asking Barbara to come and then there was another individual that I'll probably talk to Mr um brosy about but this lady um she's not in this State of Florida and her specialty is ESC IEPs all of that and um her sole job is essentially because we know how complex it is um to help and I know we've done a great job um I know the Department of Education has come in and and viewed us and all of that but they come in she comes in and helps you grow your ESC department and helps you um just gives you suggestions she doesn't come in a dictate she doesn't come she she's like a Barbara for ESC for um gives boards suggestions um but that would also mean that she would have to speak with District staff and and see where we are um but it's just an idea she's been very successful um and give you her name uh I don't have it right here so I will find it I can give you her name you guys can research her and um but she had a lot of good things to say and I know with our our large ESC population I think it would be good just to hear her out um but other than that I think that's it and um maybe take like 5 10 minutes and then we'll go next door as soon as we soon as we can okay A J okay