take the time to meditate Lord on your sacrifice and the promises that we have because of your son Lord as we meet together this morning to conduct the business of this district I pray that you would guide each heart and each mind to ask the right questions um to know
the right information Lord and to ultimately seek your will in all that we do And it's in your holy name we pray Amen I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under
God under God indivisible with liberty and justice for all to order a special meeting Welcome citizens of Klay County I want to take this opportunity to thank you for taking the time out of your busy schedule to attend this schoolboard meeting This meeting is your opportunity
as elected representatives to collaborate openly and make decisions that will decide the future direction of our public schools and the education of our children here in Klay County If you wish to address the board on an agenda item there will be an opportunity to speak for three minutes Please fill out
a card which you will find located in our room indicating the specific item number of or topic you wish to speak about and turn it in promptly to one of our officers If you have items um that you would like to
present to the school board or superintendent please hand them to the officer as well Your participation is greatly appreciated At this time um we have one item that we will be voting on and that will be the category 2 -
battery backup system Um are we doing it in our computers we don't have to I'm happy to take your vote Sure All right Can I get a motion to approve i'll move approval I got an approval from Miss Gilhousen Can
I get a second i'll second Got a second from Miss Clark All in favor signify by saying I Madam we just ask if there's public comment Oh yeah that's right Any public comment sorry Any discussion
okay All in favor signify by saying I I I Any opposed motion carries 5 Any other additional comments from the audience superintendent comments nope Ward comments
attorney comments All right this meeting is adjourned And now we are going to move over into our um our workshop So I call to order our workshop for March 25th 2025 Welcome
citizens of Klay County I want to take the opportunity to thank you for taking the time out of your busy schedule to attend today's school board workshop This workshop is your opportunity is our opportunity as your elected representatives to collaborate openly among ourselves and make decisions that
will decide the future direction of our public schools and education of our children here in Klay County There will be an opportunity for the public to ask questions at the end of the workshop presentation Questions will be allowed Public comment will not be allowed If you wish to ask a question please fill
out a comment card with your question and and hand that card to a deputy Your participation is welcome and appreciated So first we have a jam-packed um workshop this morning So we're going to start with policy
review To begin Stephanie Ola you would like to come up Good morning Madam Chair board members Senrosski This is the fourth of our series of workshops we've had to review the draft policies
that are being created for um revision and improve improvement of the policies of the district Today's um meeting is is about the two chapters The 2000s which
is program and it covers the operations of the school and every way that affects the students uh the curriculum the um organization of of the the school for
the um benefit of the students the non-discrimination is in there Um adoption of instructional materials There's a whole uh breadth of things that are there This is different from the 5,000 chapter that we looked at
I think last time which is just purely the student chapter This is the operations of the district And then uh the other chapter we're talking about today is the 9,000 which is the community and the way the school board interfaces with a community
through volunteers and organizations and things like that So like we did before I guess can we put on the screen or just is a text um you want all the policies Well if there's any if we talk about any one of them maybe we could look at it But you
want to start with the 2100 or the two first Is that good that would be the best Yeah Anything in the 2000 chapter we'll kind of do like what we did before with the first um let's do 50 pages
Yeah this is Madam Chair can I ask some general questions real quick yeah go ahead Um Joe I noticed when I was I read through this again last night Um I guess I'm wondering we strike out a lot of language especially like under
the title N section and physical education right so we strike struck out most of the pages under title N It looks like a bunch of legal language Is there a reason that we strike it out here i think tongue n is very complex as we know There's been um rings going back
and forth in that advice of no they said bring it back this way Uh but that doesn't mean there will be a future change to title 9 in near future And so like in physical education we must have like procedures
or a plan that we already use in the district So we correct cross off what they write Yeah We try to it just as a big picture for all of this There's so many policies and and the old I kind of joke the old has a policy for everything including blowing your nose and those
kinds of things And so what we did was we tried to have a manageable amount of that So some of the reaction if we felt like um there's one um that we're going to do today were strictly statute based
and they regurgitate the statute into the into the policy itself and wasn't covered in pupil progression So we crossed that out and kind of ended it with it's in pupil progression because it had like 10 different statutes One
was on IB programs one was on ACE programs one was on Yeah and all of that is in people progression So as a way to kind of make it more manageable we've reduced the number of uh of words Okay And my last general question is um there
tends to be a striking of all superintendent directives Um like when we're reading about the adoption of instructional materials the admin procedure portion is struck out throughout this Is that because it will
be all I'm just doing this now so I don't have to ask every time It will the admin procedures will all be done later So we strike them now Correct The admin procedures are done after the adoption of the policies So uh they're struck out now
Also there's a difference in the sense of uh every district is different in their configuration of the superintendency Not going to be an electric superintendency So directly the elected superintendent leave
right and also I wanted to say that there was a policy in the 1000s which you have already seen that that um provides for the superintendent to create administrative procedures generally for any policy So it's redundant for us to say in any policy
we'll create administrative procedures He doesn't we just don't need that What is the difference then between how you would write an administrative procedure for an elected versus an appointed superintendent i don't I mean I don't really honestly
know what the difference would be If you're asking you wouldn't include it in the policy itself The superintendent's responsible for the day-to-day operation So there has to be administrative procedures in order to make a policy work So I think our goal we've talked
about this Remember this is a huge huge task I commend the board for the huge task that we're going through Never been done in 36 years This is a biggie when it comes to Klay County Schools Our plan is once the board adopts the policies we're going to
evaluate all policies for the ones that are the most um in need of an admin an administrative procedure formal administrative procedure right now So for example uh the birth policy and other policies
the the ones that are student code of conduct ones those all require that immediately right if you're looking at hundreds and hundreds of policies how do you decide which ones to do first right we would do the ones first that have the greatest need in the operation of the
district to start in August right when we come back So that's the plan to to get that mission accomplished that too will take some time No I I realize that I guess I my concern was there's so many being struck that if the the board feels
like it's something valid and we would we would like to see you make an administrative procedure for maybe some of these things that have been struck out Are you saying um that you may or may not address
the board's the board's 10,000 section clearly states administrative procedures will be uh I don't know what the word is formulated developed So you'll just prioritize where you start Yeah Exactly Okay There would be no way to handle
hundreds and hundreds of policies if we didn't figure out which ones are the most pressing Okay and then kind of work our way down because that was a lot of most of my questions came from the fact that there was just a lot of striking out So I think that will make help me move faster through the policies And I have a question as far as like
administrative procedures Do you guys have that set up kind of like these policies where he can go through and look and strike and do what he wants to like that okay So it'll be faster process We have some but it has to be a district specific effort
because right can't be too generic I just didn't know if it would be like if it would be fast like kind of set up like this Obviously not everything but but able for him to go through and it be easier right versus having to start from scratch Yes Okay that was my question
Okay So does was that all your general questions yes Thank you Does anybody have questions for um I guess it would be actually through 59 because that's when the uh policy ends for the first I have on page 13
Okay Excuse me I have a policy just so I put it on Yes Sorry It is uh 2215 2215 So I know you guys have heard me say this before It's not news Um I'm very passionate that we should be teaching history in elementary school Um and
specifically we say in our policy that um it lists all the subjects and it obviously history would fall under social studies But I would really like language in that policy um specifying that in that social studies curriculum we will have an emphasis as Klay County
schools on American history world history and civics education even in elementary school And what um where at so if you look at the sentence the program of instruction in the elementary school shall promote the language arts mathematics social
studies And there we could just put with an emphasis on um we could just say history or emphasis on American history world history civics I'm fine with that So just further defining social studies
to include history Madam Chair may I may I make a word on that so with social studies in the elementary school I'm coming from the the background of social studies Um and of course as everyone knows we're we're driven by our standards right
there are some grade levels that don't really have almost there So I'm thinking third grade is mostly geography based Um so you have civic strands you have
geography strands Florida Um so yeah you have so you have these that go throughout all the courses Each one has a little bit of a different focus Um and actually third grade does have a little bit more civics Second
grade is more geography Fourth grade you get to Florida history Fifth grade you get to it's almost all American history So each one kind of is thematic and it's um driven by those So all the curriculum everything is tied to
whatever those standards are And I do know that they do adhere to it very strictly So that's just something to keep in mind that they do but sometimes if they're going to be standardsbased there's some grade levels
don't have as much wiggle room to include additional content So that's just something So could we um I guess maybe the language and the policy obviously should match what our standards are but um just specifically
to clarify and define what social studies is um because it that can be a variety of things as you know especially when you get into secondary education So I would just like to really pinpoint that we're focusing not so much on the
study of socialization as we are the study of history To Miss Gilhousen's point it is pretty ambiguous in elementary school When I taught fourth grade you kind of work around Florida and you do your Well and it's not a tested standard Yeah So I I feel like
there is a little bit more wiggle room there but also because it's not a tested tested standard it may not be prioritized as much as the other standards might be Um so to important to me even if it's not a tested standard that we're
um you know focusing on it and and prioritizing it despite that So if we could just be clear How about how about we put a bracket after social study then just social studies includes I think that I sure do Thank you
Miss Hansel Um I just in light of our conversation yesterday at our master board training on page three Page three Yeah Oh can I get consensus that we Oh you want the change first yeah Okay Mr Ala
can I get consensus to add the burden Miss Clark yeah I think it's a great idea I'm good So you have consensus Okay Is there anything else in this specific policy miss Gil hold on turn my page to three Um yeah
Um yes On the next page page 14 Okay Under D instruction and sexual orientation and gender identity Um we say classroom instruction by school personnel or third parties on sexual orientation or gender identity
may not occur in preK through 8 which I know is the state law If and then it says if such instruction is provided in grades 9 through 12 the instruction must be age appropriate or developmentally appropriate for students in accordance with state standards I would prefer that
we strike that last sentence And then um I think preK through grade 12 as long as that's legally acceptable I think it was on the prior page Are we still forward this is the same policy is
under 14 letter D Okay Under development of instruction letter D right there D instruction and sexual right here So my suggestion as long as it would be legally acceptable would be that classroom instruction by school
personnel or third parties on sexual orientation or gender identity may not occur in preK through grade 12 except when required And then you just write that last sentence Can I get some well it is very
subjective to just say developmentally appropriate We're not we don't know what developmentally appropriate is for this is qualifying if it does happen in grades 9 through 12 And the state has standards about that And this is intended to sort of remind people that
there are state standards on it's not just people state standards on sexual orientation and gender identity I mean I know if it's going to occur if it's going to occur at all but if you're silent about it then there's no qualifications for it in the policy But we're not being silent about it We're
saying that through grade 12 we're not teaching sexual orientation or gender identity unless we're required by law And to my knowledge there's no state standards on sexual orientation No it's the state prohibits it through grade 8 Correct It allows for it under certain
circumstances in 9 through 12 If you if you don't mention that then there's nobody nobody's going to have any idea that there's any kind of limitation on it after but we are setting a limitation So the state has restricted it through grade 8 I'm
suggesting we restrict it through grade 12 because the state's not requiring us to teach it Giving us giving us the option to restrict it I didn't know you wanted to change the grade 8 Okay You want to make it grade
12 grade 12 yes sir So the lawyers Well that would be a a qu a board decision Um and the state does allow it and there are people in the state believe it or not who think that it's important at that age and would might challenge the validity of your
policy And you know but I but I would say that's she's talking about whole class instruction right so a student may or teacher may or may not want to teach a group of students
but I would say as a whole group instruction that I agree with Miss Gillhousen if it is legal that we do not do the whole classroom instruction on um gender orientation sexual orientation because everybody in that
classroom their parents have rights too Like maybe they that the instruction is not appropriate That's right So I where are we at legally yeah if I understand correctly I think what you're what you're saying is unless required by state law which is what the wording says Unless we're required to cover it we
will If legally they say you must teach this we will Sure So y'all are the elected representatives Y'all there there are some required statemandated curriculum Others are discretionary So y'all y'all have y'all do would have the discretion to do that And I I think putting is required by
state law unless the state you know does require a certain type of training So I I think y'all may be saying the same thing but I I understood it to be unless required by by state law So I think that would be you think is the best language to achieve that i think the way she said
it I I think if you can say I was trying to write it down but so my suggestion would be that we strike that second sentence So and and we replace grade 8 with grade 12 So class it would read the CLA classroom instruction by school
personnel or third parties on sexual orientation or gender identity may not occur in preK through grade 12 except when required by state statute And the second part of that statute actually says that districts can approve
the curriculum for 9 through 12 And I believe I'm hearing you right is that we're just going to end it with that first sentence and not get into that gray area of approving Well the last sentence is if such instruction is provided So there's
essentially very limited amount of um restriction on teaching grade 9 through 12 except that it must be age appropriate developmentally appropriate in accordance with state standards Um which I mean I think that that's the case for all of our curriculum We want it to be
age appropriate developmentally appropriate and in accordance with state standards So I don't think you need to specifically say it about that one right thing Okay So can I get consensus from Miss Hansen can I get consensus from Mr
Al consensus to change it from the 8th to 12th and strike out the last sentence is there anything else on this policy i just had one question on um page 15 Why is it that we have um anything in the policy specifically
about computer science and technology instruction is that required my my assumption is that I have to check with the attorney is that the statutes on the front where it says legal and goes down and one of them speaks about
computer science and technology instruction Okay that seems to be the format of these policies Like there's a long list of statutes then they just correspond to them Okay I I don't have a problem with it being in there I just wasn't sure if it was a
have to have it That's correct He's correct Okay On 15 you said on page 15 Yeah Okay That's I I was wondering if this was in statute Uh anything else in this policy that's it I I have a question on policy 2111
Okay So what page the second page It's got a number [Music] page three Page three is the page I wanted to come back to in light of our parent conversation yesterday that we had
My question is uh about uh we were talking about removing barriers to help parental involvement and then the volunteer opportunities strike out supporting other needs such as transportation and child care to enable families to
participate in school sponsor family involvement events volunteer opportunities Please letter C Yeah letter C This I can say one thing on that is that
that is required for title one schools which is what you see down here in the um footnotes So those uh but it's not required of all and so they do support that Um but that is something that is already
done and it's being done at our title one schools who have events a few times a year Um the reason that was struck was because um it is not something that they can support for every single volunteer
opportunity or for every um engagement and every family event night they cannot always guarantee that we will have transportation you know buses providing transportation for families and things such as that I don't have this the
stricken one but I do remember that conversation and that is why it was struck but that's a requirement for title one parent involvement Um noted by the footnote number three What about helping families to provide a school at
home environment that encourage learning understanding learning at home so that is something that they do already you know with I know at title one they do provide um books So like at Charles E Bennett they have books that they send home We have um websites we
have Apogee we have a lot of things that they already do to um encourage at home activities And what letter are you looking at d Oh wait Yep So we did keep that one
correct I'm looking at the clean D one Offering training and resources I'm looking at the clean so I can't really see what you're seeing It's on page four on your claim version D1 and D2 Yes So we did keep that That was a good
one Yeah it's a good one Is there any board input on uh Mr Al's uh suggestion for C uh what is it that you're wanting to add to see because I don't have the I
just I want to remove as less as possible options that we have to help parents be involved barriers removing those barriers So what language are you wanting to add back in
i don't have that copy All I have is the language helping them in everything we can to be able to to participate in the school events So so can can I I think we're you and I are probably wanting to talk about the same thing here I agree
Um so there was a page in the parent section It's some procedural some not Right And after we had our discussion yesterday I felt like this particular 211 like parent and family involvement
in school programs was something we should have little maybe a time to discuss together because like Mr Albero said "We've struck out some things that I believe are very useful and I know it is the
superintendent's responsibility to make procedures but if you read through struck out um A through E and then E has 1 through 11 right and if you don't have it I can just give you a couple examples of why maybe we could push this part to another
time all the parent sections Actually I would like to because we just had our discussions yesterday and have had not had time in sunshine to actually talk about the policies but it includes things like um let me just get my myself organized
here cuz it's a lot of papers like um involving families in the development of the district-wide parent involvement policy and plan that was struck out I actually feel like that's a really really important thing on this page here alone with all of the strikeouts
procedures for parents to learn about parental rights and responsibilities A procedure for parents um some of this stuff to withdraw their child from any portion of health education I believe is covered in another section to receive a school
report card to be informed of their minor child's attendance to access information relating to district policies for promotion retention I believe that this section along with like a parent handout and there's more sections in here that deal
with parents coming up It is really hard for me to say it's okay just to strike out these procedures for parents after our conversation yesterday And I'm not saying that we want to get involved in procedures at all What I'm saying is we
need to have the opportunity to talk about our ideas to get more parents and family involvement engagement what was the other one from yesterday involvement engagement and there was another E But those three things alone need
conversation This is the actual policy that will drive the things we felt were important yesterday And I don't know how you guys feel about maybe just postponing pulling this one section out And there's one other section that involves a great deal of our
conversation yesterday What if instead of postponing and slowing down the process we move forward with what we have and know that it's a living document and we can as we go back Well I don't I don't It's always hard to
put things back in This is it's it's it's life in general Taking it's like giving somebody something and taking it away Um this is a lot There's two whole pages of strikeouts right so uh under
what condition so we went from a lot to a little Well and and I guess I didn't have an issue with it because I see it more as procedural You know if we
implementation gives you the idea that it is procedural And so if we want to write a little broader policy statement you know but I don't know that it's really necessary Well I felt like the policy with the strike ends cuz I I do agree that it's
procedural Maybe not all of it Um but the policies the way it was a parent could go here and say "Oh look I have a place to go here Oh look I didn't even know this was available Oh look there's a procedure and policy in
place for this So if we we talk about trying to bring education into the home right so what what if um helpful links for parents was something we put on cuz I don't see a parent going and searching in our
policies for help Like I to me that would be a on our homepage we have here's your link if you want to volunteer which we do we already have that um parent resources tab So maybe if there's links to you know if we like we
if we you know develop discuss um different plans for uh family nights at schools or um family nights within the district like that I that would be I think that could be accommodated through the website and be more accessible andformational to families that way Um
not that I'm opposed to having it in policy I'm just not sure that um it's a we have to slow the process down to put it in the policy or it's not going to happen kind of thing Um I will say here's a positive and I don't think people real maybe it's the way my brain
works and the nurse in me But if I go to search for a policy first of all I get annoyed when I have to go to 87 different pages So that's neither here nor there But in this procedural portion it literally
states C policy 2521 C policy 5320 It gives additional information so that the parent isn't I think our whole purpose with transparency and easy um access to information and all that
You have to think about these parents who are raising their grandkids and who are not used to technology and who are not used to all of this stuff And when you're sitting here trying to find okay well I need more information than than this but if we're taking all of this
stuff out and again I understand it's procedural but it's also informationational meaning hey because you didn't find the information you needed here you can go here and find it and there And I think cuz actually that's one of my notes was is
this going to be an admin procedures I want while we're doing this and we're spending the money and we're going through all of this and taking all the time to do this I want to make sure that as an adult who doesn't know how to navigate a website doesn't know how to navigate all of this they're already frustrated and overwhelmed because
they're taking care of kids that they didn't anticipate to take care of They're taking care of homework and laundry and everything else They're going to get so infuriated and frustrated because of things that we could have just done to make their life
a little easier Whether it is putting a procedure in here whether it is um putting additional information just to connect them to the next step whatever the case may be I as a parent I know that frustration So that's my thoughts
on it And and I literally I mean that was literally my note uh will this be in the admin section and if if it is in the admin section that's another thing I want to ask for each policy if we have procedures for that
policy in the admin section can we at the end of each of those policies say see admin procedures because that's another thing is I know this sounds so basic and unnecessary but it is so necessary the little things matter and
the details matter when people are looking at stuff like this Even teachers when they don't have time to be dealing with policies and being they just need a quick answer or whatever I know they can pick up the phone and call somebody but not everybody does that So being able to say "Okay there's actually a procedure
for this or there's actually another place that we can go." So if we're striking all of us out we at least need to say "Hey see this policy or see this procedure." Well to add on to Miss Skipper so the way Neila works right so if a parent's frustrated and wants to know our policy they're going to go to
the search box and they're going to put the word parent in This policy is going to come up I really don't think there should be a need for them to have to go find something else I mean if we explicitly like Miss Skipper said for
each one say it's this part because there's more than just one And there's state laws that govern what we need to be doing with parents But when they go into the Neola system the luxury and the reason I really wanted Niola was its searchability So if you are a grandma
and know nothing about technology you could actually go in here and put in P and then you'd be like "Oh I see C policy 2623 if I want to know about student assessment." And that's this is almost like a key to all
parent policies And so although I I agree it's procedural the way this system is set up as a searchable system is deliberately to make it easy for everyone to see our
policies access our policies and make sure that they have a way to understand what we're trying to do And I have never said that of all the other thousands of pages we've looked at but when it comes to parent involvement the easiest thing to do would be to have this type here
with the procedures and where they can go and find them And that's just I agree with Miss Skipper And I want to also say this as we're going through this process we need to keep in mind I if we don't we don't have to rush through this If we don't have time to finish these today
then we can do it again You know we can schedule another day But this is for future boards and future superintendent This is something again that we haven't done in 36 years And we when we set this up when we put our names on this I want it to be a stamp that says "Hey not only
did they do it they did this right." and and the searchability Like Miss Hansen said I speak to so many frustrated aunts grandparents parents in general that are overwhelmed with life and and the harder
the the world gets the the harder home life is And that's something we talked about yesterday How are we going to make their lives easier so I don't have any problem with But I can we just make those changes now are they are you guys not do you have suggestions for what you
want to do well I think their suggestions were to um talk about this in depth further and move it to it to the end or take the unstricken part out but that's procedural So that would be something and I don't know how the
procedures will line up Miss Cooper Like if you're you're looking at saying the pages I'm sure you guys have done this a thousand times but the page numbers actually go to a different part of a policy right so it's kind of like they could maybe I don't know how you guys do it but you you could either manually go
to that other policy or click on a link to take you to the other portion of the policy This is the one piece I think that literally connects all the pieces together And I'm not sure as we go through it would be Yeah So what if what if we do this cuz there are a couple
policies I've talked to Mr Broski about to add at the end um what if we add this to the end of those so it's not slowing the process down but it gives us time to continue our discussion further that
April I think it's April 2nd that we do our master board training and then we can implement what you know what we see as necessary and maybe they can help us implement that within within this policy um and then that way we can move forward
with the rest of this section and come back to this policy Let's see Is that something that we could do in tack on the end would that be that wouldn't mess you up too much no Okay Not a problem So how do we uh Mr And just to clarify you mean not not end of
today but end of No Yeah The end of the end of the policy because we do have that shade meeting So I just want to make sure we're Yeah you're good Um so are we okay with that as a board do you want to do that Miss Hansen yes please Mr Albero Miss Clark we need to uh go
home Okay So we will remove this one and then we will talk to Mr Broski and have our master board meeting So 2111 you will come back to
[Music] do Yes 1 through 59 anymore Do we have um an estimated time for when we'll take this policy back up just so we're all prepared at the very end which would be which would be May Okay I was about to
say June [Music] And we can always schedule um an extra meeting if we need to Okay So um 1 through 50 1 through 50 which will be 1 through 59 any more
[Applause] are we talking pages or policies uh pages but the it doesn't end on 50 it's in the middle of the policy so that's why I said one does anybody have anything on I think it's page 20 policy
2260 page 23 it's all struck out so I'm Sure I just have a general question It we struck out we were able to choose or strike out this section It says such prohibited activities include
exposing promoting advancing compelling employees or students to believe the following This comes directly at least a lot of it comes directly from the media um training this part right here that we
that the state of Florida developed And this is key language when looking at the rubric which I hope we'll take back up when we're done with all of this But the key language says prohibit activities that members of one race color national origin or sex are morally
superior to members other members You can't teach that a person by virtue of his or race national origin or sex is inherently racist sexist This is a struck out portion What policy so if you're looking at
If you look at page 21 it would have been on page 22 I believe Can you see where the struck out portion was it doesn't show at all So this is the part that defines So if you
listen prohibited a person by virtue of his her race color national origin or sex is inherently racist We have that in one of the policy this it's in our library Well part of our in our rubric part of this is in but it was in a policy that we looked at last month I
don't remember A person's moral character or status as either privileged or oppressed is necessarily determined by his race or color Members of one race or national origin sex cannot or should not attempt to treat others without respect A person by virtue of his race
or color should be discriminated against or receive adverse treatment because of the actions committed in the past by other members A person by virtue this comes directly from wording from the state of Florida during um how to select media material right
and so it is specifically where I would like to go readress in the board community standards rubric for the media policy A person by virtue um of race sex or origin bears personal responsibility for the must feel guilt anguish and other forms of psychological distress
because of action Go right here It would go right here Right here And then H is such virtues as merit excellent hard work fairness neutrality objectivity racial colorblindness are racist sexist or were created by members of a
particular race color national origin or sex to oppress members of another race So you want all that back in these just this section A through H is what I helped to develop with Miss Collins part of our board community
standards for um selection and buying and getting rid of inappropriate books This was the meat to our rubric And honestly every single word of this should be what every single American wants for every person in America And we
when we go to relook at which you guys never we never got a chance to work on our community standards for the media policy which I'm hoping we we get to this will be the meat of what will help us protect our kids in finding
appropriate materials for our libraries So I'm asking the board I know you can't see it No we can Can some of you see it we were trying to locate it It was It would have been It Well it's hard on the page number cuz it's all gone It would have been on page right where he just
said it would have been Yeah it would fit right here So that's all state statute it it's in So when they when they decided to come up with state statute about the media policy they gave a statewide um media specialist training
that had to correct me if I'm wrong every media specialist in the state of Florida had to undergo this training So this would codify what the district is trying to do when removing inappropriate books It would help us codify our
community standards and um and it it was also given to every media specialist in the state I wholeheartedly believe that this statement is absolutely essential for us to move forward when it comes to
um buying and removing texts in our libraries I mean I'm f I'm fine with keeping that language I I don't think I think this policy is um about specific harassment or discrimination
to students It's not it's not really referring to to materials Yeah Well this is saying what you are allowed to do without discriminating against another person So in the teaching world you always teach examples and you teach
non-examples And they're very powerful together because you have examples of what you want which is what most of the policy is And then there are non-examples which codifies and clarifies what the policy exactly means and what it doesn't mean And we did this
a bit on the media specialist rubric is we had books that clarified what cuss words might be okay at what age group and books that simply said this is not appropriate And so this section is really important for the
board when is and I think it's important as Americans that we understand that we treat all of our kids equally with an equal amount of respect So so can I get consensus um Mr Albero would
you like to keep this language miss Gail it's fine with Miss Clark Uh yeah All right If we'll add that language back in this is in statute right but this is
a non-discrimination clause It's not really specifically addressing those Correct Thank you All right Any further paper 1 through 59 i just want to thank you for that because it was something like Miss Gailhousen's passionate about social
studies It's something as a military wife I'm very passionate about So yeah any um any more for 1 through 59 okay let's do 51 through 100
I have one What's the number policy 2340 And there might be an answer for this Um that is page 67 Yeah When I look at the struck out part I'm not sure what page it would have fit
in but there's a part that says school personnel shall not accept any form of compensation from vendors that might influence the recommendation I think this is important I've actually known in my career people who have done this And so maybe there's a reason um that the the district wanted
that struck I don't know I just wrote the word why because the language seems important for maybe a teacher to understand or it it was struck out So it would have been on So what I do is I cut out the struck out part and put it staple it on top of the regular page So
I believe it would have fallen in after E Yeah And it just furthermore school personnel shall not accept any compensation from a vendor after a decision has been made It's specifically like if a teacher wanted to promote a vendor they get a kickback They tell the
department "Why don't we use this vendor?" Um I actually have seen this happen not because I think they were trying to break the law but because they weren't they didn't know it was illegal So I think it's important that the vendor stay in the vendor realm and that this particular such compensation includes but not limited to cash checks
stocks or any other form like maybe you get a free program gifts such as televisions microwaves like I just think we need to make sure that teachers know we can't enter that vendor realm that we need to make sure that that's done through the vendor route and not impose
that on other people But there might have been a reason I guess the district took it out But I think it's important language So which language specifically do you want where are you at right here okay So on 2340 which would be your page 67
right it would have followed E second paragraph other districts sponsor trips It would have followed that And it just it's a harmless as far as I know It just tells teachers and other staff members that So from there it's the end of the page Yeah it was right So if you're
looking at this it was at the very end of the page So it's not one of the letters right it was just a paragraph at the end of the page but I have known there would be confusion on this particular thing So I was wondering if the the district didn't have an objection based on that that we
add that back in So okay So for that you want both all the way to the end of Yeah it's just two paragraphs It's just clarifying what you can and cannot do So can I get consensus on that Mr Alva miss Clark Miss Hillen Yes Um I do
have a question on this one I personally would like to um add this verbiage I don't know how you all will feel about this but um when we're talking about field trips and we're talking about parent engagement and involvement and all the things that we talked about yesterday there are certain schools that
limit the number of parents who can go on field trips or activities And um I get that due to bus availability all that stuff But if the parent is willing to drive or willing to go there themselves they should have the ability to attend the field trip if they do the
proper channels as far as the volunteer forms and all that So I would like to add and I you would think we wouldn't have to add this but I would like to add in here that um I don't know the verbiage and what it would be but essentially as long as you have a volunteer form and do all the
things to be able to attend a field trip that there's no limitation on parents there's no bus space then you can so so I think I think it's safe to say a parent can always go on a field trip but you're not as a person that's super we have to have the parent says hey I know
I can't go to supervise can I go on the trip it's a free place you want to go to so we don't have to put that in garbage so if a principal or teacher say hey you can't go because you didn't fit the numbers they can go by the they're going as a
private citizen not unrelated to the trip but they're allowed to hang on American why would I want to go to the alligator so there's a there's a liability piece that too So when we think about there's a lot I'm just think like
I think in general like the concern is like how the child travels to the trip and back is a part of that Um what credentials that they've gone through like volunteer processes and things like that So there have been situations like when I was a school principal that that
we didn't have enough availability on the bus or would it increase the cost of the trip in general and so parents would go on their own accord um as long as like they could verify that they put their volunteer information in then then
they could walk alongside the group They just couldn't be left alone with any other children They had to be supervised under somebody else that was a credentialed shaper which is my point is what I'm trying to say As long as you go through the steps of volunteering you
pay your own way you you drive yourself I should still be able to stand there with my child Even though they're going on the bus with the school everything's the same It's just that I can watch my kid play with alligators or whatever they're doing Thank you We shouldn't limit a parent
from not meeting Sometimes the venue itself as a former elementary principal as well like sometimes the venue itself has a limit to you can only hold 50 people at a time And so that would sometimes limit the number of adults that can depend on how many students For
example the grocery store might say there's a limit of two shops or they might give you a ratio due to the number of seats that are available So there could be something put in there unless the place or the venue has a limit you know cuz there aren't unless there's a
limit But I'm telling you there are other schools This is another thing that I'm talking about how who welcome parents open arms This is one of the examples I'm saying especially when your kids are I have a five and sevenyear-old and I bring it up every
time They're not gonna be five and seven forever And although I can take them to a zoo or an alligator farm by myself it's different when you're trying when you know other moms or whatever there and their kids are or whatever I'm just
trying to use that example cuz there has been certain circumstances where people have reached out and said "Hey there is a cut off I couldn't go with my kid." So could we so based on our conversation yesterday I mean for those that don't know we held about an hourong conversation about the value and how
much we appreciate and value parents and we all agreed that that family involvement is the best thing for education So could we I mean in this new plight that we talked about this with the superintendent coming up with this comprehensive plan could we then bring that into that
plan at that time when we start developing or redeveloping the part of the strategic plan for parents Yeah That way we don't limit it Yeah Yeah I mean I I can't imagine a principal or a teacher saying unless there's a viable reason
and maybe there's confusion on the parents Madam chair if I may just something about volunteers You would want to make sure that language at least I would think you'd want to make sure that language does have them still go through the rapture
system at the school So in other words they have to go to the school first They must have the badge because the law does not prevent I mean they could be on the sex abuse list They
are allowed to go on campus but they have to be escorted and they can only be with their child They cannot be around other children Is that not done through the volunteer form so they would need to rapture every time to have the batch So I'd want to make sure
that the parents know they still have to go to the school Yeah The school security Okay In other words they can't just show up at the alligator farm Right Right Because they might not be a person that should be around other people's children Right 100% That's why I'm saying as long as I think we're making
this more complicated than we need to be As long as they can do volunteer and be around our kids they can go still the same way Kid gets on the bus goes to the school But I can I'm just using myself as an example so that it's easier so
that when I get there I can meet up with the crowd right and have and have my be able to watch my kid or or eat lunch with them or whatever I I'm just I think we're making this a little bit more complicated the to take it back to the language and the policy What we could
say is parents are encouraged to attend field trips with their students and should not be limited except in the case of not meeting uh volunt uh volunteer or student supervision criteria um or venue restrictions like that would give you
coverage of making sure they met what's required of them but also but I want to make sure that's okay with everybody before we and I I think and I and I would be happy too Mr Stephan Anytime that you guys receive that kind of communication and
you have any questions please reach out to me because it's like the nuances of things because like there are situations where we've had parents who bring younger siblings and that becomes that becomes a concern because then the attention becomes on the younger sibling like like and I appreciate the ladies
sharing too like there's like as I'm sitting here I'm like oh my gosh there was this situation and this situation And so there's like these weird nuances of things but um I'm happy at any time like if you have anything like that that comes across your board like your email or stuff like that please reach out because I'll help try to navigate that
I'll try to get clarifications for for all of you because I agree like first and foremost we want parents involved We want parents in schools We want them to be in attendance and to make those memories for their children So whatever I can do to help facilitate any of those conversations but I think that's part of
it is like there's like these weird nuances of situations sometimes that happen and and I can also help with that And maybe what you say is um instead of volunteer criteria you'd say shop criteria So the the field trip and I've signed so many of those field trip permission slips and it always says if
you're volunteering to shop you may not bring other children with you So like if they've met the criteria they're agreeing to follow the field trip rules So maybe that's what you put in the language is um parents are encouraged to attend field trips with their students
so long as um their chaperone criteria is met and should not be limited unless um limited by capacity at the venue for the field trip Does that make sense does that sound Does that sound Do we have that verbiage in do we have consensus
for that miss Hansen Yes Mr Alva Oh we wanted to add the word encourage up front Yes Yeah Miss So can we add that verbiage and then we'll make it on the school end that if they don't work
yeah I think I can do this And I think it's something that we could you know provide guidance in like creating some room criteria that we can get some consensus and then get some final input on you know I think that's something that we can definitely do with other
Excuse me Can you say Madam Chair just just we had a question just to clarify the specific language Is that correct right I'm not I'm I just I'm trying to capture everything so we can do what you're saying and I'm not sure you're saying all these nuances they won't go in the policy They're going to go in a
procedure that is going to be written and and iron out Our overarching statement is going to be what is that going to be parents are encouraged skills another verbage just that that
those words in front of that uh no this would be this would be a different statement by by itself you could put it at the end you could put it maybe you could put it under letter F So properly planned and executed field trips should encourage parents to attend
and shop around to attend Okay Mhm Um okay I've got it So that they meet the criteria you got So you want me to expound on that so be properly planned and executed field trips should encourage um parents to
attend and chaperone given that they have met the chaperone criteria Got it And I guess shop owner criteria could also cover um venue limitations as well
And what we would encourage like those those very detail go into your procedures because those could change as things come up [Music] Any others through page 100 i'm at 89
And I just have one thing Okay At page 89 under 2416 and there it would be struck out So it would be on the back side and it would have been at
the in between the very last paragraph and the board will not allow the collection of So we've had conversation I know early on um maybe it was a year or so ago and then again two years ago and probably when I first came
on the board I remember having conversation about um personal information and parents the way um we get information from our students and notifying parents of uh the security So under this section says student privacy
and parental access to information We struck out parents have the right to inspect upon request any instrument used in the collection of personal information before the instrument is administered or distributed to the student So if um Miss Skipper knows
there's going to be something given and she cares about that she would have the right to ask to look at it as a parent says the parent will have access to the instrument within a reasonable period of time after the request is received um by the building principal We have had this
discussion about this portion of our old policy two or three different times and I was just wondering what you guys think about that struck out um sentence two sentences My note actually says
um I wanted to delete this I I agree with you is what I'm saying is here I have here that I Why did we start i believe that's I believe that statute should parents do have the right to do that If you want to add that those three lines in we can certainly do that
I just think it's important to look like that You know we don't have anything to hide right so if you really want to see it I think it's important The parent contacts the principal says "Hey I want to see this." Yes This book this whatever show Okay Can I get consensus
to leave that verbiage mer Miss G Miss Clark and we we can throw out the third area that's been I mean should that stay or that's more procedural anyway Okay Consensus Yes So we want consensus
to leave that Okay Any more forg i have um policy 2417 comprehensive health education on page 92 I just u would make the suggestion that we um make the
language match the other language that we discussed earlier So if you look um you see the letters um A B CDE E and then there starts paragraphs after that So it's the second paragraph after the lettered
paragraphs where it says "However classroom instruction by school personnel or third third parties on sexual orientation or gender identity may not occur in pre kindergarten through grade I would say 12 so that we match our previous paragraph and end the sentence with the names of the Florida
statutes that are involved there So take out the last sentence and match it to say 12 Yeah Can I get consensus from Miss yes Mr Albero This is Clark Yeah I can catch All right So we'll strike out the same that same sentence and then 12
All right Any others moving forward for all let's go to um the rest the rest of the policies I guess I should say I have a general question I don't see an AI policy Um does that come up
somewhere when we're talking about um what policy am I in right now copyrighted works In the 8,000s I think it will be in the 8,000s because I believe that AI really needs to be within the copyrighted works Um almost everything is copyrighted right now Like
almost everything is um it's very easy for a kid to copyright shall I say in different words and very similar I was just wondering if it's just something you guys we haven't caught up to yet but under the copyright works we haven't made a mention of AI use It's an academic honesty
Is that a policy and academic honesty yep Should it be mentioned under copyrighting that AI is a copyright um what's the policy number that you're talking about it's on page 2531 At my last FSBA training there was a lot of
training on AI how to keep yourself safe as a district I'm just wondering under the copyright section or maybe it should say where we do have that policy Miss Watt I'm not sure because I haven't seen it yet Yeah but maybe under here we should let people know that the use of
AI is I don't know how we can do it I'm asking for help on this one What policy are you talking about right now this policy is 2531 copyrighted works Maybe it should reference AI some sort of way or have a reference to the policy in the
8000 section but it's actually becoming a real problem across the nation right now And I just I'm not sure what you guys think about this It's something little but it's um we don't mention it at all Have we
done academic yet well this is more for Is this for students i thought this was more for staff Well it just says copyrighted work So this is staff and students Oh you're right It does Staff and students Yeah because it would have been just in the staff section if it was And this is how
So this is something that's going to hit us slam in the face This AI stuff There's a bunch of policies right you guys started right there's Yeah 8,000 We have a policy on AI and um we can make a reference to that here if you'd like I
mean do you think it's a wise thing me I just feel like you ought to be able to see it under this particular section based on in our student pupil progression plan I believe there's a whole section on academic honesty right Miss Watt like we address all of that somewhere both I just looked it up So
academic honesty we did last month in the 5,000 is 5505 and letter C we did add utilizing artificial intelligence platforms and natural language processing tools create content and then submitting the content as one of its own
and then it does say C policy 7540.08 08 artificial intelligence So next month that will be one and if that is something that you also want here then that is I just think we should reference it because I don't think a lot of people understand the impact it's about to
truly have as a as a district we haven't really addressed AI yet It's a huge I know that I went to a bunch of training on it and what people were talking about the lawsuits the copyright issues it was really really big in my mind Right So I'm just saying if we just said could
come up with something either referring to the copyright so they know that it's not your own work when somebody is making something for you right and somewhere in the policy that we can put like brackets or something also includes
AI or just see please see the AI policy and that last sentence also there's a word left out the blank the the shall be responsible who's responsible the superintendent the Oh yeah Next
Good catch So I'm aware that Neil spent quite a bit of time developing this AI pro policy at least last I heard So we can um make a reference to it here if if that would be good Yes Okay Mr Alvaro would you like
to reference it in the copyright section that's all AI policy I just have a question Uh Miss what what was the policy because I'm we're going to reference the policy on uh 7 was 7540.08 And then we're missing a word shared
responsibility Who should go what's I can't read it The last sentence superend Oh yeah That would be right Miss Clark Yes I think to add that All right that finishes up that section Anything else
in that section page 105 special programs by community volunteers If we can strike the wording again by the Office of Public Safety it says all volunteers are subject background check end of sentence We
don't have the Office of Public Safety that that actually does that What What policy what policy on this is uh 2430 01 improvement programs by we're simply striking off the last couple words by
the office of public safety because we don't have an office that's people if I could on page 107 107 kind of in the middle of the page you can see where it says competition uh third paragraph down
competition involving junior high schools yeah and then it says grades seven through eight what I'd like to do is just simply strike out the grades because now that we had a different grade configuration of 6 through 8 in some of our schools I didn't want that to be a a confusion So I think we're
good to just take out grades seven and eight or five junior high just seven eight since we're going to have six seven and eight at those and that's within 2430 Also 2431
2430 Got it All right [Music] I just wanted to make sure Okay So um we're going to move to the shorter section to 9,000 [Music] I just have a very basic question on
line 150 third paragraph Have no idea what page number what first page is three Page three Permission from the principal Should
we can it only be the principal or can it be principal or the third paragraph the third paragraph unauthorized the word the word principal is defined to mean principal or designate Okay All right In the in the
bylaws Gotcha [Applause] And this this is our volunteer policy On page nine the way we wrote it before did we just use the same one on page nine volunteers This
is I don't think we actually went over it like to Is this what statutory a lot of it was the language was pulled straight from statute and so does it match what we did before when we just had that presentation on
our visitor policy yes All of this match all of it together Yes ma'am Cuz I actually don't have a copy of that visitor policy We didn't spend a lot of time on it So so this this is we are 100% compliance Okay Yes ma'am
[Applause] Um I will say on that particular policy with school visitors um I have had a couple of parents reach out to me who were interested in touring a school in the district for potential placement of their child and they were turned away um
and told that we don't do tours Um but I don't I don't think it's something we need to put in policy but just you know as a general maybe administrative procedures but we we I think should open the door to parents who are looking at schools prospectively for their child Um and the couple that I talked to it was
for prek programs So I don't know if that makes a difference or not but [Applause] and I have just a question on 9215 page 13 if we're there Are we there so this direct support
organization So I'm just going to use an example cuz I'm not sure how I'm trying to explain something here but so in Pennsylvania they have like I don't want to call them a booster cuz some people get a a weird thing about booster clubs right but they have organizations that
collect money from businesses So I'll just call it a booster right now okay i don't know what we would call it And the businesses um buy things like uniforms for schools right and it is set up in a way that it's a nonprofit They get
donations They help our schools get uniforms buy new equipment Um it's kind of like a scholarship thing A coach can write a letter of need Um they are very highly effective in Pennsylvania Um I don't know of other states but we do not
do that here I don't think at all where we have like an organization that is set up and it's all volunteer they have like same as we would a board right and they get this money and this donations and they help provide to schools right would that be something like a direct support
organization so let's say I knew a company who wanted to start this um booster club I don't know what else to call it and they were able to support our students through these funds Is that would that fall under something like a direct support
organization yes This is where the board approves an organization It's been incorporated though separately right and incorporated I don't know a lot about it you probably know more than I do but and um it's not like a really a informal volunteer
organization like a I mean some booster clubs are like that but this this would be like if you have a educational foundation Yes In the district that would this would be that it could be more than one It could fall under something like this if if it were ever
able to happen because you have to have the money the system the organization right and Yeah Yeah Okay All right I just I just wanted to know if it would fall under something like this So that was my question Can we back one page under confidential
info you know I'm I don't know page 12 it's page 10 I think 10 is the previous policy 9200 volunteers um and and I go back to do our parents really go in and read policy or do they go to our website and read procedures
like my previous question from is a is a parent going to understand that it includes [Music] But this second um personally identifiable student information how do we define that where are we at miss I'm
sorry Confidential window Under confidential volunteers shall confidentiality of all school or class to which they have access performance activities Volunteers shall be allowed access to personally
identifiable student info only with approval from principal blah blah blah I mean what defines that's in Fura can they be a FURa okay Mhm And so that would be their
name um their photo their phone numbers things such as that would handwriting I have a question on a policy 150 It's page
three Page three of the uh house school visitors Yes Okay Visitation by board members and legislators Uh it will strike our board members and legislators might not be
required to give prior notice visit C can we leave you want to leave that i do Okay We had that big discussion about that Mr Blocker Um can we as a board and I don't remember what page it's on We have to go back Um but
it's policy 9150 This was the whole discussion about giving prior um notification per that is statutoily correct The last sentence of that So with board consensus
under visitation by board members and legislators can we leave all of that miss Hampton Yes Mr Albero Yes Miss Gil Yes
And the subsection is under visitation Yes I thought it was in another section covered Is it already i didn't see it It's on page three of the clean
Page three I actually didn't have that page I'm a Yes No It it specifies appear that other school administrator cannot just tell the board member you got to leave the school All the the legislator
This one thing they're striking out Yeah I think I think if I could add context to it yes the staff says that and so we will leave that in the policy when we do protocols where you talk about how to actually do that on a day-to-day basis
Okay We'll do that one more second which will still be state statute but I can we leave that last you have already just so the board knows uh Mr Mr
Rossi has arranged for us to do some training with with principles and staff on the state statute So we'll be doing that I believe tomorrow Mr Broski I just I'm I'm hearing I heard you say I thought that was that was already in
page three Yeah I the verbiage is different I can I got you It's not the same Okay Okay All right Anything else in the 9,000 will we get a clean copy of the whole thing when we're done yes My pages
have become I got disastrous Miss Watt We'll get you everything you need Yep I'm cutting out and gluing like I'm a teacher I don't know I just We did it
Anything else ladies and gents madam can I say one thing yes ma'am That there have been some updates to the board bylaws since I think you all reviewed them Was it the first time you
did was it August does that sound right september you sat down and you went through all of those So since then um you know we've had some new rules and some new statutes and so some of those have been updated and we really want your eyes on it We'd like there's some
decisions that need to be made and so we would like to bring those forward to you next month getting those to you well in advance so that you can review them and make some decisions and then come and discuss that Would that be acceptable yeah Okay And so I think that so next
month it would be six seven eights and then potentially this could mean an extended word workshop where we maybe break for lunch cuz it's three sections instead of two Come back and then maybe provide an hour for that as
well as maybe some of those loose end policies that we just need to button up and get your eyes on if there's any additional changes between now and then Thank you All righty Um no Okay Gender review I'm going to do
the agenda review in 7 minutes or less You go in and get set up in that Really when I looked at this the ones that are going to be most concerned about clarification on the personnel consent agenda April April thank you
Nola Sorry On the April agenda that's when we appoint employees the 48 hour mark to ensure we had all of those names correct Big number of people
here Uh it's possible that somebody not see their name on the list after every time you go Oh my god we my name wasn't on the list Well variety of reasons why that could have occurred Remember it's April then May then June So three month
process to get to that point For example a teacher that does not do their certification is not up to date of their certification They don't reappoint They redo their certification So if anybody reaches out to you and says "Hey I wasn't appointed." Have to contact HR
We'll look up the reason the reason why uh that that is uh supplements are also on this agenda and everything else seemed uh you know pretty pretty routine given the seven minutes they had So with that I'm throwing it back to you Madam
Chair Any questions on the um agenda for any board members always available for the night okay At this time we are going to take a recess and uh the board will do a shade
meeting with um in the back and then we well we'll do two shade meetings and then we will come back and uh reconvene at 12ish 11:45 11:45ish for the insurance
presentations All right so let's take a Blue Cross Blue Shield present [Applause] All right So who who's going first blue Cross will go first I didn't know that we were starting but I think it's fine for us to get started Y
[Music] Good morning All right everybody Okay I'll go ahead and kick it off My name is Darnell Smith Uh I am the market president for North Florida at Florida Blue Company for 35 years this
coming April Um and so after I say a couple of words about our company um I want to turn it over to if we're so lucky um your account executive uh who would um then share with you a lot about
what we have to offer and uh what we really would like to be able to do in order to support uh your school system We can go to the next one Um I will give you the the presentation pointer sir Even better See if it works
[Music] Hit the the top button just to get it going and then use the arrows I don't usually have these kind of problems but I'm having them today Just have it work I'm so sorry No that's
all right It's always that I struggle with Okay here we go All right thank you Um so ladies and gentlemen uh first of all I want to begin with a thank you Thank you certainly to um the business committee for giving us a chance to come
before you and thank you for a chance to uh be able to share with you what we have to offer Uh we understand we're set at the state Uh we understand that uh this is an amazing school system Uh premier educational institution Um A+
congratulations on that And that quite frankly um there are things that you believe that you want to make certain that's absolutely there for the families uh the communities certainly employees and of course the leadership that you're bringing to this particular community
First of all from a family standpoint um we'll show you that we're a company that's purpose- driven Um and like you we believe in families Um we have quite a few of our employees who live right here in Klay County Uh we have over
7,000 employees uh in North Florida Uh and over close to 600 of those employees live right here in Klay County many of them um with children that go to your schools Um and then u many of our employees even though they may not live
in Klay County today Uh many of them had the fortunate opportunity uh to get a great education right here uh in Klay County So in many regards you've helped to develop our company and so we're that local company We began uh right off of
Riverside Avenue a little more than 80 years ago and uh we've grown to be a very uh large company It's really focused on truly ensuring that everybody uh can have access to good health So we focus on people and families and
communities and making certain they have access to good health Um we also are a company that focuses on values and creating a culture um of excellence and so we know that about you as well um as
you have focused quite a bit on that and creating a culture of excellence right here um for Klay County when it comes to schools and you're intertwined quite a bit in the community itself and being able to make that happen you know that
families are the foundation uh for every child's education and so we focus on families Um we know that communities are important Um we believe in giving to communities uh quite a bit In fact we give millions of dollars across uh the
state when it comes to helping communities whether it's scholarships uh whether it's focusing on other things that are important to making certain children learn food security you name it and we give hundreds of thousands of dollars right here in Klay County We're
that company that's absolutely local Our leadership is local Uh we're not just here uh for the moment I can tell you you'll have access to uh your county executive but also the person who will be uh supporting him lives right here in
Klay County Uh so we are your local company committed to developing and demonstrating excellence in every part of the work So what you'll hear in the next few slides is how we believe that we have the experience to really do the
work Uh we've been doing it for a long time We have the expertise to do it We handle many large uh customers making certain that we're delivering Um and also we're engaged Uh we don't just measure satisfaction for our employees
We truly measure engagement are they really you know feeling as though they're committed and a part of the overall excellence for our um for our company and when we feel like we can do that uh our employees are able to do that for you They're empowered to
absolutely deliver the very best So we think over the next few slides uh you'll get a chance to see exactly what that looks like and we hope that we can be able uh to indeed uh be able to show you uh that we put a really good product on the table Thank you
Thank you Darnell And uh good morning again everybody My name is Andy Carroll Um I've been with Florida Blue for 25 years uh the past February And I focus on the public sector And so basically Northeast Florida this is where I focus and all I
work on is public sector business Um and so everything shaded in blue um are customers of ours This one particular is looking at school boards Uh but I'd also expand on that that we also have the county governments city of Jacksonville
police and fire Um really any municipality in Northeast Florida um is a is a customer of ours and a part of the Florida Blue family Um as you can see there is a big white area there uh for play schools We'd love to have you part of the family Um your friends down
the street at the county are a customer of ours as well and and have had them for a very very long time So just wanted to kind of illustrate this that you would be in very good company should you uh and should we be so fortunate to have your business Uh really this is the bottom
line Um which is the bottom line Okay Um so through this process and working with your broker uh partner the Bailey group we went through a very extensive uh evaluation or they went through a very extensive evaluation of your claims cost your fixed cost basically your overall
program what what's Clay School's spending on your medical insurance for your employees and how would that look with your incumbent how would that look with all the other uh carriers in the marketplace So through that evaluation um and and I you know I was sitting over
there during the the evaluation meeting um it it reflected that place spending a little over $20 million uh in overall medical right in and to run this program significant amount of money probably your second line item behind your
payroll Okay So of that let's just say over $20 million a little over $1 million just a little over $1 million is going to be the fixed cost meaning what you pay the carrier whether it's your incumbent or us uh what you pay the
carrier to service the account So little over 20 million total cost fixed cost a little over a million So I don't I you know I'll come back to that but I'm that's why I'm hammering that so so hard is because really where the dollars are
is what you pay for claims because you're self-funded As you know when your members go and uh to a provider claims happen Y'all pay those claims Okay so with Florida Blue you will have a significant network discount advantage
over your incumbent and any of the other carriers in the market What does that really mean i'm not a math major but you inverse this So if I'm looking at every dollar build you'll be paying 28 cents on that dollar That's exactly what that
means Okay so for every dollar built of that $20 million you're going to be paying 28 cents No other carrier can provide that level of what is called network discount coupled with the network access because the discounts are
amazing and great but if your uh employees and members don't have providers to go in network to those don't those don't work Our network access is the largest in the area largest in the country And there is a reason going back to the prior slide why
all of those customers are blue and with the Florida blue family and without the access and without the network discounts we would not be still fortunate enough to be able to have that map so blue So we are very proud of that But again that is the
bottom line That's the most important thing that I'd like you all to focus on Um the other things and which basically equates to $3.4 million in savings That's a combination of a little bit of the fixed costs and some of the credits that we're providing but really the strength of the network discounts It's a
very large number Uh so large that our uh competition your incumbent could provide their services for free Okay which they're not They're a for you know a for-profit company but they could provide those for free and we're still going to be a couple million dollars better than them because the dollars are
in the claims cost Uh we did hit on access to care I I I wanted to put these numbers up for you just so you can see graphically Uh again I want to reaffirm though that all of the customers that we have in Northeast Florida would not be with us if they
didn't have access to quality providers Um so this reflects the numbers but what's most important here is we have all of the hospital systems in the area including UF Health Chance Um which our incumbent or the incumbent does not So
that's significant um because if you need that facility or want that facility it'll be in network with Florida Blue And I'm going to hand it back over to Darnell just to close us up because I know we had a very brief moment to to share time with you this morning and
then we'll have time to answer any questions Thank you All right So uh once again guys um you're seeing the the fact that we are able to take care of your employees Um we have
you know great trust in the community Um when you see the things that we can bring in the way of the savings uh the truth of the matter is that we have trust with those hospitals We have trust with those physicians That's why we're able to give you the savings that we can
pass on to you Um but we built that um through partnerships and certainly by building trust They know that we will pay We pay timely We pay accurately We make certain that we do right by your dollars your money to ensure that we're
delivering what's best Um we will be great supporters of your HR team Um you'll have access to people to come out as needed If there's something that's important to uh your community to your organization to your employee base we'll
be able to sit down with you understand how to be able to provide those services and give them the absolute best care uh we're extremely flexible in being able to bring the best outcome for your employees and certainly their families And then of course we talked about the
network savings Um we hope more than anything that you had an opportunity uh to really see that we have experience I talked to you about 35 years of me being here 25 of him being here I was even at dinner last night with someone with 40
years Um our company is only 80 years old Um so I I found the 40 years a little bit much for me But I would tell you we have so many employees with the experience But not just the experience the expertise We truly focus on making
certain our employees are excellent at what they do We we we train and we train and we train again because we want to make certain we're doing it right We're committed to excellence just like you a culture of excellence And I think that's what you will absolutely get when you
get with us And we will be engaged with that We are truly here for you Uh our employees um as I said you'll see them throughout uh the community They're a part of this community Uh we're a part of this community and we're hopeful that
we've done enough today to be able to hopefully win your business Uh I'd like to stop now and see if you have any questions Okay When we're talking about savings and we're talking about for our
employees back to this page how is this is going with you all is this going to save in the pockets of our teachers as well and our support staff because I think that's not one of our biggest complaints is they're going out into the
money market if you will and getting insurance especially when it's like one or two of them versus I know they they pay for a whole family how that works but um how is this going to look on a teachers great great question and thank you for
asking it abs the qu the answer to the question is absolutely so if you remember the analogy I said is for every dollar build the district will pay 28 cents on that So those savings travel down to the members as well So it really depends on the cost share But if you have a
deductible in and co- insurance plan so if the charge is $100 and I'm paying uh the district's paying 80% of that $100 and the member is only going to be paying 20 20% of that it's paying off of a lower number So yes the savings will
not only go to the district but they will also tr uh trickle down to the member as well by having a lower uh what's called an allowed amount And I also wanted and I neglected to say this is year one savings Okay so that number expands over the five life of the 5-year
agreement So you know that's what we're talking about here is a 5-year agreement So you know year one is awesome Don't don't get me wrong it's a lot of money but you know looking at a fiveyear it's a significant savings Yes ma'am I imagine I imagine you guys compare the
service we have right now with the ones you're trying to offer to us In that comparison we have more more access to hospital with you guys savings at the same uh I mean compared with same
type of service We have the advantage of having savings and more access to hospital more doctors I I I agree with you Um we believe so Yeah And I I then go back to to the the blue shaded map Um we again wouldn't be
fortunate enough to have all those customers as part of our family if we weren't you know doing what we're what we say we're going to do here So we will get more for the money and that's what I'm talking about We get more for what we're paying for and we saving at the
same time And it would just underscore the fact every one of the hospitals are in our network So then those savings it's in our ball It's on our we have to so it's our insurance committee that makes a decision on how we are going to give these savings to our teachers like
how does that work they're saying we can save How does it actually work at the district level he's also saying that it trickles down to the employee to nationally just by the structure Yeah But we keep the same thing we have now and then in itself that's how it trickles down
But we can we can make changes on the savings that we have You're you're going to get an analysis at the end after you've heard both from the TPA who's going to be able to explain some of those a little bit better than just him He's can only talk about his But
essentially what they're saying through through their individual pocket and their bill when they go to their doctor's office or their hospital Who makes sure that happens Miss Skipper who makes sure that happens that the savings go to the teachers we So so when you go
to the doctor right yeah as long as they are in the Florida Blue network Um we're going to realize a 72% discount So it happens at that level So it happens at that level which means the portion of the bill correct me if I'm explaining this incorrectly but the portion of the
bill um that we're responsible for the bill the overall bill is less So it's less for us and it's immediately less for what have to pay out So now we want you to make a plan based on what you you guys decide I mean if if if in the
bottom line you want to lower your deductible the whatever that plan cost is is going to be reflected in that So you can if there's that much savings you could you could do a lot of things to either enrich your plan or to save on on
both ends There's a lot of things you can do but he's not going to be able to probably answer that So I understand that's asking is I'm asking where in here does it happen right so it's going to happen throughout the whole process and when it get when you go to pay your
bill as a as a teacher because of the overall savings on top and the coverage it's saving you do you understand what I'm asking about premium to the board chair heaven um
what Miss Hansen is asking and you correct me is she wants to know how does the savings that they're talking about is going to impact everybody And who makes that decision who makes ultimately the board's decision uh recommendation is brought to you through the
superintendent and you guys now that you're hearing the proposal then a decision will be made at the uh board meeting as far as which uh vendor you would like to go to But you guys are ultimately the board is ultimately
responsible for that savings you know Okay I understood how it worked at their level and I'm I'm happy about that Did I answer your question yes Cuz once it leaves that level what happens right Yes The proposal is brought to you with the options and you as a board would have a
decision to make and so we can see what we pay what they pay You'll see everything You'll see what it will cost for each person and all And remember too you're up against ever rising medical cost Yeah Well that's always a given That's not really what I'm thinking about right now Yeah But it's something
that we have to chair Just also Mrs Hansen just so they can some of your questions are going to be answered by by the Bay Group Yes Do you have Does anyone have any specific questions for these gentlemen you have Shams Yes When will that be renegotiated your contract
well um right now um the contract is scheduled to renew effective 71 Uh we're having really good conversations with them Um and we feel very confident uh that we'll have that renewed Appreciate it And just for the record I have Blue
Cross Blue Shield but just for the record the Baptist and Blue Cross Blue Shield are are good now It absolutely is I'll let you know I was a part of that contract negotiations I was actually at the city of of Jacksonville um on
a loan executive opportunity Um came back worked very closely with wonderful individuals to make certain that we got that back Um and for all intent purposes it is absolutely back for all of our group accounts uh on some of our individual components some of the
products they're not in uh but it's very few in the big scheme of things because that's um one of I think when that's going to be one of our number one questions is where you stand with Baptist because there's very um so many people that utilize Baptist I just wanted to go on the record and be known
that we that that contract is good uh for the next few years Any other questions thank you Thank you for your time [Applause]
I'm ready Yes [Music] [Applause] So I keep understand [Music] [Music] [Applause] [Music]
Pardon there we go Can you take this [Music] [Music] hey is everybody ready well good morning
um or almost afternoon Um thank you for taking the time to meet with us I'm Marielen Goodwin I'm the VP of sales and account management for um central North Florida which is Orlando up through Jacksonville
Gainesville Um and I've been with United for a little over 22 years in the industry I don't want to tell you how long um because it it beats the uh the 40 years that um someone else was talking about Um I started as a very
young child Um but I just wanted to talk a little bit Um we did a full presentation um about a week ago or two weeks ago um for the committee and we do have copies of those in case you would like to take a look at them But um for the 15 minutes
that we have today we consolidated that quite a bit So just wanted to talk to you about sorry um you know part of what United Healthcare is Now I know that we have had the um pleasure of working with you
for um a little over 8 years almost 9 years and um so most of you know United Healthcare You've experienced it you've worked with us on things but just wanted to talk to you a little bit about um Inspiring Health over the last eight
years um your trend over the last five years has averaged 1.9% Compared to what um the industry school districts typically see of 4% And I think what's the something that's
really important to um note on that is that last year you had a lot of cat catastrophic claims So your trend was high Um but even with that if you average it out over the last five years
it's 1.9% Which is really really tremendous Um from a member satisfaction perspective um we have done we do surveys and we have a 90% member satisfaction with the Klay County school members which is
which is um you know very uh very good and we're very proud of that um 88% of the households have interacted with UHC in some way shape or form Um and um what I'm really proud of is we have a program
that's unique to United Healthcare and it's special needs initiative And what that is is for people who have either um a child with special needs or an adult with special needs trying to navigate the health care system is really
difficult And so um a few years ago we put together a special needs initiative to help those families So not only do you um have the the person who has the special needs do we work with them but
we work with the whole family because we understand that when someone has special needs it's not just affecting that child or that adult it's affecting the whole family So we work with them And for Klay County when we did the health plan review a couple weeks ago maybe a month
ago we had 35 family members that were engaged with special needs We now are up to 38 So it's something that is unique to United Healthcare and um I think is really a huge benefit for people who do
have those types of needs Um and then our clinical team clinical team has um worked and targeted um 87% of the folks who would actually be eligible for that So that is those are some pretty um
impressive to me um statistics And then um want to just talk about some of the the groups that we cover We have school board of Okaloosa Escambia Palm Beach Swani city of Lakeland city of Tampa
city of St Pete and city of Orlando And another thing I know that it was mentioned and it's uh it's kind of the elephant in the room right united Healthcare does not currently have UFS They've been out of our network since 91 Um we spoke about this at the finalist
presentation Um you are self-funded So United Healthcare takes our responsibility as your fiduciary very seriously They were asking for a um increase in excess of 20% Who could who could afford that the
teachers couldn't afford it Kate County couldn't afford it So we have been working with them and negotiating with them to get that down we won't accept that type of that type of increase We are um very happy to say that we are
getting very close to having an agreement certainly nothing close to the 20% Um but one of the things that that they had mentioned to us while we were negotiating was we are the first to go So United Healthcare is going to be the
first carrier that they are negotiating they're going to negotiate with the other carriers after they complete ours And then another thing I didn't put it on the the list of um current relationships but Baptist
Health has um given United Healthcare the responsibility of handling their own benefit plan So we handle and provide benefits um to all of the um employees and their families for um Baptist
Baptist Health and um with the special needs I think it's also important to note we we know that people who have special needs are your high claimments right their their expenses are higher they have more um needs for for um DMA and surgeries
etc etc We found that if you are enrolled in the special needs program your claim costs come down about 15% So not only are we helping people to navigate that the um fractured health
care system because it is um but we're also um able to to lower the overall cost for those um folks as well I'm not used to doing the slides so I apologize Okay so um wanted to talk
about our financial offer Um we have an administrative fee for the first month um flat fee of $40.50 and it includes the $1 commission So it would be $ 39.50 without it um
discretionary fund When we did the finalist presentation um we talked about the discretionary fund for the first three years because we had only quoted on three years It was 100 uh $1,500,000 700,000 first year $400,000
in years 2 and three And um with this uh BAFO we were asked to please provide um rates for the full five years And so we've continued that $400,000 a year So over the five years it would be $2.3
million that we would um provide as discretionary credit And we did a discretionary credit instead of a wellness credit because with wellness you have to be very particular about what you're spending the money on You
have to send in a voucher so that we can process it But with the discretionary you're really free to use it for anything legal um that you would want to do So it gives more freedom to be able to use the dollars the way that
Clay needs to use the dollars And then um we also have $75,000 in um our uh administrative fees that are at risk for performance guarantees But you know no no one wants
you don't want us to pay up performance guarantees and we don't either and we haven't over the years because we have been providing the the care that you need and the performance And then we talked a little bit about um level two
diabetes program um which I believe when um you were fully insured you were part of the pilot where we did we were introducing level two and it's a a program that's specific for type 2 diabetes and you um you get the monitor
and you also get all of your diabetic supplies and meds covered and you have a a coach That's that's there as well When you move to self-funding we didn't have it available for self-unding yet but we do now So level two will now be
available again to the um the members at Klay County Um we also have um a program that we've recently introduced which is um diabetes prevention because um we heard from so many people that okay I
have type 2 diabetes but what are you going to do for for someone that's close to you know they're on the border of becoming a type two diabetic and we want to do whatever we can to make sure that you don't get there So we introduced a
program for um that as well to prevent people from making that next step from pre-diabetes to diabetes Pardon the package Oh I'm sorry Yeah Sorry
Okay Shoot We did it again Can you I'm sorry Okay Yes that's good I do not get a good grade for maneuvering this
um wanted to talk about um in addition to to what we have on the left hand side um you do have your dental with United Healthcare and you're in the you will be going into the third year of a three-year guarantee and with that you have a $3 um admin credit on your
medical that will continue for that that next year And in addition to that you also have $82,000 in wellness So in addition to the the 2.3 million you would have the 82,000 as well Okay Um we also have a network
savings guarantee and um we know that that you know um our network uh the the discount is not coming in at 72% it's coming in your real discount is at 68%
68.1 So what we did was um we put together a stretch um guarantee of 68.5% So if United does not uh achieves greater than
the 68.5 we have no money at risk But if we achieve less than the 68.5 or less it's a sliding scale up to 25% of your admin fee and it doesn't have a corridor So so
if you don't if we don't achieve it you get the money But I think it's also important to really note that discounts aren't everything Discounts are are a small piece because really your overall cost is the the price times the
utilization equals your cost So you have to look for other ways not just in discounts to save your overall dollars So member engagement um we are um very proud of our member engagement on Klay
County From a UAC rewards perspective we're at 41% Which for us I mean that's that's a a great great achievement And that means that people are getting their their biometric screenings they're doing
wellness activities So that those are all the things we want people to do because at the end of the day what do we want we want to the reason why we offer insurance is we want our our members and their families to be healthier and live
healthier lives And so that's why it's not just the discounts but you have to look at everything else that goes into your total cost which really helps with the you know the 1.9% trend um we had the
68% um discount but we still achieved the 1.9% trend which is which is really remarkable Okay And then I'm going to turn it over to um to Carol Mcool and Carrie Seta to
talk a little bit about some of the things that are included in our admin fee just so that so that you know about that Thank you I'm Carrie Seda I'm the senior strategic account executive Um I've been working with Clay almost since the very beginning in 2016 I've been
with United Healthcare for 22 and a half years between Chicago um and here in Florida So I I did bring some extras of the finalist presentation that we did as as Marilyn said because there's a little bit more detail um about each of these programs um within that deck But just to
let you know what is included in the admin fee and what we already have out there for you now and what your participants are already uh familiar with and engaged with Um as I mentioned I'm a senior strategic account executive Say that three times fast Um I would
remain uh with Klay County Schools Uh we have Carol Mcool who's our field account manager She's also been with United Healthcare for over 20 years Our dedicated client service manager has also been with United Healthcare for over 20 years Um so you have a very uh
very senior team um working on Klay County that has been working on Klay County for several years We know you very well Um and we're we're we really enjoyed the relationship and the successes that we've had Um so on top of that um we do have a clinical uh disease
and care management program called personal health support 3.0 that is already included in the fee Um that is going to cover everything from you know chronic disease management to care management um nurse liaison and things like that U working with with your folks
to try to tackle some of that um complex and high cost spend and and even people that just need a little bit of help if they're just coming out from a surgery So they do all of those things Mary Ellen mentioned the special needs initiative Again something we're really proud of and you do have really good
engagement in that program Um our HSA administration because you do have an HSA plan and should you choose to keep it uh with UHC um you your HSA goes through Optim Bank we do not charge an extra uh admin fee uh to manage those
HSAs um employer portal that's available for um your your HR team Um that's kind of the one-stop shop for eligibility billing uh claims information Um and that's for uh the health plans the
dental and um the FSA products too So one place that they can go for all of those all of those products And I'll just pop it over then to Carol Oh wait one more Just one The self-service and full service reporting Um one of the really nice things that we do have for
Klay County Schools there is reporting available on the portal I'm able to run all kinds of reporting but we also have um a healthcare um an analytic consultant that is assigned to Clay that does nothing but pull data and analyze data Um we bring
it to you We look at what's happening We look at what's been happening Um and then we look at ways that we can affect it So is that a new program to help decrease cost um is that a campaign to get your members more engaged because we see that they're not accessing the tools
and resources available to them things like that We have an incredible wealth of data and we can dig in all kinds of different ways um to your data And as Marielen said we had a meeting It was a couple months ago now Time flies um where we did that But we do have a
person who does all of that all the time Anything I ask um they will bring So now I'll give it to you Thanks You're welcome Hey everybody How's it going hey Hanging in there Listen to good stuff I get to do the fun part of United Healthcare right they're worried about
the numbers which is really really important But I'm worried about getting that message out to the team members right the employees their families and making sure that they're aware of all the resources that we have at our disposal right u Marilyn mentioned about
UHC rewards an amazing program to date So since 101 to now we've had 41% of the population has participated in that about 57,000 activities That's a lot of moving and grooving That's a lot of biometric exams and getting their annual checkups
and their physicals done and virtual visits and all the things that that are part of this UHC rewards package and incentive program That's a really great hands-on program that they've got access to And before that they had simply engaged Worked a little different but the same thing Do good things get
incentives for doing them So we're glad that we can continue that with the members The membership you've got access to things like One Pass Select It's a gym membership It lets you into all these different gyms by paying one base price And with that base price you also
get things like Walmart Plus right those things are fun and all but you know is it part of the big package of United Healthcare well no It's just one tiny little piece but it's another resource that we bring to the table things like 247 virtual visits I know I love it I've
used it many many times for my daughter The ability to have a doctor in the palm of your hand or at your you know your laptop or your your iPad and say "Hey I've got this rash What's going on?" Right and immediately they solve it If they need to call a new prescription
they do that You go down you pick it up and within like 30 minutes you're on the medication that you may need and on the way to getting better right they're not maybe leaving school the kids don't have to you know miss a day of school mom doesn't have to stay home or dad doesn't have to stay home So you've got those
resources You know you've got things like virtual specialists So you know we're before co we had to drive up to see our specialist and allergists and things Now we can just do all that in the palm of our hand So it's a really amazing opportunity to have that well
with you know your PCP available to do that again online Is that the answer for everybody maybe not but it is one other piece of that pie that we bring to the table So I think we're about timed out So thank you guys and I look forward to working with you in the future It's been
a great eight years and have a great day Excuse me All right Um well as I had said earlier um you know we have to look at why do you offer benefits to your to your
population and it's it's really to make sure that they are living healthier um lives that they're not um consumed with you know how am I going to um have my child get better where am I going to
go am I going to find access i mean the access um I believe that that all of you would agree has been tremendous with United Healthcare Um we haven't had any issues with access at all I know we don't have UF right now Um but we will
get them back And I'll also let you know that we haven't heard a lot of noise because if there are issues with folks trying to to access care we hear about it because they they call us and and you know we have um Jennifer who is very
close to to the folks at at Klay County and um you know she's called if there is any kind of issue whatsoever So um but you know I I just think it's important that um United Healthcare has demonstrated
our um ability and desire to to provide that care for for the members of of Klay County And we really um are honored and and um are proud to to have had you for for eight years and and really hope that
that we're going to be able to continue So with that um do you have any questions not really Can I have a copy of the report yes I'm I'll bring it to all of you if you like
So hopefully you don't have any questions because we covered everything But thank you for your time Thank you you Thank you [Music] buddy Thank you I should I
should thank you Yeah I've never seen [Music] [Music] [Applause]
Thank you I do but I'll take it [Music] [Music] She [Music] [Music] [Music]
[Music] Well I mean the bathroom I don't know if you want to wait for them but she said not to but then he got up and [Music] [Music] They won't
be just Yes Yes [Music] I will wait Yeah [Music]
[Music] All right we're going to uh next part Hello Travis Cummings with Bailey Group uh proud to continue to work many years and obviously from our school board members uh Miss Hansen and Mr Alvivera is maybe our your first interaction with us because we've worked with you not
only for several years but I believe neither way you were on the board when we've had to make formal presentations Obviously the insurance committee knows us well and your your team here and so forth So thanks for allowing us to to be here Hannah Carter as you'll you'll see if you don't already know and have heard
from the team is brains behind the operation and and then clearly is involved on a day-to-day basis We have multiple team members that touch your account over the years and um and so uh but but Hannah's really the quarterback and and and I know does a wonderful job
So we were asked uh with various proposals to kind of put it not only in our format it it'll speak particularly to I think Miss Hansen's earlier um inquiries um uh in in the discussion here today and then obviously we're available for any any in subsequent
discussions Um we'll talk a little bit about the funding rates and how they're evolved and with our actuaries each year and I and I'll go ahead and cover that real quick Miss Hansen is that being agnostic to a carrier No matter who your carrier is each year from the insurance committee level we have actuaries that
develop funding rates So even though you're self-funded uh there's a premium that's introduced called a fully insured equivalency rate But essentially you look at your claims you look at your fixed cost you look at your stop-loss insurance otherwise known as reinsurance
that is backed into a premium They look at medical trend or medical inflation and the actuaries and have a recommended funding rate to in this case the school district From there the the premiums or the contributions are built based on what the school district currently
contributes and based on what the remaining amount would be the employee um or and obviously they can be in different tiers with dependent and so forth Clearly you'll have collective bargaining that takes place you know through the years So that dictates uh some of it right for for those particular employees that are impacted
Uh and then the result is um a recommendation to the uh uh to the school board which essentially as you all know you're the policy makers You have to make these decisions A lot of them are tough decisions Uh whether it be for your respective TPA or your insurance carrier or the what plans you
offer and at what what cost to the employee Uh y'all made tremendous strides over the years Um you know starting with um Mr Broski's predecessor Addison Davis and and obviously Mr Broski and his team but but largely is
he would say as well as Addison Davis to the school board members themselves some of your predecessors some of those in the room that uh you know you're playing from a benchmark standpoint when you look around the district we're fortunate or the region we're fortunate to represent really about every school
district in the region from Elatchwood to St John's County to Baker to Bradford to Nassau I think Duvall is the only one we do not represent Um and uh so we're able to really look at both private schools public schools and so forth And uh y'all were just uh not competitive
quite frankly right and it wasn't a lack of not wanting to be It was it was really a funding initiative And so obviously uh Dr Lutco worked closely with the superintendent and and the school board members and really chipped away at that as we know It was
interesting as you became more credible and I know your incumbent united would speak to this You were fully insured back then You had a lot of um of uh risk of people that um uh were on the plan because they had health issues A lot of people that was mentioned earlier I know
Miss Skipper your chair had mentioned a lot of your children and your uh single adults would go on particularly children would go on kidare Um and so um you know uh that changed a lot when you became more competitive and now we feel very
good about it Um and and actually it helped your claims utilization because United can speak to it was over 100% loss ratio many times and uh they worked uh in a very significant way with us to try to uh mitigate that Uh we ended up
getting loss ratios down in the 70s and 80s which is obviously more tolerable Uh but as was mentioned earlier costs continue to go up You have a lot of uh GLP drugs obviously uh that have hit the market You have a lot of specialty drugs and while we try to manage that in a
great way with your pharmacy spend uh this is still something that has to be looked at Uh y'all been with with obviously your current um I'm going to call it TPA Um from medical standpoint we united was mentioned for 8 years um obviously uh at the district's direction
and it was it was time and required to do so anyway We went to market very comprehensive analysis that's taken place uh a lot to discuss here in a short time but your insurance committee did a great job over time uh looking at uh the various proposals and multiple
meetings you had Sigma and Etna uh that were also uh very respectful biders and now you're obviously down to um you know uh two to two uh you know uh medical carriers that you'll you'll weigh in and consider today on on various factors Um
you'll you'll see I think in the scoring here that that Hannah will go over it will'll uh be the notice that was posted as it relates to the scoring that took place in both the first phase and then once the finalists or the the biders went from four to two uh and you'll see
the results there as well as the accumulation or tabulation of of uh what we formed on uh you know the various components uh to allow y'all to make the best decision Uh it's my understanding in the workshop format uh the board has to take a vote today right and and
hopefully the the biders understand that you will at your subsequent school board meeting and this is obviously where the vetting and and due diligence takes place on your level So thank you very much and go ahead and I said it be brief but I think you know I'm not I'm not very brief
Um okay okay uh all righty so I'm just going to jump right in And I know that we don't um want to be here all day Uh so this is the award that was posted last week Um like Travis said a really comprehensive RFP uh took place
this year over many weeks Um a lot of work was put into it and that was you know came from a state auditor requesting that the district do a medical uh RFP So uh we did that Um we we got the information opened it you can
see on February the 10th and then we had the preliminary scores and ranking by the committee um on February the 26th uh with from from the four vendors Blue Cross United Healthcare Sigma and through Etna and then the final scoring
took place on March 4th Um and you know from looking at at the scoring and looking at the final presentations you know the board decided to have the top two here So we just spend our time doing that And so for this very short presentation we just have an analysis
for the top two uh medical tas Um okay So here on this slide I have your current cost um the renewal with United Healthcare uh which has changed from current and then the blue cross offer Um so there is a lot to look at on
this slide I definitely want to go through everything on this slide because everything is important Um at the top you have your administrative fee Right now it's 4561 with United Healthcare that does include the dollar um broker
commission and that is included in the other uh administrative fees here So the renewal has gone down to $40.50 with United Healthcare and then 41.49 with Blue Cross I know that um a a credit was
mentioned for a lower administrative fee So I have modeled that out two different ways Um Bluec Cross does offer uh a credit to be applied an $8 credit to be applied to the administrative fee if you were to share a small percentage of the
in-et network savings Um so we've modeled it both ways Uh uh annualizing that cost for the admin fee if you were to take the credit versus if you were not Um so you have the administrative fee and then I have the total network discount modeled there The discount
difference in claims from current um is roughly $3 million with Blue Cross and I go into greater detail on the next slide for that Um when we talk about credits you can see there's a big difference here Um right now uh United Healthcare offers a wellness credit of over
$200,000 annually Um they have changed that to a discretionary credit as they had mentioned previously and increase that credit So um $700,000 for the first year $400,000 for years 2 through five Whenever you look at the credits for
Blue Cross they are going to offer $25,000 annually for a technology credit $200,000 for the first year for wellness dollars and then $100,000 for years 2 through five for the wellness Um so it just is you know organized a little bit
differently between the two vendors Um rate guarantees are five years for both I do want to mention in the footnotes Um it is 4050 for all five years with United Healthcare Um and the the rates are set for 5 years with Blue Cross but
they do increase slightly um for years uh two or three four and and five So you can see that in in the footnotes there You just know that it's not going to increase greater than that um for those five years Um an important thing to mention uh
would be the cost of um administrative of runout administrative um work of runout claims So if the district did decide to move to Blue Cross United Healthcare would charge a fee to administer the claims that incurred up
to their termination date but are processed after their termination date because those claims you know still happened while you were under United Healthcare you still need them to process those claims Um so there is a cost associated with that and I have that here Uh you can either choose six
months of runout cost or 12 months of runout cost Um almost always we choose or we would recommend a 12 month runout cost really just to make sure that you're covering all of your bases because some of the the hospital claims they take more than 6 months to really
be fully processed So that would be $393,000 and I have used that to calculate that into some of the bottom cost here So when looking at annualizing the cost um I have the administrative fees modeled out monthly and then
annualized And so again with Blue Cross you can see without credit versus with the credit And then I've calculated in the first year credit to show a year one net administrative cost And then here where you see the the you know 20
million plus cost this is for your claims repricing Um that again I have in another slide But what we did was we took all of the claims that happened during the 2024 calendar year So January 1st through December the 31st and we
repriced those claims based on the network discounts for for all the for all the other vendors other than your incumbent So um you can see that you know there's not a different repricing for United Healthcare because there would be no change there But then there
is that roughly $3 million difference in the repricing with uh the network discounts from Blue Cross And then whenever you add those together you have the year one medical claims and admin bundled cost down here at the bottom And then I modeled it out two different ways
year one uh the bundled cost savings and then years two through five since those credits are different for both vendors uh past the first year Um and then you know looking in the footnotes again I just do want to mention commission is included in this
I've also included um uh the pharmacy carve out integration fee of $10,000 if you were to uh move to Blue Cross because we now know that Express Scripts will continue to be your PBM which is a carve out pharmacy
um situation I know that's a lot Any questions before we kind of move on to another key piece and and and you know you can imagine from the insurance committee standpoint this is not only uh a lot of numbers but a lot of components
and so um we'll get to a premium page in a minute that staff had asked us to present uh we kind of learned that from some questions coming out of the insurance committee when you have buckets from the administration fee you see the claims remember this is just medical claims right and so from a
pharmacy standpoint uh not to get off track this is important we did a a very comprehensive RFP Uh Express Scripts is who is your carved out pharmacy vendor Uh it for renewal came in over $2 million savings from I believe where
we're at today And so uh so that's very significant and so I think you'll be happy with that On a separate item that'll be forwarded at a future school board agenda was very very decisive Uh on that note uh if you're ready we'll flip the page to what I mentioned
earlier to Miss Hansen and and some of the the earlier discussion is we went back to our actuaries and correct me if I'm wrong Hannah Uh we obviously looked at uh current UHC and Express Scripts who's your pharmacy vendor We looked at renewing with Blue Cross or renewing
with United based on the financials exhibit that we just uh expressed and the proposals uh from the respective uh carriers in this case United and Blue Cross These the the renewing with ESI does that include the savings that have been captured through the recent RFP
which is a good thing And so ultimately you can see through that based on what the corresponding premiums would be which essentially is how the board contributions and the employee contributions are that's how how they're built And so really back in the old days
as we remember from a fully insured standpoint you get a fully insured renewal It was negotiated to a final outcome whatever that would be Uh let's just say it was 10% uh in this case you can see that it's it's 5.9 uh 6% with
United and then from there um you obviously it's pretty cut and dry right when you say okay just just like when you're looking at your uh much less significant amount but whether it's car insurance or home owners insurance or whatever it's easy to see that we tried
to drill it down here uh to show you what the respective proposals including on the pharmacy would would equate do uh from an actuarial standpoint You can see from uh the the Blue Cross proposal
that's before you is uh negative roughly 2% 2.07% and uh almost uh 5.96% with United um in terms of uh uh what it looks like from a premium uh standpoint to to dig a
little deeper Obviously if the board ever decided to be more competitive on lower co-pays lower deductibles uh these premiums would increase right because then you're having richer plans which come at a richer cost These are your current plans correct Hannah from a
standpoint And and I don't have it right in front of me Superintendent probably knows it off the top of her head I know from a contribution standpoint on the employee and obviously Dr Gok know that's been flat for a period of time right i know we're probably going on three four years Four years which has
been pretty pretty spectacular And that's a that's a testament to all of your vendors Uh you know uh as well as is your incumbent and so forth like that And I think was a good decision Quite frankly the board moved made the move from fully insured to self-funded
carving out your pharmacy A lot of levers that were pulled to be in a very good situation Uh with that being said it's a it's an annual battle to control your cost Um an element of this was was this market analysis and you know we wanted to present it in this format uh
at staff's uh um direction Any questions with this yes sir The board covered the increase last year if you recall Yes there was an increase last year I think we went on a couple years where we had a flat Uh but even a 6% increase uh
which your respective carriers uh would tell you uh both United and Blue Cross is pretty good these days right it's it's rel relatively on self-funded plans kind of a trend We're seeing that go up a little bit Fully insured maybe 10 11%
But even if you had the same claims those costs are going to be higher from an inflationary standpoint in the next year which means you would be due So you essentially got a a trend increase last year but 6% on annual premiums of 36
million bucks is is still a good chunk of money right the board was able to absorb that Um but I can tell you from your broker consultants uh viewpoint we're always continuing to identify ways to contain your cost while offering you know very competitive plans to to your
valued employees and and uh and educators Um hence why we we were happy with the pharmacy results as well So and these are the full premiums I think that everyone knows that but this is the
employer and the indist portion together Um we didn't want to be presumptive and model out what the cost could be for for the employee or the district since we wouldn't know until later in the year who would be taking this is not what the district is is is funding That's the totality of what employee contributions
and so thanks for that clarification and the district I do have a question Yeah but if I were to pick a subject that's my most unlearned zero knowledge subject and so when I'm asking questions Dr Leuck tried
to help me earlier Um so let's just because I know nothing but I want to just ask this very to my mind simple question Um so let's say a district saves $5 million by keeping or changing provider
um these numbers the monthly numbers the 5 million never comes off of that It just goes like it's a savings they'll see when they go to a doctor's office Like if you're looking at the premiums per
month where if you're making savings how would you I don't even know what I'm trying to ask but I know that like a single mom with two kids I know she's paying 1,200 a month right and so it remains around 1,200 a month So that includes the board portion The board
portion that includes it So it's much less that she is physically paying than the 1,200 The board pays a large So we were not a couple of us were not around during this education of becoming self-insured Yeah And um I I actually
just need to make an appointment because it's hard to answer a constituent when they say this much comes out of my paycheck I thought you saved money Why is it still this much and I know it's not your job to educate me But it would be a big help a big help for me to
better understand some of the increases increas whatever Can I sort of I hate to say it any other way but let me dumb it down Right Done it down So if you look at I'm I'm just going to if you look at the where you were looking where you saw
the 1,200 16 for a family and and I'm just going to make it round numbers right so if you're looking at the 1,200 a thousand of it is the board and 200 is the employee that's not real that's just
that's just let's just pretend for a second that that's what it is So if right now the board continued paying so if you're looking at the 1233 over here right the employee and children if right now the board is paying a,000 they're going to pay a,000 across the board So
if you take a,000 off of each of those lines that's what the employee is still paying So in the first one they're paying 30 you know 23324 In the next columns you're looking at the 1306 so they would pay 306 So it would go up and then in the
next one it's actually coming down by about 20 something dollars So I process well I totally get it now Okay Okay I I totally get it And so what you're saying is the savings or not savings is going to come in the calculation of how much
the board pays and then how much they pay like that that percent Yeah Correct Yeah Which Okay Yeah And then there's the background stuff also that's a savings that you're not seeing on this board No I I I get it now That was my question I was trying to figure out like
what's the whole point of savings if they they would see a savings You don't see the savings They would see it All right Yeah And I think um with the superintendent and obviously the chair's duration of a future workshop and luck it doesn't have to be two hours but we
could come in and we did this from the the board when we went from fully insured to I don't even know if Miss Gford you were on the board at the time uh but but uh Miss Gilhousen was I think Miss Clark was but we we flipped it and uh so you got three new board members right so we're glad to talk about the
different buckets but but in simple terms what makes up these rates are are really your reinsurance cost uh and and obviously your administrative fees we've talked about a lot in terms of the TPA how they're paid to use our network
adjudicate claims the service aspect and so forth and then the claims right which in this case in here at least these are both your your pharmacy and your medical claims looking at total and those all produce a rate and then basically you
know the the eight that's today for employee children in this actuary analysis obviously due to the claims discounts would be would be more with United than Blue Cross in fairness to United because we've heard a lot about savings today we've heard well you know
administrative credits we've heard their administrative fee going up they didn't go up on any of that so it's not like they're going up 6% blue cross is going down to it's related to the claims utilization so the way you're running right now I don't know the data we use
for claims through what month through February for that through so pretty current um and so there's always little lag So through February the way that the district is performing you're you're due to get you're going to get an increase right and and United went down on their
administrative fee got very competitive from a credit standpoint uh to compete as it relates in this case to Blue Cross's claim discounts Uh and so it's not like they went up on the pricing It was related to your claim utilization which is baked into your rates right and
so uh just wanted to clarify that But good questions and we're glad obviously to uh provide the education moving forward that comes up and all your questions never feel like there is a uh one that is is is uh dumb to say this It's uh and you're an educator right or
former educator So what my good teachers always say K12 and uh hopefully at the end of y'all probably let go of this guy went K12 in Lake County schools Orange Park High but uh but there's never a dumb question and all of them are very sound that have been asked today and we're that's what we're here for So
thank you One more thing that I can add which may be helpful is um and Travis had already mentioned this a little bit but whenever you were fully insured you know United Healthcare or you know whoever the fully insured carrier was at the time provided you the premiums um
you know and you just negotiated the premiums and now that you're self-funded our actuaries look at all of your past claims They also calculate in trend like what actually is the trend in this area and some administrative cost and they just want to make sure that you're
funding the plan adequately to cover the claims because they don't want you to go lopsided Um so that's why they are you know calculating the the premiums or the funding rates now as we call them Um just to make sure that you're funding the plan adequately So there are not
more claims than premium coming in from the employee and the the contribution from the district One more thing I want to point out is that they do not use the uh wellness credits um or the discretionary credits to calculate in
the um their funding rates um that's just not something that they typically do So I did point that out there that um they didn't calculate these costs into kind of like the bottom line for for the funding Okay Yeah Yeah I think in closure kind
of on the the self-funded uh piece and particularly you know each of you being elected including the superintendent and have to answer to voters constituents teachers support staff is that when we made this move I think that yeah there are probably certain folks that thought
this would mean hey you're going self-funded you're going to save a bunch of money you can lower rates improve benefits and while hey it's incredible the district uh has been able to sustain rates for four years and if you look at other districts and including I think
your new CFO came from another district who has done a good job over the years but I just happen to know now they're dealing with some increases right it's very cyclical and volatile so to me if to be re realistic and when you're speaking to employees when you're
speaking to voters hey I'm here and I watched the board meeting I saw these savings I saw this I saw our pharmacy went down if anything that helps really sustain your plans sustain you with maybe no increase maybe a modest increase maybe keep the benefits the same Well we're seeing a lot of public
and private sector clients in our book of business We have about over 300 employers in Northeast Florida They're having to skinny up the benefits and and and go up on the cost right so uh it's a win to be able to try to to maintain what you have Now look if there's ever
an opportunity and the board wants to have richer benefits lower cost hey we're here to do it all day long But uh I think the the more pragmatic approach when you're speaking employees is hey we're trying to you know maintain in many ways and whenever there is an opportunity to improve upon what we're
providing uh that you're going to do so but um this uh it's it's been a good run to this point for sure I don't think that we need to spend a lot of time on this slide but it just breaks out the repricing of the claims from the 2024 calendar year where we
repric the claims uh with the network discount from Florida Blue Any questions on this slide before I move [Music] on um and then I have a very high level provider comparison analysis
um you know definitely if there were to be a change there would be disruption to uh to the subscribers uh and their members Um so you can see that um we actually took a similar set I believe it actually was the same set of 2024 claims and looked at all the
providers that were utilized um during that time frame You can see the number of providers Um and then comparing actually have United Healthcare current and then two different networks with um uh with Florida Blue just to show uh
what percentage would stay in network uh what percentage um of providers would would leave the network So when you're looking at in network claims 96.8% 8% uh would stay in network um in the uh blue
select which would be your TPO plan and then 86.6% of the providers would stay in network if you were on a blue care or one of the HMO or high deductible health plans Um and that breaks down into some other numbers here Um but uh do you know
want to mention that there there is disruption you know whenever whenever you are to make a change and you can see high level percentage and and number of providers here Any questions there okay [Applause]
And here are just um some additional financials that I that I wanted to point out Um as mentioned before you know uh tellaalth is included um right now as a cost with United Healthcare Um it's an additional cost with Blue Cross So um I
did annualize that cost here at roughly $32,000 Um you can just see some other things here uh that that are included that you know actually with some other vendors that were presented before were not included So you know it continued to look different across the board Um but I
did want to put on the slide here what that cost would be Another thing to point out you know is uh HSA administration right now it's included It would be a fee and that's a per participant um fee So I didn't uh annualize that because the participants
are always changing It's you know not the majority of your of your members are participating in the HSA Um but you can just see that there are different costs associated with um uh spending account administration Um pharmacy and stop-loss costs are included Uh so I I cut that in
here because with the other vendors there was an additional cost and so that's included and the broker fee has already been uh calculated in that admin cost And we speak a lot about broker fee and this is good for transparency particularly you know two new school
board members fairly new that that haven't spent a lot of time with us It's based on a pm What does that equate to annually is it um what's the iss on subscribers about 3,000 about 3,000 Okay Per month Per month So three bucks times
12 right am I right on that 36 grand Okay Gotcha Okay Just want to make sure we clarify that That's it's uh it's not $400,000 or something there It's pretty pretty modest So okay Um and look a lot of this is just uh you feel free to jump
in Not that this is not important because it very much is but we're wrapping it up here Go ahead Yeah No Um I know that we've really stayed longer than we had planned to and the the vendors did a great job kind of touching on some things that that they offer but um really you know both United
Healthcare and Blue Cross offer um you know wonderful uh reporting and um uh you know like tangible you know applications fun applications for people to use you know all kinds of digital resources Um you know being able to
search for providers They uh they both get um ID cards they actually do get a physical ID card Um so you know both offer um good customer service and that way to the members and then also offer good customer service on the administrative side you know that would
be working with um Chris and and Don and team um to offer streamline billings and claims administration all the reporting that we would need um quality management programs Uh and then they both have offered implementation um everyone's
offer offered implementation timelines or you know if it's not applicable of course with United Healthcare um just everything that we would need for the district to feel comfortable moving forward Are there any other questions on what I just kind of
briefly touched on or feel like anything [Music] thank you guys Great Absolutely Thank you Sorry to go a little longer but uh a lot to lot to m over So that's why y'all paid the big bucks But uh thank you all We're we're
obviously available and obviously Chris and her team and pleasure to serve y'all So there's no questions for the audience too All right School board attorney I agree I agree
All right And let's do school board That's why this is important Mr Ala [Music] Miss say it's a pleasure being on the insurance committee staying in touch with everything that's going
on Anyway thanks All right Uh the only thing was um um for Miss Proctor we want to do that or maybe think about it send an email We just need to schedule a time She's reached out to her She said morning is
best for her She can do in person She can do virtual She said if we are doing virtual we're likely to be able to include more people in that It's only $100 more to do in person though So it's it's really her preference
And she'd like as many people any anyone Like I was very interested Miss Gipper said yes you can come Yeah So um do you guys we need to decide on that do you want to do in person or do you want to do Zoom i think the difference is what like 150 and 200 or something like 150
and 200 It takes she said between 90 minutes to 2 hours depending on questions to do the training Personally I prefer in person but I don't mind offering it remotely like if there are people who want to participate but can't attend Can you do both um I
don't know I mean I feel like if she comes in person we can somehow technic technologically include others Okay I mean I'm everything's always better live for me than versus on a television or Zoom meeting Do we want to schedule a
date or we want to think about it what do you want to do we can schedule it Maybe give me a couple of dates just in case possly Um are you looking at April Miss
yes we're we're we'll be in April Um what time is your She wants mornings I can do mornings So like April 14th through 20th I don't have Do you guys have anything on that
it's wide open on my schoolboard calendar April 14th through 20th Friday is Good Friday But prior to that 14th Okay What about your 14th but
say 9:00 a.m You said April 14th No it is okay But later than 9:00 a.m probably around 10 or 12 Um can we do is 10 okay for everybody 10 on the 14th
Okay I'll reach out and make sure she's available Do we want to go for a second date just in case i don't mind having a couple dates before I put it on my calendar Can you just confirm with her and send it to us and then I'll put it on my calendar you
don't want to the wrong date on here 16th The 16th works for me Okay those are the two dates I guess Um then we can go the next week What about the 21st
you're good on the 21st 21st 21st 21st And we're doing later on the day 9 a.m That's not a student Okay let's see We have a very long Just kidding Long day Yeah Um can we just start with this
date and let's just do that Okay I have no comments Yeah Yeah She's going to confirm with her and then email us that if it's a for sure thing cuz that has been in my
calendar All right in the room