--------- with you thank you Lord that you are a relational God and that your heart is to dwell with man um that we would know you and be fully known by you and dwell forever with you one day in eternity thank you Lord for providing a way lord as we open up this meeting I
pray that you would be our guide i pray that we would have hearts and ears and minds that listen that consider and that seek to obey your will and it's in your name we pray amen stand for the
pledge i pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God under God indivisible with liberty and justice for all i call order the workshop for April
22nd 2025 welcome citizens of Klay County i want to take the opportunity to thank you for taking the time out of your busy schedule to attend today's school board workshop this workshop is our opportunity as your elected representatives to collaborate openly among ourselves and make decisions that
will decide the future direction of our public schools and education of our children here in county there will be an opportunity for the public to ask questions at the end of the workshop presentation questions will be allowed public comment will not be allowed if you wish to ask a question please fill
out a comment card with your question and hand that card to the deputy your participation is welcome and appreciated uh first this morning since we have special guests we're going to go ahead and start with our policy uh and have
Nola come forward and um good morning Madam Chairman board members Mr superintendent um this is our fifth uh rural development workshop that we've held and uh it's an opportunity to
review and and go over all the proposed policies and the changes um today we have three chapters the 6,000s which is the finance the 7,000 which is property and the 8,000 which is
operations including food service transportation and school safety and then we also have policy 9211 which is a booster club which was not ready last time when we had our workshop on the 9,000 so we've added that and
then we also have 10 bylaws that I'd like you to look at today the reason for that is that the the bylaws have been updated since our August workshop on them so these are new changes to the bylaws we'd like to put in place before
the adoption uh including notices of meetings and and things like that so um if there's no other issue we can uh start with the 6,000 i would ask if anybody has any issue
they want to discuss or questions we have on the screen um grants borrowing cost principles budget preparation district budget [Applause] do any do any board members have any
[Music] um policies in the 6000 that you guys wanted to discuss i do but I have to go flip through them real quick okay [Music] m Skipper are we going to do Can we do like I have just a few but I don't know
where they're located in the policy i have I have them by just flipping can we do like page 0 through 50 and then Yeah we can do that we do the first 50 pages i have some Does anybody I just have a question on page eight could I have the
policy numbers to put yeah policy number 6110 grant funds yeah 6110 grant [Applause] funds i happen to have lost my great glasses that I could see far and close with so now I'm going to talk without
them so um I guess I just wanted to know um on page eight we deleted right above grant proposal development which is at the top no federal funds received by the
district shall be used to develop or distribute materials or operate programs or courses of instruction directed at use that are designed to promote or encourage sexual activity b distribute or aid in the distribution
of organize of legal obscene materials c provide sex education I'm paraphrasing and D operate a program of um contraceptive distribution in schools i just wasn't sure why we would
cross it out because it just seems like the values that our community would rally behind and I didn't know if other board members what you thought about taking that out i have no problem with it
staying in and if the board um thinks it could stay out and but the parameters for me I just wanted you guys to know I have no problems with that staying in isn't C and D what we put against in our other policies as far as sex education
and stuff yeah so that contradicts our other policies that we took out CND so these are things that we don't provide anyways it's outdated so many of these things go against current statute so they're conflicting so we took it out
because we wouldn't be doing it anyway based on current statute and it's somewhere else in our policies that we're not going to do it anyway well it's Florida statute yeah so is it in our policy somewhere yeah yes so these last policies that we
did that we rewarded things and then we took certain things out i know we rewarded for absinence but is the rest of it covered if it's law somewhere else i mean I'm fine with keeping the language i don't like it it supports what state already says and if you want
to reiterate it I'm okay with that but we don't do C and D so we couldn't keep that it's saying that we won't do these things oh it's saying we won't okay okay i'm sorry in particular B is distribute or organi um distribution by
your own organization obscene materials to minor school grounds i mean honestly that's exactly what our media policy says and I feel like it should probably apply to all of our funds i mean it's not I mean yeah that's fine yeah and if C
and D is somewhere else I don't actually have a problem with those not being on this page but I think we just keep it like it is is there an objection to keep these [Music] okay so can we keep um that section on
page eight at the top a B C E and D a B C and D yes is there a subtitle above that no federal funds received by the district shall be used to it's a grant it's under financial management
were there any others in the first 50 pages i'm looking right now i don't know about the 50 I've got on my cuz I don't page number i'm going back to the red line version i don't know the policy ending is district budget 6233
okay so anything 62144 [Applause] are you in the red line version yeah under portfolio composition i'm just wondering why we would have 50% of
monies as far as investing by the CFO why we put a percentage in there i I would think that would be more procedural but you shouldn't I mean the CFO knows at what times money can be put
on a nightmar minor little thing but just the 22nd page 27 because it's under number two portfolio composition on the bottom page under FDIC insure deposits
you would remove the 20% uh 50 we're we're asking why we removed it doing that or why we put 61 what 27 6127 that's the policy she's referring to okay
[Music] [Applause] trying to find the [Applause] page of portfolio composition yes and so the chief financial officer will returning the compensation of his
portfolio to this type of investment is that one yes in in the close proximity under it's it's under two areas one is uh FDIC insured
deposits under [Music] H and then the page prior to that portfolio composition right there's several places where it has different percentages based on the type of investment yeah and I think this
is really um the reason we've done it this way is the fact that of course that percentage the investment we want to make sure that we will we we when we're making the decision that if for any reason at least some of those funds are
in an investment portfolio the rest of it we always want to be able to have that cash around so that we can maintain our operational [Music] same bas it's a safe percentage only because
I feel like you know if there's what I feel like operationally if there's any opportunities where we need to pull cash or do they you know we have that flexibility every time 50% okay i didn't know if it was a state more or less
mandate the 50 and why it was in here as a policy instead of a procedure oh I see yeah yeah no and keep in mind a lot of these policies that is in this chapter are all statutoily driven and many of the districts within the state of
Florida uh follow similar proceed uh similar percentages similar um caps on a lot of these uh types of um activities that we are required to do throughout the school year for operating the
finance side of the business that's why I'm sure it'll be in the procedure one that's uh and I apologize I don't know what page number but it's on identical low bids which is unusual to begin
with um but we've got in there is it the same it should [Music] [Applause] be 6320 6220 6320
okay we're passing yeah i have a couple questions on the first 50 okay go ahead um policy 6140 page 25 for those of you that have that it says all public funds shall be
deposited in a qualified public depository does that include internal accounts and funds that we do for fundraising and and just for me could you talk to me about what a qualified public depository is
it's a federally insured um bank account that um again it's follows the rules of the SEC um and it's it's it's insured up to a certain amount so uh the school district
here we um invest or we deposit our funds into SBA school the SBA account which is managed in Tallahassee of course and um all I'll tell you 100% of the school districts pretty much invest
there put their own funds there and so I don't know let's say I'm a a rogue person who did a fundraiser at a school am I allowed to just go put it in any qualified public depository no um the school district um board is it procedure
or policy it is um we have our procedure that states we have certain bank accounts um that of course the chair and the superintendent signs off on so like for Clay County our bank account is
Wells Fargo in Bank of America so um all of our accounts are managed with at the district levels and the schools have the authority to go in and deposit into those sites that we um have they cannot go to a separate bank and just say I'd
like to deposit set up those so for us qualified public depository is a district approved public depository is that is it something I don't know what what are you ask I mean I'm not sure what you're
asking to a reader what it what does it mean so if I'm a parent and huh I'm sorry the state actually issues the division of climate or the state board they actually issue a list of qualifying state public depositors okay so they
they actually maintain that list so you can um pick who you want to be with and then we have either a procedure somewhere or procedures or policies that govern how this money comes in and where it should exactly go somewhere right
like when we take money in where it goes in I think the confusion um the public funds that they're talking about here are the tax dollars so it's not like your fundraisers right this says all public funds are we only talking about it is the um internal funds it
would be the internal funds too all the funds that come into So it's somewhere it tells them where it must go somewhere she's trying to say is there procedure set up to where like a principal knows hey I can only use these two banks i can't go and make my own bank account and put it in my own bank account for my
school well for for instance internal accounts they have their own procedural manual that defines what you're supposed to do when you get a deposit what what happens when you when you receive a deposit you will do this you do write a receipt you deposit it into the bank
account that's authorized by the principal and you know so yes it's in the internal all right so it's somewhere in the internal account manual and then all public funds is all dollars all dollars any that comes in here thank you
for that clarification and I had one last um one last thing on page 47 6220 budget preparation the adopted annual paragraph three the adopted annual employee health self- insurance fund budget shall
include a fund balance what is our fund balance is there a percentage is it $20 $2 million how do we determine Yeah um your fund balance overall is uh it ranges between 3% to 5%
um our goal is to try to get to 5% yes um that's the general fund balance but what is the health self insurance fund budget shall have a fund balance it looks like as it reads we have a separate fund balance to make sure that our we always have funding for our
self-insured our self insurance fund is pretty much um it's a what do you call it a subsidary of our Well then this policy is no good what do you mean it says we have a self a budget shall include a fund balance reserve for
the selfinsured yes you do have to have a self insurance remember when you go self-insured um the the requirements is that you maintain a fund balance so that you can take care of all of your claims that are
funding funded through the self- insurance fund we are self-insured we decided to go selfinsure i want to talk a little bit about action yeah because it actually says at least equal to the average of a 60 days of claims incured in the prior fiscal year right if the
budget of reserve is less than the average of 60 days in the claims incured in the prior year the superintendent shall develop and submit a plan to restore the budget of reserves so I was just wondering what it is what is our reserves like I I don't know these
things she is there a separate fund balance for our our mouth right and that because we are self-insured we are required to be at an actu actuary um
um an actuary analysis analysis thank you an actuary analysis annually to ensure that we are maintaining that fund balance to support the activities that do go through our self- insurance fund
we we became our own insurance person you know so so she wants to know what is that 3% oh you have a number for that i just going from memory here um so is it part of our general fund which would kind of skew those numbers or is it
separated it's separate so you have multiple funds within the school district's budget you have the operating fund which is the one that takes care of everything other than what goes in the other funds and then you have your your insurance fund it's a separate fund balance all by itself it's
an internal service fund so that fund balance what they're saying to get an actuary review done you must maintain 60 days of what the actuator is going to say is going to be your claim reserve that has to be maintained it has to be your ending fund balance if you're not meeting that or don't have that they
will indicate that in the report that report also gets filed with the state so everybody who has a self-insured fund the actuary report is required at a certain date and filed with the state appropriately so that's going to statute but you have to maintain that i I off the top of my head don't know what that
number is in that ballot that fund i mean we can get it to you but um that's totally separate business but it matches what it's supposed to be so that explanation makes some Yeah sometimes it's more than what we less if
it's less then then somewhere that money that that fund has to be brought up to what it needs to be brought up to and the only place that can happen one is the operating front because you can't move money from another fund except that okay no thank you that's a perfect
explanation i appreciate that so any more approved 50 no okay so from policy 6233 which is page 49 to policy 6423 which is uh page 99 do you have any
questions i do have one comment this is going to be under 6320 purchasing contracting for commodities and services 6320 so page 55
but we're going to go [Music] to under G i believe it is which G the first second are you it's going to be under
identical tile loss it looks like page 59 i think yes 59 middle well my I I understand the importance of local vendors but I think the tie low bid is
kind of rare to begin with but I think to me the importance would be looking at the experience of the two bidters so I think that should be considered in our
So Mhm so you want to add back is that what you're saying no i'm not saying G if you look under just where it says identical it would be like under
responsive/responsible biders and then it's like it looks like this interested in getting I'm just trying to figure out what verbage what verbage are you are you trying to add verbiage back or you adding I'm trying to add new verbage
okay so you want I know that the local vendor is important shall be recommended or award but I think that we also ought to include experience in there we're looking at a 20-year bidder who's knows
the job very Well versus somebody that's been in it locally for just a year so but you want that to be E you want that to be E under this um well I'm looking at more of the typing yes
okay because I was thinking more in the paragraph the first four ABC D are criteria for what is a local vendor so it wouldn't go there um go next because in the next section might it go there
and two or more present low tide bids companies larger dollar award of the total i guess I see it under the first paragraph as being key if we're going to if we're to consider that
so experience wouldn't make them um equal though right well if you're if you've got a tie bid just because one is local and one is not that shouldn't be the only selection right criteria we should be looking at
their quality of work and experience you've got to have a an objective criterion so you have to describe it as ter amount of years of service or right um one
greater criteria yeah it is based on the dollar amount not so this is a tie this is the Thai one and we do the out of state cuz that's a clear definition of local or non and then we do the
um company with a larger dollar amount of the total bid we would have to we would have to state how we're going to base their criteria it says if there's two local vendors that both have the same dollar or that
the dollar award is not a criterion then I think it maybe would go under there these are like the tie breakers if they're both local could you say but it does say by a method that the board may select under D so that's kind
of a catchall right of how how we can that's for the So then the board would have the ability to be the the arbit arbitrarily pick one over the other i would pick this one because they have more experience in the event of justify
that in the put it in the file policies contradict that because not every contract comes through us cuz in our other policies in the regular I can't tell you which one it is it says that
um essentially all contracts don't have to come through us by a certain dollar amount so should we have to amend that like if a tie comes to the board right here a tie could go to the board i mean all
bids that the district puts out whether it's construction or purchasing they do come to the board all of our bids whether they're tied whether they're This is rare it rarely rarely happens and I don't want to spend a lot of time on it but to me having been in that
process experience was key so so what if we just change the language so right where it says identical/ low tie low bids the procedure below will be followed after the Florida State preference if any is applied when identical low bids are received from
equally experienced companies and one is an outofd district vendor and a local vendor the local vendor shall be recommended for the award could you just add the language there just all you're saying is that they have equal experience in the
I just caution that because how are you going to determine how what's the equal there right um I just want to somebody's been in is it the time they've been in business or how many customers they projects they've done right yeah i I
think that really what you might be looking for is the bid criteria like if you want to mandate that you know the bid criteria like includes experience then well during the process that gets
voted on yeah and that way there is no real tie when it comes to experience it's based on the five or 10 people that are looking at the bid itself to determine I'm giving them a 10 i'm giving them a five so ultimately we can just determine that when it is presented
to the board as an individual board member for them correct yeah there's there's five right so I I would think adding it to the criteria would be kind of like having a rubric it's just one more thing we can look at in the criteria that
would solve the whole problem wouldn't it if we just put it in the criteria I would defer to the attorneys on that because a bid per statute is based on the dollar amount it's the low bid it doesn't have anything to do with
criteria if you're going to do criteria you need to do a request for proposal and that's when you add your percentages of what you're basing your award on so if if there is a tie and I know that it's rare
we must have some way to figure out who gets what then right well it sounds like by statute the other guaranteed to get a protest if you don't have a policy so you got to have a policy but it's in here and you get to pick as a board member so that's what they're trying to say yeah okay when it comes before the
No I'm fine with that i was just trying to figure out a way to get to the solution right it sounds like we just need to keep it as is and leave the board by be by a lot of other methods by the board and allow the board to decide when the time of the contract is approved on the Okay so
without objection we're going to move forward no change no change no change so um any others uh 6345 change orders just a
question paragraph 2 635 yep page 97 paragraph 2 it's just a question for me it says "The superintendent is authorized to approve and execute any construction contract change order that will increase by 100,000." I know we have seen change
orders less than 100,000 do you just do that as a courtesy to show us so any contract that comes before you or the board yes if we have a change order in that particular contract regardless of the amount or the days we bring it to the board regardless so is this language
right then i mean like this would just be like if we were ever in an emergency and we're like "Hey this is an emergency we got to get this done right now you need to add it to the contract we can't wait for the board meeting." Um you know the superintendent would be allowed to sign off on it we still have to bring it
to the board for information that hey we increased this by 100,000 for this emergency letting you know what happened all right no I see that that that explanation just wasn't there because I know that you've always shown us the change orders and I'm real happy about
that i didn't want this to mean that you're not going to do that anymore unless it's over 100,000 so no we'll still we'll still do it and and that was again just to give us flexibility for for 25,000 especially construction now you can't do a whole lot um so the
100,000 was just to kind of give us do my driveway yeah some leeway to say you know to do it um in a pinch is is really all but we'll still bring them okay the board thank you for that okay and 99 to
the end of [Applause] the 6550 travel and expenses these are just questions about page
103 under inounting travel i didn't know if we wanted to be up to date with technology and instead of saying odometer reading use GPS models between where we're going cuz I can see a lot of
personal trips here and there and then I just explained to me under B without travel I've never heard of in advance giving money in advance we do that a lot we don't do that a lot but there are times where they need the
funds to um sort of like um um student trips if they need to pay for lunches or anything for those students as they're going on this um field trip whatever it is that's out of county then we do provide the uh funds up front of course
they do bring back receipts and whatnot so we are but yes it it doesn't happen frequently but when it does this allows us to have the flexibility of doing that accommodating the request what was your first question well my first comment was
under a in county travel said mileage should be determined by actual odometer reading if travel performed by personal automobile i just said no if we should use GPS you wanted to say more GPS
how we do it anyway we can do that yes that's a good Otherwise I'm travel we do GPS Google [Music] so without objection we're going to add that verbage is that okay gps
all right any more on this 6000 policy yes i go right ahead miss you are on a roll on things i not your expertise go ahead um 6610 school internal funds under C it talks about safekeeping of
monies 129 certificates and bonds it seems like under number one promptly deposited to me five working days of receipt is not quick so I don't know if we you know here again that's more procedure and I'm not
even sure why but five to me is way too long that's um that's red book actually from the state of Florida that's crazy and five yeah the Florida Department of Education and all of that really too if they get it on Thursday you know 5 days it gets
to the next the beginning of next week time does well be back in days i think not calendar it doesn't specify that we will [Applause]
okay ignore that one yeah i um under petty cash I've got 66 I have something on 6610 there that we were just on [Music] um so I actually requested and have a copy of our internal accounts manual and
I wanted to say that when it comes to school internal funds says the school board is responsible for the administration and control of internal funds um I just wanted to know a couple of things about that
so over the 2 and 1/2 years that I've sat on the board I've often wondered what goes on like updates or if there's somewhere we can look to receive information about
internal funds maybe some kind of a report each month just like something attached to show us maybe uh dollar values or if something happened to the funds at a school or um I know that it's
really odd that this section is doesn't name the superintendent it names the school board and so what I'm thinking I know we have a a new CFO coming in is nothing right away but I would like to maybe for the board to get just a
readout of the internal funds or some kind of update each month or maybe it quarterly and then if we had some discrepancies in internal funds let's say someone stole some money or something I think it's important for the board to this is our the people's cash
Right every school is like a separate little bank account and I think it's important that we are maybe kept apprised of what's going on i don't think it would be too much i know in this policy it puts a lot of responsibility on each principal kind of
like they're the bank the head teller at the bank right and so maybe in the future just to keep in in our mind that we could maybe learn a little bit more about it the processes of this um how we run our internal funds and at some point
if something were to happen catastrophic to someone's internal funds the board is actually notified um that kind of a thing not now because I know there's a transition going on but does that sound like something that we could do yeah so
um for internal accounts we um the the principal is um responsible they're they're accountable for those internal accounts the bookkeeper at that school really is facilitating him in making things happen at the school but the principal is responsible for those
things at that school so as we transition from um as we transition them into business class moving forward into the next year as of July 1 that that change in of itself is going to change a lot of the how things are done at the
school so um my hope is that during that process we can um implement and start um to have a new internal accounts handbook that would be applicable to how things are changing and where they're going to
um and we certainly can um figure out how to get you something monthly that would give you the cash balances that they have in their their bank account at that time so that's something new yes cuz I knew we were transitioning into something new it's one of the few
policies that actually puts that precisely underneath the school board and so that would be and I knew when we transferred to business plus there's a whole lot of brand new ways we can keep track and so the internal counts
handbook would be a new procedure right it's not going to be like oh this is what you do when you get into business it's more like okay it would be a new procedure that would cover all aspects from you know banking to um travel cash advance because at the schools that's where you're going to see the cash
advance go out for they have so many athletic and school activities that they do that if you know we we don't have pee cards all the way to all these people that are traveling we give them a cash advance they come so all that can kind of be incorporated into the the handbook and it would be one guide that you know
if you're a bookkeeper of middle school and you oh junior high Sorry um and you go to an elementary or high school sorry then um you you should be able to transition it should be something that's consistent that you follow that this is applicable regardless of whether you're
at elementary junior high high school you just do the same thing so it's important for the consistency thing especially when you have bookkeepers moving in all right well thank you very much you're welcome i have a suggestion in
uh 616 over under overexpanding limitations uh I will suggest to put approval of the superintendent and the board when it's when have to do with overspending on D during any fiscal year we already
made approval of the superintendent and the board you're on D and then over spending limitations you want to add approval of the superintendent oh it says or board i'm I'm I'm suggesting put and the board
like so we can discuss oh you want instead of or you want and so any overspending do I have consensus on adding and versus or is how does that how does that affect the operation yeah because would it have to be put onto a consent i mean how
would we get both it's overspending so I guess my idea is to kind of have a discussion and see what's going on in detail [Applause] [Music]
something it's not often and if something like that does happen um obviously we can bring it to the board as a information item or information yeah okay so it doesn't but it's not doesn't happen
very will that be part of the update for the internal accounts that she's requesting like could you show us that hey they over spent or something like that on that right now so for internal
account it's cash basis so um they don't you don't put a budget on right right right i was just saying like if if if overspending occurred could you add that to the report that if that yes
we could most of the if there is overspending the way it's mostly in the athletic area because usually it's under the understanding that you know football's going to kind of cover these other programs that that you know that just can't make the kind of money that
football but you you should not see anywhere else but if there is we can move forward that okay I think that's what he he as We just want to be notified if there's overspending i'm okay with that are you okay with that do we have without objection can
they add that to the report if this occurs yes okay let's go yeah i just want to be careful that it's clear in policy that it's for information cuz if you just
change that word from or to and then it could potentially be read that they have to have our approval before they can take action well that's why we're not going to change the word we're just going to add it to the report that she gives us so if there is overspending they're just going to notify us within a
report that they give us we're good with that or monthly okay so we have on that is there any more issues on this specific policy just 66 oh not policy no okay so moving from this policy is there
any more in this area i had just a question on 6625 when we move to a cashless um society here within the schools yeah when would we use a petty cash account so I'm from petty cash errors where you
got these things would you in schools petty cash funds are usually spent on like if you need to have funds for the athletics and things that you need to do to make that so that's or if you have a dance thing or something
going on it's there is no district in the state of Florida that's taxless and and to want to get to that point um is probably near to impossible cuz you know especially at sporting events when kids you know some kids might be going to sporting events jump on their bike and
they're using their own they took it out of their piggy bank i just want to go out and be with my friends and watch this game you know they're not their parents might not even be getting it to them some don't have credit cards some people you it's not fair to ask that because they don't want to pay for the fee on the credit card they want to do cash well they that's how it works they
don't allow you to pay with cash at any sporting event think about snow cones you come in with a bunch of quarters or you come in with a dollar bill and they're 50 cents you need that 50 cents to give them change and I actually agree with what we're talking about here and I think there's a
discussion to be had about what you just said um not at this time when it comes to this um cashless push um so u madam chair maybe we can write it down for some other time to have a discussion about cuz I don't think the
conversations for this right but I want to make sure that in fact we do have this and I understood the reason why we do have this after being a teacher for nearly 20 years it's important and I think this board needs to have a conversation about um there's a lot of
fresh the parameters of this um cashless drive that we're trying to get to so they also use cash um at lunchtime as well we still accept cash okay that was it thank you
i'm done oh you are i thought you said you had something else i did for four or do you want to share it no I do not um 6685 sorry I'm really into this finance stuff for some reason on my third read
uh 6685 [Music] i was just wondering why we crossed off the list of such activities may include but not limited to because it kind of gives examples of what we're talking
about we we um authorizes the expenditure of funds that are derived from um enterprises on designated gifts up to we left off the parameters of what that might look like do we know why we took
it off it says funding for promotion public relations and hospitality such activities may include but not be limited to involving graduation visiting committees orientation and work conferences recruitment of employees i'm
a big fan of examples um of what things should look like instead of just leaving a big open hole there do we know why we crossed off the examples [Music] [Applause]
and at the end of remember this one was a few months ago um if I was reading the policy online it gives us examples of what [Music]
6685 is the Yeah i think that sometimes the look generally sometimes the examples and I think that it wasn't like a a big strong opinion either way but sometimes we take it off because it can be limiting even
though the language does say include sometime limited to I don't think there was any um there was any big reason besides the fact that sometimes examples can even though they're designed to provide clarity sometimes they can be limiting in this particular area I think
they do provide some clarity Um and lastly at the at the end I don't think this is actually so if you don't have the lined out item miss Hans hold on can we can we address this first before you move on to your next example
oh yes so do we want to put this verbiage back in the policy i'm fine with that i don't mind the example m I can go either way if the majority wants it back in time all three
agreement okay so Nola can we put that verbiage back in such activities may include but not limited to A through H sure you want to select all those options yes sir
consensus okay no you can um at the very end on the red line version it says prohibitions on expenditures the board prohibits the expenditure of general K through2 funds for any purposes that are not directly
related to students any expenditures of board funds must be authorized by law why did we cross that off so when I read that I think my concern there would be not directly related so
if you're paying let's say um travel expenses for professional development of a teacher it's related you're saying it's not related i don't know if I would use the word directly related indirectly means right on top of
the student not real so maybe we cross off the word not directly and say not related to students because I'd be good with that i I was worried that when I read that I was like
directly related to me means like the pencil we're handing to the student directly yeah so you're reading it differently than I did but that's you are the superintendent so I understand that yes I was I'm just thinking that in no way shape or form should we I would not want to strike out language that says we should be spending on things
other than students maybe we could say that are instead of not directly related to students maybe we just say purchases that um that are related to students would the not directly come out be make it better i think it's the not directly piece that for me gives me
concern so people argue whether it's direct or not direct because I'm here to say professional development for teachers is directly going to affect students right and so maybe it's just the language because I like the idea that we have the language in here so
could we make it if the board approves the board prohibits the expenditure of general K through2 funds for any purchases that are related to students how do how do we word it not related not related to students not related to students there we go to take out
directly anything so put the verbiage back in and take out directly so is that something that we should all know that this is a thing so or the only hiccup that I see with that is this is under specifically funding for
promotion public relations and hospitality so I think there are going to be things that you're going to spend money on that aren't related to students when you're considering hospitality for example well who are you hosting and what are you spending on that person that you're
hosting in your district if you look at the list of examples like official meetings and receptions says work conferences recruitment i mean I think all of that relates to students does it hurt to leave it in without the word directly i don't know i just like
if you're giving an award to somebody for meritorious performance what could that award be for and would it be related to students and then could you not offer the award if it's not you know what I'm saying yeah I do i'm looking at the examples though
activities involving graduation visiting committees orientation and work conferences recruitment of employees when you're looking at the examples that's kind of why I like examples then I see how that does relate so I guess it would be up to the board i just feel
weird of course after my education striking out anything that says it doesn't need to be related to students so when you think about recruitment of employees what if you're spending money to recruit HVAC employees i mean yes that's related to students
but would the public agree do you know what I'm saying like I I feel like you're kind of boxing yourself in on the the main purpose of this well I would say the the the direct purpose of this language is to ensure that we're
not spending K12 dollars FFP dollars um specifically for food purchases we have never been able to utilize those funds for food items a lot of times these activities all you want to feed folks you want to do all of these but we are
not Redbook we cannot utilize taxpayer dollars well we should say tax FFP dollars to purchase food items for these types of activities so primarily this is what is stating that we it's really
related to that not so much more than conferences and whatnot because we do do those conferences and we do utilize the FBF but for the food items that's why there's donations that's why there's other external dollars that do come into the district that we can utilize to help
fund some of those types of activities the internal accounts when they raise funds that's what's paying for the food unless it's specific in the uh federal application that we can purchase food such as title one parenting involvement you cannot use FFP dollar so this
language is primarily focusing on that specific that area okay but this is the statutory language I would assume so therefore you know we we haven't thought so madam chair maybe we could add the
language but without the word directly if it's statutory language I don't want to change it at all i'd rather just put the whole sentence in and leave it if it's not statuto like the language isn't statutoal then we can strike out
directly but if it's like state statute I don't want to mess with the sentence do we know if that is word for word that is that the language statuto i'm looking for a two he's looking Tom's looking the the rule is cited doesn't
uh have any language about directly related to students okay so we could strike the word directly then okay it doesn't even say related to students so do I have word consensus to strike
directly that's fine so without objection let's add that language back in and strike directly if you don't mind is there anything else on the 6,000 yeah I was about petty cash but we
covered it so that's fine so let's move on [Applause] to [Applause] 7250 okay um before we get started I was going to
ask the board if it was okay if we could um pull the use of district facilities grounds and equipment that's 7510 and add it to our June policy
7510 there was like three policies that we wanted to revisit in June and I wanted to see if we could do that as well with this one if there's no objection there this is going to be um I think a further in-depth discussion and
I spoke to Mr broski about this um and it's all about including our community within our schools which is something that we as a board have discussed in that direction we want to move yes so I want to it's 7510
i have I had that pulled out as well yeah it's the it's the use of our facilities um I would just like to cover that on a different day because it's going to be more in depth and Mr bronx is finding out further information for
me um that I don't think we'll be able to cover today and making a decision at the June board workshop did you say yes ma'am okay so um let's start with the first 50
[Music] pages,000 7850 i'm I'm trying to get there [Music] sorry that would be page 11 um 7434
oh what are we on 7250 miss Clark wants to speak about 7250 oh I'm sorry i didn't hear you Miss Clark all right turn up your 7250 yes i even have my hearing aids in i apologize
72 commemoration of school facilities under B i think we had talked in general um that we would no longer name schools after individuals but yet that's not what you
know we've left that in here so I think we need to decide whether we table it or review it again whether we want to have that option or [Music]
continue cuz we talked about places was that prior to It must have been prior to when I came to the board right i remember having a conversation i don't know if maybe it was surrounding naming Spring Park Elementary could have been um but it's come up a couple times like
that i like having the option to do it like for instance they just named um something at Middleberg High School the gym the gym but schools well I can tell you that Wilkinson Well that's a school facility so it could be I think it could be any school facility i like having the
option um because I think there are some times when it is significantly appropriate to do so um I don't want to forbid us from doing it if we you know if it is appropriate and madam chair I know that Wilkinson schools are built on
property that was actually donated and so hence the name of the schools became Wilkinson and it was quite a large like a 100 acres or something i don't know the exact but it was a lot of land that was donated and I felt at that time that was appropriate right for them to name
the last name of those schools so but I think it's a good conversation to have when you're naming something that obviously anytime you name something after a person you want to risk if they're still living that you know maybe you might regret it later and I think that that's a you know a weighty
decision to make as a board or you know as a district but I don't want to say absolutely no we can't do it does that make sense it does i just thought that was our philosophy and then when I read it in here was the renaming of schools just to
not the facility but the school in general um the only problem I have with the sentence on B is um is if they're a contracted employee they just don't exist so let's just say for
example I don't really want to use this example but like a coach who has come back who's retired but has come back to do whatever is contracted with us for whatever reason um I don't know cuz they need another
thing to do with their life i don't I don't know for whatever reason and they're contracted well because they now are assisting or helping us but they're technically contracted whe they're being paid or not or whatever um we can't use them we can't name
something after them so the only problem I had with is the contracting verbiage if we could remove that because just because they're contracted with us I don't think unless there's something statuto we can't do that but I don't think that we should just exempt
somebody from that but I'm looking from like a a coach perspective they come back to assist in coaching or or assist in something we now can't and again we're going to be cautious about naming stuff after people that are still alive but I just I don't want to just be like
okay well because you're contracted there goes your name and we have I mean Coach Riddle was at the ribbon cutting we didn't play Heist track after him and he's still actively coaching not in the district I don't think but you know but if he was in the district right or has a contract he's nonexempt and we can't
name track after him so I just I think that we should take that verbiage out if there's no objection to that contracting part just the contracting part so that and so they're employed let's see if
I think just strike that sentence personally right if we're okay but even employed I think it would be the rare exception that you're going to name something after somebody who was still working yeah right right but I mean if you want
to have that option cuz you don't know what they I mean maybe you have a war hero that comes home you know there may accomplish something or something and we just don't want to like you said limit ourselves to that so if without objection just striking this whole sentence the names of persons actively
employed by or contracting with the Klay County School District shall not be considered do I have consensus on that yes yes so Nola if you'll just strike that last sentence correct okay and um any other the first
50 pages I have seven policy number 7434 smoking and tobaccof free environment that's page 21 [Applause] so we struck out the entire section of
dissemination of policy notice that this policy will be provided through we struck out appropriate no tobacco signage a notice to students and parents and guardians in the handbook or student
code of conduct i believe in orientation we struck out written notice in staff handbooks and we struck out reminder announcements of this policy at school district events i'm not sure why we struck it out because if you're having a tobaccof free environment we
need to be proactive in making sure people know that it is a tobaccofree environment and I am suggesting that we put back in not all that language most of the language to make sure that we are being proactive
when it comes to a tobaccofree environment and the program evaluation part this has all been struck out the smoking tobaccof free policy shall be assessed by the district or its designated evaluator i should hope that we do have someone in the district that is looking after the no smoking policy
and I think it's important that we like I said are proactive in making sure everyone knows not just one time or not just one sign but it be in the you know student code of conduct and parental handbooks um and visitor
policies i just there's no sense in having a policy if we don't support it uh I agree with you fully because um I know advocating for this the some of the signage actually the
parents were very thrilled to see on our campus but they were a little annoyed because it was just a cigarette butt they wanted the vaping they wanted the other options which I know we can't put 87 objects on a sign that's not the But that's one of their biggest complaints
was the signage but they loved that we had the signage and they loved that we were combating this because a lot of parents don't even know that their kids have vapes um they find out when they're in trouble and it's getting more and more accessible and I don't think that
the cigarettes are really more of a concern than the vaping um and everybody knows how passionate I am about this because there are kids well and I believe you even found a way to get us free signage we did um yes so we probably don't need to strike it out if
we can figure out a way but correct um so so let me be clear abc C and D are currently done right so I'd like to leave them in there yeah let's take it out because I think the time is part of procedural not really a policy also because we don't print the code and some
of the printing issues so um we could take out printing where's Where is the printing well it could be in the student handbook be written notice right yes add that into
um our code of conduct and it's online and we have a parent handbook and we have a visitor it's not hard all of those things are currently pitted exactly doesn't matter whether it's procedural or not we used it as procedure when we did this months ago
and I'm sure climate culture so I just want to leave program evaluation too well someone does evaluate it right i mean look at how many maybe referrals we had i mean I don't I don't see any reason why we need to strike it out it also makes us appear that we care like
this is what the board agrees that we should be doing so I'm fine with leaving it so without objection let we're going to leave this strucking out ver um at the end do you want opportunities for sensation
programs because that was one of the things we talked about in our last policy was after the second is it the second time they're supposed to go to sensation programs or be offered we do that yeah
okay so can we leave all this verbiage that was strucken out with board consensus any objections the use plan action so the we have two different groups that we use uh Tobacco Free Florida has a
it's like a 1-hour online program that's used um usually on a first offense and then Clay Action Coalition has a sixe program so instead of public health department can we just Well it says or so we can leave the verbiage because it says or other appropriate health and
allied community- based organizations so with board consensus let's leave the struck out version yeah you want it all restored all restored yep do I have consensus yes all
right and I have one more thing you will uh apply that language back to our policy please i have one more thing with this policy yes ma'am um it's a real heavy heart that I want to talk about this my father died from smoking he had
small cell cancer so I just want to let you know when this comes out of my mouth it's not because I'm all for smoking but I think maybe at some time in the future we should talk about teachers and smoking right
i am not sure 100% sure when it comes to the adults that we hire that they should not be allowed at any time 24 hours a day 7 days a week
365 days a year i like the policy as is but I maybe in the future we can have a conversation about if a teacher wants to smoke then maybe we can find a way to to let that happen in a very discreet manner like many other districts do but it is not
for now i like it the way it is i just want to tell you that sometimes smoking is an issue well thank you for saying that cuz I totally and it doesn't necessarily mean they're doing around students they won't they don't smell anymore if they're you know just in the back of your mind think
about people who are on campus 80 hours a week that's all I was saying so they they're in school 7 hours maybe eight hours so they have the rest of the time to smoke or Well I'm saying for a future conversation yeah i I totally agree and it's it's the one thing
that I had thought about when we passed it obviously if you wanted to agree and pass such but I worry about the CTE teachers the mechanics or whoever I would hate to lose CTE teachers just
because I can't have a but I'm fine with the policy to go forward as is i just think maybe later on like it could be two years from now but it was weighing heavy on my heart because I know my dad tried to be very discreet but it was a real problem he wouldn't be dead if he
could have quit and uh not that he didn't try so I would also like to remind us that we are selfinsured so I feel like this promotion of smoking is going to also increase our I don't think
I'm promoting we have to worry about diabetes um but also like I said um and I just would like to share too that um I will never forget this to the day that I died and I don't know maybe it's the impact that it had on me but
um I went to elementary school and my art teacher was definitely a heavy smoker and I smelt it every time I went to her class whether it was on her or whether she breathes it on me so um I am a huge advocate of this i've seen what
it can do i have physically seen what it can do so I just um I think that maybe we can do better uh with our our insurance to maybe give them sensation help um weaning methods things that we
can do so I just from also from a business standpoint no I agree it was just food for thought weighs on my mind yeah so All right any uh any more in the first
50 does that include the 740 point [Applause] security so which one do you want 7440 security that's 35 no 31 31
[Applause] we're on 7440 yeah i was just I was curious why we struck out some things and left others whether we even need to have individual items left may include but not limited to kind of
reverse what we just talked about before I mean that can be used for safety and security but I certainly wouldn't remove H it's expensive but important not limit So the big difference between bulletproof
and bullet resistant exactly so we have bullet resistant film but it's not bulletproof so I wouldn't talk publicly about so but I'm just I'm cur I was curious
why we know it's back to including and certain areas that we define more as to what it is that in the process I think the only smorgus board of options and I think probably
what they did was they checked the one should we uh that we So we go back okay any uh any more through 50 okay so let's go 50 to 100 i have 7540.02
02 is page [Applause] 63 so I think the board had a discussion a couple months ago about making sure the language matches our app and what teachers should and should not be doing with social media can someone here help
remind me did we pull that section or and we said it was going to come back up in this section there was there was a section that said that it didn't say that teachers should not go use social media in the classroom so we
said we were going to address it in this section somewhere so we purchased an app for our teachers to contact our students and we talked about making sure that they understand that's the priority of the district which is why we bought it to use this particular app that we have
apogee i don't see it anywhere in here and I know that we talked about pulling it out and talking about it with 9,000 or this section I guess yeah 7,000 web content apps and services yeah so it was policy 1213 3213 and
4213 and we did add the word um inappropriately before the word discouraged so administrators are discouraged from engaging
um or shall not engage within social media and online networking media such as Facebook Twitter Instagram and so we use the term inappropriately before what the board members referring to because I remember the conversation is
the district approved lab form that language like where right here where is that language so it's not in here but it says board specified website app or service and then we cross out EG
progressive book um so I literally need some help cuz I was trying to remember it would be Yeah it's important that it's there we have support for what we bought that's what I was looking for which one was it so it's page 64 and we crossed out
um Oh god hold on so under 123 on page 64 the middle of the page if you go under staff members are prohibited from require uh requiring students to go to the staff members personal web pages sites including but not limited to their
Facebook all that but that one above that you said it says board specified website app or service for the purpose of conveying information andor students so we just didn't list the name but we said board
specified so we can add Apogee to that i don't know cuz we could change it that's right i think that covers us that people have to use the app if that's the question and then that second par or that paragraph underneath it that covers the social media that we were discussing
yep are you okay with that verbiage yeah um it was hard reading through this because really it was I know it's all law probably and it was just very so non-specific right it almost seemed like if you read all of this language that
teachers can really just do whatever they want when it comes to social media um I'll give you an example it might be I'm sorry it might be in the next policy but there was an example this is all technology
maybe it's in 7540.03 student internet safety we struck out language that said students are prohibited from accessing hold on what what what are you all of this is kind of combined in like a Okay well hold on one second are you okay with
this verbage yeah this covers us like saying you can't be inappropriate they can't do what they want and they actually have what we approve so that verbiage is okay i would Yeah I would say okay okay so what is the next one not sure where it belongs it's see this
is all the technology section it might be I have this page pulled out uh 7540.01 is technology privacy and then the next one has a whole bunch of statute it would be
7540.03 student internet safety and acceptable use so what what do you want to change on technology privacy the 7540.01 what was the I don't need it I wanted to just make sure that our
language was matching from the one that we just and it is it was just explained that it's okay so that part is fine um we struck out on 7540.03 03 the following it says if language about
social media is added to policy 7540 it is recommended language be added here but students are prohibited from assess accessing social media platforms through the use of internet access provided by the district unless expressly directed
by a teacher the use of Tik Tok platform or any successor plat yeah successor platform is prohibited on district owned devices do internet access provided by the district as a platform communicate or promote any district school sponsored clubs so we struck out this part here is
the part that actually says just don't do it right students are prohibited from accessing social media it's hard to read with the line through it platforms for the use of internet access provided by the district unless directed by a
teacher i say we save it but take out the directed by a teacher so it's addressed in uh 7544 in social media this language exactly pretty close if you look at that um first page of what number was the other
one cuz this said you said 7544 see if that does your life yeah well this is under acceptable use and it's clearly not acceptable for students to be getting on our stuff going to Tik Tok so I think this example here fits
under student internet safety and acceptable use what was the other policy 7544 75447 um I mean you could put see policy 7544
7544 if you wanted to there well I think that there needs to be some kind of strong language under acceptable use this is use of social media so you want to put students are prohibited from accessing social media platforms to the use of internet access provided by the
district yes period we probably don't need the unless expressly directed by a teacher portion yeah i would just say they're just we shouldn't allow them to do that go to their I mean that's definitely unacceptable use of a district device is
to go to social media platforms against the law huh the law yeah so maybe we leave the language i don't know what you guys think about that but this is under the right section acceptable use
okay so you want to take out unless express expressingly directed by a teacher simply for educational purposes or you want to leave that well we're telling them we need to use Apogee right and use district approved um so as
a teacher one of the most frustrating things was if you want to use a website it has to be approved right and so students are prohibited they should be prohibited but what if a teacher found something and it was approved by the district you'll have to help me on this if a
teacher found a website that was a you sent it in to see if you could get approval from the district if we put expressly directed by a teacher solely for educational purposes they wouldn't be able to use it right an educational site if it was approved by the district
so students shouldn't be Huh yeah student use they should not be allowed i'm fine with cutting out the rest of it it's just they shouldn't be doing that on a district device well the last part of that sentence um Oh I see okay so the second sentence
the use of the Tik Tok platform or any successive platform is prohibited on district- owned devices through internet access provided by the district and I think it should stop there because you can't say that a student can't use it as
a platform to communicate or promote a district school event school sponsored club extracurricular or athletic team a student can do that at home if they want to like there's I don't have a problem with that um I'm okay with stopping it there because I don't think we can get into
what they can or can't do so do we want to leave the teacher part that's the part I was talking about for the teacher part i don't That's where I'm at i'm good with the end point that was just pointed out Madam Chair okay so you want to stop at
provided by or you want to stop at um provided by the district period correct but then do you want to keep the teacher part that's the part I need to find out i I don't think we need that part personally because um I have yet to see
a social media platform that's educational so I think that that's fine to I believe the statute said was 16 can't access social media that would So then do we keep it all up until the end or as a platform where did you say
that you thought it would be okay to end it what part so instead of saying having a comp so you have the use of the Tik Tok platform or any successor platform is prohibited on district-owned devices or through dis or through internet access provided by the district period
mhm nola do you do you have that okay okay so do we have consensus for that verbiage to put that back in and then strike where it says unless expressly directed by a teacher solely for educational purposes we don't need that
portion of the sentence we're talking about 754043 student from this 04 so students all I'm sorry by 03 03 so she's saying from students all the way um take out unless express expressing directed by a
teacher for for educational purposes she wants that we want that struck out included and the use of Tik Tok keep that struck no the use of the Tik Tok plat uh platform all the way to provided by the district
period period keep that but from or all the way down to the last sentence or the last to the period we don't want because this is the student appropriate use section so we don't need to talk about teachers in this section right so do we have consensus on that without
objection we're going to move forward with that if a teacher wants to use it in a classroom and they're you know putting it up on the Smartboard and they're in control of it that to me that's a different ballgame than a teacher asking students to get onto a social media platform as a class because
you don't have as much control as a as a teacher in that circumstance so we're good with that yes okay do you did we understand okay yes i just wanted to make sure you you So is there any more in this section all
the way to the end of 7,000 um page 79 i just have a question the numbers that page 79 7540.06 not really looking for any changes i just have a
question i know we went to student numbers a long time ago is there any um breach of technology or security if a student sends an email to just anybody and their student number is on that would that ever be a problem at any time
if students email an outside do you do you all see any reason that's a No the student number is um part of the directory information okay there's no longer I remember when I first started teaching they had different but now a student number if
they mail emailed something from school to anybody that having that student number would affect them in no negative way right thank you okay and last set well last well I have one more thing oh only one more I promise it's under artificial
intelligence which would be the new policy 57540.08 so we struck out a lot of language on this and I'm going to tell you I went to I went to some trainings on artificial intelligence in particular its effects
and of misuse in education and it's beyond like copyright problems and creativity problems so one of the the most recent fads with AI are kids taking the faces of a student and putting them sexing the
student to other students by putting a fake body onto a head all right so this is going on all around the country students are very creative right and I'm not saying we would have that problem but what we've done is is we have taken
the language that I know Nola spent a lot of time with a lot of lawyers trying to figure out where education should be with AI um and so things that we struck out which are clarifying and I can tell you AI is a great thing but it's also a
terrible thing it's a it could become our our best friend or our worst nightmare and so when we're talking about AI um we crossed off any use of artificial intelligent technology in the district's
educational program or operations must be in accordance with state and federal law i say we keep the language of the law and this very lawyer type language in here until we have training and are
better suited to make decisions i trust the language Niola used and I know that you guys spent um some time developing this language for a reason the second part student use of AI was taken out utilization of AI tools is strictly
prohibited for the completion of schoolwork the use of AI tools without express permission consent of a teacher we need to leave that language in there we can always come back to this when we are more up to snuff and we've had appropriate training on the the
direction of AI and education but until that time notwithstanding it says the proceeding students can use AI tools in the school setting if they receive prior permission from their teacher right now the teachers are going to be our best defense against AI they are and so I am
saying that we leave the language now I'm not sure about one part of the language it says a superintendent is authorized to support the use of artificial int tech technology when it is in use consistent with the district's mission i would like the superintendent to have that
authority until a future time when we actually dive into this type of activity with our students because that gives him the ability to turn things down or approve things as time goes right as we discover more and more about AI so I
would say leave Niola's policy exactly as it is if we end up having a problem with it right now it is our only direction and we could bring it up and we could work on it again in the future do I have a consensus to leave all the
verbiage we um let's hear from Beacon and his crew doesn't realize that we have met several times we have a task force and he just was kind of outlined today not the day to do the Liz Bang presentation but just
in general what's happening with AI yeah so um we've been uh for the past year we've been getting a group of uh school leaders and uh educators um together to kind of talk about how um AI is um is
getting out there it's something that we can't ignore so how are we going to do that we've had several meetings where we've talked about what tools are out there and what's available and what we're looking at are those tools that are going to be safe in an educational environment um one in particular is
Google Gemini which is available to us um we've been working with Google um to to make sure that um that environ that AI environment is one that is going to be safe for kids and also that it is not
going to be learning off of the input that we um put into that so it's going to we're working on creating the safest environment um that we can for that um so what we've what we've talked about is
kind of a slow roll out where we um first get training for teachers um this next year will be uh uh once we have policies in place um then we'll be able to um expose our teachers get training for them on the the tools that we're
going to have available for them and then as we as the teachers are comfortable with using these technologies um also having the students um in involved in that um this is some AI is something that's we know is not
going to go away so um we want to train for it and be ready for it so I just want to give you no problem with adding all the language so the language I object to what you're saying that actually protects what you're saying so it gives us the ability to eventually
after it's approved to be able to utilize it but it also prevents kids from bullying harassment all of those plagiarism so let's uh if there's no objection let's add the policy back to its original format
are we okay with that all right so anything else in this section no all right let's move on to $8 and let's do the first 50 [Music] [Applause]
[Music] it's going to go to 8,400 [Music] [Music] i have just a question on [Applause] 8300 and I think it's page 13
so we struck out when it comes to the safety and security preparedness manual says and I'm not I'm not sure that it needs to be in this words but we struck out the superintendent shall recommend the safety and security preparedness
manual i think that's what we're referring to in this recommend for schoolboard review and approval the manual shall be considered a confidential document to release under state public records laws according I mean the school board is the the the
people we're the you know the ones mentioned in law as having you know responsibility and authority over safety and security i'm not sure he has to recommend the whole thing to us um for schoolboard review and
approval but I I don't want I like the fact that we would come together and talk about this manual and here it says we struck out the part that says he could recommend it for schoolboard review um I think we need to be in on
this i think we need to be able to have conversation and do some sort of review about our security and safety manual we're not experts so one that would help us better understand what's happening operationally um I'm not sure that we
need to have it for approval i don't know what we need to do i just don't like the fact that we struck it out i can I can speak to that a little bit so the the main reason I struck that out was just the ability to adapt it and have some flexibility throughout the year as we need to change certain
processes and procedures to make us safe i have no hesitation if we wanted to incorporate that into one of our shade meetings to where we can have some conversations about what our our policies and procedures manual looks like and and some of the standard operating procedures and all of those
sorts of things um and we just have never never brought it forward for a public review or or uh approval in the past so could we leave it at schoolboard review and it be done in our shade meetings when you do your review of our safety and security or and approval i'm
I mean every time you do a review with us we give you our approval i mean you're the expert right so I just would like to be able to have that conversation and see what it is you are preparing i don't want to hinder you from have being able to make last minute changes with legislation which is coming
out but is there wording or a way that we could get that in there where the school board gets to review it and ask questions so so yeah I think we could do that i think that the perfect time for that would be the beginning of the year when we we review um kind of the FSAT
findings that we normally go over with you the first meeting that we have um so I mean I would be fine with you know honestly it's it would probably be that the school safety specialist shall recommend the you know safety and security preparedness manual uh for
school board review and just leave it at that and and then we have that conversation in the shade meeting because you know obviously it's not for for a lease under public record so right I would be fine with that i have a question and uh from
policy 8141 under parental notification oh hold on we got we got to finish this one hold on real quick so what is the verbage you want i would say you know the school safety specialist uh shall recommend the safety and security prepared i would
leave it as superintendent you want to leave it with the big S which would imply or designate in case there's a different position that refers to the board sure okay so the superintendent shall recommend the safety and security manual uh for schoolboard review period
and leave the part that the manual shall be considered a confidential document so the only thing we would be striking out would be and approval so instead of a recommendation it would be a provision so just say that you provide you'll provide the what is it
instead of it being a recommendation because we're not approving or disapproving yeah the superintendent shall provide provide yeah okay thank you we have consensus for that verbiage are you good
okay um the first 50 would you say yeah in policy 81 41 underification alleged misconduct we stopped the C option C essential imposed by the district
against the employee should be you know uh the parents should be not notified about essential you know the district took against that employee who have made a misconduct so that one is because the discipline of employees is
confidential so that is why that one was struck i'm sorry Mr over what policy are we looking at 8141 8141 okay then we struck out D [Music]
C if he has any questions we do hold it confidential just like we hold student discipline and confidence we hold employee discipline and confidence is that by law or by choice by choice um but just like when y'all do
the special actions they have the right to do a public records request after 10 days there is a law that 10 days it's held right it's it's shrouded for those 10 days but after that it can become public information yeah i'm just concerned about the parents wanting to
know the consequences of that misconduct and they're always thinking that we don't do anything about it i think that there's a point to be made there especially since this is talking specifically about engaging in or soliciting sexual romantic led conduct
with a student yes so I think if we provided you know not just that yes it happened and whether we reported it but also this is what we're doing to protect students from this person right sometimes when it's that serious of a
item it's said to professional it's always sent to professional practices and professional practices under their investigation has requested that we not put out information and they will not also if someone calls them they will not give information until their
investigation is over um so there's right there's a lot of things involved but like I said for those items for discipline that goes to the board for um any suspension things along that line after 10 days it is
public information that they can receive we don't give it to them upfront because we wait for the 10 days perhaps Mr steinmets could address the 10 days right um can we notify the parents after the 10 days then that we took measure
that we you do you want to leave is that what you're asking to leave yeah so some districts know that we did something about it well it's legal it's legal if the board wants to keep it we can keep it and after we we'll follow the proper
HR protocol as far as the the legal legalities of it so if we want to keep this we can keep it we do inform them that after 10 days if they want to make a public records request that they can do that so do we have board consensus to
keep seed it's kind of the same reason we don't read the names y'all don't read the names at the board meetings you don't discuss it you vote privately right i I some boards do announce all that at their board meetings but we kind of do
that to respect our employees i think for this scenario is what they are emphasizing that the parent has a right to know is what they're emphasizing for this because it's only for this in this section right here and it is for all
employees or all situations it's only for sexual conduct with sexual contact well not only that it it says it would include that it says all employees are required to report alleged misconduct which affects the health safety or welfare which is
kind of a broad that's stricken though that part got struck out so if you if you leave that stricken and you instead say within 30 days which is what you I mean it's already in there different places not
struck our our red line it struck out and then it says that involves engaging in or solicit soliciting sexual romantic food conduct so it would literally only qualify that specific instance because
at that point that person if if it's this is assume this is 30 days of the date that you you've learned that this has happened like it's been discovered it's not an allegation right but to to my point like you if you
have been legally proven guilty of this you're considered a predator and so to me notifying the parents this is what we're doing to protect your child from a predator who was once an employee you know I think that's
appropriate just for that particular so word consensus delay yes m okay uh Nola you have C at RI okay any others in the first 50
pages my line [Music] somehow messed up okay so let's do the next 50 50 to 100
uh just some housekeeping under 8407 the line a in the first paragraph after law law enforcement agencies security agencies was stricken but it's still [Applause]
in page 67 page 67 say one more time I miss on page 67 the first paragraph for 8407 seven school officers it's just a house though it
says the district shall partner with local law enforcement agencies and security agencies with stricken but it's left in the verbiage what's the number 8407 okay so we have that
um any others for the first or for 50 to 100 it's going to go to 8475 um policy um I have just a question on 8410 which is 71 page 71 it would be um second
paragraph the superintendent may promulgate administrative excuse me if I said that wrong administrative procedures for responding to a critical incident event we chose May why did we choose may instead of It just seems like something
the superintendent would do versus shall i mean you're going to have administrative procedures for responding to a critical incident right yes this this is dealing with mental health u critical incidents or
procedures how we handle that so are we okay with she wants to know why is it St may instead of essentially instead of giving you the option she wants to make sure it says shall she wants you to do the procedures i would think he would already have one may versus shall
so do we want to change the verbiage to shall yes yeah okay so uh you're looking for consensus to change the superintendent shall any other further um maybe this is a question for
Niola 8462 page 93 it would be the last paragraph [Music] [Applause] um 8462 page 93 the last
paragraph and this is a policy that is it's taking place of another policy which I had a problem with our schoolboard policy says further any person including teachers administrators support personnel and other district and school personnel who knows or has
reasonable cause to suspect that a child or student is the victim of childhood sexual abuse or the victim of a known suspected juvenile sex offender shall report such knowledge or sufficient um suspicion to the Department of Children and Families in a manner prescribed by
law the educational community teachers police officers firemen but in particular the educational community by law are mandatory reporters you'd be surprised at how many young newer people I talked to that do not understand families in a manner
prescribed by law is there a reason since they are mandatory reporters that we can't explain that in the policy that you are required if you think a child was abused to mandatory report versus just saying prescribed by law there's a
hotline you can put that number in there would that help huh put the hotline number in there something I just feel like the policy every person in the educational community needs to know it's not an option i've had a mandatory report it is not fun but it's also not
an option and by saying prescribe by law at this point watching our legislators work I am not sure what law is anymore when it comes to certain things i just feel like we could simplify this because if you think this is happening you need to pick up a phone so you could say
shall report such knowledge or suspicion to the Department of Children and Families through the hotline number or as a mandatory reporter or something you don't have to say that but there's a um there's you can also put the hyperlink to the website because you can report it online as well what do you guys think
about that can I check can I share a little light it's also in the it's in the handbook we also have the actual flyer in the handbook it also is posted in every workroom and it is gone over at
um pre-employment has gone over when the principles they're during the pre-planning that teachers are mandatory reporters and explain what they are to report on so it's in numerous areas we're like I said we're required by law to post the posters
but we could put the link here to make sure that we're all on the same sheet of music right so I just they are they are made aware that every single employee whether they're a classroom teacher or custodian or cafeteria worker they're all mandatory reporters and they have
the link and um they have to report we also go over it with principles because they can't tell the principal this happened and I want you to call DCF it's the person who was either spoken to or witnessed the event that is the mandatory reported and
I appreciate that it was a It was the same way i just feel like we needed to mention it in the policy as well so do we have consensus to add the hotline i I want the hotline and the website just because sometimes teachers are not in a place where they can have a quiet conversation and can we add the hotline
and the hyperlink we have consensus on that all righty and if you will add the hotline and the hyperlink and I have a question on um 8470 which is 97 so I got a question
[Applause] um as far as registered sexual predators do we let parents know cuz that's exactly what this policy essentially says we don't have a it's crossed out that we don't have they don't have a book a
binder per se but what so in our discussions on this one it seemed like this was kind of an outdated the sexual predator website that they they go to for this information and having a binder on campus seemed to be kind of a relic of the past but yes anything the
sheriff's department provides to us we make available publicly at at schools how how do we make it public it's you know well to be honest we don't get a lot of information from them on that because I think they do their public
notification through the websites which is why we run them through every time there's somebody that comes up which is through the raptor process but if a sexual predator has a kid that attends the school are we legally allowed to
know if and when that person is around aka my child i mean that would be that would be a question for the lawyers is that something that I know we take precautions right but as far as like let's just say
I mean I don't know i don't really know what I'm asking here i just don't The law mandates that they have to stay a certain feet away from educational facilities right not all for predators if they have a child there they have the right to be able to pick up drop off and attend activities of their child but it
it ends there um some parents are allowed you know you go through the certain background checks background check need to be supervised usually they discard it right they needed is that a wall that they have to be escorted if on campus
yes because um they the Florida statute allows them to attend their child's events and things but if they're on campus they are escorted because that would be outside the bounds of um what they're allowed to do under the sexual predator um regulations under Florida
statute so who do we have in place that would escort them so we we have strong procedures in place that school administrators know that when a parent comes and checks in and the raptor pings them as a sexual offender then the front desk secretary knows to have them wait for the front
office person they notify the principal the principal will then verify that they have legitimate business to to attend to and create a plan to make sure that they are always under under our careful supervision while I'm here and most of the time when we have an
award ceremony or something along those lines it's all worked out ahead of time um to where there's a very very clear plan in place for those types of situations and those kind of things will be covered when we get when you guys get along to all the procedures that go with
policy right all right the next 50 oh yes correct anything from the uh to the end i have something on H6000 transportation
[Applause] so we struck out all of the language in option two part of the language from option one um this
is talking about revenue collected from violations detected through the use of the district system i don't have a problem with the fact I think we struck it out this entire section about buses signage on school buses notices to the
public because we don't actually have these type of detection services on our bus at this time i think this is why we struck it out but we should keep the language in the event so what this is is a system i don't know if anybody else
knows about this districts use the system where it detects if someone runs a red stop light a stop sign when it's out right or tries to pass on a shoulder when the kids are getting out of the bus this is actually the language we would need to use a detection event system on
a bus many many districts use this and so I don't know if we cross it out because we have no intention on doing it or I'm not sure what happened in this section because what if we do it one day we can always bring the policy back if
that is something that that is pursued then you they can you can always bring this the language will be bring the language back but since we don't currently do that we did not include the language we do essentially
because we don't have it it's just like but the language is permanently maintained by the old part so in the event that if we did something like that to protect our kids we just go back and add that portion all right then that was
my only question i have a question 8600 what are um um the heat the um driving experience of the bus driver when you hire them they they mark out the years five years license driving
experience so we have any limit or we hire just a bus driver that just got there state and federal law that that prescribes the qualifications that bus drivers must have which includes not only the driving piece of it getting of
course the appropriate license for it but also the drug pass but they're also physical CDL like you have to have a certain driver's license we purchase that
kind of safe I know that I know that a lot of companies don't driver if you don't have a year of experience driving some type of phrase that she can speak to so part of the reason we crossed it out here is because we had it in the job description as well
as in the Florida statute so if statute ever changed we wouldn't have to go back and take our policy back to the board to change it it would we would just be referencing statute um so qualifications for whatever reason increased you know
we had to do 10 years instead of five our policy said five i mean statute would always um supersede but um we just wanted the flexibility to say we're going to follow whatever statute says um so that that's why but I mean we
can certainly put it in well my my concern is that we don't want to put just anybody to drive the bus right 30 or 40 of our children they don't have experience driving a Sure big bus sure it's a safety class i think they also
have to go through courses right when you get your CDL and stuff they have training that they go through with with a supervised person a mentor for example with no screen and then so there's a
train at first um plan to get them up to more than one on the road not everybody not everybody that goes in and attempts to become a bus driver becomes a bus driver i think in this last class the majority of people didn't didn't have
successfully requirements i believe we also put a hyperlink in the policy to the job description um so that anybody who's reading policy could go to the job description and see what we're asking for
thank you any more to the end i just have one last thing okay 880 page [Applause] 151 so we struck out two paragraphs we kept part of the second
paragraph and this has to do with religious and other ceremonies and observances opposing 880 Mhm 151 page [Music] 151 so once again I feel like this is
our examples and our non-examples of what is allowed this is viewed differently probably on extremes by different people you know so if you from the constitutionalist all the way to someone who attends church every
Sunday there are different viewpoints on religious um what should and should not happen at schools we actually crossed off the part that kind of defines what is acceptable at a school so it says as public employees while on duty and acting within the scope of
employment of purs pursuant to official duties as a opposed to in their capacity as private citizens district staff members shall not use prayer religious readings religious symbols as a devotional exercise or in an act of
worship or celebration we should not be doing that staff are expected to avoid circumstances where the staff member's expression of religious views could be reasonably construed as an endorsement or approval of the message by the school or district nothing in this policy or
its application shall serve to prohibit or interfere with any staff members free exercise of their religious views and circumstances not covered by this policy so in the second paragraph it says nothing in this policy prohibits
teaching about various religions and religious practices in a manner consisted with any adopted district course curriculum we struck out the instruction may include discussion of religious holidays holidays and customs
in a manner related to the curriculum that does not give the appearance of an endorsement as one religion over other religions or favoring either a system or religious beliefs of other beliefs such as atheism or
agnosticism observance of religious holidays through devotional exercises or acts of worship is prohibited in the [Music] classroom teachers should not probably be professing their
[Music] religion so I feel like we need to in our policy explain what is allowed and what's not allowed in an educational classroom do you guys have any input on
this i have no problem adding the language back i think when you when you look at it I think one of the reasons why some things are struck and others aren't is because the first paragraphs kind of implies that you want
more specificity which is totally fine i think at the end one of my one of my um little data someone's a data nerd is to look up how many pages of of policy through the year that we have done because I bet you it's well over a
thousand pages so so Dr trying to condense the language but do you want to expand it there let's expand that well I think paragraph one it looks like it's towards district personnel the first one that was scratched i in particular would like to keep the second paragraph that explains the
instructional curriculum piece because there are some things that are allowed to be taught and some things that are not in the curriculum right so I would say we just include back the language in the second paragraph about
the instruction may include discussion because it kind of specifies the direction that educators should be going towards but I disagree i like the policy as presented with the that language
stricken without anything struck i'm okay with that i want it struck you want it all she wants it how it was presented [Applause] so you're you want to keep it the same as as presented as the clean copy no yes
as the clean copy as the clean copy i don't have a problem with whatever you guys decide i just And I I I thought we were still doing balora services are they just not sanctioned by
the school is it school okay okay is it against state statute to sanction a baloria service i would defer to the attorney um no i'll have to get back to you on that question that's the first time
that's come up in front of me i'll make a note of it okay i mean it we've always done them i I don't If we can endorse them I would endorse them obviously I'll follow the law on that um
so you're you're in favor of reading the language as presented as presented with the strikes correct in my opinion that more closely protects the religious freedoms of our teachers and our students that's what I was thinking i think it it instead of
limiting them because then they're going to be they're going to read this and whether they're allowed to do it or not they're going to be too scared or misunderstand the verbiage or I don't I I agree with Miss Hson
i I don't have a problem with it i just know it gets tricky sometimes right when it comes to the curriculum it does nothing to do with my personal belief at all it's just sometimes some direction um when it comes to the parameters of
what a state statute or about our standards say so I'm I'm okay with either way i just know as a teacher sometimes it gets a little tricky when you're looking at a standard in interpretation of that standard so
um I do have a question though about this you know how I feel uh why do we the celebration activities involving non-religious decorations and use of secular um are we are we referring to like the Easter
bunny Santa Claus and stuff here and celebrating like Easter egg hunts and when we're looking at um Halloween halloween just Halloween not like like So because
we do um trunk or treat we do uh I guess we don't do egg hunts anymore i think it's just not necessary language is that what I'm Okay but they're allowed cuz it gives them permission to do it but for some reason schools think
they're not allowed to do it to do the what like egg hunts or trunk or treats or I schools do that i don't think they think they're not allowed it might just be a preference by the school leadership they say they have to be very careful
and they just encourage there is some confusion because there's standards right is an event like that part of an the direction of which the state wishes us to go when it comes to educational time so I think there's some confusion because it's supposed to be educational
when you're at school and I think a lot of times activities are stopped because they want to focus on instructional time not on whatever the activity is but I don't think they're prohibited i mean if they find a creative way to well that's what I'm saying do something enjoying along with education i know the verbiage
is kind of sticky but I would leave that up to the school leader personally can we let them know they're allowed to have Christmas parties and egg hunts and they can make it educational something for
like my four-year-old had it or my 5-year-old had an egg hunt and she had to find her name right so she had to identify the the spelling of her name and that's when they did their egg hunt so we can make it educational i'm just saying that it doesn't prohibit it this
language i just want our kids No it says you're allowed to but we've crossed it out so that's why there's confusion i just I don't know i I think that sometimes and this is coming from my seven-year-old okay that sometimes we
take away the fun mhm and their mom's a very big person when it comes to holidays of fun so maybe it's partly my fault but um they get excited about these things and I just don't want to take that away from our kids and I want schools to realize that they have the
ability to do this and it's not it's also I just want to communicate parental involvement too and bring their parents back to the schools right and then like I mean I know a lot of PTAs across the the state actually state because I know several of
them that um implement all of this and if we need to make it for educational purposes like I said we could kindergarten can do a math problem to find an egg i mean I I don't care i just and I know at some point we cut off egg hunts but I'm just saying um I know this
is kind of excessive for this topic but I just want people to know that they're allowed to do this is all I'm saying and that we put more fun back in our school so if we can verbally relay that message is there any more i just had a paper that fell out i
don't know which section it fell out of i just have a question for the superintendent we talked about um putting smoking like everything you already do and we left that language in the policy this is and I'm pretty sure it was in this last section it says the
superintendent shall post notices entrance of school buildings and areas in the building where visitors are required to report uh it's basically about handguns right carrying guns on campus like we have that white sign out there right we have signage at each
school for that yes that says it's prohibited right by state law does it talk about like do we have I guess to add on to that when you see a young child bring a knife to school like
does it have like other weapons on those signages no that's a gunfree zone kind of thing and so I think there I think the cure there is more training of the year with the kids particularly the elementary
students related to the nine yeah so you know what I'm talking about yeah exactly the weapons are more than guns and so maybe we can do it through training the sign says anything that's recognized under chap chapter 790 which is anything
chapter 790 defines any budget yeah they don't nobody knows what chapter 790 is if we had a little picture of a knife they'd be like "Oh I should go put my knife back in the car." But chapter 790 doesn't do anything for me i'm not even sure what the interpretation is sometimes you know there's a little
leeway in there on interpretation but thank you Mr superintendent okay so um before we move on to bylaws does anybody have any things for 9211 which is the booster clubs and
other outside support organizations that's the one that was kind of separate mhm i don't have anything why was it sent separate was it Because I personally had asked Mr rosski to attach this one and
another one that we're going to do in June yes [Music] it was 9210 and 9211 and so that would be like a thing and so other districts that have previously adopted them these
were two separate policies correct then they took the text and so like parent teacher organizations and then boosters they put them together because it was so many of the um policies and the ideas
overlap so that's kind of like how two separate they put them together into one okay so I personally as one board member would like two separate policies because I have had several PTA members from multiple different schools different
different groups different all over um who have asked me multiple times about a policy for PTA because they've either had conflicting answers nothing's consistent one runs
very well Well because leadership is great and they work great together and another they're having clash class clashing issues so I personally um would like to see we can keep this one i'm fine with this i've read it i've
went over it but I would like the other one i think it was 10 9 to 10 um I would like for us to revisit that in June please so Madam Chair I I believe that we should have two separate policies uh
because boosters are much like the Clay Education Foundation you have to have there's a lot of legalities when it comes to a booster that we don't have in a PTA and it is much a PTA is a much easier process than setting up a booster
and so under that premise they should probably be separate and then under the PTA policy we could actually uniformally um make sure that the PTAs at each school resemble each So they're in
structure and rule so I think it's better they be separate because there's so many I'm telling you every year every year and it's not even some of them are consistent with with the same school but a lot of them are not and so I just want
to make sure a parent organization policy so Tom we can look at that and then that is something that the board right and I mean not saying that they have to follow by by exact like let's give them some leeway and we can look at and see
what it is cuz each one runs a little differently but something for them to fall back on and to reference and look at and like I said several of those schools do very good um Fleman Island Elementary has done great with their PTA Orange Park Elementary like there's so
many examples I can give you that run very well and then there's others that um just need some guidance and assistance so I would like there to be a separate policy on that if we can so I'm good with the booster one was there any objections to this
one okay and then the bylaws I know we redid or we've already done this but there were some uh revisions because of state statute and whatnot so is there any objections to the new Well there's some choices we have to
make go ahead the definitions on I think is uncontroversial i just took out the definition agreement because you already have the labor agreement in there and uh they change chairman to chair that's the
case if there's there's no objection to that I I have no objection do you guys have objections and then um 0131 is a legislative policymaking one and this one just refers to the notices
um is how you do policies and they have a different way of doing the rules now notices of the rules don't have to be advertised in the newspaper if you have a choice you can do the newspaper but you can also do the website
instead which is less so so when I was in FSBA training about this they they said yes the law did change we could just use our website but they said it could become problematic for people who let's say older people
who don't go on the internet have no access to our website kids without the internet and so at that training they suggested we just leave both of them on there to cover ourselves what's your theory about that you can you can have or you can say newspaper or website if
you want that's fine do you have a newspaper in this county that's public we do so you know one of the one of the um thoughts could be that they don't go to the newspaper either right so it's it's the law allows it and it's a more
economical and efficient way to do that than so we have to pay for newspaper space correct correct it's not cheap we're currently doing both newspaper and website i think if we can save money and just do the website I think that's fine or we could do the oldfashioned way of posting on the courthouse door
so is there any I don't know why they were talking about this at the training for the chairmanship academy but is there if you do just the website for some reason they were like ah that might be a little bit you know is it what's your theory about doing just the website you're a group of
lawyers that's the minimum that's required and to well okay let's differentiate there one set of rules for notices of meetings okay and another set of for notices about rule making rule notices
we're talking here about rule notices and that's more extensive because you have to you have to post it in appropriate places so that those particular class of persons to be within the intended action is directed may be due and notified that's D that is
included it it is required in the law um and then by mail to people who have made requests on it and by posting on the website you can do the newspaper instead of the website but I don't think you'd want that so but you could add
newspaper a and just have that and then put an or after that and this is talking about just policym correct this is the rule making yes this is there's another one later on we're going to get to that'll be the notice of the meetings so when we notice rule making do we also
have to to provide the policy in question or not in total you just have to give the title and the and the reason for it i have a question as someone who's addicted to getting my publishing affidavit from the publication how do I
know how how can I and I do put it on the website but how would I ever have to prove that because you save a website screenshot i don't know yeah this is what they were talking about once the meetings are over I go in and I edit and I delete them so how can I prove that it
was ever there ask your IT people they can't save it so there's always receipts of everything that you do online nothing ever goes away but there's only certain people that know how to get this i'm not one and I'm not one of them either i mean
they made the change to make it less less cost more cost effective for us but there were some issues with the change you know they they were like well what if this happens what if this happens so so would you like to select A for the newspaper and then put or here i think
or is fine that gives us the option and B and then and B and C and D and that would be the complete requirements right before the I can't imagine anybody want hearing and on the next page they're
further down they deleted challenge to existing policy and challenge to proposed policies just because they own didn't think it was necessary to include these in the policy but they're still correct that they didn't think it was reasonable
for so if that's okay any other questions about that one and the next one is 0164 it's the notice of meetings 0131.01 oh you're right okay this one is about
technical corrections you know sometimes we talk about technical corrections and Neola has sort of clarified an option here that you can't in in addition to all these examples in the first paragraph they've added
updating the names of the individuals who serve as district compliance officers because there's about 12 or 15 policies that have that as long as the position remains the same as listed in the school
policy so that would just be a technical change if somebody replaces somebody else but this function is still there same position if that's okay we could include that and then down below it says should the board choose to
make technical corrections that may be accomplished by resolution as part of the consent agenda without going through rulemaking and then there's a a new provision or the superintendent is authorized to identify it and and undertake technical
corrections and then uh report it to the school board and if the board determines that it is substantive the board will utilize the normal rule making procedure that's an option you can have if you want i think that's the option we typically use
so I think we just that's been our past president for the last one yes do we have consent so it come to either the information item or on a consent agenda and we're striking the first option yes yeah no they want that don't you no I thought
they wanted the second one we wanted the superintendent one of the old right but the part above updating the names of the individuals oh yeah we do need that yeah and you build up And the next one I think is 01 64 notice of regular meetings
hearings and workshops 1 [Music] 0143 here's a a good example okay here's a technical correction right that's all this is there's two new statutory references
added that's a technical correction no substance big substance giving information i'm just I'm going to throw this out i'm just wondering if it's another opportunity for us to add a line or two um because we are different from the
commission here in Clay unlike our surrounding counties i mean do we need to stick just to what the statute says or can we add a line on the election what I'd like to add is that it'd be
clear that each school board member resides in a separate district but we do work for the we are elected and work for the entire district serve at large because our citizens still don't understand
well there was a policy on residents areas that the board didn't chose not to take but they still think that they only vote if they don't live in our district they can't vote for us and I think it's just another educational opportunity what policy 143 i think it kind of says
that members of the school board shall be elected in a countywide election and once elected shall represent the entire district it just doesn't seem clear as specific as you want it to be each member of the board shall be
elected at large would that be better or at large in a countywide election and once elected shall represent the entire district reside each member in each
district but will represent the entire district it's always going to be confusing because number one says the county is divided into five residences i mean that's number one and they're always like "Oh you're your district i'm my district you're your district." And there's got to be a way to make it a little more clear i mean maybe if you
just add the words they don't just represent their district like but it literally said that members of the school district shall be elected in a countywide election and once elected shall represent the entire district maybe if you put that maybe entire county versus district is district
confuses people i'm saying maybe if you put it number one can you switch the order just switch the order and put the other one underneath i don't know how clear I mean that's pretty clear because if you just put the the five from a just a teacher aspect the five is
an example like the county shall be divided into five residences maybe that just goes underneath and it solves our whole problem because number one does say what we are like the second one members of the school board can you switch the order can we does that make sense that's what
you all want it's explaining that we number one's explaining that we're divided into five districts right that's we we don't want them to focus on that we want them to focus on that we are elected countywide right if I don't know how else to fix it
so maybe if it read members of the school board shall be elected in a countywide election and once elected shall represent the entire district the county shall be divided into five residents areas approximately equal in population
and that's to me that's where you would put if you're wanting the residential requirement that's it would go with that sentence so just well Miss Clark had mentioned something about residential requirements so you have to live in your
district you have to home stuff okay and that's what we do here that's my job that is the You have a little cheating let's try to So Miss Gilhousen could you read that one more time it's actually You don't have to live in that district until elected right understand
so this is we're making this very complicated okay I'll drop it i'm just I'm just trying to make it I'm trying to make the citizens not the citizens well Miss Gilhousen read it back and it sounded really nice could we just listen to that one more time and if we don't like it we'll just All I did was reverse
the order like you said i think we can do that so what do we There's so many techn technicalities when we're sitting here looking at this i mean if you're running for office you're going to figure this out anyway but I just think it's going to start confusing people cuz then they're already confused they're
going to be mad because you don't live in your district but yet you're running for that district but that's not the requirement anymore so there's just like law after law after law any help with flip around just that's what we were I thought of that you put the in in
writing you put the most important concept first so the only thing I could see was if you just switch it I don't know but if you keep it in that order if we just change consider this the county shall be divided into five residence areas approximately equal in population
members of the school board shall be elected in a countywide election and once elected shall reside in their residence area but represent the entire district would that be clear yeah that that sounds nice where where is that language i just made it up just made it
up that sounds great okay you're elaborating i'll say it slowly do you remember so uh after it says and once elected shall reside shall
in their residence area but represent the entire district that's very clear yeah cuz that's that's specifically what our county does and it's not not us running for election it just gets the
citizens well I know but that's what I'm saying because then they're going to go and try to do their own i just know the rabbit hole that they'll go down but this is clear as fine we just went down there yep are we Are we done with And I I would keep I'm
sorry i would keep the county shall be divided first because otherwise you're referring to the residence area without defining what a residence area is sorry that's okay
yeah what's it doing okay uh the next one is 164 notice of regular meetings and there's a drafting note there that shows you how the legislature does things uh there's two
different statutes one of them calls for at least two days notice before a schoolboard meeting and the other one calls for seven days at least seven days so of course seven days is at least two so what Nola is recommending is to
retain the seven days i think that's what you have now the seven-day notice most all districts do that in the state and even though the school code says at least two we we go with a seven for the for the normal meetings
um and then what you have a choice here is for continuous publication on the website because this drafting not alone would be in the policy that's just for information the drafting of continuous publication on a publicly accessible
website obviously I think you want to do that um and you have an option of publication the newspaper um or you can do it or the website but
it's up to you you don't have to do it in the newspaper so why don't we add ore again okay after a you want to select A and then put an or and then select B uh and then
uh I would put a period after B because you have a newspaper so you don't need that option and C is that option if you don't have a newspaper and D and E have been taken out so the end of it is B it's a it's either the
website or the newspaper and none of that stuff about posting in appropriate places is required for notices of meetings you always can do it but you don't have to do it the law doesn't require it that's the difference between the rule making notices and the meeting
notice okay so complicated it's kind of astonishing that they have that so uh difficult to understand what their law is and then the next one is about the
meetings what they've done here what 0165 what Nola did is um sort of combine three different bylaws into one uh actually four into one um all the
meetings now are covered in this new 165 and um the regular meetings and the special meetings and the notice provision for special meetings does require for two-day advanced notice and um the reason for that is
that is the school code does permit that so that's the recommendation for the special meetings and then the emergency meetings and whatever is fair under the circumstances um now there are some options under emergency
meetings we need to look at do are you guys comfortable with the two days for a special meeting because we don't typically do that we typically notice more than two days for a special meeting you can certainly do seven if you want whatever but what happened during um CO didn't so that would be an emergency
situation so that was emergency all of the meetings then became emergency were there any special meetings anytime we have a special meeting we always advance notice seven days the only time I don't know that we've ever I think maybe once I can remember and I don't remember what
the the emergency meeting was called for but we did call an emergency meeting and it was less notice than So do we like the option though for leaving two knowing that we don't that we always try to give seven just in case we needed it to be less if it's a two-day notice it's
an emergency personally well it doesn't matter what we've been in policy because uh statutoily it's going to trump it so if we need the two days I mean technically per per statute we can use the two days well what what it says is
that special meeting is going to be called by a superintendent or a majority of the board um by serving a written notice of the time date location and purpose of the meeting upon each board member at least two days in advance of the meeting so that's not exactly the notice of the meeting that's sort of an
internal notice about what the meeting is going to be about but you could do a 7-day notice i mean so for example say you have a board that doesn't get along or you have a superintendent and a board at odds with each other and the you know a meeting gets called and you're given
two days notice this meeting is happening and we're going to vote because it's a special meeting do you see what how that could be or the public if you're you know if you're if you have an issue come up and you want to vote on it in a matter of two days you're not giving the public a
week notice you know what I'm saying i just feel like and then it says to your point though it it's doesn't matter because the state statute says two so even if we put it in policy if that board member it says at least two it says at least two so you
can make it more than that so she could they could technically just go be based off the state statute you could but it would be bad practice to go against your own policy well seven days is at least two right so if specifies seven if there's
any situation where under seven is needed those might not be valid actions taken by the board at a special meeting if it's under the under seven but over two it might be permissible under statute but policy would uh going against policy in that instance might invalidate the board's decision right
okay which I think I'm just saying I was just trying to prove the point that we can leave it at seven but I'm just saying because of state statute that's Are you saying that the action would be invalid it could be if the policy is greater than the option what if there
was some cataclysmic emergency well that's an emergency meeting we really needed to do that yeah this is not an emergency this is This is not an emergency this is like we've decided we've decided we're going to not emergency that's what we were essentially saying but then we were
talking about our previous practice no if you had an emergency you could declare emergency meeting absolutely and I don't think that requires any notice correct an emergency meeting 48 hours it does the special meeting does require us to have the information we need at least
2 days prior right no no so the statute requires that the superintendent or the majority of the board give notice at least 2 days not to the public but to each board to each other and the notice is just the time the date the location and the purpose
you're that's why where the board wanted to have a meeting and the superintendent didn't or a part of the board right that's why I feel like seven days is better than two just because if something contentious is coming up I I don't like the option of pulling a
two-day meeting yeah I think 7 days is good unless it is absolutely necessary by an emergency situation well I just hope we never need a special meeting under 7 days we shouldn't i don't I don't think you should cuz think about it with a special
meeting you're voting you're taking action yeah and to only give the public and one another two days notice before that i don't think so whatever you guys decide i either way I I would I would like to stick with our seven
i mean it's worked for this board so if we need it we'll just call an emergency so do I hear consensus for seven days at least seven days around that so that would be an A we'll change a I guess oh no we can leave that at two
that's only the me notice to the board members so say that to me again leave leave a as it is and then for uh paragraph D do public notice shall consist of at least seven days prior to the meeting i think
you have to change the other two also because it's in advance of the meeting so if you're going to notify the board it's also going to have to be seven days okay okay we can change it to say [Applause] le and then um on emergency meetings
they have a lot of suggestions here for ways to give notice uh they're optional the website is number one that is not optional and then another option would be notify a major newspaper about the emergency
meeting um making an announcement on the radio station and just so we're clear letter A emergency meetings defines the prerequisites for an emergency meeting
so for it to be considered an emergency um it has to be an immediate danger to public health safety or welfare that requires immediate action right cuz it so you can't call an emergency meeting any for just anything so would
we want number four posting a notice on the district approved social media platform there's a lot of followers on there like on our website and on our social media if it was an emergency i mean well we have that um we have that new app we
have the new app and robocall so we have to check something though right these are options you don't these are options you don't have to have any of them you can pick what you want i don't think the newspaper makes a whole lot of sense but um I think announcing over the
radio cuz I'm thinking if it's a weather emergency people will be watching the news listening to the news so so three I think three andbody all three of three um I don't
know we do have access to robocalls yeah I think option three Facebook so social media platform and option four time so the first check in three oh you don't not this one you don't want to do news
releases Our newspaper doesn't come out it It doesn't our newspaper I don't think is a daily newspaper the one we advertise in is weekly correct wire services four you do not want number two no it won't work for an emergency media
cuz they don't go to press but once a week oh five uh wait posting a notice on the front door of the main office no I think that's reasonable and the address
what is our address 900 Walnut Street okay not posting a notice on the county courthouse door you don't have to do that that's what we've done in the past okay do you want to do that it's up to you guys i know that's kind of an ancient practice but we're not doing
social media at all no we are it's four did you check it we did check four check three and the second part of five do you want on the front door of every school in the district i would say no just because
they might be closed if it's an emergency situation the last option is posting on the courthouse door i don't think I know first time I saw that I was like
shall attempt to provide notice as following so if you put it here then you got to try to do that all right here's the virtual this is one we need to All right that takes care of emergency meetings no okay yes yes section on exempt meetings
and then the new section on virtual participation so this would permit a board member or two to when they couldn't be present first sentence is that the board members are
expected to attend meetings in person but this is the policy we already follow when my dad passed I couldn't come in person the quorum has to be present here that's what we do so do we check it then yeah i
need to check that one thing was it can canceling out um four of the schoolboard meetings the regular meetings the special emergency meetings and executives putting all those in that one bylaw and there was a technical uh
change to the agendas let me see that is [Music] from chair to chair to chair from chairman yeah from chairman to chair that's all that's all
any questions on policy i just have a question about in it when like our board docs i'm on looking at the agendas so at 7 days before a meeting automatically Niola sends us a notice
that the agenda is available why do they do that before a meeting yeah before a meeting like so seven days prior on the seventh day sends that maybe yeah not but why would they do that send it seven days prior to a meeting
is that how many days i mean why I'm just trying to I've been trying to figure out this agenda thing for a while cuz our workshops we get the agenda on four days right yeah so we always it comes out 3 days before Bonnie's email i thought maybe it's cuz it was statutory
somewhere that that's why they send it out the seventh day prior we do it on Thursday they send it out on Tuesday before a meeting because when you're looking at agendas it talks about seven days prior to an event seven days this includes workshops
i just think I'm trying to figure out why they do it is it I mean about the agendas i don't know this is because may be received at least seven days it doesn't say it has to be received seven days prior to the event
i guess we don't know complimentary alert a complimentary alert for no reason are you been doing it for three years so like I don't have anything else uh any other comments from the board for policy
can we are we able to get um well we have some of some of the policies that we need to review but the review for June can get those in advance and for sure and I'll just need to get you to confirm that
we're talking the same um okay thank you yes thank you we are Uh I wanted to talk um do our board discussion really quick
there um I personally [Music] have five minute Part: 2
blocker about this um it's a policy that we would have to create but with things going on in Tallahassee and [Music] um trying to just funding in general when we're looking at funding our staff
and ways to retain our staff and and just trying to be creative in in the way that we do things um which I have some ideas with our facility uh policy that we'll discuss next month but another way um I know some surrounding counties may
or may not be going up in pay with our bus drivers i know um there are certain instances where um we have paid for CDL license and that's somewhere in the 3,000 ballpark
range operations will be able to discuss more about this but I talked to a couple business owners um major business owners to small business owners um about a contract and essentially with
our bus drivers if we pay for CDL license um and I don't we'd have to talk about the details of it all but just like a nursing I I relate it back to medical if I decide to serve and get a bonus essentially or further their
education at a facility I would have to sign a contract a 2year three year four year whatever the facility would would request of me i think that um we as a board should look at if we pay for a CDL
license um that we should have our bus drivers serve a minimum of 2 years um one because we're paying that and if they end the contract within the two years we can have it set up i know other
um businesses have it set up if they leave within the year then they owe the 1,500 or a,000 or or whatever you owe a certain amount of money that you have to pay back to the district that we can then put into another employee to replace you but having a
a relatively higher turnover and having people come and work at our district and then turn around and go to a trucking company or Amazon or whatever at least we'd have the ability to retain staff for two a minimum of two years right um
and I know Mr blogger said this is I haven't talked to anybody else about Mr blockers so I'm I'm using him as an example but um or about our discussion that it is legal and it's something that we can do but it's something that we as a board would have to decide and that um
we would have to put into policy per se and I think I don't know if um Miss Ellis would like to touch on it i know that there would probably be support for this policy um but it would
be up to us yeah I'd have to I mean get with HR it's not the union at all involved with that um so we'd have to have more discussions with HR and and legal of course with Right so I didn't know if that's something you
guys wanted to move forward with um like I said I spoke to legal about it and um obviously there is union that we would have to and you wouldn't be able to obviously do it right now in the middle of it would be for new hires
moving forward i'm fine with that i think it's fair yeah I I I think it's fair too when the police department pays for somebody to pass the academy they need to commit to the academy to the police department for a certain amount of years so I think it's only fair we get something in return for the
investment right yeah i think a lot of this has been brought up and discussed in the past obviously transportation has to be on the bus with it but um sometimes it depends
on the economy and sometimes we have the extra bus drivers and sometimes we're begging for bus drivers so it changes with with the need i think the hurdle that we've always discussed in the past is how do you recoup that money from an employee
because they don't make enough to it might take them two months to recoup that but to your point you're at least upfront saying there will be a penalty mhm and then that's why we have legal legal will decide how we handle that how we pursue and um I mean that happens
this is not obviously it's not a new concept i do it several like I said I've I've spoke to people who have a very small company you know five employees to a very large company and
um they they all highly suggest this and this is all um those who have CDL licensed employees because that is the problem is that um retaining them and and absolutely
you're paying for this and then you're training so we're not only paying for this EDL but then we're paying for all this training for them to be like "Okay got me year experience." Well it's customary if they want to pay off 5 years of your student loans you got to give them 10 years in a low-inccome school i mean this is not
it's not a novel idea and honestly with what Miss Clark said since I've been a school board member it was one year I think for about a month we maybe jinxed ourselves that we had every route covered exactly as we wanted so it's been a continuous struggle and money's
not free everybody knows that so I I agree with you so with board consensus I would like to ask our superintendent legal and HR to um get details figure out the fine print and maybe uh get this
implemented for August if we can for new hires and or the summer actually cuz you hire every summer and it's only two years right i mean and you know I say 2 years i don't know if anybody else I think for three thou was
what was it 31 35 i can't remember how much the actual cost is i think a minimum of 2 years is I think two years is fair is is more than fair like several people do five you know what I mean cuz three years in the middle between five and two is what I was
thinking but yeah I mean so two is one additional year from their training year that's why I thought maybe three but I can we can discuss that later right yeah like if if legal thinks three would be sufficient we can do three what whatever you guys bring back and suggest for us i
know other um counties do this as well um so I think it's something that we should definitely look at and um you guys can let us know what is suggested and what you guys think but I think a minimum of two years for sure um
especially again costs a lot to train them and and and I know it's somewhere in the three to $4,000 ball uh range for um CDLs and then the last thing that I personally wanted to talk about I'm
gonna meet with Miss Dennis today about our newsletter and I know we wanted to talk about our overwhelming policies that we are um or our hall of policies that we're doing um and that we
completed some training to become a master board again um is there anything else within the newsletter cuz our goal uh unless you guys have a different goal but we discussed to have sent out before Memorial Day is and we were going to do
these quarterly so what I would like to do is do our first newsletter before school ends and then our second one will be right before school starts so are we individually providing our comments or
I think it just needs to be board news like what what have we accomplished together as a board yes that are is one person writing it or are we each yes Mission too that if we wanted to do
something and I shared it with Miss Skipper if we wanted to do something like for the first one for the end of the year if we all had the same three questions and you submit your answers to that it could be something like that something like "What was a memorable event from this school year that you're
taking with you?" Um what are you excited for next school you're looking forward to and what's a policy that was implemented or passed this year that you're proud of and if we wanted to do something like that you can each have your own voice in it too and then there would be like a little section for that um and then the larger more of like the
boarding type so we can still email you yep good and then what we'll do is we'll piece it together and then we'll bring it back to the board whether it's via email whatever would be convenient for Miss Dennis for like a hey yeah I
approve this looks great can you do this this and this or whatever and then um I would say if we're shooting for Memorial Day let's definitely put something in there about our troops mhm it's hard to decide when it's brand new
like once you see the idea come to fruition then we might be able to decide maybe if we want to keep it the same or change it up for the the welcome back one so it's really hard for me i wrote school newsletters for like 15 years to actually wrap my head around it the
ideas sound great i think once we see it it'll be easier for us to engage in that conversation i just didn't know if there was anything specifically that you guys wanted to make sure that we I'd like and I think also the month of May I'd like
to put some heavy focus on celebrating the accomplishments of our students because a lot of them are graduating so um our graduation rate our um you know number dollar amount of scholarships awarded in Klay County think things that
would really celebrate what our kids are accomplishing not just the board I think would be I would highlight that first is it going to have the type of format with headings like maybe that could be under what's happening you know and different times of the year different
great things happen to students like when a student gets a full ride scholarship somewhere or I don't know the format of the letters so do you guys want to give that to me or is there an example i I don't really know i've never seen one before i've been searching i
found a couple school boards that do this so I found a couple to go off of and they're usually follow the same format so you would have something along the line that would be something like and our our internal newsletter follows essentially the same format and so you just plug in what you want for each
section each month so if there is something that is like there was one that I was looking at that had a budgetary section in there as well like if you would want something budgetary in there that links to the budget do you want maybe it should follow kind of our how our schoolboard
meetings run so first we've got celebrations and recognitions and then um after that we have our discussion agenda so maybe it would be you know what are the things that the board is working on um and then our consent
agenda is like our budget and our you know our routine operations that there's updates on any of that so Miss Dennis I might have some ideas but I'd have to see whatever you have first i don't know i'm okay with whatever um yeah I don't like if you find ideas too and you want
to send I mean I don't know it's hard when you haven't seen it you're creating one right now so it's hard and then at the starting to it hasn't started yet and at the end could be board member comments like at a meeting just kind of give some structure to it follow the
same flow so would it have things like I I have asked you guys in my board comments once I'm done talking with teachers of the year Maybe having a forum where we can talk to teachers invite teachers to talk with us if we picked a date could it include that kind of thing like meet us
here or includes letters why don't we just call it a workshop one do you want to do like a teacher workshop well I don't know i haven't I haven't thought about it yet i think we have to remember the the focus of why we decided to do it yeah and that's what we
have to I mean through since the discussion first came up I mean I've had different things but not knowing when we would submit it I didn't organize it any one spot so are you talking about the letter yeah letter she's talking about the letter she was talking about um with
teachers could it include dates could it put that in the letter putting that in the letter it can include anything we want it to but the first one my my idea just concept uh was "Hi we're we're your board." Half the people in Klay County
more than half the people in Klay County have no idea who their board is and then let them know hey this is what we're working on this is what we're doing um I know you elected us so let me you know show you but also show you what's
working in our in our schools and the changes that we've made and the positives and and um the direction we're moving and then um whatever you guys want if you want to put a meeting in there if you want to put a it's just your voice simple at first right that
was my intent was to have your voice as a board member to be um heard so I think just to start maybe kind of generic and then we can form edit delete move whatever you guys
wanted to do but I just wanted to have your input on before we go to do this and then we send it and y'all are like "Oh no that's not what we wanted at all." And then you know I mean I just wanted to make sure that what you individually specifically wanted in
there was in Okay all right um any more discussion from Mr alva i'll start with you today because you're from local gentlemen uh Miss Gilhoff nothing for me Miss Hansen i just want to know for the
June workshop we did do our masterboard training and we never went over our protocols that was part of her agenda was to review our protocols and we have a new school board member who was not part of the initial so could we make some time maybe in the June workshop or
we could do it after the workshop um I don't really care when we do it but I would like to make sure Mr albero is included on our protocols and what we might may or may not want to change is that possible you want to do it after the workshop on i don't I think that wouldn't fall under
board member training so it doesn't have to be a meeting yeah it doesn't have to it's We didn't do it in a meeting format it was just protocols done at the master board training right and we didn't get around to it for some reason this past time so yeah we can add [Music]
that after the workshop yes what day is the June workshop may 27th miss Clark do you have any board discussion all righty i'm going to turn it over to Mr all right i'll go as quick as
possible and try to hone in on the ones that you're that you're truly interested in may don't forget a lot of recognition in May it is the the longest statistically of any we will not disappoint in May we
have math field day we also have the superintendent advisory council we all kinds of stuff happening you'll see uh that there'll be interesting how we organize that so um currently not any special
actions and then in the agenda itself uh I'll skip over the ones that are the routine things like the minutes etc uh I'll bring attention to um there is a an agenda item and it says
simply that we're going to have um notice to advertise the bylaws and policies of the school board so this is the item that's written for all of the older work but remember we were doing this over months for about a year and we're almost right at the end so
eventually what'll happen is we'll go ahead and we'll advertise uh and then folks will wait the uh the advertising period and then we'll actually have a public hearing and they'll get adopted but all of them at one time so we'll resend the current board policies and
we'll adopt the new board policies so you'll see an item and you'll be thinking to yourself what is this item about that's what that says okay any questions about that process okay next is a proclamation on
condemning anti- sentimentism hatred and discrimination it's my understanding the attorney is working on the language for that particular item any discussion on that or I would just like to see the language
before we obviously approve it because this is a very sensitive topic yeah I think that's why it's taken quite a while finished it and got two other people reviewing it so we're very careful about it
i'll I'll convey that to Mr black or JP you could certainly convey that to him yes he he had mentioned it to me this morning before the meeting um so he is working on it and should be soon and I personally as a board member would like to leave this very non-political
yeah it will in language if we can it will pro proclamations in general typically steer away from um a political standpoint in that manner some of them yeah I don't know what proclamation away from this especially
with this topic um it's very very touchy very it's an important topic mhm but not one an educational community should politicize i guess it's so I think the words are important
yeah and I think the title of it too u might help in that regard it talks about the title is condemning hatred and discrimination i think we all agree that we don't like uh any of those right in the title so I know the magic words have
come out of legal so next to the personnel consent agenda and we have a list of renewal for uh physicians and medical facilities in other words some of our employees require a a physical in order to have their job this is the list of providers
that that do that service for the district elementary student out of travel it's also uh near and dear to my heart national Speech Language Hearing Month and I get extra brownie points
everywhere even at home on that one so uh K12 academic services had a night out of state travel uh Florida Youth Challenge their their uh calendar there's a modification to the dual enrollment agreement between uh
Emory Riddle University and the district that contract is in there for your review uh each year we have to submit a professional learning catalog so those are the items that are in the professional learning catalog it's also May is mental health
month there's proclamation related to that next is approval to uh the code of conduct is in there remember the code of conduct uh is advertised and then approved we'd like to have that approved
going into summer training with administrators and certainly way approved ahead of time related to um the beginning of the school year so if you notice one of the things I would I would tell you is there's a two-page summary and it tells you
exactly what's changed from the previous one uh a lot of it clarification of language or statutory language related to that but I would encourage you to review that i also remind the board that right now the legislature is still in
session there's two uh bills right now in regard to cell phones that are still out there one of those bills would in essence remove cell phones from beginning to the end with no option Yeah for anybody and and that is is moving
right now in there another bill has to do with uh implementation of that and pilot programs and that kind of stuff so there's two bills currently going through obviously we're going to follow the statute whatever that might be in
that but I just wanted to bring that to your attention related to it's a group of like uh 25 people to parents that are on that committee to get to this point but my emphasis to you is that we really want to have that approved by the board
obviously prior going into next year but kind of going into summer so that we can train our administrators uh in that so that's in I hope that's one that you would be interested in uh the allocation changes u factor
by those next you have the the normal monthly financial reports on budget amendments deletion of certain items um then you have bid renewals there's some discussion earlier
about bid renewals and how does that work here's an item that's coming to the board for a vote on the bid renewals and that process uh one two three four five six different um bids that are out there for various services related to the
district i know you guys are going to be disappointed that we're getting rid of some portables to relocatables and ride out there's a resolution there to do that there there's the change order like you were talking about change orders
here's an example of a change order u related to the previous discussion that's a reduction of cost of $271,000 uh in which we we actually um do direct purchasing uh on those items i was just thinking I
never heard it go down before you said reduction in cost yes well that is a is a common practice that operation does really well with any of those projects is to not pay the the taxes we directly purchase for the for
the company that's doing the work uh then you have Lakeside Junior High roof repair uh lighting at Charles E bennett pre-qualification contractors Clay High roof um uh repair
replacement Lakeside Elementary's kitchen renewal a lot of a lot of work from from from there and then the safety and security communications contract um to deal with our elementary school so that's kind of
the agenda itself so remember you have nine days from the from the agenda review until the board if there is a flash please give me a call back the next item is Miss Flash up there on the screen just a
couple quick minutes related to legislative updates there's a lot of things that are in the legisl legislature right now that are going through some will be very impactful so and some quite frankly you don't know whether it's going to
pass or not pass right so this is kind of like couple weeks early but close enough to the end where we have uh sneaky suspicions about that so a lot of things that could be impactful to what we do in public education what I wanted
to do is just kind of uh clarify particularly when it comes to 5101 HP5101 and Senate Bill 2510 which you saw a lot of um there's a lot of news articles news reports a lot
of of press went into this and this has to do with APA IB and all those all of those programs and reduction of funing and pour it down so just kind of give the board a little general sense and then talk a little bit
about the budget overall the way the budget should so this slide you know Kelly's really talented at curating these slides i could never do this so don't even think that I create this slide well we don't thank you Beth for your for your
but what it's trying to show is that it's true that there's a base funding for programs but then there's additional add-on funding for programs for example when you take our uh exceptional students right there's a base funding amount but then there's an additional
amount that's added to it that would cover the expenses uh in theory that it would take to educate that child so let's say that we had a child that was uh completely deaf which by the way we do have a little less than 100 students
that are legally deaf okay the cost to educate them is more than a student that is not deaf right you kind of see how there would be additional cost so in a in a simplistic sense the funding formula is designed to give you more
revenue if it costs more to educate the child whatever that might be that's just big picture idea so the same would be true for these particular programs whether it's CTE AB IB ACE dual
enrollment there's what's called add-on FTE okay so you have base FTE but then there's an add-on portion to that so I think I think that's kind of the big picture I wanted to take there of course they make it very complicated so when
you take a look at the add-on FTE that's generated by those uh that's roughly about $5.8 million the current legislation would reduce that in half to about $1.9 million remember that funding is only earned if the student passes the
test it's not like hey if you go and take the course you get money for people taking the course our our percentage of students that pass is very high which then the reward is of course additional funding is generated for that particular
program so we take a look at what do we use the money for there 22 teachers are paid for out of that so the teacher salaries for people who are teaching either AP ACE IB or CTE course are paid
for using that additional funding so when you look at that from a from a perspective you got to will it have an impact on students and programs of course of course it is there's you can't deny that it's a fact okay it's also
used for instruction materials equipment a little bit unknown is the exam fees to take those exams over a million dollars just in exam fees right so the hubbablue or the the publicity related to this is
the idea that you're going to we're going to reduce funding for programs that really are a priority and certainly are a priority here in Klay County we talk about college and career ready right i mean we've heard that term right
thrown around we've heard the term workforce development thrown around right these are the very programs that do those things college ready well that's AP ACE dual enrollment IB those
are all college accelerated programs then we talk about career ready that's the CTE portion whether or not it's going to be uh somebody that earns a CNA or somebody that earns various industry certifications to to improve so the idea
of cutting funding for those programs is uh quite concerning as a superintendent and should be concerning to the board also so if you're looking at how that's spent that's how that's spent so let me backtrack here for a second
now what'll happen eventually is we'll eventually go through a budget a budget process once the budget's actually passed it's a little premature to talk about this so if you're going to say are we going to go ahead and lay off 22 teachers that would be a good question
to ask no we're not going to do that we're always going to do what's right for kids but if you're asking are you going to be asked to do it with less money the answer is unequivocally yes it's a fact okay so I don't want people to go out there and say "Ah we're
cutting teacher." No we're not doing that we're going to do what's right for kids but that money is used for for uh for the payment for those 22 teachers in this past year okay like I wish I had good news
you know sometimes I come to you how many people think I'm positive usually yes shake your head yes yes he's positive he's excited right i wish I had good news i don't have good news from what I see related to the budget and the
financial expenses of of the district i just don't okay and I think that uh one of the first things I said to Dr we got Carol and and Dawn was was that we ought to make sure that the board understands
where they are right now and really uh and understands the legislator's stance related to to FD funding i think it's kind of natural to do that so when I look at this I think to myself uh a
$62 increase in the in the BSA really what that what that does is doesn't even make up for inflation uh inflationary numbers if you went with a 2%
inflation 2.7% inflation it's roughly 6.3 million increase it would take in order to keep track with with inflation instead what you're seeing is a budget that's proposed of a
69% of 1% 69 of 1% increase so not even 1% where you have additional costs going so I wish I had uh better news for you if you look inflation that box there you're already losing uh a little over
$4 million inflationarily just by them not giving additional money how many of you have noticed that things cost more for everything you do right costs more well cost more for school districts to run too and so when you look at this
you're like okay it's not even keeping up with inflation the second part of that I point out safe schools no additional funding for safe schools okay there's a categorical called safe schools where some of those spots would would come from in addition there's
legislation about cameras in the classroom with no additional funding for how you pay for those items aside from um some legal uh issues related to it and other stuff related to that so um
that's kind of interesting and then mental health I can tell you right now we've we've expended more in mental health this year than in previous years in fact uh I think our project brave referrals which is the mental health piece of what we do we're now trying to
fill a gap of about 105,000 additional dollars for that but yet no no no no formula uh out there is increasing mental health the F FRS box is an increase of
approximately about a million is what we're estimating will be the additional cost for F FRS that goes up the box that says decline in enrollment you say this about enrollment 45 districts are seeing decline enrollment we're seeing stable
enrollment with a slight decrease from from during proration from what we were projected to have in students to what we actually wound up with in third cal was a minus uh 500 roughly you know which you're looking at about $4
million for that okay so is everybody excited now everybody feeling good this feel good story right so then scholarships um let me just say this about
scholarships here's the historical perspective on scholarships in Klay County so when you look at scholarships we're up to about um 22 million projected to go up again
related to to uh vouchers for students now remember when the law changed the law changed it and basically said that the student private schools also eligible for a for a u for a voucher so also
include the home school home school also and so when you look at that so statewide the state has allocated $3.2 billion dollar towards vouchers and at the same time has cut
uh FTE add-on at the rate of uh over 300 million for CTE and AP courses those are those are facts uh related to our budget going into the next school year so specifically with the issue of what
you see in the news related to that I would say this the House uh version of events wants to have a $62 increase and so it's been floated that the decrease in
51 01 and 2510 that cutting it in half will be made up by the BSA like we're adding money so therefore it's coming to you in a more flexible format i've read that okay when you're looking at
VSSA that total amount is 2.12 uh 2.27 uh is related to that but yet the funding uh for the bonus FTE is 2.91 so it's a cut like there's no way
to mathematically under those parameters say it's not a cut to Klay County schools in fact you know folks I spoke to from DOE and the legislature have told me it is a cut for Clay County
School in those terms okay so just want to be put that out there related to that so in addition the money that you see there with the additional money it can't be made up because part of it's in a
categorical so the TSIA under this proposed budget from the legislature is 1.2 million that 1.2 million has to be used for teacher salary so the idea that you can just take the additional BSA and add it to
recuperate what you took away from those programs it can't be done by statute we have to spend it on that so there's no way to make up the money that's been cut on the API scenario so what do you do
the district uh it will take a posture of re-evaluating allocations going into next school year i think first we have to see what the what the budget actually comes out to be i kind of gave you prepared for doom and gloom right but um
it's not really a budget till the governor signs it uh and so we'll see what happens here in the next couple weeks legislative session is supposed to end the first week of May so we'll know more of the exact details of the way that it all should count but a lot to
think about including uh evaluating the 10day counts at the beginning of the school year and doing all of those things one I just wanted to clarify some of the misnomers that are out in public related to this tell you how it actually affects Klay County with real numbers
provide reassurance that we're not going to reduce teachers in those programs uh you just have to find another way uh to make it work uh related to that but also give you the big picture of what I see
happening uh from the state perspective and from the district perspective so you can kind of understand the the posture related to that so and then the last thing was just I created that slide just so I can remember to tell you about cell phones
so other than that that's it for me madam chair Mr rossi no update on school start times there's no update it looks like it's going to go through uh I feel good about it i think that part of the legislation in order to get it through
uh will require us to uh to do something additional uh which usually is going to be something at a workshop that we'll do and and uh surveying some folks and that kind of stuff that the challenge with school start times for me the bottom
line would be that um whoever goes first in the rotation right because you have three separate bus routes right uh if you move the elementary to the first that means that students would be out uh at the bus
stops early right so there's concerns there so um but I think the board is going to have to and I'll read the legislation to make sure we're in compliance i think the board's going to have to discuss it at a workshop and come to the conclusion to publicly uh do
that so that we can be in compliance with the laws the language of the law the way I read it so so the way I read it was that we have to have a discussion and and I it's like kind of like writing a research paper to validate why we do things the way we do and the reasons we
do it and then we'll be okay so I I would envision that would be a workshop you guys would discuss it and then we complete the paperwork that the state would require and go so I'm optimistic about that let's put it that way so don't anybody go changing their
schedules yet yeah yeah I think you I think you wait and see what actually happens yeah I get that question regularly so I just But it's not It wasn't even scheduled to go next year supposed to go the year after so I we're not We should really talk about because
then it confuses people but it gives the district the options to either change those times or keep it how we want because it's not a one size fits all not every district is set up the way that it is no questions from the audience uh
superintendent comments no comments school board attorney comments no comments at this time all right and then we'll start with Miss Hansen with school board comments i don't really have too much uh the board did agree on a survey that we were going to do i don't know
where the status is it's been a couple months we haven't talked about it so when we had our our meeting last week or whenever that was I I I do kind of think it's a good idea that we put things onto the consent agenda once we discuss it and we either approve or disapprove it
to keep start keeping track of what the board is actually trying to do sometimes it takes 3 4 months sometimes we forget about it i can blame myself because I should be keeping notes about what we say we'll come back to so I would appreciate that we if we do start adding
it just as blurps in the consent agenda I can go back and say "Oh look we talked about it right here and this is what we decided." Right now there's no record really unless I go back through and listen to all the YouTube videos and the last thing is it's really been on my mind for a long time because I I shared this with Miss Gail Housen once about
the pledge of allegiance so I had a great mentor his name was Dr mcdonald and for many many years the pledge of allegiance was said a certain way at the schools that we attended together um in the English language it's just a real quick story i always told the story
about back in the day when everybody was a caveman and they all kept talking at the same time somebody said "We need to stop i'm going to use a period to make you stop so we can understand you." And so the discussion went on and the development of the comma came in when we
have a natural pause a comma and a natural pause is an inflection to help the story come together the way it's supposed to come together so in the pledge of allegiance we always pause you know a part right we always
pause when it should be there is no comma one nation under God and I would love to see us make a grammically correct forward motion and saying the pledge of allegiance the way it was meant to be said one nation under
God not one nation under God so I'm just saying if you Miss Gilhousen did it today i'm always so proud she just stands right out there and knows how to do it the right way but one nation under God if we practice it's a beautiful thing and
that's the way it was meant when he wrote it that's all I have he was answered miss Clark out there uh we have clay day tomorrow we'll be headed to Tallahassee i'm super excited about that i'm not sure if
anybody anybody else has joined i know Mr broski is going and I'm going so um it'll be exciting and something to see especially with all the new legislation going on with education being able to You guys taking your PowerPoint yeah
yeah well we've already I think uh we we've been on it yeah we've been discussing um so anyways um I think it'll be a good opportunity especially to get uh we talk about community and and buying from our community with our
schools and uh having a presence there I think is very important especially with um you have the county commission and all other elected officials and community members so I'm looking forward to that um but other than that I think that's it
and turn