Lord thank you for this day thank you for all you have given us Lord thank you for the many blessings that you blessed us with that we don't need but that you have so graciously G um given us thank you for the uh wonderful cool weather and um for a safe and funfilled
Thanksgiving um and Lord I pray over all of our staff this board with every decision that we make and uh putting our children first and um that we have a successful next few weeks before Christmas break and Lord I pray for a
hedge of protection um over our whole school district and dear Lord I pray amen stand for the pledge I pledge algi to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible with liberty and justice for all um I call to order um the meeting for our Workshop meeting for December 2nd and before we before I hand it over to
you Mr vosi I just wanted to talk and uh address the board really quick with my thoughts and Viewpoint moving forward um maybe the start of January with board consensus I would like that um unless we
have a special guest in the room for a presentation I would like that we do board discussion items first um again with with your all consensus so that if there's stuff that we as a board want to
discuss that we want to bring forward that we want to talk about um that we want to see carried out I would like to discuss it first and then move on to our superintendent um and the district and
um the agenda review so if all of you are okay with that starting January I would like to do it that way so you refer to more like new business rather than comments at the end correct we'll still have comments at the end but like for example um the discussion for board
meeting process we would do that first um anything that you you would like to bring forward we would discuss it that way we have um we don't I know some board members felt rushed some board members felt overwhelmed um wanting to to have the time so I think that that
would be effective and efficient if we do it that way and then um again I want to be very mindful of people's time so if it's an outside presenter like we would do normally we would change up the the
process and allow them to um present first but I would like that the board have their time to discuss before we do any other presentations or agenda items if all of you agree to that I would like to start that
January so miss Hansen can I get consensus no I think it's a great idea my times over the last two years are things that I did some research into something like this and I just never thought about moving it to to the beginning but uh Baker count school board members actually do PowerPoint
presentations um then everybody doesn't have to always research every single thing like if if Miss Gil Howen had an interest in something in particular that would be a great time for her to share that information with the board since we really don't have any other opportunity other than that one Workshop um because
of sunshine laws which are very stringent in Florida so I actually think it's a really good idea doesn't mean we will always have something but I for I I guess when we go into this policy making that we're about to do through the Neola
system that would actually then what if a school board member had a special interest in something from the Neola policy that you they wanted to share about a policy with the board would it happen then or would it happen in would it happen in that board discussion
section and then the district would um follow on with whatever followup and then I guess my other my last question would be this then let's say I was doing a presentation on something important to me then if the people in the room would
still be able to answer those questions during that time during discussion if we had questions from somebody that would be the idea and theory is that if you wanted to bring something forward to the board at that time we have all heads of
of um departments in here that we could address it then um because it's probably going to be diff than what's on the agenda or if if it aligns with What U Mr Ross's you know having presented then we could we could talk about that but if
not then yeah that would be the that would be my idea can I make a suggestion yeah so um I would just say if you as a board member want to present something and want to be able to ask questions of Staff just make sure you get your
presentation and information to them ahead of time so that they're ready with the ANS three days that efficient three days I'm I'm being serious about this like let's CU I before we move on I want to get consensus and then I want to get hey this is what I want to present and
this is the time frame that I want to get it so if I I want to make sure that we agree on a time and that we agree to do that so on a time for time frame like do you want it the day before is it day before I don't need the information so I
would I think I think it's staff it's going to answer the question that you have we need time to do that and and just like the board has pointed out to to me in particular the more time the better in order to have that uh prepared for whatever the discussion is
I would hope that there would also be conversation between the board member and the superintendent related to the topic at hand right one of the biggest one of the biggest issues is when there there is no discussion ahead of time we can certainly prepare if we knew what the topic was going to be
a waiting to the last second for prize is not not appreciated not professional just to be just to be honest so I have an appreciation for not being prepared for a PowerPoint uh or presentation by the
district I because I personally have asked to have information one week in advance or at least attached on that Thursday so I think if we follow the same rule we have been following it would need to be on the discussion agenda portion right it would say like
Miss Hansen wants to whatever present or talk about so any one of us would would have to be an early enough to add it to the agenda right to begin with and then as for the presentation itself I
mean are we going to sometimes we can if it's something I mean I don't know the rule even now sometimes things are attached to our agenda the Thursday before sometimes they're not so I think this is an area that we need to discuss about when everyone so that all parties
are actively involved and able to get their thoughts together before someone does a presentation right so let let's get consensus on moving forward with with moving this Mr Alo put your I agree I think it's a good idea but we should
we should give him time to to prepare their respons St and you're okay with flipping it to the board discuss ahead of time Miss Clark uh I totally agree we ought to be able to address new business earlier but we need to give the same
amount of time that we're given uh so there are no surprises and it's all up front everybody has a chance to review and I agree um would you put it under Workshop items and it would just be the boards whatever board memb Workshop item would be first on that right just like
how we do it now and then let's just say um you know you wanted to talk about I don't know um reading this is just an example and you had in a presentation not I won't always I I loath PowerPoint
so I will not have a PowerPoint ever I will just bring in information to you and present it and um like I did before well not the first time um but in in previous times I've sent over to either Mr blocker or Miss Anora to have it sent
to all of you ahead of time as well um so that you have it to read and you know the direction that I'm thinking or moving and as a new board member um nobody told me this so I'm just saying this not to point point it out or call you out or anything but um if there's
something you do want to bring forward um bring the material and I would I would encourage or or just suggest that you do it that way that way um it's not the first time the board memb seeing it because some of us like to I don't want
to say gut it and look over it and see what other districts are doing but we like to be prepared um ahead of time to know the direction and and where everybody's at so um I just encourage that so that you're not lost when yes
ma'am can I also say sometimes as in real conversation in most businesses across the world sometimes we can just talk to each other so sometimes there is a need for board members to figure out where our temperature is with each other on a
topic before making heavy decisions it doesn't always need and I don't mean this in a bad way District intervention into a conversation that we're having I know one during the media policy there was a lot of intervention into our conversations it sometimes it can just
be okay for board members to have a discussion on a topic and I just want people to understand that that we all there always doesn't need to be if one side disagrees with the other there doesn't always need to be that that I need to hurry up and say something
because somebody said something I don't or they don't know enough information I think it's really important that in our only once a month Workshop that board members sometimes just get a talk a chance to talk to each other Miss Gus has been on the board for a very long time I have a great deal of respect for
that and I also would have a great deal of respect for allowing conversation to listen sometimes Miss Clark's been four years together they have almost 20 years of experience and very rarely have we been able to have a conversation just to talk to each other um and I don't think
anybody here is afraid to talk to each other I think this our opportunity sometimes gets lost when there's Interruption sometimes so well my my plan is um I'm more of a I don't want to say OCD but I'm more
of a um direct person so uh my intent is to allow board discussion every board member speak and then we will um ask for the superintendent's opinion and District staff's opinion but my goal is
to have every board member have their discussion and their say before any interruptions moving forward so that's just me personally I hope um we can all agree on that but I think um following Robert's Rules is going to benefit
all of us everyone so um if that's if that's board consensus that we do that and that we if we do decide to give a presentation or information that we do it um the way that we have asked the superintendent to do it 3 days um I
think that that would be or or sooner if you have it sooner if you've already got your PowerPoint together or whatever you've got information together that you presented sooner um and then you can have those discussions with with Mr brosi as well prior to um the meeting
and I so can I the one thing I'm still very confused about this I recently there was some discussion about when items would be attached to the agenda Miss Clark and I probably more than a dozen times over the last two years it asked to have items earlier that seems
to be um a lot for the district to get items To Us by the day of our Thursday before when we get our agenda I would say we all follow the same rules if it's something we're voting on it needs to be a tax that Thursday um I will tell you
if we're voting on an allocation packet I'd really like to see it on that Thursday because there's no way I can personally figure out as just one board member questions I'd like to ask there are valid reasons the superintendent makes changes but sometimes I would like to know those valid reasons and that's
very difficult to do when you get something last minute so what I'm trying to do is to narrow down that window I think Miss gilhus brought up eventually the first was I believe if it's something we're going to vote on it needs to be attached in its entirety and
that would be for a board member too even if you want to have a discussion if there's something you're attaching for that discussion needs to be on there that Thursday and that gives everybody the opportunity to review it and um think about what they want to say or questions they may have by that Tuesday
so two of those days if we attach it on Thursday two of those days are a weekend day nobody's expecting anybody to work on the weekend that only gives people Friday and Monday if they didn't open up the document because our meetings are held on Tuesday so can we come to a
consensus if there's something we're voting on that it be ATT taach that Thursday that's the thing I've been having a lot of trouble with we can we can come to a consensus on that Mr Al how do you feel about that I agree with it I'm good good
idea uh let me hold up on that for a minute I mean I think the nice part is we can start at the beginning with the plan and we can change it as we go we can tweak it as we go along because we're going to have variations
to to what we're doing but you know we're back to the more time we have but I I think we're just generally talking about new business and getting it on the agenda too it's not necessarily always something that we're going to act on so
I think M Hansen is just referring to the thing that we vote on do we want to consensus that if we're voting on that it's there by Thursday if it's an action item that we're going to vote on for the next board meeting that the all the attachments are there so if it's a
contract for a new program that when you go to click on it that the contract is there in its entirety because we're voting on it next month yeah because now you're talking about basically adding things to the agenda that's all we're doing so it would be part of the normal routine that's no
different so it would have to follow the same suit yeah so if we're all following it when I open the agenda if you were to talk about something and you had a PowerPoint in there or whatever it's just there there's an attachment when I you know you go through the agenda right
now sometimes there's an attachment sometimes they're not it was you know has been say stated that when we vote on something the attachments always there but I went back through the 6 months and that's actually not I I just think if we're going to talk about something on a Tuesday and it would be our
responsibility as well to prepare the documents early enough to be attached by Thursday which means I would have to turn it in earlier than Thursday because Miss Anora would be the one that would attach the document so I am I I just feel like Thursday it's not a week ahead
of time I know sometimes we've talked about a week ahead of time um Miss Clark and I but if everybody's following the same ruled and I'm very comfortable with that just having the attachments on when the agenda is released would be a big help um when the big items come up the
action items correct the the voted items that they are skoney so Mr brosi can we make sure that if we are voting on an item that everything is attached by that Thursday we can but I I would call to the board's
attention that sometimes it's impossible to do that have one item like for example today in which it's going back in contract review back and forth with the other organization that we're dealing with and so sometimes it's not attached I can tell you that typically
most government entities have all of their items on the attached one week prior to the time that the board votes and so we certainly do that move forward towards that but understand in addition
for special actions related to employee discipline they typically will come in within the 48 hour rule for that so as a general consensus yes that's that's what we're going to do will every contract be on there not everyone because I can tell
you there's one right now that we're going back and forth on in an attempt to get resolved prior to that but then it gets placed as soon as it does okay so could you send out an email Miss nor that when if it's attack when it's attached so board members are able to
view it right then would that be okay oh we can certainly do something like that okay many many districts when they do attachments the board knows they absolutely know there may be changes to those attachments and they're not in the final copy we've actually talked about that before you can have an attachment
and US knowing that certain things could change by that following Tuesday but the habit of getting what we will be discussing into the agenda is more important than the absolute last change that you may need to make I mean I understand it's a it's a big business
operating on every single thing being done but most board members who use this system know that there could be some changes to that especially in the two areas you talked about so and the board member could be reviewing each day those items so um we all have consensus on
that and then um any anything else you want to add to that I know we we're we're not going to start that new the new way we do it till January but I just want to make sure nobody no other thoughts on that actual okay go ahead Mr okay why don't
we why don't we just start right from there since we could start that there was one discussion item on this agenda which had to do with uh public comment in the process involved Miss Clark had brought this to attention so I would I would turn it over to Miss Clark then to
lead the discussion well I I think that it I have viewed other districts and I think when it comes to our general comments we've already tried to adjust that a little from the agenda items but I think that it would be
something we could try for a while to put the general comments at the very end uh that way we can converse with the public we can turn off the cameras we can allow
staff to go home those that want to but um the agenda items course comments would be very important so they they' remain they just start about the general comments talk about moving them to the very end so you want to keep the
um consent comments the consent agenda comments we'll keep those but you're talking about just general just general that do not relate to anything on our agenda um if we want 15 people to come and or 15 people want to come and talk
about one item but we don't need to be tying up the staff you know we're still we're still there we're going to listen and hopefully have the comment section as well I think the only hurdle to overcome with that would be um that we have to
have minutes for it so I think the video portion is part of how we meet that requirement so I don't think the other counties do that though so maybe we need to check with our jorney and see what is required but apparently I know Pasa
county is not doing that for instance so I we've had this discussion before I think but when you move the general comments to the end one you're right about it if you have a whole bunch of General comments about one thing that's
not related to the agenda as a work item then they move it to the end so if 20 people wanted to talk about that one thing it's at the end and the rest of the folks who came to watch their business can get up they they briefly pause in other districts and before
General comment to allow people to leave um who came and secondly I have had this conversation with Mr blocker that many districts do turn off the camera at the end um it's not against the law to turn off the camera for General comment and I
I specifically asked them that because when I watch other school boards and I write down the order they do things I had a question about that now I think at one time cuz my files are running right now miss G I think you were concerned about do you have to gabble and end the regular meeting right right well that's
what I mean about the minutes as long as we're in session and you know the five of us are responding to public comment or discussing public comment then we we have to be in session and when we're in session and we're conducting business there has to be minutes um which sending
Miss Anora takes care of those for us but if you're talking about sending staff home I don't know how you're going to need the minutes requ can we get legal opinion for this discussion so I you're talking about doing minutes um I guess are are you
asking if all staff would go home or would be a portion of the staff that has well those that would not need to stay basically but I guess we need to find out if the other counties are gabbling the end of the meeting you know I wouldn't thinkes would be necessary but
is that so you talking cling the meeting before General oh well then we couldn't discuss and at that point that would be fine be like an inform call yeah okay so which way would we want to handle it what and and that's completely up to the board on which Which Way You' want to
handle it um either way is either way is fine but you know it depends on if there wants to be discussion or not public the board so you guys want to disc public comment or do you want to just let the public State whatever they want to State and if
that's the case then we don't have to be like you can end the meeting and then we can just listen to whatever maybe that would be best as we do now and from I think legal has advised us before we're not required to listen to General comment if you want to just have comment
public comment must be related to the agenda you can do that so I would I would cautious that and I would be very I would personally disag agree with that just for the simple fact that um I feel like people should be able to come and
speak their opinion um on any issue I don't want to take away their First Amendment right on on that um and I don't either I I I know what I didn't take it that way I just meant that that if that is an idea that we run with that we be very cautious on that because you
may run into that argument anyway because you're ending the meeting so you're not allowing them to participate in the meeting do we T we don't typically give any comment after General comments right typically typically we don't but it has been is there a reason that we don't
well when we talked about it before I feel like I remember conversation where board members were frustrated with not being able to respond to comment so you if we're not in session we can't respond so that I mean you're limiting
yourself that way because there might be an opportunity like Miss gilhousen has said I know that there is been conversation that we have wanted to respond and we've been frustrated because we can't respond or we thought we couldn't respond or whatever the case may be so I I don't
want also to take away that opportunity from you as a board member to be able to express your thoughts and yourself um during those comments if you do decide you want to speak back but I think if
we're off camera at that point and we do want to comment that gives us time to research and come back at the next meeting and then we can discuss whatever the issue was yes you can do that I mean you can do that too but I'm just thinking about
those who would possibly want to comment ever not saying they would I'm just saying if if we are not taking minutes then um you lose that opportunity I mean that's fine if you want to turn the camera off and we
continue our minutes so that we can still have discussion so I guess that's what we need to figure out which way do you guys want to do it do you want to not be able to say anything or do you want to still have that freedom to yeah my my suggestion would be that we in the
meeting turn off the cameras let them speak if we want to then comment at the next meeting about something that came up that that needs attention then we can certainly do so but that would be the way I would want to handle it I think
that's wise I think that gives time for everybody to talk to the right folks that need to be included in that conversation and sometimes things can be handled um because a lot of times we get people who come up who've had an issue with a bus or something with a teacher
or situation at school and Mr Bry will usually put them in touch with a staff m it himself um and I think that's a way to protect the privacy of the children involved and um I think that's reasonable well I know I personally
responded during the media book crisis we were having I personally did respond in our defense of several times because that was the right place um and the right time to respond to make sure that people knew we had done more than other districts
probably in the entire nation and I'm the super behalf sometimes he does respond to blatant um misconceptions in his superintendent comments so if we moved it to the end that would
also take from his correction of I just now just thought of this because often times the superintendent does address some of the things that have been said so I I I'm fine whatever you guys want to do I personally prefer it be like we
have it now um just for the reason that it gives everybody the opportunity to discuss and move on and we end our meeting with board comment so it gives you the opportunity to can you adjust the agenda I don't know I've never been so for instance if you get 30 cards that
say these 30 people want to talk about this item can you adjust the agenda and I'm only asking because I really don't know to to move an item to the end with for consensus you can we've done that before yes you mean at the very end of the meeting after board
comments you did get 22 General comments on whatever you if that many people show up to speak about something they're usually not happy right so if you then treat them differently than every time you've treated public comment in the
past you're setting yourself up for a difficult situation well man then I guess it's if you wanted to keep it the same order districts reduced from 3 minutes to 2 minutes it wouldn't be an hour and a half of the same thing it would be an
hour we have had probably a handful of times where it wasn't negative either it's just a bunch of people talking about something they were passionate about but again you can't treat one speaker different than you treat another speaker that that's where you get into
some really um and correct me if I'm wrong but I think that's where you get into some legal issues is when you start well you want talk about this and so does this person so you only get two minutes but you want to talk about something different so you can have three like then you're not applying the rule the same way to everybody and
people can then accuse you of discrimination we already do that though we do move all the general comments to a different time I but we give them the same amount of time yeah so I don't know there's positives and negatives to both so I just all we could try for a little
bit and see Mr Al what are your thoughts uh I think we should give everybody the same amount of time not restricting time to somebody giving more time to another person and also giv I I would agree to keep it the way it
is you want to keep it the way is that the way that we have it now okay so that's I I personally um I don't want to lower time I'm I'm very big on people
being able to express themselves um good bad uh and I also believe that um we as board members should be able to respond so I don't um not saying that we
would but I don't want to take that away from us as board members if there is something that maybe we're about or maybe that is absolutely inaccurate or you know whatever the case may be us being elected officials um and we
represent the people not only in our district but this County sometimes they are expecting us to speak up and to to say things and I don't want to put us in a box um so I I don't I'm not I don't I'm
indifferent on how we do it whether we leave it the same or we turn the camera off but I do not want to take away the opportunity for us as board members to be able to respond if maybe should we think about it well I I
I think we all understand that we're a position as elected officials and listening to the citizens absolutely um but I think we're not eliminating right now
we're commenting at the very end and most of those people have left many of those people have left after they've gotten up and and spoken and they don't even get to hear our comments so I think if we turn off the cameras listen
however long however many and then we can prepare and come back at the next whether it's the workshop or the next Schoolboard meeting and and comment on those things that need to be commented on then they're getting a chance to hear
us and hopefully you know it's it's during the meeting do we know the legalities of what people when they shut the cameras off that's all I know is they they move the general comments and shut the cameras off do we know what they're doing during that okay are they having discussion do board members talk to people there's no video unless you
went to their meeting you wouldn't know which you may get some public complaint about that um but it would be I mean when you consider our board meetings it's usually the same people who attend um so I don't know how much push back you really get but I I think
maybe some Middle Ground might be to go ahead and move it to the end of the meeting and turn the cameras off but stay in session and that way we we can respond if e and then if we want to eventually decide to not be in session down the road we could make that call
then but maybe try the different order first Mrs Hansen you're you're you're the only one that's kind of tinkering on what you want what you your thoughts what you want to do Mr Alo and this um
Gil how and are fine with leaving it the same but then having the option leave it the same it gives a superintendent an opportunity he knows a lot about the inner workings and going on so if someone were to say something completely inaccurate he has an opportunity to respond on things I would never have
responded on anyway so you guys I I'm I'm okay I just want to make sure that everyone has an opportunity to respond that would include the superintendent if we did it at the end I don't know how that would work um or if someone gets up in a general comment right now and says
something can board say I want to talk to this person like can we do that yes you can but I would again just be careful about that because if you treat members of the public differently in public during a meeting you may get
into what we're saying if we don't like if I don't this is just something I'm very confused on because it seems like if someone's making a general comment and we respond that would be fine you don't have to respond to every single General comment it's just like if someone was directly talking about policy I wrote and I wanted to respond to somebody
that's not preferential treatment that's that's having a conversation right no I don't and I don't disagree with that but I also think part of our board rule expectations that we put on the slide every meeting is that we won't we won't address
individual members and we should not be addressed individually as board members that we're addressed as a whole board we don't allow the public to call out our employees by name or you know get and ber one board member or ber the superintendent or and and vice versa we
out we show the same respect by we don't we're not going to call out an audience member Madam chair yes well one of the one of the challenges that parent comes forward and says something happened to their child at school and we want to comment on that there are legal
implications to that because we're dealing with potentially employee discipline related to that incident the board at that time acts in a quasi judicial fashion so if the board is hearing information prior in other words
you act as a as a uh pseudo judge in that that's why one of the reasons why we don't comment what we try to La comment sometimes it's just a Facebook rumor that you know I try to dispel in
in um in superintendent update portion of the meeting but that's the reason why because you guys will eventually hear a student dis discipline issue uh at a hearing or you'll hear a teacher discipline issue at a hearing also so a lot of times those volatile three minute
comments or of that nature that's why we don't respond typically to that I think that's understandable and I know that there's sometimes like you said for example the the um policy book policy when you put so
much time and effort into it um and you respond in a general form um general statement that something's not accurate or whatever I just personally I don't want to give away that opportunity for board members that's your right as a
board member to be able to to respond if need be not every time obviously but um I just don't want to give away that right so um I think we're not giving it away though I think we're just moving it but
yeah you're moving it to the next meeting right but you've got the same scenario now where we don't com in until at the very end if we decide to comment but you can you can comment so like if somebody gets
up and speaks I can say Madam chair I would but I'm saying it's no different than what we do now we could change it yes but it's no different than what we're doing now because we're not doing it directly after they speak which is a good thing um but we could that's the
point that's what I'm saying I don't want to take that away so if we do decide to do it right after someone speaks um you still have that opportunity and you still have the opportunity in board comments to to
address them if need be as a whole um whereas if you turn the cameras off and you send everybody home and we don't take um uh what is it minutes minutes minutes don't take minutes then you don't have
that opportunity and sometimes things I do believe um not always but like with Mr brosy addressing things some things can be um addressed then and there and they not escalate to what could be you know what I mean like
they can they can be handled and fixed then um sker is there a way that we could table it and and not I'm not a knower yet table to keep it the way things are right now and give me an opportunity to find out what it is people do when they
shut their cameras off because I feel like I'm just missing out on the legalities and the procedures that they use might help me understand it better so why don't we do it for January's Workshop we'll bring this discussion back up if that's okay with everybody
else and um we can do additional research on it we can um talk to other districts like Miss Hansen said to figure out what they do what they actually do um making sure that it's
legal um and then go from there if you guys want to make a a little change in the meantime like I said we could just do what Miss Clark is asking by shutting the cameras off moving it to the end of the meeting shutting cameras off that everybody stays M Anora can keep our
notes our minutes so that that's done we're just we just don't have the video portions the general comment and that way we're in session if you want to respond can but it kind of takes away the platform a little bit um I mean I'm fine with that I like I said I'm fine
with it as long as it doesn't take away our opportunity as board members so whether as long as we stay in session right I'm like I said I'm indifferent on where you move it um but I I just want the opportunity for us as board members to be able to address them or and or the
superintendent how do you feel about that M Park would that be no I think that's acceptable toay session turn the cameras off yeah I there's so many different options and I was going to suggest tabling it but I I like that idea I mean and it's
not hard and fast I mean it's an agenda it can be changed yeah and I think that's why the other counties are doing it though so is that are you guys comfortable with that if we move it to the end of the meeting this stay in session turn the cameras off in eight
minutes Madam can I say one quick thing yes our staff would never leave just for if if that would help understand like whether we would leave or not leave our staff would never leave during a public comment because we
take those super seriously so whether the camera is running or not everyone's in the room until the board meeting is fully over and you all leave so just for clarity because if I'm getting this wrong let me know so for the December
12th meeting we're going to move uh public comment that's not on agenda item just regular public comment to the very end of the meeting we're going to turn the camera off when when that section occurs but we're still gaveled in and
the meeting hasn't ended until after that that's what I heard is that correct correct okay everybody good yes okay thanks for bringing that all together good was the options at the
beginning stay G or not stay G thank you and thank you for mentioning that staff would not leave but at the same time we know time is valuable and if you need to thank you and one of the things we said for this particular Workshop was that we were going to have
a a briefer than normal Workshop because people are traveling to um to uh Tampa for the conference and all that kind of stuff so we have a very limited number of things on this particular agenda one of those was an update on ape which to remind you was
the the one that uh we had given a presentation appr earlier on in the year all right yes I will be brief just to give you guys a quick little update of where we are on AP All right so as a quick reminder of
our Timeline review we had our board workshop on August 24th where AC was presented we had Jen from Acy come and present and a demo as well um the board voted on September 5th for approval so we have started building out the
websites we are here right now um our goal is to launch the new websites in the app in January of 2025 which is weeks away in our world with holiday break train our staff in rooms in the summer of 2025 and then launch rooms for
parents and Guardians next year and rooms is the two-way communication so what we have done so far with our completed our initial designs this includes legal I've worked um with Mr signments as well with our legal agreement for our trademark and our app naming and stores because
obviously we're working with a lot of brand branding when you talk 43 schools in our district logo and so we have started tweaking the old design into the new design which you do have um also in your packet as well so this is kind of
like a beta site so I can't bring it up live and then that includes refreshing our digital pres presentence for all of our school websites so old design we use fling Island Elementary and we're also working with fling Island High School to have both Elementary and AR with their
ad apy and the new design so something that's great is making sure that we're ADA Compliant um we're making sure everything visually is fresh everything is user friendly for a parent thinking like if I was a parent going to a website what is the most important
information I need right there on the homepage so our next steps in Timeline are immediates um for December what we will be working on in the next 3 weeks our communication Cadre which also includes Ethan's team for it we have been working diligently weekly multiple
times weekly with AP on meetings right now they're doing the site migration of everything from our old site to our new site and we have Linda and Sabrina really trying to help make sure that everything's kind of migrating that needs to migrate first um we are going
to be draining as a Cadre on the back end of thrillshare we've done some training or alerts which would be how to like send out the um messages to the apps both in English in Spanish receiving those but then we'll start our major training with them on the back end
next week the superintendent teacher advisory committee is going to provide stakeholder feedback this month they're going to look at some of the the beta sites to see kind of what they would say as a teacher and a lot of those are parents as well on our committee looking at it and then we're beginning the
marketing to families um and our staff as well through our clay connection starting this Friday about the change that's going to be coming so when they log on to my1 clay.net in January it's going to look a little different and that it's a new year and a new look for
us and um to go ahead and start downloading that so we're going to um Market that starting this month and then when we have our um immediate needs for January our tentative launch of fliping the switch would be January 6th and I
say that tentatively because we know we're working also around holiday schedules and there's a lot of multiple people um on the back end building this out we're going to continue to market for parents and Guardians to download the new app to stay connected um with their main district and their child
School we're doing a high level introduction and training of appg websites in the app for our principles and assistant principles that's going to occur on January 22nd 23rd and 24th and then we're going to plan for our staff admin pages and begin training separately with them so our team will
also work with um Dr Shephard's team and making sure that we are getting professional to development we'll be working on even ones that we record that we call backpacks so people could log on and watch and do training at their own pace so our spring timeline is going to
be continuing to train staff on usage of throw share which is the back end of apy we're going to build the initial um buildout of rooms which is the two-way communication so that's when parents would be able to receive um text messages back and forth we're going to
develop the best practice guideline and we'll be um working with Miss Kidwell on that as well to make sure that we have some parameters um so we don't have people you know sending out text message messages at 9:00 p.m. at night get some office hours and just best practices of
how to communicate with this platform and then we're going to continue to refine the web pages as needed then we are going to have oh our summer um yep summer training is going to happen as well this summer so that will
be making sure that um the little section right here where people click over to rooms and teachers will have that option on their desktop as well that they know how to communicate and that they know how to use um thrill share as well because they'll be able to put classroom announcements in there field trip information all of that so
we'll make sure that is part of all of her teacher training so I know it was high Lev quick little five minutes but I feel like I feel like we're just living in apy right now any any questions let me just say this is a have
you ever tried to get 40,000 people to do something uh all at one time this is big this big thing like so you'll hear about it and somebody will no doubt say I didn't know anything about it at some point in the whole process so we're in the process I think we have a good
deliberate slow uh introduced plan doing the website first waiting to next year for rooms is a smart move to get everybody on board even with all of that at some point that that's going to happen right
we all recognize that that's going to happen to us at some way in the process the purpose was to streamline communication so that means you can't add more stuff you have to take other stuff away and use this as the primary uh source of
communication when that happens you know some people don't like to give up their old stuff and um that'll be another challenge or hurdle because if you're just adding one more you're really not streamlining you just added one more is all you did so at some point there'll be
a uh a pressure point related to that item but that won't occur until the very end of the year uh summertime when that training occurs for folks when when they come back to school for next year pretty big ticket item the board um one of our
strategic plan items was family community engagement this will certainly do that for us any any questions on that one I just want to say we have done a really good job like this before when we all of a sudden there was there was push back on this but all of a sudden we put all their um documents online you
remember Y and everybody went in you had a 98% success rate so I think uh it's I think it's going to be really good and I think they're going to appreciate this kind of a change so sounds good then the last item was the agenda itself so I'll
quickly go through that you know for the sake of time and kind of hit on the ones that I think will be the ones that'll that aren't just routine that are more uh likely to have discussion so um in the under discussion
there'll be some special actions that'll be added along the way as we get closer to the 48 hour rule but you'll notice that there's two public hearings and the public hearings deal with policy change related to educational and ancillary
facilities if you recall one of the changes was a very simple change related to Middle Schools being six through eight and that that being added to to the policy because of the changes that we're making at Oakleaf Jr and Lake
Asbury Jr the second is a public hearing related to the attendance boundaries for Oakleaf Junior High and Lake gbury junior high as a result of the uh the rezoning of students um in those two areas if you recall we we had board um presentation
Workshop we've had two Community meetings the community meetings went went uh fairly well the community had the opportunity to come out and and express what their concerns were related to that uh typically people who show up for a meeting like that aren't showing
up for a meeting uh because they because they have concerns that's why they're showing up in the meeting they generally don't show up if they're happy or not concerned related to meeting um I would say uh I know Miss Clark and Miss h we at the Oakleaf one in fact they were
Thanking us at the end uh they they realized that their sixth grader would have more opportunities yes uh and so they they viewed it as a very positive thing for the oaklea community that that doesn't surprise me because they've had six through eight there before Y and
they've had k through eight there so for them that's that's pretty normal of the concerns that we've heard from parents uh throughout this whole process which have been a few but not not an overwhelming number was the idea of having a sixth grader on the same campus
as a seventh and eighth grader uh and uh that that seemed to be the primary concern and fifth grade kind of losing out on the celebratory nature of ending sixth grade um at an elementary school uh
we're working on that process I know there's a meeting coming up uh I think it's this week actually related to how to make make that fifth grade year special if they're going over to the to the junior high next year as a sixth grader so I feel like it went very well
I know the operations team did a did a fantastic job I appreciate the board members going to the meetings and and um that's what that item is any question or comment on that okay
awesome so then we're on to the normal stuff which was minutes the second item is controlled open enrollment um one of the things that you have to by Statute do is every year you you approve a controlled open enrollment
plan this upcoming right now open schools with very limited seating are Patterson mclair Thunderbolt F SBJ Lakeside Jr and fih for a limited number
of seats uh through a process called controlled open enrollment you can see that that document there next is the proposed calendar we we try to stay three years ahead so this would be the
2627 student calendar is is loaded for your your view and isn't that the first year with the busing change time change yep so I say busing because that's the biggest hurdle yep so so a a quick
update on that topic since it's been brought up and I know board members are interested in this is that during that year the the statute says that a um a middle school cannot start prior to 8:00 and a high school
cannot start prior to 8:30 that's the essential part of that so given transportation and um being able to transport students to school really then it becomes a challenge as to how to do that we have a a task force that's
that's met a couple times I know we've met recently last last week last two weeks ago related to this topic there is thought that during the legislative session that there could be changes to this law there's only been a couple of
districts that moved forward with a plan I think was it Broward or John and um I think St John's will have to realter theirs because they're not in compliance for their middle school time
FR they are for high school so you can imagine this is going to be a very big discussion and uh we we're always strategic in what we do if the legislative session ends in May we're going to have all of the the data and
all of the um the thought process together prior to the legislative session we're going to see if the legislative session changes that prior to to being um more public with this whole idea we'll have to get people ready for that a concern might be to get
people ready too early and then they would think that it's this coming August which it is not let me repeat it is not this August it's the following August but no matter how many times you say that when you start to talk about it they assume that it's this August and
then people go into a panic so that's kind of where we stand on that I know that we have transportation now reexamining uh the routes that they have to see how we can alter the time frames uh to make it the best possible for all
three groups of students elementary junior high and high schools that's kind of a brief update on and there is no set limit on Elementary School correct no set limit okay that's and I thought that's how Broward they were just kind of swamping I think it was brow any
the challenge would be you know what time an elementary school would start right right so that's that's a whole it's a whole thing so we don't have an idea of what the times would be that's we do oh we do we do we we started analyzing that through a task force
we're going to wait for the the legislature see if the legislature is going to change that and then at that point we'll have public discussion related to this particular issue okay okay Personnel consent agenda okay
nothing of significance there next we have the complete salary schedule you know by by Statute 101 12.22 the board has to have a complete salary schedule which means you take little bits of every document you put
them into one document for the State uh the board let me commend the board board's done an awesome job when it comes to compensating our employees remember we approved the CCA contract on September 17th you approved the sespa
contract November 7th now because those two contracts are done we form one document incorporating all of that language included in there is the administrative salary increase of 2.3 which is $1,000 to the base uh and an
addition the Master's Degree supplement related to that it's all on one document is the is secretary changes in a salary schedule okay is that on the sespa document that was the sespa contract the
union did not agree to the ESC and that contract was approved on previous board so that's why it's not in there so that's one that we can look at or we can address I in an Pro we didn't present it
it was important to the board that people with who had a lot more students so it was presented but I did not know that that the outcome I looked through the whole salary schedule many many pages it was in it was that was part of the asses contract so it was back in the
negotiations with the contract which was approved at previous meeting are we allowed to discuss why they decided not to accept that they wanted money elsewhere they wanted people to have the minimum of 30 cents an hour in out of the quarter an
hour okay on to the next one which is um anou between the district and Klay County fire rescue which this is one of the challenges is for our firefighter Academy at Orange Park High School is finding a qualified instructor to teach
that class and so this agreement when attached is an agreement that we would have a current uh firefighter that would be employed by the fire department that would come over to Orange Park High School and teach those classes uh
related to that and we're almost ready to attach that but this would be a good example of one that wouldn't be there before so when I listen to the board's discussion I think it's reasonable that the Thursday prior to the board meeting or voting is uh is going to be attach
that that is the goal that all attachments would be there to Thursday prior because one week until that that time uh any ones that are available two weeks ahead would have been already attached and then there's the normal 48h hour one which would be uh usually
employee discipline that happens at the last at the last minute next we have Elementary uh student at a tra out a state travel that's pretty normal stuff next is the advertisement for the uh policies and procedures manual and the
public hearing for um February 25th there's a changes sheet that's attached to it anytime we have a big document we like to attach hey what's different about this one from the previous one so I believe it's the third page in as the
changes to that related to the policies and procedures manual so I I have a question sure on CA having trouble my little got the wrong glasses on today so for CA it's not really a question I'm going to request
some documents of clarification um part two policies and procedures yes I did read the 133 Pages twice so I just have a couple um policies and proced procedures for student with disabilities procedures for
placement in general education the best practices and inclusion education assessment um I would like if you share it with one you have to share it with all I would like to see the procedures for our inclusion practices across the
Spectrum EVD autism Etc and I know that it said that there was an attachment for the bpie the best practices inclusion but we couldn't see that in addition um there was a section in the gifted I would like um to receive
what I guess explanation as to what we mean when we say um inclusion of more students into the gifted program that's a new section I think in the changes that you made there's a
paragraph about that and I think it's important that we um see what that is and what that means so the the the things I was looking at our procedure placement for into general education I was looking
for the link or um copy are the best practices in inclusion education assessment to see what we're using because I think it was also documents of papers in there that you guys use forms that people check off I just want to see that section and of the most current uh bpie
that was conducted on 510 2024 so there's three things and and explanations I guess or reasoning uh for the gifted section changes sure okay okay next we have academic uh
services at of State travel and after that is the Early College uh program between uh school district and St John River State College Ami kids of course they have a separate student calendar that's
presented there next is our health service plans you know each year we uh have a partnership with the Department of Health for our our clinics on our campus next is uh proposed allocation changes for
2425 uh very few there one is a double double Staffing for a routing specialist particularly for ese this is a very very challenging position and the individual retiring is somebody with like 30 years
of institutional knowledge related to that so that's why that has occurred um next is the so is that I'm sorry I'm trying to get through my papers on C13 when we deleted a 10-month ace
teacher adult education to add it back in as a 12 month corre I know the doo is not here but um so that's the same person where we changed the position for 10 month to 12 month right it because the some of the
activities occur over the over the summertime and so it was extended from a 10mon to a 12 month position which is 196 it's 20 $20,000 more that's why I was that and that is paid for through adult and Community end funds okay yeah so so generally one of the
considerations when you're talking about an allocation change is of course the need for the need for it is the primary uh indicator or trigger related to that but also a funding source right uh becomes a thing where for example if
you're going to add a mental health individual uh and the budget for mental health had went up from from the legislature then that would make sense that you have the flexibility to add that so there's other factors under that the fact that it's paid for out of old
Community add is one of those factors see that's really helpful because I remember I had asked Dr lecko when you make changes such as that if you attach the funding source that's very helpful to see where those funds come from especially when it's yeah see where it say School is that is that the fing
Adult Community ad that's not the funding source no it's it's under General funds fund they get a categorical for adult and so it went from 10 to 12 because of Summer work are all the
teacher positions 12 month positions there because I know they do school year round they they do trimesters instead of I would have to look I don't believe they are though okay next is monthly Financial reports uh Then followed by the budget
amendment the deletion of certain items these are all very routine items and then the two-way radio bid award to TJ Communications and there's the the train contract for maintenance um
approval and there is the change order you going see a bunch of these for Clay High School for their part working lot um renovation and redesign the final completion of that which is gorgeous by the way then there's Fleming Island High School hbac
repair their replacement contract and SE operations is busy the schematic preliminary final for titin's elementary fire alarm Oakley Village fire alarm system Plantation oaks fire alarm system
so basically all of oak leaves getting a lot of fire alarm uh replacement then you see wilus and Junior High Safety and Security Control to access that's followed by the change order for Lakeside Elementary's kitchen
renovation Orange Park high school media center uh substantial completion you saw that it's beautiful facility the prequalification of contractors and the final completion at the the at the end so operations you
know certainly has been busy has Wilkinson started have you guys started their front office you like right right that's I was wondering I didn't know if you actually like started gutting and doing all the all
the things okay and then that's it any no question question from the audience superintendent comments no comments hope everybody has a safe trip down to to Tampa and and a good holiday we do have one Workshop prior to to um
the holiday for the January meeting uh that too will be very brief uh School Board attorney comments no comments I hope everyone had a wonderful uh Thanksgiving with their families and welcome to the board Mr and School Board m comments we'll
start with Mr ala welcome AB board I have no comments right now just you m Hansen I have a couple of things maybe you could jot it down for me Mr Broski I was wondering if you could get
me the dollar amount for annual fees to purose and grve and I forgot to um when we're working on these ESC documents I have not seen the Neola policies with exceptional student
education are we melded together because I mean yes you know one of the things that uh we're in the process of doing through through many meetings with niola is making sure that our current uh information is going to um coordinate with the Neola policy
so that is part of what's happening right now because it's hard the document you know 13 something pages and it's real thin when you printed out very tiny letters I couldn't tell if it was if we had gone through matching with policy make sure it's all the same at that time that's why it looked like that maybe
yeah that's the work that's being done now so you got to remember even like the code of conduct there would be policy that would be spread out among many policies but all refer back to the information that's in the code of conduct so ensuring that those two
things are congruent uh the process that's going on now and I guess the last thing is is um I'm going to request a link to get in to see our policies that we're working on or a copy of the student policies I did ask two
months ago and I think that's a reasonable amount of time that's gone by you and I have talked about it a couple times so if you can get me a link just to look at the policies if you give it to me give it to everyone maybe you we only had a student code of conduct prior to this allthough our policies were in the code of conduct this is much
different for us and I think it's 83 separate student policies so I like I said may spend a couple months I would like to spend some time in there because there's some things of particular interest to me and I need to see what
we're working on so I mean the good news is you're going to get the policy in plenty of time I think I actually we are done with the with three whole sections the HR section um um and
so the admin the instructional and support and so the way it works with niola is they have to start there because that's like the foundation everything attaches so those have been the ones that by their recommendation that's the way they do it with all the
districts you start with the ones the threes and the fours and in fact Brenda is wearing her um her ribbon cuz they finished we're the winner what was it 200 policies and yeah they're the winners and so those will be coming to
you will get those I would say right now they are um getting them prepared to be printed and provided to you all they may have it by late December but we know the holidays it's a little iffy certainly by
January 1st 2 3rd they will have that and so they will be here January I want to say it's 28th I think that's our board Workshop um um to go through those policies and so at that point you will
have about three to four weeks with the ones the threes and the fours so those are the ones that we have done I just want I don't I just want to see the Neola policies is there not a way I don't need to change policy I don't want to look at Duval's policies I want to look at no this is the the ones that we
have that these are the first the way you can print them out in Neola like just click print the student section she just wants to be ble to see nea's policy and I know you can go to other districts but they've changed it and amended it to
fit their District so since we are paying a good amount is there either a way that if they don't want to give us a login could she meet with um our rep for them and they sit down and print out the policies for her um to let her view them
so that she can have them ahead of time I mean I don't think that that's unreasonable if they they say had access to when we hired them they did they did say that yeah so let let let me talk to them and I will talk to Annette um yeah I think it's important
to know that this is a company that does this for a living he hired experts for a reason and and so well and I'm not saying to like for people to jump around or for her to bring them ahead of time or anything like that I just know I like certain things a certain way
and if Miss Hansen's a planner and she has to sit there with papers all over her bedroom floor whatever she's got to do for months on it whatever I just want to be able since we are paying for it and if that's the tools that she needs to be a successful board member let's
provide it y That's we do so let's ask plenty of time yep anything else and I just want to tell you I had a a wonderful Thanksgiving I had to have it on a Friday because my daughter couldn't make it till that day but um we found my mom
a place to live and and um after her home was ruined in the hurricane she's in much better spirits now um the whole family has been lifted and God is good and that's it go Miss
Clark um I just wanted to say that I've did a couple of visits and I've also spoken passing to um a couple people about our new PA systems that we are installing I forget what they're actually called um the audio enhanc the
audio enhancement yep there you go um there are a lot there's a lot of excitement with it because there's a lot of customizations that they can have um with it and so an overwhelming amount actually like it there are you know your select few
teachers that are like I have to wear this thing like what are we doing you know like I've had some complaints but I just wanted to let you know the feedback that I was getting that some people are um super excited I know they're working out some Kinks at some of the schools but um from what I'm hearing um it was
mixed reviews at first but now I think that it's all coming together so it's getting a little bit better um and then I know I guess we have to talk to Legal about this on where we're at and whatnot but I don't know if we can go ahead as a
board be thinking and picking um who we're going to have on the as the board member for the audit committee at what point do we do that I know we're in the you're you're listed as the AUD review meeting on that right
okay so my question on that is Miss Anora is that going to be the actual internal audit committee that one I thought this was something different I think that's something we had all along the other audits right so
what I'm talking about is the internal audit committee okay do we you know how you were going to have um we're going to have a board member and then we were going to have other District staff and then you guys where are we at actually on that have you pushed I know you're
going to push up to chamber we push out to the chamber we have a two applications on files so far um made a dozen or so cold call people I'll be I'll be working the phones on the way to Tampa uh this afternoon in order to
attract people to to it um you know it's usually people that are just Civic minded that want to be involved that have Financial background that we're looking for so we're still still recruiting for that that committee can we send you suggestions people send
names and phone numbers that'd be great I'll give them a call so we as a board can we go ahead and pick our person or is that like maybe think about it and then come and have it picked in January is that a okay
from it's up to the board on that you you know you just have one one member that you nominate for so by board sensus or vote okay so if you want to start thinking about it now and come back in January that's fine or you the only reason I bring it up is because we just
did our committees and our committee assignments and um I want to make sure that that's not something that is being held back and it takes five minutes we can do it but I just wanted to make sure that it was on our radar as a board and um maybe next board work shop
we get a consensus on who we want on it um we talk about the two applications I know dual has a whole Board of people that do the same thing we're trying to do I don't know how they got so many people on theirs did they send them to different places maybe or did the board
members find people like how how how do we get more applications I guess is they were in the process of doing that we're going to send a letter out to all CPA for and then we'll also call them up and follow up first starting with the chamber first because that would seem like a natural connection when you're
asking somebody to be Civic minded and give up their time to do that in their career and their profession uh sometimes having a personal connection uh through the chamber whatever is an easier way to recruit people uh than just somebody
that's totally cold um coming just to refresh my mind for the board member designes they also need a background in finance correct no no no that can just be anybody anybody
okay and if that's it this meeting is a